Loading...
HomeMy WebLinkAboutMay 25, 2021Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. ButtI. CummingB. McLeanD. Pickles Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor B. Duffield -(Acting) Director, Community Services J. Hagg -Fire Chief J. Flowers -CEO & Director of Public Libraries, Pickering Public Library R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner S. Milton -Manager, Recreation Services V. Plouffe -Manager, Facilities Capital Projects R. Gagen -Supervisor, Parks Operations T. Ryce -Supervisor, Cultural Services C.Whitaker -Supervisor, Sustainability D. Bhatt -Senior Planner, Sustainability C. Blumenberg - Deputy Clerk M. Edmund -Coordinator, Sustainability K. Gagen -Coordinator, Environmental Engagement T. Higgins -Accessibility Coordinator E. Martelluzzi - Planner ll - Heritage 1.Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm 2.Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ryan read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest No disclosures of interest were noted. 5.Adoption of Minutes Resolution # 590/21 Moved by Councillor Brenner Seconded by Councillor Cumming Council Minutes, April 26, 2021 Executive Committee Minutes, May 3, 2021 Planning & Development Committee Minutes, May 3, 2021 Carried 6.Presentations 6.1 Paul Ronan, Executive DirectorShelley May, Office Manager Ontario Parks Association Re: Presentation of Award 2021 Protecting Tomorrow Today - Parks Champion Award to Rob Gagen, Supervisor, Parks & Property, City of Pickering Shelley May, Office Manager and Paul Ronan, Executive Director, Ontario Parks Association (OPA), joined the electronic meeting via video connection to present the 2021 Protecting Tomorrow Today - Parks Champion Award to Rob Gagen, Supervisor, Parks & Property, City of Pickering. Ms. May advised that OPA’s award celebrated staff who demonstrated a passion for the environment and who made an impact through innovative green strategies and mentorship. She noted that Mr. Gagen’s leadership, expertise, and willingness to take initiative were a few of the factors that contributed to him receiving the award, with notable achievements including the implementation of solar-powered lights in three parks and LED lighting on two baseball diamonds, initiating a Lighting Control System, and introducing electric wheelbarrows and battery powered property maintenance tools. Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Mayor Ryan, on behalf of Council congratulated Rob Gagen for his contributions and meaningful initiatives in sustainability, and for being a parks champion. 6.2 Paul Ronan, Executive Director Shelley May, Office Manager Ontario Parks Association Re: Presentation of Award 2021 Protecting Tomorrow Today - Community Engagement Award to the City of Pickering - Sustainability Paul Ronan, Executive Director, and Shelley May, Office Manager, Ontario Parks Association (OPA), presented the City of Pickering with the Community Engagement Award for its efforts in sustainability. Mr. Ronan noted that the award provides recognition to a group that raised awareness of parks, open spaces, and/or the environment through the development and implementation of community engagement activities. Mr. Ronan congratulated the City of Pickering and its citizens, schools, businesses, and volunteers for their remarkable sustainability efforts in ensuring a healthy and engaged community. He recognized the meaningful sustainability efforts undertaken by the City, including environmental school grants, virtual and in-person Earth Month activities and Farmers’ Markets, various park enhancement projects, and litter and waste awareness initiatives. Resolution # 591/21 Moved by Councillor Brenner Seconded by Councillor Cumming That the rules of procedure be suspended to allow two additional delegations from Inspector Mitch Martin and St. Paul’s on-the-Hill. Carried on a Two-Thirds Vote 7.Delegations 7.1 Mitch Martin, InspectorDurham Regional Police Services Re: Debrief of the Car Rally that occurred on May, 23, 2021 in Pickering Mitch Martin, Inspector, Durham Regional Police Service (DRPS), joined the electronic meeting via audio connection to provide a debrief on the Car Rally event that occurred on May 23, 2021 in Pickering. He noted that DRPS was apprised of the ‘Redemption Car Meet’ through social media, and noted that officers created an operational plan which included increasing staff and working Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm with the Smart Centre property owners to obtain trespass permission to access and remove people from the plaza property in anticipation of the event. Additionally, Mr. Martin noted that DRPS worked with enforcement partners, such as utilizing the Air1 helicopter, additional West-Division officers, and City of Pickering By-Law enforcement. He further spoke to the details of the incident, with crowds gathering at approximately 2:00 p.m. and officers making attendees aware of the violations under the Emergency Management and Civil Protection Act (EMCPA) and Reopening Ontario Act (ROA). Mr. Martin stated officers took a proactive patrol approach, issuing 54 provincial offense notices, and using social media to warn people that the car rally event was illegal. He advised of an incident where approximately at 6:20 p.m. police recovered 2 handguns, following a crash caused by a vehicle speeding on Bayly Street, heading to the event and that by 8:00 p.m. there was more than 2,000 people and 1,000 vehicles in attendance. The civil disobedience and crowd dynamic shifted, and the incident continued to develop with DRPS requesting additional resources and eventually clearing the crowd by 10:00 p.m. Mr. Martin advised DRPS is continuing to investigate and following up with violations of the EMCPA and ROA. A question and answer period ensued between Members of Council and Mitch Martin, regarding: •road racing being a prevalent issue since 2019, and whether there was a reason why assistance and support was not requested from other forces,such as the OPP and ERASE (Eliminate Racing Activity On StreetsEverywhere); •the car rally transitioning from an “older style car show” to civil disobedience beginning to occur after 9:00 p.m., and whether the OPP,ERASE, and Toronto Regional Police were aware of the situation; •the learning outcomes of the situation, and possible approaches for futuresimilar incidents, including communication strategies. Mr. Martin confirmed that the event was scheduled to occur in a plaza where businesses wereopen, and that shutting down the entire parking lot would have adverseimpacts on businesses. He spoke to the challenges of enforcing a largecrowd, and interest in reviewing steps to learn and operationally plandifferently in the future; •whether the City could be a partner in communication efforts and support inthe future, and if the City can aid in a communique of the timeline andactions taken to the broader community; •the Smart Centre being cooperative, with the restaurant in question beingapproached in advance by DRPS, noting that an investigation is on-going; •the entertainment company encouraging the attendance of people viamarketing materials, with DRPS investigating this encouragement of mass gathering; Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm •providing joint messaging from the City and the DRPS tobusinesses/property owners and business tenants about participating, planning, and supporting civil disobedience events, and its negative impact on the community to avoid a similar situations in the future; •information on the number of charges laid under COVID-19 legislation, andwhether there were applicable statistics available; •the impact of fireworks and municipal by-laws regulating the use and saleof same, and how DRPS may not be adequately staffed and the challengesin enforcement of fireworks; •whether the redemption car meet was intended to raise funds for charities; and, •the volume of calls and approach of DRPS in the enforcement of modifiedvehicles. Mr. Martin spoke to the strategies and training in dealing with modified vehicles, and the shortage of traffic officers to deal with the volume of traffic enforcement activities. 7.2 Mathieu Goetzke, Vice-President, Planning, Metrolinx David Dunn, Manager, Rapid Transit Office, The Regional Municipality of Durham Margaret Parkhill, Consultant Project Manager, IBI Group Re: Metrolinx Durham-Scarborough Bus Rapid Transit Project Update Mathieu Goetzke, Vice-President, Planning, Metrolinx, David Dunn, Manager, Rapid Transit Office, The Regional Municipality of Durham, and Margaret Parkhill, Consultant Project Manager, IBI Group, joined the electronic meeting via audio connection to provide an update on the Metrolinx Durham-Scarborough Bus Rapid Transit (BRT) Project. With the aid of a PowerPoint presentation, the delegates highlighted the project study area taking into account future employment and population density in 2041. Ms. Parkhill discussed existing and future transit ridership statistics on Highway 2, with usage in 2019 being 10,000 daily riders on DRT PULSE, which was expected to increase to 38,400 daily riders in the corridor by 2041. She advised that as part of the Initial Business Case (IBC), a benefit to cost ratio (BCR) was calculated, and that the Benefits of the Durham Scarborough BRT would generate more benefits than its costs to build and operate. The delegates provided a high level overview of the project schedule, consultation to date, public feedback, and various design elements of the BRT. Ms. Parkhill spoke to the next steps for spring/summer 2021, including the commencement of the Transit Project Assessment Process (TPAP) and a formal public consultation period focusing on environmental impacts and mitigation. A question and answer period ensued between Members of Council and Mathieu Goetzke, David Dunn, and Margaret Parkhill, regarding: •timelines for service resumption with Ms. Parkhill advising that the corridors could be built in sections with the ability to take advantage of dedicated Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm lanes in pieces. She further noted that the City of Pickering would be one of the first segments constructed, commencing in late 2022/early 2023, with completion of the BRT in 2027, aligning with the Canada Infrastructure Funding deadline; •ensuring the bus shelter design is updated, and that accommodation isprovided to keep transit users warm in winter months. Ms. Parkhill notedthat the updated shelter design would be taller, with wider platforms to accommodate different mobility devices, including 14 inch tall platforms thatwould make them more accessible. She further noted that a roof, andadditional glass walls would be built for weather protection; •the particulars of the preliminary design concept of the road expansion with new CN Bridge on Kingston Road, and the proposed positioning of the newbridge and train tracks; •confirmation that the Kingston Road expansion and the CN Bridge wouldbe funded by the Federal, Provincial and Regional governments at a cost of approximately 13-15 million dollars; •how construction on the BRT section stop from Dixie to Bainbridge isexpected to commence in 2024; •platforms being located in the centre of the road, with bus stops being located in proximity to dedicated traffic signals at each of the lights for safepassenger arrival and departure; and, •whether there would be additional stops added as density and areas develop, with Ms. Parkhill advising that the study had taken into accountgrowth in Pickering to 2041, however there is flexibility to add more busesor bus routes to take advantage of dedicated transit lanes. 7.3 Peter Clewes, Principal architects-Alliance Re: Update on the Pickering City Centre Project’s Design Development Peter Clewes, Principal, architects-Alliance, joined the electronic meeting via audio connection to provide an update on the Pickering City Centre Project’s Design Development. With the aid of a PowerPoint presentation Mr. Clewes highlighted the Master Plan design elements, including the design timeline completion in fall 2021, following public consultation and potential construction commencing in 2022. He provided an overview of the designs for the library, the senior/youth centre, and the performing arts centre. Mr. Clewes stated the block planning was to work with the South Block to create a public piazza, and to be as flexible as possible with the design so that when the piazza is not occupied it feels like a beautiful place that could also accommodate large crowds. Mr. Clewes stated that the piazza needed to be a certain size to feel welcoming and intimate when not utilized for public events. He further explained the landscape elements of the piazza, and overall design of the City Centre including different species of trees, natural stones and interlocking pavers that would be used. Mr. Clewes Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm stated the piazza would also include a water element, as well as benches with electrical utility for connection points. Resolution # 592/21 Moved by Councillor McLean Seconded by Councillor Brenner That the rules of procedure be suspended to extend the delegation speaking limit and allow the delegation an additional 5 minutes. Carried on a Two-Thirds Vote Mr. Clewes highlighted the design elements of the street sections, which are parallel to Glenanna Road, and provided examples of the streets lined with residential, and continuous street paving which will make the area feel open and special. He went through the detailed interior and exterior design plans of the library, the senior/youth centre, the principle underground public parking facility, and performing arts centre. A question and answer period ensued between Members of Council and Peter Clewes Principal, architects-Alliance regarding: •how the cohesiveness of the design and placing the library, performing artscentre and senor/youth centre in close proximity adds value in creating public spaces. Mr. Clewes responded that the design is attempting to create a sense of urbanity, and a sense of community where people cangather and is served by both rapid transit, and vehicle access with theunderground parking. He further added that there is convenience and asynergy between all of the complimentary uses of the proposed structures; •ensuring there are restaurants, shops, and other commercial uses inaddition to the residential uses, and how the City Centre will become acatalyst for shops and restaurants in the future; •how the balance of the site will be a comprehensive master plan, andOntario Pension Board (OPB) is keen on a range of mixed uses, such asemployment uses that will bring people to the City Centre during the day,including the development of office space and other employment uses thatwill create a demand for independent shops; •the impact of the COVID-19 pandemic on commodity retail, and how streetrelated retail would become more specialty shops that would enhance thevillage feel and create a sense of vibrancy; •whether there were plans for an outdoor ice rink, and how it is envisioned tobe built behind City Hall in Esplanade Park; •how the COVID-19 Pandemic had changed the use of space andstructures, in terms of architectural and interior design, and if the design team is reflecting on what, if anything, needs to change in terms of building Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm design due to the Pandemic. Mr. Clewes noted that it is early to have concrete ideas of what changes need to be made, however learnings have occurred in the mechanical and ventilation systems area, with a potential review of such matters in the Building Code. He further added that lobbies and gathering spaces in buildings had to be ample to ensure there could be physical distancing, and that businesses were moving to a larger shared work environment and remote work spaces; •how library book collection, storage needs, and program delivery areevolving, and to ensure there is open dialogue with the Pickering PublicLibrary in how it may refocus its service delivery model, and as a result,impacting the design of the new Library; •ensuring there is a holistic cost analysis for the project, inclusive of howthere may be a capacity limit due to increased construction activity, andensuring this will be part of the financial costing of the project; •whether the design connectivity of the project can be phased, with Mr. Clewes confirming that the project could be phased, pending discussionswith OPB and other partners; •how a major component of the project is the cost, with 85% of designdevelopment completed, and that there is a lot of work to prepare to complete the design development and update the costing; •an explanation of how design contingency works, which includes anescalation amount for the project and a cost consultant who can predict thecost escalation, including a list of all costs incurred and potential savings and strategies to keep within the allocated budget; •the cost of underground parking and benefits such as mobilization spacearound the perimeter, and ability to blend the cost between partners; and, •if a detailed analysis could be provided on the underground parking cost. 7.4 Nikosa Holland, John Currie, and John Sabean Cultural Advisory Committee Re: Corr. 27-21 Cultural Advisory Committee -2020 Report & 2021 Work Plan John Currie, Cultural Advisory Committee, was unable to attend as a delegation. Nikosa Holland, Cultural Advisory Committee, could not connect to the electronic Council Meeting due to technical difficulties. John Sabean, Cultural Advisory Committee joined the electronic meeting via audio connection to provide an update on the Cultural Advisory Committee - 2020 Report & 2021 Work Plan. He advised his availability for questions and introduced the members of the Public Arts Sub-Committee. Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Tanya Ryce, Supervisor, Cultural Services, highlighted the work of the Committee, including providing expertise and hosting round table discussions in preparation of the creation of the Pickering Anti-Black Racism Taskforce. She stated that the Committee also focused on Indigenous relationship building, including helping to create an Indigenous Land Acknowledgement statement and continuation of building a strong relationship with the Mississaugas of Scugog Island. She advised that the Committee took the initiative to participate in a conversation regarding how the City and community can best support underfunded, or unsupported, cultural and community partners during COVID–19. Ms. Ryce provided a brief overview of the 2021 work plan, including the work of the Indigenous Relationship building Circle Sub-committee and continuation of the work of the public art policy and formation of the Public Art Sub-committee terms of reference and work plan. Mayor Ryan, on behalf of Council expressed appreciation for the work the Committee was undertaking and their commitment to the City. 7.5 Robert Rollings Re: Report PLN 24-21 Official Plan Amendment OPA 18-005/P Zoning By-law Amendment Application A 11/18 Highmark (Pickering) Inc. 1640 Kingston Road, 1964 and 1970 Guild Road Robert Rollings, 1974 Guild Road, joined the electronic meeting via audio connection to express opposition to the application. He advised of the 241 name petition that had been submitted to the City which requested Council vote ‘no’ on the proposed development, and further noted that there is also a social media presence under the acronym ‘SNIP’ which stands for Save Neighbourhoods in Pickering. Mr. Rollings stated that the May 18, 2021, Council memo outlined the intent to meet population targets, and not the vision and general intent of the Council endorsed Intensification Plan. He advised that the proposal does not reflect the character of the existing neighbourhood, height guidelines, and would result in a negative impact on privacy for adjacent properties. Mr. Rollings stated that the proposed tower heights are not compatible with the neighbourhood, and do not have appropriate transitions, massing, and scale. He urged Council to reflect if the proposal meets the intent, vision, and goals of the Council endorsed design guidelines and policies. Mr. Rollings added that there is insufficient surface parking spaces which does not meet the intent of the parking guidelines, and spoke to the negative impact of the proposal on traffic on Guild Road. 7.6 Alan Jeffs Re: Report PLN 24-21 Official Plan Amendment OPA 18-005/P Zoning By-law Amendment Application A 11/18 Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Highmark (Pickering) Inc. 1640 Kingston Road, 1964 and 1970 Guild Road Alan Jeffs, 1995 Royal Road, joined the electronic meeting via audio connection, and spoke in opposition of the application. He discussed the intensification efforts of the City, including the Kingston Mixed Corridor Plan and Intensification Plan, which have been underway and evolving for several years. Mr. Jeff’s spoke to the importance of the studies and plans in providing maximum height guidelines, and meeting intensification objectives along with input from the Province, Region and public to ensure the plans are aligned and on target. Mr. Jeffs advised that the Kingston Mixed Corridor Plan provides an opportunity to put into place the key elements to meet population, job targets, and to ensure the growing population is well served by retail and commercial services, sufficient infrastructure with synergy between new developments and existing neighbourhoods. He asked that each application along the Kingston Road Corridor needs to be assessed in a cumulative manner, and advised that the proposed application does not meet height requirements, angular plain requirements and negatively impacts privacy on adjacent residents. He noted the application exceeds density limits, setbacks, and only includes 52 surface parking spaces. He spoke of the non-conforming characteristics of the application and urged Council to not approve the application as it the wrong location for a development of that nature. A brief question and answer period ensued between Members of Council and Allan Jeffs regarding: •whether the meeting with the developer addressed concerns, and anyoutcomes of the meeting. Mr. Jeff’s spoke to finding common ground andthe residents made 3-4 metrics known to the developer without acompromise reached; and, •how Mr. Gilchrist extended another avenue for further discussion regardingoption of Hydro Lands for possible discussion that would be mutuallyenticing. 7.7 Steve Gilchrist Re: Report PLN 24-21 Official Plan Amendment OPA 18-005/P Zoning By-law Amendment Application A 11/18 Highmark (Pickering) Inc. 1640 Kingston Road, 1964 and 1970 Guild Road Steve Gilchrist, 1995 Royal Road, joined the electronic meeting via audio and thanked the three Councillors who voted in opposition to the application at the May 3, 2021 Planning and Development Committee Meeting. He noted that the Kingston Road Corridor Intensification Study was approved by Council, which laid out objectives such as maximum building height, density and parking. Mr. Gilchrist Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm questioned the point of the guidelines in the Study if they are not followed. He sought clarification of the professional planning advice of staff stating that the proposal is consistent with the Provincial Planning Policy Statement (PPS) and conforms to the intent of the Provincial Growth Plan. Mr. Gilchrist advised he met with the developer, and highlighted the parking ratio issue, inconsistency in meeting guidelines, height, density, and traffic congestion. He spoke to the potential net profits of the proposed development, and suggested Council delay approval to ensure the Hydro One corridor land lease can be renegotiated, and provide an increase in parking, and to register the lack of parking on title. 7.8 Mike Pettigrew, Planner The Biglieri Group Ltd. Re: Report PLN 24-21 Official Plan Amendment OPA 18-005/P Zoning By-law Amendment Application A 11/18 Highmark (Pickering) Inc. 1640 Kingston Road, 1964 and 1970 Guild Road Mike Pettigrew, Planner, The Biglieri Group Ltd., on behalf of the applicant, joined the electronic meeting via audio connection to provide an update on the on-site meeting between the developer and concerned residents. He stated it was a cordial meeting and the developer was looking at opportunities to address concerns regarding road access, angular planes and procedural issues. Mr. Pettigrew noted that planning staff provided comprehensive responses to comments and that his client was in agreement with the staff recommendations. He further added the development achieves the population and transit targets, meets the intent of the Kingston Corridor Intensification Study guidelines, is an appropriate development for the area, and encouraged Council to vote in favour of the application. He noted willingness to address any concerns of residents at the site plan control stage. A brief question and answer period ensued between Members of Council and Mike Pettigrew regarding: •exploring the possibility of utilizing the Hydro One corridor for visitorparking, Mr. Pettigrew advised that the possibility had not been discussedwith the client, however it may be possible to explore additional parking options; and, •exploring accommodating additional parking spaces, should the need arisefor a higher parking ratio. Mr. Pettigrew noted that the development is by amajor transit line and to support that investment a lower parking rate encourages transit use, he added that if during the pre-sale process there is demand for more parking, there would be a possibility to exploreincreasing the parking ratio. Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm 7.9 Phyllis Milton, Peter Bashaw, and Tammy Lyle-Gravlev Accessibility Advisory Committee Re: Corr. 28-21 Accessibility Advisory Committee -2020 Year End Report and 2021 Proposed Work Plan Phyllis Milton, Peter Bashaw, Tammy Lyle Gravlev, Accessibility Advisory Committee (AAC) joined the electronic meeting via audio connection to provide an update on the Accessibility Advisory Committee 2020 Year End Report and 2021 Proposed Work Plan. They advised of some of the challenges people face living with a disability navigating the City, and urged Council to think of the opportunities that exist, for not merely meeting the minimum in accessibility compliance, but surpassing it, so that the entire community can use and enjoy the built environment. Ms. Milton noted that the Accessibility Advisory Committee reviewed the City Centre Urban Design Guidelines, which is dedicated to creating a barrier-free and accessible City Centre. The delegates asked that projects, such as Durham Live, and Seaton be viewed through an accessibility lens, with accessibility experts providing advice at the design stage, and that the AAC be included in the planning proactively. Ms. Milton discussed potential improvements to recreation, such as an autonomous lifts in pools, installing power sources or charging stations for wheelchairs and scooters within the City’s parks network, and to make the parks and recreation website more user friendly toward people who are differently abled. The delegates highlighted that the 2021 work plan will focus on business improvement and employment opportunities for people with disabilities. Mr. Bashaw spoke to the benefits of employing people with disabilities and goal of facilitating a job fair in partnership with community organizations. A brief question and answer period ensued between Members of Council and Phyllis Milton, Peter Bashaw, Tammy Lyle Gravlev regarding: •whether the Accessibility Advisory Committee was aware of the petition fora fully accessible park. Mr. Higgins, Accessibility Coordinator advised thathe was aware, and that he had referred it to the Manager, Landscape & Parks Development. Mr. Higgins further added that playgrounds do notneed to be fully accessible, as it is better to not segregate people ofdifferent abilities and that the rational process is to upgrade playgrounds,and prioritize the retrofits over time. He stated he will reach out to the petition creators to move forward together; and, •the variety of individuals with expertise serving on the Committee, and ifthere are sufficient funds for members to take educational courses, with Mr.Higgins noting that there are funds for members to attend training to enhance their knowledge of accessibility matters. He further added that many courses are free, and that they have always found the AAC budget tobe sufficient. Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Mayor Ryan, on behalf of Council, thanked the Accessibility Advisory Committee for their work, advocacy and being a fantastic asset to community. 7.10 Pam Johnstone, Rector's Warden Reverend Fran Kovar, Priest-in-Charge Bruce Hampson, People's Warden St. Paul's on-the-Hill Re: Report PLN 26-21 Additions to Municipal Heritage Register 401 Kingston Road, 1 Evelyn Avenue and 882-886 Kingston Road Rev. Fran Kovar, Interim-Priest in Charge, Pam Johnstone, and Bruce Hampson, St. Paul’s on-the-Hill, joined the electronic meeting via audio connection, to express opposition to the addition of 886 Kingston Road to the Municipal Heritage Register, and potential heritage designation, and that St. Paul’s on-the-Hill wishes to decline invitation. Resolution # 593/21 Moved by Councillor Pickles Seconded by Councillor Cumming That Council take a short recess. Carried Council recessed at 10:14 p.m. and reconvened at 10:23 p.m. Upon reconvening, the City Clerk certified that all Members of Council were once again present and participating electronically in accordance with By-law 7771/20. 8.Correspondence 8.1 Corr. 23-21Carol Schofield, Manager, Legislative Services/Clerk Town of Fort Erie Re: Township of The Archipelago - Road Management Action on Invasive Phragmites Resolution # 594/21 Moved by Councillor Cumming Seconded by Councillor Ashe Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm That Corr. 23-21, from Carol Schofield, Manager, Legislative Services/Clerk, Town of Fort Erie, dated April 27, 2021, regarding the Township of The Archipelago - Road Management Action on Invasive Phragmites, be received for information. Carried 8.2 Corr. 24-21 Jennifer O’Connell, Member of Parliament, Pickering-Uxbridge Re: Government of Canada's Green and Inclusive Community Buildings (GICB) Program Resolution # 595/21 Moved by Councillor Cumming Seconded by Councillor Ashe 1.That Corr. 24-21, from Jennifer O’Connell, Member of Parliament,Pickering-Uxbridge, dated April 26, 2021, regarding the Government of Canada's Green and Inclusive Community Buildings (GICB) Program, bereceived; and, 2.That Staff be directed, through the CAO, to submit an application under theGovernment of Canada’s GICB Program for the construction of the Council approved Pickering Heritage & Community Centre. Carried 8.3 Corr. 25-21 Guy Giorno, Integrity Commissioner for the City of Pickering Re: 2019 and 2020 Annual Reports Resolution # 596/21 Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 25-21, from Guy Giorno, Integrity Commissioner for the City of Pickering, dated April 30, 2021, regarding the 2019 and 2020 Annual Reports, be received for information. Carried 8.4 Corr. 26-21 Robyn Kurtes, Director Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Environmental Policy Branch, Ministry of the Environment, Conservation and Parks Re: Notification of Proposal on Modernizing Environmental Compliance Practices and Ontario Community Environment Fund Re-Launch Resolution # 597/21 Moved by Councillor Butt Seconded by Councillor Brenner 1.That Corr. 26-21 , from Robyn Kurtes, Director, Environmental PolicyBranch, Ministry of the Environment, Conservation and Parks, dated May 5,2021, regarding the Notification of Proposal on Modernizing Environmental Compliance Practices and Ontario Community Environment Fund Re-Launch, be received; and, 2.That Staff be directed, through the CAO, to review and submit commentspertaining to the #1 Proposed Land Use Compatibility Guidelines and #3 Upgrading the Ministry’s Compliance Policy. Carried 8.5 Corr. 27-21 Tanya Ryce, Supervisor, Cultural Services City of Pickering Re: Cultural Advisory Committee -2020 Report & 2021 Work Plan Resolution # 598/21 Moved by Councillor McLean Seconded by Councillor Pickles That Corr. 27-21, from Tanya Ryce, Supervisor, Cultural Services City of Pickering, dated May 14, 2021, regarding the Cultural Advisory Committee -2020 Report & 2021 Work Plan, be received for information. Carried 8.6 Corr. 28-21 Tim Higgins, Accessibility Coordinator City of Pickering Accessibility Advisory Committee -2020 Year End Report and 2021 Proposed Work Plan Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Resolution # 599/21 Moved by Councillor McLean Seconded by Councillor Pickles That Corr. 28-21, from Tim Higgins, Accessibility Coordinator, City of Pickering, dated May 14, 2021, regarding the Accessibility Advisory Committee - 2020 Year End Report and 2021 Proposed Work Plan, be received for information. Carried 9.Report EC 05-21 of the Executive Committee held on May 3, 2021 9.1 Director, Corporate Services & City Solicitor, Report CLK 02-21 2022 Municipal Election -Approval of Voting Method and Changes to the Municipal Elections Act Council Decision: 1.That Report CLK 02-21, regarding the 2022 Municipal Election, Approval ofVoting Method and Changes to the Municipal Elections Act be received; 2.That a hybrid solution including internet voting and paper ballots, using vote tabulation equipment, be approved as the voting method for the 2022 Municipal Election and any by-elections that may occur during the 2022-2026 Term of Council; 3.That the draft By-law, included as Attachment #1, be forwarded to Council for enactment; 4.That the City Clerk be directed to proceed with a Request for Proposal(RFP) for the approved voting method and associated services and reportback to Council to award the voting contract to the most appropriate vendor(s); and, 5.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. 9.2 (Acting) Director, Community Services, Report CS 17-21 Quotation No. Q2021-40 -Supply and Delivery of 1 Ton Trucks Council Decision: Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm 1.That each of the following bids be accepted under Quotation No. Q2021-40: a)East Court Ford Lincoln Sales Ltd. for Units A and B in the amounts of $134,890.74 (HST excluded) and $85,364.24 (HST excluded),respectively; b)Donway Ford Inc. for Unit C in the amount of $124,320.00 (HSTexcluded); and, c)Blue Mountain Chrysler for the Western Wideout-X Plow in the amount of $12,800.00 (HST excluded); 2.That the total gross quotation cost of $403,833.73 (HST included) and thetotal net project cost of $365,700.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the project as follows: a)The amount of $200,000.00 as approved in the 2021 Fleet CapitalBudget to be funded from Development Charges Reserve Fund-Transportation Services be increased to $225,149.00, and be revisedby a transfer from the Development Charges Reserve Fund-Other Services Related to a Highway; b)The sum of $127,526.00 as provided for in the 2021 Fleet CapitalBudget by a transfer from the Vehicle Replacement Reserve; c)The sum of $13,025.00 as provided for in the 2021 Roads EquipmentCapital Budget by a transfer from the Development Charges Reserve Fund-Other Services Related to a Highway; and, 4.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.3 Director, Engineering Services, Report ENG 06-21 Bridge Modification Term Sheet Agreement -Metrolinx GO Expansion Program – Granite Court Bridge Council Decision: 1.That the City of Pickering enter into a Bridge Modification Term SheetAgreement with Metrolinx; 2.That the Mayor and City Clerk are hereby authorized to execute theBridge Modification Term Sheet Agreement between the City of Pickering Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm and Metrolinx for the purpose of affixing Metrolinx infrastructure to the bridge on Granite Court, in substantially the same form as attached to this report, subject to minor revisions satisfactory to the City Solicitor; and, 3.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.4 Director, Engineering Services, Report ENG 11-21 Rotary Frenchman’s Bay West Park -Consulting Services for Final Phase of the Master Plan Implementation Council Decision: 1.That Council approve the hiring of The MBTW Group for Consulting andProfessional Services for the preparation of detailed design drawings andtender documents and for contract administration services for the finalphase of the implementation of the Rotary Frenchman’s Bay West ParkMaster Plan, in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above $50,000.00; 2.That the fee proposal submitted by The MBTW Group for Consulting andProfessional Services for the preparation of detailed design drawings andtender documents and for contract administration services for the final phase of the implementation of the Rotary Frenchman’s Bay West ParkMaster Plan in the amount of $160,273.55 (HST included) be accepted; 3.That the total gross project cost of $176,301.00 (HST included), includingthe fee amount and other associated costs, and the total net project cost of $158,765.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance thetotal net project cost of $158,765.00 as follows: a)The sum of $79,382.00 to be funded by a transfer from the Development Charges – City’s Share; b)The sum of $79,383.00 to be funded by a transfer from theDevelopment Charges Reserve Fund – Parks & Recreation Services;and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.5 Director, Engineering Services, Report ENG 12-21 Rotary Frenchman’s Bay West Park Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm -Consulting Services for Proposed Park Washroom Facility Council Decision: 1.That Council approve the hiring of The MBTW Group for Consulting andProfessional Services for the preparation of detailed design drawings andtender documents and for contract administration services for a publicwashroom facility in Rotary Frenchman’s Bay West Park, in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above$50,000.00; 2.That the fee proposal submitted by The MBTW Group for Consulting andProfessional Services for the preparation of detailed design drawings and tender documents and for contract administration services for a publicwashroom facility in Rotary Frenchman’s Bay West Park in the amount of$148,453.75 (HST included) be accepted; 3.That the total gross project cost of $163,299.00 (HST included), including the fee amount and other associated costs, and the total net project cost of$147,056.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance thetotal net project cost of $147,056.00 as follows: a)the sum of $73,528.00 to be funded by a transfer from DevelopmentCharges – City’s Share Reserve; b)the sum of $73,528.00 to be funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services;and, 5.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.6 Director, Engineering Services, Report ENG 13-21 Amendments to Traffic and Parking By-law 6604/05 -Proposed All-way Stop, Rosebank Road at Highview Road/SummerparkCrescent-Proposed Community Safety Zone Extension & Speed Limit Reduction – Rosebank Road Council Decision: 1.That the attached draft by-law be enacted to amend Schedule "7", Stop Signs, to By-law 6604/05 to provide for the regulation of stop signs on Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Rosebank Road and Highview Road/Summerpark Crescent; 2.That the attached draft by-law be enacted to amend Schedule “14”,Community Safety Zones, to By-law 6604/05 to provide for the addition ofcommunity safety zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to extendthe existing Community Safety Zone on Rosebank Road from FoxwoodTrail to Highview Road/Summerpark Crescent; 3.That the attached draft by-law be enacted to amend Schedule "9", Speed Limits, to By-law 6604/05 to provide for the regulation of speed limits onhighways or parts of highways under the jurisdiction of The Corporation ofthe City of Pickering, specifically that that speed limit be reduced from 50km/h to 40 km/h on Rosebank Road from Foxwood Trail to HighviewRoad/Summerpark Crescent; and, 4.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.7 Director, Finance & Treasurer, Report FIN 07-21 Commodity Price Hedging Agreements Report Council Decision: It is recommended that Report FIN 07-21 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. 9.8 Director, Finance & Treasurer, Report FIN 08-21 2019 Building Permit Stabilization Reserve Fund Council Decision: It is recommended that Report FIN 08-21 from the Director, Finance & Treasurer regarding the 2019 Building Permit Stabilization Reserve Fund be received for information. Resolution # 600/21 Moved by Councillor Pickles Seconded by Councillor Brenner Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm That Report EC 05-21 of the Executive Committee Meeting held on May 3, 2021 be adopted. Carried 10.Report PD 05-21 of the Planning & Development Committee held on May 3, 2021 10.1 Director, Corporate Services & City Solicitor, Report LEG 06-21E. Ovide Holdings (Altona) Inc. – Plan of Subdivision 40M-2557 -Final Assumption of Plan of Subdivision-Lots 1 to 12 and Blocks 13 to 17, Plan 40M-2557-File: 40M-2557 Council Decision: 1.That Shadow Place within Plan 40M-2557 be assumed for public use; 2.That works and services required by the Subdivision Agreement within Plan 40M-2557, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto,including lands that are subject to easements transferred to the City, beaccepted and assumed for maintenance; 3.That E. Ovide Holdings (Altona) Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2557; 4.That Council enact a by-law to dedicate Block 17, Plan 40M-2557 as a public highway; and, 5.That the appropriate City of Pickering officials be authorized to take theactions necessary to implement the recommendations in this report. 10.2 Director, Corporate Services & City Solicitor, Report LEG 09-21 E. Ovide Holdings (Altona) Inc. – Plan of Subdivision 40M-2558-Final Assumption of Plan of Subdivision-Block 1, Plan 40M-2558-File: 40M-2558 Council Decision: 1.That works and services required by the Subdivision Agreement within Plan40M-2558, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2.That E. Ovide Holdings (Altona) Inc. be released from the provisions of theSubdivision Agreement and any amendments thereto relating to Plan 40M-2558; and, 3.That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 10.3 Director, City Development & CBO, Report PLN 23-21 Zoning By-law Amendment Application A 04/21 City Initiated Amendment to Seaton Zoning By-law 7364/14 Corner Rounding Zoning Provisions Council Decision: That City Initiated Zoning By-law Amendment Application A 04/21 to amend Seaton Zoning By-law 7364/14, as amended, to include a corner rounding definition and provisions, be endorsed, and that the draft Zoning By-law Amendment containing the standards set out in Appendix I to Report PLN 23-21 be finalized and forwarded to Council. 10.4 Director, City Development & CBO, Report PLN 24-21 Official Plan Amendment OPA 18-005/P Zoning By-law Amendment Application A 11/18 Highmark (Pickering) Inc. 1640 Kingston Road, 1964 and 1970 Guild Road Council Decision: 1.That Official Plan Amendment Application OPA 18-005/P, submitted by Highmark (Pickering) Inc., to re-designate the lands municipally known as1964 Guild Road from “Urban Residential Areas – Medium Density Areas”to “Mixed Use Areas – Mixed Corridors”, and to permit a maximumresidential density of 350 units per net hectare and a maximum floor spaceindex of 2.53 for the portion of the subject lands within the “Mixed Use Areas – Mixed Corridor” designation located at the northwest corner ofKingston Road and Guild Road to facilitate a high-density residentialcondominium development, be approved, and that the draft by-law to adoptAmendment 43 to the Pickering Official Plan as set out in Appendix I toReport PLN 24-21 be forwarded to Council for enactment; and, Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm 2.That Zoning By-law Amendment Application A 11/18, submitted byHighmark (Pickering) Inc., to facilitate a high-density residentialcondominium development consisting of 346 apartment units, be approved subject to the provisions contained in Appendix II to Report PLN 24-21, andthat staff be authorized to finalize and forward an implementing ZoningBy-law to Council for enactment. Resolution # 601/21 Moved by Councillor Butt Seconded by Councillor Ashe That Report PD 05-21, save and except Item 10.5, PLN 26-21, of the Planning & Development Committee Meeting held on May 3, 2021 be adopted. Carried 10.5 Director, City Development & CBO, Report PLN 26-21 Additions to Municipal Heritage Register 401 Kingston Road, 1 Evelyn Avenue and 882-886 Kingston Road A brief question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding the intent of the designation and listing of the St. Paul’s on-the-Hill property, including what it means for listing the property on the Registry and potentially designating the property in the future under the Ontario Heritage Act. Mr. Bentley advised that the designation of the property would require a Heritage permit for any alterations, and the listing of the property means further evaluation of the property would take place if there is an intent to have it demolished. Resolution # 602/21 Moved by Councillor Butt Seconded by Councillor Ashe 1.That Report PLN 26-21 of the Director, City Development & CBO,regarding the listing of 401 Kingston Road, 1 Evelyn Avenue and 882-886Kingston Road on the Municipal Heritage Register be received; 2.That Council endorse the recommendations of the Heritage PickeringAdvisory Committee, dated November 25, 2020, to list 401 Kingston Road,1 Evelyn Avenue, and 882-886 Kingston Road on the City of PickeringMunicipal Heritage Register, under Section 27, Part IV of the Ontario Heritage Act; Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm 3.That Council authorize staff to pursue designating 882-886 Kingston Road(St. Paul’s-on-the-Hill Anglican Church) under Section 29, Part IV, of the Ontario Heritage Act; and, 4.That staff be directed to take necessary actions to include the properties onthe City of Pickering Municipal Heritage Register. Carried Later in the Meeting (See Following Motion) Resolution # 603/21 Moved by Councillor Ashe Seconded by Councillor Pickles 1.That Item 2 of the main motion be amended by deleting “882-886 KingstonRoad”; and 2.That Item 3 of the main motion be deleted in its entirety. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Cumming Councillor Pickles Mayor Ryan The Main Motion, as amended, was then Carried. 11.Reports – New and Unfinished Business 11.1 Chief Administrative Officer, Report CAO 04-21 Pickering City Centre Project -Construction Cost Estimating Services & Next Steps A question and answer period ensued between Members of Council and City Staff regarding: •assurance that this staff recommendation was intended to provide anupdate on the cost of project, bringing forward an asset management plan,as well as a five year financial plan, so that Council is aware of all the costs and utilizing this data as a roadmap that will demonstrate the City’s debt capacity to assist Council in its decision-making and that no other Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm approvals were being given to give a green-light to the project moving forward; •opportunities for generating revenues, including naming rights and meetingroom rentals, to offset the costs of the project; •details regarding the proposed company being contracted to assist the Cityin undertaking a naming rights process for the City Centre project. Fiaz Jadoon, Director, Economic Development & Strategic Projects, outlined theparticulars of the company, who have municipal experience for namingrights noting that he would provide additional information to Council on thismatter; •the process of selecting a company to assist in the naming rights endeavor,as outlined in the Marketing Partnership and Advertising Policy; •the use of the casino reserve to fund part of the project. Stan Karwowski,Director, Finance & Treasurer, outlined the particulars of the casino reserve fund to offset costs, and how it would show a deficit until funds begin to flowin once the casino opens; •utilizing Development Charges to partially fund the project, noting that theremay be a deficit in the Development Charges fund for a period of time until further charges are collected noting that a similar process was utilized for the construction of the new Operations Centre; •how the financing is currently in the exploratory stage, and risk ofincreasing debt, credit limit, or eliminating a project would be presented to Council prior to any actions being taken; •how the recommendation outlined in report CA0 04-21 would result in acomprehensive report back to Council, and was not committing to theproject construction until the subsequent report is presented to Council in the fall; •how the fall report would include a range of options, and a detailed planwith options, completing the project in phases, cost analysis, and impact onother projects so Council can make an informed decision; •ensuring there is robust analysis, to take a critical look at the design to geta cost effective project, as well as a competitive process for a projectmanagement firm to represent the City’s interests; •the next steps, including community engagement, targeted towards youth,seniors, the East Shore Community Association and other communityorganizations to solicit feedback and input on the design and projectparticulars with staff noting this engagement would take place in June/Julyin collaboration with Pickering Public Library; •commitment that there will be a fulsome discussion by Council for NamingRights and other marketing and sponsorship decisions; •the impact of the COVID-19 Pandemic on gaming revenues, and identifying all financial options and risks; •potential of identifying and selling off City assets to increase revenues forthe project, which would form part of the fall report; and, Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm •how there is a need for these facilities in a centralized location in the City,noting that the staff recommendation was providing for a prudent approach to the project. Resolution # 604/21 Moved by Councillor Ashe Seconded by Councillor Cumming 1.That Report CAO 04-21 of the Chief Administrative Officer be received; 2.That Council approve staff to undertake the following one-time actions to facilitate the development of the five year capital and operating financialplan as it relates to the City Centre project: a.That request for proposal RFP 2021-1 Cost Estimating Services –Pickering City Centre submitted by Turner & Townsend Canada Inc.,in the amount of $46,217 (HST included) and a net project cost of $41,620 (net of HST rebate) to be funded from 2019 Capital Budgetaccount 5203.1902.6500; b.That architectsAlliance be approved to participate in the stakeholderand community design consultation exercises, cost estimating valueengineering and “Savings By Design Program” review with costs not to exceed $25,000 (HST included) and a net project cost of $22,513 (netof HST rebate) and to be to be funded from 2019 Capital Budgetaccount 5203.1902.6500; c.That Sponsorship Canada be retained to undertake sponsorship assetvaluation services for the three Pickering City Centre facilities (Library, Performing Arts Centre, Seniors & Youth Centre), Piazza & PublicRealm, and other new municipal construction projects originallybudgeted at $30,000 and now increased to an upset limit of $45,000(HST included) and a net project cost of $40,524 (net of HST rebate)and to be charged to account 2121.2392.0000 and funded 100% from the Casino Reserve (7067.0000.0000); d.That IBI Group be retained to undertake a parking strategy that reviewsthe immediate and short-term parking needs for the Pickering CivicComplex at a cost not to exceed $50,000 (HST included), and a net project cost of $45,027 (net of HST rebate) and to be funded from 2019 Capital Budget account 5203.1902.6500; and, e.That Deloitte LLP be engaged to assist with quantitative analysis as itapplies to the five year financial plan and the corresponding City’s debt Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm capacity as it relates to the Annual Repayment Limit and develop corresponding options at a cost not to exceed $45,000 (HST included) and a net project cost of $40,524 (net of HST rebate) to be funded from the 2019 Capital Budget account 5203.1902.6500; 3.That Council approve staff to undertake the following actions related to theongoing development of the City Centre project as part of the developmentof the five year capital and operating financial plan: a.That Tory’s LLP be retained at a cost of $228,960 (net of HST rebate) to advise and assist with the negotiation of the various contracts whichdefine the Pickering City Centre Project, sufficient to identify projectcosts so they can be accounted for in the project cost estimate, andthat these costs be allocated to the following 2020 Capital Budgetaccounts as follows: i.Seniors & Youth Centre (5740.2003) – 50%; ii.Central Library (5740.2002) – 25%; and, iii.Performing Arts Centre (5740.2001) – 25%; b.That the services of CAM Consulting be retained to undertake a reviewof the architectural drawings for the Performing Arts Centre at an upsetlimit of $25,000 (HST included) and a net project cost of $22,513 (net ofHST rebate) to be funded from account 2740.2392 and funded 100% from the Casino Reserve; and, c.That through a competitive process that the services of a projectmanagement firm be approved to undertake project managementservices for the City Centre Project for a period of 4 months at an upsetlimit of $81,100 (HST included), and a net project cost of $73,000 (net of HST rebate) and to be funded from account 2121.2392 and funded100% from the casino reserve; 4.That appropriate City of Pickering officials be authorized to take theactions necessary to implement the recommendations in this Report. Carried Unanimously on a Recorded Vote: 11.2 (Acting) Director, Community Services, Report CS 02-21 Tender T2021-32 -Tender for Bay Ridges Kinsmen Park – South East and South West BaseballLighting Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Resolution # 605/21 Moved by Councillor Pickles Seconded by Councillor McLean 1.That Tender No. T2021-32 as submitted by Sentry Electric Inc. in thetender amount of $508,000.00 (HST excluded) be accepted; 2.That the total gross project cost of $639,473.00 (HST included), includingthe tendered amount and other associated costs and the total net projectcost of $575,865.00 (net of HST rebate) be approved; 3.That the Director, Finance & Treasurer be authorized to finance the total net project cost of $575,865.00 as provided for in the 2020 Parks CapitalBudget by a transfer from the Federal Gas Tax Reserve Fund; and, 4.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. Carried 11.3 (Acting) Director, Community Services, Report CS 26-21 Tender for Civic Complex Garage Ramp and Overhead Door Replacement -Tender No. T2021-10 Resolution # 606/21 Moved by Councillor Butt Seconded by Councillor Pickles 1.That Tender No. T2021-10 submitted by SMID Construction Limited, in theamount of $489,290.00 (HST included), be accepted; 2.That the total gross project cost of $617,545.00 (HST included), includingthe amount of the Tender and other associated costs, and the total netproject cost of $556,118.00 (net of HST rebate), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the total net project cost of $556,118.00 as follows: a)the sum of $222,500.00 be funded by Federal and Provincial grantfunding from the Investing in Canada Infrastructure Program (ICIP)COVID-19 Resilient Infrastructure stream; Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm b)the sum of $247,500.00, as provided for in the 2021 Civic ComplexCapital Budget be funded by a 10-year internal loan; c)the sum of $31,118.00 by a transfer from the Rate Stabilizationreserve; d)the sum of $55,000.00 from property taxes; and, e)the Treasurer be authorized to make any changes, adjustments, andrevisions to amounts, terms, conditions, or take any actions necessaryin order to effect the foregoing; 4.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.4 Director, Corporate Services & City Solicitor, Report LEG 08-21 Right of Entry By-law A question and answer period ensued between Members of Council and Paul Bigioni, Director, Corporate Services & City Solicitor, regarding: •how the By-law was prepared to manage, contain and define the extent ofaccess rights, including a requirement for insurance in an effort to limit theintrusion and liability; •how there needs to be a balance of interest; •how the public survey included 5 questions with additional information onthe by-law, noting that the response rate was low; •the process of research to arrive at the proposed By-law, including research on staff reports and texts of by-laws from other municipalities toensure the By-law is reflective of what is best for the City; •timeframes, and how staff would monitor requests on an on-going basis to see if circumstances may make it more suitable to enact a by-law in the future; and, •confirmation that without the enactment of a right of entry By-law, propertyowner consent would be needed to access property. Resolution # 607/21 Moved by Councillor Ashe Seconded by Councillor Pickles 1.That Report LEG 08-21 regarding a Right of Entry By-law be received; Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm 2.That the Right of Entry By-law included as Attachment No. 3 to this Reportnot be enacted, but that staff be directed to monitor, on an ongoing basis, by-law enforcement and complaint matters for which a Right of Entry By-law may be of use, to determine if such a by-law should be enacted infuture; and, 3.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried Later in the Meeting (See Following Motion) Resolution # 608/21 Moved by Councillor Brenner Seconded by Councillor McLean That Report LEG 08-21, Right of Entry By-law, be referred back to staff to monitor and report back on the adoption of a Right of Entry By-Law in six months. Lost on a Recorded Vote as Follows: Yes Councillor Brenner Councillor McLean No Councillor Ashe Councillor Butt Councillor Cumming Councillor Pickles Mayor Ryan The Main Motion, was then Carried. 11.5 Director, City Development & CBO, Report PLN 27-21 Changes to the Conservation Authorities Act and the Planning Act Arising from Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures) Resolution # 609/21 Moved by Councillor Brenner Seconded by Councillor Butt That Report PLN 27-21 of the Director, City Development & CBO, regarding the implications for the City of Pickering on the changes to the Conservation Authorities Act and the Planning Act arising from Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), be received. Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Carried 11.6 Director, Finance & Treasurer, Report FIN 09-21 2021 Property Tax Deferral Program -Phase II Implementation Resolution # 610/21 Moved by Councillor Pickles Seconded by Councillor Butt 1.That Report FIN 09-21 of the Director, Finance & Treasurer be received; 2.That the Director, Finance & Treasurer be authorized to implement Phase IIof the 2021 Property Tax Deferral Program for the residential property taxclass, consistent with the principles of the Council approved programestablished through Report FIN 02-21 and that property tax payments be deferred and interest and penalty be waived from June 1, 2021 to October25, 2021 for those applicants that meet the criteria; 3.That the Director, Finance & Treasurer be authorized to waive interest andpenalty for residential properties for an extended period from November 1, 2021 up to December 31, 2021 and that the deferral of the interest andpenalty be based on financial hardship due to the pandemic; and, 4.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. Carried 12.Motions and Notice of Motions There were no notices of motion. 13.By-laws 13.1 By-law 7846/21 Being a by-law to authorize the use of internet voting, paper ballots and vote tabulators for the 2022 Municipal Election. 13.2 By-law 7847/21 Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.3 By-law 7848/21 Being a by-law to establish Block 17, Plan 40M-2557 as public highway (Finch Avenue). 13.4 By-law 7849/21 Being a by-law authorizing entry upon adjoining lands for the purpose of making repairs or alterations to buildings, fences or other structures. 13.5 By-law 7850/21 Being a By-law to adopt Amendment 43 to the Official Plan for the City of Pickering. (OPA 18-005/P) 13.6 By-law 7851/21 Being a by-law to establish Block 89, 40M-1419 as public highway (Dencourt Drive). Resolution # 611/21 Moved by Councillor Butt Seconded by Councillor Cumming That By-law Numbers 7846/21 through 7851/21, save and except By-law 7849/21, be approved. Carried 14.Other Business 14.1 Councillor Pickles gave notice that he would be bringing forward a Notice ofMotion regarding support for a National three-digit suicide and crisis hotline. 14.2 Councillor Pickles referred to the dialogue during the delegation from Mr. Pettigrew regarding additional parking and requested that staff follow up with the applicant to confirm these commitments with regard to additional on-site resident parking spaces beyond the minimum parking ratio of the zoning by-law should Council Meeting Minutes May 25, 2021 Electronic Meeting 7:00 pm there be an increased demand, as well as additional surface parking in the Hydro One right-of-way. 14.3 Councillor McLean requested that staff explore and evaluate municipal firework by-laws, to restrict the frequency of fireworks due to the volume of calls and complaints of firework celebrations this past Victoria Day weekend. 15.Confirmation By-law By-law Number 7852/21 Councillor Cumming, seconded by Councillor Ashe moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of May 25, 2021. Carried 16.Adjournment Moved by Councillor ButtSeconded by Councillor Cumming That the meeting be adjourned. Carried The meeting adjourned at 11:39 p.m.. Dated this 25th of May, 2021. Original Signed By: David Ryan, Mayor Original Signed By: Susan Cassel, City Clerk