HomeMy WebLinkAbout2022 Approved Current Budget-Cdt;of -
P](KER]NG
2022
Current
Budget
Converted to SAP Chart of Accounts
As Approved by Council -March 28, 2022
City of Pickering
2022 Approved Current Budget
Table of Contents
Department
Report to Council
Budget Summaries
Office of the Chief Administrative Officer
Office of the CAO-Admin 10000
Customer Care Centre 10005
Public Affairs & Corp. Comm . 10010
City Development
City Development-Admin 10100
Planning 10105
Building Services 10110
Sustainability 10115
Committee of Adjustment 10120
Heritage Pickering 10125
Community Services
Culture & Recreation -Admin 10200
Civic Centre 10240
Senior Citizens Centre 10245
Programs 10205
Dunbarton Pool 10210
Don Beer Arena 10215
Community Centres 10220
Recreation Complex-Central Core 10225
Recreation Complex-Pool 10230
Recreation Complex-Arenas 10235
Museum 10250
Operations
Operations -Admin 10325
Public Works -Admin 10300
Property Maintenance 10305
Fleet Services 10310
Roads 10315
Parks 10320
Corporate Services
Information Technology 10405
Legal Services 10400
Clerks Office 10410
Records Management & Elections 10415
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City of Pickering
2022 Approved Current Budget
Table of Contents
Print Shop/ Mail Room 10420
By-Law 10425
Animal Services 10430
Engineering Services
Engineering Services-Admin 10500
Crossing Guards 10505
Water Resources & Development Services 10510
Sidewalks 10515
Streetlights 10520
Finance
Finance 10600
Supply & Services 10605
Fire Services
Fire Protection 10700
Emergency Operations 10705
Human Resources
Human Resources 10800
Health & Safety 10805
Libraries
Library 10900
General Government 11100
Appendix A
263
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PJ(KERJNG
Report to Council
Report Number: FIN 06-22
Date: March 28, 2022
From: Stan Karwowski
Director, Finance & Treasurer
Subject: 2022 Current & Capital Budget
-File: A-2000-001
Recommendation:
1. That Report FIN 06-22 of the Director, Finance & Treasurer be approved;
2. That the following budget recommendations be approved;
(a) That the 2022 Current Budget expenditure for personnel costs, consisting of
salaries and wages (Account 1100), overtime (Account 1200) and employer
contributions (Account 1400), excluding Cost Centres 2712 and 2293, in the
total amount of $65,578,990 be approved; and
i) That the 2022 Current Budget for Cost Centre 2712 (Programs)
expenditure for personnel costs, consisting of salaries and wages
(Account 1100), overtime (Account 1200) and employer contributions
(Account 1400) in the total amount of $1,827,449 be approved; and
(ii) That the 2022 Current Budget for Cost Centre 2293 (Animal Services)
expenditure for personnel costs, consisting of salaries and wages
(Account 1100), overtime (Account 1200) and employer contributions
(Account 1400) in the total amount of $539,202 be approved;
b) That the 2022 General Government Budget for grant expenditures, excluding
the Community Grant to PARA Marine Search & Rescue, in the total amount
of $252,983 be approved; ·
c) That the 2022 Community Grant to PARA Marine Search & Rescue in the
total amount of $6,000 be approved;
d) That the 2022 Gross Current Budget expenditures for City purposes in the
amount of $61,152,284 (excluding personnel costs and grant expenditures)
less estimated current revenues of $61,094,056 (City revenues of
$50,443,456 plus $8,250,000 for estimated casino gaming revenue,
$1,900,600 for assessment growth plus supplementary taxes of $500,000),
less COVID-19 Recovery Funding of $1,598,618 and net transfer from the
Rate Stabilization Reserve of $1,500,000 for City operations be approved;
e) That the $8,250,000 in estimated casino gaming revenues be transferred to
the established Casino Reserve (7067);
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Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 2
f) That the Capital from Current expenditure in the amount of $639,000 funded
from property taxes be approved; and
g) That the total final City levy under paragraphs 2. a), b), c), d) and e) above,
plus the hiring of four additional firefighters ($130,000) for the Seaton fire
station that results in a total final levy of $74,183,234 being an increase of
approximately 1.79 percent over the 2021 Budget, be approved;
3. That the 2022 Capital Budget for the City of Pickering with a Gross Expenditure of
$46,584,454 be adopted as presented:
a) That the following capital financing sources be approved as presented in
the 2022 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
-City Share Dev. Charges (7022)
-Rate Stabilization Reserve (7021)
-Vehicle Replacement (7040)
-Major Equipment Reserve (7062)
-Capital Replacement (7001)
-Tennis Court Reserve (7061)
-Rec. Complex Arena Surcharge (7036)
-Public Art Reserve (7068)
-Fence Reserve (7057)
-Dunbarton Pool Surcharge (7032)
Transfers from Reserve Funds:
-Development Charges (7601 -7630)
-Federal Gas Tax (7505)
-Parkland (7502)
-Animal Shelter (7706)
-Stormwater Management (7710)
-Third Party Contribution (7501)
-Roads & Bridges (7709)
-Seaton Land Group FIA (7713)
Debt-5 yr
Debt-15 yr
DC Debt-15 yr
Donations
Federal Grant -TBD
Canada Community Revitalization Fund Grant
Museums Assistance Program Grant
Ontario Trillium Foundation G2ant
$639,000
7,983,262
3,888,322
1,536,000
687,000
331,000
135,000
114,000
95,000
180,000
20,000
12,815,328
4,460,995
1,857,942
1,200,000
1,170,000
397,500
106,110
46,100
371,000
1,200,000
6,004,000
27,500
560,000
90,500
10,000
386,000
Report FIN 06-22 March 28, 2022
Page 3 Subject: 2022 Current and Capital Budget
Transit & Infrastructure Grant
Inclusive Communities 2022 -2023 Grant
Provincial Streamline Development Approval Grant
Provincial Grant -TBD
Provincial Budget Grant
Total
93,890
60,000
48,000
40,000
31,005
$46,584,454
b) That total external debt financed by property taxes and development
charges of $7,575,000 for the projects identified in the 2022 Capital Budget,
and as indicated in this report, in the amount of $371,000 for a period not to
exceed 5 years and $7,204,000 for a period not to exceed 15 years be
approved;
c) That projects identified in the 2022 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
d) That Council authorize the creation of the Balloon Payment Reserve;
e) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Finance & Treasurer, be
used to apply towards additional principal repayment, outstanding loans,
debt charges or to reduce debt or internal loans not issued or transfer funds
to the balloon payment reserve;
f) That all Capital expenditures or portions thereof approved in the 2022
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Director, Finance & Treasurer, be financed through internal
loans, current or capital funds or a combination thereof;
g) That the Director, Finance & Treasurer be authorized to make draws from
Reserve and Reserve Funds for projects included in the approved Capital
Budget up to the amount approved; and
h) That the Director, Finance & Treasurer be authorized at his discretion to
apply any excess funds obtained through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended;
4. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 be allocated in the following manner: the first $70,000 be
allocated to the Elected Officials Life Insurance Reserve and the remaining
surplus be allocated in the following ratio: 25 percent to the Rate
Stabilization Reserve (7021 ); 20 percent to the Facilities Reserve (7055); 5
percent to the Artwork Reserve (7066) and 50 percent to the City Share DC
Projects Reserve (7022);
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Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 4
b) Any surplus funds from the Emergency Operational Capital Needs Account
(2901.0000.0000) to the Facilities Reserve; and
c) The revenue from the sale of used vehicles recorded in account
(1593.0001.0000) to the Vehicle Replacement Reserve (7040);
5. That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary including: adjusting the budget plan to meet
provincial COVID-19 reporting requirements while maintaining the approved levy;
to accommodate any labour relations settlements including adjusting the
Personnel related accounts and that any revenue shortfall as a result of a
Provincial tax policy change be adjusted through the 2022 final tax rates;
6. That the Director, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over
expenditures for approved projects funded from the same source(s) and any
unfinanced capital be funded from a transfer from reserves or reserve funds;
7. That the Director, Finance & Treasurer be authorized at his discretion to fund
Property Tax Write-offs account (2134.0000.000) that exceed the budget provision
due to assessment appeals that translates into a deficit position for the corporation
and this shortfall be funded from a transfer from the Assessment Appeal Reserve
(7011) and if this reserve is depleted then the shortfall be funded from the Rate
Stabilization Reserve (7021) and that any shortfall from Payment-in-Lieu
Education Share revenue estimates be funded from a transfer from the Rate
Stabilization Reserve (7021 );
8. That the Director, Finance & Treasurer be authorized to revise the funding ratio's
for development charge funded projects where applicable to reflect Council's
adoption of the 2022 Development Charges Background Study and Community
Benefits Charge Study and where applicable and/or where financial beneficial to
the City, the Treasurer be authorized to change the DC funding of capital projects
for CBC funding that results in the City funding share being decreased;
9. That the Director, Finance & Treasurer be authorized at his discretion to close any
current and completed prior year's capital expenditure accounts and to first apply
any excess funding from property taxes to any over expenditure in other accounts
and to secondly transfer any remaining excess funding back to the original
sources of funds;
10. That the Director, Finance & Treasurer be authorized to adjust the per kilometer
travel expense reimbursement rate (last increased in 2020) with an effective date
of April 4, 2022, from 0.59 cents per kilometre to 0.61 cents per kilometre for the
first 5,000 kilometres and from 0.53 cents per kilometre to 0.55 cents per kilometre
for travel beyond 5,000 kilometres;
11. That Council approve in accordance with the City's Purchasing Policy Section 09,
that the City Clerk be authorized to so4e source services from Datafix (Comprint
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 5
Systems Incorporated), the City's Voters' List management provider, in the
amount of $20,300 (net HST), and Vernon Technology Solutions for hardware and
technology requirements in the amount of $18,000 (net HST) for the 2022
Municipal Election;
12. That the Director, Finance & Treasurer be authorized to apply for all grant
applications based on the 2022 Capital & Current Budget and prior year's capital
projects that have not started and that Council endorse all future applications that
meet senior government grant criteria and that staff report back to Council at the
next possible meeting regarding which grants staff have applied to;
13. That the Director, Finance & Treasurer be authorized at his discretion to close any
capital or consulting account expenditure and corresponding revenue source that
is over three years from the original purchase order date of issuance;
14. That the Director, Finance & Treasurer be authorized at his discretion to refinance
any capital expenditures that failed to meet the Federal Gas Tax reporting criteria
from other sources including transfers of funds from reserves and reserve funds;
15. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
b) Sign leases or rental agreements (including summer rentals) on the City's
behalf for the provision of vehicles or equipment required for temporary use
during periods of equipment breakdown or repair or during periods of
increased need (e.g. inclement weather);
c) Restate the 2022 Current Operating, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the March 28 Council meeting; (ii)
any reorganization or personnel account changes (salary, benefits and
overtime), (iii) reclassifications that result from salary increases or
negotiated labour settlements; and
d) To process budget transfers during the fiscal year which do not change the
overall approved property tax levy;
16. That Council waive the Purchasing Policy where the estimated vehicle repair cost
is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle
equipment in 2022;
17. That the Director, Finance & Treasurer be authorized to implement a Property Tax
Deferral Program for the residential property tax class based on the following
principles:
a) Property taxes had to be in good standing on or before January 30, 2022;
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Report FIN 06-22 March 28, 2022
Page 6 Subject: 2022 Current and Capital Budget
18.
19.
20.
21.
22.
23.
b) Residential property owners that pay their property taxes through their
mortgage payments are not eligible for this program;
c) Property tax payments are deferred for the three remaining installments
(April, June and September or as adjusted by Council) with the interest free
period ending on October 28, 2022; and
d) To be eligible for the property tax deferral program, the applicant has to
demonstrate financial hardship due to the pandemic either through loss of
pay/employment or substantial reduction in hours and earnings through
supporting documentation;
That Council approve in accordance with the City's Purchasing Policy sections
09.01 and 09.03 d), whereby the extension or reinstatement of an existing contract
would prove most cost effective or beneficial and that Neptune Security Services
Inc. (Neptune) be retained to provide concrete sidewalk and curb repair services
as a continuation of services provided in 2021 under Tender T2021-3, in order to
complete outstanding work and the value of the work not to exceed $40,000 (Net
HST);
That the Director, Finance & Treasurer be authorized at his discretion to draw
from the Winter Control Reserve to fund any Current Budget deficit as a result of
higher than budget winter control costs;
That Council approve the continuing engagement of the firm of Watson &
Associates Economists Ltd. to be used for the Five Year Capital & Operating
Financial Plan; for the engagement of the Development Charge Background Study
and new Community Benefit Charge Study, issues related to the City, Seaton
and/or Duffin Heights and any other DC related matters;
That Council approve the continuing engagement of the following firms: Nixon
Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants for any studies related to the reassessment or other property tax
issues and to protect the property tax base by defending assessment appeals
through proactive assessment base management;
That Council approve the award of professional services in accordance with the
City's Purchasing Policy Item 10.03 (c) to Public Sector Digest Inc. for the
development and delivery of an Asset Management Strategy as required by
Ontario Regulation 588 (2021) in the amount of a maximum of $63,000 (net HST);
That Council approve additional funds in the amount of $50,000 plus HST, to be
funded by a transfer from the Parkland Reserve Fund, to be added to project
C10305.2109 Walkway Reconstruction Design & Approvals, for the walkway
between Elvira Court and Bruce Handscomb Memorial Park, and that an
adjustment to Purchase Order 701009 issued to TRCA for the required amount to
complete the required studies, detailed design, and permitting review and
approval be approved; 6
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 7
24. That the Director, Finance & Treasurer be authorized to review the City's Reserve
and Reserve Funds from the perspective of maximizing financial efficiency and
flexibility related to the next term as it pertains to the funding of capital projects
and that the Director be authorized to transfer funds, close reserves and or
rename reserves;
25. That Council approve the annual transfer of funds from the WSIB Reserve when
its year-end balance is greater than $4.0 million, and that these excess funds be
transferred to the WSIB Excess Indemnity Reserve Fund;
26. That the Director, Finance & Treasurer be authorized to initiate any additional
assessment appeals necessary to protect the assessment base of the City;
27. That the Director, Finance & Treasurer be authorized at his discretion to transfer
any green energy rebates and revenue associated with the Claremont solar roof
rental project account (1530.2501.0000) and other incentives and rebates account
(2501.9993.0000) to the Reserve for Sustainable Initiatives;
28. That Council amend the Community Grant policy as follows:
a) That the grant application deadline date for the 2023 Community Grant
Program be October 28, 2022 to give community groups sufficient time to
complete their applications;
29. That any unused funds in excess of $1,000 for accessibility capital projects (6183)
be transferred to the Reserve for Accessibility Initiatives (7053);
30. That Council approve an additional $50,000 for mechanical harvesting of Eurasian
Water-Milfoil weeds in Frenchman's Bay to the 2022 Current Budget to be funded
from the Rate Stabilization Reserve (7021 );
31. That any unspent 2022 Ontario Land Tribunal (OL T) funds budgeted under
General Government consulting account (2126.2392) be transferred to the Tennis
Court Reserve (7061 );
32. That Council approve the 2022 Low Income Seniors & Persons with Disabilities
grant amount to be increased from $450 to $525 per household;
33. That Council approve, beginning in 2023, that future increases for the Low Income
Seniors & Persons with Disabilities Grant be increased by the prior year's budget
levy increase and rounded up to the nearest five dollar increment;
34. That Council pass the attached General Municipal Fees and Charges By-law and
incorporate the user fee schedule into the 2022 Current Budget:
a) That Council approve revising "Schedule B -Fees Payable for Building
Permits" of the Building By-law with the Building Permit fees listed in the
2022 User Fee Schedule;
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Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 8
35. That Council approve the change in funding for the Whitevale Master Drainage
Plan Implementation -Construction capital project (C10570.1807) as follows:
Funding Source Account Original Approved Revised
Number Amount($) Amount($)
Rate Stabilization 7021 2,119,643 173,904
Reserve Fund -OCIF Grant 7711 880,357 2,826,096
36. That Council approve the cancellation of the following previously approved Capital
projects:
a) DPW Park -Overflow Parking Lot Construction (C10320.2005) -$450,000
b) Pickering Municipal Broadband (C10405.2106) -$200,000
c) Digital Conversion of Analog Cameras (Phase 2) (C10405.2105) -$47,000
37. That Council approve $100,000 for a Facilities Renewal Plan to be added to the
2022 Current Budget, of which $39,140 is to be funded from the DC Studies
Reserve Fund (7601) and $60,860 is to be funded from City Share DC Reserve
(7022);
38. That Council approve an additional $10,000 for the rover pothole detection pilot
project to the 2022 Current Budget to be funded from the Rate Stabilization
Reserve (7021 ); and
39. That the appropriate City of Pickering officials be authorized take the necessary
actions as indicated in this report.
Executive Summary: This report contains a summary of the 2022 Current and
Capital Budgets and a discussion of the recommendations. Staff have worked hard to
ensure that the 2022 Budget is respectful of each dollar contributed by taxpayers,
reinvesting those revenues back into our infrastructure and the many services the City
provides to our residents. The big differences between municipal government and federal
and provincial governments are the number of revenue streams that fund their budgets
and the impact on residents. Municipal governments have limited revenue, consisting
primarily of property taxes and service fees, such as for. recreation, by-law and planning.
The 2022 Budget strikes a balance between providing the level and types of services that
residents expect and ensuring affordability for all residents.
The 2022 Budget builds upon the success of the 2021 Budget and continues to be a
good news story. It keeps property taxes affordable and provides the following benefits to
our residents and community:
• Funding for Digital Readiness Assessment & Service Modernization Strategy.
• Increase in seniors property tax grant from $375 to $525.
• Major 2022 Capital Projects: construction of a new animal shelter ($8.8 million).
Walnut Lane Extension design and construction ($6.6 million), Sandy Beach Road
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Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 9
reconstruction (5.2 million) and various asphalt resurfacing and road reconstruction
projects ($4.5 million).
• Funding for new Corporate Strategic Plan & Five Year Capital & Operating Plan.
• Dedicated waterfront parking enforcement for the paid waterfront parking program.
• Funding for accessible upgrades to playground equipment in select playgrounds.
• Funding of $50,000 for mechanical harvesting of Eurasian Water-Milfoil weeds in
Frenchman's Bay.
• An increase of 4 positions for front line firefighting staff (Seaton).
• Funding to introduce three new additional outdoor ice rinks in Pickering.
Financial Implications: The 2022 Current and Capital Budgets, if adopted as
amended, will result in a property tax levy increase of 1.79 percent (City Share Only)
over last year which translates into a 0.547 percent increase in the City's share of the
total property tax bill.
This increase, when combined with the Region and the School Boards increase, results
in an average increase of 1.98 percent on the total property tax bill.
Discussion: The Recommendations put forth are those necessary to adopt and
provide authority and direction for the 2022 Current and Capital Budgets for the City of
Pickering.
Explanation of Key Recommendations
Creation of a Balloon Payment Reserve -Recommendation 3 d)
When the City uses external debt as a financing source, there have been situations
where the debt repayment schedule has included a large payment at the end of the term
to cover the remaining debt principal. This large payment is referred to as a "balloon
payment". The advantage of the balloon payment is that the annual principal and interest
payments are lower until the last payment. In 2021, the City made a balloon payment in
the amount of $674,000. In the past, some balloon payments were as large as $1.5
million. In these situations, the City had the option to refinance the balloon payment
amount over additional years and the City exercised this option.
The Treasurer is recommending that the City establish a "Balloon Payment Reserve" for
the specific purpose of accumulating funds to meet the future obligations of these large
payments. Excess interest costs would be transferred to this reserve so that any large
future payments would be funded by this reserve eliminating possible large funding
requirements related to the balloon payments. In addition, by employing this strategy, the
City is creating additional debt capacity in contrast to refinancing the balloon payment.
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Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 10
Sole Source Services from Datafix (Comprint Systems Incorporated) -
Recommendation 11
Datafix is the City's Voters' List Management Provider for municipal elections. Datafix
has an ongoing contract with the City and fees are paid annually to keep the service
active in between elections. In an election year, additional modules become available to
aid the City Clerk in the administration of the municipal election. These modules provide
services to election workers, voters, and candidates, providing for more effective
administration and communication of pertinent election information. The services include
the ability for voters to check if they are on the City's Voters' List, edit or add their
information to the List, and find voting locations that are most convenient based on their
geographic location. In addition to voter services, a module specific to the management
of candidates provides the ability to communicate with candidates through the portal and
provide the Voters' List in an electronic format to be used during their election campaign.
As these services can only be provided by Datafix, as the Voters' List management
provider, staff are seeking the ability to sole source for these additional services at a cost
of $20,300 (net HST).
The City will be offering internet voting for the entire voting period beginning on October
17 and concluding on October 24, 2022. Additionally, the City will offer a paper ballot
option on Voting Day only using vote tabulators and a live Voters' List providing a vote
anywhere experience for electors. To give effect to a live Voters' List, rental laptops are
required to be used by election officials to cross a voter off the Voters' List in real time.
Laptops are also needed by election officials who are adding or editing an elector's
information on the Voters' List at the voter centres. In additional to the laptops needed for
the Voters' List, laptops and tablets will also be set up in the Voter Assistance Centres to
aid electors who may not have access to the necessary technology or if they require
assistance to vote using internet voting. Vernon Technologies was used in 2018 as the
hardware provider for rented laptops and tablets and provided reliable machines and
service and therefore staff are seeking the ability to sole source for these services again
in 2022 at a cost of $21,000 (net HST).
Council Authority To Apply for All Possible Grants (Current & Capital) -
Recommendation 12
There are basically two types of grants: regular and unpredictable grant opportunities.
Every year, City staff apply for numerous operating grants such as "Cultural Tourism
Strategy" and "Community Museum Operating Grant". These grants help fund, to some
degree, the operating costs related to their respective current budgets. The
unpredictability of the grant process usually applies to capital grants.
Historically, both senior levels of government (Federal & Provincial) announce capital
grant funding opportunities usually through their budget day announcements, and the
information included in the "Budget Background Papers" is usually sparse regarding
project criteria and application timelines. After a budget day announcement, you could be
waiting several weeks and or months before the formal application process is initiated by
the senior government level.
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Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 11
Recommendation 12 is seeking Council authority and approval to submit a grant
application, where a senior level of government has announced a grant opportunity with
a short term application deadline or due to a summer recess, thereby making the
scheduling of a Council meeting to seek Council's endorsement of the project a
significant challenge. Included in the recommendation is the direction that staff report
back to Council at the next available Council meeting regarding the capital and/or current
grant(s) that was applied for.
Property Tax Deferral Process -Recommendation 17
The Director of Finance & Treasurer is seeking Council approval to implement a
residential property tax deferral program based on the principles in the recommendation.
Applicants of the program, will be required to demonstrate and provide supporting
documentation of financial hardship incurred as a result of COVID-19 in one or more
categories: suspension of pay and/or loss of pay. Staff will consider the following
documentation as proof of a decrease of income: Record of Employment or ROE; lay-off
notice; termination letter; letter from employer; and, evidence of receiving benefits under
a senior level of government. It should be noted that if any of the applicant information is
incorrect or inaccurate, the taxpayer will be removed from the program and penalty will
be retroactively applied.
If Council approves the recommendation, then staff will promote the program through
various communication channels such as property tax brochure (final), community page
ad and through the City Website. Staff would also seek Council's assistance by
referencing this program through their regular communication channels with their
residents.
Single Source Services for Completion of Concrete Sidewalk & Curb Repairs to
Neptune Security Services Inc. -Recommendation 18
City staff issued the tender for concrete sidewalk and curb repair program, on September
24, 2021, with work starting November 1 and continuing to December 20, 2021. The
contractor was able to invoice a total of $199,337.27, or approximately 86 percent of the
tender value. Neptune's job performance as reviewed by City staff is satisfactory. The
existing Purchase Order 4500000161 for last year's work is still open, and the contractor
still has restoration work to be completed and therefore they would be able to complete
the work once weather is suitable. This recommendation would complete the 2021
project list for those residents still outstanding, and provide a seamless continuation of
service. There are sufficient funds p'roposed in the 2022 Current Budget to cover the
expenditure
Walkway Reconstruction Between Elvira Court and Bruce Handscomb Memorial
Park -Recommendation 23
In 2021, contract was awarded to TRCA to complete assessments, studies and detailed
design for the reconstruction of the walkway between Elvira Court and Bruce Handscomb
Memorial Park. Based on findings during the baseline data collection, additional work is
required to further inform the design and ac~iyve all clearances. The work to be
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 12
completed includes an archaeology assessment, an ecology study, DFO/MECP reviews
and consultations, and TRCA permit review and issuance. This work must be completed
prior to completion of the final detailed design. TRCA has indicated that approximately
$41,000 plus HST is required to complete the assignment. Staff is recommending that an
additional $50,000 be approved to the project cost to cover the for mentioned work, any
unforeseen work, and a contingency. It is recommended that the additional amount of
$50,000 be financed through a transfer from the Parkland Reserve Fund, which is the
source of funds used for the initial assignment.
Review and Revise Reserve/Reserve Funds -Recommendation 24
There are currently two initiatives funded in the 2022 Budget related to strategic
initiatives for the "next term of office". These initiatives are: Corporate Strategic Plan and
Five Year Capital and Operating Plan. Recommendation 25 is connected to these two
initiatives as the City's reserve and reserve funds are linked to the corporation's financial
strategy and/or five year plan. It should be noted, that through this financial exercise, the
total dollar value that the City has invested in its reserve/reserve funds will not change,
however, some of the reserves may be collapsed, repurposed or have additional funds
transferred providing greater financial flexibility. To put another way, this financial review
is helping the financial foundation of the corporation for the next term. In the 2022 budget
document, in the General Government Expenditure section (page 145), the City makes
an annual contribution to seven reserves that are related to the recreation area. As part
of this exercise, perhaps it would be better if we have collapsed all seven reserves into
one reserve that would result in having greater flexibility to fund future capital projects.
Additional Funding for the Elimination of the Eurasion Water-Milfoil Weeds -
Recommendation 30
At this time, the operational work plan regarding the removal of the "Weeds" still needs to
be finalized. Recommendation 30 provides additional funding to meet the project's goal.
In the unlikely situation that the funding is insufficient, the Director Finance & Treasurer
would then fund the additional costs up to $25,000 from the contingency account.
2022 OCIF Allocation -Recommendation 35
The approved 2021 Capital Budget included $3 million in funding for the Whitevale
Master Drainage Plan Implementation -Construction capital project. Financing for this
project was to be $2,119,643 from the Rate Stabilization Reserve and $880,357 in grant
funding from the Ontario Community Infrastructure Fund (OCIF). In late December 2021,
the City was advised of its' 2022 OCIF allocation in the amount of $1,945,739. This
budget recommendation increases the OCIF funding amount for the Whitevale Master
Drainage Plan Implementation -Construction capital project from $880,357 to
$2,826,096, as the City's total 2022 OCIF allocation is being applied towards this capital.
project. As a result, less funding from the Rate Stabilization Reserve is require for this
project and will be reduced from $2,229,643 to $173,904.
12
Report FIN 06-22
Subject: 2022 Current and Capital Budget
Facilities Renewal Plan -Recommendation 37
March 28, 2022
Page 13
The City's 2017 DC Background Study, updated in 2019, included provision for a
Facilities Renewal Study to examine the overall condition of existing building stock. The
intent is to determine which buildings are approaching end of life and to develop strategic
options and recommendations for their eventual renewal, replacement or
decommissioning. Long term planning is critical to ensure that needed space and proper
amenities are available to meet the City's growing programming and service delivery
needs, and feeds into broader discussions regarding goals set by the City's Official Plan,
Parks & Recreation Master Plan, Corporate Energy Management Plan, and other
relevant guiding documents. The study must be completed in 2022 as its conclusions will
be essential input for long term capital planning, ultimately informing the City's new
corporate strategic plan, which are both also intended to be developed over the course of
this year. Approximately 40 percent of the study's cost is recoverable from development
charges.
A $10,000 Investment for Pothole (Al) Software -Recommendation 38
Recommendation 38 is seeking Council approval to purchase new artificial intelligence
software called Rover, which uses a windshield mounted smartphone camera scan and
detects potholes in real-time. This software will assist City staff in finding potholes and
other road deficiencies automatically as patrol vehicles drive and inspect City roads. Any
detected incidents are then uploaded to the cloud and become accessible immediately,
providing City staff with real-time actionable data on road conditions. The selected
software has built in privacy features that will automatically blur any license plates, faces
and other personal information. There are several Canadian municipalities that are
planning to install the software. The advantage of the software is that it increases the
efficiency of both City staff (by reducing the number of stops during patrols) and road
repairs scheduling.
2022 Current Budget
At the March 17, 2022 Executive (Budget) Committee meeting, Council was presented
with a proposed budget levy increase of 1.79 percent, which was accepted by the
Executive Committee. Based on an average assessment of $612,000, the 1.79 percent
increase will result in an average increase of approximately $36.17 per year or 70 cents
per week for the average single detached dwelling in Pickering. Unlike goods purchased
by consumers where there is a tangible product that is received each time there is a
transaction, many City services provided to residents (such as park or road maintenance)
are not paid for as the services are used or received. For this reason, many residents
may not be aware of the costs associated with the vast array of services offered by the
City. Attachment 5 shows a breakdown of the average daily cost of the City's municipal
services (based on the average assessed value of a single detached dwelling -
$612,000).
13
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 16
At its core, a municipal budget is a projection of inflow and outflows for the year. Due to
the timing of the budget preparation and approval, projections need to be made with less
than complete information. Additionally, these projections need to take into account
future events and circumstances, which are often out of the control of the municipality.
A. There is approximately $2.1 billion in outstanding assessment appeals for the
commercial and industrial property tax class for the City. These are multi-year
appeals that range from 2013 up to 2021. These appeals are mostly for large
commercial and industrial properties with complex valuations that often have
interests from multiple parties. The appeal schedules are set by the Assessment
Review Board (ARB) and the appeals can take years to resolve.
B. Fuel related costs have been extremely volatile over the last few years and
especially over the last few weeks. While average fuel prices decreased slightly in
2020 because of COVID-19, they have increased by approximately 33 percent in
2021 plus we are experiencing further increases for the first two months of the year.
For this reason, the 2022 budget reflects an increase of $250,000 for fuel costs.
C. General inflationary pressures continue to increase as the economy continues to
improve. Consumer prices in Canada have risen at their fastest rate in 18 years with
the Ontario inflation rate reaching 5.9 percent. The end result is that the City's
"buying power" may become diminished during the year resulting in the need to rely
on reserves to cover higher than expected purchasing costs. To help reduce the
inflation fire, it is expected that the Bank of Canada will begin to hike interest rates.
While hiking interest rates to cool off the economy and reduce inflation is a positive
step, it will result in possible higher borrowing costs for the City.
2022 Challenges and Opportunities
Development Charge and Community Benefit Studies
In the Finance Department 2022 budget, there is funding for $80,000 to complete the
Development Charge (DC) and Community Benefits Charge (CBC) Studies. City staff
have started this process in the fall of 2021. The DC and CBC studies are funded 100
percent from the Development Charges Reserve Fund.
The City has to complete both "Studies" by September 18, 2022 as per the Provincial
legislation. The City needs to complete both "Studies" in order to allow the City to collect
DC fees and to start collecting the new revenue source of CBC fees. The current work
plan strategy is to have Council approve both "Studies" By-law by the end of June 2022.
Members of Council should be aware, that there is a possibility that the DC funding
percentages for the various City Centre project components may either increase or
decrease as a result of the updating of the DC Background Study.
16
Report FIN 06-22
Subject: 2022 Current and Capital Budget
Seaton Fire Hall Staffing and 2023 PreBudget Approval
March 28, 2022
Page 17
The 2022 budget includes the hiring of four additional fire fighters for the Seaton firehall.
As a result, the fire hall staffing level is at 16 positions. The required staffing complement
for this fire hall is 20 positions. Therefore, at the first regular Council meeting in
December 2022, the Fire chief will bring forward a report requesting pre-budget approval
to hire four additional staff with a February 1, 2023 start date.
Elexicon Revenues 2022
Elexicon revenues consists of two components: interest income from promissory notes
and dividends. The City holds $25.069 million of Elexicon promissory notes that earn
4.13 percent. The 2022 budgeted interest income for these promissory notes is
$1,035,350.
The City owns 27 .88 percent of Elexicon. Last year, the City received $3,172,744 and
this year the dividend projection is reduced by $546,587 to $2,626,157. The decrease in
Elexicon dividends are being funded by the casino reserve.
2022 User Fees and Charges Schedule
Every year, the City reviews its user fees, mainly for various recreational and cultural
programs, to partially reflect the cost of delivering these programs. Council passed
Resolution# 149/03 confirming the City's existing user fees through a specific by-law.
This By-law has been updated as part of each year's budget process. Other fees have
been introduced for virtual programs due to the pandemic.
User Fees and Charges have been established so that those who benefit directly from
programs and services contribute to the cost of the service. The City's user fees and
charges have been updated for 2022 to reflect such things as inflationary increases,
adjustments to ensure greater cost recovery and updates based on comparable fees in
neighbouring municipalities.
Asset Management
Maintaining public infrastructure in a state of good repair is a significant responsibility
and cost for municipalities. Critical investments in our assets at the right time help
extend the life of the assets and lower the overall cost of ownership while ensuring that
the assets remain current and safe for public use. These assets are used to provide
residents, businesses, employees and visitors access to services including
transportation, recreation, culture and economic development and have a direct link on
the quality of life for Pickering residents.
Every year, the City has beeh increasing its funding of reserves and reserve funds to
ensure that it has the dollars available or required to purchase the replacement of the
critical and core assets. For 2022, the Draft Budget as submitted to Council includes
additional funding for the roads and bridges reserve fund; major equipment reserve and
vehicle replacement reserve.
17
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 18
Please find below a quick snapshot of select Durham Lakeshore municipalities
measuring the consumption of their assets. A ratio of over 50 percent means that the
City has consumed more than half of the asset's life.
Asset Consumption Ratio
2015 2016 2017 2018 2019 2020
(%) (%) (%) (%) (%) (%)
Whitby 36.80 37.80 .38.40 38.90 39.09 40.56
Clarington 38.00 38.80 40.00 40.69 40.92 41.99
Oshawa 39.10 39.90 40.60 42.45 44.08 44.04
Pickering 50.30 50.60 50 .. 20 50.40 47.86 47.86
The Ministry of Municipal Affairs considers a ratio of 26 to 50 percent moderately new
and 51 to 75 percent to be moderately old. As the above data indicates, the City is
making progress on replacing its old assets. As the above ratio indicates, the City has
consumed less than 50 percent of its assets.
2022 Tax Rates
As has been the case for the last few years, the 2022 Property Tax rates and
corresponding levy By-law will be presented to Council after the City has received the
education tax rates from the Province.
2022 Capital Budget
This year the draft Capital Budget is $46.6 million. Major capital projects in 2022 include
the construction of a new animal shelter ($8.8 million), Walnut Lane Extension design
and construction (6.6 million), Sandy Beach Road reconstruction (5.2 million) and various
asphalt resurfacing and road reconstruction projects (4.5 million).
Debt Capacity and Annual Repayment Limit (ARL)
Managing the debt capacity or dollar borrowing amount is important to the City due to the
financial limitations imposed by the Province through the Annual Repayment Limit or
(ARL). (The Municipal Act regulation permits a maximum of 25 percent of net operating
revenues to be used to fund principal and interest charges for debt. A municipality can
only exceed the 25 percent limit through prior approval from the Ontario Land Tribunal.
For Pickering, the net operating revenues consists of the following major items:
• property tax revenue
• user fees & charges
• fines, penalties & interest on taxes
• license fees, permit fees & rents
• gaming & casino revenues
18
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 20
It is estimated that for this year, the financial data should reflect an upward direction of
the line slope due to Council's approval of the following two major debt financed projects:
Chestnut Hill Developments Recreation Complex Renovation and Seaton Fire Hall.
Debt Payments and Debt Financing of Capital Projects
The 2022 Current Budget includes $4.0 million of taxpayer funded debt charges (interest
and principal), excluding the City Centre project. The taxpayer funded debt charges
represent 5.2 percent of the 2022 property taxes levied. In other words, for every dollar
collected 5 cents is applied to debt charges.
A high level summary of the City's debt, excluding the City Centre project is presented
below:
Debt Summary
2021 Debt
External Debt Commitments
External DC Debt
Total 2021 Commitments
Add: 2022 Debt Commitments
External Debt
Total Debt Commitments
Millions ($)
$27.8
15.6
$43.4
_fil_&
$51.0
The 2022 debt financed Capital Projects, are listed below.
External Debt and Internal Financing of Capital Projects
City of Pickering
5 and 15 Year Debt Financing
2022 Capital Budget
Capital Project Code Debt - 5 Years($) Description
5340.2215 $371,000 Fire Station #2 Interior Renovation
Total Five Year Debt $371,000
Capital Project Code Debt -15 Years Description
($)
5340.2209 $1,200,000 Fire Pumper Rescue Replacement
Total Fifteen Year Debt $1,200,000
Capital Project Code DC Debt -15 Description
Years($)
5219.2201 $6,004,000 Animal Shelter Construction
Total Fifteen Year -DC Debt $6,004,000
Total Debt Financed Projects $7,575!000
20
Report FIN 06-22
Subject: 2022 Current and Capital Budget
March 28, 2022
Page 21
Borrowing or debt financing should not be viewed as a negative. The proper use of debt
is an essential component of prudent fiscal strategy. The use of debt promotes
intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over
the lifetime of the asset.
2023 -2026 Capital Forecasts
The City's 2023 -2026 Capital Forecast outlines the City's current financial plan.
Provided below is a breakdown of the various funding sources related to the capital
forecast.
Draft 2022 Capital Budget and 2023-2026 Capital Forecast ($M)
2022 2023-2026 %
Budget Planned Total
Amount Amount Total Funding
Development Charges $12.8 $19.3 $32.1 6.6
Development Charges Debt 6.0 197.5 203.5 41.8
Debenture Financing 1.6 112.0 113.6 23.4
Other 1.4 2.6 4.0 .8
Reserve & Reserve Funds 19.7 81.5 101.2 20.8
Federal Gas Tax 4.5 20.9 25.4 5.2
Capital from Taxation .6 6.0 6.6 1.4
$46.6 $439.8 $486.4 100%
As shown above, the City is relying on a substantial level of development charge funding
and debt financing for the City's future capital needs. The debt amount can change over
time with increasing contributions to reserves.
City staff are proposing to re-start the corporate strategic plan during the last quarter of
this year with the goal of having the plan commence early in the new term to help guide
the new Council's priorities and a roadmap for Council decision making. As part of the
process, a five year capital and operating plan will also be developed to ensure that the
Council priorities are linked to a financial strategy. The end result may be a shift or
revision to the above capital forecast.
2023 Draft Budget Documents
For the 2021 Budget, staff introduced the "Budget Summary Book" to provide Council a
budget document that provides more information in contrast to "data". The 2022 budget
document reflects this same strategy. For the 2023 budget, the goal is to continue to
move in this direction of providing information and explanations for budget changes
through revised budget documents.
21
Report FIN 06-22
Subject: 2022 Current and Capital Budget
Attachments:
March 28, 2022
Page 22
1. By-law to Confirm General Fees and Charges 2022
2. Budget Presentation, March 17, 2022
3. Average Daily Cost of Municipal Services
Prepared By:
Original Signed By:
James Halsall
Division Head, Finance
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
22
Approved/Endorsed By:
Original Signed By:
Stan Karwowski
Director, Finance & Treasurer
Attachment #1 to Rpt #FIN 06-22
The Corporation of the City of Pickering
By-law No. XXXX/21
Being a by-law to amend By-law No. 6191/03
to confirm General Municipal Fees
Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191 /03,
as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law
6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law
7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law
7605/18; By-law 7679/19; By-law 7740-20 and 7823/21;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and
Schedule "I" attached hereto is substituted therefore.
By-law passed this 28th day of March, 2022.
David Ryan, Mayor
Susan Cassel, City Clerk
23
Additional Information City -Fuel Purchasing Process
Fuel is purchased through the Durham Region Co -op .
City has been purchasing fuel through the Co-op since the mid 90's .
The current supplier is Canada Clean Fuels and the current contract expires in November of this
year.
The purchase price is daily spot and purchase volume does not influence price.
--Cz4o /--
PJCKERJNG
Budget Levy Increases (0/o) 2001 to 2022
10.0 ,-·-
ll --· 9.0 -· -
8.0 7.6
-7.0
6.0
r ,n ~o
5.5
_. .. ..,
5.0
4.0
~o _ --_ --• ,. 3.99
3.53 '41, ~ <Jo f,J .-• -
3.0 2.99 2. 3 2.99
"'·' "' 2.49 2.47
2.0
1.45
1.0
0.0
2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 2021
29
~ '7n ·.:,-
,...
~
~
T erm
200 6 to 2009
201 0 to 2014
20 15 to 20 18
Current
Page 11
pic kering .ca
Average
Pro perty Tax
In crea se
Pe r Term
6 .00%
3.40%
3 .20 %
2.18%
Page@
6/1/2022
6
~
~
City of Pickering
2022 Ap_p_roved New Full & Part Time Permanent Positions
Department Position
Office of the CAO Senior Economic Development & Projects
• Information Clerk (part-time)
!community Services I Coordinator, Community Safety and Well Being
!operations I Apprentice Mechanic
Corporate Services I IT Security Analyst
IT Helpdesk Analyst
I Animal Shelter Attendant (part-time)
Supervisor, Parking Enforcement
• Less waterfront parking permits revenue
I
Engineering Services j Technician, Traffic Operations
• Coordinator, Parks Development
Finance j Budget & Financial Reporting Analyst
i Manager, SAP Implementation !
I Less elimination of above contract position
I
!Human Resources I SAP HR Business Analyst
Fire Services j Fi refighters
Seaton Related I
I* (Includes an assumed salary inc.)
Start
Date
1-May
1-Sepj
1-Julj
1-Apr
1-Jul
1-May
1-Jul
1-Jul
1-Jul
1-Sepl
1-Sep
Total!
#of
Positions
1.0
0 .5
1.5
1 .0
1.0
1.0
1.0
0 .5
1 .0
-
3.5
1 .0
1.0
2 .0
1.0
1 .0
-1.0
1 .0
1.0
4 .0
15.0
I I
I
2022 Property Tax Impact
Gross Payroll
(1)
$56 ,200
38,750
$94,950
$25 ,oooj
$43 ,5ooj
$50 ,000
31,600
12,900
61,340
(61 ,340)
$94 ,500
$36 ,600
45 ,100
$81 ,700
$50,500
130,000
(130,000)
$50,500
$33,6001
$96 ,000
$519,750
Benefits
(2)
$16 ,850
3,750 .
$20 ,600
$7 ,600j
$13 ,100j
$15,000
10,600
7 ,100
18,400
(18,400)
$32 ,700
$11 ,600
13,100
$24,700
$14,600
36 ,000
(36,000)
$14,600
$9,7001
$34,000
_$1_51,000
Total Position
Cost
(3)
$73,050
42 ,500
$115,550
$32 ,6001
$56 ,6001
$65 ,000
42,200
20,000
79,740
(79,740)
$127,200
$48 ,200
58 ,200
$106,400
$65,100
166,000
(166,000)
$65 ,100
$43,3001
$130 ,000
$67~,750
I
I
2023 Property Tax Impact
Additional Cost Annualized Cost
(4) (5)=(3)+(4)'
$36 ,525
-
$36 ,525
$65 ,200j
$56 ,600j
$21,670
42,200
-
39 ,870
(39,870)
$63 ,870
$48,200.1
58 ,200
$106,400
$65,100
-
-
$65,100
$86 ,6001
$260 ,0001
$112 ,315
43 ,564
$155,879
$100,2451
$116 ,0301
$88,830
86,510
20,500
122,600
(122,600)
$195 ,840
$98 ,810
119,310
$218 ,120
$133,455
170,150
(170 ,150)
133,455
$133 ,1501
$399,7501
[ __ $}40,2951 $1,452,469
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Office of the CAO Department
COVID Yr. COVIDYr. 2021
2020 2021 Account Descriptions 1: Approved
Actuals YTDActuals Budget
Expenditures
1,512,111 1,461,900 Salaries & Wages 1,827,980
(111) 629 Overtime 2,250
373,473 401,243 Employer Contributions 427,042
3 ,203 1,221 Conferences 13,000
21 ,099 1·1,000 Travel 40,550
1,193 1,792 Bus Dev & City Promo 23,000
10,288 8 ,572 Cellular Phones 12,500
18,063 19,666 Telephones 25,110
0 0 Internet 0
11,996 9,645 Advertising 23,000
7,063 8,392 Trade Shows , Exhib & Displays 17,000
3,797 2,170 Subscription & Publications 3,445
703 788 Seminars & Education 14,000
4,036 0 Purch Prnting/Broch/News Ur 6,000
8,750 8,920 Insurance Premium 8 ,920
81,910 366,488 Consulting & Professional 592,436
50,748 36,200 Recpt, Prom & Sp Events 113,750
6 ,566 12,520 Memberships 8,725
2,067 3,635 Photo, Mapping, Printing 4,000
30,588 29,411 Outside Agency Serv 114,850
3,521 19,870 Software/Hardware Maintenance Co1 22,639
3,804 3,429 Stationery & Office Supplies 4,100
7 ,514 0 Program Supplies 700
0 0 Committee Expenses 0
1,216 1,348 Utilities -Hydro 3 ,300
0 0 Gas, Oil Tires 1,000
0 0 System & Software Upgrades 0
0 0 Hardware Replacements 0
28,369 30,867 Website Support Intranet 49,565
2,191,967 2,439,706 Total Expenditures 3,358,862
Revenues
0 0 Federal Grant 0
0 0 Ont. Specific Grants 0
(7,850) (275) Other Revenue 0
0 0 Netted Revenue (11,500)
0 0 Advertising (50,000)
0 (265,590) Cost Recoveries (323 ,000)
0 0 Marketing Sponsorships (75,000)
OL:
Run Date: 5/26/2211:57 AM
,.
2022
i1 INC./DEC . Approved % CHGE . j
•~ Budget 2021
(7,712) 1,820,268 (0.42%)
0 2,250 0.00%
29,868 456,910 6 .99%
1,000 14,000 7.69%
2,000 42,550 4.93%
0 23,000 0 .00%
3,000 15,500 24.00%
165 25,275 0 .66%
575 575 0.00%
0 23,000 0.00%
0 17,000 0 .00%
0 3,445 0 .00%
21,000 35,000 150 .00%
0 6,000 0.00%
280 9 ,200 3.14%
14,389 606,825 2.43%
(34 ,000) 79,750 (29 .89%)
13,950 22,675 159.89%
0 4,000 0.00%
30,000 144,850 26 .12%
5,431 28,070 23.99%
3,000 7,100 73.17%
0 700 0 .00%
65,000 65,000 0.00%
0 3,300 0 .00%
0 1,000 0 .00%
8,000 8,000 0.00%
6,500 6,500 0 .00%
3,260 52,825 6 .58%
165,706 3,524,568 4.93%
(17,500) (17,500) 0.00%
(22,600) (22,600) 0 .00%
0 0 0 .00%
0 (11 ,500) 0.00%
(50 ,000) (100,000) 100.00%
115,315 (207,685) (35 .70%)
45,000 (30,000) (60 .00%)
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Office of the CAO Department
COVID Yr. COVIDYr. 2021
2020 202 1 Ii • Account Descriptions Approved /
Actuals YTDActuals Budget
(18,500) 0 Film Permits 0
(26,350) (265,865) Total Revenues (459,500)
Transfers to/from Reserves & R.F.
0 0 Transfer to/(from) Reserve (382,270)
0 0 Trans . to/(from) Continuing Stud ies f (48 ,3 36)
0 0 Total Transfers (430 606)
2,165,617 2,173,841 Net 2,468,756
53
Run Date: 5/26/2211:57 AM
..,_...., •. 2022
INC./DEC . Approved % CHGE.
Budget 2021 .. -~
0 0 0.00%
70,215 (389,285) (15.28%)
152,575 (229,695) (39.91 %)
(50,089) (98,425) 103.63%
102 486 (328 120) (23.80%}
338,407 2,807,163 13.71%
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Office of the CAO -Adm in Run Date: 4127/2211:22 AM
10000 SAP Cost Centre Number
Business Development
Total 501140 Business Development
502020 Cellular Phones
Annual Smartphone Charges -CAO
Annual Tablet charges -CAO
Annual Smartphone Charges -Director, Econ. Dev. & Strategic Projects
Annual Smartphone Charges -Senior Econ. Dev. Officer (x 2)
Annual Smartphone Charges -Eco . Dev. & Strategic Projects Associate
Annual Smartphone Charges -Supervisor, Administrative Services
Annual Smartphone Charges -Senior Project Manager, Special Projects
(funded by third party)
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Economic Development Promotional Advertising
Total 502100 Advertising
502110 Trd Shows/ Exhb/Dsply
Exhibit & Trade Shows (displays, rentals & exhibit materials)
Municipal/Regional Economic Development Partnership (trade shows,
displays , advertising)
City Centre Street Banners & Hardware
Total 502110 Trd Shows/ Exhb/Dsply
502120 Subscriptions&Publcs
Reference materials, journals and reports
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Educational Assistance -Office of the CAO
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability , automobile
Total 502210 Insurance Premium
502230 Consulting & Professional
56
Approved
20 2 2
Budg et
20 000
20 000
2,000
500
2 ,000
3,000
1,500
800
1,500
11 300
1 820
1 820
230
230
15 000
15 000
5,000
7,000
5 000
17 000
775
775
5 000
5 000
3,080
3 080
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Office of the CAO • Adm in Run Date: 412712211:22 AM
10000 SAP Cost Centre Number
Consulting for Economic Development & Strategic Projects
Consulting for communication assignments related to corporate/strategic
projects (funded from Rate Stabilization Reserve)
Consulting for Economic, Social and Financial Impact Study for the
closure of Pickering Nuclear Generation Station. Funded from Region of
Durham (1/3), OPG (1/3) and Rate Stabilization Reserve (1/3) -PO#
701065
Consulting for City of Pickering Economic Strategy (funded from Cont.
Studies Reserve -PO# 4500000323)
Consulting for Hotel Feasibility Study Update (funded from Cont. Studies
Reserve -PO# 4500000301)
Consulting for Land Use Review of Innovation Corridor (funded from
Cont. Studies Reserve -PO# 4500000281)
Total 502230 Consulting & Professional
502240 Meals/Prom/General
General Public Relations
City of Pickering Promotional Items (corporate merchandise) and City
City Business Events
City Sponsorship for Events (e .g ., Board of Trade events)
Business Engagement Event. Event expenses include staging and
sound, entertainment, catering and rentals , promotions , displays, etc.
(costs offset by corporate sponsorship)
Total 502240 Meals/Prom/General
502250 Memberships
Ajax-Pickering Board of Trade
Toronto Region Board of Trade
Ont. Municipal Mgmt. Institute (OMMI) -Supervisor, Administrative
Economic Development Council
Project Management Institute
International Economic Development Council
Economic Developers Assoc. of Cda. (EDAC) Membership
Ontario Aerospace Council
Total 502250 Memberships
502260 Outside Agency Srvc
Economic Development & Strategic Projects Writing Services (including
translation services)
Graphics Support
57
Approved
2022
Budget
75,000
75,000
121 ,300
68,910
5,090
24,425
369,725
15,000
8,000
4,000
12 ,000
30,000
69 000
2 ,000
3,000
200
900
450
1,075
1,200
650
9 475
7,500
7 ,500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Office of the CAO -Adm in Run Date: 412.7/2211:22 AM
10000 SAP Cost Centre Number
Printing of Marketing Materials
Commercial Real Estate Information
Region Business Count Data (TGT Solutions)
Total 502260 Outside Agency Srvc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502375 Gas, Oil , Tires Etc.
Fuel and oil changes for corporate sponsored vehicle
Total 502375 Gas, Oil , Tires Etc.
502720 System&Sftwr Upgrade
Customer Relationship Management Software (100% funded from
Streamline Development Approval Fund)
Total 502720 System&Sftwr Upgrade
502730 Hardware Replacements
Laptop for Senior Project Manager, Special Projects (100% funded by
Computer & licence costs for one full time Summer Student Diversity
Internship position (100% funded from Streamline Development Approval
Total 502730 Hardware Replacements
Total Expenses
Revenues
402500 Federal Grants
Funding from CanExport Community Investments for foreign direct
investment attraction (50% of funding)
Total 402500 Federal Grants
402510 Ontario Grants
Streamline Development Approval Fund
Total 402510 Ontario Grants
406540 Cost Recoveries
Funding from Third Party (100%) for one full-time Senior Project
Manager -Special Projects contract position (Salary & Benefits)
Funding from Third Party (100% one time) for laptop tablet for Senior
Project Manager, Special Projects
58
Approved
2022
Budget
6,000
5,700
650
27 350
1 105
1 105
5 500
5 500
1 000
1 000
8,000
8 000
4,000
2,500
------
6 500
1,795,057
(17,500)
(17,500)
(22,600)
(22,600)
(121,325)
(4,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Office of the CAO -Adm in Run Date: 4fl.7/2211:22 AM
10000 SAP Cost Centre Number
Funding from Third Party (100%) for annual smartphone charges -
Senior Project Manager, Special Projects
Funding (1/3 share) from Region of Durham for Economic, Social and
Financial Impact Study for the closure of PNGS
Funding (1/3 share) from OPG for Economic, Social and Financial
Impact Study for the closure of PNGS
Total 406540 Cost Recoveries
406530 Marketing Sponsors
Economic Development & Strategic Projects Dept. -Marketing
Sponsorships (Taxable)
Total Revenues
Transfers
Total 406530 Marketing Sponsors
408007 Trf fr RateStblz Res
Rate Stabilization Res. funding for communication assignments related
to corporate/strategic projects
Rate Stabilization Res. funding for Economic, Social and Financial
Impact Study for the closure of PNGS
Rate Stabilization Res. funding (50%) for one full-time Administrative
Assistant contract position (salary and benefits)
Total 408007 Trf fr RateStblz Res
408009 Trf fr Cntg Stdy Res
Continuing Studies Reserve funding for City of Pickering Economic
Continuing Studies Reserve funding for consulting for Hotel Feasibility
Study Update
Continuing Studies Reserve funding for consulting for Land Use Review
of Innovation Corridor
Total Transfers
Net Expenses
Total 408009 Trf fr Cntg Stdy Res
59
Approved
2022
Budget
(1,500)
(40,430)
(40,430)
(207,685)
(30,000)
(30,000)
(277,785)
(75,000)
(40,430)
(32,425)
(147,855)
(68 ,910)
(5 ,090)
(24,425)
(98,425)
(246,280)
1,270,992 ·
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
customer Care Cen t re Run Date: 4127/2212:03 PM
'
COVID Yr. COVIDYr. ' 2021 i I 2022 I
' --:
2020 · 2021 F --Acco ~~t De sc riptio~s----Approv ed INC./DEC. I Approved % CHGE . I I -----------· -----I ' Actuals YTD Actuals Bud ge t : Budget I 2021
' ·-i
10005 I5AP Cost Cent~e Num_be_r _ I I -I !Expenditures _I l I --
3 64,006 1
--341,26·2 I --
360,693 401,171 ~laries & Wages _ (22,744) (6.25 %) -
89 0 Overtime 1,~~o I 0 1,000 0 .00 % ----· -----104,638 115,988 Employee Ben efits 102,685 (4,394) 98,291 (4.28 %)
-----· ---___ -, ___ ---~j ---0 0 Conferences 1,500 1,500 0 .00 % --------------
0 0 Travel 800 800 0 .00 % -------------233 1,059 Cellular Phones 800
51~ I
800 0 .00 % -----------------------· 15,575 17,059 Telephones & Data 22,035 22,545 2.31 %
o j 0 f'"ternet -------
_ 230 I -----
0 230 j 0.00 %
---
0 0 Seminars & Education 500 10 ,00: 10,500 2,000.00%
2,580 I
-
2,63 ~ !I nsurance Pre~"ii0
---·-2,630 2,630 0.00 % -------
41~ f
0 Mea ls/Prom/G e neral 750 750 0 .00 % --------
416 Memberships 500 J 150l , _ 350 {30 .00%)
527 ,-
---------. --
-,7.~8%)j 146 Sfwr/Hdwr Mntc Contr . 541 (41) 500
375 j ~tati ~nery&O!f~c:S ~E
-
600 1
---
~00 l 410 0 0 .00 % ----
700 I ---
7,514 0 Program&Event Supp s 0 700 0.00 % -------
492,675 538,844 Total Expenditures 499,047 I (16,589) 482,458 1 (3.32%} ----I Revenues ----------------(7,850) (275) Other Revenue 0 0 0 0 .00 % ---
{7,850) {275) Total Revenues 0 0 0 0.00% -----Transfers to/from Reserves & R.F. --------
0 0 Total Transfers 0 o j o j 0.00% ------I I ---· -------·-----·-----
484,825 538,569 ! N ~-499,041 1 {16,589)1 482,458 i {3.32%)
60
Customer Care Centre
10005 SAP Cost Centre Number
Internet
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 502040 Internet
501110 Seminars & Education
Management Course -(1) Customer Care Rep. II
Corporate Customer Services training
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
To cover various promotional items
Total 502240 Meals/Prom/General
502250 Memberships
Municipal Service Delivery Officials (MSDO)
Total 502250 Memberships
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS -new
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationer &Office Supp
General office supplies.
Total 502500 Stationer &Office Supp
502520 Program&Event Supps
To cover training supplies
Total Expenses
Total Revenues
Total Transfers
Net Expenses
Total 502520 Program&Event Supps
62
Run Date: 412712211:22 AM
Approved
2022
Budget
230
230
500
10 000
10 500
2,630
2 630
750
750
350
350
500
500
600
600
700
700
482,458
0
0
482,458
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Public Affairs & Corp. Comm. Run Date: 4127/2211:22 AM
10010 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One full-time Digital Communications Specialist contract position (funded
from the Rate Stabilization Reserve)
One full-time Accessible Documents Specialist contract position (5
Conversion of one full-time Coordinator, Corporate Communications &
Community Engagement position to a full -time Supervisor,
Communications position -effective April 1, 2022 (net cost)
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501 01 0 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El , EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to one full-time Digital Communications
Specialist contract position (funded from the Rate Stabilization Reserve)
Statutory benefits related to one full-time Accessible Documents
Specialist contract position (5 months)
Benefits related to conversion of one full-time Coordinator, Corporate
Communications & Community Engagement position to a full -time
Supervisor, Communications position -effective April 1, 2022 (net cost)
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
T opii:;al Conference Business Development
Topical Conference -Division Head, Public Affairs & Corporate
Topical Conference -Supervisor, Communications
Topical Conference -Senior Advisor, Equity, Diversity & Inclusion
Total 501100 Conferences
501130 Travel
Parking & Mileage
Airfare & Train for Trade Shows , Conferences and Business Missions
Total 501130 Travel
64
Approved
202 2
Budget
428,995
74,400
22,800
5,200
1 242
532,637
500
500
116,073
7,440
2,280
1,050
198
127 041
1 ,000
1,000
1,000
1 000
4 000
2,750
3 000
5 750
Public Affairs & Corp. Comm.
10010 SAP Cost Centre Number
501140 Business Development
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Business Activities & Special City Initiatives
Total 501140 Business Development
502020 Cellular Phones
Annual Smartphone Charges (3 staff) -Division Head, Public Affairs &
Corporate Communications, Supervisor, Communications, and Digital
Communications Specialist
Annual Tablet Charges (2 staff) -Division Head, Public Affairs &
Corporate Communications and Supervisor, Communications
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Special City Advertising
Total 502100 Advertising
502120 Subscriptions&Publcs
Novae Res Urbis
Meltwater Media Monitoring
Globe & Mail
Toronto Star
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Topical Seminar & Educational Assistance -Supervisor,
Staff training for website and laserfiche accessibility compliance
Equity, Diversity & Inclusion Corporate Training
Total 501110 Seminars & Education
502130 Purchased Printing
Brochures/Promotional & Marketing initiatives
Total 502130 Purchased Printing
502210 Insurance premium
Annual cost of insurance policy that provides protection for municipal
activities and property (Policy coverage includes: liability, automobile
Total 502210 Insurance premium
502230 Consult&Prof Fees
65
Run Date: 412712211:22 AM
Approved
2022
Budget
3 000
3 000
2,400
1,000
3 400
910
910
115
115
8 000
8 000
470
1,200
550
450
2 670
1,000
7,500
11 000
19 500
6 000
6 000
3,490
3 490
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Public Affairs & Corp. Comm. Run Date: 412712211:22 AM
10010 SAP Cost Centre Number
Consulting for Business Development (marketing strategies, promo
videos) and Community Engagement (facilitation for special initiatives ,
promo videos; PSAs Pickering 101, training)
Pickering 101 online learning modules
Public Education and Engagement Campaign regarding City
Digital Engagement Platform (Bang the Table)
Digital Readiness Assessment and Service Modernization Strategic Plan
to introduce & enhance online digital powered service delivery
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Your City Event, Community Engagement Promotion
General Public Relations
Total 502240 Meals/Prom/General
502250 Memberships
International Assoc. of Business C(?mmunicators (IABC) -Supervisor,
Communications
EDI events/education initiatives
EDI community partnership initiatives
Total 502250 Memberships
502150 Photo,Mapping,Print
To cover professional services for photo enlargements , map and printing
reproductions
Photography services for City's promotional publications & oblique
Various outreach/promotional pieces -Communications
Total 502150 Photo,Mapping,Print
502260 Outside Agency Srvc
Graphics Support
Community Partnerships expenses such as promotional materials and
advertisements
Publication of magazine dedicated to Pickering ( offset by advertising
External document remediation services
Total 502260 Outside Agency Srvc
502700 Sfwr/Hdwr Mntc Contr
General Enhancements
Maintenance -City Mobile Application
Maintenance -HRIS
66
Approved
20 22
Budget
15,000
7,100
20,000
15,000
180,000
237 100
5,000
5 000
10 000
350
7,500
5 000
12 850
500
2,500
1 000
4 000
6,000
6 ,500
100,000
5 000
117 500
3,000
3,000
665
Public Affairs & Corp. Comm.
10010 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Char1 of Accounts)
PDF and Word licences and annual support fees to assist Dept. staff
with creating and remediating accessible documents
Reconciliation Canada software licences
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General Office Supplies
Total 502500 Stationery&OfficeSup
502530.4601 Committee Exp
Indigenous Relationship Building Circle Initiative -Transfer from 10200
Honoraria for consultations
Total 502530.4601 Committee Exp
502530.4602 Committee Exp
Pickering Anti-Black Racism Taskforce Initiative -Transfer from 10200
Stipend for Members
Total 502530.4602 Committee Exp
502620 Utilities -Hydro
Hydro costs for Digital Sign Program (4 LED Lights)
Total 502620 Utilities -Hydro
502710 Website Support
Security Certificate
Annual Hosting
Technical Support
eNewsletter Constant Contract (annual fee)
eCommerce Payment Processing (annual fee)
iCreate License Fee
Chat (5 licenses for Customer Care)
Domain Names Registration
Website enhancements -includes online service tool
Website Monitoring Services
Google Custom Search
Total Expenses
Revenues
Total 502710 Website Support
403078 Advertising Space
Run Date: 4/2712.211:22 AM
Approved
2022
Budget
13,800
6 000
26 465
1 000
1 000
17,950
2 050
20 000
25,000
20,000
45 000
3 300
3 300
925
3,100
2,500
1,850
16,000
2,500
3,000
600
15,000
5,000
2 350
52,825
1,247,053
Advertising revenue from publication of magazine dedicated to Pickering --~(1_0_0~,0_0_0~)
Total 403078 Advertising Space (100,000)
406721 Netted Revenue
67
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
City Development Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions Approved l
Actuals YTDActuals Budget
Expenditures
4,325,911 4,218,167 Salaries & Wages 4,611,519
24,001 22,542 Overtime 16,750
1,113,023 1,149,254 Employer Contributions 1,239,164
5,670 1,464 Conferences 12,225
1,061 1 ,133 Uniforms 2 ,900
13,863 10,187 Travel 21,220
8,199 6,843 Cellular Phones 13,700
13,685 16,868 Telephones 19,120
0 0 Internet 0
4,319 4,311 Advertising 10,130
1,614 71 Trade Shows , Exhib & Displays 2,500
6 ,754 6,862 Subscription & Publications 6 ,900
20 ,824 28,077 Seminars & Education 44,450
5,485 4,579 Purch Prnting/Broch/News Ur 6,000
26,590 27,120 Insurance Premium 27,120
2,114 1,935 Ins . Deductible 2,000
363,413 386,232 Consulting & Professional 2,260,990
2,510 1 ,172 Recpt, Prom & Sp Events 14,450
25,748 20,270 Memberships 30,670
1,955 0 Photo, Mapping, Printing 10,030
1,031 1,425 Outside Agency Serv 9,500
1,123 877 Veh -Repairs & Maintenance 2,000
132,774 89,663 Software/Hardware Maintenance Co1 194,975
0 0 Building Rentals 300
10,146 20,292 Rental Misc Equip 10,150
20,741 4,538 Stationery & Office Supplies 20,150
458 488 Forms 1,000
92,148 60,530 Program Supplies 140,995
0 0 Gift Shop Plaques 0
16 0 Gas , Oil Tires 3 ,000
1,530 732 Supplies & Tools 3,300
3,942 0 Hardware Replacements 10,000
0 0 COVID Related Expenditures 0
6,230,648 6,085,632 Total Expenditures 8,747,208
Revenues
(1,639) (50,115) Sale of Serv -Plan Admin (2 ,000)
(1,875,085) (707,267) Sale of Serv -Plan Appl (1,165,500)
0 0 Sale of Serv -Plan Appl 0 ,~
Run Date: 5/26/22 11 :57 AM
-2022
INC./DEC . Approved % CHGE .
. Budget 2021
148,538 4,760,057 3.22%
1,250 18,000 7.46%
36,020 1,275,184 2 .91%
9,100 21,325 74.44%
2,000 4,900 68.97%
7,650 28,870 36.05%
1,000 14,700 7.30%
(2 ,125) 16,995 (11.11%)
2 ,125 2 ,125 0 .00%
8,870 19,000 87.56%
0 2,500 0 .00%
2,000 8,900 28.99%
6 ,080 50,530 13.68%
5,000 11,000 83.33%
0 27,120 0 .00%
0 2,000 0 .00%
56 ,150 2 ,317,140 2.48%
3 ,000 17,450 20.76%
6,865 37,535 22 .38%
(6,780) 3,250 (67.60%)
6,000 15,500 63 .16%
0 2,000 0 .00%
140,673 335,648 72.15%
0 300 0 .00%
0 10,150 0 .00%
3,550 23,700 17.62%
2,000 3,000 200.00%
7,550 148,545 5.35%
500 500 0.00%
0 3,000 0 .00%
(1,000) 2,300 (30.30%)
10,000 20,000 100.00%
2,500 2,500 0 .00%
458,516 9,205,724 5.24%
0 (2,000) 0.00%
(118,000) (1,283,500) 10.12%
(110,000) (110,000) 0 .00%
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
City Development Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions Approved ~
I• 1
Actuals YTD Actuals Budget
(3,080,655) (2,034 ,777) Licenses & Permits (3·,ooo,ooo)
0 0 Donations (500)
0 (8,800) Ont. Specific Grants (14,680)
(17,801) (25,740) Other Revenue (35,000)
(14,831) (15,433) Event Vendor Fees (25 ,000)
(95,465) (46,993) Cost Recoveries (944,710)
0 0 Sponsorships No Tax (3,500)
0 0 Marketing Sponsorships (3,000)
(1,375) (11,146) Misc Income (277,000)
0 (154,750) Film Permits (142,500)
(92,121) 3,390 0th Rev -Rebates/Incentive (40,000)
' (6,000) (6,000) Rntl -CCC Roof Solar Panel (6,000)
(5,184,972) (3,057,631) Total Revenues (5,659,390)
Transfers to/from Reserves & R.F.
0 0 Transfer to/(from) Reserve (353,345)
(110,290) 0 Trans . to/(from) Continuing Studies F (43,750)
(93,172) (15,433) Transfer to/(from) Reserve Fund (523,435)
(203 462) (15 433) Total Transfers (920 530)
842,214 3,012,568 Net 2,167,288
74
Run Date: 5/26/22 11 :57 AM
-,., Y-'l
2022
INC./DEC . Approved % CHGE.
Budget 2021
(200,000) (3 ,200,000) 6.67%
0 (500) 0.00%
(576,315) (590,995) 3,925.85%
0 (35,000) 0 .00%
12 ,750 (12,250) (51 .00%)
11,320 (933,390) (1 .20%)
1,500 (2,000) (42.86%)
1,000 (2,000) (33 .33%)
170,505 (106,495) (61 .55%)
(180,000) (322,500) 126.32%
40,000 0 (100 .00%)
6,000 0 (100 .00%)
(941,240) (6 ,600,630) 16.63%
29,500 (323,845) (8.35%)
(35,770) (79,520) 81 .76%
74 ,040 (449,395) (14 .15%)
67770 (852 760) (7.36%'
(414,954) 1,752,334 (19.15%)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
City Development -Admin Run Date: 4127/2211:22 AM
10100 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
City Development Related Conference -Director -registration and
Total 501100 Conferences
501130 Travel
Parking & mileage
Mileage -Conference
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone -Director
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
Reference material, standards, regulations and safety legislations
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
General Education Assistance
Total 501110 Seminars & Education
502210 Insurance Premium
76
Approved
2022
Budget
454,259
2 459
456 718
500
500
128,890
540
129 430
1 000
1 000
300
200
500
800
800
2 125
2 125
265
265
4 500
4 500
2 500
2 500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
City Development -Admin Run Date: 4127fl2 11:22 AM
10100 SAP Cost Centre Number
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Mobile app development (100% funded from Streamline Development
Approval Fund)
Arc GIS (Geographic Information Systems) upgrades (100% funded from
Streamline Development Approval Fund)
Development of on line guides (100% funded from Streamline
Development Approval Fund)
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Refreshments for public planning meetings/workshops and promotional
situations -lunches & consultant workshops
Total 502240 Meals/Prom/General
502250 Memberships
Urban Land Institute -Director -Associate Membership
Professional Engineers Ontario, Director
T9tal 502250 Memberships
502595 COVID Related Exp.
Personal Protective Equipment (PPE)
Total 502595 COVID Related Exp.
502700 Sfwr/Hdwr Mntc Contr
Maintenance -AMANDA Property
Maintenance -ESRI and Geocortex
Maintenance -HRIS
FME Software & Training (annual subscription)
Bluebeam Revu -Extreme (for Building & Planning Sections)
ArcGIS Enterprise Portal (Installation & Configuration)
AutoCAD License Renewal (3 year subscription-estimate)
Additional Bluebeam Revu licences (100% funded from Streamline
Development Approval Fund)
Total 502700 Sfwr/Hdwr Mntc Contr
502410 MiscEquip Rentals
Licence agreement with Durham Region for Teranet land parcel
information and Registered Plans (Year 3 of 5)
Total 502410 MiscEquip Rentals
77
Approved
2022
Budget
3,170
3 170
150,000
100,000
100,000
350,000
500
500
240
260
500
500
500
52,900
74,155
705
36,000
12,720
22,350
25,483
60,000
284 313
10,150
10 150
City Development -Admin
10100 SAP Cost Centre Number
502500 Stationery&OfficeSup
General office supplies
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Wireless Phone Headset (3 staff@ $450 each + HST)
Total 502500 Stationerv&OfficeSup
502540 Supplies & Tools
Small office equipment
Total 502540 Supplies & Tools
Total Expenses
Revenues
403000.9560 Department User Fees
Sale of Services -maps and other planning documents
Total 403000 .9560 Department User Fees
402510 Ontario Grants
Streamline Development Approval Fund
Total Revenues
Total Transfers
Net Expenses
Total 402510 Ontario Grants
78
Run Date: 4127/2211:22 AM
Approved
20 22
Budget
3,000
1 550
4 550
100
100
1,252,121
(2,000)
(2,000)
(410,000)
(410,000)
(412,000)
0
840,121
City of Pickering
2022
Approved Current Budget
(Converted to S.~P Chart of Accounts)
Planning Run Date: 4127122 12:03 PM
COVID Yr. COVID Yr. I
2020 I 2021 Account Descriptions
Actuals ' YTD Actuals j
10105 1SAP Cost Centre Number
2021
Approved
Budget
J INC./DEC. t.
·1
-------, -l Expe~ditures --_ _ _ I_
1,906,580 j -2,007,0ll l5 alaries &. Wages -2 ,277,576 217,65.:,_j__
, ___ 4_,5_3o_r ~-11,04~[9v_er~-~e -_ -~---== ~ --_---5,250 1,750 I
466,566 j 523,386 j Employee Benefits 597,838 -3 6,857 I
2,290 j __ _ ?1O}::onfer~n~es _ _ ~ _ j __ 5,500 1,500
0
~---_
177 j 352 J Uniform ; -600
•----5-9-3-:I ----o Jrrave_l __ -----------2,450 1,000
-·-····---1,364 1 1,089 l Cellul~r Phones -_ 4,~00 --0 J
5,225 I 6,378 Telephones & Data 7,510 (835 )!
,----o-! _ -_ o_J l~ternet _ _ _ -_ _ O I _ 8 35 j -__
_____ O I _o jAdvertising 1,000 I 10,000 I
4,123 I 7,147 jSeminars & Education 16,100 I (3,750)
2022
Approved
Budget
-.
---
2,495,233 --
7,000
-
634,695
-
7,000
600
--
3,450
--
4,000
6,675
835
11,000
12,350
13,410 13,150 J · 13,4i~[l~surance Pr-~miu~ -_ _ · 13,410 I 0
, ___ 2,_1_14_1_ __ ~~sura~c:._D_eductible _ _ 1,000 I O _ _
288,802 1 221,615 jconsult&Prof Fees 1,788,280 (125,530)
1,000
1,662,750
--15 ·1 7~-!Meals/P~~~/Gener~I ___ -5 50 _ 3~0 -_
11,389 9,556 Memberships 14,270 560
----
850
-----
14,830
% CHGE .
2021
--
9.56% -----
33.33% ---
6.17 % ----
27.27%
0.00%
-·-----
40.82%
----
0.00%
-
(11.12%) -
0 .00%
1,000.00% ----
(23 .2 9 %)
0 .00%
0 .00%
(7.02%) -
54.55%
----·-
3.92%
1----4_2_9-l --o !Ph oto,Map~g,P~ ~ -=--2,000 . __ ---0 -------f-----
______ o_,_ _ _ oj outside A~en:y ?~ _ __ _ _ o _ 10,000
--
2,000
-·-
0.00%
10,000 0.00%
___ 3,274 [ 911 J sfwr/Hdwr Mntc C~~tr _ _ 3,747 (132)1_
0 [ 0 Building Rental s 300 _o j
•=====1=0_,-5:2_7-j -2,569Stationery&OfficeSup -= ---_ _ 13~0 00 (3,00~f_
--
__ 3.!615 I
300 --
10,000
---
---
(3 .52%) --
0 .00% --
(23.08 %)
1 I O Supplies & Tools 200 0 I
•----o-1 o_ H_.;rdware_Re-placements ---0 10 ,000
o I o COVID R.:latE:_d Ex_P·_ 1------0----+-___ 5_0_0--+-------+-------1
2,721,149 I 2,805,257 j Total Expenditures 4,754,581 157,712 [ I Revenu ~ --1--------+-----;--------;------1
--(-1-,8-7-5-,0-8-5) 1 (707,267) I Depart~ent User Fees -j (1,165,500) (118,000) (1,283,500)
0 j Ontari~ Grants _ _ _ · -0 I (1~0,995) -(1_8_0,_995)
(46,993) Cost Recoveries (795,000) 0 (795,000)
1-----~--(1_5_4,_7_5o_)➔L_ic~nce s an~_Permit; •· i----_--_(1_4_2_,5_o_o)-+j __ (_18_o_,o_o_o_) ___ (3_2_2_,5_0_0)-;------1
1--------(_90_9_,0_1_0-..;) __ Total Re ~e~~-es _ ...--_(_2_,1_0_3_,o_o_o)-+1 __ (_47_8_,9_9_5_) __ (_2_,5_8_1,_9_9_5)-;------1
_ Transfers to/fro~ Reserves & R.F. I _ _ I _ _ __
o !Trffr Res I (353,345)1 29,500 (323,845)
-_ o_,!rf~ c ~~~t d ~ Re~ --------(43,750) ~~770) --(79,520),.
0 Trffr DC Oblg RF --(49 8,43 5)j 74,040 (424,395)
1-----~----0---;I---T~tal Tr~nsfers ---i----(-8-95-,-53_0_};---I --6-7,-7-70--+----(8-2-7,-7-60-).,....! -----,
200 --
10,000
-..
500
4,912,293
-·-·
0
(38,365)
o j
(1,913,450) l
I al -
(110,290)1
(93,172)1
(203,462)1
0.00%
0 .00%
-
0.00%
3.32%
-
10.12%
0.00% --
0.00%
---
126.32%
22.78%
----
(8 .3 5%)
---
81.76%
--
(14.85%)
(7.57%)
---~--i -------'--I __ ..,______.__ __ ...,__I -----1
1,756,051 , (253,513}/ 1,896,247 , Net
I
604,237 1,502,538 (14.44%}
79
City Development Department -Planning -Cost Centre 2611
Funding Source for 2022 Consulting & Professional
2611.2392.0000 Consulting & Professional
Project
Professional/Technical Assistance (General/Urban Design/Heritage)
Northeast Pickering (Veraine) OPA -background studies
71 % funded by landowners and 29% DC Funded
Comprehensive Zoning By-law Update -Multi-year Project (Phases 2 & 3)
Year 3 of 3 -Contigency
2611.2392.0001 Consulting -Funded from Continuing Studies Res.
3D Model of City Centre
Infrastructure Ontario Environmental Assessment for Land for Park
Purposes at the southeast corner of Tillings Road and Dersan Street
Transportation Consulting Services for Smart Centres 1899 Brock Road
Transportation Consulting Services for the Pickering Harbour Company
GIS Corporate Strategic Plan
39% DC Funded
Comprehensive Zoning By-law Update -Multi-year Project
67.5% DC Funded (Res.# 201/19)
2611.2392.0002 Consulting -Funded by Seaton Application Fees
Seaton Development, Implementation & Legal Assistance
(in response to unknown development issues as they arise related
to planning, beritage, trail planning, economic development,
sustainability, broadband infrastructure and LPAT)
Infrastructure Ontario Environmental Assessment for Seaton
Primary Trails -100% funded
Waterfront Visioning Exercise -100% funded
2611.9965.0000 Other Rev -Cost Recoveries from Developers
Urban Design Review Services
Peer Review Consulting Services (heritage, transportation, land use)
Updated: February 3, 2022
80
Funding Source
Property Tax
2022 Property Tax Impact
Landowners
Development Charges
Rate Stabalization Fund
Development Charges
Continuing Studies Reserve
Continuing Studies Reserve
Continuing Studies Reserve
Continuing Studies Reserve
Continui'ng Studies Reserve
Development Charges
Rate Stabalization Fund
Development Charges
Seaton Application Fees
Seaton Application Fees
Seaton Application Fees
Developers
Developers
Cost
$50,000
$50,000
$710,000
290,000
11,375
23,625
$20,350
3,910
1,455
1,430
52,375
33,490
37,210
77,280
$150,000
75,260
50,000
50,000
25,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Planning Run Date: 4127/2211:22 AM
10105 SAP Cost Centre Number
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute
(OPPI) Conference -(3 Staff) Registration and hotel
Urban Land Institute/Municipal Affairs Conference/Strategy Institute or
ESRI User Regional Conference
General conferences
Total 501100 Conferences
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Parking & Mileage
OPPI or Similar Conference
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone Charges or Reimbursements -Chief Planner & Mgr.
Dev Review & Urban Design , Mgr. Policy & Geomatics, & Senior
Coordinator, Development Liaison, Mgr. Zoning & Administration
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Public meetings regarding various studies and notification of City-initiated
zonings & official plans; RFP notices
Digital film advertising for film activity (i.e., promote backlot)
Total 502100 Advertising
501110 Seminars & Education
Planner Progression -Education/Training
Municipal Mgmt Course at Ontario Tech.
Film Industry Seminars
Durham Region Planners Seminars & Workshops
Geocortex Training
Planning & Design Seminars
Total 501110 Seminars & Education
502210 Insurance Premium
82
Approved
20 22
Budget
2 ,900
3,000
600
500
7 000
600
600
3,000
450
3 450
4,000
4 000
6 675
6 675
835
835
1,000
10 000
11 000
500
4 ,850
1,000
500
5,000
500
12 350
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Planning Run Date: 4127/2211:22 AM
10105 SAP Cost Centre Number
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes : liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
Professional/Technical Assistance -General/Urban Design/Heritage
North East Pickering OPA -Background studies (71 % funded by
Landowners and 29% DC funded). Resolution #625/21
Total 502230 Consult&Prof Fees
502230.4633 Consult&Prof Fees
Cityscapes 3D Model (PO# 190706)
Infrastructure Ontario Environmental Assessment for Land for Park
Purposes at the southeast corner of Tillings Rd . and Dersan St. (PO#
Transportation Consulting Services for Smart Centre application (PO#
4500000132) ·
Transportation Consulting Services for Pickering Harbour Company
application (PO# 4500000213) ·
GIS Corporate Strategic Plan (39% DC Funded) (Resolution# 682/21)
(PO# 4500000242)
Total 502230.4633 Consult&Prof Fees
502230.4634 Consult&Prof Fees -Fund -Seaton APP
Seaton Development, Implementation & Legal Assistance in response to
unknown development issues as they arise related to planning , heritage,
trail planning, economic development, sustainability, broadband
Infrastructure Ontario Environmental Assessment for Seaton Primary
Trails -100% funded from Seaton App Fees (PO# 180512)
Waterfront & Nautical Village Visioning Exercise
Total 502230.4634 Consult&Prof Fees
502230.4635 Consult&Prof Fees -Fund -Dvlp/Ownrs
Urban Design Review Services (funded 100% from Developers) (PO# BL
Peer Review Consulting Services (heritage, transportation , land use
compatibility, etc.) -100% funded by developers
Total 502230.4635 Consult&Prof Fees
502230.4639 Consult&Prof Fees -fund -DC Reserves
83
Approved
2022
Budget
13,410
13 410
1 000
1 000
50 ,000
1,000,000
1,050,000
20,350
3,910
1,445
1,430
85,865
113 000
150,000
75,260
50 000
275,260
50,000
25,000
75 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Planning Run Date: 4/2.712211:22 AM
10105 SAP Cost Centre Number
Comprehensive Zoning By-law Review (Phases 2 & 3) Year 3 of 3 year
project -67.5 % DC Funded and 32.5% funded from Rate Stabilization
Comprehensive Zoning By-law Update-Multi Year Project-Contingency
(Phases 2 & 3) Year 3 of 3 -67.5 % DC Funded and 32.5% funded from
Rate Stabilization Fund
Total 502230.4639 Consult&Prof Fees
502240 Meals/Prom/General
Refreshments for public planning meetings/workshops and promotional
situations -lunches & consultant workshops
OPPI Sponsor Registrations
Total 502240 Meals/Prom/General
502250 Memberships
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute
(OPPI) Full Membership -14 staff
OPPI/CIP Provisional Membership - 1 staff
Ontario Assn. of Ctee of Adj. -3 staff@ $150 each
Urban & Regional Info. Systems Assoc. (URISA) Ontario - 1 Staff
URISA International - 1 Staff
AMANDA Central User Group Annual Fee
Urban Land Institute (Associate Membership) - 4 staff
Total 502250 Memberships
502150 Photo,Mapping,Print
Report Reproduction/Specialized Printing
Total 502150 Photo,Mapping,Print
502260 Outside Agency Srvc
Film Investment Package (preparation, design & marketing; photography;_
promotional video) (100% funded from film permit and land lease
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Personal Protective Equipment (PPE)
Total 502595 COVID Related Exp.
502700 Sfwr/Hdwr Mntc Contr
H_RIS Maintenance
Total 502700 Sfwr/Hdwr Mntc Contr
502400 Building Rentals
Approved
2022
Budget
114,490
35,000
149 490
600
250
850
12,000
850
450
80
300
250
900
14 830
2 000
2 000
10,000
10 000 .
500
500
3 615
3 615
Rental of facilities and payment of security when holding public meetings 300 ------
Total 502400 Building Rentals 300
84
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Planning Run Date: 4127/2211:22 AM
10105 SAP Cost Centre Number
502500 Stationery&OfficeSup
General office supplies & paper/print cartridges
Total 502500 Stationery&OfficeSup
502540 Supplies & Tools
Small office & drafting equipment
Total 502540 Supplies & Tools
502730 HardwareReplacements
Computer & licence costs for one new full-time Senior Planner,
Comprehensive Zoning By-law contract position (100% funded from
Streamline development Approval Fund)
Computer & licence costs for one new full-time Junior Geomatics Analyst
contract position (100% funded from Streamline development Approval
Computer & licence costs for two full time Summer Student Diversity
Internship positions (100% funded from Streamline Development
Total 502730 HardwareReplacements
Total Expenses
Revenues
403000 .957 Department User Fees
Zoning By-law Amendments
Official Plan Amendment
Draft Plan of Subdivision/Condominium
Site Plan
Telecommunications Towers
Committee of Adjustment -Variances
Land Division
Minister's Zoning Order
Request for Zoning Information
Pre-consultations
Other
Total 403000.957 Department User Fees
404000.9400 Licences and Permits
Film Permit Fees (public road use and land lease)
Total 404000.9400 Licences and Permits
402510 Ontario Grants
Streamline Development Approval Fund
Total 402510 Ontario Grants
406540 Cost Recoveries
85
Approved
2022
Budget
10 000
10 000
200
200
2,500
2 ,500
5,000
10 000
4,912,293
(247,500)
(115,500)
(247,500)
(440,000)
(11,000)
(110,000)
(33,000)
(5,500)
(22,000)
(6,000)
(45,500)
(1,283,500)
(322,500)
(322,500)
(180,995)
(180,995)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Planning Run Date: 4127/2211:22AM
10105 SAP Cost Centre Number
Funded from Developers 100% -Urban Design Review Services
Records Management Scanning Fees
Northeast Pickering OPA -Background Studies (71 % funded by
Funded 100% from Developers -Peer Review Consulting Services
(heritage, transportation, land use compatibility, etc .) ·
Total 406540 Cost Recoveries
Total Revenues
Transfers
408007 Trf fr RateStblz Res
Rate Stabilization Res. funding (32.5) for Comprehensive Zoning By-law
Review (Phases 2 & 3) -Year 3 of 3 year project
Rate Stabilization Res . funding (32.5%) for Comprehensive Zoning By-
law Update-Multi Year Project-Contingency (Phases 2 & 3) Year 3 of 3
Total 408007 Trf fr RateStblz Res
408019 Trf fr SeatonDev Res
Seaton Application Fees funding for Seaton Development,
Implementation & Legal Assistance
Seaton Application Fees funding for Infrastructure Ontario Environmental
Assessment for Seaton Primary Trails
Seaton Application Fees funding for Waterfront & Nautical Village
Visioning Exercise
Total 408019 Trf fr SeatonDev Res
408009 Trf fr Cntg Stdy Res
Continuing Studies Reserve Funding (61 %) GIS Corporate Strategic
Plan (Resolution# 682/21)
Continuing Studies Res. Funding for Cityscapes 3D Model of City Centre
Continuing Studies Res. Funding for Infrastructure Ontario
Environmental Assessment for Land for Park Purposes at the southeast
corner of Tillings Rd. and Dersan St.
Continuing Studies Res. Funding for Transportation Consulting Services
for Smart Centre application
Continuing Studies Res. Funding for Transportation Consulting Services
for Pickering Harbou r Company application
Total 408009 Trf fr Cntg Stdy Res
408600 Trf fr DC Oblg RF
86
Approved
2022
Budget
(50 ,000)
(10,000)
(710,000)
(25,000)
(795,000)
(2,581,995)
(37 ,210)
(11,375)
(48,585)
(150,000)
(75,260)
(50,000)
(275,260)
(52,375)
(20,350)
(3 ,910)
(1,455)
(1,430)
(79,520)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Planning Run Date: 412712211:22 AM
10105 SAP Cost Centre Number
DC Funding (67.5%) for Comprehensive Zoning By-law Review (Phases
2 & 3) -Year 3 of 3 year project
DC Funding (67.5%) for Comprehensive Zoning By-law Update-Multi
Year Project-Contingency (Phases 2 & 3) -Year 3 of 3 project
DC Funding (39%) for GIS Corporate Strategic Plan (Resolution#
DC Funding (29%) for Northeast Pickering OPA -Background studies
Total 408600 Trf fr DC Oblg RF
Total Transfers
Net Expenses
87
Approved
2022
Budget
(77,280)
(23,625)
(33,490)
(290,000)
(424,395)
{827,760)
1,502,538
City of Pickering
2022
Approved cur rent Budget
(Converted to SAP Chart of Accounts)
Building Services Run Date: 4127/2212:03 PM
COVID Yr. I COVID Yr. 2021 ~ ~ I 2022 '
-· ------.
2020 2021 Account Descriptions r Approved INC./D EC. I Approved % CHGE . ... ---Actuals I YTD Actuals Budget I Budget 2021
10110 SAP Cost Centre Number I ---·--
_-_f Ei;~dit~res
------------J __ . -
---------------------
1,600,897 1,442,975 Salaries & Wages 1,457,047 (45,046) 1,412,001 {3 .09%)
----·----------·---· --------
19,471 11,495 Overtime 10,000 0 10,000 0 .00% ---------------
433,197 407,427 Employee Benefits 394,354 7,109 401,463 1 .80% ---·---
3 00 I C~nf~ren ~es
----· -·--------·------
2,997 2,400 5,400 7,800 225.00%
884 I -. _7~1 ~0orm_s
-----·-f-------------
2,000 2,000 4,000 100.00% ---. -----
1~,~00 I ----·-----------
12,409 9,910 Travel 6,000 22,600 36 .14% ·-------· ---------· ---· ------
5,193 4,008 Cellula r Phones 6,400 1,300 7,700 20.31%
-------· --------·-----
5,474 7,012 Telephones & Data 7,510 (835) 6,675 {11.12%)
o j -
~lnt~rnet . __
------------f--
-835 j -0.00%-0 835
--· ------
750 I_ 290 I Subscriptions&Publcs 2,000 2,000 _ 4,000 _ --100.00% --------------
11,585 1 2~17 0~-S~mi ~a!s & Educ ;tion 20,100 10,200 30,300 50.75%
5,485 j ----·----·
4,579 Purchased Printing 6,000 5,000 11,000 83.33%
7,370 I --------------. ---·-------
7,520 Insu r ance Premium 7,520 0 7,520 0.00%
o j ·----· ---------. --·---
1,935 Insurance Deductible 1,000 0 1,000 0 .00%
-·-------------· -----. ------
53,414 139,282 Consult&Prof Fees 149,710 (11,320) 138,390 (7.56%) ---------. ------------·-
1,946 988 Meals/Prom/General 3,400 2,500 5,900 73.53% -------
10,570 7,120 Memberships 11,200 6,605 17,805 58 .97%
------·----------------------·--·-
1,123 877 Vehicle Rp r & Mntc 2,000 0 2,000 0 .00% ----
-44,658 ~ 4 '.,195 .
-
2,745 583 Sfwr/Hdwr Mntc Contr 2,537 1,760.27%
-·---·-----
7,755 992 Stationery&OfficeSup 4,000 4,000 8,000 100.00%
--------------------------
458 488 Forms 1,000 2,000 3,000 200.00%
----~---------·-. -· -----------
16 0 Gas, Oil, Tires, Etc 3,000
(1,00~J
3,000 0 .00%
---------·------------· ------
1,529 732 Supplies & Tools 3,000 2,000 (33.33 %)
---------. --. ---. --
3,942 0 HardwareReplacements 10,000 0 10,000 0 .00%
------·---· ---· -------
0 0 COVID Related Exp. 0 1,000 1,000 0 .00%
2,189,210 2,069,995 Total Expenditures 2,122,778 42,406 2,165,184 2.00%
----------
Revenues -----------
(3,080,655) (2 ,034,777) Licenses and Permits (3,000,000} (200,000) (3,200,000) 6 .67 %
-----------------------·--·-----------
(17,801) (25,740) Department User Fees {35,000} 0 {35,000} 0.00%
(57,100}r
-----I-·-------------. -------
0 Cost Recoveries (149,710) 11,320 (138,390} (7 .56%) --------
(3,155,556) (2,060,517) Total Revenues (3,184,710) (188,680) (3,373,390} 5.92%
·----··
Transfers to/from Reserves & R.F.
-------· -
0 0 Total Transfers 0 0 0 0.00% . -I .
(966,346)1 9,478 Net (1,061,932); (146,274)1 (1,208,206) 13 .77%
88
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Building Services Run Date: 4'2712211:22 AM
10110 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
On Call Basis as per Collective Agreement
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
Ontario Building Officials Association (1 Staff) -Hotel/Reg'n
Large Municipalities Chief Building Officials (LMCBO) Fall/Spring
Total 501100 Conferences
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Ontario Building Officials Association Conference (4 Staff)
Annual mileage for Building Staff
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone Charges -Manager, Supervisors and 7 staff
Equipment Upgrades -4 staff@ $425
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/Data'
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
Building Codes & Updates, Referenced Standards, and Fire Codes
Total 502120 Subscriptions&Publcs
89
Approved
2022
Budget
1,389,529
22,472
1,412,001
10 000
10 000
397,267
4,196
401 463
6,000
1 800
7 800
4 000
4 000
1,100
21 500
22,600
6,000
1 700
7 700
6 675
6 675
835
835
4 000
4 000
Building Services
10110 SAP Cost Centre Number
501110 Seminars & Education
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Building Code & other technical training programs -all staff
Heating, Refrigeration & Air Conditioning Institute (HRAI) Courses -
Senior Examiner/Inspector (Plumbing & HVAC)
General Educational Assistance
Construct Canada -CBO and Staff
Ontario Building Officials Assoc. (OBOA) or similar Course (to be
facilitated by tl}e City & is 100% cost recoverable)
Municipal Mgmt Course -UOIT (2 staff)
Total 501110 Seminars & Education
502110 Purchased Printing
Promote building services to the public
Total 502110 Purchased Printing
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
Professional engineers, building science specialists and environmental
consultants retained to provide specialized examination and inspection
services for structural review of high rise and other complex projects -
Specialized consultants to support investigations -100% recoverable
Plans examination of submitted plans (PO# 4500000267) -100%
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety
Conference Meals
Corporate Apparel
Promotional Items
Total 502240 Meals/Prom/General
502250 Memberships
Assn. of Architectural Technologists of Ont.-(2 staff)
Min. of Municipal Affairs (MMAH) Building Code Identification Number
(BCIN) -Director Filings
90
Run Date: 4127/2211:22 AM
Approved
2022
Budget
8,400
2,000
1,000
700
10,000
8 200
30 300
11 000
11 000
7,520
7 520
1 000
1 000
100,000
15,000
23,390
138 390
800
600
2,500
2 000
5 900
500
3,800
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Building Services Run Date: 412712211:22 AM
10110 SAP Cost Centre Number
Ontario Building Officials Assn -(20 staff@ $320 each)
Code Interpretation Advisory Committee -(1 staff)
Mechanical Services Advisory Committee -(1 staff)
Plumbing Advisory Committee -(1 staff)
Building Inspection Advisory Committee -(1 staff)
American Society of Heating Refrigeration & Air Condition Engineers -(1
Structural Advisory Committee -(1 staff)
Large Municipalities Chief Building Officials -(1 staff)
Ontario Association of Certified Engineering Technologists -(2 staff)
MMAH BCIN Annual Registration Fees -(14 staff)
Membership Contingency Fund
Professional Engineers Ontario -(2 staff)
Durham Chapter -OBOA (5 staff@ $125)
Heating, Refrigeration & Air Conditioning Institute (HRAI) Corporate
Durham Ho.me Builders Association
Total 502250 Memberships
502595 COVID Related Exp.
Personal Protective Equipment (PPE)
Total 502595 COVID Related Exp.
502370 Vehicle Rpr & Mntc
For Building Services Vehicle
Total 502370 Vehicle Rpr & Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Maintenance -ePermitting
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502510 Forms
Building permits, applications, inspection reports, receipts, stickers,·
brochures, information packages
Total 502510 Forms
502375 Gas, Oil, Tires, .Etc
Winter tires, etc. for Building Services vehicle
Total 502375 Gas, Oil, Tires, Etc
502540 Supplies & Tools
Personal Protective Equipment (Grow operations and other hazardous
91
Approved
2022
Budget
6,400
50
50
50
50
280
50
250
550
1,800
700
550
625
500
1 600
17 805
1 000
1 000
2 000
2 000
2,195
45 000
47 195
8 000
8 000
3,000
3 000
3 000
3 000
1,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Building Services Run Date: 412.712211:22 AM
10110 SAP Cost Cent re Number
Incidental inspection and testing devices
Total 502540 Supplies & Tools
502730 Hardware Replacements
Computers for new staff
Total 502730 Hardware Replacements
Total Expenses
Revenues
404000 .9450 Licences and Permits
Residential
Non -residential
Sign permits
Other permits
Total 404000.9450 Licences and Permits
406540 Cost Recoveries
Specialized consultants to support investigations (charge-back for costs
incurred) -100% recoverable
Professional engineers, specialists and consultants to provide
specialized examination and inspections services (charge-back for costs
incurred) for structural review of high rise and other complex projects -
Plans examination of submitted plans
Total 406540 Cost Recoveries
403000 .9530 Department User Fees
Compliance Letters
Total 403000.9530 Department User Fees
403000 .9531 Department User Fees
Revenue from attendance by outside municipalities to offset cost for
OBOA course
Records Management Scanning
Total 403000.9531 Department User Fees
Total Revenues
Total Transfers
Net Expenses
92
Approved
2022
Budget
1 000
2 000
10 000
10 000
2,165,184
(2 ,600,000)
(400,000)
(50,000)
(150,000)
(3,200,000)
(15 ,000)
(100,000)
(23,390)
(138,390)
(10,000)
(10,000)
(10,000)
(15,000)
(25,000)
(3,373,390)
0
(1,208,206)
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Sustainability Run Date: 412712.2 12:03 PM
COVID Yr . COVIDYr . 2021 I: -2022 I
I ------··--------·-2020 2021 Account Descriptions Approve d = INC:/DEC. ' Approved % CHGE. -. . . ... -------I Actuals YTD Actuals Budget .h -Budget 2021
' I
10115 SAP Cost Centre Number I I I -------
Expenditures I -----
393,776 352,902 Salaries & Wages 426,380 (37,475) 388,905 1 (8 .79%) ........ -
0 0 Overtime 1,000 (500) 500 {50.00%)
-~2,055 1
-- --
108,574 1 (10.6~%)1 106,981 Employee Benefits 121,519 (12,945) --
~,o oo I -
~,oo~j 383 204 Conferences 1,000 33 .33% ----
0 0 Uniforms 300 0 300 0 .00% -----·-. --
619 0 Travel 1,500 (500) 1,000 (33.33%) -----------
1,373 1,513 Cellular Phones 2,500 (300) 2,200 (12.00%) ----------
1,244 1,450 Telephones & Data 1,710 (190) 1,520 (11.11%) ---------
0 0 Internet 0 190 190 #DIV/0!
··---
(12 .38%)1 4,319 4,311 Advertising 9,130 (1,130) 8,000
7 1 f Trd Shows/Exh b/Dsply
---
2,50~ I 1,614 2,500 0 0 .00% -·-
262 j 0 !subscrip tions&Publcs --
400 I ~, -
400 I 0.00% ---5,116 229 jsemi n;;-& Education 6?50 I (1,370) 4,880 (21.92%) -
2,965 3,020 ~nsurance Premium I 3,020 I 0 3,020 I 0 .00%
18,562 Con~~lt&Prof Fe~s
--·
15,000 308,000 (157,000) ~5 1:_,0~0 (50.97%)
6 1 Meals/P rom/Ge~er~I
--10,000 1
-□, 549 10,000 0 .00% -· ------
2,964 2,574 Memberships 3,850 (300)j 3,550 (7.79%)
0 I Photo, Mapping, Print
-
1,526 7,780 (6,780) 1,000 (87 .15%)
1,425 j Outs~de ~ency Srvc
--------
5,s oo 1 1,031 9,500 (4,000) (42 .11%) ----
1,735 171 Sfwr/Hdwr Mntc Contr 1,635 (1,110) 525 (67 .89%) ---------------------
1,229 260 Stationery&OfficeSup 1,500 (500) 1,000 (33 .33%) ---
92,148 60,530 Program&Event Supps 140,995 7,550 148,545 5.35% --
0 0 COVID Related Exp. 0 500 500 0.00%
-
629,908 554,209 Total Expenditures 1,062,469 (214,860) 847,609 {20.22%) -
Revenues
o ... , O I Department User Fees 0 (110,00~)t (110,000) 0.00%
o r ~ I Donation_s
·---·-
(500) (500) 0.00%
-------·-----~' (8,80~)10nta~ Grants (14,680) 14,680 0 (100 .00%)
:-----·--
(14,831)[ (15,433) Event Vendor Fees (25,000) 12,750 (12,250) (51.00%) .. --
o j 0 Sustain Sponsorships (3,500) 1,500 (2,000) (42.86%) ---0 ·1 ------.. --
(2,000)j 0 Sustain Mkt Sponsors (3,000) 1,000 (33.33%) -----. -
(1,375)1 (11,146) Other User Fee Revenue (277,000) 170,505 (106,4 95)1 (61.55%) ------------
(92,121)1 3,390 0th Rev-Rebates/Incentive (40,000) 40,000 0 (100.00%)
-·
(6,000)1 (6,000) Municipal Rentals (6,000) 6,000 0 (100 .00%)
----(114,327)1 (37,989) Total Revenues {369,680) 136,435 (233,245) {36.91%)
. --
Transfers to/from Reserves & R.F.
. --------
0 (15,433) Trf fr 3rdPtyOblg RF (25,000) 0 {25,000) 0.00% ..
0 (15,433) Total Transfers (25,000) 0 {25,000) 0.00% --- ----I I I ---..
5 15,581 _ 500,787 Net 667,789 (78,425)1 589,364 [ {11.74%)
93
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Sustainability Run Date: 4127/2211:22 AM
10115 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One part-time Project Manager contract position (14 hrs/week for 39
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to one part-time Project Manager contract
position (14 hrs/week for 39 weeks)
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
Sustainability & Energy Conferences
Ont. Professional Planners Institute (OPPI) or similar conference for
Senior Planner, Sustainability
Total 501100 Conferences
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Smartphone Charges (Supervisor & 2 Coordinators)
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
94
Approved
2022
Budget
345,385
39,950
3 570
388,905
500
500
103,966
3,995
613
108 574
3,000
1,000
4 000
300
300
1 000
1 000
2 200
2 200
1 520
1 520
190
190
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Sustainability
10115 SAP Cost Centre Number
502100 Advertising
Advertising programs/events
Total 502100 Advertising
502110 Trd Shows/Exhb/Dsply
Events (supplies for various displays/activities)
Total 502110 Trd Shows/Exhb/Dsply
502120 Subscriptions&Publcs
Reference material
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Sustainability & Related Projects
Staff Training -Professional Development
LEED ND Seminars
Professional Project Management (PMP) Exam
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property . (Policy coverage includes: liability , automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Phase 2 -Completion of Sustainable Development Guidelines (100%
funded from The Atmospheric Fund grant and Durham Region)
Implementation of Sustainable Development Guidelines (Application
LEAF Tree Planting Program (Year 2 of 5)
Total 502230 Consult&Prof Fees
502240. 9720 Meals/Prom/General
Sustainability Corporate Wear
Refreshment/Food for Events
Seaton Workshop Series (partially funded by Sponsors)
Total 502240.9720 Meals/Prom/General
502250 Memberships
OPPI/CIP Full Membership -Senior Planner, Sustainability
Clean Air Council
Project Management Institute
International Society of Sustainability Professionals (2 staff)
Recycling Council of Ontario
Total 502250 Memberships
502150 Photo,Mapping ,Print
95
Run Date: 412712211:22 AM
Approved
20 2 2
Budget
8 000
8 000
2 500
2 500
400
400
1,000
3,000
350
530
4 880
3,020
3 020
96,000
40,000
15 000
151 000
2,000
1,000
7 000
10 000
750
1,800
400
240
360
3 550
City of Pickering
2022
Apprwed Background Information
(Converted to SAP Chart of Accounts)
Sustainability Run Date: 4/27/2211:22 AM
10115 SAP Cost Centre Number
Photography & videography services for City's promotional publications
Total 502150 Photo,Mapping,Print
502260.9720 Outside Agency Srvc
General Design Services
Pollinator Garden Volunteer Training, Services & Supplies
Green Fleet (Analytics)
· Transfer to 10325
Total 502260.9720 Outside Agency Srvc
502595 COVID Related Exp.
Personal Protective Equipment (PPE)
Total 502595 COVID Related Exp.
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
RETScreen
Transfer to 10325
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502520.9720 Program&Event Supps -General(Strat lnitv)
Promotional Activities & Materials
Total 502520.9720 Program&Event Supps
502520.9721 Program&Event Supps -Corporate Awareness
Program Supplies
Total 502520.9721 Program&Event Supps
502520.9722 Program&Event Supps -Comm Awareness Event Mgmt
Program Supplies
Total 502520.9722 Program&Event Supps
502520.9723 Program&Event Supps -Dog Waste Diversion
Program Supplies (18 Stations plus 3 additional new sites)
Total 502520.9723 Program&Event Supps
502520.9724 Program&Event Supps -Community Clean-ups
Program Supplies
Total 502520.9724 Program&Event Supps
502520.9725 Program&Event Supps -Waterfowl Management Prgm
Program Supplies (includes goose relocation, egg oiling)
Total 502520.9725 Program&Event Supps
502520.9726 Program&Event Supps -Tree Planting
96
Approved
2022
Budget
1 000
1 000
2,500
3,000
4,000
(4,000)
5 500
500
500
525
950
(950)
525
1 000
1 000
10 000
10 000
3 000
3 000
5 500
5 500
65 300
65 300
4 000
4 000
7 000
7 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Sustainability
10115 SAP Cost Centre Number
Program Supplies -Tree Planting (Funded from Duffin Heights
Terrestrial Habitat Reserve Fund)
Tree Planting -Duncannon Ravine (funded from TD Friends of
Environment Foundation Grant carry over from 2021)
Tree & Vegetation Planting-High Priority Sites
Total 502520 .9726 Program&Event Supps
502520.9727 Program&Event Supps -Stream Restoration
Program Supplies -Stream Restoration (Funded from Duffin Heights
Fish Habitat Reserve Fund)
Total 502520.9727 Program&Event Supps
502520.9015 Program&Event Supps -Farmers Market
Program supplies (includes marketing, equipment , maintenance and
entertainment)
Total 502520.9015 Program&Event Supps
Total Expenses
Revenues
403000.9559 Department User Fees
Zoning By-law Amendments
Official Plan Amendment
Draft Plan of Subdivision/Condominium
Site Plan
Land Division
Minister's Zoning Order
Other
Total 403000.9559 Department User Fees
404500 .9480 Municipal Rentals
Rental of Tomlinson Community Centre rooftop solar panels
Transfer to 10325
Total 404500.9480 Municipal Rentals
406500 Donations
Sustainable Pickering Contributions
Total 406500 Donations
403090 .9015 Event Vendor Fees
Farmers Market Vendor table fees
Total 403090.9015 Event Vendor Fees
406522.9720 Sustain Sponsorships
97
Run Date: 4127/2211:22 AM
Approved
2022
Budget
15,000
6,495
10 000
31 495
10,000
10 000
12,250
12,250
847,609
(20,000)
(20,000)
(20,000)
(20,000)
(15,000)
(5,000)
(10,000)
(110,000)
(6,000)
6 000
0
(500)
(500)
(12,250)
(12,250)
City of Pickering
2022
Approved Background Information
(Converied to SAP Chart of Accounts)
Sustainability Run Date: 412712211:22 AM
10115 SAP Cost Centre Number
Sustainability Sponsorships (No tax)
Total 406522.9720 Sustain Sponsorships
406532.9720 Sustain Mkt Sponsors
Sustainability Marketing Sponsorships (Taxable)
Total 406532.9720 Sustain Mkt Sponsors
403120 Other User Fee Revenue
Phase 2 Sustainable Development Guidelines -The Atmospheric Fund
(includes $40 ,000 carry over from 2021)
Phase 2 Sustainable Development Guidelines -Region of Durham (carry
over from 2021)
Seaton Workshop Series -Seaton Landowners Funding
TD Friends of the Environment Foundation Grant (carryover from 2021)
Total 403120 Other User Fee Revenue
408200 0th Rev-Rebates/Incentive
Green Initiatives -Incentives and Rebates received from Corporate
Energy Programs
Transfer to 10325
Total 408200 0th Rev-Rebates/Incentive
Total Revenues
Transfers
408200 Trf fr 3rdPtyOblg RF
Tree Planting · -Duffin Heights Terrestrial Habitat
Stream Restoration -Duffin Heights Fish Habitat
Total 408200 Trf fr 3rdPtyOblg RF
Total Transfers
Net Expenses
98
Approved
2022
Budget
(2,000)
(2,000)
(2,000)
(2,000)
(86,000)
(10,000)
(4,000)
(6,495)
(106,495)
(40 ,000)
40 000
0
(233,245)
(15,000)
(10,000)
(25,000)
(25,000)
589,364
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Committee of Adjustment Run Date: 4127/22 11:22 AM
10120 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Honorarium - 5 Members
Total 501000 Salaries & Wages
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT)
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Total 501020 Employee Benefits
501100 Conferences
Ontario Assoc. of Ctee. of Adjust. Conference (1 member)
Total 501100 Conferences
501130 Travel
Committee of Ac;ljust. Members -12 meetings @ 55km per meeting @
Committee of Adjust. Members -Site Visits -200km @ $.56/km
Ontario Assoc . of Ctee of Adjust. Conference/Seminars
Total 501130 Travel
501110 Seminars & Education
Ontario Assoc. of Committee of Adjust. (1 member/1 staff)
Total 501110 Seminars & Education
502250 Memberships
Ontario Assoc. of Committee of Adjust. 5 Members @ $150 each
Total 502250 Memberships
Total Expenses
Total Revenues
Total Transfers
Net Expenses
100
Approved
2022
Budget
7 200
7 200
511
511
1 022
1 000
1 000
500
120
200
820
200
200
750
750
10,992
0
0
10,992
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Heritage Pickering Run Date: 412712211:22 AM
10125 SAP Cost Centre Number
Expenditures
501100 Conferences
Heritage Conference - 1 staff (registration and accommodation)
Total 501100 Conferences
501130 Travel
Parking & Mileage
Education Seminars and Conferences -Out of Town
Total 501130 Travel
501110 Seminars & Education
General
Total 501110 Seminars & Education
502230 Consult&Prof Fees
Consultations for designations, promo materials, heritage permit review,
cultural heritage assessments
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Designation events ( 1 @ approximately $200.00 each)
Total 502240 Meals/Prom/General
502250 Memberships
Annual fee for Community Heritage Ontario (Chair)
Total 502250 Memberships
502150 Photo,Mapping,Print
General printing
Total 502150 Photo,Mapping,Print
502500 Stationery&OfficeSup
General office supplies, training supplies, & name tags
Total 502500 Stationery&OfficeSup
502590 Gift Shop/Plaques
Plaques for designated properties (1 @ $500)
Total 502590 Gift Shop/Plaques
Total Expenses
Total Revenues
Total Transfers
102
Approved
2022
Budget
525
525
250
250
500
300
300
15,000
15 000
200
200
100
100
250
250
150
150
500
500
17,525
0
0
Heritage Pickering
10125 SAP Cost Centre Number
Net Expenses
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
103
Run Date: 4/27/2211:22 AM
Approved
2022
Budget
17,525
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Community Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions App roved
Actuals YTDActuals Budget
Expenditures
6,838 ,318 6,427,712 Salaries & Wages 7,747,696
451,770 0 Salaries & Wages -Prg . 324,907
47,342 76,436 Overtime 127,145
221 0 0001 Program Overtime 0
1,665,616 1,641,993 Employer Contributions 2,078,310
0 0 Conferences 3,565
15,392 25,632 Uniforms 40,008
5,283 1,008 Travel 10,625
1,745 0 Freight, Express & Cartage 2 ,500
24,823 30 ,709 Cellular Phones 35,450
82,493 83 ,578 Telephones 98,935
0 0 Internet 0
0 0 Cable 0
156,172 222,429 Advertising 231,400
1 ,529 13,121 Trade Shows , Exhib & Displays 61,700
897 0 Subscription & Publications 550
10,372 9,534 Seminars & Education 39,320
45,696 29,039 Purch Prnting/Broch/News Ur 41,000
62,960 64,220 Insurance Premium 64,220
2,002 1 ,840 Ins . Deductible 11 ,000
94,532 72,716 Consulting & Professional 95 ,300
32,354 38,958 Recpt , Prom & Sp Events 123,380
16,211 9,538 Memberships 20,296
4,146 4 ,509 Photo , Mapping , Printing 9,000
249,691 194,424 Outside Agency Serv 227,805
1,406,963 873,095 Build Repairs & Mtce 1,317,944
10,107 13,994 Veh -Repairs & Maintenance 11,300
56,351 39,714 Misc Equip Repairs 60,410
56 ,343 68,617 Software/Hardware Maintenance Cot 96,453
10,305 9 ,931 Antiques Repairs Mtce . 13,700
1 ,025 390 Grounds Upkeep 2,800
25 0 Community Use of Schools 2,000
72,815 18,239 Building Rentals 73,410
0 0 Prgm -Build Rentals 19,000
5 ,219 0 Rental Misc Equip 3,600
44,810 37,235 Land Rentals 46,150
0 0 Financial Service Charges 175,000
13,169 7 ,608 Stationery & Office Supplies
~ -12,050
I u
Run Date: 5/26/2211:57 AM .
~ -•L 2022
J INC./DEC . Approved % CHG E.
.. ~ Budget 2021
900,232 8,647,928 11 .62%
562 ,088 886,995 173.00%
56,634 183,779 44.54%
0 0 0 .00%
54,233 2,132,543 2 .61%
3,400 6,965 95 .37%
5 ,852 45 ,860 14 .63%
5,000 15,625 47.06%
0 2,500 0.00%
640 36,090 1 .81%
(20,940) 77,995 (21 .17%)
15,540 15,540 0 .00%
5,985 5,985 0 .00%
96,400 327,800 41 .66%
148,600 210,300 240.84%
(200) 350 (36.36%)
2,114 41,434 5 .38%
19,000 60 ,000 46 .34%
(2,500) 61,720 (3.89%)
0 11,000 . 0.00%
57 ,100 152,400 59 .92%
(9 ,750) 113,630 (7 .90%)
(4,084) 16,212 (20 .12%)
0 9 ,000 0 .00%
(991) 226,814 (0.44%)
30,821 1,348,765 2 .34%
(1,000) 10,300 (8 .85%)
19,265 79,675 31 .89%
(69,928) 26,525 (72.50%)
(5,000) 8,700 (36 .50%)
0 2,800 0 .00%
1 ,500 3,500 75.00%
0 73,410 0 .00%
120,000 139,000 631 .58%
6 ,000 9,600 166.67%
0 46 ,150 0 .00%
0 175,000 0.00%
(1,000) 11 ,050 (8 .30%)
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Community Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions : Approved
Actuals YTDActuals Budget
25 639 Forms 1,900
11,604 25,810 Program Supplies 52,255
151,372 117,494 Event Supplies 198,350
64,954 0 Prgms Supplies 75,000
16,071 1,871 Athletic Equip . Playroom 2,300
(55) 0 Drop-In Centre Supplies 4,400
11,465 362 Supplies -Special Events 11,580
470 596 Antique Purchases 600
23,047 27,233 Committee Expenses 98,250
2,311 974 Gift Shop Plaques 2,625
116,292 93,452 Utilities -Water 152,420
183,445 169,834 Utilities -Gas 229,120
881,263 697,566 Utilities -Hydro 1,154,661
4,628 4,203 Utilities -Oil 5,683
1,348 1,593 Utilities -Cable T.V. 850
7,841 13,270 Gas, Oil Tires 10,075
21,276 12,839 Supplies & Tools 58,911
2,018 2,181 Minor Furniture & Fixtures 32,600
6,039 5,522 Misc. Equipment 13,400
0 0 COVID Related Expenditures 0
12,992,111 11,191,658 Total Expenditures 15,332,909
Revenues
(191,984) (82,580) Federal Grant (261,313)
(182,423) (156,205) Ont. Specific Grants (392,305)
(453,726) (304,859) Program Registrations (510,142)
(5,025) (9 ,897) Gift Shop (5,250)
(6,042) 0 Snack Bar (9,925)
(3,326) (891) Vending Machines (15,500)
(1,150) 0 Rentals (2,300)
(20,871) 0 Advertising Space (66,000)
0 0 Memberships-Pool/Health Club (13,750)
(23,807) (26,553) Programs (36,560)
(8,055) 0 Child Supervision 0
(23,668) (16,167) Fitness Testing (40,000)
(10,411) (1,683) Donations (2,000)
(38,390) (93,545) Admissions -Public & Edu . (141,440)
(60,300) (15,433) Admissions -Tennis (74,000)
(9,840) (5,188) Admissions -Skating (11,750)
(12,042) (2,400) Admissions -Public Swimming .. .. (9,035)
I I
Run Date: 5/26/2211:57 AM
--_-c--=---=---r-"\A'.!. 2022
INC./DEC . Approved % CHGE .
., Budget 2021
0 1,900 0 .00%
383,745 436,000 734.37%
360,075 558,425 181 .54%
45,750 120,750 61 .00%
0 2,300 0 .00%
0 4,400 0 .00%
23,420 35,000 202.25%
0 600 0.00%
(68,750) 29,500 (69.97%)
2,375 5,000 90.48%
10,950 163,370 7 .18%
11,455 240,575 5.00%
0 1,154,661 0.00%
0 5,683 0.00%
(850) 0 (100.00%)
3,775 13,850 37.47%
2,100 61,011 3.56%
17,400 50,000 53 .37%
(3,600) 9,800 (26.87%)
78,000 78,000 0.00%
2,860,856 18,193,765 18.66%
(1 ,069,339) (1,330,652) 409 .22%
(224,175) (616,480) 57.14%
(756,458) (1,266,600) 148.28%
(6,350) (11,600) 120.95%
(1,729) (11 ,654) 17.42%
0 (15,500) 0.00%
(606) (2,906) 26.35%
0 (66,000) 0.00%
6,416 (7,334) (46.66%)
(440) (37,000) 1.20%
(20,000) (20,000) 0.00%
4,705 (35,295) (11 .76%)
(3,000) (5,000) 150.00%
(31,560) (173,000) 22.31%
(9,000) (83,000) 12.16%
(6,250) (18,000) 53.19%
(39,684) (48,719) 439.23%
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Community Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions Approved ;
Actuals YTDActuals Budget
(6,777) 0 Admissions -Squash (11,000)
(2 ,682) 0 Admissions -Fitness Room (2,000)
(1 ,394) 0 Admissions _-Racquet Ball (1,600)
(750,558) (670,192) Rentals -Ice Surface (782,570)
(60,089) (43,971) Rentals -Pool (71,500)
(23,721) (9 ,996) Rentals -Mtg . Room/Public (48,000)
0 0 Rentals -Mtg. Room/Prog . (7,000)
(18,928) 2 ,561 Rentals -Halls (27,000)
(26,094) (20 ,290) Rentals -West Shore C.C . (44,780)
(10,045) 0 Rentals -East Shore C.C. (10,000)
(60) 15 Rentals -Lockers 0
(23,596) (34,969) Membertships -Tennis (24,000)
(359,886) (19,395) Memberships -Pool/Health Club (371,000)
(48,589) 0 Memberships -Squash (56 ,000)
(75,932) 0 Memberships -General (90,000)
(11,800) 0 Memberships -Racquet Ball (12,000)
(384) 0 Rentals -Claremont C .C . (800)
(8,772) 0 Rentals -Petticoat Creek (22 ,000)
(45,552) (63,480) Rentals -Wellness Clinic (68,000)
(11 ,129) (16,911) Arena Floor Rentals (39,500)
(65,979) (152,550) Other Misc Revenue (93 ,500)
(163,802) 0 Netted Revenue (364,123)
(1,838) (1 ,508) Event Vendor Fees (11,235)
(6,200) (1,062) Sponsorships No Tax (7,500)
(36,587) (4,000) Marketing Sponsorships (29,500)
0 0 Miscellaneous Revenue 0
(1,037) 318 Other Revenue -Membership NSF F (6,200)
(2,812,491) (1,750,831) Total Revenues (3 ,792,078)
Transfers to/from Reserves & R.F.
(207,396) 0 Transfer to/(from) Reserve (99,818)
(33,043) 0 Trans . to/(from) Continuing Studies F (17,600)
(4,027) 0 Transfer to/(from) Reserve Fund 0
(244 466) 0 Total Transfers (117 418)
9,935,154 9,440,827 Net 11,423,413
11 2
Run Date: 5/26/2211:57 AM
~---.. ~""'"
2022
INC./DEC . Approved % CHGE .
Budget 2021
(5,500) (16,500) 50.00%
(3 ,100) (5,100) 155 .00%
(1 ,700) (3,300) 106 .25%
(744,430) (1,527,000) 95.13%
(154 ,820) (226,320) 216.53%
(13,000) (61,000) 27 .08%
0 (7,000) 0 .00%
(68,000) (95,000) 251 .85%
(46,620) (91,400) 104.11%
(24,000) (34,000) 240 .00%
0 0 0 .00%
(3,500) (27;500) 14.58%
(111,789) (482,789) 30.13%
1,000 (55,000) (1 .79%)
(13,095) (103,095) 14 .55%
5,800 (6,200) (48 .33%)
0 (800) 0 .00%
(27,000) (49,000) 122.73%
(7 ,000) (75,000) 10.29%
(10,500) (50,000) 26 .58%
(4,580) (98,080) 4 .90%
(1,425) (365,548) 0.39%
3,135 (8,100) (27.90%)
(2,500) (10,000) 33 .33%
(90 ,000) (119,500) 305.08%
(5,000) (5,000) 0.00%
0 (6,200) 0 .00%
(3,485,094) (7,277,172) 91.90%
9 ,818 (90,000) (9.84%)
17,600 0 (100 .00%)
(70,400) (70,400) 0 .00%
(42 982) (160400) 36.61%
(667,220) 10,756,193 (5.84%1
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Cult. & Rec. -Admin. Run Date: 4127 f22 12:03 PM
COVIDYr. COVIDYr. L ________ _
2020 2021 j Account Descriptions
Actuals 1 YTD Actuals f -------------
____ 102ool SAP Cost Centre N~mbe~ __
Expenditures
-----
1,789,587 1,710,642 Salaries & Wages
7,989 12,194 Overtime ,-----·--------
494,927 496,684 Employee Benefits
0 0 Conferences
---9},'-:8o032H ~ ~:4_1¾_: T:ur_n-aiv_f:_~~~ -~-~ r 12,609 Cellular Phones
9,470 I
113,27~ ~
897 1
2,704 I
10,540 I
---10,32°61
749
10,487 j
4,146
0
207,396
l,833 j
--37,399 1-
72,774 J
5,03~ I _
o J -----23,047 -------1,601
654
2,818,769
0
{8,344)
0
{8,344)
--·---
9,732 Telephones & Data --
0 Internet -
107,309 Advertising ----------
O Subscriptions&Publcs --0 Seminars & Education - ----
10,750 Insurance Premium
16,282 Consult&Prof Fees
---------
277 Meals/Prom/General
3,652 I Memb~rships
4,509 jPh oto, Mappi ng, Print--
4:502 joutside Age~~Y Se r~--
O I Build Rep ~rs-& Mtce
· 1,452-J½h -Re pairs & Maint~na-nc~
60,229 Sfwr/Hdwr Mntc Contr ---- -
18,218 Building Rentals
O Financial Srvc Chrgs
2,514 Stationery&OfficeSup
9,729 Program&Event Supps
27,233 Committee Exp
1,763 Utilities -Gas
-- ---
453 Furniture & Fi xt ures
---
2,511,281 Total Expenditures
Revenues --------
0 Federal Grant --. ---
0 Ontario Grants ----------
0 Marketing Sponsorships -
0 Total Revenues
J 2021 • I --r .. Approved· INC./DEC. 1 ·
2022
Approved
Budget -·-·r Budget -1· ... '--,-~-i -_---_ ---·-----I --
--
-
-
--
-----
----
2,064,928
11,880 ----.
595,950
2,065
2,500
2,000
10,000
11,850
0 --115,400
.
-..
200
4,220 I
10,~50
16,000
----.
6,000 -
11,875
9,000
0
-_--0-1
-1--·-·-70,11~ j
---
,_
73,400 I
1?~000 _
4,800
40,000
98,250 ---. - ------.
0
1,000
3,337,183
0
{95,575)
0
(95,575)
{343,020)
8,455
{116,948)
4,900
0
0
1,721,908
20,335
479,002
6,965
2,500
2,000
·--------
-
0
. -
{2 ,445)
2,445
28~00 ,-.
{200) -1,780
{2 ,500)
54,400
3,000
{3,725) -
0
0 ----
0
10,000
9,405
2,445
143,600
0
6,000
8,250
70,400
9,000
-8:150 ·1
9,000
0
0
. -_iJ --
(65,850)1
0
4,265 ,-
_!3)100 1
.
175,000 ~+ -
392'.~~~, --431:~~~
~8, 75~ _ 22~0~ I
-o I ---·-· 1,000
{108,758)1 3,228,425
-. ·-·-~ ---{399,550) {399,550) ---85,575 {10,000) ------~ ----
{65,000) (65,000)
{378,975) {474,550)
Transfers to/from Reserves & R.F.
(4o ,olloJ~ --------. ---{207,396) 0 Trffr PublicArtRes {40,000) {80,000)
Total Transfers
16,000 0
Tio,400Y I {70,400)1
(94,400)1 {150,400)1
__ {29,176),---0 -T~-_!r ~n~StdyRes ---
(4,027) 0 Trf fr DC Oblg RF 1------------1---
(240,599)1 0
{16,000)
0
{56,000)i
% CHGE.
2021
{16 .61%) ----:----~
71.17%
(19.62%)
-l-------1
237.29%
--·-t------1
0.00%
0.00%
0 .00%
{20.63%)
0.00%
~4.44%j ~ ------<
{100 .00%)
42.18%
>-------1
{23.26%)
340.00% ---,__ ___ _,
50 .00%
{31.37%) ______ _,
0 .00%
--1------~
0.00%
0.00%
0 .00%
(93.92%)
0 .00%
0.00%
{10.42%)
980.00%
{69.97%)
1------~
>-------1
--·-_,_ ___ __,
0.00%
0 .00%
{3.26%)
--_____ _,
0.00%
{89.54%)
1------~
0.00%
396.52%
100.00%
1------l
{100.00%)
>-------1
0.00%
168.57%
I 1--------'------1--I I
(582,133)1
I --1--------'-----+------'-------1-----l
2,569,826 . 2,511,281 Net 3,185,608 2,603,475 • {18.27%)
113
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Cult. & Rec. -Admin. Run Date: 412.712.211:22 AM
10200 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One Marketing Assistant contract position (funded from Young Canada
Works 2021 Grant -funds to be received in 2022)
One new full-time contract PG13 position (100% funded from Legacy
Fund grant -subject to grant approval)
One new Project Coordinator PG13 -Place for Arts Program contract
position (100% funded from Mainstreet Community Activator grant -
subject to grant approval)
One new full-time Coordinator, Public Art contract position (100% funded
from Community Revitalization Fund Grant -Esplanade Park Project -
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Programs and Events
Department Graphics
Administration
Facilities
Culture Programs and Events
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to one new contract position (100% funded
from Legacy Fund grant -subject to grant approval)
Statutory benefits related to one new Project Coordinator PG13 -Place
for Arts Program contract position (100% funded from Mainstreet
Community Activator grant -subject to grant approval)
Statutory benefits related to one Marketing Assistant contract position
(funded from Young Canada Works 2021 grant -funds to be received in
Statutory benefits related to one new full-time Coordinator, Public Art
contract position (100% funded from Community Revitalization Fund
Grant -Esplanade Park Project -grant confirmed
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
114
Approved
2022
Budget
1,588,880
12,060
22,500
36,000
50,625
11 843
1,721,908
5,455
1,200
2,280
6,400
5 000
20 335
463,211
2,500
4,000
1,300
5,625
2,366
479 002
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Cult. & Rec. -Admin.
10200 SAP Cost Centre Number
501100 Conferences
Ontario Association of Architects -Manager; Facilities Capital Projects
Security Conference (virtual) -Corporate Security Specialist
Transfer above conferences to 10325
Professional Association of Volunteer Leaders Conference
Creative Cities Conference (3 staff)
Festival and Events Ontario (2 staff)
Total 501100 Conferences
501040 Uniforms
For City Event Staff
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
-Staff Annual Smartphone & Tablet charges
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Culture Section & Events Marketing & Promotions
Family Calendar
Accessible Documents
Cultural Tourism
Community Page
Program & Teen Advertising
Esplanade Park Project Promotions
Social Media Marketing, Promotions & Communication
Total 502100 Advertising
502120 Subscriptions&Publcs
Security Publications
Transfer to 10325
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
115
Run Date: 4/27(2211:22 AM
Approved
2022
Budget
1,200
600
(1,800)
265
4,500
2 200
6 965
2 500
2 500
2 000
2 000
10 000
10 000
9 405
9 405
2 445
2 445
20,700
3,000
1,000
6,400
93,000
7,000
5,000
7 500
143 600
200
(200)
0
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Cult. & Rec. -Admin.
10200 SAP Cost Centre Number
CPRC & First Aid Training -Various staff
Seminars & Workshops Expenses
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Transfer to 10325
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Consulting for Fair Minded Pricing Policy (funded from DC Reserve
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Administrative staff plus Marketing/ Promotion area
Total 502240 Meals/Prom/General
502250 Memberships
American Society for Industrial Security (ASIS) International
Ontario Building Envelope Council (OBEC) and BSS Certification
Royal Architectural Institute of Canada (RAIC)
Ontario Association of Certified Engineering Technologist (OACETT)
Security Associations
Ontario Association of Architects
Transfer of above memberships to 10325
Ont. Rec & Facilities Assoc ., (1x$380) Festivals & Events
Professional Association of Volunteer Leaders Ontario (PAVRO)
Pine Ridge Arts Council (PRAC)
Creative City Network of Canada
Parks and Recreation Municipal Membership
Festivals & Events Ontario -Event Coordinator
Total 502250 Memberships
502150 Photo,Mapping,Print
To cover professional services for photography map, printing
reproductions, plotter supplies
Total 502150 Photo,Mapping,Print
502700 Sfwr/Hdwr Mntc Contr
Maintenance -Security Incident Reporting Software (Resolver
Maintenance -Facility Asset Management
Transfer of above Maintenance to 10325
Maintenance -HRIS
116
Run Date: 4127/2211:22 AM
Approved
2022
Budget
1,000
5 000
6 000
10,750
(2,500)
8 250
70 400
70 400
9 000
9 000
250
500
450
300
1,500
1,200
(4,200)
3,750
190
30
445
3,260
475
8 150
9,000
9 000
26,000
40,000
(66,000)
2,485
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Cult. & Rec. -Admin. Run Date: 4/27/2211:22 AM
10200 SAP Cost Centre Number
Maintenance -Survey Monkey
Maintenance -Adobe Creative Clouds x 3
Maintenance -Adobe Creative Clouds x 4 Culture
Total 502700 Sfwr/Hdwr Mntc Contr
502400 Building Rentals
Rental charges associated with 1101 Kingston Road lease
Total 502400 Building Rentals
503080 Financial Srvc Chrgs
Active Net -Transfer from 10600
Total 503080 Financial Srvc Chrgs
502500 Stationery&OfficeSup
General office supplies
Minor office supplies & equipment -1101 Kingston Road offices
Access cards
Total 502500 Stationery&OfficeSup
502520.9710 Program&Event Supps -Public Art Program
100 Years of Blacksmithing Public Art at Pickering Museum Village
(100% funded Legacy Fund Grant -subject to grant approval)
Esplanade Park Project Instruments (100% funded from Community
Revitalization Fund Grant -confirmed)
Esplanade Park Project Public Art ($30,000 funded from Community
Revitalization Fund Grant -confirmed and $55 ,000 funded from Public
Kimba Kind and Homeplace Restoration (Phase 2) ($15,000 funded from
OPG grant and $25,000 funded from Public Art Reserve)
Public Art -Community Mural (100% funded by Commemoration Canada
Reopening Fund)
Total 502520.9710 Program&Event Supps
502520 .9711 Program&Event Supps -Community and Temp Art
Piano Program
Murals and Place for Arts (100% funded from My Mainstreet Community
Activator Grant -subject to grant approval)
Community Art Project -Blacksmith project banners (100% funded by
Central Counties Tourism Grant -subject to grant approval)
Total 502520.9711 Program&Event Supps
502520.9712 Program&Event Supps -Winter Lights Program
Approve d
2022
Budg et
1,500
120
160
4 265
73 400
73 400
175 000
175 000
2,000
1,500
800
4 300
40 ,000
60,000
85,000
40,000
25,000
250,000
7,000
110,000
10,000
127 000
Light Sculptures and Maintenance Contracts (funded from sponsorships) 42 500 ____ ...,___
Total 502520.9712 Program&Event Supps 42 500
1 1 7
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Cult. & Rec. -Admin. Run Date: 412711.211:22 AM
10200 SAP Cost Centre Number
502520.9713 Program&Event Supps -Public Art Admin, Promotion&Consu l
Community Consultation Public Art Projects
Community Consultation Public Arts Esplanade Park Project
Total 502520.9713 Program&Event Supps
502530.4610 Committee Exp -Accessibility Cttee
Committee Special Event expenses
Total 502530.4610 Committee Exp
502530.4611 Committee Exp -Cultural Advisory Ct
Indigenous Relationship Action Plan
Transfer to 10010
Heritage Research
Public Art Action Plan
Indigenous Cultural Programming & Consultation
Total 502530.4611 Committee Exp
502530.4612 Committee Exp -Age Friendly Cttee
Committee related expenses
Total 502530.4612 Committee Exp
502530.4603 Committee Exp
Pickering Anti-Black Racism Taskforce
Transfer to 10010
Total 502530.4603 Committee Exp
502740 Furniture & Fixtures
Office chairs replacement
Total 502740 Furniture & Fixtures
Total Expenses
Revenues
402500 Federal Grants
Legacy Fund Grant (funding for PMV 175 Years of Blacksmithing)
My Mainstreet Community Activator Grant (funding for Murals & Place for
Young Canada Works 2021 Grant (funding for Marketing Assistant
position -funds to be received in 2022)
Community Revitalization Fund Grand (Esplanade Park public art -grant
confirmed)
Commemorate Canada Reopening Fund (community mural)
Total 402500 Federal Grants
402510 Ontario Grants
Central Counties Tourism Grant for Blacksmith project banners
118
Approved
2022
Budget
7,500
5 000
12 500
6 000
6 000
17,950
(17,950)
7,500
7,500
7 500
22,500
1 000
1 000
25,000
(25,000)
0
1 000
1 000
3,228,425
(65,000)
(150,000)
(13,300)
(146,250)
(25,000)
(399,550)
(10,000)
Cult. & Rec. -Admin.
10200 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 402510 Ontario Grants
406530 Marketing Sponsors
Sponsorship of Community Art Projects
Sponsorship of Winter Lights Program
Sponsorship of Public Art (Kijimba Kind)
Total 406530 Marketing Sponsors
Total Revenues
Transfers
408038 Trf fr PublicArtRes
Public Art Reserve funding for Esplanade Park Project/Covid Memorial
Public Art and Kimba Kind and Homeplace Restoration (Phase 2)
Total 408038 Trf fr PublicArtRes
408600 Trf fr DC Oblg RF
DC funding for Fair Minded Pricing Policy
Total 408600 Trf fr DC Oblg RF
Total Transfers
Net Expenses
11 9
Run Date: 4/1.7/2211:22 AM
Approved
2022
Budget
(10,000)
(5,000)
(45,000)
(15,000)
(65,000)
(474,550)
(80,000)
,(80,000)
(70,400)
(70,400)
(150,400)
2,603,475
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Civic Centre Run Date: 4/27/2211:22 AM
10240 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Increase in hours (4,368) for Facility Attendant term positions for Parks
enhanced washroom cleaning (April -October)
Increase in hours (2,166) for Facility Attendant term positions for Library
enhanced cleaning
Increase in hours (1,453) for Facility Attendant term positions for
Operations -Administration enhanced cleaning
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to increase in hours (4,368) for Facility Attendant term
positions for Parks enhanced washroom cleaning (April -October)
Benefits related to increase in hours (2,166) for Facility Attendant term
positions for Library enhanced cleaning
Benefits related to increase in hours (1,453) for Facility Attendant term
positions for Operations -Administration enhanced cleaning
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
Uniforms
Total 501040 Uniforms
502030 Telephones & Data
Voice/Data
502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502050 Cable TV
Local cable TV charges for Civic Complex building.
1 21
Approved
2022
Budget
316,161
85,700
42,500
28,500
6 621
479 482
5 500
5 500
85,716
8,570
4,250
2,280
1,269
102,085
2 000
2 000
4 250
4 250
530
530
850
Civic Centre
10240 SAP co·st Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 502050 Cable TV
501110 Seminars & Education
Energy Management Seminars
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
Roof Safety System Inspection
Total 502230 Consult&Prof Fees
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Technical support
Fire Alarm and Security Monitoring Contract
Defibrillator Monitoring Contract
Circuit Metering
Security Contract .
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Provision for building repairs & services
Provision for furniture repairs
Provision for supplies
Misc. Costs (outside lighting, signage, etc.) (50% with Library)
Underground -power washing/floor repairs/line painting
Provision for inspection and replacement of worn components (HVAC
GE Lighting -Transformer Maintenance
Card Access System
Window, door and lock repair/replacement
122
Run Date: 4127/2211:22 AM
Approved
2022
Budget
850
1 000
1 000
3,120
3 120
1 000
1 000
2 000
2 000
1,000
4,800
1,600
300
2,020
121 150
130 870
1,000
7,500
6 500
15 000
(15,000)
25,000
4,000
15,000
6,000
5,000
19,500
1,575
3,150
5,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Civic Centre Run Date: 4/27/2211:22 AM
10240 SAP Cost Centre Number
Tower Clock Inspection & Repairs
Carpet Service -Mats
Carpet Cleaning
Snow Removal, 50% of costs shared with Library
Window Washing
Council Chambers Sound System Repairs
Painting & Drywall Repairs
Standby Generator (diesel generator) -Cost shared with Library
York Centrifugal Chiller & Starters -Cost shared with Library
Boilers -Cost shared with Library
Fire Alarm, Sprinkler System & Fire Extinguishers -Cost shared with
Overhead garage doors
Electrical Safety Authority (yearly inspection fee as per legislation under
Electrical Code)
Energy Management System -Service Contract
Switch Station Sub Panel Inspection -cost shared with Library
Chemical treatment of boilers and condensing equipment (50% costs
shared with Library)
City Crest cleaning (biannual)
General Civic Complex Localized Repairs
Duct Cleaning
Elevator -Cost shared with Library
Security Camera Repairs
Total 502340 Building Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Cleaning machine repairs and service
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS -new
Total 502700 Sfwr/Hdwr Mntc Contr
502410 MiscEquip Rentals
Rental of tools for specific jobs
Total 502410 MiscEquip Rentals
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
123
Approved
2022
Budget
1,500
2,000
3,500
15,000
2,060
3,000
3,000
3,000
1,995
3,000
3,200
1,000
3,328
2,000
1,000
3,000
5,000
50,000
5,000
5,817
5 000
191 625
1 500
1 500
495
495
500
500
14 770
14 770
Civic Centre
10240 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502540 Supplies & Tools
First Aid & Safety supplies
Small tools
Total 502540 Supplies & Tools
Total Expenses
Revenues
403030 Vending Machines
Civic Complex vending machine sales
Total 403030 Vending Machines
406720 Net Rev-Clning Chrgbk
Janitorial staff -City (cost recovery from Library)
Janitorial staff -City (cost recovery from Public Works -Adm .)
Janitorial staff -City (cost recovery from Parks)
· Total 406720 Net Rev-Clning Chrgbk
Total Revenues
Total Transfers
Net Expenses
124
Run Date: 4127/2211:22 AM
Approved
2022
Budget
26,805
26 805
163 824
163 824
2,500
500
3 000
1,150,206
(500)
(500)
(178,610)
(81,053)
(93,985)
(353,648)
(354,148)
0
796,058
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Senjor Citizens Centre
COVIDYr . )
2020 I
COVID Yr .
2021 Account Descriptions
--·-·--
Actuals l YTD Actuals
10245 ISAP Cost Centre Number -----J ---· ·-j ~pe~itu~es
233,245 __ 193,~_?3 Jsal~ries ~Wages _
1,752 2,070 Overtime -----! --- --
55,343 49,026 Employee Benefits
-
311 351 Uniforms
------:
505 1
--
0 Travel
---·--. -----
453 Cellular Phones --------
4,326 4,018 Telephones & Data ---
0 0 Internet ----
0 0 Cable TV -----------
577 0 Advertising - ----
-
...
--
-
85 1,243 Seminars & Education --. . ·--· ·--·-·. -----
---
-
Run Date: 4127 /22 12:03 PM
2021
=I!
-I 2022
Approved INC./DEC. l Approved % CHGE .
·---... ~ !1 1! l · •·
Budget Budget 2021 ~.:,_ >:-""-
-----
306,916 (20,668) 286,248
---------
(6.73 %)
0.00%
(7 .23%)
6,000 ---
80,259
-,-~ --
----F -
--~-
--i------
-------
1,000 ---
1,000
.. -------
600
4,7 2~ I ·-
--
0 -------
3,000
-
-L --5,500
0
(5,801)
200
0
0
(1,665)
75
1,590
(2,0 0 0)j_
0
6,000
74,458
-·--
1,200 20.00% -
1,000 0.00%
600 0 .00%
------
3,060 (35.24%)
---1,~:~ t ----
0.00% -----
0 .00% ---·-
1,000 (66 .67%)
-----
5,500 0.00% ----·-----···
__ 2,390 1
26,243 1
2,440 Insurance Premium
1
, 2,440 0 2,440 0 .00%
-32-,8-66 Meals/P-r~~/General _ --~-_ _ _ _ 106,380 {23,2 50) -· 83,130 (21.8 6 %)
:-_-_;~~!_ ;;~~r:t~c~_Srvc _ -___ -~ -9~~~--_ _ (6,!9~! -------2~::!i-~7 ~:~~~~ 825
288
36,081 _ 6_8_,0_74_ B_ui_ld_in_g _Rp ~ &_M_nt__:_ _ __ _ 82,075 __ (24,091) _ _ 57,984 ~~-35%)
2,139 1,705 Sfwr/Hdwr Mntc Contr 2,430 (65) 2,365 (2.67%)
------!--------------1------->------t---------------
16,071 1,871 Program&Event Supps
------: -------------
5,344 1 _ _ 4,879 Utili~es .:=_ ~ter_
, ___ 3_,6_29_1 4,1~~ Utilities -~-~_s _ _ __
19,059 I ___ 1::i!?98 Uti~t ~e_s -_H_y__9 ro __ _ _
696 L _ 9 ~ S:'_!l plies &_Tools __
0 0 Furniture & Fixtures --···-----, .. --·-----
0 0 COVID Related Exp. 1-------------l ------
409,485 384,300 Total Expenditures
Revenues -----
0 0 Federal Grant
--
(106,842) (91,164) Ontario Grants , _____ , ___ ---------
(19,385) (18,022) Older Adults 55+ Prg
---{_ ---
--.I -I _I ---
--·
-~.... -
2,300 0 2,300 0 .00% ------___ ,___
7,050
6,280
29,152
------
2,100 -
600
o l
659,912 I
-
(24,450)
-
(188,030)
--
-.
0
315
0
7,050
6,595
29,152
2,100
0
0.00%
5 .02% --
0.00%
0.00%
(100 .00%)
4,000 4,000 0 .00%
(1s,660J I 5s1,252 (11.92%)
-24,450 l O ·I 1100.00 %)
(20,000) (2,000) (22,000) 10.00%
1-----: ---
(1,663)1
--(30,500) ·:_ ~ (218,53 0,~ -i6.2 2%-
----------------
___ ------(8,435)1 -},_43_5 -_(1_,~?) -_(88:_~4 %) (1,508) Seniors Event Fees --------. --
(1,062) Sponsorships
0 0
(500), _ (2,5_~0) ----(3,~002_ 59 0_.o_o ~
(2,000) 0 (2,000) 0.00%
(6,000)j--
0 I (4,000) Marketing Sponsors 1-------------l -------
(133,890) (115,756) Total Revenues (243,415)1 {3,115) (246,530} 1.28% -------------1-----------------------l
Transfers to/from Reserves & R.F. I 1-------------l -----t---------'-----------------l o j Total Transfers 0 0 0.00%
215,595 i 268,544 4 Net 416,497 {81,775)f 334,722 (19.63%)
125
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Senior Citizens Centre Run Date: 4/27/2211:22 AM
10245 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Increase in staff hours (956) for Facility Attendant term positions for
enhanced cleaning due to COVID
Decrease in staff hours (1,033) for Facility Security Guard part-time
positions due to COVID public health restrictions/closures
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to increase in hours (956) for Facility Attendant
term positions for enhanced cleaning due to COVID
Statutory benefits related to decrease in hours (1,033) for Facility
Security Guard part-time positions due to COVID restrictions
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Staff annual smartphone charges (Coordinator, Recreation Programs)
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
126
Approved
2022
Budget
289,372
18,750
(28,000)
6 126
286,248
6 000
6 000
74,325
1,875
(2,800)
1,058
74458
1 200
1 200
1 000
1 000
600
600
3 060
3 060
75
75
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Senior Citizens Centre Run Date: 412.7/2211:22 AM
10245 SAP Cost Centre Number
502050 Cable TV
Cable
Total 502050 Cable TV
502100 Advertising ·
Display and promotion
Total 502100 Advertising
501110 Seminars & Education
Older Adults Centre's Association (OACAO) Seniors Conference -
Coordinator, Recreation Programs
Ontario Recreation Facilities Association (ORFA) Advances Rec.
Facilities Business Mgmt. II Course -Coard ., Rec . Programs
Defibrillator Training
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
March -June Big Band Events/Senior Events
Durham Region Senior Games
Aging Well Events
Seniors Centre program supplies, furniture and equipment offset by
SALC Special Projects Grant -East Shore Community Centre
Seniors Centre program supplies, furniture and equipment offset by
SALC Special Projects Grant -George Ashe Community Centre
Seniors Centre program supplies, furniture and equipment offset by New
Horizons for Seniors -2021 Intergenerational Grant carryover
Seniors Centre program supplies, furniture and equipment offset by
Seniors Community Grant -Breaking Barriers 2021 Grant carryover
Total 502240 Meals/Prom/General
502250 Memberships
Older Adult Centres Association of Ontario
Total 502250 Memberships
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
127
Approved
2022
Budget
1 590
1 590
1 000
1 000
850
2,800
1 850
5 500
2,440
2 440
9,100
300
5,600
20,000
20,000
14,050
14,080
83 130
825
825
1,000
1,400
180
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Senior Citizens Centre
10245 SAP Cost Centre Number
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Caretaking supplies ·
General supplies
Electrical and Plumbing
Doors, Windows & Locks
Snow Ploughing & Salting
Carpet Cleaning Service
Painting & Plaster Repairs
HVAC Servicing
General Repairs and Maintenance
Boiler Repair and Maintenance
Fire Alarm, Sprinkler System and Fire Extinguisher Inspection
Emergency Lighting
Energy Management -Service Contract
TSSA Inspection and Maintenance lift
Chairlift Inspection
Security Camera Repairs
Duct Cleaning
Total 502340 Building Rpr & Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -MySeniorCentre software
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502520 Program&Event Supps
To assist in the provision of supplies and equipment for various Older
Adult Programs. Program supplies offset completely by revenue
Total 502520 Program&Event Supps
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
128
Run Date: 4127/2211:22 AM
Approved
2022
Budget
2 580
500
500
3 000
4 000
(4,000)
7,875
2,100
4,000
2,000
16,640
2,000
3,000
3,000
3,000
1,000
3,500
500
860
1,600
2,909
5,000
3 000
57 984
· 1,900
465
2 365
2,300
2 300
7 050
7 050
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Senior Citizens Centre Run Date: 4/27/2211:22 AM
10245 SAP Cost Centre Number
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502540 Supplies & Tools
First Aid & Safety (replacement) and Small tools (replacement)
Total 502640 Supplies & Tools
Total Expenses
Revenues
402510 Ontario Grants
Seniors Active Living Centre Operating 2022 Grant (ESCC)
Seniors Active Living Centre 2022 Operating Grant (GACC)
Seniors Active Living Centre Special Projects 2021 Grant (ESCC) -funds
to be received in 2022
Seniors Active Living Centre Special Projects 2022 Grant (ESCC)
Seniors Active Living Centre Special Projects 2021 Grant (GALCC) -
funds to be received in 2022
Seniors Active Living Centre Special Projects 2022 Grant (GALCC)
New Horizons 2022 Grant
New Horizons for Seniors -2021 Intergenerational Grant -unspent funds
received in 2021 and carried over to 2022 .
Seniors Community 2021 Grant -Breaking Barriers -unspent funds
received in 2021 and carried over to 2022.
Total 402510 Ontario Grants
403091 Seniors Event Fees
Seniors Events -Ticket Sales & Sponsorship
Revenue loss due to COVID public health restrictions/closures
Total 403091 Seniors Event Fees
403101 Older Adults 55+ Prg
Arts & Crafts and Dance
Revenue loss due to COVID public health restrictions/closures
Total 403101 Older Adults 55+ Prg
406520 Sponsorships
Seniors Events Sponsorships (No tax)
129
Approved
2022
Budget
6,595
6 595
29 152
29 152
2 100
2 100
581,252
(42,700)
(42,700)
(20,000)
(20,000)
(20,000)
(20,000)
(25,000)
(14,050)
(14,080)
(218,530)
(2,000)
1 000
(1,000)
(38,000)
16 000
(22,000)
(3,000)
Senior Citizens Centre
10245 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 406520 Sponsorships
406530 Marketing Sponsors
Senior Events Marketing Sponsorships (Taxable)
Total 406530 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
130
Run Date: 4/2712211:22 AM
Approved
2022
Budget
(3,000)
(2,000)
(2,000)
(246,530)
0
334,722
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Programs Run Date: 4127/2212:03 PM
COVIDYr. I COVID Yr. ~ I 2021 I I 2022
1--, ·--··-------------·-. i I
I 2020 2021 I Approved INC./DEC. Approved % CHGE . I I Account Descriptions ,_. .. ·--~ . . . ------... -· -·--•-. I -·
Actuals YTD Actuals I "! Budget I r Budget .
I I l i I I I I
724,960 : 661,811 I Net I 893,886 I 165,493 I 1,059,379
Staff have calculated approximately $17,950 in volunteer human resources
and skills for Cultural Services (based on 2021 volunteer hours totaling 718
hours at a value of $25.00 per hour).
132
2021
18.51%
City of Pickering
2022
Approved Background Information
{Converted to SAP Chart of Accounts)
Programs Run Date: 4/2712211:22 AM
10205 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Decrease in staff hours for Youth Coordinators and Youth Leaders due
to COVID public health restrictions/closures
Additional 2,100 hrs for Term Cultural Outreach Event Assistant (2
positions) -(50% funded from Canada Summer Jobs -Culture staff and
Summer Experience Fund and $5,000 from Reconnect Fund)
Additional 756 hrs for Term Cultural Outreach Event Leader (4
positions) -(50% funded from Canada Summer Jobs -Culture staff and
Summer Experience Fund -Culture staff grants -subject to grant
Additional hours for _Term Cultural Outreach Event Assistant position
(100% funded from Commemorate Canada Recovery Fund)
French Translation & Marketing Intern position (100% funded from
Commemorate Canada Recovery Fund)
Conversion of one part-time Event Coordinator position to a full-time
position (net cost)
One new full-time Coordinator, Community Safety and Well Being
position -Sept 1, 2022 start date
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501000 Salaries & Wages
Dance
Languages
Summer Camps -3 to 12
Fitness
Learn to Swim
March Break Camp
Arts
Pre-School Skating
Badminton
Babysitting
Volleyball
Karate
Pre-School
Youth Prgms
Kindergym
Prg -(9801)
Prg -(9802)
Prg -(9803)
Prg -(9804)
Prg -(9805)
Prg -(9808)
Prg -(9809)
Prg -(9810)
Prg-(9811)
Prg -(9812)
Prg -(9813)
Prg -(9814)
Prg -(9815)
Prg -(9816)
Prg -(9818)
133
Approved
20 22
Bud get
591,000
(8 ,700)
42,200
12,000
22,500
22 ,500
15,620
25,000
12 544
734 664
22,500
2,600
144,000
37 ,000
307,295
20,000
60,000
17,500
2,000
1,100
5,000
7,500
64,000
74,000
43,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Programs Run Date: 412712.211:22 AM
10205 SAP Cost Centre Number
Prg -(9819)
Prg -(9320)
Prg -(9899)
Prg -(9807)
Total 501000 Salaries & Wages
501010 Overtime
Adult Leisure
Seasonal Program Registration
New Programs
Camps 13+
To meet service level/workload commitments
Working Stat Holidays
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory Benefit costs related to contract program instructors
Statutory benefits related to decrease in hours for Youth Coordinators
and Youth Leaders due to COVID public health restrictions/closures
Statutory benefits related to additional 2,100 hrs for Term Cultural
Outreach Event Assistant (2 positions) -(50% funded from Canada
Summer Jobs -Culture staff and Summer Experience Fund -Culture
Statutory benefits related to additional 756 hrs for Term Cultural
Outreach Event Leader (4 positions) -(50% funded from Canada
Summer Jobs -Culture staff and Summer Experience Fund -Culture
Statutory benefits related to additional hours for Term Cultural Outreach
Event Assistant (100% funded from Commemorate Canada Recovery
Statutory benefits related to French Translation & Marketing Intern
(100% funded from Commemorate Canada Recovery Fund)
Benefits related to conversion of one part-time Event Coordinator
position to a full-time position (net cost)
Benefits related to one new full-time Coordinator, Community Safety and
Well Being position -Sept 1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement & Security Guards (legislated)
Total 501040 Uniforms
501130.9800 Travel -Program Support
Parking & Mileage
134
Approved
2022
Budget
35,000
38,000
1,000
5 500
886,995
11,900
5 000
16 900
133,004
27,250
(870)
3,720
1,200
2,500
2,500
24,530
7,600
2,125
203,559
5 000
5 000
3,200
Programs
10205 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 501130.9800 Travel
502020.9800 Cellular Phones -Program Support
Staff Cellular Phone Charges
Total 502020.9800 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502120 Subscriptions&Publcs
To continue to enhance the general program resource library
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
High Five Quality Assurance Program -New camp staff and program
Defibrillator Training & Recertifications -Various staff
Legal Awareness
High Five Trainer Recertification
Staff seminars
Total 501110 Seminars & Education
502130 Purchased Printing
Printing costs associated with City brochures and promotional activities
Total 502130 Purchased Printing
502210 Insurance Premium
. Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
Sponsorship Program (100% offset by sponsorship revenue)
Total 502240 Meals/Prom/General
502250 Memberships
High Five Annual Renewal
Total 502250 Memberships
502260.9805 Outside Agency Srvc -Aquatics
Swim To Survive bussing (offset by grant)
Total 502260.9805 Outside Agency Srvc
502260 Outside Agency Srvc
Contracted Services
Budget reduction due to COVID public health restrictions/closures
Total 502260 Outside Agency Srvc
502380 Misc Equip Rpr&Mntc
135
Run Date: 412712.211:22 AM
Approved
2022
Budget
3 200
4 000
4 000
2 125
2 125
100
100
1,000
500
550
600
1 500
4 150
60 000
60 000
9,500
9 500
3 000
3 000
1 500
1 500
12 306
12 306
12,600
(12,600)
0
Programs
10205 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
· To cover repairs and maintenance for various equipment
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502400 Building Rentals
Community Use of Schools
Summer camp rentals
Learn to swim rentals
March break rentals
Arts rentals
Pre-school skating
Pre-school rentals
Kindergym rentals
502400.9803 Building Rentals
502510 Forms
Prg -(9890)
Prg -(9803)
Prg -(9805)
Prg -(9808)
Prg -(9809)
Prg -(9810)
Prg -(9815)
Prg -(9818)
Pre-printed confirmation paper and cash application forms for Escom
computer system
Total 502510 Forms
502520 Program&Event Supps
Dance supplies
Summer camp supplies
Fitness supplies
Learn to swim supplies
Camps -13+ supplies
March break camp supplies
Arts supplies
Adult leisure supplies
Babysitting supplies
Pre-school skating supplies
Badminton supplies
Volleyball supplies
Karate supplies
Pre-school supplies
Youth program supplies
Pre-teen dance supplies
Kindergym supplies
New program supplies
136
Prg -(9801)
Prg -(9803)
Prg -(9804)
Prg -(9805)
Prg -(9807)
Prg -(9808)
Prg -(9809)
Prg -(9819)
Prg -(9812)
Prg -(9810)
Prg -(9811)
Prg -(9813)
Prg -(9814)
Prg -(9815)
Prg -(9816)
Prg -(9817)
Prg -(9818)
Prg -(9899)
Run Date: 4127/2.211:22 AM
Approved
2022
Budget
200
200
955
955
3,500
10,000
123,000
1,000
2,000
1,000
1,000
1 000
142 500
500
500
1,300
12,700
20,000
32,000
2,600
3,850
10,000
700
500
800
1,200
1,200
700
7,000
15,000
4,200
2,000
5,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Programs Run Dille: 4127/2.211:22 AM
10205 SAP Cost Centre Number
Total 502520 Program&Event Supps
502520.9000 Program&Event Supps -Community Events
Special Events General Liability Coverage
Consultant Cultural Tourism Strategy (100% funded from Tourism
Development Fund Grant -subject to grant approval)
Promotion of Community and Tourism Event and Pod program (100%
funded from Central Counties Tourism Grant -subject to grant approval)
Community Capacity Building Activations -Cultural Fusion & Culture
Days Programming
Cultural Fusion Festival & Culture Days Programming Activations (100%
funded by Reconnect Grant)
Council Directed event activities
Esplanade Park Commemoration Event -COVID memorial and park
upgrade project (100% funded from Commemorate Canada Recovery
Total 502520.9000 Program&Event Supps
502520.9001 Program&Event Supps -Canada Day Community Groups
Rentals and Supplies for Community Group Activities
Total 502520 ·.9001 Program&Event Supps
502520.9002 Program&Event Supps -Canada Day-Daytime
Programming
Jersey Barriers
Electrical and related rentals
Citizenship Ceremony in Counc:;il Chambers
Equipment Rentals and Program supplies
Golf Cart Rentals
Total 502520.9002 Program&Event Supps
502520.9003 Program&Event Supps -Canada Day-Evening
Mainstage and Evening Program
Fireworks
Police Security EMS
Total 502520.9003 Program&Event Supps
502520.9004 Program&Event Supps -Tree Lighting
Various supplies used for Winter Event
Rental for Event Equipment
Light Tunnel Rental (100% funded through sponsorship)
Total 502520.9004 Program&Event Supps
502520.9006 Program&Event Supps -Cmnty Group Activity
137
Approved
2022
Budget
120 750
21,000
75,000
13,000
18,000
65,000
10,000
20,000
222,000
12 000
12 000
20,000
15,100
6,000
6,125
6,000
2 000
55,225
54,000
28,000
25 000
107 000
27,300
6,300
15 000
48 600
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Programs Run Date: 412.7/2211:22 AM
10205 SAP Cost Centre Number
Community Engagement Activities
Santa Claus Parade
Remembrance Day Events
Community Capacity Building Pod & Equipment (100% funded from
Central Counties Tourism Grant -subject to grant approval)
Events Van Rental ($2,000 funded from Central Counties Tourism Grant
-subject to grant approval))
Wrap of Vehicle
Total 502520.9006 Program&Event Supps
502520.9007 Program&Event Supps Summer Concert
Thursday and Sunday concerts (entertainers, socan fees, etc.)
Driftwood Theatre partnership fee
Total 502520.9007 Program&Event Supps
502520.9008 Program&Event Supps -Youth Events
Youth Events
Total 502520.9008 Program&Event Supps
502520.9009 Program&Event Supps -Artfest
Various costs such as: Rentals, Sound Technician, Performances, Setup
and Craft supplies
Total 502520.9009 Program&Event Supps
502520.9010 Program&Event Supps -Civic Awards
Costs associated with hosting this event
Total 502520.9010 Program&Event Supps
502520.9013 Program&Event Supps -New Years Countdown
Various supplies related to this event such as entertainment, decorations
and refreshments
Total 502520.9013 Program&Event Supps
502520.9014 Program&Event Supps -Mayor's Levee
Costs associated with holding this event on January 1st such as catering,
entertainment and prizes
Total 502520.9014 Program&Event Supps
502520.9895 Program&Event Supps -Drop-in Centre
Assist in provision of supplies and equipment for various Youth and Teen
Programs
Total 502520.9895 Program&Event Supps
502540 Supplies & Tools
Various Sports Equipment for Youth and Teen Programs, Camps
138
Approved
2022
Budget
27,000
2,100
2,300
15,000
3,000
3 600
53 000
13,800
3 600
17 400
9 000
9 000
7,700
7 700
13 000
13 000
5,000
5 000
8,500
8 500
4,400
4 400
2,000
City of Pickering
2022
Approved Background Information
(Conve11ed to SAP Cha11 of Accounts)
Programs Run Date: 4/2712211:22 AM
10205 SAP Cost Centre Number
First Aid Supplies (replacement)
Total 502540 Supplies & Tools
502750 Misc. Equipment
Program equipment for youth programs & camps (gaming equipment &
accessories, various games, sports equipment)
Program equipment for kindergym & preschool programs. Replacements:
kindergym equipment; creative centre equipment
Budget reduction due to COVID public health restrictions/closures
Total 502750 Misc. Equipment
Total Expenses
Revenues
402500 Federal Grants
Canada Summer Jobs (summer camp staff)
Celebrate Canada Grant
Canada Summer Jobs (culture staff)
Commemorate Canada Recovery Fund (for COVID public art and
commemoration event in Esplanade Park)
Total 402500 Federal Grants
402510 Ontario Grants
Jumpstart Programs
Tourism Development Fund (funding for Cultural Tourism Strategy)
Summer Experience Fund (funding for cultural outreach staff)
Central Counties Tourism Grant (funding for Cultural Tourism)
Reconnect Festival and Events Grant (funding for Cultural Fusion
Swim To Survive Grant
Total 402510 Ontario Grants
403100.9801 Program Revenue -Dance
Program Registrations
Revenue loss due to COVID public health restrictions/closures
Total 403100.9801 Program Revenue
403100.9802 Program Revenue
Program -Languages
Revenue loss due to COVID public health restrictions/closures
Total 403100.9802 Program Revenue
403100.9803 Program Revenue
Program -Summer Camps
Revenue loss due to COVID public health restrictions/closures
139
Approved
2022
Budget
400
2 400
4,000
2,000
(1,000)
5 000
2,782,129
(60,000)
(24,000)
(20,000)
(70,000)
(174,000)
(10,000)
(75,000)
(7,000)
(30,000)
(70,000)
(14,050)
(206,050)
(49,000)
2·3,000
(26,000)
(4,000)
2 000
(2,000)
(483,000)
273,000
Programs
10205 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 403100.9803 Program Revenue
403100.9804 Program Revenue
Program -Fitness
Revenue loss due to COVID public health restrictions/closures
Total 403100.9804 Program Revenue
403100.9805 Program Revenue
Program -Learn to swim
Revenue loss due to COVID public health restrictions/closures
Total 403100.9805 Program Revenue
403100.9807 Program Revenue
Program -Camps age 13 +
Revenue loss due to COVID public health restrictions/closures
Total 403100.9807 Program Revenue
403100 .9808 Program Revenue
Program -March Break Camp
Revenue loss due to COVID public health restrictions/closures
Total 403100.9808 Program Revenue
403100.9809 Program Revenue
Program -Arts
Revenue loss due to COVID puplic health restrictions/closures
Total 403100.9809 Program Revenue
403100.9810 Program Revenue
Program -Pre-School Skating
Revenue loss due to COVID public health restrictions/closures
Total 403100.9810 Program Revenue
403100.9811 Program Revenue
Program -Badminton
Revenue loss due to COVID public health restrictions/closures
Total 403100.9811 Program Revenue
403100.9812 Program Revenue
Prog_ram -Babysitting
Revenue loss due to COVID public health restrictions/closures
Total 403100.9812 Program Revenue
403100.9813 Program Revenue
Program -Volleyball
Revenue loss due to COVID public health restrictions/closures
Total 403100.9813 Program Revenue
403100.9814 Program Revenue
140
Run Date: 412712211:22 AM
Approved
2022
Budget
(210,000)
(51,000)
4 200
(46,800)
(624,517)
39 517
(585,000)
(18,000)
9 000
(9,000)
(59,000)
32 000
(27,000)
(119,000)
17 000
(102,000)
(34,000)
13 000
(21,000)
(18,000)
6 000
(12,000)
(2,800)
1 000
(1,800)
(22,000)
8 000
(14,000)
Programs
10205 SAP Cost Centre Number
Program -Karate
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Revenue loss due to COVID public health restrictions/closures
Total 403100.9814 Program Revenue
403100.9815 Program Revenue
Program -Pre-School
Revenue loss due to COVID public health restrictions/closures
Total 403100.9815 Program Revenue
403100 .9816 Program Revenue
Program -Youth programs
Revenue loss due to COVID public health restrictions/closures
Total 403100.9816 Program Revenue
403100.9817 Program Revenue
Program -Pre-teen dances
Revenue loss due to COVID public health restrictions/closures
Total 403100.9817 Program Revenue
403100.9818 Program Revenue
Program -Kindergym
Revenue loss due to COVID public health restrictions/closures
Total 403100.9818 Program Revenue
403100.9819 Program Revenue
Program -Adult Leisure
Total 403100.9819 Program Revenue
403100.9899 Program Revenue
New Programs
Revenue loss due to COVID public health restrictions/closures
Total 403100.9899 Program Revenue
403078 Advertising Space
Sale of advertising space in City Brochures -Spring/ Summer
Fall Advertisers
Winter Advertisers
· Total 403078 Advertising Space
403090.9009 Event Vendor Fees -Artfest
Booth Fees
Food Vendors and Activations
Total 403090.9009 Event Vendor Fees
406521.9000 Program Sponsorships -Community Events
General Events Sponsorships (No tax)
New Summer Outreach
141
Run Date: 4127/2211:22 AM
Approved
2022
Budget
(16,000)
6 000
(10,000)
(100,000)
32 000
(68,000)
(147,000)
85 000
(62,000)
(25,000)
25,000
0
(81,000)
27 000
(54,000)
(6,000)
(6,000)
(20,000)
10 000
(10,000)
(5,000)
(3,000)
(3,000)
(11,000)
(4,500)
(2,600)
(7,100)
(4,000)
(3,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Programs Run Date: 4/27/2211:22 AM
10205 SAP Cost Centre Number
Total 406521.9000 Program Sponsorships
406531.9004 Program Mkt Sponsors
Tree Lighting Marketing Sponsorships (Taxable)
Total 406531.9004 Program Mkt Sponsors
406531.9007 Program Mkt Sponsors
Esplanade and Waterfront Concerts Marketing Sponsorships (Taxable)
Total 406531.9007 Program Mkt Sponsors
403120.9800 Other User Fee Revenue -Program Support
Revenue generated from charges to community school user groups to
offset security costs
Total 403120.9800 Other User Fee Revenue
403120.9001 Other User Fee Revenue
Donations from various community groups to be used to partially offset
supply costs used for Canada Day
Total 403120.9001 Other User Fee Revenue
403120.9011 Other User Fee Revenue
Revenue from New Culture Workshops & Pop-ups
Total 403120.9011 Other User Fee Revenue
Total Revenues
Total Transfers
Net Expenses
142
Approved
2022
Budget
(7,000)
(30,000)
(30,000)
(5,000)
(5,000)
(1,000)
(1,000)
(10,000)
(10,000)
(5,000)
(5,000)
(1,722,750)
0
1,059,379
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Dunbarton Pool Run Date: 4127/2211:22 AM
10210 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Increase in staff hours (956) for Facility Attendant term positions for
enhanced cleaning due to COVID
Decrease in staff hours (192) for Aquatic term and part-time staff due to
COVID public health restrictions/closures
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
· To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to increase in hours (956) for Facility Attendant
term positions for enhanced cleaning due to COVID
Statutory benefits related to decrease in staff hours (192) for Aquatic
term and part-time staff due to COVID public health restrictions/closures
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Cell Phone Charges
Total 502()20 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
144
Approved
2022
Budget
245,406
18,750
(4 ,800)
5 218
264 574
2 200
2 200
67,694
1,875
(480)
862
69 951
2 000
2 000
200
200
1 040
1 040
4 240
4 240
870
870
Dunbarton Pool
10210 SAP Cost Centre Number
501110 Seminars & Education
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Defibrillator Training & Recertification -Various staff
Certified Pool Operator Training -Facility Maintenance staff
Aquatic Staff Certs
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502250 Memberships
Life Saving Society
Total 502250 Memberships
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Pool Inspection & Audit
Defibrillator Monitoring Contract
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Caretaking supplies
General supplies
Chlorine and Chemicals
Motors, Belts & Filters
Door, Window & Lock Repairs/Replacement
General repairs and maintenance
Electrical and Plumbing
Minor roof and wall repairs
Heating and Air Handling (contract)
Boiler repair and maintenance (contract)
Energy Management -Service Contact
Chemical treatment of boilers & condensing equipment
Security Camera Repairs
Duct Cleaning
145
Run Date: 4/2.712.211:22 AM
Approved
2022
Budget
950
900
336
2 186
1,720
1 720
110
110
1,000
900
213
2 113
500
1,000
3 500
5 000
(5,000)
7,500
5,000
6,300
2,000
3,000
1,500
2,000
2,000
2,500
1,500
3,000
1,500
5,000
2,000
Dunbarton Pool
10210 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 403082 Mmbrshp-Pool/Health
Total Revenues
Total Transfers
Net Expenses
14 7
Run Date: 4/27/2211:22 AM
Approved
2022
Budget
(7,334)
(109,186)
0
339,364
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Don Beer Arena Run Date: 4/2711.2 12:03 PM
COVID Yr. i COVID Yr. 2021
--, ,_ ., I 2022
I -. -.. ----
111 2020 2021 Account Descriptions ' Approved INC./DEC. Approved % CHGE . .. -. -
Actuals I YTD Actuals Budget Budget 2021
' ....,.,_.,._,:., -J
I Transfers to/from Reserves & R.F. I -. --o j 0 Total Transfers 0 0 1 0 0.00%
I ---I
473,958 I 477,362 Net 760,468 (314,150)! 446,318 (41.31%)
149
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Don Beer Arena Run Date: 412.7'1.211:22 AM
10215 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Decrease in staff hours (400) for Facility Attendant term positions due to
COVID public health restrictions/closures
Increase in staff hours (1,110) for Facility Attendant term positions for
enhanced cleaning due to COVID
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to decrease in staff hours (400) for Facility
Attendant term positions due to COVID public health restrictions/closures
Statutory benefits related to increase in hours (1,110) for Facility
Attendant term positions for enhanced cleaning due to COVID
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Cellular Phone Charges
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
150
Approved
2022
Budget
620,063
(7,900)
22,270
13 284
647 717
20,000
20,000
153,613
(790)
2,225
2,268
157 316
5 000
5 000
200
200
1 800
1 800
15 340
15 340
265
265
Don Beer Arena
10215 SAP Cost Centre Number
502050 Cable TV
Cable
City of Pickering
2022
Approved Background lnformatiou
(Converted to SAP Chart of Accounts)
Total 502050 Cable TV
501110 Seminars & Education
TSSA B Ticket Renewal -Foreperson and Maintenance Worker (8)
Defibrillator Training & Recertification -Various staff
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, au'tomobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502250 Memberships
Memberships and other related associations
Total 502250 Memberships
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Alarm Monitoring Contract
Defibrillator Monitoring Contract
Total 502260 Outside Agency Srvc
502595 COVID Related Exp .
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Snow Removal & Salting
Caretaking supplies/services
General repairs (supplies)
Building repairs
Electrical repairs
Plumbing repairs
Door and lock repairs/replacements
Parking lot maintenance
Replacement of dasher board, kickboard, stay white, tempered glass
151
Run Date: 4127/2211:22 AM
Approved
202 2
Budget
545
545
600
2 500
3 100
5,970
5 970
2 000
2 000
400
400
1,450
1,200
465
3 115
1,000
3,000
5 000
9 000
(9,000)
28,600
34,000
17,000
210
10,160
7,840
8,050
1,000
3,500
Don Beer Arena
10215 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Paint, drainage and disposal system
Refrigeration repairs maintenance and dehumidifiers (contract)
Condenser Water Treatment Program
Overhaul Compressor
Fan and motor repairs, supplies and accessories
Elevator Inspection
Kitchen Hood Inspection/cleaning
Annual regulatory inspections
Heat exchange repair
Repair to rubber flooring
Security Camera Repairs
Duct Cleaning
Total 502340 Building Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Ice Resurfacer maintenance
Misc. small equipment repairs
Goal Frames & Mesh
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502410 MiscEquip Rentals
Rental of tools for specific jobs -Platform Lift
Total 502410 MiscEquip Rentals
502420 Land Rentals
Parking Lot lease with Ontario Infrastructure, including property taxes
Arena Encroachment agreement with Hydro One, including property
Total 502420 Land Rentals
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
152
Run Date: 412.712211:22 AM
Approved
2022
Budget
2,450
21,280
5,020
15,035
4,000
1,000
600
7,150
11,500
5,000
5,000
5 455
184 850
10,500
1,500
3 000
15 000
1 010
1 010
300
300
41,650
4 500
46 150
300
300
24 300
24 300
33,235
33,235
Don Beer Arena
10215 SAP Cost Centre Number
502620 Utilities -Hydro
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502540 Supplies & Tools
First Aid Supplies (replacement)
Small tools, etc. (replacement)
Total 502540 Supplies & Tools
5027 40 Furniture & Fixtures
Defibrillator replacement
Total 502740 Furniture & Fixtures
502750 Misc Equipment
Replacement gas powered edger and blades
Total 502750 Misc Equipment
Total Expenses
Revenues
403020 Snack Bar
Under contract with Pickering Hockey Assoc.
Revenue loss due to COVID public health restrictions/closures
Total 403020 Snack Bar
403030 Vending Machines
Don Beer vending machines
Revenue loss due to COVID public health restrictions/closures
Total 403030 Vending Machines
403041 Admis -Pleasure Ska
Daily admissions for individuals to play shinny hockey -daytime
Total 403041 Admis -Pleasure Ska
403060 Rentals -User Fees
Yearly contract
Revenue loss due to COVID public health restrictions/closures
Total 403060 Rentals -User Fees
403061 Rentals -Ice Surface
Ice Surface Rentals
Revenue loss due to COVID public health restrictions/closures
Total 403061 Rentals -Ice Surface
403065 Rentals -Halls
Various Hall rentals, activities
Revenue loss due to COVID public health restrictions/closures
153
Run Date: 4/27/2211:22 AM
Approved
2022
Budget
219 150
219 150
665
1 500
2 165
6 000
6 000
4 800
4 800
1,409,028
(9,304)
3 500
(5,804)
(3,600)
1 100
(2,500)
(2,000)
(2,000)
(4,406)
1 500
(2,906)
(992,000)
113 000
(879,000)
(41,000)
16,000
Don Beer Arena
10215 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 403065 Rentals -Halls
403062 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 403062 Arena Floor Rentals
406530 Marketing Sponsors
Arena Marketing Sponsorships/Advertising (Taxable)
Total 406530 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
154
Run Date: 4127/2.211:22 AM
Approved
2022
Budget
(25,000)
(12,000)
(26,000)
(38,000)
(7,500)
(7,500)
(962,710)
0
446,318
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Community Centres Run Date: 4/27/2212:0J PM
COVID Yr. ' COVID Yr. ,~-2021 T, l . 2022 ' f I ---
2020 I 2021 Account Descriptions Approved INC./DEC. Approved % CHGE.
. I
Actuals YTD Actuals I I
Budget J Budget 2021 ~-
I I I I I I -
677,805 I 658,732 Net I ~ 857,697 11 (113,567) 744,130 (13.24%)
156
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Community Centres
10220 SAP Cost Centre Number
502340 Building Rpr & Mntc ~ Other Fae.
Transfer of funds to 502595 Covid Related Expenditures
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbing Repairs
Provision for pumping out septic system (Mt. Zion, Greenwood, Dr.
Nelson F. Tomlinson & Whitevale CC)
Environmental Monitoring -water treatment and testing of wells
Window cleaning
Emergency repairs/equipment replacement (aging buildings)
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen Hood Exhaust System Inspection
Energy Management -Service Contract
Generator Testing
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Security Camera Repairs
Duct Cleaning
Feminine Hygiene Products (ESCC)
Feminine Hygiene Products (WSCC)
Feminine Hygiene Products (Tomlinson CC)
Total 502340 Building Rpr & Mntc
502340 .9933 Building Rpr & Mntc - GAGG
Transfer of funds to 502595 Covid Related Expenditures
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbing Repairs
Window cleaning
Emergency repairs/equipment replacement (aging buildings) .
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
159
Run Date: 4/2712211:22 AM
Approved
2022
Budget
(9,000)
3,000
27,750
13,855
10,270
45,000
39,950
5,000
15,944
3,570
19,550
3,250
850
1,700
1,020
3,500
820
8,840
7,000
6,000
5,800
5 ,115
2 730
221 514
(3,000)
915
5,250
2,445
3,930
10,161
7,050
510
3,450
1,750
150
300
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Community Centres Run Date: 412.7/2211:22 AM
10220 SAP Cost Centre Number
Kitchen Hood Exhaust System Inspection
Energy Management -Service Contract
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Security Camera Repairs
Duct Cleaning
TCC Septic System Investigation Corrective Measures
Feminine Hygiene Products
Total 502340.9933 Building Rpr & Mntc
502370 Vehicle Rpr & Mntc
Culture & Recreation -vehicle
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Misc . equipment repairs
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502400 Building Rentals
Brougham Community Centre -Federal rental charge
Total 502400 Building Rentals
502600 Utilities -Water -Othe rFac.
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
5026.9933 Utilities -Water -GACC
Budget based on 2021 projected actuals and regional water rate
Total 5026.9933 Utilities -Water
502610 Utilities -Gas -Other Fae .
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502610.9933 Utilit ies -Gas -GACC
Budget based on· 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610.9933 Utilities -Gas
502620 Utilities -Hydro -Other Fae.
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502620.9933 Utilities -Hydro -GACC
1 60
Approved
202 2
Budget
180
845
1,500
7,000
3,000
20 ,000
5 115
70 551
6 300
6 300
1 500
1 500
465
465
10
10
10 200
10 200
3 050
3 050
21 ,925
21,925
5,480
5 480
105,290
105,290
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Community Centres
10220 SAP Cost Centre Number
Budget based on 2021 projected actuals
Total 502620.9933 Utilities -Hydro
502630 Utilities -Oil -Other Fae.
Mt. Zion Community Centre
Total 502630 Utilities -Oil
502375 Gas, Oil, Tires Etc.
Fuel: Unleaded 6,830 litres@ $1.50/litre
Oil changes and tires
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 502540 Supplies & Tools
502540 .9933 Supplies & Tools -GACC
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 502540.9933 Supplies & Tools
502740 Furniture & Fixtures
Fridge & Stove Replacement (Westshore CC)
Total 502740 Furniture & Fixtures
Total Expenses
Revenues
403030 Vending Machines
East Shore C.C .
Total 403030 Vending Machines
403068 .9930 Community Ctr Rent! -WSCC
West Shore Community Centre -Nursery School Lease
Hall Rentals
Revenue loss due to COVID public health restrictions/closures
Total 403068.9930 Community Ctr Rentl
403068.9931 Community Ctr Rent! -ESCC
Hall & Room Rentals
Revenue loss due to COVID public health restrictions/closures
Total 403068.9931 Community Ctr Rentl
403068 .9932 Community Ctr Rentl -Tomlinson CC
Hall Rentals (Saturday evenings only)
Total 403068.9932 Community Ctr Rentl
403068.9933 Community Ctr Rentl -GACC
Estimated Revenues
1 61
Run Date: 4/27f22 11:22 AM
Approved
2022
Budget
11 700
11 700
4 867
4 867
10,250
900
11 150
· 1 475
1 475
525
525
10 000
10 000
934,310
(1,000)
(1,000)
(64,000)
(43,000)
15 600
(91,400)
(50,000)
16 000
(34,000)
(800)
(800)
(64,000)
Community Centres
10220 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Revenue loss due to COVID public health restrictions/closures
Total 403068.9933 Community Ctr Rentl
406721 Netted Revenue
Security staffing costs for George Ashe Sunday Hours -City (cost
recovery from Library) -special levy Council approved
Facility Attendant staffing costs for George Ashe Sunday Hours -City
( cost recovery from Library) -special levy Council approved
Total 406721 Netted Revenue
403120 Other User Fee Revenue
Damage deposit forfeited
Revenue loss due to COVID public health restrictions/closures
Total 403120 Other User Fee Revenue
. Total Revenues
Total Transfers
Net Expenses
162
Run Date: 4/27/2211:22 AM
Approved
202 2
Budget
15 000
(49,000)
(6,300)
(5,600)
(11,900)
(2,500)
420
(2,080)
(190,180)
0
744,130
Recreation Complex ~ Central Core
City of Pickering
2022
Approved Cu r rent Budget
(Converted to SAP Chart of Accounts)
2021
Run Date: 412.7/2212:0J PM
2022 COVID Yr .
2020
Actuals
j COVIDYr. j __
2021 l
-. -.. . i Account De s cription s
1 t
Approved I NC./DEC. 1 Approved
Budget ' ! · Budget
% CHG E.
2021 YTD Actuals
0
(12,596}
0 Rentl-Mtg.Room/Publi
-----
2,638 Rentals -Hall s _ ---_____ (
7
'._
0
:~) {70,0 0~}, ___ (~:~~~~ ~--~-~~-~_:_,
(60} 15 Rentals -Locke rs ,-----------------
{23 ,596) {34,969} Membe rts hip s -Tennis
I--------·------
(316,396} _ 0 I Membertships -Health I
{48,589} _ _ 0 Me_mbertships -~uash _ --1-_
(75,932} _ _ 0 j Me~bertships -Fitnes~-_
(11,800} 0 Membe rt ~i~s -~a~quet Ball
(45,552)1 _ (63,480} Rentl -Wellness Cine _
{65,979)1 (1 52,550}jother User Fee Revenue
(1,037}! -3 18 IMemb r~hp NSF Fee Rev --
-
-
(714,959}1 {277,548}1 _ ~ ___ _2_otal R:v_e~ues __
(3,867} -0 Tran s. to/(from) Continuing Studies
0 0 0 0.00% --. ---------
(24,000} {3,500} (27,500} 14.58%
(365i6o)
-----
(76,374} 20.92%
---
(56,000} 1,000
(441,374}
(55,000} (1.79 %} -----
(90,000} {13,095} {103,095} 14.55% -------f---------
(12,000} 5,800 (6,200} (48.33 %}
---·---
(68,000} (7,000} (75,000} 10.29%
------... -
(85,000) 0 (85,000} 0.00% ------------
{6,200} 0 (6,200} 0.00%
{858,800} (216,764) (1,075,564} 25.24%
.1 --
0 0.00% I
Transfers to/from Reserves & R.F. ·
1--------------------t-----------
(3,867)!
o I· o j
01 0 1 0 1 0 Total Transfers 0.00%
I I I
2,466,733 : 2,233,531 Net 2,273,318 338,718 j 2,612,036 14.90%
164
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Central Core Run Date: 4/27/2211:22 AM
10225 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Increase in staff hours (2,635) for Facility Attendant term positions for
enhanced cleaning due to COVID
Inclusion of term staff hours (6,550) for 12 weeks (from January 1 to
March 31) of facility vaccination screening staff due to COVID public
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Facilities
Front Desk and Program
Other
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to Increase in hours (2,635) for Facility
Attendant term positions for enhanced cleaning due to COVID
Statutory benefits related to inclusion of term staff hours (6,550) for 12
weeks (from January 1 to March 31) of facility vaccination screening staff
due to COVID public health restrictions
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual staff cell phone charges
Mobile device charges for Work Order Software -Go-Evo (MESH)
Total 202020 Cellular Phones
502030 Telephones & Data
Voice/ Data
165
Approved
2022
Bud get
2,016 ,994
51,700
96,000
40 180
2,204,874
22 ,000
10,000
41 844
73 844
523,229
5,170
9,600
7,416
545 415
9 000
9 000
800
800
7,000
1 650
8 650
11,660
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Provide newspaper & brochure advertisements and promotions
Total 502100 Advertising
502120 Subscriptions&Publcs
Reference material, journals and reports
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
First Aid/CPR Defibrillator Training & Recertification -Various staff
CSEP (Canadian Society for Exercise Physiology) -Health & Fitness
Specialist and Coordinator, Fitness Rooms (3)
Legal Awareness Training -Supervisor, Facilities Operations
Total ~01110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property . (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502240 Meals/Prom/General
Anniversary Celebration & Membership Recognition
Total 502240 Meals/Prom/General
502250 Memberships
Can. Society for Exercise Physiology (CSEP) Membership (4 staff)
Facility Licences : Mech. Lie ., Prof. fees, etc.
Program memberships: Squash Ontario
Tennis Ontario
Fitness Centre Accreditation
Total 502250 Memberships
502260 Outside Agency Srvc
Squash Professional
Tennis Professional
Base Hospital Support Defibrillation Program
Defibrillator Monitoring Contract
166
Run Date: 4/27/2211:22 AM
Approved
20 22
Bud ge t
11 660
1 065
1 065
31 000
31 000
250
250
3,081
2,000
1 000
6 081
13,570
13 570
4 000
4 000
13 000
13 000
1,465
100
500
800
225
3 090
41,860
13,566
3,240
1,350
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
Fire Alarm Monitoring Contract
Circuit Metering
Budget reduction due to COVID public health restrictions/closures
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products
Personal Protective Equipment for vaccination screening staff
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Caretaking Supplies
General Supplies
Glass Cleaning (every 4 mths)
Snow Removal & Salting
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Lamps, Ballasts, Fuse Inventory
Window, Door and Lock Repairs
Various repairs to infrastructure due to aging facility
Duct Cleaning on Various Areas
Replace Windows
Window Cleaning
Carpet Service -mats
Painting and Tile Repairs
Door Replacement Program
Foot Sprayer Solution
AudioNisual Equipment Maintenance (Banquet Hall)
Electrical Substation Inspection
Kitchen Hood Inspection
Air Circulation Equipment (contract out)
Elevator Inspection & Repair (contract out)
Air Conditioning (contract out)
Energy Management (Service Contract)
Boiler Inspection and Repair (contract out)
Water Treatment
Fire Alarm Inspection and Service (contract out)
167
Run Date: 4127/2211:22 AM
Approved
2022
Budget
600
2,875
(6,000)
57 491
1,000
3,000
5,000
5 000
14 000
(9,000)
18,750
6,300
4,000
41,600
8,000
12,000
11,000
2,000
5,000
12,000
5,000
1,000
1,090
6,000
6,000
3 ,000
3,300
2,000
5,045
600
5,000
4,800
7,000
6,880
3,500
5,000
3,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
Motors, Belts, Filters
Diesel Generator Repair and Maintenance ( contract out)
Chiller Maintenance Contract
Security Camera
Feminine Hygiene Products
Replacement of Childminding room flooring
Total 502340 Building Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Various program equipment at the Recreation Complex
Treadmill Belt replacements
Floor machine service
Ladder/Lift Inspection
Fitness Equipment relocation
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Maint Contracts
Game Time software maintenance contract
Maintenance -HRIS
Maintenance -Recreation -DBS
Total 502700 Sfwr/Hdwr Maint Contracts
502410 Misc Equipment Rentals
Occasional equipment needs, other equipment rentals
Total 502410 Misc Equipment Rentals
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502510 Forms
Professional printing services (Gift Cards)
Total 502510 Forms
502520 Program&Event Supps
Banquet Hall supplies
Total 502520 Program&Event Supps
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
168
Run Date: 412.712211:22 AM
Approved
20 22
Bud ge t
3,000
5,500
11,600
7,000
8 ,185
12 500
227,650
15 ,000
6,800
5 ,000
2,675
18 000
47 475
3,000
3,220
4 000
10 220
8 000
8 000
3 100
3 100
1 100
1 100
1 000
1 000
38 180
38 180
45,885
45 885
City of Pickering
2022
Approved Background Information
(Conver1ed to SAP Chart of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502540 Supplies & Tools
Card Access supplies (cards, cartridges)
Racquets, balls, eyewear for Elective Programs (replacement)
Creative Centre
First Aid Supplies (replacement)
Small Tools
Child Supervision Centre
Total 502540 Supplies & Tools
5027 40 Furniture & Fixtures
Misc. Furniture & Fixtures
Office Desk & Chair Replacement
Defibrillator Replacement
Total 502740 Furniture & Fixtures
Total Expenses
Revenues
403030 Vending Machines
Based on 12% of total Complex Vending Machine Sales plus annual
exclusivity payment
Total 403030 Vending Machines
403042.9920 Admis -Rec Complex -Tennis
Prime time court admissions
Non Prime time court admissions
Revenue loss due to COVID public health restrictions/closures
Total 403042.9920 Admis -Rec Complex
403042.9921 Admis -Rec Complex -Squash
Pay as you play -Prime time court admissions
Non prime time court admissions
Revenue loss due to COVID public health restrictions/closures
Total 403042.9921 Admis -Rec Complex
403042 .9922 Admis -Rec Complex -Fitness Room
Adult -Singles
Revenue loss due to COVID public health restrictions/closures
Adult -5 Pass
Adult -10 Pass
169
Run Date: 4/27/1.211:22 AM
Approved
2022
Budget
254,000
254,000
22,000
300
900
300
1,500
1 200
26,200
15,000
4,000
8 000
27 000
3,687,600
(10,000)
(10,000)
(66,000)
(33,000)
16 000
(83,000)
(19,200)
(7,300)
10 000
(16,500)
(3,558)
458
(1,000)
(1,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chari of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
Total 403042.9922 Admis -Rec Complex
403042.9923 Admis -Rec Complex -Racquet Ball
Pay as you play -Prime time court admissions
Non prime time court admissions
Revenue loss due to COVID public health restrictions/closures
Total 403042.9923 Admis -Rec Complex
403064 Rentl -Mtg . Room/Publi
Various private rentals for Complex Meeting Rooms (1,2 & 3)
Revenue loss due to COVID public health restrictions/closures
Total 403064 Rentl -Mtg. Room/Publi !
403071 Rent! -Mtg. Room/Publi
Rentals for Community Services Dept. operating at the CHDRC
Total 403071 Rentl -Mtg. Room/Publi
403065 Rentals -Halls
Various private rentals for Complex East and West Salons (Banquet
Revenue loss due to COVID public health restrictions/closures
Total 403065 Rentals -Halls
403080 .9959 Memberships
Tennis
Revenue loss due to COVID public health restrictions/closures
Total 403080.9959 Memberships
403080.9950 Memberships
Tennis (new memberships)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9950 Memberships
403080.9951 Memberships
Health (Basic)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9951 Memberships
403080.9952 Memberships
Health (Plus)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9952 Memberships
403080.9953 Memberships
Health (Speciality)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9953 Memberships
403080.9954 Memberships
170
Run Date: 4127/2211:22 AM
Approved
2022
Budget
(5,100)
(3,900)
(1,000)
1 600
(3,300)
(40,000)
14 000
(26,000)
(7,000)
(7,000)
(100,000)
30 000
(70,000)
(6,000)
1 000
(5,000)
(23,500)
1 000
. (22,500)
(327,233)
27 145
(300,088)
(137,174)
11 432
(125,742)
(16,957)
1 413
(15,544)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
Squash (New)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9954 Memberships
403080.9955 Memberships
Fitness (New)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9955 Memberships
403080 .9956 Memberships
Fitness (Golden/Combination)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9956 -Memberships
403080.9957 Memberships
Racquet Ball (New)
Revenue loss due to COVID public health restrictions/closures
Total 403080.9957 Memberships
403070 Rentl-Wellness Cine
Wellness Health Centre Ltd.
Pickering Sports Medicine & yvellness Centre
Total 403070 R~ntl-Wellness Cine
403104 Child Supervision ·
Single admissions and passes
Revenue loss due to COVID public health restrictions/closures
Total 403104 Child Supervision
403105 Fitness Testing
In House Personal Training and Fitness Training
Revenue loss due to COVID public health restrictions/closures
Total 403105 Fitness Testing
403120 Other User Fee Revenue
Leased equipment /space
Total 403120 Other User Fee Revenue
403089 Membrshp NSF Fee Rev
NSF Revenue
Total 403089 Membrshp NSF Fee Rev
Total Revenues
Total Transfers
171
Run Date: 412712.211:22 AM
Approved
2022
Budget
(82,000)
27 000
(55,000)
(80,359)
6 697
(73,662)
(32,109)
2 676
(29,433)
(12,300)
6 100
(6,200)
(21,000)
(54,000)
(75,000)
(30,000)
10 000
(20,000)
(42,906)
7 611
(35,295)
(85,000)
(85,000)
(6,200)
(6,200)
(1,075,564)
0
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Central Core
10225 SAP Cost Centre Number
Net Expenses
172
Run Date: 4/27/2211:22 AM
Approved
2022
Budget
2,612,036
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Pool
10230 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Decrease in staff hours (1,838) for Aquatic term and part-time positions
due to COVID public health restrictions/closures
2022 CUPE salary increase transfer from Gen . Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to decrease in staff hours (1,838) for Aquatic
term and part-time positions due to COVID public health
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
501130 Travel
Supervisor, Aquatic Program: Parking & Mileage
Total 501130 Travel
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
Defibrillator Training -Various staff
Aquatic Certifications for PTE & PT
Certified Pool Operator Training -Facility Maintenance Staff
Total 501110 Seminars & Education
502210 Insurance Premium
174
Run Date: 4128/22 2:01 PM
Approved
2022
Budget
511,903
(25,368)
8 358
494 893
5 000
5 000
102,018
(2,535)
1,075
100 558
5 000
5 000
225
225
605
605
75
75
1,046
336
900
2 282
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Pool
10230 SAP Cost Centre Number
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502250 Memberships
Life Saving Society
Total 502250 Memberships
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Pool Chemicals
Cleaning Supplies
Miscellaneous
Electrical and Plumbing Repairs
Lamps, Ballasts and Fuse Inventory
Filters, etc.
Tile, painting, door and lock repairs
Contract for snow removal & salting
Filter System
HVAC Services
Pumps, Motors, Valves, Seals
Bleacher Safety Inspection
Duct Cleaning
Total 502340 Building Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Repair parts for pool vacuum
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
175
Run Date: 4128122 2:01 PM
Approved
2022
Budget
4,630
4 630
110
110
500
1,000
3 500
5 000
(5,000)
17,250
10,300
1,500
7,000
3,000
3,000
6,000
10,400
6,500
2,000
3,000
2,000
3 000
69 950
1 000
1 000
810
810
54 750
54 750
Recreation Complex -Pool
10230 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502540 Supplies & Tools
First Aid Supplies
Program Supplies
Small Tools etc.
Total 502540 Supplies & Tools
Total Expenses
Revenues
403040 Admis -Public Swimm
Singles & passes
Revenue loss due to COVID public health restrictions/closures
Total 403040 Admis -Public Swimm
403063 Rentals -Pool
Private Permits
Revenue loss due to COVID public health restrictions/closures
Learn to Swim
Total 403063 Rentals -Pool
403081 Membership -Swim
Memberships
Revenue loss due to COVID public health restrictions/closures
Total 403080 Membership -Swim
Total Revenues
Total Transfers
Net Expenses
176
Run Date: 4128/22 2:01 PM
Approved
2022
Budget
45,885
45 885
165 000
165 000
800
3,000
3 850
7 650
963,423
(46,364)
1 873
(44,491)
(63,000)
32,304
(98,000)
(128,696)
(44,812)
3 397
(41,415)
(214,602)
0
748,821
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Recreation Complex -Arenas Run Date: 4127 f22 12:0J PM
COVID Yr. COVIDYr. r 2021
c-I 2022
I -
2020 2021 Account Descriptions Approved ' INC./DEC. I Approved % CHGE .
:
Actuals YTD Actuals I Budget I Budget 2021 ' 11-
466,005 '. 238,158 Net I{ 517,961 (194,617)1 323,344 (37.57%)
178
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Recreation Complex -Arenas Run Date: 4/28122 2:01 PM
10235 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Increase in in hours (373) for full-time Maintenance, Ice Arena positions
Decrease in staff hours (280) for term positions due to COVIID public
health restrictions/closures
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to Increase in in hours (373) for full-time Maintenance,
Ice Arena positions
Statutory benefits due to decrease in staff hours (280) for term positions
due to COVI public health restrictions/closures
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement
Total 501040 Uniforms
502020 Cellular Phones
Cellular Phone Charges
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502050 Cable TV
Cable
Total 502050 Cable TV
501110 Seminars & Education
179
Approved
2022
Budget
501,592
12,958
(5,500)
10 661
519 711
25 000
25 000
126,862
1,300
(550)
1,825
129 437
4400
4400
1 000
1 000
1 910
1 910
1 600
1 600
1 920
1 920
Recreation Complex -Arenas
10235 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Ont. Rec. Facilities Assoc. (ORFA) B Ticket Renewal -Foreperson and
Maintenance Worker (5)
First Aid & Defibrillation Training & Certification
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Defibrillator Monitoring Contract
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks, gloves
Cleaning and disinfection products ·
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expenditures
Caretaking supplies/services
Building repair supplies & services
Electrical repairs
Plumbing repairs
Door and lock repairs
Facility Decals
Parking lot maintenance (snow removal and salting and garbage)
Carpet service -mats
Replace Rink light bulbs
Condenser Water Treatment Program
Replace dasher board, netting & glass repair
HVAC repairs
Paint Drainage & Disposal System
Goals Nets Replacement
Annual Regulatory inspections
Refrigeration repairs maintenance and dehumidifiers (contract)
180
Run Date: 4/28/22 2:01 PM
Approved
2022
Budget
375
2 500
2 875
4,510
4 510
2 000
2 000
700
400
1 100
1,000
3,000
5 000
9 000
(9,000)
22,338
14,910
11,240
6,510
3,550
600
14,768
2,000
5,000
5,498
5,700
3,500
2,450
2,100
2,400
11,592
Recreation Complex -Arenas
10235 SAP Cost Centre Number
Overhaul compressor (2)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fan & motor repairs, supplies & fuse inventory
Energy Management System (Service Contract)
Kitchen Hood Inspection
Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting)
Parking lot line painting
Security Camera Repairs
Duct Cleaning
Heat Exchanger Repairs
Structural and Coating Review Repairs
Feminine Hygiene Products
Total 502340 Building Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Ice resurfacer maintenance
Misc. small equipment repairs
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502380 Misc Equip Rpr&Mntc
Rental of tools for specific jobs
Total 502380 Misc Equip Rpr&Mntc
502500 Stationery&OfficeSup
General office supplies
Tone rs for printer
Total 502500 Stationery&OfficeSup
502510 Forms
Printing of facility permits and receipt forms
Total 502510 Forms
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
1 81
Run Date: 4128/22 2:01 PM
Approved
2022
Budget
15,750
2,150
1,500
850
2 ,200
2,500
5,000
4,000
4,000
15,000
5 455
163 561
4,000
3 000
7 000
815
815
800
800
400
250
650
300
300
11 070
11 070
14,700
14 700
181 ,000
Recreation Complex -Arenas
10235 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 502620 Utilities -Hydro
502540 Supplies & Tools
First Aid supplies (replacement)
Small tools, etc. (replacement)
Total 502540 Supplies & Tools
502740 Furniture & Fixtures
Defibrillator replacement
Total 502740 Furniture & Fixtures
Total Expenses
Revenues
403020 Snack Bar
Snack Bar lease agreement
Total 403020 Snack Bar
403030 Vending Machines
Arena vending machines
Total 403030 Vending Machines
403041 Adm is -Pleasure Ska .
Daily admissions for individuals for Public Skating
Total 403041 Admis -Pleasure Ska
403061 Rentals -Ice Surface
Ice Surface Rentals
Revenue loss due to COVID public health restrictions/closures
Pre-School Skating Rentals Prg -(9810)
Total .403061 Rentals -Ice Surface
403064 Rentl-Mtg.Room/Publi
Various hall rentals, activities
Revenue loss due to COVID public health restrictions/closures
Total 403064 Rentl-Mtg.Room/Publi
403078 Advertising Space
Rink Board advertising
Total 403078 Advertising Space
403062 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 403062 Arena Floor Rentals
406530 Marketing Sponsors
Arena Marketing Sponsorships/Advertising (Taxable)
182
Run Date: 4128/22 2:01 PM
Approved
2022
Budget
181 000
1,335
2 000
3 335
6 000
6 000
1,093,694
(3,850)
(3,850)
(1,500)
(1,500)
(16,000)
(16,000)
(711,000)
69,000
(6,000)
(648,000)
(30,000)
6 000
(24,000)
(55,000)
(55;000)
(6,000)
(6,000)
(12,000)
(10,000)
Recreation Complex -Arenas
10235 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 406530 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
183
Run Date: 4128/22 2:01 PM
Approved
2022
Budget
(10,000)
(770,350)
0
323,344
City of Pickering
2022
Approved Current Budget
{Converted to SAP Chart of Accounts)
Museum
COVID Yr .
2020
Actuals
COVID Yr .
2021
YTD Actuals
Account Descriptions
10250 SAP Cost Centre Number
523,541
724
139,609
4,824
501
_ -~)Expenditures
_ 6_0_1,~J4 Salaries & ':'Yages_
2,890 Overtime
_ =-_1 ~~-53 ~_1 Empl~~i Ben_efit_:_--_ -_ -
5,135 Uniforms
------
326 Travel
I
I.
I
2021
Approved
Budget
. J
712,716 -
3,000
---------------------
153,606
6,000
1,500
2,500
5,900
1,745 0 Freight, Express&Cartage
----------
3,078 4,331 Cellular Phones
11,120 I ----
19,237 Telephones & Data
-----
0 r O Internet
_-_--35-,2-5-6-: 110,116 IAdvertisi~g---
1--------1_,_5_2_9 _ 132 2~ Trd Shows/Exhb/D~ply
2,173 2,028 jseminars & Education
,-------r---
, ___ 3_,9_s_o__,! _ __ ':'.~~~I Insurance _Premi~m
16,650 I 8,360 lconsult&Prof Fees
1,618 -4,383 J M~al~/Prom/General
,_ __ 1,-2-41-_ 1~40 J Membe~ships -_-
11,374 5,451 Outside Agency Srvc ,__________ --------·-------------~-----
100,097 69,823 Building Rpr & Mntc
1---------1--------
3,087 I _ 3~41~ Vehicle Rpr & Mn~ _
2,911 j 4,643 Misc Equip Rpr&Mntc
i---2,--1-87-·, --8 39 S~r/Hdwr M~tc C ;ntr
1------i-----------
10,305 9,931 Artefact Repairs & Maint --- --
1,025 390 Grounds Upkeep
-·-·
1,922 1,436 Stationery&OfficeSup -----------
11,604
--
11,134
470 I
2,311 1 ---
6,221
16,081 Program&Event Supps ---------------
0 Special EvntSupplies
---
596 Artefact Purchases
974 Gift Shop/Plaques
6,567 Utilities -Gas
----
----
-
---
---
21,470
0
98,000
61,700
3,800
4,030
14,000
5,500
2,027
5,255
100,165
5,000
3,000
2,265
-13,100 1
--
2,800
---
2,500
--
12,255
--
10,580
600
2,625
7,510
-
INC./DEC. j
I
f
I
_I_
211,1s8 I
J 2,000)1 -
38,880
1,560
6,000
---
0
600
~l,63S)j
1,635 j
s4,200 I -
148,~0~ 1-
1,200
Run Date: 4/27/2212:03 PM
2022
Approved
Budget
-
983,874
------
1,000
-
192,486
-
7,560
7,500
-----
2,500
-
6,500
--
19,835
1,635
---
152,200
21~,300 I
5,000
% CHG E.
2021
---
38.05%
----
(66.67%)
------
25 .31% ----
26.00% -
400.00%
----
0.00%
10.17%
----
(7.62%)
--
0.00%
-----
55.31%
-- --
240 .84%
----
31.58% -
66,00i j -. 4,030 0 .00%
--
80,000 471.43%
----
5,500 0 .00%
---
--
0
0
16,000
(1,000)
0
2,470
(5,000)
0
o j
-
-(8,255)1 -
-23,420 r -
--
2,02_7 I -0.00%
5,255 0 .00%
116!.165 ____ 1~.97o/'.'..__
4,000 (20 .00%)
--
3,000 0.00%
---
4,735 109.05%
-----
8,700 (36 .50%)
--
2,soo I 0.00%
2 ,soo I 0.00% --
4,ooo I (67.36%)
34,ooa I ---
221.36%
-
~-~oo 1 0.00% ---
5,000 90.48%
------
7,885 ----------------_,. --------
0
2,375
375
0
0
737
-------4.99%
0.00%
0.00%
24,179 15,971 Utilities -Hydro
----
1,293 1,108 Utilities -Oil ---------
698 I 1,673 Gas, Oil, Tires, Etc
i----7-82-1 __ -___ -3,-07-~ ~upp~es &-To~_ls_ _ __ _
0 J O _COVID R~ated Ex~.
945,159 I 1,070,363 Total Expenditures
, _____ ,I !Revenues __ _
(112,859) (32,315) Federal Grant
(44,921) --_ (35,0~)1·o~tario Grants -_ --_ ---:-_
(5,025) (9,897)1Gift Shop .1 84
13291 1 O lsnackB~r I
-
25,545
816
1,963
1,000
0
1,293,328
(183,000)
---
(64,500)
-
(5,250)
(1,000}
-(SOD)!
--t
s,ooo I
621,820
---
(574,102)
--------··---
(117,400)
(6,350)j
(1,000)1
--
25,545
816
2,700
500
5,000
1,915,148
-
(757,102)
(181,900)
(11,600)
-
(2,000)
37.54%
(50.00%)
0.00%
48.08%
---
313.72%
-----
182.02%
--
120.95%
--
100.00%
City of Pi ,ckering
20.22
Approved Current Budget
(Converted to SAP Chart of Accounts)
Mus,eum Run Date: 4127/2212:03 PM
COVID Yr. ' COVIDYr. i I 2021 2022
-. . -" .. j -' 2020 '. 2021 Account Descriptions I J:.p proved INC./DEC. I Approved % CHGE . I ... . . ' ....
j ·--· .. -I -. .
Actuals YfD Actuals Budget 1 Budget 2021
I
(4,422)i {8,531): Programs I (16,560)1 1,560 i (15,000)0 (9.42%) I I . ·----·-· "" ...
{10,411} (1 ,683) Donations I - I {3,000)i (5,000)1 150.00% {2,000):
·------·-----I (1~1,440)1· (1?3,000)i -(38,390) (93,545) Admis -Public & Edu (31,560) 22 .31%
•---·---··-·-·--·1 .. -". .... .. ---
(6,382) {9,983). Rentl-Mtg,Room/Publi ! (11,000) -o I (11,000): 0.00%
-
(190,995)' I (424,750)1 (731,852)1 (1,156,602) I (222,739) Total Revenues 172.30%
' I --I
I
I • • • •••• • • • •• -·-· ••. .. •• .. • ·-· •
I --___ _I I i I JTransfers to/from Reserves & R.F.
. --.. -------0 1 0 'rrffr-MuseumCol Res I (8,000)j (2,000) (10,000)1 25.00% I _I
o , O i Total Transfers I (8,000)j (2,000)1 (10,000)! 25.00% i ...
i I j ' I I I
722,420 879,368 Net I
I 860,578 1 (112,032) 748,546 {13.02%)
Staff have calculated approximately $135,375 in volunteer human resources
and skills for the Museum (based on 2021 volunteer hours totaling 5,415
hours at a value of $25.00 per hour).
185
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum RUn Date: 4ll.7f2211:22 AM
10250 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One Translation Intern contract position (funded from Young Canada
Works 2021 Grant -funds to be received in 2022)
One Education Intern contract position (funded from Young Canada
Works 2021 Grant -funds to be received in 2022)
One Collections Officer Contract position (90% funded from Museum
Assistance Program -Collections Mgt. -subject to grant funding
One Project Coordinator contract position (85% funded from Virtual
Museum of Canada Grant -confirmed)
One Audience Development Officer contract position ($12,000 funded
from Reconnect 2021 grant carry-over -confirmed, $22,500 funded from
Canada Cultural Investment Fund -confirmed, and $25,000 funded from
Tourism Relief Fund -subiect to arant fundina aooroval) 1.983 hours.
One Project Intern contract position (750 hrs) (associated with
Blacksmithing in Ontario project, 60% funded from Young Canada Works
-subject to grant funding approval)
One Project Coordinator Mobile Museum contract position (100% funded
from Museum Assistance Program Grant -Mobile Museum Project -
subject to grant funding approval)
One Project Coordinator Log Barn Exhibit contract position ($54,000
funded from Canada Cultural Spaces Fund Grant -subject to grant
funding approval and $13,500 funded from Rural Economic Development
Fund -subiect to arant fundina aooroval)
One Project Coordinator Log Barn Digital Exhibit contract position (100%
funded from Museum Assistance Program -Access to Digital Heritage) -
subject to grant funding approval)
Additional hours for one Volunteer Coordinator part-time term position
(funded 100% from Reconnect 2021 grant carry-over)
Reduction in term staff hours due to COVID closures (reduced education
programs)
2022 CUPE salary increase transfer from Gen . Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
186
Approved
2022
Budget
688,187
9,330
11,090
45,000
25,000
59,500
15,000
54,000
67,500
36,000
10,000
(48,684)
11 951
983 874
1 000
1 000
157,244
-City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Run Date: 4f27f2211:22 AM
10250 SAP Cost Centre Number
Statutory benefits related to Translation Intern contract position (funded
from Young Canada Works 2021 Grant -funds to be received in 2022)
Statutory benefits related to Education Intern contract position (funded
from Young Canada Works, 2021 Grant -funds to be received in 2022)
Statutory benefits related to one Collections Officer Contract position
(90% funded from Museum Assistance Program -Collections Mgt. -
subject to grant funding approval)
Statutory benefits related to one Project Coordinator contract position
(85% funded from Virtual Museum of Canada Grant -confirmed)
Statutory benefits related to one Audience Development Officer contract
position ($1,000 funded from Reconnect Grant 2121 carryover, $2,500
funded from Canada Cultural Investment Fund -confirmed, $5,000
funded from Tourism Relief Fund -subiect to arant fundina aooroval.
Statutory benefits related to one Project Intern contract position (750 hrs)
(associated with Blacksmithing in Ontario project) (60% funded from
Young Canada Works -subject to grant funding approval)
Statutory benefits related to one Project Coordinator Mobile Museum
contract position (100% funded from Museum Assistance Program Grant •
Mobile Museum project -subject to receiving grant funding approval)
Statutory benefits related to one Project Coordinator Log Barn Exhibit
contract position ($6,500 funded from Canada Cultural Spaces Fund
Grant -subject to receiving grant funding approval and $1,500 funded
from Rural Economic Develooment Fund -subiect to receivina arant
Statutory benefits related to one Project Coordinator Log Barn Digital
Exhibit contract position (100% funded from Museum Assistance
Program -Access to Digital Heritage -subject to grant funding approval)
Statutory benefits related to one Volunteer Coordinator contract position
(funded 100% from Reconnect 2021 grant carry over)
Statutory benefits related to reduction in term staff hours due to COVID
closures (reduced education programs)
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
Repair and Replacement of Costumes
Costumes, uniforms & protective equipment for volunteers
Facilities Staff Uniforms
Total 501040 Uniforms
501130 Travel
Parking & Mileage
187
Approved
2022
Budget
930
1,110
5,000
2,500
8,500
1,500
6,000
7,500
4,000
1,000
(4,870)
2,072
192 486
2,000
4,000
1 560
7 560
2,500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Run Date: 4'27/2211:22 AM
10250 SAP Cost Centre Number
Parking, Mileage and Travel related to Blacksmithing in Ontario project
Total 501130 Travel
502010 Frght,Exprss&Cartage
Shipment of artifacts or displays
Total 502010 Frght,Exprss&Cartage
502020 Cellular Phones
Cell phone charges.
Motorola Radios (Replacement)
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Print, Online , On Air Advertising; Tourism Signage and Display;
Promotional Goods
Tourism Marketing (100% funded from Canadian Cultural Investment
Fund Grant -confirmed)
Tourism Advertising -Blacksmith (100% funded from Rural Economic
Development Fund -confirmed)
Tourism Event Marketing (100% funded from Tourism Relief Fund -
subject to grant funding approval)
Community Banners (100% funded from Tourism Relief Fund -subject to
grant funding approval)
Tourism Marketing and Signage -AnneAndMaud (100% funded from
Reconnect 2021 Grant carryover)
Tourism Marketing and Signage (100% funded from Central Counties
Tourism -subject to grant funding approval)
Total 502100 Advertising
502110 Trd Shows/Exhb/Dsply
Exhibit maintenance, replacement panels and signage
Permanent exhibit: Log Barn (100% funded from Canada Cultural
Spaces Grant -subject to receiving grant funding approval)
Permanent exhibit: Blacksmith Shop (funded from Rural Economic
Development Fund Grant -confirmed)
Virtual Blacksmith Shop project (85% funded from Virtual Museum of
Canada -confirmed. $13,500 funded from 2021 grant carryover).
188
Approved
2022
Budget
5 000
7 500
2 500
2 500
5,800
700
6 500
19 835
19 835
1 635
1 635
20,000
30,000
22,200
15,000
30,000
20,000
15,000
152,200
1,200
40,000
22,200
68 ,900
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Run Date: 4127/22 11:22 AM
10250 SAP Cost Centre Number
Mobile Museum exhibit (100% funded by Museum Assistance Program -
Mobile Museum Project -subject to grant funding approval)
Permanent exhibit: Log Barn (100% funded by Rural Economic
Development Fund) -subject to grant funding approval)
Log Barn digital exhibit: equipment and translation (100% funded from
Museum Assistance Program : Digital Access to Heritage) -subject to
grant funding approval)
Total 502110 Trd Shows/Exhb/Dsply
501110 Seminars & Education
High FIVE Quality Assurance Program
Defibrillator Training & CPRC Certification
Volunteer training workshops
Conferences , Professional Development & Leadership Training
Municipal Leadersh ip Certificate (Manager, Cultural Services) and Hotel
Total 501110 Seminars & Education
50221 O Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes : liability , automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Architectural consulting services
Designated substance survey
Transfer of above des ignated survey and architectural services to 2501
Destination Development Plan for AnneAndMaud Tourism Route (funded
100% from Tourism Relief Fund -subject to grant funding approval)
Design and development of the digital exhibit for the log Barn (100%
funded from Museum Assistance Program : Access to Digital Heritage -
subject to government grant funding)
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Volunteer night and appreciation event to cover food , p ins, ente rtainment
& awards for volunteers
Value, Recognition & Recruitment
Total 502240 Meals/Prom/General
502250 Memberships
Ancestry.ca
York-Durham Association of Museums & Galleries
Ontario Museum Association
Ontario Historical Society
Culinary Historians Membership
189
Approved
2022
Budg et
33,000
15,000
30,000
210 300
250
1,500
500
1,000
1 750
5 000
4,030
4 030
6,000
8,000
(14 ,000)
20,000
60,000
80 000
3,500
2 000
5 500
270
25
609
78
30
city of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Run Date: 4127/22 11:22 AM
10250 SAP Cost Centre Number
York Pioneer Newsletter
American Association of State & Local History
Canadian Association of Conservators
Interpretation Canada
Tourism Industry Association of Ontario
Total 502250 Memberships
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program
Fire & Security Alarm Monitoring
Defibrillator monitoring contract
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Covid informational signage
PPE including plexi barriers and masks , gloves
Cleaning and disinfection products
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer of funds to 502595 Covid Related Expend itures
Daily maintenance supplies and building repairs
Environmental monitoring & water treatment
Routine plumbing and electrical services and repairs
Window, door and lock repair/replacement
Pest control
Chimney sweeping & inspections
Site preparation for public art projects and exhibits
HVAC maintenance & repairs
Snow removal & salting
Septic
Picnic tables
Lighting (Gate 2/lower site)
Furniture replacement (Heritage buildings)
Landscape Features -Millpond Meadow amphitheater ($5 ,000 offset with
donations)
Security Cameras
Total 502340 Building Rpr & Mntc
502370 Vehicle Rpr & Mntc
Vehicle Repair and Maintenance
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Daily maintenance supplies and restoration for Woodwrights (minor bldg .
repairs and gift shop merchandise)
190
Approved
2022
Bud get
25
285
180
25
500
2 027
1,450
3,400
405
5 255
1,000
1,000
3 000
5 000
(5 ,000)
18,750
9,000
5,000
7,000
5,000
915
18,000
3,500
10,000
8,000
2 ,000
13 ,000
7,000
10,000
4 000
116 165
4 000
4 000
3,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Run Date: 4'2712211:22 AM
10250-SAP Cost Centre Number
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -Museum -Past Perfect
Maintenance -HRIS
Website hosting: Blacksmithing in Ontario (grant funded project)
Total 502700 Sfwr/Hdwr Mntc Contr
502385 Artefact Repairs & Maint
Conservation & restoration materials, on going repairs and restoration of
artifacts in collection
Reproduction window coverings
Research Materials
Total 502385 Artefact Repairs & Maint
502390 Grounds Upkeep
Annuals, perennial, seeds, vegetable plants, crushed stone for pathways
and calcium chloride for driveway
Road & Grounds repairs
Total 502390 Grounds Upkeep
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502520 Program&Event Supps
On Site Program supplies
Total 502520 Program&Event Supps
502525 Special EvntSupplies
General Events Supplies
Tourism programming
A Spirit Walk and Theatrical Programming
Fairy Tours
Kids Programs
School Tours
AnneAndMaud (100% funded from Reconnect 2021 Grant carryover)
Total 502525 Special EvntSupplies
502560 Artefact Purchases
Reproduction items for programming artefacts for the Collection
Total 502560 Artefact Purchases
502590 Gift Shop/Plaques
Retail Merchandise for Gift Shop
Display and Sales supplies
Snack Bar Supplies
Total 502590 Gift Shop/Plaques
50261 O Utilities -Gas
1 91
Approved
2022
Budget
3 000
1,100
1,085
2 550
4 735
7,600
800
300
8 700
800
2 000
2 800
2 500
2 500
4 000
4 000
4,000
10,000
4,000
4,000
2,000
4,000
6 000
34 000
600
600
3,500
750
750
5 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Run Date: 4/27/2211:22 AM
10250 SAP Cost Centre Number
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502630 Utilities -Oil
To purchase fuel for the heater in the schoolhouse
Total 502630 Utilities -Oil
502375 Gas, Oil, Tires Etc .
Fuel: Unleaded 1,245 litres @ $1.50/litre
Fuel: Diesel 205 litres @ $1 .60/litre
Oil changes and tires
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
Gardening supplies
Grounds "fools
Total Expenses
Revenues
Total 502540 Supplies & Tools
402500 Federal Grants
Young Canada Works 2022 Grant (funding for Museum Guides - 1
position 75% funded)
Young Canada Works 2021 Grant (funding for Museum Interns -funds to
be received in 2022)
Young Canada Works 2022 Grant (funding for Museum Intern)
Canada Cultural Investment Fund -confirmed
Canada Summer Jobs (3 positions)
Virtual Museum of Canada Grant -confirmed (includes $13,500 in funds
received in 2021 and carried over to 2022)
Museum Assistance Program (funding for Mobile Museum)
Museum Assistance Program (funding for Collections Mgmt.)
Museum Assistance Program : Access to Digital Heritage (funding for Log
Barn digital exhibit)
Canada Cultural Spaces Fund (funding for Log Barn Project)
Tourism Relief Fund (funding for AnneAndMaud)
Museum Assistance Program: Reopening Fund
Total 402500 Federal Grants
402510 Ontario Grants
192
Approved
2022
Budget
7,885
7 885
25 545
25 545
816
816
1,870
330
500
2 700
400
100
500
1,915,148
(6,500)
(28,702)
(10,000)
(55,000)
(10,000)
(83 ,900)
(93,000)
(45,000)
(130,000)
(100,000)
(95,000)
(100,000)
(757,102)
Museum
10250 SAP Cost Centre Number
Total Revenues
Transfers
408033 Trf fr Museum Col Res
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Museum Reserve funding for outdoor amphitheater -landscape stones
Total 408033 Trf fr Museum Col Res
Total Transfers
Net Expenses
194
Run Date: 4/27fl.2 11:22 AM
Approved
2022
Budget
(1,156,602)
(10,000)
(10,000)
(10,000}
748,546
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
PubHc Works -Adm i n. Run Date: 4/27/2212:03 PM
COVIDYr. COVID Yr. l
~·
2021 •··· -l 2022
2020 2021 Account Descriptions Approved INC./DEC. Approved % CHG E.
Actuals ·vin Actu~ls t Budget I Budget 2021 ~,....,_ ... ~~
10300 jSAP Cost Centre Number I l I
. --jE~penditures ------· -I -
436,393 513,885 !salaries & Wage ;· · 606,180 (122,671)1 48~~~~~ I (20.24%)
.
607 I Overti~e -
.
~---o I ..
1,404 4,000 4,000 I 0.00%
---. --.
106,668 132,693 1 Empkiyee Benefits 159,116 (35,426)1 123,690 (22.26%)
1,464 1,289 Uniforms I -1,200 300 1 -1~00 I 25.00%
-
0 !Travel
-----
0 250 0 250 0.00% -----. -
1,097 1 1,635 Cellular Phones 1,600 0 1,600 0 .00% -.
2,986 1 9,558 Telephones & Data 4,095 (455) 3,640 (11.11%)
ol . -. -
0 Internet 0 455 455 0.00%
=-~,081 1
- --· --
2,50~ I
----
572 Subscriptions&Publcs 12,200 12,200 0 .00% --.
148 I 0 Seminars & Education 4,650 1,150 I 53.76%
45,426 1
-----I --
(2 6,425)1
.
46,335 Insurance Premium 46,335 19,910 I (57 .03%)
--···-·--ol _ 0 I lmurance ?eductible I ol 2,000 2,000 0.00%
6,716 j
-I
. ol .
0 Consult&Prof Fees 12,000 12,000 0.00%
46 I I --
265 Meals/Prom/General 1,500 0 1,500 0 .00%
.. ·----665 I . .
f
--. --
512 Memberships 1,200 0 1,200 0.00% --. -
6,413 1 17,738 Outside Agency Serv 5,100 312 5,412 6.12%
157,124 I ------------------------~--
75,813 Build Repairs & Mtce 183,011 59,915 242,926 32.74%
----0 1 -. . ---. ··---. --------. . -----
173 Misc Equip Repairs
1--
0 0 0 0 .00%
2,938 ,-
--.. ---------•-• --·-·----.. ------
243 Sfwr/Hdwr Mntc Contr 27,405 2,695 30,100 9.83%
9,781 1 I --11,000 I -
6,664 Stationery&OfficeSup 0 11,000 0.00% -----
7,393 1 11,072 Utilities -Water I 6 ,63 0 1 4,970 11,600 74.96%
48,274 1 55_,93! I u_tiliti_es -Gas
.. . -I 51,650 I 54:230 I 2,580 5.00% -.
121,600 I 107,908 Utilities -Hydro 120,600 1 ~I 120,000 I 0.00% --. -..
1,056 224 Furniture & Fixtures 2,~00 I 2,000 1 0.00% --------. -
31,053 I i1,os3 I ----
0 0 COVID Related Exp. 0 0 .00%
963,673 983,118 Total Expenditures 1,263,122 {80,197)j 1,1s2,92s I (6.35%) --
~~00)1
Revenues -·
(~~!vending M_!chines I (213)1 (500) 0 0 .00%
--------------
(812) (59) Other Revenue I 0 0 ol 0.00%
. ·-----
(175,350) . 0 Netted Revenue -Storage (175,350) 0 (175,350) 0 .00%
---
(176,375) (124) Total Revenues (175,850) 0 {175,850) 0.00%
Transfers to/from Reserves & R.F .
-.
0 0 Total Transfers ol 0 0 0.00%
I I I
787,298 I 982,9 94 Net 1,087,272 {80,197)i 1,007,075 (7.38%)
205
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Public Works -Adm in. Run Date: 4127/2.211:22 AM
10300 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Additional hours (40 hrs) for Student Clerk Typist, Operartions Centre
· term position
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to additional hours (40 hrs) for Student Clerk
Typist, Operations Centre term position
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement for Admin.
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone Charges -Manager, Public Works and Supervisor,
Public Works Operations
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/Data -Operations Centre
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
Weather Monitoring Subscription
Miscellaneous Manuals
206
Approved
2022
· , Budget
479,252
800
3 457
483 509
4 000
4 000
122,877
80
733
123,690
1 500
1 500
250
250
1,600
1 600
3 640
3 640
455
455
12,000
200
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Public Works -Admin.
10300 SAP Cost Centre Number
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Health & Safety training and seminars
Misc. training
Laserfiche training
Municipal Engineers Association Conference
Ontario Good Roads Association Seminars
OGRA, Managing Winter Operations (Supervisor, Public Works
University of Western Ontario, Diploma Public Administrative Course
(Supervisor, Public Works Operations)
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance deductible for low dollar value claims.
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
Ditching and Sweepings Disposal testing
Roof Safety System Inspection
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Miscellaneous meetings, functions & promotional events
Total 502240 Meals/Prom/General
502250 Memberships
Professional Engineers Association
Canadian Technical Asphalt Association
Municipal Engineers Association
Durham Region Public Works Association
Total 502250 Memberships
502260 Outside Agency Srvc
Base Hospital Support Defibrillation Program (4 inspections)
Nexgen Radio Charge -Base Radios
Defibrillator Monitoring Program Operations Centre
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Janitorial Staff City (Term staff) -enhanced COVID cleaning
207
Run Date: 4/27/2211:22 AM
Approved
2022
Budget
12,200
600
1,200
350
2,000
500
360
2,140
7 150
19,910
19 910
2 000
2 000
10,000
2 000
12 000
1 500
1 500
·300
300
350
250
1 200
2,900
1,800
712
5 412
31,053
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Public Works -Admin.
10300 SAP Cost Centre Number
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Janitorial Staff City (Term staff)
Fixed Hoists Repairs
Waste Disposal
Fire Alarm Monitoring
Maintenance Mechanic
Security Camera Repairs and Maintenance
Overhead Door and Gate Maintenance and Repairs
Overhead Door Parts Stock
Lock, Electric Door Operator and Gate Repairs and Maintenance
Caretaking Supplies
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Belts, Filters, and Fuses
Window Cleaning
Entrance Mat Service
Energy Management Service Contract
Boiler Inspection and Repairs
Total 502340 Building Rpr & Mntc
502700 Sfwr/Hdwr Mntc Contr
LiveCycle and Adobe Acrobat X Pro-License Cost
Maintenance -HRIS
Public Facing Portal
EV Charging Station Cloud Services
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies for all cost centres
Total 502500 Stationery&OfficeSup
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
Budget based on 2021 projected actuals and anticipated increase in
natural gas ·prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
208
Run Date: 4/2712.211:22 AM
Approved
2022
Budget
31 053
50,000
5,000
15,000
. 1,100
86,826
5,000
20,000
2,500
7,500
12,000
7,500
7,500
5,000
3,000
5,000
2,500
5,000
2 500
242,926
350
750
24,000
5 000
30 100
11 000
11 000
11 600 ·
11 600
54,230
54 230
Public Works -Admin.
10300 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
5027 40 Furniture & Fixtures
Misc. Furniture Requirements for Operations Centre
· Total 502740 Furniture & Fixtures
Total Expenses
Revenues
403030 Vending Machines
Works Centre -Vending Machines
Total 403030 Vending Machines
406722 Netted Revenue -Storage
Storage Charges
Total 406722 Netted Revenue -Storage
Total Revenues
Total Transfers
Net Expenses
209
Run Date: 4127/2211:22 AM
Approved
2022
Budget
120,000
120,000
2 000
2 000
1,182,925
(500)
(500)
(175,350)
(175,350)
(175,850)
0
1,007,075
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Property Maintenance Run Date: 4/2712212:03 PM
COVIDYr. I COVID Yr. ~-t 2021 ~l -a j 2022 I -
2020 2021 Account Descriptions Approved INC./DEC. Approved % CHGE .
Actuals C
•,
Budget 1 Budget 2021 ' ! -,na·...,-
1030S jSAP Cost Centre Number
[ _ · ~~':_nd_itures ------- --
302,090 331,691 Salaries & Wages 452,598 (12,053) 440,545 {2.66%)
--,-----
30:000 I -
16,319 20,611 Overtime 26,000 4,000 15.38%
---
I
115~103 _, 116,152 ·1 73,608 82,375 Employee Benefits 1,049 0.91%
-
2,467 2,007 Uniforms 2,630 0 2,630 0.00%
----
1,386 2,463 Cellular Phones I 4,iaa 1 (1,140)[ 3,660 (23.75%)
-------~I 290 Telephones & Data I 34s 1 (40)1 305 (11.59%)
--I -~~~-' ·--
0 Internet 40 40 0.00%
200 0 Seminars & Education I 1,375 1 1,510 I 1,018.52% ------
(15, 76~-)-,
4,210 [ 4,130 I 4,210 Insurance Premium 4,210 0 .00% .. ..
8,141 I 2,243 Consult&Prof Fees 35,765 20,0~0 I (44.08%)
15 J
----
~j 0 Meals/Prom/General 200 200 0.00%
9,033 1 8,138
..
1----
Outside Agency Serv 8,000 8,000 0 .00%
145,828 ,----164,231----------
35,ooo I ---
Tree Mntc 155,000 190,000 22.58% --· ---
17,120 8,165 Lighting Rpr&Mntc I 20,000 1
2,00~ I
20,000 0 .00% ------
8,124 7,923 Vehicle Rpr & Mntc 4,000 I 6,000 50.00%
-·
io,ooo I 40,~~o L 34,566 59,210 Misc Equip Repairs 30,00~ 33.33%
---------· -. ----
626 181 Sfwr/Hdwr Mntc Contr 770 --(50)1 no 1 (6.49%)
19,037 J
---------------· ----
120,000 1
---
59,033 Grounds Upkeep 70,000 50,000 71.43%
13,463 J
-------· I ------· -·-----
2 8,000 1· ---
14,511 MiscEquip Rentals 23,000 5,000 21.74% -
19,200 I 12,856 Land Rentals I 21,696 1 0 21,696 0.00% ---I ---·---.
253,724 183,735 Program&Event Supps 330,000 (58,000) 272,000 (17.58%)
--·
~1 '.0~1 I 14,600 18,350 Gas, Oil, Tires, Etc 7,889 28,950 37.46%
---------
2,500 1
--
4,740 3,863 Supplies & Tools 2,500 0 0.00%
8,227 2,470 Misc. Equipment 9,600 40,800 50,400 I 425.00%
-----------------
1 0,000 1
-
-35,ooo 1
. -
26,101 4,274 Other Fixed Assets 25,000 40.00%
--al -
3,826 1,913 Taxes -Tenant 2,500 2,500 0.00%
-
986,820 994,743 Total Expenditures 1,364,913 I so,1os 1 1,445,018 5.87%
Revenues I I -· -----.. ---.. ------
{21,846)1 (19,849) Other User Fee Revenue (25,000) 0 (25,000) 0.00%
--
(21,846) (19,849) Total Revenues (25,000) 0 (25,000) 0.00%
--I Transfers to/from Reserves & R.F.
-·--·~····-·-····-·--·
0 0 Trf fr RateStblz Res 0 (50,000) (50,000} 0.00%
--(2,951)·1 --------------. --
0 Trans. to/(from) Continuing Studies (15,765) 15,765 0 (100.00%)
------
(15,000)j O jirifr 3~d!tya°blg RF (15,000) 0 (15,000) 0.00%
(17,951)1 0 1 Total Transfers (30,765) (34,235) (65,000) 111.28%
I I I
947,023 : 974,894 ! Net 1,309,148 1 4s,s10 I 1,355,018 3.50%
210
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Property Maintenance Run Date: 4127/2211:22 AM
10305 SAP Cost Centre Number
502230 Consult&Prof Fees
Soil Monitoring of City Pit
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Meal Allowance as per Collective Agreement
Total 502240 Meals/Prom/General
502260 Outside Agency Srvc
Internet based GPS/AVL Subscription for vehicles/equipment
Nexgen Radio Licensing
Total 502260 Outside Agency Srvc
502350 Tree Mntc
Tree Replacement, Removal & Maintenance
EAB Treazin Treatment or Replacement Trees -Required for Ash Trees
that were treated in 2020, (remaining dollars used to purchase
Tree Protection (beaver mitigation throughout City)
!PM/insect pest control (LOO (Gypsy moth))
Total 502350 Tree Mntc
502360 Lighting Rpr&Mntc
To Cover Maintenance, Repairs and Replacement of Walkway Lighting
Total 502360 Lighting Rpr&Mntc
502370 Vehicle Rpr & Mntc
Repairs and Maintenance of Vehicles
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Repair and Maintenance of Equipment
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502390 Grounds Upkeep
Maintenance and repair of City property, (sod , brick interlock, graffiti
removal, vandalism, concrete & asphalt walkways, street furnishings,
Mechanical Harvesting of Eurasian Water-Milfoil Weeds in Frenchman's
Bay Project
Total 502390 Grounds Upkeep
502410 MiscEquipment Rentals
Rental of equipment and vehicles for seasonal operations
Rental of dozer to maintain City pit
212
Approved
202 2
Budg et
20 000
20 000
200
200
6,000
2 000
8 000
125,000
15 ,000
25,000
25 000
190 000
20,000
20 000
6 000
6 000
40 000
40 000
720
720
20,000
100,000
120 000
8,000
20,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Property Maintenance Run Date: 412.7/2211:22 AM
10305 SAP Cost Centre Number
Total 502410 MiscEquipment Rentals
502420 Land Rentals
Liverpool Road South Parking Lot Rental Fees to the Liverpool Road
Limited Partnership by its general partner 2864543 ONTARIO INC.
Total 502420 Land Rentals
502520 Program&Event Supps
Senior Snow Removal
Total 502520 Program&Event Supps
502375 Gas, Oil, Tires Etc.
Fuel: Unleaded 1,730 litres@ $1.50/litre
Fuel: Diesel 14,600 litres@ 1.60/litre
Oil Changes and Tires
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
Screw Drivers, Hammers, Drill Bits, Grinder Wheels, Concrete Cut
Blades, Saw Blades
Total 502540 Supplies & Tools
502750 Misc . Equipment
Chainsaw (2)
Pole Pruner (2)
City Pit Gate and Security
Total 502750 Misc. Equipment
502760 Other Fixed Assets
Garbage/Recycle Receptacles for Roadside Garbage Seaton Expansion
Cemeteries (headstone & grave marker maintenance and repairs)
Total 502760 Other Fixed Assets
502820 Taxes -Tenant
The Liverpool Rd. Ltd. Partnership, 640 Liverpool Rd. South Parking Lot
Total 502820 Taxes -Tenant
Total Expenses
Revenues
403120 Other User Fee Revenue
Senior Snow Removal program fees
Total 403120 Other User Fee Revenue
Total Revenues
213
Approved
2022
Budget
28 000
21,696
21 696
272,000
272,000
2,595
23,355
3 000
28 950
2 ,500
2 500
1,600
1,800
47 000
50 400
25,000
10 000
35 000
2 500
2 500
1,445,018
(25,000)
(25,000)
(25,000)
Property Maintenance
10305 SAP Cost Centre Number
Transfers
408007 Trf fr RateStblz Res
City of Pickering
2022
Approved Background Information
(Converted tp SAP Chart of Accounts)
Rate Stabilization Res. funding for Mechanical Harvesting of Eurasian
Water-Milfoil Weeds in Frenchman's Bay Project
Run Date: 4127/2211:22 AM
Approved
2022
Budget
(50,000)
Total 408007 Trf fr RateStblz Res (50,000)
408200 Trf fr 3rdPtyOblg RF
Tree Compensation -Cash in Lieu (reserve funding for tree replacement) (15,000) ---~~-~
Total Transfers
Net Expenses
Total 408200 Trf fr 3rdPtyOblg RF (15,000)
(65,000}
1,355,018
214
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fleet Services Run Date: 4127/1.211:22 AM
10310 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One new full-time Apprentice Mechanic position -July 1, 2022 start date
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To Service Emergency Repairs and be available for Winter On Call
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to one new full-time Apprentice Mechanic position -July
1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement -Personal Protective Equipment
Coverall Rental/Cleaning Service
Tool Allowance (8 staff)
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502010 Frght,Exprss&Cartage
To Pay for Shipment of Auto Repair Parts
Total 502010 Frght,Exprss&Cartage
502015 Environmental Chrg
Environmental Charges
Total 502015 Environmental Chrg
502020 Cellular Phones
Annual Smartphone Charges -Supervisor, Fleet Operations, Lead Hand
and Foreperson, Municipal Garage
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
216
Approved
2022
Budget
1,227,487
43,500
24 084
1,295,071
45 000
45 000
369,767
13,100
4,294
387 161
10,200
8,000
7 200
25 400
550
550
1 800
1 800
2 000
2 000
2,400
2 400
16,995
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fleet Services Run Date: 4127/2.211:22 AM
10310 SAP Cost Centre Number
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
Subscriptions/publications relate.d to vehicle maintenance
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Health & Safety Training and Seminars
Spartan Chassis Training
Smeal Aerial Training
Waterous Pump Training
Fire Truck Training
· Fire Truck International Training Conference (Foreperson and Leadhand)
Operations Centre Fleet Management Software Training
Supervisor Training
Electric Vehicle Training
Ontario Public Buyer Association
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
Meal Allowance
Receptions/Business Meetings
Total 502240 Meals/Prom/General
502250 Memberships
Licence Renewals (16 x $125)
Commercial Vehicle Operators Registration Number Renewal
Professional Buyer Association
Total 502250 Memberships
502260 Outside Agency Srvc
Nexgen -Radio -Operating, Maintenance & Licensing
Parts Supplier Fees
Total 502260 Outside Agency Srvc
502340 Building Rpr & Mntc
Air Compressor and Oil Supply Maintenance
217
Approved
2022
Budget
16 995
305
305
200
200
500
2,000
5,000
2,000
2,000
2,000
2,000
2,000
2,000
400
19 900
5,050
5 050
600
200
800
2,000
100
300
2 400
500
145 000
145 500
5,000
City of Pickering
2022
Approved Background Information
{Converted to SAP Chart of Accounts)
Fleet Services
10310 SAP Cost Centre Number
Total 502340 Building Rpr & Mntc
502370 Vehicle Rpr & Mntc
Repair & Maintenance of Service Vehicles
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
To Cover Repairs and Maintain Hoists, Jacks, Scopes, etc.
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -RTA -Fleet Maintenance
Snap on Diagnostic Software Subscription
· Cummins lnsite Software Renewal (diagnostics)
Focus Fleet Software (modifications)
Maintenance -HRIS
Fuel System Software Licence
Parts Inventory Management -Service Contracts
Total 502700 Sfwr/Hdwr Mntc Contr
502410 MiscEquip Rentals
For Rental of Tools or Equipment for Specific Jobs
Total 502410 MiscEquip Rentals
502510 Forms
To Supply Vehicles with Check Books (MTO requirement)
Total 502510 Forms
502375 Gas, Oil, Tires Etc.
Fuel: Unleaded 3,510 litres@ $1.50/litre
Fuel: Diesel 170 litres@ $1.60/litre
Oil Changes and Tires
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
Tool Upgrades/Replacement
All Data Diagnostic Tool Upgrade
Diagnostic Tools (Allison, ABS, Cummin, V4 Edge)
Total 502540 Supplies & Tools
502541 Supplies & Tools
Various Shop Supplies, miscellaneous hardware, and fasteners
Total 502541 Supplies & Tools
502750 Misc. Equipment
Stands, Clamps and Jacks
Total 502750 Misc. Equipment
218
Run Date: 4127/2.211:22 AM
Approved
2022
Budget
5 000
8 000
8 000
5 000
5 000
4,000
1,000
600
1,800
2,000
8,000
25,000
42 400
500
500
2 000
2 000
5,265
275
2 750
8 290
6,500
2,000
4 875
13 375
49 500
49 500
1 000
1 000
Fleet Services
10310 SAP Cost Centre Number
Total Expenses
Revenues
406721 Netted Revenue
Services Charges
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 406721 Netted Revenue
Total Revenues
Total Transfers
Net Expenses
219
Run Date: 4/2712211:22 AM
Approved
2022
Budget
2,085,597
(193,000)
(193,000)
(193,000)
0
1,892,597
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Roads Run Date: 4127/2212:03 PM
COVIDYr. COVID Yr. I I' 2021
,_ ,.~ -• '! 2022 ' -2020 2021 Account Descriptions
I
Approved r INC./D EC. I Approved % CHGE .
YTD Actu~ls · I -· ·.
Actuals Budget I: Budget 2021
o l o l Total Transfers 0 1 (10,000) 110,oooJ I 0.00%
I I I I
6,916,709 6,500,606 I Net 7,650,239 540,514 ; 8,190,753 7.07%
221
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Roads Run Date: 4/2711.211:22 AM
10315 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One new full-time Utility Cut Inspector contract position (funded by Third
Party) (year 1 of 2) -Jan 1, 2022 start date
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Winter Control and Road Patrols
Emergency Call -in
Streetlight Inspections
Special Events
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to one new full -time Utility Cut Inspector contract
position (funded by Third Party) (year 1 of 2) -Jan 1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
Clothing Allowance (34 full time staff)
Clothing Allowance (1 part time staff)
Safety Boot Allowance (35 @$180.00 -average 2 per year)
Students
Misc. safety equipment
Clothing Allowance for new full-time Utility Cut Inspector contract position
(funded by Third Party -year 1 of 2)
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone Charges (Supervisor, Road Operations ; Lead Hand,
Road Maintenance; Forepersons (2); Inspector, Municipal Infrastructure;
Inspector, Utility Cuts)
222
Approved
2 0 22
Budget
3 ,133,840
77 ,925
63 256
3,275,021
250,000
8,000
1,500
27 000
286,500
834,336
23,950
11,061
869 347
11,900
260
12,600
200
2,000
550
27 510
500
500
5,600
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Roads Run Date: 4f27f2211:22 AM
10315 SAP Cost Centre Number
Cell Phones
Temporary Cell Phones (Winter Control)
Tablet Charges (x 4)
New smartphone (induding monthly charges) for new full-time Utility Cut
Inspector contract position (funded by Third Party -year 1 of 2)
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
Allowance for standards, regulations and legislation, reference materials
.Total 502120 Subscriptions&Publcs
501110 Seminars & Education
First Responder Training (4 staff)
CPR & First Aid Training (30 staff)
Chainsaw Training (5 staff)
Leadership Development Courses (9 staff)
OTM Ontario Traffic Training Book 8
OGRA Ontario Good Roads -Managing Winter Operations (4 staff)
Innovations Academy -Installation and Maintenance of Guiderails (4
OGRA Ontario Good Roads - T J Mahoney (2 staff)
Durham College GIS Training
Canada Heavy Equipment College Gradall/Grader Training (2 staff)
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
Professional Fees for Structural Reviews
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
223
Approved
2022
Budget
1,400
1,600
750
1,000
10 350
2 730
2 730
340
340
200
200
400
2,400
2,250
6,075
1,500
2,000
2,400
3,000
800
2 800
23,625
150,950
150 950
25 000
25 000
5 000
5 000
Roads
10315 SAP Cost Centre Number
City of Pickering
2022
. Approved Background Information
(Converted to SAP Chart of Accounts)
Meal Allowances as per Collective Agreement
Receptions /Business Meetings
Total 502240 Meals/Prom/General
502250 Memberships
Ontario Association of Certified Engineering Technicians and
Technologists (Inspector, Municipal Infrastructure)
Ontario Good Roads Association (City Membership)
Ontario Association of Roads (1 Supervisor, 2 Forepersons, 2 Lead
Total 502250 Memberships
502260 Outside Agency Srvc
Nexgen -Radio -Operating, Maintenance & Licensing
Antenna Site Rental
Internet-Based GPS/AVL Subscription for Vehicles/Equipment
Road condition software pilot
Total 502260 Outside Agency Srvc
502300 Winter Control Mntc
Winter Sand
Winter Salt
Winter Brine
Snow Removal. (cul-de-sacs and bridges)
Total 502300 Winter Control Mntc
502310 Rpr&Mntc Contract Serv
Liquid Magnesium Contract and Flake Calcium purchase (dust control)
Bridge/Culvert/Embankment Repairs
Ditching Contract
Phragmites Control (Pilot)
Indigenous Crosswalk Painting Labour and Materials
Total 502310 Rpr&Mntc Contract Serv
502315 Rpr&Mntc Materials
Granular A/Limestone and other Aggregates
Asphalt and Concrete
Topsoil and Sod (ditches and boulevards) Hydroseeding
Culverts (partially offset by revenue)
Easement Charges for Storm Sewer Crossings
Catchbasin and Manhole Repair Materials
Neighbourhood Issues (incl. illegal dumping & miscellaneous items)
Guiderails In-house Repairs
Total 502315 Rpr&Mntc Materials
224
Run Date: 412.7/2211:22 AM
Approved
2022
Budget
3,000
1 000
4 000
240
2,600
1 400
4 240
19,000
5,500
18,500
10 000
53 000
60,000
676,000
45,000
50 000
831 000
95 ,000
50,000
70,000
15,000
17 000
247 000
330,000
100,000
25,000
40,000
5,000
15,000
10,000
50 000
575 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Roads
10315 SAP Cost Centre Number
502320 Hwy Aids-Repair&Mntc .
CN/CP Railroad Signal Charges
Misc. Signs (incl. hardware & posts)
Purchase of Traffic Marking Paint
Total 502320 Hwy Aids-Repair&Mntc
502311 Eng -Rpr & Mntc Contracts
Curb Cutting Contract (primarily offset by revenue)
Spill Responses & Clean-up
Concrete Curb Repair Program
Line Painting & Street Print Contract
Bridge Washing Program ·
Crack Sealing Program
ITMP -Line Painting & Signage (Bike Lanes) (NEW)
Total 502311 Eng -Rpr & Mntc Contracts
502312 Storm Sewer R&M Contracts
Catchbasin & Manhole Adjustment Repairs Contract
Storm Sewer Repairs
Storm Sewer Flushing and Inspection Program
Catchbasin Cleaning Contract
Total 502312 Storm Sewer R&M Contracts
502321 Eng-Hwy Aids-Repair&Mntc
Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS
Guiderail repairs/replacement including design costs
Retaining wall repair -Sheppard Ave .
Total 502321 Eng-Hwy Aids-Repair&Mntc
502340 Building Rpr & Mntc
Share of Overhead for Municipal Garage (incl. cross charge )
Total 502340 Building Rpr & Mntc
502350 Tree Mntc
Tree Maintenance within Road Allowances, Block Pruning
Total 502350 Tree Mntc
502370 Vehicle Rpr & Mntc
Repair and Maintenance of Roads Section Licensed vehicles
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Repair and maintenance of equipment
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
225
Run Date: 412712.211:22 AM
Approved
2022
Budget
40,000
30,000
5 000
75 000
12,000
15,000
50,000
60 ,000
33,000
80,000
15 000
265,000
40,000
60,000
100,000
. 190 000
390,000
80,000
40,000
40 000
160 000
135 450
135 450
150 000
150 000
340 000
340 000
120 000
120,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Roads Run Date: 411.7/2211:22 AM
10315 SAP Cost Centre Number
M.R. Compliance Annual License Fee
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502410 MiscEquip Rentals
Large & Small Equipment Rentals
Total 502410 MiscEquip Rentals
502600 Utilities -Water
Region of Durham Water Supply for City Street Sweepers, etc.
Total 502600 Utilities -Water
502540 Supplies & Tools
Rakes , Shovels, Hammers, Drill Bits etc. for Road Maintenance
Activities. (includes provision for small tools, safety items, etc.)
Total 502540 Supplies & Tools
502375 Gas, Oil, Tires Etc.
Fuel: Diesel 236,375 litres@ $1.60/litre
Fuel: Unleaded 13,275 litres @ $1.50/litre
Oil Changes and Tires
Total 502375 Gas, Oil, Tires Etc.
502750 Misc. Equipment
Small Gas Powered Equipment Replacement
New laptop for new full -time Utility Cut Inspector contract position
(funded by Third Party -year 1 of 2)
Total 502750 Misc. Equipment
Total Expenses
Revenues
403000.9550 Department User Fees
Miscellaneous charges -Road Occupancy Permits
Total 403000.9550 Department User Fees ·
402500 Federal Grants
Program Grant -Federal
Total 402500 Federal Grants
406540 Cost Recoveries
Re-imbursement from Region of Durham -Winter Maintenance
Third Party funding for new full-time Utility Cut Inspector (year 1 of 2 ) for
salary, benefits, clothing allowance, smartphone and laptop .
Total 406540 Cost Recoveries
226
Approved
20 22
Budget
2,100
5 330
7 430
30 000
30 000
14 000
14 000
15,000
15 000
378,200
19,910
80 000
478 110
10,000
2,000
12 000
8,583,303
(180,000)
(180,000)
(9,000)
(9,000)
(13,125)
(105,425)
(118,550)
Roads
10315 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
403120 Other User Fee Revenue
Revenue from Curb Cuts and Driveway Culverts
Revenue from Road Cut Degradation fees
Total Revenues
Transfers
Total 403120 Other User Fee Revenue
408007 Trf fr RateStblz Res
Rate Stab. Reserve funding for road condition software pilot
Total 408007 Trf fr RateStblz Res
Total Transfers
Net Expenses
227
Run Date: 412711.211:22 AM
Approved
2022
Budget
(45,000)
(30,000)
(75,000)
(382,550)
(10,000)
(10,000)
(10,000}
8,190,753
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Parks Run Date: 4/1.7/2212:0J PM
COVID Yr . COVID Yr . ~ Ir 2021 " ·1 -... J 2022
..
2020 2021 Account Descriptions I. Approved INC./D EC. Approved % CHGE .
.
Actuals YTD Actuals I Budget 11 Budget 2021 ~ ~c-
(1,888) ? j ather Misc Revenue 0
i 1
0 1 0.00%
·---· -
0 (700) Communities in Bloom 0 0 0.00% -----.
(100,470) (168,610) Total Revenues (153,000) (39,000)1 (192,000) 25.49%
Transfers to/from Reserves & R.F.
(6,32~)1
--· --------------· ----
0 Trf fr RateStblz Res 0 (53,900) (53,900) 0.00%
----.. ---
0 Trans. to/(from) Continuing Studies \ 0 0 0 0.00%
(36,899)1
-------·-
0 Trf fr 3rdPtyOblg RF (15,000) 0 (15,000) 0 .00%
(43,226)1 0 Total Transfers (15,000) (53,900) (68,900) 359.33%
I I I
4,088,714 . 4,433,132 rilet 4,723,595 1 470,430 : 5,194,025 9.96%
229
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Parks Run Date: 4'27/22 11:22 AM
10320 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Conversion of one full-time Coordinator, Parks Infrastructure position to a
full time Coordinator, Parks Assets position (net cost)
Transfer of one full-time Coordinator, Parks Assets position to 2501
Two new term positions (1,690 hrs in total) for Frenchman's Bay West
Park weekend waste duties (funded from Rate Stabilization Reserve)
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Special Events (includes Canada Day)
Emergency Call-in/Winter Control
Claremont Rink Maintenance
New Outdoor Rink Maintenance
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to conversion of one full-time Coordinator, Parks
· Infrastructure position to a Coordinator, Parks Assets position (net cost)
Benefits related to transfer of one full -time Coordinator, Parks Assets
position to 2501
Statutory benefits related to two new term positions (1,690 hrs in total)
for Frenchman's Bay West Park weekend waste duties (funded from
Rate Stabilization Reserve)
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the Collective Agreement -(plus student safety shirts, rain gear,
safety vests, boots, ear protection, safety glasses, hard hat liners, small
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
230
Approved
2022
Budget
2,512,515
2,800
(86,330)
49,000
50 449
2,528,434
70,000
28,000
10,000
10 000
118 000
593,592
500
(20,575)
4,900
7,972
586,389
29,000
29 000
500
500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Parks
10320 SAP Cost Centre Number
Cellular Phone and Smartphone Charges
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
CPR & First Aid Training (20 staff)
Integrated Pest Management Symposium (6 staff)
OTM Supervisor Book 7 (6 staff)
Backhoe Training
Crane and Garbage Truck Training
Stormwater Management Pond Training
OGRA (Supervisor)
Phragmites Workshop
Pro-Supervisor Training
OPA -Operational Forum
OPA -Sports Turf Seminar
Supervisor Training
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
General Consulting Engineering Design for Major LED Conversion of
Sport Fields and Tennis Courts
Professional Fees for Structural Reviews
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Meal Allowance
Receptions/Business Meetings
Total 502240 Meals/Prom/General
231
Run Date: 4127/2211:22 AM
Approved
2022
Budget
7 300
7 300
2 860
2 860
2 030
2 030
1,500
1,050
1,800
5,000
2,000
900
600
300
1,500
400
500
7 500
23 050
17,850
17 850
7 050
7 050
10,000
5 000
15 000
600
500
1 100
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Parks Run Date: 412712.211:22 AM
10320 SAP Cost Centre Number
502250 Memberships
Ontario Parks Association -(City membership)
Int. Society of Arboriculture (ISA) Membership Ontario (Horticulturist)
ISA Professional Membership (USA) -Horticulturalist
Integrated Pest Mgmt. (1PM) (Horticulturalist; Foreperson, Parks &
Property; (2) Lead Hand)
Sports Turf Association -((2) Lead Hand; (2) Foreperson, Parks;
Supervisor, Parks & Property)
Assoc. of Ont. Road Supervisors (AORS) Certification Annual Renewal
(Foreperson, Parks)
Ontario Turfgrass ((2) Lead Hands; (2) Foreperson, Parks; Supervisor,
Parks & Property)
Total 502250 Memberships
502150 Photo, Mapping, Print
Colour Printing of Maps
Total 502150 Photo,Mapping,Print
502260 Outside Agency Srvc
NexGen (Region of Durham) Radio Licence
Internet-Based GPS/AVL Subscription for vehicles/equipment
Security guard services for weekend waterfront patrols (June-
Total 502260 Outside Agency Srvc
502310 Rpr&Mntc Contract Serv
Bridge/Culvert/Park Structure Repairs
Total 502310 Rpr&Mntc Contract Serv
502315 Rpr&Mntc Materials
To cover maintenance, repairs and replacement of outdoor electrical and
lighting (parks, sports fields, utility buildings, etc.)
String Light Replacements for Esplanade Park
Total 502315 Rpr&Mntc Materials
502595 COVID Related Exp.
Materials and water for seasonal outdoor rinks
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Misc. Building supplies and caretaking/cleaning supplies
Contracted repairs and maintenance to accessory buildings / clubhouses
Share of Overhead for Municipal Garage ( Includes Cross Charge )
Janitorial service for Park washroom (transfer from facilities)
232
Approved
2022
Budget
900
110
130
500
760
220
500
3 120
200
200
20,000
22,200
12 000
54 200
50 000
50 000
60,000
5 000
65 000
40 000
40 000
2,000
40,000
39,900
93,985
Parks
10320 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 502340 Building Rpr & Mntc
502350 Tree Mntc
Tree removal, replacement & maintenance.
Mulching Service
Total 502350 Tree Mntc
502370 Vehicle Rpr & Mntc
Repair & Maint of Parks Section Licensed Vehicles
Replace & Install Nexgen radios
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Repairs to large and small equipment (off road)
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Parks Inspection Software Annual Licences (unlimited users)
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502390 Grounds Upkeep
Ball Diamonds (infield material & mound clay)
Fencing repairs (sports fields, property line)
Topsoil and Sod (including top dressing or compost sports fields,
Lumber to repair (picnic tables, park benches, bleachers)
Flowers
Shrubs (renovate existing beds)
Misc. supplies
Interlock Brick repairs
Signs (replacements)
Play Unit maintenance and accessibility upgrades (replacement parts
and safety surfacing top-ups)
Aggregates (pathway repairs)
Plumbing maintenance and repairs to irrigation systems and replace
central control modules (electronic control unit)
Paint and parking lot line painting ( contract)
P Gates and soccer posts
Walkway repairs -concrete & asphalt
Phragmite Control
Total 502390 Grounds Upkeep
502410 Misc Equipment Rentals
Portable Washrooms
233
Run Date: 4/27/2211:22AM
Approved
2022
Budget
175 885
75,000
5 000
80 000
73,000
21 000
94 000
80 000
80 000
6,250
4 020
10 270
20,000
17,000
16,000
12,000
35,000
6,000
1,500
5 ,000
30,000
120,000
5,000
38,000
7,000
10,000
20,000
10 000
352,500
50,000
Parks
10320 SAP Cost Centre Number
Vehicles for trim crews
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Power tools and equipment (generators, augers)
Blower Truck for Safety Surfacing
Total 502410 Misc Equipment Rentals
502520.9700 Program&Event Supps -Other Events
Supplies, materials and rentals for City events
Pet Memorial Program (offset by fees)
Total 502520.9700 Program&Event Supps
502520.9701 Program&Event Supps
Pickering Blooms
Garden Showcase
Total 502520.9701 Program&Event Supps
502520.9702 Program&Event Supps
Memorial trees and benches (fully offset by fees)
Monuments and commemorations -pandemic monument
Total 502520.9702 Program&Event Supps
502520.9704 Program&Event Supps
Supplies, materials and artist fees for the Banner Program
Total 502520 .9704 Program&Event Supps
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Splash Park
Total 502600 Utilities -Water
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502375 Gas, Oil, Tires Etc .
· Fuel: Diesel 81,220 litres@ $1.60/litre
Fuel: Unleaded 37,140 litres@ $1.50/litre
Oil changes and tires
Total 502375 Gas, Oil, Tires Etc.
502395 Fertilizr&Lawn Cntrl
Fertilizer
Seed -2 applications per year
Foam Stream Agent
Miscellaneous (alternatives to pesticides) weed control & topdress
Total 502395 Fertilizr&Lawn Cntrl
502540 Supplies & Tools
234
Run Date: 4127/2.211:22 AM
Approved
2022
Budget
78,800
2,000
42 000
172 800
25,000
3 000
28 000
10,000
3 000
13 000
30,000
20,000
50 000
15 000
15 000
60,480
6 120
66 600
99 227
99 227
129,950
55,710
15 000
200,660
12 ,000
35,000
5 ,000
7 000
59 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Parks
10320 SAP Cost Centre Number
Small hand tools, wrenches , hammers etc.
Total 502540 Supplies & Tools
502750 Misc. Equipment
Generator
Hand Gas Blower (2)
Gas Trimmer (8)
Electric Equipmer:it Battery Chargers (4)
Triax Impact Tester for Playgrounds
Battery Pack for Electric Equipment (9)
Security Cameras (various park locations)
Electric Blower BGA (2)
Electric Trimmer (6)
Total 502750 Misc. Equipment
502760 Other Fixed Assets
Garbage receptacles, picnic tables, benches, bleachers
AODA Component Upgrades to Existing Playground Structures (Year 1
Total 502760 Other Fixed Assets
502820 Taxes -Tenant
Conservation Authority
Frenchman's Bay Ratepayers
Ontario Power Generation/ Hydro One -Greenspace Licences
Dianna, Princess of Wales Park/Ontario Infrastructure
West Duffin Creek Trail /Ontario Infrastructure
Beverley Morgan Park/Ontario Infrastructure
Pickering/York PIL
Total 502820 Taxes -Tenant
Total Expenses
Revenues
402500 Federal Grants
Program Grant -Federal
Total 402500 Federal Grants
403060 Rentals -User Fees
Parks Permits/Sports Camps/Tournaments
Hydro Costs Tennis Courts
Revenue loss due to COVID public health restrictions/closures
Total 403060 Rentals -User Fees
403102 Memorial Tree/Bench Rev
235
Run Date: 4/27/2211:22 AM
Approved
202 2
Budget
2 500
2 500
2,000
600
3,700
800
17 ,000
2,900
30,000
600
3 300
60 900
50,000
60 000
110 000
5 ,000
14,000
150,000
. 32,000
1,500
25 ,000
6 000
233,500
5,454,925
(9,000)
(9,000)
(190,000)
(10,000)
50 000
(150,000)
City of Pickering
2022
Approved Background Information .
(Converted to SAP Chart of Accounts)
Parks Run Date: 4/27/2211:22 AM
10320 SAP Cost Centre Number
Memorial trees and benches
Pet Memorial Program
Total 403102 Memorial Tree/Bench Rev
Total Revenues
Transfers
408007 Trf fr RateStblz Res
Rate Stabilization Res . funding for two new term positions for
Frenchman's Bay West Park weekend waste duties (salary and benefits)
Total 408007 Trf fr RateStblz Res
408200 Trf fr 3rdPtyOblg RF
Tree Compensation -Cash in Lieu reserve funding for general tree
replacement
Total Transfers
Net Expenses
Total 408200 Trf fr 3rdPtyOblg RF
236
Approv ed
2022
Budget
(30,000)
(3,000)
(33,000)
(192,000)
(53,900)
-------
(53,900)
(15,000)
(15,000)
(68,900)
5,194,025
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Corporate Services Department
COVID Yr. COVIDYr. 2021
2020 2021 Account Descriptions Approved
Actuals YTDActuals Budget
Expenditures
3,589,922 3,404,398 Salaries & Wages 3,820 ,576
71,502 87,692 Overtime 64,550
873,433 906,491 Employer Contributions 1,022,204
1,129 499 Conferences 3,600
13,434 14,185 Uniforms 18,900
674 552 Travel 4,200
152,160 135,689 Postage 152,000
2,007 3,636 Freight, Express & Cartage 3,100
17,037 15,350 Cellular Phones 21,360
20,965 24,270 Telephones 29 ,695
0 0 Internet 0
407 568 Advertising 800
7,209 7,391 Subscription & Publications 8 ,195
11,909 3,380 Legal Services 12,000
42,289 29,708 Seminars & Education 63,150
8,098 9,641 Corporate Training 12,000
24,148 24,620 Insurance Premium 24,620
0 0 Ins . Deductible 2,000
85,434 106,558 Consulting & Professional 170,864
1,973 1,612 Recpt, Prom & Sp Events 8,250
7,581 4,470 Memberships 9,750
84,200 102,169 Outside Agency Serv 97,375
13,660 11,436 Build Repairs & Mice 12,358
13,109 15,169 Veh -Repairs & Maintenance 12,800
37,532 12,616 Misc Equip Repairs 46,100
515,665 503,378 Software/Hardware Maintenance Co1 694,942
14,909 1,328 Building Rentals 16,964
6,490 4,663 Stationery & Office Supplies 10,900
152,723 149,800 Printing Supplies 200,000
1,694 5,969 Forms 8,000
4,407 5,658 Utilities -Hydro 6,798
2,855 5,062 Utilities -Oil 6 ,500
24,088 28,181 Gas, Oil Tires 27,763
3 ,699 12,159 Supplies & Tools 4 ,500
13,642 3,616 Shop Supplies 15,100
88,826 67,132 System & Software Upgrades 72,450
84,724 19,089 Hardware Replacements 47,800
64,318 83,256 Misc. Equipment ?Ii'} 109,260
--
Run Date: 5/26/22 11 :57 AM
·, 2022
) INC./DEC . Approved % CHGE . I
.. Budget 2021
449,912 4 ,270,488 11 .78%
27,689 92,239 42 .90%
73,647 1,095,851 7 .20%
0 3,600 0 .00%
1,300 20,200 6 .88%
0 4,200 0 .00%
79 ,000 231,000 51 .97%
0 3,100 0.00%
3,400 24,760 15 .92%
(2,140) 27,555 (7 .21%)
2,140 2,140 0 .00%
0 800 0 .00%
200 8,395 2.44%
0 12,000 0 .00%
250 63,400 0.40%
4,000 16,000 33 .33%
0 24,620 0.00%
0 2,000 0 .00%
53,136 224,000 31 .10%
250 8,500 3.03%
4,750 14,500 48.72%
31 ,800 129,175 32 .66%
0 12,358 0.00%
0 12,800 0 .00%
0 46,100 0 .00%
372,554 1,067,496 53.61%
442 17,406 2 .61%
7,500 18,400 68.81%
8,602 208,602 4.30%
0 8,000 0 .00%
0 6,798 0.00%
0 6,500 0.00%
10,392 38 ,155 37.43%
0 4,500 0.00%
0 15,100 0.00%
89,349 161 ,799 123.33%
11 ,600 59,400 24 .27%
(51,465) 57,795 (47.10%)
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Corporate Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions ' Approved .
~
Actuals YTDActuals Budget
54,392 13,199 Parking -MOT 75,000
763 0 Livestock Killed 500
0 0 COVID Related Expenditures 0
6,113,007 5,824,590 Total Expenditures 6,916,924
Revenues
(57,829) (41 ,961) Sale of Services-Administration (70,000)
(600) 0 Sale of Services -Legal (2,000)
(131,138) (101,176) Sale of Services -Agreements (155,000)
(78,735) (97,820) Lie . & Per-Business (65,000)
(181,459) (34,779) Lie . & Per-Amusement (180,000)
(136,178) (22,557) Lie . & Per-Taxi (140,000)
(752,785) (289,052) Fines (702,000)
(52,166) (31 ,190) Licences (59,000)
(28,044) 0 Licenses & Permits-Marriage (30,000)
(27,895) (1 _7,915) Adoptions (32,000)
(5,670) 0 Impound Fees (4,000)
(2,655) 0 Service Fees (3,300)
(592) (2,711) Donations 0
(793) 0 Ont. Specific Grants (500)
(24,666) (3,611) Other Revenue (16,150)
(9,377) 0 Other Misc Revenue (20,000)
(1,000) (1,000) Sponsorships No Tax (3,000)
0 0 Marketing Sponsorships (2,000)
(7,976) 0 Misc Rev (8,000)
(1,499,558) (643,772) Total Revenues (1,491,950)
Transfers to/from Reserves & R.F.
0 0 Transfer to/(from) Reserve (279 ,284)
(31,110) 0 Trans . to/(from) Continuing Studies F 0
(31110) 0 Total Transfers (279 284)
4,582,339 5,180,818 Net 5,145,690
243
Run Date: 5/26/2211:57 AM
" ... _,,.,...
2022
INC./DEC . Approved % CHGE.
,_. .. Budget 2021
0 75,000 0.00%
0 500 0 .00%
194,530 194,530 0.00%
1,372,838 8,289,762 19.85%
0 (70,000) 0.00%
0 (2,000) 0.00%
(2,510) (157,510) 1.62%
24,500 (40,500) (37 .69%)
0 (180,000) 0.00%
6,000 (134,000) (4 .29%)
(180,000) (882,000) 25.64%
0 (59,000) 0 .00%
(2,000) (32,000) 6.67%
0 (32,000) 0 .00%
0 (4,000) 0.00%
0 (3,300) 0 .00%
0 0 0 .00%
(284,180) (284,680) 56,836.00%
(3,850) (20,000) 23.84%
(290,800) (310,800) 1,454.00%
0 (3,000) 0 .00%
0 (2,000) 0.00%
0 (8,000) 0 .00%
(732,840) (2,224,790) 49.12%
(258,751) (538,035) 92 .65%
0 0 0 .00%
(258,751) (538 035) 92.65%
381,247 5,526,937 7.41%
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Information Technology Run Date: 4/27rl212:03 PM
COVIDYr. COVID Yr . ,_ 2021 '·~r ~ ---~ -1 2022
.
2020 2021 Account Descriptions Appro ved INC./D EC. Approved % CHGE.
Actuals YTD Actuals I Bud get ~ Budget 2021 --=-.
10405 SAP Cost Centre Number
f
_I -I Expenditures
-I ------
992,829 -987,180 Jsalari es &-Wages 1,152,839 256,958 J 1,409,797 1 22 .29%
55~243 Jovertime 17,95_~ I--_ 6_~00~ 1
--
33,118 46,050 38.98%
-
_285,972 J Employ~e Be~~fits
-
--3 26,03! I ---
269,813 33,931 359,962 10.41%
--· -
0 0 I Conferences _ 2,000 I 0 1 2,000 0.00%
---
0 o j uniforms 800 j o J 800 0.00% ----
244 I 0 Travel
I
1,2~0 1 o j 1,200 0.00%
---
1,145 r 7,587 Cellular Phones 8,000 1,900 9,900 23.75% --
4,541 4,847 Telephones & Data
I
8,205 (850) 7,355 1 (10.36%)
O j1nternet
--
850 I ---
0 0 850 0.00%
·-
33,184 24,185 Seminars & Education
I
49,400 (4,000)1 45,400 (8.10%)
--
12,000 I 4,000 r -
8,098 9,641 Corporate Training 16,000 33 .3 3%
·--I __ 8,~oo I __ -
7,850 8,000 Insurance Premium 0 8,000 0.00% ---------------
40,526 1 26,966 Consult&Prof Fees I 61,900 85,100 147,000 137.48% --. --
193 I 86 Meals/Prom/General I 1,000 0 1/ioo I 0.00%
--------
80 10 Memberships 650 4,750 5,400 730.77%
··---
~400 l 1,800 0 Outside Agency Serv 9,600 (7,200) (75.00%)
-------------------
37,532 12,616 Misc Equip Rpr&Mntc 46,100 o _l 46,100 1 0 .00%
-----------------. ·•
712,808 J
-
456,348 455,952 Sfwr/Hdwr Mntc Contr 627,728 85,080 13.55%
--· --------------------------3,100 I ---
2,504 35 Stationery&OfficeSup 3,700 0 0.00%
88,826 67,132 System&Sftwr Upgrade I 72,450 89,349 161,799 123.33%
-----
19,089 1 H~rdw;r~Repl ~cem;nts
-I 11~600 I -----
84,724 47,800 59,400 24.27%
64,318 1 l -109,260 I -
83,256 Misc. Equipment (5 ~4~5) 57,795 (47.10%)
·----------l ---o I 191,530 1 191~530 I --
0 0 COVID Related Exp. 0 .00%
2,133,673 2,047,797 Total Expenditures I 2,594,713 119,483 I 3,314,196 j 27.73%
-----I I Revenues --
0 0 Ontario Grants 0 (261,680)1 (261,680)1 0 .00%
--o j 0 Total Revenues 0 (261,680)1 (261,680)1 0.00%
I Transfers to/from Reserves & R.F. -_I I -------------
85,ooo I ----or· ·--
0 0 Trsf Fin Sys R -IT (85,000) (100 .00%)
-
0 0 Total Transfers (85,000} 85,000 o l (100.00%} --I .
' 2,133,673 2,047,797 Net 2,509,713 , 542,803 3,052,516 , 21.63%
244
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Information Technology Run Date: 4127/2211:22 AM
10405 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Transfer of full-time ERP BA & IT Project Lead position to 2127 for SAP
Systems Support (position funded from Financial Systems Reserve)
One new full-time IT Security Analyst position -April 1, 2022 start date
One new full-time IT Helpdesk Analyst position -July 1, 2022 start date
One new full-time Business Analyst -Enterprise Portal Systems six
month contract position (100% funded from Streamline development
Approval Fund) -April 1, 2022 start date
One new full-time Web/Mobile Application Developer six month contract
position (100% funded from Streamline development Approval Fund) -
April 1, 2022 start date
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Onsite Support for Council meetings (virtual) and other service level
commitments -COVID related.
After hours support
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to transfer of full-time ERP BA & IT Project Lead position
to 2127 for SAP Systems Support (position funded from Financial
Benefits related to one new full-time IT Security Analyst position -April 1,
2022 start date
Benefits related to one new full-time IT Helpdesk Analyst position -July1,
2022 start date
Statutory benefits related to one new full-time Business Analyst -
Enterprise Portal Systems six month contract position (100% funded
from Streamline development Approval Fund) -April 1, 2022 start date
Statutory benefits related to one new full-time Web/Mobile Application
Developer six month contract position (100% funded from Streamline
development Approval Fund) -April 1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
245
Approved
2022
Budget
1,173,207
(88,640)
50,000
31,600
114,400
114,400
14 830
1 409 797
28,000
36 000
64 000
334,647
(25,800)
15,000
10,600
11,440
11,440
2,635
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Information Technology
10405 SAP Cost Centre Number
Total 501020 Employee Benefits
501100 Conferences
IT Conferences
Total 501100 Conferences
501040 Uniforms
As per Collective Agreement, Personal Protective Equipment
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual cell phone and Smartphone charges for staff
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
Information Technology Staff Training
IT Security Training
Training & Exam -related expenditures
Total 501110 Seminars & Education
501120 Corporate Training
Security awareness training for all staff
Total 501120 Corporate Training
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Corporate Systems Integration Support
Network & Security Support -MicrosofUAzure
IT Capability Study and Multi Year Plan
Broadband Consulting
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
246
Run Date: 4127'2211:22 AM
Approved
2022
Budget
359,962
2 000
2 000
800
800
. 1 200
1 200
9 900
9 900
7 355
7 355
850
850
32,000
12,500
900
45 400
16 000
16 000
8,000
8 000
18,500
42,500
66,000
20 000
147 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Information Technology Run Date: 4127'2211:22 AM
10405 SAP Cost Centre Number
Reception, promotions & meetings
Total 502240 Meals/Prom/General
502250 Memberships
Municipal Information Systems Association -Division Head, IT
Center for Internet Security -Network Security Administrator
Total 502250 Memberships
502260 Outside Agency Srvc
Recording of Meetings within Council Chambers
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Maintenance -Cisco WebEX Meetings
IT Budget Requests -Engineering -LED Displays for Electronic Review
IT Budget Requests -City Development -Laptops, Monitors, Software
IT Budget Requests -Fire Services -Remote Computing Devices
IT Budget Requests -Community Services
IT Budget Requests -Customer Care
Total 502595 COVID Related Exp.
502380 Misc Equip Rpr&Mntc
General Equipment Repair & General Expenditures
General Network Cabling and City Growth and Development
Wireless Communications and Monitoring
Web Streaming Hosting (annual)
UPS and Battery Replacement
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -MS-Enterprise Agreement (Year 3 of 3). This license
agreement allows the City to receive upgrades of the Microsoft licenses.
Maintenance -Oracle Licenses
Maintenance -Network Security -FW and SIEM
Maintenance -IT Help Desk Software
Maintenance -Virtualization
Maintenance -Disaster Recovery
Maintenance -Systems Monitoring
Maintenance -Liebert -Uninterruptible Power Supply
Maintenance -APC -Uninterruptible Power Supply
Maintenance -HP Support for Large Format Printers and Plotters
Maintenance -Storage Area Network (SAN) -Civic Complex
Maintenance -Storage Area Network (SAN) -Recreation Complex
247
Approved
2022
Budget
1 000
1 000
650
4 750
5 400
2 400
2 400
18,000
4,400
63,100
19,000
79,130
7 900
191 530
21,400
18,600
1,200
900
4 000
46 100
198,650
77,000
29,550
8,000
35,000
9,750
6,000
3,000
2,890
3,000
20,785
24,879
Information Technology
10405 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Maintenance -Endpoint and Network Anti-Virus
Maintenance -Internet Email Spam Prevention
Maintenance -Annual Assessment View Data Conversion
Maintenance -Microsoft Systems Support
Maintenance -Citrix
Maintenance -Edge Network Switches
API Maintenance for Active Net and Arena Displays
Maintenance -Veeam Backup & Replication & Management Suite
Contract -Internet Security Certificates
Contract -Network and Application Security Assessment
Contract -Managed Services -Network Security
Maintenance -Datacentre Server and Network Core Hardware
Contract -Cisco Meraki Licensing 1 Year renewal -NEW
Maintenance -Sierra Wireless Cloud Management Platform
Maintenance -Capital Networks Audience Solution
Maintenance -Password Management Solution
Maintenance -AD Manager Software
Maintenance -Remote Support Application
Cloud based Security Filter OpenDNS
Maintenance -HRIS
Maintenance -Secure Card Access Server
Maintenance -Vulnerability scanning software
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Ergonomic devices for staff
Total 502500 Stationery&OfficeSup
502720 System&Sftwr Upgrade
Security Management and Monitoring Upgrades
Corporate -PC-based Software Upgrades
Corporate -Adobe Licenses Upgrade to Cloud Connect
Corporate -Project and Change Management System
Additional Software Licencing for new employees
Graphics Design Upgrades
Security Incident and Event Management System
Network Access Control Solution
Vulnerability Management, Detection and Response System
Oracle Cloud Control Software -Oracle DB Monitoring
Total 502720 System&Sftwr Upgrade
248
Run Date: 4127/2211:22 AM
Approved
2022
Budget
12 ,000
31,779
510
6,500
39,547
13,500
5,000
18,500
3 ,500
36,000
21,600
24,900
8,700
2,800
18,000
1,800
6,635
6,528
21,500
1,905
7,500
5 600
712 808
3,200
500
3 700
7,500
5,000
27,800
6,000
59,000
1,800
5,800
7,500
36,899
4 500
161 799
Information Technology
10405 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
502730 Hardware Replacements
PCs, Laptop Replacements and upgrades
Access Point Hardware upgrades
LED Monitor Upgrades or Replacements
Cloud Backup Solution
Network Switch Replacement
Computer and licensing costs for one new full-time Business Analyst -
Enterprise Portal Systems six month contract position (100% funded
from Streamline development Approval Fund)
Computer and licencing costs for one new full-time Web/Mobile
Application Developer six month contract position (100% funded from
Streamline development Approval Fund)
Total 502730 Hardware Replacements
502750 Misc. Equipment
Computers and peripherals for new employees
Facility monitoring solution
IT Security -BLE and Biometric Entry Device Evaluation
Audio / Video Peripherals to support online collaboration
Interactive exhibit components such as LED displays, touch sensors,
sound byte players, RFID tags etc.
Total Expenses
Revenues
Total 502750 Misc. Equipment
402510 Ontario Grants
Streamline Development Approval Fund
Total Revenues
Transfers
Total 402510 Ontario Grants
408020 Trsf Fin Sys R -IT
Financial Systems Reserve funding for one position (ERP BA & IT
Financial Systems Reserve funding for ERP BA & IT Project Lead
position transferred to 2127
Total 408020 Trsf Fin Sys R -IT
Total Transfers
. 249
Run Date: 412.7/2211:22 AM
Approved
2022
Budget
. 16,000
9,800
5,600
8,000
10,000
5,000
5,000
59 400
48,500
450
365
480
8,000
57 795
3,314,196
(261,680)
(261,680)
(261,680)
(114,440)
114,440
0
0
Information Technology
10405 SAP Cost Centre Number
Net Expenses
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
250
Run Date: 4127/2211:22 AM
Approved
2022
Budget
3,052,516
City of Pickering
2022
Approved Background Information
{Converted to SAP Chart of Accounts)
Legal Services Run Date: 4'1.712.2 11:22 AM
10400 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501130 Travel
Parking and mileage
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone charges -Director, Corporate Services & City
Annual Smartphone charges -Assistant Solicitor
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
2022 LexisNexis Quicklaw@ $293 .00 per month
Reference material, journals and reports
Miscellaneous
Total 502120 Subscriptions&Publcs
502200 Legal Srv Exp
Searching titles, registering documents, filing documents and obtaining
transcripts . These costs are offset by revenues (Sale of Service
Total 502200 Legal Srv Exp
501110 Seminars & Education
Topical Seminar -City Solicitor , mandatory Continuing Legal Education
252
Approved
2022
Budget
498,316
1 661
499 977
1 500
1 500
127,693
291
127 984
750
750
800
800
1 600
1 215
1 215
150
150
3 ,525
3,560
560
7 645
12,000
12 000
2,000
City of Pickering
2022
Approved Bitckground Information
(Converted to SAP Chart of Accounts)
Legal Services Run Date: 4ll.7/2211:22 AM
10400 SAP Cost Centre Number
Topical Seminar -Legal Services Assistant
Topical Seminar -Assistant Solicitor, mandatory CLE
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Contract services -Provincial Offences Act (POA) enforcement
General legal matters (including contract legal services from Durham
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
General meetings
Total 502240 Meals/Prom/General
502250 Memberships
General Law Society Memberships (Director, Corporate Services & City
General Law Society and Canadian Bar Association Memberships -
Assistant Solicitor
Total 502250 Memberships
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies (increase for additional staff)
Total 502500 Stationery&OfficeSup
Total Expenses
Revenues
403000.9525 Department User Fees -Legal
Notarizing documents
Total 403000.9525 Department User Fees
403000.9526 Department User Fees -Agreements
Revenues from various legal services
Revenue recovery from registering documents
Total 403000.9526 Department User Fees
403000.9527 Department User Fees
253
Approved
2022
Budget
500
2 000
4 500
3,530
3 530
35,000
36 000
71 000
500
500
3,500
3,050
6 550
775
775
· 1 500
1 500
741,176
(2,000)
(2,000)
(152,510)
(5,000)
(157,510)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Legal Services Run Date: 4/2.712211:22 AM
10400 SAP Cost Centre Number
Chargebacks for registration and search fees paid by the City and billed
back to the developers.
Total 403000.9527 Department User Fees
Total Revenues
Transfers
408019 Trf fr SeatonDev Res
Seaton App Fees funding for one position, including benefits Law Clerk,
Prop . Dev. Services)
Total Transfers
Net Expenses
Total 408019 Trf fr SeatonDev Res
254
Approved
2022
Budget
(8,000)
(8,000)
(167,510)
(102,960)
(102,960)
(102,960)
470,706
City of Pickering
2022
Approved Cu r rent Budget
(Converted to SAP Chart of Accounts)
Clerks Office Run Date: 4/27/2212:03 PM
COVIDYr . COVID Yr . i I 2021 ,;;· ♦ 2022 .
20 20 2021 Account Descriptions I App rov ed I IN C./D EC. 1 Approved % CHGE .
... I
Actuals YTD Actuals ~ ,, Bud ge t Budget 2021
' . ~ ' 10410 SAP Cost Centre Number I l I -------
Expenditures
I I ------
381,59 ~_1 490,779 411,267 Salaries & Wages 445,~5~ I (64,068) (14 .38%)
--------.
914 1,859 Overtime I 1,000 1,000 .!:ooo I 100.00%
------
84,819 108,665 Employee Benefits L 130,~39 j (18,2~)1 11~81~ (14 .02 %)
----------·-----
14 499 Conferences 1,600 I 0 1,600 0.00 % -
500 1 0 0 Travel 0 500 0.00%
--·----------· -
266 1,233 Cellular Phones i,iao 1 500 1,600 45.45% ----
_ 2,05~ I (230)1 995 1,738 Telephones & Data 1,820 (11 .22 %)
-
O !i ntern et
--I -
23 0 I -----
0 230 0.00% --~, 164 Subscriptions&Publcs _I 500 200 100 J 40.00%
------
679 Seminars & Education 2,500 0 1 2,500 I 0.00 %
---
2,555 L 2,600 Insurance Premium 2,600 o j 2,600 0.00%
22 1
--
0 i Meal s/P rom/G:n ~ral
----
7-50 r -
250 I --
1,000 1
--
33 .33%
824 I 458 Memberships 1,000 I-0 1 1,000 I 0 .00%
160 I -----·------
(1 70)1
---
5 90-, ---
178 Sfwr/Hdwr Mntc Contr . 760 (22.37 %)
1,513 j ---
2,000 I 1,414 Stationery&OfficeSup 2,000 0 0 .00%
------
583,527 I 530,754 Total Expenditures 592,058 {80,513) 511,545 {13.60%)
I Revenues .. -·---------------------l --------------. ----------
(57,829) (41,961) Department Use r Fees (70,000) 0 (70,000) 0.00%
(3 ~, 77 9) I Licences an ~ Pi rm its -L~!_:ri~s I --
(180,000)1
-
(181,459) (180,000) 0 0 .00%
----. ----
(32,000)j
-
(28,044) 0 Licences and Permits -Marriage (30,000) (2,000) 6.67%
{267,332) {76,740) Total Revenues {280,000)1 (2,000): {282,000}1 0.71% ---I I Transfers to/from Reserves & R.F. I
o j 0 Total Transfers 0 o l o l I 0.00%
I I I
316,195 ,1 454,014 , Net 312,058 (82,513)1 229,545 (26.44%)
255
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Clerks Office Run Date: 412712211:22 AM
10410 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments and Boards and
Anticipated 0/T for election
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501110 Conferences
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) Conference -
Total 501110 Conferences
501130 Travel
Misc. Travel
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone charges -City Clerk and Deputy Clerk
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Data
Total 502040 Internet
502120 Subscriptions&Publcs
Reference material, journals and reports
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Education for Clerk's staff -Courses through AMCTO
Total 501110 Seminars & Education
502210 Insurance Premium
256
Approved
2022
Budget
380,309
1 282
381 591
1,000
1 000
2 000
111,501
313
111 814
1 600
1 600
500
500
1 600
1 600
1 820
1 820
230
230
700
700
2 500
2 500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Clerks Office Run Date: 412712211:22 AM
10410 SAP Cost Centre Number
Annual cost of insurance policy that provides protection for municipal
activities and property . (Policy coverage includes: liability , automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
Refreshments for workshops and meetings and 2022 Municipal Election
Total 502240 Meals/Prom/General
502250 Memberships
Assoc. of Municipal Mgrs ., Clerks & Treasurers (AMCTO) -City Clerk
and Deputy Clerk
Total 502250 Memberships
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
Total Expenses
Revenues
403000.9500 Department User Fees
Commissioning and certifications
Revenue loss due to COVID public health restrictions/closures
Total 403000.9500 Department User Fees
403000.9501 Department User Fees
Burial permits
Total 403000.9501 Department User Fees
403000.9502 Department User Fees
Marriage ceremonies, FOi requests, etc.
Revenue loss due to COVID public health restrict.ions/closures
Total 403000.9502 Department User Fees
404000.9420 Licences and Permits
Issuance of licences for raffles, bingos, etc .
Revenue loss due to COVID public health restrictions/closures
Total 404000.9420 Licences and Permits
404000.9460 Licences and Permits
Issuance of marriage licences
Total 404000.9460 Licences and Permits
257
Approved
20 22
Bud ge t
2,600
2 600
1 000
1 000
1,000
1 000
590
590
2 000
2 000
511,545
(23 ,000)
5 000
(18,000)
(19,000)
(19,000)
(38,000)
5 000
(33,000)
(200,000)
20 000
(180,000)
(32,000)
(32,000)
Clerks Office
10410 SAP Cost Centre Number
Total Revenues
Total Transfers
Net Expenses
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
258
Run Date: 412.712211:22 AM
Approved
2022
Budget
(282,000)
0
229,545
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Records Management & Elections Run Date: 4/27/2211:22 AM
10415 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Wages for Temporary Election Staff for 2022 Municipal Election
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
2022 Election overtime
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El , EHT) and employer
provided benefits such as extended health and dental
·Statutory benefits related to wages for Temporary Election Staff for 2022
Municipal Election
Total 501020 Employee Benefits
501130 Travel
Various Travel
Total 501130 Travel
502000 Postage
Postage for Voter Information Packages for Voting in 2022 Municipal
Postage for Communication Mailouts for 2022 Municipal Election
Total 502000 Postage
502030 Telephones & Data
Voice/Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
Courses for Records Coordinator and Deputy Clerk relating to records &
MFIPPA and 2022 Municipal Election
Assoc. of Municipal Mgrs ., Clerks & Treasurers (AMCTO) Zone Meetings
for Clerk and Deputy Clerk
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes : liability, automobile
260
Approved
2022
Bu dget
71,507
22,000
93 507
1,000
1 000
2 000
23,580
2,200
25 780
500
500
65,000
10 000
75 000
605
605
75
75
1,250
250
1 500
880
City of Pickering
2022
Apprwed Background Information
(Converted to SAP Chart of Accounts)
Records Management & Elections Run Date: 412712211:22 AM
10415 SAP Cost Centre Number
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Consulting for technology used for voting method in 2022 Municipal
Compliance Audit Committee -Retainer Fee
Total 502230 Co.nsult&Prof Fees
502260 Outside Agency Srvc
Maintain and update municipal voters list for Elections
Datafix Modules for online voter and candidate services for 2022
Municipal Election
Communications and advertisements for 2022 Municipal Election
Facility Rentals for 2022 Municipal Election
Outside shredding services for all depts and additional shred for 2022
Municipal Election
Outside services for editing video and/or other file formats to fulfill FOi
MTL -Microimage Technologies -scanning
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Personal Protective Equipment (PPE) for Elections Staff
Total 502595 COVID Related Exp.
502700 Sfwr/Hdwr Mntc Contr
Maintenance -Laserfiche
Maintenance -HRIS
Dominion Voting Services contract for integrated voting method for 2022
Municipal Election (approved through Resolution #678/21)
Laptop and tablet rentals for Voter Assistances Centres and Voting
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies.
Supplies for the 2022 Municipal Election
Total 502500 Stationery&OfficeSup
Total Expenses
Total Revenues
Transfers
408003 Trf fr Election Res
Election Contingency Reserve funding for 2022 Municipal Election
261
Approved
2022
Budget
880
5 ,000
1 000
6 000
3,875
23,000
10,000
2,000
6,000
2,000
3 000
49 875
3 000
3 000
43,000
110
262,500
18 000
323,610
2,000
6 500
8 500
590,832
0
(435,075)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Records Management & Elections
10415 SAP Cost Centre Number
Total 408003 Trf fr Election Res
Total Transfers
Net Expenses
262
Run Date: 4/27/2211:22 AM
Approved
2022
Budget
(435,075)
{435,075)
155,757
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Print Shop/Mail Room
COVID Yr.
2020
Actuals
COVID Yr . I
. i 2021
l YTD Actuals I I
Account Descriptions
10420 SAP Cost Centre Number
Expenditures
92,684 83,641 Salaries & Wages -·-----• ----
0
21,513 1------·--
152,160
---
2,007
498
0 ------:
2,335
33,648
1---
186
0 Overtime
21,787 Employee Benefits
135,689 Postage
3,636 Frght,Exprss&Cartage
474 Telephones & Data - ---
0 Internet
2,380 Insurance Premium
-
34,131 Outside Agency Srvc
45 Sfwr/Hdwr Mntc Contr
370 668 Stationery&OfficeSup
152,723 149,800 Supplies & Tools
1------+-------l
458,124
0
432,251 Total Expenditures
Revenues
0 Total Revenues
--
r -2021 --~i·
I: App ~oved l I Budget )'
111,410
500
_ _ 2~,141 1
--
152,000 -
3,100
680
0
2,380
35,000
195
-
----
1,500
200,000
535,506
0
----·---,.
.'I -l
INC./DEC. "'
-
---
-
-
2,945
500 I
1,324
4,o~~ 1
0 -.
(75)
75
_o I
2,500
(20)
0
8,602
19,851
0
Transfers to/from Reserves & R.F. I 1------+------i ------1-----------
0 Total Transfers O I 0 0
I I
458,124 ~ 432,251 Net 535,506 f 19,851 I
263
Run Date: 4127/2212:03 PM
2022
Approved % CHGE.
Budget 2021
I
-
-114,355 .1 2.64%
1,000 100.00% -------
30,065 4 .61% --
156,000 2.63%
-
3,100 I-0.00% -
605 (11.03%)
-
75 I ---
0.00%
·•
2,380 I_ 0 .00%
-
37,500 I 7.14%
175 1 (10.26%)
-isoo I --
0.00%
208,602 1 4.30%
sss,3s7 1 3.71%
0 0.00%
0 0.00%
I
555,357 3.71%
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Print Shop/Mail Room Run Date: 4fJ.7/2211:22 AM
10420 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments and work for 2022
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
502000 Postage
Corporate wide postage costs -budget amount includes a potential 2
cent postage stamp increase .•
Total 502000 Postage
502010 Frght,Exprss&Cartage
Cost of Courier Services
Total 502010 Frght,Exprss&Cartage
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502260 Outside Agency Srvc
The City's daily, scheduled mail delivery and courier service.
Total 502260 Outside Agency Srvc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
264
Approved
2022
Budget
111,948
2 407
114 355
1 000
1 000
29,505
560
30 065
156,000
156 000
3 100
3 100
605
605
75
75
2,380
2 380
37 500
37 500
175
175
By-law
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Run Date: 4127 f22 12:03 PM
COVIDYr.
2020
Actuals
COVID Yr . 1_ _ . 2021 ·1· ---2022
Approved
Budget
2021 I
YTD Actuals
Account Descriptions
I-
Approved ?:• INC./DEC. [ % CHGE .
2021
10425 SAP Cost Centre Number ,__ _____ _
1,069,731
31,833 1
J Expenditures
1 ,1 ~6~404 jsalarie;-& Wages
24,219 Jovertime
Budget
I
--1-1,156,789
8,500
..........
--__ _I_
172,126 j
--
1,328,915 14.88% -
15,739 85.16%
27-0,650 I Employe~Ben~fi ts
O Conferences
-11~903 I Unif~;:;;s
o -!Tra~I
-1-------7,239
38,958
0
------
260,830
1,115
302,798
0
341,756 12.87%
-.
0 0.00%
11,238
134 '1
14,:-~~-,~ __ 1,300
0
1,000
(570)
15,800
---
900
-----
8 .97%
-
0.00%
7,621
2,239
7,760 I
5,125 j
---
8,760
----
12.89%
-
(11.12%)
0
4,027 I Cellula-r Phon~s
~3~_5 jTelephones & ~ata
__ o J lntern :_t __ -
1,987 4,320 JSeminars & Education
J
j
--0 I ---
4,000 I
4,920 I
_2,00~ 1
57 0 J ~
4,ooo I
_ 4,555 1
-570 1
-
0.00%
--~'~00 -, 100.00%
,---4,-8-25-_l 4,920 /insurance -Premi um -
0 J O I Insurance Deductible
~:::__·-_-_-7_3-_:_o~:j 496 J !'.:-1 :m~er~h!__Ps -_
14,010 25,~~ joutside ~enc_y_ Srvc _
9,480 _ 10,213 ~Vehicle Rpr & Mntc
17,966 16,102 Sfwr/Hdwr Mntc Contr _ _ ___ _
621 994 Stationery&OfficeSup
1-----f----
I I -_ 900
5,500
10,000
19,392 ----
600
8,000 ,__ __ 1_,6_9_4_: 5,96~ Forms _ _ ____ _
____ 18,535 1 22,992 j Gas, Oil, Tires, Etc --1 9,~63 1
1,024 1,468 Supplies & Tools
---5-4,-3-92-r 13,-199 -Parking --MOT --. ----
1,510,005 j 1,527,350 ___ T__?.ta~ Expen~itures 1--------j Revenues
{78,735) (97,820) Licences and Permits -Business
2,000
75,000
1,648,447
I
(~5,_o_~l l
{140,000) (136,178)l ~22,5~7] Li ~:nc~s-andP;mi ~ T-;l<l -_ -l _
(751,085)[ (28_9,~5!) £~nes ~ Charg_es _ _ _ _ _i-____ _ (700,000)
-
0 1
~I
0
4,920
2,000
900 --
--
-
-
0.00%
0 .00% --
0.00%
--
0 5,500 0.00%
0 10,000-1 --0.00%
(120) 19,2i2 1 --(0.62%)
---01-· ---600 f---0.0 0%
o I 8,000 0.00%
7,397 ! 21,160 37.43%
o 1 2,000 1 0.00% a l ----75~000 r 0.00%
231,900 1,880,347 14.07%
24,500 {40,500) {37 :69%)
----------
6,000 (134,000) (4.29%)
----------
(180,000) {880,000) 25.71% -----------
{290,800) {310,800) 1,454.00% {9,377)j O Other User Fee Revenue j (20,000) ----------~-
(975,375)! (409,429) Total Revenues (925,000) (440,300): (1,365,300) 47.60%
-------. -----;--------+------+--
Transfers to/from Reserves & R.F.
1---------,'---------l --------!------+--------..;-
0 0 Total Transfers 0
I
o j 0 0.00%
I
534,630 : 1,117,921 : Net 723,447 (208,400)1 515,047 (28.81%)
266
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
By-law Run Date: 412712.211:22 AM
10425 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Additional hours (2,511 hrs) for Bylaw Enforcement term positions to
provide coverage for waterfront and park areas from mid-May to labour
Day for evenings, weekends and statutory holidays.
Dedicated Waterfront Parking Enforcement for paid waterfront parking
lots and on-street permit parking, 7 days a week, May 1 -October 1,
2022, 13 hrs/day, 22 weeks (2142 hours) (RTC BYL 02-21 Resolution
One new full-time Supervisor, Parking Enforcement position (RTC BYL
02-21 Resolution #728/21) -May 1, 2022 start date
Approved
2022
Budget
1,114,888
65,850
68,000
61,340
2022 CUPE salary increase transfer from Gen. Gov't. Contingency 18 837
Total 501000 Salaries & Wages 1,328,915
501010 Overtime
To cover additional City functions where By-law staff are required 8,500
For Waterfront Enforcement Coverage on Statutory Holidays (276 hours) 7 239 ----~-
Total 501010 Overtime 15 739
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to additional hours (1,547 hrs) for Bylaw
Enforcement term positions to provide coverage for waterfront and park
areas from mid-May to labour Day for evenings, weekends and statutory
holidavs (RTC BYL 02-21 Resolution #728/21)
Benefits related to one new full-time Supervisor, Parking Enforcement
position (RTC BYL 02-21 Resolution #728/21) -May 1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
Uniforms, existing staff+ new officers
Vests, 3 vests at 5 year end of life to be replaced
Total 501040 Uniforms
501130 Travel
Officers: Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
267
313,362
6,500
18,400
3,494
341 756
10,800
5 000
15 800
900
900
City of Pickering
2022
Approved Background Information
(Converted to SAP Chat1 of Accounts)
By-law Run Date: 4/27/2211:22 AM
10425 SAP Cost Centre Number
Annual cell phone charges for stc1ff, data plans for all staff to run new
parking ticket application
Annual cell phone charges for new staff (Supervisor, Parking
Enforcement and term staff for dedicated waterfront parking
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
Ont. Assoc . of Property Stds. Officers (OAPSO) certification (3 new
OAPSO Regional Conference, IATR
Annual Officer OC & Baton Certification
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502250 Memberships
Four (4) memberships to Ont. Assoc. of Property Standards Officers
(OAPSO) and one certification. Municipal Law Enforcement Officers
International Assoc. of Transportation Regulators (IATR) membership
Total 502250 Memberships
502260 Outside Agency Services
Internet-Based GPS/Automated Vehicle Location (AVL) subscription for
Use of process servers for info. to be served upon defendants who live
outside of Pickering
Expense for those property owners charged under the Clean and Clear
By-Law which is offset in Miscellaneous Revenue
Total 502260 Outside Agency Services
502370 Vehicle Rpr & Mntc
· Servicing of vehicles
268
Approved
2022
Budget
7,760
1,000
8 760
4 555
4 555
570
570
4,500
1,500
2 000
8 000
4,920
4 920
2 000
2 000
400
500
900
3,500
1,000
1,000
5 500
10,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
By-law
10425 SAP Cost Centre Number
Total 502370 Vehicle Rpr & Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -Groupe Techna Software .
Maintenance -ldenticam -Printer
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502510 Forms
Purchase of parking ticket rolls and books , taxicab plates
Total 502510 Forms
502375 Gas, Oil, Tires Etc .
Fuel: Unleaded 14,775 litres@ $1.50/litre
Oil changes and tires
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
Purchase of extraordinary items
Total 502540 Supplies & Tools
502800 Parking -MOT
Admin. fee is charged to attach outstanding parking fines to a driver's
licence renewal
Total 502800 Parking -MOT
Total Expenses
Revenues
4040.9410 Licences and Permits
Business licence revenue from home businesses, hawkers & peddlers,
wrecking yards, etc.
Total 4040.9410 Licences and Permits
4040.9411 Licences and Permits -Body Rub
Licence revenue from operators and attendants
Total 4040.9411 Licences and Permits
4040.9412 Licences and Permits
Revenue from sign permits
Total 4040.9412 Licences and Permits
4040.9413 Licences and Permits
269
Run Date: 412.712211:22 AM
Approved
20 22
Budget
10 000
16,742
770
1 760
19 272
600
600
8 000
8 000
22,160
5 000
27 160
2 000
2 000
75,000
75 000
1,880,347
(6,000)
(6,000)
(12,000)
(12,000)
(20,000)
(20,000)
By-law
10425 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Char1 of Accounts)
Revenue from tree cutting permits
Total 4040.9413 Licences and Permits
4040.9430 Licences and Permits
License revenue from taxi drivers
Total 4040.9430 Licences and Permits
4040.9431 Licences and Permits
Lice11se revenue from taxi plate owners and taxi brokerages
Total 4040.9431 Licences and Permits
4040.9432 Licences and Permits
Revenue from other taxicab & PTC fees
Total 4040.9432 Licences and Permits
4040.9433 Licences and Permits -Vehicles for Hire
Anticipated Uber and L YFT licences and per trip fees
Total 4040.9433 Licences and Permits
405000 Fines & Charges
Parking and other by-law fines from "Plate Denial" Program
Total 405000 Fines & Charges
403120 Other User Fee Revenue
Recovery of cost from Clean and Clear By-Law
Revenue from Waterfront Parking Permits
Total Revenues
Total Transfers
Net Expenses
Total 403120 Other User Fee Revenue
270
Run Date: 4127/2211:22 AM
Approved
2022
Budget
(2,500)
(2,500)
(2,000)
(2,000)
(18,000)
(18,000)
(4,000)
(4,000)
(110,000)
(110,000)
(880,000)
(880,000)
(20,000)
(290,800)
(310,800)
(1,365,300)
0
515,047
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Animal Services Run Date: 4/27/2212:03 PM
COVID Yr . COVIDYr . 202 1 --, .. ,_ ...
2022
2020 2021 Account Descriptions ' Approved ~ INC./DEC. Approved % CHGE .
Actuals l· YTD Actuals Budget Ii Budget 2021
' -"'"' I
o j 0 Total Transfers o j o j o j 0.00%
I I I I -
484,999 j 532,527 1 Net . 535,116 ; 12,s93 I 548,009 2.41%
272
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Animal Services Run Date: 412.7'2211:22 AM
10430 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One new part-time (24 hr/wk X 17 wks = 408 hrs) Animal Shelter
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Overtime -Officer Call -ins, no part-time staff response
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
· Employee benefits related to one new part-time (24 hr/wk X 17 wks =
408 hrs) Animal Shelter Attendant position
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
Officer Uniforms
Uniforms for shelter staff (supervisor, part-time and summer staff)
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual cellphone charges for staff and Smartphone charges for the
Supervisor, Animal Services.
Total 502020 Cellular Phones
502030 Telephones & Data
Voice I Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Advertising
Increase as a result of new branding guidelines to begin to replace items
273
Approved
2022
Budget
422,865
12,900
6 581
442 346
6 000
6 000
90,337
7,100
1,053
98 490
2,000
1 600
3 600
350
350
2,900
2 900
11 400
11 400
190
190
600
200
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Animal Services Run Date: 412712.211:22 AM
10430 SAP Cost Centre Number
Total 502100 Advertising
502120 Subscriptions&Publcs
Animal Sheltering
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Assoc. of Animal Shelters Administrators of Ont. (AASAO) Seminar fee
Bite Stick/QC Spray Training (2 x $200)
Oth~r Seminars/Workshops
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
To promote Responsible Pet Ownership Month Events (partially funded
from event sponsorships)
Total 502240 Meals/Prom/General
502250 Memberships
Assoc.of Animal Shelter Administrators of.Ont. ($100), Assoc. for An.
Shelter Advancement ($350),
OMMI
Total 502250 Memberships
502260 Outside Agency Srvc
Veterinary costs (surgery/diagnostics)
Miscellaneous services (injured wildlife)
Disposal of dead animals (wild and domestic) removed from public areas
and roads
Internet-Based GPS/AVL Subscription for Animal Services vehicles
Security for Animal Shelter
Total 502260 Outside Agency Srvc
502340 Building Rpr & Mntc
Snow removal at Animal Shelter
Mat Rentals -$25 every 2 weeks
General repairs
Environmental Monitoring -water treatment and testing of well
Cleaning supplies
Total 502340 Building Rpr & Mntc
502370 Vehicle Rpr & Mntc
274
Approved
2022
Budget
800
50
50
·300
400
800
1 500
2,310
2 310
6,000
6 000
450
200
650
25,000
5,000
2,000
1,000
900
33 900
3,500
700
4,500
658
3 000
12 358
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Animal Services Run Date: 4/27/2211:22 AM
10430 SAP Cost Centre Number
Servicing of vehicle
Vehicle cleaning once a year ($300 per cleaning)
Total 502370 Vehicle Rpr & Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -Animal Shelter
Maintenance -HRIS
Maintenance -ShelterBuddy: $266 monthly Support Cost and Monthly
Hosting Fees: $367/month
Total 502700 Sfwr/Hdwr Mntc Contr
. 502400 Building Rentals
Brougham -lease location ($1,281/mth x 11 + ~ $1,313) + HST -based
on 2.5% increase yearly
Total 502400 Building Rentals
502500 Stationery&Office Supp
General office supplies, forms & receipt books
Total 502500 Stationery&Office Supp
502620 Utilities -Hydro
Brougham located facility -Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502630 Utilities -Oil
Estimated oil costs for the Brougham facility .
Total 502630 Utilities -Oil
502375 Gas, Oil, Tires , Etc
Fuel: Unleaded 6,000 litres@ $1 .50/litre
Oil changes and tires
Total 502375 Gas, Oil, Tires, Etc
502540 Supplies & Tools
Purchase of license tags
Purchase of supplies as required.
Total 502540 Supplies & Tools
502541 Supplies & Tools
Animal feed
Medication
Microchips
Litter
Other
Total 502541 Supplies & Tools
502810 Livestock Killed
275
Approved
2022
Budget
2,500
300
2 800
2,000
670
7,596
10 266
17,406
17 406
600
600
6 798
6 798
6 500
6 500
8,995
.2 000
10 995
1,500
1 000
2 500
5,000
3,600
2 ,500
1,000
3 000
15 100
Animal Services
10430 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Cost of livestock destroyed by other animals. (Offset by grant revenue
Total 2293. 7181.0000 Livestock Killed
Total Expenses
Revenues
404000.9440 Licences and Permits
Dog Licences
Total 404000.9440 Licences and Permits
404000.9441 Licences and Permits
Cat Licences
Total 404000.9441 Licences and Permits
404000.9442 Licences and Permits
Other Licences
Total 404000.9442 Licences and Permits
405000 Fines & Charges
Fines
Total 405000 Fines & Charges
403000.9580 Department User Fees
Dog Adoptions
Total 403000.9580 Department User Fees
403000.9581 Department User Fees
Cat Adoptions
Total 403000.9581 Department User Fees
403000.9582 Department User Fees
Other Animal Adoptions
Total 403000.9582 Department User Fees
403000.9583 Department User Fees
Impound Fees
Total 403000.9583 Department User Fees
403000.9584 Department User Fees
Owner Surrender Fees -resident and non resident
Total 403000.9584 Department User Fees
403000.9585 Department User Fees
Dead Animal Pick Up Fee
Total 403000.9585 Department User Fees
406520 Sponsorships
Animal Services Sponsorships (No tax)
Total 406520 Sponsorships
276
Run Date: 4127/2211:22 AM
Approved
2022
Budget
500
500
696,309
(45,000)
(45,000)
(12,000)
(12,000)
(2,000)
(2,000)
(2,000)
(2,000)
(6,000)
(6,000)
(25,000)
(25,000)
(1,000)
(1,000)
(4,000)
(4,000)
(3,000)
(3,000)
(300)
(300)
(3,000)
(3,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Animal Services · Run Date: 4/2.7fl211:22 AM
10430 SAP Cost Centre Number
406530 Marketing Sponsors
Animal Services Marketing Sponsorships (Taxable)
Total 406530 Marketing Sponsors
402510 Ontario Grants
Reimb~rsement for livestock claims due to livestock being destroyed by
other animals
CanFel Grant (Picturing Pickering Pets Program with the Library
PetSmart Charities Grant (applying for)
Total 402510 Ontario Grants
403120 Other User Fee Revenue
Sheltering service fees received from Whitchurch-Stouffville ($525 per
Total 403120 Other User Fee Revenue
Total Revenues
Total Transfers
Net Expenses
277
Approved
2022
Budget
(2,000)
(2,000)
(500)
(2,500)
(20,000)
(23,000)
(20,000)
(20,000)
(148,300)
0
548,009
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Engineering Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions Approved
Actuals YTDActuals Budget
Expenditures
2,572,625 2,259,079 Salaries & Wages 2,806,584
8,147 5,092 Overtime 12,000
691,350 661,459 Employer Contributions 769,586
877 215 Conferences 1,000
1,791 851 Uniforms 3,500
362 185 Travel 2 ,050
7,678 6,009 Cellular Phones 13,100
7,215 8,693 Telephones 10,245
0 0 Internet 0
604 0 Subscription & Publications 1,650
4,125 1,420 Seminars & Education 4,600
169,010 177,246 Insurance Premium 176,700
14,915 19,396 Ins . Deductible 7,950
199,951 93,153 Consulting & Professional 1 ,049,056
245 15 Recpt, Prom & Sp Events 300
7,129 3 ,774 Memberships 9 ,590
1,960 559 Photo, Mapping, Printing 4,000
276,356 356,130 Outside Agency Serv 793 ,800
26,483 4,148 Roads Repair & Mtce 10 ,000
11,876 31,267 Rpr Main . Maint Mater 20,000
13,181 6,247 Veh -Repairs & Maintenance 13,000
398,755 456,769 Misc Equip Repairs 401,200
14,737 14,229 so·ftware/Hardware Maintenance Co 1 18,180
0 1,723 Rental Misc Equip 4,550
2 ,770 2,826 Stationery & Office Supplies 3,300 .
0 0 Forms 750
485,274 414,793 Utilities -Hydro 500,000
8,973 8,033 Gas, Oil Tires 13,092
1,826 756 Supplies & Tools 8,150
2,493 0 Minor Furniture & Fixtures 0
11,898 0 Misc. Equipment 12,000
170,102 0 Other Minor Fixed Assets 245 ,000
5,112,708 4,534,067 Total Expenditures 6,914,933
Revenues
(1 ,378,605) (761,201) Sale of Serv-Dev Cntrl (762,000)
0 0 Fines -Auto . Speed Enforcement Pr, 0
(6,713) (2,648) Other Revenue (3,000)
(20,385) 0 Other Misc Revenue ?QI? (10,000)
Run Date: 5/26/22 11 :57 AM
___..
2022
C INC./DEC . Approved % CHGE.
-,rn,.rr Budget 2021
247,297 3,053,881 8 .81%
(2,600) 9,400 (21.67%)
74,737 844,323 9 .71%
0 1,000 0.00%
0 3,500 0.00%
0 2 ,050 0 .00%
(2,660) 10,440 (20.31 %)
(1,140) 9,105 (11.13%)
610 610 0.00%
0 1,650 0 .00%
5,060 9,660 110.00%
0 176,700 0.00%
0 7,950 0.00%
(86 ,141) 962,915 (8 .21%)
0 300 0 .00%
450 10,040 4.69%
0 4,000 0.00%
(4,000) 789,800 (0.50%)
0 10,000 0.00%
0 20 ,000 0.00%
0 13,000 0.00%
70,000 471,200 17.45%
40,235 58,415 221 .31%
(4,350) 200 (95 .60%)
0 3 ,300 0.00%
0 750 0.00%
0 500 ,000 0 .00%
4 ,908 18,000 37.49%
0 8,150 0 .00%
0 0 0 .00%
39,500 51 ,500 329.17%
15,000 260,000 6 .12%
396,906 7,311,839 5.74%
(118,000) (880 ,000) 15.49%
(100,000) (100,000) 0 .00%
1 ,000 (2,000) (33.33%)
0 (10,000) 0.00%
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Engineering Services Department
COVID Yr. COVIDYr. 2021
2020 2021 Account Descript ions Approved \
•
Actuals YTDActuals Budget
0 (25,000) Cost Recoveries (35,000)
(1,405,703) (788,849) Total Revenues (810,000)
Transfers to/from Reserves & R.F.
0 0 Transfer to/(from) Reserve (35,000)
(37,097) 0 Trans . to/(from) Continuing Studies F (105,023)
(248,923) 0 Transfer to/(from) Reserve Fund (846,033)
(286 020) 0 Total Transfers (986 056)
3,420,985 3,745,218 Net 5,118,877
283
Run Date: 5/26/2211:57 AM
' 2022
INC./DEC . Approved % CHGE.
Budget 2021
(61,935) (96,935) 176.96%
(278,935) (1,088,935) 34.44%
10,000 (25,000) (28.57%)
43,408 (61,615) (41.33%)
157,233 (688,800) (18.58%)
210 641 (775 415) (21.36%'
,
328,612 5,447,489 6.42%
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Engineering Services -Admin. Run Date: 4127/22 11:22 AM
10500 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Elimination of Student Labourer, Engineering Infrastructure term position
One new full-time Coordinator, Parks Development position -July 1,
2022 start date
One new full -time Technician, Traffic Operations position -July 1, 2022
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Design and Construction
Traffic and Engineering (Special Events and Data Collection)
Streetlight Inspections
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El , EHT) and employer
provided benefits such as extended health and dental
Statutory benefits related to elimination of Student Labourer, Engineering
Infrastructure term position (595 hrs)
Benefits related to one new full-time Coordinator, Parks Development
position -July 1, 2022 start date
Benefits related to one new full-time Technician, Traffic Operations
position -July 1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
International Society of Arboriculture Ontario Conference -Coord.,
Ont. Assoc. of Landscape Architects Conference -Manager, Landscape
& Parks Dev.
Total 501100 Conferences
501040 Uniforms
As per the Cqllective Agreement , Personal Protective Equipment
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
285
Approved
2022
Budget
1,548,759
(11,950)
45,100
36,600
22 ,351
1,640,860
4 ,000
2,000
500
6 500
430,554
(800)
13,100
11,600
3,836
458,290
500
500
1 000
2 000
2 000
750
750
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Engineering Services -Admin. Run Date: 4127/2211:22 AM
10500 SAP Cost Centre Number
502020 Cellular Phones
Annual Smartphone Charges (12) -Manager (2) and staff (10)
Smartphone and Tablet Charges -Director, Engineering Services
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502120 Subscriptions&Publcs
Reference material, standards, regulations, AutoCAD publications, safety
legislations, traffic & transportation publications
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Business Related Seminars & Workshops
Ontario Traffic Council Workshops (Coard. Traffic Oper. & Transp. Eng)
Ontario Traffic Manual -Book 7 Training (Transportation Engineer,
Coard. Traffic Operations, Coard. Infrastructure Maintenance Contracts,
Technical Assistant, Infrastructure Maintenance Contracts)
AutoDesk infraWorks 2021 -Fundamentals Training Class (Coordinator,
Infrastructure Design)
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
City Centre Transportation Master Plan (90% DC funded)
2022 Road Needs Study -roads condition assessment update NEW
2022 Structure Inspection & Appraisal Report (legislated requirement)
Pre-Engineering -Soils Investigation, Surveys & Utility Locates for
Capital Works Projects
Bridge Deck Condition Survey
286
Approved
2022
Budget
4,920
1 200
6 120
4 855
4 855
610
610
1,000
1 000
1,000
500
960
1,400
3 860
9,590
9 590
2 000
2 000
300,000
100,000
40,000
10,000
10,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Engineering Services -Admin. Run Date: 4127/22 11:22 AM
10500 SAP Cost Centre Number
Centralized Collision Reporting Program (shared services with Region of
Annual Average Daily Traffic (AADT) Count Program
Pre -engineering & permit for Sideline 12 culvert repair
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Miscellaneous Meetings / Functions / Promotional Events
Total 502240 Meals/Prom/General
502250 Memberships
Association of Professional Engineers of Ontario (3 staff) -Director, Eng
Services, Transportation Engineer, Sr. Coordinator, Capital Projects
Ontario Association of Certified Engineering Technicians &
Technologists -(8 staff)
Municipal Engineers Association -Director, Eng Services
Ontario Association of Landscape Architects -Manager, Parks &
Landscape Development
Canadian Association of Certified Planning Technicians -Coord.,
Infrastructure Design
Institution of Transportation Engineers -Coord. Traffic Oper.
Ontario Traffic Council (City Membership)
International Society of Arboriculture/Society of Municipal Arborists -
Coord., Forestry Management
Total 502250 Memberships
502150 Photo,Mapping,Print
Plotting (cartridges), colour printing, oversize scanning
Total 502150 Photo,Mapping ,Print
502260 Outside Agency Srvc
Cloud based subscription for radar speed ·signs (7)
Automated Speed Enforcement Camera Services -annual costs to
operate two cameras .
Total 502260 Outside Agency Srvc
502370 Vehicle Rpr & Mntc
Repairs to Section's utility vehicle$
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Traffic counting classifier and portable speed message boards.
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
287
Approve d
2022
Bud ge t
3,000
7,500
20 000
490 500
200
200
860
2 ,000
160
900
230
375
740
475
5 740
4 000
4 000
2,800
353 ,000
355,800
8 000
8 000
200
200
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Engineering Services -Admin.
10500 SAP Cost Centre Number
Maintenance -Traffic Engineering Software (TES) License Upgrade
Maintenance -Auto Turn Upgrades (x2)
Maintenance -HRIS
Maintenance -AutoCad 3yr licence for 6 staff
Total 502700 Sfwr/Hdwr Mntc Contr
502410 MiscEquip Rentals
Miscellaneous equipment rentals
Total 502410 MiscEquip Rentals
502500 _ Stationery&Office Supp
General office supplies
Total 502500 Stationery&Office Supp
502510 Forms
Miscellaneous forms and door knockers
Total 502510 Forms
502375 Gas, Oil, Tires Etc .
Unleaded Fuel: 5,800 litres@ $1.50/litre
Oil changes and tires, vehicle washes
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
Various sundry items such as spray paint, small tools, traffic counter
Total 502540 Supplies & Tools
502750 Misc. Equipment
Traffic Speed Management Equipment
Traffic Data Recorder
Total 502750 Misc. Equipment
Total Expenses
Revenues
405000 Fines & Charges
Fines from Automated Speed Enforcement Program
Total 405000 Fines & Charges
406602 Misc. Misc. Revenue
Driveway widening applications
Total 406602 Misc. Misc. Revenue
Total Revenues
Transfers
288
Run Date: 4127/2211:22 AM
Approved
2022
Budget
1,400
2,000
2,440
40 000
45 840
200
200
2 100
2 100
750
750
8,690
1 500
10 190
150
150 ·
50,000
1 500
51 500
3,112,605
(100,000)
(100,000)
(2,000)
(2,000)
(102,000)
Engineering Services -Admin.
10500 SAP Cost Centre Number
408600 Trf fr DC Oblg RF
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
DC Funding (90%) for City Centre Transportation Master Plan
Total 408600 Trf fr DC Oblg RF
Total Transfers
Net Expenses
289
Run Date: 4127/2.211:22 AM
Approved
2022
Budget
(270,000)
(270,000)
(270,000)
2,740,605
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
Crossing Guards Run Date: 412.7/2212:03 PM
COVID Yr . l COVID Yr . I 2021 I ' 1 2022
-I
2020 I 2021 Account Descriptions Approved
I
INC./DEC. l Approved % CHGE.
Actuals I YTD Actuals Budge t 1 Budget 2021 • ' ..
lOSOS ISAP Cost Centre Number I
I --I
_ f Ex!'enditures_
-. I I --. I
2,350 2,400 Insurance Premium 2,400 0 2,400 0.00%
. ---
266,005 264,789 Outside Agency Srvc 394,000 28,000 422,000 7.11% .. -
268,355 267,189 Total Expenditures 396,400 28,000 424,400 7.06%
-
Revenues
0 0 Total Revenues 0 0 0 0.00%
-
Transfers to/from Reserves & R.F.
0 0 Total Transfers o j 0 0 1 0.00%
I I I
268,355 : 267,189 Net 396,400 ( 2s,ooo I 424,400 7.06%
290
Crossing Guards
10505 SAP Cost Centre Number
Expenditures
502210 Insurance Premium
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Annual cost of insurance policy that provides protection for municipal
activities and property . (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502260 Outside Agency Srvc
School Crossing Guard Program as per Quotation No. 02021-7
Total 502260 Outside Agency Srvc
Total Expenses
Total Revenues
Total Transfers
Net Expenses
291
Run Date: 4127/1.211:22 AM
Approv ed
20 22
Budg et
2,400
2 400
422,000
422,000
424,400
0
0
424,400
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Water Resources & Development Services Run Date: 412.712211:22 AM
10510 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
One new full-time Technician, Development Approvals contract position
(funded by Third Party)
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Development Review
Various Inspections
Water Resources
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and e~ployer
provided benefits such as extended health and dental
Benefits related to one new full-time Technician, Development Approvals
contract position (funded by Third Party)
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501040 Uniforms
As per the collective agreement -Personal Protective Equipment
Total 501040 Uniforms
501130 Travel
Mileage and Parking
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone Charges (8) -Division Head, Water Resources &
Dev Ser. and 7 staff
New Smartphones (2 staff) ( Water Resources Engineer, Technician,
Development Approvals)
Annual Smartphone Charges (2 staff) (Water Resources Engineer and
Technician, Development Approvals)
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
293
Approved
2022
Budget
1,328,294
68,185
16 542
1 413 021
1,200
1,200
500
2 900
364,451
18,750
2,832
386,033
1 500
1 500
1 300
1 300
3,000
600
720
4 320
4 250
4 250
City of Pickering
2022
Approved Background Information
(Conver1ed to SAP Chart of Accounts)
Water Resources & Development Services
10510 SAP Cost Centre Number
502120 Subscriptions&Publcs
Development Services -Construction Cost Index
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
General Education Assistance and Various Seminars and Workshops
First Aid/CPR-C Recertification -(12 staff)
Courses related to Certified Inspector of Sediment & Erosion Control
(CISEC) and exam fee for 3 staff.
TRCA Stormwater and Erosion and Sediment Control Annual
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property . (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
Pine Creek Erosion Assessment Municipal Class EA Study (13% DC
Total 502230 Consult&Prof Fees
502230.4631 Consult&Prof Fees -Fund Cont. Studies
Pickering City Centre Stormwater Management Strategy Update (PO#
190121 -90% DC funded and 10% funded from Continuing Studies
Claremont Drainage Plan -PO# 160783 (60% funded from Continuing
Studies Res. and 40% funded from Rate Stabilization Reserve)
Total 502230.4631 Consult&Prof Fees
502230.4632 Consult&Prof Fees -Fund -Dvlp/Owners
Technical Peer Reviews for Development Applications ([partial funded
from developers/land owners)
Total 502230.4632 Consult&Prof Fees
502240 Meals/Prom/General
Miscellaneous Meetings/Functions/Promotional Events
Total 502240 Meals/Prom/General
502250 Memberships
Ontario Assn . of Certified Engineering Technicians & Technologists -(5
Certified Inspector of Sediment & Erosion Control -(5 staff)
294
Run Date: 412711.211:22 AM
App roved
20 22
Budget
650
650
1,000
600
2,200
2 000
5 800
7,390
7 390
1 000
1 000
100 000
100 000
228 ,665
60,650
289,315
30,000
30 000
100
100
1,610
550
City of Pickering
2022
Approved Background Information
(Conver1ed to SAP Chart of Accounts)
Water Resources & Development Services Run Date: 4/27(2211:22 AM
10510 SAP Cost Centre Number
Association of Professional Engineers of Ontario, PEO (6 staff) -Div.
Head, Water Res. & Dev. Ser., Mgr., Dev. Ser., Senior Water Resources
Eng., Water Resources Eng., Coord. Dev. Approvals (2)
International Erosion Control Association -Sr. Coord. Dev. Serv.
Municipal Engineers Association -Div. Head, Water Res. & Dev . Serv .
Total 502250 Memberships
502315 Rpr&Mntc Materials
Curb Cuts , Newspaper Pads and Sidewalk Repairs
Total 502315 Rpr&Mntc Materials
502370 Vehicle Rpr & Mntc
Repairs to Division utility vehicles
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Approved
202 2
Budget
1,720
260
160
4 300
10 000
10 000
5 000
5 000
Repairs and annual maintenance to confined space & survey equipment. 1 000 ----~-
Total 502380 Misc Equip Rpr&Mntc 1 000
502700 Sfwr/Hdwr Mntc Contr
Maintenance -PCSWMM Professional 20 License Annual Upgrade (x2)
Maintenance -Visual Otthymo License Annual Upgrade (x2)
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
Office supplies
Total 502500 Stationery&OfficeSup
502375 Gas , Oil, Tires, Etc
Fuel -Unleaded 4,200 litres@ $1 .50/litre
Oil changes tires, and vehicle washes
Total 502375 Gas, Oil, Tires, Etc
502540 Supplies & Tools
Confined space entry equipment & various sundry items
Total 502540 Supplies & Tools
Total Expenses
Revenues
403000.9540 Department User Fees
Engineering Design Review fees
Total 403000.9540 Department User Fees
403000 .9541 Department User Fees
Development Inspection fees for subdivisions
295
5 ,000
5,500
2 075
12 575
1 200
1 200
6,310
1 500
7 810
8 000
8 000
2,297,464
(200,000)
(200,000)
(500,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Water Resources & Development Services Run Date: 412712.211:22 AM
10510 SAP Cost Centre Number
Total 403000 .9541 Department User Fees
403000.9542 Department User Fees
Development Inspection fees for site plans
Total 403000.9542 Department User Fees
403000.9543 Department User Fees
Development Inspection fees for monthly and direct billed accounts
Total 403000.9543 Department User Fees
403000 .9544 Department User Fees
Topsoil/Fill Permits
Total 403000.9544 Department User Fees
403000.9545 Department User Fees
City's component of fees associated with Ministry of Environment &
Climate Change Environmental Compliance Approval for storm sewer
installation related to development, and residential lot grading fees
Total 403000 .9545 Department User Fees
403000.9546 Department User Fees
Pool Enclosure Permits
Total 403000.9546 Department User Fees
403000.9547 Department User Fees
Revenue from Telecommunication and Utility Companies for Municipal
Consent & Occupancy of Right of Ways
Total 403000.9547 Department User Fees
406540 Cost Recoveries
Technical Peer Reviews for Development Applications (Partially Funded
by Developers)
Funding from Third Party for one new full-time Technician, Development
Approvals position (salary and benefits)
Total 406540 Cost Recoveries
403000.9548 Department User Fees
Curb Cuts / Newspaper Pads / Sidewalk Repairs
Total 403000.9548 Department User Fees
Total Revenues
Transfers
408007 Trf fr RateStblz Res
Rate Stabilization Res. funding (40%) for Claremont Drainage Plan
Total 408007 Trf fr RateStblz Res
296
Approved
2022
Budget
(500,000)
(50,000)
(50,000)
(10,000)
(10,000)
(30,000)
(30,000)
(40,000)
(40,000)
(10,000)
(10,000)
(40,000)
(40,000)
(10,000)
(86,935)
(96,935)
(10,000)
(10,000)
(986,935)
(25,000)
(25,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Water Resources & Development Services Run Date: 4/27/2211:22 AM
10510 SAP Cost Centre Number
408009 Trf fr Cntg Stdy Res
Continuing Studies Res. funding (60%) for Claremont Drainage Plan
Continuing Studies Res. funding (10%) for Pickering City Centre SWM
Total 408009 Trf fr Cntg Stdy Res
408600 Trf fr DC Oblg RF
DC funding (90%) for Pickering City Centre Stormwater Management
Strategy Update
DC funding (13%) Pine Creek Erosion Assessment Municipal Class EA
Total 408600 Trf fr DC Oblg RF
Total Transfers
Net Expenses
297
Approved
2022
Budget
(35,650)
(22,865)
(58,515)
(205,800)
(13,000)
(218,800)
(302,315)
1,008,214
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Sidewalks Run Date: 4/27/2212:0l PM
COVID Yr . ' COVID Yr. I 2021 I. 2022
2020 I 2021 Account Descriptions Approved : INC./DEC. Approved % CHGE .
Actuals I YTD Actuals Budget
L •...:., I •-
Budget 2021
10515 SAP Cost Centre Number
I I
j I -
Expenditures
--·---. I -
0 1
-
143,465 151,186 Insurance Premium 150,640 150,640 I 0 .00% -
14,915 1 18,862 Insurance Deductible
I
4,950 0 41950 0.00%
---. --·-------
11,876 j 31,267 Rpr&Mntc Materials 20,000 0 20,000 0.00%
170,102 I --
0 Other Fixed Assets 220,000 0 220,000 0.00%
--
340,358 1 201,315 Total Expenditures 395,590 0 395,590 0.00%
Revenues
0 0 Total Revenues 0 1 0 0 0.00%
Transfers to/from Reserves & R.F. I --
(170,102) 0 Trf fr FGT Oblg RF (200,000)j al (200,000) 0 .00%
(170,102)1 0 Total Transfers (200,oooJ I o j (200,oooJ I 0.00%
I I I I
170,256 j 201,315 Net I 195,590 0 1 195,590 0.00%
298
Sidewalks
10515 SAP Cost Centre Number
Expenditures
502210 Insurance Premium
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502315 Rpr&Mntc Materials
· Sidewalk repair materials (forms, expansion joint, concrete)
Total 502315 Rpr&Mntc Materials
502760 Other Fixed Assets
Sidewalk Installation -miscellaneous locations (TBD)
Sidewalk Rehabilitation program (funded 100% from FGT)
Total 502760 Other Fixed Assets
Total Expenses
Total Revenues
Transfers
408502 Trf fr FGT Oblg RF
Federal Gas Tax Funding for sidewalk rehabilitation program.
Total Transfers
Net Expenses
Total 408502 Trf fr FGT Oblg RF
299
Run Date: 412712211:22 AM
Approved
2022
Budget
150,640
150 640
4 950
4 950
20,000
20 000
20,000
200,000
220,000
395,590
0
(200,000)
(200,000)
(200,000)
195,590
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Ac.counts)
Street Lights Run Date: 4127122 12:03 PM
COVIDYr. COVID Yr . ! 2021 ' I 2022
2020 2021 Account Descriptions Approved INC./DEC. l Approvecl % CH GE.
Actuals • YTD Actuals J Budget Budget ' 2021
10s2o jsAP Cost Centre Number I . I
Expenditures I I ---------
6,550 I 6,680 Insurance Premium I 6,680 0 6,6ao I 0.00% I -----·· I 17,456 1 35,644 1 1,018 6,210 Consult&Prof Fees 53,100 204.19%
----· ----
12,0~0 l--0 j ----
10,351 9,455 Outside Agency Srvc 12,000 0.00%
398,343 456,769 Misc Equip Rpr&Mntc 400,000 I 7o,o~o I 470,000 17.50% ---
soo,ooo 1 485,274 414,793 Utilities -Hydro 0 500,000 0.00%
.. -
2s,ooo I -
40,000 I 0 0 Other Fixed Assets 15,000 60.00%
901,536 893,907 Total Expenditures 961,136 1 120,644 1,os1,1so 1 12.55%
Revenues I al 0 (910) Other Revenue 0 0 0 .00%
0 (910) Total Revenues 0 0 0 1 0.00% -I Transfers to/from Reserves & R.F. -
(3,100)1 0 0 Trf fr Cntg Stdy Res (7,456) 4,356 (58.42%) ------
0 0 Total Transfers (7,456)1 4,356 (3,100)1 (58.42%)
I I
901,536 · 892,997 Net 953,680 i 125,000 1,078,680 13.11%
300
Street Lights
10520 SAP Cost Centre Number
Total Transfers
Net Expenses
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
302
Run Date: 412712211:22 AM
Approved
2022
Budget
(3,100)
1,078,680
Finance Department
COVID Yr . COVIDYr.
2020 2021
Actuals YTDActuals
2,412,476 2,270 ,737
9,931 41,048
626,849 656,956
2,663 0
0 0
1,505 1,043
7,464 8,693
0 0
170,181 36,982
2,127 2,280
3,566 3,748
18,197 14,007
15,880 16,200
211,751 151,310
1,041 . 964
15,129 14,218
7,460 8,207
2,178 1,715
481,411 405,669
134,503 23,059
7,371 7,391
2,008 2,442
0 0
0 0
4,133,691 3,666,669
(298,191) (265,382)
(653,179) (362,435)
(2,694,486) (2,701,669)
(117,864) (2,907)
(3,763,720) (3,332,393)
0 0
(24,735) 0
(75,713) 0
(100 448) 0
269,523 334,276
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
2021
Account Descriptions Approved
Budget
Expenditures
Salaries & Wages 2,707,302
Overtime 40,750
Employer Contributions 756,441
Conferences 7,150
Travel 1,900
Cellular Phones 1,500
Telephones 10,240
Internet 0
Data Processing Services 172,000
Subscription & Publications 4,000
Seminars & Education 23,900
Purch Prnting/Broch/News Ur 22,000
Insurance Premium 16,200
Consulting & Professional 328,905
Reep!, Prom & Sp Events 2,000
Memberships 18,780
Outside Agency Serv 14,600
Misc Equip Repairs 2,300
Software/Hardware Maintenance Co1 497,395
Financial Service Charges 75,000
Stationery & Office Supplies 10,200
Forms 1,500
Program Supplies 15,000
System & Software Upgrades 8,600
Total Expenditures 4,737,663
Revenues
Tax Certificates & Other Fees (281,000)
Interest on Investments (525,000)
Penalties & Interest on Taxes (2,415,000)
Other Misc Revenue (70,000)
Total Revenues (3,291,000)
Transfers to/from Reserves & R.F.
Transfer to/(from) Reserve (85,400)
Trans . to/(from) Continuing Studies f 0
Transfer to/(from) Reserve Fund (246,365)
Total Transfers (331 765)
Net 'l r JI 1,114,898 --.
Run Date: 5/26/22 11 :57 AM
.. 2022
' INC./DEC. Approved % CHGE.
'
. -Budget 2021
323,525 3,030,827 11 .95%
(10,000) 30,750 (24.54%)
98,951 855 ,392 13.08%
1,600 8,750 22 .38%
0 1,900 0 .00%
600 2,100 40.00%
(1,135) 9,105 (11 .08%)
1,135 1,135 0 .00%
0 172,000 0.00%
0 4,000 0 .00%
7,350 31,250 30.75%
0 22,000 0.00%
0 16,200 0.00%
78,095 407,000 23 .74%
0 2,000 0.00%
0 18,780 0.00%
(3,000) 11,600 (20 .55%)
0 2,300 0 .00%
67,535 564,930 13.58%
a 75,000 0.00%
0 10,200 0.00%
0 1,500 0.00%
0 15,000 0.00%
0 8,600 0.00%
564,656 5,302,319 11.92%
0 (281,000) 0 .00%
0 (525,000) 0.00%
(275,000) (2,690,000) 11.39%
0 (70 ,000) 0 .00%
(275 ,000) (3,566,000) 8.36%
(165,540) (250,940) 193.84%
0 0 0 .00%
55,505 (190,860) (22.53%)
(110 035) (441 800) 33.17%
179,621 1,294,519 16.11%
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Finance Run Date: 4fl.7/2211:22 AM
10600 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
ERP Project Manager position (convert from contract to permanent full-
time position)
Transfer of full-time ERP Business Analyst position from 2196 for SAP
Systems Support (position funded from Financial Systems Reserve)
One new full-time Budget & Financial Reporting Analyst position -July 1,
2022 start date
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
Year End Processing
Payroll
. Budgets
Tax Due Dates
Ongoing SAP Financial System Support
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to ERP Project Manager position ( convert to permanent
full-time position)
Benefits related to transfer of full-time ERP Business Analyst position
from 2196 for SAP Systems Support (position funded from Financial
Benefits related to one new full-time Budget & Financial Reporting
Analyst position -July 1, 2022 start date
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
Municipal Finance Officers' Association -Treasurer
Property Tax Conference (Spring & Fall) -Assessors & Compliance
(Supervisor & Tax Analyst)
CityWide User Group Conference -Registration and accommodation for
3 nights (Division Head, Finance, Senior Financial Analyst and Senior
Financial Analyst, Capital & Debt Mgmt.)
306
Approved
2022
Budget
2,385,135
130,000
88,640
50,500
19 474
2,673,749
4,000
2,750
4,750
4,250
10 000
25 750
678,980
36,000
25,800
14,600
3,842
759,222
1,500
1,250
3,100
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Finance Run Date: 4127/1.211:22 AM
10600 SAP Cost Centre Number
Society of Public Insurance Administrators of Ontario (SPIAO) Spring
Conference (Treasurer and Manager Budgets & Internal Audit)
Total 501100 Conferences
501130 Travel
Staff: Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual Smartphone Charges -Director, Finance & Treasurer, Division
Head, Finance and ERP Project Manager.
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
. Total 502040 Internet
502070 Data Processing Srvc
Processing of City's payroll
Total 502070 Data Processing Srvc
502120 Subscriptions&Publcs
Reference materials, journals and reports
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Professional Development Course Requirements for Finance, Budget &
Accounting staff (8)
Insurance and risk mgmt. courses -Mgr., Budgets & IA and Director,
Finance & Treasurer
Property Tax Courses -Tax staff
Public Sector Virtual Conference, Mgr. Accounting Services
Public Sector Certificate Program Level II-Capstone -Senior Financial
Financial System (SAP) Finance staff training
Payroll PD Courses (2 staff)
CityWide Workshop -Senior Financial Analyst
Total 501110 Seminars & Education
502130 Brchrs/Newsltr-Print
Printing costs for tax bills
Total 502130 Brchrs/Newsltr-Print
307
Approved
2022
Budget
500
6 350
1 000
1 000
2,100
2 100
7 890
7 890
985
985
172 000
172 000
4 000
4 000
3,500
1,500
1,500
1,200
1,600
12,000
950
300
22 550
22,000
22,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Finance Run Date: 4/2712211:22 AM
10600 SAP Cost Centre Number
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property (policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Audit & Professional Services (City, Public Sector Accounting Board)
New DC Bylaw and new Community Benefit Charge (CBC) Bylaw.
Funded from DC Reserve Fund.
Property tax legislation changes, capping, preparation & review of tax
rates and various property tax issues and assessment appeals
Asset Management Planning (AMP) (Phase 3). Completion of the Data
Governance Policy and Procedures (PO# 180699). Funded from FGT.
Consulting services to support TXM system
Review and revise Investment Policy
Municipal BMA Study
5 Year Capital and Operating Cost Financial Impact Analysis (partially
funded from DC Reserve Fund)
Asset Management Planning. Final updates to 2020 Asset Management
Plan and Training (3 days). Funded from FGT.
Asset Management Planning (AMP). Development and delivery of an
Asset Management Strategy which includes a detailed roadmap ,
business process mapping, training, etc. This is required to ensure the
City's AMP information is kept up to date, as well as meet future AMP
requirements such as Proposed Levels of Service. Funded from FGT.
FMW (Budget software) Refresh (funded from Rate Stabilization
Cyber Insurance Study with Durham Region and Area Municipalities
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Recpt., & Promo.
Total 502240 Meals/Prom/General
502250 Memberships
Chartered Professional Accountants of Ont. -Corporate (10 staff)
Americas SAP User Group Dept., Membership
Assoc. of Mun . Managers , Clerks & Treasurers -Acct. Mgr., Senior Fin.
Analyst, & Taxation Supervisor
Municipal Financial Officers Assoc. -Corporate (8 staff)
Ont. Mun. Tax & Rev. Assoc . -Tax Supervisor & Tax Analyst
308
Approve d
2 022
Budget
14,280
14 280
90,000
80,000
12,500
13,500
10 ,000
11,000
5,500
27,500
15,000
63,000
75,000
4 000
407 000
1 600
1 600
10 ,250
2 ,500
1,000
1,650
500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Finance Run Date: 412712211:22 AM
10600 SAP Cost Centre Number
Canadian Payroll Assoc. -Payroll Supervisor, Payroll Admin., Mgr.,
Accounting Services and Senior Financial Analyst
Insurance and Internal Audit Associations -Division head, Finance and
Director, Corporate Services & Treasurer
Ont. Public Buyers Assoc . (OPBA) -(1 staff)
Total 502250 Memberships
502260 Outside Agency Srvc
Armoured car services for daily pick-up of bank deposits (Civic Complex
& Recreation Complex). Budget savings realized by moving to a non-
cash environment has resulted in a decrease in armoured car pickups
Total 502260 Outside Agency Srvc
502380 Misc Equip Rpr&Mntc
Service contract for cheque signer and perforator
Service contract for cash handling machines
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -Vailtech -Financials
Maintenance -FMW Web Budget Software & Salary Planning Module
Contract -Reamined -Assessment Data Conversion
Contract -MPAC -Property Information
Maintenance -CityWide Asset Manager
Maintenance -TXM system maintenance fees for tax system
Maintenance -CityWide CPA (PO #160247 -$1,300)
Maintenance -CityWide GIS
Maintenance -HRIS
Maintenance -CORE (Point of Sale)
SAP Financials Hosting and Template Maintenance Fees
SAP Annual Software Licences Fees (funded from Financial Systems
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Budget document supplies
Total 502500 Stationery&OfficeSup
502510 Forms
Cash Receipt Forms
Total 502510 Forms
502520.97 40 Program&Event Supps
309
Approved
2022
Bud get
875
300
220
17 295
10,000
10 000
800
1 500
2 300
19 ,150
14,950
800
350
8,600
67 ,500
7,400
1,900
3,720
134,500
244,000
61 500
564 370
8,200
1 000 .
9 200
1 500
1 500
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Finance
10600 SAP Cost Centre Number
Garbage Bag Purchases (approx. 6,000 tags purchased each year at
$2.50 a tag -expense is offset by revenue from the program) -transfer
Total 502520.9740 Program&Event Supps
502720 System&Sftwr Upgrade
CityWide CPA module -Funded from FGT (PO# 160247)
Total 502720 System&Sftwr Upgrade
503080 Financial Srvc Chrgs
Property Tax Processing (Royal Bank)
Debit & credit card charges (All banks)
Electronic Funds Transfer (EFT) charges for pre-authorized payment
plans and direct deposit to City vendor's bank accounts.
U.S. Acct. Fees & Other
Parking tickets electronic payment
. Total 503080 Financial Srvc Chrgs
Total Expenses
Revenues
403000.9510 Department User Fees
Tax Certificates
Total 403000.9510 Department User Fees
403000.9511 Department User Fees
Rush Tax certificates (24 hr. turnaround)
Total 403000.9511 Department User Fees
403000.9512 Department User Fees
Duplicate tax receipts/reprint of tax bills/statement of accounts
Total 403000.9512 Department User Fees
403000.9513 Department User Fees
Electronic payment correction
Total 403000.9513 Department User Fees
403000.9514 Department User Fees
Ownership change fee
Total 403000.9514 Department User Fees
403000.9515 Department User Fees
Tax billing for mortgage companies
Total 403000.9515 Department User Fees
403000.9516 Department User Fees
310
Run Date: 4127/2211:22 AM
Approved
2022
Budget
15,000
15 000
8 600
8 600
13,100
32,100
17,200
100
12 500
75 000
4,823,741
(22,000)
(22,000)
(30,000)
(30,000)
(6,000)
(6,000)
(9,000)
(9,000)
(59,000)
(59,000)
(84,000)
(84,000)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Finance Run Date: 4127/2.211:22 AM
10600 SAP Cost Centre Number
Other fees (Application fees for Sect. 357 & 358 property tax refunds,
recovery of costs for tax collection and tax registration letters, roll # set-
up fees, registration of farm debt notices, etc .)
Total 403000.9516 Department User Fees
403000 .9517 Department User Fees
Property tax arrears reminder notices fees
Total 403000.9517 Department User Fees
406000 Investment Income
Investment income is based on 2018 estimated actuals .
Total 406000 Investment Income
405500 Pen. & Interest -Taxes
The City charges 15% per annum for unpaid property taxes
Total 405500 Pen. & Interest -Taxes
403120 Other User Fee Revenue
Internal management fee for investment portfolio
Total 403120 Other User Fee Revenue
403120.9740 Other User Fee Revenue
Garbage Bag Tag Sales -Transfer from 10005
Total 403120.9740 Other User Fee Revenue
Total Revenues
Transfers
408007 Trf fr RateStblz Res
Rate Stab. Reserve funding for FMW (Budget software) Refresh
Total 408007 Trf fr RateStblz Res
408020 Trf fr Fl System Res
Financial Systems Reserve funding for one position (SAP Systems
Financial Systems Reserve funding for SAP Annual Software Licences
Total 408020 Trf fr Fl System Res
408502 Trf fr FGT Oblg RF
Federal Gas Tax Funding for AMP (Phase 3) for completion of Data
Governance Policy and Procedures.
Federal Gas Tax Funding for CityWide CPA module
Federal Gas Tax Funding for final updates to 2020 Asset Management
Plan and Training (3 days).
311
Approved
2022
Budget
(6,000)
(6,000)
(65,000)
(65;000)
(525,000)
(525,000)
(2,690,000)
(2,690,000)
(55,000)
(55,000)
(15,000)
(15,000)
(3,566,000)
(75,000)
(75,000)
(114,440)
(61,500)
(175,940)
(13,500)
(8,600)
(15,000)
Finance
10600 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Federal Gas Tax Funding for AMP training and development of AMP
milestones and roadmap for City departments.
Total 408502 Trf fr FGT Oblg RF
408600 Trf fr DC Oblg RF
Development Charges Reserve funding for new DC Bylaw and new
Community Benefit Charge (CBC) Bylaw
Development Charges Reserve Funding for 5 Year Capital and
Operating Cost Financial Impact Analysis
Total Tran·sfers
Net Expenses
Total 408600 Trf fr DC Oblg RF
312
Run Date: 4127/2211:22 AM
Approved
2022
Budget
(63,000)
(100,100)
(80,000)
(10,760)
(90,760)
(441,800)
815,941
City of Pickering
2022
Approved current Budget
(Converted to SAP Chart of Accounts)
supply & Services Run Date: 412712212:03 PM
COVID Yr . I COVID Yr .
I
2021 1 2022 f
2020 I 2021 Account Descriptions Approved INC./DEC. L Approved % CHGE .
-
Actuals I YTD Actuals I Budget I Budget 2021
I
-···· 10605 ,SAP Cost Centre Number
Expenditures
·-··-----··--. ------
323,733 313,486 Salaries & Wages 333,944 23,137 357,081 6 .93% -
I
-
383 6,981 Overti me 5,000 0 5,000 0.00% -----
86,861 84,674 Employee Benefits 90,168 6,003 96,171 6.66% --
847 0 Conferences I 2,400 0 2,400 0 .00% ----
0 0 Travel I 900 0 900 0 .00% -
433 1 339 Cellular Phones 0 1 0 0 0.00% -
1,365 1 995 1,159 Telephones & Data (150) 1,215 (10.99%)
-
0 0 Internet 0 150 150 I 0.00% ----···-----
637 15 Seminars & Education 8,700 0 8,700 0.00% ---
1,880 1,920 Insurance Premium 1,920 0 1,920 0 .00% --
I 0 0 Meals/Prom/General 400 0 400 0 .00%
---· -J 980 947 Memberships 1,485 0 --,1 ,485_1 0.00% --------------------
1,520 1,592 Outside Agency Serv I 1,600 0 1,600 0.00% -· --I 552 134 Sfwr/Hdwr Mntc Contr 565 (5) 560 (0 .88%)
-----
121 30 Stationery&OfficeSup 1,000 0 1,000 I 0.00%
418,942 411,277 Total Expenditures 449,447 29,135 41s,ss2 1 6.48%
------
Revenues
-..
0 0 Total Revenues 0 0 0 0.00%
--. -
Transfers to/from Reserves & R.F. -.
0 0 Total Transfers 0 0 0 0.00%
418,942 ; 411,277 Net 449,447 , 29,13s I 478,582 6.48%
313
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Supply & Services Run Date: 412712.211:22 AM
10605 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments and support
implementation of new financial system .
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501100 Conferences
Ontario Public Buyers Assoc.
Supply Chain Management Association
Total 501100 Conferences
501130 Travel
Parking & mileage
Total 501130 Travel
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
Ontario Public Buyers Association (OPBA) Seminars -Manager, S&S
Ontario Public Buyers Association (OPBA) Seminars -Senior Purchasing
Ontario Public Buyers Association (OPBA/SCMA) Seminars -Buyers (2)
New Financial System (SAP) S&S staff training
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
314
Approved
2022
Budget
352,166
4 915
357 081
5,000
5 000
95,310
861
96 171
1,600
800
2 400
900
900
1 215
1 215
150
150
900
900
1,800
5 100
8 700
1,920
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Supply & Services Run Date: 4/27/2211:22 AM
10605 SAP Cost Centre Number
Total 502210 Insurance Premium
502240 Meals/Prom/General
Hosting an area Manager's Meeting and an OPBA Purchasing Seminar
Total 502240 Meals/Prom/General
502250 Memberships
. Manager -Ontario Public Buyers Association (OPBA)
Manager -Ontario Municipal Management Institute (OMMI)
Senior Purchasing Analyst -Ontario Public Buyers Association (OPBA)
Buyer -Purchasing Management Association of Canada (PMAC)
Buyers (2) -Ontario Public Buyers Association (OPBA)
Total 502250 Memberships
502260 Outside Agency Srvc
Access Copyright fee -add digital copies
Total 502260Outside Agency Srvc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS -new
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total Expenses
Total Revenues
Total Transfers
Net Expenses
Total 502500 Stationery&OfficeSup
315
Approved
20 22
Budget
1 920
400
400
220
140
220
465
440
1 485
1 600
1 600
560
560
1 000
1 000
478,582
0
0
478,582
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Fire Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions Approved
Actuals YTDActuals Budget
Expenditures
12,042,720 11,634,675 Salaries & Wages 12,500,654
152,514 234,772 Overtime 200,000
3,282,776 3,293,026 Employer Contributions 3,430,720
1,246 0 Conferences 0
121,865 205,278 Uniforms 200,000
733 454 Travel 1,000
15,290 14,634 Cellular Phones 19,600
59,461 60,742 Telephones 63,680
0 0 Internet 0
1,033,779 1,035,364 Dispatch Communications 1,036,492
0 0 Cable 0
827 1,104 Advertising 1,000
0 0 Subscription & Publications 2,000
111,428 105,340 Seminars & Education 115,000
68,140 .69,500 Insurance Premium 69,500
0 0 Ins. Deductible 2,000
6,671 4,889 Consulting & Professional 15,000
703 350 Recpt, Prom & Sp Events 4,000
4,646 3,691 Memberships 6,375
0 0 Photo, Mapping, Printing 1,000
4,184 10,128 Outside Agency Serv 1,000
148,544 122,598 Build Repairs & Mtce 94 ,721
232,881 197,940 Veh -Repairs & Maintenance 169,500
61,149 97,417 Misc Equip Repairs 53,000
19,482 5,003 Software/Hardware Maintenance Co1 20,760
5 ,883 3,710 Stationery & Office Supplies 4,400
468 494 Forms 1,500
12,064 5,814 Program Supplies 18,000
10,107 10,313 Utilities -Water 13,850
21,167 20,475 Utilities -Gas 26,226
45,433 48,954 Utilities -Hydro 62,710
59,515 55,903 Gas, Oil Tires 94 ,379
123,279 90,019 Supplies & Tools 79,000
7,153 6,614 Minor Furniture & Fixtures 8,000
0 0 System & Software Upgrades 3,000
0 15,006 Hardware Replacements 20,200
15,321 35,333 Misc. Equipment 31,500
0 0 COVID Related Expenditures ~17 0
Run Date: 5/26/22 11 : 57 AM
,~ -
2022
( INC./DEC . Approved % CHGE .
llo-.. !..-'~L ~"" Budget 2021
394,325 12,894,979 3 .1 5%
50,000 250,000 25.00%
121,802 3,552,522 3.55%
3,500 3,500 0.00%
10,000 210,000 5.00%
0 1,000 0.00%
(3,300) 16,300 (16.84%)
(2,045) 61,635 (3 .21%)
1,160 1,160 0.00%
32,475 1,068,967 3 .13%
2,205 2,205 0.00%
0 1,000 0 .00%
0 2,000 0.00%
24,000 139,000 20.87%
26,425 95,925 38 .02%
0 2,000 0.00%
0 15,000 0.00%
250 4,250 6 :25%
75 6,450 1.18%
0 1,000 0 .00%
0 1,000 0.00%
1,279 96,000 1 .35%
(3,900) 165,600 (2 .30%)
27,000 80,000 50 .94%
(715) 20,045 (3.44%)
600 5,000 13.64%
0 1,500 0.00%
0 18,000 0.00%
0 13,850 0 .00%
1,309 27,535 4 .99%
0 62,710 0.00%
35,321 129,700 37.42%
0 79,000 0.00%
0 8,000 0 .00%
5 ,500 8,500 183.33%
(20,200) 0 (100 .00%)
(3,000) 28,500 (9 .52%)
28,000 28,000 0.00%
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Fire Services Department
COVIDYr. COVIDYr. 2021
2020 2021 Account Descriptions Approved •
i Actuals YTDActuals Budget
17,669,429 17,389,540 Total Expenditures 18,369,767
Revenues
(106 ,540) (30,415) Sale of Services -Fire Prat. (120,000)
(8,395) 0 Ont. Specific Grants (27,200)
0 (7 ,500) Other Agency Grts • 0
(263,386) (259,215) Cost Recoveries (250,000)
0 0 Sponsorshi ps No Tax (500)
0 0 Marketing Sponsorships (500)
(378,321) (297,130) Total Revenues (398,200)
Transfers to/from Reserves & R.F.
0 0 Total Transfers 0
17,291,108 17,092,410 Net 17,971,567
318
Run Date: 5/26/22 11 :57 AM
.. ~ .... -~
2022
INC./DEC . Approved % CHGE .
Budget 2021
732 ,066 19,101,833 3.99%
45 ,000 (75 ,000) (37.50%)
27 ,200 0 (100 .00%)
0 0 0.00%
0 (250,000) 0 .00%
0 (500) 0 .00%
0 (500) 0 .00%
72,200 (326,000) (18.13%)
0 0 0.00%
804,266 18,775,833 4.48%
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Fire Protection Run Date: 4127/2212:03 PM
COVID Yr. COVID Yr .
-I 2021 '1" ~~ -. . ---j 2022
2020 2021 Account Descriptions ,~ Approved INC./DEC. ! Approved % CHGE.
--, Actuals YTD Actuals Budget Budget 2021 ,.
(106,540) ~0,415) I D__:_p~rtment U~er Fees I (120,000) 45,000 (75,000) (37.50%) -----------
(8,395) 0 Ontario Grants f (27,200) 27,200 0 (100.00%) --------~ --------------
0 (7,500) Other Agency Grts 0 0 0 0 .00% ----------· --. ------
(113,386) (109,215) Cost Recoveries (100,000) 0 (100,000) 0 .00% ------------------------
0 0 Sponsorships (500) 0 (500) 0 .00% --------
(500)1
--o j --
0 0 Marketing Sponsors (500) 0.00% ------
(228,321) (147,130) Total Revenues (248,200) 12,200 1 (176,000) (29.09%)
-------
Transfers to/from Reserves & R.F.
--
0 0 Total Transfers 0 0 01 0.00%
I I
17,260,001 17,067,322 Net 17,951,284 795,570 ! 18,746,854 ·, 4.43%
320
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fire Protection Run Date: 412712211:22 AM
10700 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Approved
2022
Budget
Base Salaries and Wages 12,666,004
Four new full-time Seaton Fire Fighter positions -Sept 1, 2022 start date 96 000 ____ ....____
Total 501000 Salaries & Wages 12,762,004
501010 Overtime
Emergency callback 25,000
Overtime 150 ,000
COVID Related Overtime 75 000
Total 501010 Overtime 250,000
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer 3,485,553
provided benefits such as extended health and dental
Benefits related to four new full-time Seaton Fire Fighter positions -Sept
1, 2022 start date
Total 501020 Employee Benefits
501100 Conferences
Conferences -Pre-COVID
Ontario Association of Fire Chiefs Conference
Fire Prevention Conference
Training Officers Annual Conference
Budget reduction due to COVID cost mitigation measures
Total 501100 Conferences
501040 Uniforms
Uniform Articles -Coats, t-shirts, hats, epaulettes, equipment bags, etc.
Station wear & bunker gear
Repairs and Alterations
Testing and cleaning contract for bunker gear
Cleaning allowance
Dress uniforms
Firefighting boots, gloves, helmets & shields, balaclavas
Station boots
Corporate Wear
Total 501040 Uniforms
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
321
34,000
3,519,553
8,500
2,500
500
500
(8,500)
3 500
30,000
60,000
5,000
12,000
9,500
35,000
40,000
18,000
500
210,000
1 000
1 000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fire Protection Run Date: 412.7/2211:22 AM
10700 SAP Cost Centre Number
Annual cell phone charges (on trucks)
Annual smartphone charges -Deputy Chief, Fire Inspectors (4), Chief
Training Officer, Training Officer, Platoon Chief, Chief Fire Prevention
Hardware upgrades
Annual smartphone & tablet -Fire Chief
Annual charges for cellular data cards -Crisys truck data terminals
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502060 Dispatch Communic's
Pickering portion of Regional shared costs (NextGen System)
Operational cost for joint fire dispatch -PFS/AFES
Dispatch Audio Logger Placement -Pickering share only
Total 502060 Dispatch Communic's
502050 Cable TV
Cable
Total 502050 Cable TV
502100 Advertising
Advertising
Total 502100 Advertising
502120 Subscriptions&Publcs
Ontario Fire & Building Codes Updates, Trade Magazines , National Fire
Protection Codes, ULC/CSA Codes
Total 502120 Subscriptions&Publcs
501110 Seminars & Education
Continuous Education Courses
Fire Prevention courses/symposiums/seminars
Certification and recertification for high angle, ice & water rescue, auto
extrication, company officer, pump operators, trainers and public
Emergency Medical Response training
Vehicle extrication training
Fire Prevention resource materials
Municipal management courses -Ontario Tech University
Computer based instruction and resource materials
322
Approved
2022
Budget
2,000
5,500
3,000
1,500
3 500
15 500
59 815
59 815
1 100
1 100
62,096
991,871
15 000
1,068,967
885
885
1 000
1 000
2,000
2 000
8,000
5,500
10,000
42,500
8,000
1,000
4,500
26,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fire Protection
10700 SAP Cost Centre Number
TAPP-C Arson prevention program
Training (OPG MOU)
Ontario Fire College online/remote
Incident Command Training
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Property insurance premiums for new Seaton Fire Hall/HQ
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
General Consulting, Legal Consulting and Prosecutions
Building condition audit FS#6
Psychology Consultant Retainer
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Hosting visitors, Fire Marshal , special guests
Host Durham Region Fire Chiefs, Training, Fire Prevention, TAPP-C
Fire Services Bars/Medals Service Awards
Meals (conferences, seminars, out of town meetings, events)
Total 502240 Meals/Prom/General
502250 Memberships
Ontario Association of Fire Chiefs
International Fire Chiefs Association
Canadian Assoc. of Fire Chiefs
Durham Regional Fire Chiefs
Ontario Association of Fire Training Officers
Municipal Fire Prevention Officers Association
Municipal Fire Service Instructors Association
Wood Energy Technical Transfer (WETT) Designation
Building Code Identification Number
International Society of Fire Instructors
National Fire Prevention Association
National Association of Fire Investigators
Association of Fire Engineers
323
Run Date: 4127/2211:22 AM
Approved
20 2 2
Budget
1,000
15,000
3,000
11 000
135 500
68,820
26 425
95 245
2 000
2 000
5,000
5,000
5 000
15 000
500
1,000
1,500
500
3 500
750
275
275
250
150
150
150
150
350
350
2,000
300
200
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fire Protection
10700 SAP Cost Centre Number
Fire Marshal's Fire Safety Council
Certified Municipal Mgr. (CMM) Annual membership
Total 502250 Memberships
502150 Photo,Mapping,Print
Printing map book updates
Total 502150 Photo,Mapping,Print
502260 Outside Agency Srvc
Retainer fee for Critical Incident Stress Support Team
Total 502260 Outside Agency Srvc
502595 COVID Related Exp.
Personal Protective Equipment (PPE)
Cleaning Supplies
Bio Hazard waste removal
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
HVAC repairs & maintenance
Emergency generators (repairs, service & fuel tank flushing)
Apparatus bay doors repairs & maint.
Pump out of hazardous waste tank (Stations #4 and #6)
Recycling pick-up (Stations #2, #4, #5, and #6)
Electrical repairs
Plumbing repairs
Diesel exhaust removal systems repairs & maint.
Pest control
Cleaning products
Cleaning contract for Administration Office -(Station #5)
General repairs
Drinking water (for Station #4)
Bio-hazardous waste removal
Lighting LED upgrades
Total 502340 Building Rpr & Mntc
502370 Vehicle Rpr & Mntc
Pump, engine and aerial device repairs
Annual testing and certification for aerial devices
PMVCI (periodic motor vehicle certification inspections)
Annual pump tests
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Portable and mobile radio repairs
324
Run Date: 412712.211:22 AM
Approved
2022
Budget
100
600
6 050
500
500
1 000
1 000
10,000
10,000
8 000
28 000
10,000
8,000
8,000
2,500
3,000
5,000
5,000
8,000
3,000
8,000
14,500
15,000
1,000
3,000
2 000
96 000
121,300
3,500
36,800
4 000
165,600
20,000
Fire Protection
10700 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Extrication tools repair and testing
SCBA air cylinder hydrostatic testing
Fire extinguisher repairs, refill and testing
Breathing air compressor maintenance & testing
Traffic pre-emption system maintenance/repairs
Functional Testing SCBA
Ground ladder testing
Thermal Imaging Camera repairs
Gas detector calibration & repairs
Repairs to Fire Prevention props
Repairs to fitness equipment
Fire hose testing and repairs
Repairs to turnout gear extractor wash machines
Defibrillator maintenance and calibration
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502510 Forms
Fire Services Forms
Total 502510 Forms
502520 Program&Event Supps
Run Date: 4127/2211:22 AM
Approved
2022
Budget
5,000
500
2,500
8,000
2,000
8,000
3,500
1,000
1,000
1,000
3,000
12,000
2,000
10 000
79 500
19 840
19 840
4 000
4 000
1 500
1 500
Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada 18 000 ____ ...,____
Total 502520 Program&Event Supps 18 000
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
Total 502600 Utilities -Water
502610 Utilities -Gas
Budget based on 2021 projected actuals and anticipated increase in
natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502375 Gas , Oil, Tires Etc .
325
13 850
13 850
27,535
27 535
62 710
62 710
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Fire Protection
10700 SAP Cost Centre Number
Fuel: Diesel 54,850 litres@ $1.60/litre
Fuel: Unleaded 14,625 litres@ $1 .50Iitre
Oil changes and tires
Total 502375 Gas, Oil, Tires Etc.
502540 Supplies & Tools
Fire hose/nozzles/couplings
Spill absorbent materials
Miscellaneous supplies
Rescue equipment & tools
Station Supplies
Ladder (replacement)
Firefighting foam
Miscellaneous medical response equipment
Food and drink for emergency situations
Equipment and Supplies (OPG MOU)
Total 502540 Supplies & Tools
5027 40 Furniture & Fixtures
Replacement of furniture (Stations #2 , #4, #5, and #6)
Total 502740 Furniture & Fixtures
502720 System&Sftwr Upgrade
Pre-planning Program Software (Vantage)
Vehicle maintenance program software (Check It Apparatus)
Total 502720 System&Sftwr Upgrade
502750 Misc. Equipment
New intersection traffic pre-emption device installation
SCBA parts for repairs
Fitness equipment replacement
Accountability system ID tags
Total 502750 Misc. Equipment
Total Expenses
Revenues
403000.9535 Department User Fees
Highway 401 related calls, fire alarm inspections and reports, and
extinguishing grass fires on railway lines. Fire vehicle & crew for
Total 403000.9535 Department User Fees
406540 Cost Recoveries
Re-imbursement from OPG -Annual Fire Inspection Service
326
Run Date: 412712.211:22 AM
Approved
20 22
Bud ge t
87,760
21,940
20 000
129 700
4,000
4,000
5,000
15,000
5,000
1,000
15,000
8,000
3,500
17 000
77 500
8 000
8 000
5,000
3 500
8 500
15,000
10,000
2,500
1 000
28,500
18,922,854
(75,000)
(75,000)
(5,000)
Fire Protection
10700 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Re-imbursement from OPG -Annual Fire Safety Plan Review and
Re-imbursement from OPG -Joint Fire Training
Re-imbursement from OPG -Specialized Training for City of Pickering
Fire Fighters
Reimbursement from OPG -Equipment & Supplies
Total 406540 Cost Recoveries
406520 Sponsorships
Fire Services Sponsorships (No tax)
Total 406520 Sponsorships
406530 Marketing Sponsors
Fire Services Marketing Sponsorships (Taxable)
Total 406530 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
327
Run Date: 412712211:22 AM
Approved
2022
Budget
(3,000)
(60,000)
(15,000)
(17,000)
(100,000)
(500)
(500)
(500)
(500)
(176,000)
0
18,746,854
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Emergency Operations Run Date: 4/Ufl212:0J PM
C0VIDYr. [ C0VID Yr . I I 2021 . --l 2022 .
2020 f 2021 Account Descriptions 1. Approved 1\ INC./DEC. Approved % CHGE .
-•i 1 Actuals YTD Actuals I Budget Budget 2021 ... .. . ..
10705 SAP Cost Centre Number I I
j :X_!>endi~ures
-I -
~i44 I -
-------. ----
159,062 152,911 Salaries & Wages I 130,331 132,975 2.03%
-.. --
19,202 19,423 Employee Benefits I 32,147 822 32,969 2.56%
-··----I -------------·
493 604 Cellular Phones 800 0 800 0.00% ----
1,272 1,418 Telephones & Data 1,880 (60) 1,820 f (3 .19%)
0 1
--------. --
0 Internet 0 60 60 0.00%
0 o 1cable TV 0 1,320 1!32~ I 0 .00% -
0 j seminars & Education
-.. --
0 1,500 2,000 3,500 133.33%
680 I Insurance Premium 680 I --
670 680 0 0.00% --------~I_ O j Me-a ls/Prom/General 500 I 250 150 1 50.00% -
0 Memberships I 325 j 75 1 400 I 23.08%
~l ----1 -
500 ,-
-~ t
-
500 j -
0 Photo, Mapping, Print 0.00% ..
0 Misc Equip Rpr&Mntc l 500 500 I_ 0.00% -
52 js!wr/H ~.; Mntc C~ntr
--· ----
'2 20 1
-(lyil ---·-
214 205 (6 .82%) --·· ---
194 0 Stationery&0fficeSup I 400 600 1,000 150.00% ---·----. -----. ----
0 0 Supplies & Tools 500 1,000 1,500 200.00%
-
181,107 175,088 Total Expenditures 170,283 8,696 11s,919 I 5.11% .. ----. ----I Revenues ----------·-·•.
(150,000) (150,000) Cost Recoveries (150,000) o j (150,000)j 0 .00% ------
(150,000} (150,000} Total Revenues (150,000)1 0 1 (150,000) 0.00%
Transfers to/from Reserves & R.F. I -----
0 0 Total Transfers 01 0 0 0.00% -I I I -
31,107 25,088 !Net 20,283 , s,696 1 28,979 42.87%
328
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Emergency Operations Run Date: 4127/2211:22 AM
10705 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Total 501000 Salaries & Wages
501020 Employee Benefits
1his item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Total 501020 Employee Benefits
501100 Conferences
Conferences -Pre-COVID
Budget reduction due to COVID cost mitigation measures
Total 501100 Conferences
502020 Cellular Phones
Smartphone -Deputy Fire Chief
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502050 Cable TV
Cable
Total 502050 Cable TV
501110 Seminars & Education
Emergency Management courses -MECG
Total 501110 Seminars & Education
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502240 Meals/Prom/General
Emergency training sessions --Refreshments & other incidental
Total 502240 Meals/Prom/General
502250 Memberships
Ontario Association of Emergency Managers
Emergency Management Accreditation Prg.
Total 502250 Memberships
329
Approved
2022
Budget
132 975
132 975
32,969
32,969
1,500
(1,500)
0
800
800
'i ,820
500
500
60
60
1 320
1 320
3 500
3 500
680
680
750
750
150
250
400
Emergency Operations
10705 SAP Cost Centre Number
502150 Photo, Mapping, Print
Photo, Mapping, Printing ·
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Total 502150 Photo, Mapping, Print
502380 Misc Equip Rpr&Mntc
General equipment repairs
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502540 Supplies & Tools
Misc. equipment/tools
Total 502540 Supplies & Tools
Total Expenses
Revenues
406540 Cost Recoveries
OPG Grant for Emergency Management Coordinator's Salary
Total 406540 Cost Recoveries
Total Revenues
Total Transfers
Net Expenses
330
Run Date: 4127/2211:22 AM
Approved
2022
Budget
500
500
500
500
205
205
1 000
1 000
1 500
1 500
178,979
(150,000)
(150,000)
(150,000)
0
28,979
City of Pickering
2022
Approved Current Budget
(Converted to SAP Chart of Accounts)
Human Resources Department
COVID Yr. COVIDYr. 2021
2020 2021 Account Descriptions Approved
Actuals YTD Actuals Budget
Expenditures
895,289 847,017 Salaries & Wages 913,674
1,968 1,339 Overtime 1,600
252,676 258,400 Employer Contributions 263,260
21,562 36,251 Employee Recognition & Appreciatio 42,250
504 76 Conferences 2,450
38 0 Travel . 850
613 1 ,186 Cellular Phones 1,300
2,488 2,897 Telephones 3,415
0 0 Internet 0
8,021 7,051 Advertising 10,000
1,700 6,614 Seminars & Education 14,700
19,886 7,699 Corporate Training 33,000
4,245 4,330 Insurance Premium 4,330
131 ,858 170,942 Consulting & Professional 184,000
2,161 1,182 Recpt, Prom & Sp Events 2,500
1,916 1,603 Memberships 2,210
18,330 7,009 Software/Hardware Maintenance Co1 18,917
1,210 1,452 Stationery & Office Supplies 1,500
0 0 Educational/Promotional Materials 1,000
0 0 Workplace Accommodations 900
1,364,465 1,355,048 Total Expenditures 1,501,856
Revenues
(210,847) 0 Netted Revenue (230,298)
(210,847) 0 Total Revenues (230,298)
Transfers to/from Reserves & R.F.
0 0 Trans. to/(from) Continuing Studies F 0
(7,151) 0 Transfer to/(from) Reserve Fund (23,000)
(7 151 l 0 Total Transfers (23 000)
1,146,467 1,355,048 Net 1,248,558
332
Run Date: 5/26/2211:57 AM
7 T •
2022
INC./DEC . Approved % CHGE.
. . . Budget 2021
70,362 984,036 7.70%
0 1,600 0.00%
16 ,130 279,390 6.13%
0 42,250 0 .00%
0 2,450 0 .00%
0 850 0.00%
0 1,300 0 .00%
(380) 3,035 (11 .13%)
380 380 0.00%
0 10,000 0 .00%
0 14,700 0 .00%
(3,000) 30,000 (9.09%)
0 4,330 0 .00%
1,100 185,100 0 .60%
0 2,500 0.00%
(50) 2,160 (2 .26%)
(11,185) 7,732 (59.13%)
0 1,500 0 .00%
400 1,400 40 .00%
0 900 0.00%
73,757 1,575,613 4.91%
2,340 (227,958) (1.02%)
2,340 (227,958) (1.02%)
(50,100) (50,100) 0.00%
3,000 (20,000) (13.04%)
(47100) (70 100) 204.78%
. 28,997 1,277,555 2.32%
City of Pickering
2022
Approved Cu r rent Budget
(Converted to SAP Chart of Accounts)
Human Resources Run Date: 4127122 12:03 PM
COVID Yr. I COVIDYr . I 2021 -1, ----I 2022
. ' ;.
2020 I 2021 Account Descriptions I Approv ed INC./D EC. Approved % CHGE .
~ ' Actuals YTD Actuals Budget Budget 2021 ~,-, •->.
10800 SAP Cost Centre Number I ---· -I Expenditures
---
I
-----·-
794,225 743,691 Salaries & Wages 807,191 67,002 874,193 8 .30%
--1,427 ~ --
1,339 Overtime 1,000 0 1,000 0 .00% -------------
2 ~:::~~
228,537 Employee Benefits 233,304 14,943 248,247 6.40 %
--· ----
36,251 Employee Recognition 42,250 0 42,250 0.00%
76 !conferen~es
------~I -
504 1,800 1,800 0.00%
··---
38 0 /Tr avel
1--
300 300 0.00% .. ---
613 1,186 j Cellular Phones 1,300 0 1,300 0 .00%
--··--·-··-
2,239 2,607 jTe~ephones & Dat·a I 3,070 {340) 2,730 {11 .07 %)
I
---
0 0 Internet 0 340 340 0.00%
--·
8,021 7,051 Advert ising 10,000 0 10,00_0 I 0.00%
---
14,200 I_ 1,700 6,614 Seminars & Education 0 14,200 0.00% ----
12,734 475 Corporate Training 10,000 0 10,000 0.00%
------------· -----------
3,505 3,570 Insu r ance Prem i um 3,570 0 3,570 0.00%
----
_1,1~0 1
-
18~~00 I 131,858 170,942 Consult&Prof Fees 184,000 0.60%
------------
2,161 1,182 Meals/Prom/General 2,500 I o j 2,500 I 0 .00%
-~·-· ··--·---
1,776 1,463 Memberships 1,740 220 1,960 12.64%
------- ---------------
14,867 3,499 Sfwr/Hdwr Mntc Contr 13,237 {8,375) 4,862 {63.27 %) .. -· -----
1,095 1,452 Stationery&OfficeSup 1,200 0 1,200 0.00%
-----
1,221,731 1,209,935 Total Expenditures 1,330,662 14,890 1 1,405,552 5.63%
Revenues I J -------
(210,847) 0 Netted Revenue (230,298)1 2,340 (227,958) {1.02 %)
(210,847) 0 Total Revenues (230,298)1 2,340 (227,958) {1.02%)
Transfers to/from Reserves & R.F .
---··-····---·-
0 0 Trf fr Cntg Stdy Re s 0 {50,100) (50,100) 0.00%
- --
0 0 Total Transfers 0 (50,100) (50,100) 0.00%
I I
1,010,884 1,209,935 j Net I 1,100,364 1 27,130 f 1,127,494 2.47% I
333
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Human Resources Run Date: 412711.211:22 AM
10800 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Approved
2022
Budget
Base Salaries and Wages 840,593
One new full-time SAP HR Business Analyst position -Sept 1, 2022 start 33 600 ----~-
Total 501000 Salaries & Wages 874 193
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to one new full-time SAP HR Business Analyst position -
Sept 1, 2022 start date
Total 501020 Employee Benefits
501025 Employee Recognition
Annual Luncheon
Retirements -Union Affiliated
Retirements -Non -Union
Employee Recognition Program Awards
Total 501025 Employee Recognition
501100 Conferences
Benefits & HR Conferences
Total 501100 Conferences
501130 Travel
Parking & Mileage
Total 501130 Travel
502020 Cellular Phones
Annual smartphone charges -Division Head, Human Resources
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502100 Advertising
Funds allocated for possible retirements, turnover of staff and advertising
cost increases
334
1 000 ·
1 000
238,547
9,700
248 247
15,000
2,750
4,500
20,000
42,250
1 800
1 800
300
300
1 300
1 300
2 730
2 730
340
340
10,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Human Resources Run Date: 4/27/22 11:22 AM
10800 SAP Cost Centre Number
Total 502100 Advertising
501110 Seminars & Education
Training HR staff to maintain knowledge of new legislative requirements
and emerging HR issues
Employee education assistance under Policy (HUR 160)
Training funds -transfer from 27 45 (Library)
New Financial System (SAP) HR staff training
Total 501110 Seminars & Education
501120 Corporate Training
Corporate Training: ongoing team-building and corporate training
Total 501120 Corporate Training
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property. (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502230 Consult&Prof Fees
Employee & Family Assistance Program (Council Resolution 441/97)
Pre-employment Medicals (City Policy HUR-040)
Pre-employment Criminal Reference Checks (City Policy HUR-040)
Ongoing legal advice
Requested Medical Certificates
Provision for legal counsel -transfer from 27 45 (Library)
Diversity & Inclusion Strategy Consultant -(funded from Continuing
Studies Reserve)
Diversity & Inclusion Strategy Consultant for focus groups (Phase 2) -
Additional Focus Groups
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Employee Relations/flowers/condolences
Total 502240 Meals/Prom/General
502250 Memberships
HRPAO (HR, Associate)
HRPAO (Supervisor, Employee Services)
HRPAO (Mgr. of People & Culture and Human Resources Associate) -
transfer from 27 45 (Library)
Total 502250 Memberships
502700 Sfwr/Hdwr Mntc Contr
335
Approved
2022
Budget
10 000
1,500
2,000
2,500
8 200
14 200
10 000
10 000
3,570
3 570
60,000
2,000
4,000
37,000
3,000
4,000
50,100
25,000
185 100
2 500
2 500
400
560
1,000
1 960
Human Resources
10800 SAP Cost Centre Number
Maintenance -HRIS
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Maintenance -Organization Software
Maintenance -Parklane
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
Total Expenses
Revenues
406721 Netted Revenue
Salary and Benefits -City (cost recovery from Library)
Training -City (cost recovery from Library)
Legal Advice -City ( cost recovery from Library)
HRPAO Memberships -City (cost recovery from Library)
Diversity & Inclusion Strategy Consultant (cost recovery from Library)
Total 406721 Netted Revenue
Total Revenues
Transfers
408009 Trf fr Cntg Stdy Res
Continuing Studies reserve funding for Diversity & Inclusion Strategy
Total 408009 Trf fr Cntg Stdy Res
Total Transfers
Net Expenses
336
Run Date: 4/2712211:22 AM
Approv ed
2022
Budg et
1,300
512
3 050
4 862
1 200
1 200
1,405,552
(213,798)
(2,500)
(3,000)
(1,000)
(7,660)
(227,958)
(227,958)
(50,100)
(50,100)
(50,100)
1,127,494
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Health & Safety Run Date: 4/27/2.211:22 AM
10805 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Total 501000 Salaries & Wages
501010 Overtime
To meet service level/workload commitments
Total 501010 Overtime
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Total 501020 Employee Benefits
501100 Conferences
PSHSA (Public Services Health & Safety Association) membership
Total 501100 Conferences
501130 Travel
Parking and mileage
Total 501130 Travel
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
501110 Seminars & Education
Education Assistance -Supervisor, Human Resources
Total 501110 Seminars & Education
501120 Corporate Training
Corporate health & safety training program to reduce WSIB claims .
Expenditure includes: in-house training, external trainers, wellness
initiatives, safety supplies inclusive of food and beverage. Program
Total 501120 Corporate Training
502210 Insurance Premium
Annual cost of insurance policy that provides protection for municipal
activities and property . (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502250 Memberships
OMHSPA Membership -Supervisor, Human Resources
Total 502250 Memberships
338
Approved
2022
Budg et
109 843
109 843
600
600
31,143
31 143
650
650
550
550
305
305
40
40
500
500
20,000
20 000
760
760
200
200
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Health & Safety Run Date: 4127/2211:22 AM
10805 SAP Cost Centre Number
502700 Sfwr/Hdwr Mntc Contr
MSDS Online (H&S compliance)
Maintenance -HRIS
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Total 502500 Stationery&OfficeSup
502570 Educational Material
Training & Educational Material
Total 502570 Educational Material
502580 Wrkplc Accommodation
Physical Demands Analyses (assistive devices, workplace modifications
for injured workers)
Total Expenses
Total Revenues
Transfers
Total 502580 Wrkplc Accommodation
408702 Trf fr WSIB RF
Transfer from WSIB reserve to offset the cost associated with the
additional Health & Safety Training
Total Transfers
Net Expenses
Total 408702 Trf fr WSIB RF
339
Approved
2022
Budg et
2,700
170
2 870
300
300
1 400
1 400
900
900
170,061
0
(20,000)
(20,000)
(20,000)
150,061
Clty of Pickering
2022
Approved Current Budget
(Converted to SAP Chart o1 Accounts)
Libraries Run Date: 4/2712212:03 PM
COVID Yr . COVID Yr. 202 1 j I 2022
-
2020 2021 Account Descriptions Approved l INC./DEC. Approved % CHGE.
Actuals ' YTD Actuals I Budget I Budget 2021 j ...
jRevenue ~
. I -
(18,356) (8,445) I Fines & Charges (20,000) 0 (20,000) 0.00%
-(5,69 9)1O~-partment User Fe~~
------. . --·-. --
(13,409) (52,000) (1,000) (53,000) 1.92%
-. . ..
(5,051) (2,951) Donations I (25,000) 0 (25,000) 0 .00%
-
(4 2j99) I F;der~IG;ant --
---I -------·-----
(27,136) 0 (27,600) (27,600) 0 .00 %
-· ----
(136,689) (30,264) O~tario Grants (106,425) 0 (106,425) 0.00%
----. --
(848) (79) Vending Machines (2,500) 0 (2,500) 0 .00%
. --
(830)1 0 Rentl-Mtg .Room/Publi 0 (3,500) (3,500) 0.00%
--·-------
(2,323)1 (10,i 64) Other User Fee Revenue (6,000) (4,000) (10,000) 66 .67%
(204,642)1 (100,401) Total Revenues (211,925) (36,100)1 (248,025) 17.03%
I Transfers to/from Reserves & R.F. I I -
100,000 I 100,000 Trf to LibrBldg Res 100,000 1 0 100,000 I 0 .00 %
---
100,000 I 100,000 Total Transfers 100,000 I 0 100,000 I 0.00%
I I I
I
5,349,975 4,858,211 'i Net 5,876,597 258,788 6,135,385 4.40%
342
City of Pickef'ing
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Libraries Run Date: 4127/2211:22 AM
10900 SAP Cost Centre Number
Expenditures
501000 Salaries & Wages
Base Salaries and Wages
Pay in Lieu of benefits for casual staff (level 3)
Funding for one full-time Executive Assistant position
Elimination of one full-time Operation Co-ordinator position
One new full-time Assistant Manager of Info Tech position
Elimination of one full-time Client Experience Associate Technology
Two new full -time Senior Client Experience Associate positions
Elimination of two part-time Senior Client Experience Associate positions
Temporary decrease in hours for Task Force positions (pandemic
Temporary decrease in hours for casual positions (pandemic related)
Position changes and gapping
Summer Program Assistants - 2 positions -(subject to Young Canada
Works grant funding approval)
Marketing Student Assistant - 1 position -(subject to Young Canada
Works grant funding approval)
2022 CUPE salary increase transfer from Gen. Gov't. Contingency
Total 501000 Salaries & Wages
501020 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer
provided benefits such as extended health and dental
Benefits related to Employee Post Retirement Benefits
Benefits relayed to funding for one full-time Executive Assistant position
Benefits related to elimination of one full-time Operation Co-ordinator
Benefits related to one new full-time Assistant Manager of Info Tech
Benefits related to elimination of one full-time Client Experience
Associate Technology position
Benefits related to two new full-time Senior Client Experience Associate
Benefits related to elimination of two part-time Senior Client Experience
Associate positions
Benefits related to temporary decrease in hours for Task Force positions
(pandemic related)
Benefits related to temporary decrease in hours for casual positions
(pandemic related)
Benefits related to position changes and gapping
343
Approved
2022
Budget
3 ,635,939
5,100
73,000
(74,080)
88,590
(58,400)
121,700
(69,550)
(40,920)
(25,084)
(155,260)
18,400
9,200
53 789
3,582,424
982,504
9,977
23,800
(23,260)
26,135
(20,430)
42,000
(13,335)
(2 ,774)
(2,282)
(31,105)
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Libraries Run Date: 4127/2.211:22 AM
10900 SAP Cost Centre Number
Benefits related to 2022 CUPE salary increase transfer from Gen Gov't
Contingency
Total 501020 Employee Benefits
501025 Employee Recognition
Long Service and Retirement Awards for staff
Recognition event for volunteers
Total 501025 Employee Recognition
501100 Conferences
Ontario Library Association Annual Conference (OLA)
Other Conferences (Library as Place etc.)
Total 501100 Conferences
501040 Uniforms
Uniform and Safety apparel for staff
Total 501040 Uniforms
501130 Travel
Staff and Board travel at City's approved rate
Travel costs for seminars and education
Total 501130 Travel
502000 Postage
Overdue notices
Other mail
Total 502000 Postage
502010 Frght,Exprss&Cartage
Freight, express & cartage
Total 502010 Frght,Exprss&Cartage
502020 Cellular Phones
Library cell phones
Public Hotspot and Internet Kit connectivity costs
Total 502020 Cellular Phones
502030 Telephones & Data
Voice/ Data
Total 502030 Telephones & Data
502040 Internet
Internet
Total 502040 Internet
502050 Cable TV
Cable
Total 502050 Cable TV
344
Approved
2022
Budget
10,754
1,001,984
3,135
1 000
4135
4,000
3 000
7 000
3 950
3 950
2,000
1 000
3 000
600
550
1 150
400
400
2,980
10 000
12 980
23 165
23 165
38 500
38 500
1 425
1 425
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Libraries
10900 SAP Cost Centre Number
5021 00 Advertising
Advertising (recreation newsletter, advertisements, job postings)
Total 502100 Advertising
501110 Seminars & Education
Staff training based on Staff Development plan
Legally required staff training
Total 501110 Seminars & Education
502130 Brchrs/Newsltr-Print
Printed brochures, newsletters, signs, banners, etc.
Total 502130 Brchrs/Newsltr-Print
502210 Insurance Premium
Annual cost of insurance policy that provides protection for Library
activities and property . (Policy coverage includes: liability, automobile
Total 502210 Insurance Premium
502220 Insurance Deductible
Insurance Deductible
Total 502220 Insurance Deductible
502230 Consult&Prof Fees
EFAP Program
Board Education
Pay Equity Review
Roof Anchor inspection
External Audit Fees
Miscellaneous costs
Total 502230 Consult&Prof Fees
502240 Meals/Prom/General
Board / Community linkage activities
Employee & Board relations, condolence, meeting costs etc.
Total 502240 Meals/Prom/General
502250 Memberships
Library Association Memberships
Other Miscellaneous memberships
Total 502250 Memberships
502260 Outside Agency Srvc
Human Resources staff salaries -Chargeback from City
Benefits related to Human Resources staff -Chargeback from City
HR Legal counsel -Chargeback from City
HR Training -Chargeback from City
345
Run Date: 4fl.7f2211:22 AM
Approved
2022
Budget
11 800
11 800
23,600
5 000
28,600
7 000
7 000
24,830
24 830
2 000
2 000
4,500
1,000
5,000
500
6,000
1 500
18 500
1,000
5 000
6 000
6,500
1 080
7 580
163,575
50,223
3 ,000
2,500
Libraries
10900 SAP Cost Centre Number
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
HR Professional memberships (HRPA) -charge back from City
Diversity and Inclusion Strategy Consulting -Chargeback from City
Security Services for Central Library
Rental of storage space for Local History documents
Accessibility Services
Security Alarm System Service (all branches)
Base Hospital Support Defibrillation Program -Central
Central Library Defibrillator monitoring
Total 502260 Outside Agency Srvc
502595 COVID Related Exp .
Additional hours for City janitorial staff (Term employees) for enhanced
Total 502595 COVID Related Exp.
502340 Building Rpr & Mntc
Transfer to account 2745.2430.000 for Covid Related Expenditures
Sanitact Services Central and George Ashe
All Branches Washroom & Janitorial Supplies
All Branches--Water Testing
All Branches -Bed Bug inspection and treatment
Contingency (All Sites)
Claremont Library -Snow Clearing
Central Library snow clearing
George Ashe Snow clearing
Air handling maintenance (chillers & starters only)
Fan calibration & adjustment
Elevator maintenance
Boiler maintenance
Garbage disposal
Diesel generator maintenance
Main Electrical Switchboard yearly maintenance
Mech. Systems Water treatment
Energy Management System "PM"
Electrical Safety Authority Yearly Inspections
Miscellaneous provision for electrical, plumbing, mechanical & other
supplies, air handling
George Ashe -HVAC service contingency
All Branches--Fire Alarm, Sprinkler & Fire Extinguishers
Janitorial staff City (Term employees)
346
Run Date: 4/2711.211:22 AM .
Approved
2022
Budget
1,000
7,660
51,090
2,100
2,000
1,700
1,600
250
286,698
53 000
53 000
(53,000)
3,220
8,352
800
3,300
5,000
3,300
16,500
4,950
4,120
2,060
4,600
3,090
6,288
3,000
1,000
3,600
1,500
3,200
10,300
1,250
3,348
178,610
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Libraries Run Date: 412712.211:22 AM
10900 SAP Cost Centre Number
Special Cleaning Projects (power cleaning stairs, carpet cleaning all
branches, foyer and flooring major cleaning to access areas etc.)
Feminine Hygiene Products
Total 502340 Building Rpr & Mntc
502370 Vehicle Rpr & Mntc
City Vehicle assigned for Library Courier use
Total 502370 Vehicle Rpr & Mntc
502380 Misc Equip Rpr&Mntc
Network Maintenance -Installation and Cabling
Copier Maintenance -all branches, partially offset by Revenue Account
Total 502380 Misc Equip Rpr&Mntc
502700 Sfwr/Hdwr Mntc Contr
RFID Maintenance Contract (CN & GAL) -Hardware
ILS Maintenance--Horizon Software and Hardware Support
I LS Maintenance--BiblioCommons
Biblio Web software/Content Management Module for ILS
Website content software
Network Maintenance & Security
Software for staff and client use
Software to support client experience
Software to support organizational systems
Maintenance of Extended access hardware/software (Claremont)
Maintenance -HRIS software
Total 502700 Sfwr/Hdwr Mntc Contr
502500 Stationery&OfficeSup
General office supplies
Computer peripherals
Total 502500 Stationery&OfficeSup
502541 Supplies & Tools
Supplies includes membership cards, printer rolls and related items.
Total 502541 Supplies & Tools
502550 Library Materials
Includes Non-Capital Materials (Online Products, Digital Collections and
Periodicals)
Additional demand for digital materials (transferred from capital)
Total 502550 Library Materials
502520 Program&Event Supps
Programming funds for public programs . Partially offset by donations
347
Approved
2022
Budget
15,000
5 455
238,843
4 000
4 000
5,000
36 490
41 490
21,846
51,235
33,300
40,700
3,200
9,210
14,340
21,910
5,620
15,000
5 690
222,051
15,000
3 500
18 500
4 000
4 000
309,990
10 000
319 990
26,000
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Libraries Run Date: 4127/2211:22 AM
10900 SAP Cost Centre Number
Total 502520 Program&Event Supps
502530.4619 Committee Exp -Task Fore -Anti Black Racism
Stipend for Members
Supplies for Task Force
Total 502530.4619 Committee Exp
502600 Utilities -Water
Budget based on 2021 projected actuals and regional water rate
increase in 2022
Budget based on 2021 projected actuals and regional water rate
increase in 2022
Total 502600 Utilities -Water
502610 Utilities -Gas
Central, George Ashe and Claremont Libraries -Budget based on 2021
projected actuals and anticipated increase in natural gas prices
Total 502610 Utilities -Gas
502620 Utilities -Hydro
Budget based on 2021 projected actuals
Total 502620 Utilities -Hydro
502375 Gas, Oil, Tires, Etc
Fuel: Unleaded 1,450 litres@ $1.50/litre
Oil changes and tires
Total 502375 Gas, Oil, Tires, Etc
502540 Supplies & Tools
Miscellaneous & Supplies
Total 502540 Supplies & Tools
5027 40 Furniture & Fixtures
Replacements -furniture
Total 502740 Furniture & Fixtures
502730 Hardware Replacements
Replace UPS and power supplies
Replace network core switches & wireless access ports & firewalls
Makerspace Equipment & programming replacement
Staff devices
Total 502730 Hardware Replacements
Total Expenses
Revenues
348
Approved
2022
Budget
26 000
8,000
3 000
11 000
13,725
4,575
18 300
36,185
36 185
189 000
189 000
2,180
750
2 930
4 000
4 000
5 000
5 000
2,000
7,000
2,000
5 000
16 000
6,283,410
City of Pickering
2022
Approved Background Information
(Converted to SAP Chart of Accounts)
Libraries
10900 SAP Cost Centre Number
405000 Fines & Charges
Fines, Replacement & Fees etc.
Total 405000 Fines & Charges
403000.9590 Department User Fees
Photocopying
Total 403000.9590 Department User Fees
403000.9591 Department User Fees
Makerspace supplies payments
Total 403000.9591 Department User Fees
406500 Donations
Donation funds from various sources
Total 406500 Donations
402500 Federal Grants
Young Canada Works Grant
Total 402500 Federal Grants
402510 Ontario Grants
Household Grant -Province
Pay Equity Equalization "down-payment" est. -Prov.
Total 402510 Ontario Grants
403030 Vending Machines
Based on sales of vending machine products
Total 403030 Vending Machines
403064 Rentals -Mtg . Room/Publi
Rental of rooms to outside groups
Revenue loss due to COVID public health restrictions/closures
Total 403064 Rentals -Mtg. Room/Publi
403120 Other User Fee Revenue
Payphone, book sales, genealogy research, other revenues
Total 403120 Other User Fee Revenue
Total Revenues
Transfers
508036 Trf to LibrBldg Res
Transfer to Library Reserve
Total 508036 Trf to LibrBldg Res
Total Transfers
Net Expenses
349
Run Date: 4/2712211:22 AM
Approved
2022
Budget
(20,000)
(20,000)
(50,000)
(50,000)
(3,000)
(3,000)
(25,000)
(25,000)
(27,600)
(27,600)
(97,833)
(8,592)
(106,425)
(2,500)
(2,500)
(5,500)
2 000
(3,500)
(10,000)
(10,000)
(248,025)
100 000
100 000
100,000
6,135,385
Maturity
Date Projects
City of Pickering
2022
Outstanding Debt Summary
Expansion and Renovations of the Don Beer Arena (Refunding
2022 debentures of 2002 debt in 2012)
2022 Roof Replacements at the Don Beer Arena Rink 1
2022 Frenchman's Bay Harbour Entrance
2022 Browning Ave Storm Sewer Replacement
2Q22 Supply and Delivery of Sweeper
2022 Petticoat Creek Library Reading Garden Enclosure
2022 PCL Makerspace
2022 Highway 401 Notion Rd Crossing
2023 Banquet Hall and Washroom Renovations
Liverpool Road Reconstruction and Minor Storm Sewer Repair
2023 from Ilona Park Road to Krosno Boulevard
2023 Supply & Delivery of one new 55 Foot Aerial Quint Fire Truck
2023 Don Beer Arena-Ice Rink 2 Renovations
Pickering Recreation Complex Doubles Squash Court and
2023 Aerobics Studio
2023 Sheppard Ave, Reinforced Soil System
Supply and Delivery of One New Latest Model Year Articulating
2023 Front Loader
2024 Supply and Delivery of Road Grader with Attachments
2026 Southview Drive -Road Reconstruction & Urbanization
Westshore Neighbourhood-Flood Remediation, Breezy &
2026 Vistula Roads Reconstruction
Supply & Delivery of One 2013 Smeal Heavy Duty Aerial
2026 Ladder
2026 Pool Deck Repairs at Dunbarton Indoor Pool
2026 Don Beer Arena Roof Replacement
AIP: Sixth Concession Rd -Road Reconstruction and Storm
2027 Sewer Replacement, Greenwood Road to Westney Road
2028 Supply & Delivery of One Fire Pumper Tanker
2029 Indoor Soccer Facility
2029 Westney Road -Road Reconstruction
2029 Salem Road -Road Reconstruction
Brock Ridge Community Park and S.M.Woodsmere Park-
2029 Baseball Diamond Improvements Project
2029 Centennial Park Baseball Diamond Reconstruction Project
2030 Purchase of land for Seaton North Fire Station
Delaney Arena Improvements at the Pickering Recreation
2031 Complex
2032 Pickering Civic Complex Roof Repairs
2032 Pickering Recreation Complex Roof Repairs
Abbott Crescent Stormwater Management Pond-
2033 Reconstruction
2034 Whitevale Bridge
393
Borrowed Outstanding
Committed Principal
Amount Balance-2021
1,057,000 118,000
420,000 48,000
1,500,000 41,155
174,000 36,524
250,000 52,476
112,000 18,733
100,000 20,916
486,000 486,000
490,000 109,150
495,000 110,264
680,000 151,474
263,000 109,122
833,000 345,623
367,000 152,273
200,000 82,983
369,000 222,000
660,000 342,330
815,000 422,725
1,020,000 529,056
899,000 466,295
460,000 238,594
1,540,000 966,952
749,000 544,000
3,734,000 1 2,201,000
1,496,000 1,232,735
700,000 576,815
919,000 757,275
357,000 294,176
1,856,000 2 1,675,000
2,249,000 1,563,000
520,000 398,708
550,000 421,710
342,000 284,000
1,400,000 1,013,000
Maturity
Date Projects
City of Pickering
2022
Outstanding Debt Summary
Supply and Delivery of a Fire Pumper Rescue Replacement
2036 Project
2037 New Operations Centre
Conservation Barn Reconstruction at the Pickering Museum
2038 Village
Pickering Recreation Complex Roof & Skylight Rehabilitation
2039 Program
Chestnut Hill Developments Recreation Complex -Lobby &
2041 Core Area Renovations -Construction
Construction of a New Fire Station and Headquarters on Zent
2041 Drive
Total Debt Commitments-Dec. 31, 2021
Borrowed
Committed
Amount
990,000
9,907,000 3
850,000
690,000
5,600,000
8,978,000 4
55,077,000
Loan & External Debt Approved in Prior Years' Capital Budget-Still to be issued
External Debt To be Issued by the Region
2031 Backup Generator Replacement-Rec Complex
2031 Westney Road -Full Road Reconstruction (From Concession 8
2041 Michell Bridge -Rehabilitation
Sub-total Debt to be Issued
2022 New Debt (To be Approved by Council)
New Debentures
New Internal Loans
Sub-total 2022 Debt
Note:
City Centre project debt is excluded
1 Funded from contribution from the Pickering Soccer Club
2 Funded from Property Taxes $758K & Dev Charges Res Fund $1.098M
3 Funded from Development Charges Reserve Fund
4 Funded from Property Taxes $2.765M & Dev Charges Res Fund $6.213M
394
975,180
300,000
850,000
7,575,000
0
Outstanding
Principal
Balance-2021
990,000
8,328,000
751,000
630,000
5,600,000
8,978,000
41,309,063
975,180
300,000
850,000
2,125,180
7,575,000
0
7,575,000
c...,
co
0,
Attachment #1 to Report #FIN 11-21
City of Pickering
2020 Statement of the Treasurer -Development Charges Reserve Fund -(Pre Audit)
For the year ended December 31, 2020
DC Act S 43 (2)(a)
Services to which the Development Charges Relates
100% Recovery (Non-Discounted) 10% Statutory Deduction (Discounted)
Account 7605 7610 7615 7611 7601 7622 7630
Protective Other Services Storm Water Liorary:
Services Transportation Related to a Mgmt Studies (Deficit) Parks & Recreation Facilities & Total
Description Hiahwav /Deficit\ .
"" $ $ $ $ $ $ $ $
Opening Balance, January 1, 2020 2,150,240 29,442,394 (370,535) 3,459,209 (1,055,633) 24,428,981 4,543,599 62,598,255
Plus:
Development Charges Collections 845,812 4,691,778 417,438 273,368 268,070 5,030,476 965,259 12,492,201
Interest Income-Internal Investment 1,302 17,832 -2,095 -14,795 -2,752 38,776
Interest Income-Negative Balance 373 5,114 (3,583) 601 (7,537) 4,243 789 0
Interest Income -External Investment 36,316 497,257 -58,423 -412,585 -76,738 1,081,319
Less Adm in Fee /2,152) /29,460) -(3,461) -(24,444) • (4,546) (64,063)
Sub-Total 881,651 5,182,521 413,855 331,026 260,533 5,437,655 1,040,992 13,548,233
Less:
2020 Transfer to Capital Funds 1 (359,380) (2,228,102) (458,539) (8,939) (506,053) (1,909,273) (461,000) (5,931,286)
2020 Transfer to Current Funds 1 --(412,195) 3 -(163,226) (263,534) 3 -/838 955)
Sub-Total 2020 (359,380) (2,228,102) (870,734) (8,939) (669,279) (2, 172,807) -(461,000) (6,770,241)
Closing Balance, December 31,
2020 before Budget Commitments 2,672,511 32,396,812 (827,415) 3,781,297 (1,464,379) 27,693,829 5,123,592 69,376,247
Less Budget Commitments 2 (9,225,494) (6,350,300) (482,262) (3,624,038) (1,099,327) (71,648,769) -(21,794,312) (114,224,502)
Less Operations Ctr Debt Chrgs
Commitments 2021-2037 --(7,044,856) 4 --(4,464,261) 4 -(11509,117)
Sub-Total Budget Commitments (9 225,494) (6,350,300) /7,527 118) /3,624,038) (1,099,327) (76,113,030) (21,794,312) /125,733,619)
Closing Balance, December 31, 2020
after Budget Commitments-(Deficit) (6,552,983) 26,046,512 (8,354,533) 157,259 (2,563,706) (48,419,200.63) (16,670,720) (56,357,372)
Notes
1• See Attachment 2 for detailed breakdown.
2. Budget commitments include capital projects previously approved, but have not proceeded or still ongoing. 2020 & Prior Commitments.
3• Annual principal & interest payment related to the New Operations Centre debenture financing, at a funding ratio of 61% from "Other Services Related to a Highway" and 39% from "Parks & Recreation"
•· Includes outstanding principal & interest payments related to the 20-year development charges debenture financing for the new Operations Centre. Total o½ing from 2021-2037. Original principal & interest payment of $13.Sm
The Municipality is compliant ½ith s.s.59.1(1) of the Development Charges Act, whereby charges are not directly or indirectly imposed on development nor has a requirement to
construct a service related to development been imposed, except as permitted by the Development Charges Act or another Act.