HomeMy WebLinkAboutCS 29-21 Report to
Executive Committee
Report Number: CS 29-21 Date: November 1, 2021
From: Sarah Douglas-Murray Director, Community Services
Subject: Community Association Lease Agreement
-South Pickering Seniors Club -File: A-1440
Recommendation:
1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with the South Pickering Seniors Club set out in Attachment 1 to this Report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and
2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report.
Executive Summary: The City has an executed Lease Agreement with the South
Pickering Seniors Club (SPSC) for their exclusive use of activity and storage rooms located at the East Shore Community Centre which expires on November 30, 2021. The Community Services Department recommends that the Lease Agreement included as Attachment 1 be initiated for a new five year term beginning December 1, 2021 and ending November 30, 2026.
Financial Implications: The City of Pickering is responsible to fund the general operating costs (such as utilities, snow/garbage removal, maintenance and cleaning) of East Shore Community Centre which are reflected annually in the Community Services Department within
the Current Budget (cost centre 2572). The Current Budget does not reflect capital
expenditures that vary year-to-year depending on facility need.
The South Pickering Seniors Club is responsible to fund the day-to-day costs to operate the club within the activity rooms, which includes program supplies, administrative and insurance
costs. The SPSC is also responsible to supply, maintain, repair and/or replace furniture, appliances and equipment at its own expense, in order to operate club activities.
Discussion: As per Council Resolution #227/16, the City entered into a Lease Agreement with the South Pickering Seniors Club (SPSC) for their exclusive use of the activity and storage rooms at East Shore Community Centre to operate their club activities. As per the agreement, the SPSC shall use the premises for non-profit, charity events or non-
commercial receptions of the club, at their own cost. The SPSC will also maintain insurance in
the amount of $5 million dollars. The City is responsible for all day-to-day operating expenses
Sarah Douglas-Murray
CS 29-21 November 1, 2021
Subject: Community Association Lease Agreement Page 2
of the East Shore Community Centre including utilities, snow and garbage removal and regular
maintenance.
For a nominal annual membership fee of $20.00, South Pickering Seniors Club members are offered a regular schedule of activities at their Seniors Centre that provide invaluable social interaction and community connectedness. Serving over 850 members, the club’s annual activity schedule includes activities such as Billiards, Badminton, Shuffleboard, Euchre, Bingo,
Computer Workshop, Darts, Pickleball, Fitness, Line Dancing, Bridge, Cribbage, Pinochle,
Poker and Table Tennis, offered Monday to Saturday at a variety of times throughout the day. In exchange for the club’s work to coordinate, implement and fund these invaluable programs to the seniors’ community, the City of Pickering provides the club with the exclusive use of the Billiard Room, Computer Room, Boardroom, Millennium Room, Main Hall, Washrooms,
Kitchen and three storage rooms, at no cost.
The Community Services Department recommends that the Lease Agreement included as Attachment 1 be initiated for a new five year term beginning December 1, 2021 and ending November 30, 2026.
Attachments:
1.Draft Lease Agreement with South Pickering Seniors Club.
Prepared by: Approved/Endorsed By:
For Jody Morris
Jody Morris
Manager, Community Services Administration SDM:jm Director, Community Services
Recommended for the consideration of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
Lease Agreement
This Lease is made as of the 1st day of December, 2021.
Between:
The Corporation of the City of Pickering (the "City")
-and -
South Pickering Seniors Club (the "Club")
Article I Interpretation
Definitions
1. In this Lease,
(a) "Commencement Date" means December 1, 2021;
(b) "Lease" means this lease as it may be amended from time to time;
(c) "Premises" means that portion of the East Shore Community Centre
considered to be the Seniors Centre composed of the billiards room,
seniors’ office, computer lab, main hall, millennium room, kitchen, barroom, washrooms and storage rooms therein as shown on Schedule “A” attached hereto, located at 910 Liverpool Road South, in the City of Pickering, Regional Municipality of Durham;
(d) "Rent" means the rent payable pursuant to Section 21; and
(e) "Term" means the term of this Lease as set out in Section 19.
Headings
2. The division of this Lease into articles, sections, subsections and schedules and the insertion of headings are for convenience of reference only and shall not affect the construction or interpretation of this Lease.
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Schedule
3. Schedule “B” (City’s Alcohol Management Policy) and Schedule “C” (City’s Conditions of Agreement) are incorporated into and form part of this Lease.
Severability
4. All of the provisions of this Lease are to be construed as covenants even where not expressed as such. If any such provision is held to be or rendered invalid, unenforceable or illegal, then it shall be considered separate and severable from this Lease and the remaining provisions of this Lease shall remain in force.
Number
5. Wherever a word importing the singular number only is used in this Lease, such word shall include the plural. Words importing either gender or firms or corporations shall include the other gender and individuals, firms or corporation where the context so requires.
Governing Law
6. This Lease shall be governed by, and interpreted and enforced in accordance with, the laws in force in the Province of Ontario.
Entire Agreement
7. This Lease constitutes the entire agreement between the parties concerning the
Premises and may only be amended or supplemented by an agreement in writing signed by both parties.
Article II Grant and Use
Grant
8. In consideration of the performance by the Club of its obligations under this Lease, the City leases the Premises to the Club for its use during the Term.
Club Use of Premises
9. The Premises shall be used only for non-profit functions, charity events or non-commercial receptions of the Club at its expense and for no other purpose without the prior written consent of the City.
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10. The Association’s use of the Premises shall be in accordance with the City’s Alcohol Management Policy (Schedule “B”) and Conditions of Agreement
(Schedule “C”).
Nuisance
11. The Club shall not carry on any activities or do or suffer any act or thing that constitutes a nuisance or which is offensive or an annoyance to the City.
City Use of Premises
12. Subject to section 11, the City shall have first right of refusal to use the Premises. The Club shall not be entitled to any rental fees or other remuneration associated with the use of the Premises by the City.
13. Provided it is not required by the City for any other use, the City shall provide the
Club with the use of the East Shore Community Centre Gymnasium for Club activities on Mondays from 10 am to 3 pm, Wednesdays from 12 pm to 2:30 pm and Fridays from 12 pm to 2:30 pm from September to May annually at no cost to the Club.
Assignment and Subletting
14. The Club shall not assign this Lease or sublet all or any portion of the Premises without the prior written consent of the City.
Licences
15. The Club may not grant licences to use the Premises.
16. The Club s hall submit their annual financial statement to the City by February 1st
of each year.
17. The Club shall submit a list of the Club Board of Directors to the City by February
1st of each year.
18. The Club shall submit an annual calendar of Club activities to the City by December 1st of the previous year.
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Article III
Term
Term
19. The term of this Lease shall be five (5) years from the Commencement Date to November 30, 2026.
20. The City may terminate this Lease at any time for any reason provided it has
given the Club six (6) months prior notice.
Overholding
21. If the Club remains in possession of the Premises after the expiry of the Term, there shall be no tacit renewal of this Lease or the Term, notwithstanding
statutory provisions or legal presumption to the contrary, and the Club shall be deemed to be occupying the Premises from month to month upon the same terms, covenants and conditions as are set forth in this Lease insofar as they are applicable to a monthly tenancy.
Article IV
Rent
Rent
22. The Club shall pay to the City as rent for the entire the Term in lawful money of Canada the sum of One (1) Dollar ($1.00).
Gross Lease
23. The City acknowledges that this is a gross lease and agrees to pay all charges, impositions and outlays of every nature and kind relating to the Premises except as expressly set out in this Lease.
Article V
Maintenance, Repairs and Alterations
Maintenance of Premises
24. The Club shall maintain and operate the Premises so that they shall always be of good appearance and suitable for the proper operation of the Premises.
25. The Club shall be responsible to supply, maintain, repair and/or replace furniture, appliances and equipment at its expense in order to operate Club activities.
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26. The City shall provide general maintenance services to the Premises at its
expense and shall provide all necessary cleaning and maintenance supplies
such as cleaning products, related paper products and cleaning equipment.
27. The City shall be responsible for all day-to-day operating expenses including garbage removal. The Club shall not be responsible for utilities.
28. The City shall provide snow removal services for the parking lot, sidewalks, walkways and all other areas of pedestrian passage on the Premises.
29. (1) Subject to subsection (2), the City shall be responsible for all inspections
and preventative maintenance with respect to the heating equipment,
transformer, parking lot, lights and exterior grass cutting and landscaping. (2) The Club shall be responsible for any damages or costs incurred due to the misuse or negligence of the Club, its employees, volunteers, invitees, servants, agents, or others under its control and the Club shall pay to the
City on demand the expense of any repairs including the City’s
reasonable administration charge necessitated by such negligence or misuse.
30. The Club shall immediately notify the City of any unsafe conditions on the
Premises.
Security
31. The City shall be responsible for the security of the Premises. The Club is not permitted to use the premises without City personnel on site to perform this function. The Club will ensure that no copies of the keys to the Premises are
made without the prior written consent of the City.
Alterations/Improvements to Premises
32. The Club shall only be permitted to make alterations and improvements to the Premises that have been approved by the City.
Article VI Insurance and Indemnity
Club's Insurance
33. The Club, at its sole cost and expense, shall take out and maintain,
(a) insurance upon property owned by it which is located on the Premises; and
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(b) commercial general liability insurance pertaining to the Club's liability to
others in respect of injury, death or damage to property occurring upon, in
or about the Premises, and includes coverage for tenants legal liability. Such insurance to be of an amount which is reasonable and sufficient having regard to the s cope of the risk and the current practice of prudent owners of similar premises for the carrying on of similar businesses, but in
any event in an amount not less than five million dollars ($5,000,000.00)
for claims arising out of one occurrence. Such policy shall also name the City as an additional named insured and may not be cancelled unless prior notice by registered letter has been given to the City by the insurer 30 days in advance of the expiry date.
34. Prior to the Commencement Date, the Club shall file with the City a Certificate of Insurance in a form satisfactory to the City Treasurer, verifying that the commercial general liability insurance policy is in effect and setting out the essential terms and conditions of the insurance.
35. The provision of the insurance policy required by this section shall not relieve the Club from liability for claims not covered by the policy or which exceed its limits, if any, for which the Club may be held responsible.
Insurance Risks
36. The Club shall not do, omit to do, or permit to be done or omitted to be done
upon the Premises anything that may contravene or be prohibited by any of the City's insurance policies in force from time to time covering or relevant to any part of the Premises or which would prevent the City from procuring its policies with companies acceptable to the City. If the conduct of business in the
Premises or any acts or omissions of the Club on the Premises causes or results
in any increase in premiums for any of the City's insurance policies, the Club shall pay such increase to the City.
Indemnification
37. Each of the City and the Club shall indemnify and save harmless the other from
and against any and all actions, losses, damages, claims, costs and expenses
(including solicitors' fees on a solicitor and client basis) to which the party being indemnified shall or may become liable by reason of any breach, violation or non-performance by the party so indemnifying of any covenant, term or provision of this Lease or by reason of any damage, injury or death occasioned to or
suffered by any person or persons including the City or the Club, as the case
may be, or any property by reason of any wrongful act, neglect or default on the part of the party so indemnifying or any of those persons for whom it is in law responsible. For greater certainty, the limitation of liability set out above in this section does not extend to claims, losses or damages resulting in whole or in
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part from the gross negligence or wilful misconduct of the party claiming indemnification, its employees or those for whom it is in law responsible.
Article VII
Remedies on Default
City's Right to Re-Enter
If any amount payable to the City under this Lease shall remain unpaid for fifteen
(15) days after the Club has received notice thereof, then it shall be lawful for the City at any time thereafter to re-enter the Premises.
City's Right to Remedy Default
38. In addition to all other remedies the City may have under this Lease and in law, if
the Club is in default of any of its obligations under this Lease, and such default
has continued for a period of ten (10) days after receipt of notice by the Club (or such longer period as may be reasonably required in the circumstances to cure such default, except in an emergency where the City will not be required to give notice), the City, without prejudice to any other rights which it may have with
respect to such default, may remedy such default and the Club shall be
responsible for all such costs.
Waiver
39. No condoning, excusing or overlooking by the City of any default, breach or non-observance by the Club at any time or times in respect of any covenant, obligation or agreement under this Lease shall operate as a waiver of the City’s rights hereunder in respect of any continuing or subsequent default, breach or
non-observance, or so as to defeat or affect in any way the rights of the City in respect of any such continuing or subsequent default or breach, and no waiver shall be inferred from or implied by anything done or omitted by the Club save only an express waiver in writing.
Article VIII
Miscellaneous
Quiet Enjoyment
40. The City shall permit the Club to peaceably possess and enjoy the Premises
during the Term and as per the facility operating hours without any interference
from the City, or any person lawfully claiming by, from or under the City provided the Club is not in default.
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Right of Entry
41. The Club agrees to permit the City and authorized representatives of the City to enter the Premises during normal business hours for the purpose of inspecting
the Premises. The City shall use its best efforts to minimize the disruption to the
CLUB's use of the Premises during any such entry.
Signs
42. The Club may only erect signs on the Premises with the City’s prior approval. All such signs shall be removed from the Premises at the end of the Term.
Compliance with Laws
43. The Club, at its sole cost and expense, shall comply with all legal requirements (including statutes, laws, by-laws, regulations, ordinances, orders, rules and
regulations of every governmental authority having jurisdiction) that relate to the
use of the Premises by the Club or the making of any improvements to the Premises by the Club.
Notice
44. Any notice required to be given by the City to the Club under this Lease shall be
in writing and shall be delivered to the Premises or such other address of which
the Club has notified the City in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease.
45. Any notice required to be given by the Club to the City under this Lease shall be
in writing and shall be delivered to The Corporation of the City of Pickering,
Pickering Civic Complex, One The Esplanade, Pickering, Ontario (Attention: City Clerk) or such other address of which the City has notified the Club in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease.
Successors and Assigns
46. This Lease shall enure to the benefit of and be binding upon the parties and their respective successors (including any successor by reason of amalgamation or statutory arrangement) and permitted assigns.
Schedules
47. Schedules “A”, “B” and “C” attached hereto form part of this Agreement.
In Witness Whereof the parties have executed this Lease.
________________________________
________________________________
________________________________
________________________________
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The Corporation of the City of Pickering
David Ryan, Mayor
Susan Cassel, City Clerk
South Pickering Seniors Club
Ed Fry, President
NOTE: LOCATIONS OF WALLS AND FIXTURES MAY VARY Schedule A STORAGE MECH MECH LIVERPOOL ROAD UPPER FLOOR PLAN ACTIVITY MULTI-ROOM PURPOSE MULTI-PURPOSE GYMNASIUM MULTI-PURPOSE SOUTH PICKERING SENIORS' CLUB SENIOR'S ROOM GAME ROOM LAWN BOWLING ROOM SCHEDULE 'A' EAST SHORE COMMUNITY CENTRE GROUND FLOOR PLAN NORTH 0 510 METERS STORAGE MAIN PARKING LOT & SHED LAWN BOWLING GREENS
Schedule B
Conditions of Agreement
1) The City reserves the right to cancel any permit temporarily or permanently, should accommodation be required for special events, or in an emergency.
2) 50% of payment is due at time of booking. This is a non-refundable deposit. The
remaining 50% is due in full, 90 days prior to the permit date of the event.
3) Applicants must be members of authority in the organization seeking accommodation. Permit holders must be on site for the duration of the rental.
4) The facility is to be used only on the date(s) and time(s) specified, and only for the
purpose named. No teen dances/parties, stags or stagettes are permitted in
our halls. This permit is not transferrable.
5) The City will not be responsible for personal injury or damage or for the loss or theft of clothing or equipment of the applicants, or anyone attending on the invitation of the applicant or any persons contracted by the applicant.
6) The applicant shall be responsible for the conduct and supervision of all persons
admitted to the building(s) and grounds and shall see that all regulations contained herein are strictly observed.
7) Unnecessary noise which disturbs the peace, quiet, or comfort of any person in any type of residence, place of business, etc., in proximity to the facility shall
not be permitted.
8) The exits must be kept free from obstruction in case of fire.
a) The applicant must pay all damages arising from the use of the property.
b) A damage/security deposit will be charged for all rentals, to be refunded at a later
date, if no damage, excessive maintenance costs are incurred as a result
of the facility rental. c) The applicant must pay such fees for extra work by custodians, etc., as the City may determine.
9) Games of chance, lottery, or gambling in any forms, contrary to law is strictly
forbidden.
10) It shall be the responsibility of the applicant to see that all persons admitted to the function being held, have vacated the premises promptly by 2:00 am.
11) If liquor of any type is to be served, sold or available at the function, the applicant
must obtain all necessary permits and licenses and must adhere to the City of
Pickering ‘Alcohol Management Policy’. A copy of the liquor license must be posted on the wall during the function.
12) The City of Pickering requires every event have a minimum of $2,000,000 third party general liability insurance coverage. This insurance must be purchased as
part of the rental process.
13) For all special occasion permits, only monitors and servers that possess a server intervention program certificate will be permitted to use the designated facility. Information is available at www.smartserve.org.
14) The licensor reserves the right to provide security personnel or Pay-Duty Police at
the expense of the licensee, should the Manager, Facility Programs and Administration deem it necessary.
15) Hall cancellations are subject to a $40.00 administration fee.
16) All cancellations must be received in writing ninety days prior to the function, or the
entire rental fee will be forfeited.
17) All rental rates are subject to increase. Post-dated cheques will not be accepted.
18) This contract is not valid unless it is signed and dated by the person renting the facility and returned as soon as possible to the Facility Booking Clerk.
19) Recreation Complex Staff will set-up the tables and chairs ‘provided’ a diagram of
the layout is submitted one week preceding the function. You may obtain the
diagrams at the Complex Information Desk. Any materials/articles dropped off prior to the function, or left after the function, must have prior approval from the Maintenance Department or designate.
20) If Complex Banquet Halls are rented, please use the outside entrance to Banquet
Hall, do not use main Complex doors.
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used for the
purpose of administering facility rentals. Questions about this collection should be
directed to the City Clerk, One the Esplanade, Pickering, ON L1V 6K7, 905.420.4611.
HST applies to this Rental – Registration No. 108078593
Schedule C The Corporation of the City of Pickering
Community Services Department
MUNICIPAL ALCOHOL POLICY
February 2020
Purpose
The purpose of this policy is to endeavor to ensure the appropriate management of the use and consumption of alcoholic beverages in municipally owned facilities; to avoid related problems and to ensure the safety and well being of all participants and to protect the Corporation, its
employees and volunteers.
1. Definitions
In this Policy, the term,
(a) “Licensed function” means a function for which a permit has been issued by, or is otherwise licensed by, the Liquor License Board of Ontario at which alcoholic beverages may be consumed;
(b) “Closed private licensed function” means a licensed function determined by the Director of Community Services to be closed to the general public and of a private nature;
(c) “Designated facility” means a City owned building, park, open
space and associated parking lot designated by this policy as suitable for an indoor or outdoor licensed function;
(d) “User” means a person, group or association to whom the City has granted written permission to use a designated facility for a
licensed function and;
(e) “Server” means any person serving alcohol
2. Designated Facilities
(1) The following are designated facilities for indoor licensed functions: (a) Brougham Community Centre (b) Dr. Nelson F. Tomlinson Community Centre
(c) Don Beer Sports Facility Community Centre (d) East Shore Community Centre (e) Green River Community Centre (f) Greenwood Community Centre (g) Mount Zion Community Centre
(h) Pickering Civic Complex
(i) Chestnut Hill Developments Recreation Complex (j) Seniors Activity Centre (k) West Shore Community Centre (l) Whitevale Community Centre
(m) George Ashe Community Centre
(n) Pickering Museum Village
(2) The following are designated facilities for outdoor licensed functions:
(a) Dr. Nelson F. Tomlinson Community Park
(b) Dunmoore Park (c) Kinsmen Park (d) Pickering Museum Village
3. Alcohol Restrictions Within Designated Facilities
All designated facilities defined in this policy shall be deemed a “public place” and as such, in accordance with Section 31 of the Liquor Licence Act, R.S.O. 1990, c.L. 19, no person shall have or consume or sell liquor
in any designated facility unless a licence or permit is issued or unless
specifically covered by an L.L.B.O. permit.
4. Safe Transportation
(1) Only those users implementing a safe transportation strategy (e.g.,
a designated driver program, an alternate home transportation option) to prevent intoxicated participants from driving will be permitted to use designated facilities for licensed functions.
(2) The Director may require a potential user to demonstrate that such
a strategy will be implemented by the user if written permission to use the designated facility for a licensed function is granted.
5. No Alcohol and Low Alcohol Drinks
(1) Only users offering a sufficient quantity of no alcohol and low alcohol drinks will be permitted to use designated facilities for licensed functions.
(2) The Director may require a potential user to demonstrate that such
a strategy will be implemented by the user if written permission to use the designated facility for a licensed function is granted.
6. “Statement of Intoxication” Sign
(1) Users of designated facilities for licensed functions shall display prominently in the facility a sign or signs indicating that it is illegal to serve participants to a state of intoxication. Such signs shall read as follows:
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City of Pickering – Community Services Department.
Statement of Intoxication
It is contrary to the Liquor Licence Act of Ontario to serve persons
to intoxication. For this reason, servers in this facility are required to obey the law and not serve anyone to intoxication. Should you wish a no alcohol or low alcohol “breather” round, request a soft drink, coffee or smaller than usual portion of alcohol.
(2) Signs shall be provided by the City to users for display by them in the designated facility during the licensed function.
7. Participant Controls
(1) Only users providing sufficient controls to prevent underage, intoxicated or rowdy persons from entering the designated facility, to refuse service to such persons, and to remove such persons from the designated facility will be permitted to use designated
facilities for licensed functions.
(2) Such controls shall include the following:
(a) Having a supervisor in charge of the licensed function present in
the designated facility at all times during the function.
(b) Having at least two monitors at each entrance to the licensed function at all times during the function;
(c) Accepting only an age of majority card, a photo driver’s license
or a passport as identification for entry;
(d) Having a monitor or monitors (other than entrance monitor) in the designated facility at all times during the function at least
one monitor for every 200 participants;
(e) Using monitors and servers who are 19 years of age or older;
(f) Using monitors and servers who do not consume alcohol during
the function; and
(g) Providing a list of the names of supervisors, monitors and servers to the Director prior to the function.
(3) The Director may require a potential user to demonstrate that such
controls will be imposed by the user if written permission to use the designated facility for a licensed function is granted.
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8. Supervisor, Monitor, and Server Training
(1) Only users providing sufficient numbers of supervisors, monitors and servers that have attended an appropriate training course in server intervention will be permitted to use designated facilities for
licensed functions.
(2) Such training should utilize CAMH course material, and may be provided, at a reasonable cost, through the Community Services Department.
(3) The Director may require a potential user to demonstrate that sufficient numbers of supervisors, monitors and servers that have attended such a course will be provided by the user if written permission to use the designated facility for a licensed function is
granted.
(4) Closed private licensed functions are exempt from this section of the policy; however, users of designated facilities for closed private licensed functions shall be encouraged to provide voluntarily
properly trained supervisors, monitors and servers since such users
are not exempt from responsibility for compliance with the law and for the sobriety and safety of participants.
(5) All servers must be “Smart Serve Certified”
9. Insurance
(1) Liability Insurance is a mandatory requirement for all
individuals/community user groups utilizing city-owned or operated
facilities within the City of Pickering. All programs, meetings, recreational events, cultural and social events require liability insurance. Users groups can provide personal proof of insurance, a minimum of $2 million insurance, naming the City of Pickering as
an additional insured, or purchase insurance through the City of
Pickering, Facility User Group Program. Rates for insurance coverage will vary depending on risk factors, length of the activity, the number of participants, among other factors at the event. Any changes in activities by the user group must be reported to Facility
Booking Staff for possible adjustments to the permit. Insurance
information must be received and paid in full before the permit start date. Liability Insurance covers from the time and date reflected on the rental permit only. The extra fee for the liability insurance will be added to the rental agreement with the applicable taxes.
(2) When a patron requests a facility/ice rental, facility booking staff
members will confirm the event/function required on the permit. Facility staff will review the Liability Insurance User Group Rating Schedule to determine the appropriate fee to be charged to the individual/community user group.
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(3) Only users having a minimum of $2,000,000 third party general liability insurance coverage, naming the Corporation of the City of Pickering as an additional insured, will be permitted to use designated facilities for licensed functions.
10. Accountability
(1) Users of designated facilities for licensed functions shall display prominently in the facility a sign or signs informing participants of
the following:
(a) The name, address and telephone number of the user;
(b) The name, address and telephone number of the
representative of the user responsible for the function;
(c) The address and telephone number of the nearest Police Station;
(d) The address and telephone number of the Liquor License
Board of Ontario; and
(e) The address and telephone number of the Community Services Department
(2) A user that contravenes any City policy or procedure or any applicable law may be refused permission to use designated facilities for licensed functions, at the Director’s discretion; Indefinitely, or
(a) Until the user can demonstrate to the Director’s satisfaction that a further contravention shall not occur.
11. Promoting the Policy
The Community Services Department shall design and implement, in consultation with CAMH, a strategy to orient all potential users to the requirements of this policy and to promote this policy to the community at large.
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