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HomeMy WebLinkAboutMay 6, 2021 Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce Thursday, May 6, 2021 7:00 pm Electronic Meeting – Webex Platform Attendees: D. Ryan, Mayor C. Addo-Bekoe, Manager, People and Culture (Staff Liaison) T. Ryce, Supervisor, Cultural Services (Staff Liaison) G. Chang-Campbell, Pickering Anti-Black Racism Taskforce Member (Chair) C. Mosca, Pickering Anti-Black Racism Taskforce Member (Vice-Chair) Z. Adatia, Pickering Anti-Black Racism Taskforce Member S. Charles-Watson, Pickering Anti-Black Racism Taskforce Member A. Davis, Pickering Anti-Black Racism Taskforce Member C. Farinha, Pickering Anti-Black Racism Taskforce Member M. Francis, Pickering Anti-Black Racism Taskforce Member D. Governor, Pickering Anti-Black Racism Taskforce Member A. Graham, Pickering Anti-Black Racism Taskforce Member O. Grignon, Pickering Anti-Black Racism Taskforce Member F. Heath, Pickering Anti-Black Racism Taskforce Member N. Holland, Pickering Anti-Black Racism Taskforce Member A. Laylor, Pickering Anti-Black Racism Taskforce Member K. Noronha, Pickering Anti-Black Racism Taskforce Member, arrived at 8:40 pm T. Olanbiwonnu, Pickering Anti-Black Racism Taskforce Member A. Vincent, Pickering Anti-Black Racism Taskforce Member D. Poole, Clerk-Typist (Recording Secretary) Absent: R. Diaz-Matus, Pickering Anti-Black Racism Taskforce Member H. Douglas, Pickering Anti-Black Racism Taskforce Member N. Sinclair, Pickering Anti-Black Racism Taskforce Member J. Smith, Pickering Anti-Black Racism Taskforce Member Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Call to Order G. Chang-Campbell welcomed everyone in attendance and called the meeting to order at 7:00 pm. 2. Delegations There were no delegates registered for the meeting. Page 1 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 3. Disclosure of Interest No disclosure of interest was brought forward by any of the taskforce members. 4. Adoption of Agenda and Previous Minutes The taskforce reviewed the agenda and the minutes from the meeting held on Thursday, April 8, 2021. It was the consensus of the taskforce members to approve the agenda and adopt the minutes as received. 5. Action Items Update Staff T. Ryce advised that the Terms of Reference were adopted at the April 26, 2021 Council meeting and the PABRT is now free to proceed with the outline of the Terms of Reference. T. Ryce reviewed the Electronic Meeting Guidelines During a Declared Emergency. T. Ryce reviewed the remuneration process noting that staff will complete the paperwork for anyone applying for the stipend. Taskforce members will receive a TD1 form as well as a direct deposit form whereby they will be enrolled as employees to receive the payment, which will be distributed through direct deposit. T. Ryce advised that the Bang the Table site is currently being prepared for launch. The city is setting up a separate URL for the portal so that people will be able to go to pabrt.ca to access the engagement of the taskforce. T. Ryce to provide G. Chang-Campbell with an outline of the process. 6. Updates from Executive G. Chang-Campbell advised that she, along with C. Mosca, appeared before Council on April 26, 2021 to provide an update pertaining to the ongoing work of the taskforce. Page 2 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) C. Mosca advised that the Code of Ethics is in final draft form and will be discussed in detail at the next meeting. Moved by G. Chang-Campbell Seconded by F. Heath To add the Code of Ethics as an agenda item at the next meeting for adoption. Carried. F. Heath discussed the potential of obtaining a website and utilizing various social media platforms as a means of communication to engage the community with a specific focus on youth. T. Ryce advised that a meeting will be set up with the IT Department, the communications team and the social media expert to go through the goals of the group to come up with a plan to implement. The pabrt.ca web address was previously purchased in preparation for a channel for the group and will filter directly to Bang the Table and allow a connection to other web content as formatted per the city website. The meeting will be set up in the next two weeks. F. Heath requested that the PABRT city email address be eliminated and a separate email be attached through the website that filters directly to the taskforce members. T. Ryce noted that this is the approach being proposed by the city. T. Ryce provided an overview of how the stipend payment will be processed and how the action plan should outline the budget. T. Ryce to set up a meeting with F. Heath. T. Ryce to set up a meeting with S. Charles- Watson. 7. Action Plan Development C. Mosca suggested that the discussion be deferred following the appointment of the sub-committee Page 3 of 9 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) members. It was the consensus of the taskforce to accept this recommendation. 8. Sub-committees G.Chang-Campbell advised that the executive reviewed the list of previously discussed sub- committees and, based on their research, are recommending that they be reduced from 12 to the following 6 sub-committees:  Youth Development and Education  Health and Wellness Services  Employment Opportunities and Financial Supports  Policing and the Justice System  Community and Civic Engagement  Inclusive Governance and Leadership G.Chang-Campbell provided an overview of the role of each sub-committee. Discussion ensued regarding the Youth Development and Education sub-committee. Moved by G. Chang-Campbell Seconded by C. Mosca That the Youth Development and Education sub- committee be separated into two sub-committees whereby they are established as the Youth Development sub-committee and the Education sub-committee. Carried. Moved by G. Chang-Campbell Seconded by F. Heath To adopt the seven sub-committees. Carried. G.Chang-Campbell proposed a self-nomination process for the sub-committees. Discussion Page 4 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) ensued regarding the community callout for the sub-committee groups. Following discussion, nominations and voting took place for the co-chair positions for each of the sub-committees. Moved by G. Chang-Campbell Seconded by T. Olanbiwonnu That A. Graham be installed as a co-chair of the Youth Development sub-committee. Carried. No nominations were received for the other co- chair position for the Youth Development sub- committee. Moved by T. Olanbiwonnu Seconded by G. Chang-Campbell That .T. Olanbiwonnu be installed as a co-chair of the Health and Wellness Services sub-committee. Carried. Moved by G. Chang-Campbell Seconded by S. Charles-Watson That K. Noronha be installed as a co-chair of the Health and Wellness Services sub-committee. Carried. Moved by G. Chang-Campbell Seconded by T. Olanbiwonnu That F. Heath be installed as a co-chair of the Employment Opportunities and Financial Supports sub-committee. Carried. Moved by F. Heath Seconded by O. Grignon Page 5 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) That J. Smith be nominated as a co-chair of the Employment Opportunities and Financial Supports sub-committee. Carried. Moved by G. Chang-Campbell Seconded by F. Heath That A. Davis be installed as a co-chair of the Policing and Justice System sub-committee. Carried. No nominations were received for the other co- chair position for the Policing and Justice sub- committee. Moved by G. Chang-Campbell Seconded by A. Davis That Z. Adatia be installed as a co-chair of the Community and Civic Engagement sub-committee. Carried. Moved by G. Chang-Campbell Seconded by A. Davis That. O. Grignon be installed as a co-chair of the Community and Civic Engagement sub-committee. Carried. Moved by G. Chang-Campbell Seconded by F. Heath That D. Governor be installed as a co-chair of the Inclusive Governance and Leadership sub- committee. Carried. Page 6 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Moved by F. Heath Seconded by D. Governor That N. Sinclair be nominated as a co-chair of the Inclusive Governance and Leadership sub- committee. Carried. Moved by G. Chang-Campbell Seconded by F. Heath That A. Vincent be installed as a co-chair of the Education sub-committee. Carried. Moved by G. Chang-Campbell Seconded by D. Governor That A. Laylor be installed as a co-chair of the Education sub-committee. Carried. G. Chang-Campbell advised that the sub- committees are expected to get together between the monthly PABRT meetings. The co-chairs can refer to the Terms of Reference to review the responsibilities. T. Ryce advised that the sub-committees are to be comprised of two co-chairs from the PARBT who can be joined by another member of the taskforce. Members of the community will form the remainder of the sub-committee, which can be accomplished through an open call. Staff are prepared to assist with the engagement process including outreach deemed necessary by the taskforce. Sub- committee members can be a Pickering resident or they can come from a stakeholder group that serves Pickering and have expertise to contribute to the work of the sub-committee; the sub- committee chairs would determine these expertise. T. Ryce to provide a draft outline of what was used for the Cultural Advisory Committee that outlined the type of expertise that was requested. T. Ryce to provide a copy of the Action Plan for the Page 7 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) While there is no maximum regarding the number of individuals that sit on a sub-committee it would be best to have six to eight members with the support of advisors. Discussion ensued regarding the addition of taskforce members within the sub-committees. The following individuals volunteered to serve on a sub- committee:  Health and Wellness Services -C. Farinha, A. Laylor  Policing and Justice System – F. Heath  Community and Civic Engagement – D. Governor  Inclusive Governance and Leadership – A. Davis  Education – C. Farinha, A. Graham G. Chang-Campbell proposed that the sub- committees gather prior to the next meeting in June noting that the co-chairs will make arrangements for the meetings. T. Ryce noted that the individuals that were nominated as sub-committee co-chairs will have until the next PABRT to identify if they accept the nomination and can be ratified at the next meeting. C. Mosca requested that the sub-committees provide a list of what they hope to accomplish within the next year up to March 2022. Additional information is to include the mission statement, a list of projects along with action steps, target dates, a list of measurement tools, and budget items. Refer to the Terms of Reference the Goals, Objectives and Responsibilities and indicate how the work ties into fulfilling the different components. PABRT and the Indigenous Relationship Building Circle. Sub-committees to provide information to C. Mosca by May 21, 2021. 9. Other Business Page 8 of 9 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) G. Chang-Campbell inquired if any of the taskforce members would take on the role of co-treasurer with S. Charles-Watson. Moved by G. Chang-Campbell Seconded by F. Heath That A. Davis be installed as the co-treasurer. Carried. Discussion ensued regarding the September meeting. Moved by G. Chang-Campbell Seconded by C. Farinha That the meeting scheduled for September 2, 2021 be moved to September 9, 2021. Carried. T. Ryce advised that PAC4Teens are working on a session with DRPS called “Racism in the community and how youth and Police can work together to reduce the stigma and create a safer place for all.” No other business was conducted resulting in the adjournment of the meeting at 8:47 pm. T. Ryce to provide the session link. Meeting Adjourned: 8:47 pm Copy: (Acting) Director, Community Services City Clerk Page 9 of 9