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HomeMy WebLinkAboutJanuary 24, 2022Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Due to COVID-19, the City of Pickering continues to hold electronic Council and Committee Meetings. Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. 5:30 pm In Camera Council Page 1.Roll Call 2.Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ryan will read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest 5.Adoption of Minutes Council Meeting Minutes, December 13, 2021 1 Special Council Minutes, December 20, 2021 (Confidential In Camera Council Minutes, December 20, 2021, provided under separate cover) 17 Executive Committee Minutes, January 10, 2022 20 Special Council Minutes, January 10, 2022 (Confidential In Camera Council Minutes, January 10, 2022, provided under separate cover) 27 Planning & Development Committee Minutes, January 10, 2022 30 Special Council Minutes, January 13, 2022 45 6.Presentations 7.Delegations Due to COVID-19, members of the public may provide a verbal delegation to Members of Council via electronic participation. To register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. Delegation requests must be received by noon on the last business Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca day before the scheduled meeting. All delegations for items not listed on the agenda shall register ten (10) days prior to the meeting date. The list of delegates who have registered to speak will be called upon one by one by the Chair and invited to join the meeting via audio connection. A maximum of 10 minutes shall be allotted for each delegation. Please ensure you provide the phone number that you wish to be contacted on. Please be advised that your name and address will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 7.1 Bhupinder Bajwa Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions 7.2 Dan Raue Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions 7.3 Oliver Rohn Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions 7.4 Artur Gevorgyan Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions 7.5 Margaret Bowie Re: PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) 7.6 Paul White, Fairport Beach Neighbourhood Association Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7.7 David Steele, Pickering West Shore Community Association Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions 7.8 David Steele, Pickering West Shore Community Association Re: PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) 7.9 Karen Sloan Re: PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) 7.10 John Ferris Re: PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) 7.11 Al Norrie Re: Corr. 07-22 Paul White OLT Appeals of Recent Committee of Adjustment Decisions 8. Correspondence 8.1 Corr. 01-22 56 Patrick Brown, Mayor, City of Brampton Re: Letter to 100 Canadian Cities regarding Quebec’s Bill 21 Gary Collins, Office of the Mayor, City of Brampton Re: Brampton Mayor Patrick Brown Invites 100 Canadian Cities to Fight Bill 21 Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Re: Discrimination of Freedom of Religion in Quebec’s Bill 21 Recommendation: 1. That Corr. 01-22, from the City of Brampton, and the Regional Municipality of Durham, dated December 2021, regarding Quebec’s Bill 21, be received and endorsed; and, 2. That a copy of this Resolution be forwarded to the The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Doug Ford, Premier of Ontario, Durham MP’s, Durham MPP’s, Patrick Brown, Mayor, City of Brampton, the Regional Municipality of Durham, and Durham Region Municipalities. 8.2 Corr. 02-22 63 Brian Bridgeman, Commissioner of Planning and Economic Development The Regional Municipality of Durham Re: Monitoring of Growth Trends Recommendation: That Corr. 02-22, from Brian Bridgeman, Commissioner of Planning and Economic Development, the Regional Municipality of Durham, dated December 17, 2021, regarding the Monitoring of Growth Trends, be received for information. 8.3 Corr. 03-22 71 David Steele Re: City of Pickering MMM Storm Water Management Plan Recommendation: 1. That Corr. 03-22, from David Steele, dated December 31, 2021, regarding the City of Pickering MMM Storm Water Management Plan, be received; and, 2. That staff be directed, through the CAO, to report back to Council on the status of the City of Pickering Storm Water Management Plan no later than the March 28, 2022 Council meeting. Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 8.4 Corr. 04-22 72 Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Re: Correspondence from the Municipality of Chatham-Kent dated November 10, 2021 regarding: Support Resolution from the Council of Huron County passed October 20th re: Homelessness Task Force Recommendation: That Corr. 04-22, from Ralph Walton, Regional Clerk/Director of Legislative Services, the Regional Municipality of Durham, dated December 22, 2021, regarding the Correspondence from the Municipality of Chatham-Kent dated November 10, 2021 regarding: Support Resolution from the Council of Huron County passed October 20th regardin: Homelessness Task Force, be received and endorsed. 8.5 Corr. 05-22 76 Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Re: Vision Zero – Increased Enforcement Recommendation: That Corr. 05-22, from Ralph Walton, Regional Clerk/Director of Legislative Services, the Regional Municipality of Durham, dated January 4, 2022, regarding Vision Zero – Increased Enforcement, be received and endorsed. 8.6 Corr. 06-22 78 Kevin Arjoon, City Clerk, City of Burlington Re: Resolution for Measures to Support the Survival of Small Businesses during Modified Step 2 of the Roadmap to Reopen Recommendation: 1. That Corr. 06-22, from Kevin Arjoon, City Clerk, City of Burlington, dated January 13, 2022, regarding the Resolution for Measures to Support the Survival of Small Businesses during Modified Step 2 of the Roadmap to Reopen, be received and endorsed; and, Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That a copy of this Resolution be forwarded to the The Honourable Doug Ford, Premier of Ontario, and all Durham MPP’s. 8.7 Corr. 07-22 81 Paul White, Fairport Beach Neighbourhood Association Re: OLT Appeals of Recent Committee of Adjustment Decisions Recommendation: That Corr. 07-22, from Paul White, Fairport Beach Neighbourhood Association, dated January 14, 2022, regarding the OLT Appeals of Recent Committee of Adjustment Decisions, be received for information. 8.8 Corr. 08-22 83 Jeanine Soligo Re: 1383 Rougemount Drive Recommendation: That Corr. 08-22, from Jeanine Soligo, dated January 17, 2022, regarding 1383 Rougemount Drive, be received for information. 8.9 Corr. 09-22 84 The Honourable Peter Bethlenfalvy, Minister of Finance Re: High Automobile Insurance Costs for the Taxicab Industry during the COVID-19 Pandemic Recommendation: 1. That Corr. 09-22, from The Honourable Peter Bethlenfalvy, Minister of Finance, dated January 18, 2022, regarding High Automobile Insurance Costs for the Taxicab Industry during the COVID-19 Pandemic, be received for information; and, 2. That Corr. 09-22 be referred to the Vehicle for Hire Advisory Committee. 8.10 Corr. 10-22 86 The Honourable Steve Clark, Minister of Municipal Affairs and Housing Re: Streamline Development Approval Fund Announcement and Application Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: That Corr. 10-22, from The Honourable Steve Clark, Minister of Municipal Housing and Affairs, dated January 19, 2022, regarding Streamline Development Approval Fund Announcement and Application, be received, and the Mayor’s signature be added and endorsed to confirm that the City of Pickering is interested in taking part in the Streamline Development Approval Fund. 9. Report EC 01-22 of the Executive Committee held on January 10th, 2022 Refer to Executive Committee Agenda pages: 9.1 Director, Community Services, Report CS 01-22 1 Community Association Lease Agreement - 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.2 Director, Engineering Services, Report ENG 01-22 16 Rotary Frenchman’s Bay West Park - Lake Ontario Shoreline Restoration Recommendation: 1. That Report ENG 01-22 regarding the Rotary Frenchman’s Bay West Park, Lake Ontario Shoreline Restoration, be received; 2. That Council approve engaging the services of the Toronto and Region Conservation Authority (TRCA) as a sole source purchase for project management and construction services for the Lake Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Ontario shoreline restoration work in accordance with the City’s Purchasing Policy Items 09.04 and 09.09; 3. That Council authorize staff to execute a letter of agreement with the TRCA for the project management and construction services for the Lake Ontario shoreline restoration work, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 4. That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $472,377.00 as follows: a) The sum of $236,188.00 to be funded by a transfer from the Development Charges – City’s Share Reserve; b) The sum of $236,189.00 to be funded by a transfer from the Development Charges – Parks & Recreation Services Reserve Fund; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.3 Director, Finance & Treasurer, Report FIN 01-22 27 2022 Interim Levy and Interim Tax Instalment Due Dates Recommendation: 1. That an interim property tax levy be adopted for all realty property classes for 2022; 2. That the interim property tax levy instalment due dates be February 25 and April 25, 2022; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.4 Director, Finance & Treasurer, Report FIN 02-22 32 Request to Award the Contract to NTT Data Business Solutions Inc. for SAP Application Management Services Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: 1. That the Proposal from NTT Data Business Solutions Inc., in the amount of $240,012.00 (HST included) be accepted for the initial term of one year; 2. That the total gross project cost of $240,012.00 (HST included) and other associated costs and that the net of HST project cost of $216,138.00 be funded over a one year period be approved; 3. That Council authorize the Director, Finance & Treasure to fund the net project cost of $216,138.00 from the 2018 Capital Budget Account (old 5203.1801.6174) or new account number is C10600.1801.90; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 9.5 Director, Operations, Report OPS 01-22 52 Mechanical Harvesting of Eurasian Watermilfoil Weeds in Frenchman’s Bay - Review of Results of 2021 Pilot Project Recommendation: 1. That Council receive report OPS 01-22 from the Director, Operations regarding the mechanical harvesting of Eurasian watermilfoil weeds in Frenchman’s Bay 2021 pilot project for information; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 10. Report PD 01-22 of the Planning & Development Committee held on January 10th, 2022 Refer to Planning & Development Agenda pages: 10.1 Director, Corporate Services & City Solicitor, Report LEG 01-22 33 Marshall Homes (Village) Ltd. – Plan of Subdivision 40M-2177 - Final Assumption of Plan of Subdivision Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca - Municipal works on Liverpool Road and Wharf Street adjacent to Block 1, Plan 40M-2177 - 1295 Wharf Street - File: 40M-2177 Recommendation: 1. That works and services required by the Subdivision Agreement within Liverpool Road and Wharf Street, adjacent to or outside Plan 40M-2177, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Marshall Homes (Village) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to the works on Liverpool Road and Wharf Street outside of Plan 40M-2177; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 10.2 Director, Corporate Services & City Solicitor, Report LEG 02-22 37 Serenade Homes Inc. – Plan of Subdivision 40M-2153 - Final Assumption of Plan of Subdivision - Blocks 1 to 4, 40M-2153 and Block 11 and Part of Block 25, 40M-1231 being Parts 1, 2 & 3, 40R-21924 - 1775 and 1801 Valley Farm Road - File: 40M-2153 Recommendation: 1. That the portion of Valley Farm Road adjacent to Plan 40M-2557 be assumed for public use; 2. That works and services required by the Subdivision Agreement outside of/adjacent to Blocks 1, 2, 3 and 4, Plan 40M-2153 and Parts 1, 2 and 3, 40R-21924, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 3. That Serenade Homes Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to the works outside of/adjacent to Blocks 1, 2, 3 and 4, Plan 40M- 2153 and Parts 1, 2 and 3, 40R-21924; 4. That Council enact a by-law to dedicate Block 3, Plan 40M-2153 as a public highway; and, 5. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 10.3 Director, Corporate Services & City Solicitor, Report LEG 03-22 42 388270 Ontario Limited – Plan of Subdivision 40M-1552 - Final Assumption of Plan of Subdivision - Lots 1 to 29, Blocks 35, 36, 41, 45 and 47, Plan 40M-1552 - Squires Beach Road/Clements Road - File: 40M-1552 Recommendation: 1. That works and services required by the Subdivision Agreement within Plan 40M-1552, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, except Blocks 30 to 34, 37 to 40, 42 to 44 and 46; 2. That 388270 Ontario Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-1552; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 10.4 Director, City Development & CBO, Report PLN 01-22 46 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings - File: A 12/21 Recommendation: That Zoning By-law Amendment Application A 12/21, initiated by the City of Pickering to reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones, be approved, and that the Draft Zoning By-law Amendments as set out in Appendices l, ll, and lll to Report PLN 01-22 be finalized and forwarded to Council for enactment. 10.5 Director, City Development & CBO, Report PLN 02-22 85 Pickering Housing Strategy Study Recommended Pickering Housing Strategy, Phase 3 Report Recommendation: 1. That Council approve the Phase 3: Recommended Housing Strategy & Action Plan, December 22, 2021, as the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021, save and except that a new Action Item 3.8 be added as follows “To consider adding a dedicated function, similar to an Office of Affordability, within the City, the scope of work which would include being responsible for implementing the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021”; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021 10.6 Director, City Development & CBO, Report PLN 03-22 175 Comprehensive Zoning By-law Review Phase 2, Status Update and First Draft of the Zoning By-law Recommendation: Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca That Report PLN 03-22 of the Director, City Development & CBO, providing an update on the status of the City of Pickering Comprehensive Zoning By-law Review, be received for information. 10.7 Director, City Development & CBO, Report PLN 04-22 181 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) Recommendation: That Zoning By-law Amendment A 08/20, submitted by Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc., to increase the maximum permitted building height on lands municipally known as 1300, 1360 and 1550 Kingston Road, be endorsed, subject to the proposed zoning provisions contained in Appendix I to Report PLN 04-22, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment. 11. Reports – New and Unfinished Business 11.1 Director, Finance & Treasurer, Report FIN 03-22 88 2020 Year End Audit and Financial Statements Consultant Delegation Pina Colavecchia, Partner, Deloitte, and Lilian Cheung, Partner, Deloitte, on Report FIN 03-22. Recommendation: 1. That the Report on the results of the 2020 Audit as submitted by Deloitte LLP (Deloitte) be received for information; and, 2. That the 2020 draft Audited Consolidated Financial Statements for the City of Pickering be approved. 11.2 Chief Administrative Officer, Report CAO 01-22 157 myDurham 311 Project Request to Modify the Agreement Revocation Clause Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: 1. That Report CAO 01-22 regarding a request to modify the myDurham 311 Project Agreement Revocation Clause be received; 2. That City Council authorize staff to modify the myDurham 311 Project Agreement revocation clause by changing the 311 call re- routing revocation clause from six months to a minimum of one year as part of the City of Pickering’s participation in the myDurham 311 project to meet the requirements of the Canadian Radio- Television Commission (CRTC); 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report; and, 4. The City Clerk forward a copy of Report Number CAO 01-22 to The Regional Municipality of Durham. 11.3 Director, Community Services, Report CS 02-22 169 Pickleball Update Recommendation: 1. That Report CS 02-22 regarding Pickleball Update be received for information; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 11.4 Director, Corporate Services & City Solicitor, Report LEG 07-22 177 Squires Beach Road Overpass Cost Contribution Agreement - Update on Status of Agreement Recommendation: That this report be received for information and that Council provide direction to City staff with respect to the matters set out in this report. 11.5 Director, City Development & CBO, Report PLN 05-22 185 Two-year Period Exemption Request for Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Minor Variance Application P/CA 34/22 Metropia (Notion Road) Development Inc. 1865 Pickering Parkway Recommendation: That Council grants an exemption in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990, P.13 as amended, and permits the Committee of Adjustment to consider Minor Variance Application P/CA 34/22, submitted by Metropia (Notion Road) Development Inc., for lands municipally known as 1865 Pickering Parkway, before the second anniversary of the day on which an applicant-initiated zoning by-law amendment was enacted for the subject lands. 11.6 Director, City Developments & CBO, Report PLN 06-22 191 City Initiated Official Plan Amendment 38 Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Supplemental Information in relation to Council Resolution #730/21 File: OPA 20-004/P Recommendation: 1. That Council adopt the By-law to enact Official Plan Amendment 38, provided as Exhibit ‘A’ to Appendix I to Report PLN 06-22, in accordance with Report PLN 41-21 and Council Resolution #730/21; 2. That the City Development Department be directed to provide an annual report to Council on the monitoring program and changes within Strategic Growth Areas in the City, including the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas and the City Centre; 3. That the City Development Department be directed to work with the Economic Development & Strategic Projects Department, and the Public Affairs and Corporate Communications Division, to prepare an engagement strategy, for the City Initiated Zoning By-law Amendment process for the Kingston Mixed Corridor and Brock Node Intensification Areas, and for the City Centre, for endorsement by Council; and, Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 12. Motions and Notice of Motions 12.1 Winter Maintenance on Frenchman’s Bay/Lake Ontario Waterfront Moved by Councillor Brenner Seconded by Councillor Doody-Hamilton WHEREAS, it is proven that outdoor physical activity is associated with all kinds of health benefits (both physical and mental health benefits), including improved cholesterol levels, blood pressure, bone density, and more; And Whereas, the consequences of COVID-19 have brought to light the importance of having outdoor year round accessible recreation to maintain physical and mental health; And Whereas, outdoor activities, such as hiking, are good for all ages while being great for brain health, improving cognition, brain function, mental health, improving deterioration of mobility and lowering stress levels; And Whereas, physical activity in fresh air is essential for healthy development, and getting outside is the best way to get moving while reducing the possibility of the transmission of viruses; And Whereas, winter transforms our Waterfront’s natural environment into a Winter Wonderland; And Whereas, the 12 km of the Pickering Lake Ontario/Frenchman's Bay Waterfront Trail system referred to as the jewel of Pickering, is a destination point that is used by Pickering residents as well as others across the GTA; And Whereas, the City of Pickering currently does not maintain the 12 km of the Pickering Waterfront Trail system nor does it currently have available infrastructure to provide all season washrooms; Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca And Whereas, to address these matters will require some short-term service level enhancements as well as long-term infrastructure solutions; And Whereas, residents through various public social media platforms, letters, and petitions, have communicated their desire to see both immediate and long-term enhancements to Waterfront Trail. Now therefore be it resolved that the Council of The Corporation for the City of Pickering recommends: 1. That staff be directed through the Office of the CAO to implement, as a pilot project, immediate short-term measures pertaining to winter maintenance of the section of the Waterfront Trail from Millennium Square to the spit (East Shore of Frenchman’s Bay) and the paved path and gravel roadway to the spit (West Shore of Frenchman’s Bay), in a manner that will not compromise the environment, consistent with the requirements of the TRCA and best practices of other waterfront municipalities across the GTHA; and, 2. That staff be directed through the Office of the CAO to incorporate into the planning and construction of all future infrastructure along the Waterfront Trail, measures that will achieve full seasonal accessible use, but not limited to the construction of the approved permanent washrooms on both the east and west sides of the Frenchman’s Bay and all proposed reconstructions of the Waterfront Trail system. 12.2 Winter Skating on Frenchman’s Bay Moved by Councillor Brenner Seconded by Councillor McLean WHEREAS, getting out on the ice in the Canadian winter is an opportunity to do something special that promotes physical and mental health; And Whereas, family skating is a Canadian treasured activity which has taken place on Frenchman’s Bay for decades; Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca And Whereas, municipalities such as The Township of Scugog recognize the important role that Municipal Government can play to support skating on natural ice; And Whereas, through a Council resolution, The Township of Scugog Council at its December 20, 2021 meeting, approved making funds available from its 2022 Operating Budget for the cost of insurance, and for the required testing and record keeping consistent with risk management guidelines as outlined in the Durham Municipal Insurance Pool. The guidelines outlines cover ice thickness (12-15 inches of ice required for maintenance); testing (test holes should be made with an auger and if there is water between the layers of ice, only the top level of ice should be measured); inspections (daily and whenever there is a significant rise in temperature or above 5 degrees Celsius); and signage, which will be provided by the Township; Now therefore be it resolved that the Council of The Corporation for the City of Pickering requests: 1. That staff be directed through the Office of the CAO to include for consideration in the 2022 and subsequent Current Budgets, funds that would enable the City of Pickering to fund the maintenance and testing requirements for public skating on a designated area(s) on Frenchman’s Bay for the periods from December 21, 2022 to March 2023, weather permitting; and, 2. That staff work with the community, local business partners, and Durham Region Tourism to assist with the costs of this initiative. 13. By-laws 13.1 By-law 7897/22 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2022. [Refer to FIN 01-22 and page 29 of the Executive Committee Agenda] 13.2 By-law 7898/22 Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Being a by-law to establish Block 3, Plan 40M-2153 as public highway. (1775 and 1801 Valley Farm Road) [Refer to LEG 02-22 and page 41 of the Planning and Development Agenda] 13.3 By-law 7899/22 197 Being a by-law to adopt Amendment 38 to the Official Plan for the City of Pickering. (OPA 20-004/P) [Refer to Item 11.5 Report PLN 06-22] 13.4 By-law 7900/22 264 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 12/21) 13.5 By-law 7901/22 270 Being a By-law to amend Restricted Area (Zoning) By law 2520, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 12/21) 13.6 By-law 7902/22 275 Being a By-law to amend Restricted Area (Zoning) By law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 12/21) 13.7 By-law 7903/22 283 Being a by-law to establish Part Lot 6, RCP 819, being Part 7, 40R-22752 as public highway. (Helm Street) 13.8 By-law 7904/22 286 Being a by-law to exempt Lots 41, 44 to 46, 53 to 56, 63 to 66 and Blocks 67 to 74, Plan 40M-2664, from the part lot control provisions of the Planning Act. (Lebovic Enterprises Limited) 14. Confidential Council – Public Report 15. Other Business Council Meeting Agenda January 24, 2022 Electronic Meeting 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 16. Confirmation By-law 17. Adjournment Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K.Ashe M.Brenner S.Butt B.McLean D.Pickles Also Present: M.Carpino -Chief Administrative Officer K.Bentley -Director, City Development & CBO P.Bigioni -Director, Corporate Services & City Solicitor S.Douglas-Murray -Director, Community Services B.Duffield -Director, Operations J.Eddy -Director, Human Resources J.Hagg -Fire Chief J.Flowers -CEO & Director of Public Libraries, Pickering Public Library R.Holborn -Director, Engineering Services F.Jadoon -Director, Economic Development & Strategic Projects S.Karwowski -Director, Finance & Treasurer S.Cassel -City Clerk C.Rose -Chief Planner R.Perera - Deputy Clerk J.Litoborski -Supervisor, Licensing & Enforcement T.Higgins -Accessibility Coordinator 1.Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2.Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ryan read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest - 1 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 5. No disclosures of interest were noted. Adoption of Minutes Resolution # 743/21 Moved by Councillor Butt Seconded by Councillor Brenner Council Minutes, November 22, 2021 Executive Committee Minutes, December 6, 2021 Special Council Minutes, December 6, 2021 Planning & Development Committee Minutes, December 6, 2021 Carried 6. 7. Presentations There were no presentations. Delegations 7.1 Mike Borie Re: Report PLN 45-21 Envision Durham – Community Areas Urban Land Needs Technical Report Mike Borie, 1044 Escott Court, joined the electronic meeting via audio connection to speak to Report PLN 45-21. Mr. Borie discussed the need to protect Indigenous Peoples treaty rights to Pickering’s lands and added that more action was needed pertaining to consultation and reconciliation. He further spoke to the importance of public input and questioned the reasoning for the Report to be directly presented to Council rather than it first being included on a Planning & Development Committee Meeting Agenda. He referred to Staff Comments noted in the Report regarding the number of persons and jobs per hectare for Designated Greenfield Areas (DGAs), and added that the City was further weakening the Region's recommended target. Mr. Borie highlighted a number of comments included in Report PLN 45-21 pertaining to the expansion of the urban boundary and expressed concern regarding comments pertaining to a future airport. He further spoke to the importance of environmental sustainability and concluded his delegation by asking Council how growth outside of the current urban area would benefit existing communities. 8.Correspondence - 2 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 8.1 Corr. 58-21 Susan Cassel, City Clerk, City of Pickering Re: Council Appointments to Fill Councillor Representative Vacancies on Boards and Committees -ADM 045 Council Appointments to Committees Resolution # 744/21 Moved by Councillor McLean Seconded by Councillor Brenner 1.That Councillor Shaheen Butt be appointed to fill the Councillor representative vacancy on the Pickering Public Library Board and the Animal Services Appeal Committee for the remainder of the 2018-2022 Term of Council; and, 2.That the Councillor representative vacancies on the Site Plan Advisory Committee and Civic Awards Selection Committee be filled by the new Member of Council, to be appointed in January 2022, for the remainder of the 2018-2022 Term of Council. Carried 9.Report EC 10-21 of the Executive Committee held on December 6, 2021 9.1 Director, Engineering Services, Report ENG 25-21 Beachfront Park Rehabilitation & Needs Assessment -Summary of Public Engagement Process and -Endorsement of the Beachfront Park Master Plan Council Decision: 1.That Report ENG 25-21 regarding a summary of the Public Engagement Process for Beachfront Park, as a follow-up to Report ENG 21-21, be received for information; 2.That the Final Preferred Design Option that was prepared in response to the input received through the public engagement process, be endorsed as the Beachfront Park Master Plan; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.3 Director, Engineering Services, Report ENG 26-21 - 3 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Proposed Community Safety Zones -Fairport Road and Parkside Drive Council Decision: 1.That the attached draft by-law be enacted to amend Schedule “14”, Community Safety Zones to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendments specifically provide for the inclusion of a Community Safety Zone on Fairport Road between Glenanna Road and Strouds Lane, and on Parkside Drive between Aspen Road (east intersection) and New Street; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.4 Director, Finance & Treasurer, Report FIN 16-21 2022 Interim Spending Authority Council Decision: 1.That the 2022 Interim Operating Expenditures be approved at 50 percent of the prior year’s budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2022 Current Budget by Council; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Finance & Treasurer, Report FIN 17-21 2022 Temporary Borrowing By-law Council Decision: 1.That the temporary borrowing limit of $56 million be established to meet 2022 current expenditures pending receipt of taxes and other revenues for the period of January 1 to September 30, 2022 inclusive, and $28 million thereafter until December 31, 2022; 2.That the temporary borrowing limit for capital purposes for 2022 be established at $41 million; 3.That the attached draft By-law providing for the temporary borrowing of monies be enacted; and, - 4 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 4.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.6 Director, Finance & Treasurer, Report FIN 18-21 2020 Building Permit Stabilization Reserve Fund Council Decision: It is recommended that Report FIN 18-21 from the Director, Finance & Treasurer regarding the 2020 Building Permit Stabilization Reserve Fund be received for information. 9.7 Director, Operations, Report OPS 11-21 Diana, Princess of Wales Park -Licence Renewal Agreement Council Decision: 1.That the Mayor and City Clerk be authorized to execute a license renewal agreement with the Minister of Infrastructure – Hydro One Networks Inc. for a further five year term, commencing January 1, 2022, and ending on December 31, 2026 that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Resolution # 745/21 Moved by Councillor McLean Seconded by Councillor Ashe That Report EC 10-21, save and except Item 9.2, BYL 04-21, of the Executive Committee Meeting held on December 6, 2021 be adopted. Carried 9.2 Director, Corporate Services & City Solicitor, Report BYL 04-21 Property Standards By-law A brief question and answer period ensued between Members of Council and Staff regarding whether the Property Standards By-law addressed complaints regarding garbage and debris stored in back yards and the City’s and the Property owner’s obligation to clean any garbage and debris stored on private properties. - 5 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Resolution # 746/21 Moved by Councillor McLean Seconded by Councillor Ashe 1.That Report BYL 04-21 regarding the attached Property Standards By-law be received; 2.That Council enact the Property Standards By-law attached to this Report (Attachment No. 1); and, 3.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 10.Report PD 10-21 of the Planning & Development Committee held on December 6, 2021 10.1 Director, City Development & CBO, Report PLN 44-21 Revised Zoning By-law Amendment Application A 12/17 (R) Draft Plan of Subdivision SP-2020-03 Draft Plan of Condominium CP-2020-03 Brock Dersan Developments Inc. Southwest corner of Brock Road and Dersan Street (2540 and 2550 Brock Road) Council Decision: 1.That Zoning By-law Amendment Application A 12/17 (R), submitted by Brock Dersan Developments Inc., to permit a residential condominium development consisting of a mix of townhouse dwellings for the lands located at the southwest corner of Brock Road and Dersan Street, be endorsed subject to the proposed zoning provisions contained in Appendix I to Report PLN 44-21, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment; and, 2.That Draft Plan of Subdivision Application SP-2020-03, submitted by Brock Dersan Developments Inc., to establish a single development block to facilitate a residential condominium development, as shown on Attachment #7 to Report PLN 44-21, and the implementing conditions of approval, as set out in Appendix II, be endorsed. Resolution #747/21 - 6 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Moved by Councillor Ashe Seconded by Councillor Pickles That Report PD 10-21 of the Planning & Development Committee Meeting held on December 6, 2021 be adopted. Carried 11.Reports – New and Unfinished Business 11.1 Director, Community Services, Report CS 37-21 Accessibility Initiatives Update -Service and Support Animals Initiative -Pickering Five Year Accessibility Plan 2021-2025 -2021 Accessibility Compliance Report Staff Delegation: Sarah Douglas-Murray, Director, Community Services, and David Wysocki, Pickering Accessibility Advisory Committee, on Report CS 37-21 Sarah Douglas-Murray, Director, Community Services, appeared via electronic connection to speak to Report CS 37-21. Ms. Douglas-Murray thanked Staff and the Pickering Accessibility Advisory Committee for their work on the Pickering Service and Support Animal Initiative (SSAI). She noted that through extensive stakeholder engagements the Pickering SSAI initiative had developed a research paper documenting the Project’s process, recommendations, and issues for further study. She commented that the monograph would aim to facilitate outreach and share best practices with businesses, municipalities, and other community organizations. Ms. Douglas-Murray provided an introduction to Mr. Wysocki noting that he was the project lead and the principle author for the monograph. David Wysocki, Pickering Accessibility Advisory Committee, joined the electronic meeting via audio connection to speak to the Pickering SSAI. Through the aid of a PDF presentation, Mr. Wysocki discussed the creation of the initiative, support of the Province, the completion of a public survey and an innovation lab, and the four issue categories identified through the initiative. Mr. Wysocki further summarized the five recommendations that were identified through the Initiative and discussed the ongoing concerns and next steps of the Initiative. A question and answer period ensued between Members of Council and Mr. Wysocki regarding: •concerns regarding easily attained credentials and identifications online for service animals and the potential damage to the credibility of the industry;- 7 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm •the City receiving Provincial funding for the Project and information on Provincial implementation of the Program; and, •City Staff’s and the Accessibility Advisory Committee’s work on the initiative and the importance of the initiative and its ability to be lifesaving. Resolution #748/21 Moved by Councillor Pickles Seconded by Councillor Butt 1.That the Service & Support Animals Initiative (SSAI) Draft Monograph prepared by the SSAI stakeholder group and endorsed by the Accessibility Advisory Committee, as set out in Attachment 1, be received; 2.That Council endorse Pickering’s Five Year Accessibility Plan 2021-2025, prepared by City staff and endorsed by the Accessibility Advisory Committee, as set out in Attachment 2; 3.That Council endorse the City of Pickering 2021 Accessibility Compliance Report prepared by City staff and endorsed by the Accessibility Advisory Committee, as set out in Attachment 3, and that staff be authorized to submit it to the Government of Ontario Ministry for Seniors and Accessibility; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.2 Director, Operations, Report OPS 05-21 Sole Source of Government Evolved (Go Evo) MESH Work Order Management System -Implementation within Public Works and Facilities Maintenance Resolution # 749/21 Moved by Councillor Pickles Seconded by Councillor Brenner 1.That Quote 1494 for Government Evolved (Go Evo) MESH Work Order Management System software subscription, and implementation cost for a five-year period, submitted by Go Evo in the amount of $499,623.00 (HST included) be accepted in accordance with Purchasing Policy Item 09.04 (d) and 09.08; - 8 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 2. That the Year 1 of the five-year period in the amount of $50,487.00 (net of HST rebate) be approved for work related to 2022; 3. That Council authorize the Director, Finance & Treasurer to finance Year 1 (2022) of the MESH Work Order Management System in the amount of $50,487.00 (net of HST rebate) from account C10405.2007 by a transfer from the Rate Stabilization Reserve; 4. That financing approval for the remaining four optional years will be provided for annually in the current budgets, from 2023 to 2026, for a total amount of $399,439.00 (net of HST rebate); 5.That as per service agreement, all items on the proposal beyond Year 1 are options and exercisable at the sole discretion of the City of Pickering; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.3 Director, City Developments & CBO, Report PLN 45-21 Envision Durham – Community Areas Urban Land Needs Technical Report A question and answer period ensued between Members of Council and Staff regarding: •clarification on whether Staff’s comments included in the Report spoke to the need for increase or the decrease in employment targets; •the need for a transportation hub and a high frequency railway station; •the Report being an opportunity to express creativity and futuristic suggestions and whether Staff had explored the possibility for underground connectivity in the City’s centre; •the City’s stance on maintaining the status of its employment lands; •the airport being a part of the Municipal, Regional, Provincial, and Federal plans; •the expansion of the urban boundaries in W hitevale and greenfield lands supporting the need for a choice in density for Pickering residents; •urban sprawl not being a vision for Northeast Pickering and a railway station being a good addition to the area; •the Report being an opportunity to provide preliminary input and there being opportunities in the future to provide further comments on the - 9 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Region’s Official Plan with an opportunity for Council to review Staff’s comments prior to being provided to the Region; •the City needing to find the balance in meeting the density requirements of the Province in its City Centre and also needing to satisfy the demand for low density housing for Pickering residents; •the need to introduce essential amenities such as schools, recreation facilities, and retail opportunities prior to the establishment of new communities; •greenfield developments not being lands in the greenbelt and greenbelt lands being 50% of all lands in Pickering; •whether Northeast Pickering was considered a greenfield area and whether the terminology greenfield was included in Pickering’s Official Plan; •the Region’s policy requiring 75% of a secondary plan area, such as Seaton, to be developed prior to developing a new urban area; •preventing sprawl in farmland and ensuring that services and infrastructure are more affordable for taxpayers; •the amount of land currently being requested for Settlement Area Boundary Expansion being twice the amount needed by the Region; •whether the Report addressed environmental sustainability; •the delegation raising questions pertaining to transit, affordable housing, public greenspace, property taxes, roads pollution, GHG emissions, and the costs of servicing each of the growth options; •whether the Staff comments noted on page 184 of the Council Agenda regarding the Region’s use of the terminology ‘Community Areas’ would be addressed; •the Report being part of a Regional process, which was mandated by the Province with a specific end date of July, and this being the reason for the Report being presented to Council rather than the Planning & Development Committee; •the method used by Regional Planning staff to measure density being controversial and the Regional Planning Staff bringing forward a number of other models to demonstrate the measuring of density; and, •the Report from the Region, once final and submitted to the Province, not being appealable and the importance of forwarding Staff’s comments to the Region. It was the consensus of Council that Staff in their response to the Region expand the reference to the airport to include a high frequency railway station in Pickering. Resolution # 750/21 Moved by Councillor Ashe Seconded by Councillor Brenner - 10 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 1.That Council endorse the Staff Comments contained in Section 2.2 of Report PLN 45-21 as the City’s formal comments on the Envision Durham Community Area Urban Land Needs Technical Report, October 1, 2021; and, 2.That the appropriate City of Pickering staff be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 11.4 Director, City Developments & CBO, Report PLN 46-21 Proposed Fee Increases for Building Permit and Development Application Fees A question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding: •whether it was permissible to increase building permit fees on a sliding basis; •the number of times the inspection fee was utilized for developments in infill areas and ensuring that there was cost recovery for building permits; •the need for a technical report on cost recovery to ensure that there was no burden on the tax payer for cost recovery; •the rationale for the 5% increase and whether there would be a disadvantage of increasing the percentage; •the study starting in 2017 and whether Staff had been increasing the fees on a yearly basis; and, •whether the fees were calculated based on property value. Resolution # 751/21 Moved by Councillor Ashe Seconded by Councillor McLean 1.That Council approve a 5% increase to the Building Permit Application Fees and a 10% increase to the Planning Application Fees, effective January 4, 2022; 2.That Council approve an amendment to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Building, and City Development Department – Planning, and substituting the updated pages for City Development Department – Building, and City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix I to Report PLN 46-21; - 11 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 3. That Council pass the by-law to update to the General Municipal Fees and Charges By-law with new City Development Department – Building, and City Development Department – Planning fees, as set out in the Draft By- law provided as Appendix I to Report PLN 46-21; 4. That Council approve revising “Schedule B – Fees Payable for Building Permits” of the Building By-law with the Building Permit fees listed in the 2022 User Fee Schedule; and, 5. That City officials be authorized to undertake the necessary actions to give effect to Council’s decision. Carried 12.Motions and Notice of Motions 12.1 Dedication of Off-Leash Dog Area at Balsdon Park in Memory of Councillor Ian Cumming Members of Council commented on the late Councillor Ian Cumming’s commitment to serving the needs of his community, his leadership in the reconstruction of the Balsdon Park, and his work in creating a space for both animals and people. A brief question and answer period ensued between Members of Council and Marisa Carpino, Chief Administrative Officer, regarding the timeline for the installation of the commemorative display and providing an opportunity for Members of Council to view the display prior to its installation. Resolution # 752/21 Moved by Councillor McLean Seconded by Councillor Brenner WHEREAS, Councillor Ian Cumming, City Councillor, Ward 2, sadly passed away on November 1, 2021; And Whereas, Councillor Cumming was a strong advocate for the constituents of Ward 2 and the waterfront community; And Whereas, Councillor Cumming was a renowned animal lover and a proud owner of his beloved dogs, and led fundraising efforts for Pickering’s first permanent animal shelter; - 12 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm And Whereas, the Balsdon Park Master Plan, endorsed by City Council on December 2, 2019, and the Park reconstruction approved on April 26, 2021, includes an off-leash dog area; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Directs staff, through the Office of the CAO, to dedicate the off-leash dog area of Balsdon Park in memory of Councillor Ian Cumming; and, 2.That staff be directed to erect a sign and picture, or an appropriate commemorative display of the late Councillor Cumming, in his memory, in an appropriate location within the off-leash dog area of Balsdon Park. Carried Unanimously on a Recorded Vote 12.2 Upgrades to Audio-Video Technology in Council Chambers to allow for an Enhanced Hybrid Meeting Model A brief discussion ensued between Members of Council regarding the need for a model of technology to support hybrid meetings, to allow delegations and Members of Council to connect electronically into hybrid meetings, and a way to provide more opportunity for delegates to register for meetings. Members commented that the Motion would direct Staff to begin consultation to provide enhanced services to improve communication and accessibility. Resolution # 753/21 Moved by Councillor Brenner Seconded by Councillor Butt WHEREAS, the Covid-19 Pandemic has resulted in the need for new and increased measures to continue the operations of the City of Pickering, including an electronic meeting platform to conduct Committee and Council Meetings, to provide access for public participation and to comply with the City’s open meeting requirements under the Municipal Act; And Whereas, the implementation of new meeting platform technologies has continued to provide a convenient and accessible service to the public to participate in Committee and Council Meetings; And Whereas, the use of livestreaming has provided the public with real-time access to view Committee and Council Meetings without the need to be physically present at a Meeting; - 13 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm And Whereas, as the Covid-19 Pandemic evolves and public health measures are lifted, municipalities will be looking to embark on hybrid meeting platforms that provide the ability for Members of Council, staff and the public to continue to engage either in person or electronically; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Supports the continued enhancement of electronic meeting platform solutions and technologies to provide an ongoing, accessible, and streamlined hybrid meeting model, to participate and access Committee and Council Meetings for the public, staff and Members of Council either in-person and/or virtually; and, 2.Directs staff, in conjunction with the Clerk’s Office, to investigate and engage with technology consultant experts, to explore the potential capabilities and enhancements that can be integrated with the current technology in the Council Chambers to give effect to such an enhanced, streamlined hybrid meeting model at such time that in-person meetings are able to resume. Carried Unanimously on a Recorded Vote 13.By-laws 13.1 By-law 7887/21 Being a by-law for prescribing standards for the maintenance and occupancy of property within the City of Pickering and for prohibiting the occupancy or use of such property that does not conform with the standards contained herein. 13.2 By-law 7888/21 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.3 By-law 7889/21 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2022. 13.4 By-law 7890/21 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. - 14 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm 13.5 By-law 7891/21 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. Resolution # 754/21 Moved by Councillor Ashe Seconded by Councillor McLean That By-law Number 7887/21 through 7891/21 be approved. Carried 14.Other Business 14.1 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding the need for underground connectivity in the City’s centre. 15.Confirmation By-law By-law Number 7892/21 Councillor McLean, seconded by Councillor Ashe moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of December 13, 2021. Carried 16.Adjournment Moved by Councillor Brenner Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 9:29 pm. Dated this 13th of December, 2021. David Ryan, Mayor - 15 - Council Meeting Minutes December 13, 2021 Electronic Meeting 7:00 pm Susan Cassel, City Clerk - 16 - Special Council Meeting Minutes December 20, 2021 Electronic Meeting 10:00 am Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer (joined the meeting at 10:39 a.m.) J. Eddy - Director, Human Resources S. Cassel - City Clerk 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. Resolution # 755//21 Moved by Councillor Brenner Seconded by Councillor Butt That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed relate to labour relations or employee negotiations. Carried Council took a brief pause to allow the livestream of the Meeting to be severed. 3. In Camera Matters 3.1 Confidential Memorandum from the Director, Human Resources Re: Annual Performance Review – Chief Administrative Officer - 17 - Special Council Meeting Minutes December 20, 2021 Electronic Meeting 10:00 am This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 756/21 Moved by Councillor Brenner Seconded by Councillor Butt That Council rise and ratify the direction to staff from the closed session. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ryan stated that during the closed portion of the meeting Council received a Confidential Memorandum from the Director, Human Resources, regarding labour relations and employee negotiations as it pertains to the annual performance review for the Chief Administrative Office and provided di rection to staff. 4. Confirmation By-law By-law Number 7893/21 Councillor Brenner, seconded by Councillor Pickles moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of December 20, 2021. Carried 5. Adjournment Moved by Councillor Ashe Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 10:51 a.m. Dated this 20th of December, 2021. - 18 - Special Council Meeting Minutes December 20, 2021 Electronic Meeting 10:00 am David Ryan, Mayor Susan Cassel, City Clerk - 19 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S.Douglas-Murray - Director, Community Services B. Duffield - Director, Operations J. Eddy - Director, Human Resources J. Hagg - Fire Chief R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk R. Perera - Deputy Clerk 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations There were no delegations. 4.Matters for Consideration 4.1 Director, Community Services, Report CS 01-22 Community Association Lease Agreement 1 - 20 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean -856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Recommendation: Moved by Councillor Butt Seconded by Councillor Pickles 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Engineering Services, Report ENG 01-22 Rotary Frenchman’s Bay West Park -Lake Ontario Shoreline Restoration A question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding: •clarification regarding the timelines of the Project once the Report is ratified by Council and engaging the services of the Toronto and Region Conservation Authority (TRCA); •whether a descriptive billboard could be placed in the area to advise the public of the work being conducted on the site; and, •the route the transportation trucks would be using to undertake the restoration work and whether the work would be happening in the east or the west side of the turning circle. Recommendation: Moved by Councillor Brenner Seconded by Councillor Ashe 1.That Report ENG 01-22 regarding the Rotary Frenchman’s Bay West Park, Lake Ontario Shoreline Restoration, be received; 2 - 21 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean 2.That Council approve engaging the services of the Toronto and Region Conservation Authority (TRCA) as a sole source purchase for project management and construction services for the Lake Ontario shoreline restoration work in accordance with the City’s Purchasing Policy Items 09.04 and 09.09; 3.That Council authorize staff to execute a letter of agreement with the TRCA for the project management and construction services for the Lake Ontario shoreline restoration work, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 4.That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $472,377.00 as follows: a)The sum of $236,188.00 to be funded by a transfer from the Development Charges – City’s Share Reserve; b)The sum of $236,189.00 to be funded by a transfer from the Development Charges – Parks & Recreation Services Reserve Fund; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Finance & Treasurer, Report FIN 01-22 2022 Interim Levy and Interim Tax Instalment Due Dates A brief question and answer period ensued between Members of the Committee and Stan Karwowski, Director, Finance & Treasurer, regarding: •the percentage of residents that had registered for the pre-authorization payment plan and whether this also applied to business account holders; and, •a comparison between the amount of outstanding payments during the February 2021 interim due date and the February 2022 due date given the ongoing Covid pandemic situation. Recommendation: Moved by Councillor Butt Seconded by Councillor Brenner 3 - 22 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean 1.That an interim property tax levy be adopted for all realty property classes for 2022; 2.That the interim property tax levy instalment due dates be February 25 and April 25, 2022; 3.That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Finance & Treasurer, Report FIN 02-22 Request to Award the Contract to NTT Data Business Solutions Inc. for SAP Application Management Services Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1.That the Proposal from NTT Data Business Solutions Inc., in the amount of $240,012.00 (HST included) be accepted for the initial term of one year; 2.That the total gross project cost of $240,012.00 (HST included) and other associated costs and that the net of HST project cost of $216,138.00 be funded over a one year period be approved; 3.That Council authorize the Director, Finance & Treasure to fund the net project cost of $216,138.00 from the 2018 Capital Budget Account (old 5203.1801.6174) or new account number is C10600.1801.90; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 4.5 Director, Operations, Report OPS 01-22 Mechanical Harvesting of Eurasian Watermilfoil Weeds in Frenchman’s Bay -Review of Results of 2021 Pilot Project 4 - 23 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean A question and answer period ensued between Members of the Committee and Staff regarding: •the challenges that were faced last year in removing the weeds, the outcome staff hope to accomplish this year, and the importance of partnership between the owners of the subject lands; •challenges including the majority of the Frenchman’s Bay being owned by the Pickering Harbour Company and action taken by the City requiring the Pickering Harbour Company’s prior approval; •the Pilot project’s intention being to expand the area to allow better use of the area by watercrafts; •conducting monthly meetings with community partners who have direct interest in the Frenchman’s Bay to discuss and share information regarding the recreational uses of the Frenchman’s Bay; •the effectiveness of the mechanical method used to remove the watermilfoil weeds last year and whether research was conducted in choosing this method; •whether other parties would be providing input regarding the best timing and routes for the milfoil weed removal; •how the weeds that were removed last year were handled during the pilot project and concerns regarding the mechanical method of removing and spitting the weeds back into the water being counterproductive; •whether staff had consulted with farmers to inquire whether the weeds could be recycled and used as a fertilizer; •the costs of removing the weeds in the small area that was cleared and the overall size of Frenchman’s bay in hectares; •the weed removal program conducted in 2005 and whether Staff had conducted any research on creating a solution to eradicate the milfoil weeds; •whether the stormwater runoff was a contributing factor to the milfoil weed growth in Frenchman’s Bay; •Staff providing an update on the responsibilities of the parties involved and utilizing the Property Standards by-law as an enforcement tool for the weeds; and, •the hydro marsh displayed on Page 68-69 of the Agenda also containing milfoil weeds and the hydro marsh being a good site to conduct a pilot project on removing the weeds. Members of the Committee requested that Staff provide a mid-season status update on the Pilot Project in May and July 2022. 5 - 24 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean Recommendation: Moved by Councillor Brenner Seconded by Councillor Ashe 1.That Council receive report OPS 01-22 from the Director, Operations regarding the mechanical harvesting of Eurasian watermilfoil weeds in Frenchman’s Bay 2021 pilot project for information; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 5.Other Business 5.1 Councillor Brenner gave notice that he would be bringing forward two Notices of Motion regarding homelessness initiatives with respect to emergency beds and warming stations. 5.2 Councillor Brenner gave notice that he would be bringing forward two Notices of Motion regarding winter maintenance and winterization of washrooms for East and West side of the Frenchman’s Bay and regarding skating on the Bay in order to maximize Frenchman’s Bay for winter recreation. 5.3 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding maximizing the parking at the waterfront through the use of the parking lot in Alex Robertson Park to reduce parking stresses on both the east and the west side of the Frenchman’s Bay. 5.4 Councillor McLean gave notice that he would be bringing forward a Notice of Motion pertaining to the removal of weeds in the hydro marsh by the Frenchman’s Bay. 5.5 Councillor McLean gave notice that he would be bringing forward a Notice of Motion pertaining to creating a back yard rink program for residents. 5.6 Councillor McLean gave notice that he would be bringing forward a Notice of Motion pertaining to constructing an ice rink on the lands by Parkham Crescent. 6.Adjournment Moved by Councillor Butt 6 - 25 - Executive Committee Meeting Minutes January 10, 2022 Electronic Meeting – 2:00 pm Chair: Councillor McLean Seconded by Councillor Ashe That the meeting be adjourned. Carried The meeting adjourned at 3:20 p.m. 7 - 26 - Special Council Meeting Minutes January 10, 2022 Electronic Meeting Immediately Following the Executive Committee Meeting Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk C. Rose - Chief Planner R. Perera - Deputy Clerk Q. Annibale - Loopstra Nixon LLP Due to the Executive Committee Meeting held at 2:00 p.m., the Special Council Meeting was called to order at 3:25 p.m. 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. Resolution # 757/22 Moved by Councillor Butt Seconded by Councillor McLean That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed relate to: - 27 - Special Council Meeting Minutes January 10, 2022 Electronic Meeting Immediately Following the Executive Committee Meeting e)litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, f)advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Council took a brief pause to allow the livestream of the Meeting to be severed. 3. In Camera Matters 3.1 Confidential Verbal Update from the Director, Corporate Services & City Solicitor and Director, City Development & CBO Re: Appeals of Committee of Adjustment Decisions This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #758/22 Moved by Councillor Ashe Seconded by Councillor Pickles That Council rise and ratify the proceedings from the closed session of the Special Meeting of Council. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Pickles Mayor Ryan Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ryan stated that during the closed portion of the meeting, Council received a confidential verbal update from staff pertaining t o litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, and received advice subject to solicitor-client privilege, as it pertains to appeals of Committee of Adjustment decisions. Carried - 28 - Special Council Meeting Minutes January 10, 2022 Electronic Meeting Immediately Following the Executive Committee Meeting 4. Confirmation By-law By-law number 7894/22 Councillor Ashe, seconded by Councillor Butt moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of January 10, 2022. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Pickles Councillor Mayor Ryan 5. Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 4:37 pm Dated this 10th day of January, 2022. David Ryan, Mayor Susan Cassel, City Clerk - 29 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor F. Jadoon - Director, Economic Development & Strategic Projects S. Cassel - City Clerk C. Rose - Chief Planner N. Surti - Manager, Development Review & Urban Design D. Jacobs - Manager, Policy & Geomatics D. Wylie - Manager, Zoning & Administration R. Perera - Deputy Clerk M. Kish - Principal Planner, Policy C. Morrison - Principal Planner, Development Review E.Martelluzzi - Senior Planner, Development Review & Heritage I. Lima - (Acting) Planner II 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Statutory Public Meetings Councillor Pickles, Chair, gave an outline of the requirements for a Statutory Public Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the By-law is passed, that person or public body are not entitled to appeal the 1 - 30 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles decision of City Council to the Ontario Land Tribunal (OLT), and may not be entitled to be added as a party to the hearing unless, in the opinion of OLT, there are reasonable grounds to do so. Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 3.1 Information Report No. Information Report No. 01-22 Zoning By-law Amendment Application A 11/21 Greyrock Consolidated Holdings Corporation Part Lot 21, Concession 1 A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Isabel Lima, (Acting) Planner II, provided the Committee with an overview of Zoning By-law Amendment Application A 11/21. Through the aid of a PowerPoint presentation, Ms. Lima outlined the subject lands, noting that the purpose of the amendment was to facilitate the construction of a 37-storey residential condominium building with a 4-storey podium, consisting of 472 units and that the proposal would form Phase 7 of the Universal City development. She further spoke to the Universal City Master Plan, planning policy framework, site-specific amendments, public notice provided, public comments received, planning and design comments, and the next steps in the application process. Michael Vani, Weston Consulting, joined the meeting via audio connection to speak to Zoning By-law Amendment Application A 11/21 on behalf of the applicant. Through the aid of a PDF rendering of the proposal, Mr. Vani outlined the details of the Zoning By-law Amendment Application. A question and answer period ensued between Members of the Committee, Staff, and Mr. Vani, regarding: •whether the green space included in the submitted conceptual plan would be publicly accessible; •the benefits of including a parkette in the subject lands for residents and their pets; •whether there would be any commercial component to the proposal and any plans to include retail amenities; •the number of parking spaces on the subject lands; •whether designated parking spots for ride share companies could be included in the proposal; 2 - 31 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles •the number of residential units; •whether the commercial space would be owned by the condominium corporation; •the number of residents notified through the radius mailing for the application; •the number of phases for the proposal and the timelines for construction of each phase; •the recreation amenities included in the proposal; and, •whether a pickleball court could be included in the proposal. Moved by Councillor McLean Seconded by Councillor Butt That the rules of procedure be suspended to allow one additional delegation, under Section 3.2 of the agenda regarding Information Report No. 02-22, and one additional delegation, under Section 4 of the agenda regarding Report PLN 04-22. Carried on a Two-Thirds Vote 3.2 Information Report No. Information Report No. 02-22 Zoning By-law Amendment Application A 10/21 1023343 Ontario Inc. 4973 Brock Road Isabel Lima, (Acting) Planner II, provided the Committee with an overview of Zoning By-law Amendment Application A 10/21. Through the aid of a PowerPoint presentation, Ms. Lima outlined the subject lands, noting that the purpose of the amendment was to rezone a portion of the property from a commercial zone category to a residential zone category to facilitate the future severance of the property to create a total of two residential lots fronting onto Old Brock Road. She further spoke to the planning policy framework, site-specific amendments, public notice provided, planning and design comments, and the next steps in the application process. A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Michael Fry, D.G. Biddle and Associates, joined the meeting via audio connection and provided a brief over of the zoning by-law amendment application and noted that he was available for questions from the Committee. A question and answer period ensued between Members of the Committee, Staff, and Mr. Fry, regarding: 3 - 32 - 4. 4.1 4.2 4.3 Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles •whether the applicant was aware of any previous commercial uses on the subject lands; •whether staff had received comments from the public or external agencies since the publication of the Report; •whether the building on the subject lands would also be modified; •concerns regarding the septic tanks on the subject lands and the need to ensure the tanks are in proper working order; and, •whether the driveway for the new home would be on Old Brock Road and addressing traffic concerns in the area. Eileen Higdon Re: Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings -File: A 12/21 Eileen Higdon withdrew her delegation and did not connect to the electronic meeting. Paula MacDonald Re: Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings -File: A 12/21 Paula MacDonald, 379 Rosebank Road, joined the meeting via audio connection in support of Zoning By-law Amendment Application A 12/21. Ms. MacDonald, through the aid of a PDF presentation, discussed the application and spoke to the compatibility with established neighbourhoods and homes beyond the 9 metre maximum height posing negative impacts of shadowing and privacy of neighbouring homes. Ms. MacDonald concluded her delegation by asking the Committee to approve Zoning By-law Amendment Application A 12/21. Michael Testaguzza, Planner, The Biglieri Group Ltd. Re: Report PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. 4 Delegations - 33 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles (1300, 1360, 1450 and 1550 Kingston Road) Michael Testaguzza, Planner, The Biglieri Group Ltd., joined the meeting via audio connection to speak to Zoning By-law Amendment Application A 08/20. Mr. Testaguzza, through the aid of a PDF presentation, discussed the subject lands, planning policy context, details of the proposal, and the required amendments. A question and answer period ensued between Members of the Committee and Mr. Testaguzza regarding: •the height of the podium and whether the heights would be increased; •clarification regarding the residential access points to the buildings; •whether any zoning amendments were proposed to 1450 Kingston Road; •details regarding green space and amenities for the proposal; •whether discussions had been held with area businesses and whether the applicant would be sensitive to the needs of the small businesses; •whether the applicant would be absorbing the costs of relocating small businesses during the transition; •whether the applicant would be looking into the rent reduction or the rent rebate programs through upper levels of government for small businesses; •the impact of the number of residential units to the employment targets of the City; •whether each building of the proposal would include a commercial/retail component; •details regarding the parking on site; •whether there would be short term, at grade parking spaces for visitors and customers; •timeframes for the development of the proposal; and, •revisions made to the 1550 Kingston Road building to address concerns of area residents. 4.4 Paul White Re: Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings -File: A 12/21 Paul White, Pickering Resident, joined the meeting via audio connection and discussed past events which led to the Zoning By-law Amendment Application A 12/21. Mr. White questioned the rational for the change to the 10 metres and 5 - 34 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles concluded his delegation by asking Council to approve the Zoning By-law Amendment Application A 12/21. 4.5 Carlie Weppler Re: Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings -File: A 12/21 Carlie Weppler, Pickering Resident, joined the meeting via audio connection in opposition to Zoning By-law Amendment Application A 12/21. Ms. Weppler stated that the application would downzone the identified areas and asked for the justification for the change in height. Ms. Weppler concluded her delegation by asking the Committee to maintain the 10 metre height or to establish the 10 metre maximum height for all of Pickering. 4.6 Dana Saccoccio Re: Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings -File: A 12/21 Dana Saccoccio, Pickering Resident, joined the meeting via audio connection in opposition to Zoning By-law Amendment Application A 12/21. Ms. Saccoccio raised concerns regarding the Consulting Report, adding that the report was dated. She stated that the 9 metre maximum height was a decision made in 2018 and inquired about the reference in Report PLN 01-22 pertaining to municipalities that have an established maximum 8 metre height and questioned which specific municipalities had these policies. Ms. Saccoccio continued, inquiring how the City would be addressing the requests from builders who had submitted letters requesting a higher maximum dwelling height. She stated that the costs and process surrounding Minor Variance applications through the Committee of Adjustment were onerous, and concluded her delegation by asking the Committee to refuse the Zoning By-law Amendment Application A 12/21. 4.7 Lisa Gaspar Re: Report PLN 04-22 Zoning By-law Amendment Application A 08/20 6 - 35 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) Lisa Gaspar, 1080 Longbow Drive, joined the meeting via audio connection to speak to Report PLN 04-22. Ms. Gaspar raised concerns regarding the negative impact to traffic, lack of supporting infrastructure, relocation o f the area small businesses, lack of access points to the small businesses, and the lack of parking spaces. Ms. Gaspar concluded her delegation by asking whether any traffic studies had been conducted. A brief question and answer period ensued between Members of the Committee and Ms. Gaspar regarding t he accumulative effect of traffic due to the proposal. 4.8 Lisa Gaspar Re: Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings - File: A 12/21 Lisa Gaspar, 1080 Longbow Drive, joined the meeting via audio connection to speak to Zoning By-law Amendment Application A 12/21 and spoke to the importance of having hei ght restrictions in place for existing neighbourhoods. 4.9 Angela Fang, Malone Given Parsons Re: Report PLN 02-22 Pickering Housing Strategy Study Recommended Pickering Housing Strategy, Phase 3 Report Angela Fang, Malone Given Parsons, joined the meeting via audio connection on behalf of the North East Pickering Land Owners Group to speak to Report PLN 02-22. Ms. Fang added that the Group was committed to working w ith the City, the Region, and other stakeholders to find housing s olutions and encouraged partnerships between the City and the private sector in working towards affordable housing. A brief question and answer period ensued between Members of the Committee and Ms. Fang regarding the Pickering Housing Strategy Report being focused on addressing affordable housing a nd not the inclusion of North East Pickering in the urban envelope. 4.10 Karen Sloan; Pet Valu 7 - 36 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles Re: Report PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) Karen Sloan, Pet Valu, joined the meeting via audio connection in opposition to Zoning By-law Amendment Application A 08/20. Ms. Sloan raised concerns regarding the negative impact to the commercial and retail business owners in the area, costs associated with relocating a business, and the number of available parking spaces to support businesses. Ms. Sloan concluded her delegation by asking for a detailed plan for the commercial spaces and parking. A brief question and answer period ensued between Members of the Committee and Ms. Sloan regarding: •whether the City’s Economic Development Staff had reached out to discuss the concerns raised; •the negative impact to businesses when neighbouring businesses are vacant or closed; •whether the new property owners had contacted the businesses regarding lease renewals; and, •whether surface parking was beneficial and preferable to businesses in attracting customers. 4.11 John Ferris Re: Report PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) John Ferris, Pickering Resident, joined the meeting via audio connection in opposition to Zoning By-law Amendment Application A 08/20. Mr. Ferris discussed negative impacts to traffic, parking, access to the buildings, and relocation of the area businesses. He raised further concerns regarding the proposed height of the buildings and spoke to the need for additional parking spaces, and questioned the level of employment the proposal would bring outside of construction jobs. He further asked whether the required infrastructure was in place to accommodate the proposed growth and whether the Province could dictate the population growth for the area. He concluded his delegation by asking that the City notify all City residents via mail for such proposals. 8 - 37 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles 4.12 Bill Patel Re: Report PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) Bill Patel, Pickering Resident, joined the meeting via audio connection in opposition to Zoning By-law Amendment Application A 08/20. He spoke to the negative impact of the proposal to the neighbouring townhomes with respect to shadowing, privacy, traffic, and pedestrian traffic. 4.13 Jan Riegert Re: Report PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) Jan Riegert, Pickering Resident, joined the meeting via audio connection in opposition to Zoning By-law Amendment Application A 08/20. Ms. Riegert raised concerns regarding the traffic and the proposed height of the buildings. She discussed a previous instance where traffic had to be diverted due to work being done in the area and noted the negative impact that was caused in this regard. 5. Planning & Development Reports 5.1 Director, Corporate Services & City Solicitor, Report LEG 01-22 Marshall Homes (Village) Ltd. – Plan of Subdivision 40M-2177 - Final Assumption of Plan of Subdivision - Municipal works on Liverpool Road and Wharf Street adjacent to Block 1, Plan 40M-2177 - 1295 Wharf Street - File: 40M-2177 Recommendation: Moved by Councillor McLean Seconded by Councillor Ashe 9 - 38 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles 1.That works and services required by the Subdivision Agreement within Liverpool Road and Wharf Street, adjacent to or outside Plan 40M-2177, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2.That Marshall Homes (Village) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to the works on Liverpool Road and Wharf Street outside of Plan 40M-2177; and, 3.That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 5.2 Director, Corporate Services & City Solicitor, Report LEG 02-22 Serenade Homes Inc. – Plan of Subdivision 40M-2153 -Final Assumption of Plan of Subdivision -Blocks 1 to 4, 40M-2153 and Block 11 and Part of Block 25, 40M-1231 being Parts 1, 2 & 3, 40R-21924 -1775 and 1801 Valley Farm Road -File: 40M-2153 Recommendation: Moved by Councillor McLean Seconded by Councillor Ashe 1.That the portion of Valley Farm Road adjacent to Plan 40M-2557 be assumed for public use; 2.That works and services required by the Subdivision Agreement outside of/adjacent to Blocks 1, 2, 3 and 4, Plan 40M-2153 and Parts 1, 2 and 3, 40R-21924, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 3.That Serenade Homes Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to the works outside of/adjacent to Blocks 1, 2, 3 and 4, Plan 40M-2153 and Parts 1, 2 and 3, 40R-21924; 10 - 39 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles 4.That Council enact a by-law to dedicate Block 3, Plan 40M-2153 as a public highway; and, 5.That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 5.3 Director, Corporate Services & City Solicitor, Report LEG 03-22 388270 Ontario Limited – Plan of Subdivision 40M-1552 -Final Assumption of Plan of Subdivision -Lots 1 to 29, Blocks 35, 36, 41, 45 and 47, Plan 40M-1552 -Squires Beach Road/Clements Road -File: 40M-1552 Recommendation: Moved by Councillor McLean Seconded by Councillor Ashe 1.That works and services required by the Subdivision Agreement within Plan 40M-1552, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, except Blocks 30 to 34, 37 to 40, 42 to 44 and 46; 2.That 388270 Ontario Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 1552; and, 3.That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 5.4 Director, City Development & CBO, Report PLN 01-22 City Initiated Zoning By-law Amendment Proposed Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings -File: A 12/21 11 - 40 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles A question and answer period ensued between Members of the Committee and Staff regarding: •a status update on the Ontario Land Tribunal (OLT) appeal for by-laws pertaining to Zoning Amendment Application A 11/20, and whether there would be any impact to the passing of this by-law; and, •concerns regarding the potential impact to the resale value of properties due to the zoning by-law amendment to decrease dwelling heights. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt That Zoning By-law Amendment Application A 12/21, initiated by the City of Pickering to reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones, be approved, and that the Draft Zoning By-law Amendments as set out in Appendices l, ll, and lll to Report PLN 01-22 be finalized and forwarded to Council for enactment. Carried Unanimously on a Recorded Vote 5.5 Director, City Development & CBO, Report PLN 02-22 Pickering Housing Strategy Study Recommended Pickering Housing Strategy, Phase 3 Report A question and answer period ensued between Members of the Committee and Staff regarding: •the benefits of including a dedicated function, similar to an Office of Affordability, within the City to provide expertise in mitigating the affordability crisis; •whether the intent of the recommendation wording was to create a new office and new staff roles; and, •the recommendation allowing Staff to address the situation as it evolves without automatically creating a department and allocating staff pre budget approval. Recommendation: 12 - 41 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles Moved by Councillor Brenner Seconded by Councillor McLean 1.That Council approve the Phase 3: Recommended Housing Strategy & Action Plan, December 22, 2021, as the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021, save and except that a new Action Item 3.8 be added as follows “To consider adding a dedicated function, similar to an Office of Affordability, within the City, the scope of work which would include being responsible for implementing the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021”; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021 Carried Unanimously on a Recorded Vote 5.6 Director, City Development & CBO, Report PLN 03-22 Comprehensive Zoning By-law Review Phase 2, Status Update and First Draft of the Zoning By-law Consultant Delegation John Tassiopoulos, Michaela Abatecola, and Will Lamond, WSP, joined the meeting via electronic connection to provide an overview of the Comprehensive Zoning By-law Review. Through the aid of a PowerPoint presentation, Mr. Tassiopoulos discussed the purpose of the Comprehensive Zoning By-law Review, first draft of the Zoning By-law, consolidated zone categories, schedules and maps, site specific amendments, and next steps in the review process. A question and answer period ensued between Members of the Committee, Staff, Mr. Tassiopoulos, and Ms. Abatecola, regarding: •the timelines for the implementation of the first draft of the review; •whether the amendment would have any impact on the Zoning By-law Amendment Application A 08/20; •incorporating Durham transit to encourage less dependency on automobiles; •the first draft of the comprehensive zoning by-law review not addressing the zoning for the Kingston Road intensification area; 13 - 42 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles •how the review of the Bay Ridges area would be conducted to harmonize the review with the Nautical Village Visionary exercise; and, •the intention of the Review being to harmonize the zoning by-laws in the City. Recommendation: Moved by Councillor Butt Seconded by Mayor Ryan That Report PLN 03-22 of the Director, City Development & CBO, providing an update on the status of the City of Pickering Comprehensive Zoning By-law Review, be received for information. Carried 5.7 Director, City Development & CBO, Report PLN 04-22 Zoning By-law Amendment Application A 08/20 Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc. (1300, 1360, 1450 and 1550 Kingston Road) A question and answer period ensued between Members of the Committee and Staff regarding: •traffic studies conducted to date and parking and traffic concerns in the area; •ensuring that the subject lands included sufficient commercial space; •the proposal meeting the intent of Council endorsed plans such as the City’s Official Plan, the City Centre Zoning By-law, and the City Centre Urban Design Guidelines; •concerns regarding the reallocation of retail and commercial businesses; •concerns regarding the accumulative affect to traffic; •ensuring that sufficient green space is provided; •clarification regarding the use of the angular plane provisions; •concerns regarding the applicant possibly requesting further amendments to increase the height of the buildings; and, •the proposal creating a larger customer base for the subject area for businesses to flourish. Recommendation: 14 - 43 - Planning & Development Committee Meeting Minutes January 10, 2022 Electronic Meeting – 7:00 pm Chair: Councillor Pickles 15 Moved by Councillor Butt Seconded by Councillor Ashe That Zoning By-law Amendment A 08/20, submitted by Steele Valley Developments Ltd., 334979 Ontario Ltd., Pickering Square Inc., and Pickering Square (1986) Inc., to increase the maximum permitted building height on lands municipally known as 1300, 1360 and 1550 Kingston Road, be endorsed, subject to the proposed zoning provisions contained in Appendix I to Report PLN 04-22, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Pickles Mayor Ryan 6. Other Business There was no other business. 7. Adjournment Moved by Councillor Butt Seconded by Councillor Ashe That the meeting be adjourned. Carried The meeting adjourned at 11:44 pm. - 44 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk R. Perera - Deputy Clerk A. Jarvis - Clerk Administration, Vital Stats & Lottery Licensing 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Opening Remarks from the Mayor Mayor Ryan stated that this Special Meeting of Council was being held due to the vacancy in the Office of City Councillor, Ward 2 which was a result of the passing o f Councillor Ian Cumming, and acknowledged the work done by Councillor Cumming in serving the City. Mayor Ryan further stated that Council decided to fill the vacancy by soliciting for applications due to the timelines and costs of holding a by-election in relation to the close proximity of the upcoming 2022 Municipal Elections. He noted that each applicant w ould be given five minutes to present to Council, and each Member of Council would be permitted to ask one question from each Applicant. Mayor Ryan stated that in accordance with the Procedures established for this Meeting, he would be relinquishing the chair to Susan Cassel, City Clerk, for the appointment process. 4. Presentations from Certified Applicants 4.1 Ramee Arbaji - 45 - - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Ramee Arbaji provided a presentation, through the aid of a PowerPoint presentation, in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.2 Shashi Bhatia - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Shashi Bhatia provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.3 Rawl Chan - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Rawl Chan provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.4 Diana Chin Fook - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Diana Chin Fook provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.5 Linda Cook - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm - 46 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Linda Cook provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.6 Bert Cortez (Manuel H. Araica-Cortez) - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Bert Cortez (Manuel H. Araica-Cortez) provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.7 David Currie - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification David Currie provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.8 Giuseppina “Pina” D'Intino - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Giuseppina “Pina” D'Intino provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.9 Christine Doody-Hamilton - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Christine Doody-Hamilton provided a presentation in support of their application for the position of City Councillor, Ward 2. - 47 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm A brief question and answer period ensued between Members of Council and the applicant. 4.10 Jake Farr - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Jake Farr provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.11 David Fellin - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification David Fellin provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.12 Michelle Leong Francis - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Michelle Leong Francis provided a presentation, through the aid of a PowerPoint presentation, in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.13 Shahrez Hayder - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Shahrez Hayder provided a presentation in support of their application for the position of City Councillor, Ward 2. - 48 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm A brief question and answer period ensued between Members of Council and the applicant. 4.14 Zeynab Kazi -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Zeynab Kazi provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.15 Bruce Kinsman -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Bruce Kinsman provided a presentation in support of their application for the position of City Councillor, Ward 2. There were no questions from Members of Council to the applicant. 4.16 Frank McGillan -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Frank McGillan provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.17 Michelle Mendonca -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Michelle Mendonca provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.18 Wendy Mohammed - 49 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Wendy Mohammed provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.19 Mara-Elena Nagy -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Mara-Elena Nagy provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.20 Shamin Naz -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Shamin Naz did not join the electronic Special Council Meeting, and in accordance with the Procedures for Nominations and Appointment for Office of City Councillor, Ward 2, was no longer included in the list of applicants to be considered for appointment to the Office of City Councillor, Ward 2. 4.21 Timothy Silman -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Timothy Silman provided a presentation in support of their application for the position of City Councillor, Ward 2. There were no questions from Members of Council to the applicant. 4.22 Gary Strange -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification - 50 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Gary Strange joined provided a presentation, through the aid of a PowerPoint presentation, in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.23 Glenn Tate -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Glenn Tate provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.24 Damian Williams -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Damian Williams provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. Resolution #759/22 Moved by Councillor Pickles Seconded by Councillor Butt That Council take a short recess. Carried Council recessed at 10:25 p.m. and reconvened at 10:35 p.m. Upon reconvening, the City Clerk certified that all Members of Council were once again present and participating electronically in accordance with By-law 7771/20. - 51 - 5. Matters for Consideration 5.1 Appointment to the Office of City Councillor, Ward 2 - Procedures for Nominations and A ppointment for Office of City Councillor, Ward 2 Ms. Cassel noted that the process for nominations and voting were outlined in the Meeting Procedures that had been provided to all applicants and Members of Council and included on the Special Council Meeting agenda. She added that Members of Council would have an opportunity to nominate from the list of applicants and once nominations had closed, voting would occur until a nominee received the majority of votes required to be appointed. Ms. Cassel noted that as 6 Members of Council were present and voting, a majority vote would require 4 out of 6 votes. Moved by Councillor Brenner Seconded by Councillor McLean That the nominations for the Office of City Councillor, Ward 2, be opened Carried Councillor Brenner moved that Linda Cook be nominated and Councillor McLean seconded the nomination. Ms. Cook was officially brought forward as a nominee. Councillor Butt moved that Christine Doody-Hamilton be nominated and Councillor Pickles seconded the nomination. Ms. Doody-Hamilton was officially brought forward as a nominee. Councillor Ashe moved that Shashi Bhatia be nominated. There was no seconder and therefore the nomination of Shashi Bhatia did not proceed. Ms. Cassel confirmed that there were no further nominations and requested a motion to close nominations. Moved by Councillor Pickles Seconded by Councillor McLean Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Mayor Ryan relinquished the Chair to Susan Cassel, City Clerk, in accordance with the Procedures for Nominations and Appointment for Office of City Councillor, Ward 2. Susan Cassel, City Clerk, assumed the chair. - 52 - 6. By-law to Appoint City Councillor, Ward 2 6.1 By-law 7895/22 Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm That the nominations for the Office of City Councillor, Ward 2, be closed. Carried In accordance with the Procedures, Ms. Cassel asked each Member of Council, in order of which was decided by random draw, the nominee they wished to vote for. The vote was as follows: Councillor McLean Linda Cook Mayor Ryan Christine Doody-Hamilton Councillor Brenner Linda Cook Councillor Pickles Christine Doody-Hamilton Councillor Butt Christine Doody-Hamilton Councillor Ashe Christine Doody-Hamilton Christine Doody-Hamilton received 4 votes. Linda Cook received 2 votes. In accordance with the Procedures, Christine Doody-Hamilton had received the majority vote required to be appointed to the Office of City Councillor, Ward 2. Resolution #760/22 Moved by Councillor Pickles Seconded by Councillor Ashe That Christine Doody-Hamilton be appointed to the Office of City Councillor, Ward 2, for the remainder of the 2018-2022 Term of Council ending on November 14, 2022. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Pickles Mayor Ryan - 53 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Being a by-law to fill the vacant seat for the Office of City Councillor, Ward 2. Resolution #761/22 Moved by Councillor Ashe Seconded by Councillor Butt That By-law number 7895/22 to appoint Christine Doody-Hamilton as the City Councillor, Ward 2, be adopted. Carried 7. Oath of Office for Newly Appointed Member of Council Ms. Cassel congratulated Christine Doody-Hamilton on being appointed to the Office of City Councillor, Ward 2 and asked Ms. Doody-Hamilton to read aloud the full Declaration of Office in the form prescribed by the Minister. As Ms. Doody-Hamilton had stated the Declaration of Office, she was welcomed as the City Councillor, Ward 2 and was invited to provide her remarks on being appointed to the seat. Councillor Doody-Hamilton noted that she was honored and humbled to be selected for the role of City Councilor, Ward 2 and added that she would work to the best of her abilities to help the residents of Ward 2 and the larger Pickering community. Ms. Cassel relinquished the Chair to Mayor Ryan. Mayor Ryan resumed the Chair. 8. Confirmation By-law By-law Number 7896/22 Councillor Butt, seconded by Councillor Brenner moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of January 13, 2022. Carried 9. Adjournment Moved by Councillor Doody-Hamilton - 54 - Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Seconded by Councillor Ashe That the meeting be adjourned. Carried The meeting adj ourned at 10:49 p.m. Dated this 13th day of January, 2022. David Ryan, Mayor Susan Cassel, City Clerk - 55 - December 15, 2021 Dear Mayor: Last week Fatemeh Anvari lost her job as a teacher because of what she chose to wear. She has deeply held religious beliefs. She didn’t talk about her religion in the classroom. She didn't write about her religion on social media. She didn't refuse to do her job. She wore a headscarf. You may know it as a hijab. She was “reassigned” because of the way she looks. It’s currently legal to do this in parts of Canada; namely, Quebec. Under Quebec’s Bill 21, frontline civil servants who display religious symbols while working can be fired, or reassigned. I don’t need to tell you that Jewish women who wear wigs, Sikh men who wear turbans, Christians who wear a cross are all at risk of being victims of this un-Canadian legislation, which infringes on the fundamental rights of Canadians by discriminating against their religious freedom. Like me, you’ve probably considered how you can use your position to affect a better outcome. I am writing to you with an urgent request to make a financial contribution to help fight Bill 21 in the courts. Together, we can make history by showing solidarity with faith communities living in Quebec, who are being subjected to the detrimental consequences of this bill. Our collective support as mayors of major urban centres would send a message to our federal government, opposition leaders, and all provincial MPPs and MLAs. It would tell them that we expect all citizens to be treated equally, and without discrimination under the law. I truly believe the Canadian Charter of Rights and Freedoms should not be treated like a doormat at the entryway to discrimination. It’s a sacred document and should be treated as such. Corr. 01-22 - 56 - It occurred to me that Canada has a long history of women leading the fight on issues of human rights; Nellie McClung, Viola Desmond, and now we have Fatemeh Anvari. We all know challenging Bill 21 is the right thing to do. Most municipalities have spoken out and denounced Bill 21. Brampton City Council already voted to help fund the court challenge to Bill 21. Gone are the days when we can turn a blind eye to an injustice we see across municipal, provincial, and even federal boundaries. Quebecers of all faiths are our brothers and sisters. They need our help. Let there be no doubt, we live in the best country in the world. However, that does not negate the dark history of our distant and recent past. Not every Canadian knows that when the MS St Louis carrying 900 Jewish refugees was turned back from Canadian shores, it was done so during an era when the philosophy of “none being too many” was the order of the day. The Komagata Maru was a ship of Sikh men and women being turned back simply because of their faith and the colour of their skin. The internment of Japanese and Italian Canadians is also a dark stain on the history of Canada. Canadian Prime Ministers have expressed regret for these terrible tragedies in our country's history. In some instances, compensation has been paid by taxpayers. It wasn't necessary to do things this way, after all. Then why didn't anyone have the audacity to speak up at the time? You and I know that Bill 21 is the type of law that future Prime Ministers will be apologizing for and taxpayers will once again be on the hook for compensation. It doesn't have to be that way. It’s time to speak up. As Canadians in positions of leadership, we must appeal to the better angels of our nature and demonstrate that we recognise that protecting the rights of religious and racialized minorities is what distinguishes Canada as the best nation in the world. There is a struggle for the soul of this country being waged right now in our country’s courts. We can sit on the sidelines and let intolerance, hate, and injustice win the day. However, I am suggesting that we stand shoulder to shoulder with our fellow Canadians and say “no” to turning back the hands of time to an era of intolerance. We can say “no” to disguise Islamophobia in the thin and tattered veil of secularism. We can say no to Bill 21. - 57 - Last week, Mustafa Farooq, who heads the National Council of Canadian Muslims, was quoted as saying, “we’ve been fighting this from day one. It’s been resting on the backs of racialized communities and brave human rights defenders.” Noa Mendelsohn Aviv, a director of the Canadian Civil Liberties Association told Global News “This situation is a horrible, harmful lesson in injustice and discrimination and the children know that.” Bill 21 is in stark conflict with everything we've been taught and everything we've taught our children about who we are as a country. It's a fact that even young children in the classroom are aware of. The financing of this important legal battle should not be on the backs of racialized minorities when the outcome can leave an indelible stain on the fabric of our whole country. Various community organizations have already mobilised and embarked on a major fundraising push. However, they may need an additional $1.9 million to see this through to the Supreme Court of Canada. The federal government has abandoned its leadership role and provinces have been loath to meddle in Quebec politics. The mayors of Canada’s most diverse cities now have to step in and step up. Residents hear us “talk the talk”. Now we have to “walk the walk.” Let’s walk together in this struggle. Don’t leave Fatemeh Anvari to walk alone. As I mentioned, Brampton City Council approved a motion on June 26 of 2019 to support the court challenge being launched by the National Council of Canadian Muslims and others in any way possible. Your council can do the same. Let us not sit back and watch a future prime minister apologise for our collective negligence on this critical issue, thirty years from now. Instead, let’s do the right thing today and say “no” to Bill 21 and “yes” to the Charter of Rights and Freedoms. Don’t just do it for Fatemeh Anvari. Do it for the hundreds of thousands of racialized people of faith who are putting their faith in our democratic and judicial system. I'm confident that you will not let them down. Contact my office directly at Patrick.Brown@Brampton.ca to learn more about how we can coordinate our efforts in defence of Canadians in need of our help. Thank you in advance for your assistance. - 58 - Sincerely, Patrick Brown Mayor - 59 - BRAMPTON MAYOR PATRICK BROWN INVITES 100 CANADIAN CITIES TO FIGHT BILL 21 BRAMPTON, ON (December 14, 2021)- Brampton’s Mayor Patrick Brown has issued an appeal to 100 Canadian Mayors to join the Brampton city council in the fight against Quebec’s Bill 21. Mayors and their councils have been invited to donate to the legal fund fighting Bill 21 in the courts. In a letter dated December 14, 2021, Brown says Bill 21 is the type of legislation that “future Prime Ministers will be apologizing for.” Brown’s letter comes on the heels of an incident in Quebec where a teacher lost her job and was reassigned because she wore a headscarf. Brown wrote, “Last week Fatemeh Anvari lost her job as a teacher because of how she looks. Under Quebec’s Bill 21, frontline civil servants who display religious symbols while working can be fired, or reassigned.” Brown noted, “Jewish women who wear wigs, Sikh men who wear turbans, Christians who wear a cross are all at risk of being victims of this unCanadian legislation. I am writing to you with an urgent request to help defend the rights of all Canadians. Together, we can make history by showing solidarity with faith communities living in Quebec, who are being subjected to the injurious nature of Bill 21.” Brown stated, “As Mayors of major urban centres, we should send a message to our federal government, opposition leaders, and all provincial MPPs and MLAs who have left a vacuum. Together, we should tell them that we expect all citizens to be treated equally, and without discrimination under the law. This fight should not be shouldered solely by religious and racialized minorities in Canada. Cities have a vital role to play.” Brown noted that Bill 21 tramples basic Canadian rights. “The Canadian Charter of Rights and Freedoms should not be treated like a doormat at the entry way to discrimination. It’s a sacred document and should be treated as such.” Acknowledging that it may be unpopular with some constituents Brown added, “I am asking you to join Brampton City Council in funding the court challenge to Bill 21.” “Gone are the days when we can turn a blind eye to an injustice we see across municipal, provincial, and even federal boundaries. Quebecers of all faiths are our brothers and sisters. They need our help. A contribution from 100 municipalities across Canada is a small price to pay versus the reputational harm that Canada will suffer and the future financial compensation that may come about if we allow this to stand. Racism is expensive. Doing the right thing is a good investment.” Brampton council voted on June 26, 2019 to support the efforts by the World Sikh Organization, the National Council of Canadian Muslims and the Canadian Civil Liberties Association in their legal battle. Brown concluded, “Let’s walk together in this struggle. Don’t leave Fatemeh Anvari to walk alone.” -30- CONTACT: Gary Collins, Office of the Mayor Gary.Collins@Brampton.ca 647-409-5598 - 60 - If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS December 23, 2021 N. Cooper, Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L1S 2H9 Dear Ms. Cooper: RE: Discrimination of Freedom of Religion in Quebec’s Bill 21 Our File: C00 Council of the Region of Durham, at its meeting held on December 22, 2021, adopted the following resolution: “Whereas Durham Region consists of a diverse community, many of whom wear religious symbols including turbans, hijabs, Kippa, the cross and many others; And Whereas the fundamental right of religious freedom is protected by the Charter of Rights and Freedoms; And Whereas Durham Region, as one of Canada’s fastest growing and most multicultural and diverse regional municipalities, stands firmly to support religious freedom as this is aligned with our Freedom of Rights under the Canadian Charter of Rights; And Whereas Durham Region stands in solidarity with National Council of Canadian Muslims (NCCM) and the Canadian Civil Liberties Association (CCLA) in their legal challenge against Bill 21 in Quebec; And Whereas Durham Regional Council believes that our region is the cultural centre for diversity and Canadian multiculturalism and Council bears a responsibility to stand up in defence of the Canadian multicultural mosaic; Now therefore be it resolved that the Durham Regional Council support in principle the legal challenge against the discrimination of freedom of religion in Quebec’s Bill 21; and The Regional Municipality of Durham Corporate Services Department Legislative Services 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 Fax: 905-668-9963 durham.ca Don Beaton, BCom, M.P.A. Commissioner of Corporate Services - 61 - Page 2 of 2 That staff be directed to report back on ways Durham Region could financially support the legal challenge by providing one-time funding not to exceed $50,000.” Ralph Walton Ralph Walton, Regional Clerk/Director of Legislative Services RW/np c: Rod Phillips, MPP (Ajax) Lorne Coe, MPP (Whitby) Lindsay Park, MPP (Durham) Jennifer French, MPP (Oshawa) Laurie Scott, MPP (Haliburton/Kawartha Lakes/Brock) Peter Bethlenfalvy, MPP (Pickering-Uxbridge) David Piccini, MPP (Northumberland-Peterborough South) Mark Holland, MP (Ajax) Erin O’Toole, MP (Durham) Jamie Schmale MP (Haliburton/Kawartha Lakes/Brock) Philip Lawrence, MP (Northumberland/Peterborough South) Colin Carrie MP(Oshawa) Jennifer O’Connell, MP (Pickering/Uxbridge) Ryan Turnbull, MP (Whitby) - 62 - If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2564 The Regional Municipality of Durham Information Report From: Commissioner of Planning and Economic Development Report: #2021-INFO-132 Date: December 17, 2021 Subject: Monitoring of Growth Trends, File: D01-02-01 Recommendation: Receive for information Report: 1.Purpose 1.1 This report is the second of two biannual reports monitoring growth trends in Durham. It presents historical population and household data for the Region and area municipalities for the 2016 to 2021 period. It also includes short-term forecasts for the 2021 to 2026 period. 1.2 The data is provided for the end of May (to correspond with the timing of the Census) and for December (calendar year-end). Information presented in this report is intended for use in various Regional studies and programs including the Municipal Comprehensive Review (Regional Official Plan Update), Development Charges Studies, and the annual Five-year Servicing and Financing Study. 2.Previous Reports and Decisions 2.1 On October 23, 2020 Commissioners Report #2020-INFO-98 reported semi-annual population and household estimates, as well as short-term population and household forecasts. Corr. 02-22 - 63 - Page 2 of 4 2.2 On May 7, 2021 Commissioners Report #2021-INFO-51 reported semi-annual population and household estimates. 3. Historical population and household estimates (2016-2021) 3.1 The population and household estimates presented in Attachments 1 and 2, are based on: a. Statistics Canada Census information for 2011 and 2016 including an estimate for net undercoverage 1; and b. Canada Mortgage and Housing Corporation (CMHC) monthly housing completion data for non-Census years. 3.2 The semi-annual population estimates presented in Attachment 1 indicate that the Region’s mid-year population growth increased by 9,540 persons from 2020 to 2021, representing a growth rate of 1.35%. The population growth for the five-year period from May 2016 to May 2021 was 6.47%. 3.3 The semi-annual household estimates presented in Attachment 2, indicate that the Region’s mid-year household growth increased by 3,605 households from 2020 to 2021, representing a growth rate of 1.50%. The household growth for the five-year period from May 2016 to May 2021 was 7.25%. 4. Short-term growth forecasts (2021-2026) 4.1 The short-term growth forecasts for population and households presented in Attachments 3 and 4 are based on: a. housing production estimates provided by the area municipalities; b. an analysis of past trends; and c. estimates of the timing and anticipated annual housing occupancy across the Region. 4.2 The forecasts make no allowances for unpredictable factors such as changes in economic conditions affecting residential growth (e.g. significant increases in mortgage rates, building trade strikes, etc.). 1 Net undercoverage refers to the net population counts that are missed during the Census enumeration due to persons with no usual residence, incorrect questionnaires, missed dwellings, away from home, etc. - 64 - Page 3 of 4 4.3 The short-term forecasts indicate that in the next five years Durham’s population is projected to increase from 713,680 (2021) to 805,200 in 2026 (refer to Attachment 3). The population growth for the five-year period from May 2021 to May 2026 is expected to be 12.8%. 4.4 Similarly, the current number of households in Durham is projected to increase from 244,385 (2021) to approximately 277,410 in 2026 (refer to Attachment 4). The household growth for the five-year period from May 2020 to May 2025 is expected to be 13.5%. 4.5 These forecasts recognise an increased rate of growth in Pickering towards the end of the period, adding approximately 4,250 households and 11,700 people to the forecast as the Seaton community continues to develop. 5. Relationship to Strategic Plan 5.1 This report aligns with/addresses the following strategic goals and priorities in the Durham Region Strategic Plan: a. Goal 5.3 – Demonstrate commitment to continuous quality improvement and communicating results. 6. Conclusion 6.1 Regional Council will continue to be kept apprised of emerging population and household data and trends through regular updates of this information. 6.2 A copy of this report will be forwarded to the Area Municipalities, the Durham Regional Police Services, the Local Health Integration Network and the School Boards in Durham. 7. Attachments Attachment #1: Semi-annual Population Estimates, 2016-2021 Attachment #2: Semi-annual Household Estimates, 2016-2021 Attachment #3: Semi-annual Population Forecasts, 2016-2021 Attachment #4: Semi-annual Household Forecasts, 2016-2021 - 65 - Page 4 of 4 Respectfully submitted, Original signed by Brian Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development - 66 - Attachment 1 Note: All figures rounded Source: Statistics Canada Census and CMHC monthly housing completions data. Semi-annual Population Estimates, 2016-2021 (May and December) Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge Whitby Durham 2016 (Dec) 124,810 12,060 96,490 166,530 95,220 22,370 22,040 133,510 673,040 2017 (May) 125,510 12,050 97,390 167,430 95,760 22,320 22,260 134,400 677,130 2017 (Dec) 126,440 12,140 98,550 169,320 96,260 22,240 22,250 135,050 682,250 2018 (May) 127,840 12,130 99,220 170,120 96,590 22,190 22,340 135,280 685,710 2018 (Dec) 128,730 12,260 100,290 172,660 97,430 22,110 22,340 135,760 691,580 2019 (May) 129,210 12,310 100,810 174,460 97,950 22,080 22,330 135,960 695,100 2019 (Dec) 129,960 12,350 102,110 175,030 98,690 22,020 22,320 136,980 699,460 2020 (May) 131,400 12,540 102,900 175,190 99,040 21,980 22,310 138,770 704,140 2020 (Dec) 132,030 12,970 103,610 176,560 101,190 21,930 22,330 140,440 711,060 2021 (May) 132,320 12,970 104,210 176,730 101,720 21,920 22,340 141,470 713,680 - 67 - Attachment 2 Note: All figures rounded Source: Statistics Canada Census and CMHC monthly housing completions data. Semi-annual Household Estimates, 2016-2021 (May and December) Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge Whitby Durham 2016 (Dec) 37,655 4,550 33,225 62,990 30,985 8,225 7,705 43,670 229,005 2017 (May) 37,815 4,555 33,570 63,340 31,220 8,230 7,795 44,005 230,530 2017 (Dec) 38,030 4,600 34,020 64,065 31,465 8,235 7,805 44,275 232,495 2018 (May) 38,400 4,605 34,290 64,375 31,630 8,240 7,850 44,395 233,785 2018 (Dec) 38,595 4,670 34,710 65,355 31,990 8,240 7,870 44,615 236,040 2019 (May) 38,690 4,695 34,930 66,045 32,220 8,250 7,875 44,720 237,430 2019 (Dec) 38,845 4,725 35,435 66,270 32,550 8,260 7,890 45,120 239,100 2020 (May) 39,225 4,810 35,750 66,345 32,725 8,270 7,905 45,755 240,780 2020 (Dec) 39,345 4,985 36,050 66,875 33,525 8,280 7,925 46,365 243,355 2021 (May) 39,380 4,995 36,295 66,950 33,765 8,305 7,945 46,755 244,385 - 68 - Attachment 3 Note: All figures rounded Source: Statistics Canada 2016 Census and CMHC monthly housing completions data. Semi-annual Population Forecasts, 2021-2026 (May and December) Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge Whitby Durham 2021 (Dec) 133,900 13,050 105,800 179,850 103,700 22,300 22,450 146,350 728,100 2022 (May) 134,950 13,050 106,750 180,950 104,950 22,350 22,450 147,250 733,900 2022 (Dec) 136,850 13,150 108,600 183,000 107,400 22,500 22,500 149,050 744,800 2023 (May) 137,950 13,150 109,500 184,200 108,750 22,550 22,500 149,900 750,800 2023 (Dec) 139,950 13,200 111,350 186,450 111,450 22,700 22,550 151,650 762,200 2024 (May) 141,150 13,200 112,250 187,650 112,900 22,750 22,550 152,750 768,500 2024 (Dec) 143,250 13,300 114,050 189,800 115,750 22,900 22,600 154,850 780,500 2025 (May) 144,400 13,300 114,950 191,000 117,150 22,900 22,600 156,000 786,900 2025 (Dec) 146,400 13,350 116,750 193,200 119,950 23,050 22,650 158,350 798,900 2026 (May) 147,500 13,350 117,700 194,400 121,250 23,100 22,650 159,500 805,200 - 69 - Attachment 4 Note: All figures rounded Source: Statistics Canada Census and CMHC monthly housing completions data. Semi-annual Household Forecasts, 2021-2026 (May and December) Year Ajax Brock Clarington Oshawa Pickering Scugog Uxbridge Whitby Durham 2021 (Dec) 40,000 5,020 36,850 68,130 34,420 8,450 7,980 48,370 249,230 2022 (May) 40,410 5,050 37,240 68,570 34,930 8,500 8,000 48,730 251,410 2022 (Dec) 41,140 5,080 37,920 69,350 35,820 8,590 8,030 49,370 255,300 2023 (May) 41,570 5,100 38,300 69,830 36,370 8,630 8,050 49,730 257,580 2023 (Dec) 42,340 5,140 38,990 70,670 37,340 8,720 8,080 50,360 261,630 2024 (May) 42,800 5,160 39,370 71,140 37,920 8,760 8,100 50,780 264,030 2024 (Dec) 43,630 5,190 40,040 71,980 38,950 8,850 8,130 51,530 268,300 2025 (May) 44,060 5,210 40,420 72,450 39,530 8,890 8,150 52,000 270,710 2025 (Dec) 44,840 5,250 41,090 73,290 40,550 8,980 8,180 52,820 275,000 2026 (May) 45,280 5,270 41,500 73,760 41,100 9,020 8,190 53,280 277,410 - 70 - From: David Steele <dj.steele@sympatico.ca> Date: December 31, 2021 at 9:18:18 AM EST To: scassel@pickering.ca Cc: kashe@pickering.ca, mbrenner@pickering.ca Subject: City of Pickering MMM storm water management plan. Madam clerk, Would you kindly distribute R. Holborn and Mayor and Councillors. Dear Richard, We was promised a yearly updated report of items completed from the MMM storm water management plan that was produced from Prof. N. Eyles environmental report (2001). Could you submit a new detailed plan to deal with all watercourses that lead into Frenchmans Bay prior to preparation of 2022 capital budget process? As you know two large sediment ponds was sited on the north side of the 401. This would reduce sediments and fast flows into Frenchmans Bay. If Frenchmans Bay water quality is to be improved all water courses around Frenchmans Bay need working on to reduce high water temperature that create high nutrients that flow into Frenchman Bay. In turn cause weeds and other pollution (hi coli. ) in Frenchmans Bay. The weed cutting motion before council on the 10 Jan, 2022 has nothing to do with my request. After twenty two years it’s time for action to walk the walk to improve storm water quality into Frenchmans Bay. Large money will be required for capital expenditure to improve Frenchmans Bay and all water courses that lead into Frenchmans Bay. It’s time to do what is right as we are running out of time. David Steele. Sent from my iPhone Corr. 03-22 - 71 - If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. December 22, 2021 The Right Honourable Justin Trudeau Prime Minister Justin.trudeau@parl.gc.ca The Honourable Doug Ford Premier of Ontario premier@ontario.ca Honourable and Dear Sirs, RE: Correspondence from the Municipality of Chatham-Kent dated November 10, 2021 regarding: Support Resolution from the Council of Huron County passed October 20th re: Homelessness Task Force Our File: P00 Council of the Region of Durham, at its meeting held on December 22, 2021, adopted the following recommendations of the Health and Social Services Committee: “WHEREAS on November 8, 2021 the Council for the Municipality of Chatham-Kent supported the following resolution: “THAT the County of Huron, due to the substantial increase in chronic homelessness not only in Huron County but across Ontario and Canada, requests the Province of Ontario and the Government of Canada to identify Homelessness a “Provincial” and “National Crisis” across the Province of Ontario and Canada. AND FURTHER THAT the Province of Ontario and Government of Canada acknowledge that lack of resources to support addiction and mental health programs to be a leading cause of homelessness. AND FURTHER THAT the County of Huron requests the Province of Ontario and Government of Canada to provide further financial support for housing and homelessness programs as well as increase funding to mental health and addiction services.”; And whereas the Region of Durham has seen a significant increase in the incidence of homelessness since 2020 which has been highlighted by the COVID-19 pandemic; The Regional Municipality of Durham Corporate Services Department – Legislative Services 605 Rossland Rd. E. Level 1 P.O. Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 Fax: 905-668-9963 Don Beaton, BCom, M.P.A. Commissioner of Corporate Services Corr. 04-22 - 72 - Page 2 of 3 And whereas the increase of homelessness is impacting the entire community both socially and economically; And whereas the Region is responding to urgent homelessness issues with a cross-sector task force of key stakeholders that includes: the health sector, social services, law enforcement, community partners, local municipalities, and business groups and those with lived experience; Now therefore be it resolved that the Region of Durham supports and endorses the November 8, 2021 Chatham-Kent resolution; And further that the Province of Ontario and Government of Canada expedite meaningful measures to appropriately support local Service Managers and District Social Services Administration Boards address the immediate homelessness crises; And further that the Province of Ontario create a cross-ministerial task force which would include the Ministry of Housing, Ministry of Health, Ministry of Children, Community and Social Services and Ministry of Finance in partnership with local Service Managers and District Social Services Administration Boards to create a fulsome strategy to address homelessness and the root cause of homelessness, mental health and addictions; And further that the motion be forwarded to all Durham Region municipalities, Ministry of Housing, Ministry of Health, Ministry of Children, Community and Social Services, Ministry of Finance, Ontario Big City Mayors (OBCM), and Association of Municipalities Ontario (AMO).” A copy of the correspondence from the Municipality of Chatham-Kent dated November 10, 2021 is attached. Ralph Walton Ralph Walton, Regional Clerk/Director of Legislative Services RW/np Attach. - 73 - Page 3 of 3 c: The Honourable Steve Clark, Minister of Municipal Affairs and Housing The Honourable Christine Elliott, Minister of Health The Honourable Merrilee Fullerton, Minister of Children, Community and Social Services The Honourable Peter Bethlenfalvy, Minister of Finance Mayor Jeff Lehman, Chair, Ontario’s Big City Mayors Jamie McGarvey, President, Association of Municipalities of Ontario N. Cooper, Clerk, Town of Ajax J. Gallagher, Clerk, Municipality of Clarington S. Cassel, City Clerk, City of Pickering D. Leroux, Clerk, Township of Uxbridge F. Lamanna, Clerk, Township of Brock Mary Medeiros, Clerk, City of Oshawa B. Jamieson, Clerk, Township of Scugog C. Harris, Clerk, Town of Whitby J. Smith, Clerk, Municipality of Chatham-Kent S. Danos-Papaconstantinou, Commissioner of Social Services - 74 - Municipality of Chatham-Kent Corporate Services Municipal Governance 315 King Street West, P.O. Box 640 Chatham ON N7M 5K8 Tel: 519.360.1998 Fax: 519.436.3237 Toll Free: 1.800.714.7497 November 10, 2021 The Right Honourable Justin Trudeau, Prime Minster Justin.trudeau@parl.gc.ca The Honourable Doug Ford, Premier of Ontario premier@ontario.ca Honourable and Dear Sirs: Support Resolution from the Council of Huron County passed October 20th re: Homelessness Task Force Please be advised the Council of the Municipality of Chatham-Kent at its regular meeting held on November 8, 2021 supported the following resolution: “WHEREAS the County of Huron has established a “Huron County Homelessness Task Force” to address the rapidly increasing issue of homelessness in the County. THAT the County of Huron, due to the substantial increase in chronic homelessness not only in Huron County but across Ontario and Canada, requests the Province of Ontario and the Government of Canada to identify Homelessness a “Provincial” and “National Crisis” across the Province of Ontario and Canada. AND FURTHER THAT the Province of Ontario and Government of Canada acknowledge that lack of resources to support addiction and mental health programs to be a leading cause of homelessness. AND FURTHER THAT the County of Huron requests the Province of Ontario and Government of Canada to provide further financial support for housing and homelessness programs as well as increase funding to mental health and addiction services.” If you have any questions or comments, please contact Judy Smith at judys@chatham-kent.ca Sincerely, Judy Smith, CMO Director Municipal Governance Clerk /Freedom of Information Coordinator - 75 - If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. January 4, 2022 Vision Zero Task Force c/o Steven Kemp 605 Rossland Road East Box 911 Whitby, ON L1N 0B8 Dear Mr. Kemp: RE: Vision Zero – Increased Enforcement Our File: C12 Council of the Region of Durham, at its meeting held on December 22, 2021, adopted the following resolution: “Whereas speeding on Regional and Local Municipal roads continues to be a significant concern and impediment to the goal of Vision Zero; And whereas the Region and the area Municipalities continue to review and expand the designations of Community Safety Zones, where warranted, as a Vision Zero Countermeasure, in order to mitigate speeding concerns; Therefore be it resolved that the Vision Zero Task Force be requested to work collaboratively with Durham Region Police Services (DRPS) to increase enforcement levels in Community Safety Zones and other areas of concern, and to advance and emphasize a Zero Tolerance Policy for speed limit violations; and That a copy of this motion be forwarded to all Durham Region area Municipalities, Durham Region Police Services Board, all Durham Region School Boards, and the Vision Zero Task Force.” Ralph Walton Ralph Walton, Regional Clerk/Director of Legislative Services RW/np The Regional Municipality of Durham Corporate Services Department Legislative Services 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 Fax: 905-668-9963 durham.ca Don Beaton, BCom, M.P.A. Commissioner of Corporate Services Corr. 05-22 - 76 - Page 2 of 2 c: Durham Region Police Services Board N. Cooper, Clerk, Town of Ajax J. Gallagher, Clerk, Municipality of Clarington S. Cassel, City Clerk, City of Pickering D. Leroux, Clerk, Township of Uxbridge F. Lamanna, Clerk, Township of Brock M. Medeiros, Clerk, City of Oshawa B. Jamieson, Clerk, Township of Scugog C. Harris, Clerk, Town of Whitby Durham Catholic District School Board (DCDSB) Durham District School Board (DDSB) Kawartha Pine Ridge District School Board (KPRDSB) Peterborough, Victoria, Northumberland and Clarington Catholic District School Board (PVNCCDSB) Conseil scolaire catholique MonAvenir Conseil scolaire Viamonde - 77 - 426 Brant Street  P.O Box 5013  Burlington  Ontario  L7R 3Z6  www.burlington.ca 905-335-7600 ext. 7702 905-335-7675 kevin.arjoon@burlington.ca January 13, 2022 SUBJECT: Resolution for Measures to Support the Survival of Small Businesses during Modified Step 2 of the Roadmap to Reopen (CSSRA-01-22) Please be advised that at its meeting held Tuesday January 11, 2022, the Council of the City of Burlington approved the following resolution: Whereas in May 2020 the City of Burlington and Team Burlington (Burlington Economic Development, Burlington Chamber of Commerce, Tourism Burlington, Burlington Downtown Business Association and the Aldershot Village BIA) formed the Burlington Economic Recovery Network (BERN). The Burlington Economic Recovery Network has strategically brought together key stakeholders and business leaders from across Burlington to develop a robust local strategy that will prepare our economy for recovery from the COVID-19 crisis; and Whereas when the Province of Ontario entered modified Step 2 of the Roadmap to Reopening on January 5, 2022, the restrictions forced many small businesses to either close their doors or significantly decrease their capacity until January 26, 2022; and Whereas both supply chain issues in the procurement of rapid tests and recent changes to criteria for PCR testing have left many critical supply chain manufacturers and their workers without testing to ensure worker safety and minimize workplace COVID-19 outbreaks; and Whereas the Ontario Chamber of Commerce met with the Honorable Peter Bethlenfalvy, Minister of Finance, to discuss business concerns and wrote an open letter to the minister requesting immediate business support which can be read in the appendix; and Whereas the Province of Ontario announced the Ontario Small Business Relief grant on January 7, 2022, we continue to ask that the full $20,000 grant be reinstated in line with the 2021 grant and that access be expanded to businesses who are not fully closed but required to reduce capacity. Therefore, be it resolved that Burlington City Council, in partnership with the Burlington Economic Recovery Network (BERN) and Team Burlington, call on the Provincial governments to provide the supports outlined in the Ontario Chamber of Commerce letter Re: Dire Straits for Ontario’s Small Businesses including: •Extend the Small Business Support Grant for a third round targeted towards all businesses whose revenues are directly and/or indirectly impacted by current public health restrictions. Eligibility should include businesses previously eligible for the Ontario Tourism and Travel Small Business Support Grant and businesses Corr. 06-22 - 78 - 426 Brant Street  P.O Box 5013  Burlington  Ontario  L7R 3Z6  www.burlington.ca losing revenue as a result of restrictions affecting their clients (e.g. food service suppliers). •Work with the federal government to increase rental subsidies provided under the newly expanded Local Lockdown Program similar to the enhanced Ontario- Canada Emergency Commercial Rent Assistance Program for businesses directly or indirectly impacted by public health restrictions. •Immediately open the recently announced portal which would allow businesses to access rebates for property taxes and utilities, accompanied by rapid disbursements for eligible business expenses. •Expand access to rapid antigen tests and PCR testing, with priority given to Ontarians unable to work from home, both to limit unnecessary isolation time and allow workers to demonstrate eligibility for paid sick days and other supports. •Work with financial institutions and the federal government to forgive loans for businesses most severely impacted by public health restrictions. •Offer an additional grant to businesses required to implement the government’s enhanced vaccine certification protocols and to cover increased pandemic-related expenses for PPE, improved ventilation etc.; and Further that the Mayor and Council representative on BERN be directed to write a letter, jointly with BERN and Team Burlington, advocating for the actions outlined above to support the survival of small businesses to the Premier of Ontario; and That the City Clerk be directed to send a copy of the letter and resolution, once approved, to: •The Premier of Ontario •Provincial Minister of Small Business and Red Tape Reduction •Provincial Minister of Economic Development, Job Creation and Trade •Provincial Minister of Health •Provincial Minister of Finance •Burlington Members of Provincial Parliament Jane McKenna, Effie Triantafilopoulos and Parm Gill •Halton Regional Council •Councils of the Towns of Milton, Halton Hills and Oakville •Association of Municipalities of Ontario (AMO) •Ontario Big City Mayor’s Caucus (OBCM) •Mayors and Regional Chairs of Ontario (MARCO) •GTHA Mayors and Chairs •Ontario Chamber of Commerce (OCC) •Milton Chamber of Commerce •Halton Hills Chamber of Commerce •Oakville Chamber of Commerce •Team Burlington (Burlington Economic Development, Burlington Chamber of Commerce, Tourism Burlington, Burlington Downtown Business Association and Aldershot Village BIA) •Burlington Economic Recovery Network (BERN) •Burlington Restaurant Association - 79 - 426 Brant Street  P.O Box 5013  Burlington  Ontario  L7R 3Z6  www.burlington.ca •Ontario Business Improvement Area Association (OBIAA) If you have any questions, please contact me at extension 7702 or the e-mail address above. Sincerely, Kevin Arjoon City Clerk - 80 - From: paul white <paulwhite4121@gmail.com> Sent: Friday, January 14, 2022 8:24 PM To: Clerks Web Email <clerks@pickering.ca> Subject: Fwd: OLT Appeals of Recent Committee of Adjustment Decisions Please circulate to all members of Council. Our Association of Fairport Beach have grave concerns of why this was done this way. Paul White-President, Fairport Beach Neighbourhood Association ---------- Forwarded message --------- From: paul white <paulwhite4121@gmail.com> Date: Fri, Jan 14, 2022 at 7:44 PM Subject: Re: OLT Appeals of Recent Committee of Adjustment Decisions To: Bigioni, Paul <pbigioni@pickering.ca> Cc: Stephen McArthur <scamp_bedford@yahoo.com>, Oliver Rohn <oliverrohn@gmail.com>, Maurice Brenner <mbrenner@pickering.ca> Thank you sir for your honest reply to Mr.McArthur's inquiry. I had also surmised as much. The only question was why would Council decide to do this in an in-camera meeting? I had already made public regarding your meeting, and Kyle Bentley meeting with Mr.Brenner, over the appeal of 566 West Shore Blvd. By not defending decisions of the Committee of Adjustments that get appealed to the OLT, what is that saying to long term residents of Pickering? If I was a member of that committee, I would question why I am sitting there making informed decisions on behalf of the City, and by default, also for residents affected directly by the applications. To my mind this is usurping the very job they were appointed to do. It is also usurping a higher tier of government by professional dereliction of duty by Council. If I was a member of the Committee of Adjustments I would resign forthwith. As you may know I also served for two terms on this Committee, and our Chairperson was a respected Justice of the Peace. I know what his response would be without even hesitating, and mine. I just hope that this is not the new format of political gamesmanship going forward. It does not reflect on the best interests for the citizens of Pickering. Paul White-President, Fairport Beach Neighbourhood Association On Fri, Jan 14, 2022 at 4:55 PM Bigioni, Paul <pbigioni@pickering.ca> wrote: Stephen, Corr. 07-22 - 81 - Happy New Year to you as well. As you are aware, City Council met in camera on January 10, 2022 to discuss the appeals of some recent Committee of Adjustment decisions. The Municipal Act (Ontario) and the City’s Procedure By-law 7665/18 prevent me from disclosing the particulars of in camera meeting deliberations, however, I can confirm that Council has decided not to defend the decisions of the Committee of Adjustment with respect to the following appeals: 1.P/CA 58/21 to P/CA 61/21, Wiltshire Eccleston Developments Inc., 1383 Rougemount Drive 2. P/CA 73/21, C. Boyce, 734A Krosno Boulevard 3. P/CA 78/21, W. Van Kempen and S. Birch, 4900 Brock Road 4. P/CA 96/21, F. and M. Gauri, 521 Cliffview Road. Consequently, the City will not be appearing at the hearings of these appeals, and will not be retaining external counsel to respond to them. That being said, I note that the City has or will be providing the OLT with the following information, as it does for all appeals from minor variance decisions: 1. The minor variance application, inclusive of all drawings and supporting documents; 2. The City Development staff report to the Committee of Adjustment; 3. The Committee of Adjustment hearing minutes; 4. The circulation list; and 5.All written comments and submissions received in respect of the minor variance application. I note also that if the Tribunal member presiding over any of these appeals requires City staff to provide any relevant information, staff will be made available for that purpose. I am not able to provide you with any further information regarding these appeals because, as in all litigation matters, they were discussed in an in cameras meeting. Paul Bigioni Director, Corporate Services & City Solicitor | Corporate Services Department 905.420.4660 ext. 2048 | 1.866.683.2760 pbigioni@pickering.ca Your City. Right Now. pickering.ca - 82 - >-----Original Message----- > From: Jeanine Soligo <jeaninesoligo@rogers.com> > Sent: Monday, January 17, 2022 12:51 PM > To: Clerks Web Email <clerks@pickering.ca> > Cc: Brenner, Maurice, Councillor <mbrenner@pickering.ca> > Subject: 1383 Rougemount Drive Dear Sir/Madame, Would you please ensure that the below email is sent to the Pickering City Council. To the Pickering City Council, I was appalled to learn that the City Council has decided not to defend the decision by the CoA to deny Wiltshire Developments application to develop 1383 Rougemount Drive. This was particularly upsetting as we had previously been led to believe that the city would defend the CoA’s ruling. The fact that this decision was made behind close doors is further distressing. Why would the residents most impacted by this decision not be made aware of what was happening? When contacted, Mr. Bigioni informed us that he has no say in the matter and that he takes his direction from the City Council. The CoA denied the application on the basis that it did not meet the four criteria created by the city so that existing neighbourhoods such as the Rougemount community, would not be compromised by developers looking to maximize profit over community. I am sure that Council is aware that Wiltshire Developments has posted on its social media page that it is creating a six home enclave called the Hunter Estates on Rougemount Drive. How can that possibly be good for our neighbourhood? To not defend this appeal to the Ontario Land Tribunal is to turn your back on your constituents whom you have been elected to represent. I implore you, as City Councillors, to reconsider your decision and stand by the ruling of the CoA and us, the tax paying residents of Pickering by asking Mr. Bigioni to defend the CoA decision to the best of his ability. I look forward to your response. Jeanine Soligo Corr. 08-22 - 83 - -1 -zanettme Page 1 01/05/2022Confidential Page 1 01/05/2022 Ministry of Finance Office of the Minister Ministère des Finances Bureau du ministre 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416-325-0400 7e étage, Édifice Frost Sud 7 Queen's Park Crescent Toronto ON M7A 1Y7 Téléphone: 416 325-0400 880-2021-2989 Mayor Dave Ryan City of Pickering One the Esplanade Pickering, ON L1V 6K7 mayor@pickering.ca Dear Mayor Ryan: Thank you for your email regarding high automobile insurance costs for taxis during the COVID- 19 pandemic, forwarded by the Honourable Doug Ford, Premier of Ontario. I appreciate you taking the time to write. The government is aware of current issues regarding the affordability and availability of taxicab insurance. Ministry staff have engaged with the taxi industry, insurance industry stakeholders and the Financial Services Regulatory Authority of Ontario (FSRA) to discuss these issues and identify potential solutions. Throughout the COVID-19 pandemic, the government has made it very clear to insurers that drivers need relief. In April 2020, the government amended a regulation to ensure that insurers could offer premium rebates for up to 12 months after the declared state of emergency ended. The government and FSRA have also advocated for other forms of consumer relief such as payment deferrals, mid-term policy adjustments, and refunds. Together, these efforts have resulted in more than $1 billion being returned to consumers, affecting 93 per cent of auto insurance consumers. Taxi insurance is a specialty product that is priced to reflect the higher risk nature of the service (e.g. long hours on the road, multiple occupants, accidents involving pedestrians and cyclists, etc.), and the experienced claims costs, which are materially higher than other lines of auto insurance. In recent years, the taxi insurance industry has dealt with a higher frequency and severity of claims, which has led to higher premiums. It is important to note that insurance premiums for taxis are based on the individual claims experience (e.g., number of claims and total claims costs) for a taxi or fleet of taxis, as well as the insurer’s overall claims experience. If claims cost for an individual taxi, a taxi fleet or the insurance company overall have increased, those increased costs will be reflected in the insurance premiums charged by the insurance company. …/cont’d Corr. 09-22 - 84 - -2 - The government is committed to open discussions with taxi drivers and the taxi industry to help identify and address barriers within the taxi insurance sector. We will continue to work with drivers and the insurance industry to help ensure that Ontario’s auto insurance system is more accessible, affordable, and meets the needs of drivers, including taxi drivers, across the province. Building on the need for informed consumer choice and transparency, FSRA launched an enhanced consumer information hub on its website. Consumers will be better informed, have access to average premiums and be able to search rate filings easily, to help them make informed decisions about their policy and the insurer they choose. Visit Fsrao.ca/consumers/auto-insurance/understanding-auto-insurance-rates-and-premiums for more information on FSRA’s consumer information hub. Thank you again for taking the time to write. Sincerely, Peter Bethlenfalvy Minister of Finance c: The Honourable Doug Ford, Premier of Ontario MPP Lorne Coe, Member of Provincial Parliament, Whitby MPP Jennifer French, Member of Provincial Parliament, Oshawa MPP Lindsey Park, Member of Provincial Parliament, Durham - 85 - …/2 234-2021-5312 January 19, 2022 Your Worship Mayor David Ryan City of Pickering Dear Mayor Ryan: As you know, Ontario has a housing crisis. Housing prices have been rising across Ontario over the past decade, as demand has outpaced supply. Our government is working to challenge the status quo – to get shovels in the ground faster and unlock the supply of housing. Further to Premier Ford’s announcement at the Ontario Housing Affordability Summit, I am pleased to share with you that the province will be investing over $45,000,000 in a new Streamline Development Approval Fund to help Ontario’s 39 largest municipalities implement actions to get development approved faster so more housing can be built. Our government has approved financial support to the City of Pickering through the Streamline Development Approval Fund in order to implement streamlining development approval initiatives such as e-permitting systems, temporary staff (including interns) to address backlogs, online application portals, and other projects aimed at unlocking housing supply. Under this program, your municipality is eligible to receive up to $1,000,000, subject to your municipality returning a copy of this letter, signed by your Head of Council, to the ministry by January 31, 2022 and the execution of a transfer payment agreement. Please note that your municipality is accountable for using this funding for streamlining development approvals initiatives. Your municipality will be expected to provide an interim report on the progress of your projects in April 2022 and a publicly posted final report in February 2023 on your use of the funding. More details on eligible costs and program requirements will be contained in the transfer payment agreement that will be sent to your municipality if you choose to take part in this program. Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministère des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e étage Toronto ON M7A 2J3 Tél. : 416 585-7000 Corr. 10-22 - 86 - 2 At this time, I am requesting that you as the Head of Council sign the acknowledgement below and return the signed copy to the ministry by email to: Municipal.Programs@ontario.ca. If the province has not received your letter on or before January 31, 2022, you will not be eligible for this program and your municipality’s allocation will not be paid. Thank you for your partnership to help increase the supply of housing in Ontario, so that we can make it easier for all Ontarians and their families to find a home. Sincerely, Steve Clark Minister c. Municipal Treasurer and Chief Administrative Officer By signing below, I am confirming that my municipality, City of Pickering, is interested in taking part in the Streamline Development Approval Fund. I acknowledge that as part of the program my municipality will be required to use our allocation of up to $1,000,000 for the purpose of implementing projects that will streamline development approvals in the municipality in accordance with the transfer payment agreement. I further acknowledge that the City of Pickering will be required to submit an interim and final report back to the province on the status of our projects and the use of this funding. Name: ____________________________________________________ Title: ____________________________________________________ Signature: ____________________________________________________ Date: ____________________________________________________ - 87 - Report to Council Report Number: FIN 03-22 Date: January 24, 2022 From: Stan Karwowski Director, Finance & Treasurer Subject: 2020 Year End Audit and Financial Statements -File: F-3300-001 Recommendation: 1.That the Report on the results of the 2020 Audit as submitted by Deloitte LLP (Deloitte) be received for information; and, 2.That the 2020 draft Audited Consolidated Financial Statements for the City of Pickering be approved. Executive Summary: Attached to this report is the auditor’s Report to Council on the results of the 2020 audit and the draft Audited Consolidated Financial Statements for the year ended December 31, 2020. The auditor has provided an unmodified audit report on the financial statements. This means that the financial statements present fairly, in all material respects, the financial position of the City and its operations, changes in its net financial assets and its cash flows in accordance with Canadian public sector accounting standards. The auditor did not identify any significant deficiencies during the audit to formally report to Council . Financial Implications: The City’s financial position is healthy and strong and the City is able to meet its current financial commitments and in the future. Discussion: On March 11, 2020, the World Health Organization declared the COVID-19 outbreak as a pandemic. During 2020 and continuing through 2021, in response to various Provincial public health measures, City facilities have been occasionally closed to the public and working from home arrangements were put in place which limited City staff working on site as well as limited access by external consultants in order to reduce the spread of the virus. As a result, the City audit was delayed and Deloitte’s audit team had to work remotely in order to complete the audit. This delayed the 2020 Financial Statements from being presented until now. The audit of the consolidated financial statements for the year ended December 31, 2020 has now been completed. The auditor’s Report on the results of the 2020 Audit is included as Attachment 1. This Report, prepared by Deloitte, summarizes its findings from the December 31, 2020 audit and comments on significant matters regarding the audit. Appendix 1 provides a summary of communication requirements which Deloitte is required to bring to Council’s attention. The independence letter in Appendix 2 confirms that Deloitte is independent from the City. Appendix 3 is the draft management representation letter which is - 88 - FIN 03-22 January 24, 2022 Subject: 2020 Year End Audit and Financial Statements Page 2 provided by the City to the auditors. This letter indicates that the financial statements are management’s responsibility and that management has provide d and disclosed all necessary information to ensure that the financial statements are not materially misstated. This letter will be signed by the appropriate authorities upon approval of the financial statements. The scope of the audit does not include an in-depth evaluation of all systems or internal controls, however, the auditors may report on matters that come to their attention during the course of their review. No significant matters came to their attention to report. The draft Audited Consolidated Financial Statements, for the year ended December 31, 2020, are included as Attachment 2. These statements are the responsibility of management and have been prepared by City accounting staff under the direction of the Director, Finance & Treasurer. The auditors are responsible to express an opinion on these Consolidated Financial Statements based on their audit. An unmodified audit report has been issued which means the auditors have indicated that in their opinion, the consolidated financial statements are fairly presented, in all material respects. In other words the City has a clean report. The Consolidated Financial Statements include the activities of the City of Pickering Public Library Board. The City’s investment in Elexicon Corporation is accounted for on a modified equity basis, which means the City includes its share of Elexicon’s income or loss in the Consolidated Financial Statements. Attachments: 1.Auditor’s Report on the Results of the 2020 Audit 2.2020 Draft Audited Consolidated Financial Statements Prepared By: Approved/Endorsed By: Kristine Senior Stan Karwowski Manager, Accounting Services Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By Original Signed By Original Signed By - 89 - 00 The Corporation of the City of Pickering Report on the results of the 2020 audit To be presented on January 24, 2022 DRAFT Attachment #1 to Report #FIN 03-22 - 90 - Deloitte LLP Bay Adelaide East 8 Adelaide Street West Suite 200 Toronto ON M5H 0A9 Canada Fax: 416-601-6151 www.deloitte.caJanuary 12, 2022 Private and confidential To the Members of Council The Corporation of the City of Pickering 1 The Esplanade Pickering ON L1V 6K7 Report on audited annual consolidated financial statements Dear Council Members: We are pleased to submit this report on the status of our audit of the consolidated financial statements (the “financial statements”) of the Corporation of the City of Pickering (the “City”) and the financial statements of the related City entities for the fiscal year ended December 31, 2020. This report summarizes the scope of our audit, our findings and reviews certain other matters for the consolidated financial statements that we believe to be of interest to you. As agreed in our Master Services Agreement dated October 17, 2019, and confirmation of changes letter dated November 2, 2020, we have performed an audit of the financial statements of the City, the City of Pickering Library Board (the “Library”) and the City of Pickering Trust Funds (the “Trust Funds”), as at, and for the year ended December 31, 2020, in accordance with Canadian generally accepted auditing standards (“Canadian GAAS”) and expect to issue our Independent Auditor’s Report thereon upon completion of outstanding matters highlighted in this report, and upon approval of the financial statements by yourself. This report is intended solely for the information and use of Council, management and others within the City and is not intended to be, and should not be, used by anyone other than these specified parties. Accordingly, we disclaim any responsibility to any other party who may rely on it. We would like to express our appreciation for the cooperation we received from employees of the City with whom we worked to discharge our responsibilities. We look forward to discussing this report summarizing the outcome of our audit with you and answering any questions you may have. Yours truly, Original signed Deloitte LLP Chartered Professional Accountants Licensed Public Accountants - 91 - i © Deloitte LLP and affiliated entities. 1 3 Table of contents Executive summary Significant audit risks, other audit risks and events Significant accounting policies, judgments and estimates 5 Appendix 1 – Communication requirements and other reportable matters Appendix 2 – Independence letter Appendix 3 – Draft management representations letter - 92 - 1 © Deloitte LLP and affiliated entities. Executive summary Audit scope and terms of engagement We have been engaged to perform the audits of the City’s, Library’s, and Trust Funds’ financial statements (the “financial statements”) prepared in accordance with Canadian Public Sector Accounting Standards for the City and the Library Board and Canadian Accounting Standards for Not-For-Profit Organizations for the Trust Funds as at and for the year ended December 31, 2020. Our audit was conducted in accordance with Canadian generally accepted auditing standards (“Canadian GAAS”). The terms and conditions of our engagement are described in the Master Services Agreement dated October 17, 2019 and Confirmation of Changes Letter dated November 2, 2020. We have developed appropriate safeguards and procedures to eliminate threats to our independence or to reduce them to an acceptable level. Significant audit risks 1 Revenue recognition 2 Management override of controls 3 Implementation of new financial system 4 Management judgements and accounting estimates Uncorrected misstatements (consolidated) Materiality$2.4 Mil Clearly trivial threshold $120K Materiality levels are determined on the basis of total expenses. Our materiality for the year ended December 31, 2020 was $2,400,000 (2019 - $2,500,000). In the current year, management identified tangible capital assets totalling $1.3 million which were assumed by the City in prior years, but not recorded in the financial statements. These have been recorded during fiscal 2020. Refer to Appendix 3 for a summary of the impact of this transaction on the financial statements. - 93 - 2 © Deloitte LLP and affiliated entities. Outstanding matters & next steps Completion of minor audit documentation items Receipt of signed management representations letter Receipt of legal letters Receipt of component audit response from auditors of Elexicon Corporation Completion of our subsequent events procedures Completion of our Engagement Quality Control review Highlights No changes in the significant risks identified. COVID-19 – impact on City’s operations and disclosure included in Note 20 to the financial statements. Communicated with management throughout the fiscal year. Engaged with the City on various accounting matters. Going concern Management has completed its assessment of the ability of the City to continue as a going concern and in making its assessment did not identify any material uncertainties related to events or conditions that may cast significant doubt upon the City’s ability to continue as a going concern. We agree with management’s assessment. Results We intend to issue an unmodified audit report on the consolidated financial statements of the City, the Library Board and the Trust Funds, for the year ended December 31, 2020 once the outstanding items referred to above are completed satisfactorily and the financial statements are approved. - 94 - 3 © Deloitte LLP and affiliated entities. Significant audit risks, other audit risks and events The significant audit risks identified as part of our risk assessment, together with our planned responses and conclusions, are described below. Significant audit risks Management override of controls* *These areas were identified as areas of significant risk, as required by Canadian Auditing Standards. Analysis of risk Under Canadian Auditing Standards, it is the responsibility of the management, with the oversight of those charged with governance to place a strong emphasis on fraud prevention and detection. Oversight by those charged with governance includes considering the potential for override of controls or other inappropriate influence over the financial reporting process. Management override of controls is present in all entities. It is a risk of material misstatement resulting from fraud and therefore is considered as a significant risk. Audit response and results We engaged in periodic fraud discussions with certain members of senior management and others. We tested journal entries that exhibit characteristics of possible management override of controls, identified using manual techniques. We evaluated the business rationale for any significant unusual transactions. We considered the potential for bias in judgments and estimates, including performing retrospective analysis of significant accounting estimates. We evaluated the City’s fraud risk assessment and consider entity-level internal controls and internal controls over the closing and reporting process. We obtained sufficient audit evidence to conclude that there were no material misstatements. Revenue recognition* Analysis of risk Under Canadian GAAS, we are required to evaluate the risk of fraud in revenue recognition. For municipalities, there is a risk around the occurrence, completeness, accuracy and cut-off of various revenue streams (taxation, user charges, development charges and other contributions, government grants, contributed tangible capital assets, and earnings from Elexicon), and the associated deferred revenue. We recognize that as a result of COVID-19 there may be certain changes to other revenue streams (i.e. recreation, permits and fees, etc.) which will be captured as part of our audit response. Audit response and results We tested the design and implementation of controls in these revenue streams and perform substantive analytic procedures and/or detailed testing in these areas. We performed substantive testing to determine if restricted grants/contributions (i.e., development charges, gas tax, etc.) and government transfers have been recognized as revenue in the appropriate period. We obtained an understanding of the financial impact to various revenue streams as a result of COVID-19. We performed testing on affected revenue streams as a result, including testing of the funding received for the COVID-19 safe restart program and its appropriate recognition/deferral. We obtained sufficient audit evidence to conclude that there were no material misstatements. - 95 - 4 © Deloitte LLP and affiliated entities. Management judgements and accounting estimates Analysis of risk Management judgments and accounting estimates may be subject to estimation uncertainty. Significant judgements and estimates Accounts involving significant estimates include allowance for doubtful accounts, certain accrued liabilities, post-employment benefits liability, WSIB liabilities and estimates relating to the useful lives of tangible capital assets. Audit response and results We obtained an understanding of how management makes the accounting estimates and the underlying data on which those estimates are based. We reviewed the support for significant assumptions made by management. We evaluated the significant assumptions made by management for accounting estimates. We assessed the reasonables of the estimates made at year-end. We assessed the consistency of assumption made by management. We obtained sufficient audit evidence to conclude that there were no material misstatements. Implementation of new financial system Analysis of risk The City is in the process of implementing a new financial system, SAP, which is expected to go live during fiscal 2021. Given the complexity associated with such a significant undertaking and the impact on numerous City departments, proper planning is critical to ensure implementation success and the proper conversion and migration of financial data. Audit response and results We obtained an understanding of the project scope for the systems implementation through discussion with Finance and project management and assessed the implications on our audit strategy for fiscal 2021. We continue to be in discussions with Finance management regarding the City’s data conversion and migration from Vailtech to the new system and will factor these additional procedures into our 2021 audit plan. Our IT specialists will be involved to assist with the testing of migrated data and controls over project governance. Significant event COVID-19 Impact on our 2020 audit On March 11, 2020, the World Health Organization characterized the outbreak of a strain of the novel coronavirus (“COVID-19”) as a pandemic which has resulted in a series of public health and emergency measures that have been put in place to combat the spread of the virus. The duration and impact of COVID-19 is unknown at this time and it is not possible to reliably estimate the impact that the length and severity of these developments will have on the financial results and condition of the City in future periods. As a result of COVID-19, the City experienced service interruptions and intermittent closures throughout 2020. To assess the impact these economic events may have on our audit, we performed the following audit procedures: •Enquiry of management regarding the impact of recent economic conditions on their financial results or future financial results, and •Considered the effect of recent events on our risk assessment and planned audit procedures. Due to COVID-19 social distancing measures, we conducted our audit remotely with audit evidence being provided electronically. - 96 - 5 © Deloitte LLP and affiliated entities. Significant accounting policies, judgments and estimates The accounting policies of the City, the Library Board and the Trust Funds are set out in Note 1 of their respective financial statements. In the course of our audits of the financial statements, we considered the qualitative aspects of the financial reporting process, including items that have a significant impact on the relevance, reliability, comparability and understandability of the information included in the financial statements. Significant accounting policies There were no other changes to previously adopted accounting policies or their application at the City, the Library Board or the Trust Funds. In our judgment, the significant accounting practices and policies, selected and applied by City management are, in all material respects, acceptable under PSAS for the City and the Library Board, under Accounting Standards for Not-For-Profit Organizations for the Trust Funds and are appropriate to the particular circumstances of the City, the Library Board and the Trust Funds. Accounting estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s current judgments. These judgments are normally based on knowledge and experience about past and current events, assumptions about future events and interpretations of the financial reporting standards. During the year ended December 31, 2020, management advised us that there were no significant changes in accounting estimates or in judgments relating to the application of the accounting policies. In our judgment, the significant accounting estimates made by management (with assistance from the City’s actuary as appropriate) are, in all material respects, free of possible management bias and of material misstatement. The disclosure in the consolidated financial statements with respect to estimation uncertainty is in accordance with PSAS and is appropriate to the particular circumstances of the City. - 97 - The Corporation of the City of Pickering | Appendix 1 – Communication requirements and other reportable matters 6 © Deloitte LLP and affiliated entities. Appendix 1 – Communication requirements and other reportable matters Required communication Refer to this report or document described below Audit service plan 1.Our responsibilities under Canadian GAAS, including forming and expressing an opinion on the financial statements Audit service plan dated October 15, 2020. 2.An overview of the overall audit strategy, addressing: a.Timing of the audit b.Significant risks, including fraud risks c.Names, locations, and planned responsibilities of other independent public accounting firms or others that perform audit procedures in the audit Audit service plan dated October 15, 2020. 3.Significant transactions outside of the normal course of business, including related party transactions Audit service plan dated October 15, 2020. Year end communication 4.Fraud or possible fraud identified through the audit process None noted 5.Significant accounting policies, practices, unusual transactions, and our related conclusions Significant accounting practices, judgements and estimates section 6.Alternative treatments for accounting policies and practices that have been discussed with management during the current audit period None noted 7.Matters related to going concern Note noted – refer to Executive summary 8.Consultation with other accountants Management has informed us that the City, the Library Board and the Trust Funds have not consulted with other accountants about auditing or accounting matters. 9.Management judgments and accounting estimates Significant accounting practices, judgements and estimates section 10.Significant difficulties, if any, encountered during the audit None - 98 - The Corporation of the City of Pickering | Appendix 1 – Communication requirements and other reportable matters 7 © Deloitte LLP and affiliated entities. Required communication Refer to this report or document described below 11.Material written communications between management and us, including management representation letters Master service agreement dated October 17, 2019 and the subsequent letter of confirmation of changes to the Master Services Agreement dated November 2, 2020, Management representation letter – Appendix 3. 12.Circumstances that affect the form and the content of the auditor’s report Master service agreement dated October 17, 2019 and the subsequent letter of confirmation of changes to the Master Services Agreement dated November 2, 2020. 13.Other matters that are significant to the oversight of the financial reporting process No other matters to report. 14.Modifications to our opinion None. 15.Other significant matters discussed with management None. 16.Matters involving non-compliance with laws and regulations that come to our attention, unless prohibited by law or regulation, including Illegal or possibly illegal acts that come to our attention None. 17.Litigation No litigation matters to report. 18.Significant deficiencies in internal control, if any, identified by us in the conduct of the audit of the financial statements No deficiencies to report. 19.Uncorrected misstatements and disclosure items In accordance with Canadian GAAS, we request that all misstatements be corrected. The only uncorrected misstatement relates to the opening balance impact as a result of the assumed tangible capital assets from prior fiscal years which were only recorded in the financial statements during 2020 – refer to Appendix 3. There were no uncorrected disclosure misstatements. Other reportable matters 20.Changes to the audit plan The audit was conducted in accordance with our audit plan dated October 15, 2020 which was presented to the Members of the Executive Committee. We confirm that there have been no significant amendments to the audit scope and approach communicated in the audit plan. 21.Concerns regarding management competence and integrity We have not determined any concerns regarding management competence and integrity. 22.Disagreements with management In the course of our audit, we did not encounter any disagreements with management about matters that individually or in the aggregate could be significant to the financial statements. 23.Post-balance sheet events At the date of finalizing this report, we are not aware of any significant post-balance sheet events. - 99 - The Corporation of the City of Pickering | Appendix 1 – Communication requirements and other reportable matters 8 © Deloitte LLP and affiliated entities. Required communication Refer to this report or document described below 24.Reliance on service organizations The City makes use of ADP in the processing of payroll transactions. We obtained the CSAE 3416 service organization report on the operating effectiveness of internal controls adopted at ADP, and noted no issues which would impact our audit. 25.Other significant matters arising from the audit None noted. - 100 - Appendix 2 – Independence letter The Corporation of the City of Pickering | Appendix 2 – Independence letter 9 © Deloitte LLP and affiliated entities.- 101 - Deloitte LLP 8 Adelaide Street West Suite 200 Toronto ON M5H 0A9 Canada Tel: 416-601-6150 Fax: 416-601-6610 www.deloitte.ca January 12, 2022 Private and confidential The Members of Council The Corporation of the City of Pickering 1 The Esplanade Pickering ON L1V 6K7 Dear Council Members, We have been engaged to audit the consolidated financial statements of The Corporation of the City of Pickering (the “City”) for the year ended December 31, 2020. You have requested that we communicate in writing with you regarding our compliance with relevant ethical requirements regarding independence as well as all relationships and other matters between the City, our Firm and network firms that, in our professional judgment, may reasonably be thought to bear on our independence. You have also requested us to communicate the related safeguards that have been applied to eliminate identified threats to independence or reduce them to an acceptable level. In determining which relationships to report, we have considered relevant rules and related interpretations prescribed by the appropriate provincial regulator/ordre and applicable legislation, covering such matters as: a.Holding a financial interest, either directly or indirectly, in a client. b.Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client. c.Personal or business relationships of immediate family, close relatives, partners or retired partners, either directly or indirectly, with a client. d.Economic dependence on a client. e.Provision of services in addition to the audit engagement. We confirm to you that the engagement team and others in the firm as appropriate, the firm and, when applicable, network firms have complied with relevant ethical requirements regarding independence. We have prepared the following comments to facilitate our discussion with you regarding independence matters arising since December 3, 2020, the date of our last letter. Deloitte provided the following non-audit services between December 3, 2020 and January 12, 2022: •Pickering City Centre development advisory and project services •Hospital site proposal We are not aware of any relationships between the Deloitte Entities and the City and its affiliates, or persons in financial reporting oversight roles at the City and its affiliates, that, in our professional judgment, may reasonably be thought to bear on independence, that have occurred from December 3, 2020 to January 12, 2022. - 102 - The Corporation of the City of Pickering January 12, 2022 Page 2 We hereby confirm that we are independent with respect to the City in accordance with the Rules of Professional Conduct of the Chartered Professional Accountants of Ontario as of January 12, 2022. This letter is intended solely for the information and use of the Council, management, and others within the City and is not intended to be and should not be used for any other purposes. Yours truly, Original signed Deloitte LLP Chartered Professional Accountants Licensed Public Accountants - 103 - Appendix 3 – Draft management representations letter The Corporation of the City of Pickering | Appendix 3 – Draft management representations letter 10 © Deloitte LLP and affiliated entities.- 104 - [City letterhead] [Date] Deloitte LLP 8 Adelaide Street West Suite 200 Toronto ON M5H 0A9 Subject: Consolidated financial statements of The Corporation of the City of Pickering for the year ended December 31, 2020 Dear Ms. Lilian Cheung: This representation letter is provided in connection with the audit by Deloitte LLP (“Deloitte” or “you”) of the consolidated financial statements of The Corporation of the City of Pickering (the “City” or “we” or “us”) as of and for the year ended December 31, 2020, the notes to the consolidated financial statements and a summary of significant accounting policies (the “Financial Statements”) for the purpose of expressing an opinion as to whether the Financial Statements present fairly, in all material respects, the financial position, results of operations, and cash flows of the City in accordance with Public Sector Accounting Standards (“PSAS”). Certain representations in this letter are described as being limited to matters that are material. Items are considered to be material if they, individually or in the aggregate, could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements. We confirm that, to the best of our knowledge and belief, having made such inquiries as we considered necessary for the purpose of appropriately informing ourselves: Financial statements 1.We have fulfilled our responsibilities as set out in the terms of the engagement letter between the City and Deloitte dated October 17, 2019 for the preparation of the Financial Statements in accordance with PSAS. In particular, the Financial Statements are fairly presented, in all material respects, and present the financial position of the City as at December 31, 2020 and the results of its operations and cash flows for the year then ended in accordance with PSAS. 2.Significant assumptions used in making estimates, including those measured at fair value, are reasonable. In preparing the Financial Statements in accordance with PSAS, management makes judgments and assumptions about the future and uses estimates. The completeness and appropriateness of the disclosures related to estimates are in accordance with PSAS. The City has appropriately disclosed in the Financial Statements the nature of measurement uncertainties that are material, including all estimates where it is reasonably possible that the estimate will change in the near term and the effect of the change could be material to the Financial Statements. The measurement methods, including the related assumptions and models, used in determining the estimates, including fair value, were appropriate, reasonable and consistently applied in accordance with PSAS and appropriately reflect management's intent and ability to carry out specific courses of action on behalf of the City. No events have occurred subsequent to December 31, 2020 that require adjustment to the estimates and disclosures included in the Financial Statements. - 105 - Deloitte LLP [Date] Page 2 There are no changes in management’s method of determining significant estimates in the current year. 3.We have determined that the Financial Statements are complete as of the date of this letter as this is the date when there are no changes to the Financial Statements (including disclosures) planned or expected. The Financial Statements have been approved in accordance with our process to finalize financial statements. 4.We have completed our review of events after December 31, 2020 and up to the date of this letter. 5.The Financial Statements are free of material errors and omissions. We believe that the effects of any uncorrected Financial Statement misstatements pertaining to the current period presented, are immaterial, both individually and in the aggregate, to the Financial Statements taken as a whole. A list of the uncorrected misstatements aggregated by you is attached in Appendix A. Internal controls 6.We acknowledge our responsibility for the design, implementation and maintenance of internal control to prevent and detect fraud and error. 7.We have disclosed to you all known deficiencies in the design or operation of internal control over financial reporting identified as part of our evaluation, including separately disclosing to you all such deficiencies that we believe to be significant deficiencies in internal control over financial reporting. We have disclosed to you any change in the City’s internal control over financial reporting that occurred during the current year that has materially affected, or is reasonably likely to materially affect, the City’s internal control over financial reporting. Information provided 8.We have provided you with: a.Access to all information of which we are aware that is relevant to the preparation of the Financial Statements, such as records, documentation and other matters. b.All relevant information as well as additional information that you have requested from us for the purpose of the audit; c.Unrestricted access to persons within the City from whom you determined it necessary to obtain audit evidence; and, d.Unrestricted access to all minutes of the meetings of Council and committees of Council, or summaries of actions of recent meetings for which minutes have not yet been prepared. All significant Council and committee actions are included in the summaries. 9.We have disclosed to you the results of our assessment of the risk that the Financial Statements may be materially misstated as a result of fraud. 10.We have disclosed to you all information in relation to fraud or suspected fraud that we are aware of and that affects the City and involves: a.Management; b.Employees who have significant roles in internal control; or c.Others where the fraud could have a material effect on the Financial Statements. - 106 - Deloitte LLP [Date] Page 3 11.We have disclosed to you all information in relation to allegations of actual, suspected or alleged fraud, or illegal or suspected illegal acts affecting the City. 12.There have been no communications with regulatory agencies concerning actual or potential noncompliance with or deficiencies in financial reporting practices. There are also no known or possible instances of non-compliance with the requirements of regulatory or governmental authorities. 13.We have disclosed to you the identities of the City’s related parties and all the related party relationships and transactions of which we are aware, including guarantees, non-monetary transactions and transactions for no consideration. Independence matters For purposes of the following paragraphs, “Deloitte” shall mean Deloitte LLP and Deloitte Touche Tohmatsu Limited, including related member firms and affiliates. 14.Prior to the City having any substantive employment conversations with a former or current Deloitte engagement team member, the City has held discussions with Deloitte and obtained approval from the Executive Committee of City Council. 15.We have adhered to all regulatory requirements regarding the provision of non-audit services by Deloitte to the City in accordance with applicable laws, regulations and rules that apply to the City, including pre-approval requirements, as applicable. 16.We have ensured that all services performed by Deloitte with respect to this engagement have been pre-approved by the Executive Committee of City Council in accordance with its established approval policies and procedures including the City’s procurement policies. Other matters 17.We have disclosed to you all the documents that we expect to issue that may comprise other information, in the context of CAS 720, The Auditor's Responsibilities Relating to Other Information in Documents Containing Audited Financial Statements. Immaterial matters less than $120,000 (representing the clearly trivial threshold for audit purposes) collectively are not considered to be exceptions that require disclosure for the purpose of representations #18 to #40. This amount is not necessarily indicative of amounts that would require adjustment to or disclosure in the Financial Statements. 18.Except as listed in Appendix A, all transactions have been properly recorded in the accounting records and are reflected in the Financial Statements. 19.The City has identified all related parties in accordance with Section PS 2200, Related Party Disclosures (“PS 2200”). Management has made the appropriate disclosures with respect to its related party transactions in accordance with PS 2200. This assessment is based on all relevant factors, including those listed in para. 16 of PS2200. 20.There are no instances of identified or suspected noncompliance with laws and regulations. 21.We have disclosed to you all known, actual or possible litigation and claims, whether or not they have been discussed with our lawyers, whose effects should be considered when preparing the Financial Statements. As appropriate, these items have been disclosed and accounted for in the Financial Statements in accordance with PSAS. - 107 - Deloitte LLP [Date] Page 4 22.All events subsequent to the date of the Financial Statements and for which PSAS requires adjustment or disclosure have been adjusted or disclosed. Accounting estimates and disclosures included in the Financial Statements that are impacted by subsequent events have been appropriately adjusted. 23.We have disclosed to you all liabilities, provisions, contingent liabilities and contingent assets, including those associated with guarantees, whether written or oral, and they are appropriately reflected in the Financial Statements. 24.We have disclosed to you, and the City has complied with all aspects of contractual agreements that could have a material effect on the Financial Statements in the event of non-compliance, including all covenants, conditions or other requirements of all outstanding debt. 25.The City has satisfactory title to and control over all assets, and there are no liens or encumbrances on such assets. We have disclosed to you and in the Financial Statements all assets that have been pledged as collateral. Communications with taxation and regulatory agencies 26.We have disclosed to you all communications from: a.Taxation authorities concerning assessments or reassessments that could have a material effect on the Financial Statements; and b.Regulatory agencies concerning noncompliance with or potential deficiencies in, financial reporting requirements. Work of management’s experts 27.We agree with the work of management’s experts in evaluating the valuation of post-employment benefits liability and WSIB benefits liability and have adequately considered the capabilities of the experts in determining amounts and disclosures used in the Financial Statements and underlying accounting records. We did not give any, nor cause any, instructions to be given to management’s experts with respect to values or amounts derived in an attempt to bias their work, and we are not aware of any matters that have impacted the independence or objectivity of the experts. Loans and receivables 28.The City is responsible for determining and maintaining the adequacy of the allowance for doubtful notes, loans, and accounts receivable, as well as estimates used to determine such amounts. Management believes the allowances are adequate to absorb currently estimated bad debts in the account balances. Employee future benefits 29.Employee future benefit costs, assets, and obligations have been properly recorded and adequately disclosed in the Financial Statements including those arising under defined benefit plans as well as termination arrangements. We believe that the actuarial assumptions and methods used to measure defined benefit plan assets, liabilities and costs for financial accounting purposes are appropriate in the circumstances. Government transfers 30.We have disclosed to you all correspondence relating to government transfers that the City has had with the funding body. - 108 - Deloitte LLP [Date] Page 5 31.We have assessed the eligibility criteria and determined that the City is an eligible recipient for the government transfers received. 32.We have assessed the stipulations attached with the funding and have recognized the revenue in accordance with meeting the stipulations required. 33.All government transfers that have been recorded as deferred revenue give rise to an obligation that meets the definition of a liability. Those liabilities have been properly recorded and presented in the Financial Statements. Tax revenues 34.We have appropriately recorded tax assets and revenues when they meet the definition of an asset in accordance with Section PS 1000, Financial Statement Concepts, when they are authorized and when the taxable event occurs. These amounts have been appropriately measured in accordance with PS 3510, Tax Revenue, and have not been grossed up for any amount of tax concessions. Tangible capital assets 35.Tangible capital assets have been recorded properly and consistently according to the standards in Section PS 3150, Tangible Capital Assets. 36.Contributed tangible capital assets have been appropriately recorded at fair value, unless fair value is not reasonably determinable, and in such case, have been recorded at an appropriate nominal value. All contributed tangible capital assets have been appropriately disclosed. 37.We have assessed the useful lives of tangible capital assets and have determined all tangible capital assets contribute to the City’s ability to provide goods and services and therefore do not require a write down. Environmental liabilities/contingencies 38.We have considered the effect of environmental matters on the City and have disclosed to you all liabilities, provisions or contingencies arising from environmental matters. All liabilities, provisions, contingencies and commitments arising from environmental matters, and the effect of environmental matters on the carrying values of the relevant assets are recognized, measured and disclosed, as appropriate, in the Financial Statements. Government Business Enterprises 39.The City has appropriately classified its investments in Elexicon as a Government Business Enterprise. With regard to the City’s investment in Elexicon, we have disclosed to you any events that have occurred and facts that have been discovered with respect to such investment that would affect the investment’s value as reported in the financial statements. - 109 - Deloitte LLP [Date] Page 6 Liabilities for contaminated sites 40.We have evaluated all of our tangible capital assets that we have direct responsibility for or accept responsibility for, and have not identified any sites in which contamination exceeds an environmental standard. Yours truly, The Corporation of the City of Pickering Stan Karwowski Director of Finance and Treasurer Marisa Carpino Chief Administrative Officer - 110 - Deloitte LLP [Date] Page 7 Appendix A The Corporation of the City of Pickering Summary of uncorrected financial statement misstatements Year ended December 31, 2020 Description Assets DR (CR) Liabilities DR (CR) Accumulated Surplus, Opening DR (CR) Income Statement DR (CR) Assumed Tangible Capital Assets which were assumed in 2016 and 2017 were not recorded in the previous years in which ownership was transferred. The assets were recorded in fiscal 2020. At the end of fiscal 2020, the assets have been properly recorded. ($1,329,003) $1,329,003 - 111 - Consolidated financial statements of The Corporation of the City of Pickering December 31, 2020 Dr a f t Attachment #2 to Report #FIN 03-22 - 112 - Independent Auditor’s Report 1–2 Consolidated statement of financial position 3 Consolidated statement of operations 4 Consolidated statement of change in net financial assets 5 Consolidated statement of cash flows 6 Notes to the consolidated financial statements 7–30 Dr a f t - 113 - Deloitte LLP Bay Adelaide East 8 Adelaide Street West Suite 200 Toronto ON M5H 0A9 Canada Tel: 416-601-6150 Fax: 416-601-6151 www.deloitte.ca Independent Auditor’s Report To the Members of Council of The Corporation of the City of Pickering Opinion We have audited the consolidated financial statements of The Corporation of the City of Pickering (the “City”), which comprise the consolidated statement of financial position as at December 31, 2020, and the consolidated statements of operations, change in net financial assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies (collectively referred to as the “financial statements”). In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the City as at December 31, 2020, and the results of its operations, changes in net financial assets, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards (“PSAS”). Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards (“Canadian GAAS”). Our responsibilities under those standards are further described in the “Auditor’s Responsibilities for the Audit of the Financial Statements” section of our report. We are independent of the City in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with PSAS, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the City’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the City or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the City’s financial reporting process. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian GAAS will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Dr a f t - 114 - As part of an audit in accordance with Canadian GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the City’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the City to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. • Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities within the City to express an opinion on the financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Chartered Professional Accountants Licensed Public Accountants January 24, 2022 Dr a f t - 115 - The Corporation of the City of Pickering Consolidated statement of financial position As at December 31, 2020 Notes 2020 $ 2019 $ Financial assets Cash and cash equivalents 81,028,753 109,398,651 Investments 3 115,753,076 67,962,213 Taxes receivable 26,165,724 20,714,593 Accounts receivable 3,134,923 4,612,282 Note receivable 17 2,973,217 3,255,916 Investment in Elexicon Corporation 4 (b) 68,318,936 68,264,803 Promissory notes receivable 5 25,069,000 25,069,000 322,443,629 299,277,458 Liabilities Accounts payable and accrued liabilities 37,814,573 26,038,475 Other current liabilities 156,871 170,507 Deferred revenue 6 94,209,378 84,272,006 Long-term liabilities 9 29,118,644 30,819,986 Post-employment benefits 8 (a) 7,505,863 6,871,681 WSIB benefit liabilities 8 (b) 2,691,240 1,968,663 171,496,569 150,141,318 Net financial assets 150,947,060 149,136,140 Non-financial assets Tangible capital assets 10 288,596,364 273,099,664 Prepaid expenses 2,019,080 2,033,298 Inventory 478,129 484,538 291,093,573 275,617,500 Accumulated surplus 11 442,040,633 424,753,640 The accompanying notes are an integral part of the consolidated financial statements. Page 3 Dr a f t - 116 - The Corporation of the City of Pickering Consolidated statement of operations Year ended December 31, 2020 Notes 2020 Budget $ Note 18 2020 Actual $ 2019 Actual $ Revenue Residential and farm taxation 55,595,792 56,949,868 53,264,567 Commercial and industrial taxation 11,607,053 11,667,761 11,322,827 Taxation from other governments 8,082,227 8,144,562 8,272,139 User charges 13,289,989 10,202,955 14,363,170 Government grants and fees 7,029,225 4,303,265 5,005,505 Other contributions and donations 7,099,905 923,088 1,346,399 Development charges and developer contributions earned 111,561,354 7,160,454 4,884,843 Contributed tangible capital assets 10(i) — 4,522,900 359,732 Investment income 665,000 1,164,835 2,084,515 Penalties and interests on taxes 2,265,000 2,694,486 2,907,048 Fines 942,000 771,141 973,255 Interest on promissory notes 5(c) 1,035,350 1,035,350 1,083,797 Gain on sale of land — 101,294 113,001 Equity share of Elexicon Corporation earnings 4(b) — 3,206,200 14,194,675 Other 284,004 389,420 891,874 219,456,899 113,237,579 121,067,347 Expenses 19 General government 21,334,499 21,056,822 20,311,428 Protection to persons and property 29,582,373 27,230,041 26,308,172 Transportation services 13,831,314 14,342,228 14,667,697 Environmental services 4,368,914 2,895,227 2,672,331 Social and family services 1,065,943 746,248 907,917 Recreational and cultural services 31,412,483 26,222,267 29,001,910 Planning and development 3,895,050 3,406,437 3,200,426 Loss on disposal of tangible capital assets — 51,316 2,576,719 105,490,576 95,950,586 99,646,600 Annual surplus 113,966,323 17,286,993 21,420,747 Accumulated surplus, beginning of year 424,753,640 424,753,640 403,332,893 Accumulated surplus, end of year 538,719,963 442,040,633 424,753,640 The accompanying notes are an integral part of the consolidated financial statements. Page 4 Dr a f t - 117 - The Corporation of the City of Pickering Consolidated statement of change in net financial assets Year ended December 31, 2020 Notes 2020 Budget $ Note 18 2020 Actual $ 2019 Actual $ Annual surplus 113,966,323 17,286,993 21,420,747 Acquisition of tangible capital assets (244,532,005) (29,021,454) (53,394,975) Amortization of tangible capital assets 11,459,462 11,958,685 12,162,640 Loss on disposal of tangible capital assets — 51,316 2,576,719 Proceeds on disposal of tangible capital assets — 223,481 385,334 (119,106,220) 499,021 (16,849,535) Transfer of assets under construction to tangible capital assets — 1,237,667 24,913,528 Assets under construction expensed — 53,605 136,444 — 1,291,272 25,049,972 Acquisition of inventory of supplies — (732,948) (794,130) Use of inventory of supplies — 739,357 681,819 Acquisition of prepaid expenses — (312,406) (2,024,710) Use of prepaid expenses — 326,624 222,874 — 20,627 (1,914,147) Change in net financial assets (119,106,220) 1,810,920 6,286,290 Net financial assets, beginning of year 149,136,140 149,136,140 142,849,850 Net financial assets, end of year 30,029,920 150,947,060 149,136,140 The accompanying notes are an integral part of the consolidated financial statements. Page 5 Dr a f t - 118 - The Corporation of the City of Pickering Consolidated statement of cash flows Year ended December 31, 2020 2020 $ 2019 $ Operating transactions Annual surplus 17,286,993 21,420,747 Non-cash items Amortization of tangible capital assets 11,958,685 12,162,640 Loss on disposal of tangible capital assets 51,316 2,576,719 Equity share of Elexicon Corporation earnings (3,206,200) (14,194,675) Contributed tangible capital assets recorded in revenue (4,522,900) (359,732) Change in non-cash operating items Taxes receivable (5,451,131) (1,373,973) Accounts receivable 1,477,359 (419,731) Accounts payable and accrued liabilities 11,776,098 (6,526,161) Other current liabilities (13,636) (1,129,825) Deferred revenue 9,937,372 6,789,078 Post-employment benefit liability 634,182 611,487 WSIB benefit liabilities 722,577 51,484 Inventory 6,409 (112,311) Land held for resale — 4,144,903 Prepaid expenses 14,218 (1,801,836) 40,671,342 21,838,814 Capital transactions Acquisition of tangible capital assets (net of transfers and contributions) (23,207,282) (27,985,271) Proceeds on disposal of tangible capital assets 223,481 385,334 (22,983,801) (27,599,937) Investing transactions (Increase) decrease in investments (47,790,863) 10,418,352 Dividends received from Elexicon Corporation 3,152,067 2,446,708 (44,638,796) 12,865,060 Financing transactions Proceeds from debentures issued 1,856,000 4,531,000 Principal repayment of debentures (3,557,342) (3,129,987) Decrease in note receivable 282,699 274,170 (1,418,643) 1,675,183 (Decrease) increase in cash and cash equivalents (28,369,898) 8,779,120 Cash and cash equivalents, beginning of year 109,398,651 100,619,531 Cash and cash equivalents, end of year 81,028,753 109,398,651 Cash and cash equivalents consists of Cash 33,395,753 11,245,966 Cash equivalents 47,633,000 98,152,685 81,028,753 109,398,651 The accompanying notes are an integral part of the consolidated financial statements. Page 6 Dr a f t - 119 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 1. Significant accounting policies The consolidated financial statements (the “financial statements”) of The Corporation of the City of Pickering (the “City”) are the representations of management prepared in accordance with accounting standards established by the Public Sector Accounting Board (“PSAB”) of Chartered Professional Accountants of Canada (CPA Canada). Significant accounting policies adopted by the City are as follows: (a) Reporting entity (i) Consolidated financial statements The consolidated financial statements reflect the assets, liabilities, revenues and expenses of the reporting entity. The reporting entity is comprised of the activities of all committees of Council and the City of Pickering Public Library Board which is controlled by the City. All material inter-fund transactions and balances are eliminated on consolidation. (ii) Investment in government business enterprise The City’s investment in Elexicon Corporation (formerly Veridian Corporation until March 31, 2019) is accounted for on a modified equity basis, consistent with Canadian public sector accounting standards for investments in government business enterprises. Under the modified equity basis, Elexicon Corporation’s accounting policies are not adjusted to conform to those of the City and inter-organizational transactions and balances are not eliminated. The City recognizes its equity interest in the annual earnings or loss of Elexicon Corporation in its Consolidated Statement of Operations with a corresponding increase or decrease in its investment asset account. Dividends that the City may receive from Elexicon Corporation and other capital transactions are reflected as adjustments in the investment asset account. (iii) Operations of School Boards and the Regional Municipality of Durham The taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school boards and the Regional Municipality of Durham (the “Region”) are not reflected in these consolidated financial statements. (iv) Trust funds Trust funds and their related operations administered by the City are not consolidated, but are reported separately on the Trust Funds Statement of Financial Activities and Fund Balance and Statement of Financial Position. (b) Basis of accounting (i) Accrual basis of accounting Revenue and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they are earned and measurable; expenses are recognized as they are incurred and measurable as a result of the receipt of goods and services and the creation of a legal obligation to pay. (ii) Cash and cash equivalents Cash and cash equivalents consist of cash on hand, demand deposits and short-term, highly liquid investments that are readily convertible to known amounts of cash. Cash equivalents have a short-term maturity of three months or less from the date of acquisition. Page 7 Dr a f t - 120 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 1. Significant accounting policies (continued) (b) Basis of accounting (continued) (iii) Investments Long-term investments are recorded at cost and any loss in value which is considered other than temporary is recorded as incurred. Any premium or discount at the purchase of an investment is amortized over the life of the investment. (iv) Tangible capital assets Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all costs directly related to the acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Amortization is recorded on the straight- line basis over the estimated useful life of the tangible capital asset commencing once the asset is available for use as follows: Buildings 5 to 50 years Machinery and equipment various Vehicles 7 to 15 years Infrastructure - Roads 10 to 75 years Infrastructure - Storm sewers 50 to 100 years Infrastructure - Sidewalks 15 to 75 years Infrastructure - Parks 10 to 100 years Information technology hardware 4 to 10 years Library collection materials 4 to 7 years Furniture and fixtures various One half of the annual amortization is charged in the year of acquisition and in the year of disposal. Assets under construction are not amortized until the tangible capital asset is available for productive use. Land is not amortized. Tangible capital assets received as contributions are recorded at their fair value at the date contributed, with the corresponding amount recorded as revenue. (v) Accounting for Property Tax Capping Provisions resulting from the Ontario Fair Assessment System The net impact on property taxes as a result of the application of the capping provisions does not affect the Consolidated Statement of Operations as the full amounts of the property taxes were levied. However, the capping adjustments are reported on the Consolidated Statement of Financial Position as a receivable/payable from/to the Region. (vi) Deferred revenue Deferred revenue represents contributions, user charges and fees which have been collected but for which the related services have yet to be performed. These amounts will be recognized as revenue in the fiscal year the services are performed. In addition, any contributions received with external restrictions are deferred until the related expenditures are made. Page 8 Dr a f t - 121 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 1. Significant accounting policies (continued) (b) Basis of accounting (continued) (vii) Post-employment benefits The present value of the cost of providing employees with future benefit programs is recognized as employees earn these entitlements through service. Actuarial gains and losses are amortized over the average remaining service period (“ARSP”). The City’s actuary determined the ARSP to be between 11 to 13 years, depending on the employee group. For WSIB benefit obligations that arise from specific events that occur from time to time, the cost is recognized immediately in the period the events occur. Actuarial gains and losses are amortized over the ARSP of 15 years. (viii)Inventory Inventory is valued at the lower of cost and replacement cost. Cost is determined on a weighted-average basis. (ix) Government transfers Government transfers are recognized as revenue by the City in the period in which the transfers are authorized and any eligibility criteria are met, unless they are restricted through stipulations that require specific actions to be carried out in order to keep the transfer or discharge the liability. For such transfers, revenue is recognized when the stipulation has been met. (x) Tax revenue Tax revenue is recognized on all taxable properties within the City that are included in the tax roll provided by the Municipal Property Assessment Corporation, using property tax values included in the tax roll or property tax values that can be reasonably estimated by the City as it relates to supplementary or omitted assessments, at tax rates authorized by Council for the City’s own purposes in the period for which the tax is levied. (xi) Intangible assets Intangible assets are not recognized as assets in the financial statements. (xii) Contaminated sites Contaminated sites are the result of contamination being introduced into air, soil, water or sediment of a chemical, organic, or radioactive material or live organism that exceeds an environmental standard. A liability for remediation of contaminated sites is recognized, net of any expected recoveries, when all of the following criteria are met: (a) an environmental standard exists; (b) contamination exceeds the environmental standard; (c) the City is directly responsible or accepts responsibility for the liability; (d) future economic benefits will be given up; and (e) a reasonable estimate of the liability can be made. Page 9 Dr a f t - 122 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 1. Significant accounting policies (continued) (b) Basis of accounting (continued) (xii) Contaminated sites (continued) A liability is recorded only for sites that are not in productive use or if there was an unexpected event that resulted in contamination. Changes in estimates are recorded in the consolidated statement of operations. The City does not have any liability for contaminated sites recorded in the consolidated financial statements. (xiii)Land held for resale Land permanently removed from service that meets the criteria for inventory held for resale are recorded as “land held for resale” on the Consolidated Statement of Financial Position and is recorded at the lower of cost and net realizable value. Those that do not meet these criteria continue to be recorded as part of tangible capital assets on the Consolidated Statement of Financial Position. (xiv)Use of estimates The preparation of consolidated financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts in the financial statements and accompanying notes. Accounts involving significant estimates include allowance for doubtful accounts, certain accrued liabilities, post-employment benefits liability, WSIB liabilities and estimates relating to the useful lives of tangible capital assets. Actual results could differ from these estimates. 2. Operations of school boards and the Regional Municipality of Durham Further to Note 1(a)(iii), requisitions are made by the Regional Municipality of Durham and School Boards requiring the City to collect property taxes and payments in lieu of property taxes on their behalf. The amounts collected and remitted are summarized as follows: Region $ 2020 School board $ Region $ 2019 School board $ Taxation 123,410,198 50,621,485 116,785,587 48,958,047 Payments in lieu of taxes 5,912,908 358,363 6,038,586 369,346 129,323,106 50,979,848 49,122,824,173 327,393 3. Investments Cost $ 2020 Market value $ Cost $ 2019 Market value $ Investments 115,753,076 116,513,133 67,962,213 68,033,818 Investments are comprised of deposit notes, bonds, and guaranteed investment certificates. Page 10 Dr a f t - 123 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 4. Investment in government business enterprise (a)Until March 31, 2019, the City held a 41% interest in Veridian Corporation, which was owned by the City of Pickering, Town of Ajax, Municipality of Clarington, and the City of Belleville. Effective April 1, 2019, Veridian Corporation amalgamated with Whitby Hydro Electric Corporation to form Elexicon Corporation. Elexicon Corporation is owned by the legacy owners of Veridian Corporation, and the Town of Whitby. The City holds a 27.88% interest in Elexicon Corporation. Elexicon Corporation, as a government business enterprise, is accounted for on the modified equity basis in these financial statements. Elexicon Corporation serves as the electrical distribution utility for a number of communities including the five noted above and conducts non-regulated utility service ventures through its subsidiaries. Page 11 Dr a f t - 124 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 4. Investment in government business enterprise (continued) (a) (continued) The following table provides condensed supplementary consolidated financial information for Elexicon Corporation and its subsidiaries as at and for the year ended December 31, 2020 (nine-month period ended December 31, 2019 in 2019). The amounts are disclosed in thousands of dollars: 2020 (000’s) $ 2019 (000’s) $ Assets Current 98,525 84,933 Capital and intangibles 535,401 506,254 Other 161 256 Total assets 634,087 591,443 Re gulatory balances 26,912 15,145 Total assets and regulatory balances 660,999 606,588 Liabilities Current 88,743 87,413 Long-term debt 214,502 180,360 Other 110,913 91,408 Total liabilities 414,158 359,181 Shareholders’ equity Share capital 97,692 97,692 Contributed capital 25 25 2019 Contributed Surplus 79,301 79,301 Accumulated other comprehensive loss (1,815) (816) Retained earnings 69,802 68,597 Total equity 245,005 244,799 Re gulatory balances 1,836 2,608 Total liabilities, equity and re gulatory balances 660,999 606,588 9 months ended 2020 (000’s) Dec 31, 2019 (000’s) $ C omprehensive income Com modity revenue 473,986 305,445 Commodity expenses (480,262) (311,627) Distribution revenue 79,380 58,759 Operating expenses (64,189) (49,195) Other expense (8,955) (5,253) Accumulated other comprehensive loss (999) (500) Net movements in regulatory balances, net of tax 12,539 9,180 Total com prehensive income for the year 11,500 6,809 Page 12 Dr a f t - 125 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 4. Investment in government business enterprise (continued) (a) (continued) Comparative financial information for Veridian Corporation for the period January 1 to March 31, 2019 are as follows: January 1 to March 31, 2019 (000’s) $ Comprehensive income Commodity revenue 66,011 Commodity expenses (68,925) Distribution revenue 13,691 Operating expenses (13,259) Other expense (1,507) Accumulated other comprehensive loss (263) Net movements in regulatory balances, net of tax 2,903 Total comprehensive income for the period (1,349) (b)Equity in Elexicon Corporation and amalgamation adjustments In fiscal year 2019, the amalgamation of Veridian Corporation and Whitby Hydro Electric Corporation was accounted for as an acquisition by legacy Veridian Corporation. On amalgamation, the change in the City’s ownership percentage as well as the issuance of additional shares resulted in the following amalgamation adjustments: $ Change in investment valuation due to decrease in ownership percentage on amalgamation (17,744,144) Increase in share valuation on amalgamation 30,593,560 Total amalgamation adjustments 12,849,416 The City’s equity in Elexicon Corporation is as follows at the end of 2020: 2020 $ 2019 $ Balance, beginning of year 96,376,823 84,628,856 Equit y share of net earnings from Elexicon Corporation for the year ended December 31, 2020 3,206,200 — for the period April 1, 2019 to December 31, 2019 — 1,898,349 Equit y share of net loss from Veridian Corporation for the period January 1, 2019 to March 31, 2019 — (553,090) Amalgamation adjustments — 12,849,416 Dividend received (3,152,067) (2,446,708) Balance, end of year 96,430,956 96,376,823 - - - Page 13 Dr a f t - 126 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 4. Investment in government business enterprise (continued) (c) City of Pickering’s investment is represented by: 2020 $ 2019 $ Promissory notes receivable (Note 5 ) 25,069,000 25,069,000 Investments in Elexicon Corporation (formerly Veridian) Initial investment in shares of the Corporation 30,496,196 30,496,196 Amalgamation adjustments 12,849,416 12,849,416 Accumulated earnin gs 60,181,853 56,975,653 Accumulated dividends received (36,024,237) (32,872,170) Adjustment to value of investment 815,708 815,708 68,318,936 68,264,803 (d) Contingencies and guarantees of Elexicon Corporation (the “Corporation”) as disclosed in their consolidated financial statements are as follows: (i) Insurance claims The Corporation is a member of the Municipal Electric Association Reciprocal Insurance Exchange (“MEARIE”) which was created on January 1, 1987. A reciprocal insurance exchange may be defined as a group of persons formed for the purpose of exchanging reciprocal contracts of indemnity or inter-insurance with each other. MEARIE provides general liability insurance to member electric utilities. MEARIE also provides vehicle and property insurance to the Corporation. Insurance premiums charged to each member utility consist of a levy per $1,000 of service revenue subject to a credit or surcharge based on each electric utility’s claims experience. The maximum coverage is $30,000,000 per occurrence for liability insurance, $21,000,000 for vehicle insurance and $164,885,000 for property insurance, plus $10,000,000 excess coverage on top of the regular liability and vehicle coverage. (ii) Contractual obligation - Hydro One Networks Inc. (“HONI”) The Corporation’s subsidiary, Elexicon Energy Inc. (“EEI”) (formerly Veridian Connections Inc.), is party to a connection and cost recovery agreement with HONI related to the construction by HONI of a transformer station designated to meet EEI’s anticipated electricity load growth. Construction of the project was completed during 2007 and EEI connected to the transformer station during 2008. To the extent that the cost of the project is not recoverable from future transformation connection revenues, EEI is obligated to pay a capital contribution equal to the difference between these revenues and the construction costs allocated to EEI. The construction costs allocated to EEI for the project are $19,950,000. Hydro One has performed a true-up based on actual load at the end of the tenth anniversary of the in-service date and the Corporation has paid $637,000 to Hydro One and recognized the same as an intangible asset. The Corporation has also recorded a current liability and a corresponding intangible asset for $1,533,000 as at December 31, 2019, based on management’s best estimate of the future transformation connection revenues shortfall. Hydro One is expected to perform another true-up based on actual load at the end of the fifteenth anniversary of the in-service date. Page 14 Dr a f t - 127 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 4. Investment in government business enterprise (continued) (d) (continued) (iii) Prudential support Purchasers of electricity in Ontario, through the Independent Electricity System Operator (“IESO”), are required to provide security to mitigate the risk of default based on their expected activity in the market. The IESO could draw on this security if the Corporation fails to make the payment required on a default notice issued by the IESO. The Corporation has provided a $64,000,000 guarantee to the IESO on behalf of EEI. Additionally, the Corporation has provided a $6,900,000 letter of credit to the IESO for prudential support. (iv) General claims From time to time, the Corporation is involved in various lawsuits, claims and regulatory proceedings in the normal course of business. In the opinion of management, the outcome of such matters will not have a material adverse effect on the Corporation’s consolidated financial position and results of operations or cash flows. (e) Lease commitments Future minimum lease payment obligations under operating leases are as follows: $ 2021 940 2022 90,108 2023 1,013 2024 91,051 2025 1,091 Thereafter 31,239 215,442 5. Promissory notes receivable 2020 $ 2019 $ Elexicon Corporation (formerly Veridian Corporation) 7,095,000 7,095,000 Elexicon Energy Inc. (formerly Veridian Connections Inc.) 17,974,000 17,974,000 25,069,000 25,069,000 (a) Maturity The promissory notes were issued by the legacy Veridian Corporation and Veridian Connections Inc. and were assumed by Elexicon Corporation and Elexicon Energy Inc. upon amalgamation on April 1, 2019. The promissory notes under Elexicon Corporation and Elexicon Energy Inc. are due on demand. The City has agreed not to demand repayment of the notes prior to December 31, 2021. Page 15 Dr a f t - 128 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 5. Promissory notes receivable (continued) (b) Interest rate Commencing April 1, 2019 for a ten-year period, interest on the notes will be determined based on the deemed long-term interest rate prescribed by the Ontario Energy Board in its most recent cost of capital parameter update (“OEB rate”). As of April 1, 2019, the OEB rate was determined at 4.13%. On the tenth year anniversary of the note, the interest rate will be adjusted to the OEB rate in effect at that time. Thereafter, the interest rate will be adjusted to the OEB rate in effect at the earlier of: (i) The five year anniversary of the most recent interest rate adjustment of these notes, and (ii) The date on which Elexicon Energy Inc. files a cost of service application with the Ontario Energy Board. The City may demand full or partial repayment with sixty days’ notice of the principal and accrued interest. (c) Interest revenue Interest revenue earned from these notes receivable totaled $1,035,350 ($1,083,797 in 2019). 6. Deferred revenue 2020 $ 2019 $ Obligatory reserve funds Develo pment charges 69,376,247 62,598,255 Parkland 8,321,222 7,385,482 Federal gas tax 8,063,995 7,680,187 Third party/Develo per's contributions reserve fund 3,218,778 2,724,805 88,980,242 80,388,729 Other unearned revenues 5,229,136 3,883,277 94,209,378 84,272,006 Continuity of deferred revenue is as follows: 2020 $ 2019 $ Balance, beginning of year 84,272,006 77,482,928 Restricted funds received 16,968,168 13,992,779 General funds received 3,414,767 513,922 Interest earned (restricted funds) 1,385,545 1,559,577 21,768,480 16,066,278 Earned restricted revenue transferred to o perations 9,762,200 8,517,235 Earned revenue transferred to o perations 2,068,908 759,965 11,831,108 9,277,200 Balance, end of year 94,209,378 84,272,006 Page 16 Dr a f t - 129 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 7. Interfund loans As a means of funding various capital acquisitions, funds are borrowed by the Capital Fund from Development Charges deferred revenue (obligatory reserve funds). These funds are secured by promissory notes with interest rates ranging from 0.50% to 2.64% and various payment terms ranging from 2 years to 10 years. The financing arrangements and ultimate repayment are approved by Council through the current budget process. Although these notes have payment terms as noted above, they are repayable on demand. The following is a summary of the related interfund loans: 2020 $ 2019 $ Roads 768,398 434,074 Community facilities, libraries and parks 515,265 561,212 Protection services 173,385 254,792 Stormwater system — 261,985 1,457,048 1,512,063 8. Post-employment benefits liability (a) Post-employment benefits liability The City makes available to qualifying employees who retire before the age of 65, the opportunity to continue their coverage for benefits such as post-retirement extended healthcare benefits. Coverage ceases at the age of 65. The City also provides full time and permanent part-time employees a sick time entitlement and any unused entitlement is accumulated year to year. This accumulated entitlement is not vested and is forfeited at the time of retirement or termination. The most recent actuarial valuation of the post-employment benefits was performed at December 31, 2020. Information about the City’s benefits liability is as follows: 2020 $ 2019 $ Accrued benefits liabilit y, beginning of year 6,871,681 6,260,194 Current service costs 599,463 566,466 Interest on accrued benefits 417,634 415,007 Amortization of actuarial losses 564,657 538,257 Benefits paid during the year (947,572) (908,243) Accrued benefits liability, end of year 7,505,863 6,871,681 Accrued benefit obligation 11,367,498 11,310,985 Unamortized actuarial losses (3,861,635) (4,439,304) Accrued benefits liabilit y, end of year 7,505,863 6,871,681 Page 17 Dr a f t - 130 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 8. Post-employment benefits liability (continue) (a) Post-employment benefits liability (continued) The main actuarial assumptions employed in the actuarial valuations for the post- employment benefits are as follows: (i)Discount rate The present value as at December 31, 2020 of the future benefits was determined using a discount rate of 3.00% (3.75% in 2019). (ii)Dental costs The dental cost trend rate was 3.75% (3.75% in 2019) increase per annum. (iii)Health costs Health costs were assumed to increase at 5.76% (6.09% in 2019) and decrease by 0.33% (0.33% in 2019) increments per year to an ultimate rate of 3.75% per year in 2027 and thereafter. (b) Workplace Safety and Insurance Board (WSIB) benefit liabilities Effective January 1, 2001, the City became a Schedule II employer under the Workplace Safety & Insurance Act and follows a policy of self-insurance for the risk associated with paying benefits for workplace injuries for all its employees. The WSIB administers the claims related to workplace injuries and is reimbursed by the City. The most recent actuarial valuation of the WSIB benefits was performed at December 31, 2020. Information about the City’s WSIB benefit liability is as follows: 2020 $ 2019 $ Accrued WSIB liabilit y, be ginning of year 1,968,663 1,917,179 Survivor Award 674,288 — Current service cost 136,396 132,391 Interest on accrued benefits 91,793 91,023 Amortization of actuarial losses 30,254 30,254 Benefits paid during the year (210,154) (202,184) 2,691,240 1,968,663 Accrued benefit obligation 3,042,327 2,331,706 Unamortized actuarial losses (351,087) (363,043) Accrued benefits liabilit y, end of year 2,691,240 1,968,663 In the current year, the City awarded firefighter survivor benefits resulting in a one-time increase in current service cost of $674,288. The main actuarial assumptions employed in the actuarial valuations are as follows: (i)Discount rate The present value as at December 31, 2020 of the future benefits was determined using a discount rate of 3.0% (4.0% in 2019). (ii)Inflation rate The rate of inflation was assumed to be 2.50% (1.75% in 2019) per annum. Page 18 Dr a f t - 131 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 8. Post-employment benefits liability (continued) (b) Workplace Safety and Insurance Board (WSIB) benefit liabilities (continued) (iii) WSIB Administration Rate Liabilities for WSIB benefits have been increased 27% to reflect the administration rate charged by WSIB. A WSIB Reserve Fund was established in 2001. The Reserve Fund balance as at December 31, 2020 (Note 11) was $4,090,017 ($3,930,110 as at December 31, 2019). In addition, the City purchased two insurance policies that protect the City against significant claims. The occupational accident insurance pays loss claims up to $500,000 per work related accident. The excess workers compensation indemnity insurance has a $500,000 deductible and will pay for claims up to and including $15,000,000 per work related accident. 9. Long-term liabilities (a) The balance of long-term liabilities is made up of the following: 2020 $ 2019 $ The City is res ponsible for the payment of principal and interest charges on long-term liabilities issued b y the Regional Municipalit y of Durham on the City’s behalf. At the end of the year the outstanding principal amount of this liabilit y is 29,118,644 30,819,986 (b) The above long-term liabilities have maturity dates of July 12, 2021 and 2022, September 29, 2021, October 16, 2023, July 2, 2029, October 17, 2021, 2026 and 2031, October 13, 2022, 2027, 2032 and 2037, September 14, 2023, 2028, 2033 and 2038, November 29, 2024, 2029 and 2039 and October 2, 2030 with various interest rates ranging from 0.45% to 5.12%. Principal repayments are summarized as follows: $ 2021 3,944,385 2022 2,986,998 2023 2,795,597 2024 2,307,801 2025 2,284,889 Thereafter 14,798,974 29,118,644 (c) Long-term liabilities include principal sums of $952,000 ($952,000 in 2019) which may be refinanced by the issuance of debentures over a further period not to exceed 5 years. (d) The above long-term liabilities have been approved by Council by-law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. (e) Interest expense recorded in the year relating to these long-term liabilities is $840,892 ($820,812 in 2019). Page 19 Dr a f t - 132 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 10. Tangible capital assets Information relating to tangible capital assets is as follows: (i) Contributed tangible capital assets The City records tangible capital assets contributed by an external party at fair value on the date contributed. Typical examples are roads, storm sewers and sidewalks installed by a developer as part of a subdivision or development agreement. Contributions of tangible capital assets in 2020 amounted to $4,522,900 ($359,732 in 2019). (ii) Tangible capital assets recognized at nominal value Land under roads are assigned a nominal value of one Canadian dollar because this land only supports or is intended to support road infrastructure and the majority of land acquired to support road allowances was acquired at no cost. (iii) Works of art and historical treasures The City has a museum which holds various historical treasures and historical buildings pertaining to the heritage and history of the City of Pickering. These items are not recognized as tangible capital assets in the consolidated financial statements because a reasonable estimate of the future benefits associated with such property cannot be made. Any acquisition or betterment of these assets is recognized as an expense in the consolidated financial statements. (iv) Other The net book value of tangible capital assets not being amortized because they are under construction is $20,141,455 ($12,912,198 in 2019). During the year, there were nil write-downs of assets (nil in 2019) and nil interest was capitalized during the year (nil in 2019). Page 20 Dr a f t - 133 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 10. Tangible capital assets (continued) Land $ Buildings $ Machinery and equipment $ Vehicles $ Infrastructure $ Information technology hardware $ Library collection materials $ Furniture and fixtures $ Assets under construction $ 2020 $ Cost Balance, beginning of year 56,131,344 116,110,819 11,474,029 15,322,005 294,284,392 2,315,390 2,173,665 1,219,298 12,912,198 511,943,140 Add Additions during the year 6,644,029 1,451,112 858,786 1,577,624 9,460,780 190,288 251,132 67,174 8,520,529 29,021,454 Less Disposals/transfers during the year — 1,882,084 484,094 348,673 1,077,784 403,401 413,253 — 1,291,272 5,900,561 Balance, end of year 62,775,373 115,679,847 11,848,721 16,550,956 302,667,388 2,102,277 2,011,544 1,286,472 20,141,455 535,064,033 Accumulated amortization Balance, beginning of year — 49,821,890 5,792,731 7,434,250 172,643,999 1,595,204 1,117,646 437,756 — 238,843,476 Add Amortization — 4,520,314 911,820 1,238,895 4,596,414 256,309 356,688 78,245 — 11,958,685 Less Accumulated amortization on disposals — 1,765,944 477,694 346,056 928,144 403,401 413,253 — — 4,334,492 Balance, end of year — 52,576,260 6,226,857 8,327,089 176,312,269 1,448,112 1,061,081 516,001 — 246,467,669 Net book value of tangible capital assets 62,775,373 63,103,587 5,621,864 8,223,867 126,355,119 654,165 950,463 770,471 20,141,455 288,596,364 Page 21 Dr a f t - 134 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 10. Tangible capital assets (continued) Land $ Buildings $ Machinery and equipment $ Vehicles $ Infrastructure $ Information technology hardware $ Library coll ection materials $ Furniture and fixtures $ Assets under construction $ 2019 $ Cost Balance, beginning of year 55,997,456 83,923,046 10,439,756 13,307,132 292,450,399 2,092,391 2,250,862 884,410 31,236,184 492,581,636 Add Additions during the year 143,759 32,584,403 1,557,732 3,198,795 8,259,343 245,587 344,482 334,888 6,725,986 53,394,975 Less Disposals/transfers during the year 9,871 396,630 523,459 1,183,922 6,425,349 22,588 421,680 — 25,049,972 34,033,471 Balance, end of year 56,131,344 116,110,819 11,474,029 15,322,005 294,284,393 2,315,390 2,173,664 1,219,298 12,912,198 511,943,140 Accumulated amortization Balance, beginning of year —46,014,835 5,427,167 7,594,919 170,764,482 1,374,250 1,155,683 370,946 — 232,702,282 Add Amortization — 4,176,541 849,043 1,016,786 5,426,276 243,542 383,642 66,810 — 12,162,640 Less Accumulated amortization on disposals — 369,486 483,479 1,177,455 3,546,759 22,588 421,679 — — 6,021,446 Balance, end of year — 49,821,890 5,792,731 7,434,250 172,643,999 1,595,204 1,117,646 437,756 — 238,843,476 Net book value of tangible capital assets 56,131,344 66,288,929 5,681,298 7,887,755 121,640,394 720,186 1,056,018 781,542 12,912,198 273,099,664 Page 22 Dr a f t - 135 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 11. Accumulated surplus The City’s accumulated surplus is comprised of the following: 2020 $ 2019 $ Capital fund 14,090,956 18,495,702 Operating fund 125,247 125,253 Equity in Elexicon Corporation 96,430,956 96,376,823 Tangible capital assets 288,596,364 273,099,664 Post-employment benefits liability (7,326,863) (6,692,681) Interfund loans (1,457,048) (1,512,063) Net long-term liabilities (29,118,644) (30,819,986) Note receivable soccer facility 2,973,217 3,255,916 WSIB benefit liabilities (2,691,240) (1,968,663) Reserves set aside for special purposes by Council Working capital 400,000 400,000 Self insurance 420,031 677,642 Replacement of capital equipment 1,530,567 1,997,241 Contingencies 1,842,591 1,772,591 Rate stabilization 22,036,265 19,370,349 City’s share for development charge 9,647,683 7,275,413 Continuing studies 295,448 429,451 Vehicle replacement 2,214,904 2,046,341 Easement settlement — 390 Land purchase 14,403 14,403 Seaton development review 1,437,822 1,437,822 Financial systems 398,308 273,308 Senior centre 2,100,000 1,400,000 Accessibility initiatives 62,740 31,944 Winter control 700,000 700,000 Sustainability initiatives 398,576 300,455 Duffin Heights 1,972,765 3,201,585 Facilities 588,401 566,162 Accelerated infrastructure program 519,500 519,500 Fence 420,000 180,000 Minor buildings replacement 1,100,000 700,000 Tennis Courts 688,565 796,325 Major Equipment 1,335,265 275,000 Museum Collection 12,799 2,388 Recreation Complex 75,000 75,000 Library Building 180,000 80,000 Elected Officials Insurance 140,000 — Public Art 71,120 — Reserve funds set aside for special purpose by Council Recreation programs and facilities 391,332 385,178 Acquisition of tangible capital assets 308,706 303,851 WSIB 4,090,017 3,930,110 Animal shelter 914,795 682,863 Men's slow pitch — 1,638 Operations Centre 13,919,376 14,286,624 Roads & bridges 4,398,400 4,422,806 Stor mw ater management 3,425,064 2,944,126 Ontario Community Infrastructure Fund 743,892 1,505,939 Seaton infrastructure 259,854 232,703 Seaton Financial Impact Agreement 1,363,499 1,174,527 442,040,633 424,753,640 Page 23 Dr a f t - 136 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 12. Pension agreement The City makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of the members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. OMERS provide pension services to over 496,000 active and retired members and about 1,000 employers. Each year an independent actuary determines the funding status of OMERS Primary Pension (the “Plan”) by comparing the actuarial value of the invested assets to the estimated present value of all pension benefits that members have earned to-date. The most recent actuarial valuation of the Plan was conducted as at December 31, 2020. The results of this valuation disclosed total actuarial liabilities as at that date of $113,055 million in respect of benefits accrued for service with actuarial assets at that date of $109,844 million indicating an actuarial deficit of $3,211 million. Because OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employers. As a result, the City does not recognize any share of the OMERS pension surplus or deficit. Contributions made by the City to OMERS on account of current service for 2020 were $4,243,661 ($4,128,799 in 2019). 13. Trust Funds Trust funds administered by the City amounting to $376,695 ($373,033 in 2019) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. 14. Related party transactions Elexicon Corporation The City of Pickering is a shareholder in Elexicon Corporation (Note 4). The City receives electricity and services from Elexicon Corporation and its subsidiary. 2020 $ 2019 $ Transactions Revenue Interest on promissory notes 1,035,350 1,083,797 Property taxes levied 34,702 42,020 Expenses Electrical energy and services 1,618,380 1,957,649 Balances Accounts payable and accrued liabilities 328,978 393,589 Promissory notes receivable 25,069,000 25,069,000 Page 24 Dr a f t - 137 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 15. Guarantees In the normal course of business, the City enters into agreements which contain guarantees. The City’s primary guarantees are as follows: (i)The City has provided indemnities under lease agreements for the use of various facilities or land. Under the terms of these agreements the City agrees to indemnify the counterparties for various items including, but not limited to, all liabilities, loss, suits, and damages arising during, on or after the term of the agreement. The maximum amount of any potential future payment cannot be reasonably estimated. (ii)The City indemnifies all employees and elected officials including Library employees and board members for various items including, but not limited to, all costs to settle suits or actions due to association with the City, subject to certain restrictions. The City has purchased liability insurance to mitigate the cost of any potential future suits or actions. The term of the indemnification is not explicitly defined, but is limited to the period over which the indemnified party served as an employee or elected official of the City. The maximum amount of any potential future payment cannot be reasonably estimated. (iii)The City has entered into agreements that may include indemnities in favour of third parties, such as purchase and sale agreements, confidentiality agreements, engagement letters with advisors and consultants, outsourcing agreements, leasing contracts, information technology agreements and service agreements. These indemnification agreements may require the City to compensate counterparties for losses incurred by the counterparties as a result of breaches in representation and regulations or as a result of litigation claims or statutory sanctions that may be suffered by the counterparty as a consequence of the transaction. The terms of these indemnities are not explicitly defined and the maximum amount of any potential reimbursement cannot be reasonably estimated. The nature of these indemnification agreements prevents the City from making a reasonable estimate of the maximum exposure due to the difficulties in assessing the amount of liability which stems from the unpredictability of future events and the unlimited coverage offered to counterparties. Historically, the City has not made any significant payments under such or similar indemnification agreements and therefore no amount has been accrued in the balance sheet with respect to these agreements. 16. Contingent liabilities Litigation The City has been named as a defendant in certain legal actions in which damages have been sought. The outcome of these actions is not determinable as at the date of reporting and accordingly, no provision has been made in these consolidated financial statements for any liabilities which may result. 17. Contractual arrangement The City entered into a provisional license agreement with the Pickering Soccer Club (PSC) for the PSC to occupy and operate the Pickering Indoor Soccer Facility (the “Facility”). The term of the agreement is 15 years from November 5, 2014 to November 4, 2029. Under the terms of the agreement, the PSC will repay 52.25% of the City’s total cost of purchasing the land, constructing the Facility and the related improvements. In 2015, the City recorded a note receivable from PSC in the amount of $4,550,000 based on preliminary project cost figures, with a 15 year repayment term at a variable interest rate ranging from 1.2% to 3.8%. This amount will be adjusted for the total project construction costs, once the agreement is finalized. Page 25 Dr a f t - 138 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 17. Contractual arrangement (continued) PSC has commenced its soccer program operations and is operating the Facility at its own expense including all repairs and maintenance. Once a final form of agreement is executed the total amount of the PSC’s obligation will be re-calculated, as agreed, to reflect any adjustments to the total project construction costs. 18. Budget figures The 2020 Budget adopted by Council on February 24, 2020 was not prepared on a basis consistent with that used to report actual results. The budget was prepared on a modified accrual basis while Canadian Public Sector Accounting Standards require a full accrual basis of accounting. The budget figures treated all tangible capital asset acquisitions as expenditures and did not include amortization expense on tangible capital assets or post-employment benefits expenses on a full accrual basis. As a result, the budget figures presented in the Consolidated Statements of Operations and Change in Net Financial Assets represent the budget adopted by Council on February 24, 2020 with adjustments as follows: 2020 Council approved budget $ Non TCA expenditures from capital $ Post- employment benefits/ amortization $ 2020 Budget presented in statements $ Revenue Taxation 75,285,072 — — 75,285,072 Capital 124,257,294 — — 124,257,294 Other 19,914,533 — — 19,914,533 219,456,899 — — 219,456,899 Expenditures General government 19,291,595 857,000 1,185,904 21,334,499 Protection to persons and property 28,084,095 500,000 998,278 29,582,373 Transportation services 10,054,317 — 3,776,997 13,831,314 Environmental services 2,399,605 — 1,969,309 4,368,914 Social and family services 1,065,943 — — 1,065,943 Recreational and cultural services 27,173,205 30,000 4,209,278 31,412,483 Planning and development 3,892,884 — 2,166 3,895,050 91,961,644 1,387,000 12,141,932 105,490,576 Annual surplus 127,495,255 (1,387,000) (12,141,932) 113,966,323 Capital expenditures (245,919,005) 1,387,000 — (244,532,005) Transfers from reserves and reserve funds 9,154,192 Dividend from Elexicon Corporation 3,153,228 Principal repayment of debt (4,830,250) Principal repayment of PSC note 232,000 Debt proceeds 110,589,580 Prior year operating fund deficit (125,000) Page 26 Dr a f t - 139 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 19. Segmented information The City of Pickering is a diversified municipal government that provides a wide range of services to its residents. Distinguishable functional segments have been separately disclosed in the segmented information. The nature of the segments and the activities they encompass are as follows: General government This item relates to revenues and expenses of the City itself and cannot be directly attributed to a specific segment. Protection to persons and property Protection includes fire services, animal control, bylaw services, building inspection and enforcement of the building code to ensure the safety and protection of all citizens and their property. Public works services Public works includes construction and maintenance of the City’s roadways, including snow removal, sidewalk repairs, street lighting and maintenance of the storm water system. Social and family services Social services for assistance or services for seniors. Recreation and culture services Recreation and cultural services include recreation programs, maintenance and rental of facilities and parks, operation of the City’s museum and library services. Planning and development Planning and development provides a number of services including municipal planning and review of all property development plans. Segmented information has been provided in the following pages. Page 27 Dr a f t - 140 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 19. Segmented information (continued) Protection to persons and property $ Public works services $ Recreational and cultural $ Planning and development $ Social and family services $ General government $ 2020 Consolidated $ Revenue Grants 60,113 2,921,453 1,031,829 — 106,842 183,028 4,303,265 User charges 5,075,820 108,864 2,258,972 2,007,863 41,862 709,574 10,202,955 Tax related revenues — — — — — 79,456,677 79,456,677 Developer revenue 755,543 2,122,472 3,207,850 132,471 6,000 1,859,206 8,083,542 Contributed tangible capital assets — 3,993,726 — — — 529,174 4,522,900 Income from government business enterprise — — — — — 3,206,200 3,206,200 Other revenues 810,550 — 18,356 — — 2,633,134 3,462,040 6,702,026 9,146,515 6,517,007 2,140,334 154,704 88,576,993 113,237,579 Expenses Salaries and wages 23,091,692 5,884,913 15,298,073 2,913,716 290,651 11,924,042 59,403,087 Materials and supplies 2,491,930 3,783,806 5,215,226 192,592 118,546 6,764,494 18,566,594 Contracted services 582,160 1,376,837 695,766 288,802 254,012 1,241,387 4,438,964 Amortization 941,872 5,769,408 4,239,925 1,180 — 1,006,300 11,958,685 Other 122,387 422,491 773,277 10,147 83,039 120,599 1,531,940 Loss (gain) on disposal of tangib le capital assets (8,518) 123,094 16,495 — — (79,755) 51,316 27,221,523 17,360,549 26,238,762 3,406,437 746,248 20,977,067 95,950,586 Annual (deficit) surplus (20,519,497) (8,214,034) (19,721,755)(1,266,103) (591,544) 67,599,926 17,286,993 Page 28 Dr a f t - 141 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 19. Segmented information (continued) Protection to persons and property $ Public works services $ Recreational and cultural $ Planning and development $ Social and family services $ General go vernment $ 2019 Co nsolidated $ Revenue Grants 255,970 2,948,471 1,159,068 — 135,612 506,384 5,005,505 User charges 5,380,226 57,852 6,584,649 1,409,635 67,247 863,561 14,363,170 Tax related revenues — — — — — 75,766,581 75,766,581 Developer revenue 1,475,077 1,731,969 1,141,931 147,731 7,700 1,726,834 6,231,242 Contributed tangible capital assets — 235,826 109,009 — — 14,897 359,732 Income from government business enterprise — — — — — 1,345,259 1,345,259 Change in valuation of interest in government business enterprise on amalgamation — — — — — 12,849,416 12,849,416 Other revenues 978,841 — 64,408 — — 4,103,193 5,146,442 8,090,114 4,974,118 9,059,065 1,557,366 210,559 97,176,125 121,067,347 Expenses Salaries and wages 21,782,707 5,675,823 17,182,003 2,726,454 335,965 10,239,791 57,942,743 Materials and supplies 2,508,884 4,203,023 6,240,451 206,532 147,177 5,037,529 18,343,596 Contracted services 1,027,378 1,101,831 621,912 255,236 341,838 3,524,714 6,872,909 Amortization 860,474 5,897,131 4,159,102 2,359 — 1,243,574 12,162,640 Other 128,729 462,220 798,442 9,845 82,937 265,820 1,747,993 (Gain) loss on disposal of tangible capital assets (158,613) 2,764,458 (22,424) — — (6,702) 2,576,719 26,149,559 20,104,486 28,979,486 3,200,426 907,917 20,304,726 99,646,600 Annual (deficit) surplus (18,059,445) (15,130,368) (19,920,421) (1,643,060)(697,358) 76,871,399 21,420,747 Page 29 Dr a f t - 142 - The Corporation of the City of Pickering Notes to the consolidated financial statements December 31, 2020 Page 30 20. Significant event On March 11, 2020, the World Health Organization characterized the outbreak of a strain of the novel coronavirus (“COVID-19”) as a pandemic which has resulted in a series of public health and emergency measures that have been put in place to combat the spread of the virus. The duration and impact of COVID-19 is unknown at this time and it is not possible to reliably estimate the impact that the length and severity of these developments will have on the consolidated financial position, results of operations and cash flows of the City in future periods. Dr a f t - 143 - Financial statements of City of Pickering Public Library Board December 31, 2020 Dr a f t - 144 - Independent Auditor’s Report 1–2 Statement of financial position 3 Statement of operations 4 Statement of change in net debt 5 Statement of cash flows 6 Notes to the financial statements 7–11 Dr a f t - 145 - Deloitte LLP Bay Adelaide East 8 Adelaide Street West Suite 200 Toronto ON M5H 0A9 Canada Tel: 416-601-6150 Fax: 416-601-6151 www.deloitte.ca Independent Auditor’s Report To the Board of Directors of The City of Pickering Public Library Board, and Members of Council of the Corporation of the City of Pickering Opinion We have audited the financial statements of City of Pickering Public Library Board (the “Library Board”), which comprise the statement of financial position as at December 31, 2020, and the statements of operations, change in net debt and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies (collectively referred to as the “financial statements”). In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Library Board as at December 31, 2020, and the results of its operations, changes in net debt, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards (“PSAS”). Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards (“Canadian GAAS”). Our responsibilities under those standards are further described in the “Auditor’s Responsibilities for the Audit of the Financial Statements” section of our report. We are independent of the Library Board in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with PSAS, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Library Board’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Library Board or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Library Board’s financial reporting process. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian GAAS will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Dr a f t - 146 - As part of an audit in accordance with Canadian GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: ● Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. ● Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Library Board’s internal control. ● Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. ● Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Library Board’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Library Board to cease to continue as a going concern. ● Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Chartered Professional Accountants Licensed Public Accountants , 2021_________Dr a f t - 147 - City of Pickering Public Library Board Page 3 Statement of financial position As at December 31, 2020 Notes 2020 $ 2019 $ Financial assets Cash 1,225 1,225 Accounts receivable 228 874 Due from the Government of Canada 14,184 12,934 Due from City of Pickering 249,607 221,888 265,244 236,921 Liabilities Accounts payable and accrued liabilities 289,323 285,661 Deferred revenue 6,686 — Post-employment benefits liability 2 483,025 471,282 779,034 756,943 Net debt (513,790)( 520,022) Non-financial assets Tangible capital assets 4 1,242,118 1,420,297 Prepaid expense 30,765 48,740 1,272,883 1,469,037 Accumulated surplus 5 759,093 949,015 The accompanying notes are an integral part of the financial statements. Dr a f t - 148 - City of Pickering Public Library Board Page 4 Statement of operations Year ended December 31, 2020 Budget $ (Note 6) 2020 $ 2019 $ Revenue City of Pickering grants 6,040,179 5,290,261 5,930,982 Federal grants —27,136 6,728 Province of Ontario grants 106,425 136,689 135,345 Fines and other receipts 164,500 40,817 130,761 6,311,104 5,494,903 6,203,816 Expenses Operating Salaries Salaries and wages 3,461,809 3,154,965 3,582,595 Fringe benefits 931,479 877,923 939,763 4,393,288 4,032,888 4,522,358 Material, supplies and utilities Books 273,290 288,246 262,455 Utilities 241,401 194,842 217,186 Other supplies 59,750 33,681 59,186 574,441 516,769 538,827 Services Repairs and maintenance 578,399 273,136 333,060 Insurance 26,345 24,345 23,918 Travel 6,000 1,413 6,341 Consulting and professional 31,850 27,151 28,535 Advertising 23,000 15,231 29,093 Conference 6,500 4,971 8,694 Postage 3,800 1,170 3,505 Telephone 68,276 59,591 60,263 Seminars and education 16,900 29,316 22,475 Software/hardware maintenance 187,841 191,559 172,902 Vehicle repairs and maintenance 4,132 3,347 2,324 Minor capital purchases 51,075 59,620 56,589 Miscellaneous 21,000 15,007 18,161 1,025,118 705,857 765,860 Amortization of tangible capital assets 439,946 429,311 457,741 6,432,793 5,684,825 6,284,786 Annual deficit (121,689)(189,922)(80,970) Accumulated surplus, beginning of year 949,015 949,015 1,029,985 Accumulated surplus, end of year 827,326 759,093 949,015 The accompanying notes are an integral part of the financial statements. Dr a f t - 149 - City of Pickering Public Library Board Page 5 Statement of change in net debt Year ended December 31, 2020 Budget $ (Note 6) 2020 $ 2019 $ Annual deficit (121,689) (189,922) (80,970) Acquisition of tangible capital assets (330,000) (251,132) (383,975) Amortization of tangible capital assets 439,946 429,311 457,741 109,946 178,179 73,766 Acquisition of prepaid expenses — (30,765) (48,740) Usage of prepaid expenses — 48,740 45,688 Change in prepaid expense — 17,975 (3,052) Change in net debt (11,743) 6,232 (10,256) Net debt, beginning of year (520,022) (520,022) (509,766) Net debt, end of year (531,765) (513,790) (520,022) The accompanying notes are an integral part of the financial statements. Dr a f t - 150 - City of Pickering Public Library Board Statement of cash flows Year ended December 31, 2020 2020 $ 2019 $ Operating transactions Annual deficit (189,922) (80,970) Non-cash items Amortization of tangible capital assets 429,311 457,741 239,389 376,771 Change in non-cash operating items Decrease in accounts receivable 646 1,420 Increase in due from Government of Canada (1,250) (1,599) Increase in due from City of Pickering (27,719) (74,129) Increase in accounts payable and accrued liabilities 3,662 77,360 Increase in deferred revenue 6,686 — Increase in post-employment benefits liability 11,743 7,204 Decrease (increase) in prepaid expense 17,975 (3,052) 11,743 7,204 251,132 383,975 Capital transaction Acquisition of tangible capital assets (251,132) (383,975) Net change in cash — — Cash, beginning of year 1,225 1,225 Cash, end of year 1,225 1,225 The accompanying notes are an integral part of the financial statements. Page 6 Dr a f t - 151 - City of Pickering Public Library Board Notes to the financial statements December 31, 2020 1. Significant accounting policies The financial statements of the City of Pickering Public Library Board (the “Library Board”) are the representations of management prepared in accordance with Canadian public sector accounting standards established by the Public Sector Accounting Board (“PSAB”) of Chartered Professional Accountants of Canada. Significant accounting policies adopted by the Library Board are as follows: Basis of accounting (a) Accrual basis of accounting Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they are earned and measurable; expenses are recognized, as they are incurred and measurable as a result of the receipt of goods and services and the creation of a legal obligation to pay. (b) Non-financial assets (i) Tangible capital assets Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all amounts that are directly attributable to acquisition, development or betterment of the asset. The cost of the tangible capital asset is amortized on a straight-line basis over the estimated useful life as follows: Machinery and equipment 2 to 25 years Information technology hardware 4 to 8 years Library collection materials 4 to 7 years Furniture and fixtures 10 to 50 years One-half of the annual amortization is charged in the year of acquisition and in the year of disposal. Other major assets including the Library buildings are owned by the City and are not reflected in these financial statements. (ii) Contribution/donation of tangible capital assets Tangible capital assets received as contributions or donations are recorded at their fair value at the date of receipt, and that fair value is also recorded as revenue. (iii) Intangible assets Intangible assets are not recognized as assets in the financial statements. (c) Post-employment benefits The present value of the cost of providing employees with future benefits programs is recognized as employees earn these entitlements through service. Any actuarial gains or losses are amortized on a straight-line basis over the average remaining service period (ARSP) of employees. The actuary estimated the ARSP to be 14 years for retirement and 13 years for sick leave benefits. (d) Government transfers Government transfers are recognized as revenue by the Library Board in the period in which the transfer is authorized and any eligibility criteria are met, unless they are restricted through stipulations that require specific actions to be carried out in order to keep the transfer. For such transfers, revenue is recognized as the stipulation has been met. Page 7 Dr a f t - 152 - 1 City of Pickering Public Library Board Notes to the financial statements December 31, 2020 Significant accounting policies (continued) Basis of accounting (continued) (e) Use of estimates The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amount of assets, liabilities and the disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results could differ from those estimates. Balances which require estimates include amortization expense of tangible capital assets, which are based on estimated useful lives, accrued liabilities and post-employment benefits. 2. Post-employment benefits liability The Library Board makes available to qualifying employees who retire before the age of 65 the opportunity to continue their coverage for benefits such as post-employment extended healthcare benefits. Coverage ceases at the age of 65. The Library Board also provides full-time and permanent part-time employees a sick time entitlement, with any unused entitlement accumulated year to year. This accumulated entitlement is not vested and therefore is forfeited at the time of retirement or termination. The post-employment benefits obligation at December 31, 2020 and the changes in the accrued benefit obligation for the 2020 fiscal year was determined by actuarial valuation prepared as at December 31, 2020. Information about the Library Board’s post-employment benefits liability is as follows: 2020 $ 2019 $ Post-employment benefits liability, beginning of year 471,282 464,078 Current service costs 33,667 31,813 Amortization of actuarial (gains) losses (963) (363) Interest expense 13,885 13,512 Benefits paid during the year (34,846) (37,758) Post-employment benefits liability 483,025 471,282 2020 $ 2019 $ Accrued post-employment benefits obligation 383,578 370,872 Unamortized actuarial gains 99,447 100,410 Post-employment benefits liability 483,025 471,282 The main actuarial assumptions employed in the actuarial valuation are as follows: (a) Discount rate The present value as at December 31, 2020 of the future benefits was determined using a discount rate of 3.00% (3.75% in 2019). (b) Dental cost The dental cost trend rate was 3.75% (3.75% in 2019) per annum. Page 8 Dr a f t - 153 - City of Pickering Public Library Board Notes to the financial statements December 31, 2020 Page 9 2.Post-employment benefits liability (continued) (c)Health costs Health costs were assumed to increase at 5.76% (6.09% in 2019) and decrease by 0.33% (0.33% in 2019) increments per year to an ultimate rate of 3.75% per year in 2027 and thereafter. 3.Pension agreement The Library Board makes contributions to the Ontario Municipal Employees Retirement Fund (“OMERS”), which is a multi-employer plan, on behalf of eligible members of its staff. The Plan is a defined benefit plan that specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. OMERS provide pension services to over 496,000 active and retired members and about 1,000 employers. Each year an independent actuary determines the funding status of OMERS Primary Pension (“the Plan”) by comparing the actuarial value of the invested assets to the estimated present value of all pension benefits that members have earned to-date. The most recent actuarial valuation of the Plan was conducted as at December 31, 2020. The results of this valuation disclosed total actuarial liabilities as at that date of $113,055 million in respect of benefits accrued for service with actuarial assets at that date of $109,844 million indicating an actuarial deficit of $3,211 million. Because OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employers. As a result, the Library Board does not recognize any share of the OMERS pension surplus or deficit. The Library Board accounts for their participation in OMERS as a defined contribution plan since they do not have sufficient information to apply defined benefit plan accounting. Contributions to OMERS are expensed on an accrual basis. Contributions in the amount of $268,791 ($300,971 in 2019) were paid to OMERS on behalf of its members during the year.Dr a f t - 154 - City of Pickering Public Library Board Notes to the financial statements December 31, 2020 Page 10 4. Tangible capital assets (“TCA”) Machinery and equipment $ Information technology hardware $ Library collection materials $ Furniture and fixtures $ Assets under construction $ 2020 $ Cost Balance, beginning of year 23,681 314,861 2,173,665 450,171 — 2,962,378 Additions during the year — — 251,132 — — 251,132 Disposals/transfers to TCA during the year — — 413,253 — — 413,253 Balance, end of year 23,681 314,861 2,011,544 450,171 — 2,800,257 Accumulated amortization Balance, beginning of year 14,783 220,899 1,117,646 188,753 — 1,542,081 Amortization 1,369 47,321 356,688 23,933 — 429,311 Accumulated amortization on disposals — — 413,253 — — 413,253 Balance, end of year 16,152 268,220 1,061,081 212,686 — 1,558,139 Net book value 7,529 46,641 950,463 237,485 — 1,242,118 Machinery and equipment $ Information technology hardware $ Library collection materials $ Furniture and fixtures $ Assets under construction $ 2019 $ Cost Balance, beginning of year 23,681 301,848 2,250,862 423,691 — 3,000,082 Additions during the year — 13,013 344,482 26,480 — 383,975 Disposals/transfers to TCA during the year — — 421,679 — — 421,679 Balance, end of year 23,681 314,861 2,173,665 450,171 — 2,962,378 Accumulated amortization Balance, beginning of year 12,914 171,719 1,155,683 165,703 — 1,506,019 Amortization 1,869 49,180 383,642 23,050 — 457,741 Accumulated amortization on disposals — — 421,679 — — 421,679 Balance, end of year 14,783 220,899 1,117,646 188,753 — 1,542,081 Net book value 8,898 93,962 1,056,019 261,418 — 1,420,297 Dr a f t - 155 - City of Pickering Public Library Board Notes to the financial statements December 31, 2020 Page 11 5. Accumulated surplus Accumulated surplus consists of the following: 2020 $ 2019 $ Invested in tangible capital assets 1,242,118 1,420,297 Post-employment benefits liability (483,025) (471,282) 759,093 949,015 6. Budget figures The 2020 budget was not prepared on a basis consistent with that used to report actual results. The budget was prepared on a modified accrual basis while Canadian public sector accounting standards require a full accrual basis of accounting. The budget figures treated all TCA acquisitions as expenditures and did not include amortization expense on tangible capital assets or post-employment benefits expenses on a full accrual basis. The following provides a reconciliation from the approved budget to the budget numbers presented in the financial statements. 2020 Council approved budget $ Post-employment benefits/ Amortization/ City Assets $ 2020 budget presented in statements $ Revenue City of Pickering 6,085,179 (45,000) 6,040,179 Province of Ontario grants 106,425 — 106,425 Fines and other receipts 164,500 — 164,500 6,356,104 (45,000) 6,311,104 Expenditures Salaries and benefits 4,381,545 11,743 4,393,288 Material, supplies and utilities 574,441 — 574,441 Services 1,025,118 — 1,025,118 Amortization — 439,946 439,946 5,981,104 451,689 6,432,793 Annual surplus (deficit) 375,000 (496,689) (121,689) Capital expenditures/ additions 375,000 (45,000) 330,000 7. Significant event On March 11, 2020, the World Health Organization characterized the outbreak of a strain of the novel coronavirus (“COVID-19”) as a pandemic which has resulted in a series of public health and emergency measures that have been put in place to combat the spread of the virus. The duration and impact of COVID-19 is unknown at this time and it is not possible to reliably estimate the impact that the length and severity of these developments will have on the financial position, results of operations and cash flows of the Library Board in future periods. Dr a f t - 156 - Report to Council Report Number: CAO 01-22 Date: January 24, 2022 From: Marisa Carpino Chief Administrative Officer Subject: myDurham 311 Project - Request to Modify the Agreement Revocation Clause - File: A-1440-001 Recommendation: 1. That Report CAO 01-22 regarding a request to modify the myDurham 311 Project Agreement Revocation Clause be received; 2. That City Council authorize staff to modify the myDurham 311 Project Agreement revocation clause by changing the 311 call re-routing revocation clause from six months to a minimum of one year as part of the City of Pickering’s participation in the myDurham 311 project to meet the requirements of the Canadian Radio-Television Commission (CRTC); 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report; and, 4. The City Clerk forward a copy of Report Number CAO 01-22 to the Regional Municipality of Durham. Executive Summary: At the Meeting of Council held on October 25, 2021, City Council passed Resolution #713/21 which recommended that the City participate in Model 1 of the Municipal Models spectrum as part of the myDurham 311 project, and that 311 calls made by residents, customers, and businesses within the City of Pickering telephone exchange be re - routed to the Region of Durham, subject to being revocable by the City on 60-days notice to the Region. However, in order to follow guidelines set out by the Canadian Radio-television and Telecommunications Commission (CRTC), the City’s 60-day revocation clause would be problematic for the myDurham 311 project team with respect to issuing the required implementation notices to all Telephone Service Providers as well as obtaining the necessary municipal council resolutions in the Region in a relatively short time frame. As such, the myDurham 311 project team is recommending that the revocation clause be changed from six months to a minimum of one year to provide added flexibility. - 157 - CAO 01-22 January 24, 2022 Subject: myDurham 311 Project Page 2 Financial Implications: The recommendations of this report present no financial implications to the City. Discussion: At the Meeting of Council held on October 25, 2021, City Council passed Resolution #713/21 which recommended that the City participate in Model 1 of the Municipal Models spectrum as part of the myDurham 311 project, and that 311 calls made by residents, customers, and businesses within the City of Pickering telephone exchange be re- routed to the Region of Durham, subject to being revocable by the City on 60-days notice to the Region. Subsequently, the myDurham 311 project team has been following the guidelines for implementation, which are developed by the Canadian Steering Committee on Numbering (CSCN) and approved by the Canadian Radio-television and Telecommunications Commission (CRTC). These guidelines stipulate that to transition to 311, the Region must issue an implementation notice six months prior to the ‘go-live’ date to all Telephone Service Providers for the area (24 TSP’s operate within Durham’s boundaries). This implementation notice also needs to include a council resolution from all bordering municipalities. As such, the myDurham 311 project team is recommending that the City’s revocation clause be changed from six months to a minimum of one year. This would provide Regional staff a more reasonable time frame to obtain approvals for the changes and also issue implementation notices to facilitate the required changes. As there is no financial impact and the City of Pickering retains its rights to revoke the 311 re- routing, staff feel this is a reasonable request and ask that City Council agree to modifying the revocation clause from six months to a minimum of one year. Attachments: 1.Resolution #713/21 Prepared/Approved/Endorsed By: Mark Guinto Division Head, Public Affairs & Corporate Communications MG:jh Original Signed By: - 158 - CAO 01-22 January 24, 2022 Subject: myDurham 311 Project Page 3 Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: - 159 - Pickering Civic Complex | One The Esplanade | Pickering, Ontario L1V 6K7 T. 905.420.4611 | F. 905.420.9685 | Toll Free 1.866.683.2760 | clerks@pickering.ca | pickering.ca Sent By Email October 29, 2021 Ralph Walton Regional Clerk/Director of Legislative Services Regional Municipality of Durham clerks@durham.ca Subject: Chief Administrative Officer, Report CAO 06-21 myDurham 311 Project & Re-routing Request File: A-1400-001-21 The Council of the Corporation of the City of Pickering considered the above matter at a meeting held on October 25, 2021 and adopted the following resolution: A copy of Report CAO 06-21 is attached for your reference. Should you require further information, please do not hesitate to contact the undersigned at 905.420.4660 extension 2019. 1.That, as part of the myDurham 311 project, 311 calls made by residents, customers, and businesses within the City of Pickering telephone exchange be re-routed to the Region of Durham, subject to being revocable by the City on 60-days notice to the Region; 2.That to the City agree, in principle, to participate in Model 1 of the Municipal Models spectrum; 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report; and, 4.The City Clerk forward a copy of Report Number CAO 06-21 to the Regional Municipality of Durham. Corporate Services Department Legislative Services Attachment #1 to CAO 01-22 - 160 - CAO 06-21 October 29, 2021 Page 2 of 2 Yours truly Susan Cassel City Clerk SC:rp Enclosure Copy: Chief Administrative Officer Division Head, Public Affairs & Corporate Communications Manager, Customer Care - 161 - Report to Council Report Number: CAO 06-21 Date: October 25, 2021 From: Marisa Carpino Chief Administrative Officer Subject: myDurham 311 Project & Re-routing Request -File: A-3100-001 Recommendation: 1. That, as part of the myDurham 311 project, 311 calls made by residents, customers, and businesses within the City of Pickering telephone exchange be re-routed to the Region of Durham, subject to being revocable by the City on 60-days notice to the Region; 2. That to the City agree, in principle, to participate in Model 1 of the Municipal Models spectrum; 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report; and, 4. The City Clerk forward a copy of Report Number CAO 06-21 to the Regional Municipality of Durham. Executive Summary: The Region of Durham has initiated the development of the myDurham 311 project with the overarching goal of modernizing the customer experience over a 36-month implementation period. The Region of Durham is moving forward with the implementation of a 311 service as the primary source of contact for all non-emergency information and service requests including issue reporting, issue status check and other related inquiries. This will be accomplished by enabling all Durham customers, whether they contact the Region by phone, in person or online, to seamlessly access the information and services they need when they require them. The program is set up to deliver: • A fully functional digital experience; • An omni-channel experience; • First point of contact resolution; • A single source of the truth; and, • A user intuitive customer portal. Through regional and municipal collaboration, the myDurham 311 project looks to develop a triage system that will resolve calls on the local municipalities’ behalf. - 162 - CAO 06-21 October 25, 2021 Subject: myDurham 311 Project & Re-routing Request Page 2 To achieve that end, a Service Durham working group has been formed with representation from Region of Durham, Town of Ajax, Brock Township, Clarington, City of Oshawa, City of Pickering, Township of Scugog, Township of Uxbridge and Town of Whitby. Meetings are held quarterly. At this time, the Region of Durham has requested that Service Durham working group members discuss the myDurham 311 project within their organization. Most notably, at this early stage of project development and implementation, the Region of Durham has requested area municipalities to agree that 311 calls made by residents, customers, and businesses within the City of Pickering telephone exchange be re-routed to the Region of Durham. Additionally, the Region of Durham has asked area municipalities to advise where on the Municipal Model Spectrum they intend to participate. myDurham 311 Municipalities service options on a 3-model system include: Model 1 – Self Service • Warm transfer all municipal inquiries (City-to-Region and Region-to-City) • Redirect to municipal website • Tag municipality in social media Model 2 – Partial Service • Service Durham Agent provides basic information from knowledge base • Service Durham Agent may take details and warm transfer • Information available on the self-service kiosk Model 3 – Full Service • Service Durham Agent receives and logs service requests in CRM (Customer Relationship Management System) • Process program registration, and simple purchases such as animal licenses • Service Durham Agent provides information from knowledge base (i.e. By-law information) At this time, City staff recommend that the City agree to re-route 311 calls to the Region of Durham, and commit to Model 1 of the Municipal Model Spectrum. The City of Pickering will continue its active participation in the Service Durham Community of Practice Municipal Working Group to follow the progress of the myDurham 311 project. Financial Implications: The recommendations of this report present no financial implications to the City. Discussion: The myDurham 311 project is ambitious in size, scope, and objective. Namely, the Region of Durham envisions it as a ‘one-stop’ portal for all Durham residents and businesses where they can access key information on the information and services most important to them. Essentially, it strives to be a mega hub of information for all Durham - 163 - CAO 06-21 October 25, 2021 Subject: myDurham 311 Project & Re-routing Request Page 3 municipalities providing seamless customer service whether it’s in person, over the phone, online, or email. To optimize success, however, the project would need to have the majority of municipal partners participating and more importantly have a robust, integrated, and seamless customer relationship management (CRM) system and processes in place. Currently, the City of Pickering has a very robust and effective Customer Care Centre program in place. The City of Pickering’s Customer Care Centre generates thousands of service requests each year in AMANDA 7 (leading software for digital government) and tracks the progress of each report to ensure the customer is kept apprised of the situation. If the City were to integrate with myDurham 311, it would have to ensure that this degree of tracking and follow up will be maintained. Otherwise, it could result in a decline in the established service levels and ultimately erode customer satisfaction. With respect to myDurham 311 ‘omni-channel’ experience, the Customer Care Centre is already set up to provide a “one call to City Hall” concept and offers multiple channels that Pickering residents can connect and engage with staff. These include in-person, telephone, website, email, Live-Chat, mobile app, and an after-hours call centre. At this time, myDurham 311 cannot provide an estimate of costs and/or cost sharing as it is still very much in the conceptual stage. As such, it would be difficult to commit to an enhanced level of integration without knowing the financial implications. That said, financial savings could be realized if the Region and all partner municipalities were to cost share an after-hours service provider. At this time, the Region has not selected a Customer Relations Management (CRM) platform. As such, it would be difficult to commit to an enhanced partnership with myDurham 311 without knowing whether the Region’s CRM will be compatible with the City’s robust and effective Customer Care Centre system. Staff recognize that one of the key advantages of myDurham and its 311 exchange is the provision and marketing of an easy-to-remember phone number for Durham residents to call in with their questions, complaints, and service requests. While this is a very compelling feature, it should be noted that the Customer Care Centre averages around 70,000 touchpoints with residents/customers each year. In 2020, there were 41,378 phone calls, 703 counter visits (artificially low due to COVID restrictions and closures), 21,093 Amanda interactions based on approximately 4,831 individual service requests, 533 Live Chats, 4,125 Customer Care web emails, 414 Pingstreet mobile app service requests, and 1,519 After Hours calls. Considering this data, it is clear that residents/customers do not have any difficulty in connecting with the Customer Care Centre using its existing communications infrastructure. Therefore, it is the recommendation of staff that the City remain open minded and amenable to a potential integration with myDurham 311, but withhold from fully committing until costing, CRM compatibility, and full implementation and testing of the Regional systems and processes have been resolved. - 164 - CAO 06-21 October 25, 2021 Subject: myDurham 311 Project & Re-routing Request Page 4 As a preliminary step, the City can lend its support to the project by agreeing to have all 311 calls made in Pickering be re-routed to the Region of Durham, subject to being revocable by the City on 60-days notice to the Region. Additionally, the City should agree, in principle, to participate in Model 1 of the Municipal Models Spectrum, which involves warm transfer of all municipal inquiries, redirecting queries to the respective municipal websites, and tagging municipalities in social media. This would require the execution of a Service Level Agreement between the City and the Region, which will be subject to the approval of Council. Attachment: 1.August 11, 2021 Durham Region 311 Letter of Request Prepared/Approved/Endorsed By: Original Signed By: Mark Guinto Division Head, Public Affairs & Corporate Communications MG:jh Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 165 - Attachment #1 to CAO 06-21 Sent via e-mail The Regional Municipality of Durham Office of the CAO 605 Rossland Rd. E. Level 5 PO Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 Fax: 905-668-5831 durham.ca Elaine Baxter-Trahair Chief Administrative Officer August 11, 2021 Marisa Carpino Chief Administrative Officer City of Pickering One The Esplanade Pickering, ON L1V 6K7 Dear Ms. Carpino: RE: Request for Resolution related to 311 calls using the City of Pickering Telephone Exchange Purpose: The Regional Municipality of Durham would like to request a resolution to allow 311 calls made by its customers, residents, and businesses within the City of Pickering telephone exchange to be re- routed to the appropriate zone (Durham Region) for a 311 number to be generated by Bell Canada. Overview: The Region of Durham is moving forward with the implementation of a 311 service as the primary source of contact for all non-emergency information and service requests including issue reporting, issue status check and other related inquiries. As advised by Bell Canada, the Bell exchange boundaries are not precisely in-line with the actual municipal boundaries. As shown in the attached map provided by Bell Canada, there is always a common overlap in terms of 311 call routing. This means that callers located between the Bell exchange boundaries for Durham Region and the City of Pickering who dial 311 can be erroneously connected to either municipal service centre. If you require this information in an accessible format, please call 1-800-372-1102 extension 2103 - 166 - The interim resolution will be for the Service Durham contact centre agent to immediately warm transfer the caller to the appropriate municipality. Conversely, calls erroneously connected to the City of Pickering would be warm transferred by the municipality to Durham Region. Also, in accordance with CRTC regulation, call routing arrangements will be negotiated and approved prior to implementation by impacted local municipalities, towns, counties, and cities based on the exchange boundaries. Therefore, it is recommended that the City of Pickering determine and provide a telephone number to re-direct all erroneous calls. Equally, if there are any erroneous calls in the overlap, meant for the Region of Durham, please forward those calls to: 906-668-7711 (toll- free 1-800-372-1102). Cost Implication: There is currently no cost implication for any of the impacted local municipalities, towns, counties, or cities. Recommendation for Resolution: That the council of the City of Pickering agree that there shall be no objection to the routing of 311 dialed calls originating from the overlap that exists between the City of Pickering and the geographical area of the Regional Municipality of Durham, on an understanding that where callers (customers, residents, and businesses) of the Region of Durham dial 311 erroneously from within these exchanges, they will be given an option of being transferred to the contact centre of the municipality, town or county in which they reside. An approval and sign-off document will be required from every town, county, or municipality to move forward with the Region’s 311 Implementation Initiative. We kindly request a response by October 1, 2021. Sincerely, Elaine Baxter-Trahair Chief Administrative Officer If you require this information in an accessible format, please call 1-800-372-1102 extension 2103 - 167 - See Appendix 1: Bell Exchange Boundary Area Map for 311 Coverage for the Region of Durham. Appendix 1 -Bell Exchange Boundary Area Map for 311 Coverage for the Region of Durham If you require this information in an accessible format, please call 1-800-372-1102 extension 2103 - 168 - Report to Council Report Number: CS 02-22 Date: January 24, 2022 From: Sarah Douglas-Murray Director, Community Services Subject: Pickleball Update -File: A-1440 Recommendation: 1.That Report CS 02-22 regarding Pickleball Update be received for information; and, 2.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Executive Summary: At the Council meeting of November 22, 2021, Council received Correspondence 57-21 regarding the Pickering Pickleball Petition (see attached) and passed Resolution #727/21 directing staff, through the CAO, to report back to Council by January 24, 2024 regarding the options available to accommodate indoor Pickleball along with the associated financial obligations. This report will provide Council with an update regarding the existing options available to accommodate indoor Pickleball, as well as expanded offerings, for 2022. It will also provide information on other existing opportunities for Pickleball play in the community and future planned facilities that will be able to accommodate Pickleball. Financial Implications: There are no direct financial implications to this report. Revenues and expenses for Pickleball programming have been included in the 2022 Current Budget. Opportunities for future indoor courts in gymnasiums at the Seniors & Youth Centre and future Seaton Recreation Complex will be considered for approval as part of the Capital Budget program. Discussion: While all municipal recreational programming is currently on pause due to the public health guidelines set out as part of the Province’s modified Step Two of the Roadmap to Reopen, the City of Pickering typically runs the following indoor Pickleball programs and opportunities on an ongoing basis: •City of Pickering Registered Programs for Pickleball 55+ and Pickleball 55+ Level 2. These programs operate on a sessional basis at East Shore Community Centre (ESCC) and George Ashe Community Centre and a 10 week session is $55. •The South Pickering Seniors Club offers drop-in Pickleball in the gymnasium at ESCC. A South Pickering Seniors membership ($20/year) is required and there is no charge to play. Drop in play is offered Mondays, Wednesdays and Fridays for 2.5 hours each day. - 169 - CS 02-22 January 24, 2022 Subject: Pickleball Update Page 2 •City of Pickering Registered League Play is offered in the gymnasium at ESCC. Players pay $60 for six weeks and can book a court time to play with up to 7 other players. Fourteen hours of play (28 courts) are available per week. Recreation Programming, including Pickleball, will be launched again once current restrictions are lifted as per the relevant public heath guidelines and restrictions. Once renovations of the Chestnut Hill Developments Recreation Complex (CHDRC) are completed in February 2022, staff plan on resuming the following Pickleball programming in 2022 as public health guidelines and restrictions allow: •Indoor Drop-in Pickleball in the CHDRC Banquet Hall Monday 9 am - 1 pm and 6:30 pm –8:30 pm and Tuesday 9 am - 1 pm. Drop-in play will be available for $3 per person/drop-in. As the facility has gone cashless, staff will work to develop a 10 visit pass option. As per standard practice, the Pickleball group will line the courts and the courts will remain lined Mondays and Tuesdays. Due to camp programming, the Banquet Hall will not be available during the march break or the summer months of July and August 2022 and other exceptions/dates may apply for large events. •Indoor Drop-in Pickleball at Don Beer Arena Pad 1 will be offered from May through mid-August 2022. The model of play and hours of availability will be discussed at a meeting with Pickleball players in February 2022. It should be noted that this facility is not equipped with staff to conduct cash handling activities. For this reason, the model would likely be similar to the sessional Registered League Play currently offered at ESCC. Staff met with representatives of the Pickleball Community in December 2021 and received positive feedback on the additional opportunities for play in the CHDRC Banquet Hall and Don Beer Arena in 2022. In order to ensure interested residents are informed about opportunities for Pickleball play in the municipality, staff have developed a new dedicated Pickleball webpage at https://www.pickering.ca/en/living/pickleball.aspx. Staff also conducted a thorough review of all City owned facilities and spaces that would be appropriate for Pickleball. Appropriate spaces would need to include a large enough floor space for multiple courts and ceiling height appropriate for play. As a result of this review, there were no additional opportunities to expand programming without displacing other existing municipal programming, member play or private rentals. Melati Mas: In addition to indoor opportunities being offered by the City, Melati Mas Sports is a privately owned facility located at 1420 Bayly Street. The facility offers eight rental courts for Badminton and Pickleball and allows up to eight players per court. Court rental is $16/hour for non-prime time and $25/hour for prime time. Staff have spoken with Melati Mas Sports and the facility has indicated that they are not operating at capacity and that court booking times are available. - 170 - CS 02-22 January 24, 2022 Subject: Pickleball Update Page 3 Leased Commercial Space: Staff also investigated costs to lease a property of approximately 20,000 square feet that would provide provision for eight indoor Pickleball courts. The annual cost to lease would be in the order of $240,000 to $300,000. Leasehold improvements will depend on the property but would be in the order of $600,000 to $750,000. This option is not recommended due to the high cost of leasing an appropriately sized space, the leaseholder improvements needed, the expected completion of the Seniors & Youth Centre in 2025 as well as opportunity for gymnasium play at the Seaton Recreation Complex. Future Opportunities for Expanded Play: Seniors and Youth Centre - The planned Seniors and Youth Centre will have a large double gymnasium that will be lined for basketball, volleyball, badminton and Pickleball courts. Staff will be programming registered and drop in program times when the facility opens in 2025. Seaton Community Centre - The Recreation and Parks Masterplan has also identified that a double gymnasium is to be included in the Multi-Use facility to be built in Seaton. When completed the gymnasium will be lined for basketball, volleyball, badminton and Pickleball courts. Design for the Community Centre is planned for 2024 with construction concluding in 2026. Pickering Football Club - The Pickering Football Club is exploring capital improvements to their facility that would include the reconfiguration of their fields to create an indoor hard surfaced space at the east end of their facility to accommodate numerous indoor sports offerings and to enhance their revenue generating opportunities. The modifications to the facility would need to include a relining of their fields as well as substantial modifications to their netting. Estimated Capital costs and their planning has not been finalized by the club, however the club has applied to the Ontario Trillium Foundation Community Building Fund – Capital Stream to support this project. The club have indicated that if their plan proceeds they would be open to offering some indoor daytime Pickleball opportunities. As the club finalizes their planning and possible capital costs staff can provide relevant updates to Council. The combination of existing programming, the return of drop-in Pickleball to the CHRDC, expanded programming at ESCC and summer indoor play at Don Beer Arena provides numerous opportunities for indoor Pickleball play. Staff met with representatives from the Pickleball group who were satisfied with the offerings for 2022. Attachment: 1.Correspondence 57-21. - 171 - CS 02-22 Subject: Pickleball Update January 24, 2022 Page 4 Prepared By/Approved/Endorsed By: Original Signed By Sarah Douglas-Murray Director, Community Services SDM:snc Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 172 - Attachment #1 to Report #CS 02-22 From: John Singleton Date: November 8, 2021 at 1:14:39 PM EST Subject: Pickleball in Pickering Please find attached a petition addressed to the Mayor of Pickering, members of City of Pickering Council, the City of Pickering Chief Administrative Officer and the City of Pickering Director of Community Services. This petition expresses the signatories' concern over the City of Pickering’s lack of support for the sport of Pickleball and requests attention to the development of practical, near-term solutions. Specifically, the signatories are recommending the allocation of tennis court space at Chestnut Hill Recreation Center to the sport of Pickleball as a short term and/or interim option pending more permanent solutions. This petition has, to date, been signed by over 200 Pickleball enthusiasts within the Pickering area and environs, with additional signatures being received every day. We note that these signatures have been provided within the space of less than two weeks, indicative of the interest and urgency of the petitioners. We acknowledge the announcement last week that a new, city sponsored Pickleball program will be starting in mid November at East Shore Community Center. We welcome this recent announcement, however, we also believe that two courts at ESCC fall short of meeting the needs of the very large community of Pickleball players in Pickering. We also note that the nature of the program starting at ESCC does not support ‘drop in’ Pickleball (the approach taken by the majority of municipalities), nor does it support ‘club-type’ play. Our recommendations remain the same – specifically, the multi-purpose use of existing tennis court space at Chestnut Hill Recreation Center, ideally under a ‘drop in’ format of play. We look forward to your response. Corr. 57-21 - 173 - Pickering Pickleball Petition This petition is being respectfully submitted on behalf of the Pickering Pickleball community, which includes the 300 some members of the 1st Pickering Pickleball Club and the (estimated) equal number of ‘non-club’ Pickleball enthusiasts who reside in the City of Pickering and play in other locales due to the lack of venues within the City of Pickering. Pickleball is the fastest growing sport in North America. Though it has historically been characterized as a sport for the “Active Over 55” population and remains a hugely popular sport within that demographic, its popularity is growing exponentially within all age groups and demographics. Pickleball provides the opportunity for exercise and social camaraderie, at a relatively low cost, to any participant regardless of age, gender or previous athletic experience. This petition is being submitted to express the disappointment of the petition signatories in the City of Pickering’s historic lack of support for Pickleball and to request City Leadership attention (at both the Political and Administrative levels) to the development of solutions to support the game within the City of Pickering. At the current time, the City of Pickering provides no dedicated facilities, either indoor or outdoor, for Pickleball. For outdoor play (which will soon not be an option in any event), venues are limited to a small number of courts spread disparately across the City, shared with tennis players, basketball players and other users. These are (generally) older, asphalt surfaced courts, some in less than optimum condition, and some with no nets, fences or windscreens. (In some cases, Pickleball players must bring their own nets and, in some cases, tape the PB lines onto the courts themselves.) For indoor play there are currently no venues. Courts previously available in the ‘Salon’ rooms at the Recreation Center are no longer available. For a short period of time, an indoor tennis court at the Recreation Center was allocated to Pickleball, however, that has also not been available for some time. A City sponsored Pickleball program at East Shore Community Center has recently restarted, however, this is aimed primarily toward ‘learn to play’ beginners and the two courts at ESCC do not support the wider Pickering Pickleball Community. We understand that the City of Pickering has longer term plans for expanded recreational facilities (potentially including Pickleball) in the City Center and Seaton area. We applaud this longer-term planning if it includes Pickleball, however, it does not solve the short-term need. The signatories of this petition respectfully request that the City of Pickering Leadership Team look for near term opportunities to provide both indoor and outdoor venues to support the game of Pickleball. Our view is that the allocation of one indoor tennis court at Chestnut Hill Recreation Center to Pickleball is an easy short-term solution. One tennis court, shared with Pickleball for (say) 3 or 4 days per week, 3 or 4 hours per morning, would provide an acceptable short-term solution … supporting both the - 59 -- 174 - Pickleball community and not disrupting the tennis community. The allocation of tennis court #1 at Chestnut Hill Recreation Center would provide room for 4 Pickleball courts. We thank you for your consideration of this petition and look forward to your response. Addressees (Political): Mayor Dave Ryan mayor@pickering.ca Kevin Ashe kashe@pickering.ca Bill McLean bmclean@pickering.ca David Pickles dpickles@pickering.ca Maurice Brenner mbrenner@pickering.ca Ian Cumming icumming@pickering.ca Shaheen Butt sbutt@pickering.ca Addressees (Administrative): Marisa Carpino, Chief Administrative Officer, City of Pickering mguinto@pickering.ca Sarah Douglas-Murray, Director of Community Services, City of Pickering sdouglas- murray@pickering.ca - 175 - PICKERING PICKLEBALL PETITION 2021 Timestamp First Last Name Street address and unit City Postal Phone Email Address Name Code number optional 1 10/22/2021 Pickering 16:34:15 2 10/22/2021 Pickering 17:34:19 3 10/22/2021 Pickering 18:05:21 4 10/22/2021 Pickering 22:11:35 5 10/23/2021 Pickering 11:23:57 6 10/23/2021 Pickering 11:24:01 7 10/23/2021 Pickering 11:24:02 8 10/23/2021 Pickering 11:25:38 9 10/23/2021 Pickering 11:26:07 10 10/23/2021 Pickering 11:31:29 11 10/23/2021 Pickering 11:31:47 12 10/23/2021 Pickering 11:33:30 13 10/23/2021 Pickering 11:35:41 14 10/23/2021 Pickering 11:46:10 15 10/23/2021 Pickering 11:50:34 16 10/23/2021 Pickering 12:03:51 17 10/23/2021 Pickering 12:27:10 - 176 - Report to Council Report Number: LEG 07-22 Date: January 24, 2022 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Squires Beach Road Overpass Cost Contribution Agreement -Update on Status of Agreement -File: L-4610-008-20 Recommendation: 1.That this report be received for information and that Council provide direction to City staff with respect to the matters set out in this report. Executive Summary: The City has commenced the design of a bridge over Highway 401 that will connect Notion Road to Squires Beach Road. The overpass will accommodate increased traffic volumes expected from the Pickering Casino Resort and other new development in the vicinity. The City has also commenced the acquisition of parcels of land required for construction of the overpass. The estimated total cost of the overpass project, including design, land acquisition and construction, is $85,200,000. In August, 2020, the Pickering Casino Resort landowners gave the City their written commitment to pay forty percent of the cost of the overpass (Attachment 1). Also in August, 2020, Council directed City staff to prepare an agreement to secure that commitment. Protracted negotiations of the agreement have reached an impasse, notwithstanding significant concessions agreed to (subject to Council approval) by City staff. The casino landowners are now unable to post the Letter of Credit required as security for their commitment to pay their forty percent share of the overpass costs. City staff do not recommend proceeding without Letter of Credit security. Before responding to the casino landowners, City staff require direction from Council. Financial Implications: There are no direct financial implications to this report. Discussion: The Pickering Casino Resort opened to the public on July 26, 2021. The casino is located at 888 Durham Live Drive on lands owned by Pickering Developments (401) Inc., Pickering Developments (Bayly) Inc. and Pickering Developments (Squires) Inc. at 888 Durham Live Avenue. (Those corporations are referred to collectively in this report as the “casino landowners”.) On October 30, 2020 (and as amended on June 30, 2021), the casino landowners obtained a Minister’s Zoning Order enabling additional uses on their lands, including 1,500 dwelling units. - 177 - LEG 07-22 January 24, 2022 Subject: Squires Beach Road Overpass Cost Contribution Agreement Page 2 To accommodate additional traffic anticipated from the casino as well as other development in the area, the City has commenced the design of a bridge over Highway 401 that will connect Notion Road to Squires Beach Road. The City has also commenced the acquisition of parcels of land required for construction of the overpass. The estimated total cost of the overpass project, including design, land acquisition and construction, is currently estimated to be $85,200,000. On August 5, 2020, the Chief Administrative Officer prepared a Memo to Council (Attachment 2) setting out details of the overpass project. As of that time, the project costs were estimated to be $65,000,000 (being $53,000,000 for construction, $10,000,000 for land acquisition and $2,000,000 for design). Since then, City staff and the consultant jointly retained by the City and the casino landowners have done a more refined estimate of $61,500,000 for construction costs, $20,000,000 for land acquisition and $3,700,000 for design, for a total project cost of $85,200,000. By a letter dated August 5, 2020 (Attachment 1), the Pickering Casino Resort landowners gave the City their written commitment to pay forty percent of the cost of the overpass. On August 20, 2020, Council directed City staff to prepare an agreement to secure that commitment. Since then, staff have prepared a draft cost contribution agreement and have met with the casino landowners and their lawyers on multiple occasions in an effort to finalize the agreement. An important feature of the cost contribution agreement is the requirement that the casino landowners post Letter of Credit security for their 40% share of project costs. Recognizing the negative impact of the COVID-19 pandemic on the new casino’s opening and operation, staff agreed to requests from the casino landowners for extended payment terms. Subject to Council approval, staff have agreed to: (a) a 24 month payment holiday for most non- construction project costs to enable the casino landowners to manage pandemic-induced cash flow challenges; (b) a cap on the casino landowners’ total payment obligation based on the current estimated project cost (but subject to indexing of the construction component for inflation); (c) a credit to the casino landowners for the value of any road widenings contributed by them, to the extent that the City is not entitled to such road widenings at no cost under the Planning Act; and (d) City front-funding of construction costs with repayment by the casino landowners spread over 20 years. Notwithstanding these concessions, protracted negotiations of the agreement have reached an impasse. The casino landowners are now unwilling or unable to post the required Letter of Credit to secure payment of their share of the overpass project costs. Because the draft cost contribution agreement provides for repayment of construction costs over a twenty year period, it is prudent to require Letter of Credit security. Staff do not recommend proceeding with the overpass project based only on an unsecured contractual commitment to make payments over a twenty year period. The unwillingness or inability of the casino landowners to post a Letter of Credit puts the overpass project in jeopardy. Before responding to the casino landowners, City staff require direction from Council. - 178 - LEG 07-22 January 24, 2022 Subject: Squires Beach Road Overpass Cost Contribution Agreement Page 3 Attachments: 1.Letter from PDI to the City dated August 5, 2020 2.Memo dated August 5, 2020 from the Interim Chief Administrative Officer to City Council regarding the Overpass project and its funding Prepared By: Paul Bigioni Director, Corporate Services & City Solicitor PB:ks Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: Original Signed By: - 179 - Pickering Developments (Squires ) Inc. 186 BARTLEY DRIVE, TORONTO, ONTARIO M4A 1E1 TEL 416-751-4242 | FAX 416-750-8884 August 5, 2020 Marisa Carpino Interim Chief Administrative Officer City of Pickering One The Esplanade Pickering, ON L1V 6K7 Subject: Notion Road Overpass project -Highway 401 Road Crossing -Durham Live This letter is to confirm that Pickering Developments (Squires) Inc. will enter into a cost sharing agreement with the City of Pickering for the Notion Road Overpass project wherein Pickering Developments Inc. will fund 40% of the total Notion Road Overpass project costs which includes but is not limited to the Highway 401 crossing to connect Notion Road and Squires Beach Road (in the City of Pickering), land acquisition, design, construction and other ancillary costs. The cost sharing agreement is subject to the enactment of the MZO for the Durham Live site. Pickering Developments (Squires) Inc. looks forward to working in cooperation with the City of Pickering to complete these important infrastructure improvements. Yours truly, Steve Apostolopoulos Pickering Developments Inc. - 3 - Attachment # 1 to Report LEG 07-22 - 180 - Memo To: Deputy Mayor Ashe Members of Council August 5, 2020 From: Marisa Carpino Interim Chief Administrative Officer Copy: Director, Corporate Services & City Solicitor Director, Finance & Treasurer Director, Engineering Services Subject: Notion Road Overpass project -Highway 401 Road Crossing -Durham Live File: D-1000-004 Please find attached correspondence from Pickering Developments Inc. that confirms their commitment to enter into a cost sharing agreement with the City of Pickering for the total Notion Road Overpass project costs at a rate of 40 percent, subject to the enactment of the MZO for the Durham Live site. The total Notion Road Overpass project costs include but are not limited to the Highway 401 crossing to connect Notion Road and Squires Beach Road (in the City of Pickering), land acquisition, design, construction and other ancillary costs. The remaining balance of 60 percent will be borne by the City of Pickering which is subject to eligible DC funding. The City of Pickering may pursue other cost sharing partners who are considered to benefit from these infrastructure improvement s (i.e. Region of Durham). At the Special Meeting of Council of August 10th, staff seek Council’s endorsement of the attached correspondence from Pickering Developments Inc. dated August 5, 2020 and that appropriate City of Pickering officials be authorized to take the actions necessary to draft t he Notion Road Overpass project cost sharing agreement, satisfactory to both parties, and return it to Council for approval. Background Information: Projected costs associated with the Notion Road Overpass project are reflected in the 2020 Capital Budget and 2021-2022 Capital Forecast Budget as follows: 2020 Capital Budget 1.5321.2002 Highway 401 Road Crossing Design $2,000,000 2.5321.2004 Highway 401 Road Crossing Land Acquisition $5,000,000 2021 Capital Forecast Budget 1.5321.2101 Highway 401 Road Crossing Land Acquisition $5,000,000 Attachment # 2 to Report LEG 07-22 - 181 - August 5, 2020 Page 2 of 2 Notion Road Overpass project 2022 Capital Forecast Budget 1.5321.2208 Highway 401 Road Crossing Construction $53,000,000 In late 2019, t he City of Pickering and Pickering Developments Inc. completed a Municipal Class Environmental Assessment (EA) for a new Highway 401 crossing to connect Notion Road and Squires Beach Road, in the City of Pickering, Region of Durham. The need for a new road crossing to link Notion Road with Squires Beach Road for vehicles, pedestrians and cyclists was identified in the City of Pickering Official Plan, Edition 8 (2018), the Town of Ajax Official Plan (2016), the Region of Durham Official Plan (2017), and the Region of Durham Transportation Master Plan (2017). The aim of the Notion Road Overpass project is to provide improved road network connectivity, capacity and active transportation to support continued growth in the City of Pickering and bring relief to the existing road infrastructure. The design is expected to be awarded in Fall 2020 with the anticipated completion by Spring 2022. Constr uction is expected to begin shortly thereafter and be completed by 2024. :mc Attachment Pickering Developments Inc. correspondence dated August 5, 2020 Subject Area diagram - 182 - Pickering Developments (Squires ) Inc. 186 BARTLEY DRIVE, TORONTO, ONTARIO M4A 1E1 TEL 416-751-4242 | FAX 416-750-8884 August 5, 2020 Marisa Carpino Interim Chief Administrative Officer City of Pickering One The Esplanade Pickering, ON L1V 6K7 Subject: Notion Road Overpass project -Highway 401 Road Crossing -Durham Live This letter is to confirm that Pickering Developments (Squires) Inc. will enter into a cost sharing agreement with the City of Pickering for the Notion Road Overpass project wherein Pickering Developments Inc. will fund 40% of the total Notion Road Overpass project costs which includes but is not limited to the Highway 401 crossing to connect Notion Road and Squires Beach Road (in the City of Pickering), land acquisition, design, construction and other ancillary costs. The cost sharing agreement is subject to the enactment of the MZO for the Durham Live site. Pickering Developments (Squires) Inc. looks forward to working in cooperation with the City of Pickering to complete these important infrastructure improvements. Yours truly, Steve Apostolopoulos Pickering Developments Inc. - 3 -- 183 - Notion Road Overpass project: Subject Area diagram - 184 - Report to Council Report Number: PLN 05-22 Date: January 24, 2022 From: Kyle Bentley Director, City Development & CBO Subject: Two-year Period Exemption Request for Minor Variance Application P/CA 34/22 Metropia (Notion Road) Development Inc. 1865 Pickering Parkway Recommendation: 1. That Council grants an exemption in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990, P.13 as amended, and permits the Committee of Adjustment to consider Minor Variance Application P/CA 34/22, submitted by Metropia (Notion Road) Development Inc., for lands municipally known as 1865 Pickering Parkway, before the second anniversary of the day on which an applicant-initiated zoning by-law amendment was enacted for the subject lands. Executive Summary: This report recommends that Council adopt a resolution in accordance with Section 45 (1.4) of the Planning Act, as amended, permitting the Committee of Adjustment to consider Minor Variance Application P/CA 34/22, submitted by Metropia (Notion Road) Development Inc., owner of 1865 Pickering Parkway (see Location Map, Attachment #1). The site-specific Zoning By-law 7788/20, enacted by Council on October 26, 2020, requires porches, and associated stairs not exceeding 1.0 metre in height above established grade, to encroach a maximum of 0.5 of a metre outside of the building envelope. The applicant is requesting approval of a minor variance application, seeking to extend the encroachment limit for porches and associated stairs to a maximum of 1.0 metre outside the established building envelope for Blocks 2 and 3 only, as all other blocks comply (see Submitted Site Plan, Attachment #2). The requested variance is in keeping with the general intent and purpose of the Official Plan policies and Zoning By-law 3036, as amended by By-law 7788/20. The requested variance is minor in nature and desirable for the proposed development, which facilitates uncovered porch areas and pedestrian entry and exit for the townhouse units in Blocks 2 and 3, consisting of a total of 12 units. For these reasons, staff recommend that Council grant the requested exemption. Financial Implications: No direct financial implications are arising from Council’s adoption of the recommendation of this report. - 185 - Report PLN 05-22 January 24, 2022 Subject: Metropia (Notion Road) Development Inc. Page 2 1. Discussion Bill 73, the Smart Growth for Our Communities Act, 2015, amended the Planning Act by removing the ability for an applicant to apply for a minor variance for 2 years following the passing of an applicant-initiated zoning by-law amendment. However, the Planning Act changes also permit a municipal Council to allow minor variance applications to proceed on a case-by-case basis by Council resolution. The Province indicated that the intent of the amendment is to prevent, for a 2 year period, zoning provisions that Council determines to be important from being reversed through the minor variance process. 2. Proposed Residential Development In January 2018, Metropia (Notion Road) Development Inc. (Metropia) submitted applications for Official Plan Amendment and Zoning By-law Amendment for the lands located at the southwest corner of Pickering Parkway and Notion Road within the Village East Neighbourhood (see Location Map, Attachment #1). The applicant proposed to develop the subject lands for a residential condominium development consisting of 130 townhouse units within 15 residential blocks, a 0.16 of a hectare private outdoor amenity area, 0.52 of a hectare open space/floodplain block and a re-created compensatory wetland on the adjacent lands immediately south of the open space/floodplain block (see Submitted Site Plan, Attachment #2). On October 26, 2020, Council enacted Zoning By-law 7788/20, which rezoned the subject lands from Mixed Use Specialty Retailing Node One – “MU-SRM-1” to Residential Horizontal – “RH”, Open Space – “OS” and Open Space Hazard Lands – “OS-HL” to facilitate the proposed residential condominium development (see Submitted Site Plan, Attachment #2). The applicant has submitted an application for Site Plan Approval, which is currently under review. 3. Minor Variance Application P/CA 34/22, Metropia (Notion Road) Development Inc. The site-specific zoning by-law requires porches, and associated stairs not exceeding 1.0 metre in height above the established grade, to encroach a maximum of 0.5 of a metre outside of the building envelope. The applicant is requesting approval of a minor variance application, seeking to extend the encroachment limit for porches and associated stairs to a maximum of 1.0 metre outside the established building envelope, for Blocks 2 and 3 only. All other blocks comply. The necessity for this minor variance application, despite a zoning by-law amendment having been passed for the same project within the last 2 years, is due to an administrative error in which the encroachment for proposed Blocks 2 and 3 was not accurately captured in the text of the approved by-law. - 186 - Report PLN 05-22 January 24, 2022 Subject: Metropia (Notion Road) Development Inc. Page 3 No changes are proposed to the function of the proposed development as a result of this minor variance. As shown in Figure 1 below, the encroachment is intended to facilitate uncovered porches and stairs for the townhouse units within Blocks 2 and 3, consisting of a total of 12 units. The encroaching porches and stairs will maintain an approximate 2.0 metre setback from the property line along Pickering Parkway. Figure 1 – Encroaching porches and stairs for Blocks 2 and 3 The proposed variance is in keeping with the general intent and purpose of the City’s Official Plan and Zoning By-law, which is to permit primarily housing and related uses. Staff have reviewed the submitted plans and consider the 1.0 metre encroachment into the building envelope to be desirable for the appropriate development of the lands and minor in nature. 4. Conclusion It is recommended that Council grant an exemption in accordance with Section 45 (1.4) of the Planning Act and permit Minor Variance Application P/CA 34/22, submitted by Metropia (Notion Road) Development Inc., to be considered by the Committee of Adjustment resulting from the further processing of the site plan or building permit applications. Attachments: 1. Location Map 2. Submitted Site Plan - 187 - Report PLN 05-22 January 24, 2022 Subject: Metropia (Notion Road) Development Inc. Page 4 Prepared By: Original Signed By Felix Chau Planner II Original Signed By Nilesh Surti, MCIP, RPP Manager, Development Review & Urban Design Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO FC:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 188 - Attachment #1 to Report #PLN 05-22 Highway 4 0 1 N o t i o n R o a d B eec hlawn D r i ve Ma r s h c o u r t D r i v e Sq u i r e s B e a c h R o a d Pickering Parkway Tribro St udios A venue Lark s mere Court F a i rfi e l dCrescent A s h f o r d D r i v e Beechlawn Park Location MapFile:Applicant:Municipal Address: P/CA 34/22 Date: Dec. 20, 2021 Metropia (Notion Road) Development Inc. 1865 Pickering Parkway SubjectLands L:\PLANNING\01-MapFiles\PCA\2022\PCA 34-22 Metropia (Notion Road) Development Inc\PCA34-22_LocationMap.mxd 1:4,000 SCALE: THIS IS NOT A PLAN OF SURVEY. © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.; © Her Majesty the Queen in Right of Canada, Departmentof Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal PropertyAssessment Corporation and its suppliers. All rights reserved. City Development Department C i t y o f P i c k e r i n g T o w n o f A j a x - 189 - Attachment #2 to Report #PLN 05-22 Submitted Site Plan File No: P/CA 34/22 Applicant: Metropia (Notion Road) Development Inc. Municipal Address: 1865 Pickering Parkway CONTACT THE CITY OF PICKERING CITY DEVELOPMENT DEPARTMENT FOR DIGITAL COPIES OF THIS PLAN.Date: January 4, 2022 to permit porches and stairs not exceeding 1.0 metre in height above established grade to encroach a maximum of 1.0 metre outside the established building envelope - 190 - Report to Council Report Number: PLN 06-22 Date: January 24, 2022 From: Kyle Bentley Director, City Developments & CBO Subject: City Initiated Official Plan Amendment 38 Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Supplemental Information in relation to Council Resolution #730/21 - File: OPA 20-004/P Recommendation: 1. That Council adopt the By-law to enact Official Plan Amendment 38, provided as Exhibit ‘A’ to Appendix I to Report PLN 06-22, in accordance with Report PLN 41-21 and Council Resolution #730/21; 2. That the City Development Department be directed to provide an annual report to Council on the monitoring program and changes within Strategic Growth Areas in the City, including the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas and the City Centre; 3. That the City Development Department be directed to work with the Economic Development & Strategic Projects Department, and the Public Affairs and Corporate Communications Division, to prepare an engagement strategy, for the City Initiated Zoning By-law Amendment process for the Kingston Mixed Corridor and Brock Node Intensification Areas, and for the City Centre, for endorsement by Council; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this Report is to bring forward supplemental information directed through Council Resolution #730/21 at the November 22, 2021 Council Meeting, pertaining to Official Plan Amendment 38 (OPA 38) for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas. The by-law to adopt Council approved Official Plan Amendment 38 is also being brought forward for enactment. This Report provides a plain language document outlining the reason for the amendment; as well as additional context on the process to further review matters such as: maximum heights; measures that will ensure the vision for the area will be secured; how cumulative impacts will be considered; and a work plan for engaging the business community within the intensification areas. OPA 38 is the latest step in a multi-phased process, which is required to implement the necessary policies and land use regulations for the City of Pickering to comply with the Province’s Growth Plan, A Place to Grow. Further engagement opportunities will be provided to the community through the future City initiated zoning by-law amendment. - 191 - Report PLN 06-22 January 24, 2022 Subject: Official Plan Amendment 38 Supplemental Information Report Page 2 To support enhanced engagement, and to ensure the vision for the Intensification Areas is being achieved, staff are recommending the following: • preparation of a monitoring program, which will track changes within the City’s Strategic Growth Areas, including the City Centre, and the Kingston Road Corridor and Brock Mixed Node Intensification Areas; • preparation of a comprehensive public engagement strategy for the City initiated zoning by-law amendment for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas; and • that staff annually report to Council on the results of both initiatives. Once the by-law to adopt OPA 38 has been enacted, staff will forward all materials related to the amendment to the Region of Durham for their review and final approval. Financial Implications: This report has no financial implications for the City. 1. Background On November 1, 2021, the Planning & Development Committee of Council considered Report PLN 41-21 regarding City Initiated Official Plan Amendment 38 (OPA 38). At that meeting, Members of Committee asked a number of questions about OPA 38. In response to the questions, the Director, City Development & CBO prepared a Memorandum that was distributed to the Mayor and Members of Council (see CAO Correspondence 83-21, dated November 18, 2021, Attachment #1). On November 22, 2021, Council approved Report PLN 41-21. Further, Council directed staff to provide supplemental information on a number of matters (see Resolution #730/21, Attachment #2). The next step in the approval process for OPA 38 is the passing of a by-law to adopt the amendment. The supplemental information was to be brought forward for Council’s consideration at the same time as Council would be passing the adopting by-law. Supplemental information requested included the following: 1. a plain language document that the public can understand, explaining the reason for the Official Plan Amendment; 2. an explanation of the process to further review matters including building heights and massing; 3. a work plan related to engaging impacted businesses within the intensification areas; 4. identification of measures that will be used to ensure the vision for the area will be secured; and 5. identification of means to address the cumulative impacts to existing infrastructure, including roads, and greenspace. - 192 - Report PLN 06-22 January 24, 2022 Subject: Official Plan Amendment 38 Supplemental Information Report Page 3 2. Discussion 2.1 Plain Language Document for the Public on OPA 38 A plain language document for the public is included as Attachment #3 to this report, addressing the matters raised by Council. Staff intend to post this information on the development application page on the City’s website for reference by the public. Additionally, City Development and Corporate Communications have been working together on a Development Education and Engagement strategy, which will help demystify the development process and address resident concerns around growth. The Let’s Talk Pickering Speaker Series was launched in November, and features keynote industry speakers from other Canadian municipalities. The first two virtual events have been viewed over 8,000 times, and have generated thoughtful and meaningful discussion in the broader community. An online space was launched at www.LetsTalkPickering.ca/Development, where residents can learn how to better navigate and engage in the local planning and development process. City Development staff are always available to answer questions residents or businesses might have on planning and development in the City. The public can also find more information about land use planning through the Ministry of Municipal Affairs and Housing’s Citizen Guide to Land Use Planning https://www.ontario.ca/document/citizens-guide-land-use-planning. 2.2 Work Plan for Business Engagement The Economic Development & Strategic Projects Department has provided a work plan for engaging the business community on changes in the Kingston Road Corridor and Brock Mixed Node Intensification Areas. This work plan has been included as Attachment #4 to this report and captures all of the engagement to date, as well as future planned initiatives, and additional opportunities for engaging with the business community. 2.3 Ongoing Monitoring of Development Activity To ensure development is proceeding in accordance with the vision for the area and to assess cumulative impacts, OPA 38 included policy direction for the City to undertake a monitoring program to track development interest, application activity, and data such as number of additional residential units, as well as gain or loss of commercial/office floor space and jobs. As an additional mechanism, staff are recommending that this monitoring program also include tracking of development activity in the City Centre, and that staff bring forward an annual report to Council, highlighting key data and trends related to development activity in the City’s mandated Strategic Growth Areas. - 193 - Report PLN 06-22 January 24, 2022 Subject: Official Plan Amendment 38 Supplemental Information Report Page 4 2.4 Future Public Engagement Opportunities OPA 38 is the latest step in a multi-phased process which is required to implement the necessary policies and land use regulations for the City of Pickering to comply with the Province’s Growth Plan, A Place to Grow. Further engagement opportunities will be provided to the community through the future City initiated zoning by-law amendment process for the Kingston Mixed Corridor and Brick Mixed Node Intensification Areas. In response to public and Council comments on the need for robust engagement and public information, staff are recommending preparation of a comprehensive public engagement strategy for the City initiated zoning by-law amendment for these lands to be endorsed by Council later this Spring which will guide the community engagement process for the next important phase of implementation. 3. Next Steps Following enactment of the by-law to adopt OPA 38 (see Appendix I to this Report), staff will forward all materials related to OPA 38 to the Region of Durham for their review and final approval. Council and any member of the public that has requested to be added to the interested parties list for this amendment will be consulted on any further changes or modifications to OPA 38. Council has authorized staff to prepare the required City initiated zoning by-law amendment to update the land use regulations for the properties within the area. This zoning by-law amendment will establish maximum heights on a site by site basis, as well as other detailed matters such as setbacks, parking, etc. Staff are proposing to bring forward a communications and engagement plan to support this work for endorsement by Council in the second quarter of 2022. Until such time as the City initiated zoning by-law amendment is adopted, any development proposals within the area will still be required to undergo a development application process with mandatory public consultation, and Council approval, as well as site plan approval. Appendix: Appendix l Draft By-law to Adopt Official Plan Amendment 38 Attachments: 1. CAO Correspondence, dated November 18, 2021 2. Council Resolution #730/21 3. Plain Language Document for the Public on Official Plan Amendment 38 4. Work Plan for Business Community Consultation - 194 - Report PLN 06-22 January 24, 2022 Subject: Official Plan Amendment 38 Supplemental Information Report Page 5 Prepared By: Original Signed By Kristy Kilbourne, MCIP, RPP Principal Planner, Sustainability Original Signed By Déan Jacobs, MCIP, RPP Manager, Policy & Geomatics Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO KK:DJ:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 195 - Appendix I to Report No. PLN 06-22 Draft By-law to Adopt Amendment 38 to the City of Pickering Official Plan - 196 - The Corporation of the City of Pickering By-law No. 7899/22 Being a by-law to adopt Amendment 38 to the Official Plan for the City of Pickering (OPA 20-004/P) Whereas pursuant to the Planning Act, R.S.O. 1990, c.p. 13, subsections 17(22) and 21(1), the Council of the Corporation of the City of Pickering may by by-law adopt amendments to the Official Plan for the City of Pickering; Whereas pursuant to Section 17(10) of the Planning Act, the Minister of Municipal Affairs and Housing has by order authorized Regional Council to pass a by-law to exempt proposed area municipal official plan amendments from its approval; And whereas the Places to Grow Act, 2005, directs the Corporation of the City of Pickering to prepare and adopt an amendment to its Official Plan to bring the City of Pickering Official Plan into conformity with the Growth Plan; Whereas on February 23, 2000, Regional Council passed By-law 11/2000 which allows the Region to exempt proposed area municipal official plan amendments from its approval; Whereas the Region has advised that Amendment 38 to the City of Pickering Official Plan is not exempt from Regional approval; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.That Amendment 38 to the Official Plan for the City of Pickering, attached hereto as Exhibit “A”, is hereby adopted; 2.That the City Clerk is hereby authorized and directed to forward to the Regional Municipality of Durham the documentation required by Procedure: Area Municipal Official Plans and Amendments; 3.This By-law shall come into force and take effect on the day of the final passing hereof. By-law passed this 24th day of January, 2022. ________________________________ Susan Cassel, City Clerk ___________________________________ David Ryan, Mayor - 197 - Exhibit “A” to By-law XXXX/22 Amendment 38 to the City of Pickering Official Plan - 198 - Amendment 38 to the Pickering Official Plan Purpose: The purpose of this Amendment is to add new policies and change existing policies and land use designations to the Pickering Official Plan to enable the redevelopment and intensification of the Kingston Road Corridor and Specialty Retailing Node, and to identify required infrastructure improvements and transportation connections throughout the area in support of anticipated population and employment growth. These new policies will also complement and augment the corporate vision of “Sustainable Placemaking” by promoting land uses and built form that are transit oriented, environmentally friendly and supportive of mixed use development and walkability. Location: This amendment applies to lands generally fronting along the north and south sides of Kingston Road between the Rouge National Urban Park in the west, the Pine Creek to the east (inclusive of 1340 Rougemount Drive; 1409 Rosebank Road; 1460, 1467,1475 Whites Road; 944, 950, 975 Merritton Road; 4 Evelyn Avenue; 1101A Kingston Road; 1099 and 1101 Dixie Road); lands fronting on to the north side of Kingston Road, east of Diana Princess of Wales Park extending easterly, up to and including the Durham Regional Police Service property at 1710 Kingston Road; and all lands along the east side of Brock Road, north of Highway 401 and south of Kingston Road which comprise the “Specialty Retailing Node” in the Pickering Official Plan and 1709 Kingston Road. The subject lands have an area of approximately 144 hectares within the City of Pickering. Basis: The Provincial Policy Statement and A Place to Grow, provide strong direction for increased intensification and planning for complete communities across the Greater Golden Horseshoe Region. These policies support planning for intensification within the existing built-up area and transit-supportive development in proximity to frequent public transit. The Kingston Road Corridor and the Specialty Retailing Node have been identified as Strategic Growth Areas within the City of Pickering. The approval of Regional Official Plan Amendment No.128, the Region of Durham’s Growth Plan (2006) conformity exercise, provided the policy foundation for the City to retain consultants to prepare its planning and urban design study for the redevelopment and intensification of the Kingston Road Corridor and Specialty Retailing Node. Following an extensive consultation program involving stakeholders and the public, a report entitled “Kingston Road Corridor and Specialty Retailing Node Intensification Plan” was endorsed in principle by City Council on December 16, 2019. Staff was authorized to implement the new vision and land use framework set out in the Intensification Plan, by initiating this Official Plan Amendment. This amendment brings the Pickering Official Plan into further conformity with the Provincial Policy Statement, 2020, A Place to Grow, 2020, and the Durham Regional Official Plan. Actual The City of Pickering Official Plan is hereby amended by: Amendment: (New text is shown as underlined text, deleted text is shown as strikeout text, and retained text is shown as unchanged text.) - 199 - Amendment 38 to the Pickering Official Plan Page 2 1. Amending Schedule I – Land Use Structure for the lands subject to the amendment by replacing the “Specialty Retailing Node” designation with a new “Brock Mixed Node” designation as illustrated on Schedule ‘A’ attached to this Amendment. 2. Adding a new Schedule XIV – Kingston Mixed Corridor and Brock Mixed Node Intensification Areas as illustrated on Schedule ‘B’ attached to this Amendment. 3. Renumbering all of the policies contained in Chapter 11 from “11” to “11B”. 4. Deleting all references to “Chapter 11” and replacing them with “Chapter 11B”. 5. Revising City Policy 2.10, South Pickering Urban Area Population Target, in Chapter 2 – The Planning Framework, by adding a new sub-section (d) as follows: “(d) despite Sections 2.10(a) and (b), adopts a long term population target for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas of 22,000 people.” 6. Revising City Policy 2.11, South Pickering Urban Area Employment Target, in Chapter 2 – The Planning Framework, by adding a new sub-section (c) identifying an employment target for the Kingston Mixed Corridor and Brock Mixed Node Intensification Area City Centre and renumbering the following sub-sections so that it reads as follows: “(b) ...; and (c) despite Section 2.11(a) adopts a long term employment target for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas of 8,100 jobs; and (cd) ...” 7. Revising City Policy 3.2, Land Use Objectives, in Chapter 3 – Land Use, by adding a new sub-section (d) and renumbering the sub-sections that follow so that it reads as follows: “(d) promote the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas as Strategic Growth Areas in the City, secondary to the City Centre, for accommodating intensification and higher-density mixed uses in a more compact built form; (de) …; (ef) …; (fg) …; (gh) …; and (hi) …” - 200 - Amendment 38 to the Pickering Official Plan Page 3 8. Revising Table 2, Land Use Categories and Subcategories, in Chapter 3 – Land Use, to read as follows: (Excerpt from Table 2) Table 2 Land Use Category Criteria for Determining Subcategories Land Use Subcategories Mixed Use Areas The location, scale and relative number of people served by the Mixed Use Area Local Nodes Community Nodes Mixed Corridors Kingston Mixed Corridor Brock Mixed Node Specialty Retailing Node City Centre 9. Revising Table 4, Relationship Between Regional Official Plan and Pickering Official Plan – Mixed Use Areas, in Chapter 3 – Land Use under the sub-heading: Mixed Use Areas” so that it reads as follows: (Excerpt from Table 4) Table 4 Regional Plan Categorization Pickering Plan Designation Corridors Mixed Corridors Specialty Retailing Nodes Kingston Mixed Corridor Brock Mixed Node 10. Revising City Policy 3.6, Mixed Use Areas, in Chapter 3 – Land Use, by adding a new sub-section (f), deleting sub-sections (g) and (h), renumbering the sub-section that follows, and adding a new sub-section (g)(iii), so that it reads as follows: “(f) despite Section 3.6(c)(ii) and Table 6, for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas, may permit, in certain circumstances, floor space indices (FSI) beyond 2.5, up to and including 5.0, where appropriate, through a site-specific zoning by-law amendment and subject to the following criteria: (i) that the site is generally located in an appropriate gateway location and/or adjacent to Highway 401; (ii) that the proposal is compatible with adjacent land uses, particularly stable residential neighbourhoods, in terms of massing, height, scale and transition; (iii) that the applicant demonstrate the proposed development would not preclude other properties within the precinct from developing or redeveloping to their planned potential; and, (iv) that the proposal meets the general intent of the policies of Chapter 11A of this Plan. - 201 - Amendment 38 to the Pickering Official Plan Page 4 (g) within the Specialty Retailing Node: (i) prior to zoning for significant retail floor space, shall require the submission of a retail impact study justifying, to the City’s satisfaction in consultation with the Region of Durham, that the addition of such floor space will not adversely affect the planned function of the City Centre, the Community Nodes, and nearby Main Central Areas in other municipalities in the Region; (ii) for lands north of Pickering Parkway, shall establish a minimum gross leasable floor area of 500 square metres for any permitted individual retail unit, except that up to an aggregate of 1,400 square metres of gross leasable floor area may be devoted for any permitted individual retail unit of less than 500 square metres of gross leasable floor area, but not less than 300 square metres of gross leasable floor area; (iii) for lands north of Pickering Parkway, shall establish a maximum aggregate gross leasable floor area of 55,000 square metres for all special purpose commercial uses permitted by Table 5; (iv) shall not permit an enclosed shopping centre or pedestrian mall; and (h) for the purposes of Table 5, shall define “large format discount stores” to include a discount department store as defined by Statistics Canada, such as but not limited to Zellers and Walmart, engaged in general merchandising of a wide range of commodities and services which may include, but is not limited to, apparel, hardware and household goods, garden supplies, automotive supplies, leisure, pet and drug items and toys, but shall not include a major department store as defined by Statistics Canada, such as but not limited to, Eatons, Sears, and The Bay. (fg) shall ensure Mixed Use Areas are designed and developed consistent with: (i) the community design provisions of this Plan (Chapters 9 and 14);,and (ii) any development guidelines that may be established in a Part 3 Neighbourhood Plan (Chapter 12).;and (iii) the policies of Chapter 11A, for lands within the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas.” 11. Revising Table 5, Mixed Use Areas: Permissible Uses By Subcategory, in Chapter 3 – Land Use, to add a new category for the “Kingston Mixed Corridor”, amend the name of the Mixed Corridors subcategory, and amend the “Specialty Retailing Node” subcategory and permissible uses so that it reads as follows: (Excerpt from Table 5) - 202 - Amendment 38 to the Pickering Official Plan Page 5 Table 5 Mixed Use Areas Subcategory Permissible Uses (Restrictions and limitations on the uses permissible, arising from other policies of this Plan, will be detailed in zoning by-laws.) Kingston Mixed Corridor Medium density residential; High density residential; Retailing of goods and services; Offices and restaurants; Hotels; Community, cultural and recreational uses; Community gardens; Farmers’ markets. Other Mixed Corridors Community gardens; Farmers’ markets; All uses permissible in Local Nodes and Community Nodes, at a scale and intensity equivalent to Community Nodes; Special purpose commercial uses. Specialty Retailing Brock Mixed Node Medium density residential; High density residential; Retailing of goods and services; Offices and restaurants; Hotels; Special Purpose Commercial uses such as: large format retailers (including large format food stores and large format discount stores); retail warehouses; membership clubs; theme and/or specialty retailers; automotive uses; and, ancillary retailing of other goods and services including restaurants; Limited offices; Community, cultural and recreational uses; Community gardens; Farmers’ markets; Limited residential development at higher densities as an integral part of an overall development scheme. 12. Revising Table 6, Mixed Use Areas: Densities and Floor areas By Subcategories, in Chapter 3 – Land Use, so that it reads as follows: (Excerpt from Table 6) - 203 - Amendment 38 to the Pickering Official Plan Page 6 Table 6 Mixed Use Areas Subcategory Maximum and Minimum Net Residential Density (in dwellings per hectare) Maximum Gross Leasable Floorspace for the Retailing of Goods and Services (in square metres) Maximum Floorspace Index (total building floorspace divided by total lot area) Kingston Mixed Corridor over 60 determined by site-specific zoning over 0.75 and up to and including 2.5 FSI Other Mixed Corridors over 30 and up to and including 140 determined by site-specific zoning up to and including 2.5 FSI Specialty Retailing Brock Mixed Node over 80 and up to and including 180 determined by site-specific zoning over 0.75 and up to and including 2.5 FSI 13. Revising City Policy 4.9, Priority Pedestrian/Cyclist Connections, in Chapter 4 – Transportation, by adding a sub-section (c) that reads as follows: “4.9 City Council shall consider the following as priority connections, and shall endeavour to ensure their early implementation, (a) a continuous Pickering Waterfront Trail adjacent, wherever feasible, to Lake Ontario, as part of the Lake Ontario Waterfront Trail system; (b) a continuous bikeway across Pickering along the south side of the proposed Highway 407/Transitway.; and (c) a raised cycle track on both sides of Kingston Road with an enhanced treed and landscaped planting area, wherever possible.” 14. Revising City Policy 4.14, Provincial Assistance, in Chapter 4 – Transportation, by amending sub-section (a)(ii) so that it reads as follows: “4.14 City Council shall request assistance from the Province of Ontario as follows, (a) to assist financially and otherwise in constructing, (i) a multi-modal bridge over Highway 401 within the Hydro Corridor between Bayly Street and Pickering Parkway; (ii) an bridge overpass for pedestrians and cyclists near the foot of Dixie Road to link Frenchman’s Bay with the Dunbarton Neighbourhood; and” 15. Revising City Policy 5.2, Economic Objectives, in Chapter 5 – Economic Development, by amending sub-section (e) so that it reads as follows: “(e) create a major node of corporate offices in the City Centre and promote the establishment of Major Offices in key locations within other Strategic Growth Areas.” - 204 - Amendment 38 to the Pickering Official Plan Page 7 16. Adding a new Chapter, “Chapter 11A: Kingston Mixed Corridor and Brock Mixed Node Intensification Areas” and new Sections 11A.1 to 11A.14.6, to read as follows: “11A.1 The design of compatible and attractive built forms, streetscapes and sites will be promoted within the intensification areas. Accordingly, City Council shall require development to have regard to the following: (a) creation of a distinct character for the Corridor and Node while also providing for variation based on the unique conditions within each precinct in accordance with the specific precinct policies outlined in Sections 11A.3 – 11A.6, as well as, a strong sense of community, a context for healthy lifestyles, and a high quality of life; (b) encourage the transformation of the areas into more liveable, walkable and human-scaled neighbourhoods with inviting public spaces such as parks, squares and streets; (c) location and integration of commercial uses such as cafes and bistros into development adjacent to the public realm to create social gathering places and vibrant street life; (d) development of streetscapes, public spaces and pedestrian routes that are inclusive, safe and comfortable for all, and accessible and easy to navigate regardless of physical ability; (e) encourage the transformation of existing strip-commercial development and lots with single-detached dwellings into mixed use transit–supportive areas; (f) prioritize placemaking opportunities on public lands including existing parks and community facilities within and adjacent to the intensification areas for capital funding, and seek opportunities to partner with the private sector to incorporate designs that advance the placemaking opportunities in development plans on private lands; and (g) the Detailed Design Considerations of this Plan and the applicable urban design guidelines. 11A.2 City Council recognizes key intersections throughout the areas as Gateways as shown on Schedule XIV. Accordingly, City Council: (a) requires building articulation, including vertical projections, recessions and other distinctive architectural details, at gateway locations to create an enhanced visual interest and a human- scaled environment; (b) encourages the establishment of privately-owned publically accessible spaces (POPS) within Gateways including features such as urban squares, green spaces, transit stop waiting areas, and public art; - 205 - Amendment 38 to the Pickering Official Plan Page 8 (c) recognizes the particular regional significance of Gateways at Altona Road, as the western gateway to Durham Region from the City of Toronto, and the Gateway at Brock Road as the eastern gateway into the City of Pickering from the Town of Ajax; and (d) promotes the development of Gateway locations in accordance with the applicable urban design guidelines. 11A.3 City Council shall require development within the Rougemount Precinct, as identified on Schedule XIV, Sheet 1 of 4, to be in accordance with the following: (a) the greatest densities and building heights shall be directed to the south of Kingston Road along Highway 401, and away from the stable residential neighbourhoods to the north and the Rouge National Urban Park; (b) development fronting on to the north side of Kingston Road shall generally be limited to low and mid-rise buildings to ensure compatibility and implement appropriate transition in relation to the stable residential neighbourhoods to the north; (c) urban design that contributes to the character of the precinct, particularly achieving a village-like main street character along Kingston Road, will be encouraged and supported; (d) development that reinforces the relationship and connections between the precinct and the Rouge National Urban Park abutting the precinct to the west is encouraged. Accordingly, development adjacent to the Park shall consider the Rouge National Urban Park Management Plan, in particular, connectivity to the Park, environmentally-friendly design, minimizing visibility of new development from the public use and campground areas of the park, and adverse lighting impacts; (e) the consolidation of driveways and access points to improve safety and traffic circulation is encouraged; and (f) in respect of the character of the area, existing established residential neighbourhoods, and the Rouge National Urban Park, maximum heights within this precinct shall be limited in accordance with Section 11A.10.1(d). Further, all development proposals west of Rougemount Drive shall demonstrate to the satisfaction of the City, in consultation with Parks Canada, that there will be no adverse shadow, visibility, or lighting effects on the Park’s natural and public use areas. - 206 - Amendment 38 to the Pickering Official Plan Page 9 11A.3.1 City Council, (a) shall collaborate with the Region of Durham and the City of Pickering’s Heritage Committee to implement a Heritage Path as shown on Schedule XIV in the Rougemount Precinct, to commemorate the history of the area, facilitate active transportation, provide a pleasant pedestrian environment, and contribute to the achievement of a “Main Street” character; (b) encourages the inclusion of heritage plaques, directional signage, enhanced landscaping and paving materials, and pedestrian amenities, along the Heritage Path; and (c) supports connection of the Heritage Path to Rouge National Urban Park, in a manner coordinated with Parks Canada, to strengthen the connection between the entrance to the park, the Rougemount Precinct and the rest of the corridor. 11A.4 City Council shall require development within the Whites Precinct, as identified on Schedule XIV, Sheet 2 of 4, to be in accordance with the following: (a) the highest densities and building heights shall be directed to the intersection of Kingston Road and Whites Road, with additional concentrations to the south of Kingston Road along Highway 401, extending east and west of the central cluster at Kingston Road and Whites Road; (b) the Whites Precinct shall be promoted as a vibrant employment and retail hub; Accordingly, the development of Major Office uses is encouraged, particularly in proximity to the intersection of Kingston Road and Whites Road; (c) a diverse mix of uses in the Whites Precinct is supported to promote the creation of a complete community and providing opportunities for residents to live-work-play in close proximity; (d) prioritize the development of an attractive concentration of vibrant primary and secondary active frontages at grade along Kingston Road; and (e) pedestrian-oriented public realm improvements, including opportunities to introduce boulevard enhancements and new or reconfigured pedestrian paths and sidewalks, to enhance the pedestrian experience in areas which are predominantly auto- oriented will be prioritized. 11A.5 City Council shall require development within the Dunbarton-Liverpool Precinct, as identified on Schedule XIV, Sheet 3 of 4, to be in accordance with the following: - 207 - Amendment 38 to the Pickering Official Plan Page 10 (a) the greatest densities and building heights shall be directed to the south of the intersection of Kingston Road and Dixie Road and south of Kingston Road along Highway 401; (b) development fronting on to the north side of Kingston Road, east of the railway bridge, shall generally be limited to low and mid- rise built form to ensure compatibility and appropriate transition in relation to the stable residential neighbourhoods to the north; (c) development of the Precinct to be a local community and shopping destination with a series of connected and animated neighbourhood-oriented green spaces and squares will be encouraged; (d) the establishment of multi-modal connections to the City Centre will be encouraged; (e) encourage the design of new buildings to establish primary frontages at grade with enhanced boulevards onto the new proposed Public Street as shown on Schedule XIV; (f) development of a pedestrian and cycling connection utilizing the existing rail bridge, as shown on Schedule XIV, will be supported, in collaboration with Canadian National Railway, to provide a north-south connection, with an eventual connection to the Waterfront Trail; (g) in consultation with the Toronto and Region Conservation Authority, proponents of new development, where applicable, will be required to assess the regulatory flood plain risks associated with lands proposed for redevelopment within the Pine Creek flood plain and implement, where appropriate, a revised flood plain boundary for Pine Creek; (h) in consultation with the Toronto and Region Conservation Authority, proponents of new development adjacent to Pine Creek will be required to prepare a plan to rehabilitate Pine Creek, to enhance the natural heritage features and, where applicable, to design, align and construct a multi-modal bridge across Pine Creek; and (i) in consultation with the Toronto and Region Conservation Authority, proponents of new development on lands south of Kingston Road and the intersection of Fairport Road will be required to assess the regulatory flood plain risks associated with the Amberlea Creek tributary and implement, where appropriate, a revised flood plain boundary for the creek. - 208 - Amendment 38 to the Pickering Official Plan Page 11 11A.6 City Council shall require development within the Brock Precinct, as identified on Schedule XIV, Sheet 4 of 4, to be in accordance with the following: (a) the greatest densities and building heights shall be directed to the intersection of Brock Road and Pickering Parkway, with additional concentrations south of Pickering Parkway, along Highway 401; (b) development on the north side of Kingston Road shall generally be limited to mid-rise buildings to ensure compatibility and implement appropriate transition in relation to the stable residential neighbourhoods to the north; (c) the greatest mix of uses within the precinct will be encouraged to be located along the east side of Brock Road,, and at the Brock Road and Pickering Parkway intersection, in particular, the development of office and Major Office uses is encouraged in these locations; (d) support the development of the Brock Precinct as a complete community with transit-supportive densities, and a distinct community character and significant public amenities and facilities; (e) transportation improvements will be prioritized to provide greater multi-modal connectivity, break up large parcels, create more routes of circulation off Brock Road and Pickering Parkway, and create more opportunities for the development of buildings with street frontages; (f) consideration shall be given to the interface of retail and office with residential uses and the provision of appropriate transitions between buildings and in height, mass and scale to ensure compatibility with established residential neighbourhoods; (g) the establishment of primary and secondary frontages oriented toward Brock Road, Kingston Road, and the new public street east of Brock Road will be encouraged; (h) where development or redevelopment of the lands on the northwest corner of Kingston Road and Brock Road, or adjacent lands, is proposed, seek the preservation of and incorporation of the Post Manor, a designated heritage building governed by the Ontario Heritage Act, to strengthen and complement the property’s heritage attributes; (i) where development or redevelopment of the lands at the northeast corner of Pickering Parkway and Brock Road is proposed, secure the provision of a linear greenspace or - 209 - Amendment 38 to the Pickering Official Plan Page 12 enhanced green boulevard along the proposed east-west public street to provide a green connection from Brock Road to the public parkland to the east; and (j) where development or redevelopment is proposed on lands south of Pickering Parkway, north of Highway 401, consideration shall be given through block planning and a transportation study to the provision of an additional private street access to Brock Road. 11A.7 City Council recognizes the importance of cultural heritage, particularly in Strategic Growth Areas, and accordingly: (a) in partnership with development proponents and the municipal heritage committee, encourages promotion of cultural heritage through means such as placemaking, urban design, public art and the creation of the Heritage Path in the Rougemount Precinct; (b) will ensure the policies of Chapter 8 of this Plan are applied and conform to the Ontario Heritage Act with regard to cultural heritage and conservation of cultural heritage resources and properties of heritage interest within the intensification areas, as shown on Schedule XIV; and (c) shall encourage any redevelopment of cultural heritage resources or adjacent to cultural heritage resources to be in accordance with the applicable urban design guidelines. 11A.8 City Council shall, (a) encourage sustainable and Low Impact Development (LID) for all development within the intensification areas to minimize energy consumption, greenhouse gas emissions and water consumption in accordance with the relevant policies of this Plan; (b) require development or redevelopment of lands adjacent to or in close proximity to creeks to consider the impact more frequent and/or severe weather events may have on stormwater systems; (c) require development to consider energy conservation, peak demand reduction, resilience to power disruptions, small local integrated energy solutions that incorporate renewable, district energy, combined heat and power or energy storage, as appropriate, or protect for future systems; (d) encourage adaptive and resilient urban design in accordance with the applicable urban design guidelines; and - 210 - Amendment 38 to the Pickering Official Plan Page 13 (e) encourage development proposals to, at a minimum, meet the City’s mandatory sustainable development standards, and also encourage developers to strive to implement additional optional sustainability measures. 11A.9 The following policies are intended to apply to all development within the intensification areas. Accordingly, City Council shall: (a) promote the integration of residential and office uses in conjunction with retail, commercial and institutional uses in support of developing complete communities; (b) ensure the function of the intensification areas as key retail shopping destinations within the City, supporting various sizes and types of retail uses, is maintained and that expansion and establishment of new office and commercial uses is encouraged; (c) further to 11A.9 (b), where redevelopment of properties with existing businesses is proposed: (i) encourage early and on-going communication between the proponent and existing tenants; (ii) seek on-site retention of existing businesses, wherever possible, as part of the redevelopment through measures including provision of similar unit sizes and phasing, where feasible and appropriate, to allow the opportunity for businesses to relocate on-site; and (iii) seek to assist affected business owners in finding opportunities for relocation within the community where retention on-site is not possible or desired. (d) promote higher intensity employment and residential uses, within close proximity to higher order transit stops; (e) where multi-residential development is proposed, support the inclusion of on-site community gardens; (f) promote and encourage the establishment of community services and facilities including educational, cultural, recreational, health and emergency services, in preferred locations as identified conceptually on Schedule XIV, as well as other locations throughout the intensification areas to serve community needs. Accordingly: (i) establish and secure locations for community facilities through detailed block planning in accordance with Policy 11A.14(a); - 211 - Amendment 38 to the Pickering Official Plan Page 14 (ii) where appropriate, encourage community facilities to be integrated into multi-storey, mixed use developments; (iii) where a need has been determined, require new community facilities or enhancements to existing facilities, be delivered in a timely manner, concurrent with development, to support growth; and (iv) encourage development to accommodate temporary community facilities until such time as permanent community facilities are constructed and/or outfitted. (g) in accordance with the policies of Sections 7.11 and 7.12 of this Plan, require all development to be designed to provide, where feasible, for the implementation of leading edge technologies and robust Information and Communication Technology infrastructure; (h) support the establishment of physical and visual connections with natural areas and greenspaces wherever appropriate; (i) encourage lot consolidation, particularly for smaller lots within the intensification areas; and (j) ensure through development and re-development that the overall arrangement of streets, blocks, open spaces and buildings is achieved and that sites are designed and developed in a manner that anticipates change over time. 11A.9.1 City Council, despite the permitted uses in Table 5 of this Plan, prohibits land extensive and other incompatible uses within the intensification areas, including: (a) new auto-oriented retail and commercial uses, including stand- alone large format retail stores; (b) outdoor storage with the exception of seasonal outdoor display of goods and merchandise; (c) waste processing, waste transfer and recycling facilities, including those related to automobiles; (d) new stand-alone vehicle sales and service uses including but not limited to motor vehicle service centres, motor vehicle gas bars and motor vehicle washing establishments; and (e) new stand-alone low density employment uses such as self storage and warehousing. - 212 - Amendment 38 to the Pickering Official Plan Page 15 11A.9.2 The following policies apply to the Mixed Use Type A land use designation as shown on Schedule XIV. Within these areas, City Council: (a) shall require areas designated as Mixed Use Type A on Schedule XIV to have the greatest density and represent the highest- intensity uses within the intensification areas with a combination of higher density residential, commercial and retail uses including those which serve a broader area, and office uses in mixed use buildings, or in separate buildings on mixed use sites; (b) encourages office uses, particularly Major Office uses and major community (institutional) uses, to be located in Mixed Use Type A Areas. Accordingly: (i) these uses should be predominantly directed to major intersections or gateways where access to existing and planned transportation infrastructure is greatest, including higher order transit facilities; (ii) Council will seek the accommodation of office space as part of developments within Mixed Use Type A Areas; (iii) protection for future office space may be met through demonstrating phasing and/or including building types that can be easily converted to office uses over time; and (iv) in addition to the complete application requirements in Section 16 of this Plan, Council may require the submission of an office demand study, where Major Office uses are not being proposed at major gateway locations. 11A.9.3 The following policies apply to the Mixed Use Type B land use designation as shown on Schedule XIV. Within these areas, City Council: (a) shall require areas designated as Mixed Use Type B on Schedule XIV to be developed predominantly with mid- and high-rise buildings containing a mix of uses including residential, retail, and commercial uses at a lesser intensity than Mixed Use Type A Areas; (b) shall require a significant proportion of retail and commercial uses in these areas, which predominantly consist of small- to medium-scale neighbourhood-oriented businesses to satisfy local needs. These uses are encouraged to be located on the first and second floors of mixed use buildings or in separate buildings on mixed use sites; and - 213 - Amendment 38 to the Pickering Official Plan Page 16 (c) may permit office uses in these areas, in conjunction with residential, retail and commercial uses. 11A.9.4 The following policies apply to the Mixed Use Type C land use designation as shown on Schedule XIV. Within these areas, City Council: (a) shall require areas designated as Mixed Use Type C on Schedule XIV to be developed predominantly as residential areas with limited retail uses; (b) supports retail and commercial uses within these areas which are neighbourhood-oriented, smaller in scale, and complementary to residential uses. These uses shall be primarily located on the ground floor of buildings; and (c) may permit limited office uses within these areas, in conjunction with residential, neighbourhood retail and commercial uses. 11A.9.5 The following policies apply to the Residential land use designation as shown on Schedule XIV. Within these areas, City Council: (a) shall require Residential areas, as shown on Schedule XIV, to be developed with higher density residential housing types, consisting primarily of apartment dwellings; and (b) may allow consideration of the location of compatible retail and offices within these areas, however, will require them to be limited to the ground-floor of residential buildings. 11A.9.6 The following policies apply to the Community Use land use designation as shown on Schedule XIV. Within these areas, City Council: (a) recognizes identified areas as existing and proposed locations that contain important community facilities including emergency services and public uses which support the immediate and larger community; (b) shall ensure Community Uses adhere to the relevant policies of Chapter 7 of this Plan; (c) supports the co-location of community facilities and public service facilities within the Community Uses designation; and (d) encourages, where appropriate, the maintenance and adaptation of existing community facilities and spaces as community hubs, particularly those which are easily accessible by active transportation and transit. - 214 - Amendment 38 to the Pickering Official Plan Page 17 11A.9.7 The following policies apply to the Natural Areas land use designation as shown on Schedule XIV. Within these areas, City Council: (a) shall ensure that the relevant policies of Chapter 10 and 16 of this Plan are applied; and (b) encourages the restoration and rehabilitation of creeks that bi- sect the Kingston Corridor Intensification Area, and the implementation of erosion control and stormwater management best practices to improve existing flood conditions. 11A.10 City Council shall require built form within the intensification areas to reflect the following principles: (a) promote higher-density residential and mixed use development which respects the character and scale of established neighbourhoods through proper transitioning, which may include, limiting building heights, implementing angular planes, applying appropriate building setbacks, landscaping, and other design elements, as appropriate, to ensure compatibility with adjacent development; (b) through the design of buildings, enforce a coherent, harmonious and well-designed streetscape, enhancing the experience of users in terms of visibility, animation, comfort, safety, and accessibility. (c) taller buildings should appropriately transition in height to minimize adverse impacts and create a more human-scaled pedestrian environment, particularly where mid- rise or high-rise development is directly adjacent or in close proximity to existing low-rise neighbourhoods; (d) new development shall be designed, located and massed in such a way that it limits shadowing on adjacent residential land uses, the public realm, parks and public spaces, and protects and buffers the pedestrian realm from prevailing winds, in order to achieve adequate sunlight and comfort in the public realm through all four seasons; and (e) all urban design matters regarding built form should have regard for the applicable policies of Chapters 9 and 14 of this Plan, the implementing zoning by-law, and the applicable urban design guidelines. 11A.10.1 City Council shall, (a) direct high-rise buildings, consisting of buildings 13 storeys to a maximum of 35 storeys in height, to generally be located within appropriate major gateway locations at the intersection of transit - 215 - Amendment 38 to the Pickering Official Plan Page 18 spines and major arterials, along Highway 401, and proximate to highway interchanges; (b) encourage the development of mid-rise buildings, consisting of buildings 5 storeys to 12 storeys in height, where appropriate, throughout the intensification areas; (c) consider in the review of development applications for mid-rise and high-rise development, the following performance criteria: (i) that buildings be massed in response to the scale of surrounding buildings, nearby streets and public open spaces; (ii) that upper levels of buildings be set back or a podium and point tower form be introduced to help create a human scale at street level; (iii) that shadowing impacts on surrounding development, publicly accessible open spaces and sidewalks be mitigated/minimized; (iv) that sufficient spacing be provided between the building face of building towers to provide views, privacy for residents and to minimize any shadowing and wind tunnel impacts on surrounding development, streets and public spaces; (v) that buildings be oriented to optimize sunlight and amenity for dwellings, private open spaces, adjoining public open spaces and sidewalks; (vi) that living areas, windows and private open spaces be located to minimize the potential for overlooking adjoining residential properties; (vii) that informal or passive surveillance of streets and other public open spaces be maximized by providing windows to overlook street and public spaces and using level changes, floor and balcony spaces elevated above the street level to allow views from residential units into adjacent public spaces whilst controlling views into these units; and (viii) that protection be provided for pedestrians in public and private spaces from wind down drafts; (d) despite Section 11A.10.1(a), limit the maximum building heights to: - 216 - Amendment 38 to the Pickering Official Plan Page 19 (i) a maximum of 20 storeys in the Rougemount Precinct on the south side of Kingston Road, along Highway 401 to reflect the precinct character; and (ii) low and mid-rise buildings, up to a maximum of 12 storeys, where appropriate, for sites located immediately adjacent to existing low-rise residential areas to ensure adequate transition; (e) despite Sections 3.6(d) and 3.6(e) and Table 6, require all new buildings in the Intensification Area to be at least 3 functional storeys except for community facilities and in the Open Space System – Natural Areas designation; (f) despite Section 11A.10.1(f), permit expansions or additions to existing buildings in the intensification areas to be less than 3 functional storeys, if it can be demonstrated to the City’s satisfaction that the design, site layout, blocking, and/or phasing of the project can be intensified over time to achieve at least the minimum levels of intensity set out in Table 6 of this Plan; and (g) consider, where appropriate, flexibility in massing and height, if the general intent of the Plan is met. 11A.10.2 City Council shall, (a) encourage front yard setbacks to be kept a minimum, in accordance with the applicable urban design guidelines, so that an urban streetwall condition can be achieved along all streets; and (b) despite 10A.10.2(a), encourage the accommodation of patios, displays, waiting areas, public landscape elements or elements that provide screening and privacy for grade-related residential units, within setback areas as appropriate. On larger development or infill sites, phasing plans should indicate how infill development can be accommodated over time to achieve this condition. 11A.10.3 City Council shall, (a) encourage the development of buildings with active frontages at grade in appropriate locations to promote a vibrant and safe street life; (b) require development to have regard for the relevant guidelines pertaining to active frontages contained within the applicable urban design guidelines; - 217 - Amendment 38 to the Pickering Official Plan Page 20 (c) encourage primary frontages to be developed with the highest levels of active uses such as retail that generates pedestrian activity; and (d) encourage secondary frontages, to be developed to support high levels of public realm animation and pedestrian activity, but with less of a focus on retail activity. 11A.11 City Council shall, (a) recognize parks, green spaces, privately-owned publically accessible spaces (POPS), boulevards, and connections as interconnected components of the public realm in the intensification areas; (b) encourage all residences and places of employment to be within a 5 minute walk (400 metres) of existing and planned public parks and privately-owned publically accessible spaces such as an urban square, courtyard, parkette, green space, or community garden; (c) prioritize connectivity between public spaces within the intensification areas as well as improved access to and enhancement of existing public spaces, including Public Parks, within a 10 minute walk (800 metres); (d) require the provision of high quality indoor and outdoor amenity spaces as a component of all development within the intensification areas with a prioritization of spaces which are accessible to the public; (e) further to Policy 11A.11(d), encourage the provision of green roofs as a component of private outdoor amenity space for all high density residential development; (f) encourage the provision of public access points to the Internet and infrastructure that supports this access in public spaces throughout the intensification areas and at Transit Stop locations, where possible; (g) encourage the provision of amenities for pedestrians such as seating areas, digital kiosks, play structures, fountains or feature benches in the public realm, as appropriate; (h) in accordance with the public art policies of Section 14.13, encourage opportunities for public art contributions and/or the integration of public art with development and infrastructure; (i) prioritize municipal capital projects within the intensification areas that contribute to the public realm; - 218 - Amendment 38 to the Pickering Official Plan Page 21 (j) in consultation with the Toronto and Region Conservation Authority and/or Parks Canada, require the proponents of new development adjacent to creeks to enhance natural heritage features and incorporate passive recreational uses such as walking paths and seating areas, where appropriate; (k) in consultation with the Durham District School Board, investigate opportunities for community access and use of nearby school properties outside of school hours for active and passive community recreational needs; and (l) in addition to the complete application requirements in Section 16 of this Plan, may require the submission of a facility fit plan for proposals within the intensification areas to support the provision of suitable amenity spaces. 11A.11.1 City Council shall, (a) prioritize the enhancement of existing public parks within the intensification areas, and within a 10 minute walk (800 metres), to accommodate an increase service levels, as well as improve access and connectivity; (b) require the provision of Public Parks as shown on Schedule XIV. All new Public Parks are intended to be developed as Neighbourhood Parks, with the exception of the new park in Brock Precinct, adjacent to the existing Beechlawn Park, which together is intended to be redeveloped into a Community Park; (c) require all Public Parks to have at least one frontage on a Public Street; (d) consider minor modifications to Public Parks as shown on Schedule XIV through detailed block planning, as long as the general intent of these spaces meet the City’s requirements; and (e) encourage the development of Public Parks in accordance with the City’s Parks and Recreation Master Plan and the applicable urban design guidelines. 11A.11.2 City Council supports the development of Privately-Owned Publically Accessible Spaces (POPS) throughout the intensification areas, including spaces such as urban squares, gateway plazas, parkettes, linear parks, and green spaces. These spaces are privately owned and maintained, however, are accessible to the general public. Accordingly, (a) the preferred location of POPS have been identified conceptually on Schedule XIV. However, POPS are encouraged as a component of all new development within the intensification areas, particularly in Gateways and near Transit Stops; - 219 - Amendment 38 to the Pickering Official Plan Page 22 (b) the exact size, location and design of POPS, including appropriate amenities, will be addressed through detailed block planning in accordance with Section 11A.14(a), the facility fit plan in accordance with Section 11A.11(k), and in accordance with the applicable urban design guidelines; and (c) POPS adjacent to the Heritage Path within the Rougemount Precinct shall be integrated with the Heritage Path in accordance with Section 11A.3.1. 11A.11.3 City Council shall, (a) support the development of Public Lookouts which highlight important views within the Kingston Mixed Corridor Intensification Area and are located at natural vantage points in close proximity to natural areas as shown on Schedule XIV; and (b) encourage Public Lookouts to be developed in accordance with the applicable urban design guidelines. 11A.11.4 City Council shall, (a) require the provision of Public Parks through measures including in-kind contributions through development, municipal partnership, community philanthropy, land acquisition and in accordance with Section 16.29 of this Plan; and (b) prioritize the acquisition of parkland through land dedication to provide active and passive recreation opportunities within the Intensification Area to serve the needs of the new community, as well as, the surrounding established neighbourhoods. 11A.12 City Council supports the following key mobility principles for the intensification areas: (a) higher density, transit-supportive development with a mix of uses and activities; (b) the design of all streets as complete streets; (c) improved access management and connectivity for all transportation modes; (d) prioritization of measures to improve pedestrian safety, reduce traffic collisions, and reduce traffic-related impacts to adjacent neighbourhoods; (e) promotion of transportation demand management measures in accordance with Policy 4.5(b) of this Plan, including mobility-as- a-service, where appropriate; and - 220 - Amendment 38 to the Pickering Official Plan Page 23 (f) prioritization of minimizing surface parking, and the development of active transportation networks. 11A.12.1 City Council shall, (a) require the provision of pedestrian paths, cycling facilities, and multi-use paths in accordance with the City’s Integrated Transportation Master Plan, and where appropriate, in consultation with the Region of Durham; (b) encourage the provision of additional pedestrian and cycling infrastructure and connections, where opportunity arises, to support the City’s active transportation network; and (c) require pedestrian and cycling facilities to be developed in accordance with the applicable urban design guidelines, best practices, and the prioritization of the safety of pedestrians and cyclists. 11A.12.2 City Council, (a) will cooperate with Durham Region Transit and Metrolinx in order that the alignment and location of future transit routes consider access to the greatest concentration of people and jobs, and minimizes the distance between transit connections within the intensification areas; (b) shall seek to coordinate the location and design of proposed future public spaces fronting Kingston Road and the other streets with transit routes and transit stops; (c) will ensure the provision of appropriate amenities, including street furniture, trees for shade, digital kiosks, and access to pedestrian and cycling networks are provided to support transit ridership and promote an integrated and connected active transportation network; (d) recognizes two key transit junctions along Kingston Road, at Whites Road and Brock Road and Kingston Road. These intersections occupy prime locations and transit transfer points along a higher-order transit corridor which connect the intensification areas with adjacent areas including the Seaton community and other lands to the north. Accordingly: (i) though transit-supportive development is expected to occur throughout the intensification areas, these locations warrant additional consideration as ideal sites for higher- intensity uses, in particular, employment uses; - 221 - Amendment 38 to the Pickering Official Plan Page 24 (ii) these transit junctions and related pedestrian connections shall be priority areas for design excellence and capital improvements including landscaping, public seating, weather protection and public art; and (iii) new development adjacent to the transit junctions shall be designed to frame the junctions with active uses at grade and entrances oriented towards them. 11A.12.3 City Council shall, (a) in accordance with the policies of Section 4.11, require the design of new streets and the design and extension of streets identified on Schedule XIV to be connected to existing streets, and have block lengths generally no longer than 150 metres and block depths generally not less than 60 metres to provide to provide a finer grid of walkable and interconnected development blocks over time; (b) require all new or re-designed streets, as appropriate, to be complete streets with public amenities including sidewalks, enhanced paving in busy pedestrian areas, cycle paths or multi- use paths, and landscape and furniture zones; (c) through the redevelopment of larger blocks of land, require new public and private streets in locations generally as shown on Schedule XIV; (d) allow the exact alignment of new streets to be determined through block planning, provided the overall block pattern is achieved, the achievement of minimum and maximum block sizes on the development site and adjacent sites is not compromised, and appropriate intersection spacing is maintained; (e) require the provision of trees along streets to enhance the urban forest canopy and provide shade for pedestrians, particularly along Kingston Road, Whites Road, and Brock Road; (f) encourage all streets to be designed in accordance with the applicable urban design guidelines, with consideration given to integration and continuity of street design elements where streets intersect, and construction of public streets to public street design standards; and (g) collaborate with the Region of Durham to implement, where possible, new signalized intersections as shown on Schedule XIV, in order to provide opportunities for efficient transportation and safe pedestrian movement. - 222 - Amendment 38 to the Pickering Official Plan Page 25 11A.12.4 City Council shall, (a) require development proponents to demonstrate the provision of an adequate supply of parking to meet site requirements while balancing broader mobility objectives to decrease reliance on private vehicle use; (b) consider in the review of development applications, the following performance criteria with regard to on-site parking and access drives/aisles, (i) that the primary parking format be structured or below grade parking to facilitate connectivity and minimize the heat island effect created by large surface parking; (ii) in phased development, that surface parking may be permitted if the proponent has demonstrated how parking will be accommodated in structures at full build out; and (iii) that shared parking be encouraged in mixed use areas to minimize land devoted to parking; (c) consider a reduction in the number of required car parking spaces and/or other means of providing for parking such as cash-in-lieu, where bicycle parking facilities or transportation demand management measures are provided to reflect the compact, high-density urban form of the intensification areas and shift toward an increase of active modes of transportation and transit; and (d) consider shared on-site parking areas for two or more uses where the maximum demand of such parking areas by the individual uses occurs at different periods of the day. 11A.12.5 City Council shall, (a) require all uses that facilitate goods movement within the intensification areas to have regard for any applicable Provincial freight supportive guidelines; (b) ensure the design and location of buildings and loading areas, particularly those adjacent to goods movement routes, consider means to mitigate any adverse impacts that truck and commercial traffic will have on the surrounding areas; and (c) require impacts on the pedestrian and cyclist environment from goods movement within the intensification areas to be considered and mitigated through measures such as wider sidewalks and landscaping schemes to reduce noise and visual - 223 - Amendment 38 to the Pickering Official Plan Page 26 impacts within pedestrian areas and to provide additional buffering. 11A.12.6 City Council shall, (a) encourage, where possible, shared driveways, parking ramps and servicing areas between two or more properties to maximize building frontages and minimize the number of required curb cuts; (b) where such shared facilities are provided, require each landowner to provide a reciprocal easement in favour of the other landowner(s); (c) seek establishment of service streets and laneways with access off streets with lower levels of traffic, and to avoid interrupting active street frontages; (d) require service laneways to be designed in accordance with the applicable urban design guidelines; and (e) recognize, in particular, two proposed private streets in the Rougemount Precinct south of Kingston Road as shown on Schedule XIV, as service streets and laneways. Since services are only provided to the north, only one sidewalk is required to be provided on the north side of the two service streets/laneways. 11A.13 City Council supports the optimization of infrastructure and a coordinated and integrated approach to the provision of infrastructure and services. Accordingly, the following principles shall apply, in addition to the provisions of Section 7.10 of this Plan, with regard to servicing the intensification areas: (a) development should be sequenced to ensure that appropriate transportation, municipal servicing and community infrastructure are available; (b) planned investment and expansion of infrastructure shall, wherever possible, be concurrent with and support growth; (c) strategies shall be implemented for energy and water conservation, including energy and water demand management; (d) the City will work with the Region of Durham, utility providers, and other appropriate stakeholders to prioritize infrastructure and servicing improvements, including burying of utilities, where feasible, and to ensure sufficient infrastructure capacity within the area to support growth; - 224 - Amendment 38 to the Pickering Official Plan Page 27 (e) the City will work with landowners and the Region of Durham to develop a plan for the phasing of extensions to existing services within the area to allow development to proceed as expeditiously as possible; and (f) consideration shall be given to the impacts associated with climate change, including an increase in the frequency and severity of extreme weather events, in the design and longevity of infrastructure services. 11A.13.1 City Council shall require proposals for large-scale development to be accompanied by a stormwater management plan or equivalent to the satisfaction of the City, in consultation with Toronto and Region Conservation Authority, that: (a) is informed by a subwatershed plan or equivalent for the area, where applicable; (b) aligns with the stormwater master plan or equivalent for the area, where applicable; and, (c) incorporates an integrated treatment approach to minimize stormwater flows including appropriate low impact development and green infrastructure. 11A.14 City Council shall, (a) require development applications on larger sites, identified through the implementing zoning by-law, to provide a block development plan to demonstrate the full build out of new streets and blocks within the site, potential connections to adjacent sites, redevelopment within all future blocks, and the provision of supporting open spaces and community infrastructure as required. The block development plans shall be accompanied by supporting technical studies that provide a level of information sufficient to assess the ultimate infrastructure and other requirements of full build out; (b) require the expansion of the street network into a finer grid of streets and connections to occur incrementally with development, with new public streets being secured through the development application process and/or through cost-sharing by benefitting landowners, to the satisfaction of the City; (c) where appropriate and necessitated by timing considerations, require financial front-ending agreements to expedite infrastructure delivery. Agreements for cost-sharing will be implemented where appropriate to facilitate the provision of infrastructure and allocate the related costs of development amongst local landowners; and - 225 - Amendment 38 to the Pickering Official Plan Page 28 (d) support the use of the Holding provisions in the Planning Act and require where necessary, proponents to enter into agreements with the City, Region,other agencies, and adjacent landowners as appropriate, respecting various development related matters including but not limited to: (i) servicing or relocation of infrastructure including any required studies; (ii) requiring a multi-modal transportation study for proposed developments that are anticipated to generate 75 or more vehicle peak hour trips (two-way), or where site and design characteristics may result in traffic or transportation concerns, to assess the impact on the transportation system and the timing and need for future improvements; (iii) entering into cost-sharing and front ending agreements; (iv) ensuring that development shall not take place on lands within the defined Creek corridors; (v) providing or exchanging easements over lands where necessary; (vi) providing contributions to the cost of rehabilitating the Creek corridors, if necessary; (vii) requiring a comprehensive functional servicing and stormwater management plan that addresses stormwater management on a site-by-site basis; and (viii) requiring a block development plan. 11A.14.1 City Council shall, (a) encourage and support the relocation of uses that are incompatible with the vision for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas. These include new auto- oriented development, industrial uses, or uses requiring extensive outdoor storage or surface parking; (b) discourage the expansion of existing uses that require outdoor storage; (c) seek to ensure redevelopment adjacent to existing incompatible uses balances the mitigation of impacts with the integration and future redevelopment of such sites through building, site and streetscape design strategies; and - 226 - Amendment 38 to the Pickering Official Plan Page 29 (d) despite sections 11A.14.1 (a) and (b), consider permitting minor expansions to legally existing retail and commercial uses, provided: (i) the maximum floor area is no greater than 10% of the existing building; (ii) where possible, the building expansion is located away from the Kingston or Brock Road frontages, in order to maximize opportunities for future infill of mixed use, higher density development along transit corridors; and (iii) consideration should be made to locating the building in a manner that facilitates the long term road network and to consider opportunities for consolidated or shared accesses between sites and does not preclude the ability of the lands to develop in accordance with the policies of Chapter 11A. 11A.14.2 City Council, shall undertake measures to stimulate economic growth and vitality within the intensification areas. Accordingly, the City: (a) may undertake an office demand study to support transition and intensification efforts including redevelopment of the area, evaluation of applications, and relocation of incompatible businesses to other appropriate locations within the City; (b) will initiate a program to engage land owners and local businesses in the area to consider matters such as business retention and expansion needs in a changing retail environment; and (c) will encourage land owners to engage in ongoing communication with impacted business owners. 11A.14.3 City Council shall implement the policies of Chapter 11A through prescribing, in an implementing zoning by-law, matters including maximum building heights, maximum floor space indices, and other appropriate development standards. 11A.14.4 City Council may, in order to support the achievement of the City Council’s vision for the intensification areas, develop and implement a Community Improvement Plan for a portion or the entirety of the intensification areas in accordance with the policies of Section 16.33 of this Plan. 11A.14.5 City Council will establish a monitoring program to track development and implementation in accordance with the policies of this Plan. - 227 - Amendment 38 to the Pickering Official Plan Page 30 11A.14.6 City Council recognizes the following properties as having applications submitted prior to Official Plan Amendment 38 coming into full force and effect: • 1865 Pickering Parkway, Assessment Roll 18-010-200-161-46000 (OPA 18-002/P) • 1640 Kingston Road, Assessment Roll 18-01-020-016-24500 (OPA 18-005/P) • 603-643, 645 and 699 Kingston Road, Assessment Roll 18-010-100- 300-50000 and 18-01-010-030-05100 (OPA 20-002/P) • Block 1 of property municipally known as 1899 Brock Road, Assessment Roll 18-01-020-016-17700 (OPA 20-003/P) • 1670, 1680, 1970 Brock Road, Assessment Roll 18-010-200-161- 79000 (OPA 20-008/P) Accordingly, where there are conflicts between the policies of Chapter 3 and Chapter 11A of this Plan and those policies approved through a site-specific official plan amendment, the policies of the approved site- specific official plan amendment shall prevail. 17. Revising City Policy 12.7, Rougemount Neighbourhood Policies, in Part 3, Chapter 12 – Urban Neighbourhoods, to delete 12.7(c) and 12.7(e), add a new sub-section 12.7(d), and re-number other sub-sections as follows: “(c) despite Table 6 of Chapter 3, establish a maximum residential density of 55 units per net hectare for lands located on the north side of Kingston Road that are designated Mixed Use Areas and abut lands developed as low density development; (dc) require new development to have regard for the Rouge National Urban Park Management Plan; (d) require new development within the Detailed Review Area boundary to be in accordance with Chapter 11A of this Plan; and (e) ensure that the proposed new road intersection at Altona Road and Rougemount Drive is provided to the satisfaction of the Region; and (f e) despite Table 6 of Chapter 3 – Land Use, permit a maximum of 22 residential units on the lands located at the southwest corner of Altona Road and Twyn Rivers Drive that are designated Urban Residential Areas - Medium Density Areas.” 18. Revising City Policy 12.8, Woodlands Neighbourhood Policies, in Part 3, Chapter 12 – Urban Neighbourhoods, to delete sub-sections 12.8(c); 12.8(e)(i), 12.8(e)(ii), 12.8(e)(iv), 12.8(e)(ix), 12.8(e)(x), 12.8(f)(i), and 12.8(h)(i), re-number and revise other sub-sections, and add a new sub-section 12.8(m) as follows: “(c) despite Table 6 of Chapter 3, establish a maximum residential density of 55 units per net hectare for lands located on the north side of Kingston - 228 - Amendment 38 to the Pickering Official Plan Page 31 Road that are designated Mixed Use Areas and abut lands developed as low density development; (dc) …; (e) to provide direction for land use within the lands covered by the Northeast Quadrant Development Guidelines: (i) further its objective of transforming Kingston Road into a “mainstreet” for Pickering by requiring the placement of buildings to provide a strong and identifiable urban edge, the construction of some multi-storey buildings, and the provision of safe and convenient pedestrian access; accordingly, for the lands designated Mixed Use Areas - Mixed Corridor, City Council shall require: (A) buildings to be located close to the street edge, with the minimum specified percentage of their front walls required to be located within build-to-zones to be established in the implementing zoning by-laws for each site; (B) all buildings to be a minimum of two storeys in height, and require maximum building heights to be established in the implementing zoning by-law considering compatibility matters such as yard setbacks, building orientation and massing, adequate access to sunlight and privacy for existing residential development; (C) commercial development to provide second storey functional floor space, with the minimum percentage of their gross floor area to be provided in second (or higher) storeys to be established in the implementing zoning by-laws for each project; (ii) require new development to establish buildings on Whites Road and Sheppard Avenue close to the street edge, with the front doors facing the street, with a specified percentage of their front walls required to be located within build-to-zones to be established in the implementing zoning by-law for this site; (iiid) restrict the height of the Sheppard Avenue elevation of new dwellings buildings fronting Sheppard Avenue to a maximum of two storeys; (iv) require a minimum of four functional storeys for the Whites Road elevations of new dwellings fronting Whites Road; (ve) recognize the existing low density development on Sheppard Avenue, and to this end, require the design of new residential or commercial development to be compatible with existing development with respect to such matters as building heights, yard setbacks, building orientation and massing, access to sunlight, and privacy; - 229 - Amendment 38 to the Pickering Official Plan Page 32 (vif) despite Table 9 of Chapter 3, establish a maximum residential density of 55 units per net hectare for lands located on the south side of Sheppard Avenue within the area governed by the Northeast Quadrant Development Guidelines that are designated Urban Residential – Medium Density, in light of their location abutting lands developed as low density development; (viig) …; (viiih) …; (ix) despite Sections 3.6(b), 3.9(b) and 16.39, and Tables 5 and 8 of Chapter 3, prohibit the development of any new gas bars, automobile service stations, or car washes for lands designated Mixed Used Area – Mixed Corridors or Urban Residential – Medium Density; and (x) despite Section 12.8(e)(i)(C), the requirement for second storey functional floor space is not mandatory for existing or future vehicle dealerships and on the Hayes Line Properties Inc. lands, being Part of Lot 28, Range 3, Broken Front Concession, City of Pickering; (f) to provide direction for transportation matters within and around the lands covered by the Northeast Quadrant Development Guidelines: (i) support shared access points between properties along Kingston Road, in consultation with the Region of Durham; (iii) …; (iiij) …; (ivk) …; (gl) to provide direction for environmental and stormwater management matters respecting the Amberlea Creek tributary that flows through lands covered by the Northeast Quadrant Development Guidelines: (i) support the principle of piping the Amberlea Creek tributary east of Delta Boulevard, that flows through the Northeast Quadrant Lands, and recognizing the interests of landowners within the Northeast Quadrant on whose lands Amberlea Creek tributary flows to pipe that tributary, and the position of the Toronto and Region Conservation Authority to work with the City and landowners to implement a stormwater management strategy, which will ultimately result in the piping of the Amberlea Creek tributary through the Northeast Quadrant lands; (ii) require any developer of lands within the Northeast Quadrant proposing to pipe or relocate the Amberlea Creek tributary to: - 230 - Amendment 38 to the Pickering Official Plan Page 33 (A) …; (B) …; (C) …; (iii) …; and (h) to provide additional direction on implementation matters for lands covered by the Northeast Quadrant Development Guidelines: (i) through the use of the holding provisions of the Planning Act, require where necessary, proponents to enter into agreements with the City, Region and other agencies as appropriate, respecting various development related matters including but not limited to: entering into cost sharing agreements between each other where mutual shared access is necessary; providing or exchanging easements over lands where necessary; payment of study costs; and providing contributions to the cost of a downstream stormwater management facility, if necessary. (m) require new development within the Detailed Review Area boundary to be in accordance with Chapter 11A of this Plan.” 19. Revising City Policy 12.9, Dunbarton Neighbourhood Policies, in Part 3, Chapter 12 – Urban Neighbourhoods, to delete sub-section 12.9(c) and add a new sub-section 12.9(c) as follows: “(c) despite Table 6 of Chapter 3, establish a minimum density range of over 80 units per net hectare up to and including 260 units per net hectare for lands located on the south side of Kingston Road being Parts 1, 2 & Part of 3, 40R8710 and West Shore Boulevard (aka Fairport Road) being Kings Highway 2and Kings Highway 401 being road allowance between Lots 26 and 27, Concession Broken Front. (c) require new development within the Detailed Review Area boundary that encompasses Kingston Mixed Corridor to be in accordance with Chapter 11A of this Plan.” 20. Revising City Policy 12.11, Village East Neighbourhood Policies, in Part 3, Chapter 12 – Urban Neighbourhoods, to delete sub-section 12.11(d) and the second bullet under Section 12.11(e)(iii), and to add a new sub-section 12.11(d) as follows: “(d) despite Section 12.2(a) of this Plan, shall require the completion of development guidelines for the Detailed Review Area east of Brock Road at Pickering Parkway prior to permitting residential development within these lands; - 231 - Amendment 38 to the Pickering Official Plan Page 34 (d) require new development within the Detailed Review Area boundary that encompasses Kingston Mixed Corridor and Brock Mixed Node Intensification Areas to be in accordance with Chapter 11A of this Plan. (e) …; (i) …; (ii) …; (iii) … • …and • supporting an improved stormwater treatment pond in Ajax;” 21. Revising City Policy 12.14, Liverpool Neighbourhood Policies, in Part 3, Chapter 12 – Urban Neighbourhoods, to delete sub-section 12.14(a), renumber the sub-sections following, and add a new sub-section 12.14(f) as follows: “(a) recognize the proximity of low intensity development in the Liverpool Neighbourhood to the high intensity development in the Town Centre Neighbourhood and accordingly, shall consider the concerns of the nearby residents in Liverpool when preparing plans or development guidelines, and when considering development proposals, for lands in the Town Centre; (ba) …; (cb) …; (dc) …; (ed) …; and (fe) …; and (f) require new development within the Detailed Review Area boundary that encompasses Kingston Mixed Corridor to be in accordance with Chapter 11A of this Plan.” 22. Revising City Policy 14.8, Streetscapes, in Chapter 14 – Detailed Design Considerations, by amending sub-section (d) so that it read as follows: “(d) promote a unified design of decorative treatment for sidewalks within strategic areas, such as the City Centre, Kingston Mixed Corridor, the Brock Mixed Node, community nodes and other important shopping areas;” - 232 - Amendment 38 to the Pickering Official Plan Page 35 23. Revise City Policy 15.5, Glossary, in Chapter 15 – Implementation, by adding the following new definitions: “Community Hubs are intended to centralize community services and make it easier for local residents to access the health, social, cultural, recreational and other resources they need together in one spot. Complete Streets refers to streets planned to balance the needs of all road users, including pedestrians, cyclists, transit-users, and motorists. Major Office means freestanding office buildings of approximately 4,000 square metres of floor space or greater, or with approximately 200 jobs or more. Transit-supportive relates to development that makes transit viable and improves the quality of the experience of using transit. It often refers to compact, mixed-use development that has a high level of employment and residential densities.” 24. Revising City Policy 16.5A, Required Studies for an Official Plan Amendment, Zoning By‑law Amendment, Draft Plan of Subdivision, and Draft Plan of Condominium Approval, in Chapter 16 – Development Review, by adding new sub-sections (xxxvii) (xxxviii), and (xxxix) to read as follows: “(xxxv) …; and (xxxvi) …. ; (xxxvii) facility fit plan; (xxxviii) office demand study; and (xxxix) affordable housing brief.” 25. Revising City Policy 16.5B, Required Studies for Site Plan Approval, in Chapter 16 – Development Review, by adding a new sub-section (xxvii) to read as follows: “(xxv) …; and (xxvi) …; and (xxvii) facility fit plan.” 26. Revising City Policy 16.30, Road Widenings, in Chapter 16 – Development Review, by amending the first paragraph of the policy to read as follows: “City Council shall secure, at no charge to the municipality, the right-of-way widths in accordance with Section 4.10 for roads shown on Schedule II and Schedule XIV, through the subdivision, land severance and/or site plan control process, and/or through development agreements, and/or by dedication or conveyance, subject to:” - 233 - Amendment 38 to the Pickering Official Plan Page 36 27. Revising City Policy 16.33, Community Improvement Areas, in Chapter 16 – Development Review, by amending sub-section (d) to read as follows: “(d) shall, at this time and on the basis of these criteria, identify the Frenchman’s Bay area, the Hamlet of Claremont, the Hamlet of Brougham, and the old Village of Dunbarton, Kingston Mixed Corridor Intensification Area, and Brock Mixed Node Intensification Area as Community Improvement Areas; and” Implementation: The provisions set forth in the City of Pickering Official Plan, as amended, regarding the implementation of the Plan shall apply in regard to this Amendment. In light of the numerous components of the Official Plan that are being revised concurrently, the numbering of the policy sections in this amendment is subject to change in accordance with the sequencing of approvals. Interpretation: The provisions set forth in the City of Pickering Official Plan as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment, except as revised by this amendment. OPA 20-004/P City Initiated - 234 - Al t o n a R o a d Ro u g e m o u n t R o a d E v e l y n A v e n u e Kingst o n R o a d Kings t o n R o a d Highw a y 4 0 1 Wh i t e s P r e c i n c t I n t e n s i f i c a t i o n A r e a Rouge National Urban Park Legend Mixed Use Type B Mixed Use Type C Residential Community Use Natural Areas Heritage Path Watercourses Privately Owned Public Spaces (POPS) Public Lookout Future Private Street Gateways Proposed Controlled Intersection Identified Heritage Resource Schedule XIV: Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Schedule 'B' to Official Plan Amendment 38 Sheet 1 of 4 - Rougemount Precinct Intensification Area Location shown on map: City of Pickering City Development Department ©September, 2021 This Map Forms Part of Edition ? of the Pickering Official Plan and Must Be Read in Conjunction with the Other Schedules and the Text. ¯- 235 - Dunfair Street D e l t a Bo u l e v a r d Pe t t i c o a t C r e e k Amb e r lea C r e ek Kings t o n R o a d Kings t o n R o a d Omega Drive Wh i t e s R o a d S t e e p l e H i l l H i ghw ay 401 Du n b a r t o n / L i v e r p o o l P r e c i n c t I n t e n s i f i c a t i o n A r e a Ro u g e m o u n t P r e c i n c t I n t e n s i f i c a t i o n A r e a Legend Mixed Use Type A Mixed Use Type B Mixed Use Type C Residential Community Use Public Park Natural Areas Rail Road Watercourses Privately Owned Public Spaces (POPS) Public Lookout Future Public Street Future Private Street Gateways Proposed Controlled Intersection Identified Heritage Resource Schedule XIV: Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Schedule 'B' to Official Plan Amendment 38 Sheet 2 of 4 - Whites Precinct Intensification Area Location shown on map: City of Pickering City Development Department ©September, 2021 This Map Forms Part of Edition ? of the Pickering Official Plan and Must Be Read in Conjunction with the Other Schedules and the Text. ¯- 236 - Kingston Road F a i r p o r t R o a d W a l n u t L a n e Di x i e R o a d Merritton R o a d Kings t o n R o a d Highway 4 0 1 Wh i t e s P r e c i n c t I n t e n s i f i c a t i o n A r e a C i t y C e n t r e N e i g h b o u r h o o d Legend Mixed Use Type A Mixed Use Type B Mixed Use Type C Residential Community Use Public Park Natural Areas Rail Road Privately Owned Public Spaces (POPS)Future Public Street Future Private Street Gateways Schedule XIV: Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Schedule 'B' to Official Plan Amendment 38 Sheet 3 of 4 - Dunbarton/Liverpool Precinct Intensification Area Location shown on map: City of Pickering City Development Department ©September, 2021 This Map Forms Part of Edition ? of the Pickering Official Plan and Must Be Read in Conjunction with the Other Schedules and the Text. ¯- 237 - G u i l d R o a d Ro y a l R o a d No t i o n R o a d Ba i n b r i d g e D r i v e Kingst o n R o a d Br o c k R o a d P i c k e r i n g P a r k w a y Highway 4 0 1 C i t y C e n t r e N e i g h b o u r h o o d Legend Mixed Use Type A Mixed Use Type B Mixed Use Type C Residential Community Use Public Park Natural Areas Rail Road Privately Owned Public Spaces (POPS) Potential Community Facility Future Public Street Future Private Street Gateways Proposed Controlled Intersection Identified Heritage Resource Schedule 'B' to Official Plan Amendment 38Schedule XIV: Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Sheet 4 of 4 - Brock Precinct Intensification Area Location shown on map: City of Pickering City Development Department ©September, 2021 This Map Forms Part of Edition ? of the Pickering Official Plan and Must Be Read in Conjunction with the Other Schedules and the Text. ¯- 238 - Memo To: Marisa Carpino November 18, 2021 Chief Administrative Officer From: Kyle Bentley Director, City Development & CBO Fiaz Jadoon Director, Economic Development & Strategic Projects Copy: City Clerk Chief Planner Manager, Policy & Geomatics Principal Planner, Policy Supervisor, Sustainability Director, Finance Division Head, Public Affairs and Corporate Communications Division Head (Acting), Water Resources and Engineering Manager, Landscape & Parks Development Transportation Engineer Subject: Report PLN 41-21 City Initiated: Official Plan Amendment Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Recommended Amendment 38 to the Pickering Official Plan Recommended Informational Revision 26 to the Pickering Official Plan File: OPA 20-004/P This memo relates to Item 5.2, Recommendation Report PLN 41-21, of the Planning & Development Committee Agenda of November 1, 2021. Due to Pickering’s location immediately to the east of Toronto and provincial policy direction including A Place to Grow, which guides land use planning in the Greater Golden Horseshoe, the City is experiencing development and growth pressures. Growth in the City is inevitable, however, there are always ongoing opportunities for Council and the public to provide input into community planning processes to shape how the City grows through studies or strategies that the City is undertaking; City-initiated amendments to the Official Plan or Zoning By-law; and privately-initiated development applications. During the Planning & Development Committee meeting, a number of questions were raised, and points of clarification were requested by Committee members, related to the Recommended Official Plan Amendment 38 for the Kingston Mixed Corridor and Brock Mixed Node. City Development has worked with the appropriate City staff from across the organization to provide the following comprehensive responses to the questions raised, further points of clarification, as well as additional matters for consideration, should Council decide to revisit this Item. CAO 83-21Attachment #1 to Report #PLN 06-22 - 239 - November 18, 2021 Page 2 of 11 Response to Planning & Development Committee 1. What protection is in place for the public to ensure development in the Intensification Areas reflects the vision they have for the community and mitigates any adverse impacts on the existing residents and businesses? Official Plan Amendment (OPA) 38 is the second step in a multi-phased process of updating the land use permissions for these Strategic Growth Areas to conform with the Provincial Growth Plan. As was the case with the Intensification Study and the OPA process, the subsequent work on the creation of an implementing zoning by-law for the Strategic Growth Areas will involve ongoing community participation. The OPA implements the vision of the Intensification Plan for the Kingston Corridor and Specialty Retailing Node, which was endorsed by Council in December of 2019. The Study, which led to the development of the Intensification Plan, was initiated in 2017 and involved a comprehensive public engagement component. Further, the public was engaged through the Official Plan Amendment process and several oral and written submissions were received in response to the Statutory Public Meeting that was held in November, 2020. Staff have been working with residents and land owners to address concerns and have made a number of changes to the draft policies as outlined in Report PLN 41-21 as a result of the submissions and discussions that have taken place. These discussions would continue through subsequent phases of implementation. Additionally, all submissions received as part of the Official Plan Amendment process will also be considered in the future City-initiated Zoning By-law Amendment. The Zoning By-law that is currently in place for these lands reflects the existing landscape and uses. In order for any re-development to occur within the Intensification Areas, a zoning by-law amendment application would be required, at a minimum, and this provides an additional level of protection of the public interest. Zoning By-law Amendment Applications require a community engagement process in accordance with the Planning Act. Beyond the consultation that has taken place to date, and the consultation that is required through the Zoning By-law Amendment process, there are a number of additional checks and balances in the planning process, including the use of holding provisions in the implementing zoning by-law requiring mechanisms such as traffic studies, servicing, cost-sharing and coordination amongst property owners, block planning etc., to ensure development proceeds in an orderly manner and adverse impacts are minimized and appropriately mitigated. Further, unlike many other municipalities, Pickering has a Site Plan Advisory Committee which involves members of Council who can represent the interests of their constituents in the site design phase of development. Staff rely upon written and oral submissions received on planning applications through the mandatory public consultation process to inform recommendations on planning matters. Under the Planning Act, the City is required to indicate how public input was considered in the planning process as part of the Notice of Decision on applications. All public and agency submissions received related to OPA 38 were forwarded to Council under separate cover with Recommendation Report PLN 41-21 to ensure full transparency. Staff are of the opinion that all comments received were considered and responded to where appropriate through changes to the policies, or as otherwise indicated in Appendix 2 of Report PLN 41-21. - 240 - November 18, 2021 Page 3 of 11 Response to Planning & Development Committee Staff recommend that should Council re-consider this Item, a further recommendation be made directing City Development staff to work with the City’s Economic Development & Strategic Projects Department, and the Public Affairs and Corporate Communications Divisions to prepare an engagement strategy for the subsequent City-initiated Zoning By-law Amendment Process to be endorsed by Council. Such a strategy will ensure residents, businesses, and property owners are adequately engaged in this next important step toward implementing the Provincial Growth Plan’s policy direction for these Strategic Growth Areas in the City. Should the amendment be approved, City Development staff intend to work closely with Communications and Economic Development, and Council, to let the community know where we are at in the process and how they can get involved in future decisions (e.g., through the subsequent City-initiated Zoning By-law Amendment, encouraging the public to participate in development proposals in their vicinity, etc.). Additionally, through the monitoring program, addressed in policy 11A.14.5 of OPA 38, staff would be monitoring changes within the Intensification Area and tracking, in particular, development applications and metrics such as number of additional residential units, as well as gain or loss of commercial/office floor space and jobs. Accordingly, Staff recommend that should Council re-consider this Item, a further recommendation be made directing City Development staff to provide an annual report to Council on the monitoring program and changes within Strategic Growth Areas in the City, including the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas and the City Centre. 2. What is the City’s Economic Development and Strategic Projects Department currently doing to support businesses within the Intensification Areas? Currently, City staff engage with businesses in the intensification areas through the following means: • Keeping the Kingston Road development webpages up to date with the latest information on the project and Council resolutions. • Over the course of the COVID-19 pandemic, Economic Development & Strategic Projects have promoted external grant opportunities through e-newsletters and social media to businesses on a regular basis. • An e-newsletter was sent out to over 500 businesses in November 2020 to notify businesseses about OPA 38 during the public consultation phase of the amendment. • Business Retention & Expansion (BR&E) program– to date, Economic Development & Strategic Projects has contacted over 400 businesses in the study area over the course of 2021 to inform them of the intensification project and provide assistance where needed. Businesses are encouraged to contact Economic Development & Strategic Projects or City Development if they had any questions or concerns. • Participation in pre-consultation meetings and other meetings related to proposed developments on sites which contain existing businesses. • Working with developers, such as Smart Centres, to assist them in the preparation of business relocation and impact mitigation strategies related to re-development. - 241 - November 18, 2021 Page 4 of 11 Response to Planning & Development Committee • Providing periodic updates through social media (Twitter and LinkedIn) regarding the project and who to contact if there are any questions or concerns. • Working in collaboration with the Ajax-Pickering Board of Trade to assist businesses in find relevant resources. • Providing project information to industry professionals, such as realtors and developers, through the Realtor & Developer Symposium, the Durham Economic Development Partnership webinars, and Business Town Hall webinars. 3. What further support can be provided through the City’s Economic Development & Strategic Projects Department, in partnership with City Development and other City Departments/Divisions to engage and support existing businesses within the Intensification Areas? A number of opportunities exist for the City to support existing businesses within these intensification areas through means such as: • Inclusion of enhanced support for business retention and expansion in a Economic Development Strategy that is proposed to be initiated. • Coordination between City Development and Economic Development & Strategic Projects to share any complaints or input received from existing businesses. • Establish platforms for regular and ongoing input by mechanisms such as a Let’s Talk engagement webpage or other means of engagement determined to be appropriate in consultation with the City’s Public Affairs and Corporate Communications Team. • Establishment of a targeted communications plan to communicate information on matters of interest to the businesses within the intensification areas such as opportunities to engage with the future zoning by-law amendment for the areas, or updates on the Bus Rapid Transit project. • Investigation of a study similar to the Town of Ajax’s Commercial and Employment Review which was completed by Dillon Consulting, Watson & Associates Economists Ltd, and Tate Economic Research. • Investigation of the establishment of a Community Improvement Plan (CIP) for these areas to provide incentives such as tax increment financing grants or rebates on City application or permit fees tied to stipulations to ensure jobs or commercial floor space are included or protected. CIPs also enable the acquisition of lands by the City and sale or lease of those lands with certain stipulations. • Increase signage along Kingston Road corridor to encourage businesses to learn more about the project. • Continued engagement through social media and website around key pieces of information, events, or feedback related components. • Coordination between City Development and Economic Development & Strategic Projects to host a Town Hall when feasible in accordance to new information and COVID-19 restrictions. - 242 - November 18, 2021 Page 5 of 11 Response to Planning & Development Committee 4. How would building heights be considered in a hypothetical development scenario where the Official Plan policies differed from the zoning by-law? The Official Plan provides policy direction at a broad scale. The zoning by-law provides specific regulations at the site level. In a hypothetical scenario, where the City’s Official Plan policies indicate a maximum height of 12 storeys may be permitted and the zoning by-law stipulates a maximum height of 6 storeys on a specific site, and an applicant is proposing an 8 storey building on the site, a zoning by-law amendment application would be required. The rezoning application would go through the typical review process with notification to neighbouring properties, on-site signage, etc. Staff would review the application against all of the Official Plan policies (height, transition, shadow impacts, etc.) as well as public and agency comments in making a recommendation to Council on the proposal. Council will make the decision to approve or refuse the application. All of the policies applying to the intensification area must be read in conjunction. Just because the Official Plan says up to 12 storeys may be considered on a site, does not imply that every site on the north side of Kingston Road would be zoned to permit a 12 storey building, and if there is an application to increase the maximum permitted height in the zoning by-law, the proposed development would still have to satisfy all of the other policy requirements in addition to addressing agency or public comments and concerns. Currently, landowners wishing to redevelop their site must submit development applications (a zoning by-law amendment or both a zoning by-law amendment and official plan amendment, as well as any other required applications such as Site Plan Approval). The City typically reviews and reports on these applications concurrently. Therefore, there would be no change to the level of participation or engagement opportunity provided to the public with the approval of OPA 38. Anyone who participates in the public consultation process (either verbally or in writing) also has the ability to appeal Council’s decision to the Ontario Land Tribunal. The recommended broader maximum heights set out in OPA 38 for the Intensification Areas were based on the intensification study and Council-endorsed Intensification Plan, public consultation, and a review of privately-initiated development applications. Accordingly, staff do not recommend arbitrary revision of the established maximum heights in OPA 38. A site/property level evaluation of heights is not an exercise that is appropriately undertaken at the Official Plan level. This type of detailed analysis is routinely undertaken at the Zoning By-law Implementation phase through a consultation process with property owners and the public, and subject to Council’s approval. Maximum heights established at the property level in the implementing zoning by-law may be substantially below the upper limits broadly and generally established in the Official Plan, depending on the context of the site and input received from the public. - 243 - November 18, 2021 Page 6 of 11 Response to Planning & Development Committee Following the approval of the implementing zoning by-law for the areas, any further desired deviation from the established property specific maximum height set out in the zoning by-law would require a zoning by-law amendment application with a public consultation process and decision from Council. 5. What happens with existing applications that have been submitted for the area or applications that are submitted between now and when the Region issues final approval of the Amendment? Currently, the City must receive and review any privately-initiated Planning Act applications for development or re-development made by a land owner. Applicants may make requests for amendment to the Pickering Official Plan which the City considers concurrently with any other required planning applications to consider a proposal. Until such time as OPA 38 is in full force and effect, any applications received by the City would not be subject to the policies of OPA 38 and would be considered individually on their merits. Such requests for amendments to the Pickering Official Plan would continue to be evaluated against the Provincial Policy Statement, the Provincial Growth Plan (A Place to Grow), the Durham Regional Official Plan, and the Council-endorsed Intensification Plan. It is important to note that higher level provincial and regional policies do not prescribe matters such as specific heights. Following approval of OPA 38, there would be a 2-year moratoriam under the Planning Act during which time privately-initiated Official Plan Amendment applications could not be considered, unless Council chooses to make an exception. Once in effect, any privately- initiated planning applications would then also be reviewed against the policies of OPA 38 in addition to the other Regional and Provincial Policy. 6. What is the scope and authority of the City as it relates to planning for this area? Municipalities must update their Official Plans to implement the direction of the Provincial Policy Statement and the applicable Provincial Plans, e.g., A Place to Grow. Additionally, as a lower-tier municipality, Pickering must also ensure it’s policies in the Pickering Official Plan implement and align with the policies of the Durham Regional Official Plan. The City does not have responsibility or jurisdiction over matters such as school planning. Each of the school boards have their own planning staff and are circulated on all City-initiated or privately-initiated development applications with a residential component for comment, and to inform their own planning processes in terms of new schools, additions to schools, boundary reviews, etc. The City also does not have responsibility or jurisdiction over residential or commercial tenant and landlord matters or sale of properties/changes in ownership. - 244 - November 18, 2021 Page 7 of 11 Response to Planning & Development Committee 7. How do we assess the cumulative impacts of traffic as these areas re-develop? A number of higher level transportation studies have been completed by the City and Region which look at transportation and development trends at the macro-scale. Earlier studies, for example, indicated that there would be a need for a dedicated transit corridor along Kingston Road in response to growth. The City’s Integrated Transportation Master Plan (ITMP) was recently completed and identified the development of a road network that will address the existing and future needs of the City of Pickering to 2031 and beyond. The Intensification Plan and population and jobs projections were factored into the ITMP. Additionally, the Region’s Transportation Master Plan provided transportation related recommendations for the Regional roads, such as Kingston and Brock Roads. Periodically, there are updates to both the City’s and the Region’s Transportation Master Plans. Given the magnitude of the area in question, the diverse interests from multiple land owners, and the fact that the intensification and redevelopment is planned to occur over a period that could exceed 25 to 30 years, there are too many potential development scenarios and variables to prepare a single traffic study for the whole area taking into consideration every scenario. Also, there are other factors, such as the phased construction of the centre median Bus Rapid Transit (BRT) along Kingston Road, that will impact future traffic flow and patterns, which will shift and adjust as the BRT is constructed. The most practical and feasible approach to assess and address traffic impacts is to require traffic studies when a development proposal is considered. Traffic/Transportation Impact Studies (TIS) are required as a part of any substantial development in the City. These studies are to be completed in accordance with the Region’s and the City’s TIS Guidelines and are reviewed by the City’s Transportation Engineer, as well as the Region of Durham’s Transportation staff. Further, the scope of the TIS should be determined in consultation with the Region of Durham, to ensure that any other traffic studies on adjacent lands or the immediate area is taken into consideration in the review of a site-specific traffic study. The City also has the ability to request a peer review by a third party of any study submitted at the applicant’s expense. Transportation Master Planning studies and supporting documents are referred to in the preparation and review of a site-specific TIS. In general, the Intensification Areas are intended to be developed with transit supportive densities and a robust active transportation network to help shift the modal split of how people get around in these areas over time. 8. What role does this amendment play in shifting the tax ratio from residential to non-residential? At this current time, it is difficult to predict with any level of confidence what impact the proposed OPA will have regarding the shift from residential to non-residential as it relates to the property tax (assessment) ratio. Ongoing monitoring of non-residential floor space in the area over time may assist in providing an indication of impacts as it relates to an increase or decrease in non-residential tax revenue. - 245 - November 18, 2021 Page 8 of 11 Response to Planning & Development Committee Intensifying the existing built up area is, generally speaking, better for the tax base than greenfield development as it makes use of existing infrastructure such as roads, parks, community facilities, etc., and the predominantly mixed use designation across the corridor, coupled with key policies, provide a robust land use framework to facilitate residential and non-residential development over time. The Intensification Plan established a projected jobs target that is in line with the Regional Official Plan current target of 1 job for every 3 people ratio, which OPA 38 has carried forward. Note: the Region of Durham is currently in the process of updating their Official Plan targets and may be moving toward a 1 job for every 2 people ratio. The City has provided Council-endorsed input suggesting that there needs to be stronger Regional policies, as well as reporting and other implementation efforts put in place in order to achieve this target. Following the Regional Official Plan review, the City will have the opportunity to revisit the policies in the Pickering Official Plan and implement any strengthened policies in support of this potential shift. The Provincial Growth Plan requires municipalities to plan for combined people and jobs targets. In other words, a density target of 200 jobs and residents combined per hectare could mean 1 job and 199 people. This flaw/challenge has been pointed out to the Province when the opportunity has arisen for municipalities to provide input on the Growth Plan policies. In the absence of more robust provincial policy, or a local conditions/market study with a strong rationale, it is very difficult for the City to prescribe minimum job/non-residential floor space requirements that can be defended at the Ontario Land Tribunal. Through the monitoring program, addressed in policy 11A.14.5 of OPA 38, staff will be monitoring matters including the residential units as well as the jobs and commercial floor space changes within these areas. Additionally, jobs are tracked on an annual basis through the Durham Region Business Count. Some of the Economic Development Intiatives mentioned above, might also help to facilitate a tax ratio shift to increase the non-residential tax base. 9. How will we ensure adequate parkland is being provided? A number of locations for public parks, as well as privately-owned publically accessible spaces have been identified on the land use schedule for OPA 38. The City requires, as a condition of development, the provision of parkland, either through land dedication or where parkland is not desirable or possible on a particular development site, accepts cash-in-lieu of parkland which can be used by the City to acquire parkland, in accordance with the Planning Act. The City’s Manager, Landscape & Parks Development was circulated on this amendment and provided input. His division is also responsible for reviewing “Facility Fit Plans” submitted for developments to determine that public spaces are designed to meet the City’s standards/needs. - 246 - November 18, 2021 Page 9 of 11 Response to Planning & Development Committee The City’s Community Services Department was also circulated for comment and input on OPA 38, and is also routinely circulated on any development applications. Ensuring adequate park space and access to parks for the City’s growing population and intensification areas can also be further investigated through the next update of the City’s Recreation and Parks Master Plan (2017). 10. How does planning for these areas support action to address climate change? Some of the ways in which planning for intensification addresses climate changes is through: • The protection of natural areas and agricultural lands through accommodating development within the existing built up area. • The introduction of transit-oriented development, which supports the a goal of A Place to Grow to facilitate mixed use development in proximity to transit where people don’t have to rely on use of a private automobile, as well as support for the active transportation network (e.g., installation of connected bike lanes) planned through the City’s recent Integrated Transportation Master Plan. A shift in transportation modes reduces greenhouse gas (GHG) emissions. • The introduction of a number of new policies through Amendment 23 (approved by the Ontario Municipal Board in July 2016) in addition to the other applicable Pickering Official Plan Policies, which encourage implementation of green roofs, community gardens, energy efficiency measures, renewable energy, and low impact development mechanisms. Additionally, from a socio-econonomic perspective, intensification supports local access to employment, entertainment, healthcare, etc. There is a connection between access to these services and amenities and climate change, in part, because of the reduction of GHG from travel and the creation of complete communities or “the 15 minute neighbourhood”. Staff are also in the early stages of working toward developing an updated sustainable development standard which would also apply to these intensification areas. 11. Was COVID-19 taken into consideration? A comment/question was raised about whether the constraints imposed by the COVID-19 pandemic was a consideration in establishing the official plan policies. There was no broader investigation or analysis into the impacts of the current COVID-19 pandemic on the market or the land use designations and policies. At this point in time, information is not readily available on the impacts of COVID on land use planning in Pickering. The City is still required to implement and make decisions in accordance with the existing Provincial Policy Statement and Provincial Plans. If/when the provincial policy framework is updated to incorporate any resulting changes, the City would be required to conform. Accordingly, an update to the City’s policies may be required at that time. - 247 - November 18, 2021 Page 10 of 11 Response to Planning & Development Committee 12. Additional matters for consideration 12.1 Staff Response to Recent Submissions Staff are not recommending any substantive changes to the Recommended Official Plan Amendment 38 and Informational Revision 26 in response to recent written submissions from IBI Group, Weston Consulting, Zelinka Priamo Ltd., and Doug McLaughlin. Certain minor technical changes in response to the latest comments, for example to fix numbering, could be appropriately made through the Region’s review of OPA 38. Any further recommended changes would be brought back to Council as modifications to the OPA 38 prior to final adoption as part of the Regional review. 12.2 Timing of Redevelopment and Future Opportunity for Review of the Intensification Area Policies The policies of OPA 38 would broadly enable transition of the corridor over the long term. It should be noted that the average growth rate in Durham Region as published recently by the Region as part of their Growth Management work, is under 2% per year. Rate of growth is contingent upon servicing availability, market demand, and many other factors. On average, development approvals can take a number of years from the time an application is submitted to the time a decision is made by Council. Recent developments in Pickering have also taken on average between 2-5 years minimum from development approval to the first phases of construction. The Region of Durham has indicated that there are significant servicing constraints within these Intensification Areas that would need to be addressed in order for significant redevelopment to occur. This is expected to have an impact on the pace of re-development. Staff are constantly monitoring the City’s Official Plan policies against changes to Provincial and Regional Policy, as well as to evaluate how development is proceeding. As land owners are able to submit applications at any time, so to does Council have the ability to direct a city-initiated amendment to the Pickering Official Plan at any time, as warranted. Following the Region of Durham’s Municipal Comprehensive Review of the Regional Official Plan, which is expected to be completed in 2022, the City will be initiating a review of the Pickering Official Plan, which will also provide the opportunity to revisit the policies set out in OPA 38, if required. 13. Staff recommendation Staff believes the recommended official plan policies incorporate and reflect feedback received from agencies and the public and that there will be opportunities for continued meaningful engagement with residents, business owners, and property owners through subsequent phases of implementation of the official plan amendment through the zoning by-law process and other initiatives discussed in this memorandum. - 248 - November 18, 2021 Page 11 of 11 Response to Planning & Development Committee Should Council decide to reconsider this item, Staff are committed to carrying out subsequent phases of implementation with enhanced public engagement to ensure that recommendations related to built form considerations at the property level, such as contextually appropriate maximum heights and intensities of uses, are made with the input of existing land owners/tenants, and residents. If you have any questions, please contact Kristy Kilbourne at extension 2952, or Kyle Bentley at extension 2070. KB:FJ:kk - 249 - Attachment #2 to Report #PLN 06-22 Legislative Services Division Clerk’s Office Directive Memorandum November 26, 2021 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on November 22, 2021 Director, City Development & CBO, Report PLN 41-21 City Initiated: Official Plan Amendment Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Recommended Amendment 38 to the Pickering Official Plan Recommended Informational Revision 26 to the Pickering Official Plan File: OPA 20-004/P Council Decision Resolution #730/21 1. That Report PLN 41-21 be approved; 2. That staff be directed to build on the contents of PLN 41-21 by providing the following: I.A plain language document that the Public can understand, explaining the reason for the Official Plan Amendment; II.Identification of the process to further review building heights and massing of site specific properties on the North side of Kingston Road abutting residential, as well as properties on the South side that are not gateways; III.A work plan, that will include Economic Development staff engaging with the businesses that will be impacted by future development along Kingston Road; IV.Identification of measures and/or holding provisions that will ensure that the vision for the future of Kingston Road is secured; V.Identification of means to address the cumulative impacts to existing infrastructure, including roads, and green space; 3.And that this information be reported back to Council within the first quarter of 2022; and, - 250 - 4. That the implementing By-law to adopt Official Plan Amendment 38 be brought forward for enactment at the same Meeting of Council where the supplementary Report and recommendations will be provided to Council in the first quarter of 2022. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer - 251 - Attachment #3 to Report #PLN 06-22 Plain Language Document on Official Plan Amendment 38 (OPA 38) for the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas 1.What is the City’s Official Plan? The Official Plan describes a Council’s policies on how land in the community should be used and it is prepared with community input. An official plan deals mainly with issues such as: •where new housing, industry, offices and shops will be located; •what services will be needed, such as roads, watermains, sewers, parks and schools; •when, and in what order, parts of your community will grow; and •community improvement initiatives. 2.Why is an Official Plan important? A municipality's official plan is the first step in planning a community. It does the following: •identifies the City’s general land use planning policies; •ensures growth is coordinated and meets the community’s needs; •guides other agencies or levels of government involved in community building (such as the Region of Durham for water, sewers, and roads; school boards; utilities, etc.); •helps residents understand how their land may be used now and in the future; •guides location of future roads, watermains, sewers, garbage dumps, parks and other services; •provides a framework for municipal zoning bylaws that set local standards, like the size of lots and height of buildings; •is a tool used to evaluate and settle conflicting land uses while meeting local, regional, and provincial interests; and •represents Council's commitment to the future growth of your community. 3.What else do I need to know? The Province of Ontario leads land use planning and has issued a number of documents to guide and direct regional and local land use policy. This includes policies about managing growth. Pickering is part of the Regional Municipality of Durham, which also has an Official Plan. 4.Why is this important? The Province’s Growth Plan requires that the majority of new growth happen in existing urban areas that are well served by transit. This creates “complete communities” that offer a mix of land uses and different housing options. The City’s Plan must conform to the Region’s Plan. Additionally, both official plans must conform to Provincial policies. It’s the law. For more information about Provincial Policy documents, please visit https://www.ontario.ca/page/land-use-planning The Planning Act requires official plans to be updated regularly in order to conform to the most current planning directions issued by the Province of Ontario. Both the City and the Region update their Official Plans by preparing “amendments” to these documents. - 252 - 5. What is intensification? Intensification is development that allows for more people to connect, work and play within the existing urban boundary. It happens when we re-develop, expand and/or repurpose existing areas, buildings or vacant lands. Intensification typically includes redevelopment into a more compact built form (such as high-rise apartments). 6. What is the purpose of Amendment 38? Amendment 38 to the Pickering Official Plan is a major update to the Plan that is necessary to fully conform to the intensification policies of the Provincial Growth Plan. It identifies policies to guide redevelopment of the lands generally located along Kingston Road (called the Kingston Road Corridor), and on the east side of Brock Road, between Highway 401 and Kingston Road (called the Brock Mixed Node). See attached map for these locations. It is the City’s goal to improve the long-term social, environmental, economic and cultural health of the City for future generations. New policies put forward through OPA 38 will promote land uses and building designs that are easily accessed by walking or public transit, are environmentally friendly, and enable a mix of residential and commercial uses within the various Kingston Road Corridor neighbourhoods. 7. Why are these areas being intensified? The Kingston Road Corridor is effectively the backbone of the City and represents an existing urban area that is well served by transit. The Kingston Road corridor has existing high frequency Bus Rapid Transit (BRT) and will be reconstructed in the near future with a centre-median light rapid transit system. Similarly, the Brock Mixed Node represents another vital location within the City that resides beside the City Centre and is close to Highway 401. A BRT is also planned along Brock Road in the future. The Region of Durham and the City have identified both of these lands as key locations in the municipality to accommodate growth based on provincial policy criteria. 8. How will this intensification affect me? Intensification and growth are inevitable. However, large scale development of this kind takes many years to realize and requires a number of approvals from stakeholders before it can proceed to construction. Properly managed intensification will ensure that growth happens smoothly. OPA 38 is the next step in a series of steps that will establish more detail that reflects the City vision for intensification. As a resident, you will have an opportunity to provide your input at all stages that require Council approval. In the short to medium term, daily routines may be disrupted due to construction of essential infrastructure (e.g. BRT, watermains, sewers) and building on private lands. Coordinated construction management plans will be put in place to handle the impacts of construction in our community. There will be frequent communication by government agencies to provide notice of these disruptions so that you may plan for it. In the long term, properly guided intensification will improve the social, environmental, economic and cultural health of the City for future generations. - 253 - 9. What are the next steps? Following Pickering Council’s adoption of the Amendment, the City is required to send OPA 38 to the Region of Durham for review and approval. Any further changes or modifications that may be required will be brought back to Pickering Council for approval. Interested Parties will also be notified as required by the Planning Act and associated regulations. Once this is complete, City Planning staff will prepare a zoning by-law amendment to further implement the Intensification Plan vision and official plan policies at a detailed level. This zoning by-law would identify all of the specific requirements for these lands, such as maximum heights, setbacks from property lines, number of parking spaces and location of parking, etc. This zoning by-law amendment is anticipated to be brought to Council for consideration in 2023. Questions? For more information on OPA 38 and City processes, please visit https://www.pickering.ca/en/city-hall/city-initiated-opa-20-004p.aspx To speak with a planning representative, please contact Déan Jacobs, Manager, Policy & Geomatics at 905.420.4660 ext. 2953. - 254 - Detailed Q & A’s concerning the Intensification of the Kingston Road Corridor and Brock Mixed Node 1. What is the process to further review building heights and massing of site specific properties on the North side of Kingston Road abutting residential, as well as properties on the South side that are not at major intersections or gateways as identified in Amendment 38? The Official Plan provides policies for development at a broad, neighbourhood scale. Once the Official Plan policies are in place, the City is required by the Planning Act to update the City’s Zoning By-Law to put in place appropriate regulations at the site-level for buildings such as maximum heights, setbacks from property lines, number of parking spaces and location of parking, etc. The Zoning Bylaw Amendment process sets site specific building heights and massing that are appropriate to the unique conditions and location of that site. This process requires a similar public consultation process as an official plan amendment. The Official Plan establishes a maximum height for the majority of the area, with a separate (lower) maximum height for the Rougemount Precinct. This does not mean that every site within the larger area, or within the Rougemount Precinct, will be permitted to be constructed to that maximum height. The Zoning By-law put in place will take into consideration the unique characteristics, needs, and functions of each parcel of land along the Kingston Road Corridor and within the Brock Mixed Node. Following consultation with the public, the property owner, and other interested stakeholders, the City may choose to establish lower maximum heights in the Zoning By-law that still fall within the range permitted by the Official Plan. 2. What happens when an Official Plan policy differs from a zoning by-law provision? • As an example, the Official Plan may indicate that buildings within a particular development area (such as on the north side of Kingston Road) should not be higher than 12 storeys. However, the Zoning By-law, that is reflective of the unique conditions of a site within the development area, may set a maximum height of up to 6 storeys. In this case, the Zoning By-law is in agreement with the Official Plan, as the 6-storey maximum height falls within the 12-storey range permitted by the Official Plan. • If a new development site is proposed to have buildings at 8 storeys high, and the Zoning By-law sets the maximum height on that site at 6 storeys, then the proposed buildings still comply with the Official Plan, but not the Zoning By-law. The applicant won’t have to make an application to amend the Official Plan, but would need to submit an application to change the Zoning By-law, to get Council approval for the 2 extra storeys. If they want to build higher than 12 storeys, then both an Official Plan Amendment and a Zoning By-law Amendment application would be required to consider this change. • Each of these planning applications requires public consultation before a recommendation to Council is made by staff. Ultimately, it is City Council that makes the final decision to approve or deny the application. Once Council has made their decision, anyone that has participated in the public review of the application can still appeal Council’s decision to the Ontario Land Tribunal (OLT). Decisions rendered by the OLT are final and binding for all parties. - 255 - • The approval of OPA 38 will not change the level of participation or legal requirements for public engagement provided to the community. The City will be conducting a further review of building heights and/or massing at the site/property level through the required future Zoning By-law Amendment for these areas. This process will require further consultation with property owners and the public, and will be subject to Council’s approval. 3 What happens if a developer wants to make changes to their property that don’t comply with the Official Plan? A developer would be required to submit an Official Plan Amendment (OPA) application to the City. Following the approval of OPA 38, landowners still have the right to submit an OPA application to make a site specific change. It would go through its own approval process, which would include public consultation. 4. What planning tools and checks and balances are available to secure the future vision of the Kingston Road Corridor? There are many mechanisms to secure the future vision of the Kingston Road Corridor, including the following: Multiple Stages of Planning Processes Zoning By-law Amendments In order for any re-development to occur within the Intensification Areas, and take advantage of the new official plan provisions, a zoning by-law amendment application will still be required, at a minimum. This could be initiated by a developer, or by the City. In either case, this provides an additional level of protection of the public interest, as the Planning Act requires the community be consulted for their input, as part of the Zoning By-law Amendment process. Zoning By-law ‘Holding’ Provisions’ OPA 38 includes policies that allow the City to include ‘Holding Provisions’, where appropriate, in the Zoning By-law. This effective planning tool is used to ensure: • the development work progresses in a legal and orderly manner; • that a plan for site conditions on a property are approved and can support the development; and • that potentially adverse impacts on adjacent properties are addressed prior to a development proposal being approved by Council. The terms of a Holding Provisions contained in the Zoning By-law must be satisfied before Council can approve the lifting of the Holding Provisions and before Council can give final zoning approval to the proposed development and allow development to take place. Examples of Holding Provisions may include the following: • The requirement to submit a traffic study detailing how existing traffic patterns might be affected, what the development design proposes to ensure the least amount of impact to local traffic, and/or what the proposed development will put in place to accommodate for an inevitable increase in traffic. Examples of these measures might include on-site vehicle queuing; new traffic lights or stop signs; road/intersection widenings or extra turning lanes; new cycling and pedestrian routes; and transit service improvements. - 256 - • For development proposed on vacant land, the applicant can be required to provide an approved servicing plan for the installation of utilities (hydro, water, sanitary sewers, telecommunications, etc.) before full approvals are given for the development proposal. • The requirement for preparation of site master plans (block plans) for larger development proposals that illustrate how an individual development will properly integrate with adjacent sites. Depending on the scale or complexity of the development, sometimes these block plans are endorsed by Council. • The requirement for cost-sharing and project coordination among property owners, within the vicinity of a new development that is part of a larger development area. Cost sharing agreements ensure that all developers pay their fair share of servicing costs within that larger development area and that all development parties work from the same master plan. Site Plan Control and Site Plan Advisory Committee Site Plan Applications are often the final planning applications required before a Building Permit application may be submitted. In the City of Pickering, Council has designated the authority to review and approve Site Plan Applications to the Director, City Development & CBO. Unlike many other municipalities, Pickering has also established a Site Plan Advisory Committee made up of staff from the City Development Department, and three members of Council who can represent the interests of their constituents in the site design phase of development. Initial review of a Site Plan application by staff first includes a review of the terms of the Council approved Urban Design Guidelines for that neighbourhood (where applicable) in order to determine that the application meets the design standards that were established for the area through a public process. Staff then convenes a meeting of the Site Plan Advisory Committee where they receive comments for changes and/or and general endorsement before staff gives final approval for the development to proceed. Public Engagement Strategies In addition to the required public engagement under the Planning Act, staff are recommending the development of a community engagement strategy for the future City-Initiated Zoning By-law Amendment for these Intensification Areas. The communication strategy would provide opportunities for residents, businesses, and property owners to be meaningfully engaged in this next important step toward implementing the Provincial Growth Plan’s policy direction for Strategic Growth Areas in the City, such as the Kingston Road Corridor. The strategy would be developed and delivered by City Development staff, working closely with staff in the City’s Corporate Communications Division, the Economic Development & Strategic Projects Department, and members of Council. Our goal is to ensure information is readily available using a wide variety of communication tools and platforms, so our community can know where we are in the process and how they can get involved in ongoing decisions. On-going Monitoring and Updating of Policies and Regulations As detailed in Section 11A.14.5 of OPA 38, staff will carry out a monitoring program to identify proposed changes within the Intensification Area and, in particular, track the number and type of development applications and data such as the proposed number of additional residential units, as well as the loss or gain of commercial/office floor space and jobs. - 257 - Staff further recommends preparation of an annual report to Council, detailing any changes within Strategic Growth Areas in the City, including the Kingston Road Corridor. The City’s upcoming review of the Pickering Official Plan is expected to commence in 2023 and will provide another opportunity for the City to refine policies for these growth areas as necessary and based on community input. 5. How are cumulative impacts to existing infrastructure, including roads, and green space addressed? In addition to monitoring initiatives, there are a number of ways in which the cumulative impacts of growth are evaluated and addressed, including the following: Transportation Studies The City of Pickering and the Region of Durham have both undertaken transportation studies that looked at the potential impacts to traffic and transportation systems based on the projected growth of our community. For example, these studies revealed the need for a dedicated transit corridor along Kingston Road and enhancement of the cycling network in response to growth. Most recently, the City completed an Integrated Transportation Master Plan (ITMP) that identified the development of a road and active transportation network to address the existing and future needs of the City of Pickering to 2031 and beyond. Also factored into this report are population and job growth projections. The Region’s Transportation Master Plan provided recommendations for the Regional roads, such as Kingston and Brock Roads. Both of the City and Regional plans are subject to periodic updates, as needed, or as prompted by shifts in development trends. There are many factors affecting the potential transportation plans for the Kingston Road Corridor, including: • the magnitude of the area in question – it’s a very large, irregular area; • diversity of interests from multiple land owners – retail, employment, residential, cultural, etc. – not all land owners are interested in redeveloping; • intensification and redevelopment is planned to occur over a period that could exceed 25 to 30 years, and will therefore be subject to the timing of new development, and changing market trends; and • the phased construction of the centre median Bus Rapid Transit (BRT) along Kingston Road will impact future traffic flow and patterns that will shift and adjust as the BRT is constructed. Based on input from the City’s Engineering Staff, the most effective approach to determine and address traffic impacts is to require traffic studies when a development proposal is considered, and not before. - 258 - Traffic/Transportation Impact Studies (TIS) Preparation and submission of traffic impact studies are required for any substantial development in the City. They must be completed in accordance with the Region’s and the City’s TIS Guidelines, and are reviewed by Regional and City transportation engineers. The scope of the TIS should be determined in consultation with the Region of Durham, to ensure that any other traffic studies on adjacent lands or the immediate area are taken into consideration in the review of a site-specific traffic study. The City may also request a peer review by a third party transportation expert, of any study submitted (paid for by the applicant). Parkland and Greenspace The City requires all new development to provide areas of public parkland. This is a requirement under the Planning Act. Parkland contributions can occur through park land being included in the site development, or the dedication of parkland elsewhere in the City. If parkland is not desired or even possible on a particular development site, the City accepts cash-in-lieu of parkland which can be used by the City to acquire other land to be designated as parkland. A number of locations for public parks, as well as privately-owned, publically accessible spaces have been identified on the land use schedule for OPA 38 (Schedule XIV), based on the projected growth for the areas. The City’s Engineering Services and Operations Departments are circulated for comment on new development applications, and provided input on OPA 38. The next update of the City’s Recreation and Parks Master Plan (2017) will provide another opportunity to ensure that adequate park space and access to parks for the City’s growing population and intensification areas is provided. Review of Development Charges Development Charges (DCs) are fees collected from developers by a municipality under the Development Charges Act. The fees collected help pay for a share of growth-related capital infrastructure needs, such as transportation services, other services related to a highway including facilities, vehicles and equipment, protection services, parks and recreation, library services, growth-related studies, and stormwater management. The City collects development charges on behalf of the City, the Region of Durham and Durham area school boards. Through required periodic review of Development Charges, the City, Region and School Boards evaluate development activity and projections, and make adjustments to DCs to ensure they properly cover the true cost of additional infrastructure to support new development. More information on the City’s Development Charges By-law and ongoing studies and updates can be found here: https://www.pickering.ca/en/city-hall/developmentcharges.aspx#. - 259 - F R E N C H M A N ' SB A Y L A K E O N T A R I O Brock Road Wh i t e s R o a d Liverpool Road Highway 401 Kingsto n R o a d Finch Avenue Sheppard Avenue No t i o n R o a d Al t o n a R o a d Va l l e y F a r m R o a d Fa i r p o r t R o a d Bayly Street Di x i e R o a d Ro s e b a n k R o a d L:\PLANNING\01-MapFiles\Other\02- CityDevelopment\2020 - Kingston Road Corridor Study\KRC_LocationMap.mxd City Development Department Location MapFile:Applicant:OPA 20-004/P - Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Date: Oct. 04, 2021 City of Pickering 1:16,500 SCALE: THIS IS NOT A PLAN OF SURVEY. © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.;- 260 - Attachment #4 to Report #PLN 06-22 Engagement Plan with the Business Community – Kingston Road Corridor and Brock Mixed Node What is the City’s Economic Development and Strategic Projects Department currently doing to support businesses within the Intensification Areas? Currently, City staff engage with businesses in the intensification areas through the following means: Task Timeline Responsibility 1. Keeping the City’s website up-to-date with the latest information on the project and Council resolutions Ongoing City Development; Economic Development & Strategic Projects with Corporate Communications 2. Business Retention & Expansion (BR&E) program – as part of our business outreach program, the Economic Development & Strategic Projects team have already attempted to reach out to 400 of the 700 in total businesses (estimated) along the corridor. Staff plan on reaching out to the remaining businesses, and conducting follow-ups in the upcoming months. Completion by Fall 2022 Economic Development & Strategic Projects 3. Participation in pre-consultation meetings and other meetings related to proposed developments on sites which contain existing businesses in the study area Ongoing Economic Development & Strategic Projects with City Development 4. Working with developers, such as Smart Centres, to assist them in the preparation of business relocation and impact mitigation strategies related to re-development Ongoing Economic Development & Strategic Projects with City Development 5. Providing periodic updates through social media (Twitter and LinkedIn) regarding projects and initiatives within the Intensification Areas and who to contact if there are any questions or concerns Ongoing Economic Development & Strategic Projects with Corporate Communications 6. Working in collaboration with the Ajax-Pickering Board of Trade to assist businesses in finding relevant resources to support their business operations Ongoing Economic Development & Strategic Projects 7. Promote external grant opportunities through e-newsletters and social media channels to businesses on a regular basis Ongoing Economic Development & Strategic Projects - 261 - Task Timeline Responsibility 8. Providing project information to industry professionals, such as realtors and developers, through the Realtor & Developer Symposium, the Durham Economic Development Partnership webinars, and Business Town Hall webinars Dependent on COVID restrictions Economic Development & Strategic Projects What further support can be provided through the City’s Economic Development & Strategic Projects Department, in partnership with City Development and other City Departments/Divisions to engage and support existing businesses within the Intensification Areas? A number of opportunities exist for the City to support existing businesses within these intensification areas through means such as: Task Timeline Responsibility 1. Inclusion of enhanced support for business retention and expansion in the City’s Economic Development Strategy that has been recently initiated (For further information refer to: https://corporate.pickering.ca/WebLink/ElectronicFile.aspx?do cid=241880&dbid=1 ) End of second quarter 2022 Economic Development & Strategic Projects with EBP Inc. 2. Coordination between City Development and Economic Development & Strategic Projects to share any concerns or input received from existing businesses Ongoing Economic Development & Strategic Projects with City Development 3. Establish platforms for regular and ongoing input by mechanisms such as a Let’s Talk Pickering engagement webpage or other means of engagement determined to be appropriate in consultation with the City’s Public Affairs and Corporate Communications Team End of First Quarter 2022 Economic Development & Strategic Projects with Corporate Communications 4. Establishment of a targeted communications plan to communicate information on matters of interest to the businesses within the intensification areas such as opportunities to engage with the future city-initiated zoning by-law amendment for the areas, or updates on the Bus Rapid Transit project Ongoing Economic Development & Strategic Projects with City Development - 262 - Task Timeline Responsibility 5. Investigation of the merits of undertaking a study similar to the Town of Ajax’s Commercial and Employment Review which was completed by Dillon Consulting, Watson & Associates Economists Ltd, and Tate Economic Research to inform future planning and economic development priorities Second quarter 2022 Economic Development & Strategic Projects with City Development 6. Investigation of the establishment of a Community Improvement Plan (CIP) for these areas to provide incentives such as tax increment financing grants or rebates on City application or permit fees tied to stipulations to ensure jobs or commercial floor space are included or protected (CIPs also enable the acquisition of lands by the City and sale or lease of those lands with certain stipulations) First/second quarter 2022 Economic Development & Strategic Projects with City Development 7. Use of digital signage along Kingston Road corridor to notify businesses, residents, and visitors about development proposals and city-initiated projects in the area Second/third quarter 2022 Economic Development & Strategic Projects with Corporate Communications 8. Continued engagement through social media and the City’s website around key pieces of information, events, participation and feedback opportunities Ongoing Economic Development & Strategic Projects with Corporate Communications 9. Coordination between City Development and Economic Development & Strategic Projects to host a Town Hall Meeting to provide information on relevant projects and initiatives in the Intensification Areas when feasible in accordance with COVID-19 restrictions. Date to be determined Economic Development & Strategic Projects with City Development - 263 - Memo To: Susan Cassel January 18, 2022 City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Principal Planner, Policy Subject: Amending By-law for Zoning By-law Amendment Application A 12/21 City Initiated Application for the Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings in Established Neighbourhood Precincts Multiple Addresses within the City Amending By-law 7900/22 Statutory Public Meeting Date December 6, 2021 Planning & Development Committee Date January 10, 2022 Purpose and Effect of By-law To reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones. This by-law amends Zoning By-law 2511, as amended by By-law 7872/21. Council Meeting Date January 24, 2022 Note: On January 10, 2022, the Planning & Development Committee endorsed the following staff recommendations contained in Report PLN 01-22: 1.That Zoning By-law Amendment Application A 12/21, initiated by the City of Pickering to reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones, be approved, and that the Draft Zoning By-law Amendments as set out in Appendices l, ll, and lll to Report PLN 01-22 be finalized and forwarded to Council for enactment. Original Signed By Catherine Rose MK:ld Attachments By-law 7900/22 Text Schedules I, ll, and lll - 264 - The Corporation of the City of Pickering By-law No. 7900/22 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham (A 12/21) Whereas the Council of The Corporation of the City of Pickering authorized staff to retain consultants to complete an Infill and Replacement Housing in Established Neighbourhoods Study; Whereas on September 14, 2020, staff presented the results of the Infill and Replacement Housing in Established Neighbourhoods Study to the Planning & Development Committee in Report PLN 18-20; Whereas on September 14, 2020, the Planning & Development Committee recommended approval of the recommendations contained in Report PLN 18-20, which included a provision for a maximum dwelling height of 9.0 metres within Established Neighbourhood Precincts; Whereas on September 28, 2020, Council endorsed the recommendations of the Infill and Replacement Housing in Established Neighbourhoods Study, which included a provision for a maximum dwelling height of 9.0 metres within Established Neighbourhood Precincts; Whereas on September 27, 2021, Council considered Report PLN 33-21 of the Planning & Development Committee and revised the recommended maximum dwelling height provision form 9.0 metres to 10.0 metres within Established Neighbourhood Precincts; Whereas on October 25, 2021, Council reconsidered its decision of September 27, 2021 and directed staff to initiate an amendment to the by-laws to reduce the maximum dwelling height provision from 10.0 metres to 9.0 metres within Established Neighbourhood Precincts, in accordance with the original recommendations of Report PLN 33-21 of the Planning & Development Committee of September 13, 2021; and Whereas an amendment to By-law 2511, as amended by By-law 7872/21, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedules I, ll and lll Schedules I, ll and lll, attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. - 265 - By-law No. 7900/22 Page 2 2.Area Restricted The provisions of this By-law shall apply to those lands in the City of Pickering located within an “Established Neighbourhood Precinct Overlay Zone” on Schedules l, ll and IIl, inclusive, attached hereto. 3.General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4.Provisions (“Established Neighbourhood Precinct Overlay” Zone) (1)Zone Requirements (“Established Neighbourhood Precinct Overlay” Zone) Within any Residential Zone, no person shall use any building, structure or land, nor erect any building or structure within the lands designated “Established Neighbourhood Precinct Overlay Zone” on Schedules l, ll and IIl, inclusive, attached hereto, except in accordance with the following provisions: (a)Dwelling Height (maximum): 9.0 metres 5.By-law 2511, as amended by By-law 7872/21 By-law 2511, as amended by By-law 7872/21, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedules I, ll and lII, to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 2511, as amended by By-law 7872/21. 6.Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 24th day of January, 2022. ___________________________________ David Ryan, Mayor ___________________________________ Susan Cassel, City Clerk - 266 - R ou g e m o u n t D r i v e Gr a niteCourt Rodd Avenue Kings t o n R o ad Toynevale Road Foster Court H i ghway 4 0 1 Co w an C i r c l e Gillmos s R o a d Ch a n t i l l y R o a d Pe t t i coa t C r e e k Ro s e b a n k R o a d Oa k w o o d D r i v e Mo u n t a i n Ash Drive Ly t t o n C o u r t D y s o n R o a d WhitesRoad S a n d s t o n e M a n o r Mc l e o d C r e s c e n t Bella V i sta Dr i v e Da h l i a C r e s c e n t P i n e R i d g e R o a d Moo r e l a n d s Cr esc e n t R4 (H)S4-19 R4 S2-16 R4 R3 R4 R4 S4-19 R4 R3 R4 R4R3 S2-16 R4 R3 R4 R3 S4-18 R4 R3 R4 OS-HL R4 R3 R3 R3R3 S2-16 R4 R4 R4 S4-19 R4 S R4 S2-16 R4 S Clerk Mayor Schedule I to By-Law Passed This Day of N7900/22 24th January 2022 Established Neighbourhood Precinct Overlay Zone - 267 - Br o a d g r e e n S t r e e t Downland Drive Hi l l c r e s t R o a d Ey e r D r i v e We s t S h o r e B o u l e v a r d Cr e e k v i e w C i r c l e P a r k C r e s c e n t Vicki Drive V i c t or C o u r t B r e e z y D r i v e Oklahoma Drive Ch i p m u n k S t r e e t Bria n C ourt Sunrise Avenue Car m ello C o u r t Tullo Street Surf Avenue Beach p o i n t P r o m e n a d e P etticoat Lane Ma r k s b u r y R o a d Vi c t o r y D r i v e Hi l l v i e w C r e s c e n t Abingdon Court Hampton Court Ma r k s b u r y R o a d Sandc a s t l eCourt Ye r e m i S t r e e t Le a s i d e S t r e e t Mink StreetStonebridge Lane Cl i f f v i ew R o a d Lake Ontario R4 R4 R4 R4 R4 R4 R4 R4 C17-R R4 R4 R4 R4 R4 R4 R3 R4 R4 R4 Schedule II to By-Law Passed This Day of 7900/22 24th January 2022 Mayor i N Established Neighbourhood Precinct Overlay Zone Clerk - 268 - Krosno Boulevard Ba l a t o n A v e n u e Li v e r p o o l R o a d Zator A v e n u e B e m A v e n u e Gull Crossing Brow nin g Avenue M o d l i n R o a d Fa i r v i e w A v e n u e Do u g l a s A v e n u e Ch a p l e a u Drive Annland S t r e et Colmar Avenue Trell i s C o u rt Brixton L a n e F r o n t R o a d Gr e n o b l e B o u l e v a r d Foxglove Avenue Shearer Lane Haller Avenue St M a r t i n s D r i v e Naroch Boulevard Monica Cook Place Commerce Street An to n i o Street H e l e n Cr esc e n t Pl e a s a n t S t r e e t Bayview Street M i r i a m R o a d Wharf Street Ilona Park Road King fi sh e r D r i v e He w s o n D r i v e Old O r c h a r d A v e n u e Broadview Street Frenchman's Bay R4 R4 R4 C1 R4-21 R4 R4 R4 R4 R4 R4 R4 R4 R4-11 (H)O3B R4 R4 R4 Schedule III to By-Law Passed This Day of 7900/22 24th January 2022 Mayor i N Established Neighbourhood Precinct Overlay Zone Clerk - 269 - Memo To: Susan Cassel January 18, 2022 City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Principal Planner, Policy Subject: Amending By-law for Zoning By-law Amendment Application A 12/21 City Initiated Application for the Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings in Established Neighbourhood Precincts Multiple Addresses within the City Amending By-law 7901/22 Statutory Public Meeting Date December 6, 2021 Planning & Development Committee Date January 10, 2022 Purpose and Effect of By-law To reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones. This by-law amends Zoning By-law 2520, as amended by By-law 7873/21. Council Meeting Date January 24, 2022 Note: On January 10, 2022, the Planning & Development Committee endorsed the following staff recommendations contained in Report PLN 01-22: 1.That Zoning By-law Amendment Application A 12/21, initiated by the City of Pickering to reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones, be approved, and that the Draft Zoning By-law Amendments as set out in Appendices l, ll, and lll to Report PLN 01-22 be finalized and forwarded to Council for enactment. Original Signed By Catherine Rose MK:ld Attachments By-law 7901/22 Text Schedules l and ll - 270 - The Corporation of the City of Pickering By-law No. 7901/22 Being a By-law to amend Restricted Area (Zoning) By-law 2520, as amended, to implement the Official Plan of the City of Pickering, Region of Durham (A 12/21) Whereas the Council of The Corporation of the City of Pickering authorized staff to retain consultants to complete an Infill and Replacement Housing in Established Neighbourhoods Study; Whereas on September 14, 2020, staff presented the results of the Infill and Replacement Housing in Established Neighbourhoods Study to the Planning & Development Committee in Report PLN 18-20; Whereas on September 14, 2020, the Planning & Development Committee recommended approval of the recommendations contained in Report PLN 18-20, which included a provision for a maximum dwelling height of 9.0 metres within Established Neighbourhood Precincts; Whereas on September 28, 2020, Council endorsed the recommendations of the Infill and Replacement Housing in Established Neighbourhoods Study, which included a provision for a maximum dwelling height of 9.0 metres within Established Neighbourhood Precincts; Whereas on September 27, 2021, Council considered Report PLN 33-21 of the Planning & Development Committee and revised the recommended maximum dwelling height provision form 9.0 metres to 10.0 metres within Established Neighbourhood Precincts; Whereas on October 25, 2021, Council reconsidered its decision of September 27, 2021 and directed staff to initiate an amendment to the by-laws to reduce the maximum dwelling height provision from 10.0 metres to 9.0 metres within Established Neighbourhood Precincts, in accordance with the original recommendations of Report PLN 33-21 of the Planning & Development Committee of September 13, 2021; and Whereas an amendment to By-law 2520, as amended by By-law 7873/21, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedules I and ll Schedules I and ll, attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. - 271 - By-law No. 7901/22 Page 2 2. Area Restricted The provisions of this By-law shall apply to those lands in the City of Pickering located within an “Established Neighbourhood Precinct Overlay Zone” on Schedules l and II, inclusive, attached hereto. 3. General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. Provisions (“Established Neighbourhood Precinct Overlay” Zone) (1) Zone Requirements (“Established Neighbourhood Precinct Overlay” Zone) Within any Residential Zone, no person shall use any building, structure or land, nor erect any building or structure within the lands designated “Established Neighbourhood Precinct Overlay Zone” on Schedules l and II, inclusive, attached hereto, except in accordance with the following provisions: (a) Dwelling Height (maximum): 9.0 metres 5. By-law 2520, as amended by By-law 7873/21 By-law 2520, as amended by By-law 7873/21, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedules I, and lI, to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 2520, as amended by By-law 7873/21. 6. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 24th day of January, 2022. ___________________________________ David Ryan, Mayor ___________________________________ Susan Cassel, City Clerk - 272 - Br o a d g r e e n S t r e e t Downland Drive Hi l l c r e s t R o a d Ey e r D r i v e We s t S h o r e B o u l e v a r d Cr e e k v i e w C i r c l e P a r k C r e s c e n t Vicki Drive V i c t or C o u r t B r e e z y D r i v e Oklahoma Drive Ch i p m u n k S t r e e t Bria n C ourt Sunrise Avenue Car m ello C o u r t Tullo Street Surf Avenue Beach p o i n t Prome n a d e P etticoat Lane Ma r k s b u r y R o a d Vi c t o r y D r i v e Hi l l v i e w C r e s c e n t Abingdon Court Hampton Court Ma r k s b u r y R o a d Sandc a s t l eCourt Ye r e m i S t r e e t Le a s i d e S t r e e t Mink StreetStonebridge Lane Cl i f f v i ew R o a d Lake Ontario RM1 S SD S Schedule I to By-Law Passed This Day of 7901/22 24th January 2022 Mayor i N Established Neighbourhood Precinct Overlay Zone Clerk - 273 - Krosno Boulevard Ba l a t o n A v e n u e Li v e r p o o l R o a d Zator A v e n u e B e m A v e n u e Gull Crossing Bro w ni n g A v e n u e M o d l i n R o a d Fa i r v i e w A v e n u e Do u g l a s A v e n u e Ch a p l e a uDrive Annland S t r e et Si m p s o n A v e n u e Colmar Avenue Tr e l l is C o u r t Wa t er p oint Street Brixton L a n e F r o n t R o a d Gr e n o b l e B o u l e v a r d Foxglove A v e n u e Shearer Lane Haller Avenue St M a r t i n s D ri v e Naroch Boulevard Monica Cook Place Commerce Street An to n i o Street H e l e n Cr esc e n t Pl e a s a n t S t r e e t Bayview Street M i r i a m R o a d Wharf Street Ilona Park Road King fi sh e r D r i v e He w s o n D r i v e Old O r c h a r d A v e n u e Broadview Street Frenchman's Bay RM1 RM1 RM1 R4 R4 RM2 R4 RM1 RM1 RM1 R4 RM1 A36 R4 RM1 RM1 RM1 Schedule II to By-Law Passed This Day of 7901/22 24th January 2022 Mayor i N Established Neighbourhood Precinct Overlay Zone Clerk - 274 - Memo To: Susan Cassel January 18, 2022 City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Principal Planner, Policy Subject: Amending By-law for Zoning By-law Amendment Application A 12/21 City Initiated Application for the Reduction of the Maximum Dwelling Height for Infill and Replacement Dwellings in Established Neighbourhood Precincts Multiple Addresses within the City Amending By-law 7902/22 Statutory Public Meeting Date December 6, 2021 Planning & Development Committee Date January 10, 2022 Purpose and Effect of By-law To reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones. This by-law amends Zoning By-law 3036, as amended by By-law 7874/21. Council Meeting Date January 24, 2022 Note: On January 10, 2022, the Planning & Development Committee endorsed the following staff recommendations contained in Report PLN 01-22: 1.That Zoning By-law Amendment Application A 12/21, initiated by the City of Pickering to reduce the maximum permitted Dwelling Height for Infill and Replacement Dwellings from 10.0 to 9.0 metres in Established Neighbourhood Precinct Overlay Zones, be approved, and that the Draft Zoning By-law Amendments as set out in Appendices l, ll, and lll to Report PLN 01-22 be finalized and forwarded to Council for enactment. Original Signed By Catherine Rose MK:ld Attachments By-law 7902/22 Text Schedules l, ll, lll, lV, and V - 275 - The Corporation of the City of Pickering By-law No. 7902/22 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham (A 12/21) Whereas the Council of The Corporation of the City of Pickering authorized staff to retain consultants to complete an Infill and Replacement Housing in Established Neighbourhoods Study; Whereas on September 14, 2020, staff presented the results of the Infill and Replacement Housing in Established Neighbourhoods Study to the Planning & Development Committee in Report PLN 18-20; Whereas on September 14, 2020, the Planning & Development Committee recommended approval of the recommendations contained in Report PLN 18-20, which included a provision for a maximum dwelling height of 9.0 metres within Established Neighbourhood Precincts; Whereas on September 28, 2020, Council endorsed the recommendations of the Infill and Replacement Housing in Established Neighbourhoods Study, which included a provision for a maximum dwelling height of 9.0 metres within Established Neighbourhood Precincts; Whereas on September 27, 2021, Council considered Report PLN 33-21 of the Planning & Development Committee and revised the recommended maximum dwelling height provision form 9.0 metres to 10.0 metres within Established Neighbourhood Precincts; Whereas on October 25, 2021, Council reconsidered its decision of September 27, 2021 and directed staff to initiate an amendment to the by-laws to reduce the maximum dwelling height provision from 10.0 metres to 9.0 metres within Established Neighbourhood Precincts, in accordance with the original recommendations of Report PLN 33-21 of the Planning & Development Committee of September 13, 2021; and Whereas an amendment to By-law 3036, as amended by By-law 7874/21, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedules I, ll, lll, lV and V Schedules I, ll, lll, lV and V attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. - 276 - By-law No. 7902/22 Page 2 2. Area Restricted The provisions of this By-law shall apply to those lands in the City of Pickering located within an “Established Neighbourhood Precinct Overlay Zone” on Schedules l, ll, IIl, lV and V inclusive, attached hereto. 3. General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. Provisions (“Established Neighbourhood Precinct Overlay” Zone) (1) Zone Requirements (“Established Neighbourhood Precinct Overlay” Zone) Within any Residential Zone, no person shall use any building, structure or land, nor erect any building or structure within the lands designated “Established Neighbourhood Precinct Overlay Zone” on Schedules l, ll, lll, lV and V, inclusive, attached hereto, except in accordance with the following provisions: (a) Dwelling Height (maximum): 9.0 metres 5. By-law 3036, as amended by By-law 7874/21 By-law 3036, as amended by By-law 7874/21, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedules I, ll, lll, lV and V, to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended by By-law 7874/21. 6. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 24th day of January, 2022. ___________________________________ David Ryan, Mayor ___________________________________ Susan Cassel, City Clerk - 277 - Oa k b u r n S t r e e t Ashwo o d G a t e Al t o n a R o a d Lawson Street Pi n e G r o v e A v e n u e Valley Gate Littleford Street Hogarth Street Wilcrof tCourt Fo r e s t v i e w D r i v e Fiddlers Cou r t F a w n da l e R o a d G wend olyn Street Wo o d v i e w A v e n u e Rougemount Dri v e Toml inson Court Brookridge G ate D a l e w o od Drive Twyn Rivers Drive S w e etbriar Cou r t Bri mwood C ourt R i v e r v i e w C r e s c e n t Rich a rdson Street Hoover Drive St ov e rCrescent Va l l e y R i d g eCrescent G r a n b y C o u rt R o u g e V al l e y D r iv e Ho w e ll C rescent Wo o d v i e w D r i v e Sheppard Avenue R3 R3 R4 R4 R4 R3 R3 R3 R4 R3 R3 R4 R3 R3 R4R4 R4 R4 R1-2 R3 R3 R4 R4 R4 R3R4 R4 R3 R4 R1-1 R4 R3 R3 R4 R1-3 Clerk Mayor Schedule I to By-Law Passed This Day of N7902/22 24th January 2022 Established Neighbourhood Precinct Overlay Zone - 278 - Wh i t e s R o a d Sheppard Avenue Barry Drive Ro s e b a n k R o a d We y b u r n S q u a r e E d m u n d D r i ve Ol d F o r e s t R o a d Dunfair Street Steeple Hill Cattail C o u rt Li g h t f o o t P l a c e Daylig ht C o u r t Rouge Hill Court Pineview Lane Rainy Day Drive Ro s e b a n k R o a d Sun d o w nCrescent Am b erwood C resc e n t H i g h b u s h T r a i l Ga r d e n v i e w Sq u a r e R3 R3 R4 R4 R4-18 R4 R3 R4 R4 R4 R4 R4 Clerk Mayor Schedule II to By-Law Passed This Day of N7902/22 24th January 2022 Established Neighbourhood Precinct Overlay Zone - 279 - Fa i r p o r t R o a d Highview Road Glenanna R o a d A p p l e v i e w Roa d Bonita Avenue Go l d e n r i d g e R o a d Bowler Dr i v e Ea s t b a n k R o a d Sh a d y b r o o k D r i v e Pe b b l e C o u r t Ridgewoo dCou r t Edgewood Road Kitley A v e n u e Rambleberry Avenue As p e n R o a d H u n ts m i l l Dr i v e Wal n u t L a n e Pa r k s i d e D r i v e New Street De erb ro ok D r i v e Di x i e R o a d Ra w l i n gs D r i v e Fa l c o n c re s t D riv e Sp r u c e H i l l R o a d Strouds Lane Crick e t L a n e Or i o n C o u r t Du n b a rton R oad Lo n g b o w D r i v e Ka t e s Lane Cobblers Court Malde nCrescent Ea g l e v i e w Driv e Be l ind a C o u r t Glen Ede n Co u r t Hedgerow Plac e Ec h o P o int C o u r t He a t h s i d e C r e s c e n t Ada Cour t Kel vin w a y Lan e Sh a d e M a s t e r D r i v e Voyager Avenue Mo nteagle L a n e Wo l l a s ton C o u r t W i n g a rden CrescentChar t w ell Co urt Welrus Street Una Road Fal c onw o o d W a y Millbank Road Taplin Drive WoodruffC r e s c e n t Rathmo r eCrescent St o r r i n g t o n S t r e e t Si l v e r S p r u c e D r i v e Ly d i a C r e s c e n t Fo l e y e tCrescent M ea d o w v i e w Avenue Highway 4 0 1 Li s t o w e l l C r e s c e n t St o n e p a t h C i r c l e Mountcastle C r e scent Bro o k s h i r e Sq u a r e Gloucester Square R4 R3 S3-8 R4-12 R4 R3 R4 R4 C2-2 R3 R3 R3 C.N.R. R3 R3 R4-19 S2 R3 S2 R4-15 R3 R3 R4 S3 R3 R4 R4-8 R4-19 R3 R4 R4 S1 R3 R3 R3 S3 S3-10 R4 R4 R3 R3 R3 S3-10 R4 R3 R3-DN S3-8 R3 R3 R3 R3 S1 R4 S1 S1 R4 S1 R3 Clerk Mayor Schedule III to By-Law Passed This Day of N7902/22 24th January 2022 Established Neighbourhood Precinct Overlay Zone - 280 - Wo o d v i e w A v e n u e Va l l e y v i e w D r i v e Pine Grove Avenue Lawson Street Waterford Gate Hogarth Street Wilcroft Court Va l l e y R i d g e C r e s c e n t Th i c k e t C r e s c e n t Fo r e s t v i e w D r i v e Butternut C o u r t No r d a n e D r i v e Sa n d c h e r r y C o u r t Tranquil Court Oa k b u r n S t r e e t Ca s t l e S t r eet Prohill Street West Lane We s t c r e e k D r i v e Sweetbriar Court Wo o d v i e w A v e n u e La ncr e st Street Copley Street Secord Street Sandhurst C r e scent Mossbrook S q u a r e Rou g eForest Crescent Ro c k w o o d D r i v e White Pine Crescent Senator Street R4 R4 S4-1 R4 S1-14 S1-15 S1-13 R4 R4 R4 S1-14 A R4 R4 R4 R4 S1-13 R4 R4 R4 S1-13 S1-15 R4 S1-14 Clerk Mayor Schedule IV to By-Law Passed This Day of N7902/22 24th January 2022 Established Neighbourhood Precinct Overlay Zone - 281 - Bo w l e r D r i v e Gl e nvi e w R o a d B o w l e r D ri v e Me m o r y L a n e Everton Street Fie l d l i g h t B o u l e v a r d Rosef ield R oad Gl e n d a l e D r i v e Mulmur C ourt Lo d g e R o a d Poppy Lane Bic r o f t C o u r t D i efe n baker C o u r t Av o n m or e Square Brands Court Ca n b o r o u g h C r e s c e n t The Espla n a d e S The Espla n a d e N Gl e n g r o v e R oad Fa y l e e C re sce nt Ma l d e n C r e s c e n t A n t on S q u a re Br o n t e S q u a r e R3 R3 R3 R3 R4 R3 R3 R3 R3 Clerk Mayor Schedule V to By-Law Passed This Day of N7902/22 24th January 2022 Established Neighbourhood Precinct Overlay Zone - 282 - PB:ca Attachments Location Map Draft By-law Memo To: Susan Cassel City Clerk January 18, 2022 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Manager, Development Services Subject: Request for Road Establishing By-law -Applicant: W. & A. W eber -Part Lot 6, RCP 819, being Part 7, Plan 40R-22752 -Helm Street File: Roadded.606/LD 073/2021 The Owners have applied to the Land Division Committee to divide their property located at 1867 Spruce Hill Road, creating one new development lot fronting on Helm Street. A condition of the severance is the establishment of Part 7, Plan 40R-22752 as public highway. As the owner has complied with all of the other conditions of LD 073/2021, it is now appropriate to pass a by-law establishing Part 7, Plan 40R-2272 as public highway, providing legal frontage to the newly created lot. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for January 24, 2022. - 283 - Gr a y a b b e y C o u r t Voyager Avenue He l m S t r e e t 1:1,000 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; PN-6 City Development Department Location Map File:Property Owner: Property Description:ROADDED 606 W. & A. Weber Part Lot 6, RCP 819 being Part 7, 40R-22752 THIS IS NOT A PLAN OF SURVEY. Date: Jul. 20, 2021 ¯ He l m S t r e e t DETAIL INSET SCALE 1:500 Part740R-22752 E Part740R-22752SEE INSET E - 284 - The Corporation of the City of Pickering By-law No. 7903/22 Being a by-law to establish Part Lot 6, RCP 819, being Part 7, 40R-22752 as public highway Whereas The Corporation of the City of Pickering is the owner of Part Lot 6, RCP 819, being Part 7, 40R-22752 and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Part Lot 6, RCP 819, being Part 7, 40R-22752 is hereby established as public highway (Helm Street). By-law passed this 24th day of January, 2022. ________________________________ David Ryan, Mayor ________________________________ Susan Cassel, City Clerk - 285 - Memo To: Susan Cassel City Clerk January 19, 2022 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: Lebovic Enterprises Limited -Lots 41, 44 to 46, 53 to 56, 63 to 66 and Blocks 67 to 74, Plan 40M-2664 File: PLC.40M-2664 The above-mentioned lots/blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 24 semi-detached dwelling units and 46 townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 24 semi-detached dwelling units and 46 townhouse dwelling units to be conveyed into private ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for January 24, 2022. PB:ca Attachments Location Map Draft By-law - 286 - A z a l e a A v e n u e Belcourt Street Cameo Stree t Skyridge Bou l e v a r d B u r k h o l d e r D r i v e M a rathon A venue F a s h i o n L a n e Ca r i n a T e r r a c e H i b i s c us Drive Ke y s t o n e M e w s An g o r a S t r e e t 1:2,000 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; City Development Department Location MapFile:Property Owner:Property Description: Part Lot Control THIS IS NOT A PLAN OF SURVEY. Date: Jan. 19, 2022 Lebovic Enterprises Ltd. Lots 41, 44 to 46, 53 to 56, 63 to 66 and Blocks 67 to 74, Plan 40M-2664 Block 6740M-2664 L:\PLANNING\01-MapFiles\Legal\Part Lot Control\PartLotControl_40M2664_v2.mxd Blocks 68-7440M-2664 Lot 4140M-2664 Lots 44-4640M-2664 Lots 53-5640M-2664 Lots 63-6640M-2664 - 287 - The Corporation of the City of Pickering By-law No. 7904/22 Being a by-law to exempt Lots 41, 44 to 46, 53 to 56, 63 to 66 and Blocks 67 to 74, Plan 40M-2664, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Lots 41, 44 to 46, 53 to 56, 63 to 66 and Blocks 67 to 74, Plan 40M-2664. 2. This by-law shall remain in force and effect for a period of two years from the date of the passing of this by-law and shall expire on January 24, 2024. By-law passed this 24th day of January, 2022. ___________________________________ David Ryan, Mayor ___________________________________ Susan Cassel, City Clerk - 288 -