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Home My WebLink AboutOctober 6, 2021 - Special Special Council Meeting Minutes October 6, 2021 Electronic Meeting 3:30 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner M. Guinto - Division Head, Public Affairs & Corporate Communication R. Perera - Committee Coordinator 1.Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2.Disclosure of Interest No disclosures of interest were noted. Resolution # 689/21 Moved by Councillor Cumming Seconded by Councillor Butt That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed relate to advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Special Council Meeting Minutes October 6, 2021 Electronic Meeting 3:30 pm Carried 3.In Camera Matters 3.1 Verbal Update from the Director, Corporate Services & City Solicitor Re: Report LEG 17-21 City of Pickering Joint Venture Agreement with Dorsay (Pickering) Limited, Lakeridge Health Hospital Request for Proposal This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 690/21 Moved by Councillor Pickles Seconded by Councillor Cumming That Council rise from the closed session. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ryan stated that during the closed portion of the meeting, Council received a verbal update and received advice subject to solicitor-client privilege from the City Solicitor and noted that no decisions had been made. 4.Delegations 4.1 Eileen Higdon Re: Report LEG 17-21 City of Pickering Joint Venture Agreement with Dorsay (Pickering) Limited, Lakeridge Health Hospital Request for Proposal Eileen Higdon, 852 Fairview Avenue, joined the electronic meeting via audio connection to speak to Report LEG 17-21. Ms. Higdon expressed concerns regarding a lack of respect given to the Region and the Town of Ajax in relation to the environmental impact of this project. She spoke to previous flooding during the opening of the Pickering Town Centre and the Developer being at fault. She added that there was a concern in paving the headwaters of the Carruthers Creek which could lead to damaging buildings and homes. She spoke to the need to work with the Region and the Town of Ajax in carrying out the Project. She also Special Council Meeting Minutes October 6, 2021 Electronic Meeting 3:30 pm spoke to the challenges with conducting fundraising and community events to support a Hospital under the current restrictions and concluded her delegation by noting that the Community of Pickering was not in support of the initiative. 5.Matters for Consideration 5.1 Director, Corporate Services & City Solicitor, Report LEG 17-21City of Pickering Joint Venture Agreement with Dorsay (Pickering) Limited, Lakeridge Health Hospital Request for Proposal Discussion and a question and answer period ensued between Members of Council and Staff regarding: •the Toronto Regional Conservative Authority (TRCA) and the Region ofDurham approving the Carruthers Creek Watershed Plan and the Plan concluding that there were opportunities for development on the landsprovided that storm water management mitigation methods were in place; •the City needing a Hospital in Pickering to meet the needs of its growing population; •Lakeridge Health Hospital, the Region of Durham, and other Durhammunicipalities having identified a need for an additional Hospital and thefuture hospital being an asset to all of Durham; •the City following procedure and process to proceed with time sensitiveissues such as the Joint Venture Agreement; •concerns with section 3.3 (b) of the Agreement which states that the City would be responsible for related costs including studies and reports in creating the bid proposal and the particulars of the required studies andreports; •concerns with section 8.3 of the Agreement which speaks to compliancewith the Planning Act, and whether this would result in the City working with Dorsay (Pickering) Limited to expedite the conformity of lands; •the purpose of section 8.3 of the Agreement being to ensure that should aland severance be needed through the Land Division Committee, to conveythe lands from Dorsay (Pickering) Limited to Lakeridge Health, that the City would comply with the land severance; •section 8.3 not speaking to official plan amendments and the process tobring the lands to conformity being a part of a separate process with land use designations not needed at this time; •additional costs, beyond the costs already approved by Council, beingrequired to have further Council approval; and, •developers contributing lands for public infrastructure being a normal process. Special Council Meeting Minutes October 6, 2021 Electronic Meeting 3:30 pm Mayor Ryan noted that Recommendation Item 3, of Report LEG 17-21, was seeking authorization for the CAO to appoint two individuals to represent the City for the purposes of the Joint Venture agreement and stated that to this point, the Mayor and Fiaz Jadoon, Director, Economic Development & Strategic Projects, had been the representatives for this initiative, and asked whether there were any concerns from Members of Council to have them continue in this capacity. There were no concerns raised by Members of Council. Further discussion and a question and answer period ensued between Members of Council and Staff regarding: •the tight time constraints to submit the bid which resulted in the need to callthis Special Meeting of Council; •the first submission of the bid proposal being required by Friday, October 8,2021, and the requirement that the proponent have clear control over thelands which was accomplished through the Joint Venture Agreement; •addressing the misinformation and comments being disseminated through social media platforms and such information being detrimental to the workof the City; •the City’s Chief Planner being required to sign off on all reports beingprovided for the bid proposal; •the Carruthers Creek Watershed Plan not being a land use plan and thatthere was no intent to alter current creek channels; and, •the natural heritage system that currently exists within the lands being protected and utilized to bring about a holistic health approach. Resolution # 691/21 Moved by Councillor Pickles Seconded by Councillor Butt 1.That the attached Joint Venture Agreement between The Corporation of theCity of Pickering and Dorsay (Pickering) Limited regarding the LakeridgeHealth Hospital Proposal Call be approved (Attachment No. 1 to this Report); 2.That the Mayor and City Clerk be authorized to execute the said JointVenture Agreement, subject to minor revisions agreeable to the Chief Administrative Officer and the Director, Corporate Services & City Solicitor; 3.That, pursuant to Paragraph 7.1(c) of the Joint Venture Agreement, theChief Administrative Officer be authorized to appoint two individuals torepresent the City for the purposes of the Joint Venture Agreement; and, Special Council Meeting Minutes October 6, 2021 Electronic Meeting 3:30 pm 4.That appropriate City of Pickering officials be authorized to take the actionsnecessary to give effect to this report. Carried Unanimously on a Recorded Vote 5.Confirmation By-law By-law Number 7877/21 Councillor Brenner, seconded by Councillor Ashe moved for leave to introduce a by-lawof the City of Pickering to confirm the proceedings of October 6, 2021. Carried 6.Adjournment Moved by Councillor Butt Seconded by Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 4:23 pm Dated this 6th day of October, 2021. Original Signed By: David Ryan, Mayor Susan Cassel, City Clerk Original Signed By: