HomeMy WebLinkAboutJune 3, 2021
Agenda
Pickering Anti-Black Racism Taskforce
June 3, 2021
7:00 pm
Electronic Meeting
Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and
maintain physical distancing, the City of Pickering continues to hold electronic
Council and Committee Meetings.
Members of the public may observe the meeting proceedings by accessing the
livestream.
1. Welcome and Call to Order G.Chang-Campbell
2. Disclosure of interest G.Chang-Campbell
3. Adoption of Agenda and Previous Minutes G.Chang-Campbell
Attachment 1: May 6, 2021
4. Delegations
5. Action Items Update Staff T.Ryce
5.1 Remuneration Process
5.2 Communications
5.3 Partnership Request – Community Piano Project,
Community Wellness and Music Grant application
Attachment 2: Partner Outline – Community Wellness
and Music Space Esplanade Park
6. Marketing Considerations O. Grignon
6.1 Source, Requirements, Costs, Timelines
For information related to accessibility requirements please contact:
Committee Coordinator
T: 905.420.4611
Email: clerks@pickering.ca
Agenda June 3, 2021
Pickering Anti-Black Racism Taskforce
Page 2 of 2
7. Bang the Table F. Heath
8. Scheduling of sub-committee and executive meetings G. Chang-Campbell
9. ABRWG statement on Goss Gilroy Inc. G. Chang-Campbell
10. Code of Ethics C. Mosca
10.1 Vote to formally adopt and include as addendum
to TOR
Attachment 3: Code of Ethics
11. Updates from Executive and Sub-committee Chairs All
11.1 Chair
11.2 Vice-Chair
Attachment 4: Development of Action Plan
11.3 Secretaries
11.4 Treasurer’s
11.5 Sub-Committee Chairs
11.5(a) Census data and partnership with DDSB
(Education sub-committee)
12. Action Plans C. Mosca
13. Other Business All
For information related to accessibility requirements please contact:
Committee Coordinator
T: 905.420.4611
Email: clerks@pickering.ca
Attachment #1 – Refer to Item 3 of the Agenda
Draft Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
Thursday, May 6, 2021
7:00 pm
Electronic Meeting – Webex Platform
Attendees: D. Ryan, Mayor
C. Addo-Bekoe, Manager, People and Culture (Staff Liaison)
T. Ryce, Supervisor, Cultural Services (Staff Liaison)
G. Chang-Campbell, Pickering Anti-Black Racism Taskforce Member (Chair)
C. Mosca, Pickering Anti-Black Racism Taskforce Member (Vice-Chair)
Z. Adatia, Pickering Anti-Black Racism Taskforce Member
S. Charles-Watson, Pickering Anti-Black Racism Taskforce Member
A. Davis, Pickering Anti-Black Racism Taskforce Member
C. Farinha, Pickering Anti-Black Racism Taskforce Member
M. Francis, Pickering Anti-Black Racism Taskforce Member
D. Governor, Pickering Anti-Black Racism Taskforce Member
A. Graham, Pickering Anti-Black Racism Taskforce Member
O. Grignon, Pickering Anti-Black Racism Taskforce Member
F. Heath, Pickering Anti-Black Racism Taskforce Member
N. Holland, Pickering Anti-Black Racism Taskforce Member
A. Laylor, Pickering Anti-Black Racism Taskforce Member
K. Noronha, Pickering Anti-Black Racism Taskforce Member, arrived at 8:40 pm
T. Olanbiwonnu, Pickering Anti-Black Racism Taskforce Member
A. Vincent, Pickering Anti-Black Racism Taskforce Member
D. Poole, Clerk-Typist (Recording Secretary)
Absent: R. Diaz-Matus, Pickering Anti-Black Racism Taskforce Member
H. Douglas, Pickering Anti-Black Racism Taskforce Member
N. Sinclair, Pickering Anti-Black Racism Taskforce Member
J. Smith, Pickering Anti-Black Racism Taskforce Member
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Call to Order
G. Chang-Campbell welcomed everyone in
attendance and called the meeting to order at
7:00 pm.
2. Delegations
There were no delegates registered for the meeting.
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Page 1 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
3. Disclosure of Interest
No disclosure of interest was brought forward by
any of the taskforce members.
4. Adoption of Agenda and Previous Minutes
The taskforce reviewed the agenda and the minutes
from the meeting held on Thursday, April 8, 2021. It
was the consensus of the taskforce members to
approve the agenda and adopt the minutes as
received.
5. Action Items Update Staff
T. Ryce advised that the Terms of Reference were
adopted at the April 26, 2021 Council meeting and
the PABRT is now free to proceed with the outline
of the Terms of Reference.
T. Ryce reviewed the Electronic Meeting Guidelines
During a Declared Emergency.
T. Ryce reviewed the remuneration process noting
that staff will complete the paperwork for anyone
applying for the stipend. Taskforce members will
receive a TD1 form as well as a direct deposit form
whereby they will be enrolled as employees to
receive the payment, which will be distributed
through direct deposit.
T. Ryce advised that the Bang the Table site is
currently being prepared for launch. The city is
setting up a separate URL for the portal so that
people will be able to go to pabrt.ca to access the
engagement of the taskforce.
T. Ryce to provide G.
Chang-Campbell with an
outline of the process.
6. Updates from Executive
G. Chang-Campbell advised that she, along with
C. Mosca, appeared before Council on April 26,
2021 to provide an update pertaining to the ongoing
work of the taskforce.
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Page 2 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
C. Mosca advised that the Code of Ethics is in final
draft form and will be discussed in detail at the next
meeting.
Moved by G. Chang-Campbell
Seconded by F. Heath
To add the Code of Ethics as an agenda item at the
next meeting for adoption.
Carried.
F. Heath discussed the potential of obtaining a
website and utilizing various social media platforms
as a means of communication to engage the
community with a specific focus on youth.
T. Ryce advised that a meeting will be set up with
the IT Department, the communications team and
the social media expert to go through the goals of
the group to come up with a plan to implement. The
pabrt.ca web address was previously purchased in
preparation for a channel for the group and will filter
directly to Bang the Table and allow a connection to
other web content as formatted per the city website.
The meeting will be set up in the next two weeks.
F. Heath requested that the PABRT city email
address be eliminated and a separate email be
attached through the website that filters directly to
the taskforce members.
T. Ryce noted that this is the approach being
proposed by the city.
T. Ryce provided an overview of how the stipend
payment will be processed and how the action plan
should outline the budget.
T. Ryce to set up a
meeting with F. Heath.
T. Ryce to set up a
meeting with S. Charles-
Watson.
7. Action Plan Development
C. Mosca suggested that the discussion be deferred
following the appointment of the sub-committee
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Page 3 of 9
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
members. It was the consensus of the taskforce to
accept this recommendation.
8. Sub-committees
G. Chang-Campbell advised that the executive
reviewed the list of previously discussed sub-
committees and, based on their research, are
recommending that they be reduced from 12 to the
following 6 sub-committees:
Youth Development and Education
Health and Wellness Services
Employment Opportunities and Financial
Supports
Policing and the Justice System
Community and Civic Engagement
Inclusive Governance and Leadership
G. Chang-Campbell provided an overview of the
role of each sub-committee. Discussion ensued
regarding the Youth Development and Education
sub-committee.
Moved by G. Chang-Campbell
Seconded by C. Mosca
That the Youth Development and Education sub-
committee be separated into two sub-committees
whereby they are established as the Youth
Development sub-committee and the Education
sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by F. Heath
To adopt the seven sub-committees.
Carried.
G. Chang-Campbell proposed a self-nomination
process for the sub-committees. Discussion
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Page 4 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
ensued regarding the community callout for the
sub-committee groups. Following discussion,
nominations and voting took place for the co-chair
positions for each of the sub-committees.
Moved by G. Chang-Campbell
Seconded by T. Olanbiwonnu
That A. Graham be installed as a co-chair of the
Youth Development sub-committee.
Carried.
No nominations were received for the other co-
chair position for the Youth Development sub-
committee.
Moved by T. Olanbiwonnu
Seconded by G. Chang-Campbell
That .T. Olanbiwonnu be installed as a co-chair of
the Health and Wellness Services sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by S. Charles-Watson
That K. Noronha be installed as a co-chair of the
Health and Wellness Services sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by T. Olanbiwonnu
That F. Heath be installed as a co-chair of the
Employment Opportunities and Financial Supports
sub-committee.
Carried.
Moved by F. Heath
Seconded by O. Grignon
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Page 5 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
That J. Smith be nominated as a co-chair of the
Employment Opportunities and Financial Supports
sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by F. Heath
That A. Davis be installed as a co-chair of the
Policing and Justice System sub-committee.
Carried.
No nominations were received for the other co-
chair position for the Policing and Justice sub-
committee.
Moved by G. Chang-Campbell
Seconded by A. Davis
That Z. Adatia be installed as a co-chair of the
Community and Civic Engagement sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by A. Davis
That. O. Grignon be installed as a co-chair of the
Community and Civic Engagement sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by F. Heath
That D. Governor be installed as a co-chair of the
Inclusive Governance and Leadership sub-
committee.
Carried.
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Page 6 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Moved by F. Heath
Seconded by D. Governor
That N. Sinclair be nominated as a co-chair of the
Inclusive Governance and Leadership sub-
committee.
Carried.
Moved by G. Chang-Campbell
Seconded by F. Heath
That A. Vincent be installed as a co-chair of the
Education sub-committee.
Carried.
Moved by G. Chang-Campbell
Seconded by D. Governor
That A. Laylor be installed as a co-chair of the
Education sub-committee.
Carried.
G. Chang-Campbell advised that the sub-
committees are expected to get together between
the monthly PABRT meetings. The co-chairs can
refer to the Terms of Reference to review the
responsibilities.
T. Ryce advised that the sub-committees are to be
comprised of two co-chairs from the PARBT who
can be joined by another member of the taskforce.
Members of the community will form the remainder
of the sub-committee, which can be accomplished
through an open call. Staff are prepared to assist
with the engagement process including outreach
deemed necessary by the taskforce. Sub-
committee members can be a Pickering resident or
they can come from a stakeholder group that
serves Pickering and have expertise to contribute
to the work of the sub-committee; the sub-
committee chairs would determine these expertise.
T. Ryce to provide a draft
outline of what was used
for the Cultural Advisory
Committee that outlined
the type of expertise that
was requested.
T. Ryce to provide a copy
of the Action Plan for the
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Page 7 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
While there is no maximum regarding the number
of individuals that sit on a sub-committee it would
be best to have six to eight members with the
support of advisors.
Discussion ensued regarding the addition of
taskforce members within the sub-committees. The
following individuals volunteered to serve on a sub-
committee:
Health and Wellness Services -C. Farinha,
A. Laylor
Policing and Justice System – F. Heath
Community and Civic Engagement – D.
Governor
Inclusive Governance and Leadership – A.
Davis
Education – C. Farinha, A. Graham
G. Chang-Campbell proposed that the sub-
committees gather prior to the next meeting in
June noting that the co-chairs will make
arrangements for the meetings.
T. Ryce noted that the individuals that were
nominated as sub-committee co-chairs will have
until the next PABRT to identify if they accept the
nomination and can be ratified at the next meeting.
C. Mosca requested that the sub-committees
provide a list of what they hope to accomplish
within the next year up to March 2022. Additional
information is to include the mission statement, a
list of projects along with action steps, target dates,
a list of measurement tools, and budget items.
Refer to the Terms of Reference the Goals,
Objectives and Responsibilities and indicate how
the work ties into fulfilling the different components.
PABRT and the Indigenous
Relationship Building
Circle.
Sub-committees to provide
information to C. Mosca by
May 21, 2021.
9. Other Business
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Page 8 of 9
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
G. Chang-Campbell inquired if any of the taskforce
members would take on the role of co-treasurer with
S. Charles-Watson.
Moved by G. Chang-Campbell
Seconded by F. Heath
That A. Davis be installed as the co-treasurer.
Carried.
Discussion ensued regarding the September
meeting.
Moved by G. Chang-Campbell
Seconded by C. Farinha
That the meeting scheduled for September 2, 2021
be moved to September 9, 2021.
Carried.
T. Ryce advised that PAC4Teens are working on a
session with DRPS called “Racism in the
community and how youth and Police can work
together to reduce the stigma and create a safer
place for all.”
No other business was conducted resulting in the
adjournment of the meeting at 8:47 pm.
T. Ryce to provide the
session link.
Meeting Adjourned: 8:47 pm
Copy: (Acting) Director, Community Services
City Clerk
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Page 9 of 9
Attachment #2 - Refer to Item 5 of Agenda
City Centre Project -Community Foundations Project Outline –
City Centre Mindfulness, Meditation and Music Space -Covid 19 Memorial
Outcomes: Safe and vibrant public spaces
The completed project creates a community learning and reflection space in the north
east corner of Esplanade Park:
• extending the vehicle mitigation around this corner (as initially planned in phase 1 of the main street revitalization project)
• creating a space to hold the council and community supported public work related to Covid Victims (as per 2020 budget)
• creating an outdoor learning and reflection space (for use by programs, partners, and PPL)
• providing a new attraction in City centre (outdoor instruments)
• creating new light art in this corner of the park ( installation and instruments to be led lit at night)
• adding partner and city-led pop-up programming related to music, personal wellness, movement and community engagement space (program staff in Culture & Recreation and at PPL will work to establish outdoor programming in this space)
Deliverables: 1. Outdoor Music Space and Reflection Garden – Esplanade Park o The City of Pickering will extend the existing new seating area at
Esplanade Park to encompass the north east corner, and create a refection garden and music learning space. An extension to the paved walkway will be created with cement seating barriers and stone seating at the north east corner of Esplanade Park. The space will be used to host guests in a quiet space, provide/lead programming related to music and
meditation.
o The cement barrier seating will also add a safety feature to the City centre park, mitigating unauthorized vehicle entry at that corner of the property ( as planned in phase 1 of this project) o The reflection garden will be used to provide public programming including
community music sessions, percussion lessons, meditation, mind and body, stretching and learning circles, community discussions, summer reading circles and community and indigenous led education opportunities. o The addition of an outdoor summer learning space will help the City
provide new programming opportunities to small groups in City Centre and allow for more people to participate in wellness, community engagement, arts and culture programming (proposed partners PPL, HIP, Indigenous Relationship Building Circle, CAREA, TAO Tai Chi Association, Music 4
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Life, Local Churches, Lake Ridge Health, Driftwood Theatre, Pickering Reading Circle, and Mental Health Organizations.)
2. Public Art Work – Portal to celebrate lives lost to Covid 19 Pandemic. o An overarching work will be commissioned to celebrate lives lost through the Covid Pandemic and provide a portal/canopy/centrepiece to for the
reflection garden. The work will create a portal entry and exit to the
garden. Names of the victims will be added into the finished work in a capsule. o The City will work with partners to commission a public learning session series on mindfulness, wellness, music for healing, mental health, nature
and wellness and its ties to all cultures and indigenous learning.
o The addition of the public work will assist families and survivors of the pandemic a space to visit or gather to reflect on their family members, and find healing.
3. Sculptural Outdoor Percussion Instruments
o The exterior of the garden will incorporate 7 sculptural percussion instruments, primarily chimes for use by the community. o The City will work with community partners and local musicians to lead music collaboration sessions, learning opportunities for residents and
visitors and impromptu performances.
o The addition of the sculptural instruments will add a destination attraction to the park providing families in the area, and throughout the City, and beyond our borders and unique experience and purpose for their visit. o The instruments and canopy made of stainless steel will be lit with rgb
lights in the evening providing new light to this area of the park, and
enhancing safety in the dark corner.
4. National Scope Memorial/Recognition Features o A QR code will be included on the site to provide a registration location for
guests (through the City’s new bang the table portal) Guests will be able to
post images and stories of those they thank for their services, remember or reflections while visiting the park. o The paved area will be formed of 6 foot quadrants reflecting on the distancing created through the protective measures effected throughout
the pandemic. Seating will be arranged to identify distanced seating with
etching on the surfaces
Community Engagement & Letters of Support
• Key Stakeholders – Accessibility, Culture, Equity, Project Partners, Mental Wellness
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Free Notes Harmony Sculptural Instruments
Sculptural Canopy existing examples
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Draft Version 5 Attachment #3 – Refer to Item 10 of Agenda
Pickering Anti-Black Racism Taskforce (PABRT)
Code of Ethics
PABRT
5/5/2021
Pickering Anti-Black Racism Taskforce (PABRT) aims to uphold its ethical responsibility
to conduct its affairs honestly and with integrity. The Code relates specifically to the way
our Taskforce members, while acting within the Taskforce Committee, are expected to
operate and interact with each other and any other. -16-
Table of Contents
Introduction ..................................................................................................................... 3
Vision .............................................................................................................................. 3
Application ....................................................................................................................... 3
Our Ethical Principles ...................................................................................................... 4
1. Inclusiveness ......................................................................................................... 4
2. Be Considerate ...................................................................................................... 4
3. Be Respectful ........................................................................................................ 4
4. Choose our Words Carefully ................................................................................. 4
5. Internal or Public Statements including Social Media ............................................ 5
6. Do not Bully ........................................................................................................... 5
7. Turn Differences into Strengths ............................................................................. 5
8. Attendance and Punctuality ................................................................................... 6
9. Resignation/Dismissal Process ............................................................................. 6
10. General Harassment and Sexual Harassment .................................................... 7
11. Meeting Guidelines ............................................................................................. 7
Amendments to the Code ................................................................................................ 8
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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Pickering Anti-Black Racism Taskforce
Code of Ethics
Introduction
Pickering Anti-Black Racism Taskforce (PABRT) aims to uphold its ethical responsibility
to conduct its affairs honestly and with integrity. This Code of Ethics (Code) relates
specifically to the way our Taskforce Committee members, while acting within the
Taskforce Committee, are expected to operate and interact with each other and any
other, whether online or in person, in discussing or dealing with matters concerning
PABRT.
Vision
To identify and dismantle structures of anti-Black racism that inhibit the well being and
success of the Black community in Pickering.
Application
This Code applies to all PABRT’s current Committee and sub-committee members,
while acting within the taskforce committee, and any guests at our meetings.
The Chair of PABRT undertakes to actively promote compliance with the Code and to
the extent that it is reasonable and practicable, to exercise authority to ensure that the
spirit and letter of the Code is applied.
The Code is not intended in any way to replace or limit the standards of ethical conduct
expected of individuals, personal ethical standards held by individuals, or otherwise
applicable legal or professional standards which are not specifically referred to in this
document.
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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Our Ethical Principles
1. Inclusiveness
We will strive to always be inclusive of all backgrounds and identities. This includes, but
is not limited, to members of any sexual orientation, gender identity and expression,
race, ethnicity, culture, national origin, social and economic class, educational level,
color, sex, age, size, religion, and physical or other ability.
2. Be Considerate
We all depend on each other to produce the best work we can as a committee. Our
decisions will affect our city and colleagues, and we should take those consequences
into account when making decisions.
3. Be Respectful
We will not all agree all the time, but disagreement is no excuse for disrespectful
behavior. An environment where people feel uncomfortable or threatened is not a
productive or creative one.
4. Choose our Words Carefully
We must always conduct ourselves professionally; be kind to others; not insult or put
down others. Harassment and exclusionary behavior are not acceptable. This includes,
but is not limited to:
Threats of violence.
Discriminatory jokes and language.
Sharing sexually explicit or violent material via electronic devices or other means.
Personal insults, especially those using racist or sexist terms.
Unwelcome sexual attention.
Advocating for, or encouraging, any of the above behavior.
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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5. Internal or Public Statements including Social Media
We shall be conscious of the effects and permanence of internal or public
statements made verbally, in writing or using Social Media.
Social Media have an extraordinary power to drive strong emotions and
sometimes foster angry communication, which shows no interest in enabling
respectful discussion with people of different views.
Committee members shall not meet with the media unless such meeting is
approved by the City’s Chief Administrative Officer. Committee media relations
must be supported by the City’s Corporate Communications Section. ADM040
6. Do not Bully
Bullying can be both obvious and subtle but is usually comprised of actions or verbal
comments that could mentally hurt or isolate a person. These behaviors are usually a
repeated pattern with the intention to intimidate, offend, degrade, or humiliate and are
totally unacceptable.
Comments that are objective and are intended to provide constructive feedback are not
considered bullying, but the following list consists of, but is not limited to, some actions
that demonstrate bullying:
A pattern of often belittling a person’s opinion
Constantly undermining or deliberately impeding a person’s efforts
Criticizing a person persistently or constantly.
7. Turn Differences into Strengths
We can find strength in diversity. Different people have different perspectives on issues
and that can be valuable for solving problems or generating new ideas. Being unable to
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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understand why someone holds a viewpoint does not mean that they are wrong. Do not
forget that we all make mistakes and blaming each other does not get us anywhere.
Instead, we should focus on resolving issues and learn from our own and each other’s
mistakes.
8. Attendance and Punctuality
We are all expected to be regular and punctual in attendance of our meetings (whether
in person or online), within reason. This means being present, ready to work, at starting
time of each meeting. For virtual meetings it is expected that cameras are usually kept
on and microphones off, unless speaking.
Absenteeism and tardiness burden other committee members and can adversely affect
the work of the Taskforce. If any committee member is absent from three consecutive
meetings, or absent from over 50 percent of the meetings in one year without
justification, the member will be contacted to ask whether they wish to remain on the
Committee or resign. ADM040
If contact cannot be made with an absent Committee member and 5 months of
continuous absenteeism has been noted, the Committee Member’s seat automatically
becomes vacant and the process of filling a vacancy begins. ADM040
9. Resignation/Dismissal Process
Committee members wishing to resign their appointment shall submit a letter of
resignation to the City Clerk as soon as possible. Upon acceptance of the resignation,
the City Clerk in consultation with the Staff Liaison assigned to the Committee will
initiate the appointment process to fill the vacancy.ADM040
Council, at its discretion, can dismiss any Committee in its entirety or any member
thereof at any time. ADM040
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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10.General Harassment and Sexual Harassment
This taskforce is committed to providing an environment free of discrimination and
unlawful harassment. Actions, words, jokes, or comments based on someone’s sexual
orientation or identity, race, ethnicity, age, religion, or any other legally protected
characteristic are not tolerated.
In general, if someone asks you to stop something, then stop. When we disagree, try to
understand why. Differences of opinion and disagreements are mostly unavoidable.
What is important is that we resolve disagreements and differing views constructively.
11.Meeting Guidelines
These guidelines are to facilitate and promote sound meeting etiquette in all meetings,
including virtual. We all have a shared responsibility for ensuring a successful meeting
through respectful interactions with everyone present.
Prior to the Meeting ensure that agenda materials and supporting documentation are at
hand.
1. Make best efforts to be on time and inform host if you will not be in attendance
2. Use active listening and respectful language
3. For virtual meetings:
place yourself on “mute”. Use the hand function if you would like to speak and
the Chair will respond in order of requests
Meeting Chair to address “conversation in chat” during the meeting if it has an
impact on the discussion/decision, so that the information can be captured in
the minutes.
4. All meetings shall be open to the public and the media. ADM040.
5. Demonstrate respect for the privacy and confidentiality of other members’
personal information
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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Suggestions for offering/receiving feedback:
1. Be honest and respectful
2. When offering personal experiences observe your own boundaries and share to
your comfort level
3. We will gently hold each other accountable in the use of appropriate language
4. Give everyone the opportunity to be heard; try to suspend judgements, do not
interrupt, and ask questions
Amendments to the Code
This Code may be modified by a majority vote at a Committee meeting.
ADM 040 – City of Pickering – Boards & Advisory Committees of Council.
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Attachment #4 – Refer to Item 11 of Agenda
Pickering Anti-Black Racism Taskforce
(PABRT)
Development of Action Plan
May 2021
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1
Contents
Introduction ........................................................................................................................................................................... 3
Mandate ................................................................................................................................................................................ 3
Goals, Objectives, and Responsibilities ................................................................................................................................ 5
Responsibilities that are outside of scope of the Taskforce ................................................................................................... 6
Note ....................................................................................................................................................................................... 7
Sub-Committee Action Plans ................................................................................................................................................ 7
Community and Civic Engagement Action Plan – (CCE) ...................................................................................................... 9
Education Action Plan – (EDU) ........................................................................................................................................... 12
Employment Opportunities and Financial Support Action Plan – (EMP) ............................................................................. 20
Health and Wellness Services Action Plan – (HLT) ............................................................................................................ 25
Inclusive Governance and Leadership Action Plan – (INC) ................................................................................................. 26
Policing and the Justice System Action Plan – (POL) ......................................................................................................... 28
Youth Development Action Plan – (YTH) ............................................................................................................................ 32
Fulfillment of Goals, Objectives, and Responsibilities ......................................................................................................... 36
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2
Introduction
The City of Pickering established an Anti-Black Racism Taskforce to work in partnership with the Pickering community,
Durham-based organizations, businesses, stakeholders, and the City to identify and implement actions to fulfil goals and
objectives as outlined in the Terms of Reference.
The Taskforce is comprised of resident representatives and stakeholder representatives. It also has the support of 2 City
staff liaisons and the Mayor.
The Taskforce structure is made up as follows:
Chair Secretary – 2 positions
Vice Chair Treasurer – 2 positions
Sub-Committees with 2 Co-Chairs and members:
Community and Civic Engagement Inclusive Governance and Leadership
Education Policing and the Justice System
Employment Opportunities and Financial Supports Youth
Health and Wellness Services
Mandate
• to identify barriers and areas of opportunity, in order to enhance the shared experience and opportunities
afforded to Black residents,
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3
• to identify and coordinate opportunities for stakeholder and community engagement,
• to provide expert input and action on matters relating to the provision of anti-Black racism initiatives within the
community; and,
• to celebrate and promote the Black community and promote Black culture.
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4
Goals, Objectives, and Responsibilities
1. Work towards the reduction/elimination of anti-Black racism.
2. Ongoing communication with the residents of Pickering to identify existing systemic barriers for Black
residents and develop/provide opportunities to address these barriers, provide education, and effect change.
3. Produce an annual action plan and report to Council within the first three months of operation, which
identifies primary goals, measurement tools, implementation plans, timelines, and budget.
4. Provide advocacy and leadership on behalf of the Black community to the City, as well as organizations and
businesses serving the City of Pickering.
5. Strengthen and support Black-led economic development and Black employment initiatives.
6. Support the creation and success of Black community and cultural organizations.
7. Provide educational resources to build allies within and for the Black community.
8. Conserve and promote Black history and heritage.
9. Celebrate and support success within the Black community.
10. Provide opportunities for the creation, education, and enjoyment of Black culture.
11. Build partnerships and share resources with like-minded organizations to maximize benefit, be aware of
global best practice, to reduce potential for overlap of services and initiatives.
12. Be inclusive of all community residents at all levels and abilities; and,
13. Engage stakeholders, businesses, and cultural organizations as partners in the delivery of initiatives.
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Responsibilities that are outside of scope of the Taskforce
1. Development of City Diversity & Inclusion initiatives or strategy;
2. Budget approval.
3. City programming or events;
4. Day-to-day operations of the City or City facilities; and
5. Administrative matters including direction given to staff.
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Note
After the brutal killing of George Floyd in 2020, it has been generally established internationally that Anti-Black Racism is
systemic.
Taskforces and other bodies are working in various ways around the world to combat it. But as President Obama stated
on effecting change “….eventually, aspirations have to be translated into specific laws and institutional practices…..”.
While the PABRT Taskforce will be moving forward with its own aspirations to combat anti-Black racism in Pickering, we
do not have the authority or resources to translate our aspirations into specific laws and institutional practices. As such,
while the Taskforce could work towards the continued reduction of anti-Black racism during its term, implementing
mechanisms for the sustenance of the continued reduction of anti-Black racism is ultra vires.
https://www.huffingtonpost.ca/entry/barack-obama-responds-to-george-floyd-police-
protests_n_5ed510f3c5b6b7c046814552?ri18n=true
Sub-Committee Action Plans
The following high level action plans have been prepared by each sub-committee.
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7
They are in various formats at this time, and we will decide which template is most appropriate for our Taskforce. All future
reports on the action plans will be in the chosen format.
All plans will contain a Mission Statement, Projects, Action Steps with Target Dates, Measurement Tools, Budget, and
reference to the list of Goals, Objectives and Responsibilities” being fulfilled.
These action plans will be updated for presentation at our scheduled monthly meetings at which time questions,
suggestions, and concerns can be raised.
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Community and Civic Engagement Action Plan – (CCE)
Survey Findings:
Respondents by Race: Perceptions of Racism: Lack Culturally relevant programs: 21.9% of
24% of the respondents of trust, Black Canadians do 62.16% felt there was respondents made
were Black. not trust or use services that inadequate culturally relevant recommendations
are supposed to help and programming. Of the that community
serve them. programs/events available dialogues is needed.
respondents perceived them
to be tokenized.
Programs/events need to
honour Black culture
Subcommittee Mission Statement/ Plan:
Promote the existence of the PABRT
PABRT Objective:
Terms of reference responsibilities: o) Advocate and promote the value and benefit of anti-Black racism initiatives, and
Black culture for all.
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9
Action: PABRT
Objective:
Details: Required
Resources/Funding
Target date Success
Criteria/Outcome
Measurement
Complete a PABRT Mandate: Organize/Conduct Community Service TBD-Short X number of
community needs Identify barriers a town hall Department-term (less than residents who
assessment and areas for
opportunity.
Identify
opportunities for
community
engagement.
meeting:
Ask participants
what they want.
Inquire how the
taskforce can
serve the
Pickering Black
community.
How can we
(subcommittee)
tailor the
engagement so it
works for the
Pickering Black
community.
Liaisons Staff time
Community
Engagement
committee members
6 months) attended the town
hall.
Satisfaction
survey/feedback
to be distributed
to participants
post Town Hall.
Promote Bang
the Table to
enhance
community
engagement with
the taskforce
Terms of
reference goals:
2. Ongoing
communication
with the residents
of Pickering to
identify existing
systemic barriers
for Black
residents and
develop/provide
Leverage PABRT
website, social
media: FaceBook,
Twitter, YouTube,
TikTok to
encourage Black
community
residents to
register and
access the Bang
the table
Bang the Table
Administrator
Licence x 1.
Communications-
Staff time
Youth Development
Subcommittee Co-
Chairs Community
Engagement
Subcommittee
members
TBD X number of
residents who
registered to
access the Bang
the Table
engagement
platform.
# of times
registrants
engage The Bang
the table platform.
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10
opportunities to
address these
barriers, provide
education and
effect change.
13. Engage
stakeholders’
businesses, and
cultural
organizations as
partners in the
delivery of
initiatives.
community
engagement
platform.
Satisfaction
survey/feedback
about the quality
of the
engagement
tool/platform to be
distributed to
registrants.
Champion
activities of other
subcommittees
PABRT Mandate:
Celebrate and
promote the
Black community
and Black
culture.
Liaise with
PABRT
subcommittee
Co-Chairs to
inquire how
Community
Engagement
committee can
support/promote
future initiatives.
Communications-
Staff time
Subcommittee Co-
Chairs
TBD Satisfaction
survey/feedback
to be distributed
to PABRT
subcommittee Co-
Chairs-
Community
Engagement
subcommittee
performance
appraisal.
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11
Education Action Plan – (EDU)
Education Sub-committee Action Plan
Members: Andre, Nikosa, Angella
Mission Statement:
-To build relationships and partnerships with families and stakeholders in the
Pickering community to promote awareness of resources conducive to Black student
success and dismantling Anti-Black racism.
-To improve academic outcomes and achievement for Black students through
addressing Anti-Black racism in partnership with the DDSB.
-To advocate for measurable and results oriented goals to ensure Black student
success in the DDSB.
-To be responsive to challenges and barriers faced in the education system due to
Anti-Black racism.
-Assist Pickering residents with self -education and alliance through ongoing
communication.
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Action Details Required Target date Success
Criteria
Outcome/
Measurement
-Contacting
the leaders of
the DDSB in
relation to the
DDSB
Compendium
of Action for
Black
Students
Success
(Compendium)
.
-To request
consent to
publish the
DDSB
Compendium
of Action for
Black
Students
Success
(Compendium)
. on
the PABRT
website
-Written and
verbal
communication
to the DDSB
equity leaders
May 24th , 2021
-
June 1st , 2021
-To receive
consent to
publish the
compendium
on the PABRT
website
-Parents will
have access to
the
compendium
and use the
information
during an
upcoming
“Bang the
table” panel
discussion
-Meet with -Connect with Time allocation June 1st -June We gain
Equity leaders DDSB equity for the meeting 3oth information on
at the DDSB. leaders to
discuss the
accountability,
how the action
in the
compendium
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13
DBEN access, and
measurability
of the
compendium.
are measured.
Which items
have been
achieved?
-We will
articulate our
goals to
collaborate and
partner with
DDSB to make
the
compendium
accessible to
Black families
and allies in
Pickering.
-We will solicit
their
participation in
an upcoming
Bang the Table
discussion on
the
compendium
We will
articulate our
goals to
collaborate with
DDSB to make
the
compendium
accessible to
families.
Receive on
their
willingness to
participate.
Commitment
to
partnership
with the
Education
subcommittee
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14
-“Bang the
table” panel
discussion
-This first
panel
discussion will
be and
information
session directly
related the
compendium
of action.
The tentative
proposed panel
will comprise of
equity leaders:
Jacqui Steer
and Cheryl
Rock.
The panel will
speak to the
goals, mission
actions of the
compendium,
how is it being
measured and
accountability
-Bang the
table platform
-Preparatory
meetings
-Verbal and
written
communication
to panelist
-Publication of
the panel to the
PABRT
website
-Publicized the
events in
“flyers”, on
Facebook,
local print, city
billboards,
library
communication
s, and
potentially on
-End of the
2021 school
year
-Before the
school year
2022 starts
-Attendance at
the Bang the
Table
discussion.
-Families will
have
Knowledge of
how to use the
Compendium
to navigate the
education
system
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15
for the
achievement of
the
compendium
goals.
the DDSB
website(s).
Cost:
The panel will
also discuss
the potential
recourses
available for
Black families
facing
challenges and
barriers.
-For printing
and distributing
flyers.
-Honorarium
for presenters
$50
Total
anticipated
cost of $500
-“Bang the
table” panel
discussion
Bang the table
Topic: Getting
ready for
post-secondary
Connect to
experts on the
topic who can
provide
information to
families.
-Bang the
table platform
-Preparatory
meetings
-Verbal and
written
-Proposed
Dates in the
2021 -2022
school year
-Students and
parents will
clearly
understand
how to prepare
and apply to
post-secondary
education.
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16
education communication
to panelist
-Publication of
the panel to the
PABRT
website
-Publicized the
events in
“flyers”, on
Facebook,
local print, city
billboards,
library
communication
s, and
potentially on
the DDSB
website(s).
Cost:
-For printing
and distributing
flyers.
-Honorarium
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17
for presenters
$50
Total
anticipated
cost of $500
-3 Bang the See above See Above See Above
Table panel
discussions
(TBD)
-Black families -Connecting Fall 2021 -Black families
Subcommittee will use this with community will access the
to compile an resource to members, like-education
educational help them minded database
resource advocate for organizations
database for Black student stakeholders, which will
Black families success and support them in
in Pickering. overcome
barriers and
challenges in
community
leaders and
allies to
advocating for
Black student
success and the education
system. Compile an
education
database. This
data base will
be made
available on
the PABRT
website.
overcoming
barriers and
challenges in
the education
system.
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Add a new Diversity Tab and content to the Cultural Portal web pages of Pickering.ca that includes details on the City’s
actions related to Anti-Racism, Diversity, and Inclusion, and provide a curated of resources to assist residents with self-
education and alliance. Resources will be streamed for children, adults, businesses, and organizations.
Once established, this resource will be promoted and shared with partners and like-minded organizations
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19
Employment Opportunities and Financial Support Action Plan – (EMP)
Employment Opportunities & Financial Supports Subcommittee
The following provides an outline of what we need to include:
Mission Statement /what you plan to accomplish:
To empower the City of Pickering’s Black community through financial and economical development.
Projects:
1. “Ask a Professional” is a series providing ongoing dialogue consultation with industry experts in a wide range of
fields.
Business owners will have the opportunity to have specific, relevant questions answered about their various business
concerns by a panel of proven industry professionals, and to learn from the questions posed by others in the business
community.
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20
Topics range from practical matters such as marketing, funding and business tax to equally important issues such as how
to manage stress during challenging times.
Whether you are an established business owner or considering launching a startup, this series is an opportunity to equip
yourself with the tools and know-how that will bring you success.
This is also an opportunity for Black established Businesses to introduce themselves to the community. We may also
consider having other local business owners introduce themselves to the Black community.
2. Youth Mentorship-Developing the Future of the Black community through mentoring Black youth. Connecting
Black Youth with professionals in a variety of fields.
3. Youth entrepreneurship-Development of entrepreneurial skills and training. Business plan development …Mock
interviews and resume workshops. This program can be in conjunction with other Black social service organizations.
4. Youth skilled trades development-Enabling Black youth to enter and succeed in the skilled trades. In conjunction
with various skilled trades unions. Program will create a pathway to a career in skilled trades.
5. Financial Literacy program-For Black Youth and Adults.
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Action steps:
Forming of Employment Opportunities & Financial Supports Sub-committee
The PABRT has approved the establishment of an Employment Opportunities & Financial Supports Sub-Committee, and
will with city staff develop content for a public call for Sub-Committee members. The purpose of the Sub-committee is to:
● Connect Black Youth in the City of Pickering with Black Professionals
● To support the success and growth of Black Businesses in the City of Pickering.
● To assist Black Youth in Pursuing and obtaining careers in the skilled Trades and entrepreneurial endeavors.
● To provide information on funding resources and business skills development for Black entrepreneurs.
Black Business Outreach
Actively identify and contact Black business owners to participate in program initiatives, including but not limited to
mentor/mentee initiative.
Skilled Trades/ Unions Outreach
Engage trade unions for assistance in creation of pathways for Black youth into apprenticeship programs.
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22
Development of Platform for Informational Session
Acquire informational knowledge on establishing a youtube platform for question and answer discussions between Black
professionals and Black residents.
Target dates:
June 30, 2021-Selection of Sub-Committee Members
July 15, 2021-Complete Outreach for Black Professionals, Black Business Owners and Trade union Representatives.
Aug 1, 2021-Launch “Ask a Professional” and Financial Literacy program.
August 15, 2021-“Business Basics” Entrepreneurial Program launch
Measurement tools:
● Surveys/ Questionnaire
● Focus Groups
Goals, Objectives, Responsibilities (as per our Terms of Reference) that you are aiming to fulfil. Referring to their
no. is fine:
1. Work towards the reduction/elimination of anti-Black racism.
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23
2. Ongoing communication with the residents of Pickering to identify existing systemic barriers for Black residents and
develop/provide opportunities to address these barriers, provide education, and effect change.
3. Produce an annual action plan and report to Council within the first three months of operation; which identifies primary
goals, measurement tools, implementation plans, timelines, and budget.
4. Provide advocacy and leadership on behalf of the Black community to the City, as well as organizations and
businesses serving the City of Pickering.
5. Strengthen and support Black-led economic development and Black employment initiatives.
7. Provide educational resources to build allies within and for the Black community.
11.Build partnerships and share resources with like-minded organizations to maximize effect, be aware of global best
practice, to reduce potential for overlap of services and initiatives.
12.Be inclusive of all community residents at all levels and abilities; and,
13.Engage stakeholders, businesses, and cultural organizations as partners in the delivery of initiatives.
Budget: To Be Determined!
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24
Health and Wellness Services Action Plan – (HLT)
Health and Wellness Subcommittee
20May2020
● Mission Statement /what you plan to accomplish
○ Mission statement: To understand the experiences of the black residents of Pickering as it relates to their
mental and physical wellbeing and to create initiatives to address their identified needs
● Projects
○ Community wellness forums-speak to grassroot organizations supporting black health in the community
○ Community walk for mental health
○ Dietitian led nutrition session
○ Health education campaigns “Fast facts/ The Dr’s In”-Infographics with health information-monthly
○ Connecting with Lakeridge Health regarding collection of racialized data to understand how black residents
in the community are accessing the hospital’s resources
○ Compile and distribute resource list of community health and wellness agencies connected to the black
community
● Action steps
○ TBD
● Target dates
○ TBD
● Measurement tools
○ Attendance of events
○ Visits to infographic post
○ Production of resource list
● Goals, Objectives, Responsibilities (as per our Terms of Reference) that you are aiming to fulfil. Referring to their
no. is fine.
○ #1,2,4,5,8, 12,13,14
● Budget
○ TBD
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25
Inclusive Governance and Leadership Action Plan – (INC)
Inclusive Governance and Leadership Sub-Committee Action Plan (Draft)
Mission Statement /what you plan to accomplish.
A City of Pickering Governance process that the reflects the diverse needs of the community.
Projects
1. Develop an inclusion lens policy to ensure no barriers exist for businesses identified as black owned to participate
in the City’s procurement process and be award contracts for City services.
2. Recommend fair standards for the City to consider with respect to hiring persons identified as black in leadership
positions and for such leadership to be representative of the community as a whole.
3. Provide opportunities for persons identified as black within the community to acquire the necessary knowledge,
skills, and experiences required to qualify for business contracts and positions of leadership in the community.
Action steps
Assess the percentage of business contracts awarded to businesses identified as being black owned within the
community
Create a formulae to ensure a percentage of the City of Pickering contracts to be earmarked for businesses
identified as black owned within the community.
Mandate at a percentage of the City of Pickering leadership positions to be earmarked for persons identified as
black within the community.
Councilors and administrative leaders should receive adequate training in inclusive workplace that represents
community
Obtain a copy of the City’s strategy for addressing the anti-black racism in the community including statistics on the
number of persons identified as black who have been hired in leadership positions for the City of Pickering.
Target dates
TBD
Measurement tools
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26
xx% of business contracts have been awarded to a business identified as black owned in the community.
xx% of leadership positions have been filled by persons identified as black within the community.
60% of the Black community can see themselves reflected in their business and senior leaders at the City of
Pickering
Goals, Objectives, Responsibilities (as per our Terms of Reference) that you are aiming to fulfil. Referring to their no. is
fine.
Act as a partner in collaboration with the City on initiatives related to anti-Black racism and Equity, Diversity and
Inclusion as a stakeholder
Strengthen and support Black-led economic development and Black employment initiatives.
Budget
TBD
Marketing , communications, programs, guest speakers etc..
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27
Policing and the Justice System Action Plan – (POL)
Policing and the Justice System Committee
Members: Andrea Davis, Floyd Heath, Nikosa Holland
-Mission Statement
To promote the development of trust between the Black Community and the Durham Regional Police Service.
-Goals, Objectives, Responsibilities
1. Work towards the reduction/elimination of anti-Black racism.
2. Ongoing communication with the residents of Pickering to identify existing systemic barriers for Black residents and
develop/provide opportunities to address these barriers, provide education, and effect change.
3. Produce an annual action plan and report to Council within the first three months of operation; which identifies primary
goals, measurement tools, implementation plans, timelines, and budget.
11.Build partnerships and share resources with like-minded organizations to maximize effect, be aware of global best
practice, to reduce potential for overlap of services and initiatives.
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28
12.Be inclusive of all community residents at all levels and abilities; and,
13.Engage stakeholders, businesses, and cultural organizations as partners in the delivery of initiatives.
Action Details Required
Resources/
Funding
Target Date Success Criteria/
Outcome Measurement
Introduction to and
engagement with the
DRPS
Through written
correspondence, the
committee will introduce itself
to DRPS, identifying our
mission and proposed scope
of our engagement with
DRPS, including but not
limited to:
-Enhanced
accountability for police
-Improved trust between
the Black community and
police
Written
correspondence sent
electronically
June 2021 Acknowledgement/response
from DRPS
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29
-Support for the
implementation and longevity
of the body-cam program
Bang the table panel
discussion on building
trust between the Black
community and police.
The panel discussion will
include a moderator and
experts from law enforcement,
the Black community and
DRPS representative(s)
discussing the means to and
efforts thus far in procuring
increased trust between the
Black community and police.
-Bang the table
technology
-Advertising in local
print and online
media platforms
-Formulation of the
panel
-Optional:
honorarium for
panelists
Summer 2021 Active participation from
members of the Black
community measured by the
number of participants and
questions submitted prior to
the event.
Create a virtual
database for the Black
community on
resources available in
addressing police
misconduct
The sub-committee will
compile a comprehensive
listing of organizations, field
professionals and government
agencies that provide support
in addressing police
misconduct.
-Oral, verbal and
written
communication by
committee members
to stakeholders,
members of the
Black community,
like-minded
Fall 2021 Comprehensive virtual
resource database
established, published and
publicized.
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30
organizations etc. to
compile the list of
resources that can
be easily accessible
when Black
residents encounter
police misconduct.
-Publication of the
resource database
once completed.
Police/civilian sporting
event involving Police
and the Black
community
The committee will work with
the Black community,
stakeholders and the DRPS to
plan and host a friendly
sporting event (soccer or
basketball, etc.) involving
members of the Black
community and DRPS.
-Participation of the
Black community in
formulating a
team(s)
-Participation of
DRPS in formulating
a team(s)
-Venue and logistics
-Advertisement of
the event
Trophies/ Awards
Food & Drinks
Fall 2021 Forging trust between the
Black community and
police.
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31
Youth Development Action Plan – (YTH)
Youth Development Subcommittee Action Plan 2021
Vision
Empower and engage the youth to be a voice for change.
Mission
The purpose is for the co-chairs to identify what is important to the Youth of Pickering pertaining to Anti-Black Racism. To collaborate with the
Youth Taskforce Members (YTMs) to achieve their goals, by advocating, supporting them through mentorship, building partnerships with
stakeholders, institutions, and the community. As well as creating an environment that facilitates a safe space where they can freely express
their opinions, ideas, and goals to empower and create change.
Action Time Location Process Indicators Budget Resources Person Short-Term
Steps
When will it Where How will it happened? What do we need
responsible
Outcome(s)
(what will happen? will it to make this Who will What will the
we do) happen? happen? make it
happen?
success look
like?
Open Call
TBD based on
development
of social
platforms
Sept. 2021
October 2021
Zoom 1. Create Advertising
Developing ads to seek
volunteers for YTMs
(Age 12 – 26) (bus
shelters, digital on
screen, schools, etc.)
2. Online Marketing to
Public
According to city
requirements (via
website, social media,
newsletter, post in
schools)
3. Receive Resumes
Reviewing applicant
resume
1. Marketing
cost
($1000)
Gear,
merchandis
e, ads,
promotion,
branding,
Utilizing
city
property,
digital
screens,
bus
shelters,
and
1. Working with
city of
Pickering/
PABRT
members,
schools -
guidance office,
IT, etc.
2. According to
city
requirements
(via website,
social media,
Pickering
newsletter)
Co-Chairs,
YTMs, City
of Pickering,
Stakeholder
s,
Institutions,
PABRT, and
others
To have the
marketing
completed,
viewed by the
majority of
youth in the
community of
Pickering.
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32
Via Email (URL) recreational
facilities
3. Via Email
October 2021 zoom 4. Interviewing 4. Facility, 4. Via Zoom/in Co-Chairs, Reviewing
Forming Interviewing applicants Zoom person members applicants,
the Youth (# of YTMs needed?) PABRT and selecting the
Taskforce Oct/Nov 2021 5. Select successful 5. Formal email/ applicants successful
candidates invitation to YTM
Notify successful
candidate
successful
candidates
candidates
Action Time Location Process Indicators Budget Resources Person Short-Term
Steps responsible
When will it How will it happened? What do we need Outcome(s)
what will happen? to make this Who will What will the
we do happen? make it success look
happen? like?
Nov 2021 TBD 6. Host first meeting Facilities 6. Hold meeting Co-Chairs Establishing
Zoom/ introducing the YTMs with YTMs to and YTMs a relationship
Meeting
YTMs
Library
facilities
Discuss how often the
YTMs would like to meet.
go over various
agenda items
with the
YTMs and
introduction
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33
Other
facilities
7. Intro: Constructing Terms
of Reference (CTR) and
Action Plan
What YTMs goals and
objective are for the
taskforce.
Roles/Structure for the
YTMs
Establishing meeting times
.
(Intro: action
Plan)
Establishing
consistent
meeting
practice
Hold meeting
with YTMs,
PABRT, City of
Pickering.
of developing
their goals,
action plan,
and CTR.
Help Jan/Feb TBD 8. Action Plan Facilities Co-Chair Co-Chairs Action plan
facilitate 2022 Supporting the YTMs contributed and and YTMs formed and
the Youth development of action plan. meeting with City of completed.
creating Utilizing SMART Goals, YTMs. Pickering, Developing a
their own specific, measurable, Stakeholder consistent
taskforce achievable, relevant, and
time-based.
Helping YTMs execute their
action plan based on time
and budget.
s,
Institutions,
PABRT, and
others
meeting
practice
among the
YTMs.
Meeting
on YTMs
accompli
shment
Monthly TBD Timely review with the
YTMs on progress of
outcome/goals.
Evaluate YTMs Action Plan
and progress of goals.
Ensuring target dates for
goals met.
Facilities Monthly
meeting and
co-chairs hours
contributed
Co-Chairs
and YTMs
Target goals
accomplished
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34
Action Time Location Process Indicators Budget Resources Person Short-Term
Steps
When will it How will it happened? What do we need
responsible
Outcome(s)
what will happen? to make this Who will What will the
we do happen? make it success look
happen? like?
Events March 2022 TBD 9. Events 9. Events Budget funds Co-Chairs, Establishing
Planners Recreationa Support YTMs by hosting ($1000) and co-chairs YTMs, and cultural social
l facilities, and organizing events that Awards/ hours Guest relationships
Hall library, are educational, Achieve contributed Speakers, and
etc. collaborative and ments, organization awareness
entertaining on their behalf. facilities, s, media within the
Co-chairs hold celebratory
event for YTMs
commitment and
investment in the
community.
catering,
guest
speakers
,
equipme
community
and
institutions.
Celebrate the
Youth
nt
Supplies
Youth Subcommittee 2021 Budget
* Budget is based on, event held for YTMs
Advertising Marketing $1000 Gear (Merchandise)
Ads, promotion, branding
Utilizing city property, digital screens, bus shelters,
recreational facilities, schools etc.
Events $1000 (TBD by YTMs) Facilities (city facilities) BBQ
Activities, Catering, supplies, Guest speakers
Equipment, Institutions, stakeholders, Media
Awards/ Achievement $500 Gift cards , Awards, Pizza party
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Fulfillment of Goals, Objectives, and Responsibilities
Goals, Objectives, and Responsibilities CCE EDU EMP HLT INC POL YTH
1. Work towards the reduction/elimination of anti-
Black racism.
2. Ongoing communication with the residents of
Pickering to identify existing systemic barriers for Black
residents and develop/provide opportunities to address
these barriers, provide education, and effect change.
3. Produce an annual action plan and report to
Council within the first three months of operation, which
identifies primary goals, measurement tools,
implementation plans, timelines, and budget.
4. Provide advocacy and leadership on behalf of the
Black community to the City, as well as organizations
and businesses serving the City of Pickering.
5. Strengthen and support Black-led economic
development and Black employment initiatives.
6. Support the creation and success of Black
community and cultural organizations.
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Goals, Objectives, and Responsibilities CCE EDU EMP HLT INC POL YTH
7. Provide educational resources to build allies within
and for the Black community.
8. Conserve and promote Black history and heritage.
9. Celebrate and support success within the Black
community.
10. Provide opportunities for the creation, education,
and enjoyment of Black culture.
11. Build partnerships and share resources with like-
minded organizations to maximize benefit, be aware of
global best practice, to reduce potential for overlap of
services and initiatives.
12. Be inclusive of all community residents at all levels
and abilities; and,
13. Engage stakeholders, businesses, and cultural
organizations as partners in the delivery of initiatives.
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