HomeMy WebLinkAboutSeptember 21, 2021
Agenda
Cultural Advisory Committee
September 21, 2021
7:00 pm
Electronic Meeting
Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and
maintain physical distancing, the City of Pickering continues to hold electronic
Council and Committee Meetings.
Members of the public may observe the meeting proceedings by accessing the
livestream.
1.Welcome & Call to Order J. St. Amant
2.Disclosure of Interest J. St. Amant
3.Approval of Agenda and Previous Minutes J. St. Amant
Attachment 1: June 15, 2021
4.Delegations T. Lyle-Gravlev
Pickering Football Club – Tammy Lyle-Gravlev
Re: OTF Innovation Grant
Attachment 2: OTF Grant Information
K.Pyke
5.Pickering Museum Village
5.1 Travelling Exhibit Concept Presentation
6.Update on the City Centre Consultation and Project Proposal
7.Other Business All
For information related to accessibility requirements please contact:
Committee Coordinator
T: 905.420.4611
Email: clerks@pickering.ca
5.2 New Mobile Museum Proposal
5.3 Deaccession List
L. Gibbs
L. Gibbs
L. Gibbs
Revised
Attachment #1 – Refer to Item 3 of the Agenda
Draft Minutes/Meeting Summary
Cultural Advisory Committee
Tuesday, June 15, 2021
7:00 pm
Electronic Meeting – Webex Platform
Attendees: J. St. Amant, Coordinator, Cultural Services
L. Gibbs, Manager, Cultural Services
T. Ryce, Supervisor, Cultural Services
K. Pyke, Coordinator, Museum Operations
E. Tayles, Conservator
D. Davis, Cultural Advisory Committee Stakeholder
E. Forde, Cultural Advisory Committee Stakeholder
N. Holland, Cultural Advisory Committee Member
A. Moscote Freire, Cultural Advisory Committee Member
C. Sabean, Cultural Advisory Committee Stakeholder
J. Sabean, Cultural Advisory Committee Stakeholder
A. Sardar, Cultural Advisory Committee Member
B. Sopher, Cultural Advisory Committee Stakeholder
D. Poole, Clerk-Typist (Recording Secretary)
Absent: C. Cooper, Cultural Advisory Committee Member
J. Currie, Cultural Advisory Committee Stakeholder
M.Francis, Cultural Advisory Committee Stakeholder
V. Raees, Cultural Advisory Committee Stakeholder
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome
J. St. Amant welcomed everyone in attendance and
called the meeting to order at 7:04 pm.
2. Disclosure of Interest
J. St. Amant reviewed City Policy ADM 040, Section
14. No disclosure of interest was brought forward by
any of the committee members.
3. Approval of Agenda and Previous of Minutes
The committee reviewed the agenda and the
minutes from the meeting held on May 18th , 2021.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
It was the consensus of the committee to approve
the agenda and adopt the minutes as received.
4. Delegations
There were no delegates registered for the meeting.
5. Pickering Museum Village
E. Tayles, Conservator, appeared before the
committee to conduct a presentation on the Legacy
Fund, which is a federal grant that provides funding
for community initiated capital projects intended for
community use. The museum intends to apply for
$230,000.00 from this fund to commemorate 175
years of blacksmithing in Greenwood.
The floor was opened up for discussion in relation to
the project scope.
Suggestions brought forward were:
Include video elements in the murals.
Have a contrast between the past and the
present. Living machine vs. modern machine.
Include Indigenous aspects in the murals.
Create metal sculptures that are moveable,
interactive and tactile.
Have sculptures at different levels instead of
having a flat surface garden.
E. Tayles advised that she is still working on the
submission and will be looking for a letter of support
in the future.
K. Pyke, Coordinator, Museum Operations,
appeared before the committee to conduct a
Travelling Exhibit Visioning presentation; noting that
she is looking to apply for a grant for the museum
assistance program and in that area are looking at
an Access to Heritage grant, which is specifically for
travelling exhibits. She will be looking to leverage
the grants that have previously been successful.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
The floor was opened up for discussion in relation to
the presentation and the questions that were
provided in advance of the meeting:
Comments brought forward were:
The bellows provide a hands on experience
that would appeal to children.
Like the idea of casting a mold, as it’s
interactive.
Like the concept of making a cast. “If the
Shoe Fits” depends on the age group but
may be difficult.
The trailer is a fantastic idea and can be
used for future exhibits.
Include a robotics component or and AI
feature to attract a younger audience.
Parents will want a hands on experience
whereas children would want a digital
experience.
Offer a digital activity as a marketing tool to
attract a wider audience.
Have a link so educators can do follow up
activities back in the classroom.
6. Public Art Plan
T. Ryce advised that the eight member public art
committee met and reviewed/approved their action
plan. At the next meeting, they will be reviewing
some public art programs from other municipalities
and discussing what the RFP would look like for the
development of a public art program with the
consultant in 2022.
The committee is developing an education and
awareness plan while supporting the development
and implementation of upcoming public art projects.
The committee will comment on the cultural
background document and contribute to the call for
artists. There are a number of projects coming up
that the committee will comment on, which includes
a number of large scale works.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
7. Partnership Request – Community Piano
Project, Community Wellness and Music Grant
Application
T. Ryce provided an update on the piano project
noting that it has been well received by the
community.
T. Ryce shared images of Daniel Davis’s artwork,
which has been installed on tennis courts
throughout Pickering and will remain in place until
the end of November. The GIS coordinates and
description will be posted on the website at
pickering.ca/culture.
T. Ryce advised that she is prepared to submit a
Community Foundations Project Grant for
$234,000.00, which is offset by $74,000.00 in
in-kind funds from the City. The grant that is being
applied for is the Safe and Vibrant Public Spaces
portion under the Community Foundations Grant.
The funds will be used to create a mindfulness,
meditation and music space, which will be
accompanied by a COVID memorial and will be
situated behind the gazebo in Esplanade Park. At
this time the PARBT, Carea, the Pickering Public
Library, Cultural Expressions have agreed to be
partners. The Pickering Accessibility Advisory
Committee has tentatively agreed to be a partner.
There will be piece of public artwork, which will
commemorate the lives lost during the pandemic.
The budget for this project is set at $80,000.00.
There will also be seven low sound sculptural
percussion instruments installed that will include
LED lightning.
Moved by A. Moscote Freire
Seconded by N. Holland
That the Cultural Advisory Committee provide a
letter of support for the project.
Carried.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
8. Other Business
T. Ryce advised that C. Cooper has left the
committee, as she has moved out of Pickering.
Recruitment for her replacement will commence in
August. When the request for appointment is put
forward, a report updating the Terms of Reference
will also be put forward to request that the
stakeholder members be appointed as voting
members.
J. St. Amant advised that Council received the work
plan and achievements from 2020 and 2021 and
signed it as received therefore the committee can
proceed with their work.
No other business was conducted resulting in the
adjournment of the meeting at 8:02 pm.
Meeting Adjourned: 8:02 pm
Copy: (Acting) Director, Community Services
City Clerk
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Attachment #2 – Refer to Item 4
of the Agenda
August 27, 2021
Are you experiencing barriers in recreational & sport opportunities in the Pickering and Durham
area?
Based on previous programming, partnerships, and research, we have identified a number of
community groups who remain isolated from recreational opportunities due to barriers
including: facility and program accessibility, transportation, cultural awareness & sensitivity
and finances, just to name a few. Increasingly, physical activity levels in Ontarian's are declining
due to age, ability, time, availability, cost etc., while priority populations continue to experience
barriers that reduce access and participation.
We are looking to connect with members of Durham's priority populations to get your feedback
on how to improve recreational and sport opportunities in the Durham Region. We are looking
for help from community leaders who can assist us in reaching our target populations
including: newcomers, seniors, people with disabilities, LGBTQ2+, and indigenous populations.
This project will allow us to design and test new programs that meet community needs, explore
ways to make our facilities more accessible, and find ways to ensure that new programs are
sustainable. Our goal is to make the benefits of active participation and an active lifestyle more
accessible to priority populations.
Starting this September, our research team will be:
1.Releasing a “Barriers to Sport & Recreation” Survey
2.Organizing Webex and In Person Focus Groups & Interviews
3.Facilitating FREE weekly recreation opportunities
This message is to inform you of our research restart and to start a conversation with interested
community members. We have ensured that our research methodologies are pandemic friendly
and socially safe. If you are interested in participating, or have a group that would like to
participate, please contact Tammy at allabilities@pickeringfc.ca.
With kind regards,
Tammy Lyle-Gravlev -Research Coordinator
Phone: 905-831-9803 x 207
Email: allabilities@pickeringfc.ca
Website: https://www.pickeringfc.ca/otfinnovation
1975 Clements Rd | Pickering, ON | L1W 4C2 | 905.831.9803 | PickeringFC.ca