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HomeMy WebLinkAboutMarch 3, 2021Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce - Draft Wednesday, March 3, 2021 7:00 pm Electronic Meeting – Webex Platform Attendees: D. Ryan, Mayor C. Addo-Bekoe, Manager, People and Culture (Chair) T. Ryce, Supervisor, Cultural Services Z. Adatia, Pickering Anti-Black Racism Taskforce Member G. Chang-Campbell, Pickering Anti-Black Racism Taskforce Member S. Charles-Watson, Pickering Anti-Black Racism Taskforce Member A. Davis, Pickering Anti-Black Racism Taskforce Member R. Diaz-Matus, Pickering Anti-Black Racism Taskforce Member M. Francis, Pickering Anti-Black Racism Taskforce Member D. Governor, Pickering Anti-Black Racism Taskforce Member A. Graham, Pickering Anti-Black Racism Taskforce Member O. Grignon, Pickering Anti-Black Racism Taskforce Member F. Heath, Pickering Anti-Black Racism Taskforce Member N. Holland, Pickering Anti-Black Racism Taskforce Member A. Laylor, Pickering Anti-Black Racism Taskforce Member C. Mosca, Pickering Anti-Black Racism Taskforce Member K. Noronha, Pickering Anti-Black Racism Taskforce Member T. Olanbiwonnu, Pickering Anti-Black Racism Taskforce Member N. Sinclair, Pickering Anti-Black Racism Taskforce Member J. Smith, Pickering Anti-Black Racism Taskforce Member D. Poole, Clerk-Typist (Recording Secretary) Absent: H. Douglas, Pickering Anti-Black Racism Taskforce Member C. Farinha, Pickering Anti-Black Racism Taskforce Member A. Vincent, Pickering Anti-Black Racism Taskforce Member Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Call to Order C. Addo-Bekoe welcomed everyone in attendance and called the meeting to order at 7:00 pm. 2. Disclosure of Interest C. Addo-Bekoe reviewed City Policy ADM 040, Section 14. No disclosure of interest was brought forward by any of the taskforce members. Page 1 of 3 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 3. Review of Distributed Taskforce Documents C. Addo-Bekoe reviewed the following documents, which were provided to the taskforce members in advance of the meeting, and provided an opportunity to the taskforce to ask for clarification.  Boards & Committee Policy  Code of Conduct  Draft Terms of Reference  Organizational Structure  Procedural By-law All taskforce members confirmed receipt and understanding of these documents. 4. Revisions and Adoption of Terms of Reference The taskforce members reviewed the draft Terms of T. Ryce to provide a copy Reference and applied revisions to the document, of the revised draft Terms based on the consensus of the taskforce members. of Reference to the taskforce members for T. Ryce advised that this document will be provided review. to the City Clerk for review prior to going forward to Council. 5. Partnership Request Presentation . M. Francis conducted a partnership presentation regarding The Henry Alexander House, a health and wellness/development facility within the Durham Region, and a new program initiative L.E.O.N. Following the presentation M. Francis requested that the City of Pickering and the Pickering Anti- Black Racism Taskforce partner with the Henry Alexander House on advancing the professional development of young people through programming as well as a skills trade mentorship program. Members of the taskforce requested a copy of the M. Francis to provide the program outline as a reference tool to determine program outline to staff what role the taskforce can contribute to these and the taskforce for initiatives. decision making purposes. Page 2 of 3 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) T. Ryce advised that the City will assist with promotions, distribution and outreach by sharing these opportunities through the various marketing channels to assist with championing the program in the community. Discussion ensued regarding the potential role that the City can play through their building permitting process and awarding of construction related tenders. 6. Other Business T. Ryce reviewed the meeting schedule and proposed that the meetings occur on the first Thursday of every month at 7:00 pm. It was the consensus of the committee to adopt the D. Poole to provide a copy meeting schedule for the remainder of the year of the 2021 meeting whereby the next meeting will occur on Thursday, schedule. April 1st at 7:00 pm. Z. Adatia requested that information be provided at an upcoming meeting to outline the roles and responsibilities of the sub-committees. T.Ryce advised that the taskforce, in line with the Boards and Committees policy and the terms of reference, could determine their own governance structure. T. Ryce advised that a google poll will be distributed D. Poole to set up the among the taskforce members to request google poll and track permission to share their contact information among responses. each other. No other business was conducted resulting in the adjournment of the meeting at 9:05 pm. Meeting Adjourned: 9:05 pm Copy: (Acting) Director, Community Services City Clerk Page 3 of 3