HomeMy WebLinkAboutApril 20, 2021
Minutes/Meeting Summary
Cultural Advisory Committee
Tuesday, April 20, 2021
7:00 pm
Electronic Meeting – Webex Platform
Attendees: J. St. Amant, Coordinator, Cultural Services
T. Ryce, Supervisor, Cultural Services
L. Gibbs, Supervisor, Museum Services
E. Tayles, Conservator
J. Currie, Cultural Advisory Committee Stakeholder
D. Davis, Cultural Advisory Committee Stakeholder
E. Forde, Cultural Advisory Committee Stakeholder
N. Holland, Cultural Advisory Committee Member
A. Moscote Freire, Cultural Advisory Committee Member
C. Sabean, Cultural Advisory Committee Stakeholder
J. Sabean, Cultural Advisory Committee Stakeholder
A. Sardar, Cultural Advisory Committee Member
D. Poole, Clerk-Typist (Recording Secretary)
Absent: C. Cooper, Cultural Advisory Committee Member
M. Francis, Cultural Advisory Committee Stakeholder
B. Sopher, Cultural Advisory Committee Stakeholder
V. Raees, Cultural Advisory Committee Stakeholder
Item/ Details & Discussion & Conclusion Action Items/Status
Ref #
(summary of discussion) (include deadline as
appropriate)
1. Welcome and Disclosure of Interest
T. Ryce welcomed everyone in attendance and
called the meeting to order at 7:05 pm.
T. Ryce reviewed City Policy ADM 040, Section 14.
No disclosure of interest was brought forward by
any of the committee members.
2. Approval of Agenda and Previous of Minutes
The committee reviewed the agenda and the
minutes from the meetings held on Tuesday,
February 16th , 2021 and Wednesday, February 24th ,
2021. It was the consensus of the committee to
approve the agenda and adopt the minutes as
received.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref #
(summary of discussion) (include deadline as
appropriate)
3. Pickering Museum Village Update
L. Gibbs provided updates on the award of several
grants, programs and projects:
$25,000 digital capacity top up grant from the
Province for Wi-Fi, security cameras as well
as virtual and audio programs.
$30,000 from the government of Canada to
hire a Collections Officer to manage the
move of three onsite collections.
$44,400 grant from the Province for the
Blacksmith shop exhibit.
$16,000 from Central Counties Tourism for
COVID recovery and to update the
wayfinding signage.
$100,400 from the digital museum of Canada
to embark on a design challenge with
blacksmiths from 1822 – 2022 in the
immersive STEAM (science, technology,
engineering, arts and math) experience that
explores the 200 year evolution of
blacksmithing in Ontario. This project will be
in partnership with the Fleming College
Blacksmith artist program, Grey Roots
museum and archives, Fanshawe Pioneer
Village, Westfield Heritage museum and
Lang Pioneer Village.
Virtual programming is being offered during
the current lockdown, attendance is steadily
improving.
Contingency planning has commenced on
the drive-thru programs scheduled for June.
Staff have begun planning for the
rehabilitation of the log barn as well as a
travelling exhibit that aligns with the virtual
blacksmith project.
Museum and Culture staff have applied for a
grant to create an outdoor amphitheater and
kinetic public art in the Millpond Meadow that
would link with the salmon that run through
Duffins Creek.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref #
(summary of discussion) (include deadline as
appropriate)
An application has been submitted for
funding for tourism recovery and planning,
which will include eight local partners.
E. Tayles conducted a presentation on the
proposed Blacksmith shop exhibit, which is
scheduled to open in 2022. The presentation
focused on the theme of the building, design
features and changes.
At the conclusion of the presentation a question and
answer period occurred. E. Tayles requested that
the committee members submit any additional
questions to her at museum@pickering.ca in
response to the questionnaire that was provided in
advance of the meeting.
Committee members to
provide answers to the
questions posed in the
blacksmith shop
presentation to
museum@pickering.ca
4. Work Plan 2021 and 2020 Report
T. Ryce reviewed the 2020 work plan and provided
an update on the actions taken to date by staff and
the committee as well as the planned actions going
forward.
T. Ryce advised that staff are proposing the
following actions for the 2021 work plan:
Develop an action plan to initiate the
recommendations related to Diversity within
the cultural plan; Continue the work of the
Indigenous relationship building action plan;
contribute to the work of the public art
program and plan;
act as a stakeholder for the City’s Diversity,
Equity and Inclusion strategy;
act as a stakeholder for upcoming
Community Engagement Initiatives regarding
public art, development and planning;
support the development of the public art
program and plan;
contribute feedback and ideas to Cultural
planning;
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref #
(summary of discussion) (include deadline as
appropriate)
connect community partners and
organizations with the City related to cultural
programs and initiatives;
provide feedback to staff on the development
of entrepreneurial and economic
developments initiatives related to culture;
provide feedback on existing programs
through annual reports;
contribute comment and feedback to
initiatives brought forward by the library and
museum;
advocate for the reintroduction of virtual
community networking sessions.
No additional comments or recommendations were
received in relation to the action plan therefore staff
will draft a final version and provide it to the
committee for review and comment.
A motion was put forward to revise the Terms of
Reference and request that stakeholder members
be included as appointees and voting members of
the Cultural Advisory Committee prior to the next
term of Council.
Moved by A. Moscote Freire
Seconded by N. Holland
That a request be put forth prior to the end of this
term of the committee that an update to the Terms
of Reference include the community stakeholders
as appointees and request Council to appoint the
stakeholders as appointees to the Cultural Advisory
Committee.
Carried.
T. Ryce noted that moving forward a copy of the
draft minutes, along with a call for agenda items, will
be distributed within one week following each
meeting. Agenda items and comments are due
within one week of the meeting, as well the final
agenda and attachments will be provided one week
in advance of the next meeting.
T. Ryce to review with the
Clerks Department.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref #
(summary of discussion) (include deadline as
appropriate)
5. Sub-Committee Representation at Council
T. Ryce advised that once the work plan and
achievements are completed there will be a
presentation and report to Council. It was requested
that a member from each sub-committee attend the
Council meeting on May 25th at 7:00 pm to present
as a delegation. J. Currie, on behalf of the
Indigenous Relationship Building Circle; J. Sabean
on behalf of the Public Art sub-committee; and
N. Holland on behalf of the Pickering Anti-Black
Racism Taskforce Preparatory sub-committee
agreed to appear as delegates.
T. Ryce to submit a
delegation request.
6. City Centre Project Review
T. Ryce provided an overview of the City Centre
project. Discussion ensued pertaining to community
engagement opportunities around the new spaces.
Suggestions brought forward included:
Opportunities for various age groups to interact
easily at the Youth and Seniors Centre.
Having a space for mindfulness and mental
health.
Putting in a labyrinth.
Having a service level kitchen for events with
easy access from the exterior of the facility
within the Performing Arts Centre.
Capability to hook up to video screens
internally and externally to conduct
presentations.
Consulting performers during the design
stage of the Performing Arts Centre to take
into consideration their needs.
Placing a mural in one of the lobby’s that
depicts Pickering’s history.
Putting together a virtual tour of the facilities
prior to construction.
Looking at the Living Arts Centre in
Mississauga to gain inspiration for the piazza.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
Having interactive outdoor lighting.
Having an outdoor water/game play area.
7. Other Business
No other business was conducted resulting in the
adjournment of the meeting at 9:00 pm.
Meeting Adjourned: 9:00 pm
Copy: (Acting) Director, Community Services
City Clerk
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