HomeMy WebLinkAbout2021 Current BudgetCity of Pickering
2021 Approved Current Budget
Table of Contents
Department
Report to Council
Budget Summaries
Office of the Chief Administrative Officer
Office of the CAO-Ad min 2121
Customer Care Centre 2129
Public Affairs & Corp. Comm. 2621
City Development
City Development-Admin 2610
Planning 2611
Building Services 2612
Sustainability 2620
Committee of Adjustment 2630
Heritage Pickering 2743
Community Services
Culture, Recreation & Facilities
Culture & Recreation -Adm in 2711
Civic Centre 2124
Senior Citizens Centre 2572
Programs 2712
Dunbarton Pool 2713
Don Beer Arena 2715
Community Centres 2719
Recreation Complex-Central Core 2731
Recreation Complex-Pool 2733
Recreation Complex-Arenas 2735
Museum 2744
Pickering Arts Centre 2740
Public Works
Operations -Admin 2500
Property Maintenance 2132
Fleet Services 2315
Roads 2320
Parks 2718
Corporate Services
Information Technology 2196
Legal Services 2125
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134
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City of Pickering
2021 Approved Current Budget
Table of Contents
Clerks Office 2122
Records Management & Elections 2191
Print Shop/ Mail Room 2199
By-Law 2220
Animal Services 2293
Engineering Services
Engineering Services-Admin 2290
Crossing Guards 2230
Water Resources & Development Services 2613
Sidewalks 2323
Streetlights 2325
Finance
Finance 2127
Supply & Services 2133
Fire Services
Fire Protection 2240
Emergency Operations 2241
Human Resources
Human Resources 2139
Health & Safety 2141
Libraries
Library 2745
General Government
Appendix A
Appendix B
Appendix C
265
268
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-~of-
PJ(KERJNG
Report to Council
Report Number: FIN 05-21
Date: March 22, 2021
From: Stan Karwowski
Director, Finance & Treasurer
Subject: 2021 Current & Capital Budget
-File: A-2000-001
Recommendation:
1. That Report FIN 05-21 of the Director, Finance & Treasurer be approved;
2. That the following budget recommendations be approved;
(a) That the 2021 Current Budget expenditure for personnel costs, consisting of
salaries and wages (Account 1100), overtime (Account 1200) and employer
contributions (Account 1400), excluding Cost Centres 2712 and 2293, in the
total amount of $60,364,218 be approved; and
i) That the 2021 Current Budget for Cost Centre 2712 (Programs)
expenditure for personnel costs, consisting of salaries and wages
(Account 1100), overtime (Account 1200) and employer contributions
(Account 1400) in the total amount of $1,137,031 be approved; and
(ii) That the 2021 Current Budget for Cost Centre 2293 (Animal Services)
expenditure for personnel costs, consisting of salaries and wages
(Account 1100), overtime (Account 1200) and employer contributions
(Account 1400) in the total amount of $506,210 be approved;
b) That the 2021 General Government Budget for grant expenditures in the total
amount of $184,068 be approved;
c) That the Heritage Property Tax Rebate in the amount of $10,000 be
approved;
d) · That the 2021 Gross Current Budget expenditures for City purposes in the
amount of $54,684,613 (excluding personnel costs, grant expenditures and
Heritage Property Tax Rebate) less estimated current revenues of
$47,004,304 (City revenues of $40,667,304 plus $4,000,000 for estimated
casino gaming revenue, $2,037,000 for assessment growth plus
supplementary taxes of $300,000), less Phase One and Phase Two Safe
Restart Funding of $2,802,100 and net transfer from the Rate Stabilization
Reserve of $1,500,000 for City operations be approved;
e) That the $4,000,000 in estimated casino gaming revenues be transferred to
the newly established Casino Reserve;
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 2
f) That the Capital from Current expenditure in the amount of $731,660 funded
from property taxes be approved; and
g) That the total final City levy under paragraphs a), b), c), d) and e) above,
plus the following additions that result in a total final levy of $70,841,695
being an increase of approximately 1 .45 percent over the 2020 Budget, be
approved:
i) Hiring of three additional firefighters ($283,000) for the Seaton fire
station; and
ii) Service level increases that consist of $51,000 for additional staffing for
seasonal By-law enforcement at the waterfront and parks, an investment
of $121,300 for the City to meet provincially legislated accessibility
requirements and $75,000 to establish a Community Investment Fund;
3. That the 2021 Capital Budget for the City of Pickering with a Gross Expenditure of
$73,041,800 be adopted as presented:
a) That the following capital financing sources be approved as presented in
the 2021 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
-Rate Stabilization Reserve (7021)
-City Share Dev. Charges (7022)
-Vehicle Replacement (7040)
-Major Equipment Reserve (7062)
-Capital Replacement (7001)
-Facilities Reserve (7055)
-Self-Insurance Reserve (7020)
-Property Fence Line Reserve (7057)
-Tennis Court Reserve (7061)
-Artwork Reserve (7067)
-Don Beer Arena Surcharge (7033)
-Rec. Complex Pool Surcharge (7035)
Transfers from Reserve Funds:
-Development Charges (7601 -7630)
-Third Party Contribution (7501)
-Parkland (7502)
-Federal Gas Tax Funds (7505)
-Roads & Bridges (7709)
-Animal Shelter (7706)
2
$731,6f30
4,040,043
1,811,500
1,547,000
1,345,000
384,600
385,000
200,000
180,000
90,000
50,000
40,000
30,000
25,024,180
9,041,375
4,180,000
3,567,000
790,000
291,400
Report FIN 05-21 March 22, 2021
Page 3 Subject: 2021 Current and Capital Budget
b)
c)
d)
e)
f)
g)
h)
-Seaton Land Group FIA (7713)
Debt-20 yr
Internal Loan -2 yr
Internal Loan -5 yr
Internal Loan -10 yr
Donations
Canada Cultural Spaces Fund (CCSF)
Investing in Canada Infrastructure Program (ICIP) -
COVID -19 Resilience Infrastructure Stream
Federal Grant -TBD
Provincial Grant -Ontario Community Infrastructure
Fund (OCIF)
145,785
11,391,900
2,175,000
200,000
247,500
10,000
4,000,000
222,500
40,000
880,357
Total $73,041.800
That total external debt financed by property taxes of $11,391,900 for the
projects identified in the 2021 Capital Budget, and as indicated in this
report, for a period not to exceed 20 years be approved;
That the internal loans in the amount of $2,622,500 be undertaken at the
discretion of the Director, Finance & Treasurer;
That projects identified in the 2021 Capital Budget as being financed
through the issuance of debt be subject to·additional, specific approval of
the expenditure and the financing by Council;
That the source of financing for the Demolition & Site Remediation capital
project (5315.1901) be changed from future land sales to Operations
Centre Reserve Fund to eliminate the unfinanced capital liability when the
project is converted to the new financial system;
That any debt repayment, interest or financing provisions contained in the
an.nual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Finance & Treasurer, be
used to apply towards additional principal repayment, outstanding loan or
debt charges or to reduce debt not issued, balloon payments in future years
through transfer to Rate Stabilization Reserve, internal loans or any other
amounts to be financed;
That all Capital expenditures or portions thereof approved in the 2021
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Director, Finance & Treasurer, be financed through internal
loans, current or capital funds or a combination thereof;
That the Director, Finance & Treasurer be authorized to make draws from
Reserve and Reserve Funds for projects included in the approved Capital
Budget up to the amount approved; and
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page4
i) That the Director, Finance & Treasurer be authorized at his discretion to
apply any excess funds obtained through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended;
· 4. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 be allocated in the following manner: the first $70,000 be
allocated to the Elected Officials Life Insurance Reserve and the remaining
surplus be allocated in the following ratio: 25 percent to the Rate
Stabilization Reserve (7021 ); 20 percent to the Facilities Reserve (7055); 5
percent to the Artwork Reserve (7066) and 50 percent to the City Share DC
Projects Reserve (7022);
b) Any surplus funds from the Emergency Operational Capital Needs Account
(2901.0000.0000) to the Facilities Reserve; and
c) The revenue from the sale of used vehicles recorded in account
(1593.0001.0000) to the Vehicle Replacement Reserve (7040);
5. That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary including: adjusting the budget plan to meet
provincial COVID reporting requirements while maintaining the approved levy; to
accommodate any labour relations settlements including adjusting the Personnel
related accounts and that any revenue shortfall as a result of a Provincial tax
policy change be adjusted through the 2021 final tax rates;
6. That the Director, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over
expenditures for approved projects funded from the same source(s) and any
unfinanced capital be funded from a transfer from reserves or reserve funds;
7. That the Director, Finance & Treasurer be authorized at his discretion to fund
Property Tax Write-offs account (2134.0000.000) that exceed the budget provision
due to assessment appeals that translates into a deficit position for the corporation
and this shortfall be funded from a transfer from the Assessment Appeal Reserve
(7011) and if this reserve is depleted then the shortfall be funded from the Rate
Stabilization Reserve (7021) and that any shortfall from Payment-in-Lieu
Education Share revenue estimates be funded from a transfer from the Rate
Stabilization Reserve (7021 );
8. That the Director, Finance & Treasurer be authorized to revise the funding ratio's
for development charge funded projects where applicable to reflect the removal of
the 10 percent statutory deduction that was eliminated through the adoption of Bill
197, COV/O-19 Economic Recovery Act, 2020;
9. That the Director, Finance & Treasurer be authorized at his discretion to close any
current and completed prior year's capital expenditure accounts and to first apply
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 5
any excess fun,ding from property taxes to any over expenditure in other accounts
and to secondly transfer any remaining excess funding back to the original
sources of funds;
10. That Council approve a change in funding source for capital project 5325.2105
Accessible Pedestrian Signals from 100 percent funded from the Rate
Stabilization Reserve to:
a) $169,838 to be funded from unused provincial grant funding (Invest in
Ontario and Provincial Budget) from accounts 5999.0898.1623 and
5999.0899.1623; and
b) $190,562 to be funded from the Rate Stabilization Reserve (7021);
11. That Council approve the cancellation of the following previously approved Capital
projects:
a) Two 1 Ton Dump Trucks with Aluminum Body, Plow and Salter-New
(Seaton) (5319.2003) -$140,000;
b) Front Plow and Wing Attachments for Seaton -New (5319.2014)-
$20,000;
c) 1 Ton Truck with Utility Body Replacement (5319.2004) -$110,000;
d) Duffin Heights Sewer (5320.1116) -$196,612;
e) Whitevale Master Drainage Plan Implementation -Construction
(5320.1901)-$2,250,000;
f) RU-13 Salem Road -Road Reconstruction (5321.1608) -$155,635;
g) RP-10 Altona Road -Sidewalks & Streetlights (5321.1909) -$150,000;
h) Accessible Pedestrian Signals - 4 Locations (5325.2004) -$360,400;
i) FS #2 Accessibility Upgrades & Interior Renovations (5340.1809) -
$94,875;
j) FS # 2 Lighting Retrofit (5340.2001) -$60,000;
k) Civic Centre Backup Generator Replacement -Construction (5700.2002) -
$800,000;
I) CHDRC Tennis Court Flooring Replacement (5731.2004) -$1,200,000;
m) Animal Shelter-Design (5219.2003) -$881,850;
n) Animal Shelter-Construction (5219.2004) -$8,273,650; and
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
o) Animal Shelter-FF&E (5219.2005) -$300,000;
March 22, 2021
Page 6
12. That Council approve an increase to the Fire Protection Cost Centre (2240)
budget, in the amount of $27,200 for the purchase of technology upgrades and the
corresponding cost be offset 100 percent by Provincial Fire Safety Grant;
13. That the Director, Finance & Treasurer be authorized at his discretion to close any
capital or consulting account expenditure and corresponding revenue source that
is over three years from the original purchase order date of issuance;
14. That the Director, Finance & Treasurer be authorized at his discretion to refinance
any capital expenditures that failed to meet the Federal Gas Tax reporting criteria
from other sources including transfers of funds from reserves and reserve funds;
15. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
b) Sign leases or rental agreements (including summer rentals) on the City's
behalf for the provision of vehicles or equipment required for temporary use
during periods of equipment breakdown or repair or during periods of
increased need (e.g. inclement weather);
c) Restate the 2021 Current Operating, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the March 22 Council meeting; (ii)
any reorganization or personnel account changes (salary, benefits and
overtime), (iii) reclassifications that result from salary increases or
negotiated labour settlements; and
d) To process budget transfers during the fiscal year which do not change the
overall approved property tax levy;
16. That Council waive the Purchasing Policy where the estimated vehicle repair cost
is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle
equipment in 2021;
17. That Council authorize the Director, Finance & Treasurer to administer the
Community Investment Fund by following the general intent of the Community
Grants program; and
a) That any grant funding request up to $2,500 be jointly approved by the
Chief Administrative Officer and the Director, Finance & Treasurer and any
grant request above this amount be approved by Members of Council and
staff report to Council regarding the use of these funds through the 2022
Budget process;
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 7
18. That the Director, Finance & Treasurer be authorized to amend Section 06.01 b)
and 06.02 b) of Policy ADM 190 such that the word "every" be replaced with
"Starting in 2022";
19. That the Director, Finance & Treasurer be authorized at his discretion to draw
from the Winter Control Reserve to fund any Current Budget deficit as a result of
higher than budget winter control costs;
20. That Council approve the continuing engagement of the firm of Watson &
Associates Economists Ltd. to be used for the Five Year Capital & Operating
Financial Plan; for the engagement of the new Development Charge Background
Study and new Community Benefit Charge Study and in support of the DC
Background Study and issues related to the City, Seaton and/or Duffin Heights;
21. That Council approve the continuing engagement of the following firms: Nixon
Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants for any studies related to the reassessment or other property tax
issues and for to protect the property tax base by defending assessment appeals
through proactive assessment base management;
22. That Council approve the award of professional services in accordance with the
City's Purchasing Policy Item 10: 03 (c) to Public Sector Digest Inc. for the
completion of the Ontario Regulation 588 (2021) Compliant Asset Management
Plan in the amount of a maximum of $70,000;
23. That Council approve the establishment of the WSIB Excess Indemnity Reserve
Fund and that the draft by-law attached hereto for the establishment of the reserve
fund be enacted;
24. That Council approve the transfer of $136,775 to the WSIB Excess Indemnity
Reserve Fund;
25. That Council approve the annual transfer of funds from the WSIB Reserve when
its year-end balance is greater than $4.0 million, and that these excess funds be
transferred to the WSIB Excess Indemnity Reserve Fund;
26. That the Director, Finance & Treasurer be authorized to initiate any additional
assessment appeals necessary to protect the assessment base of the City;
27. That the Director, Finance & Treasurer be authorized at his discretion to transfer
any green energy rebates and revenue associated with the Claremont solar roof
rental project account (1530.2620.0000) and other incentives and rebates account
(2620.9993.0000) to the Reserve for Sustainable Initiatives;
28. That Council amend the Community Grant policy as follows:
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 8
a) That the grant application deadline date for the 2022 Community Grant
Program be October 29, 2021 to give community groups sufficient time to
complete their applications;
29. That any unused funds in excess of $1,000 for accessibility capital projects (6183)
be transferred to the Reserve for Accessibility Initiatives (7053);
30. That Council approve the following to be added to the 2021 Budget to be funded
from the Rate Stabilization Reserve (7021 );
a) $35,000 for the rental of an additional radar camera; and
b) $150,000 for Picker_ing Fire Services' share of the cost for NG911 Dispatch
equipment (text to 911);
31. That any unspent 2021 Local Planning Appeal Tribunal (LPAT) funds budgeted
under General Government consulting account (2126.2392) be transferred to the
Tennis Court Reserve (7061);
32. That Council approve the 2021 Low Income Seniors & Persons with Disabilities
grant amount to be increased from $375 to $450 per household;
33. That Council pass the attached General Municipal Fees and Charges By-law and
incorporate the user fee schedule into the 2021 Current Budget:
a) That Coundl approve revising "Schedule B -Fees Payable for Building
Permits" of the Building By-law with the Building Permit fees listed in the
2021 User Fee Schedule;
34. That Council approve the establishment of the 2021 COVID-19 Recovery Reserve
Fund and that the draft by-law attached hereto for the establishment of the reserve
fund be enacted and that the Provincial funds received be transferred to this
reserve fund;
35. That the Director, Finance & Treasurer be authorized to draw from the 2021
COVID-19 Recovery Reserve Fund to maintain the City's financial and business
plans due to direct and indirect affects of COVID-19;
36. That Council approve the levy allocation of the $121,300 for Provincial
accessibility requirements to the following accounts:
2621.2479.0000
2621.2340.0000
2621.1100.0000
2621.2399.0000
Sfwr/Hdwr Maint Contracts
Seminars & Education
Salaries & Wages
Outside Agency Services
$13,800
7,500
70,000
30,000
37. That Council approve the funding of the Coordinator, Community Safety position
(Cost Centre 2712), either by senior government grants or by a transfer from the
Rate Stabilization Reserve (7021); and
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Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 9
38. That the appropriate City of Pickering officials be authorized take the necessary
actions as indicated in this report.
Executive Summary: This report contains a summary of the 2021 Current and
Capital Budgets and a discussion of the recommendations. Staff have worked hard to
ensure that the 2021 Budget is respectful of each dollar contributed by taxpayer$,
reinvesting those revenues back into our infrastructure and the many services the City
provides to our residents. The big differences between municipal government and federal
and provincial governments are the number of revenue streams that fund their budgets
and the impact on residents. Municipal governments have limited revenue, consisting
primarily of property taxes and service fees, such as for recreation, by-law and planning.
The 2021 Budget strikes a balance between providing the level and types of services that
residents expect and ensuring affordability for all residents.
The 2021 Budget builds upon the success of the 2020 Budget and continues to be a
good news story. It keeps property taxes affordable and provides the following benefits to
our residents and community:
• Funding for a new full-time Coordinator, Diversity & Inclusion position (CAO
Department).
• Increase in seniors property tax grant from $375 to $450.
• Major 2021 Capital Projects: Pickering Heritage & Community Centre, Highway 401
Road Crossing Land Acquisition, Waterfront Trail Land Acquisition, Whitevale Master
Drainage Plan Improvement Construction and Rotary Frenchman's Bay West -Park
Completion & Washroom Facility.
• Increase in Capital Budget roads and bridges projects expenditures from $4.9 million
to 6.1 million -an increase of $1.3 million or 26 percent.
• Funding for By-law enforcement coverage at the waterfront and park areas from mid-
May to Labour Day.
• Investment of $121,300 to help meet the new Provincial Accessibility standards for
website compliance.
• Funding of $50,000 for mechanical harvesting of Eurasian Water-Milfoil weeds in
Frenchman's Bay.
• An increase of 3 positions for front line firefighting staff (Seaton).
• Establishing a Community Investment Fund ($75,000) to provide financial assistance
to Pickering community groups.
Financial Implications: The 2021 Current and Capital Budgets, if adopted as
amended, will result in a property tax levy increase of 1.45 percent (City Share Only)
over last year which translates into a 0.44 percent increase in the City's share of the
total property tax bill.
This increase, when combined with the Region and the School Boards increase, results
in an average increase of 1.54 percent on the total property tax bill.
9
Report FIN 05-21
Subject: 2021 Current and Capital Budget
Explanation of Key Recommendations
Cancellation of Capital Projects -Recommendation 11
March 22, 2021
Page 11
The capital projects listed in Recommendation 11 in many cases have been rebudgeted
in the 2021 Capital Budget or included in the 2022-2025 Capital Forecast because the
original budget amount was too low due to the project delay. In most cases, by
rebudgeting a higher amount, the project can proceed without staff either reducing the
project's scope to address the funding shortfall or trying to find additional funds to cover
the project's shortfall. In other cases, the projects cancelled or deferred were dependent
on senior government grant funding which was not received.
Increase to Fire Services Budget ($27,200)-Recommendation 12
Since the start of the pandemic, Ontario's fire services have faced unprecedented
challenges. In Pickering, our ability to train our Fire Services staff in a COVID
environment brought with it new challenges due to restrictions on gatherings and our own
commitment to best practices in an effort to curtail the spread of the virus. Additionally,
our ability to conduct fire code enforcement inspections and public fire safety education
classes have been slightly eroded for the same reasons.
The Provincial Fire Safety Grant will help to support Fire Services and wm assist in
meeting the mandates and to overcome these ongoing challenges. These grant funds
are intended to provide fire departments with the flexibility to support in the two priority
areas as identified above. Fire Services plans include technology upgrades to ensure
that we can safely continue to conduct training for fire crews and that inspections and
public education programs can safely continue for our residents and businesses. This
project is in line with the grant requirements and it will ensure that Fire Services is able to
continue to serve our customers/residents in the City with the services they have come to
expect and deserve. Planned expenditures include items such as computer hardware
and software, including desktops and rugged laptops.
Establishment of WSIB Excess Indemnity Reserve Fund -Recommendation 23
The City is a Schedule 2 employer under the Workplace Safety and Insurance Act, and
therefore, self~insures the entire risk of its own WSIB claims, and is 100 percent liable for
reimbursing WSIB for all claim costs. Every year the City budgets $710,000 dollars for
WSIB claims and any remaining dollars are then transferred to the City's WSIB Reserve
Fund (7705). The 2019 year-end position of this reserve fund was $3,930,110.
To reduce the WSIB financial risk exposure, the City purchases an Occupational
Accident policy. The City previously purchased an Excess Indemnity Insurance policy,
however, staff are recommending that the City establish a separate reserve fund to
replace the insurance coverage from this policy. City staff consulted with an actuarial
consultant regarding this strategy and they support the City adopting this plan. The
Excess Indemnity Reserve Fund will be funded from two sources. The first source is from
premiums that were previously paid for purchase of the Excess Indemnity Insurance and
recommendation 24 is transferring $136,775 to this reserve fund. The second source is
1 1
Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 12
from the WSIB Reserve Fund (7705) whereby if the year-end balance exceeds $4.0
million, the residual amount would then be transferred to the WSIB Excess Indemnity
Reserve Fund. (This transfer is accomplished through Recommendation 25). The
financial goal of the WSIB Excess Indemnity Reserve fund is to reach a balance of $2.5
million. The budget target for this reserve fund will be reviewed in three years when the
City undertakes its next actuarial WSIB liability review.
Establishment of 2021 COVID-19 Recovery Reserve Fund -Recommendation 34
On March 4, 2021 the City received unexpected good news that it was receiving
$1,598,618 from the Province. The City will receive these funds in two equal instalments
-on or before May 1, 2021 and the other on or before November 1, 2021. These funds
are to be used to address COVID-19 operating costs and pressures. Provincial
documentation provides direction that any unused funds are to be transferred to a
reserve fund to be used for any future COVID-19 operating costs. Recommendation 34
provides the Treasurer the authority to transfer or use funds from this reserve fund to
mitigate any negative impacts due to COVID-19 on the City's financial and or business
plans. One of the lessons learned from the pandemic is its unpredictability and its
corresponding impact on municipal operations.
2021 Current Budget
At the March 4, 2021 Executive (Budget) Committee meeting, Council was presented
with a proposed budget levy increase of 1.45 percent, which was accepted by the
Executive Committee. Based on an average assessment of $612,000 the 1.45 percent
increase will result in an average increase of approximately $28.89 per year or 56 cents
per week for the average single detached dwelling in Pickering. Unlike goods purchased
by consumers where there is a tangible product that is received each time there is a
transaction, many City services provided to residents such as park or road maintenance
are not paid for as the services are used or received. For this reason, many residents
may not be aware of the costs associated with the vast array of services offered by the
City. Attachment 5 shows a breakdown of the average daily cost of the City's municipal
services (based on the average assessed value of a single detached dwelling -
$612,000).
Tax Increase Summary
The 1 .45 percent City share tax increase translates into an increase of 0.443 percent on
the total residential tax bill. The 1.45 percentlevy increase compares favourably to other
municipalities, especially given that Pickering has had the lowest tax rate among its
Durham Region Lakeshore neighbours for over nineteen years (1998 up to 2017) and
has experienced relatively low assessment growth for many years. Adding the Region's
(1.98%) tax increase and Pickering's (1.45%) and the School Board's estimated 0
percent increase, the total increase for the average residential ratepayer will be
approximately 1.54 percent.
In 2000, Pickering Council approved a zero percent levy increase and since then, budget
levy increases have ranged from 9.8 to 2.47 percent.
12
Report FIN 05-21
Subject: 2021 Current and Capital Budget
Risk Analysis
March 22, 2021
Page 15
As one looks forward, it is extremely difficult to project future year budget requirements
with a high level of certainty. The most significant uncertainty remains the ongoing
financial impacts from the COVID pandemic. There remains a significant risk that
expenditures and revenues may take a longer period to return to historical levels. In
some cases, COVID related impacts might cause certain services to establish a new
normal resulting in corresponding budget increases in future years. The introduction of
the higher level of cleaning within City facilities may become a permanent standard for
the City to adopt.
2021 Challenges and Opportunities
Outstanding Assessment Appeals
There is currently $2.0 billion in outstanding assessment appeals for the commercial
and industrial property tax class for .the City. These are multi-year appeals that range
from 2013 up to 2020. These appeals are mostly for large commercial and industrial
properties with complex valuations that often have interests from multiple parties.
The appeal schedules are set by the Assessment Review Board and the appeals can
take years to resolve. The ARB made some progress in 2020 due to the fact the multi -
year appeal for the Pickering Town Centre (PTC) was settled. It is staff's understanding
that the only outstanding appeal for PTC is for the year 2020.
Any assessment appeals that are not settled during the current year are automatically
deemed outstanding for the 2021 taxation year. Every year these appeals remain
outstanding, the settlement cost increases, creating additional financial risk to the
Corporation. For the last few years, staff have budgeted for the outstanding commercial
and industrial appeals and any funds remaining from these prior years has accrued to
fund anticipated settlements in 2021. If the budget provisions are insufficient to fund the
reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall.
Development Charge and Community Benefit Studies
In the Finance Department budget, there is funding for $80,000 to undertake the a
Development Charge and Community Benefits Study. The DC and CBC studies are
funded 100 percent from the Development Charges Reserve Fund.
The Province of Ontario has recently made changes to the Development Charges Act
and Planning Act and provided a transition period of until September 18, 2022 to comply
with the changes. The City needs to complete a new Community Benefit Charge Study
before this date and prepare a new DC background study to reflect the changes in
legislation and to allow the City to continue to collect DC's after the expiry of the current
DC By-law on December 31, 2022. The work plan is to commence both studies in the
fall with a target completion date of second quarter 2022. This is a major inter-
departmental project that will draw resources from almost every City department.
Currently, funding for the new animal shelter is under the Development Charges
15
Report FIN 05-21
Subject; 2021 Current and Capital Budget
2021 User Fees and Charges Schedule
March 22, 2021
Page 17
Every year, the City reviews its user fees, mainly for various recreational and cultural
programs, to partially reflect the cost of delivering these programs. Council passed
Resolution# 149/03 confirming the City's existing user fees through a specific by-law.
This By-law has been updated as part of each year's budget process. Other fees have
been introduced for virtual programs due to the pandemic.
User Fees and Charges have been established so that those who benefit directly from
programs and services contribute to the cost of the service. The City's user fees and
charges have been updated for 2021 to reflect such things as inflationary increases,
adjustments to ensure greater cost recovery and updates based on comparable fees in
neighbouring municipalities. Members of Council should note that due to the pandemic,
the implementation of the Council approved sports field permit hourly increase of
September 2020 will be deferred to November 2023. As such, the user fee schedule of
2021 includes the sports field (seasonal) user fees of November, 2019. Therefore, the
deferred implementation of hourly sports field permit fees is estimated to save
community and sports groups approximately $170,000 in 2021.
Asset Management
Maintaining public infrastructure in a state of good repair is a significant responsibility
and cost for municipalities. Critical investments in our assets at the right time help
extend the life of the assets and lower the overall cost of ownership while ensuring that
the assets remain current and safe for public use. These assets are used to provide
residents, businesses, employees and visitors access to services including
transportation, recreation, culture and economic development and have a direct link on
the quality of life for Pickering residents.
Every year, the City has been increasing its funding of reserves and reserve funds to
ensure that it has the dollars available or required to purchase the replacement of the
critical and core assets. For 2021, the Draft Budget as submitted to Council includes
additional funding for the roads and bridges reserve fund; storm water. management
reserve fund, vehicle replacement reserve, animal shelter reserve fund and tennis court
reserve.
Please find below a quick snapshot of select Durham Lakeshore municipalities
measuring the consumption of their assets. A ratio of over 50 percent means that the
City has consumed more than half of the asset's life.
17
Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 18
Table One
Asset Consumption Ratio
2014 2015 2016 2017 2018
(%) (%) (%) (%) (%)
Whitby 35.40 36.80 37.80 38.40 38.90
Clarington 37.90 38.00 38.80 40.00 40.69
Oshawa 38.60 39.10 39.90 40.60 42.45
Pickering 52.00 50.30 50.60 50.20 50.40
The Ministry of Municipal Affairs considers a ratio of 26 to 50 percent moderately new
and 51 to 75 percent to be moderately old. As the above data indicates, the City is
making progress on replacing its old assets. As the above ratio indicates, the City has
consumed less than 50 percent of its assets.
2021 Tax Rates
As has been the case for the last few years, the 2021 Property Tax rates and
corresponding levy By-law will be presented to Council after the City has received the
education tax rates from the Province.
2021 Capital Budget
2019
(%)
39.09
40.92
44.08
47.86
This year the draft Capital Budget is $73.0 million. Major capital projects in 2021 include
the Pickering Heritage and Community Centre ($29.1 million), Highway 401 Road
Crossing Land Acquisition -Phase 2 ($14.5 million), Waterfront Trail Land Acquisition
($3.1 million), Whitevale Master Drainage Plan Improvement Construction ($3 million ),
Rotary Frenchman's Bay West -Park Completion & Washroom Facility ($3 million) and
many bridge and road resurfacing and reconstruction projects ($3.1 million).
Five Year Capital & Operating Financial Plan
The City's growth continues to drive a variety of capital investments that will have a
significant impact on the future of the community. These are capital projects that will
either provide the community with benefits in the short-term or capital projects that will
provide supporting amenities for a growing community. All of these capital investments
are needed, however, there are competing priorities with limited funding that needs to be
considered in the development of the capital financial plan. The overall goal of this
financial exercise is to maintain good financial management.
From a high level perspective, the financial exercise will consider the following inputs:
construction costs, operating cost impact of the capital projects and asset management
costs for the replacement of existing infrastructure. For capital project costs, the financial
exercise will also examine the funding strategies of these projects as it relates to debt,
development charge funding and other financing sources such as casino "gaming"
revenues, naming rights and community fund raising. The study will also examine the
18
Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 19
City's debt capacity as it relates to the Annual Repayment Limit (ARL) to ensure that the
City is compliant with Provincial legislation. The capital project costs being considered
for this exercise are: City Centre; Highway 401 Road Crossing; Animal Shelter; Seaton
Community & Library Centre; Pickering Heritage & Community Centre; Civic Complex
Renovation and Replacement of Fire Hall #5. In addition, staff will also consider other
debt financed capital projects identfied in the capital forecast to ensure that the City is
either compliant with the ARL or develops a strategy to address this issue.
The end result of the financial exercise is to produce a financial "road map" with possible
options for Council to consider in the context of "Council required actions" and possible
increases to the tax levy for future years. One of the challenging aspects of this exercise
is that assumptions have to made regarding the "post pandemic environment" and its
impact on City operations.
Municipal Debt Limits and Annual Repayment Limit (ARL)
Managing the debt capacity or dollar borrowing amount is important to the City due to the
financial limitations imposed by the Province through the Annual Repayment Limit or
(ARL). (The Municipal Act regulation permits a maximum of 25 percent of net operating
revenues to be used to fund principal and interest charges for debt. A municipality can
only exceed the 25 percent limit through prior approval from the Local Planning Appeal
Tribunal).
For Pickering, the net operating revenues consists of the following major items:
• property tax revenue
• user fees & charges
• fines, penalties & interest on taxes
• license fees, permit fees & rents
• gaming & casino revenues
As stated above, every year the budget levy increases, the City's annual repayment limit
increases that in-turn results in a higher debt borrowing capacity or dollar amount. The
City's annual repayment limit for 2021, based on the prescribed calculation and using the
City's 2019 Financial Information Return (FIR) was $23.447 million. The proposed 2021
budgeted annual debt payments (interest and principal) is $6.027 million and therefore,
the City had $17.45 million in unused debt payment capacity before hitting the 25 percent
cap.
As Members of Council are aware, the 2020 pandemic has resulted in a decrease in
revenues generated by user fees and charges, especially for the Community Services
Department. Therefore, a possibility exists that the City's debt borrowing capacity could
decrease based on 2020 financial results for the fiscal year 2022. However, for the
following year (2023), you could also see a significant increase in debt borrowing
capacity with the introduction of casino revenues as part of the 25 percent revenue
calculation.
1 9
Report FIN 05-21
Subject: 2021 Current and Capital Budget
March 22, 2021
Page 20
Please find below a historical comparison of the City's annual debt cost (that includes
principal and interest) in relation to the ARL. The source of the data was the annual FIR,
Schedule 81 for each respective year. The 2020 financial information is currently not
available due to the fact the City is still processing its 2020 closing adjustments. As the
chart below indicates, the City has been operating slightly below the 5 percent level of its
debt limit.
I 30 .00% ... -• ---
25 .00%
. 20 .00%
15.00%
Chart Four
City's Debt Measured Against the ARL Limit
10.00% · ----... · · ... ------... -----
5 .00% -iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ___________ . ,,., ~ -~
0.00% ··--· ··----------··--·--------· ··-· ------·-·--··----··--·------···-···-··-•··--··-----·--•·
2014 2015 2016 2017 2018 2019
-Debt% -ARL
It is estimated that the 2021 year-end financial data should reflect an upward direction of
the slope of the line due to Council's approval of the following two major debt financed
projects: Chestnut Hill Developments Recreation Complex Renovation and Seaton Fire
Hall.
Oebt Payments and Debt Financing of Capital Projects
The 2021 Current Budget includes $5.2 million of taxpayer funded debt charges (interest
and principal), excluding the City Centre project. The taxpayer funded debt charges
represent 7.2 percent of the 2021 property taxes levied. In other words, for every dollar
collected -7 cents is applied to debt charges.
A high level summary of the City's debt, excluding the City Centre project is presented
below:
20
Report FIN 05-21
Subject: 2021 Current and Capital Budget
Debt Summary
2020 Debt
External Debt Commitments
External DC Debt
Internal Loans
Total 2020 Commitments
Add: 2021 Debt Commitments
External Debt
New Internal Loans
Total Debt Commitments
Millions ($)
$33.4
8.7
_Ll!
$44.0
$11.4
_1.&
$57.0
March 22, 2021
Page 21
The 2021 debt financed Capital Projects, are listed below.
External Debt and Internal Financing of Capital Projects
City of Pickering
2, 5, 10 and 20 Year Debt Financing
2021 Capital Budget
Capital Project Code Debt - 2 Years($) Description
5321.2101 $2,175,000 Hwy 401 Road Crossing -Land
Acquisition -Phase 2
Total Two Year Debt $2,175,000
Capital Project Code Debt - 5 Years($) Description
5731.2101 $200,000 CHDRC Lobby & Core Area
Renovations -ContinQency
Total Five Year Debt $200,000
Capital Project Code Debt -10 Years($) Description
5700.2107 $247,500 Civic Complex Parking Garage Ramp
Replacement
Total Ten Year Debt $247,500
Capital Project Code Debt -20 Years($) Description
5719.2101 $11,391,900 Pickering Heritage Community Centre
-Construction
Total Twenty Year Debt $11,391,900
Total Debt Financed $14,014,400
Projects
Borrowing or debt financing should not be viewed as a negative. The proper use of debt
is an essential component of prudent fiscal strategy. The use of debt promotes
intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over
the lifetime of the asset.
21
Report FIN 05-21
Subject: 2021 Current and Capital Budget
2022 -2025 Capital Forecasts
March 22, 2021
Page 22
The City's 2022 -2025 Capital Forecast outlines the City's current financial plan.
Provided below is a breakdown of the various funding sources related to the capital
forecast.
Draft 2021 Capital Budget and 2022-2025 Capital Forecast ($M)
Development Charges
Debenture Financing
Other
Reserve & Reserve Funds
Federal Gas Tax
Capital from Taxation
2021
Budget
Amount
$25.0
14.0
4.3
25.4
3.6
.7
$73.0
2022-2025
Planned
Amount
$165.9
109.8
4.7
73.4
14.8
6.9
$375.5
Total
$190.9
123.8
9.0
98.8
18.4
7.6
$448.5
%
Total
Funding
42.6
27.6
2.0
22.0
4.1
1.7
100%
As shown above, the City is relying on a substantial level of development charge funding
and debt financing for the City's future capital needs. The debt amount can change over
time with increasing contributions to reserves.
Attachments:
1. By-law to Confirm General Fees and Charges 2021
2. By-law to Provide for the Establishment of a Reserve Fund to be Known as the WSIB
Excess Indemnity Reserve Fund
3. By-law to Provide for the Establishment of a Reserve Fund to be Known as the 2021
COVID-19 Recovery Reserve Fund
4. Budget Presentation, March 4, 2021
5. Average Daily Cost of Municipal Services
22
Report FIN 05-21
Subject: 2021 Current and Capital Budget
Prepared By: .
Original Signed By:
James Halsall
Manager, Budgets & Internal Audit
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
23
March 22, 2021
Page 23
Approved/Endorsed By:
Original Signed By:
Stan Karwowski
Director, Finance & Treasurer
Attachment #1 to Report #FIN 05-21
The Corporation of the City of Pickering
By-law No. XXXX/21
Being a by-law to amend By-law No. 6191 /03
to confirm General Municipal Fees
Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03,
as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law
6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law
7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law
7605/18; By-law 7679/19 and By-law 7740-20;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and
Schedule "I" attached hereto is substituted therefore.
By-law passed this 22nd day of March, 2021.
David Ryan, Mayor
Susan Cassel, City Clerk
24
Attachment #2 to Report #FIN 05-21
The Corporation of the City of Pickering
By-law No. XXXX/21
Being a By-law to Provide for the Establishment
of a Reserve Fund to be Known as the WSIB
Excess Indemnity Reserve Fund.
Whereas under the Municipal Act, S.O., 2001 as amended, Section 417(1), the Council
of the City of Pickering may establish and maintain a reserve fund for any purpose for
which it has authority to expend funds; and
Whereas it is desirable for the City of Pickering to establish such a reserve fund for the
purpose of paying potential claims and other related costs arising out of extraordinary
WSIB claims such as multiple injuries arising from one incident, severe burns or
paraplegic or quadriplegic claims.
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. That the establishment of a reserve fund known as the WSIB Excess Indemnity
Reserve Fund is hereby authorized.
2. That WSIB Excess Indemnity Reserve Fund shall be used to pay potential claims
and other related costs arising out of extraordinary WSIB claims.
3. That the financial goal of this fund is to reach a balance $2.5 million, subject to
actuarial valuations of the City's future WSIB liabilities.
4. That the Interest earned on the investment of fund balances shall form part of this
reserve fund. ·
5. That this By-law shall come into force on the date of its enactment.
By-law passed this 22nd day of March, 2021.
David Ryan, Mayor
Susan Cassel, City Clerk
25
Attachment #3 to Report #FIN 05-21
The Corporation of the City of Pickering
By-law No. XXXX/21
Being a By-law to Provide for the Establishment
of a Reserve Fund to be Known as the 2021
COVID-19 Recovery Reserve Fund.
Whereas under the Municipal Act, S.O., 2001 as amended, Section 417(1 ), the Council
of the City of Pickering may establish and maintain a reserve fund for any purpose for
which it has authority to expend funds; and
Whereas it is desirable for the City of Pickering to establish such a reserve fund for the
purpose of capturing 2021 COVID-19 Recovery Grant Funding received from the
provincial government to be used for 2021 and/or future COVID-19 operating costs and
pressures.
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. That the establishment of a reserve fund known as the 2021 COVID-19 Recovery
Reserve Fund is hereby authorized.
2. That the 2021 COVID-19 Recovery Reserve Fund shall consist of grant monies
received from the Province from the COVID-19 Recovery Funding for Municipalities
program.
3. That the 2021 COVID-19 RecoveryReserve Fund shall be used to address the
City's 2021 and/or future COVID-19 operating costs and pressures.
3. That the Treasurer has the discretion to draw from this fund to maintain the City's
· financial and business plans due to direct and indirect affects of COVID-19.
4. That the Interest earned on the investment of fund balances shall form part of this
reserve fund.
5. That this By-law shall come into force on the date of its enactment.-.
By-law passed this 22nd day of March, 2021.
David Ryan, Mayor
Susan Cassel, City Clerk
26
Residential Property Tax Deferral Program
Program approved by Council on January 25, 2021 (FIN 02-21).
Program will defer property tax payments that were due at the end of February
and April to the end of May. (3 Month deferral)
To qualify for the program, your property taxes had to be in good standing from
February 29, 2020 or up-to-date by December 31, 2020.
Provide verifiable documentation to demonstrate financial hardship related directly
to the COVID-19 pandemic through prolonged suspension of pay, reduction in pay,
or loss of employment
--Ciq;o/--
PICKERING
---------
Page 34
pickering .ca
Update on Residential Property Tax Deferral Program
Communication Strategy
Advertised in the Community Page (February 11 & 18)
Promoted in Interim Property Tax Brochure (approximately 16,000 copies)
Promoted on Social Media using Facebook, Twitter and lnstagram
Social Media Statistics
Facebook -10,029 reached (the number of individuals who saw the ad)
lnstagra·m -1,503 individuals reached
Twitter -838 impressions
The Pickering News Advertiser ran a story on the Program in early February
Next Step :
Promoted through mailing of Arrears Notices in March
---Ci~~f---
PICKERING
43
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Page 34
pickering .ca
17
r
'
Office of the CAO Department
Overview
The Office of the Chief Administrative Officer (CAO) Department is responsible for the overall
management of the municipal corporation, coordinating professional and administrative advice
to City Council and implementing the decisions of Council.
The Office of the CAO Department oversees the following functions:
• Economic Development & Strategic Projects
• Customer Care Centre
• Public Affairs & Corporate Communication
Office of the CAO
Department '
I
' /' ' /' ' Economic Development Customer Care Centre Public Affairs &
& Strategic Projects Corporate
Communication
/ ' / '-/
Key Activities for 2021
• Coordinate the City activities associated with the Durham Live development
• Confirm updated City Centre project costs and funding strategy for Council consideration
• City-wide education and engagement strategy on development
• Review and expand e-commerce functionality
• Naming rights and sponsorship opportunities
• Broaden community engagement efforts on select City initiatives
• Project stakeholder management for various proposed residential, commercial and
industrial development plans
• Enhanced marketing & communications for economic development and website/mobile
applications
• Investment attraction and project management of the Pickering Innovation Corridor
• Development and management of the Pickering Nuclear Generating Station (PNGS)
Social, Economic and Financial Impact Study
• Development and implementation of the Pickering Local Economy Resilience Strategy
57
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2019 2020
Approved
2021 2018
14
Add Delete Total
Full Time
Reg. Part-Time
Total
1
15
14
1
15
14
1
15
3
Q
3
0 17
Q 1
0 18
The department proposes one full-time Coordinator, Diversity & Inclusion position ($65,400).
This new position will lead the corporate team on the development and implementation of the
Corporate Wide Diversity & Inclusion strategy, as well as the associated programs and
training. Available grant funding opportunities will be pursued for this new position.
The other two proposed full-time positions are conversions from contract for the following:
Economic Development & Strategic Projects Associate ($85,945) and Public Affairs Assistant
($71,640). The dollar figures includes salaries and benefits.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
CAOAdministration $1,042,583 $1,185,007 $142,424 13.66
Customer Care Centre 441,656 499,047 57,391 12.99
Public Affairs & Corp. Comm. 509,995 784,702 274,707 53.86 ___ .,___ ____ ,___ ___ -'----------
Tot a I (Net Cost) ==$1=='=99=4==,2=3=4====$=2==,4=68=='=75=6===$=4 7=4==,5=2=2==2=3=. 7=9=
Explanation of Significant Changes -Expenditures
• Under the CAO Administration cost centre, the consulting account includes an expenditure
of $252,000 to undertake a study for the financial impact for the closure of the Pickering
Nuclear Generating Station that is equally funded by the City, OPG and Durham Region. It
is anticipated that this consulting assignment will be completed by the second quarter of
2022.
• Under the Public Affairs & Corp. Communications cost centre, the consulting account
includes an expenditure of $50,000 for consulting resources to assist staff with high profile
density development applications as it relates to communication and public engagement.
58
• Under the Customer Care cost centre, there is an addition of $50,900 (salary and benefits)
for one temporary full time Customer Care Rep I to meet the increased call volume and
workload due to COVID and City growth.
Explanation of Significant Changes -Revenues/ (Transfer from Reserves)
• Conversion of two contract positions previously funded from the rate stabilization reserve
has resulted in a reduction in reserve funding translating into a higher Net Cost for the
following two cost centres: CAO Administration and Public Affairs & Corporate
Communications.
2020 Performance Indicators/Statistics
E . D conom1c eve opmen ra eg1c roJec s t & St t . P . t
Business Inquiries 1,200+
Business Consultations 100+
COVID Business Recovery Podcast Series 428 views
Investment Inquiries 90
City-ted Business Events (i.e. Town Halls and Realtor & 1,000 views
Developer Symposium)
COVID Business Events/Webinars with Partners 4,000+ views
COVID Social Media Posts and Mail-outs (i.e. Newsletters, 3,000+
Social Media Posts)
Support Local Campak:1n profiles (i.e. Profilinq small businesses) 95
Customer Care
Telephone 41,378
Counter -in person inquiries made by the public at the 703
Customer Care Centre (located at City Hall)
AMANDA Service Requests -AMANDA is a property based 21,093
software platform, which, in part, allows service requests·from
the public to be opened, with follow up details entered until the
completion of the request.
Live Chat -real time communication with Customer Care staff 533
during regular business hours.
Customer Care Web Email 4,125
Pingstreet -Smart App enabling residents to submit a request 414
for service or ask a question of the City.
After-Hours Calls -calls received from the City's contracted 1,519
after-hours service provider that are screened and processed by
City staff on the next business day.
Total 69,765
59
Communication
Website
Website (pickering.ca) visits 494,364 visitors
1,445, 159 unique page views
Website News Centre (Media Releases) 55,979 unique page views
Social Media @CityofPickering only (corporate account)
Facebook Likes (new for 2020) 1,334
Total: 8,784
lnstagram Followers (new for 2020) 2,939
Total: 6,818
Twitter Impressions 1,117,100
Twitter Followers (new for 2020) 1,050
Pingstreet -Smart App which provides mobile users with key City news, calendar
information, and social media feeds, along with reporting and feedback tools.
Unique Page Views 14,803
· Unique Users 750
60
Office of the CAO Department
2019
Actuals
Expenditures
1100 Salaries & Wages 1,241,369
1200 Overtime 422
1400 Employer Contributions 326,318
1800 Conferences 14,077
2110 Travel 39,609
2115 Bus Dev & City Promo 20,345
2131 Cellular Phones 10,576
2140 Telephones 21,702
2210 Advertising 20,554
2211 Trade Shows, Exhib & Display, 11,022
2220 Subscription & Publications 1,991
2340 Seminars & Education 5,770
2365 Purch Prnting/Broch/News Ur 4,095
2370 Insurance Premium 8,594
2392 Consulting & Professional 216,136
2394 Recpt, Prom & Sp Events 102,599
2395 Memberships 5,372
2396 Photo, Mapping, Printing 5,665
2399 Outside Agency Serv 23,443
2479 Software/Hardware Maintenanc 2,158
5300 Stationery & Office Supplies 4,266
5320 Program Supplies 11,566
5530 Utilities -Hydro 988
5900 Gas, Oil Tires 429
6100 Website Support Intranet 36,595
Total Expenditures 2,135,661
Revenues
9990 Other Revenue (11,540)
9954 Netted Revenue 0
9940 Advertising 0
9965 Cost Recoveries (37,699)
9985 Marketing Sponsorships (84,916)
1511 Film Permits (12,250)
Total Revenues {146,405)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (9,774)
Total Transfers (9,774)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,512,111 1,644,473
(111) 2,250
373,473 390,330
3,203 14,000
21,099 40,550
1,193 23,000
10,288 11,600
18,063 25,625
11,996 25,000
7,063 17,000
3,797 3,695
703 6,500
4,036 6,000
8,750 8,750
81,910 193,600
50,748 116,750
6,566 8,365
2,067 6,000
30,588 87,850
3,521 9,306
3,804 4,100
7,514 15,700
1,216 3,300
0 1,000
28,369 42,615
2,191,967" 2,707,359
(7,850) (15,000)
0 0
0 (50,000)
0 (180,000)
0 (75,000)
(18,500) 0
(26,350) (320,000)
0 (393,125)
0 0
0 (393,125)
61
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
183,507 1,827,980 11.16%
0 2,250 0.00%
36,712 427,042 9.41%
(1,000) 13,000 (7.14%)
0 40,550 0.00%
0 23,000 0.00%
900 12,500 7.76%
(515) 25,110 (2.01%)
(2,000) 23,000 (8.00%)
0 17,000 0.00%
(250) 3,445 (6.77%)
7,500 14,000 115.38%
0 6,000 0.00%
170 8,920 1.94%
398,836 592,436 206.01%
(3,000) 113,750 (2.57%)
360 8,725 4.30%
(2,000) 4,000 (33.33%)
27,000 114,850 30.73%
13,333 22,639 143.27%
0 4,100 0.00%
(15,000) 700 (95.54%)
0 3,300 0.00%
0 1,000 0.00%
6,950 49,565 16.31%
651,503 3,358,862 24.06%
15,000 0 (100.00%}
(11,500) (11,500) 0.00%
0 (50,000) 0.00%
(143,000) (323,000) 79.44%
0 (75,000} 0.00%
0 0 0.00%
(139,500) (459,500) 43.59%
10,855 (382,270) (2.76%)
(48,336) (48,336) 0.00%
(37,481) (430,606) 9.53%
Office of the CAO Department
2019
' Actuals
Net 1,979,482
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,165,617 1,994,234
62
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
474,522 2,468,756 23.79%
2121 Office of the CAO -Adm in
2019
Actuals
Expenditures
1100 Salaries & Wages 574,383
1200 Overtime 0
1400 Employer Contributions 136,898
1800 Conferences 11,231
2110 Travel 37,391
2115 Bus Dev & City Promo 19,231
2131 Cellular Phones 7,603
2140 Telephones 824
2210 Advertising 12,129
2211 Trade Shows, Exhib & Displayf 11,022
2220 Subscription & Publications 794
2340 Seminars & Education 5,186
2370 Insurance Premium 2,702
2392 Consulting & Professional 123,687
2394 Recpt, Prom & Sp Events 91,702
2395 Memberships 4,634
2399 Outside Agency Serv 22,050
2479 Software/Hardware Maintenan< 485
5300 Stationery & Office Supplies 3,740
5900 Gas, Oil Tires 429
Total Expenditures 1,066,121
Revenues
9965 Cost Recoveries (37,699)
9985 Marketing Sponsorships (84,916)
Total Revenues (122,615)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (9,774)
Total Transfers (9,774)
Net 933,732
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
84~,794 967,583
0 750
192,808 222,142
3,203 8,500
21,050 34,000
1,193 20,000
7,270 7,400
1,493 2,115
6,420 15,000
7,063 17,000
293 775
132 5,000
2,750 2,750
54,149 125,000
44,125 103,000
5,983 7,520
12,475 22,350
970 1,493
2,920 2,500
0 1,000
1,213,091 1,565,878
0 (180,000)
0 (75,000)
0 (255,000)
0 (268,295)
0 0
0 (268,295)
1,213,091 1,042,583
63
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(985) 966,598 (0.10%)
0 750 0.00%
3,842 225,984 1.73%
0 8,500 0.00%
0 34,000 0.00%
0 20,000 0.00%
900 8,300 12.16%
(65) 2,050 (3.07%)
0 15,000 0.00%
0 17,000 0.00%
0 775 0.00%
0 5,000 0.00%
50 2,800 1.82%
370,336 495,336 296.27%
0 103,000 0.00%
355 7,875 4.72%
0 22,350 0.00%
177 1,670 11.86%
0 2,500 0.00%
0 1,000 0.00%
374,610 1,940,488 23.92%
(143,000) (323,000) 79.44%
0 (75,000) 0.00%
(143,000) (398,000) 56.08%
(40,850) (309,145) 15.23%
(48,336) (48,336) 0.00%
(89,186) (357,481) 33.24%
142,424 1,185,007 13.66%
City of 1Pickeiri111g
2021
Approved Background Information
2121 Office of the CAO -Adm in
Expenditures
2121.1100.0000 Salaries & Wages
Base Salaries and Wages
One full-time Project Manager -Northeast Pickering contract position (100%
funded by third party)
One full-time Construction Manager -Strategic Projects (Civic Centre Vision, etc.)
contract position (funded by Casino Reserve)
Conversion of one full-time Economic Development & Strategic Projects Associate
contract position to a permanent full-time position.
Total 2121.1100.0000 Salaries & Wages
2121.1200.0000 · Overtime
To meet service level/workload commitments
Total 2121.1200.0000 Overtime
2121.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one full-time Project Manager -Northeast Pickering contract
position -start date April 1, 2020 (funded by third party)
Benefits related to one full-time Construction Manager -Strategic Projects contract
position (funded by Casino Reserve)
Benefits related to conversion of one full-time Economic Development & Strategic
Projects Associate contract position to a permanent full-time position.
Total 2121.1400.0000 Employer Contributions
2121.1800.0000 Conferences
Economic Development & Strategic Projects related conference
Total 2121.1800.0000 Conferences
2121.2110.0000 Travel
Car allowance -$1,000 per month -CAO
Mileage for staff associated with CAO Office
Airfare & Train for Trade Shows, Conferences & Business Missions
Total 2121.2110.0000 Travel
2121.2115.0000 Business Development
Business Development
Total 2121.2115.0000 Business Development
2121.2131.0000 Cellular Phones
Annual Smartphone Charges -CAO
Annual Smartphone Charges -Director, Econ. Dev. & Strategic Projects
64
Run Date: 4/21/2112:05 PM
2021
Bud et
643,753
130,000
124,200
68,645
966,598
750
7q0
162,739
25,000
20,945
17,300
225,984
8,500
8,500
12,000
7,000
15,000
34,000
20,000
20,000
2,000
2,000
2121 Office of the CAO -Admin
City of !Pickering
2021
Approved Background Information
Annual Smartphone Charges -Senior Econ. Dev. Officer
Annual Smartphone Charges -Eco. Dev. & Strategic Projects Associate
Annual Smartphone Charges -Supervisor, Administrative Services
Annual Tablet charges -CAO
Total 2121.2131.0000 Cellular Phones
2121.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,500
1,500
800
500
8,300
Voice / Data 1,820
Internet 230
Total 2121.2140.0000 Telephones
2121.2210.0000 Advertising
Economic Development Promotional Advertising
Total 2121.2210.0000 Advertising
2121.2211.0000 Tr Shows, Exhib &Displays
Exhibit & Trade Shows (displays, rentals & exhibit materials)
Municipal/Regional Economic Development Partnership (trade shows, displays,
advertising)
City Centre Street Banners & Hardware
Total 2121.2211.0000 Tr Shows, Exhib &Displays
2121.2220.0000 Subscriptions & Publicati
Reference materials, journals and reports
Total 2121.2220.0000 Subscriptions & Publicati
2121.2340.0000 Seminars & Education
Educational Assistance -Office of the CAO
Total 2121.2340.0000 Seminars & Education
2121.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2121.2370.0000 Insurance Premium
2121.2392.0000 Consulting & Professional
Consulting for Economic Development & Strategic Projects
Consulting for communication assignments related to corporate/strategic projects.
Funded from Rate Stabilization Reserve.
Consulting for Economic, Social and Financial Impact Study for the closure of
Pickering Nuclear Generation Station. Funded from Region of Durham (1/3), OPG
(1/3) and Rate Stabilization Reserve (1/3).
Consulting for City of Pickering Economic Resilience Strategy
65
2,050.
15,000
15,000
5,000
7,000
5,000
17,000
775
775
5,000
5,000
2,800
2,800
75,000
50,000
252,000
40,000
City of Piclkering
2021
Approved Background Information
2121 Office of the CAO -Admin
Consulting for feasibility and high level cost estimate of potential East-West
collector road (Between Bayly and Hwy 401}. Funded from Cont. Studies Reserve
-PO# 700495.
Consulting for Naming Rights and Sponsorship Evaluation Strategy for City
Facilities (including City Centre). Funded from Casino Reserve.
Total 2121.2392.0000 Consulting & Professional
2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
General Public Relations
City of Pickering Promotional Items (corporate merchandise) and City Pins
City Business Events
City Sponsorship for Events (e.g., Board of Trade events)
Business Engagement Event. Event expenses include staging and sound,
entertainment, catering and rentals, promotions, displays, etc. (costs offset by
corporate sponsorship)
Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2121.2395.0000 Memberships
Ajax-Pickering Board of Trade
Toronto Region Board of Trade
Ont. Municipal Mgmt. Institute (OMMI) -Supervisor, Administrative Services
Economic Development Council
Project Management Institute
International Economic Development Council
Economic Developers Assoc. of Cda. (EDAC) Membership
Ontario Aerospace Council
Total 2121.2395.0000 Memberships
2121.2399. 0000 Outside Agency Services
Economic Development Writing Services (including translation services)
Graphics Support
Printing of Marketing Materials
Commercial Real Estate Information
Region Business Count Data (TGT Solutions)
Total 2121.2399.0000 Outside Agency Services
2121.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2121.2479.0000 Sfwr/Hdwr Maint Contracts
2121.5300.0000 Stationery & Office Suppl
General office supplies
Total 2121.5300.0000 Stationery & Office Suppl
66
Run Date: 4/21/21 12:05 PM
2021
Bud et
48,336 ·
30,000
495,336
10,000
5,000
4,000
9,000
75,000
103,000
1,500
2,500
150
700
250
1,075
1,200
500
7,875
2,500
7,500
6,000
5,700
650
22,350
1,670
1,670
2,500
2,500
City of Puckering
2021
Approved Background Information
2121 Office of the CAO -Admin
2121.5900.0000 Gas, Oil, Tires Etc.
Fuel and oil changes for corporate sponsored vehicle
Total Expenses
Revenues
Total 2121.5900.0000 Gas, Oil, Tires Etc.
2121.9965.0000 Cost Recoveries
Funding from Developers (100%) -One full-time Project Manager -Northeast
Pickering contract position
Funding (1/3 share) from Region of Durham for Economic, Social and Financial
Impact Study for the closure of PNGS
Funding (1/3 share) from OPG for Economic, Social and Financial Impact Study for
the closure of PNGS
Total 2121.9965.0000 Cost Recoveries
2121.9985.0000 Marketing Sponsors
Office of the CAO Marketing Sponsorships (Taxable)
Total Revenues
Transfers
Total 2121.9985.0000 Marketing Sponsors
1910.7021.2121 Frm Rate Stab-CAO
Rate Stabilization Res. funding for communication assignments related to
corporate/strategic projects
Rate Stabilization Res. funding for Economic, Social and Financial Impact Study for
the closure of PNGS
Total 1910.7021.2121 Frm Rate Stab -CAO
1910.7067.2121 Frm Casino Res -CAO Off
Casino Reserve funding for one full-time -Construction Manager -Strategic
Projects contract position
Casino Reserve funding for consulting for naming rights and sponsorship
evaluation strategy for City facilities (including City Centre)
Total 1910.7067.2121 Frm Casino Res -CAO Off
1911.2121.0000 Trsf from Res -CAO
Continuing Studies Res. funding for consulting for feasibility and high level cost
estimate of potential east-west collector road (between Bayly and Hwy 401)
Total 1911.2121.0000 Trsf from Res -CAO
67
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,000
1,000
1,940,488
(155,000)
(84,000)
(84,000)
(323,000)
(75,000)
(75,000)
(398,000)
(50,000)
(84,000)
(134,000)
(145,145)
(30,000)
(175,145)
(48,336)
(48,336)
2121 Office of the CAO -Admin
Total Transfers
Net Expenses
City of Pickering
2021
Approved Background Information
68
Run Date: 4/21/21 12:05 PM
2021
Bud et
(357,481)
1,185,007
2129 Customer Care Centre
2019
Actuals
Expenditures
1100 Salaries & Wages 308,373
1200 Overtime 0
1400 Employer Contributions 97,193
1800 Conferences 1,140
2110 Travel 717
2131 Cellular Phones 619
2140 Telephones . 19,576
2340 Seminars & Education 0
2370 Insurance Premium 2,533
2394 Recpt, Prom & Sp Events 41
2395 Memberships 399
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 267
5320 Program Supplies 11,566
Total Expenditures 442,424
Revenues
9990 Other Revenue (11,540)
Total Revenues (11,540)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 430,884
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
360,693 312,237
89 1,000
104,638 96,783
0 1,500
0 800
233 800
15,575 22,100
0 500
2,580 2,580
0 750
416 495
527 811
410 600
7,514 15,700
492,675 456,656
(7,850) (15,000)
(7,850) (15,000)
0 0
484,825 441,656
69
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
51,769 364,006 16.58%
0 1,000 0.00%
5,902 102,685 6.10%
0 1,500 0.00%
0 800 0.00% ·
0 800 0.00%
(65) 22,035 (0.29%)
0 500 0.00%
50 2,630 1.94%
0 750 0.00%
5 500 1.01%
(270) 541 (33.29%)
0 600 0.00%
(15,000) 700 (95.54%)
42,391 499,047 9.28%
15,000 0 (100.00%)
15,000 0 (100.00%)
0 0 0.00%
57,391 499,047 12.99%
2129 Customer Care Centre
Expenditures
2129.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Puckering
2021
Approved Background Information
One temporary full-time Customer Care I position -start date April 1, 2021
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2129.1100.0000 Salaries & Wages
2129.1200.0000 Overtime
To meet service level/workload commitments
Total 2129.1200.0000 Overtime
2129.1400. 0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Statutory benefits related to one temporary full-time Customer Care I position -
start date April 1, 2021
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2129.1400.0000 Employer Contributions
2129.1800.0000 Conferences
Service Delivery Officials Conference -Manager, Customer Care
Total 2129.1800.0000 Conferences
2129.2110.0000 Travel
Parking & mileage
Total 2129.2110.0000 Travel
2129.2131.0000 Cellular Phones
Smartphone -Manager, Customer Care
Total 2129.2131.0000 Cellular Phones
2129.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
316,844
46,250
912
364,006
1,000
1,000
97,814
4,650
221
102,685
1,500
1,500
800
800
800
800
Voice/ Data 3,555
Internet 230
Accu-Tell after hours answering service (Operations, Animal Services, By-law &
Customer Care)
Total 2129.2140.0000 Telephones
2129.2340.0000 Seminars & Education
Management Course -(1) Customer Care Rep. II
Total 2129.2340.0000 Seminars & Education
2129.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
70
18,250
22,035
500
500
2,630
City @f Piekerirng
2021
Approved Background Information
2129 Customer Care Centre
Total 2129.2370.0000 Insurance Premium
2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
To cover various promotional items
Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2129.2395.0000 Memberships
Ont. Municipal Mgmt. Institute (OMMI) -Manager, Customer Care
Municipal Service Delivery Officials (MSDO)
Total 2129.2395.0000 Memberships
2129.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2129.2479.0000 Sfwr/Hdwr Maint Contracts
2129.5300.0000 Stationery & Office Suppl
General office supplies.
Total 2129.5300.0000 Stationery & Office Suppl
2129.5320.0001 Program Supplies
To cover training supplies
Total 2129.5320.0001 Program Supplies
2129.5320.0002 Garbage Tags
Garbage Bag Purchases (approx. 6,000 tags purchased each year at $2.50 a tag -
expense is offset by revenue from the program)
Transfer to 2127
Total Expenses
Revenues
Total 2129.5320.0002 Garbage Tags
2129.9990.0000 Miscellaneous Revenue
Garbage Bag Tag Sales
Transfer to 2127
Total Revenues
· Total Transfers
Net Expenses
Total 2129.9990.0000 Miscellaneous Revenue
71
Run Date: 4/21/21 12:05 PM
2021
Bud et
2,630
750
750
150
350
500
541
541
600
600
700
700
15,000
(15,000)
0
499,047
(15,000)
15,000
0
0
0
499,047
2621 Public Affairs & Corp. Comm.
2019
Actuals
Expenditures
1100 Salaries & Wages 358,613
1200 Overtime 422
1400 Employer Contributions 92,227
1800 Conferences 1,706
2110 Travel 1,501
2115 Bus Dev & City Promo 1,114
2131 Cellular Phones 2,354
2140 Telephones 1,302
2210 Advertising 8,425
2220 Subscription & Publications 1,197
2340 Seminars & Education 584
2365 Purch Prnting/Broch/News Ur 4,095
2370 Insurance Premium 3,359
2392 Consulting & Professional 92,449
2394 Recpt, Prom & Sp Events 10,856
2395 Memberships 339
2396 Photo, Mapping, Printing 5,665
2399 Outside Agency Serv 1,393
2479 Software/Hardware Maintenarn 1,673
5300 Stationery & Office Supplies 259
5530 Utilities -Hydro 988
6100 Website Support Intranet 36,595
Total Expenditures 627,116
Revenues
9954 Netted Revenue 0
9940 Advertising 0
1511 Film Permits (12,250)
Total Revenues (12,250)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
Total Transfers 0
Net 614,866
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
302,624 364,653
(200) 500
76,027 71,405
0 4,000
49 5,750
0 3,000
2,785 3,400
995 1,410
5,576 10,000
3,504 2,920
571 1,000
4,036 6,000
3,420 3,420
27,761 68,600
6,623 13,000
167 350
2,067 6,000
18,113 65,500
2,024 7,002
474 1,000
1,216 3,300
28,369 42,615
486,201 684,825
0 0
0 (50,000)
(18,500) 0
(18,500) (50,000)
0 (124,830)
0 (124,830)
467,701 509,995
72
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
132,723 497,376 36.40%
0 500 0.00%
26,968 98,373 37.77%
(1,000) 3,000 (25.00%)
0 5,750 0.00%
0 3,000 0.00%
0 3,400 0.00%
(385) 1,025 (27.30%)
(2,000) 8,000 (20.00%)
(250) 2,670 (8.56%)
7,500 8,500 750.00%
0 6,000 0.00%
70 3,490 2.05%
28,500 97,100 41.55%
(3,000) 10,000 (23.08%)
0 350 0.00%
(2,000) 4,000 (33.33%)
27,000 92,500 41.22%
13,426 20,428 191.75%
0 1,000 0.00%
0 3,300 0.00%
6,950 49,565 16.31%
234,502 919,327 34.24%
(11,500) (11,500) 0.00%
0 (50,000) 0.00%
0 0 0.00%
(11,500) (61,500) 23.00%
51,705 (73,125) (41.42%)
51,705 (73,125) (41.42%)
274,707 784,702 53.86%
City of Puckering
2021
Approved Background Information
2621 Public Affairs & Corp. Comm.
Expenditures
2621.1100.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Coordinator, Diversity & Inclusion position -start date May 1,
2021. Possible grant funding opportunities will be pursued to partially or fully fund
this new position.
Conversion of one full-time Public Affairs Assistant contract position to a
permanent full-time position.
One contract full-time Coordinator, Communications -Digital Media position
(funded from the Rate Stabilization Reserve)
One contract full-time Accessible Documents Specialist position
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2621.1100.0000 Salaries & Wages
2621.1200.0000 Overtime
To meet service level/workload commitments
Total 2621.1200.0000 Overtime
2621.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Coordinator, Diversity & Inclusion position -
start date May 1, 2021
Benefits related to conversion of one full-time Public Affairs Assistant contract
position to a permanent full-time position.
Statutory benefits related to one contract full-time Coordinator, Communications -
Digital Media position (funded from the Rate Stabilization Reserve)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2621.1400.0000 Employer Contributions·
2621.1800.0000 Conferences
Topical Conference Business Development
Topical Conference -Mgr., Public Affairs & Corporate Communications
Topical Conference -Coord., Corp. Comm. & Comm. Engagement
Total 2621.1800.0000 Conferences
2621.2110.0000 Travel
Parking & Mileage
Airfare & Train for Trade Shows, Conferences and Business Missions
Total 2621.2110.0000 Travel
73
Run Date: 4/21/2112:05 PM
2021
Bud et
255,434
50,300
56,730
64,000
70,000
912
497,376
500
500
62,104
15,100
14,910
6,080
179
98,373
1,000
1,000
1,000
3,000
2,750
3,000
5,750
City cf Piclkerili'!lg
2021
Approved Background Information
2621 Public Affairs & Corp. Comm.
2621.2115.0000 Business Development
Business Activities & Special City Initiatives
Total 2621.2115.0000 Business Development
2621.2131.0000 Cellular Phones
Annual Smartphone Charges (3 staff) -Mgr., Public Affairs & Corporate
Communications, Coard., Corp. Comm. & Comm. Engagement, and Digital
Communications Specialist
Annual Tablet Charges (2 staff) - -Mgr., Public Affairs & Corporate
Communications and Coard., Corp. Comm. & Comm. Engagement
Total 2621.2131.0000 Cellular Phones
2621.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
3,000
2,400
1,000
3,400
Voice/ Data 91 0
Internet 115
Total 2621.2140.0000 Telephones
2621.2210.0000 Advertising
Special City Advertising
Total 2621.2210.0000 Advertising
2621.2220.0000 Subscriptions & Publicati
Novae Res Urbis
Meltwater Media Monitoring
Globe & Mail
Toronto Star
Total 2621.2220.0000 Subscriptions & Publicati
2621.2340.0000 Seminars & Education
Topical Seminar & Educational Assistance -Coard. Corp. Comm. & Comm.
Engagement
Staff training for website and laserfiche accessibility compliance
Total 2621.2340.0000 Seminars & Education
2621.2365.0000 Purch. Pr/Broch./Newsltr
Brochures/Promotional & Marketing initiatives
Total 2621.2365.0000 Purch. Pr/Broch./Newsltr
2621.2370.0000 Insurance premium
Annual cost of insurance policy that provides protection for municipal activities and
property (Policy coverage includes: liability, automobile and property)
Total 2621.2370.0000 Insurance premium
2621.2392.0000 Consulting & Professional
74
1,025
8,000
8,000
470
1,200
550
450
2,670
1,000
7,500
8,500
6,000
6,000
3,490
3,490
City of 1Pickeru111g
2021
Approved Background Information
2621 Public Affairs & Corp. Comm.
Consulting for Business Development (marketing strategies, promo videos) and
Community Engagement (facilitation for special initiatives, promo videos; PSAs
Pickering 101, training)
Consulting for the development and implementation of a community engagement
strategy to educate residents on the Planning Process
Pickering 101 online learning modules
Accessibility Compliance Audit
Digital Engagement Platform (Bang the Table) to help educate and engage the
community on a number of the City's key initiatives
Total 2621.2392.0000 Consulting & Professional
2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen
Your City Event, Community Engagement Promotion
General Public Relations
Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen
2621.2395.0000 Memberships
International Assoc. of Business Communicators (IABC) -Coord., Corp. Comm. &
Comm. Engagement
Total 2621.2395.0000 Memberships
2621.2396.0000 Photo,Mapping,Printing
To cover professional services for photo enlargements, map and printing
reproductions
Photography services for City's promotional publications & oblique aerials
Various outreach/promotional pieces -Communications
Total 2621.2396.0000 Photo,Mapping,Printing
2621.2399.0000 Outside Agency Services
Graphics Support
Community Partnerships expenses such as promotional materials and
advertisements
Publication of magazine dedicated to Pickering (offset by advertising revenues)
External document remediation services to help bring City website and Laserfiche
documents into accessibility compliance
Total 2621.2399.0000 Outside Agency Services
2621.2479.0000 Sfwr/Hdwr Maint Contracts
General Enhancements
Maintenancff-Pingstreet City Mobile Application
Maintenance -HRIS
75
Run Date: 4/21/2112:05 PM
2021
Bud et
15,000
50,000
7,100
10,000
15,000
97,100
5,000
5,000
10,000
350
350
500
2,500
1,000
4,000
6,000
6,500
50,000
30,000
92,500
3,000
3,000
628
Coty cf !Pickering
2021
Approved Background Information
2621 Public Affairs & Corp. Comm.
PDF and Word licences and annual support fees to assist Dept. staff with creating
and remediating accessible documents
Total 2621.2479.0000 Sfwr/Hdwr Maint Contracts
2621.5300.0000 Office Supplies
General Office Supplies
Total 2621.5300.0000 Office Supplies
2621.5530.0000 Utilities -Hydro
Hydro costs for Digital Sign Program (4 LED Lights)
Total 2621.5530.0000 Utilities -Hydro
2621.6100.0000 Website Support
Security Certificate
Annual Hosting
Technical Support
eNewsletter Module (annual)
eCommerce Application Suite (annual licensing fee)
iCreate License Fee
Chat (5 licenses for Customer Care)
Domain Names Registration
Website enhancements -includes online service tool
Cludo Site Search
Payment Gateway License (eStore)
Demographic Data Set (annual fee)
Customized Economic Development Report Tool (annual fee)
Pingstreet license (annual fee)
Browse Aloud
Site Improve
Total Expenses
Revenues
Total 2621.6100.0000 Website Support
2621.9940.0000 Advertising Space
Advertising revenue from publication of magazine dedicated to Pickering
Total 2621.9940.0000 Advertising Space
2621.9954.0000 Netted Revenue
Salary and benefits -City (cost recovery from Library for services provided by
Public Affairs Assistant-5 mths at 1/2 time)
Total 2621.9954.0000 Netted Revenue
76
Run Date: 4/21/2112:05 PM
2021
Bud et
13,800
20,428
1,000
1,000
3,300
3,300
925
3,100
2,500
1,850
3,050
2,500
250
600
20,000
700
850
1,800
1,840
3,000
1,600
5,000
49,565
919,327
(50,000)
(50,000)
(11,500)
(1'1,500)
City @f Pfick.ero111g
2021
Approved Background Information
2621 Public Affairs & Corp. Comm. Run Date: 4/21/21 12:05 PM
2021
Bud et
Total Revenues (61,500)
Transfers
1910.7021.2621 Frm Rate Stab-Econ Dev
Rate Stabilization Res. funding for one contract full-time Coordinator,
Communications -Digital Media position, including statutory benefits.
Total Transfers
Net Expenses
Total 1910.7021.2621 Frm Rate Stab -Econ Dev
77
(73,125)
(73,125)
(73,125)
784,702
City Development Department
Overview
The City Development Department takes a holistic approach towards city building
through advancing smart growth planning principles, while adhering to the objectives of
sustainability and environmental stewardship. The department participates in numerous
activiti~s respecting land use and public policy, community development, urban design,
site planning and building construction. The department is responsible for the following
areas:
• Administration
• Building Services
• Planning
• Planning & Design
• Policy & Geomatics
• Zoning & Administration
• Sustainability
r
City Development
Department
'-
I
I I r ' Planning Division * Building Services Planning & Design
Policy & Geomatics
Zoning & Administration '-
\.
* Includes Committee of Adjustment and Heritage Pickering
Key Activities for 2021
...,
_/
I ...,
Sustainability
_/ '
• Initiate Phase 2 of the Comprehensive Zoning By-law Review and the draft by-law
consultation program
• Recommend official plan and zoning amendments for both the Kingston Road
Corridor & Specialty Retailing Node and the Infill & Replacement Housing Studies
• Complete the Pickering Housing Strategy Study
• Select and implement Phase 1 of Integrated Digital Solution
• Review high density intensification applications (Universal City, Kingston Road
Corridor and Brock Node)
• Initiate Northeast Pickering community planning study
• Initiate Waterfront & Nautical Village Visioning Exercise
82
...,
_/
• Complete the review and recommend a new Sign By-law Uoint initiative with
Corporate Services Department)
• Implement year 2 of the 5-year Corporate Energy Management Plan
• Implement Corporate Waste Diversion Initiative
• Develop new Integrated Sustainable Building & Development Standards
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2018 2019 2020
Approved
Full Time 44
_Q
44
51
_Q
51
51
_Q
51
Add
0
0
0
2021
Delete
0
Total
51
Reg. Part-Time
Total
Q
0
0
51
No additional staffing recommended for 2021. There will be reclassifications of certain
positions to accommodate workload demands for 2021.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
City Development-Adm. $705,458 $778,934 $73,476 10.42
Planning 1,580,003 1,756,051 176,048 11.14
Building Services (580,772) (1,061,932) (481,160) 82.85
Sustainability 661,347 667,789 6,442 0.97
Committee of Adjustment 10,464 10,071 (393) (3.76)
Heritage Pickering 19,725 16,375 (3,350) (16.98)
Total (Net Cost) $2,396,255 $2,167,288 ($228,937) (9.55) ===================================aa=='===:a=
Explanation of Significant Budget Changes -Expenses
• Consulting & Professional -Budget increase of $1,385,951 reflects studies,
directed by Council resolution, including $1,000,000 for Northeast Pickering
background studies (71 % funded by landowners and 29% DC funded), and $50,000
for the Waterfront & Nautical Village Visioning Exercise. This amount also includes
$75,000 for the first phase of a corporate strategic plan for the City's mapping
system (39% DC funded), and additional funds to support external building permit
submission reviews.
83
• Software/Hardware Maintenance -Budget increase of $61,883 reflects an
increase in the annual software maintenance cost of $5,000 for the City's property
data base system (AMANDA), the purchase of a new software & training
subscription in the amount of $45,800 (which will help automate tasks now done by
manual data input); and the purchase of new software in the amount of $12,720 (to
allow for remote plan review, mark-up, changes and approvals by multiple staff).
• Program Supplies -Due to COVID, several events and programs are either being
modified, cancelled, or held virtually, resulting in a budget decrease of $29,730.
Explanation of Significant Budget Changes -Revenues (Transfer from Reserves)
• Sale of Services Planning Applications -Development application activity is
variable. Budget increase of $140,500 based on anticipated applications for 2021.
• Cost Recoveries -Budget increase of $662,745 based on funding from North East
Pickering landowners group of studies in support of the official plan amendment.
• Misc Income -Budget increase of $273,000 reflects amount of grant funding being
pursued for Phase 2 of Sustainable Development Guidelines.
• Transfer from Reserves -Due to COVID, several studies were delayed, which
resulted in a net budget increase of $447,456 for transfers from reserves. It is
anticipated that they will continue and/or proceed in 2021.
2020 Performance Indicators/Statistics
Building Services
Permits Issued
Number of Inspections
Number of Investigations
Pl A r f annmg pp1ca1ons
To P&D Committee & Council
To Committee of Adjustment
To Site Plan Committee
To Heritage Committee/Delegated
Comments
On policy initiatives of other
On Land Divisions
Film Permits
Pre-consultations
Reports
I Information
Recommendations
1,021
' . 12,117
204
27
71
26
3
5
8
16
19
16
28
84
Requests
Geomatics Requests (e.g., mapping, addressing, program queries 413
and updates, open data portals)
Legal, Vehicle & Zoning Compliance 115
Site Plan Approvals Issued 6
Special Studies, Projects, Reviews Underway 4
S t . bTt us ama 11:y
Energy Conservation Incentives $112,000
· collected
Sustainable Pickering Initiatives
-Workshops 4 (600
participants)
-Trees and Shrubs Planted 690
-Farmers Market 4,550 attendees
-Virtual Farmers Market 9,571 website
views
Waste Reduction & Diversion
-Dog Waste 6.4 tonnes
-Batteries 91 kilograms
-Waste Diversion Receptacles 165 installed
Notes
Metrics are not inclusive of all City Development events/programs/projects.
Metrics do not distinguish between the levels of complexity of requests/applications.
Metrics do not reflect all work of all positions in the Department.
85
City Development Department
2019
Actuals
Expenditures
1100 Salaries & Wages 4,007,956
1200 Overtime 5,575
1400 Employer Contributions 1,016,052
1800 Conferences 15,831
1900 Uniforms 1,582
2110 Travel 33,153
2131 Cellular Phones 8,348
2140 Telephones 13,934
2210 Advertising 7,65~
2211 Trade Shows, Exhib & Displayf 1,733
2220 Subscription & Publications 8,274
2340 Seminars & Education 30,286
2365 Purch Prnting/Broch/News Ur 397
2370 Insurance Premium 26,122
2371 Ins. Deductible 0
2392 Consulting & Professional 501,114
2394 Recpt, Prom & Sp Events 18,307
2395 Memberships 28,044
2396 Photo, Mapping, Printing 700
2399 Outside Agency Serv 12,656
2457 Veh -Repairs & Maintenance 855
2479 Software/Hardware Maintenanc 132,441
2635 Building Rentals 0
2678 Rental Misc Equip 9,845
5300 Stationery & Office Supplies · 20,292
5302 Forms 1,130
5320 Program Supplies 153,603
5400 Gift Shop Plaques 0
5900 Gas, Oil Tires 66
5902 Supplies & Tools 723
5975 Hardware Replacements 0
Total Expenditures 6,056,672
Revenues
1460 Sale of Serv-Plan Admin (1,352)
1461 Sale of Serv-Plan Appl (1,275,325)
1517 Licenses & Permits (3,101,416)
1592 Donations 0
1623 Ont. Specific Grants 0
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YT□ Approved
Actuals Budget
4,325,911 4,615,390
24,001 13,750
1,113,023 1,185,063
5,670 20,825
935 4,900
13,863 32,420
8,199 12,000
13,685 19,410
4,319 10,500
1,614 4,000
6,754 7,900
20,824 42,780
5,485 5,000
26,590 26,590
2,114 2,000
363,413 875,039
2,510 23,650
25,748 35,080
1,955 4,250
1,031 16,000
1,123 2,000
132,774 133,092
0 300
10,146 10,150
20,741 25,650
458 3,000
92,148 170,725
0 2,500
16 1,000
1,529 2,300
3,942 6,000
6,230,521 7,313,264
(1,639) (2,000)
(1,875,085) (1,025,000)
(3,080,737) (3,010,000)
0 (1,500)
0 0
86
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(3,871) 4,611,519 (0.08%)
3,000 16,750 21.82%
54,101 1,239,164 4.57%
(8,600) 12,225 (41.30%)
(2,000) 2,900 (40.82%)
(11,200) 21,220 (34.55%)
1,700 13,700 14.17%
(290) 19,120 (1.49%)
(370) 10,130 (3.52%)
(1,500) 2,500 (37.50%)
(1,000) 6,900 (12.66%)
1,670 44,450 3.90%
1,000 6,000 20.00%
530 27,120 1.99%
0 2,000 0.00%
1,385,951 2,260,990 158.39%
(9,200) 14,450 (38.90%)
(4,410) 30,670 (12.57%)
5,780 10,030 136.00%
(6,500) 9,500 (40.63%)
0 2,000 0.00%
61,883 194,975 46.50%
0 300 0.00%
0 10,150 0.00%
(5,500) 20,150 (21.44%)
(2,000) 1,000 (66.67%)
(29,730) 140,995 (17.41%)
(2,500) 0 (100.00%)
2,000 3,000 200.00%
1,000 3,300 43.48%
4,000 10,000 66.67%
1,433,944 8,747,208 19.61%
0 (2,000) 0.00%
(140,500) (1,165,500) 13.71%
10,000 (3,000,000) (0.33%)
1,000 (500) (66.67%)
(14,680) (14,680) 0.00%
City Development Department
2019
Actuals
9990 Other Revenue (29,516)
9950 EventVendorFees (22,883)
9965 Cost Recoveries (28,746)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships 0
9990 Misc Income (5,375)
1511 Film Permits 0
9993 oth Rev -Rebates/Incentive (250)
1530 Rntl -CCC Roof Solar Panel (6,000)
Total Revenues (4,470,863)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (280,006)
1920 Transfer to/(from) Reserve Fun (158,677)
Total Transfers (438,683)
Net 1,147,126
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actugls Budget
(17,626) (35,000)
(14,831) (25,000)
(95,465) (281,965)
0 (5,000)
0 (1,000)
(1,260) (4,000)
0 (7,500)
(100,316) (40,000)
(6,000) (6,000)
(5,192,959) (4;443,965)
0 (233,840)
(110,290) (144,424)
(93,172) (94,810)
(203,462) (473,074)
834,100 2,396,225
87
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
0 (35,000) 0.00%
0 (25,000) 0.00%
(662,745) (944,710) 235.05%
1,500 (3,500) (30.00%)
(2,000) (3,000) 200.00%
(273,000) (277,000) 6,825.00%
(135,000) (142,500) 1,800.00%
0 (40,000) 0.00%
0 (6,000) 0.00%
(1,215,425) (5,659,390) 27.35%
(119,505) (353,345) 51.11%
100,674 (43,750) (69.71%)
(428,625) (523,435) 452.09%
(447,456) (920,530) 94.58%
(228,937) 2,167,288 (9.55%)
2610 City Development -Admin
2019
Actuals
Expenditures
1100 Salaries & Wages 468,201
1200 Overtime 0
1400 Employer Contributions 114,635
1800 Conferences 2,316
2110 Travel 577
2131 Cellular Phones 421
2140 Telephones 1,838
2220 Subscription & Publications 5,999
2340 Seminars & Education 1,107
2370 Insurance Premium 3,052
2394 Recpt, Prom & Sp Events 1,018
2395 Memberships 224
2479 Software/Hardware Maintenanc 132,441
2678 Rental Misc Equip 9,845
5300 Stationery & Office Supplies 1,586
5902 Supplies & Tools 0
Total Expenditures 743,260
Revenues
1460 Sale of Serv-Plan Admin (1,352)
Total Revenues (1,352)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 741,908
City of Pickering
2021
Current Budge~
Approved Final
2020 2020
YTD Approved
Actuals Budget
417,578 433,573
0 500
110,671 122,746
0 1,000
17 500
269 800
1,742 2,470
5,742 3,500
0 2,500
3,105 3,105
0 500
0 500
125,020 122,514
10,146 10,150
1,230 3,000
0 100
675,520 707,458
(1,639) (2,000)
(1,639) (2,000)
0 0
' 673,881 705,458
88
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
9,743 443,316 2.25%
0 500 0.00%
2,206 124,952 1.80%
(1,000) 0 (100.00%)
(500) 0 (100.00%)
0 800 0.00%
(80) 2,390 (3.24%)
1,000 4,500 28.57%
(1,000) 1,500 (40.00%)
65 3,170 2.09%
0 500 0.00%
0 500 0.00%
64,542 187,056 52.68%
0 10,150 0.00%
(1,500) 1,500 (50.00%)
0 100 0.00%
73,476 780,934 10.39%
0 (2,000) 0.00%
0 (2,000) 0.00%
0 0 0.00%
73,476 778,934 10.42%
2610 City Development -Ad min
Expenditures
2610.1100.0000 Salaries & Wages
Base Salaries and Wages
City of IPnclkering
2021
Approved Background Information
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2610.1100.0000 Salaries & Wages
2610.1200.0000 Overtime
To meet service level/workload commitments
Total 2610.1200.0000 Overtime
2610.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2610.1400.0000 Employer Contributions
2610.1800.0000 Conferences
City Development Related Conference -Director -registration and accommodation
COVID Reduction
Total 2610.1800.0000 Conferences
2610.2110.0000 Travel
Parking & mileage
Mileage -Conference
COVID Reduction
Total 2610.2110.0000 Travel
2610.2131.0000 Cellular Phones
Annual Smartphone -Director
Total 2610.2131.0000 Cellular Phones
2610.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
441,634
1,682
443,316
500
500
124,619
333
124,952
1,000
(1,000)
0
300
200
(500)
0
800
800
Voice/ Data 2,125
Internet 265
Total 2610.2140.0000 Telephones
2610.2220.0000 Subscriptions & Publicati
Reference material, standards, regulations and safety legislations
Total 2610.2220.0000 Subscriptions & Publicati
2610.2340.0000 Seminars & Education
General Education Assistance
COVID Reduction
Total 2610.2340.0000 Seminars & Education
2610.2370.0000 Insurance Premium
89
2,390
4,500
4,500
2,500
(1,000)
1,500
Coty of Pickering
2021
Approved Background Information
2610 City Development -Adm in
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2610.2370.0000 Insurance Premium
2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Refreshments for public planning meetings/workshops and promotional situations -
lunches & consultant workshops
Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2610.2395.0000 Memberships
Urban Land Institute -Director -Associate Membership
Professional Engineers Ontario, Director
Total 2610.2395.0000 Memberships
2610.24 79.0000 Sfwr/Hdwr Maint Contracts
Maintenance -AMANDA Property
Maintenance -ESRI and Geocortex
Maintenance -Adobe Creative Suite
Maintenance -HRIS
FME Software & Training (annual subscription)
Bluebeam Revu -Extreme (for Building & Planning Sections)
Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts
2610.2678.0000 Misc. Equip. Rental
Licence agreement with Durham Region for Teranet land parcel information and
Registered Plans (Year 2 of 5)
Total 2610.2678.0000 Misc. Equip. Rental
2610.5300.0000 Stationery & Office Suppl
General office supplies
COVID Reduction
Total 2610.5300.0000 Stationery & Office Suppl
2610.5902.0000 Supplies & Tools
Small office equipment
Total 2610.5902.0000 Supplies & Tools
Total Expenses
Revenues
1460.0000.0000 SALE OF SERV -PLAN ADMIN
Sale of Services -maps and other planning documents
Total 1460.0000.0000 SALE OF SERV -PLAN ADMIN
90
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,170
3,170
500
500
240
260
500
52,230
74,155
1,400
751
45,800
12,720
187,056
10,150
10,150
3,000
(1,500)
1,500
100
100
780,934
(2,000)
(2,000)
2610 City Development -Admin
Total Revenues
Total Transfers
Net Expenses
City of Pickering
2021
Approved Background Information
91
Run Date: 4/21/21 12:05 PM
2021
Bud et
(2,000)
0
778,934
2611 Planning
2019
Actuals
Expenditures
1100 Salaries & Wages 1,703,917
1200 Overtime 2,734
1400 Employer Contributions 429,238
1800 Conferences 3,494
1900 Uniforms 249
2110 Travel 5,427
2131 Cellular Phones 1,465
2140 Telephones 5,260
2210 Advertising 0
2340 Seminars & Education 2,851
2370 Insurance Premium 12,920
2371 Ins. Deductible 0
2392 Consulting & Professional 255,236
2394 Recpt, Prom & Sp Events 514
2395 Memberships 10,493
2396 Photo, Mapping, Printing 0
2479 Software/Hardware Maintenan< 0
2635 Building Rentals 0
5300 Stationery & Office Supplies 11,007
5902 Supplies & Tools 1
Total Expenditures 2,444,806
Revenues
1461 Sale of Serv -Plan Appl (1,275,325)
9965 Cost Recoveries (28,746)
1511 Film Permits 0
Total Revenues (1,304,071)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (131,258)
1920 Transfer to/(from) Reserve Fun (116,784)
Total Transfers (248,042)
Net 892,693
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,906,580 1,979,414
4,530. 5,250
466,566 505,858
2,290 6,500
51 600
593 3,450
1,364 3,200
5,225 7,410
0 1,000
4,123 5,400
13,150 13,150
2,114 1,000
288,802 603,459
15 850
11,389 16,880
429 3,000
3,274 5,041
0 300
10,527 13,000
0 200
2,721,022 3,174,962
(1,875,085) (1,025,000)
(38,365) (62,385)
0 (7,500)
(1,913,450) (1,094,885)
0 (233,840)
(110,290) (144,424)
(93,172) (121,810)
(203,462) (500,074)
604,110 1,580,003
92
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget· 2020
298,162 2,277,576 15.06%
0 5,250 0.00%
91,980 597,838 18.18%
(1,000) 5,500 (15.38%)
0 600 0.00%
(1,000) 2,450 (28.99%)
800 4,000 25.00%
100 7,510 1.35%
0 1,000 0.00%
10,700 16,100 198.15%
260 13,410 1.98%
0 1,000 0.00%
1,184,821 1,788,280 196.34%
(300) 550 (35.29%)
(2,610) 14,270 (15.46%)
(1,000) 2,000 (33.33%)
(1,294) 3,747 (25.67%)
0 300 0.00%
0 13,000 0.00%
0 200 0.00%
1,579,619 4,754,581 49.75%
(140,500) (1,165,500) 13.71%
(732,615) (795,000) 1,174.34%
(135,000) (142,500) 1,800.00%
(1,008,115) (2,103,000) 92.07%
(119,505) (353,345) 51.11%
100,674 (43,750) (69.71%)
(376,625) (498,435) 309.19%
(395,456) (895,530) 79.08%
176,048 1,756,051 11.14%
City Development Department -Planning -Cost Centre 2611
Funding Source for 2021 Consulting & Professional
2611.2392.0000 Consulting & Professional
Project
Professional/Technical Assistance (General/Urban Design/Heritage)
Housing Strategy Project
Corporate Geographic Information System Study -Phase 1 of 2
Northeast Pickering OPA -background studies
71 % funded by landowners and 29% DC Funded
Comprehensive Zoning By-law Update -Multi-year Project
67.5% DC Funded (Res.#201/19)
GIS Corporate Strategic Plan -Phase 1 of 2
39% DC Funded
2611.2392.0001 Consulting -Funded from Continuing Studies Res.
30 Model of City Centre
Infrastructure Ontario Environmental Assessment for Land for Park
Purposes at the southeast corner of Tillings Road and Dersan Street
Comprehensive Zoning By-law Update -Multi-year Project (Phase 1
Discussion Papers & Consultation -year 1 of 3)
2611.2392.0002 Consulting -Funded by Seaton Application Fees
Seaton Development, Implementation & Legal Assistance
(in response to unknown development issues as they arise related
to planning, heritage, trail planning, economic development,
sustainability, broadband infrastructure and LPAT)
Infrastructure Ontario Environmental Assessment for Seaton
Primary Trails -100% funded
Waterfront & Nautical Village Visioning Exercise -100% funded
2611.9965.0000 Other Rev -Cost Recoveries from Developers
Urban Design Review Services
Peer Review Consulting Services (heritage, transportation, land use)
Updated: February 9, 2021
93
Funding Source
Property Tax
Property Tax
Property Tax
2021 Property Tax Impact
Landowners
Development Charges
Rate Stabalization Fund
Development Charges
Property Tax
Development Charges
Continuing Studies Reserve
Continuing Studies Reserve
Continuing Studies Reserve
Development Charges
Cost
$50,000
12,000
45,750
$107,750
$710,000
290,000
78,085
162,180
45,750
29,250
$24,850
10,710
8,190
17,005
Seaton Application Fees $150,000
Seaton Application Fees 75,260
Seaton Application Fees 50,000
Developers
Developers
50,000
25,000
City of' Pickering
2021
Approved Background Information
2611 Planning Run Date: 4/21/21 12:05 PM
Expenditures
2611.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of two full-time Zoning Examiner positions from 2612
Conversion of two full-time Zoning Examiner positions to Senior Examiner positions
-effective March 1, 2021 (net cost)
Transfer of one full-time Clerk, Building Services position from 2612 -effective
March 1, 2021
Conversion of one full-time Clerk, Building Services position to a Zoning Technician
position -effective March 1, 2021 (net cost)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2611.1100.0000 Salaries & Wages
2611.1200.0000 Overtime
LPAT Preparation
Priority Projects/Applications
Resident Mtgs
Council/Planning Committee Meetings/Statutory Public Meetings
Heritage Pickering -11 Meetings
Secretary-Treasurer -Committee of Adjustment -12 meetings
Advisory Committee meetings
Total 2611.1200.0000 Overtime
2611.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of two full-time Zoning Examiner positions from 2612
Benefits related to conversion of two full-time Zoning Examiner positions to Senior
Examiner positions -effective March 1, 2021 (net cost)
Benefits related to transfer of one full-time Clerk, Building Services position from
2612 -effective March 1, 2021
Benefits related to conversion of one full-time Clerk, Building Services position to a
Zoning Technician position -effective March 1, 2021 (net cost)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2611.1400.0000 Employer Contributions
2611.1800.0000 Conferences
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI)
Conference -(3 Staff) Registration and hotel
94
2021
Bud et
2,033,195
147,380
18.770
59,315
7,205
11,711
2,277,576
1,000
1,000
1,000
750
750
500
250
5,250
525.249
45,640
3,385
19,965
1.470
2,129
597,838
2,900
2611 Planning
City of Pickering
2021
Approved Background Information
Urban Land Institute/Municipal Affairs Conference/Strategy Institute or similar
ESRI User Regional Conference
COVID Reduction
Total 2611.1800.0000 Conferences
2611.1900.0000 Uniforms
As per the Collective Agreement
Total 2611.1900.0000 Uniforms
2611.2110.0000 Travel
Parking & Mileage
OPPI or Similar Conference
COVID Reduction
Total 2611.2110.0000 Travel
2611.2131.0000 Cellular Phones
Annual Smartphone Charges or Reimbursements -Chief Planner & Mgr. Dev
Review & Urban Design, Mgr. Policy & Geomatics, & Senior Coordinator,
Development Liaison, Mgr. Zoning & Administration
Total 2611.2131.0000 Cellular Phones
2611.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
600
(1,000)
5,500
600
600
3,000
450
(1,000)
2,450
4,000
4,000
Voice/ Data 6,675
Internet 835
Total 2611.2140.0000 Telephones
2611.2210.0000 Advertising
Public meetings regarding various studies and notification of City-initiated zonings
& official plans; RFP notices
Total 2611.2210.0000 Advertising
2611.2340.0000 Seminars & Education
Planner Progression -Education/Training
Municipal Mgmt Course at Ontario Tech.
Canadian Green Building Council & LEED Training
Durham Region Planners Seminars & Workshops
Geocortex Training
Planning & Design Seminars
COVID Reduction
Total 2611.2340.0000 Seminars & Education
2611.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2611.2370.0000 Insurance Premium
95
7,510
1,000
1,000
500
9,500
500
500
5,600
500
(1,000)
16,100
13,410
13,410
City cf Puckering
2021
Approved Background Information
2611 Planning
2611.2371.0000 Insurance Deductible
Insurance Deductible
Total 2611.2371.0000 Insurance Deductible
2611.2392.0000 Consulting & Professional
Professional/Technical Assistance -General/Urban Design/Heritage
North East Pickering OPA -background studies (71 % funded by Landowners and
29% DC funded). Resolutions #347/20 & #348/20
GIS Corporate Strategic Plan -Phase 1 of 2 (39% DC Funded)
Housing Strategy Project. Resolution #352/20
Comprehensive Zoning By-law Update -Multi-year Project (Phases 2 & 3 -year 2
of 3) -67.5% DC funded (Resolution #201/19) and 32.5% funded from Rate
Stabilization Reserve
Total 2611.2392.0000 Consulting & Professional
2611.2392.0001 Consulting -Funded from Continuing Studies Res.
Cityscapes 3D Model (PO# 190706)
Infrastructure Ontario Environmental Assessment for Land for Park Purposes at
the southeast corner of Tillings Rd. and Dersan St. (PO# 170662)
Comprehensive Zoning By-law Update -Multi-year Project (Phase 1: Discussion
Papers & Consultation -year 1 of 3) -67.5% DC funded (PO# 190791)
Total 2611.2392.0001 Consulting -Funded from Continuing Studies Res.
2611.2392.0002 Consulting -Funded by Seaton App Fees
Seaton Development, Implementation & Legal Assistance in response to unknown
development issues as they arise related to planning, heritage, trail planning,
economic development, sustainability, broadband infrastructure and 0MB.
Infrastructure Ontario Environmental Assessment for Seaton Primary Trails -100%
funded from Seaton App Fees (PO# 180512)
Waterfront & Nautical Village Visioning Exercise
Total 2611.2392.0002 Consulting -Funded by Seaton App Fees
2611.2392.0003 Consulting -Funded Developers/Land Owners
Urban Design Review Services (funded 100% from Developers) (PO# BL 190771)
Peer Review Consulting Services (heritage, transportation, land use compatibility,
etc.) -100% funded by developers
Total 2611.2392.0003 Consulting -Funded Developers/Land Owners
2611.2394.0000 Recpt, Prom & Sp.Ev., Gen
Refreshments for public planning meetings/workshops and promotional situations -
lunches & consultant workshops
OPPI Sponsor Registrations
96
Run Date: 4/21/2112:05 PM
2021
Bud et
1,000
1,000
50,000
1,000,000
75,000
12,000
240,265
1,377,265
24,850
10,710
25,195
60,755
150,000
75,260
50,000
275,260
50,000
25,000
75,000
600
250
City @f Puclkering
2021
Approved Background Information
2611 Planning
COVID Reduction
Total 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen
2611.2395.0000 Memberships
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Full
Membership -11 staff
OPPI/CIP Provisional Membership -1 staff
Ontario Assn. of Ctee of Adj. -3 staff@ $150 each
Urban & Regional Info. Systems Assoc. (URISA) Ontario -1 Staff
URISA International -1 Staff
AMANDA Central User Group Annual Fee
Urban Land Institute (Associate Membership) -4 staff
Transfer OPPI/CIP Full Memberships for Zoning Examiners from 2612
Total 2611.2395.0000 Memberships
2611.2396.0000 Photo,Mapping,Printing
Report Reproduction/Specialized Printing
COVID Reduction
Total 2611.2396.0000 Photo,Mapping,Printing
2611.2479.0000 Sfwr/Hdwr Maint Contracts
HRIS Maintenance
Total 2611.2479.0000 Sfwr/Hdwr Maint Contracts
2611.2635.0000 Building Rentals
Rental of facilities and payment of security when holding public meetings
Total 2611.2635.0000 Building Rentals
2611.5300.0000 Stationery & Office Suppl
General office supplies & paper/print cartridges
Total 2611.5300.0000 Stationery & Office Suppl
2611.5902.0000 Supplies & Tools
Small office & drafting equipment
Total 2611.5902.0000 Supplies & Tools
Total Expenses
Revenues
1461.0000.0000 SALE OF SERV -PLAN APPL
Zoning By-law Amendments
Official Plan Amendment
Draft Plan of Subdivision/Condominium
Site Plan
Telecommunications Towers
97
Run Date: 4/21/2112:05 PM
2021
Bud et
(300)
550
9,330
850
450
80
300
250
465
2,545
14,270
3,000
(1,000)
2,000
3,747
3,747
300
300
13,000
13,000
200
200
4,754,581
(225,000)
(105,000)
(225,000)
(400,000)
(10,000)
City @f IPnclkernng
2021
Approved Background Information
2611 Planning
Committee of Adjustment -Variances
Land Division
Minister's Zoning Order
Request for Zoning Information
Other
Total 1461.0000.0000 SALE OF SERV -PLAN APPL
1511.2611.0000 LIC & PERMITS-FILM PERMIT
Film Permit Fees (public road use and land lease)
Total 1511.2611.0000 UC & PERMITS-FILM PERMIT
2611.9965.0000 Other Rev-Cost Recoveries
Funded from Developers 100% -Urban Design Review Services
Records Management Scanning Fees
Northeast Pickering OPA-Background Studies (71% funded by Landowners)
Funded 100% from Developers -Peer Review Consulting Services (heritage,
transportation, land use compatibility, etc.)
Total 2611.9965.0000 Other Rev-Cost Recoveries
Total Revenues
Transfers
1910.7021.2611 Frm Rate Stab-Planning
Rate Stabilization Res. funding (32.5%) for Comprehensive Zoning By-law Update
-Multi-year Project (Phases 2 & 3 -year 2 of 3)
Total 1910.7021.2611 Frm Rate Stab -Planning
1910.7048.2611 Trsf Seaton Dev R-Planng
Seaton Application Fees funding for Seaton Development, Implementation & Legal
Assistance
Seaton Application Fees funding for Infrastructure Ontario Environmental
Assessment for Seaton Primary Trails (PO# 180512)
Seaton Application Fees funding for Waterfront & Nautical Village Visioning
Exercise
Total 1910.7048.2611 Trsf Seaton Dev R-Planng
1911.2611.0000 Trsf frm Res -Planning
Continuing Studies Res. Funding (35.5%) for Phase 1 of Comprehensive Zoning
By-law Update (Year 1 of 3)
Continuing Studies Res. Funding for Cityscapes 3D Model of City Centre (PO#
190706)
98
Run Date: 4/21/21 12:05 PM
2021
Bud et
(100,000)
(30,000)
(5,000)
(20,000)
(45,500)
(1,165,500)
(142,500)
(142,500)
(50,000)
(10,000)
(710,000)
(25,000)
(795,000)
(2,103,000)
(78,085)
(78,085)
(150,000)
(75,260)
(50,000)
(275,260)
(8,190)
(24,850)
2611 Planning
City cf IPiclkering
2021
Approved Background Information
Continuing Studies Res. Funding for Infrastructure Ontario Environmental
Assessment for Land for Park Purposes at the southeast corner of Tillings Rd. and
Dersan St.
Total 1911.2611.0000 Trsf frm Res -Planning
1920.7600.2611 Trsf frm DCRF -Planning
DC Funding (67.5%) for Phase1 of Comprehensive Zoning By-law Update (Year 1
of 3)
DC Funding (67.5%) for Phases 2 & 3 of Comprehensive Zoning By-law Update
Study (Year 2 of 3)
DC Funding (39%) for GIS Corporate Strategic Plan
DC Funding (29%) for Northeast Pickering OPA -background studies
Total 1920. 7600.2611 Trsf frm DCRF -Planning
Total Transfers
Net Expenses
99
Run Date: 4/21/2112:05 PM
2021
Bud et
(10,710)
(43,750)
(17,005)
(162,180)
(29,250)
(290,000)
(498,435)
(895,530)
1,756,051
2612 Building Services
2019
Actuals
Expenditures
1100 Salaries & Wages 1,414,191
1200 Overtime 1,882
1400 Employer Contributions 367,820
1800 Conferences 7,828
1900 Uniforms 1,333
2110 Travel 25,234
2131 Cellular Phones 4,611
2140 Telephones 5,272
2220 Subscription & Publications 2,181
2340 Seminars & Education 22,158
2365 Purch Prnting/Broch/News Ur 397
2370 Insurance Premium 7,239
2371 Ins. Deductible 0
2392 Consulting & Professional 184,313
2394 Recpt, Prom & Sp Events 2,571
2395 Memberships 12,156
2399 Outside Agency Serv 4,099
2457 Veh -Repairs & Maintenance 855
2479 Software/Hardware Maintenan< 0
5300 Stationery & Office Supplies 7,329
5302 Forms 1,130
5900 Gas, Oil Tires 66
5902 Supplies & Tools 722
5975 Hardware Replacements 0
Total Expenditures 2,073,387
Revenues
1517 Licenses & Permits (3,101,416)
9990 Other Revenue (29,516)
9965 Cost Recoveries 0
Total Revenues (3,130,932)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (148,748)
1920 Transfer to/(from) Reserve Fun 0
Total Transfers (148,748)
Net (1,206,293)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,600,897 1,802,517
19,471 7,000
433,197 456,919
2,997 7,800
884 4,000
12,409 25,150
5,193 5,500
5,474 7,765
750 4,000
11,585 26,000
5,485 5,000
7,370 7,370
0 1,000
53,414 219,580
1,946 6,900
10,570 13,080
0 6,000
1,123 2,000
2,745 4,227
7,755 8,000
458 3,000
16 1,000
1,529 2,000
3,942 6,000
2,189,210 2,631,808
(3,080,737) (3,010,000)
(17,626) (35,000)
(57,100) (219,580)
(3,155,463) (3,264,580)
0 0
0 52,000
0 52,000
(966,253) (580,772)
100
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(345,470) 1,457,047 (19.17%)
3,000 10,000 42.86%
(62,565) 394,354 (13.69%)
(5,400) 2,400 (69.23%)
(2,000) 2,000 (50.00%)
(8,550) 16,600 (34.00%)
900 6,400 16.36%
(255) 7,510 (3.28%)
(2,000) 2,000 (50.00%)
(5,900) 20,100 (22.69%)
1,000 6,000 20.00%
150 7,520 2.04%
0 1,000 0.00%
(69,870) 149,710 (31.82%)
(3,500) 3,400 (50.72%)
(1,880) 11,200 (14.37%)
(6,000) 0 (100.00%)
0 2,000 0.00%
(1,690) 2,537 (39.98%)
(4,000) 4,000 (50.00%)
(2,000) 1,000 (66.67%)
2,000 3,000 200.00%
1,000 3,000 50.00%
4,000 10,000 66.67%
(509,030) 2,122,778 (19.34%)
10,000 (3,000,000) (0.33%)
0 (35,000) 0.00%
69,870 (149,710) (31.82%)
79,870 (3,184,710) (2.45%)
0 0 0.00%
(52,000) 0 (100.00%)
(52,000) 0 (100.00%)
(481,160) (1,061,932) 82.85%
2612 Building Services
Expenditures
2612.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Transfer of two full-time Zoning Examiner positions to 2611
One full-time Clerk, Support Services contract position (offset by reduction in
records management scanning costs)
Transfer of one full-time Clerk, Building Services position to 2611 -effective March
1,2021
Conversion of one full-time Building Inspector II position to a full time Senior
Inspector position -effective March 1, 2021 (net cost)
Conversion of one full-time Building Information and Compliance Officer to a full
time Examiner/Inspector position -effective March 1, 2021 (net cost)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2612.1100.0000 Salaries & Wages
2612.1200.0000 Overtime
On Call Basis as per Collective Agreement
Total 2612.1200.0000 Overtime
2612.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of two full-time Zoning Examiner positions to 2611
Statutory benefits related to one full-time Clerk, Support Services contract position
(offset by reduction in records management scanning costs)
Benefits related to transfer of one full-time Clerk, Building Services position to 2611
-effective March 1, 2021
Benefits related to conversion of one full-time Building Inspector II position to a full
time Senior Inspector position -effective March 1, 2021 (net cost)
Benefits related to conversion of one full-time Building Information and Compliance
Officer to a full time Examiner/Inspector position -effective March 1, 2021 (net
cost)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2612.1400.0000 Employer Contributions
2612.1800.0000 ConferE:!nces
Ontario Building Officials Association (1 Staff) -Hotel/Reg'n
Large Municipalities Chief Building Officials (LMCBO) Fall/Spring Workshop (CBO)
COVID Reduction
101
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,567,817
(147,380)
57,040
(59,315)
9,345
11,030
18,510
1,457,047
10,000
10,000
442,285
(45,640)
4,565
(19,965)
2,835
6,940
3,334
394,354
6,000
1,800
(5,400)
2612 Building Services
City of Pickering
2021
Approved Background Information
Total 2612.1800.0000 Conferences
2612.1900.0000 Uniforms
As per the Collective Agreement
COVID Reduction
Total 2612.1900.0000 Uniforms
2612.2110.0000 Travel
Ontario Building Officials Association Conference (4 Staff)
Annual mileage for Building Staff
COVID Reduction
Total 2612.2110.0000 Travel
2612.2131.0000 Cellular Phones
Annual Smartphone Charges -Manager, Supervisors and 7 staff
Equipment Upgrades - 4 staff@ $425
Total 2612.2131.0000 Cellular Phones
2612.2140.0000 Telephones
Run Date: 412112112:05 PM
2021
Bud et
2,400
4,000
(2,000)
2,000
1,100
21,500
(6,000)
16,600
4,700
1,700
6,400
Voice/ Data · 6,675
Internet 835
Total 2612.2140.0000 Telephones
2612.2220.0000 Subscriptions & Publicati
Building Codes & Updates, Referenced Standards, and Fire Codes
COVID Reduction
Total 2612.2220.0000 Subscriptions & Publicati
2612.2340.0000 Seminars & Education
Building Code & other technical training programs -all staff
Heating, Refrigeration & Air Conditioning Institute (HRAI) Courses -Senior
Examiner/Inspector (Plumbing & HVAC)
General Educational Assistance
Construct Canada -CBO and Staff
Ontario Building Officials Assoc. (OBOA) or similar Course (to be facilitated by the
City & is 100% cost recoverable)
Municipal Mgmt Course -UOIT (1 staff)
COVID Reduction
Total 2612.2340.0000 Seminars & Education
2612.2365.0000 Purch Prnt/Broch/News Ltr
Promote building services to the public
COVID Reduction
Total 2612.2365.0000 Purch Prnt/Broch/News Ltr
2612.2370.0000 Insurance Premium
102
7,510
4,000
(2,000)
2,000
8,400
2,000
1,000
700
10,000
4,000
(6,000)
20,100
11,000
(5,000)
6,000
City of IPi«:lkern1n1g
2021
Approved Background Information
2612 Building Services
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2612.2370.0000 Insurance Premium
2612.2371.0000 Insurance Deductible
Insurance Deductible
Total 2612.2371.0000 Insurance Deductible
2612.2392.0000 Consulting & Professional
Professional engineers, building science specialists and environmental consultants
retained to provide specialized examination and inspection services for structural
review of high rise and other complex projects -100% recoverable
Specialized consultants to support investigations -100% recoverable
Plans examinations of 66 submitted plans (PO# 700776) -100% recoverable
Structural engineering review of proposed townhouse development and associated
buildings at 2635 William Jackson Drive (PO# 700719) -100% recoverable
Structural review for building code compliance at 1470 Bayly St-Universal City
Two (PO# 700435) -100% recoverable
Structural review for building code compliance at 1470 Bayly St-Universal City
Three (PO# 700681) -100% recoverable
Total 2612.2392.0000 Consulting & Professional
2612.2394.0000 Recpt, Prom & Sp Events
Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety Month)
Conference Meals
Corporate Apparel
Promotional Items
COVID Reduction
Total 2612.2394.0000 Recpt, Prom & Sp Events
2612.2395.0000 Memberships
Assn of Architectural Technologists of Ont.-(2 staff)
Min. of Municipal Affairs (MMAH) Building Code Identification Number (BCIN) -
Director Filings
Ontario Building Officials Assn -(16 staff@ $320 each)
Code Interpretation Advisory Committee -(1 staff)
Mechanical Services Advisory Committee -(1 staff)
Plumbing Advisory Committee -(1 staff)
Building Inspection Advisory Committee -(1 staff)
American Society of Heating Refrigeration & Air Condition Engineers -(1 staff)
Structural Advisory Committee -(1 staff)
Large Municipalities Chief Building Officials -(1 staff)
103
Run Date: 4/21/21 12:05 PM
2021
Bud et
7,520
7,520
1,000
1,000
100,000
15,000
9,210
2,035
21,115
2,350
149,710
800
600
2,500
2,000
(2,500)
3,400
500
200
5,120
50
50
50
50
280
50
250
City of !Pickering
2021
Approved Background Information
2612 Building Services
Ontario Association of Certified Engineering Technologists -(2 staff)
MMAH BCIN Annual Registration Fees -(14 staff)
Membership Contingency Fund
Professional Engineers Ontario -(2 staff)
Durham Chapter -OBOA (4 staff@ $125)
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Fees -
(3 staff)
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Fees -
(3 staff) transfer to 2611 Planning & Design
Heating, Refrigeration & Air Conditioning Institute (HRAI) Corporate Membership
Total 2612.2395.0000 Memberships
2612.2457.0000 Vehicle-Repair & Maintena
For Building Services Vehicle
Total 2612.2457.0000 Vehicle-Repair & Maintena
2612.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2612.2479.0000 Sfwr/Hdwr Maint Contracts
2612.5300.0000 Stationery & Office Suppl
General office supplies
COVID Reduction
Total 2612.5300.0000 Stationery & Office Suppl
2612.5302.0000 Forms
Building permits, applications, inspection reports, receipts, stickers, brochures,
information packages
COVID Reduction
Total 2612.5302.0000 Forms
2612.5900.0000 Gas, Oil, Tires, Etc.
Winter tires, etc. for Building Services vehicle
Total 2612.5900.0000 Gas, Oil, Tires, Etc.
2612.5902.0000 Supplies & Tools
Personal Protective Equipment (Grow operations and other hazardous sites)
Incidental inspection and testing devices
COVID Addition
Total 2612.5902.0000 Supplies & Tools
2612.5975.0000 Hardware Replacements
Computers for new staff
Total 2612.5975.0000 Hardware Replacements
104
Run Date: 4/21/2112:05 PM
2021
Bud et
550
1,800
700
550
500
2,545
(2,545)
500
11,200
2,000
2,000
2,537
2,537
8,000
(4,000)
4,000
3,000
(2,000)
1,000
3,000
3,000
1,000
1,000
1,000
3,000
10,000
10,000
2612 Building Services
City of Pickering
2021
Approved Background Information
Run Date: 4/21/2112:05 PM
2021
Bud et
Total Expenses · 2,122,778
Revenues
1517.0000.0000 BUILDING PERMITS
Residential
Non-residential
Sign permits
Other permits
Total 1517.0000.0000 BUILDING PERMITS
2612.9965.0000 Cost Recoveries
Specialized consultants to support investigations (charge-back for costs incurred) -
100% recoverable
Professional engineers, specialists and consultants to provide specialized
examinations/inspections (charge-back for costs incurred) for structural review of
high rise & other complex projects -100% recoverable
Plans examinations of 66 submitted plans (PO# 700776) -100% recoverable
Structural engineering review of proposed townhouse development and associated
buildings at 2635 William Jackson Drive (PO# 700719) -100% recoverable
Structural review for building code compliance at 1470 Bayly St-Universal City
Two (PO# 700719) -100% recoverable ·
Structural review for building code compliance at 1470 Bayly St-Universal City
Three (PO# 700681) -100% recoverable
Total 2612.9965.0000 Cost Recoveries
2612.9990.0001 Compliance Letters
Compliance Letters
Total 2612.9990.0001 Compliance Letters
2612.9990.0002 Other Revenue
Revenue from attendance by outside municipalities to offset cost for OBOA course
Records Management Scanning
Total Revenues
Transfers
Total 2612.9990.0002 Other Revenue
2822.7506.0000 Trsf to Biding Permit RF
Transfer to Building Permit RF to finance purchase of one new electric vehicle.
COVID Deferral to 2022
Total 2822.7506.0000 Trsf to Biding Permit RF
105
(2,300,000)
(500,000)
(50,000)
(150,000)
(3,000,000)
(15,000)
(100,000)
(9,210)
(2,035)
(21,115)
(2,350)
(149,710)
(10,000)
(10,000)
(10,000)
(15,000)
(25,000)
(3,184,710)
52,000
(52,000)
0
2612 Building Services
Total Transfers
Net Expenses
City of Piclkerfi111g
2021
Approved Background Information
106
Run Date: 4/21/21 12:05 PM
2021
Bud et
0
(1,061,932)
2620 Sustainability
2019
Actuals
Expenditures
1100 Salaries & Wages 414,687
1200 Overtime 959
1400 Employer Contributions 103,839
1800 Conferences 1,117
1900 Uniforms 0
2110 Travel 1,177
2131 Cellular Phones 1,851
2140 Telephones 1,564
2210 Advertising 7,653
2211 Trade Shows, Exhib & Display~ 1,733
2220 Subscription & Publications 94
2340 Seminars & Education 3,489
2370 Insurance Premium 2,911
2392. Consulting & Professional 51,389
2394 Recpt, Prom & Sp Events 14,169
2395 Memberships 4,346
2396 Photo, Mapping, Printing 700
2399 Outside Agency Serv 8,557
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 370
5320 Program Supplies 153,603
Total Expenditures 774,208
Revenues
1592 Donations 0
1623 Ont Specific Grants 0
9950 Event Vendor Fees (22,883)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships 0
9990 •Misc Income (5,375)
9993 0th Rev -Rebates/Incentive (250)
1530 Rntl -CCC Roof Solar Panel (6,000)
Total Revenues {34,508)
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (41,893)
Total Transfers (41,893)
Net 697,807
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
393,776 392,686
0 1,000
102,055 · 99,046
383 4,000
0 300
619 2,000
1,373 2,500
1,244 1,765
4,319 9,500
1,614 4,000
262 400
5,116 8,380
2,965 2,965
15,000 37,000
549 15,000
2,964 3,770
1,526 1,000
1,031 10,000
1,735 1,310
1,229 1,500
92,148 170,725
629,908 768,847
0 (1,500)
0 0
(14,831) (25,000)
0 (5,000)
0 (1,000)
(1,260) (4,000)
(100,316) (40,000)
(6,000) (6,000)
(122,407) (82,500)
0 (25,000)
0 (25,000)
507,501 661,347
107
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
33,694 426,380 8.58%
0 1,000 0.00%
22,473 121,519 22.69%
(1,000) 3,000 (25.00%)
0 300 0.00%
(500) 1,500 (25.00%)
0 2,500 0.00%
(55) 1,710 (3.12%)
(370) 9,130 (3.89%)
(1,500) 2,500 (37.50%)
0 400 0.00%
(2,130) 6,250 (25.42%)
55 3,020 1.85%
271,000 308,000 732.43%
(5,000) 10,000 (33.33%)
80 3,850 2.12%
6,780 7,780 678.00%
(500) 9,500 (5.00%)
325 1,635 24.81%
0 1,500 0.00%
(29,730) 140,995 (17.41%)
293,622 1,062,469 38.19%
1,000 (500) (66.67%)
(14,680) (14,680) 0.00%
0 (25,000) 0.00%
1,500 (3,500) (30.00%)
(2,000) (3,000) 200.00%
(273,000) (277,000) 6,825.00%
0 (40,000) 0.00%
0 (6,000) 0.00%
(287,180) (369,680) 348.10%
0 (25,000) 0.00%
0 (25,000) 0.00%
6,442 667,789 0.97%
2620 Sustainability
Expenditures
2620.1100.0000 Salaries & Wages
Base Salaries and Wages
City of !Pickering
2021
Approved Background Information
Funding of full-time Coordinator, Sustainability position (position was unfunded in
2019 budget) to be funded from the removal of funding for the Assistant
Sustainability term position and other cost center savings (net cost)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2620.1100.0000 Salaries & Wages
2620.1200.0000 Overtime
To meet service level/workload commitments
Total 2620.1200.0000 Overtime
2620.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to funding of full-time Coordinator, Sustainability position (position
was unfunded in 2019 budget) to be funded from the removal of funding for the
Assistant Sustainability term position and other cost center savings (net cost)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2620.1400.0000 Employer Contributions
2620.1800.0001 Conferences
Sustainability & Energy Conferences
Ont. Professional Planners Institute (OPPI) or similar conference for Senior
Planner, Sustainability
COVID Reduction
Total 2620.1800.0001 Conferences
2620.1900.0000 Uniforms
As per the Collective Agreement
Total 2620.1900.0000 Uniforms
2620.2110.0000 Travel
Parking & Mileage
Total 2620.2110.0000 Travel
2620.2131.0000 Cellular Phones
Smartphone Charges (Supervisor & 3 Coordinators)
Total 2620.2131.0000 Cellular Phones
2620.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
398,593
23,225
4,562
426,380
1,000
1,000
106,321
14,400
798
121,519
3,000
1,000
(1,000)
3,000
300
300
1,500
1,500
2,500
2,500
Voice / Data 1,520
Internet 190
108
Coty @f Pickering
2021
Approved Background Information
2620 Sustainability
Total 2620.2140.0000 Telephones
2620.2210.0001 Advertising
Advertising programs/events within publications (SNAP/Retail Pages, News
Advertiser)
Great Lakes Location Action Fund (GLLAF) (Subject to receiving grant)
Total 2620.2210.0001 Advertising
2620.2210.0012 Advtsing-Sustain Nghbrhds
Program Advertising
COVID Reduction
Total 2620.2210.0012 Advtsing-Sustain Nghbrhds
2620.2211.0001 Tr Shows,Exhib & Displays
Events (supplies for various displays/activities)
Total 2620.2211.0001 Tr Shows,Exhib & Displays
2620.2220.0000 Subscriptions & Publicati
Reference material
Total 2620.2220.0000 Subscriptions & Publicati
2620.2340.0000 Seminars & Education
Sustainability & Related Projects
Staff Training -Professional Development
LEED ND Seminars
Professional Project Management_(PMP) Exam
PMP Prep Course
Educational Assistance
COVID Reduction
Total 2620.2340.0000 Seminars & Education
2620.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2620.2370.0000 Insurance Premium
2620.2392.0000 Consulting & Professional
Phase 2 Sustainable Development Guidelines (subject to grant approval)
Energy Services, Audits, Feasibility Studies
LEAF Tree Planting Program
Total 2620.2392.0000 Consulting & Professional
2620.2394.0001 Recpt, Prom & Sp.Ev., Gen
Sustainability Corporate Wear
Refreshment/Food for Events
Corporate Energy Workshops
109
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,710
8,000
1,130
9,130
1,000
(1,000)
0
2,500
2,500
400
400
1,000
3,000
350
530
2,500
1,000
(2,130)
6,250
3,020
3,020
273,000
20,000
15,000
308,000
2,000
1,000
1,000
2620 Sustainability
City of Pickering
2021
Approved Background Information
Seaton Workshop Series (partially funded by Sponsors)
COVID Reduction
Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen
2620.2394.0012 Rec/Prm -Sustain Nghbrhds
Program Receptions/Events (Partially funded from Sustainable Pickering
Contributions)
COVID Reduction
Total 2620.2394.0012 Rec/Prm -Sustain Nghbrhds
2620.2395.0000 Memberships
OPPI/CIP Full Membership -Senior Planner, Sustainability
Clean Air Council
Professional Engineers of Ontario (1 staff)
Project Management Institute
International Society of Sustainability Professionals
LEEDAPND
Recycling Council of Ontario
Total 2620.2395.0000 Memberships
2620.2396.0000 Photo,Mapping, Printing
Photography & videography services for City's promotional publications
GLLAF Litter & Waste Video (subject to grant approval)
Total 2620.2396.0000 Photo,Mapping,Printing
2620.2399.0001 Outside Agency Services
Green Fleet (Analytics)
General Design Services
Pollinator Garden Volunteer Training, Services & Supplies
Total 2620.2399.0001 Outside Agency Services
2620.2399.0012 Out Agney-Sustain Nghbrhd
Program Design Services (Partially funded from Sustainable Pickering
Contributions)
COVID Reduction
Total 2620.2399.0012 Out Agney-Sustain Nghbrhd
2620.2479.0000 Sfwr/Hdwr Maint Contracts.
Maintenance -HRIS
RETScreen
Total 2620.2479.0000 Sfwr/Hdwr Maint Contracts
2620.5300.0000 Stationery & Office Suppl
General office supplies
Total 2620.5300.0000 Stationery & Office Suppl
110
Run Date: 4/21/21 12:05 PM
2021
Bud et
7,000
(1,000)
10,000
4,000
(4,000)
0
750
1,800
300
400
120
120
360
3,850
1,000
6,780
7,780
4,000
2,500
3,000
9,500
1,500
(1,500)
0
685
950
1,635
1,500
1,500
City of 1Pickeri1n1g
2021
Approved Background Information
2620 Sustainability
2620.5320.0001 Program Supplies
Promotional Activities & Materials
Total 2620.5320.0001 Program Supplies
2620.5320.0003 Corporate Awareness
Program Supplies
Total 2620.5320.0003 Corporate Awareness
2620.5320.0004 Comm Awareness Event Mgmt
Program Supplies
Total 2620.5320.0004 Comm Awareness Event Mgmt
2620.5320.0005 Dog Waste Diversion
Program Supplies (18 Parks)
Total 2620.5320.0005 Dog Waste Diversion
2620.5320.0006 Community Clean-ups
Program Supplies
GLLAF Project Supplies (subject to grant approval)
Total 2620.5320.0006 Community Clean-ups
2620.5320.0007 Waterfowl Mgmt Prgm
Program Supplies (includes goose relocation, egg oiling)
Total 2620.5320.0007 Waterfowl Mgmt Prgm
2620.5320.0010 Tree Planting
Program Supplies -Tree Planting (Funded from Duffin Heights Terrestrial Habitat
Reserve Fund)
Tree Planting -Duncannon Ravine
Vegetation Planting-High Priority Sites
Total 2620.5320.001 0 Tree Planting
2620.5320.0011 Stream Restoration
Program Supplies -Stream Restoration (Funded from Duffin Heights Fish Habitat
Reserve Fund)
Total 2620.5320.0011 Stream Restoration
2620.5320.0015 Farmers Market
Program supplies (includes marketing, site logistics, equipment, maintenance and
entertainment)
COVID Reduction
Total Expenses
Revenues
Total 2620.5320.0015 Farmers Market
1530.2620.0000 Rntl-CCC Roof Solar Panel
1 1 1
Run Date: 4/21/2112:05 PM
2021
Bud et
10,000
10,000
2,000
2,000
4,500
4,500
56,000
56,000
4,000
6,770
10,770
6,225
6,225
15,000
6,500
10,000
. 31,500
10,000
10,000
56,500
(46,500)
10,000
1,062,469
City of Pickering
2021
Approved Background Information
2620 Sustainability
Rental of Tomlinson Community Centre rooftop solar panels
Total 1530.2620.0000 Rntl-CCC Roof Solar Panel
1592.2620.0000 Donations -Sustainability
Sustainable Pickering Contributions
Total 1592.2620.0000 Donations -Sustainability
1623.2620.0000 Ontario Grant -Sustain
Great Lakes Location Action Fund (GLLAF) -subject to grant approval
Total 1623.2620.0000 Ontario Grant -Sustain
2620.9950.0015 Farmers Market
Vendor table fees
Total 2620.9950.0015 Farmers Market
2620.9980.0001 Sponsorships
Sustainability Sponsorships (No tax)
Total 2620.9980.0001 Sponsorships
2620.9985.0001 Marketing Sponsors
Sustainability Marketing Sponsorships (Taxable)
Total 2620.9985.0001 Marketing Sponsors
2620.9990.0000 Misc. Income
Phase 2 Sustainable Development Guidelines (subject to grant approval)
Seaton Workshop Series -Seaton Landowners Funding
Total 2620.9990.0000 Misc. Income
2620.9993.0000 0th Rev-Rebates/Incentive
Green Initiatives -Incentives and Rebates received from Corporate Energy
Programs
Total 2620.9993.0000 0th Rev-Rebates/Incentive
Total Revenues
Transfers
1920.7501.2620 Frm 3rd Prty RF-Sustain
Tree Planting -Duffin Heights Terrestrial Habitat
Stream Restoration -Duffin Heights Fish Habitat
Total 1920.7501.2620 Frm 3rd Prty RF-Sustain
Total Transfers
Net Expenses
11 2
Run Date: 4/21/21 12:05 PM
2021
Bud et
(6,000)
(6,000)
(500)
(500)
(14,680)
(14,680)
. (25,000)
(25,000)
(3,500)
(3,500)
(3,000)
(3,000)
(273,000)
(4,000)
(277,000)
(40,000)
(40,000)
(369,680)
(15,000)
(10,000)
(25,000)
(25,000)
667,789
2630 Committee of Adjustment
Expenditures
2630.1100.0000 Salaries & Wages
Honorarium - 5 Members
City of Pickering
2021
Approved Background Information
Total 2630.1100.0000 Salaries & Wages
2630.1400.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2630.1400.0000 Employee Benefits
2630.1800.0000 Conferences
Ontario Assoc. of Ctee. of Adjust. Conference (1 member)
Total 2630.1800.0000 Conferences
2630.2110.0000 Travel
Committee of Adjust. Members -12 meetings @ 55km per meeting @ $.56/km
Committee of Adjust. Members -Site Visits -200km @ $.56/km
Ontario Assoc. of Ctee of Adjust. Conference/Seminars
COVID Reduction
Total 2630.2110.0000 Travel
2630.2340.0000 Seminars & Education
Ontario Assoc. of Committee of Adjust. (1 member/1 staff)
Total 2630.2340.0000 Seminars & Education
2630.2395.0000 Memberships
Ontario Assoc. of Committee of Adjust. 5 Members@ $150 each
Total 2630.2395.0000 Memberships
Total Expenses
Total Revenues
Total Transfers
Net Expenses ·
114
Run Date: 4/21/2112:05 PM
2021
Bud et
7,200
7,200
501
501
1,000
1,000
500
120
200
(400)
420
200
200
750
750
10,071
0
0
10,071
2743 Heritage Pickering
2019
Actuals
Expenditures
1800 Conferences 476
2110 Travel 249
2340 Seminars & Education 0
2392 Consulting & Professional 10,176
2394 Recpt, Prom & Sp Events 35
2395 Memberships 75
2396 Photo, Mapping, Printing 0
5300 Stationery & Office Supplies 0
5400 Gift Shop Plaques 0
Total Expenditures 11,011
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 11,011
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
0 525
0 500
0 300
6,197 15,000
0 400
75 100
0 250
0 150
0 2,500
6,272 19,725
0 0
0 0
6,272 19,725
115
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(200) 325 (38.10%)
(250) 250 (50.00%)
0 300 0.00%
0 15,000 0.00%
(400) 0 (100.00%)
0 100 0.00%
0 250 0.00%
0 150 0.00%
(2,500) 0 (100.00%)
(3,350) 16,375 (16.98%)
0 0 0.00%
0 0 0.00%
(3,350) 16,375 (16.98%)
27 43 Heritage Pickering
Expenditures·
27 43.1800.0000 Conferences
City of IPickerung
2021
Approved Background Information
Heritage Conference -1 staff (registration and accommodation)
COVID Reduction
Total 2743.1800.0000 Conferences
2743.2110.0000 Travel
Parking & Mileage
Education Seminars and Conferences -Out of Town
COVID Reduction
Total 2743.2110.0000 Travel
2743.2340.0000 Seminars & Education
Run Date: 4/21/21 12:05 PM
2021
Bud et
525
(200)
325
250
250
(250)
250
General 300
Total 2743.2340.0000 Seminars & Education
2743.2392.0000 Consulting & Professional
Consultations for designations, promo materials, heritage permit review, cultural
heritage assessments
Total 2743.2392.0000 Consulting & Professional
2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Designation events ( 2 @ approximately $200.00 each)
COVID Reduction
Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
27 43.2395.0000 Memberships
Annual fee for Community Heritage Ontario (Chair)
Total 2743.2395.0000 Memberships
27 43.2396. 0000 Photo, Mapping, Printing
General printing
Total 2743.2396.0000 Photo,Mapping,Printing
2743.5300.0000 Stationery & Office Suppl
General office supplies, training supplies, & name tags
Total 2743.5300.0000 Stationery & Office Suppl
2743.5400.0000 Gift Shop/Plaques
Plaques for designated properties (2 @ $500)
Signage for Whitevale Heritage Conservation District (3 @ $500)
COVID Reduction
Total 2743.5400.0000 Gift Shop/Plaques
Total Expenses
116
300
15,000
15,000
400
(400)
0
100
100
250
250
150
150
1,000
1,500
(2,500)
0
16,375
27 43 Heritage Pickering
Total Revenues
Total Transfers
Net Expenses
Coty of Puckering
2021
Approved Background Information
117
Run Date: 4/21/2112:05 PM
2021
Bud et
0
0
16,375
....... .......
co
-Ct4bl-· -
PlC.KERlN-G
The Corporation of the City of Pickering
Community Services Department
Cultural Services Section
Director,
Community Services
Supervisor, Executive Director, Performing Arts Centre
Cultural Services (1-NUFT)
(1-NUFT)
Event Staff Coordinator, Coordinator,
Cultural Services Museum Operations (20-UPTT)
(1-UFT) (1-UFT)
· Museum Booking
Coordinator
Coordinator, (1-UFT)
Event Community Partnerships '-
Coordinator (1-UFT)
(1-UPTT)
[ Conservator
Communications Co.ordinator,
(1-UFT)
Cultural Services
(1-UFT)
Heritage Programmer
(1-UFT)
I Authorized by:
1·
Volunteer Coordinator
(1-UPTT)
Interim Chief Administrative Officer January f, 2021
Employee Complement
3 Non-Union Full-Time (NUFT)
0 Non-Union Part-Time (NUPT)
7 Union Full-Time (UFT)
1 Union Part-Time (UPT)
O Union Full-Time Term (UFTT)
PTT)
I
Supervisor,
Museum Services
(1-NUFT)
Museum Interpreters
(18-UPTT)
' Seasonal Museum
Receptionist
(1-UPTT)
,I
Costumer
]-,-..., (1-UPT)
Seasonal Museum Guides
(4-UPTT)
-
Chart No. 4(a)
Community Services Department
2019
Actuals
Expenditures
1100 Salaries & Wages 14,125,911
1100 Salaries & Wages -Prg. 1,040,359
1200 Overtime 650,453
2712 00_01 Program Overtime 5,002
1400 Employer Contributions 3,471,369
1800 Conferences 416
1900 Uniforms 119,848
2110 Travel 15,661
2122 Freight, Express & Cartage 5,598
2123 Environmental Charges 279
2131 Cellular Phones 34,726
2140 Telephones 109,352
2210 Advertising 187,511
2211 Trade Shows, Exhib & Displayt 890
2220 Subscription & Publications 1,141
2340 Seminars & Education 59,949
2365 Purch Prnting/Broch/News Ur 57,971
2370 Insurance Premium 243,726
2371 Ins. Deductible 17,157
2392 Consulting & Professional 118,237
2394 Recpt, Prom & Sp Events 67,996
2395 Memberships 21,611
2396 Photo, Mapping, Printing 5,859
2399 Outside Agency Serv 353,314
2408 Rpr & Mnt -Winter Control 915,603
2408 Rpr & Mnt -Contract Services 240,780
2408 Rpr Main. Maint Mater 518,935
2410 Engineering Rpr & Mnt 345,656
2409 Highway Aids -Repair Maint. 82,683
2429 Parks Repairs & Maintenance 87,351
2435 Build Repairs & Mtce 1,737,047
2437 Tree Maintenance 377,477
2438 Lighting & Repair Maint. 30,946
2457 Veh -Repairs & Maintenance 397,029
2478 Misc Equip Repairs 366,339
2479 Software/Hardware Maintenanc 64,473
2480 Antiques Repairs Mtce. 8,549
2482 Grounds Upkeep 286,465
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
13,781,815 15,697,285
451,770 965,635
430,596 618,455
221 0
3,421,932 3,990,696
0 7,600
78,729 127,015
5,715 20,225
3,866 4,300
253 500
41,997 51,300
107,207 130,110
156,172 260,400
1,529 1,200
7,047 8,950
17,148 113,835
45,696 57,000
278,733 278,733
13,832 45,050
116,054 281,825
34,592 70,550
21,267 26,987
4,146 9,200
378,048 405,585
636,793 755,000
146,120 180,000
470,339 525,000
603,309 787,000
101,436 75,000
37,249 60,000
1,773,210 1,863,225
397,207 390,000
17,120 20,000
497,288 436,300
333,855 ·310,650
86,816 175,911
10,305 8,700
184,805 322,660
124
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(108,411) 15,588,874 (0.69%)
(640,728) 324,907 (66.35%)
(106,810) 511,645 (17.27%)
0 0 0.00%
128,009 4,118,705 3.21%
(4,035) 3,565 (53.09%)
(3,157) 123,858 (2.49%)
(7,800) 12,425 (38.57%)
0 4,300 0.00%
0 500 0.00%
11,850 63,150 23.10%
(1,475) 128,635 (1.13%)
(29,000) 231,400 (11.14%)
60,500 61,700 5,041.67%
4,200 13,150 46.93%
(42,030) 71,805 (36.92%)
(16,000) 41,000 (28.07%)
9,882 288,615 3.55%
0 45,050 0.00%
(126,760) 155,065 (44.98%)
60,430 130,980 85.66%
4,939 31,926 18.30%
0 9,200 0.00%
(72,980) 332,605 (17.99%)
50,000 805,000 6.62%
(25,000) 155,000 (13.89%)
0 525,000 0.00%
(30,000) 757,000 (3.81%)
0 75,000 0.00%
0 60,000 0.00%
(52,360) 1,810,865 (2.81%)
(5,000) 385,000 (1.28%)
0 20,000 0.00%
21,000 457,300 4.81%
(15,240) 295,410 (4.91%)
9,142 185,053 5.20%
5,000 13,700 57.47%
5,640 328,300 1.75%
Community Services Department
2019
Actuals
2642 Community Use of Schools 1,733
2648 Building Rentals 70,386
2712 Prgm -Build Rentals 196,000
2678 Rental Misc Equip 165,332
2682 Land Rentals 64,010
2819 Financial Service Charges 0
5300 Stationery & Office Supplies 23,305
5302 Forms 2,771
5320 Program Supplies 439,152
2712 Event Supplies 308,462
2712 Prgms Supplies 85,876
5320 Athletic Equip. Playroom 5,435
5330 Drop-In Centre Supplies 3,753
5340 Supplies -Special Events 10,182
5345 Antique Purchases 593
5350 Committee Expenses 7,793
5400 Gift Shop Plaques 5,734
5510 Utilities -Water 236,240
5520 Utilities -Gas 291,245
5530 Utilities -Hydro 1,389,331
5540 Utilities -Oil 6,296
5550 Utilities -Cable T.V. 1,470
5640 Small Tools 8,806
5900 Gas, Oil Tires 496,265
5901 Fertilizer, Grass Etc. 36,150
5902 Supplies & Tools 51,177
5903 Shop Supplies 65,745
5973 Minor Furniture & Fixtures 25,008
5974 System & Software Upgrades 0
5978 Misc. Equipment 37,829
5981 Other Minor Fixed Assets 2,344
8960 Taxes Tenant 219,601
Total Expenditures 30,431,693
Revenues
1430 Sale of Services -Public Work: (204,480)
1610 Federal Grant (77,247)
1623 Ont. Specific Grants (185,257)
9397 Program Registrations (2,000,067)
9910 Gift Shop (8,464)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
25 3,500
72,815 72,210
0 196,000
154,933 137,400
64,010 67,856
0 0
22,950 28,050
3,336 3,900
321,193 420,255
151,372 291,025
64,954 111,715
16,071 . 2,300
(55) 4,400
11,465 14,500
470 600
23,047 67,750
2,311 5,250
192,441 269,070
231,719 314,611
1,063,426 1,512,543
4,628 5,683
1,348 850
16,227 8,000
369,691 530,578
23,562 42,000
42,310 86,036
72,157 49,500
3,074 24,600
0 25,000
46,759 67,323
48,165 70,000
223,945 258,645
27,942,566 33,773,032
(193,470) (180,000)
(301,027) (165,000)
(223,689) (243,800)
(453,726) (1,944,900)
(5,025) (10,500)
125
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(1,500) 2,000 (42.86%)
1,200 73,410 1.66%
(177,000) 19,000 (90.31%)
(3,000) 134,400 (2.18%)
(10) 67,846 (0.01%)
175,000 175,000 0.00%
(5,000) 23,050 (17.83%)
0 3,900 0.00%
75,000 495,255 17.85%
(92,675) 198,350 (31.84%)
(36,715) 75,000 (32.86%)
0 2,300 0.00%
0 4,400 0.00%
(2,920) 11,580 (20.14%)
0 600 0.00%
30,500 98,250 45.02%
(2,625) 2,625 (50.00%)
(29,420) 239,650 (10.93%)
(33,841) 280,770 (10.76%)
(138,655) 1,373,888 (9.17%)
0 5,683 0.00%
0 850 0.00%
2,000 10,000 25.00%
0 530,578 0.00%
0 42,000 0.00%
(15,125) 70,911 (17.58%)
0 49,500 0.00%
10,000 34,600 40.65%
(25,000) 0 (100.00%)
2,677 70,000 3.98%
30,000 100,000 42.86%
(22,645) 236,000 (8.76%)
(1,175,948) 32,597,084 (3.48%)
0 (180,000) 0.00%
(114,313) (279,313) 69.28%
(148,505) (392,305) 60.91%
1,434,758 (510,142) (73.77%)
5,250 (5,250) (50.00%)
Community Services Department
2019
Actuals
9915 Snack Bar (19,208)
9916 Vending Machines (18,999)
9930 Rentals (190,378)
9940 Advertising Space (77,988)
9943 Memberships-Pool/Health Glut (8,000)
9955 Programs (87,263)
9970 Child Supervision (32,405)
9975 Fitness Testing (53,736)
9977 Donations (2,237)
9920 Admissions -Public & Edu. (128,494)
9921 Admissions -Tennis (97,366)
9922 Admissions -Skating (17,623)
9923 Admissions -Public Swimming (59,488)
9924 Admissions -Squash (16,239)
9925 Admissions -Fitness Room (6,624)
9926 Admissions -Racquet Ball (4,767)
9931 Rentals -Ice Surface (1,744,962)
9932 Rentals -Pool (280,649)
9933 Rentals -Mtg. Room/Public (89,668)
9934 Rentals -Mtg. Room/Prog. (27,000)
9935 Rentals -Halls (141,184)
9936 Rentals -Pool-School Board (1,199)
9937 Rentals -West Shore C.C. (64,770)
9938 Rentals -East Shore C.C. (50,887)
9939 Rentals -Lockers (121)
9941 Membertships -Tennis (24,625)
9943 Memberships -Pool/Health CIL (719,892)
9944 Memberships -Squash (80,691)
9945 Memberships -General (149,751)
9946 Memberships -Racquet Ball (24,008)
9947 Rentals -Claremont C.C. (10,234)
9949 Rentals -Petticoat Creek (64,564)
9958 Rentals -Wellness Clinic (59,517)
9959 Arena Floor Rentals (62,045)
9990 other Revenue (4,457)
9990 Other Misc Revenue (203,353)
9954 Netted Revenue (478,409)
9950.EventVendorFees _ (12,044)
9980 Sponsorships No Tax (50,400)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(6,042) (16,950)
(3,539) (18,000)
(40,932) (214,600)
(20,871) (77,000)
0 (8,000)
(23,807) (116,560)
(8,055) (30,000)
(23,668) (70,000)
(10,411) (2,000)
(38,390) (141,440)
(60,300) (92,000)
(9,840) (23,500)
(12,042) (57,000)
(6,777) (21,000)
(2,682) (6,500)
(1,394) (5,000)
(750,558) (1,852,000)
(60,089) (276,000)
(23,721) (86,000)
0 (27,000)
(18,928) (149,000)
0 (1,258)
(26,094) (70,901)
(10,045) (56,000)
(60) (100)
(23,596) (24,000)
(359,886) (679,000)
(48,589) (75,000)
(75,932) (140,500)
(11,800) (21,000)
(384) (800)
(8,772) (54,000)
(45,552) (59,000)
(11,129) (39,500)
(812) 0
(135,002) (154,850)
(509,839) (544,052)
(1,975) (13,950)
(6,200) (4,500)
126
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
7,025 (9,925) (41.45%)
2,000 (16,000) (11.11%)
108,300 (106,300) (50.47%)
11,000 (66,000) (14.29%)
(5,750) (13,750) 71.88%
40,000 (76,560) (34.32%)
30,000 0 (100.00%)
30,000 (40,000) (42.86%)
0 (2,000) 0.00%
0 (141,440) 0.00%
18,000 (74,000) (19.57%)
11,750 (11,750) (50.00%)
47,965 (9,035) (84.15%)
10,000 (11,000) (47.62%)
4,500 (2,000) (69.23%)
3,400 (1,600) (68.00%)
1,069,430 (782,570) (57.74%)
204,500 (71,500) (74.09%)
38,000 (48,000) (44.19%)
20,000 (7,000) (74.07%)
122,000 (27,000) (81.88%)
1,258 0 (100.00%)
26,121 (44,780) (36.84%)
46,000 (10,000) (82.14%)
100 0 (100.00%)
0 (24,000) 0.00%
308,000 (371,000) (45.36%)
19,000 (56,000) (25.33%)
50,500 (90,000) (35.94%)
9,000 (12,000) (42.86%)
0 (800) 0.00%
32,000 (22,000) (59.26%)
(9,000) (68,000) 15.25%
0 (39,500) 0.00%
0 0 0.00%
(38,650) (193,500) 24.96%
(188,421) (732,473) 34.63%
2,715 (11,235) (19.46%)
(3,000) (7,500) 66.67%
Community Services Department
2019
Actuals
9985 Marketing Sponsorships (7,171)
9992 Other Revenue -Membership I (6,231)
Total Revenues (7,654, 162)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (38,698)
1920 Transfer to/(from) Reserve Fun (27,210)
Total Transfers (65,908)
Net 22,711,623
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(36,587) (37,000)
(1,037) (5,000)
(3,612,274) (7,814,161)
(207,396) (314,500)
(42,321) (53,675)
(55,926) (197,910)
(305,643) (566,085)
24,024,649 25,392,786
127
Run Date: 4/21/21 11 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
7,500 (29,500) (20.27%)
(1,200) (6,200) 24.00%
3,211,233 (4,602,928) (41.10%)
214,682 (99,818) (68.26%)
20,310 (33,365) (37.84%)
167,910 (30,000) (84.84%)
402,902 (163,183) (71.17%)
2,438,187 27,830,973 9.60%
Overview
. Community Services Department
Culture and Recreation, Facilities
The Community Services Department is organized into two Divisions: Culture &
Recreation and Operations. The Culture & Recreation Division is responsible for all
matters relating to recreation and cultural services including recreation programs,
memberships, cultural opportunities and special events.
Culture & Recreation is responsible to provide Pickering residents with high quality
culture and recreation programs, memberships, services and special events at a variety
of City owned facilities including:
• Chestnut Hill Developments Recreation Complex (CHDRC) (aquatics centre,
fitness/health club, racquet courts, twin ice pad arena, banquet halls/meeting rooms)
• Don Beer Arena (3 ice pads)
• Dunbarton Indoor Pool (25 metre pool)
• Community Centres (East Shore Community Centre, West Shore Community
Centre, George Ashe Community Centre and northern facilities)
• Pickering Museum Village (19 heritage buildings)
Facilities Operations staff maintain facilities throughout the City. Capital Projects staff
identify, plan and implement life cycle replacements of building components during the
life of a facility. The Capital Projects staff are also responsible for all new construction of
facilities. The City also has a centralized security responsibility within Facilities
Operations.
I Cultural
Services -Museum I
Community Services
Department
( Culture & Recreation & Facilites ]
I
Facility Recreation Corporate
Programs Services Security
128
Facilities Capital
Operations Projects
Key Activities for 2021
• Key capital construction projects planned to commence in 2021 (CHDRC
renovations, new Fire Station and HQ -FS #1 (1616 Bayly Street), Pickering
Heritage & Community Centre)
• Continued planning for the City Centre development and the Animal shelter
• Develop recommended programs and schematic concepts for the future Seaton
Recreation Centre
• Further development and delivery of virtual programming to fill gaps during COVID
and be sustainable to service current and future community needs for at-home
content
• Studies/Plans Development (Security Services Plan, Community Safety Plan &
Well-Being Plan)
• Facilitating the development & implementation of the Pickering Anti-Black Racism
T askforce plan
• Facilitating the development & implementation of the Indigenous Relationship
Building Action Plan
• Continue to develop and implement the Public Art Plan
• Facilitate the implementation of the COVID recovery plan. Reinstatement and
development of services, events and programs suspended or adversely affected in
2020 and 2021
Financial Information
Full Time
Reg. Part-Time
Total
2018
67
52
119
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2019 2020
Add
71
52
123
75
49
111
1
Q
1
A pprove d
2021
Delete Total
0 76
0 49
0 112
The above chart excludes contract, students and term employees. One new full time
Non-Union Position of Supervisor, Facilities Operations with a start date of July 1, 2021.
129
Year-Over-Year (Net Cost) Budget Changes
2020 2021 YearNear Increase
Budget Approved ($) (%)
Budget
Cult. & Rec -Adm. $2,993,912 $3,185,608 $191,696 6.40
Civic Centre 640,214 683,915 43,701 6.83
Seniors Citizens Centre 376,147 416,497 40,350 10.73
Programs 504,275 893,886 389,611 77.26
Dunbarton Pool 277,308 382,315 105,007 37.87
Don Beer Arena 242,779 760,468 517,689 213.23
Community Centres 714,463 857,697 143,234 20.05
Rec Complex -Core 2,131,892 2,273,318 141,426 6.63
Rec Complex -Pool 696,815 591,170 (105,645) (15.16)
Rec Complex -Arenas 139,780 517,961 378,181 270.55
Museum 875,510 860,578 (14,932) (1.71)
Pickering Arts Centre 140,296 0 (140,296} (100.00}
Total (Net Cost) $9,733,391 $11,423,413 $1,690,022 17.36
Explanation of Significant Budget Changes -Expenses
Under the "Culture & Recreation" and "Facilities" cost centres, the following accounts
had significant Budget changes:
• Salaries & Wages ($286,263) -Budget decrease due to reduction of level of service
at the CHDRC due to continuing COVID restrictions and the major construction
project in the change rooms, lobby and upper and lower cardio room.
• Salaries & Wages Programs ($640,728) -Budget decrease due to programs being
significantly cut back in 2021 by the continuation of COVID restrictions.
• Overtime ($44,310) -Budget decrease due to significant reduction in overtime in
support of weekend community events in 2021 due to continuation of COVID
restrictions.
• Employee Contributions $53,794 -Budget increase largely due to higher employer
paid CPP premiums. This increase is partially offset by a reduction in employer
contributions attributable to the above-mentioned reduction in budgeted salaries and
wages.
• Advertising ($29,000) -Budget decrease due to advertising savings in 2021 due to
COVID reductions in events and programs.
130
• Trade Shows & Exhibits $60,500 -Budget increase due to the new Museum
Blacksmith Shop Exhibit and Virtual Blacksmith shop project fully funded by Rural
Economic Development Fund and Virtual Museum of Canada Fund.
• Consulting & Professional ($128,685) -Budget decrease due to consulting
servicing completed in 2020 for Space Use.Study, Wayfinding Study & Fair Minded
Pricing Policy deferred to 2022.
• Outside Agency Services ($90,130) -Budget decrease due to the deletion of
busing services for programs due to COVID continuing restrictions.
• Building Repairs & Maintenance ($220, 931) -Budget decrease due to the
closure of the change rooms, lobby and cardio rooms at CHDRC and the temporary
closure of the pool and arena ice arenas due to continuing COVID restrictions and
the major renovation project
• Program Build Rentals ($177,000) -Budget decrease due to significant reduction
in the Community use of Schools for programs unable to run due to COVID
continuing restrictions.
• Program Supplies $40,000 -Budget increase due to addition of funding for the
Public Arts Program (funded from the Public Arts Reserve).
• Event Supplies ($92,675) -Budget decrease due to the reduction of events in 2021
due to the continuation of COVID restrictions.
• Program Supplies ($36,715) -Budget decrease due to the reduction of programs
in 2021 due to the continuation of COVID restrictions.
• Committee Expenses $30,500 -Budget Increase due to the addition of funding
new committee expenses for the Indigenous Relations Action Plan (Cultural
Advisory Committee) and the Pickering Anti-Black Racism Taskforce.
• Utilities ($257,921) -Budget decrease due to anticipated facilities reduced use and
closure in 2021 due to continuing COVID restrictions.
The Total Net Cost budgeted for the Pickering Arts Centre has decreased by $140,296
to reflect that the expenditures are being funded from the Casino Reserve Fund in 2021.
Explanation of Significant Budget Changes -Revenues/ (Transfer from Reserves)
• Revenues $3,075,233 -Budget decrease due to significant reductions in revenue
for Admissions, Rentals, Events, Programs, Fitness, Museum and Community
Rooms throughout all City Facilities due to continuing COVID restrictions. The City is
anticipating a reduction in public health safety measures later in 2021 and have built
this returning revenue stream into the revenue budgets for Q4 of this year.
131
2020 Performance Indicators/Statistics
Cultural Services
Cultural Services Virtual Events, Cultural Pop-ups, on-line
participants
Destination Pickering Social Media Engagement (likes, shares,
comments)
Live Event Attendance (Events, Partner Events, Cultural Pop-
ups)
Recreation Services
Programs offered pre-COVID
Programs offered during COVID
Events
Social media engagements
Aquatics
Programs offered
Registered participants
Swim members
Available public swim hours
Available rental hours
Individual swim admission purchases
Fitness
Group fitness registered programs offered
Group fitness registered participants
Small group training programs offered
Small group training participants
Personal training packages sold
Personal fitness members
*no programs offered in spring or summer due to closure
Health Club
Health Club Members
Available hours
Individual admissions purchased
Number of visits
132
109,827
8,948
2,184
668
580
10
33,675
528
1,665
254
1,426
907
2,383
96
412
71
149
25
221
1,261
3,283
250
76,000
Culture, Recreation & Facilities
2019
Actuals
Expenditures
1100 Salaries & Wages 7,529,847
1100 Salaries & Wages -Prg. 1,040,359
1200 Overtime 133,287
2712 0001 Program Overtime 5,002
1400 Employer Contributions 1,808,740
1800 Conferences 416
1900 Uniforms 45,530
2110 Travel 13,604
2122 Freight, Express & Cartage 4,500
2131 Cellular Phones 21,851
2140 Telephones 85,610
2210 Advertising 187,511
2211 Trade Shows, Exhib & Displays 890
2220 Subscription & Publications (2,000)
2340 Seminars & Education 24,807
2365 Purch Prnting!Broch!News Ur 57,971
2370 Insurance Premium 61,845
2371 Ins. Deductible 2,363
2392 Consulting & Professional 98,289
2394 Recpt, Prom & Sp Events 59,545
2395 Memberships 13,751
2396 Photo, Mapping, Printing 5,859
2399 Outside Agency Serv 252,470
2435 Build Repairs & Mtce 1,389,320
2457 Veh -Repairs & Maintenance 7,480
2478 Misc Equip Repairs 64,815
2479 Software/Hardware Maintenanc 44,978
2480 Antiques Repairs Mtce. 8,549
2482 Grounds Upkeep 766
2642 Community Use of Schools 1,733
2648 Building Rentals 70,386
2712 Prgm -Build Rentals 196,000
2678 Rental Misc Equip 5,120
2682 Land Rentals 44,810
2819 Financial Service Charges 0
5300 Stationery & Office Supplies 13,496
5302 Forms 1,021
5320 Program Supplies 13,131
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
6,838,318 8,033,959
451,770 965,635
47,342 171,455
221 0
1,665,616 2,024,516
0 7,600
15,392 46,500
5,283 18,425
1,745 2,500
24,823 32,800
82,493 100,535
156,172 260,400
1,529 1,200
897 4,550
10,359 49,600
45,696 57,000
62,960 62,960
2,002 11,000
94,532 223,985
32,455 63,000
16,211 16,417
4,146 9,000
249,691 317,935
1,406,942 1,538,875
10,107 11,300
56,351 75,650
56,409 72,809
10,305 8,700
1,025 2,800
25 3,500
72,815 72,210
0 196,000
5,219 9,600
44,810 46,160
0 0
13,169 17,050
25 1,900
11,604 12,255
134
Run Date: 412112111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(286,263) 7,747,696 (3.56%)
(640,728) 324,907 (66.35%)
(44,310) 127,145 (25.84%)
0 0 0.00%
53,794 2,078,310 2.66%
(4,035) 3,565 (53;09%)
(6,492) 40,008 (13.96%)
(7,800) 10,625 (42.33%)
0 2,500 0.00%
2,650 35,450 8.08%
(1,600) 98,935 (1.59%)
(29,000) 231,400 (11.14%)
60,500 61,700 5,041.67%
(4,000) 550 (87.91%)
(10,280) 39,320 (20.73%)
(16,000) 41,000 (28.07%)
1,260 64,220 2.00%
0 11,000 0.00%
(128,685) 95,300 (57.45%)
60,380 123,380 95.84%
3,879 20,296 23.63%
0 9,000 0.00%
(90,130) 227,805 (28.35%)
(220,931) 1,317,944 (14.36%)
0 11,300 0.00%
(15,240) 60,410 (20.15%)
23,644 96,453 32.47%
5,000 13,700 57.47%
0 2,800 0.00%
(1,500) 2,000 (42.86%}
1,200 73,410 1.66%
(177,000) 19,000 (90.31%)
(6,000) 3,600 (62.50%)
(10) 46,150 (0.02%)
175,000 175,000 0.00%
(5,000) 12,050 (29.33%)
0 1,900 0.00%
40,000 52,255 326.40%
Culture, Recreation & Facilities
2019
Actuals
2712 Event Supplies 308,462
2712 Prgms Supplies 85,876
5320 Athletic Equip. Playroom 5,435
5330 Drop-In Centre Supplies 3,753
5340 Supplies -Special Events 10,182
5345 Antique Purchases 593
5350 Committee Expenses 7,793
5400 Gift Shop Plaques 5,734
5510 Utilities -Water 177,124
5520 Utilities -Gas 249,054
5530 Utilities -Hydro 1,181,702
5540 Utilities -Oil 6,296
5550 Utilities -Cable T.V. 1,470
5900 Gas, Oil Tires 9,521
5902 Supplies & Tools 38,298
5973 Minor Furniture & Fixtures 25,008
597 4 System & Software Upgrades 0
5978 Misc. Equipment 18,231
Total Expenditures 15,448,184
Revenues
1610 Federal Grant (57,647)
1623 Ont. Specific Grants (185,257)
9397 Program Registrations (2,000,067)
9910 Gift Shop (8,464}
9915 Snack Bar (19,208)
9916 Vending Machines (18,695)
9930 Rentals (4,600)
9940 Advertising Space (77,988)
9943 Memberships-Pool/Health Glut (8,000)
9955 Programs. (53,163)
9970 Child Supervision (32,405)
9975 Fitness Testing (53,736}
9977 Donations (2,237)
9920 Admissions -Public & Edu. (128,494)
9921 Admissions -Tennis (97,366)
9922 Admissions -Skating (17,623}
9923 Admissions -Public Swimming (59,488)
9924 Admissions -Squash (16,239)
9925 Admissions -Fitness Room (6,624)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
151,372 291,025
64,954 111,715
16,071 2,300
(55) 4,400
11,465 14,500
470 600
23,047 67,750
2,311 5,250
116,292 189,265
183,445 287,496
881,263 1,317,361
4,628 5,683
1,348 850
6,844 10,075
21,238 75,536
2,018 23,600
0 25,000
6,039 13,400
12,991,209 16,995,587
(214,787) (147,000)
(223,689) (243,800)
(453,726} (1,944,900)
(5,025) (10,500)
(6,042) (16,950)
(3,326) (17,500)
(1,150) (4,600)
(20,871) (77,000)
0 (8,000)
(23,807) (76,560)
(8,055) (30,000)
(23,668) (70,000)
(10,411) (2,000)
(38,390) (141,440)
(60,300) (92,000)
(9,840) (23,500)
(12,042} (57,000)
(6,777) (21,000}
(2,682) (6,500)
135
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(92,675) 198,350 (31.84%)
(36,715) 75,000 (32.86%)
0 2,300 0.00%
0 4,400 0.00%
(2,920) 11,580 (20.14%)
0 600 0.00%
30,500 98,250 45.02%
(2,625) 2,625 (50.00%)
(36,845) 152,420 (19.47%)
·(58,376) 229,120 (20.30%)
(162,700) 1,154,661 (12.35%)
0 5,683 0.00%
0 850 0.00%
0 10,075 0.00%
(16,625) 58,911 (22.01%)
9,000 32,600 38.14%
(25,000) 0 (100.00%)
0 13,400 0.00%
(1,662,678) 15,332,909 (9.78%)
(114,313) (261,313) 77.76%
(148,505) (392,305) 60.91%
1,434,758 (510,142) (73.77%)
5,250 (5,250) (50.00%)
7,025 (9,925) (41.45%)
2,000 (15,500) (11.43%)
2,300 (2,300) (50.00%)
11,000 (66,000) (14.29%)
(5,750) (13,750) 71.88%
40,000 (36,560) (52.25%)
30,000 0 (100.00%)
30,000 (40,000) (42.86%)
0 (2,000) 0.00%
0 (141,440) 0.00%
18,000 (74,000) (19.57%)
11,750 (11,750) (50.00%)
47,965 (9,035) (84.15%)
10,000 (11,000) (47.62%)
4,500 (2,000) (69.23%)
Culture, Recreation & Facilities
2019
Actuals
9926 Admissions -Racquet Ball (4,767)
9931 Rentals -Ice Surface (1,744,962)
9932 Rentals -Pool (280,649)
9933 Rentals -Mtg. Room/Public (89,668)
9934 Rentals -Mtg. Room/Prag. (27,000)
9935 Rentals -Halls (141,184)
9936 Rentals -Pool-School Board (1,199)
9937 Rentals -West Shore C.C. (64,770)
9938 Rentals -East Shore C.C. (50,887)
9939 Rentals -Lockers (121)
9941 Membertships -Tennis (24,625)
9943 Memberships -Pool/Health GIL (719,892)
9944 Memberships -Squash (80,691)
9945 Memberships -General (149,751)
9946 Memberships -Racquet Ball (24,008)
9947 Rentals -Claremont C.C. (10,234)
9949 Rentals -Petticoat Creek (64,564)
9958 Rentals -Wellness Clinic (59,517)
9959 Arena Floor Rentals (62,045)
9990 Other Misc Revenue (128,895)
9954 Netted Revenue (160,394)
9950 Event Vendor Fees (12,044)
9980 Sponsorships No Tax (50,400)
9985 Marketing Sponsorships (7,171)
9992 other Revenue -Membership r (6,231)
Total Revenues (6,812,970)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (36,174)
1920 Transfer to/(from) Reserve Fun (18,428)
Total Transfers (54,602)
Net 8,580,612
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(1,394) (5,000)
(750,558) (1,852,000)
(60,089) (276,000)
(23,721) (86,000)
0 (27,000)
(18,928) (149,000)
0 (1,258)
(26,094) (70,901)
(10,045) (56,000)
(60) (100)
(23,596) (24,000)
(359,886) (679,000)
(48,589) (75,000)
(75,932) (140,500)
(11,800) (21,000)
(384) (800)
(8,772) (54,000)
(45,552) (59,000)
(11,129) (39,500)
(3,429) (24,850)
(163,802) (175,702)
(1,975) (13,950)
(6,200) (4,500)
(36,587) (37,000)
(1,037) (5,000)
(2,814,147) (6,867,311)
(207,396) (314,500)
(33,043) (42,475)
(4,027) (37,910)
(244,466) (394,885)
9,932,596 9,733,391
136
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
3,400 (1,600) (68.00%)
1,069,430 (782,570) (57.74%)
204,500 (71,500) (74.09%)
38,000 (48,000) (44.19%)
20,000 (7,000) (74.07%)
122,000 (27,000) (81.88%)
1,258 0 (100.00%)
26,121 (44,780) (36.84%)
46,000 (10,000) (82.14%)
100 0 (100.00%)
0 (24,000) 0.00%
308,000 (371,000) (45.36%)
19,000 (56,000) (25.33%)
50,500 (90,000) (35.94%)
9,000 (12,000) (42.86%)
0 (800) 0.00%
32,000 (22,000) (59.26%)
(9,000) (68,000) 15.25%
0 (39,500) 0.00%
(68,650) (93,500) 276.26%
(188,421) (364,123) 107.24%
2,715 (11,235) (19.46%)
(3,000) (7,500) 66.67%
7,500 (29,500) (20.27%)
(1,200) (6,200) 24.00%
3,075,233 (3,792,078) (44.78%)
214,682 (99,818) (68.26%)
24,875 (17,600) (58.56%)
37,910 0 (100.00%)
277,467 (117,418) (70.27%)
1,690,022 11,423,413 17.36%
2711 Cult. & Rec. -Adm in.
2019
Actuals
Expenditures
1100 Salaries & Wages 1,717,937
1200 Overtime 13,363
1400 Employer Contributions 466,960
1800 Conferences 416
1900 Uniforms 1,863
2110 Travel 5,337
2131 Cellular Phones 6,868
2140 Telephones 8,327
2210 Advertising 133,757
2220 Subscription & Publications (2,000)
2340 Seminars & Education 1,980
2370 Insurance Premium 10,354
2392 Consulting & Professional 51,079
2394 Recpt, Prom & Sp Events 3,715
2395 Memberships 7,162
2396 Photo, Mapping, Printing 5,859
2435 Build Repairs & Mtce 0
2457 Veh -Repairs & Maintenance 0
2479 Software/Hardware Maintenan< 32,974
2648 Building Rentals 70,386
2819 Financial Service Charges 0
5300 Stationery & Office Supplies 2,769
5320 Program Supplies 0
5350 Committee Expenses 7,793
5520 Utilities -Gas 0
5973 Minor Furniture & Fixtures 660
5974 System & Software Upgrades 0
Total Expenditures 2,547,559
Revenues
1623 Ont. Specific Grants 0
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (9,510)
1920 Transfer to/(from) Reserve Fun (18,428)
Total Transfers (27,938)
Net 2,519,621
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,789,587 1,976,454
7,989 27,855
494,927 569,292
0 6,100
1,832 2,500
2,302 8,000
9,802 10,000
9,470 12,685
113,276 128,400
897 4,200
2,704 6,220
10,540 10,540
10,326 119,870
749 6,000
10,487 8,700
4,146 9,000
207,396 213,000
1,833 0
37,399 40,616
72,774 72,200
0 0
5,031 4,800
0 0
23,047 67,750
1,601 0
654 1,000
0 25,000
2,818,769 3,330,182
(24,610) (50,000)
(24,610) (50,000)
(207,396) (213,000)
(29,176) (35,360)
(4,027) (37,910)
(240,599) (286,270)
2,553,560 2,993,912
137
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
88,474 2,064,928 4.48%
(15,975) 11,880 (57.35%)
26,658 595,950 4.68%
(4,035) 2,065 (66.15%)
0 2,500 0.00%
(6,000) 2,000 (75.00%)
0 10,000 0.00%
(835) 11,850 (6.58%)
(13,000) 115,400 (10.12%)
(4,000) 200 (95.24%)
(2,000) 4,220 (32.15%)
210 10,750 1.99%
(103,870) 16,000 (86.65%)
0 6,000 0.00%
3,175 11,875 36.49%
0 9,000 0.00%
(213,000) 0 (100.00%)
0 0 0.00%
29,499 70,115 72.63%
1,200 73,400 1.66%
175,000 175,000 0.00%
0 4,800 0.00%
40,000 40,000 0.00%
30,500 98,250 45.02%
0 0 0.00%
0 1,000 0.00%
(25,000) 0 (100.00%)
7,001 3,337,183 0.21%
(45,575) (95,575) 91.15%
(45,575) (95,575) 91.15%
173,000 (40,000)' (81.22%)
19,360 (16,000) (54.75%)
37,910 0 (100.00%)
230,270 (56,000) (80.44%)
191,696 3,185,608 6.40%
2711 Cult. & Rec. -Admin.
Expenditures
2711.1100.0000 Salaries & Wages
Base Salaries and Wages
City of 1Pfickeri1111g
2021
Approved Background Information
One new full-time Supervisor, Facilities Operations position -start date July 1,
2021
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2711.1100.0000 Salaries & Wages
2711.1200.0000 Overtime
Programs and Events
Department Graphics
Administration
Facilities
Total 2711.1200.0000 Overtime
2711.1400.0000 · Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full-time Supervisor, Facilities Operations position -
start date July 1, 2021
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2711.1400.0000 Employer Contributions
2711.1800.0000 Conferences
Ontario Association of Architects -Manager, Facilities Capital Projects
Professional Association of Volunteer Leaders Conference
Security Conference (virtual) -Corporate Security Specialist
Total 2711.1800.0000 Conferences
2711.1900.0000 UNIFORMS
For City Event Staff and Capital Projects staff
Total 2711.1900.0000 UNIFORMS
2711.2110.0000 Travel
Parking & Mileage
Total 2711.2110.0000 Travel
2711.2131.0000 Cellular Phones
Annual Smartphone charges -various staff (Manager (2), Supervisor (2),
Coordinators (9), Specialist (1)).
Annual Smartphone & Tablet charges -Director, Community Services, Division
Head, Operations
138
Run Date: 4/21/2112:05 PM
2021
Bud et
2,003,177
50,425
11,326
2,064,928
2,000
1,200
2,280
6,400
11,880
579,053
14,650
2,247
595,950
1,200
265
600
2,065
2,500
2,500
2,000
2,000
8,800
1,200
Coty of Pnckerfing
2021
Approved Background Information
2711 Cult. & Rec. -Admin.
Total 2711.2131.0000 Cellular Phones
2711.2140.0000 Telephones
Voice/ Data
Internet
Total 2711.2140.0000 Telephones
2711.2210.0000 Advertising
Includes all Sections within the Division -radio advertising, additional City
promotion
Community Page
Program & Teen Advertising
Corporate Tourism
Total 2711.2210.0000 Advertising
2711.2220.0000 Subscriptions & Publicati
Security Publications
Total 2711.2220.0000 Subscriptions & Publicati
2711.2340.0000 Seminars & Education
CPRC & First Aid Training -Various staff
Accessibility Conference -Accessibility Coordinator
Social Media Week Toronto (2 staff) ·
Festivals & Events Ontario -Event Coordinator
Ontario Building Envelope Council (OBEC) Seminars
Total 2711.2340.0000 Seminars & E;ducation
2711.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2711.2370.0000 Insurance Premium
2711.2392.0000 Consulting & Professional
Consulting for implementation of Security Incident Reporting Software (funded
from Cont. Studies Reserve)
Total 2711.2392.0000 Consulting & Professional
2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Administrative staff plus Marketing/ Promotion area
Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2711.2395.0000 Memberships
Ont. Rec & Facilities Assoc., (1x$380) Festivals & Events
Royal Architectural Institute of Canada (RAIC)
Ontario Association of Certified Engineering Technologist (OACETT)
Professional Association of Volunteer Leaders Ontario (PAVRO)
139
Run Date: 4/21/2112:05 PM
2021
Bud et
10,000
9,405
2,445
11,850
15,200
91,000
3,000
6,200
115,400
200
200
200
1,000
1,270
1,000
750
4,220
10,750
10,750
16,000
16,000
6,000
6,000
3,750
450
300
190
City cf IPnclkering
2021
Approved Background Information
2711 Cult. & Rec. -Admin.
Pine Ridge Arts Council (PRAG)
Security Associations
Ontario Association of Architects
Creative City Network of Canada
Parks and Recreation Municipal Membership
Ontario Building Envelope Council (OBEC) and BSS Certification
American Society for Industrial Security (ASIS) International
Total 2711.2395.0000 Memberships
2711.2396.0000 Photo,Mapping,Printing
To cover professional services for photography map, printing reproductions, plotter
supplies
Total 2711.2396.0000 Photo,Mapping,Printing
2711.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Facility Asset Management
Maintenance -HRIS
Maintenance -Survey Monkey
Maintenance -Adobe Creative Clouds x 3
Maintenance -Security Incident Reporting Software
Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts
2711.2648.0000 Building Rentals
Rental charges associated with 1101 Kingston Road lease
Total 2711.2648.0000 Building Rentals
2711.2819.0000 Bank Charges
ActiveNet-Transfer from 2127
Total 2711.2819.0000 Bank Charges
2711.5300.0000 Stationery & Office Suppl
General office supplies
Minor office supplies & equipment-1101 Kingston Road offices
Access cards
General Office Supplies -Security Services Specialist
Total 2711.5300.0000 Stationery & Office Suppl
2711.5320.0000 Public Art Program
Public Art Program (funded from Public Art Reserve)
Total 2711.5320.0000 Public Art Program
2711.5350.0002 Cttee Exp-Access Cttee
Service & Support Animal Task-Group (SSATG) initiative (offset by Ministry for
Seniors and Accessibility Grant)
Committee Special Event expenses
140
Run Date: 4/21/2112:05 PM
2021
Bud et
30
1,500
1,200
445
3,260
500
250
11,875
9,000
9,000
40,000
3,495
1,500
120
25,000
70,115
73,400
73,400
175,000
175,000
2,000
1,500
800
500
4,800
40,000
40,000
40,800
6,000
City of Pickering
2021
Approved Background Information
2711 Cult. & Rec. -Admin.
Total 2711.5350.0002 Cttee Exp-Access Cttee
2711.5350.0003 Cttee Exp-Cultural Advsry
Indigenous Relationship Action Plan
Heritage Promotion
Total 2711.5350.0003 Cttee Exp-Cultural Advsry
2711.5350.0004 Cttee Exp-Age Friendly
Committee related expenses
Total 2711.5350.0004 Cttee Exp-Age Friendly
2711.5350.0005 Tsk Frc-Anti-Black Racism
Pickering Anti-Black Racism Taskforce
Total 2711.5350.0005 Tsk Frc-Anti-Black Racism
2711.5973.0000 Furniture & Fixtures
Office chairs replacement
Total 2711.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
1623.2711.0000 Ont Grant-C&R Admin
Grant funding for one new full-time Coordinator, Diversity, Equity & Inclusion
contract position -start date April 1
Ministry for Seniors and Accessibility Grant (,SSATG Initiative) -$15,41 O carried
over from 2020 and $25,390 to be received in 2021
Total 1623.2711.0000 Ont Grant -C&R Adm in
Total Revenues
Transfers
1910.7068.2711 Trsf Pub Art -C&R Admin
Funding for Public Art Program
Total 1910.7068.2711 Trsf Pub Art -C&R Admin
1911.2711.0000 Trsf frm Res -C&R Admin
Continuing Studies Reserve funding for Security fncident Reporting Software
Total 1911.2711.0000 Trsf frm Res -C&R Adm in
Total Transfers
Net Expenses
141
Run Date: 4/21/21 12:05 PM
2021
Bud et
46,800
17,950
7,500
25,450
. 1,000
1,000
25,000
25,000
1,000
1,000
3,337,183
(54,775)
(40,800)
(95,575)
(95,575)
(40,000)
(40,000)
(16,000)
(16,000)
(56,000)
3,185,608
2124 Civic Centre
2019
Actuals
Expenditures
1100 Salaries & Wages 253,975
1200 Overtime 3,643
1400 Employer Contributions 49,607
1900 Uniforms 1,781
2140 Telephones 3,150
2340 Seminars & Education 504
2370 Insurance Premium 3,009
2371 Ins. Deductible 0
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 0
2399 Outside Agency Serv 81,739
2435 Build Repairs & Mtce 191,780
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenan< 0
2678 Rental Misc Equip 0
5510 Utilities -Water 11,977
5520 Utilities -Gas 24,198
5530 Utilities -Hydro 141,725
5550 Utilities -Cable T.V. 1,470
5902 Supplies & Tools 1,868
Total Expenditures 770,426
Revenues
9916 Vending Machines (254)
9954 Netted Revenue (160,394)
Total Revenues (160,648)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 609,778
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
275,644 248,735
1,963 5,500
53,370 58,616
374 2,000
3,108 4,235
0 1,000
3,065 3,065
0 1,000
4,477 2,000 ·
15 0
122,642 117,880
215,966 150,643
421 1,500
429 661
0 500
11,395 14,480
21,561 25,027
129,270 163,824
1,348 850
295 3,000
845,343 804,516
(145) (500)
(163,802) (163,802)
(163,947) (164,302)
0 0
681,396 640,214
142
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
154,724 403,459 62.20%
0 5,500 0.00%
16,292 74,908 27.79%
0 2,000 0.00%
545 4,780 12.87%
0 1,000 0.00%
55 3,120 1.79%
0 1,000 0.00%
0 2,000 0.00%
0 0 0.00%
10,620 128,500 9.01%
49,040 199,683 32.55%
0 1,500 0.00%
53 714 8.02%
0 500 0.00%
290 14,770 2.00%
503 25,530 2.01%
0 163,824 0.00%
0 850 0.00%
0 3,000 0.00%
232,122 1,036,638 28.85%
0 (500) 0.00%
(188,421) (352,223) 115.03%
(188,421) (352,723) 114.68%
0 0 0.00%
43,701 683,915 6.83%
2124 Civic Centre
Expenditures
2124.1100.0000 Salaries & Wages
Base Salaries and Wages
City of 1Pickeiri1111g
2021
Approved Background Information
Increase in hours (4,368) for Facility Attendant term positions for Parks enhanced
washroom cleaning (April -October)
Increase in hours (2,166) for Facility Attendant term positions for Library enhanced
cleaning
Increase in hours (1,453) for Facility Attendant term positions for Operations -
Administration enhanced cleaning
Conversion of one full-time Foreperson, Mechanical Systems position to a full-time
Maintenance Mechanic Facility position (net savings) (50:50 split with 2731)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2124.1100.0000 Salaries & Wages
2124.1200.0000 Overtime
To meet service level/workload commitments
Total 2124.1200.0000 Overtime
2124.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related increase in hours (4,368) for Facility Attendant term positions for
Parks enhanced washroom cleaning (April -October)
Benefits related to increase in hours (2,166) for Facility Attendant term positions
for Library enhanced cleaning
Benefits related to increase in hours (1,453) for Facility Attendant term positions
forOperations -Administration enhanced cleaning
Benefits related to conversion of one full-time Foreperson, Mechanical Systems
position to a full-time Maintenance Mechanic Facility position (net savings). (50:50
split with 2731)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2124.1400.0000 Employer Contributions
2124.1900.0000 Uniforms
Uniforms
Total 2124.1900.0000 Uniforms
2124.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
249,423
85,700
42,500
28,500
(6,405)
3,741
403,459
5,500
5,500
62,748
6,860
3,400
2,280
(1,076)
696
74,908
2,000
2,000
Voice/Data 4,250
Internet 530
143
City of IPnckerfifllg
2021
Approved Background Information
2124 Civic Centre
Total 2124.2140.0000 Telephones
2124.2340.0000 Seminars & Education
Energy Management Seminars
Total 2124.2340.0000 Seminars & Education
2124.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2124.2370.0000 Insurance Premium
2124.2371.0000 Insurance Deductible
Insurance Deductible
Total 2124.2371.0000 Insurance Deductible
2124.2392. 0000 Consulting & Professional
Roof Safety System Inspection
Total 2124.2392.0000 Consulting & Professional
2124.2399.0000 Outside Agency Services
Security Contract
Base Hospital Support Defibrillation Program
Technical support
Fire Alarm and Security Monitoring Contract
Defibrillator Monitoring Contract
Circuit Metering
Total 2124.2399.0000 Outside Agency Services
2124.2435.0000 Building Repairs & Mainte
Provision for building repairs & services
Provision for furniture repairs
Provision for supplies
Misc. Costs (outside lighting, signage, etc.) (50% with Library)
Underground -power washing/floor repairs/line painting
Provision for inspection and replacement of worn components (HVAC system)
GE Lighting -Transformer Maintenance
Card Access System
Window, door and lock repair/replacement
Tower Clock Inspection & Repairs
Carpet Service -Mats
Carpet Cleaning
Snow Removal, 50% of costs shared with Library
Window Washing
Council Chambers Sound System Repairs
Painting & Drywall Repairs
144
Run Date: 4/21/2112:05 PM
2021
Bud et
4,780
1,000
1,000
3,120
3,120
1,000
1,000
2,000
2,000
118,780
1,000
4,800
1,600
300
2,020
128,500
25,000
4,000
15,000
6,000
5,000
19,500
1,575
3,150
5,000
1,500
2,000
3,500
15,000
2,060
3,000
3,000
Coty of Pickering
2021
Approved Background Information
2124 Civic Centre
Standby Generator (diesel generator) -Cost shared with Library
York Centrifugal Chiller & Starters -Cost shared with Library
Boilers -Cost shared with Library
Elevator -Cost shared with Library
Fire Alarm, Sprinkler System & Fire Extinguishers,. Cost shared with Library
Overhead garage doors
Electrical Safety Authority (yearly inspection fee as per legislation under Electrical
Code)
Energy Management System -Service Contract
Switch Station Sub Panel Inspection -cost shared with Library
Chemical treatment of boilers and condensing equipment (50% costs shared with
. Library)
Electronic key cabinet replacement
City Crest cleaning (biannual)
Security Camera Repairs
General Civic Complex Localized Repairs
Total 2124.2435.0000 Building Repairs & Mainte
2124.2478.0000 Misc.Equipment Repairs &
Cleaning machine repairs and service
Total 2124.2478.0000 Misc.Equipment Repairs &
2124.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2124.2479.0000 Sfwr/Hdwr Maint Contracts
2124.2678.0000 Misc Equipment Rentals
Rental of tools for specific jobs
Total 2124.2678.0000 Misc Equipment Rentals
2124.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2124.5510.0000 Utilities -Water
2124.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2124.5520.0000 Utilities -Gas
2124.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2124.5530.0000 Utilities -Hydro
2124.5550.0000 Cable TV
Local cable TV charges fofCivic Complex building.
Total 2124.5550.0000 Cable TV
145
Run Date: 4/21/2112:05 PM
2021
Bud et
3,000
1,995
3,000
4,600
3,200
1,000
3,328
2,000
1,000
3,000
2,275
5,000
2,000
50,000
199,683
1,500
1,500
714
714
500
500
14,770
14,770
25,530
25,530
163,824
163,824
850
850
2124 Civic Centre
2124.5902.0000 Supplies & Tools
First Aid & Safety supplies
Small tools
Cfity cf IPiclkering
2021
Approved Background Information
Total 2124.5902.0000 Supplies & Tools
Total Expenses
Revenues
2124.9916.0000 Vending Machines
Civic Complex vending machine sales
Total 2124.9916.0000 Vending Machines
2124.9954.0000 Net Rev-Clning Chrgbk
Janitorial staff -City (cost recovery from Library)
Janitorial staff-City (cost recovery from Operations Adm.)
Janitorial staff -City (cost recovery from Parks)
Total Revenues
Total Transfers
Net Expenses
Total 2124.9954.0000 Net Rev-Clning Chrgbk
146
Run Date: 4/21/2112:05 PM
2021
Bud et
2,500
500
3,000
1,036,638
(500)
(500)
(178,610)
(81,053)
(92,560)
(352,223)
(352,723)
0
683,915
2572 Senior Citizens Centre
2019
Actuals
Expenditures
1100 Salaries & Wages 276,441
1200 Overtime 5,806
1400 Employer Contributions 52,943
1900 Uniforms 774
2110 Travel 763
2131 Cellular Phones 0
2140 Telephones 3,080
2210 Advertising 0
2340 Seminars & Education 3,334
2370 Insurance Premium 2,347
2394 Recpt, Prom & Sp Events 31,598
2395 Memberships 450
2399 Outside Agency Serv 3,662
2435 Build Repairs & Mtce 60,951
2479 Software/Hardware Maintenanc 1,902
5320 Athletic Equip. Playroom 5,435
5510 Utilities -Water 5,149
5520 Utilities -Gas 4,546
5530 Utilities -Hydro 24,226
5902 Supplies & Tools 1,461
5973 Minor Furniture & Fixtures 977
Total Expenditures 485,845
Revenues
1610 Federal Grant 0
1623 Ont. Specific Grants (135,612)
9955 Programs (38,686)
9990 Other Misc Revenue (460)
9950 EventVendorFees (5,875)
9980 Sponsorships No Tax (7,500)
9985 Marketing Sponsorships (200)
Total Revenues (188,333)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 297,512
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
233,245 309,509
1,752 6,000
55,343 62,236
311 800
505 800
576 600
4,326 5,105
577 3,000
72 5,300
2,390 2,390
26,344 34,500
825 825
288 9,580
36,081 83,640
2,139 2,710
16,071 2,300
5,344 6,920
3,629 7,780
19,059 29,152
696 2,100
0 600
409,573 575,847
0 0
(131,842) (140,400)
(19,385) (53,000)
50 0
(1,800) (3,800)
(6,000) (500)
0 (2,000)
(158,977) (199,700)
0 0
250,596 376,147
147
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(2,593) 306,916 (0.84%)
0 6,000 0.00%
18,023 80,259 28.96%
200 1,000 25.00%
200 1,000 25.00%
0 600 0.00%
(380) 4,725 (7.44%)
0 3,000 0.00%
200 5,500 3.77%
50 2,440 2.09%
71,880 106,380 208.35%
0 825 0.00%
(300) 9,280 (3.13%)
(1,565) 82,075 (1.87%)
(280) 2,430 (10.33%)
0 2,300 0.00%
130 7,050 1.88%
(1,500) 6,280 (19.28%)
0 29,152 0.00%
0 2,100 0.00%
0 600 0.00%
84,065 659,912 14.60%
(24,450) (24,450) 0.00%
(47,630) (188,030) 33.92%
33,000 (20,000) (62.26%)
0 0 0.00%
(4,635) (8,435) 121.97%
0. (500) 0.00%
0 (2,000) 0.00%
(43,715) (243,415) 21.89%
0 0 0.00%
40,350 416,497 10.73%
2572 Senior Citizens Centre
Expenditures
2572.1100.0000 Salaries & Wages
Base Salaries and Wages
City @f Pickering
2021
Approved Background Information
Increase in hours (956) for Facility Attendant term positions for enhanced cleaning
Conversion of one permanent part-time Assistant Recreation programmer position
to a full time R_ecreation Programmer position (net cost)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2572.1100.0000 Salaries & Wages
2572.1200.0000 Overtime
To meet service level/workload commitments
Total 2572.1200.0000 Overtime
2572.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to increase in hours (956) for Facility Attendant term positions for
enhanced cleaning
Benefits related to conversion of one permanent part-time Assistant Recreation
programmer position to a full time Recreation Programmer position (net cost)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2572.1400.0000 Employer Contributions
2572.1900.0000 Uniforms
As per the Collective Agreement
Total 2572.1900.0000 Uniforms
2572.2110.0000 Travel
Parking & Mileage
Total 2572.2110.0000 Travel
2572.2131.0000 Cellular Phones
Annual smartphone charges (Coordinator, Recreation Programs)
Total 2572.2131.0000 Cellular Phones
2572.2140.0000 Telephones
Voice/ Data
Internet
Caple
Total 2572.2140.0000 Telephones
2572.2210.0000 Advertising
Display and promotion
Marketing Materials (offset by New Horizons Grant -CAPES)
148
Run Date: 4/21/21 12:05 PM
2021
Bud et
283,696
· 18,750
855
3,615
306,916
6,000
6,000
63,223
1,500
14,915
621
80,259
1,000
1,000
1,000
1,000
600
600
3,060
75
1,590
4,725
1,000
2,000
City of Pickering
2021
Approved Background Information
2572 Senior Citizens Centre
Total 2572.2210.0000 Advertising
2572.2340.0000 Seminars & Education
Older Adults Centre's Association (OACAO) Seniors Conference -Coordinator,
Recreation Programs
Ontario Recreation Facilities Association (ORFA) Advances Rec. Facilities
Business Mgmt. II Course -Coard., Rec. Programs
Defibrillator Training
Total 2572.2340.0000 Seminars & Education
2572.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2572.2370.0000 Insurance Premium
2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
March & June Big Band Events
Poinsettia Tea
Mayor's Light Tour
Active Living Fair
Durham Region Senior Games
Aging Well Events
Guest Speakers and Event Supplies (offset by New Horizons Grant -CAPES)
Sound and Lighting (offset by New Horizons Grant -CAPES)
Food and Refreshments (offset by New Horizons Grant -CAPES)
Purchase of I pads, Guest Speakers, Virtual Programming and Virtual Studies
(offset by New Horizons for Seniors -Covid Relief Grant #2 carry-over from 2020)
Purchase of lpads, Volunteer Training, Guest Speakers, Apps for Seniors and
Virtual Studios and Programming (offset by Seniors Community Grant carry-over
from 2020) .
Purchase of 13 lpads for South Pickering Seniors Club (SPSC) with Cases and
Stylus Pens and Replacement of Refrigerator for Meeting Room's Kitchen (offset
by SALC Special Grant ESCC carry-over from 2020)
Refurb_ishment and Repair of Sound Boards in the Main Hall, Storage Units for
Rouge Hill Seniors (RHS), Program Equipment, Carpet Bowling, Darts, etc. (offset
by SALC Special Grant GALCC carry-over from 2020)
Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2572.2395.0000 Memberships
Older Adult Centres Association of Ontario
Total 2572.2395.0000 Memberships
2572.2399.0000 Outside Agency Services
149
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
850
2,800
1,850
5,500
2,440
2,440
3,635
5,800
3,000
315
300
1,950
10,000
4,300
5,000
25,000
24,450
11,315
11,315
106,380
825
825
City of Pickering
2021
Approved Background Information
2572 Senior Citizens Centre
Tai Chi Society Program
Base Hospital Support Defibrillation Program
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Transportation (offset by New Horizons Grant-CAPES)
Total 2572.2399.0000 Outside Agency Services
2572.2435.0000 Building Repairs & Mainte
Seniors Active Living Centre Special Projects -ESCC (offset by SALC Special
Projects Grant)
Seniors Active Living Centre Special Projects -GALCC (offset by SALC Special
Projects Grant)
Caretaking supplies
General supplies
Electrical and Plumbing
Doors, Windows & Locks
Snow Ploughing & Salting
Carpet Cleaning Service
Painting & Plaster Repairs
HVAC Servicing
General Repairs and Maintenance
Boiler Repair and Maintenance
Fire Alarm, Sprinkler System and Fire Extinguisher Inspection
Emergency Lighting
Energy Management -Service Contract
TSSA Inspection and Maintenance lift
Chairlift Inspection
Total 2572.2435.0000 Building Repairs & Mainte
2572.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -MySeniorCentre software
Maintenance -HRIS
Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts
2572.5320.0000 Athletic Equip & Playroom
To assist in the provision of supplies and equipment for various Older Adult
Programs. Program supplies offset completely by revenue
Total 2572.5320.0000 Athletic Equip & Playroom
2572.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2572.5510.0000 Utilities -Water
150
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
1,000
1,400
180
3,700
9,280
15,000
15,000
7,875
2,100
4,000
2,000
16,640
2,000
3,000
3,000
3,000
1,000
3,500
500
860
1,600
1,000
82,075
1,900
530
2,430
2,300
2,300
7,050
7,050
City of Piclkerring
2021
Approved Background Information
2572 Senior Citizens Centre
2572.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2572.5520.0000 Utilities -Gas
2572.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2572.5530.0000 Utilities -Hydro
2572.5902.0000 Supplies & Tools
First Aid & Safety (replacement) and Small tools (replacement)
Total 2572.5902.0000 Supplies & Tools
2572.5973.0000 Furniture & Fixtures
Office and guest chairs replacement
Total 2572.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
1610.2572.0000 Federal Seniors Bldg.
Seniors Community Grant -carry-over from 2020
Total 1610.2572.0000 Federal Seniors Bldg.
1623.2572.0000 Ont Grant -Senior Citize
Seniors Active Living Centre Operating Grant (ESCC)
Seniors Active Living Centre Operating Grant (GACC)
Seniors Active Living Centre Special Projects Grant (ESCC)
Seniors Active Living Centre Special Projects Grant (GALCC)
New Horizons Grant
Seniors Grants (New Horizons for Seniors Grant #2 and Seniors Active Living
Centre Special Grants #1 & #2) -carry-overs from 2020
Total 1623.2572.0000 Ont Grant -Senior Citize
2572.9950.0000 Seniors Events/Prgms
Seniors Events -Ticket Sales & Sponsorship
Total 2572.9950.0000 Seniors Events/Prgms
2572.9955.0000 Older Adults 55+ Programs
Arts & Crafts and Dance
Total 2572.9955.0000 Older Adults 55+ Programs
2572.9980.0000 Sponsorships
Seniors Events Sponsorships (No tax)
Total 2572.9980.0000 Sponsorships
2572.9985.0000 Marketing Sponsors
Senior Events Marketing Sponsorships (Taxable)
151
Run Date: 4/21/21 12:05 PM
2021
Bud et
6,280
6,280
29,152
29,152
2,100
2,100
600
600
659,912
(24,450).
(24,450)
(42,700)
(42,700)
(15,000)
(15,000)
(25,000)
(47,630)
(188,030)
(8,435)
(8,435)
(20,000)
(20,000)
(500)
(500)
(2,000)
2572 Senior Citizens Centre
City of 1Pficlkeri1111g
2021
Approved Background Information
Total 2572.9985.0000 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
152
Run Date: 4/21/21 12:05 PM
2021
Bud et
(2,000)
(243,415)
0
416,497
2712 Programs
2019
Actuals
Expenditures
1100 Salaries & Wages 533,637
1100 Salaries & Wages -Prg. 1,040,359
1200 Overtime 14,413
2712 0001 Program Overtime 5,002
1400 Employer Contributions 210,214
1900 Uniforms 4,832
2110 Travel 2,202
2131 Cellular Phones 1,387
2140 Telephones 1,588
2220 Subscription & Publiqitions 0
2340 Seminars & Education 2,091
2365 Purch Prnting/Broch/News Ltr 57,971
2370 Insurance Premium 9,146
2394 Recpt, Prom & Sp Events 2,911
2395 Memberships 1,018
2399 Outside Agency Serv 71,834
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenanc 0
2642 Community Use of Schools 1,733
2712 Prgm -Build Rentals 196,000
5302 Forms 0
2712 Event Supplies 308,462
2712 Prgms Supplies 85,876
5330 Drop-In Centre Supplies 3,75.3
5902 Supplies & Tools 2,203
5978 Misc. Equipment 3,416
Total Expenditures 2,560,048
Revenues
1610 Federal Grant (43,935)
1623 Ont. Specific Grants (10,382)
9397 Program Registrations (2,000,067)
9940 Advertising Space (22,988)
9990 Other Misc Revenue (7,840)
9950 EventVendorFees (6,169)
9980 Sponsorships No Tax (42,900)
9985 Marketing Sponsorships (2,646)
Total Revenues (2,136,927)
Transfers to/from Reserves & R.F.
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
431,422 582,373
451,770 965,635
430 16,900
221 0
152,054 198,790
1,076 5,000
1,875 3,200
832 1,500
1,742 2,470
0 100
2,435 7,400
45,696 57,000
9,310 9,310
1,835 3,000
1,323 1,200
2,338 92,000
0 200
2,621 4,057
25 3,500
0 196,000
0 500
151,372 291,025
64,954 111,715
(55) 4,400
0 2,800
1,064 7,000
1,324,340 2,567,075
(79,125) (49,000)
(22,316) (14,400)
(453,726) (1,944,900)
(9,413) (22,000)
0 (8,350)
(175) (10,150)
(200) (4,000)
(34,425) (10,000)
(599,380) (2,062,800)
153
Run Date: 4/21/2112:03 PM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
62,484 644,857 10.73%
(640,728) 324,907 (66.35%)
0 16,900 0.00%
0 ·o 0.00%
(38,273) 160,517 (19.25%)
0 5,000 0.00%
0 3,200 0.00%
2,000 3,500 133.33%
(80) 2,390 (3.24%)
0 100 0.00%
200 7,600 2.70%
(16,000) 41,000 (28.07%)
190 9,500 2.04%
0 3,000 0.00%
900 2,100 75.00%
(89,000) 3,000 (96.74%)
0 200 0.00%
(1,987) 2,070 (48.98%)
(1,500) 2,000 (42.86%)
(177,000) 19,000 (90.31%)
0 500 0.00%
(92,675) 198,350 (31.84%)
(36,715) 75,000 (32.86%)
0 4,400 0.00%
0 2,800 0.00%
0 7,000 0.00%
(1,028,184) 1,538,891 (40.05%)
(4,863) (53,863) 9.92%
(29,800) (44,200) 206.94%
1,434,758 (510,142) (73.77%)
11,000 (11,000) (50.00%)
2,350 (6,000) (28.14%)
7,350 (2,800) (72.41%)
(3,000) (7,000) 75.00%
0 (10,000) 0.00%
1,417,795 (645,005) (68.73%)
2712 Programs
2019
Actuals
Total Transfers 0
Net 423,121
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
0 0
724,960 504,275
154
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
0 0 0.00%
389,611 893,886 77.26%
City cf 1Pickeri111g
2021
Approved Background Information
2712 Programs
Expenditures
2712.1100.0000 Salaries & Wages
Base Salaries and Wages
One new full-time Culture Outreach Event Assistant position for summer (partially
offset by YCW Culture Outreach Grant)
One new full-time Culture Outreach Event Leader for summer (partially offset by
YCW Culture Outreach Grant)
One new full-time Coordinator, Community Safety contract position -start date July
1, 2021 (funded by grant or transfer from Rate Stabilization Res.)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2712.1100.0000 Salaries & Wages
2712.1100.9000 PROGRAMS SALARIES & WAGES
Dance Prg -(9301)
Languages Prg -(9306)
Summer Camps -3 to 12 Prg -(9307)
Fitness Prg -(9314)
Learn to Swim Prg -(9316)
March Break Camp Prg -(9320)
Arts Prg -(9321)
Pre-School Skating Prg -(9325)
Badminton Prg -(9334)
Babysitting Prg -(9338)
Volleyball Prg -(9339)
Karate Prg -(9340)
Pre-School Prg -(9353)
Youth Prgms Prg -(9361)
Pre Teen Dances Prg -(9362)
Kindergym Prg -(9369)
Adult Leisure Prg -(9384)
Standby Allowance Prg -(9388)
New Programs Prg -(9999)
Camps 13+ Prg -(9319)
Total 2712.1100.9000 PROGRAMS SALARIES & WAGES
2712.1200.0001 C.S.& F.-Overtime
To meet service level/workload commitments
Working Stat Holidays
Total 2712.1200.0001 C.S.& F.-Overtime
2712.1400.0000 Employer Contributions
155
Run Date: 4/21/21 12:05 PM
2021
Bud et
580,398
11,990
7,463
36,300
8,706
644,857
10,000
1,235
50,000
37,000
95,246
10,000
10,000
2,000
1,000
1,326
1,000
2,500
12,000
14,000
3,100
26,000
500
38,000
5,000
5,000
324,907
11,900
5,000
16,900
2712 Programs
Coty of Pickering
2021
Approved Background Information
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefit costs related to contract program instructors
Statutory benefits related to one new full-time Culture Outreach Event Assistant
position for summer
Statutory benefits related to one new full-time Culture Outreach Event Leader for
summer
Statutory benefits related to one new full-time Coordinator, Community Safety
contract position -start date July 1, 2021 (funded by grant or transfer from Rate
Stabilization Res.)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2712.1400.0000 Employer Contributions
2712.1900.0000 Uniforms
As per the Collective Agreement & Security Guards (legislated)
Total 2712.1900.0000 Uniforms
2712.2110.0001 TRAVEL
Parking & Mileage
Total 2712.2110.0001 TRAVEL
2712.2131.0001 Cellular Phones
Cellular Phone Charges. Various staff (Coordinator, Rec. Progr9ms, Rec.
Programmer, Coordinator, Youth Leadership Programs, Facility Security Guards,
Summer Camp Staff x 9)
Total 2712.2131.0001 Cellular Phones
2712.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
127,398
27,250
925
600
2,900
1,444
160,517
5,000
5,000
3,200
3,200
3,500
3,500
Voice/ Data 2,125
Internet 265
Total 2712.2140.0000 Telephones
2712.2220.0000 Subscriptions & Publicati
To continue to enhance the general program resource library
Total 2712.2220.0000 Subscriptions & Publicati
2712.2340.0000 . Seminars & Education
High Five Quality Assurance Program -New camp staff and program instructors
Defibrillator Training & Recertifications -Various staff
Parks & Rec. Ont, (PRO) Conference -Coard., Recreation Programs
Centre of Excellence for Public Sector Marketing -Strategic Social Media
Engagement Workshop -Coordinator, Marketing Recreation Services
156
2,390
100
100
1,000
500
1,600
1,900
Coty of Puckering
2021
Approved Background Information
2712 Programs
Advanced Recreation Facilities Business Management I -Coordinator, Camp &
Arena Programs
Total 2712.2340.0000 Seminars & Education
2712.2365.0000 Purch. Pr./Broch./News Lt
Printing costs associated with City brochures and promotional activities
Total 2712.2365.0000 Purch. Pr./Broch./News Lt
2712.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2712.2370.0000 Insurance Premium
2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Sponsorship Program (100% offset by sponsorship revenue)
Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2712.2395.0000 Memberships
High Five Annual Renewal
Total 2712.2395.0000 Memberships
2712.2399.9362 Outsd Agney-Pre Teen
Contracted Services
Total 2712.2399.9362 Outsd Agney-Pre Teen
2712.2478.0000 Misc.Equipment Repairs &
To cover repairs and maintenance for various equipment
Total 2712.2478.0000 Misc.Equipment Repairs &
2712.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2712.2479.0000 Sfwr/Hdwr Maint Contracts
2712.2642.0000 Community Use of Schools
Custodian wages for General Recreation Programs
Total 2712.2642.0000 Community Use of Schools
2712.2648.0000 C.S & F Prog
Summer camp rentals
March break rentals
Arts rentals
Pre-school skating
Pre-school rentals
Pre-teen dances rentals
Kindergym rentals
Prg -(9307)
Prg -(9320)
Prg -(9321)
Prg -(9325)
Prg -(9353)
Prg -(9362)
Prg -(9369)
Total 2712.2648.0000 C.S & F Prog
2712.5302.0000 Forms
157
Run Date: 4/21/21 12:05 PM
2021
Bud et
2,600
7,600
41,000
41,000
9,500
9,500
3,000
3,000
2,100
2,100
3,000
3,000
200
200
2,070
2,070
2,000
2,000
10,000
1,000
2,000
2,000
2,000
1,000
1,000
19,000
City of Pickering
2021
Approved Background Information
2712 Programs
Pre-printed confirmation paper and cash application forms for Escom computer
system
Total 2712.5302.0000 Forms
2712.5320.0000 C.S & F Prog. Supp
Dance supplies Prg -(9301)
Summer camp supplies Prg -(9307)
Fitness supplies Prg -(9314)
Learn to swim supplies Prg -(9316)
Camps -13+ supplies Prg -(9319)
March break camp supplies Prg -(9320)
Arts supplies Prg -(9321)
Adult leisure supplies Prg -(9384)
Babysitting supplies Prg -(9338)
Pre-school skating supplies Prg -(9325)
Badminton supplies Prg -(9334)
Volleyball supplies Prg -(9339)
Karate supplies Prg -(9340)
Pre-school supplies Prg -(9353)
Youth program supplies Prg -(9361)
Pre-teen dance supplies Prg -(9362)
Kindergym supplies Prg -(9369)
New program supplies Prg -(9999)
Total 2712.5320.0000 C.S & F Prog. Supp
2712.5320.9000 Community Events
Cultural Fusion Festival
Event Supplies
Special Events General Liability Coverage
Total 2712.5320.9000 Community Events
2712.5320.9003 Canada Day-Evening
Virtual Content Development
Total 2712.5320.9003 Canada Day -Evening
2712.5320.9004 Supplies-Celebrate Winter
Various supplies used for Winteriest
Fireworks
Total 2712.5320.9004 Supplies-Celebrate Winter
2712.5320.9006 Commuhity Grp Activity
Community Engagement Activities
Santa Claus Parade
Remembrance Day Events
158
Run Date: 4/21/2112:05 PM
2021
Bud et
500
500
500
4,000
20,000
6,000
1,500
1,000
15,000
700
500
500
600
600
400
2,000
8,000
1,700
2,000
10,000
75,000
10,000
10,000
21,000
41,000
40,000
40,000
16,000
6,000
22,000
25,650
2,000
2,200
City of Pickering
2021
Approved Background Information
2712 Programs
Easter Parade
Outreach Program Equipment
Outreach Van Rental
Wrap of Vehicle
Total 2712.5320.9006 Community Grp Activity
2712.5320.9007 Waterfront Events
Thursday and Sunday concerts (entertainers, socan fees, etc.)
Video Production
Total 2712.5320.9007 Waterfront Events
2712.5320.9008 Youth Events
Youth Events
Total 2712.5320.9008 Youth Events
2712.5320.9009 Artfest
Various costs such as: Rentals, Sound Technician, Performances, Setup and Craft
supplies
Total 2712.5320.9009 Artfest
2712.5320.9010 Civic Awards
Costs associated with hosting this event
Total 2712.5320.9010 Civic Awards
2712.5320.9013 New Years Countdown
Various supplies related to this event such as entertainment, decorations and
refreshments
Total 2712.5320.9013 New Years Countdown
2712.5320.9014 Mayor's Levee
Costs associated with holding this event on January 1st such as catering,
entertainment and prizes
Total 2712.5320.9014 Mayor's Levee
2712.5330.0000 Drop in Centre Supplies
Assist in provision of supplies and equipment for various Youth and Teen
Programs
Total 2712.5330.0000 Drop in Centre Supplies
2712.5902.0000 Supplies & Tools
Various Sports Equipment for Youth and Teen Programs
First Aid Supplies (replacement)
Various Camp Equipment (replacement)
Total 2712.5902.0000 Supplies & Tools
2712.5978.0000 Misc. Equipment
159
Run Date: 4/21/21 12:05 PM
2021
Bud et
500
1,500
1,000
3,600
36,450
12,600
4,800
17,400
9,000
9,000
6,000
6,000
13,000
13,000
5,000
5,000
8,500
8,500
4,400
4,400
2,000
400
400
2,800
2712 Programs
Coty (Of Pickering
2021
Approved Background Information
Program equipment for youth programs & camps (gaming equipment &
accessories, various games, sports equipment)
Program equipment for kindergym & preschool programs. Replacements:
kindergym equipment; creative centre equipment
Total Expenses
Revenues
Total 2712.5978.0000 Misc. Equipment
1610.2712.0000 Federal Pgm Grants
Program Grant -Federal
Celebrate Canada Grant
Young Canada Works (YCW) Culture Outreach Grant (25%)
Total 1610.2712.0000 Federal Pgm Grants
1623.2712.0000 Ont Grant-Programs
Jumpstart Programs
Grant funding for one new full-time Coordinator, Community Safety contract
position -start date July 1, 2021
Total 1623.2712.0000 Ont Grant -Programs
2712.9397.9301 REV-DANCE
Program Registrations
Total 2712.9397.9301 REV-DANCE
2712.9397.9306 REV-LANGUAGES
Program -Languages
Total 2712.9397.9306 REV-LANGUAGES
2712.9397.9307 REV-SUMMER CAMPS-3 TO 12
Program -Summer Camps
Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12
2712.9397.9314 REV-FITNESS CLASSES
Program -Fitness
Total 2712.9397.9314 REV-FITNESS CLASSES
2712.9397.9316 REV-AQUATICS
Program -Learn to swim
Total 2712.9397.9316 REV-AQUATICS
2712.9397.9319 REV-SUMMER CAMPS 13+
Program -Camps age 13 +
Total 2712.9397.9319 REV-SUMMER CAMPS 13+
2712.9397.9320 REV-CAMPS-SPRING BREAK
Program -March Break Camp
160
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
4,000
7,000
1,538,891
(25,000)
(24,000)
(4,863)
(53,863)
(5,000)
(39,200)
(44,200)
(28,000)
(28,000)
(1,000)
(1,000)
(85,000)
(85,000)
(40,000)
(40,000)
(198,142)
(198,142)
(5,000)
(5,000)
(12,000)
City @f Pickering
2021
Approved Background Information
2712 Programs
Sale of advertising space in City Brochures -Spring/ Summer
Fall Advertisers
Winter Advertisers
Total 2712.9940.0000 Advertising Space
2712.9950.9009 Artfest
Booth Fees
Total 2712.9950.9009 Artfest
2712.9980.9000 General Sponsorships
General Events Sponsorships (No tax)
New Summer Outreach
Total 2712.9980.9000 General Sponsorships
2712.9985.9004 Tree Lghtng Mrktng Spnsr
Tree Lighting Marketing Sponsorships (Taxable)
Total 2712.9985.9004 Tree Lghtng Mrktng Spnsr
2712.9985.9007 Smmr Cncrt Mrktng Spnsrs
Esplanade and Waterfront Concerts Marketing Sponsorships (Taxable)
Total 2712.9985.9007 Smmr Cncrt Mrktng Spnsrs
2712.9990.0001 Other Revenue
Revenue generated from charges to community school user groups to offset
security costs
Total 2712.9990.0001 Other Revenue
2712.9990.9001 Other Rev -Canada Day
Donations from various community groups to be used to partially offset supply
costs used for Canada Day
Total Revenues
Total Transfers
Net Expenses
Total 2712.9990.9001 Other Rev -Canada Day
162
Run Date: 4/21/21 12:05 PM
2021
Bud et
(5,000)
(3,000)
(3,000)
(11,000)
(2,800)
(2,800)
(4,000)
(3,000)
(7,000)
(5,000)
(5,000)
(5,000)
(5,000)
(1,000)
(1,000)
(5,000)
(5,000)
(645,005)
0
893,886
2713 Dunbarton Pool
Expenditures
2713.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Piclkerifillg
2021
Approved Background Information
Increase in hours (956) for Facility Attendant term positions for enhanced cleaning
Additional term staff hours due to CHDRC pool closure
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2713.1100.0000 Salaries & Wages
2713.1200.0000 Overtime
To meet service level/workload commitments
Total 2713.1200.0000 Overtime
2713.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended h$alth and dental
Benefits related to increase in hours (956) for Facility Attendant term positions for
enhanced cleaning
Benefits related to additional term staff hours due to CHDRC pool closure
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2713.1400.0000 Employer Contributions
2713.1900.0000 Uniforms
As per the Collective Agreement
Total 2713.1900.0000 Uniforms
2713.2110.0000 Travel
Parking & Mileage
Total 2713.2110.0000 Travel
2713.2131.0000 Cellular Phones
Cell Phone Charges
Total 2713.2131.0000 Cellular Phones
2713.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
238,662
18,750
27,190
3,580
288,182
2,200
2,200
65,735
1,500
2,720
600
70,555
1,620
1,620
200
200
500
500
Voice/ Data 4,240
Internet 870
Total 2713.2140.0000 Telephones
2713.2340.0000 Seminars & Education
Defibrillator Training & Recertification -Various staff
Certified Pool Operator Training -Facility Maintenance staff
Total 2713.2340.0000 Seminars & Education
2713.2370.0000 Insurance Premium
164
5,110
920
450
1,370
City of IPiclkernng
2021
Approved Background Information
2713 Dunbarton Pool
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2713.2370.0000 Insurance Premium
2713.2392.0000 Consulting & Professional
Structural repairs
Total 2713.2392.0000 Consulting & Professional
2713.2395.0000 Memberships
Life Saving Society
Total 2713.2395.0000 Memberships
2713.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Pool Inspection & Audit
Defibrillator Monitoring Contract
Total 2713.2399.0000 Outside Agency Services
2713.2435.0000 Building Repairs & Mainte
Caretaking supplies
General supplies
Chlorine and Chemicals
Motors, Belts & Filters
Door, Window & Lock Repairs/Replacement
General repairs and maintenance
Electrical and Plumbing
Minor roof and wall repairs
Heating and Air Handling (contract)
Boiler repair and maintenance (contract)
Energy Management -Service Contact
Chemical treatment of boilers & condensing equipment
Total 2713.2435.0000 Building Repairs & Mainte
2713.2478.0000 Misc.Equipment Repairs &
Automatic Pool Vacuum repairs & maintenance
Cleaning machine services & repairs
Total 2713.2478.0000 Misc.Equipment Repairs &
2713.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2713.2479.0000 Sfwr/Hdwr Maint Contracts
2713.5300.0000 Stationery & Office Suppl
· General office supplies
Total 2713.5300.0000 Stationery & Office Suppl
165
Run Date: 4/21/2112:05 PM
2021
Bud et
1,720
1,720
10,000
10,000
102
102
1,000
900
180
2,080
5,000
5,000
6,300
2,000
3,000
1,500
2,000
2,000
2,500
1,500
3,000
1,500
35,300
1,500
1,500
3,000
450
450
200
200
City of Pickering
2021
Approved Background Information
2713 Dunbarton. Pool
2713.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2713.5520.0000 Utilities -Gas
2713.5902.0000 Supplies & Tools
Tools & Safety supplies (replacement)
First Aid and program supplies (replacement)
Total 2713.5902.0000 Supplies & Tools
Total Expenses
Revenues
2713.9923.0000 Admissions -Public Swimm
Singles & Passes
Total 2713.9923.0000 Admissions -Public Swimm
2713.9932.0000 Rentals -Pool
Private Permits
Total 2713.9932.0000 Rentals -Pool
2713.9943.0000 Membership -Pool/Health
Memberships
Total Revenues
Total Transfers
Net Expenses
Total 2713.9943.0000 Membership -Pool/Health
166
Run Date: 4/21/21 12:05 PM
2021
Bud et
30,650
30,650
5,450
3,211
8,661
461,900
(1,835)
(1,835)
(64,000)
(64,000)
(13,750)
(13,750)
(79,585)
0
382,315
2715 Don Beer Arena
2019
Actuals
Expenditures
1100 Salaries & Wages 574,899
1200 Overtime 24,057
1400 Employer Contributions 127,201
1900 Uniforms 3,126
2110 Travel 0
2131 Cellular Phones 422
2140 Telephones 14,078
2340 Seminars & Education 1,.165
2370 Insurance Premium 5,746
2371 Ins. Deductible 0
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 180
2395 Memberships 0
2399 Outside Agency Serv 2,930
2435 Build Repairs & Mtce 157,972
2478 Misc Equip Repairs 13,750
2479 Software/Hardware Maintenanc 0
2678 Rental Misc Equip 0
2682 Land Rentals 44,810
5300 Stationery & Office Supplies 257
5510 Utilities -Water 32,240
5520 Utilities -Gas 37,505
5530 Utilities -Hydro 271,294
5902 Supplies & Tools 762
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 2,309
Total Expenditures 1,314,703
Revenues
9915 Snack Bar (10,064)
9916 Vending Machines (3,608)
9930 Rentals (4,600)
9922 Admissions -Skating (1,959)
9931 Rentals -Ice Surface (1,077,75.8)
9935 Rentals -Halls (33,354)
9959 Arena Floor Rentals (56,291)
9985 Marketing Sponsorships 0
Total Revenues (1,187,634)
Transfers to/from Reserves & R.F.
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
518,972 606,361
10,697 20,000
109,695 146,381
1,387 5,000
0 200
416 1,800
14,508 16,110
577 4,110
5,850 5,850
0 2,000
0 0
90 0
0 400
5,231 3,115
122,030 156,365
9,410 15,000
1,046 1,639
0 300
44,810 46,160
37 300
27,617 31,7~0
26,918 41,385
197,885 286,398
1,238 2,165
0 0
4,975 6,400
1,103,389 1,399,229
(3;813) (9,850)
(767) (4,500)
(1,150) (4,600)
(1,272) (3,500)
(605,833) (1,040,000)
(6,332) (47,000)
(10,264) (32,000)
0 (15,000)
(629,431) (1,156,450)
167
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(41,158) 565,203 (6.79%)
0 20,000 0.00%
3,014 149,395 2.06%
0 5,000 0.00%
0 200 0.00%
0 1,800 0.00%
40 16,150 0.25%
90 4,200 2.19%
120 5,970 2.05%
0 2,000 0.00%
5,000 5,000 0.00%
0 0 0.00%
0 400 0.00%
0 3,115 0.00%
40,530 196,895 25.92%
0 15,000 0.00%
(369) 1,270 (22.51%)
0 300 0.00%
(10) 46,150 (0.02%)
0 300 0.00%
(7,490) 24,300 (23.56%)
· (9,735) 31,650 (23.52%)
(67,248) 219,150 (23.48%)
0 2,165 0.00%
3,000 3,000 0.00%
0 6,400 0.00%
(74,216) 1,325,013 (5.30%)
4,925 (4,925) (50.00%)
2,000 (2,500) (44.44%)
2,300 (2,300) (50.00%)
1,750 (1,750) (50.00%)
553,430 (486,570) (53.21%)
20,000 (27,000) (42.55%)
0 (32,000) 0.00%
7,500 (7,500) (50.00%)
591,905 (564,545) (51.18%)
2715 Don Beer Arena
2019
Actuals
Total Transfers 0
Net 127,069
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
0 0
473,958 242,779
168
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
0 0 0.00%
517,689 760,468 213.23%
2715 Don Beer Arena
Expenditures
2715.1100.0000 Salaries & Wages
Base Salaries and Wages
Cnty of IPficlkering
2021
Approved Background Information
Increase in hours (640) for Facility Attendant term positions for enhanced cleaning
Transfer of hours (640) for Maintenance Worker, Ice Arena full-time positions from
2735
Decrease in term staff hours (2,533) due to COVID closures
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2715.1100.0000 Salaries & Wages
2715.1200.0000 Overtime
To meet service level/workload commitments
Total 2715.1200.0000 Overtime
2715.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to increase in hours (640) for Facility Attendant term positions for
enhanced cleaning
Benefits related to transfer of hours (640) for Maintenance Worker, Ice Arena
full-time positions from 2735
Benefits related to decrease in term staff hours (2,533) due to COVID closures
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2715.1400.0000 Employer Contributions
2715.1900.0000 Uniforms
As per the Collective Agreement
Total 2715.1900.0000 Uniforms
2715.2110.0000 Travel
Parking & Mileage
Total 2715.2110.0000 Travel
2715.2131.0000 Cellular Phones
Cellular Phone Charges
Total 2715.2131.0000 Cellular Phones
2715.2140.0000
Voice/ Data
Internet
Cable
Telephones
Total 2715.2140.0000 Telephones
2715.2340.0000 Seminars & Education
169
Run Date: 4/21/2112:05 PM
2021
Bud et
607,835
12,550
21,750
(86,050)
9,118
565,203
20,000
20,000
148,662
1,250
6,525
(8,600)
1,558
149,395
5,000
5,000
200
200
1,800
1,800
15,340
265
545
16,150
City of Pficlkeriirng
2021
Approved Background Information
2715 Don Beer Arena
TSSA B Ticket Renewal -Foreperson and Maintenance Worker (8)
Defibrillator Training & Recertification -Various staff
Basic Refrigeration Training (2)
Total 2715.2340.0000 Seminars & Education
2715.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2715.2370.0000 Insurance Premium
2715.2371.0000 Insurance Deductible
Insurance Deductible
Total 2715.2371.0000 Insurance Deductible
2715.2392.0000 Consulting & Professional
Roofing Inspection
Total 2715.2392.0000 Consulting & Professional
2715.2395.0000 Memberships
Memberships and other related associations
Total 2715.2395.0000 Memberships
2715.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Alarm Monitoring Contract
Defibrillator Monitoring Contract
Total 2715.2399.0000 Outside Agency Services
2715.2435.0000 Building Repairs & Mainte
Snow Removal & Salting
Rink Board Cleaning
Caretaking supplies/services
General repairs (supplies)
Building repairs
Electrical repairs
Plumbing repairs
Door and lock repairs/replacements
Parking lot maintenance
Replacement of dasher board, kickboard, stay white, tempered glass
Paint, drainage and disposal system
Refrigeration repairs maintenance and dehumidifiers (contract)
Condenser Water Treatment Program
Overhaul Compressor
Fan and motor repairs, supplies and accessories
Elevator Inspection
170
Run Date: 4/21/21 12:05 PM
2021
Bud et
600
1,500
2,100
4,200
5,970
5,970
2,000
2,000
5,000
5,000
400
400
1A50
1)00
465
3,115
28,600
3,500
34,000
17,000
210
10,160
7,840
8,050
1,000
3,500
2A50
21,280
5,020
15,035
4,000
1,000
City of Pickering
2021
Approved Background Information
2715 Don Beer Arena
Kitchen Hood Inspection/cleaning
Annual regulatory inspections
Heat exchange repair
Repair to rubber flooring
Total 2715.2435.0000 Building Repairs & Mainte
2715.2478.0000 Misc.Equipment Repairs &
Ice Resurfacer maintenance
Misc. small equipment repairs
Goal Frames & Mesh
Total 2715.2478.0000 Misc.Equipment Repairs &
2715.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2715.2479.0000 Sfwr/Hdwr Maint Contracts
2715.2678.0000 Misc Equipment Rentals
Rental of tools for specific jobs -Platform Lift
Total 2715.2678.0000 Misc Equipment Rentals
2715.2682.0000 Land Rentals
Parking Lot lease with Ontario Infrastructure, including property taxes
Arena Encroachment agreement with Hydro One, including property taxes
Total 2715.2682.0000 Land Rentals
2715.5300.0000 Stationery & Office Suppl
General office supplies
Total 2715.5300.0000 Stationery & Office Suppl
2715.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2715.5510.0000 Utilities -Water
2715.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2715.5520.0000 Utilities -Gas
2715.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2715.5530.0000 Utilities -Hydro
2715.5902.0000 Supplies & Tools
First Aid Supplies (replacement)
Small tools, etc. (replacement)
Total 2715.5902.0000 Supplies & Tools
2715.5973.0000 Furniture & Fixtures
Defibrillator replacement
Total 2715.5973.0000 Furniture & Fixtures
171
Run Date: 4/21/21 12:05 PM
2021
Bud et
600
7,150
21,500
5,000.
196,895
10,500
1,500
3,000
15,000
1,270
1,270
300
300
41,650
4,500
46,150
300
300
24,300
24,300
31,650
31,650
219,150
219,150
665
1,500
2,165
3,000
3,000
City of Puckering
2021
Approved Background Information
2715 Don Beer Arena
2715.5978.0000 Misc Equipment
Electric Floor Scrubber
Total 2715.5978.0000 Misc Equipment
Total Expenses
Revenues
2715.9915.0000 Snack Bar
Under contract with Pickering Hockey Assoc.
Total 2715.9915.0000 Snack Bar
2715.9916.0000 Vending Machines
Don Beer vending machines
Total 2715.9916.0000 Vending Machines
2715.9922.0000 Admissions -Pleasure Ska
Daily admissions for individuals to play shinny hockey -daytime
Total 2715.9922.0000 Admissions -Pleasure Ska
2715.9930.0000 Rentals -User Fees
Yearly contract
Total 2715.9930.0000 Rentals -User Fees
2715.9931.0000 Rentals -Ice Surface
Ice Surface Rentals
Total 2715.9931.0000 Rentals -Ice Surface
2715.9935.0000 Rentals -Halls
Various Hall rentals, activities
Total 2715.9935.0000 Rentals -Halls
2715.9959.0000 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 2715.9959.0000 Arena Floor Rentals
2715.9985.0000 Sponsorships
Arena Marketing Sponsorships/Advertising (Taxable)
Total Revenues
Total Transfers
Net Expenses
Total 2715.9985.0000 Sponsorships
172
Run Date: 4/21/21 12:05 PM
2021
Bud et
6,400
6,400
1,325,013
(4,925)
(4,925)
(2,500)
(2,500)
(1,750)
(1,750)
(2,300)
(2,300)
(486,570)
(486,570)
(27,000)
(27,000)
(6,000)
(26,000)
(32,000)
(7,500)
(7,500)
(564,545)
0
760,468
2719 Community Centres
2019
Actuals
Expenditures
1100 Salaries & Wages 310,999
1200 Overtime 3,933
1400 Employer Contributions 59,761
1900 Uniforms 2,801
2110 Travel 129
2131 Cellular Phones 1,763
2140 Telephones 16,402
2340 Seminars & Education 686
2370 Insurance Premium 3,832
2371 Ins. Deductible 755
2392 Consulting & Professional 0
2399 Outside Agency Serv 4,748
2435 Build Repairs & Mtce 256,852
2457 Veh -Repairs & Maintenance 4,878
2478 Misc Equip Repairs 2,551
2479 Software/Hardware Maintenanc 0
2648 Building Rentals 0
5510 Utilities -Water 9,998
5520 Utilities -Gas 23,001
5530 Utilities -Hydro 94,993
5540 Utilities -Oil 4,639
5900 Gas, Oil Tires 7,732
5902 Supplies & Tools 135
5973 Minor Furniture & Fixtures 14,330
5978 Misc. Equipment 2,172
Total Expenditures 827,090
Revenues
9916 Vending Machines (775)
9937 Rentals -West Shore C.C. (64,770)
9938 Rentals -East Shore C.C. (50,887)
9947 Rentals -Claremont C.C. (10,234)
9949 Rentals -Petticoat Creek (64,564)
9990 Other Misc Revenue 0
9954 Netted Revenue 0
Total Revenues (191,230)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (1,425)
Total Transfers (1,425)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
256,169 279,516
1,761 8,000
49,412 67,028
429 2,200
0 500
1,753 2,500
14,015 13,755
215 1,360
3,900 3,900
0 2,000
37,399 45,000
7,365 11,984
220,628 282,476
5,187 6,300
1,949 1,500
451 703
41 10
10,352 13,000
20,323 27,863
80,878 116,990
3,335 4,867
6,146 8,112
548 2,000
0 10,000
0 0
722,256 911,564
(174) (1,000)
(26,094) (70,901)
(10,045) (56,000)
(384) (800)
(8,772) (54,000)
0 (2,500)
0 (11,900)
(45,469) (197,101)
0 0
0 0
173
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
42,557 322,073 15.23%
0 8,000 0.00%
9,731 76,759 14.52%
0 2,200 0.00%
0 500 0.00%
0 2,500 0.00%
(130) 13,625 (0.95%)
0 1,360 0.00%
80 3,980 2.05%
0 2,000 0.00%
3,300 48,300 7.33%
0 11,984 0.00%
(13,171) 269,305 (4.66%)
0 6,300 0.00%
0 1,500 0.00%
(141) 562 (20.06%)
0 10 0.00%
250 13,250 1.92%
(1,763) 26,100 (6.33%)
0 116,990 0.00%
0 4,867 0.00%
0 8,112 0.00%
0 2,000 0.00%
0 10,000 0.00%
0 0 0.00%
40,713 952,277 4.47%
0 (1,000) 0.00%
26,121 (44,780) (36.84%)
46,000 (10,000) (82.14%)
0 (800) 0.00%
32,000 (22,000) (59.26%)
0 (2,500) 0.00%
0 (11,900) 0.00%
104,121 (92,980) (52.83%)
(1,600) (1,600) 0.00%
(1,600) (1,600) 0.00%
2719 Community Centres
2019
Actuals
Net 634,435
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
676,787 714,463
174
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
143,234 857,697 20.05%
City of Pickering
2021
Approved Background Information
2719 Community Centres
Expenditures
2719.1100.0000 Salaries & Wages
Base Salaries and Wages
Increase in hours (1,914) for Facility Attendant term positions for enhanced
cleaning
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2719.1100.0000 Salaries & Wages
2719.1200.0000 Overtime
To meet service level/workload commitments
Total 2719.1200.0000 Overtime
2719.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to Increase in hours (1,914) for Facility Attendant term positions
for enhanced cleaning
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2719.1400.0000 Employer Contributions
2719.1900.0000 Uniforms
As per the Collective Agreement
Total 2719.1900.0000 Uniforms
2719.2110.0000 Travel
Parking & mileage
Total 2719.2110.0000 Travel
2719.2131.0000 Cellular Phones
Cellular Phone Charges
Total 2719.2131.0000 Cellular Phones
2719.2140.0001 Telephones 0th Fae
Voice/Data
Internet
Total 2719.2140.0001 Telephones 0th Fae
2719.2140.0002 Telephone GALCC
Voice/Data
Internet
Cable
Total 2719.2140.0002 Telephone GALCC
2719.2340.0000 Seminars & Education
175
Run Date: 4/21/21 12:05 PM
2021
Bud et
280,318
37,550
4,205
322,073
8,000
8,000
72,908
3,005
846
76,759
2,200
2,200
500
500
2,500
2,500
2,965
2,770
5,735
2,600
4,210
1,080
7,890
City of Pickering
2021
Approved Background Information
2719 Community Centres
Defibrillator Training & Recertification -Facility Security Guards (5) and volunteers
at Dr. Nelson F. Tomlinson Community Centre (10)
Security Guard Licence Renewals -Facility Security Guards (4)
Legal Awareness I -Supervising in a Recreation Environment -Recreation
Programmer, George Ashe CC
Total 2719.2340.0000 Seminars & Education
2719.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2719.2370.0000 Insurance Premium
2719.2371.0000 Insurance Deductible
Insurance Deductible
Total 2719.2371.0000 Insurance Deductible
2719.2392.0000 Consulting & Professional
Building Condition Audits (WSCC, Greenwood Library, PSD)
Designated Substances Surveys (Greenwood CC, MCH, WACC, Whitevale CC)
Septic System Inspections (Greenwood CC, Tomlinson CC, WACC, Whitevale CC)
Pickering Soccer Dome Inspection
Total 2719.2392.0000 Consulting & Professional
2719.2392.0001 Consulting -Funded from Continuing Studies Res.
Building Condition Audits (northern community centres) -PO# 700169
Total 2719.2392.0001 Consulting -Funded from Continuing Studies Res.
2719.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program -George Ashe and Dr. Nelson F.
Tomlinson Community Centres ($1,000 x 2)
Technical Support
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Total 2719.2399.0000 Outside Agency Services
2719.2435.0001 Bldng Rep & Maint 0th Fae
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbing Repairs
Provision for pumping out septic system (Mt. Zion, Greenwood, Dr. Nelson F.
Tomlinson & Whitevale CC)
176
Run Date: 4/21/21 12:05 PM
2021
Bud et
600
160
600
1,360
3,980
3,980
2,000
2,000
23,200
8,000
10,000
5,500
46,700
1,600
1,600
2,000
5,000
4,540
444
11,984
3,000
27,750
13,855
10,270
45,000
39,950
5,000
City of IPuclkering
2021
Approved Background Information
2719 Community Centres
Environmental Monitoring -water treatment and testing of wells
Window cleaning
Emergency repairs/equipment replacement (aging buildings)
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen Hood Exhaust System Inspection
Energy Management -Service Contract
Generator Testing
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Floor Repairs (Whitevale CC)
Sealant Replacement (Tomlinson CC)
Total 2719.2435.0001 Bldng Rep & Maint 0th Fae
2719.2435.0002 Biding Rep & Maint GALCC
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbir1Q Repairs
Window cleaning
Emergency repairs/equipment replacement (aging buildings)
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen Hood Exhaust System Inspection
Energy Management -Service Contract
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Total 2719.2435.0002 Biding Rep & Maint GALCC
2719.2457.0000 Vehicle-Repair & Maintena
Culture & Recreation -vehicle
Total 2719.2457.0000 Vehicle-Repair & Maintena
2719.2478.0000 Misc.Equipment Repairs &
Misc. equipment repairs
Total 2719.2478.0000 Misc.Equipment Repairs &
2719.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2719.2479.0000 Sfwr/Hdwr Maint Contracts
2719.2648.0000 Rec. Building Rentals
177
Run Date: 4/21/21 12:05 PM
2021
Bud et
15,944
3,570
19,550
3,250
850
1,700
1,020
3,500
820
8,840
15,000
12,000
230,869
915
5,250
2,445
3,930
10,161
7,050
510
3,450
1,750
150
300
180
845
1,500
38,436
6,300
6,300
1,500
1,500
562
562
Coty of 1Piclkeri1111g
2021
Approved Background Information
2719 Community Centres
Brougham Community Centre -Federal rental charge
Total 2719.2648.0000 Rec. Building Rentals
2719.5510.0001 Utilities -Water 0th Fae
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2719.5510.0001 Utilities -Water 0th Fae
2719.5510.0002 Utilities -Water GALCC
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2719.5510.0002 Utilities -Water GALCC
2719.5520.0001 Utilities -Gas 0th Fae
Budget based on 2020 projected actuals
Total 2719.5520.0001 Utilities -Gas 0th Fae
2719.5520.0002 Utilities -Gas GALCC
Budget based on 2020 projected actuals
Total 2719.5520.0002 Utilities -Gas GALCC
2719.5530.0001 Utilities -Hydro 0th Fae
Budget based on 2020 projected actuals and rate increase in 2021
Total 2719.5530.0001 Utilities -Hydro 0th Fae
2719.5530.0002 Utilities -Hydro GALCC
Budget based on 2020 projected actuals and rate increase in 2021
Total 2719.5530.0002 Utilities -Hydro GALCC
2719.5540.0000 Utilities -Oil
Mt. Zion Community Centre
Total 2719.5540.0000 Utilities -Oil
2719.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 7,100 litres@$1.03/litre
Oil changes and tires
Total 2719.5900.0000 Gas, Oil, Tires Etc.
2719.5902.0001 Supplies & Tools -0th Fae
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 2719.5902.0001 Supplies & Tools -0th Fae
2719.5902.0002 Supplies & Tools GALCC
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 2719.5902.0002 Supplies & Tools GALCC
2719.5973.0001 Furn & Fixtures Other Fae
Fridge & Stove Replacement (Westshore CC)
Total 2719.5973.0001 Furn & Fixtures Other Fae
Total Expenses
178
Run Date: 4/21/2112:05 PM
2021
Bud et
10
10
10,200
10,200
3,050
3,050
20,880
20,880
5,220
5,220
105,290
105,290
11,700
11,700
4,867
4,867
7,312
800
8,112
1,475
1,475
525
525
10,000
10,000
952,277
City of Pickering
2021
Approved Background Information
2719 Community Centres
Revenues
2719.9916.0000 Vending Machines
East Shore C.C.
Total 2719.9916.0000 Vending Machines
2719.9937.0000 Rentals -West Shore C.C.
West Shore Community Centre -Nursery School Lease
Hall Rentals
Total 2719.9937.ci000 Rentals -West Shore C.C.
2719.9938.0000 Rentals -East Shore C.C.
Hall & Room Rentals
Total 2719.9938.0000 Rentals -East Shore C.C.
2719.9947.0000 Rentals -N. Tomlinson CC
Hall Rentals (Saturday evenings only)
Total 2719.9947.0000 Rentals -N. Tomlinson CC
2719.9949.0000 Rentals -George Ashe CC
Estimated Revenues
Total 2719.9949.0000 Rentals -George Ashe CC
2719.9954.0000 Netted Revenue
Security staffing costs for George Ashe Sunday Hours -City (cost recovery from
Library) -special levy Council approved
Facility Attendant staffing costs for George Ashe Sunday Hours -City (cost
recovery from Library) -special levy Council approved
Total 2719.9954.0000 Netted Revenue
2719.9990.0000 Other Revenue
Damage deposit forfeited
Total Revenues
Transfers
Total 2719.9990.0000 Other Revenue
1911.2719.0000 Trsf frm Res -Comm Ctrs
Funding from Continuing Studies Reserve for Building Condition Audits (northern
community centres)
Total Transfers
Net Expenses
Total 1911.2719.0000 Trsffrm Res -Comm Ctrs
179
Run Date: 4/21/21 12:05 PM
2021
Bud et
(1,000)
(1,000)
(4,890)
(39,890)
(44,780)
(10,000)
(10,000)
(800)
(800)
(22,000)
(22,000)
(6,300)
(5,600)
(11,900)
(2,500)
(2,500)
(92,980)
(1,600)
(1,600)
(1,600)
857,697
2731 Recreation Complex -Central Core
2019
Actuals
Expenditures
1100 Salaries & Wages 2,014,694
1200 Overtime 32,540
1400 Employer Contributions 453,645
1900 Uniforms 13,753
2110 Travel 1,486
2131 Cellular Phones 7,502
2140 Telephones 11,007
2210 Advertising 32,607
2220 Subscription & Publications 0
2340 Seminars & Education 6,831
2370 Insurance Premium 13,070
2371 Ins. Deductible 166
2392 Consulting & Professional 1,992
2394 Reep!, Prom & Sp Events 10,727
2395 Memberships 2,598
2399 Outside Agency Serv 69,530
2435 Build Repairs & Mice 318,341
2478 Misc Equip Repairs 37,955
2479 Software/Hardware Maintenanc 7,922
2678 Rental Misc Equip 5,120
5300 Stationery & Office Supplies 7,144
5302 Forms 1,021
5340 Supplies -Special Events 1,759
5510 Utilities -Water 52,992
5520 Utilities -Gas 56,188
5530 Utilities -Hydro 256,716
5902 Supplies & Tools 27,107
5973 Minor Furniture & Fixtures 9,041
Total Expenditures 3,453,454
Revenues
9916 Vending Machines (12,408)
9970 Child Supervision (32,405)
9975 Fitness Testing (53,736)
9921 Admissions -Tennis (97,366)
9924 Admissions -Squash (16,239)
9925 Admissions -Fitness Room (6,624)
9926 Admissions -Racquet Ball (4,767)
9933 Rentals -Mtg. Room/Public (37,719)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,002,354 2,069,185
13,683 47,000
412,486 483,309
4,743 12,000
0 1,300
7,471 8,000
9,589 13,995
7,063 31,000
0 250
1,386 10,175
13,305 13,305
1,107 4,000
3,800 13,870
1,804 9,000
2,135 2,865
97,677 74,941
305,826 263,591
29,619 40,450
8,245 16,696
5,219 8,000
5,986 8,000
25 1,100
331 4,000
27,713 53,475
37,206 61,216
176,297 276,664
9,153 38,975
1,364 12,000
3,185,587 3,578,362
(1,673) (10,000)
(8,055) (30,000)
(23,668) (70,000)
(60,300) (92,000)
(6,777) (21,000)
(2,682) (6,500)
(1,394) (5,000)
(8,873) (27,000)
180
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(269,552) 1,799,633 (13.03%)
(15,000) 32,000 (31.91%)
37,945 521,254 7.85%
(4,000) 8,000 (33.33%)
(500) 800 (38.46%)
650 8,650 8.13%
(1,270) 12,725 (9.07%)
(16,000) 15,000 (51.61%)
0 250 0.00%
(4,250) 5,925 (41.77%)
265 13,570 1.99%
0 4,000 0.00%
· (13,870) 0 (100.00%)
(6,500) 2,500 (72.22%)
0 2,865 0.00%
(11,450) 63,491 (15.28%)
(49,626) 213,965 (18.83%)
(12,240) 28,210 (30.26%)
(1,696) 15,000 (10.16%)
(6,000) 2,000 (75.00%)
(4,900) 3,100 (61.25%)
0 1,100 0.00%
(3,000) 1,000 (75.00%)
(15,295) 38,180 (28.60%)
(17,516) 43,700 (28.61%)
(22,664) 254,000 (8.19%)
(12,775) 26,200 (32.78%)
3,000 15,000 25.00%
(446,244) 3,132,118 (12.47%)
0 (10,000) 0.00%
30,000 0 (100.00%)
30,000 (40,000) (42.86%)
18,000 (74,000) (19.57%)
10,000 (11,000) (47.62%)
4,500 (2,000) (69.23%)
3,400 (1,600) (68.00%)
20,000 (7,000) (74.07%)
2731 Recreation Complex -Central Core
2019
Actuals
9934 Rentals -Mtg. Room/Prog. (27,000)
9935 Rentals -Halls (107,830)
9939 Rentals -Lockers (121)
9941 Membertships -Tennis (24,625)
9943 Memberships -Pool/Health CIL (642,707)
9944 Memberships -Squash (80,691)
9945 Memberships -General (149,751)
9946 Memberships -Racquet Ball (24,008)
9958 Rentals -Wellness Clinic (59,517)
9990 Other Misc Revenue (120,506)
9992 Other Revenue -Membership r (6,231)
Total Revenues (1,504,251)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
Net 1,949,203
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
0 (27,000)
(12,596) (102,000)
(60) (100)
(23,596) (24,000)
(316,396) (621,000)
(48,589) (75,000)
(75,932) (140,500)
(11,800) (21,000)
(45,552) (59,000)
(3,479) (14,000)
(1,037) (5,000)
(652,459) (1,350,100)
0 (92,500)
(3,867) (3,870)
(3,867) (96,370)
2,529,261 2,131,892
181
Run Date: 4/21/2112:03 PM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
20,000 (7,000) (74.07%)
102,000 0 (100.00%)
100 0 (100.00%)
0 (24,000) 0.00%
256,000 (365,000) (41.22%)
19,000 (56,000) (25.33%)
50,500 (90,000) (35.94%)
9,000 (12,000) (42.86%)
(9,000) (68,000) 15.25%
(71,000) (85,000) 507.14%
(1,200) (6,200) 24.00%
491,300 (858,800) (36.39%)
92,500 0 (100.00%)
3,870 0 (100.00%)
96,370 0 (100.00%)
141,426 2,273,318 6.63%
City cf Piclkerung
2021
Approved Background Information
2731 Recreation Complex -Central Core
Expenditures
2731.1100.0000 Salaries & Wages
Base Salaries and Wages
Decrease in term staff hours due to COVID operational changes
Conversion of one full-time Foreperson, Mechanical Systems position to a full-time
Maintenance Mechanic Facility position (net savings) (50:50 split with 2124)
Increase in hours (2,635) for Facility Attendant term positions for enhanced
cleaning
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2731.1100.0000 Salaries & Wages
2731.1200.0000 Overtime
Facilities
Front Desk and Program
Total 2731.1200.0000 Overtime
2731.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to conversion of orie full-time Foreperson, Mechanical Systems
position to a full-time Maintenance Mechanic Facility position (net savings). (50:50
split with 2124)
Benefits related to Increase in hours (2,635) for Facility Attendant term positions
for enhanced cleaning
Benefits related to decrease in term staff hours due to COVID operational changes
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2731.1400.0000 Employer Contributions
2731.1900.0000 Uniforms
As per the Collective Agreement
Total 2731.1900.0000 Uniforms
2731.2110.0000 Travel
Parking & Mileage
Total 2731.2110.0000 Travel
2731.2131.0000 Cellular Phones
Annual cell phone charges for staff and Smartphone charges for Manager (1),
Supervisor (1), Foreperson (1) and Coard., Rec. Software Adm. (1)
Mobile device charges for Work Order Software -Go-Eva (MESH) - 3 tablets for
various staff (Admin., Lead Hand, Mechanic) and 2 tablets for supervisors.
182
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,983,436
(257,072)
(6,405)
51,700
27,974
1,799,633
22,000
10,000
32,000
533,581
(1,076)
4,135
(20,570)
5,184
521,254
8,000
8,000
800
800
7,000
1,650
City of IPiclkerring
2021
Approved Background Information
2731 Recreation Complex -Central Core
Total 2731.2131.0000 Cellular Phones
2731.2140.0000 Telephones
Voice/ Data
Internet
Total 2731.2140.0000 Telephones
2731.2210.0000 Advertising
Provide newspaper & brochure advertisements and promotions packages
Total 2731.2210.0000 Advertising
2731.2220.0000 Subscriptions & Publicati
Reference material, journals and reports
Total 2731.2220.0000 Subscriptions & Publicati
2731.2340.0000 Seminars & Education
First Aid/CPR Defibrillator Training & Recertification -Various staff
CSEP (Canadian Society for Exercise Physiology) -Health & Fitness Specialist and
Coordinator, Fitness Rooms (3)
Legal Awareness Training -Supervisor, Facilities Operations
Total 2731.2340.0000 Seminars & Education
2731.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2731.2370.0000 Insurance Premium
2731.2371.0000 Insurance Deductible
Insurance Deductible
Total 2731.2371.0000 Insurance Deductible
2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
Anniversary Celebration & Membership Recognition
Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2731.2395.0000 Memberships
Can. Society for Exercise Physiology (CSEP) Membership (4 staff)
Facility Licences : Mech. Lie., Prof. fees, etc.
Program memberships: Squash Ontario
Tennis Ontario
Fitness Centre Accreditation
Total 2731.2395.0000 Memberships
2731.2399.0000 Outside Agency Services
Squash Professional
Tennis Professional
Base Hospital Support Defibrillation Program
183
Run Date: 4/21/21 12:05 PM
2021
Bud et
8,650
11,660
1,065
12,725
15,000
15,000
250
250
2,925
2,000
1,000
5,925
13,570
13,570
4,000
4,000
2,500
2,500
1,265
100
500
800
200
2,865
41,860
13,566
3,240
City of Pickering
2021
Approved Background Information
2731 Recreation Complex -Central Core
Defibrillator Monitoring Contract
Fire Alarm Monitoring Contract
Circuit Metering
Total 2731.2399.0000 Outside Agency Services
2731.2435.0000 Building Repairs & Mainte
Caretaking Supplies
General Supplies
Glass Cleaning (every 4 mths)
Snow Removal & Salting
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Lamps, Ballasts, Fuse Inventory
Window, Door and Lock Repairs
Various repairs to infrastructure due to aging facility
Duct Cleaning on Various Areas
Replace Windows
Window Cleaning
Carpet Service -mats
Painting and Tile Repairs
Door Replacement Program
Foot Sprayer Solution
AudioNisual Equipment Maintenance (Banquet Hall)
Electrical Substation Inspection
Kitchen Hood Inspection
Air Circulation Equipment (contract out)
Elevator Inspection & Repair (contract out)
Air Conditioning ( contract out)
Energy Management (Service Contract)
Boiler Inspection and Repair (contract out)
Water Treatment
Fire Alarm Inspection and Service (contract out)
Motors, Belts, Filters
Diesel Generator Repair and Maintenance (contract out)
Chiller Maintenance Contract
Security Camera
Total 2731.2435.0000 Building Repairs & Mainte
2731.2478.0000 Misc.Equipment Repairs &
Various program equipment at the Recreation Complex
184
Run Date: 4/21/2112:05 PM
2021
Bud et
1,350
600
2,875
63,491
18,750
6,300
4,000
41,600
8,000
12,000
11,000
2,000
5,000
12,000
5,000
1,000
1,090
6,000
6,000
3,000
3,300
2,000
5,045
600
5,000
4,800
7,000
6,880
3,500
5,000
3,000
3,000
5,500
11,600
5,000
213,965
15,000
City of 1Piclkerri1111g
2021
Approved Background Information
2731 Recreation Complex -Central Core
Treadmill Belt replacements
Floor machine service
Ladder/Lift Inspection
Total 2731.2478.0000 Misc.Equipment Repairs &
2731.2479.0000 Sfwr/Hdwr Maint Contracts
Game Time software maintenance contract
Maintenance -HRIS
Maintenance -Recreation -DBS
Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts
2731.2678.0000 Misc Equipment Rentals
Occasional equipment needs, ·other equipment rentals
Total 2731.2678.0000 Misc Equipment Rentals
2731.5300.0000 Stationery & Office Suppl
General office supplies
Total 2731.5300.0000 Stationery & Office Suppl
2731.5302.0000 Forms
Professional printing services (Gift Cards)
Total 2731.5302.0000 Forms
2731.5340.0000 Supplies -Spec.Events/Ba
Provide mix for banquet hall and meeting room rentals
Total 2731.5340.0000 Supplies -Spec.Events/Ba
2731.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2731.5510.0000 Utilities -Water
2731.5520.0000 Utilities -Gas·
Budget based on 2020 projected actuals
Total 2731.5520.0000 Utilities -Gas
2731.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2731.5530.0000 Utilities -Hydro
2731.5902.0000 Supplies & Tools
Card Access supplies (card~, cartridges)
Racquets, balls, eyewear for Elective Programs (replacement)
Creative Centre
First Aid Supplies (replacement)
Small Tools
Child Supervision Centre
Total 2731.5902.0000 Supplies & Tools
2731.5973.0000 Furniture & Fixtures
185
Run Date: 4/21/2112:05 PM
2021
Bud et
6,800
5,000
1,410
28,210
5,425
3,395
6,180
15,000
2,000
2,000
3,100
3,100
1,100
1,100
1,000
1,000
38,180
38,182
38,182
43,700
43,700
254,000
254,000
22,000
300
900
300
1,500
1,200
26,200
City of Pickering
2021
Approved Background Information
2731 Recreation Complex -Central Core
Recreation Complex Renovations F&E ·
Office Desk & Chair Replacement
Defibrillator Replacement
Total 2731.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
2731.9916.0000 Vending Machines
Based on 12% of total Complex Vending Machine Sales plus annual exclusivity
payment
Total 2731.9916.0000 Vending Machines
2731.9921.0000 Admissions -Tennis
Prime time court admissions
Non Prime time court admissions
Total 2731.9921.0000 Admissions -Tennis
2731.9924.0000 Admissions -Squash
Pay as you play -Prime time court admissions
Non prime time court admissions
Total 2731.9924.0000 Admissions -Squash
2731.9925.0000 Admissions -Fitness Room
Adult -Singles
Adult - 5 Pass
Adult-10 Pass
Total 2731.9925.0000 Admissions -Fitness Room
2731.9926.0000 Admissions -Racquet Ball
Pay as you play -Prime time court admissions
Non prime time court admissions
Total 2731.9926.0000 Admissions -Racquet Ball
2731.9933.0000 Rentals -Mtg. Room/Publi
Various private rentals for Complex Meeting Rooms (1,2 & 3)
Total 2731.9933.0000 Rentals -Mtg. Room/Publi
2731.9934.0000 Rentals -Mtg. Room Prg.
Rentals for Community Services Dept. operating at the CHDRC
Total 2731.9934.0000 Rentals -Mtg. Room Prg.
2731.9941.0001 Membership -Tennis
Tennis
Total 2731.9941.0001 Membership -Tennis
2731.9941.0002 Membership -New Tennis
186
Run Date: 4/21/2112:05 PM
2021
Bud et
10,000
2,000
3,000
15,000
3,132,118
(10,000)
(10,000)
(44,000)
(30,000)
(74,000)
(8,700)
(2,300)
(11,000)
(1,000)
(500)
(500)
(2,000)
(1,400)
(200)
(1,600)
(7,000)
(7,000)
(7,000)
(7,000)
(6,000)
(6,000)
Coty of Pickering
2021
Approved Background Information
2731 Recreation Complex -Central Core
Total Transfers
Net Expenses
188
Run Date: 4/21/21 12:05 PM
2021
Bud et
0
· 2,273,318
2733 Recreation Complex -Pool
2019
Actuals
Expenditures
1100 Salaries & Wages 466,105
1200 Overtime 6,677
1400 Employer Contributions 79,775
1900 Uniforms 3,864
2110 Travel 208
2140 Telephones 1,049
2340 Seminars & Education 1,490
2370 Insurance Premium 4,459
2392 Consulting & Professional 250
2395 Memberships 100
2435 Build Repairs & Mtce 113,081
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenanc 0
5510 Utilities -Water 52,992
5520 Utilities -Gas 56,188
5530 Utilities -Hydro 181,580
5902 Supplies & Tools 985
Total Expenditures 968,803
Revenues
9923 Admissions -Public Swimming (54,802)
9932 Rentals -Pool (163,790)
9936 Rentals -Pool-School Board (1,199)
9943 Memberships -Pool/Health CIL (77,185)
Total Revenues (296,976)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (250)
Total Transfers (250)
Net 671,577
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
394,852 452,214
2,691 10,000
77,929 82,938
160 5,000
100 225
489 705
429 2,815
4,540 4,540
0 1,250
100 120
53,275 92,900
740 2,000
716 1,122
27,713 53,680
37,206 61,216
124,698 202,098
3,357 11,500
728,995 984,323
(11,392) (52,000)
(23,604) (166,000)
0 (1,258)
(43,490) (58,000)
(78,486) (277,258)
0 (9,000)
0 (1,250)
0 (10,250)
650,509 696,815
189
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(256,230) 195,984 (56.66%)
(5,000) 5,000 (50.00%)
(14,932) 68,006 (18.00%)
(2,312) 2,688 (46.24%)
0 225 0.00%
(25) 680 (3.55%)
(2,145) 670 (76.20%)
90 4,630 1.98%
(1,250) 0 (100.00%)
(18) 102 (15.00%)
(20,950) 71,950 (22.55%)
(1,000) 1,000 (50.00%)
(337) 785 (30.04%)
(9,880) 43,800 (18.41%)
(17,516) 43,700 (28.61%)
(37,098) 165,000 (18.36%)
(3,850) 7,650 (33.48%)
(372,453) 611,870 (37.84%)
44,800 (7,200) (86.15%)
158,500 (7,500) (95.48%)
1,258 0 (100.00%)
52,000 (6,000) (89.66%)
256,558 (20,700) (92.53%)
9,000 0 (100.00%)
1,250 0 (100.00%)
10,250 0 (100.00%)
(105,645) 591,170 (15.16%)
2733 Recreation Complex -Pool
Expenditures
2733.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Decrease in term staff hours due to COVID and renovation pool closure
Reduction in hours (184) for Aquatics Program Assistant part-time positions
Reduction in hours (127) for Aquatics Program Assistant term positions
Reduction in hours (330) for Life Guard term positions
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2733.1100.0000 Salaries & Wages
2733.1200.0000 Overtime
To meet service level/workload commitments
Total 2733.1200.0000 Overtime
2733.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to reduction _in hours (184) for Aquatics Program Assistant
part-time positions
Benefits related to reduction in hours (127) for Aquatics Program Assistant term
positions
Benefits related to reduction in hours (330) for Life Guard term positions
Benefits related to decrease in term staff hours due to COVID and renovation pool
closure
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2733.1400.0000 Employer Contributions
2733.1900.0000 Uniforms
As per the Collective Agreement
Total 2733.1900.0000 Uniforms
2733.2110.0000 Travel
Supervisor, Aquatic Program: Parking & Mileage
Total 2733.2110.0000 Travel
2733.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
472,965
(266,700)
(5,916)
(3,600)
(6,475)
5,710
195,984
5,000
5,000
90,110
(566)
(345)
(267)
(21,630)
704
68,006
2,688
2,688
225
225
Voice/ Data 605
Internet 75
Total 2733.2140.0000 Telephones 680
2733.2340.0000 Seminars & Education
Defibrillator Training -Various staff 670
Total 2733.2340.0000 Seminars & Education 670
190
City of Pickering
2021
Approved Background Information
2733 Recreation Complex -Pool
2733.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2733.2370.0000 Insurance Premium
2733.2395.0000 Memberships
Life Saving Society
Total 2733.2395.0000 Memberships
2733.2435.0000 Building Repairs & Mainte
Pool Chemicals
Cleaning Supplies
Miscellaneous
Electrical and Plumbing Repairs
Lamps, Ballasts and Fuse Inventory
Filters, etc.
Tile, painting, door and lock repairs
Contract for snow removal & salting
Filter System
HVAC Services
Pumps, Motors, Valves, Seals
Bleacher Safety Inspection
Total 2733.2435.0000 Building Repairs & Mainte
2733.2478.0000 Misc.Equipment Repairs &
Repair parts for pool vacuum
Total 2733.2478.0000 Misc.Equipment Repairs &
2733.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2733.2479.0000 Sfwr/Hdwr Maint Contracts
2733.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2733.5510.0000 Utilities -Water
2733.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2733.5520.0000 Utilities -Gas
2733.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2733.5530.0000 Utilities -Hydro
2733.5902.0000 Supplies & Tools
First Aid Supplies
191
Run Date: 4/21/2112:05 PM
2021
Bud et
4,630
4,630
102
102
17,250
10,300
1,500
7,000
3,000
3,000
6,000
10,400
6,500
2,000
3,000
2,000
71,950
1,000
1,000
785
785
43,800
43,800
43,700
43,700
165,000
165,000
800
City of Pickering
2021
Approved Background Information
2733 Recreation Complex -Pool
Toys and Program Supplies (replacement)
Small Tools etc.
Total 2733.5902.0000 Supplies & Tools
Total Expenses
Revenues
2733.9923.0000 Admissions -Public Swimm
Singles & passes
Total 2733.9923.0000 Admissions -Public Swimm
2733.9932.0000 Rentals -Pool
Private Permits
Total 2733.9932.0000 Rentals -Pool
2733.9943.0000 Membership -Swim
Memberships
Total Revenues
Total Transfers
Net Expenses
Total 2733.9943.0000 Membership -Swim
192
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
3,850
7,650
611,870
(7,200)
(7,200)
(7,500)
(7,500)
(6,000)
(6,000)
(20,700)
0
591,170
2735 Recreation Complex -Arenas
2019
Actuals
Expenditures
1100 Salaries & Wages 493,004
1200 Overtime 27,308
1400 Employer Contributions 117,106
1900 Uniforms 3,794
2131 Cellular Phones 622
2140 Telephones 4,154
2340 Seminars & Education 561
2370 Insurance Premium 4,343
2371 Ins. Deductible 1,442
2392 Consulting & Professional 12,040
2394 Recpt, Prom & Sp Events 150
2399 Outside Agency Serv 271
2435 Build Repairs & Mtce 131,189
2478 Misc Equip Repairs 5,068
2479 Software/Hardware Maintenanc 0
2678 Rental Misc Equip 0
5300 Stationery & Office Supplies 546
5302 Forms 0
5510 Utilities -Water 11,776
5520 Utilities -Gas 14,315
5530 Utilities -Hydro 187,841
5902 Supplies & Tools 1,969
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 10,334
Total Expenditures 1,027,833
Revenues
9915 Snack Bar (7,575)
9916 Vending Machines (1,650)
9940 Advertising Space (55,000)
9922 Admissions -Skating (15,664)
9931 Rentals -Ice Surface (667,204)
9933 Rentals -Mtg. Room/Public (40,211)
9959 Arena Floor Rentals (5,754)
9985 Marketing Sponsorships (4,325)
Total Revenues (797,383)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
263,473 490,610
5,261 25,000
82,305 117,972
121 4,000
552 1,000
4,151 5,465
218 3,650
4,420 4,420
895 2,000
11,960 11,995
0 0
1,843 1,100
111,431 159,545
11,164 7,000
813 1,274
0 800
68 650
0 300
6,158 15,920
9,971 20,548
128,997 217,191
915 3,335
0 0
0 0
644,716 1,093,775
(1,900) (4,000)
(567) (1,500)
(11,458) (55,000)
(8,568) (20,000)
(144,725) (812,000)
(8,466) (42,000)
(865) (7,500)
(2,162) (10,000)
(178,711) (952,000)
0 (1,995)
0 (1,995)
193
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(79,580) 411,030 (16.22%)
(8,335) 16,665 (33.34%)
(5,919) 112,053 (5.02%)
0 4,000 0.00%
0 1,000 0.00%
(35) 5,430 (0.64%)
25 3,675 0.68%
90 4,510 2.04%
0 2,000 0.00%
(11,995) 0 (100.00%)
0 0 0.00%
0 1,100 0.00%
(10,939) 148,606 (6.86%)
0 7,000 0.00%
(537) 737 (42.15%)
0 800 0.00%
0 650 0.00%
0 300 0.00%
(4,850) 11,070 (30.46%)
(6,548) 14,000 (31.87%)
(36,191) 181,000 (16.66%)
0 3,335 0.00%
3,000 3,000 0.00%
0 0 0.00%
(161,814) 931,961 (14.79%)
0 (4,000) 0.00%
0 (1,500) 0.00%
0 (55,000) 0.00%
10,000 (10,000) (50.00%)
516,000 (296,000) (63.55%)
12,000 (30,000) (28.57%)
0 (7,500) 0.00%
0 (10,000) 0.00%
538,000 (414,000) (56.51%)
1,995 0 (100.00%)
1,995 0 (100.00%)
2735 Recreation Complex -Arenas
2019
Actuals
Net 230,450
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
466,005 139,780
194
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
378,181 517,961 270.55%
City of Pickerung
2021
Approved Background Information
2735 Recreation Complex -Arenas
Expenditures
2735.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of hours (640) for Maintenance Worker, Ice Arena full-time positions to
2715
Decrease in staff term hours due to COVID closures
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2735.1100.0000 Salaries & Wages
2735.1200.0000 Overtime ·
To meet service level/workload commitments
Total 2735.1200.0000 Overtime
2735.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of hours (640) for Maintenance Worker, Ice Arena
full-time positions to 2715
Benefits related to decrease in term staff hours due to COVID closures
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2735.1400.0000 Employer Contributions
2735.1900.0000 Uniforms
As per the Collective Agreement
Total 2735.1900.0000 Uniforms
2735.2131.0000 Cellular Phones
Cellular Phone Charges
Total 2735.2131.0000 Cellular Phones
2735.2140.0000 Telephones
Voice/ Data
Internet
Cable
Total 2735.2140.0000 Telephones
2735.2340.0000 Seminars & Education
Ont. Rec. Facilities Assoc. (ORFA) B Ticket Renewal -Foreperson and
Maintenance Worker (5)
First Aid & Defibrillation Training & Certification
ORF A Maintenance & Equipment Operations Training (2)
Total 2735.2340.0000 Seminars & Education
2735.2370.0000 Insurance Premium
195
Run Date: 4/21/2112:05 PM
2021
Bud et
491,766
(21,750)
(66,362)
7,376
411,030
16,665
16,665
123,941
(6,525)
(6,600)
1,237
112,053
4,000
4,000
1,000
1,000
1,910
1,600
1,920
5,430
375
1,200
2,100
3,675
City of !Pickering
2021
Approved Background Information
2735 Recreation Complex -Arenas
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2735.2370.0000 Insurance Premium
2735.2371.0000 Insurance Deductible
Insurance Deductible
Total 2735.2371.0000 Insurance Deductible
2735.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Defibrillator Monitoring Contract
Total 2735.2399.0000 Outside Agency Services
2735.2435.0000 Building Repairs & Mainte
Caretaking supplies/services
Building repair supplies & services
Electrical repairs
Plumbing repairs
Door and lock repairs
Facility Decals
Parking lot maintenance (snow removal and salting and garbage)
Carpet service -mats
Replace Rink light bulbs
Condenser Water Treatment Program
Replace dasher board, netting & glass repair
HVAC repairs
Paint Drainage & Disposal System
Rink Board cleaning
Goals Nets Replacement
Annual Regulatory inspections
Refrigeration repairs maintenance and dehumidifiers ( contract)
Overhaul compressor (2)
Fan & motor repairs, supplies & fuse inventory
Energy Management System (Service Contract)
Kitchen Hood Inspection
Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting)
Repairs to rubber flooring
Parking lot line painting
Total 2735.2435.0000 Building Repairs & Mainte
2735.2478.0000 Misc.Equipment Repairs &
Ice resurfacer maintenance
Misc. small equipment repairs
196
Run Date: 4/21/2112:05 PM
2021
Bud et
4,510
4,510
2,000
2,000
700
400
1,100
22,338
14,910
11,240
6,510
3,550
600
14,768
2,000
5,000
5,498
5,700
3,500
2,450
2,500
4,100
2,400
11,592
15,750
2,150
1,500
850
2,200
5,000
2,500
148,606
4,000
3,000
City of Pickering
2021
Approved Background Information
2735 Recreation Complex -Arenas
Total 2735.2478.0000 Misc.Equipment Repairs &
2735.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2735.2479.0000 Sfwr/Hdwr Maint Contracts
2735.2678.0000 Misc Equipment Rentals
Rental of tools for specific jobs
Total 2735.2678.0000 Misc Equipment Rentals
2735.5300.0000 Stationery & Office Suppl
General office supplies
Toners for printer
Total 2735.5300.0000 Stationery & Office Suppl
2735.5302.0000 Forms
Printing of facility permits and receipt forms
Total 2735.5302.0000 Forms
2735.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2735.5510.0000 Utilities -Water
2735.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2735.5520.0000 Utilities -Gas
2735.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2735.5530.0000 Utilities -Hydro
2735.5902.0000 Supplies & Tools
First Aid supplies (replacement)
Small tools, etc. (replacement)
Total 2735.5902.0000 Supplies & Tools
2735.5973.0000 Furniture & Fixtures
Defibrillator replacement
Total 2735.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
2735.9915.0000 Snack Bar
Snack Bar lease agreement
Total 2735.9915.0000 Snack Bar
2735.9916.0000 Vending Machines
Arena vending machines
197
Run Date: 4/21/21 12:05 PM
2021
Bud et
7,000
737
737
800
800
400
250
650
300
300
11,070
11,070
14,000
14,000
181,000
181,000
1,335
2,000
3,335
3,000
3,000
931,961
(4,000)
(4,000)
(1,500)
City of IPiclkering
2021
Approved Background Information
2735 Recreation Complex -Arenas
Total 2735.9916.0000 Vending Machines
2735.9922.0000 Admissions -Pleasure Ska
Daily admissions for individuals for Public Skating
Total 2735.9922.0000 Admissions -Pleasure Ska
2735.9931.0000 Rentals -Ice Surface
Ice Surface Rentals
Pre-School Skating Rentals Prg -(9931)
Total 2735.9931.0000 Rentals -Ice Surface
2735.9933.0000 Rentals -Mtg. Room/Publi
Various hall rentals, activities
Total 2735.9933.0000 Rentals -Mtg. Room/Publi
2735.9940.0000 Advertising Space ·
Rink Board advertising
Total 2735.9940.0000 Advertising Space
2735.9959.0000 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 2735.9959.0000 Arena Floor Rentals
2735.9985.0000 Sponsorships
Arena Marketing Sponsorships/Advertising (Taxable)
Total Revenues
Total Transfers
Net Expenses
Total 2735.9985.0000 Sponsorships
198
Run Date: 4/21/2112:05 PM
2021
Bud et
(1,500)
(10,000)
(10,000)
(290,000)
(6,000)
(296,000)
(30,000)
(30,000)
(55,000)
(55,000)
(5,500)
(2,000)
(7,500)
(10,000)
(10,000)
(414,000)
0
517,961
2744 Museum
2019
Actuals
Expenditures
1100 Salaries & Wages 659,497
1200 Overtime 611
1400 Employer Contributions 149,734
1900 Uniforms 6,985
2110 Travel 3,348
2122 Freight, Express & Cartage 4,500
2131 Cellular Phones 2,963
2140 Telephones 17,971
2210 Advertising 21,147-
2211 Trade Shows, Exhib & Display, 890
2340 Seminars & Education 5,245
2370 Insurance Premium 3,880
2392 Consulting & Professional 32,928
2394 Recpt, Prom & Sp Events 10,264
2395 Memberships 2,323
2399 Outside Agency Serv 16,573
2435 Build Repairs & Mtce 99,241
2457 Veh -Repairs & Maintenance 2,602
2478 Misc Equip Repairs 5,491
2479 Software/Hardware Maintenanc 2,180
2480 Antiques Repairs Mtce. 8,549
2482 Grounds Upkeep 766
5300 Stationery & Office Supplies 2,543
5320 Program Supplies 13,131
5340 Supplies -Special Events 8,423
5345 Antique Purchases 593
5400 Gift Shop Plaques 5,734
5520 Utilities -Gas 5,932
5530 Utilities -Hydro 23,327
5540 Utilities -Oil 1,657
5900 Gas, Oil Tires 1,789
5902 Supplies & Tools 1,216
Total Expenditures 1,122,033
Revenues
1610 Federal Grant (13,712)
1623 Ont. Specific Grants (39,263)
9910 Gift Shop (8,464)
9915 Snack Bar (1,569)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
523,541 682,179
724 3,000
139,609 150,214
4,824 6,000
501 3,000
1,745 2,500
3,078 5,900
17,120 20,910
35,256 98,000
1,529 1,200
2,173 6,200
3,950 3,950
16,650 18,000
1,618 10,500
1,241 2,187
11,374 5,255
100,097 99,415
3,087 5,000
2,911 5,000
2,187 2,762
10,305 8,700
1,025 2,800
1,922 2,500
11,604 12,255
11,134 10,500
470 600
2,311 5,250
6,221 7,510
24,179 25,044
1,293 816
698 1,963
782 1,000
945,159 1,210,110
(135,662) (98,000)
(44,921) (39,000)
(5,025) (10,500)
(329) (3,100)
199
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
30,537 712,716 4.48%
0 3,000 0.00%
3,392 153,606 2.26%
0 6,000 0.00%
(1,500) 1,500 (50.00%)
0 2,500 0.00%
0 5,900 0.00%
560 21,470 2.68%
0 98,000 0.00%
60,500 61,700 5,041.67%
(2,400) 3,800 (38.71%)
80 4,030 2.03%
(4,000) 14,000 (22.22%)
(5,000) 5,500 (47.62%)
(160) 2,027 (7.32%)
0 5,255 0.00%
750 100,165 0.75%
0 5,000 0.00%
(2,000) 3,000 (40.00%)
(497) 2,265 (17.99%)
5,000 13,700 57.47%
0 2,800 0.00%
0 2,500 0.00%
0 12,255 0.00%
80 10,580 0.76%
0 600 0.00%
(2,625) 2,625 (50.00%)
0 7,510 0.00%
501 25,545 2.00%
0 816 0.00%
0 1,963 0.00%
0 1,000 0.00%
83,218 1,293,328 6.88%
(85,000) (183,000) 86.73%
(25,500) (64,500) 65.38%
5,250 (5,250) (50.00%)
2,100 (1,000) (67.74%)
2744 Museum
2019
Actuals
9955 Programs (14,477)
9977 Donations (2,237}
9920 Admissions -Public & Edu. (128,494}
9933 Rentals -Mtg. Room/Public (11,738)
9990 Other Misc Revenue (89}
Total Revenues (220,043)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (24,989)
Total Transfers (24,989)
Net 877,001
.City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(4,422} (23,560)
(10,411) (2,000}
(38,390) (141,440)
(6,382) (17,000)
0 0
(245,542) (334,600)
0 0
0 0
0 0
699,617 875,510
Run Date: 4/21/2112:03 PM
2021
!
INC./DEC. Approved % CHGE.
Bl!dget 2020
7,000 (16,560) (29.71%)
0 (2,000) 0.00%
0 (141,440) 0.00%
6,000 (11,000) (35.29%)
0 0 0.00%
(90,150) (424,750) 26.94%
(8,000) (8,000) 0.00%
0 0 0.00%
(8,000) (8,000) 0.00%
(14,932) 860,578 (1.71%)
Staff have calculated approximately $98,186.25 in volunteer human
resources and skills (based on 2020 volunteer hours totaling 3,927.45 hours
at a value of $25.00 per hour)
200
City of Pickering
2021
Approved Background Information
2744 Museum
Expenditures
27 44.1100.0000 Salaries & Wages
Base Salaries and Wages
One new Collections Officer contract position (fully funded from Museum
Assistance Program)
One new Project Coordinator contract position (fully funded from Virtual Museum
of Canada Grant)
Audience Development Officer contract position (partially funded from Canada
Cultural Investment Fund Grant)
Reduction in term staff hours due to COVID closures
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2744.1100.0000 Salaries & Wages
27 44.1200.0000 Overtime
To meet service level/workload commitments
Total 2744.1200.0000 Overtime
2744.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new Collections Officer contract position
Benefits related to one new Project Coordinator contract position (fully funded from
Virtual Museum of Canada Grant)
Benefits related to Audience Development Officer contract position (partially
funded from Canada Cultural Investment Fund Grant)
Benefits related to reduction in term staff hours due to COVID closures
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2744.1400.0000 Employer Contributions
2744.1900.0000 Uniforms
Repair and Replacement of Costumes
Costumes, uniforms & protective equipment for volunteers
Total 2744.1900.0000 Uniforms
2744.2110.0000 Travel
Parking & Mileage
Total 2744.2110.0000 Travel
27 44.2122.0000 Freight, Express & Cartage
Shipment of artifacts or displays
Total 2744.2122.0000 Freight,Express & Cartage
201
Run Date: 4/21/21 12:05 PM
2021
Bud et
654,460
25,000
25,000
30,000
(30,000)
8,256
712,716
3,000
3,000
148,271
2,000
2,000
2,400
(2,400)
1,335
153,606
2,000
4,000
6,000
1,500
1,500
2,500
2,500
City of Pickering
2021
Approved Background Information
27 44 Museum Run Date: 4/21/21 12:05 PM
2744.2131.0000 Cellular Phones
Cell phone charges.
Motorola Radios (Replacement)
Total 27 44.2131.0000 Cellular Phones
2744.2140.0000 Telephones
Voice/Data
Internet
Total 2744.2140.0000 Telephones
27 44.2210.0000 Advertising
Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods
Tourism Marketing (partially offset by Canadian Cultural Investment Fund Grant)
Social Media Advertising
Total 2744.2210.0000 Advertising
2744.2211.0000 Tr Shows,Exhib.& Displays
Supplies and materials for temporary exhibits and displays, enlargements,
lettering, folios
Permanent agricultural exhibit located within the Combination Barn (partially
funded by donations in reserve fund). This exhibit will largely include interactive
elements such as grain grinding, a milking cow and a stock breed horse model that
will recreate an 1870's barn, and also a contemporary display area that will tell the
stories of Pickering's agricultural past. The $13,500 is for the entire cost of the
exhibit.
Permanent exhibit: Blacksmith Shop (fully funded from Rural Economic
Development Fund Grant)
Virtual Blacksmith Shop project (fully funded by Virtual Museum of Canada)
Total 2744.2211.0000 Tr Shows,Exhib.& Displays
27 44.2340.0000 Seminars & Education
High FIVE Quality Assurance Program -new staff
Defibrillator Training & CPRC Certification -Various staff
Volunteer training workshops
Museum Conference & Training
Total 2744.2340.0000 Seminars & Education .
2744.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2744.2370.0000 Insurance Premium
2744.2392.0000 Consulting & Professional
202
2021
Bud et
5,200
700
5,900
19,835
1,635
21,470
18,000
70,000
10,000
98,000
1,200
13,500
22,000
25,000
61,700
250
1,500
1,000
1,050
3,800
4,030
4,030
City of Pickering
2021
Approved Background Information
2744 Museum
Architectural consulting services
Designated substance survey
Total 2744.2392.0000 Consulting & Professional
2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Volunteer night and appreciation event to cover food, pins, entertainment & awards
for volunteers
Value, Recognition & Recruitment
Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2744.2395.0000 Memberships
Ancestry.ca
York-Durham Association of Museums & Galleries
Ontario Museum Association
Ontario Historical Society
Culinary Historians Membership
York Pioneer Newsletter
American Association of State & Local History
Canadian Association of Conservators
Interpretation Canada
Total 2744.2395.0000 Memberships
2744.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Fire & Security Alarm Monitoring
Defibrillator monitoring contract
Total 2744.2399.0000 Outside Agency Services
2744.2435.0000 Building Repairs & Mainte
Daily maintenance supplies and building repairs
Environmental monitoring & water treatment
Routine plumbing and electrical services and repairs
Window, door and lock repair/replacement
Pest control
Chimney sweeping & inspections
Plaster & painting of heritage buildings
HVAC maintenance & repairs
Snow removal & salting
Septic
Picnic tables
Lighting (Gate 2/lower site)
Total 2744.2435.0000 Building Repairs & Mainte
2744.2457.0000 Vehicle -Repairs & Maint
203
Run Date: 4/21/2112:05 PM
2021
Bud et
6,000
8,000
14,000
3,500
2,000
5,500
770
25
609
78
30
25
285
180
25
2,027
1,450
3,400
405
5,255
18,750
9,000
5,000
7,000
5,000
915
18,000
3,500
10,000
8,000
2,000
13,000
100,165
City of Pickering
2021
Approved Background Information
2744 Museum
Vehicle Repair and Maintenance
Total 2744.2457.0000 Vehicle -Repairs & Maint
2744.2478.0000 Misc.Equipment Repairs &
Daily maintenance supplies and restoration for Woodwrights (minor bldg. repairs
and gift shop merchandise)
Total 2744.2478.0000 Misc.Equipment Repairs &
2744.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Museum -Past Perfect
Maintenance -HRIS
Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts
2744.2480.0000 Artefact Repairs & Maint
Conservation & restoration materials, on going repairs and restoration of artifacts
in collection
Reproduction window coverings
Research Materials
Packing Materials (fully funded by the Museum Assistance Program)
Total 2744.2480.0000 Artefact Repairs & Maint
2744.2482.0000 Grounds Upkeep
Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and
calcium chloride for driveway
Road & Grounds repairs
Total 2744.2482.0000 Grounds Upkeep
2744.5300.0000 Stationery & Office Suppl
General office supplies
Total 2744.5300.0000 Stationery & Office Suppl
2744.5320.0000 Program Supplies
On Site Program supplies
Firewood
Total 2744.5320.0000 Program Supplies
2744.5340.0000 Supplies -Spec.Events/Ba
Museum Teas
Christmas in the Village
General Events Supplies
Haunted Ghost Walk
Tourism programming
Total 2744.5340.0000 Supplies -Spec.Events/Ba
2744.5345.0000 Artefact Purchases
Reproduction items for programming artefacts for the Collection
204
Run Date: 4/21/2112:05 PM
2021
Bud et
5,000
5,000
3,000
3,000
1,100
1,165
2,265
7,600
800
300
5,000
13,700
800
2,000
2,800
2,500
2,500
10,755
1,500
12,255
500
3,350
1,500
150
5,080
10,580
600
City of Pickering
2021
Approved Background Information
2744 Museum
Total 2744.5345.0000 Artefact Purchases
2744.5400.0000 Gift Shop/Plaques
Retail Merchandise for Gift Shop
Display and Sales supplies
Snack Bar Supplies
Total 2744.5400.0000 Gift Shop/Plaques
2744.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2744.5520.0000 Utilities -Gas
2744.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2744.5530.0000 Utilities -Hydro
2744.5540.0000 Utilities -Oil
To purchase fuel for the heater in the schoolhouse
Total 2744.5540.0000 Utilities -Oil
2744.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 1,200 litres @ $1.03/litre
Fuel: Diesel 220 litres@ $1.11/litre
Oil changes and tires
Total 2744.5900.0000 Gas, Oil, Tires Etc.
2744.5902.0000 Supplies & Tools
Gardening supplies
Grounds Tools
Total 2744.5902.0000 Supplies & Tools
Total Expenses
Revenues
1610.2744.0000 Fed Grnts -Museum
Young Canada Works
Canada Cultural Investment Fund (includes $20,000 received in 2020)
Canada Summer Jobs
Virtual Museum of Canada Grant
Museum Assistance Program
Total 1610.2744.0000 Fed Grnts -Museum
1623.2744.0000 Ont Grant-Museum
Museum Operating Grant
Rural Economic Development Fund
Summer Experience Fund
205
Run Date: 4/21/2112:05 PM
2021
Bud et
600
2,000
250
375
2,625
7,510
7,510
25,545
25,545
816
816
1,236
244
483
1,963
400
600
1,000
1,293,328
(5,000)
(95,000)
(3,000)
(50,000)
(30,000)
(183,000)
(39,000)
(22,000)
(3,500)
City of Pickering
2021
Approved Background Information
2744 Museum
Total 1623.2744.0000 Ont Grant -Museum
2744.9910.0000 Gift Shop
Retail purchases: Jan/May
July/ August/Sept
Oct.I Nov./Dec.
Total 2744.9910.0000 Gift Shop
2744.9915.0000 Snack Bar
Gift Shop Snack Bar
Total 2744.9915.0000 Snack Bar
2744.9920.0000 Admissions -Public & Edu
Admissions during Special Events
On Site Programs for Summer
On Site Programs for Spring
On Site Programs for Fall
General Admissions/ Kids in the Village
Tourism programming
Season's Pass
Total 2744.9920.0000 Admissions -Public & Edu
2744.9933.0000 Rentals -Mtg. Room/Publi
Photography
Grounds Rentals
Total 2744.9933.0000 Rentals -Mtg. Room/Publi
2744.9955.0000 Programs
Outreach Programs
Public workshops & programs
Total 2744.9955.0000 Programs
2744.9977.0000 Donations
Donations & Donation Box
Total 2744.9977.0000 Donations
Total Revenues
Transfers
1910.7063.2744 Frm Museum Res-Museum
Funding for Permanent agricultural exhibit located within the Combination Barn
Total 1910.7063.2744 Frm Museum Res-Museum
Total Transfers
206
Run Date: 4/21/2112:05 PM
2021
Bud et
(64,500)
(650)
(3,250)
(1,350)
(5,250)
(1,000)
(1,000)
(15,670)
(5,000)
(66,000)
(35,000)
(8,000)
(9,270)
(2,500)
(141,440)
(1,500)
(9,500)
(11,000)
(6,000)
(10,560)
(16,560)
(2,000)
(2,000).
(424,750)
(8,000)
(8,000)
(8,000)
2744 Museum
Net Expenses
City of Puckering
2021
Approved Background Information
207
Run Date: 4/21/21 12:05 PM
2021
Bud et
860,578
27 40 Pickering Arts Centre
2019
Actuals
Expenditures
1100 Salaries & Wages 0
1400 Employer Contributions 0
1800 Conferences 0
2110 Travel 0
2131 Cellular Phones 0
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 0
Total Expenditures 0
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
Total Transfers 0
Net 0
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
0 106,385
0 29,911
0 1,500
0 1,000
0 1,000
0 0
0 500
0 140,296
0 0
0 0
0 0
0 140,296
208
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(73,670) 32,715 (69.25%)
(14,863) 15,048 (49.69%)
0 1,500 0.00%
0 1,000 0.00%
0 1,000 0.00%
55 55 0.00%
0 500 0.00%
(88,478) 51,818 (63.07%)
0 0 0.00%
(51,818) (51,818) 0.00%
(51,818) (51,818) 0.00%
(140,296) 0 (100.00%)
27 40 Pickering Arts Centre
Expenditures
2740.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Total 2740.1100.0000 Salaries & Wages
2740.1400.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2740.1400.0000 Employee Benefits
2740.1800.0000 Conferences
Topical Conference -Executive Director, Pickering Arts Centre
Total 2740.1800.0000 Conferences
2740.2110.0000 Travel
Parking & Mileage
Total 27 40.2110.0000 Travel
2740.2131.0000 Cellular Phones
Annual Smartphone charges -Executive Director, Pickering Arts Centre
Total 27 40.2131.0000 Cellular Phones
2740.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2740.2479.0000 Sfwr/Hdwr Maint Contracts
2740.5300.0000 Stationery & Office Suppl
General office supplies
Total 2740.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Transfers
1910.7067.2740 Frm Casino -Pick Arts Ctr
Casino Reserve funding for Pickering Arts Centre expenditures
Total 1910.7067.2740 Frm Casino -Pick Arts Ctr
Total Transfers
Net Expenses
209
Run Date: 4/21/21 12:05 PM
2021
Bud et
32,715
32,715
15,048
15,048
1,500
1,500
1,000
1,000
1,000
1,000
55
55
500
500
51,818
0
(51,818)
(51,818)
(51,818)
0
Overview·
Community Services Department
Public Works
The Community Services Department is organized into two Divisions: Culture &
Recreation and Operations. The Operations Division is responsible for Public Works,
which runs from the Operations Centre on Clements Road and is responsible for the
maintenance and operation of Roads, Parks & Property and Fleet vehicles and
equipment. Public Works is responsible for the winter control of City roads and
sidewalks from November to April. Fleet Services maintain all City vehicles, equipment
and tools out of the Municipal Garage within the Operations Centre.
Organization Chart
I I
Operations Property
Adm. Maintenance
Key Activities for 2021
Community Services
Department
Public Works
I
I
Fleet
Services
I
Roads
• Seaton -Public Works maintenance of new roads, sidewalks and parks
infrastructure
• Completion of the Fleet Management Software Pilot Program
• Implementation of the Fleet Parts Program
I
Parks
• Development and implementation of the Public Works Level of Service Tracking
and Reporting Program
• Development of Parks asset management including the input of all 85 Parks into the
Asset Management software solution already in use by the Facilities Capital
projects team
210
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2018 2019 2020
A 1pprove d
2021
Add Delete Total
Full Time 68
~
71
71
-1
75
81
~
84
0 0 81
Q Q 3 Reg. Part-Time
Total 0 0 84.
The above chart excludes contract, students and term employees. No additional
staffing recommended for 2021. Public Works hire up to 50 seasonal staff every year to
supplement full time staff, with the peak in summer months when grass and parks
maintenance activity is highest.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
Operations -Adm. $1,030,442 $1,087,272 $56,830
Property Maintenance 1,157,784 1,309,148 151,364
Fleet Services 1,482,633 1,637,306 154,673
Roads 7,472,888 7,650,239 177,351
Parks 4,515,648 4,723,595 207,947
5.52
13.07
10.43
2.37
4.61
4.78 Total (Net Cost) $15,659,395 $16,407,560 $748,165 ====================================
Explanation of Significant Budget Changes -Expenses
Under the "Public Works" cost centre, the following accounts have had significant
Budget changes:
• Salaries & Wages -$177,852 -Budget increase reflects the full year annualization
of one Inspector, Utility Cuts and four Maintenance Worker positions approved in
2020, partially offset by reductions in salaries and wages for season term positions.
• Overtime -($62,500) -Budget decrease due to significantly reduced overtime in
support of weekend community events in 2021 due to continuation of COVID
restrictions and going virtual.
• Employee Contributions -$74,215 -Budget increase largely reflects higher
employer paid CPP premiums and increased employer contributions due to the
earlier mentioned annualized positions approved in 2020.
211
• Seminars and Education -($31,750) -Budget decrease due to seminars and
education being significantly cut back in 2021 due to the continuation of COVID
restrictions. Only mandatory, regulatory and operationally essential training has
been included in the 2021 budget.
• Repairs & Maintenance -Winter Control -$50,000 -Budget increase due to Level
of Service increase in the pro-active anti-icing road brine program $20,000 additional
purchase of brine per year and $30,000 additional budget for snow removal from
Cul-de-sacs and bridges.
• Repairs & Maintenance -Contract Services -($25,000) -Budget decrease due to
deferral of Ditching Contract, ($70,000), deferral of the Phragmite Control pilot
($15,000) to 2022.
• Building Repairs & Maintenance -$168,571 -Budget increase due to enhanced
cleaning supplies and staff for the Operations Centre and Parks outdoor public
washroom. The cleaning of these has been transferred to Facilities Operations due
to the need for COVID enhanced cleaning procedures best delivered by trained
Facilities staff. The 2500 Operations Admin and 2718 Parks cost centres include
transfer payments for these services.
• Program Supplies -$35,000 -Budget increase due to increase in the Seniors Snow
Removal program 15,000 and .the addition of funding for a future pandemic
monument 20,000.
Explanation of Significant Budget Changes -Revenues/ (Transfer from Reserves)
• Rentals -$106,000 -Revenue decrease largely from Parks permits due to COVID
closures.
• Other Misc. Revenue -$30,000 -Revenue decrease due to reduce anticipated
revenue from Road Degradation Fees.
2020 Performance Indicators/Statistics
Fleet
Work orders completed -Fire Services 462 work orders
Work orders completed -other Departments 1,821 work orders
Vehicles maintained -cars, trucks, dump truck, snow ploughs, 210
trailer, fire truck, tractors
Attachments maintained -wings, ploughs, salters, ball 69
qroomers, beach groomers, etc.
Small equipment maintained -mowers, chain saws, trimmers, 373
etc.
212
Parks
GarbaQe picked up/disposed
Sidewalk winter control response
Maintains open space
Maintains parks
Maintains playQrounds
Maintains splash pads
Maintains sports fields -soccer, baseball, artificial turf, cricket
pitch
· Propert
Seniors sidewalk clearing program response/ registrations
Roads
Roadways maintained
Minimum Maintenance Standards Roadway Patrol
Minimum Maintenance Standards potholes repaired
Winter control response
Road salt used
Road sand used
Road sweepinQs picked up/disposed
213
200,180kQ
27 events
1,940 acres
85
63
3
64 fields
13 events/
388 registrants
347 km paved
102 km mavel
7,220 km
(cumulative)
3,312 potholes
39 events
4,335 tonnes
1,713 tonnes
1,500 tonnes
Public Works
2019
Actuals
Expenditures
1100 Salaries & Wages 6,596,064
1200 Overtime 517,166
1400 Employer Contributions 1,662,629
1900 Uniforms 74,318
2110 Travel 2,057
2122 Freight, Express & Cartage 1,098
2123 Environmental Charges 279
2131 Cellular Phones 12,875
2140 Telephones 23,742
2220 Subscription & Publications 3,141
2340 Seminars & Education 35,142
2370 Insurance Premium 181,881
2371 Ins. Deductible 14,794
2392 Consulting & Professional 19,948
2394 Recpt, Prom & Sp Even.ts 8,451
2395 Memberships 7,860
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 100,844
2408 Rpr & Mnt -Winter Control 915,603
2408 Rpr & Mnt -Contract Services 240,780
2408 Rpr Main. Maint Mater 518,935
2410 Engineering Rpr & Mnt 345,656
2409 Highway Aids -Repair Maint. 82,683
2429 Parks Repairs & Maintenance 87,351
2435 Build Repairs & Mtce 347,727
2437 Tree Maintenance 377,477
2438 Lighting & Repair Maint. 30,946
2457 Veh -Repairs & Maintenance 389,549
2478 Misc Equip Repairs 301,524
2479 Software/Hardware Maintenan< 19,495
2482 Grounds Upkeep 285,699
2678 Rental Misc Equip 160,212
2682 Land Rentals 19,200
5300 Stationery & Office Supplies 9,809
5302 Forms 1,750
5320 Program Supplies 426,021
5510 Utilities -Water 59,116
5520 Utilities -Gas 42,191
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
6,943,497 7,663,326
383,254 447,000
1,756,316 1,966,180
63,337 80,515
432 1,800
2,121 1,800
253 500
17,174 18,500
24,714 29,575
6,150 4,400
6,789 64,235
215,773 215,773
11,830 34,050
21,522 57,840
2,137 7,550
5,056 10,570
0 200
128,357 87,650
636,793 755,000
146,120 180,000
470,339 525,000
603,309 787,000
101,436 75,000
37,249 60,000
366,268 324,350
397,207 390,000
17,120 20,000
487,181 425,000
277,504 235,000
30,407 103,102
183,780 319,860
149,714 127,800
19,200 21,696
9,781 11,000
3,311 2,000
309,589 408,000
76,149 79,805
48,274 27,115
214
Run Date: 4/21/21 11 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
177,852 7,841,178 2.32%
(62,500) 384,500 (13.98%)
74,215 2,040,395 3.77%
3,335 83,850 4.14%
0 1,800 0.00%
0 1,800 0.00%
0 500 0.00%
9,200 27,700 49.73%
125 29,700 0.42%
8,200 12,600 186.36%
(31,750) 32,485 (49.43%)
8,622 224,395 4.00%
0 34,050 0.00%
1,925 59,765 3.33%
50 7,600 0.66%
1,060 11,630 10.03%
0 200 0.00%
17,150 104,800 19.57%
50,000 805,000 6.62%
(25,000) 155,000 (13.89%)
0 525,000 0.00%
(30,000) 757,000 (3.81%)
0 75,000 0.00%
0 60,000 0.00%
168,571 492,921 51.97%
(5,000) 385,000 (1.28%)
0 20,000 0.00%
21,000 446,000 4.94%
0 235,000 0.00%
(14,502) 88,600 (14.07%)
5,640 325,500 1.76%
3,000 130,800 2.35%
0 21,696 0.00%
0 11,000 0.00%
0 2,000 0.00%
35,000 443,000 8.58%
7,425 87,230 9.30%
24,535 51,650 90.48%
Public Works
2019
Actuals
5530 Utilities -Hydro 207,629
5640 Small Tools 8,806
5900 Gas, Oil Tires 486,744
5901 Fertilizer, Grass Etc. 36,150
5902 Supplies & Tools 12,879
5903 Shop Supplies 65,745
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 19,598
5981 Other Minor Fixed Assets 2,344
8960 Taxes Tenant 219,601
Total Expenditures 14,983,509
Revenues
1430 Sale of Services -Public Worki (204,480)
1610 Federal Grant (19,600)
9916 Vending Machines (304)
9930 Rentals (185,778)
9955 Programs (34,100)
9990 Other Revenue (4,457)
9990 Other Misc Revenue (74,458)
9954 Netted Revenue (318,015)
Total Revenues (841,192)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (2,524)
1920 Transfer to/(from) Reserve Fun (8,782)
Total Transfers (11,306)
Net 14,131,011
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
182,163 195,182
16,227 8,000
362,847 520,503
23,562 42,000
21,072 10,500
72,157 49,500
1,056 1,000
40,720 53,923
48,165 70,000
223,945 258,645
14,951,357 16,777,445
(193,470) (180,000)
(86,240) (18,000)
(213) (500)
(39,782) (210,000)
0 (40,000)
(812) 0
(131,573) (130,000)
(346,037) (368,350)
(798,127) (946,850)
(9,278) (11,200)
(51,899) (160,000)
(61,177) (171,200)
14,092,053 15,659,395
215
Run Date: 4/21/21 11 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
24,045 219,227 12.32%
2,000 10,000 25.00%
0 520,503 0.00%
0 42,000 0.00%
1,500 12,000 14.29%
0 49,500 0.00%
1,000 2,000 100.00%
2,677 56,600 4.96%
30,000 100,000 42.86%
(22,645) 236,000 (8.76%)
486,730 17,264,175 2.90%
0 (180,000) 0.00%
0 (18,000) 0.00%
0 (500) 0.00%
106,000 (104,000) (50.48%)
0 (40,000) 0.00%
0 0 0.00%
30,000 (100,000) (23.08%)
0 (368,350) 0.00%
136,000 (810,850) (14.36%)
(4,565) (15,765) 40.76%
130,000 (30,000) (81.25%)
125,435 (45,765) (73.27%)
748,165 16,407,560 4.78%
2500 Operations -Adm in.
2019
Actuals
Expenditures
1100 Salaries & Wages 606,453
1200 Overtime 4,559
1400 Employer Contributions 131,740
1900 Uniforms 1,632
2110 Travel 251
2131 Cellular Phones 965
2140 Telephones 2,148
2220 Subscription & Publications 2,005
2340 Seminars & Education 1,975
2370 Insurance Premium 14,510
2371 Ins. Deductible 0
2392 Consulting & Professional 4,890
2394 Recpt, Prom & Sp Events 4,287
2395 Memberships 778
2399 Outside Agency Serv 3,667
2435 Build Repairs & Mtce 129,501
2479 Software/Hardware Maintenanc 519
5300 Stationery & Office Supplies 9,809
5510 Utilities -Water 7,463
5520 Utilities -Gas 42,191
5530 Utilities -Hydro 133,838
5973 Minor Furniture & Fixtures 0
Total Expenditures 1,103,181
Revenues
9916 Vending Machines (304)
9990 Other Revenue (4,457)
9954 Netted Revenue (175,350)
Total Revenues (180,111)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 923,070
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
436,393 676,447
1,404 2,000
106,668 178,866
1,464 1,200
0 250
1,097 800
2,986 4,235
6,081 4,000
148 4,450
45,426 45,426
0 2,000
6,716 10,000
46 1,500
665 1,500
6,413 5,100
156,668 101,000
2,938 25,948
9,781 11,000
7,393 6,500
48,274 27,115
121,600 95,955
1,056 1,000
963,217 1,206,292
(213) (500)
(812) 0
(175,350) (175,350)
(176,375) (175,850)
0 0
786,842 1,030,442
216
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(70,267) 606,180 (10.39%)
2,000 4,000 100.00%
(19,750) 159,116 (11.04%)
0 1,200 0.00%
0 250 0.00%
800 1,600 100.00%
(140) 4,095 (3.31%)
8,200 12,200 205.00%
200 4,650 4.49%
909 46,335 2.00%
0 2,000 0.00%
2,000 12,000 20.00%
0 1,500 0.00%
(300) 1,200 (20.00%)
0 5,100 0.00%
82,011 183,011 81.20%
1,457 27,405 5.62%
0 11,000 0.00%
130 6,630 2.00%
24,535 51,650 90.48%
24,045 120,000 25.06%
1,000 2,000 100.00%
56,830 1,263,122 4.71%
0 (500) 0.00%
0 0 0.00%
0 (175,350) 0.00%
0 (175,850) 0.00%
0 0 0.00%
56,830 1,087,272 5.52%
City of Pickering
2021
Approved Background Information
2500 Operations -Admin.
Expenditures
2500.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of full-time Coordinator, Central Stores position to 2315
Decrease in hours (590 hrs) for Student Clerk Typist, Ops. Centre term position
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2500.1100.0000 Salaries & Wages
2500.1200.0000 Overtime
To meet service level/workload commitments
Total 2500.1200.0000 Overtime
2500.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of full-time Coordinator, Central Stores position to 2315
Benefits relate to decrease in hours (590 hrs) for Student Clerk Typist, Ops. Centre
term position
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2500.1400.0000 Employer Contributions
2500.1900.0000 Uniforms
Uniforms for Clerk positions
Total 2500.1900.0000 Uniforms
2500.2110.0000 Travel
Parking & Mileage
Total 2500.2110.0000 Travel
2500.2131.0000 Cellular Phones
Annual Smartphone Charges -Manager, Public Works and Supervisor, Public
Works Operations
Total 2500.2131.0000 Cellular Phones
2500.2140.0000 Telephones
Operations Centre
Internet
Total 2500.2140.0000 Telephones
2500.2220.0000 Subscriptions & Publicati
Weather Monitoring Subscription (shared with Facilities & By-law)
Miscellaneous Manuals
Total 2500.2220.0000 Subscriptions & Publicati
2500.2340.0000 Seminars & Education
217
Run Date: 4/21/21 12:05 PM
2021
Bud et
682,493
(69,051)
(11,550)
4,288
606,180
4,000
4,000
181,533
(22,313)
(920)
816
159,116
1,200
1,200
250
250
1,600
1,600
3,640
455
4,095
12,000
200
12,200
City of Pickering
2021
Approved Background Information
2500 Operations -Admin.
Health & Safety training and seminars
Misc. training
Laserfiche training
Municipal Engineers Association Conference
Ontario Good Roads Association Seminars
Total 2500.2340.0000 Seminars & Education
2500.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Property insurance premiums for new Operations Centre
Total 2500.2370.0000 Insurance Premium
2500.2371.0000 Insurance Deductible
Insurance deductible for low dollar value claims.
Total 2500.2371.0000 Insurance Deductible
2500.2392.0000 Consulting & Professional
Ditching and Sweepings Disposal testing
Roof Safety System Inspection
Total 2500.2392.0000 Consulting & Professional
2500.2394.0000 Recpt, Prom & Sp Events
Miscellaneous meetings, functions & promotional events
Total 2500.2394.0000 Recpt, Prom & Sp Events
2500.2395.0000 Memberships
Professional Engineers Association
Canadian Technical Asphalt Association
Municipal Engineers Association
Durham Region Public Works Association
Total 2500.2395.0000 Memberships
2500.2399.0000 Outside Agency Services
Base hospital support defibrillation program (4 inspections)
Nexgen Radio Charge -Base Radios
Defibrillator Monitoring Program Operations Centre
Total 2500.2399.0000 Outside Agency Services
2500.2435.0000 Building Repairs & Maint
General Building Maintenance
Janitorial Staff City (Term employees)
Fixed Hoists Repairs
Waste Disposal for new Operations Centre
Fire Alarm Monitoring
Maintenance Mechanic
218
Run Date: 4/21/21 12:05 PM
2021
Bud et
600
1,200
350
2,000
500
4,650
19,910
26,425
46,335
2,000
2,000
10,000
2,000
12,000
1,500
1,500
300
300
350
250
1,200
2,900
1,800
400
5,100
37,610
81,053
5,000
15,000
1,100
43,248
. City @f Pickering
2021
Approved Background Information
2500 Operations -Admin.
Total 2500.2435.0000 Building Repairs & Maint
2500.2479.0000 Sfwr/Hdwr Maint Contracts
LiveCycle and Adobe Acrobat X Pro-License Cost
Maintenance -HRIS
Public Facing Portal
EV charging station cloud services
Total 2500.2479.0000 Sfwr/Hdwr Maint Contracts
2500.5300.0000 Stationery & Office Suppl
General office supplies for all cost centres
Total 2500.5300.0000 Stationery & Office Suppl
2500.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2500.5510.0000 Utilities -Water
2500.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2500.5520.0000 Utilities -Gas
2500.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2500.5530.0000 Utilities -Hydro
2500.5973.0000 Furniture & Fixtures
Misc. Furniture Requirements for Operations Centre
Total 2500.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
2500.9916.0000 Vending Machines
Works Centre -Vending Machines
Total 2500.9916.0000 Vending Machines
2500.9954.0000 Netted Revenue -Storage
Storage Charges
Total 2500.9954.0000 Netted Revenue -Storage
Total Revenues
Total Transfers
Net Expenses
219
Run Date: 4/21/2112:05 PM
2021
Bud et
183,011
350
1,055
24,000
2,000
27,405
11,000
11,000
6,630
6,630
51,650
51,650
120,000
120,000
2,000
2,000
1,263,122
(500)
(500)
(175,350)
(175,350)
(175,850)
0
1,087,272
2132 Property Maintenance
2019
Actuals
Expenditures
1100 Salaries & Wages 327,151
1200 Overtime 29,616
1400 Employer Contributions 72,937
1900 Uniforms 2,800
2131 Cellular Phones 1,217
2140 Telephones 265
2340 Seminars & Education 282
2370 Insurance Premium 4,058
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 0
2399 Outside Agency Serv 7,230
2437 Tree Maintenance 143,431
2438 Lighting & Repair Maint. 30,946
2457 Veh -Repairs & Maintenance 5,215
2478 Misc Equip Repairs 37,248
2479 Software/Hardware Maintenanc 0
2482 Grounds Upkeep 21,348
2678 Rental Misc Equip 20,126
2682 Land Rentals 19,200
5320 Program Supplies 338,176
5900 Gas, Oil Tires 19,166
5902 Supplies & Tools 3,893
5978 Misc. Equipment 9,406
5981 Other Minor Fixed Assets 0
8960 Taxes Tenant 3,809
Total Expenditures 1,097,520
Revenues
9990 Other Misc Revenue (22,225)
Total Revenues (22,225)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 1,075,295
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
302,090 408,696
16,319 30,000
73,608 87,743
2,437 2,630
1,386 1,800
249 350
200 1,435
4,130 4,130
8,141 20,000
15 150
9,033 4,550
145,828 140,000
17,120 20,000
8,124 4,000
34,566 30,000
626 963
19,037 30,360
13,463 23,000
19,200 21,696
253,724 315,000
12,108 21,061
4,712 1,000
8,227 10,080
26,101 20,000
3,826 2,500
984,270 1,201,144
(21,846) (25,000)
(21,846) (25,000)
(2,951) (3,360)
(15,000) (15,000)
(17,951) (18,360)
944,473 1,157,784
220
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
43,902 452,598 10.74%
(4,000) 26,000 (13.33%)
27,360 115,103 31.18%
0 2,630 0.00%
3,000 4,800 166.67%
(5) 345 (1.43%)
(1,300) 135 (90.59%)
80 4,210 1.94%
15,765 35,765 78.83%
50 200 33.33%
3,450 8,000 75.82%
15,000 155,000 10.71%
0 20,000 0.00%
0 4,000 0.00%
0 30,000 0.00%
(193) 770 (20.04%)
39,640 70,000 130.57%
0 23,000 0.00%
0 21,696 0.00%
15,000 330,000 4.76%
0 21,061 0.00%
1,500 2,500 150.00%
(480) 9,600 (4.76%)
5,000 25,000 25.00%
0 2,500 0.00%
163,769 1,364,913 13.63%
0 (25,000) 0.00%
0 (25,000) 0.00%
(12,405) (15,765) 369.20%
0 (15,000) 0.00%
(12,405) (30,765) 67.57%
151,364 1,309,148 13.07%
2132 Property Maintenance
Expenditures
2132.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2132.1100.0000 Salaries & Wages
2132.1200.0000 Overtime
Winter Control
Emergency Call-in & Special Events
Total 2132.1200.0000 Overtime
2132.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2132.1400.0000 Employer Contributions
2132.1900.0000 Uniforms
As per the Collective Agreement, personal protective equipment
Total 2132.1900.0000 Uniforms
2132.2131.0000 Cellular Phones
Cellular Phone Charges & Smartphone Charges
Mobile device charges for Work Order Software -Go-Evo (MESH) -(9 tablets + 1
phone)
Total 2132.2131.0000 Cellular Phones
2132.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
445,865
6,733
452,598
20,000
6,000
26,000
113,917
1,186
115,103
2,630
2,630
1,800
3,000
4,800
Voice/Data 305
Internet
Total 2132.2140.0000 Telephones
2132.2340.0000 Seminars & Education
Integrated Pest Mgmt (1PM) Symposium -Foreperson, Parks & Property
Operations
Total 2132.2340.0000 Seminars & Education
2132.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2132.2370.0000 Insurance Premium
2132.2392.0000 consulting & Professional
Soil monitoring of City Pit
221
40
345
135
135
4,210
4,210
20,000
City of Pickering
2021
Approved Background Information
2132 Property Maintenance
2020 Budget carry-over for soil monitoring of City Pit (fundec;I from Continuing .
Studies Reserve -PO# 700709)
2020 Budget carry-over for design of gate at City Pit (funded from Continuing
Studies Reserve -PO #700761)
Total 2132.2392.0000 consulting & Professional
2132.2394.0000 Recpt, Prom & Sp Events
Meal Allowance as per Collective Agreement
Total 2132.2394.0000 Recpt, Prom & Sp Events
2132.2399.0000 Outside Agency Services
Internet based GPS/AVL Subscription for vehicles/equipment
Nexgen Radio Licensing
Total 2132.2399.0000 Outside Agency Services
2132.2437.0000 Tree Maintenance
Tree Replacement, Removal & Maintenance
EAB Treazin Treatment or replacement trees -Required for ash trees that were
treated in 2019, the remaining dollars would be used to purchase replacement
trees.
Wire Tree Wrap for Tree Protection (south of David Farr Park along Pine Creek
between Glenanna Rd. and Kingston Rd.)
Total 2132.2437.0000 Tree Maintenance
2132.2438.0000 Lighting Repair & Maint.
To cover maintenance, repairs and replacement of walkway lighting
Total 2132.2438.0000 Lighting Repair & Maint.
2132.2457.0000 Vehicle-Repair & Maintena
Repairs and maintenance of vehicles
Total 2132.2457.0000 Vehicle-Repair & Maintena
2132.2478.0000 Misc.Equipment Repairs &
Repair and maintenance of equipment
Total 2132.2478.0000 Misc.Equipment Repairs &
2132.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2132.2479.0000 Sfwr/Hdwr Maint Contracts
2132.2482.0000 Grounds Upkeep
Maintenance and repair of City property, including sod, brick interlock, graffiti
removal, vandalism, concrete & asphalt walkways, street furnishings, fences and
signs
Mechanical Harvesting of Eurasian Water-Milfoil Weeds in Frenchman's Bay pilot
Project
222
Run Date: 4/21/21 12:05 PM
2021
Bud et
10,000
5,765
35,765
200
200
6,000
2,000
8,000
125,000
15,000
15,000
155,000
20,000
20,000
4,000
4,000
30,000
30,000
770
770
20,000
50,000
City of Pickering
2021
Approved Background Information
2132 Property Maintenance
Total 2132.2482.0000 Grounds Upkeep
2132.2678.0000 Misc Equipment Rentals
Rental of equipment and vehicles for seasonal operations
Rental of dozer to maintain City pit
Total 2132.2678.0000 Misc Equipment Rentals
2132.2682.0000 Land Rentals
Liverpool Road South Parking Lot Rental Fees to Avis
Total 2132.2682.0000 Land Rentals
2132.5320.0000 Seniors Snow Removal Prgm
Senior Snow Removal
Total 2132.5320.0000 Seniors Snow Removal Prgm
2132.5900;0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 1,320 litres @ $1.03/litre
Fuel: Diesel 15,275 litres@ 1.11/litre
Oil changes and tires
Total 2132.5900.0000 Gas, Oil, Tires Etc.
2132.5902.0000 Supplies & Tools
Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades
Total 2132.5902.0000 Supplies & Tools
2132.5978.0000 Misc. Equipment
· Chainsaw (2)
Post Pounder with attachments
Pole Pruners (2)
Total 2132.5978.0000 Misc. Equipment
2132.5981.0000 Other Fixed Assets
Garbage/recycle receptacles for roadside garbage
Cemeteries -Headstone & Grave marker maintenance and repairs
Total 2132.5981.0000 Other Fixed Assets
2132.8960.0000 Taxes -Tenant
Avis Property, 640 Liverpool Rd. (Parking Lot)
Total 2132.8960.0000 Taxes -Tenant
Total Expenses
Revenues
2132.9990.0000 Other Revenue
Senior Snow Removal program fees
Total 2132.9990.0000 Other Revenue
223
Run Date: 4/21/2112:05 PM
2021
Bud et
70,000
8,000
15,000
23,000
21,696
21,696
330,000
330,000
1,360
16,955
2,746
21,061
2,500
2,500
1,800
6,000
1,800
9,600
15,000
10,000
25,000
2,500
2,500
1,364,913
(25,000)
(25,000)
2132 Property Maintenance
City of Pickering
2021
Approved Background Information
Run Date: 4/21/21 12:05 PM
2021
Bud et
Total Revenues (25,000)
Transfers
1911.2132.0000 Trsf frm Res -Prop Maint
Continuing Studies Reserve funding for 2020 Budget carry-over for soil monitoring
of City Pit
Continuing Studies Reserve funding for 2020 Budget carry-over for design of gate
at City Pit
Total 1911.2132.0000 Trsffrm Res -Prop Maint
1920.7501.2132 Frm 3rd Prty RF-Prop Mnt
Tree Compensation -Cash in Lieu (7501.0101) reserve funding for tree
replacement
Total Transfers
Net Expenses
Total 1920.7501.2132 Frm 3rd Prty RF-Prop Mnt
224
(10,000)
(5,765)
(15,765)
(15,000)
(15,000)
(30,765)
1,309,148
2315 Fleet Services
2019
Actuals
Expenditures
1100 Salaries & Wages 957,070
1200 Overtime 60,754
1400 Employer Contributions 316,648
1900 Uniforms 21,959
2110 Travel 1,064
2122 Freight, Express & Cartage 1,098
2123 Environmental Charges 279
2131 Cellular Phones 1,337
2140 Telephones 16,423
2220 Subscription & Publications 122
2340 Seminars & Edwcation 8,608
2370 Insurance Premium 4,866
2394 Recpt, Prom & Sp Events 627
2395 Memberships 380
2399 Outside Agency Serv 1,951
2435 Build Repairs & Mtce 92
2457 Veh -Repairs & Maintenance 4,557
2478 Misc Equip Repairs 3,628
2479 Software/Hardware Maintenanc 7,642
2678 Rental Misc Equip 0
5302 Forms 1,750
5900 Gas, Oil Tires 12,822
5902 Supplies & Tools 5,531
5903 Shop Supplies 65,745
5978 Misc. Equipment 975
Total Expenditures 1,495,928
Revenues
9954 Netted Revenue (142,665)
Total Revenues (142,665)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 1,353,263
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,117,026 1,"123,913
46,545 30,000
292,230 320,396
23,475 20,465
325 550
2,121 1,800
253 500
1,855 1,600
16,056 17,390
69 200
3,776 15,500
4,955 4,955
549 800
428 1,660
2,099 500
0 0
12,371 8,000
4,070 5,000
11,298 54,872
0 500
3,311 2,000
5,517 6,032
12,887 8,500
72,157 49,500
0 1,000
1,633,373 1,675,633
(170,687) (193,000)
(170,687) (193,000)
0 0
1,462,686 1,482,633
225
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
94,930 1,218,843 8.45%
15,000 45,000 50.00%
41,265 361,661 12.88%
3,335 23,800 16.30%
0 550 0.00%
0 1,800 0.00%
0 500 0.00%
2,600 4,200 162.50%
(90) 17,300 (0.52%)
0 200 0.00%
4,400 19,900 28.39%
95 5,050 1.92%
0 800 0.00%
540 2,200 32.53%
5,000 5,500 1,000.00%
0 0 0.00%
0 8,000 0.00%
0 5,000 0.00%
(12,402) 42,470 (22.60%)
0 500 0.00%
0 2,000 0.00%
0 6,032 0.00%
0 8,500 0.00%
0 49,500 0.00%
0 1,000 0.00%
154,673 1,830,306 9.23%
0 (193,000) 0.00%
0 (193,000) 0.00%
0 0 0.00%
154,673 1,637,306 10.43%
2315 Fleet Services
Expenditures
2315.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Transfer of full-time Coordinator, Central Stores position from 2500
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2315.1100.0000 Salaries & Wages
2315.1200.0000 Overtime
To service emergency repairs and be available for winter on call
Total 2315.1200.0000 Overtime
2315.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of full-time Coordinator, Central Stores position from
2500
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2315.1400.0000 Employer Contributions
2315.1900.0000 Uniforms
As per the Collective Agreement -Personal protective equipment
Coverall rental/cleaning service
Tool Allowance - 8 staff
Total 2315.1900.0000 Uniforms
2315.2110.0000 Travel
Parking & Mileage
Total 2315.211Q.0000 Travel
2315.2122.0000 Freight.Express & Cartage
To pay for shipment of auto repair parts
Total 2315.2122.0000 Freight,Express & Cartage
2315.2123.0000 Environmental Chrg
Environmental Charges
Total 2315.2123.0000 Environmental Chrg
2315.2131.0000 Cellular Phones
Annual Smartphone Charges -Supervisor, Municipal Garage, Lead Hand and
Foreperson, Municipal Garage
Mobile device charges for Work Order Software -Go-Evo (MESH) -(6 laptops -
tough books)
Total 2315.2131.0000 Cellular Phones
2315.2140.0000 Telephones
226
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,134,338
69,051
15,454
1,218,843
45,000
45,000
336,546
22,313
2,802
361,661
8,600
8,000
7,200
23,800
550
550
1,800
1,800
500
500
2,400
1,800
4,200
City of IPiclkeiring
2021
Approved Background Information
2315 Fleet Services
Voice/ Data
Internet
Total 2315.2140.0000 Telephones
2315.2220.0000 Subscriptions & Publicati
Subscriptions/publications related to vehicle maintenance
Total 2315.2220.0000 Subscriptions & Publicati
2315.2340.0000 Seminars & Education
Health & Safety training and seminars
Spartan Chassis training
Smeal Aerial training
Waterous Pump Training
Fire Truck Training
Fire Truck International Training Conference (Shop Foreman & Emergency Vehicle
Technician)
Operations Centre Fleet Management Software Training
Supervisor Training
Electric Vehicle Training
Ontario Public Buyer Association
Total 231.5.2340.0000 Seminars & Education
2315.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2315.2370.0000 Insurance Premium
2315.2394.0000 Recpt, Prom & Sp Events
Run Date: 4/21/2112:05 PM
2021
Bud et
16,995
305
17,300
200
200
500
2,000
5,000
2,000
2,000
2,000
2,000
2,000
2,000
400
19,900
5,050
5,050
Meal Allowance 600
Receptions/Business Meetings
Total 2315.2394.0000 Recpt, Prom & Sp Events
2315.2395.0000 Memberships
Licence Renewals (15 x $120)
Commercial Vehicle Operators Registration Number Renewal
Professional Buyer Association
Total 2315.2395.0000 Memberships
2315.2399.0000 Outside Agency Services
Nexgen -Radio -Operating, Maintenance & Licensing
Parts Supplier Overtime Fees
Total 2315.2399.0000 Outside Agency Services
2315.2457.0000 Vehicle-Repair & Maintena
Repair & maintenance of service vehicles
227
200
800
1,800
100
300
2,200
500
5,000
5,500
8,000
City of Pickering
2021
Approved Background Information
. 2315 Fleet Services
Total 2315.2457.0000 Vehicle-Repair & Maintena
2315.2478.0000 Misc.Equipment Repairs &
To cover repairs and maintain hoists, jacks, scopes, etc.
Total 2315.2478.0000 Misc.Equipment Repairs &
2315.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -RTA -Fleet Maintenance
Snap on Diagnostic Software Subscription
Cummins lnsite Software Renewal (diagnostics)
Focus Fleet Software (modifications)
Maintenance -HRIS
Fuel System Software Licence
Parts Inventory Management-Service Contracts.
Total 2315.2479.0000 Sfwr/Hdwr Maint Contracts
2315.2678.0000 Misc Equipment Rentals
For rental of tools or equipment for specific jobs
Total 2315.2678.0000 Misc Equipment Rentals
2315.5302.0000 Forms
To supply vehicles w/check books -MTO requirement
Total 2315.5302.0000 Forms
2315.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 3,230 litres @ $1.03/litre
Fuel: Diesel 185 litres@ $1.11/litre
Oil changes and tires
Total 2315.5900.0000 Gas, Oil, Tires Etc.
2315.5902.0000 Supplies & Tools
Tool upgrades/replacement
All Data Diagnostic Tool Upgrade
Total 2315.5902.0000 Supplies & Tools
2315.5903.0000 Shop Supplies
Various shop supplies, miscellaneous hardware, and fasteners
Total 2315.5903.0000 Shop Supplies
2315.5978.0000 Misc. Equipment
Stands, Clamps and Jacks
Total 2315.5978.0000 Misc. Equipment
Total Expenses
Revenues
2315.9954.0000 Netted Revenue
228
Run Date: 4/21/21 12:05 PM
2021
Bud et
8,000
5,000
5,000
4,000
1,000
600
1,800
2,070
8,000
25,000.
42,470
500
500
2,000
2,000
3,327
205
2,500
6,032
6,500
2,000
8,500
49,500
49,500
1,000
1,000
1,830,306
2315 Fleet Services
Services Charges
City cf Pickering
2021
Approved Background Information
Total 2315.9954.0000 Netted Revenue
Total Revenues
Total Transfers
Net Expenses
229
Run Date: 4/21/2112:05 PM
2021
Bud et
(193,000)
(193,000)
(193,000)
0
1,637,306
2320 Roads
2019
Actuals
Expenditures
1100 Salaries & Wages 2,557,333
1200 Overtime 315,538
1400 Employer Contributions 675,837
1900 Uniforms 26,300
2110 Travel 563
2131 Cellular Phones 3,231
2140 Telephones 1,349
2220 Subscription & Publications 1,014
2340 Seminars & Education 14,591
2370 Insurance Premium 141,254
2371 Ins. Deductible 12,929
2394 Recpt, Prom & Sp Events 3,249
2395 Memberships 3,094
2399 Outside Agency Serv 47,070
2408 Rpr & Mnt -Winter Control 915,603
2408 Rpr & Mnt -Contract Services 240,780
2408 Rpr Main. Maint Mater 518,935
2410 Engineering Rpr & Mnt 345,656
2409 Highway Aids -Repair Maint. 82,683
2435 Build Repairs & Mtce 135,450
2437 Tree Maintenance 128,266
2457 Veh -Repairs & Maintenance 316,580
2478 Misc Equip Repairs 191,462
2479 Software/Hardware Maintenanc 4,368
2678 Rental Misc Equip 53,551
5510 Utilities -Water 0
5640 Small Tools 8,806
5900 G·as, Oil Tires 321,093
5978 Misc. Equipment 449
Total Expenditures 7,067,034
Revenues
1430 Sale of Services -Public Work: (204,480)
1610 Federal Grant (9,800)
9990 Other Misc Revenue (52,233)
Total Revenues (266,513)
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,851,694 3,043,196
237,570 285,000
751,306 804,870
18,212 27,220
0 500
6,060 7,800
1,990 2,825
0 200
1,347 23,000
143,762 143,762
11,217 25,000
1,274 4,000
2,926 3,740
58,912 39,500
636,793 755,000
146,120 180,000
470,339 525,000
603,309 787,000
101,436 75,000
137,455 135,450
123,793 125,000
381,362 340,000
177,214 120,000
6,700 9,282
10,859 31,500
11,456 8,000
16,227 8,000
230,393 347,543
9,137 19,500
7,148,863 7,876,888
(193,470) (180,000)
(27,440) (9,000)
(107,839) (105,000)
(328,749) (294,000)
0 (110,000)
0 (110,000)
230
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
93,008 3,136,204 3.06%
(25,500) 259,500 (8.95%)
22,722 827,592 2.82%
0 27,220 0.00%
0 500 0.00%
2,000 9,800 25.64%
245 3,070 8.67%
0 200 0.00%
(17,750) 5,250 (77.17%)
7,188 150,950 5.00%
0 25,000 0.00%
0 4,000 0.00%
300 4,040 8.02%
(5,500) 34,000 (13.92%)
50,000 805,000 6.62%
(25,000) 155,000 (13.89%)
0 525,000 0.00%
(30,000) 757,000 (3.81%)
0 75,000 0.00%
0 135,450 0.00%
0 125,000 0.00%
0 340,000 0.00%
0 120,000 0.00%
(1,862) 7,420 (20.06%)
(25,000) 6,500 (79.37%)
6,000 14,000 75.00%
2,000 10,000 25.00%
0 347,543 0.00%
(15,500) 4,000 (79.49%)
37,351 7,914,239 0.47%
0 (180,000) 0.00%
0 (9,000) 0.00%
30,000 (75,000) (28.57%)
30,000 (264,000) (10.20%)
110,000 0 (100.00%)
110,000 0 (100.00%)
2320 Roads
2019
Actuals
Net 6,800,521
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YT □ Approved
Actuals Budget
6,820,114 7,472,888
231
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
177,351 7,650,239 2.37%
2320 Roads
Expenditures
2320.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2320.1100.0000 Salaries & Wages
2320.1200.0000 Overtime
Winter Control and Road Patrols
Emergency Call-in
Streetlight Inspections (transfer from 2290)
Total 2320.1200.0000 Overtime
2320.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2320.1400.0000 Employer Contributions
2320.1900.0000 Uniforms
Clothing allowance -34 Full time @ $350.00
Clothing allowance - 2 Part time@ $260.00
Safety boot allowance -35 @$180.00 -average 2 per year
Students
Misc. safety equipment
Total 2320.1900.0000 Uniforms
2320.2110.0000 Travel
Parking & Mileage
Total 2320.2110.0000 Travel
2320.2131.0000 Cellular Phones
Annual Smartphone Charges -Supervisor, Road Operations, Lead Hand, Road
Maintenance, Forepersons (2), Inspector, Municipal Infrastructure, Inspector,
Utility Cuts
Cell Phones
Temporary Cell Phones (Winter Control)
Mobile device charges for Work Order Software -Go-Evo (MESH) -(4 tablets)
Total 2320.2131.0000 Cellular Phones
2320.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
3,091,185
45,019
3,136,204
250,000
8,000.
1,500
259,500
819,970
7,622
827,592
11,900
520
12,600
200
2,000
27,220
500
500
5,600
1,400
1,600
1,200
9,800
Voice/ Data 2,730
Internet 340
Total 2320.2140.0000 Telephones 3,070
232
City of Pickering
2021
Approved Background Information
2320 Roads
2320.2220.0000 Subscriptions & Publicati
Allowance for standards, regulations and legislation, reference materials
Total 2320.2220.0000 Subscriptions & Publicati
2320.2340.0000 Seminars & Education
First Responder Training -4 staff
CPR & First Aid Training -30 staff
Chainsaw Training -8 staff
Total 2320.2340.0000 Seminars & Education
2320.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2320.2370.0000 Insurance Premium
2320.237'1 .0000 Insurance Deductible
Insurance Deductible
Total 2320.2371.0000 Insurance Deductible
2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen
Meal Allowances as per Collective Agreement
Receptions /Business Meetings
Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen
2320.2395.0000 Memberships
Ontario Assoc. of Certified Engineering Technicians and Technologists -Inspector,
Municipal Infrastructure
Ontario Good Roads Association (City Membership)
Ontario Association of Roads Supervisors (1 Supervisor, 2 Forepersons, 2 Lead
Hand, etc.)
Total 2320.2395.0000 Memberships
2320.2399.0000 Outside Agency Services
Nexgen -Radio -Operating, Maintenance & Licensing
Antenna Site Rental
Internet-Based GPS/AVL Subscription for vehicles/equipment
Total 2320.2399.0000 Outside Agency Services
2320.2408.0001 Rpr & Mnt-Winter Control
Winter Sand
Winter Salt
Winter Brine
Snow Removal (Cul-de-sacs and bridges)
Total 2320.2408.0001 Rpr & Mnt-Winter Control
2320.2408.0002 Rpr & Mnt-Contract Serv
233
Run Date: 4/21/2112:05 PM
2021
Bud et
200
200
400
1,850
3,000
5,250
150,950
150,950
25,000
25,000
3,000
1,000
4,000
240
2,500
1,300
4,040
10,000
5,500
18,500
34,000
60,000
650,000
45,000
50,000
805,000
City of Pickering
2021
Approved Background Information
2320 Roads
Liquid Magnesium Contract and Flake Calcium purchase (dust control)
TRCA Permanent Repairs -Fifth Concession Road east of Church Street
Total 2320.2408.0002 Rpr & Mnt-Contract Serv
2320.2408.0003 Rpr & Mnt-Maint Materials
Granular A/Limestone and other Aggregates
Asphalt and Concrete
Topsoil and Sod (ditches and boulevards) Hydroseeding
Culverts (Partially offset by Revenue)
Easement Charges for storm sewer crossings
Catchbasin and Manhole Repair Materials
Neighbourhood Issues (incl. illegal dumping & miscellaneous items)
Total 2320.2408.0003 Rpr & Mnt-Maint Materials
2320.2409.0000 Highway Aids-Repair & Mai
CN/CP Railro·ad Signal Charges
Misc. signs (incl. hardware & posts)
Purchase of Traffic Marking Paint
Total 2320.2409.0000 Highway Aids-Repair & Mai
2320.2410.0001 Rpr & Mant-Eng Rds Cntrct
Curb Cutting Contract (primarily offset by revenue)
Spill Responses & Clean-up
Concrete Curb Repair Program
Line Painting & Street Print Contract
Bridge Washing Program
Crack Sealing Program
Total 2320.2410.0001 Rpr & Mant-Eng Rds Cntrct
2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts
Catchbasin & Manhole Adjustment Repairs Contract
Storm Sewer Repairs
Storm Sewer Flushing and Inspection Program
Catchbasin Cleaning Contract
Total 2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts
2320.2410.0003 Rpr & Mnt Eng Hghwy Aids
Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS
Guiderail repairs
Total 2320.2410.0003 Rpr & Mnt Eng Hghwy Aids
2320.2435.0000 Building Repairs & Mainte
Share of Overhead for Municipal Garage (incl. cross charge )
Total 2320.2435.0000 Building Repairs & Mainte
2320.2437.0000 Tree Maintenance
234
Run Date: 4/21/2112:05 PM
2021
Bud et
95,000
60,000
155,000
330,000
100,000
25,000
40,000
5,000
15,000
10,000
525,000
40,000
30,000
5,000
75,000
12,000
15,000
50,000
60,000
30,000
80,000
247,000
40,000
60,000
100,000
190,000
390,000
80,000
40,000
120,000
135,450
135,450
City of Pickering
2021
Approved Background Information
2320 Roads
Tree Maintenance within road allowances, block pruning
Total 2320.2437.0000 Tree Maintenance
2320.2457.0000 Vehicle-Repair & Maintena
Repair and maintenance of Roads Section Licensed vehicles
Total 2320.2457.0000 Vehicle-Repair & Maintena
2320.2478.0000 Misc.Equipment Repairs &
Repair and maintenance of equipment
Total 2320.2478.0000 Misc.Equipment Repairs &
2320.2479.0000 Sfwr/Hdwr Maint Contracts
M.R. Compliance Annual License Fee
Maintenance -HRIS
Total 2320.2479.0000 Sfwr/Hdwr Maint Contracts
2320.2678.0000 Misc Equipment Rentals
Large & Small Equipment Rentals (Road/sidewalk repairs)
Summer rental of GPS units for rental trucks
Total 2320.2678.0000 Misc Equipment Rentals
2320.5510.0000 Utilities -Water
Region of Durham water supply for City street sweepers, etc.
Total 2320.5510.0000 Utilities -Water
2320.5640.0000 Small Tools
Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes
provision for small tools, safety items, etc.
Total 2320.5640.0000 Small Tools
2320.5900.0000 Gas, Oil, Tires Etc.
Fuel: Diesel 260, 150 litres @ $1.11 /litre
Fuel: Unleaded 19,080 litres @ $1.03/litre
Oil changes and tires
Total 2320.5900.0000 Gas, Oil, Tires Etc.
2320.5978.0000 Misc. Equipment
Replacement small gas powered equipment
Total 2320.5978.0000 Misc. Equipment
Total Expenses
Revenues
1430.0000.0000 SALE OF SERVICES-ROADS
Miscellaneous charges -Road Occupancy Permits
Total 1430.0000.0000 SALE OF SERVICES-ROADS
1610.2320.0000 Fed Grnts -Roads
235
Run Date: 4/21/2112:05 PM
2021
Bud et
125,000
125,000
340,000
340,000
120,000
120,000
2,100
5,320
7,420
5,000
1,500
6,500
14,000
14,000
10,000
10,000
288,767
19,652
39,124
347,543
4,000
4,000
7,914,239
(180,000)
(180,000)
2320 Roads
Program Grant -Federal
City of Pickering
2021
Approved Background Information
Total 1610.2320.0000 Fed Grnts -Roads
2320.9990.0000 Other Revenue
Revenue from Curb Cuts and Driveway Culverts
Revenue from Road Cut Degradation fees
Total 2320.9990.0000 Other Revenue
Total Revenues
Total Transfers
Net Expenses
236
Run Date: 4/21/21 12:05 PM
2021
Bud et
(9,000)
(9,000)
(45,000)
(30,000)
(75,000)
{264,000)
0
7,650,239
2718 Parks
2019
Actuals
Expenditures
1100 Salaries & Wages 2,148,057
1200 Overtime 106,699
1400 Employer Contributions 465,467
1900 Uniforms 21,627
2110 Travel 179
2131 Cellular Phones 6,125
2140 Telephones 3,557
2340 Seminars & Education 9,686
2370 Insurance Premium 17,193
2371 Ins. Deductible 1,865
2392 Consulting & Professional 15,058
2394 Recpt, Prom & Sp Events 288
2395 Memberships 3,608
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 40,926
2429 Parks Repairs & Maintenance 87,351
2435 Build Repairs & Mtce 82,684
2437 Tree Maintenance 105,780
2457 Veh -Repairs & Maintenance 63,197
2478 Misc Equip Repairs 69,186
2479 Software/Hardware Maintenanc 6,966
2482 Grounds Upkeep 264,351
2678 Rental Misc Equip 86,535
5320 Program Supplies 87,845
5510 Utilities -Water 51,653
5530 Utilities -Hydro 73,791
5900 Gas, Oil Tires 133,663
5901 Fertilizer, Grass Etc. 36,150
5902 Supplies & Tools 3,455
5978 Misc. Equipment 8,768
5981 Other Minor Fixed Assets 2,344
8960 Taxes Tenant 215,792
Total Expenditures 4,219,846
Revenues
1610 Federal Grant (9,800)
9930 Rentals (185,778)
9955 Programs (34,100)
9990 Other Misc Revenue 0
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,236,294 2,411,074
81,416 100,000
532,504 574,305
17,749 29,000
107 500
6,776 6,500
3,433 4,775
1,318 19,850
17,500 17,500
613 7,050
6,665 27,840
253 1,100
1,037 3,670
0 200
51,900 38,000
37,249 60,000
72,145 87,900
127,586 125,000
85,324 73,000
61,654 80,000
8,845 12;037
164,743 289,500
125,392 72,800
55,865 93,000
57,300 65,305
60,563 99,227
114,829 145,867
23,562 42,000
3,473 1,000
23,356 23,343
22,064 50,000
220,119 256,145
4,221,634 4,817,488
(58,800) (9,000)
(39,782) (210,000)
0 (40,000)
(1,888) 0
237
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
16,279 2,427,353 0.68%
(50,000) 50,000 (50.00%)
2,618 576,923 0.46%
0 29,000 0.00%
0 500 0.00%
800 7,300 12.31%
115 4,890 2.41%
(17,300) 2,550 (87.15%)
350 17,850 2.00%
0 7,050 0.00%
(15,840) 12,000 (56.90%)
0 1,100 0.00%
520 4,190 14.17%
0 200 0.00%
14,200 52,200 37.37%
0 60,000 0.00%
86,560 174,460 98.48%
(20,000) 105,000 (16.00%)
21,000 94,000 28.77%
0 80,000 0.00%
(1,502) 10,535 (12.48%)
(34,000) 255,500 (11.74%)
28,000 100,800 38.46%
20,000 113,000 21.51 %
1,295 66,600 1.98%
0 99,227 0.00%
0 145,867 0.00%
0 42,000 0.00%
0 1,000 0.00%
18,657 42,000 79.93%
25,000 75,000 50.00%
(22,645) 233,500 (8.84%)
74,107 4,891,595 1.54%
0 (9,000) 0.00%
106,000 (104,000) (50.48%)
0 (40,000) 0.00%
0 0 0.00%
2718 Parks
2019
Actuals
Total Revenues (229,678)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (2,524)
1920 Transfer to/(from) Reserve Fun (8,782)
Total Transfers (11,306)
Net 3,978,862
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(100,470) (259,000)
(6,327) (7,840)
(36,899) (35,000)
(43,226) (42,840)
4,077,938 4,515,648
238
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
106,000 (153,000) (40.93%)
7,840 0 (100.00%)
20,000 (15,000) (57.14%)
27,840 (15,000) (64.99%)
207,947 4,723,595 4.61%
2718 Parks
Expenditures
2718.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Decrease in staff hours for Student Labourer term positions (reduction of 8
positions)
Conversion of one permanent part-time Labourer position to a full-time
Maintenance Worker, Parks & Property position (net cost).
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2718.1100.0000 Salaries & Wages
2718.1200. 0000 Overtime
Special Events (Includes Canada Day)
Emergency Call-in/Winter Control
Claremont Rink Maintenance
Park Lighting Inspection
Total 2718.1200.0000 Overtime
2718.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to conversion of one permanent part-time Labourer position to a
full-time Maintenance Worker, Parks & Property position (net cost).
Benefits related to decrease in staff hours for Student Labourer term positions
(reduction of 8 positions)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2718.1400.0000 Employer Contributions
2718.1900.0000 Uniforms
As per the Collective Agreement -(plus Student Safety shirts, rain gear, safety
vests, boots, ear protection, safety glasses, hard hat liners, small safety kits)
Total 2718.1900.0000 Uniforms
2718.2110.0000 Travel
Parking & Mileage
Total 2718.2110.0000 Travel
2718.2131.0000 Cellular Phones
Cellular Phone and Smartphone Charges
Total 2718.2131.0000 Cellular Phones
2718.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
2,489,861
(100,000)
1,600
35,892
2,427,353
10,000
28,000
10,000
2,000
50,000
564,416
15,050
(8,000)
5,457
576,923
29,000
29,000
500
500
7,300
7,300
Voice/ Data 2,860
239
City of Pickering
2021
Approved Background Information
2718 Parks
Internet
Total 2718.2140.0000 Telephones
2718.2340.0000 Seminars & Education
CPR & First Aid Training -20 staff
Integrated Pest Mgmt. (1PM) Symposium (6 staff@ $150.00 each)
Total 2718.2340.0000 Seminars & Education
2718.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2718.2370.0000 Insurance Premium
2718.2371.0000 Insurance Deductible
Insurance Deductible
Total 2718.2371.0000 Insurance Deductible
2718.2392.0000 Consulting & Professional
General Consulting Engineering design for major LED conversion of sport fields
and tennis courts
Total 2718.2392.0000 Consulting & Professional
2718.2394.0000 Recpt, Prom & Sp Events
Meal Allowance
Receptions/Business Meetings
Total 2718.2394.0000 Recpt, Prom & Sp Events
2718.2395.0000 Memberships
Ontario Parks Association -(City Membership)
Ont. Assoc. of Landscape Architects (OALA) Annual Fees -Coordinator, Parks
Infrastructure
Int. Society of Arboriculture (ISA) Membership Ontario -Horticulturist
ISA Professional Membership (USA) -Horticulturalist
Integrated Pest Mgmt. (1PM) (Horticulturalist, Foreperson, Parks & Property, (2)
Lead Hand)
Sports Turf Association -((2) Lead Hand, (2) Foreperson, Parks, Supervisor
Parks)
Green Roof Professional Cert. -Coordinator, Parks Infrastructure
Assoc. of Ont. Road Supervisors (AORS) Certification Annual Renewal -
Foreperson Parks
Ontario Turfgrass -((2) Lead Hands, (2) Foreperson Parks, Supervisor Parks)
Total 2718.2395.0000 Memberships
2718.2396.0000 Photo,Mapping,Printing
240
Run Date: 4/21/21 12:05 PM
2021
Bud et
2,030
4,890
1,500
1,050
2,550
17,850
17,850
7,050
7,050
12,000
12,000
600
500
1,100
900
800
110
130
500
760
270
220
500
4,190
City of Pickering
2021
Approved Background Information
2718 Parks
Colour printing of maps
Total 2718.2396.0000 Photo,Mapping,Printing
2718.2399.0000 Outside Agency Services
NexGen (Region of Durham) Radio Licence
Internet-Based GPS/AVL Subscription for vehicles/equipment
Security guard services for weekend waterfront patrols (June-September)
Total 2718.2399.0000 Outside Agency Services
2718.2429.0000 Parks Repairs & Maintenan
To cover maintenance, repairs and replacement of outdoor electrical and lighting
(parks, sports fields, utility buildings, etc.)
Total 2718.2429.0000 Parks Repairs & Maintenan
2718.2435.0000 Building Repairs & Mainte
Misc. Building supplies and caretaking/cleaning supplies
Contracted repairs and maintenance to accessory buildings/ clubhouses
Share of Overhead for Municipal Garage ( Includes Cross Charge )
Janitorial service for Park washroom (transfer from facilities)
Total 2718.2435.0000 Building Repairs & Mainte
2718:2437.0000 Tree Maintenance
Tree removal, replacement & maintenance (due to increase of ash removal &
replacement and to maintain current maintenance standards.
Mulching Service
Total 2718.2437.0000 Tree Maintenance
2718.2457.0000 Vehicle-Repair & Maintena
Repair & Maint of Parks Section Licensed Vehicles
Replace & Install Nexgen radios
Total 2718.2457.0000 Vehicle-Repair & Maintena
2718.2478.0000 Misc.Equipment Repairs &
Repairs to large and small equipment (off road)
Total 2718;2478.0000 Misc.Equipment Repairs &
2718.2479.0000 Sfwr/Hdwr Maint Contracts
Parks Inspection Software Annual Licences (unlimited users)
Maintenance -HRIS
Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts
2718.2482.0000 Grounds Upkeep
Ball Diamonds (infield material & mound clay)
Fencing repairs (sports fields, property line)
Topsoil and Sod (including top dressing or compost sports fields, hydroseeding)
Lumber to repair (picnic tables, park benches, bleachers)
241
Run Date: 4/21/2112:05 PM
2021
Bud et
200
200
20,000
22,200
10,000
52,200
60,000
60,000
2,000
40,000
39,900
92,560
174,460
100,000
5,000
105,000
73,000
21,000
94,000
80,000
80,000
6,250
4,285
10,535
20,000
17,000
16,000
7,000
City of Pickering
2021
Approved Background Information
2718 Parks
Flowers
Shrubs (renovate existing beds)
Misc. supplies
Interlock Brick repairs
Signs (replacements)
Play Unit maintenance (equipment & safety surface top up)
Aggregates (pathway repairs)
Plumbing maintenance and repairs to irrigation systems
Paint and parking lot line painting (contract)
P Gates and soccer posts
Walkway repairs -concrete & asphalt
Materials for seasonal outdoor rinks
Total 2718.2482.0000 Grounds Upkeep
2718.2678.0000 Misc Equipment Rentals
Portable Washrooms
Vehicles for trim crews, blvd maint, horticulture, inspections, safety surfacing
Power tools and equipment (generators, augers)
Total 2718.2678.0000 Misc Equipment Rentals
2718.5320.0005 Other Events
Supplies, materials and rentals for City events
Total 2718.5320.0005 Other Events
2718.5320.0006 Pickering Blooms
Pickering Blooms
Garden Showcase
Total 2718.5320.0006 Pickering Blooms
2718.5320.0007 Memorial Trees & Benches
Memorial trees and benches (fully offset by fees)
Monuments and commemorations -pandemic monument
Total 2718.5320.0007 Memorial Trees & Benches
2718.5320.0008 Sustain Neighborhood Prgm
Sustainable Neighbourhoods Program
Total 2718.5320.0008 Sustain Neighborhood Prgm
2718.5320.001 O Banner Program
Supplies, materials and artist fees for the Banner Program
Total 2718.5320.0010 Banner Program
2718.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Splash Park
Total 2718.5510.0000 Utilities -Water
242
Run Date: 4/21/21 12:05 PM
2021
Bud et
10,000
2,000
1,500
5,000
30,000
75,000
5,000
20,000
7,000
10,000
20,000
10,000
255,500
50,000
48,800
2,000
100,800
25,000
25,000
10,000
3,000
13,000
30,000
20,000
50,000
10,000
10,000
15,000
15,000
60,480
6,120
66,600
City of Pickering
2021
Approved Background Information
2718 Parks Run Date: 4/21/2112:05 PM
2718.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2718.5530.0000 Utilities -Hydro
2718.5900.0000 Gas, Oil, Tires Etc.
Fuel: Diesel 84,760 litres@ $1.11/litre
Fuel: Unleaded 38,200 litres @ $1.03/litre
Oil changes and tires
Total 2718.5900.0000 Gas, Oil, Tires Etc.
2718.5901.0000 Fertilizer,Grass Seed,Wee
Fertilizer
Seed - 2 applications per year
Foam Stream Agent
Miscellaneous (alternatives to pesticides) weed control & topdress materials
Total 2718.5901.0000 Fertilizer,Grass Seed,Wee
2718.5902.0000 Supplies & Tools
Small hand tools, wrenches, hammers etc.
Total 2718.5902.0000 Supplies & Tools
2718.5978.0000 Misc. Equipment
1 -Generator
2 -Hand Blowers
1 -Hedge Trimmer & Attachments
2 -Bristle Brush
1 -Gas Trimmer
6 -Battery Push Mowers
Lakeshore camera pilot project
Total 2718.5978.0000 Misc. Equipment
2718.5981.0000 Other Fixed Assets
Garbage receptacles, picnic tables, benches, bleachers
Purchase of concrete gaming structures such as ping pong tables, chess and
checkers and funds to be equally allocated for each Ward. Cost to include site
preparation.
Total 2718.5981.0000 Other Fixed Assets
2718.8960.0000 Taxes -Tenant
Conservation Authority
Frenchman's Bay Ratepayers
Ontario Power Generation / Hydro One -Greenspace Licences
Dianna, Princess of Wales Park/Ontario Infrastructure
West Duffin Creek Trail /Ontario Infrastructure
Beverley Morgan Park/Ontario Infrastructure
243
2021
Bud et
99,227
99,227
94,084
39,346
12,437
145,867
12,000
18,000
5,000
7,000
42,000
1,000
1,000
2,000
800
400
800
3,000
5,000
30,000
42,000
50,000
25,000
75,000
5,000
14,000
150,000
32,000
1,500
25,000
City of Pickering
2021
Approved Background Information
2718Parks
Pickering/York PIL
Total 2718.8960.0000 Taxes -Tenant
Total Expenses
Revenues
1610.2718.0000 Federal Grant-Parks
Program Grant -Federal
Total 1610.2718.0000 Federal Grant -Parks
2718.9930.0000 Rentals -User Fees
Parks Permits/Sports Camps/Tournaments
Hydro Costs Tennis Courts
Total 2718.9930.0000 Rentals -User Fees
2718.9955.0000 Memorial Tree/Bench Rev
Memorial trees and benches
Total 2718.9955.0000 Memorial Tree/Bench Rev
Total Revenues
Transfers
1920.7501.2718 Frm 3rd Party RF-Parks
Tree Compensation -Cash in Lieu (7501.0101) reserve funding for general tree
replacement
Total Transfers
Net Expenses
Total 1920.7501.27'.18 Frm 3rd Party RF -Parks
244
Run Date: 4/21/21 12:05 PM
2021
Bud et
6,000
233,500
4,891,595
(9,000)
(9,000)
(94,000)
(10,000)
(104,000)
(40,000)
(40,000)
(153,000)
(15,000)
(15,000)
(15,000)
4,723,595
Corporate Services Department
The Corporate Services Department supports the City's ongoing operations by providing
legal, legislative, municipal law enforcement and information technology services to
Council and to all City Departments.
Corporate Services
Department
I
I I I I
" r
Information Legal Services Legislative Municipal Law
Technology Services* EnforcementA
'-
* Includes Clerks Office, Records Management & Elections and Print Shop/mail Room
"' Includes By-law Enforcement Services and Animal Services
Key Activities for 2021
• Broadband initiatives including build-out of Via net Whitevale/Green River Network
and investigation of partnerships for the delivery of internet access to underserved
areas of the City
• Development of Corporate Strategic Plan, including public consultation
• Agreements of Purchase and Sale for Seaton employment lands to enable
ongoing economic development initiatives
• Land Acquisitions and Cost Contribution Agreement for Pickering Casino Resort
• Site selection and programming/conceptual design of new Animal Shelter
• Preparation for 2022 Election (securing of vendor for voting method and
development of voting procedures)
• Completion of Ward Boundary Review
• Ongoing education and enforcement of COVID Regulations and health orders
• New Sign by-law (Joint initiative with City Development Department)
• Implementation of multiple IT projects including security awareness training,
integrated Security Incident Management System, multiple system and database
upgrades, ongoing support of Webex Council and Committee meetings, virtual
recreation programming and remote staff working
250
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term Approved
Full Time
2018 2019 2020
36
--1
40
38
_Q
43
41
_§
47
Add
0
2021
Delete
0
Total
41
7
47
Reg. Part-Time
Total
1
1
Q
0
The part-time Animal Services Attendant's hours have been increased in 2021 from 24
hours per week to 30 hours per week to increase the level of animal care. The
additional annual cost is $11,425.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
Information Technology $2,307,008 $2,509,713 $202,705
Legal Services 483,889 383,449 (100,440)
Clerks Office 189,734 312,058 122,324
Records Mgmt. & Elections 156,841 146,401 (10,440)
Print Shop/Mail Room 522,776 535,506 12,730
By-Law 301,852 723,447 421,595
Animal Services 477,755 535,116 57,361
8.79
(20.76)
64.47
(6.66)
2.44
139,67
12.01
15.90 Total (Net Cost) $4,439,855 $5,145,690 $705,835 ===================================
Explanation of Significant Budget Changes -Expenses
• Salaries and Wages $208,936 -Budget increase largely reflects one new
Municipal Law Enforcement II position and one new part time By-law
Enforcement position approved in 2020, the full year annualization of one new
full time Help Desk positon, and a workplace accommodation in the Clerks and
Animal Services cost centres. The budget increase was partially offset from a
reduction in salaries due to the retirement of a Law Clerk position. $51,000 has
also been budgeted for additional hours for By-law Enforcement staff to provide
additional summer enforcement capacity.
• Software and hardware maintenance $188,445 -Budget increase due to a
number of factors:
► Movement of maintenance costs from System and Software Upgrades and
Hardware Replacements accounts to the Software/Hardware Maintenance
Contracts account.
251
Enforcement Services
ParkinQ Tickets Issued 20,409
ParkinQ Fine Revenue $565,300 *
COVID-19 Enforcement-hours spent 5,434
COVID-19 Enforcement -# park patrols 14,239
By-law Violations Requests for Service 1,326
Animal Services Requests for Service 925
Animals Sheltered (cats/dogs/small animals) 394
Animals Adopted 298
Lost pets found and returned 92
* subject to increase per MTO reconciliation
253
Corporate Services Department
2019
Actuals
Expenditures
1100 Salaries & Wages 3,299,749
1200 Overtime 46,135
1400 Employer Contributions 836,447
1800 Conferences 4,889
1900 Uniforms 13,691
2110 Travel 3,188
2121 Postage 127,166
2122 Freight, Express & Cartage 2,564
2131 Cellular Phones 14,251
2140 Telephones 20,493
2210 Advertising 797
2220 Subscription & Publications 8,792
2320 Legal Services 10,988
2340 Seminars & Education 45,272
2341 Corporate Training 7,079
2370 Insurance Premium 23,726
2371 Ins. Deductible 0
2392 Consulting & Professional 75,579
2394 Recpt, Prom & Sp Events 9,844
2395 Memberships 8,039
2399 Outside Agency Serv 98,525
2435 Build Repairs & Mtce 17,953
2457 Veh -Repairs & Maintenance 15,489
2478 Misc Equip Repairs 22,865
2479 Software/Hardware Maintenanc 425,836
2648 Building Rentals 14,546
5300 Stationery & Office Supplies 6,328
5301 Printing Supplies 175,410
5302 Forms 8,084
5530 Utilities -Hydro 4,710
5540 Utilities -Oil 4,371
5900 Gas, Oil Tires 20,755
5902 Supplies & Tools 6,757
5903 Shop Supplies 17,926
5973 Minor Furniture & Fixtures 1,658
5974 System & Software Upgrades 91,116
5975 Hardware Replacements 52,122
5978 Misc. Equipment 81,283
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
3,589,922 3,611,640
71,502 71,370
873,433 1,005,634
1,129 10,000
13,434 18,100
674 6,100
152,160 147,000
2,007 3,100
17,037 20,360
20,965 27,990
407 800
7,209 11,170
11,909 12,000
42,289 53,850
8,098 12,000
24,148 24,148
0 2,000
85,434 171,464
1,973 8,750
7,581 9,500
84,200 97,875
13,660 13,358
13,109 17,800
37,532 48,700
515,665 506,497
14,909 16,556
6,490 11,300
152,723 190,000
1,694 8,000
4,407 6,798
2,855 6,500
21,423 27,763
3,699 4,500
13,642 15,100
0 1,500
88,826 100,584
84,724 93,600
64,318 59,150
254
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
208,936 3,820,576 5.79%
(6,820) 64,550 (9.56%)
16,570 1,022,204 1.65%
(6,400) 3,600 (64.00%)
800 18,900 4.42%
(1,900) 4,200 (31.15%)
5,000 152,000 3.40%
0 3,100 0.00%
1,000 21,360 4.91%
1,705 29,695 6.09%
0 800 0.00%
(2,975) 8,195 (26.63%)
0 12,000 0.00%
9,300 63,150 17.27%
0 12,000_ 0.00%
472 24,620 1.95%
0 2,000 0.00%
(600) 170,864 (0.35%)
(500) 8,250 (5.71 %)
250 9,750 2.63%
(500) 97,375 (0.51%)
(1,000) 12,358 (7.49%)
(5,000) 12,800 (28.09%)
(2,600) 46,100 (5.34%)
188,445 694,942 37.21%
408 16,964 2.46%
(400) 10,900 (3.54%)
10,000 200,000 5.26%
0 8,000 0.00%
0 6,798 0.00%
0 6,500 0.00%
0 27,763 0.00%
0 4,500 0.00%
0 15,100 0.00%
(1,500) 0 (100.00%)
(28,134) 72,450 (27.97%)
(45,800) 47,800 (48.93%)
50,110 109,260 84.72%
Corporate Services Department
2019
Actuals
6000 Parking -MOT 77,488
7181 Livestock Killed 0
Total Expenditures 5,701,911
Revenues
1411 Sale of Services-Administratior (82,509)
1413 Sale of Services -Legal (1,900)
1416 Sale of Services -Agreements (132,958)
1512 Lie. & Pet-Business (163,885) .
1513 Lie. & Per-Amusement (271,748)
1514 Lie. & Per-Taxi (29,174)
1520 Fines (908,847)
1516 Licences (53,300)
1519 Licenses & Permits-Marriage (33,456)
1570 Adoptions (36,800)
1571 Impound Fees (7,685)
1572 Service Fees (4,795)
1592 Donations (3,815)
1623 Ont. Specific Grants 0
9990 Other Revenue (37,991)
9990 Other Misc Revenue (18,043)
9980 Sponsorships No Tax (4,478)
9985 Marketing Sponsorships (800)
9995 Misc Rev (8,914)
Total Revenues (1,801,098)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (39,295)
Total Transfers (39,295)
Net 3,861,518
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
54,392 75,000
763 1,000
6,110,342 6,528,557
(57,829) (80,000)
(600) (2,000)
(131,138) (180,000)
(78,735) (165,000)
(181,459) (200,000)
(136,178) (180,000)
(752,785) (862,000)
(52,166) (59,000)
(27,962) (30,000)
(27,895) (31,600)
(5,670) (4,000)
(2,655) (3,300)
(592) 0
(793) (1,000)
(24,666) (16,200)
(9,377) (20,000)
(1,000) (3,000)
0 (2,000)
(7,976) (8,000)
(1,499,476) (1,847,100)
0 (187,638)
(31,110) (53,964)
(31,110) (241,602)
4,579,756 4,439,855
255
Run Date: 4/21/21 11 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
0 75,000 0.00%
(500) 500 (50.00%)
388,367 6,916,924 5.95%
10,000 (70,000) (12.50%)
0 (2,000) 0.00%
25,000 (155,000) (13.89%)
100,000 (65,000) (60.61%)
20,000 (180,000) (10.00%)
40,0'00 (140,000) (22.22%)
160,000 (702,000) (18.56%)
0 (59,000) 0.00%
0 (30,000) 0.00%
(400) (32,000) 1.27%
0 (4,000) 0.00%
0 (3,300) 0.00%
0 0 0.00%
500 (500) (50.00%)
50 (16,150) .(0.31%)
0 (20,000) 0.00%
0 (3,000) 0.00%
0 (2,000) 0.00%
0 (8,000) 0.00%
355,150 (1,491,950) (19.23%)
(91,646) (279,284) 48.84%
53,964 0 (100.00%)
(37,682) (279,284) 15.60%
705,835 5,145,690 15.90%
2196 Information Technology
2019
Actuals
Expenditures
1100 Salaries & Wages 1,015,375
1200 Overtime 33,034
1400 Employer Contributions 256,660
1800 Conferences 3,540
1900 Uniforms 0
2110 Travel 1,129
2131 Cellular Phones 7,209
2140 Telephones 3,833
2340 Seminars & Education 32,848
2341 Corporate Training 7,079
2370 Insurance Premium 7,711
2392 Consulting & Professional 27,638
2394 Reep!, Prom & Sp Events 627
2395 Memberships 534
2399 Outside Agency Serv 6,875
2478 Misc Equip Repairs 22,865
2479 Software/Hardware Maintenanc 373;365
5300 Stationery & Office Supplies 722
5974 System & Software Upgrades 91,116
5975 Hardware Replacements 52,122
5978 Misc. Equipment 81,283
Total Expenditures 2,025,565
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (24,422)
Total Transfers (24,422)
Net 2,001,143
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
992,829 1,113,370
33,118 52,050
269,813 311,575
0 4,000
0 0
244 1,800
7,145 8,000
4,541 8,390
33,184 36,900
8,098 12,000
7,850 7,850
40,526 65,000
193 1,000
80 650
1,800 9,600
37,532 48,700
456,348 454,089
2,504 3,700
88,826 100,584
84,724 93,600
64,318 59,150
2,133,673 2,392,008
0 0
0 (85,000)
0 0
0 (85,000)
2,133,673 2,307,008
256
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
39,469 1,152,839 3.55%
(6,000) 46,050 (11.53%)
14,456 326,031 4.64%
(2,000) 2,000 (50.00%)
800 800 0.00%
(600) 1,200 (33.33%)
0 8,000 0.00%
(185) 8,205 (2.21%)
12,500 49,400 33.88%
0 12,000 0.00%
150 8,000 1.91%
(3,100) 61,900 (4.77%)
0 1,000 0.00%
0 650 0.00%
0 9,600 0.00%
(2,600) 46,100 (5.34%)
173,639 627,728 38.24%
0 3,700 0.00%
(28,134) 72,450 (27.97%)
(45,800) 47,800 (48.93%)
50,110 109,260 84.72%
202,705 2,594,713 8.47%
0 0 0.00%
0 (85,000) 0.00%
0 0 0.00%
0 (85,000) 0.00%
202,705 2,509,713 8.79%
2196 Information Technology
Expenditures
2196.1100.0000 Salaries & Wages
Base Salaries and Wages
City of IPficlkernng
2021
Approved Background Information
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2196.1100.0000 Salaries & Wages
2196.1200.0000 Overtime
Onsite Support for Council meetings and other service level commitments
After hours support
Total 2196.1200.0000 Overtime
2196.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2196.1400.0000 Employer Contributions
2196.1800.0000 Conferences
IT Conferences
Total 2196.1800.0000 Conferences
2196.1900.0000 Uniforms
As per Collective Agreement, Personal Protective Equipment
Total 2196.1900.0000 Uniforms
2196.2110.0000 Travel
Parking & Mileage
Total 2196.2110.0000 Travel
2196.2131.0000 Cellular Phones
Annual cell phone and Smartphone charges for staff
Total 2196.2131.0000 Cellular Phones
2196.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
1,142,622
10,217
1,152,839
20,050
26,000
46,050
324,071
1,960
326,031
2,000
2,000
800
800
1,200
1,200
8,000
8,000
Voice/ Data 7,355
Internet 850
Total 2196.2140.0000 Telephones
2196.2340.0000 Seminars & Education
Information Technology Staff Training
New Financial System (SAP) IT staff training
Training & Exam -related expenditures
Total 2196.2340.0000 Seminars & Education
2196.2341.0000 Corporate Training
Security awareness training for all staff
257
8,205
36,000
12,500
900
49,400
12,000
City of Pickering
2021
Approved Background Information
2196 Information Technology
Total 2196.2341.0000 Corporate Training
2196.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2196.2370.0000 Insurance Premium
2196.2392.0000 Consulting & Professional
Professional Services Support for Corporate Systems
Network & Security Support
Broadband Consulting
Total 2196.2392.0000 Consulting & Professional
2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Reception, promotions & meetings
Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2196.2395.0000 Memberships
Municipal Information Systems Association -Division Head, I.T.
Total 2196.2395.0000 Memberships
2196.2399.0000 Outside Agency Services
Recording of Meetings within Council Chambers
Total 2196.2399.0000 Outside Agency Services
2196.2478.0000 Misc.EquipmentRepairs &
General Equipment Repair & General Expenditures
General Network Cabling and City Growth and Development
Wireless Communications and Monitoring
Web Streaming Hosting (annual)
UPS and Battery Replacement -NEW
Total 2196.2478.0000 Misc.Equipment Repairs &
2196.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -MS-Enterprise Agreement (Year 3 of 3). This license agreement
allows the City to receive upgrades of the Microsoft licenses.
Maintenance -Oracle Licenses
Maintenance -Network Security -FW and SIEM
Maintenance -IT Help Desk Software
Maintenance -Virtualization
Maintenance -Disaster Recovery
Maintenance -Systems Monitoring
Maintenance -Liebert -Uninterruptible Power Supply
Maintenance -APC -Uninterruptible Power Supply
Maintenance -HP Support for Large Format Printers and Plotters
258
Run Date: 4/21/21 12:05 PM
2021
Bud et
12,000
8,000
8,000
18,500
28,400
15,000
61,900
1,000
1,000
650
650
9,600
9,600
21,400
18,600
1,200
900
4,000
46,100
136,550
77,000
27,500
8,000
35,000
8,500
6,000
3,000
2,890
3,000
City of IP6ckeri1n1g
2021
Approved Background Information
2196 Information Technology
Maintenance -Storage Area Network (SAN) -Civic Complex
Maintenance -Storage Area Network (SAN) -Recreation Complex
Maintenance -Endpoint and Network Anti-Virus
Maintenance -Internet Email Spam Prevention
Maintenance -Annual Assessment View Data Conversion
Maintenance -Microsoft Systems Support
Maintenance -Citrix
Maintenance -Edge Network Switches
API Maintenance for Active Net and Arena Displays
Maintenance -Veeam Backup & Replication & Management Suite
Contract -Internet Security Certificates
Contract -Network and Application Security Assessment
Contract -Managed Services -Network Security
Maintenance -Datacentre Server and Network Core Hardware
Contract-Cisco Meraki Licensing 1 Year renewal -NEW
Maintenance -Sierra Wireless Cloud Management Platform -NEW
Maintenance -Capital Networks Audience Solution
Maintenance -Multi Factor Authentication and Single Sign On
Maintenance -AD Manager Software
Maintenance -Remote Support Application
Maintenance ~ Cisco WebEX Meetings
Cloud based Security Filter OpenDNS
Maintenance -HRIS
Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts
2196.5300.0000 Stationery & Office Suppl
General office supplies
Ergonomic devices for staff
Total 2196.5300.0000 Stationery & Office Suppl
2196.5974.0000 System & Software Upgrade
Security Management and Monitoring Upgrades
Corporate -PC-based Software Upgrades
Corporate -Adobe Licenses Upgrade to Cloud Connect
Corporate -Project and Change Management System
Additional Software Licencing for new employees
Graphics Design Upgrades
11 licences for Digital Combustion(Fire)
Network Access Control Solution
Volunteer Management Solution (Museum)
Total 2196.5974.0000 System & Software Upgrade
259
Run Date: 4/21/21 12:05 PM
2021
Bud et
20,785
24,879
8,750
26,799
510
6,500
39,547
8,535
5,000
16,500
3,500
22,000
21,600
39,555
8,700
2,500
9,000
8,000
6,635
6,528
13,000
19,500
1,965
627,728
3,200
500
3,700
7,500
5,000
27,800
6,000
8,000
1,800
6,600
4,750
5,000
72,450
City of Pickering
2021
Approved Background Information
2196 Information Technology
2196.5975.0000 Hardware Replacements
PCs, Laptop Replacements and upgrades
Access Point Hardware upgrades
LED Monitor Upgrades or Replacements
Cloud Backup Solution
Network Switch Replacement
Total 2196.5975.0000 Hardware Replacements
2196.5978.0000 Misc. Equipment
Computers and peripherals for new employees
Facility monitoring solution
IT Security -BLE and Biometric Entry Device Evaluation
FlreCam (1080P) Fire Helmet Cameras (Video Storage, Network Bandwidth) -
Interactive exhibit components such as LED displays, touch sensors, sound byte
players, RFID tags etc.
IT Budget Requests -Engineering -LED Displays for Electronic Review
IT Budget Requests -City Development -Laptops, Monitors, Software
IT Budget Requests -Fire Services -Remote Computing Devices
IT Budget Requests -Public Works -Laptops, Workstations
COVID Work from Home IT equipment -Laptops, etc.
Total Expenses
Total Revenues
Transfers
Total 2196.5978.0000 Misc. Equipment
1910.7049.2196 Trsf Fin Sys R-IT
Financial Systems Reserve funding for one position (ERP Programmer/Analyst)
Total 1910.7049.2196 Trsf Fin Sys R -IT
Total Transfers
Net Expenses
260
Run Date: 4/21/2112:05 PM
2021
Bud et
10,000
6,700
5,600
8,000
17,500
47,800
14,000
4,500
3,650
3,000
8,000
12,000
6,510
28,200
4,400
25,000
109,260
2,594,713
0
(85,000)
(85,000)
(85,000)
2,509,713
2125 Legal Services
2019
Actuals
Expenditures
1100 Salaries & Wages 479,879
1200 Overtime 247
1400 Employer Contributions 117,447
2110 Travel 426
2131 Cellular Phones 1,331
2140 Telephones 1,576
2220 Subscription & Publications 7,986
2320 Legal Services 10,988
2340 Seminars & Education 4,074
2370 Insurance Premium 3,400
2392 Consulting & Professional 33,068
2394 Recpt, Prom & Sp Events 427
2395 Memberships 5,777
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 903
Total Expenditures 667,529
Revenues
1413 Sale of Services -Legal (1,900)
1416 Sale of Services -Agreements (132,958)
9995 Misc Rev (8,914)
Total Revenues (143,772)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
Total Transfers 0
Net 523,757
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
471,022 540,763
209 2,500
120,059 146,133
226 750
639 1,600
1,493 2,115
7,143 7,620
11,909 12,000
5,738 4,500
3,460 3,460
13,543 45,000
263 500
5,498 6,550
998 1,536
1,147 1,500
643,347 776,527
(600) (2,000)
(131,138) (180,000)
(7,976) (8,000)
(139,714) (190,000)
0 (102,638)
0 (102,638)
503,633 483,889
261
Run Date: 4/21/21 12:03 PM ·
2021
INC./DEC. Approved % CHGE.
Budget 2020
(70,507) 470,256 (13.04%)
(1,000) 1,500 (40.00%)
(24,995) 121,138 (17.10%)
0 750 0.00%
0 1,600 0.00%
(750) 1,365 (35.46%)
25 7,645 0.33%
0 12,000 0.00%
0 4,500 0.00%
70 3,530 2.02%
0 45,000 0.00%
0 500 0.00%
0 6,550 0.00%
(601) 935 (39.13%)
0 1,500 0.00%
(97,758) 678,769 (12.59%)
0 (2,000) 0.00%
25,000 (155,000) (13.89%)
0 (8,000) 0.00%
25,000 (165,000) (13.16%)
(27,682) (130,320) 26.97%
(27,682) (130,320) 26.97%
(100,440) 383,449 (20.76%)
2125 Legal Services
Expenditures
2125.1100.0000 Salaries & Wages
Base Salaries and Wages
City cf IPiclkeiring
2021
Approved Background Information
One full-time Law Clerk position unfunded
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2125.1100.0000 Salaries & Wages
2125.1200.0000 Overtime
To meet service level/workload commitments
Total 2125.1200.0000 Overtime
2125.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one full-time Law Clerk position unfunded
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2125.1400.0000 Employer Contributions
2125.2110.0000 Travel
Parking and mileage
Total 2125.2110.0000 Travel
2125.2131.0000 Cellular Phones
Annual Smartphone charges -Director, Corporate Services & City Solicitor
Annual Smartphone charges -Assistant Solicitor
Total 2125.2131.0000 Cellular Phones
2125.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
544,869
(76,885)
2,272
470,256
1,500
1,500
144,135
(23,435)
438
121,138
750
750
800
800
1,600
Voice/ Data 1,215
Internet 150
Total 2125.2140.0000 Telephones
2125.2220.0000 Subscriptions & Publicati
2020 LexisNexis Quicklaw @ $293.00 per month
Canada Law Book
Reference material, journals and reports
Miscellaneous
Total 2125.2220.0000 Subscriptions & Publicati
2125.2320.0000 Legal Services Expenses
Searching titles, registering documents, filing documents and obtaining transcripts.
These costs are offset by revenues (Sale of Service Agreements).
Total 2125.2320.0000 Legal Services Expenses
2125.2340.0000 Seminars & Education
262
1,365
3,525
80
3,480
560
7,645
12,000
12,000
City of Pickering
2021
Approved Background Information
2125 Legal Services
Topical Seminar -City Solicitor, mandatory Continuing Legal Education (CLE)
Topical Seminar -Legal Services Assistant
Topical Seminar -Assistant Solicitor, mandatory CLE
Total 2125.2340.0000 Seminars & Education
2125.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2125.2370.0000 Insurance Premium
2125.2392.0000 Consulting & Professional
Contract services -Provincial Offences Act (POA) enforcement
General legal matters
Total 2125.2392.0000 Consulting & Professional
2125.2394.0000 Recpt, Prom&Sp Ev, Gen
General meetings
Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen
2125.2395.0000 Memberships
General Law Society Memberships (Director, Corporate Services & City Solicitor)
General Law Society and Canadian Bar Association Memberships -Assistant
Solicitor
Total 2125.2395.0000 Memberships
2125.24 79.0000 Sfwr/Hdwr Ma int Contracts
Maintenance -HRIS
Total 2125.2479.0000 Sfwr/Hdwr Maint Contracts
2125.5300.0000 Stationery & Office Suppl
General office supplies (increase for additional staff)
Total 2125.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
1413.0000.0000 SALE OF SERVICES-LEGAL
Notarizing documents
Total 1413.0000.0000 SALE OF SERVICES -LEGAL
1416.0000.0000 Sale of Serv -Agreements
Revenues from various legal services
Revenue recovery from registering documents
Total 1416.0000.0000 Sale of Serv -Agreements
2125.9995.0000 Other Revenue (Disb Recov
263
Run Date: 4/21/21 12:05 PM
2021
Bud et
2,000
500
2,000
4,500
3,530
3,530
35,000
10,000
45,000
500
500
3,500
3,050
6,550
935
935
1,500
1,500
678,769
(2,000)
(2,000)
(150,000)
(5,000)
(155,000)
City of Pickering
2021
Approved Background Information
2125 Legal Services
Chargebacks for registration and search fees paid by the City and billed back to
the developers.
Total Revenues
Transfers
Total 2125.9995.0000 Other Revenue (Disb Recov
1910.7048.2125 Frm Seaton Dev-Legal
Funding for one position, including benefits -from Seaton App Fees (Law Clerk,
Prop. Dev. Services)
Total Transfers
Net Expenses
Total 1910.7048.2125 Frm Seaton Dev -Legal
264
Run Date: 4/21/21 12:05 PM
2021
Bud et
(8,000)
(8,000)
(165,000)
(130,320)
(130,320)
(130,320)
383,449
2122 Clerks Office
2019
Actuals
Expenditures
1100 · Salaries & Wages 336,143
1200 Overtime 631
1400 Employer Contributions 100,802
1800 Conferences 1,349
2110 Travel 285
2131 Cellular Phones 830
2140 Telephones 1,803
2220 Subscription & Publications 368
2340 Seminars & Education 1,231
2370 Insurance Premium 2,510
2394 Recpt, Prom & Sp Events 295
2395 Memberships 403
2479 Software/Hardware Maintenanc 380
5300 Stationery & Office Supplies 1,993
Total Expenditures 449,023
Revenues
1411 Sale of Services-Administratior (82,509)
1513 Lie. & Per-Amusement (271,748)
1519 Licenses & Permits-Marriage (33,456)
Total Revenues (387,713)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 61,310
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
490,779 374,763
914 1,000
84,819 108,885
14 1,600
0 500
266 1,100
995 1,410
66 500
0 2,500
2,555 2,555
22 750
824 1,000
760 1,171
1,513 2,000
583,527 499,734
(57,829) (80,000)
(181,459) (200,000)
(27,962) (30,000)
(267,250) (310,000)
0 0
316,277 189,734
265
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
70,896 445,659 18.92%
0 1,000 0.00%
21,154 130,039 19.43%
0 1,600 0.00%
0 500 0.00%
0 1,100 0.00%
640 2,050 45.39%
0 500 0.00%
0 2,500 0.00%
45 2,600 1.76%
0 750 0.00%
0 1,000 0.00%
(411) 760 (35.10%)
0 2,000 0.00%
92,324 592,058 18.47%
10,000 (70,000) (12.50%)
20,000 (180,000) (10.00%)
0 (30,000) 0.00%
30,000 (280,000) (9.68%)
0 0 0.00%
122,324 312,058 64.47%
2122 Clerks Office
Expenditures
2122.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Workplace Accommodation (12 mths)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2122.1100.0000 Salaries & Wages
2122.1200.0000 Overtime
To meet service level/workload commitments and Boards and Committees
Total 2122.1200.0000 Overtime
2122.1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to Workplace Accommodation (12 mths)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2122.1400.0000 Employer Contributions
2122.1800.0000 Conferences
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) Conference -City Clerk
Total 2122.1800.0000 Conferences
2122.2110.0000 Travel
Run Date: 4/21/2112:05 PM
2021
Bud et
374,312
70,470
877
445,659
1,000
1,000
108,731
21,140
168
130,039
1,600
1,600
Misc. Travel 500
Total 2122.2110.0000 Travel 500
2122.2131.0000 Cellular Phones
Annual Smartphone charges -City Clerk 1,100
Total 2122.2131.0000 Cellular Phones 1,100
2122.2140.0000 Telephones
Voice/ Data 1,820
Internet 230
Total 2122.2140.0000 Telephones
2122.2220.0000 Subscriptions & Publicati
Reference material, Journals and reports
Total 2122.2220.0000 Subscriptions & Publicati
2122.2340.0000 Seminars & Education
Education for Clerk's staff -Courses through AMCTO
Total 2122.2340.0000 Seminars & Education
2122.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
266
2,050
500
500
2,500
2,500
2,600
City of Pickering
2021
Approved Background Information
2122 Clerks Office
Total 2122.2370.0000 Insurance Premium
2122.2394.0000 Recpt, Prom, & Spec Event
Refreshments for workshops and meetings.
Total 2122.2394.0000 Recpt, Prom, & Spec Event
2122.2395.0000 Memberships
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) -City Clerk and Deputy
Clerk
.Total 2122.2395.0000 Memberships
2122.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2122.2479.0000 Sfwr/Hdwr Maint Contracts
2122.5300.0000 Stationery & Office Suppl
General office supplies
Total 2122.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
1411.0001.0000 Commission & Certificat'n
Commissioning and certifications
Total 1411.0001.0000 Commission & Certificat'n ·
1411.0003.0000 Burial Permits
Burial permits
Total 1411.0003.0000 Burial Permits
1411.0004.0000 Clerks Other Revenue
Marriage ceremonies, FOi requests, etc.
Total 1411.0004.0000 Clerks Other Revenue
1513.0000.0000 LIC.&PERMITS -LOTTERIES
Issuance of licences for raffles, bingos, etc.
Total 1513.0000.0000 LIC.&PERMITS -LOTTERIES
1519.0000.0000 LIC.&PERMITS -MARRIAGE
Issuance of marriage licences
Total 1519.0000.0000 LIC.&PERMITS -MARRIAGE
Total Revenues
Total Transfers
Net Expenses
267
Run Date: 4/21/2112:05 PM
2021
Bud et
2,600
750
750
1,000
1,000
760
760
2,000
2,000
592,058
(18,000)
(18,000)
(19,000)
(19,000)
(33,000)
(33,000)
(180,000)
(180,000)
(30,000)
(30,000)
(280,000)
0
312,058
2191 Records Management & Elections
2019
Actuals
Expenditures
1100 Salaries & Wages 112,080
1200 Overtime 406
1400 Employer Contributions 33,700
2110 Travel 59
2140 Telephones 265
2340 Seminars & Education 963
2370 Insurance Premium 847
2392 Consulting & Professional 14,873
2399 Outside Agency Serv 4,680
2479 Software/Hardware Maintenan< 30,783
5300 Stationery & Office Supplies 404
Total Expenditures 199,060
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (14,873)
Total Transfers (14,873)
Net 184,187
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
80,767 75,959
0 1,000
32,852 24,046
0 500
249 350
0 1,250
861 861
31,365 61,464
1,285 13,375
30,848 31,000
25 1,000
178,252 210,805
0 0
0 0
(31,110) (53,964)
(31,110) (53,964)
147,142 156,841
268
Run Date: 4/21/2112:03 PM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
(6,637) 69,322 (8.74%)
0 1,000 0.00%
(1,288) 22,758 (5.36%)
0 500 0.00%
330 680 94.29%
0 1,250 0.00%
19 880 2.21%
2,500 63,964 4.07%
0 13,375 0.00%
4,636 35,636 14.95%
0 1,000 0.00%
(440) 210,365 (0.21%)
0 0 0.00%
(63,964) (63,964) 0.00%
53,9!34 0 (100.00%)
(10,000) (63,964) 18.53%
(10,440) 146,401 (6.66%)
Coty of Pickering
2021
Approved Background Information
2191 Records Management & Elections
Expenditures
2191.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2191.1100.0000 Salaries & Wages
2191.1200.0000 Overtime
To meet service level/workload commitments
Total 2191.1200.0000 Overtime
2191.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2191.1400.0000 Employer Contributions
2191.2110.0000 Travel
Run Date: 4/21/2112:05 PM
2021
Bud et
69,322
69,322
1,000
1,000
22,758
22,758
Various Travel 500
Total 2191.2110.0000 Travel 500
2191.2140.0000 Telephones
Voice/Data 605
Internet 75
Total 2191.2140.0000 Telephones
2191.2340.0000 Seminars & Education
Courses for Records Coordinator and Deputy Clerk relating to records & MFIPPA
Assoc. of Municipal Mgrs., Clerks & Treasurers (AMCTO) Zone Meetings for Clerk
and Deputy Clerk
Total 2191.2340.0000 Seminars & Education
2191.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2191.2370.0000 Insurance Premium
2191.2392.0000 Consulting & Professional
Consultant Ward Boundary Review Resolution #179/16 -funded from Contingency
Election Reserve (PO# 170826)
Phase 2 -Ward Boundary Review (Public Consultation) -funded from Contingency
Election Reserve
Total 2191.2392.0000 Consulting & Professional
2191.2399.0000 Outside Agency Services
Maintain and update municipal voters list for Elections
Outside shredding services for all depts. (addition of 1 extra console at NOC)
Outside services for editing video and/or other file formats to fulfill FOi requests
MTL -Microimage Technologies -scanning
269
680
1,000
250
1,250
880
880
53,964
10,000
63,964
3,875
4,500
2,000
3,000
City of Puckering
2021
Approved Background Information
2191 Records Management & Elections
Total 2191.2399.0000 Outside Agency Services
-2191.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Laserfiche
Maintenance -HRIS
Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts
2191.5300.0000 Stationery & Office Suppl
General office supplies.
Total 2191.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Transfers
1910.7012.2191 Frm Elec R-Records Mgmt
Contingency Election Reserve funding for Consulting Ward Boundary Review
Contingency Election Reserve funding for Phase 2 -Ward Boundary Review
(Public Consultation)
Total Transfers
Net Expenses
Total 1910.7012.2191 Frm Elec R -Records Mgmt
270
Run Date: 4/21/21 12:05 PM
2021
Bud et
13,375
35,501
135
35,636.
1,000
1,000
210,365
0
(53,964)
(10,000)
(63,964)
(63,964)
146,401
2199 Print Shop/Mail Room
2019
Actuals
Expenditures
1100 Salaries & Wages 110,039
1200 Overtime 0
1400 Employer Contributions 26,864
2121 Postage 127,166
2122 Freight, Express & Cartage 2,564
2140 Telephones 527
2370 Insurance Premium 2,294
2399 Outside Agency Serv 32,732
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 830
5301 Printing Supplies 175,410
Total Expenditures 478,426
Revenues
9990 Other Revenue (9,458)
Total Revenues (9,458)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 468,968
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
92,684 109,508
0 500
21,513 33,042
152,160 147,000
2,007 3,100
498 705
2,335 2,335
33,648 35,000
4,129 286
370 1,500
152,723 190,000
462,067 522,976
0 (200)
0 (200)
0 0
462,067 522,776
271
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
1,902 111,410 1.74%
0 500 0.00%
(4,301) 28,741 (13.02%)
5,000 152,000 3.40%
0 3,100 0.00%
(25) 680 (3.55%)
45 2,380 1.93%
0 35,000 0.00%
(91) 195 (31.82%)
0 1,500 0.00%
10,000 200,000 5.26%
12,530 535,506 2.40%
200 0 (100.00%)
200 0 (100.00%)
0 0 0.00%
12,730 535,506 2.44%
City of Pickering
2021
Approved Background Information
2199 Print Shop/Mail Room
Expenditures
2199.1100.0000 Salaries & Wages
Base Salaries and Wages
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2199.1100.0000 Salaries & Wages
2199.1200.0000 Overtime
To meet service level/workload commitments
Total 2199.1200.0000 Overtime
2199.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2199.1400.0000 Employer Contributions
2199.2121.0000 Postage
Corporate wide postage costs -budget amount includes a potential 3 cent postage
stamp increase.
Total 2199.2121.0000 Postage
2199.2122.0000 Freight.Express & Cartage
Cost of Courier Services
Total 2199.2122.0000 Freight,Express & Cartage
2199.2140.0000 Telephones
Voice/ Data
Internet
Total 2199.2140.0000 Telephones
2199.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2199.2370.0000 Insurance Premium
2199.2399.0000 Outside Agency Services
The City's daily, scheduled mail delivery -does not include other courier charges.
Total 2199.2399.0000 Outside Agency Services
2199.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2199.2479.0000 Sfwr/Hdwr Maint Contracts
2199.5300.0000 Stationery & Office Suppl
Stationery
Total 2199.5300.0000 Stationery & Office Suppl
272
Run Date: 4/21/2112:05 PM
2021.
Bud et
109,764
1,646
111,410
500
500
28,408
333
28,741
152,000
152,000
3,100
3,100
605
75
680
2,380
2,380
35,000
35,000
195
195
1,500
1,500
2199 Print Shop/Mail Room
2199.5301.0000 Printing Supplies
City of Pickering
2021
Approved Background Information
Supplies and maintenance for all copiers and other related equipment and
envelopes for corporate-wide use.
Total Expenses
Total Revenues
Total Transfers
Net Expenses
Total 2199.5301.0000 Printing Supplies
273
Run Date: 4/21/2112:05 PM
2021
Bud et
200,000
200,000
535,506
0
0
535,506
2220 By-law
2019
Actuals
Expenditures
1100 Salaries & Wages 854,568
1200 Overtime 4,591
1400 Employer Contributions 219,797
1800 Conferences 0
1900 Uniforms 8,619
2110 Travel 888
2131 Cellular Phones 3,845
2140 Telephones 1,611
2220 Subscription & Publications 398
2340 Seminars & Education 3,901
2370 Insurance Premium 4,742
2371 Ins. Deductible 0
2395 Memberships 734
2399 Outside Agency Serv 17,026
2457 Veh -Repairs & Maintenance 12,679
2479 Software/Hardware Maintenan< 18,959
5300 Stationery & Office Supplies 764
5302 Forms 8,084
5900 Gas, Oil Tires 15,263
5902 Supplies & Tools 1,392
6000 Parking -MOT 77,488
Total Expenditures 1,255,349
Revenues
1512 Lie. & Per-Business (163,885)
1514 Lie. & Per-Taxi (29,174)
1520 Fines (908,847)
9990 Other Misc Revenue (18,043)
Total Revenues (1,119,949)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 135,400
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,069,731 1,032,581
31,833 6,320
260,830 300,723
1,115 2,800
11,238 14,500
134 900
7,621 7,760
2,239 3,175
0 3,000
1,987 6,000
4,825 4,825
0 2,000
730 900
14,010 5,500
9,480 15,000
17,966 15,505
621 600
1,694 8,000
16,284 19,763
1,024 2,000
54,392 75,000
1,507,754 1,526,852
(78,735) (165,000)
(136,178) (180,000)
(751,085) (860,000)
(9,377) (20,000)
(975,375) (1,225,000)
0 0
532,379 301,852
274
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
124,208 1,156,789 12.03%
2,180 8,500 34.49%
2,075 302,798 0.69%
(2,800) 0 (100.00%)
0 14,500 0.00%
0 900 0.00%
0 7,760 0.00%
1,950 5,125 61.42%
(3,000) 0 (100.00%)
(2,000) 4,000 (33.33%)
95 4,920 1.97%
0 2,000 0.00%
0 900 0.00%
0 5,500 0.00%
(5,000) 10,000 (33.33%)
3,887 19,392 25.07%
0 600 0.00%
0 8,000 0.00%
0 19,763 0.00%
0 2,000 0.00%
0 75,000 0.00%
121,595 1,648,447 7.96%
100,000 (65,000) (60.61%)
40,000 (140,000) (22.22%)
160,000 (700,000) (18.60%)
0 (20,000) 0.00%
300,000 (925,000) (24.49%)
0 0 0.00%
421,595 723,447 139.67%
2220 By-law
Expenditures
2220.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Additional hours (1,547 hrs) for Bylaw Enforcement term positions to provide
coverage for waterfront and park areas from mid-May to labour Day for evenings,
weekends and statutory holidays.
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2220.1100.0000 Salaries & Wages
2220.1200.0000 Overtime
To cover additional City functions where By-law staff are required
Total 2220.1200.0000 Overtime
2220.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional hours (1,547 hrs) for Bylaw Enforcement term
positions to provide coverage for waterfront and park areas from mid-May to
labour Day for evenings, weekends and statutory holidays.
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2220.1400.0000 Employer Contributions
2220.1900.0000 Uniforms
Uniforms, existing staff+ new officers
Vests, 2 Municipal Law Enforcement Officer vests at 5 year end of life to be
replaced + new officers
Total 2220.1900.0000 Uniforms
2220.2110.0000 Travel
Officers: Parking & Mileage
Total 2220.2110.0000 Travel
2220.2131.0000 Cellular Phones
Annual cell phone charges for staff, data plans for all staff to run new parking ticket
application
Total 2220.2131.0000 Cellular Phones
2220.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
1,096,676
47,000
13,113
1,156,789
8,500
8,500
296,460
4,000
2,338
302,798
7,400
7,100
14,500
900
900
7,760
7,760
Voice / Data 4,555
Internet 570
Total 2220.2140.0000 Telephones
2220.2340.0000 Seminars & Education
Ont. Assoc. of Property Stds. Officers (OAPSO) certification
275
5,125
4,000
3,000
Coty of Pickeri1111g
2021
Approved Background Information
2220 By-law
Total 2220.2340.0000 Seminars & Education
2220.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2220.2370.0000 Insurance Premium
2220.2371.0000 Insurance Deductible
Insurance Deductible
Total 2220.2371.0000 Insurance Deductible
2220.2395.0000 Memberships
Four (4) memberships to Ont. Assoc. of Property Standards Officers (OAPSO) and
one certification. Municipal Law Enforcement Officers Association Membership
International Assoc. of Transportation Regulators (IATR ) membership
Total 2220.2395.0000 Memberships
2220.2399.0000 Outside Agency Services
Internet-Based GPS/AVL Subscription for vehicles
Use of process servers for info. to be served upon defendants who live outside of
Pickering
Expense for those property owners charged under the Clean and Clear By-Law
which is offset in Miscellaneous Revenue
Total 2220.2399.0000 Outside Agency Services
2220.2457.0000 Vehicle-Repair & Maintena
Servicing of vehicles
Total 2220.2457.0000 Vehicle-Repair & Maintena
2220.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Groupe Techna Software
Maintenance -ldenticam -Printer
Maintenance -HRIS
Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts
2220.5300.0000 Stationery & Office Suppl
General office supplies
Total 2220.5300.0000 Stationery & Office Suppl
2220.5302.0000 Forms
Purchase of parking ticket rolls and books, taxicab plates
Total 2220.5302.0000 Forms
2220.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 15,400 litres @ $1.03/litre
Oil changes and tires
Total 2220.5900.0000 Gas, Oil, Tires Etc.
276
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,000
4,920
4,920
2,000
2,000
400
500
900
3,500
1,000
1,000
5,500
10,000
10,000
16,742
770
1,880
19,392
600
600
8,000
8,000
15,862
3,901
19,763
City of Pickering
2021
Approved Background Information
2220 By-law
2220.5902.0000 Supplies & Tools
Purchase of extraordinary items
Total 2220.5902.0000 Supplies & Tools
2220.6000.0000 Parking -MOT
Admin. fee is charged to attach outstanding parking fines to a driver's licence
renewal
Total 2220.6000.0000 Parking -MOT
Total Expenses
Revenues
1512.0001.0000 Business Licences
Business licence revenue from home businesses, hawkers & peddlers, wrecking
yards, etc.
Total 1512.0001.0000 Business Licences
1512.0002.0000 Body Rub Licences
Licence revenue from operators and attendants
Total 1512.0002.0000 Body Rub Licences
1512.0003.0000 Sign Permits
Revenue from sign permits
Total 1512.0003.0000 Sign Permits
1512.0004.0000 Tree Cutting Permit
Revenue from tree cutting permits
Total 1512.0004.0000 Tree Cutting Permit
1514.0001.0000 Taxicab Drivers Licence
License revenue from taxi drivers
Total 1514.0001.0000 Taxicab Drivers Licence
1514.0002.0000 Plate Owner & Brokerage
License revenue from taxi plate owners and taxi brokerages
Total 1514.0002.0000 Plate Owner & Brokerage
1514.0003.0000 Other Taxicab Fees
Revenue from other taxicab & PTC fees
Total 1514.0003.0000 Other Taxicab Fees
1514.0004.0000 Veh for Hire Lie & Fees
Anticipated Uber and L YFT licences and per trip fees
Total 1514.0004.0000 Veh for Hire Lie & Fees
1520.0000.0000 FINES -PARKING/PROSECUT.
Parking and other by-law fines from "Plate Denial" Program
Total 1520.0000.0000 FINES -PARKING/PROSECUT.
277
Run Date: 4/21/2112:05 PM
2021
Bud et
2,000
2,000
75,000
75,000
1,648,447
(10,000)
(10,000)
(20,000)
(20,000)
(30,000)
(30,000)
(5,000)
(5,000)
(2,000)
(2,000)
(18,000)
(18,000)
(10,000)
(10,000)
(110,000)
(110,000)
(700,000)
(700,000)
2220 By-law
2220.9990.0000 OTHER REVENUE
City of Pickering
2021
Approved Background Information
Recovery of cost from Clean and Clear By-Law
Total Revenues
Total Transfers
Net Expenses
Total 2220.9990.0000 OTHER REVENUE
278
Run Date: 4/21/2112:05 PM
2021
Bud et
(20,000)
(20,000)
(925,000)
0
723,447
2293 Animal Services
2019
Actuals
Expenditures
1100 Salaries & Wages 391,665
1200 Overtime 7,226
1400 Employer Contributions 81,177
1800 Conferences 0
1900 Uniforms 5;072
2110 Travel 401
2131 Cellular Phones 1,036
2140 Telephones 10,878
2210 Advertising 797
2220 Subscription & Publications 40
2340 Seminars & Education 2,255
2370 Insurance Premium 2,222
2394 Recpt, Prom & Sp Events 8,495
2395 Memberships 591
2399 Outside Agency Serv 37,212
2435 Build Repairs & Mtce 17,953
2457 Veh -Repairs & Maintenance 2,810
2479 Software/Hardware Maintenanc 2,349
2648 Building Rentals 14,546
5300 Stationery & Office Supplies 712
5530 Utilities -Hydro 4,710
5540 Utilities -Oil 4,371
5900 Gas, Oil Tires 5,492
5902 Supplies & Tools 5,365
5903 Shop Supplies 17,926
5973 Minor Furniture & Fixtures 1,658
7181 Livestock Killed 0
Total Expenditures 626,959
Revenues
1520 Fines 0
1516 Licences (53,300)
1570 Adoptions (36,800)
1571 Impound Fees (7,685)
1572 Service Fees (4,795)
1592 Donations (3,815)
1623 Ont. Specific Grants 0
9990 Other Revenue (28,533)
9980 Sponsorships No Tax (4,478)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
392,110 364,696
5,428 8,000
83,547 81,230
0 1,600
2,196 3,600
70 1,650
1,366 1,900
10,950 11,845
407 800
0 50
1,380 2,700
2,262 2,262
1,495 6,500
449 400
33,457 34,400
13,660 13,358
3,629 2,800
4,616 2,910
14,909 16,556
310 1,000
4,407 6,798
2,855 6,500
5,139 8,000
2,675 2,500
13,642 15,100
0 1,500
763 1,000
601,722 599,655
(1,700) (2,000)
(52,166) (59,000)
(27,895) (31,600)
(5,670) (4,000)
(2,655) (3,300)
(592) 0
(793) (1,000)
(24,666) (16,000)
(1,000) (3,000)
279
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
49,605 414,301 13.60%
(2,000) 6,000 (25.00%)
9,469 90,699 11.66%
(1,600) 0 (100.00%)
0 3,600 0.00%
(1,300) 350 (78.79%)
1,000 2,900 52.63%
(255) 11,590 (2.15%)
0 800 0.00%
0 50 0.00%
(1,200) 1,500 (44.44%)
48 2,310 2.12%
(500) 6,000 (7.69%)
250 650 62.50%
(500) 33,900 (1.45%)
(1,000) 12,358 (7.49%)
0 2,800 0.00%
7,386 10,296 253.81%
408 16,964 2.46%
(400) 600 (40.00%)
0 6,798 0.00%
0 6,500 0.00%
0 8,000 0.00%
0 2,500 0.00%
0 15,100 0.00%
(1,500) 0 (100.00%)
(500) 500 (50.00%)
57,411 657,066 9.57%
0 (2,000) 0.00%
0 (59,000) 0.00%
(400) (32,000) 1.27%
0 (4,000) 0.00%
0 (3,300) 0.00%
0 0 0.00%
500 (500) (50.00%)
(150) (16,150) 0.94%
0 (3,000) 0.00%
2293 Animal Services
2019
Actuals
9985 Marketing Sponsorships (800)
Total Revenues (140,206)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 486,753
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
0 (2,000)
(117,137) (121,900)
0 0
484,585 477,755
280
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
0 (2,000) 0.00%
(50) (121,950) 0.04%
0 0 0.00%
57,361 535,116 12.01%
2293 Animal Services
Expenditures
2293.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
One new part-time (1,248 hrs) Clerk, Animal Services position (work place
accommodation)
Increase in hours (312 hrs) for one part-time Animal Shelter Attendant position
(from 24 hrs a wk to 30 hrs a wk)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2293.1100.0000 Salaries & Wages
2293.1200.0000 Overtime
Overtime -Officer Call-ins, no part-time staff response
Total 2293.1200.0000 Overtime
2293.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new part-time (1,248 hrs) Clerk, Animal Services position
Statutory benefits related to increase in hours (312 hrs) for one part-time Animal
Shelter Attendant position (from 24 hrs a wk to 30 hrs a wk)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2293.1400.0000 Employer Contributions
2293.1900.0000 Uniforms
Officer Uniforms
Uniforms for shelter staff (supervisor, part-time and summer staff)
Total 2293.1900.0000 Uniforms
2293.2110.0000 Travel
Parking & Mileage
Total 2293.2110.0000 Travel
2293.2131.0000 Cellular Phones
Annual cellphone charges for staff and Smartphone charges for the Supervisor,
Animal Services.
Total 2293.2131.0000 Cellular Phones
2293.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
367,538
33,050
9,635
4,078
414,301
6,000
6,000
82,247
5,950
1,790
712
90,699
2,000
1,600
3,600
350
350
2,900
2,900
Voice/ Data 11,400
Internet 190
Total 2293.2140.0000 Telephones 11,590
2293.2210.0000 Advertising
281
City of Pickering
2021
Approved Background Information
2293 Animal Services
Advertising
Increase as a result of new branding guidelines to begin to replace items
· Total 2293.2210.0000 Advertising
2293.2220.0000 Subscription & Publicati
Animal Sheltering
Total 2293.2220.0000 Subscription & Publicati
2293.2340.0000 Seminars & Education
Assoc. of Animal Shelters Administrators of Ont. (AASAO) Seminar fee (2 x $150)
Bite Stick/QC Spray Training (2 x $200)
Other Seminars/Workshops
Total 2293.2340.0000 Seminars & Education
2293.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2293.2370.0000 Insurance Premium
2293.2394.0000 Recpt, Prom & Sp Events
To promote Responsible Pet Ownership Month Events (partially funded from event
sponsorships)
Total 2293.2394.0000 Recpt, Prom & Sp Events
2293.2395.0000 Memberships
Assoc.of Animal Shelter Administrators of Ont. ($100), Assoc. for An. Shelter
Advancement ($350),
OMMI
Total 2293.2395.0000 Memberships
2293.2399.0000 Outside Agency Services
Veterinary costs (surgery/diagnostics)
Miscellaneous services (injured wildlife)
Disposal of dead animals (wild and domestic) removed from public areas and
roads
Internet-Based GPS/AVL Subscription for Animal Services vehicles
Security for Animal Shelter
Total 2293.2399.0000 Outside Agency Services
2293.2435.0000 Building Repairs & Maint
Snow removal at Animal Shelter
Mat Rentals -$25 every 2 weeks
General repairs
Environmental Monitoring -water treatment and testing of well
Cleaning supplies
282
Run Date: 4/21/21 12:05 PM
2021
Bud et
600
200
800
50
50
300
400
800
1,500
2,310
2,310
6,000
6,000
450
200
650
25,000
5,000
2,000
1,000
900
33,900
3,500
700
4,500
658
3,000
City of Pickering
2021
Approved Background Information
2293 Animal Services
Total 2293.2435.0000 Building Repairs & Maint
2293.2457.0000 Vehicle Repairs & Maint
Servicing of vehicle
Vehicle cleaning once a year ($300 per cleaning)
Total 2293.2457.0000 Vehicle Repairs & Maint
2293.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Animal Shelter
Maintenance -HRIS
Maintenance -ShelterBuddy: $266 monthly Support Cost and Monthly Hosting
Fees: $367/month
Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts
2293.2648.0000 Building Rentals
Brougham -lease location ($1,248.47/mth x 11 + ~ $1,279) + HST
Total 2293.2648.0000 Building Rentals
2293.5300.0000 Stationery & Office Supp
General office supplies, forms & receipt books
Total 2293.5300.0000 Stationery & Office Supp
2293.5530.0000 Utilities -Hydro
Brougham located facility -Budget based on 2020 projected actuals and rate
increase in 2021.
Total 2293.5530.0000 Utilities -Hydro
2293.5540.0000 Utilities -Oil
Estimated oil costs for the Brougham facility.
Total 2293.5540.0000 Utilities -Oil
2293.5900.0000 Gas, Oil, Tires
Fuel: Unleaded 6,063 litres@ $1.03/litre
Oil changes and tires
Total 2293.5900.0000 Gas, Oil, Tires
2293.5902.0000 Supplies & Tools
Purchase of license tags
Purchase of supplies as required.
Total 2293.5902.0000 Supplies & Tools
2293.5903.0000 Shop Supplies
Animal feed
Medication
Microchips
Litter
Other
283
Run Date: 4/21/2112:05 PM
2021
Bud et
12,358
2,500
300
2,800
2,000
700
7,596
10,296
16,964
16,964
600
600
6,798
6,798
6,500
6,500
6,242
1,758
8,000
1,500
1,000
2,500
5,000
3,600
2,500
1,000
3,000
City of !Pickering
2021
Approved Background Information
2293 Animal Services
Animal Services Sponsorships (No tax)
Total 1293.9980.0000 Sponsorships
1293.9985.0000 Marketing Sponsors
Animal Services Marketing Sponsorships (Taxable)
Total 1293.9985.0000 Marketing Sponsors
1623.2293.0000 Ont Grant-Animal Contra
Reimbursement for livestock claims due to livestock being destroyed by other
animals
Total 1623.2293.0000 Ont Grant-Animal Contro
2293.9990.0000 Other Revenue
Sheltering service fees received from Whitchurch-Stouffville ($500 per mth + HST)
Total 2293.9990.0000 Other Revenue
Total Revenues
Total Transfers
Net Expenses
285
Run Date: 4/21/2112:05 PM
2021
Bud et
(3,000)
(3,000)
(2,000)
(2,000)
(500)
(500)
(16,150)
(16,150)
(121,950)
0
535,116
Engineering Services Department
Overview
The Engineering Services Department is responsible for the overall management of
major capital works projects (roads, streetlights and traffic signals, sidewalks, storm
sewers, parks & trails), infrastructure maintenance/repair programs, forestry services,
transportation engineering and planning, traffic operations, school crossing guard
program, infrastructure asset management, storm water and water resources
management and land development servicing.
The Engineering Services Department oversees the following areas/functions:
• Capital Projects & Infrastructure (includes the areas of crossing guards, streetlights &
sidewalks)
• Water Resources & Development Services
Engineering Services
Department
Capital Projects &
Infrastructure*
I
*Includes Crossing Guards, Sidewalks and Streetlights
Key Activities for 2021
,r
\.
Water Resources &
Development Services
• Completion of Integrated Transportation Master Plan
'I
• Completion of Beachfront Park Rehabilitation and Needs Assessment work plan
and public engagement
• Implementation of road safety measures to combat speeding on City roads
• Commencement of detailed design for Highway 401 road crossing connecting
Notion Road to Squires Beach Road
• Completion of servicing in Seaton Innovation Corridor related to Kubota lands
289
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2018 2019 2020
Full Time
Reg. Part-Time
Total
29
_Q
29
30
_Q
30
30
0
30
Add
0
0
0
Approved
2021
Delete Total
0 30
Q 0
0 30
The above chart excludes 1 Full Time Term summer student (May to August) that was
not hired in 2020 due to the COVID pandemic and will not be hired in 2021 due to
continuation of the COVID pandemic.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
Eng. Services -Adm. $2,406,348 $2,615,971 $209,623
Crossing Guards 376,828 396,400 19,572
Water Res. & Dev. Serv. 973,918 957,236 (16,682)
Sidewalks 188,415 195,590 7,175
Street Lights 952,979 953,680 701
8.71
5.19
(1.71)
3.81
0.07
4.50 Total (Net Cost) $4,898,488 $5,118,877 $220,389 ===============================
Explanation of Significant Budget Changes -Expenses
• Under the Engineering Services Administration cost centre, the Outside Agency
Services account includes an expenditure of $350,000 to implement the Automated
Speed Enforcement program in 2021. This amount includes the one time startup
cost as well as the monthly costs.
• Under the Sidewalks cost centre, the Other Minor Fixed Assets account includes a
reduction of $100,000 for the repair/replacement of sidewalks as this meets the
requirements for the 2021 program.
Explanation of Significant Budget Changes -Revenues/ (Transfer from Reserves)
• The reduction in Transfer from Reserves is related to a reduction in continuing
studies and consulting assignment requirements for 2021 as projects are further
advanced or completed.
290
2020 Performance Indicators/Statistics
E ngmeermg s erv1ces
Driveway widening/curb cut applications 79
Pool enclosure applications 64
Fill permit applications 23
Centreline km of roads (paved/unpaved) 347/102
Number of Vehicular/pedestrian bridges/culverts > 3m 67
Km of storm sewers 249
Stormwater management facilities (ponds) 20
Km of sidewalks/trails 381
Number of streetlights 7,358
Number of traffic/pedestrian signals 25
Number of school crossing guard locations 36
291
Engineering Services Department
2019
Actuals
Expenditures
1100 Salaries & Wages 2,405,573
1200 Overtime 16,520
1400 Employer Contributions 637,265
1800 Conferences 848
1900 Uniforms 2,571
2110 Travel 2,506
2131 Cellular Phones 5,930
2140 Telephones 6,860
2210 Advertising 1,280
2220 Subscription & Publications 1,376
2340 Seminars & Education 10,008
2370 Insurance Premium 166,050
2371 Ins. Deductible 7,652
2392 Consulting & Professional 396,653
2394 Recpt, Prom & Sp Events 153
2395 Memberships 7,389
2396 Photo, Mapping, Printing· 2,529
2399 Outside Agency Serv 364,715
2407 Roads Repair & Mtce 6,019
2408 Rpr Main. Maint Mater 8,718
2457 Veh -Repairs & Maintenance 6,152
2478 Misc Equip Repairs 276,216
2479 Software/Hardware Maintenan< 8,461
2678 Rental Misc Equip 3,357
5300 Stationery & Office Supplies 3,940
5302 Forms
r
0
5530 Utilities -Hydro 484,722
5900 Gas, Oil Tires 11,823
5902 Supplies & Tools 1,282
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 10,626
5981 Other Minor Fixed Assets 204,649
Total Expenditures 5,061,843
Revenues
1429 Sale of Serv-Dev Cntrl (1,639,629)
9990 Other Revenue (5,284)
9990 Other Misc Revenue (15,496)
9965 Cost Recoveries (36,688)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,572,625 2,763,070
8,147 16,500
691,350 763,291
877 1,400
1,791 4,000
362 2,400
7,678 13,110
7,215 10,230
0 0
604 1,650
4,125 7,500
169,010 169,010
14,915 7,950
198,933 1,264,760
245 300
7,129 9,265
1,960 4,000
276,356 537,278
26,483 10,000
11,876 20,000
13,181 7,900
398,755 411,200
14,737 22,963
0 3,750
2,770 3,300
0 750
485,274 491,429
7,827 13,092
1,749 8,150
2,493 3,000
11,898 15,000
170,102 345,000
5,110,467 6,931,248
(1,378,605) (744,500)
(6,713) 0
(20,385) (10,000)
0 (53,000)
292
Run Date: 4/21/2111:58 AM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
43,514 2,806,584 1.57%
(4,500) 12,000 (27.27%)
6,295 769,586 0.82%
(400) 1,000 (28.57%)
(500) 3,500 (12.50%)
(350) 2,050 (14.58%)
(10) 13,100 (0.08%)
15 10,245 0.15%
0 0 0.00%
0 1,650 0.00%
(2,900) 4,600 (38.67%)
7,690 176,700 4.55%
0 7,950 0.00%
(215,704) 1,049,056 (17.05%)
0 300 0.00%
325 9,590 3.51%
0 4,000 0.00%
256,522 793,800 47.74%
0 10,000 0.00%
0 20,000 0.00%
5,100 13,000 64.56%
(10,000) 401,200 (2.43%)
(4,783) 18,180 (20.83%)
800 4,550 21.33%
0 3,300 0.00%
0 750 0.00%
8,571 500,000 1.74%
0 13,092 0.00%
0 8,150 0.00%
(3,000) 0 (100.00%)
(3,000) 12,000 (20.00%)
(100,000) 245,000 (28.99%)
(16,315) 6,914,933 (0.24%)
(17,500) (762,000) 2.35%
(3,000) (3,000) 0.00%
0 (10,000) 0.00%
18,000 (35,000) (33.96%)
Engineering Services Department
2019
Actuals
Total Revenues (1,697,097)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (17,270)
1920 Transfer to/(from) Reserve Fun (514,927)
Total Transfers (532,197)
Net 2,832,549
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(1,405,703) (807,500)
0 0
(37,097) (142,785)
(248,923) (1,082,475)
(286,020) (1,225,260)
3,418,744 4,898,488
293
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(2,500) (810,000) 0.31%
(35,000} (35,000) 0.00%
37,762 (105,023) (26.45%)
236,442 (846,033) (21.84%)
239,204 (986,056) (19.52%)
220,389 5,118,877 4.50%
2290 Engineering Services -Admin.
2019
Actuals
Expenditures
1100 Salaries & Wages 1,285,208
1200 Overtime 14,473
1400 Employer Contributions 342,515
1800 Conferences 848
1900 Uniforms 993
2110 Travel 1,215
2131 Cellular Phones 3,529
2140 Telephones 3,436
2210 Advertising 1,280
2220 Subscription & Publications 772
2340 Seminars & Education 2,801
2370 Insurance Premium 9,237
2371 Ins. Deductible 0
2392 Consulting & Professional 169,050
2394 Recpt, Prom & Sp Events 153
2395 Memberships 4,160
2396 Photo, Mapping, Printing 2,529
2399 Outside Agency Serv 1,628
2457 Veh -Repairs & Maintenance 4,018
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenan< 1,225
2678 Rental Misc Equip 3,357
5300 Stationery & Office Supplies 1,819
5302 Forms 0
5900 Gas, Oil Tires 6,505
5902 Supplies & Tools 127
5978 Misc. Equipment 10,626
Total Expenditures 1,871,504
Revenues
9990 Other Revenue (4,426)
9965 Cost Recoveries 0
Total Revenues (4,426)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (17,270)
· 1920 Transfer to/(from) Reserve Fun (118,018)
Total Transfers (135,288)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,386,167 1,498,117
2,260 14,000
372,804 414,467
877 1,400
741 2,000
73 750
3,737 7,710
3,732 5,290
0 0
0 1,000
1,321 1,500
9,400 9,400
0 2,000
118,571 . 750,530
245 200
4,391 5,180
1,960 4,000
0 152,800
7,580 5,000
0 200
3,726 9,671
0 3,750
1,553 2,100
0 750
1,852 7,413
85 150
11,898 12,000
1,932,973 2,911,378
(6,713) 0
0 (15,000)
{6,713) (15,000)
0 0
(30,028) (39,360)
(46,120) (450,670)
(76,148) (490,030)
294
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
24,858 1,522,975 1.66%
{4,000) 10,000 (28.57%)
4,241 418,708 1.02%
(400) 1,000 (28.57%)
0 2,000 0.00%
0 750 0.00%
(10) 7,700 (0.13%)
175 5,465 3.31%
0 0 0.00%
0 1,000 0.00%
0 1,500 0.00%
190 9,590 2.02%
0 2,000 0.00%
(68,470) 682,060 (9.12%)
0 200 0.00%
(50) 5,130 (0.97%)
0 4,000 0.00%
235,000 387,800 153.80%
3,000 8,000 60.00%
0 200 0.00%
(3,681) 5,990 (38.06%)
800 4,550 21.33%
0 2,100 0.00%
0 750 0.00%
0 7,413 0.00%
0 150 0.00%
0 12,000 0.00%
191,653 3,103,031 6.58%
(3,000) {3,000) 0.00%
15,000 0 (100.00%)
12,000 (3,000) (80.00%)
(35,000) (35,000) 0.00%
24,563 (14,797) (62.41%)
16,407 (434,263) (3.64%)
5,970 (484,060) (1.22%)
2290 Engineering Services -Adm in.
2019
Actuals
Net 1,731,790
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,850,112 2,406,348
295
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
209,623 2,615,971 8.71%
City of Pickering
2021
Approved Background Information
2290 Engineering Services -Admin.
Expenditures
2290.1100.0000 Salaries & Wages
Base Salaries and Wages
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2290.1100.0000 Salaries & Wages
2290.1200.0000 Overtime
Design and Construction
Traffic and Engineering (Special Events and Data Collection)
Streetlight Inspections
Streetlights Inspection overtime transfer to 2320
Total 2290.1200.0000 Overtime
2290.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2290.1400.0000 Employer Contributions
2290.1800.0000 Conferences
International Society of Arboriculture Ontario Conference (London) -Coard.,
Forestry Mgmt
Ont. Assoc. of Landscape Architects Conference (Collingwood) -Sr. Coard.
Landscape & Parks Dev.
Total 2290.1800.0000 Conferences
2290.1900.0000 Uniforms
As per the Collective Agreement, Personal Protective Equipment
Total 2290.1900.0000 Uniforms
2290.2110.0000 Travel
Parking & Mileage
Total 2290.2110.0000 Travel
2290.2131.0000 Cellular Phones
Smartphone Charges (8): Manager, Capital Projects & Infrastructure, Sr.
Coordinator, Capital Projects, Coordinator, Infrastructure Maintenance Contracts,
Coordinator, Forestry Management & Sr. Coordinator, Landscape & Parks
Development, Inspector, Capital Projects, Tech, Infrastructure Maintenance
Contracts, Engineering Infrastructure Student
Smartphone and Tablet Charges -Director, Engineering Services
Cell Phones
Total 2290.2131.0000 Cellular Phones
296
Run Date: 4/21/2112:05 PM
2021
Bud et
1,506,015
16,960
1,522,975
8,000
1,500
2,000
(1,500)
10,000
415,759
2,949
418,708
500
500
1,000
2,000
2,000
750
750
5,500
1,200
1,000
7,700
City cf Pickering
2021
Approved Background Information
2290 Engineering Services -Admin.
2290.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
Voice/ Data 4,855
Internet 610
Total 2290.2140.0000 Telephones
2290.2220.0000 Subscriptions & Publicati
Reference material, standards, regulations, AutoCAD publications, safety
legislations, traffic & transportation publications
Total 2290.2220.0000 Subscriptions & Publicati
2290.2340.0000 Seminars & Education
Business Related Seminars & Workshops
Ontario Traffic Council Workshops (Coard. Traffic Oper. & Transp. Eng)
Total 2290.2340.0000 Seminars & Education
2290.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2290.2370.0000 Insurance Premium
2290.2371.0000 Insurance Deductible
Insurance Deductible
Total 2290.2371.0000 Insurance Deductible
2290.2392.0000 Consulting & Professional
City Centre Transportation Master Plan (90% DC funded)
2021 Road Needs Study-roads condition assessment update NEW
Culvert Inspection & Appraisal Report (biennial)
Pre-Engineering -Soils Investigation, Surveys & Utility Locates for Capital Works
p~~~ .
Bridge Deck Condition Survey
Centralized Collision Reporting Program (shared services with Region of Durham)
Annual Average Daily Traffic (AADT) Count Program
Beachfront Park Rehabilitation & Needs Assessment -Consultation/Public
Engagement Component (75% DC Funded)
Sideline 34 Bridge Replacement Options -Feasibility and Cost Analysis
Total 2290.2392.0000 Consulting & Professional
2290.2392.0001 Consulting -Funded from Continuing Studies Res.
Integrated Transportation Master Plan (ITMP) (90% DC Funded and 10% funded
from Continuing Studies Reserve -PO# 170527)
Beachfront Park Rehabilitation & Needs Assessment (75% DC Funded and 25%
from Cont. Studies Reserve -PO# 190765)
297
5,465
1,000
1,000
1,000
500
1,500
9,590
9,590
2,000
2,000
400,000
100,000
40,000
10,000
10,000
3,000
7,500
30,000
15,000
615,500
36,325
25,425
City of Pickering
2021
Approved Background Information
2290 Engineering Services -Admin.
2020 Structure Inspection & Appraisal Report (100% funded from Cont. Studies
Reserve -#PO 700227)
Total 2290.2392.0001 Consulting -Funded from Continuing Studies Res.
2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Miscellaneous Meetings / Functions / Promotional Events
Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2290.2395.0000 Memberships
Association of Professional Engineers of Ontario (2) -Director, Eng Services,
Transportation Engineer
Ontario Association of Certified Engineering Technicians & Technologists -(8),
Senior Coard., Capital Projects, Inspector, Capital Projects.Tech, Constr. & Design.
(2), Coard. Infrastructure Design, Coard. Traffic Operations, Coard. Infrastructure
Maintenance Contracts, Technician, Infrastructure Maintenance Contracts
Municipal Engineers Association -Director, Eng Services
Ontario Association of Landscape Architects -Senior Coordinator, Parks &
Landscape Development
Canadian Association of Certified Planning Technicians -Coard., Infrastructure
Design
Institution of Transportation Engineers -Coard. Traffic Oper.
Ontario Traffic Council (City Membership)
International Society of Arboriculture/Society of Municipal Arborists -Coard.,
Forestry Management
Total 2290.2395.0000 Memberships
2290.2396.0000 Photo,Mapping,Printing
Plotting (cartridges), colour printing, oversize scanning
Total 2290.2396.0000 Photo,Mapping,Printing
2290.2399.0000 Outside Agency Services
Cloud based subscription for radar speed signs (7)
Automated Speed Enforcement Camera Services -annual costs to operate one
camera and a one-time fee payable City of Toronto to set up a joint processing
centre for all municipalities to use.
Automated Speed Enforcement Camera Services -annual costs to operate an
additional radar camera (funded from Rate Stabilization Reserve).
Total 2290.2399.0000 Outside Agency Services
2290.2457.0000 Vehicle-Repair & Maintena
Repairs to Section's utility vehicles
Total 2290.2457.0000 Vehicle-Repair & Maintena
298
Run Date: 4/21/2112:05 PM
. 2021
Bud et
4,810
66,560
200
540
1,840
150
810
220
375
720
475
5,130
4,000
4,000
2,800
350,000
35,000
387,800
8,000
8,000
City of Pickering
2021
Approved Background Information
2290 Engineering Services -Admin.
2290.2478.0000 Misc.Equipment Repairs &
Traffic counting classifier and portable speed message boards.
Total 2290.2478.0000 Misc.Equipment Repairs &
2290.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Traffic Engineering Software (TES) License Upgrade
Maintenance -Auto Turn Upgrades (x2)
Maintenance -HRIS
Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts
2290.2678.0000 Misc Equipment Rentals
Miscellaneous equipment rentals
Rental vehicle used for sidewalk inspections/streetlights inspections (Term
employee)
Summer rental of GPS unit for rental vehicle
Total 2290.2678.0000 Misc Equipment Rentals
2290.5300.0000 Stationery & Office Suppl
General office supplies
Total 2290.5300.0000 Stationery & Office Suppl
2290.5302.0000 Forms
Miscellaneous forms and door knockers
Total 2290.5302.0000 Forms
2290.5900.0000 Gas, Oil, Tires Etc.
Fuel: 6,440 litres@ $1.03/litre
Oil changes and tires, vehicle washes
Total 2290.5900.0000 Gas, Oil, Tires Etc.
2290.5902.0000 Supplies & Tools
Various sundry items such as spray paint, small tools, traffic counter tubes, etc.
Total 2290.5902.0000 Supplies & Tools
2290.5978.0000 Misc. Equipment
Traffic Speed Management Equipment
Total 2290.5978.0000 Misc. Equipment
Total Expenses
Revenues
2290.9990.0000 Misc Income
Driveway widening applications
Total 2290.9990.0000 Misc Income
Total Revenues
299
Run Date: 4/21/21 12:05 PM
2021
Bud et
200
200
1,400
2,000
2,590
5,990
200
4,000
350
4,550
2,100
2,100
750
750
6,633
· 780
7,413
150
150
12,000
12,000
3,103,031
(3,000)
(3,000)
(3,000)
City of Pickering
2021
Approved Background Information
2290 Engineering Services -Admin.
Transfers
1910.7021.2290 Frm Rate Stab -MPE
Rate Stabilization Res. Funding for annual costs to operate an additional radar
camera.
Total 1910.7021.2290 Frm Rate Stab -MPE
1911.2290.0000 Trsf frm Res -MPE
Cont. Studies Res. funding (10%) for Integrated Transportation Master Plan
(ITMP)
Cont. Studies Res. funding (25%) for Beachfront Park Rehabilitation & Needs
Assessment
Cont. Studies Res. funding (100%) for 2020 Structure Inspection & Appraisal
Report
Total 1911.2290.0000 Trsffrm Res -MPE
1920. 7600.2290 Trsf frm DCRF -Engineer
DC Funding (90%) for City Centre Transportation Master Plan
DC Funding (90%) for Integrated Transportation Master Plan (ITMP)
DC Funding (75%) for Beachfront Park Rehabilitation & Needs Assessment
Consultation/Public Engagement Component
DC Funding (75%) for Beachfront Park Rehabilitation & Needs Assessment
Total 1920. 7600.2290 Trsf frm DCRF -Engineer
Total Transfers
Net Expenses
300
Run Date: 4/21/21 12:05 PM
2021
Bud et
(35,000)
(35,000)
(3,630)
(6,357)
(4,810)
(14,797)
(360,000)
(32,695)
(22,500)
(19,068)
(434,263)
(484,060)
2,615,971
2230 Crossing Guards
2019
Actuals
Expenditures
2370 Insurance Premium 2,310
2399 Outside Agency Serv 354,201
Total Expenditures 356,511
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 356,511
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,350 2,350
266,005 374,478
268,355 376,828
0 0
0 0
268,355 376,828
301
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
50 2,400 2.13%
19,522 394,000 5.21%
19,572 396,400 5.19%
0 0 0.00%
0 0 0.00%
19,572 396,400 5.19%
2230 Crossing Guards
Expenditures
2230.2370.0000 Insurance Premium
City of Pickering
2021
Approved Background Information
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2230.2370.0000 Insurance Premium
2230.2399.0000 Outside Agency Services
School Crossing Guard Program as per Quotation# Q-14-2018 (Year 3 January to
June and New or Extended Contract September to December).
Total Expenses
Total Revenues
Total Transfers
Net Expenses
Total 2230.2399.0000 Outside Agency Services
302
Run Date: 4/21/2112:05 PM
2021
Bud et
2,400
2,400
394,000
394,000
396,400
0
0
396,400
2613 Water Resources & Development Services
2019
Actuals
Expenditures
1100 Salaries & Wages 1,120,365
1200 Overtime 2,047
1400 Employer Contributions 294,750
1900 Uniforms 1,578
2110 Travel 1,291
2131 Cellular Phones 2,401
2140 Telephones 3,424
2220 Subscription & Publications 604
2340 Seminars & Education 7,207
2370 Insurance Premium 7,116
2371 Ins. Deductible 0
2392 Consulting & Professional 227,603
2394 Recpt, Prom & Sp Events 0
2395 Memberships 3,229
2407 Roads Repair & Mtce 6,019
2457 Veh -Repairs & Maintenance 2,134
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenan< 7,236
5300 Stationery & Office Supplies 2,121
5900 Gas, Oil Tires 5,318
5902 Supplies & Tools 1,155
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 0
Total Expenditures 1,695,598
Revenues
1429 Sale of Serv-Dev Cntrl (1,639,629)
9990 Other Misc Revenue (15,496)
9965 Cost Recoveries (36,688)
Total Revenues (1,691,813)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun (192,260)
Total Transfers (192,260)
Net (188,475)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
1,186,458 1,264,953
5,887 2,500
318,546 348,824
1,050 2,000
289 1,650
3,941 5,400
3,483 4,940
604 650
2,804 6,000
7,245 7,245
0 1,000
79,344 504,230
0 100
2,738 4,085
26,483 10,000
5,601 2,900
412 1,000
11,011 13,292
1,217 1,200
5,975 5,679
1,664 8,000
2,493 3,000
0 3,000
1,667,245 . 2,201,648
(1,378,605) (744,500)
(20,385) (10,000)
0 (38,000)
(1,398,990) (792,500)
(7,069) (103,425)
(32,701) (331,805)
(39,770) (435,230)
228,485 973,918
303
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
18,656 1,283,609 1.47%
(500) 2,000 (20.00%)
2,054 350,878 0.59%
(500) 1,500 (25.00%)
(350) 1,300 (21.21%)
0 5,400 0.00%
(160) 4,780 (3.24%)
0 650 0.00%
(2,900) 3,100 (48.33%)
145 7,390 2.00%
0 1,000 0.00%
(154,690) 349,540 (30.68%)
0 100 0.00%
375 4,460 9.18%
0 10,000 0.00%
2,100 5,000 72.41%
0 1,000 0.00%
(1,102) 12,190 (8.29%)
0 1,200 0.00%
0 5,679 0.00%
0 8,000 0.00%
(3,000) 0 (100.00%)
(3,000) 0 (100.00%)
(142,872) 2,058,776 (6.49%)
(17,500) (762,000) 2.35%
0 (10,000) 0.00%
3,000 (35,000) (7.89%)
(14,500) (807,000) 1.83%
20,655 (82,770) (19.97%)
120,035 (211,770) (36.18%)
140,690 (294,540) (32.33%)
(16,682) 957,236 (1.71%)
City of Puckering
2021
Approved Background Information
2613 Water Resources & Development Services
Expenditures
2613.1100.0000 Salaries & Wages
Base Salaries and Wages
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2613.1100.0000 Salaries & Wages
2613.1200. 0000 Overtime
Development Review
Various Inspections
Water Resources
Total 2613.1200.0000 Overtime
2613.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2613.1400.0000 Employer Contributions
2613.1900.0000 Uniforms
As per the collective agreement -Personal Protective Equipment
Total 2613.1900.0000 Uniforms
2613.2110.0000 Travel
Mileage and Parking
Total 2613.2110.0000 Travel
2613.2131.0000 Cellular Phones
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,272,625
10,984
1,283,609
750
750
500
2,000
348,923
1,955
350,878
1,500
1,500
1,300
1,300
Cell Phones -3 600
Charges for 8 Smartphones -Div. Head, Water Res. & Dev. Serv., Mgr., Dev.
Services, Sr. Water Resources Engineer, Project Mgr, Dev. Appr., Sr. Coord. Dev.
Services .and 3 Inspectors
Total 2613.2131.0000 Cellular Phones
2613.2140.0000 Telephones
4,800
5,400
Voice/ Data 4,250
Internet 530
Total 2613.2140.0000 Telephones
2613.2220.0000 Subscriptions & Publicati
Development Services -Construction Cost Index
Total 2613.2220.0000 Subscriptions & Publicati
2613.2340.0000 Seminars & Education
General Education Assistance and Various Seminars and Workshops
First Aid/CPR-C Recertification -(12 staff@ $50.00 each)
304
4,780
650
650
2,500
600
City of Pickering
2021
Approved Background Information
2613 Water Resources & Development Services
Total 2613.2340.0000 Seminars & Education
2613.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2613.2370.0000 Insurance Premium
2613.2371.0000 Insurance Deductible
Insurance Deductible
Total 2613.2371.0000 Insurance Deductible
2613.2392.0001 Consulting -Funded from Continuing Studies Res.
Pickering City Centre Stormwater Management Strategy Update (PO# 190121 -
90% DC funded and 10% funded from Continuing Studies Reserve)
Claremont Drainage Plan -PO# 160783 (funded from Continuing Studies Res. and
Region of Durham)
Total 2613.2392.0001 Consulting -Funded from Continuing Studies Res.
2613.2392.0002 Consulting -Funded from Developers/Land Owners
Technical Peer Reviews for Development Applications ([partial funded from
developers/land owners)
Total 2613.2392.0002 Consulting -Funded from Developers/Land Owners
2613.2394.0000 Rec/Prom & Spc Evt/Gen PR
Miscellaneous Meetings/Functions/Promotional Events
Total 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR
2613.2395.0000 Memberships
Ontario Assn. of Certified Engineering Technicians & Technologists - 7 staff
Certified Inspector of Sediment & Erosion Control - 6 staff
Association of Professional Engineers of Ontario, PEO (7) -Div. Head, Water Res.
& Dev. Ser., Mgr., Dev. Ser., Project Mgr., Dev. Approvals, Water Resources Eng.,
Coord. Water Res., Coord. Dev. Approvals (2)
International Erosion Control Association -Sr. Coord. Dev. Serv.
Municipal Engineers Association -Div. Head, Water Res. & Dev. Serv.
Total 2613.2395.0000 Memberships
2613.2407.0000 Road Maintenance
Curb Cuts, Newspaper Pads and Sidewalk Repairs
Total 2613.2407.0000 Road Maintenance
2613.2457.0000 Vehicle-Repair & Maintena
Repairs to Division utility vehicles
Total 2613.2457.0000 Vehicle-Repair & Maintena
2613.2478.0000 Misc.Equipment Repairs &
Repairs and annual maintenance to confined space & survey equipment.
305
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,100
7,390
7,390
1,000
1,000
235,300
84,240
319,540
30,000
30,000
100
100
1,610
550
1,890
260
150
4,460
10,000
10,000
5,000
5,000
1,000
City of Pfickeri1111g
2021
Approved Background Information
2613 Water Resources & Development Services
Total 2613.2478.0000 Misc.Equipment Repairs &
2613.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -PCSWMM Professional 20 License Annual Upgrade (x2)
Maintenance -Visual Otthymo License Annual Upgrade (x2)
Maintenance -HRIS
Total 2613.2479.0000 Sfwr/Hdwr Maint Contracts
2613.5300.0000 Stationery & Office Suppl
Office supplies
Total 2613.5300.0000 Stationery & Office Suppl
2613.5900.0000 Gas, Oil, Tires Etc.
Fuel -Unleaded 4,500 litres @ $1.03/litre
Oil changes tires, and vehicle washes
Total 2613.5900.0000 Gas, Oil, Tires Etc.
2613.5902.0000 Supplies & Tools
Confined space entry equipment & various sundry items
Total 2613.5902.0000 Supplies & Tools
Total Expenses
Revenues
1429.0001.0001 Eng Design Review Fees
Engineering Design Review fees
Total 1429.0001.0001 Eng Design Review Fees
1429.0001.0002 Dev Inspect Fees-Subdvsns
Development Inspection fees for subdivisions
Total 1429.0001.0002 Dev Inspect Fees-Subdvsns
1429.0001.0003 Dev Inspect Fee-Site Plan
Development Inspection fees for site plans
Total 1429.0001.0003 Dev Inspect Fee-Site Plan
1429.0001.0004 Development lnspectFees
Development Inspection fees for monthly and direct billed accounts·
Total 1429.0001.0004 Development Inspect Fees
1429.0002.0000 Topsoi/Fill Permits
Topsoil/Fill Permits
Total 1429.0002.0000 Topsoi/Fill Permits
1429.0003.0000 Misc/General Sale of Serv
City's component of fees associated with Ministry of Environment & Climate
Change Environmental Compliance Approval for storm sewer installation related to
development, and residential lot grading fees
306
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,000
5,000
5,000
2,190
12,190
1,200
1,200
4,635
1,044
5,679
8,000
8,000
2,058,776
(150,000)
(150,000)
(430,000)
(430,000)
(50,000)
(50,000)
(7,000)
(7,000)
(35,000)
(35,000)
(40,000)
City of Puckering
2021
Approved Background Information
26.13 Water Resources & Development Services
Total 1429.0003.0000 Misc/General Sale of Serv
1429.0004.0000 Pool Enclosure Permits
Pool Enclosure Permits
Total 1429.0004.0000 Pool Enclosure Permits
1429.0005.0000 Municipal Consent Fees
Revenue from Telecommunication and Utility Companies for Municipal Consent &
Occupancy of Right of Ways
Total 1429.0005.0000 Municipal Consent Fees
2613.9965.0000 Cost Recoveries
Technical Peer Reviews for Development Applications (Partially Funded by
Developers)
Funding from Region of Durham -(Claremont Drainage Plan -yr 2 of 2)
Total 2613.9965.0000 Cost Recoveries
2613.9990.0000 Other Revenue
Curb Cuts / Newspaper Pads / Sidewalk Repairs
Total 2613.9990.0000 Other Revenue
Total Revenues
Transfers
1911.2613.0000 Trsf frm Res -Developmnt
Continuing Studies Res. funding for Claremont Drainage Plan
Continuing Studies Res. funding (10%) for Pickering City Centre SWM Strategy
Total 1911.2613.0000 Trsf frm Res -Developmnt
1920.7600.2613 Trsf frm DCRF -Water&Dev
DC funding (90%) for Pickering City Centre Stormwater Management Strategy
Update
Total Transfers
Net Expenses
Total 1920.7600.2613 Trsf frm DCRF -Water&Dev
307
Run Date: 4/21/2112:05 PM
2021
Bud et
(40,000)
(10,000)
(10,000)
(40,000)
(40,000)
(10,000)
(25,000)
(35,000)
(10,000)
(10,000)
(807,000)
(59,240)
(23,530)
(82,770)
(211,770)
(211,770)
(294,540)
957,236
2323 Sidewalks
2019
Actuals
Expenditures
2370 Insurance Premium 140,954
2371 Ins. Deductible 7,652
2408 Rpr Main. Maint Mater 8,718
5981 Other Minor Fixed Assets 204,649
Total Expenditures 361,973
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (204,649)
Total Transfers (204,649)
Net 157,324
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
143,465 143,465
14,915 4,950
11,876 20,000
170,102 320,000
340,358 488,415
0 0
(170,102) (300,000)
(170,102) (300,000)
170,256 188,415
308
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
BudgE:it 2020
7,175 150,640 5.00%
0 4,950 0.00%
0 20,000 0.00%
(100,000) 220,000 (31.25%)
(92,825) 395,590 (19.01%)
0 0 0.00%
100,000 (200,000) (33.33%)
100,000 (200,000) (33.33%)
7,175 195,590 3.81%
2323 Sidewalks
Expenditures
2323.2370.0000 Insurance Premium
City of Pickering
2021
Approved Background Information
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2323.2370.0000 Insurance Premium
2323.2371.0000 Insurance Deductible
Insurance Deductible
Total 2323.2371.0000 Insurance Deductible
2323.2408.0000 Sidewalk Repairs & Mainte
Sidewalk repair materials (forms, expansion joint, concrete)
Total 2323.2408.0000 Sidewalk Repairs & Mainte
2323.5981.0000 Other Fixed Assets
Sidewalk Installation -miscellaneous locations (TBD)
Sidewalk Rehabilitation program (funded 100% from FGT)
Total 2323.5981.0000 Other Fixed Assets
Total Expenses
Total Revenues
Transfers
1920.7505.2323 Trsf frm FGT -Sidewalks
Federal Gas Tax Funding for sidewalk rehabilitation program.
Total Transfers
Net Expenses
Total 1920.7505.2323 Trsf frm FGT -Sidewalks
309
Run Date: 4/21/2112:05 PM
2021
Bud et
150,640
150,640
4,950
4,950
20,000
20,000
20,000
200,000
220,000
395,590
0
(200,000)
(200,000)
(200,000)
195,590
2325 Street Lights
2019
Actuals
Expenditures
2370 Insurance Premium 6,433
2392 Consulting & Professional 0
2399 Outside Agency Serv 8,886
2478 Misc Equip Repairs 276,216
5530 Utilities -Hydro 484,722
5981 other Minor Fixed Assets 0
Total Expenditures 776,257
Revenues
9990 Other Revenue (858)
Total Revenues (858)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
Net 775,399
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
6,550 6,550
1,018 10,000
10,351 10,000
398,343 410,000
485,274 491,429
0 25,000
901,536 952,979
0 0
0 0
0 0
0 0
901,536 952,979
310
Run Date: 4/21/2112:03 PM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
130 6,680 1.98%
7,456 17,456 74.56%
2,000 12,000 20.00%
(10,000) 400,000 (2.44%)
8,571 500,000 1.74%
0 25,000 0.00%
8,157 961,136 0.86%
0 0 0.00%
0 0 0.00%
(7,456) (7,456) 0.00%
(7,456) (7,456) 0.00%
701 953,680 0.07%
City of Pickering
2021
Approved Background Information
2325 Street Lights
Expenditures
2325.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2325.2370.0000 Insurance Premium
2325.2392.0000 Consulting & Professional
General consulting for streetlighting needs
Rodd Avenue Streetlighting Improvements (Funded from Cont. Studies Reserve -
PO# 700700)
Total 2325.2392.0000 Consulting & Professional
2325.2399.0000 Outside Agency Services
Ontario One call fees (legislated requirement)
Total 2325.2399.0000 Outside Agency Services
2325.2478.0000 Misc.Equipment Repairs &
Monthly repairs on existing streetlights by contractor, including labour, vehicle,
material costs for replacements and underground cable repairs, and street light
locate requests.
Cracked concrete pole replacement program (20 poles per year).
Total 2325.2478.0000 Misc.Equipment Repairs &
2325.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2325.5530.0000 Utilities -Hydro
2325.5981.0000 Other Fixed Assets
Streetlight installations -miscellaneous locations (TBD)
Total Expenses
Total Revenues
Transfers
Total 2325.5981.0000 Other Fixed Assets
1911.2325.0000 Trsf frm Res-Streetlights
. Cont. Studies Res. Funding for Rodd Avenue Streetlighting Improvements
Total 1911.2325.0000 Trsf frm Res-Streetlights
Total Transfers
Net Expenses
311
Run Date: 4/21/2112:05 PM
2021
Bud et
6,680
6,680
10,000
7,456
17,456
12,000
12,000
300,000
100,000
400,000
500,000
500,000
25,000
25,000
961,136
0
(7,456)
(7,456)
{7,456)
953,680
Finance Department
Overview
The Finance Department is responsible for the overall management of the City and
Library from a financial management perspective. The duties and responsibilities
include: advice to Council; budgets, payroll, payment of invoices, purchasing, insurance,
risk management, accounts receivable, financial reporting, Tangible Capital Assets
(TCA) and the issuance and collection of property taxes.
The Finance Department consists of two cost centres: Supply & Services (Purchasing)
and Finance that includes all of the finance and accounting functions identified above.
Finance Department
I
I I I I r
Taxation Budgets & Accountng Supply &
Internal Audit Services Services
\.. _J _J
Key Activities for 2021
• Implementation of Financial System (SAP) and the Cash Management System
(CORE)
• Management of 2021 Budget Challenges
• Commence new Development Charges Study and Community Benefits Study
• Management of assessment appeals
• Review of the City's WSIB funding arrangement, in conjunction with Human
Resources
• Develop a Municipal Revenue (Casino) Sharing Agreement
• Completion of the 2020 Annual Audit
• Completion of the five year Capital and Operating Impact Analysis
• Issuance of T4 statements that meet the revised CRA reporting requirements for
(Canada Emergency Response Benefit) or CERB
• Implementation of the Asset Management Plan that now includes a "level of service"
measured by standard metrics for core assets (roads, bridges and stormwater
assets)
313
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2019 2020
Approved
2021 2018
26
_Q
26
Add Delete Total
Full Time
Reg. Part-Time
Total
26
_Q
26
27
_Q
27
1
Q
1
0 ·28
Q _Q
0 28
The proposed new position is for a Senior Financial Analyst to be deployed in two
areas: budgets and financial reporting. There is an urgent need to develop capacity and
experience in the budget area. Currently, the vast majority of budget work continues to
be undertaken either after regular working hours or working on weekends. In addition,
this position is part of the department's succession strategy due to anticipated three
retirements in the near future. Government grant reporting increases every year and
there is a need to have additional resources in this area.
Year-Over-Year (Net Cost) Budget Changes
2020 2021 YearNear Increase
Budget Approved ($) (%)
Budget
Finance $673,140 $665,451 ($7,689) (1.14)
Supply & SeNices 430,492 449,447 18,955 4.40
Total (Net Cost) $1,103,632 $1,114,898 $11,266 1.02
Explanation of Significant Changes -Expenses
• The consulting account is reflecting a decrease of $75,525 mainly due to the
completion of the Property Tax System (TXM) upgrade. TXM software was
upgraded to run on Oracle version 12C that provides a higher level of security
functionality.
For 2021, there are three major consulting projects for the City (from a financial
perspective) to undertake:
• Development Charge (DC) Study and Community Benefit Charge (CBC) Study
($80,000);
314
• Asset Management Plan (to be in compliance with Ontario Regulations 588/17) for a
cost of $70,000;
• 5 Year Capital & Operating Cost Financial Impact Analysis ($27,500).
The DC and CBC studies are funded 100% from the Development Charges Reserve
Fund. The costs associated with the asset management plan are funded from the
Federal Gas Tax Reserve Fund. The 5 Year financial impact study is funded partially
from DC's (39.1 %) and property taxes (60.9%).
• The Province of Ontario has recently made changes to the Development Charges
Act and Planning Act that provided a transition period of until September 18, 2022 to
conform to the changes. The City needs to complete a new Community Benefit
Charge Study before this date and prepare a new DC background study to reflect
the changes in legislation and to allow City to continue to collect DC's after the
expiry of the current DC By-law on December 31, 2022.
• The City is required to produce an Asset Management Plan for its core municipal
assets based on current levels of service. Municipal core assets includes roads,
bridges and storm water assets.
• The City has a significant major capital program for the next five years that includes
City Centre project; Highway 401 Road Crossing; Animal Shelter; Pickering Heritage
& Community Centre and Seaton Recreation & Library Complex. The consulting
engagement should produce a five year financial strategy that examines capital and
operating costs, a funding plan for capital projects that includes the use of multiple
funding sources: debt, DC and other possible revenues and also considers debt
levels as it applies to the Provincial Annual Repayment Limit or ARL.
• The software/Hardware Maintenance account is showing an increase of $69, 113
mainly due to the SAP financial system. (The acronym SAP translates to Systems,
Applications and Products). During the implementation phase, the City did not use
all of the functionality/modules and with the City going "Live", this has resulted in
higher software maintenance cost.
• The Financial Service Charges account is showing a decrease of $175,000. This
decrease is due to a transfer of the ActiveNet finance charges to the Culture & Rec -
Administration cost centre. There is an accounting principle (matching) that states
you "Match Expenses to Revenues". The matching principle is based on the cause
and effect relationship. The City's recreation section uses ActiveNet software to
manage their programs and for credit and debit payment processing. Employing the
"matching principle", the ActiveNet costs of $175,000 were allocated to the
recreation area to better reflect the true operating cost of the recreation area.
315
Explanation of Significant Changes -Revenues/ (Transfer from Reserves)
Based on current interest rates, City staff are forecasting a decrease in investment
revenues in the amount of $140,000. To mitigate the decrease, finance staff will
explore opportunities with Durham Region Finance Department regarding a "pooling
of investment funds" strategy.
2020 Performance Indicators/Statistics
Accounts Receivable
Invoices Issued
Total Invoice Value
Accounts Pa able
Vendors Paid
Total Dollar Value
Paroll
j T4 Slips
pa Statements
P rt T rope tY axes
Phone Calls
Tax Bills Issued
Payments Processed
Purchasing Cards
Transactions
Value of PCard Transactions
Number of P Cards Issued
Supply & Services
Purchase Orders Issued
Blanket POs
-Number of Blanket POs
-Total PO Value
Bids
-Number of Bids
-Total Bids Value
Quotes
-Number of Quotes
-Total Quotes Value
RFPs
-Number of RFPs
-Total RFPs Value
Tenders
-Number of Tenders
-Total Tenders Value
255
$795,394
1,849
$82.9 m
937
17,818
17,528
65,321
$241.2m
3,631
$607,168
106
783
i 101
! 22.7m I.
98
$45.8 m
70
$6m
10
16.6 m
18
$23.1 m
;j I 0
Finance Department
2019
Actuals
Expenditures
1100 Salaries & Wages 2,233,626
1200 Overtime 3,607
1400 Employer Contributions 578,684
1800 Conferences 4,305
2110 Travel 603
2131 Cellular Phones 564
2140 Telephones 8,262
2191 Data Processing Services 160,529
2220 Subscription & Publications 2,275
2340 Seminars & Education 9,119
2365 Purch Prnting/Broch/News Ltr 21,177
2370 Insurance Premium 15,605
2392 Consulting & Professional 143,924
2394 Recpt, Prom & Sp Events 2,995
2395 Memberships 14,575
2399 Outside Agency Serv 13,809
2478 Misc Equip Repairs 2,053
2479 Software/Hardware Maintenanc 219,502
2819 Financial Service Charges 254,850
5300 Stationery & Office Supplies 7,878
5302 Forms 621
5320 Program Supplies 0
5974 System & Software Upgrades 0
Total Expenditures 3,698,563
Revenues
1412 Tax Certificates & Other Fees (308,113)
1550 Interest on Investments (1,455,429)
1560 Penalties & Interest on Taxes (2,907,048)
1610 Federal Grant (30,436)
9990 Other Misc Revenue (109,728)
Total Revenues (4,810,754)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun (35,879)
Total Transfers (35,879)
Net (1,148,070)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,412,476 2,570,888
9,931 40,750
626,849 712,542
2,663 10,700
0 2,600
1;505 875
7,464 10,585
170,181 165,000
2,127 4,000
3,566 18,200
18,197 22,000
15,880 15,880
200,303 404,430
1,041 2,000
15,129 17,730
7,460 14,600
2,178 2,300
481,411 428,282
134,503 250,000 ·
7,371 12,200
2,008 1,500
0 0
0 12,600
4,122,243 4,719,662
(298,191) (271,000)
(653,179) (665,000)
(2,401,341) (2,265,000)
0 0
(117,864) (55,000)
(3,470,575) (3,256,000)
0 (119,400)
(24,735) (27,930)
(75,713) (212,700)
(100,448) (360,030)
551,220 1,103,632
317
Run Date: 4/21/21 11 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
136,414 2,707,302 5.31%
0 40,750 0.00%
43,899 756,441 6.16%
(3,550) 7,150 (33.18%)
(700) 1,900 (26.92%)
625 1,500 71.43%
(34!)) 10,240 (3.26%)
7,000 172,000 4.24%
0 4,000 0.00%
5,700 23,900 31.32%
0 22,000 0.00%
320 16,200 2.02%
(75,525) 328,905 (18.67%)
0 2,000 0.00%
1,050 18,780 5.92%
0 14,600 0.00%
0 2,300 0.00%
69,113 497,395 16.14%
(175,000) 75,000 (70.00%)
(2,000) 10,200 (16.39%)
0 1,500 0.00%
15,000 15,000 0.00%
(4,000) 8,600 (31.75%)
18,001 4,737,663 0.38%
(10,000) (281,000) 3.69%
140,000 (525,000) (21.05%)
(150,000) (2,415,000) 6.62%
0 0 0.00%
(15,000) (70,000) 27.27%
(35,000) (3,291,000) 1.07%
34,000 (85,400) (28.48%)
27,930 0 (100.00%)
(33,665) (246,365) 15.83%
28,265 (331,765) (7.85%)
11,266 1,114,898 1.02%
2127 Finance
2019
Actuals
Expenditures
1100 Salaries & Wages 1,961,820
1200 Overtime 3,528
1400 Employer Contributions 506,918
1800 Conferences 3,787
2110 Travel 507
2131 Cellular Phones 564
2140 Telephones 7,211
2191 Data Processing Services 160,529
2220 Subscription & Publications 2,275
2340 Seminars & Education 6,356
2365 Purch Prnting/Broch/News Ltr 21,177
2370 Insurance Premium 13,756
2392 Consulting & Professional 143,924
2394 Reep!, Prom & Sp Events 2,771
2395 Memberships 13,547
2399 Outside Agency Serv 12,313
2478 Misc Equip Repairs 2,053
2479 Software/Hardware Maintenan< 219,502
2819 Financial Service Charges 254,850
5300 Stationery & Office Supplies 7,376
5302 Forms 621
5320 Program Supplies 0
5974 System & Software Upgrades 0
Total Expenditures 3,345,385
Revenues
1412 Tax Certificates & Other Fees (308,113)
1550 Interest on Investments (1,455,429)
1560 Penalties & Interest on Taxes (2,907,048)
1610 Federal Grant (30,436)
9990 Other Misc Revenue (109,728)
Total Revenues (4,810,754)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun (35,879)
Total Transfers (35,879)
Net (1,501,248)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
2,088,743 2,243,400
9,548 35,750
539,988 630,063
1,816 8,300
0 1,700
1,072 875
6,469 9,175
170,181 165,000
2,127 4,000
2,929 14,600
18,197 22,000
14,000 14,000
200,303 404,430
1,041 1,600
14,149 16,245
5,940 13,000
2,178 2,300
480,859 427,432
134,503 250,000
7,250 11,200
2,008 1,500
0 0
0 12,600
3,703,301 4,289,170
(298,191) (271,000)
(653,179) (665,000)
(2,401,341) (2,265,000)
0 0
(117,864) (55,000)
(3,470,575) (3,256,000)
0 (119,400)
(24,735) (27,930)
(75,713) (212,700)
(100,448) (360,030)
'132,278 673,140
318
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
129,958 2,373,358 5.79%
0 35,750 0.00%
36,210 666,273 5.75%
(3,550) 4,750 (42.77%)
(700) 1,000 (41.18%)
625 1,500 71.43%
(300) 8,875 (3.27%)
7,000 172,000 4.24%
0 4,000 0.00%
600 15,200 4.11%
0 22,000 0.00%
280 14,280 2.00%
(75,525) 328,905 (18.67%)
0 1,600 0.00%
1,050 17,295 6.46%
0 13,00,0 0.00%
0 2,300 0.00%
69,398 496,830 16.24%
(175,000) 75,000 (70.00%)
(2,000) 9,200 (17.86%)
0 1,500 0.00%
15,000 15,000 0.00%
(4,000) 8,600 (31.75%)
(954) 4,288,216 (0.02%)
(10,000) (281,000) 3.69%
140,000 (525,000) (21.05%)
(150,000) (2,415,000) 6.62%
0 0 0.00%
(15,000) (70,000) 27.27%
(35,000) (3,291,000) 1.07%
34,000 (85,400) (28.48%)
27,930 0 (100.00%)
(33,665) (246,365) 15.83%
28,265 (331,765) (7.85%)
(7,689) 665,451 (1;14%)
2127 Finance
Expenditures
2127.1100.0000 Salaries & Wages
Base Salaries and Wages
City of' Pickering
2021
Approved Background Information
ERP Project Manager position (extended to Dec 31, 2021) -funded from the Rate
Stabilization Reserve and Development Charges Reserve Fund
One new full-time Budget & Financial Reporting Analyst position -April 1, 2021
start date
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2127.1100.0000 Salaries & Wages
2127 .1200.0000 Overtime
Year End Processing
Payroll
Budgets
Tax Due Dates
New Financial System Implementation
Total 2127.1200.0000 Overtime
2127.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to ERP Project Manager position (contract extended to Dec 31,
2021) -funded from the Rate Stabilization Reserve and Development Charges
Reserve Fund
Benefits related to one new full-time Budget & Financial Reporting Analyst position
-April 1, 2021 start date
· Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2127.1400.0000 Employer Contributions
2127.1800.0000 Conferences
Municipal Finance Officers' Association -Treasurer
Property Tax Conference (Spring & Fall) -Assessors & Compliance (Supervisor &
Tax Analyst)
CityWide User Group Conference -Registration and accommodation for 3 nights
(Senior Financial Analyst and Senior Financial Analyst, Capital & Debt Mgmt.)
Society of Public Insurance Administrators of Ontario (SPIAO) Spring Conference
(Treasurer and Manager Budgets & Internal Audit)
Total 2127.1800.0000 Conferences
2127.2110.0000 Travel
319
Run Date: 4/21/21 12:05 PM
2021
Bud et
2,164,509
120,000
75,635
13,214
2,373,358
4,000
2,750
4,750
4,250
20,000
35,750
621,593
20,000
21,960
2,720
666,273
1,500
1,250
1,500
500
4,750
2127 Finance
Staff: Parking & Mileage
City of Pickering
2021
Approved Background Information
Total 2127 .2110.0000 Travel
2127.2131.0000 Cellular Phones
Annual Smartphone Charges -Director, Finance & Treasurer and Manager,
Budgets & Internal Audit
Total 2127.2131.0000 Cellular Phones
· 2127.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,000
1,000
1,500
1,500
Voice/ Data 7,890
Internet 985
Total 2127.2140.0000 Telephones
2127.2191.0000 Data Processing Services
Processing of City's payroll
Total 2127.2191.0000 Data Processing Services
2127.2220.0000 Subscriptions & Publicati
Reference materials, journals and reports
Total 2127.2220.0000 Subscriptions & Publicati
2127.2340.0000 Seminars & Education
Professional Development Course Requirements for Finance, Budget & Accounting
staff (8)
Insurance and risk mgmt. courses -Mgr., Budgets & IA and Director, Finance &
Treasurer
Property Tax Courses -Tax staff
Public Sector Virtual Conference, Mgr. Accounting Services
Public Sector Certificate Program (Level 2) -Senior Financial Analyst (1)
New Financial System (SAP) Finance staff training
Payroll PD Courses (2 staff)
CityWide Workshop -Senior Financial Analyst
Total 2127.2340.0000 Seminars & Education
2127.2365.0000 Purchased Printing
Printing costs for tax bills
Total 2127.2365.0000 Purchased Printing
2127.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property (policy coverage includes: liability, automobile and property)
Total 2127.2370.0000 Insurance Premium
2127.2392.0000 Consulting & Professional
Audit & Professional Services (City, Library & Public Sector Accounting Board)
320
8,875
172,000
172,000
4,000
4,000
3,500
1,500
1,500
1,200
1,150
5,100
950
300
15,200
22,000
22,000
14,280
14,280
90,000
City of Pickering
2021
Approved Background Information
2127 Finance
New DC Bylaw and new Community Benefit Charge (CBC) Bylaw. Funded from
DC Reserve Fund.
Property tax legislation changes, capping, preparation & review of tax rates and
various property tax issues
Asset Management Planning (AMP). Completion of data support for continued
improvement to the City's data for AMP purposes (PO# 700416). Funded from
FGT.
Asset Management Planning (AMP) (Phase 3). Completion of the Data
Governance Policy and Procedures (PO# 180699). Funded from FGT.
Consulting services to support TXM system
Review and revise Investment Policy
Municipal BMA Study
Asset Management Planning (AMP) to meet Ontario Regulation 588/17
requirements. Funded from FGT.
5 Year Capital and Operating Cost Financial Impact Analysis (partially funded from
DC Reserve Fund)
Total 2127.2392.0000 Consulting & Professional
2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Recpt., & Promo.
Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2127.2395.0000 Memberships
Chartered Professional Accountants of Ont. -Corporate (10 staff)
Americas SAP User Group Dept., Membership
Assoc. of Mun. Managers, Clerks & Treasurers -Acct. Mgr., Senior Fin. Analyst, &
Taxation Supervisor
Municipal Financial Officers Assoc. -Corporate (8 staff)
Ont. Mun. Tax & Rev. Assoc. -Tax Supervisor & Tax Analyst
Canadian Payroll Assoc. -Payroll Supervisor, Payroll Admin., Mgr., Accounting
Services and Senior Financial Analyst
Insurance and Internal Audit Associations -Mgr., Budgets & IA and Director,
Corporate Services & Treasurer
Ont. Public Buyers Assoc. (OPBA) -(1 staff)
Total 2127.2395.0000 Memberships
2127.2399.0000 Outside Agency Services
Armoured car services for daily pick-up of bank deposits (Civic Complex &
Recreation Complex).
Total 2127.2399.0000 Outside Agency Services
321
Run Date: 4/21/2112:05 PM
2021
Bud et
80,000
12,500
8,905
13,500
10,000
11,000
5,500
70,000
27,500
328,905
1,600
1,600
10,250
2,500
1,000
1,650
500
875
300
220
17,295
13,000
13,000
City of Puckering
2021
Approved Background Information
2127 Finance
2127.2478.0000 Equipment Repairs & Maint
Service contract for cheque signer and perforator
Service contract for cash handling machines
Total 2127.2478.0000 Equipment Repairs & Maint
2127.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Vailtech -Financials
Maintenance -FMW Web Budget Software & Salary Planning Module
Contract -Reamined -Assessment Data Conversion
Contract -MPAC -Property Information
Maintenance -CityWide Asset Manager
Maintenance -TXM system maintenance fees for tax system
Maintenance -CityWide CPA (PO #160247 -$1,300)
Maintenance -CityWide GIS
Maintenance -HRIS
Maintenance -CORE (Point of Sale)
SAP Financials Hosting and Template Maintenance Fees
Total 2127.2479.0000 Sfwr/Hdwr Maint Contracts
2127.5300.0000 Stationery & Office Suppl
General office supplies
Budget document supplies
Total 2127.5300.0000 Stationery & Office Suppl
2127.5302.0000 Forms
Cash Receipt Forms
Total 2127.5302.0000 Forms
2127.5320.0001 Garbage Tags
Garbage Bag Purchases (approx. 6,000 tags purchased each year at $2.50 a tag -
expense is offset by revenue from the program) -transfer from 2129
Total 2127.5320.0001 Garbage Tags
2127.5974.0000 System & Software Upgrade
CityWide CPA module -Funded from FGT (PO# 160247)
Total 2127.5974.0000 System & Software Upgrade
2819.0000.0000 FINANCIAL SERVICE CHARGES
ActiveNet
Property Tax Processing (Royal Bank)
Debit & credit card charges (All banks)
Electronic Funds Transfer (EFT) charges for pre-authorized payment plans and
direct deposit to City vendor's bank accounts.
U.S. Acct. Fees & Other
322
Run Date: 4/21/2112:05 PM
2021
Bud et
800
1,500
2,300
19,150
14,435
800
350
8,250
67,500
7,200
1,750
4,045
134,500
238,850
496,830
8,200
1,000
9,200
1,500
1,500
15,000
15,000
8,600
8,600
175,000
13,100
32,100
17,200
100
City of Puckering
2021
Approved Background Information
2127 Financ.e
Parking. tickets electronic payment
ActiveNet-Transfer to 2711
Total 2819.0000.0000 FINANCIAL SERVICE CHARGES
Total Expenses
Revenues
1412.0001.0001 Regular Tax Certificates
Tax Certificates
Total 1412.0001.0001 Regular Tax Certificates
1412.0001.0002 Rush Tax Certificates
Tax certificates (24 hr. turnaround)
Total 1412.0001.0002 Rush Tax Certificates
1412.0002.0000 Dup Tax Rcpt/Bill/Stmt
Duplicate tax receipts/reprint of tax bills/statement of accounts
Total 1412.0002.0000 Dup Tax Rcpt/Bill/Stmt
1412.0003.0000 Returned Pymt/Chq Fee
Electronic payment correction
Total 1412.0003.0000 Returned Pymt/Chq Fee
1412.0004.0000 Change in Ownership Fee
Ownership change fee
Total 1412.0004.0000 Change in Ownership Fee
1412.0005.0000 Mortgage Co. Fee
Tax billing for mortgage companies
Total 1412.0005.0000 Mortgage Co. Fee
1412.0006.0000 Other Fees (Water,POA,etc
Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of
costs for tax collection and tax registration letters, roll # set-up fees, registration of
farm debt notices, etc.)
Total 1412.0006.0000 Other Fees (Water,POA,etc
1412.0007.0000 Arrears Notice Fee
Property tax arrears reminder notices fees
Total 1412.0007.0000 Arrears Notice Fee
1550.0000.0000 INCOME -INVEST. (EXT.)
Investment income is based on 2018 estimated actuals.
Total 1550.0000.0000 INCOME -INVEST. (EXT.)
1560.0000.0000 PEN. & INTEREST -TAXES
The City charges 15% per annum for unpaid property taxes
Total 1560.0000.0000 PEN. & INTEREST-TAXES
323
Run Date: 4/21/2112:05 PM
2021
Bud et
12,500
(175,000)
75,000
4,288,216
(22,000)
(22,000)
(30,000)
(30,000)
(6,000)
(6,000)
(9,000)
(9,000)
(59,000)
(59,000)
(84,000)
(84,000)
(6,000)
(6,000)
(65,000)
(65,000)
(525,000)
(525,000)
(2,415,000)
(2,415,000)
2127 Finance
City of Pickering
2021
Approved Background Information
2127.9990.0000 Other Revenue
Internal management fee for investment portfolio
Garbage Bag Tag Sales -Transfer from 2129
Total 2127.9990.0000 Other Revenue
Total Revenues
Transfers
1910.7021.2127 Frm Rate Stab-Finance
Rate Stabilization Funding for one ERP Project Manager position (extended to Dec
31, 2021)
Total 1910.7021.2127 Frm Rate Stab -Finance
1920.7505.2127 Trsf frm FGT -Finance
Federal Gas Tax Funding for AMP (Phase 3) for completion of Data Governance
Policy and Procedures.
Federal Gas Tax funding for AMP for completion of data support for continued
improvement to the City's data for AMP purposes.
Federal Gas Tax Funding for CityWide CPA module
Federal Gas Tax Funding for AMP to meet Ontario Regulation 588/17
requirements
Total 1920.7505.2127 Trsf frm FGT -Finance
1920.7600.2127 Trsf frm DCRF -Finance
Development Charges Reserve funding for new DC Bylaw and new Community
Benefit Charge (CBC) Bylaw
Development Charges Reserve funding for one ERP Project Manager position
Development Charges Reserve Funding for 5 Year Capital and Operating Cost
Financial Impact Analysis
Total Transfers
Net Expenses
Total 1920.7600.2127 Trsf frm DCRF ~ Finance
324
Run Date: 4/21/2112:05 PM
2021
Bud et
(55,000)
(15,000)
(70,000)
(3,291,000)
(85,400)
(85,400)
(13,500)
(8,905)
(8,600)
(70,000)
(101,005)
(80,000)
(54,600)
(10,760)
(145,360)
(331,765)
665,451
2133 Supply & Services
2019
Actuals
Expenditures
1100 Salaries & Wages 271,806
1200 Overtime 79
1400 Employer Contributions 71,766
1800 Conferences 518
2110 Travel 96
2131 Cellular Phones 0
2140 Telephones 1,051
2340 Seminars & Education 2,763
2370 Insurance Premium 1,849
2394 Recpt, Prom & Sp Events 224
2395 Memberships 1,028
2399 Outside Agency Serv 1,496
2479 Software/Hardware Maintenan< 0
5300 Stationery & Office Supplies 502
Total Expenditures 353,178
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 353,178
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
323,733 327,488
383 5,000
86,861 82,479
847 2,400
0 900
433 0
995 1,410
637 3,600
1,880 1,880
0 400
980 1,485
1,520 1,600
552 850
121 1,000
418,942 430,492
0 0
0 0
418,942 430,492
325
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
6,456 333,944 1.97%
0 5,000 0.00%
7,689 90,168 9.32%
0 2,400 0.00%
0 900 0.00%
0 0 0.00%
(45) 1,365 (3.19%)
5,100 8,700 141.67%
40 1,920 2.13%
0 400 0.00%
0 1,485 0.00%
0 1,600 0.00%
(285) 565 (33.53%)
0 1,000 0.00%
18,955 449,447 4.40%
0 0 0.00%
0 0 0.00%
18,955 449,447 4.40%
2133 Supply & Services
Expenditures
2133.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2133.1100.0000 Salaries & Wages
2133.1200.0000 Overtime
To meet service level/workload commitments and support implementation of new
financial system.
Total 2133.1200.0000 Overtime
2133.1400. 0000 Employer Contributions
This item includes mandatory deductions (CPP, EI, EHT) and employer provided
benefits such as extended health and dental
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2133.1400.0000 Employer Contributions
2133.1800.0000 Conferences
Ontario Public Buyers Assoc.
Supply Chain Management Association
Total 2133.1800.0000 Conferences
2133.2110.0000 Travel
Parking & mileage
Total 2133.2110.0000 Travel
2133.2140.0000 Telephones
Run Date: 4/21/2112:05 PM
2021
Bud et
330,579
3,365
333,944
5,000
5,000
89,543
625
90,168
1,600
800
2,400
900
900
Voice / Data 1,215
Internet 150
Total 2133.2140.0000 Telephones
2133.2340.0000 Seminars & Education
Ontario Public Buyers Association (OPBA) Seminars -Manager, S&S
Ontario Public Buyers Association (OPBA) Seminars -Senior Purchasing Analyst
Ontario Public Buyers Association (OPBA/SCMA) Seminars -Buyers (2)
New Financial System (SAP) S&S staff training
Total 2133.2340.0000 Seminars & Education
2133.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2133.2370.0000 Insurance Premium
2133.2394.0000 Sp. Ev. Gen. Pub. Relatio
Hosting an area Manager's Meeting and an OPBA Purchasing Seminar
326
1,365
900
900
1,800
5,100
8,700
1,920
1,920
400
City of Pickering
2021
Approved Background Information
2133 Supply & Services
Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio
2133.2395.0000 Memberships
Manager -Ontario Public Buyers Association (OPBA)
Manager -Ontario Municipal Management Institute (OMl\!11)
Senior Purchasing Analyst -Ontario Public Buyers Association (OPBA)
Buyer -Purchasing Management Association of Canada (PMAC)
Buyers (2) -Ontario Public Buyers Association (OPBA)
Total 21_33.2395.0000 Memberships
2133.2399.0000 Outside Agency Services
Access Copyright fee -add digital copies
Total 2133.2399.0000 Outside Agency Services
2133.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2133.2479.0000 Sfwr/Hdwr Maint Contracts
2133.5300.0000 Stationery & Office Suppl
General office supplies
Total 2133.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Total Transfers
Net Expenses
327
Run Date: 4/21/2112:05 PM
2021
Bud et
400
220
140
220
465
440
1,485
1,600
1,600
565
565
1,000
1,000
449,447
0
0
449,447
Fire Services Department
Overview
The Fire Services Department is responsible for fire protection and emergency
management within the City. Fire Protection responsibilities include response to
emergencies, fire prevention inspections, public fire safety education and staff
development and training. Emergency Management responsibilities include the
coordination, response and management of large-scale emergencies in the City. Staff
also ensure that the City is compliant with the Emergency Management and Civil
Protection Act.
Fire Services
Department
I
I I
Fire Protection Emergency
Operations Operations
I I I I I l Suppression ] ,
Fire ' I ] l Emergency J
Rescue Prevention Training Management
Public
Education '-,/
Key Activities for 2021
• Construction proposal for new Fire Headquarters (FS#1) presented to Council for
approval
• Pandemic recovery
• Training program(s) for recruit firefighters
• Develop and implement safe practices for the rapidly changing COVID-19
environment to ensure safe operations
• Design firm selection process for Fire Station #5 (1616 Bayly St.) re-development
• Aerial apparatus delivery for new Fire Headquarters (FS#1)
• New rescue pumper tendered to replace 2005 unit
329
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Approved
Current Term
2018 2019 2020
Full Time
Reg. Part-Time
Total
103
0
103
106
_Q
106
109
_Q
109
Add
3
Q
3
Approved
2021
Delete
0
0
0
Total
112
_Q
112
Three additional firefighter positions added in 2021. These positions are for the new
Seaton fire station that will be by early 2023.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
Fire Protection $17,219,848 $17,951,284 $731,436 4.25
Emergency Operations 18,793 20,283 1,490 7.93 ---~-----------'-----------'------Tot a J (Net Cost) $17,238,641 $17,971,567 $732,926 4.25 ====================================
Explanation of Significant Budget Changes -Expenses
• Salary and wages budget increase due to three additional firefighter positions added
in 2021 for the new Seaton fire station and the anticipated 2021 Firefighters' salary
increase partially offset by salary savings from four mandatory firefighter retirements
(age 60) with a potential for six more that are eligible with 30+ years in 2021
, • Dispatch communications budget increase of $35,945 reflects increased operational
costs for joiht fire dispatch with Ajax Fire and Emergency Services
• $10,000 added for specialized personal protective equipment (COVID-19) purchases
2020 Performance Indicators/Statistics
Fire Prevention & Public Safety
Vulnerable Occupancy Inspections (Legislated) 20
Complaint Inspections 136
Requested Inspections 365
Fire Investigations 30
Permits Reviewed 940
Public Fire Safety Education Events 63
330
F" s ire uppress1on 0 f pera ions
Fire/Smoke 350
Motor Vehicle Accidents 460
Medical Response 893
Rescue 25
Fire Alarm 318
Hazard (CO, wires down, Qas leak, etc.) 233
Other {public assist, 911 unknown call, 329
etc.)
Total Incidents 2,609
B "Id" UI mgan dF" A ire t ppara us
New Fire Headquarters designed and ✓
tendered for construction
New Fire Tanker placed in service ✓
T .. rammg
Officer Development Program Initiated ✓
Recruit firefk1hters trained (5 weeks) 3
E mergency M anagemen t
Emergency Management and Civil ✓
Protection Act Compliant 2020
COVID Pandemic response coordination ✓
331
Fire Services Department
2019
Actuals
Expenditures
1100 Salaries & Wages 11,522,961
1200 Overtime 182,654
1400 Employer Contributions 3,115,036
1800 Conferences 3,023
1900 Uniforms 212,689
2110 Travel 2,213
2131 Cellular Phones 13,408
2140 Telephones 63,909
2142 Dispatch Communications 968,634
2210 Advertising 0
2220 Subscription & Publications 531
2340 Seminars & Education 114,000
2370 Insurance Premium 66,951
2371 Ins. Deductible 0
2392 Consulting & Professional 9,112
2394 Recpt, Prom & Sp Events 6,337
2395 Memberships 4,739
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 22,737
2435 Build Repairs & Mtce 138,406
2457 Veh -Repairs & Maintenance 178,098
2478 Misc Equip Repairs 49,303
2479 Software/Hardware Maintenan< 0
5300 Stationery & Office Supplies 4,636
5302 Forms 402
5320 Program Supplies 16,517
5510 Utilities -Water 10,480
5520 Utilities -Gas 23,528
5530 Utilities -Hydro 46,518
5900 Gas, Oil Tires 88,558
5902 Supplies & Tools 40,170
5973 Minor Furniture & Fixtures 9,919
5974 System & Software Upgrades 0
5975 Hardware Replacements 0
5978 Misc. Equipment 30,803
Total Expenditures 16,946,272
Revenues
1424 Sale of Services -Fire Prot. (96,582)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
11,360,107 11,870,122
152,514 225,000
3,167,279 3,292,216
1,246 10,000
121,865 200,000
733 1,000
15,290 19,600
59,461 64,005
1,033,779 1,000,547
827 1,000
0 2,000
111,428 120,500
68,140 68,140
0 2,000
6,671 10,000
703 6,300
4,646 6,375
0 1,000
4,184 1,000
148,544 122,721
230,011 169,500
61,062 53,000
19,482 329
5,883 4,400
468 1,500
12,064 18,000
10,107 13,605
21,167 26,226
45,433 62,710
53,595 94,379
123,198 71,300
7,153 8,000
0 29,666
0 0
15,321 33,500
16,862,361 17,609,641
(106,655) (120,000)
332
Run Date: 4/21/21 11 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
630,532 12,500,654 5.31%
(25,000) 200,000 (11.11%)
138,504 3,430,720 4.21%
(10,000) 0 (100.00%)
0 200,000 0.00%
0 1,000 0.00%
0 19,600 0.00%
(325) 63,680 (0.51%)
35,945 1,036,492 3.59%
0 1,000 0.00%
0 2,000 0.00%
(5,500) 115,000 (4.56%)
1,360 69,500 2.00%
0 2,000 0.00%
5,000 15,000 50.00%
(2,300) 4,000 (36.51%)
0 6,375 0.00%
0 1,000 0.00%
0 1,000 0.00%
(28,000) 94,721 (22.82%)
0 169,500 0.00%
0 53,000 0.00%
20,431 20,760 6,210.03%
0 4,400 0.00%
0 1,500 0.00%
0 18,000 0.00%
245 13,850 1.80%
0 26,226 0.00%
0 62,710 0.00%
0 94,379 0.00%
7,700 79,000 10.80%
0 8,000 0.00%
(26,666) 3,000 (89.89%)
20,200 20,200 0.00%
(2,000) 31,500 (5.97%)
760,126 18,369,767 4.32%
0 (120,000) 0.00%
Fire Services Department
2019
Actuals
1623 Ont. Specific Grants (20,148)
1640 Other Agency Grts (20,197)
9990 Other Revenue (609)
9965 Cost Recoveries (271,231)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships 0
Total Revenues (408,767)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 16,537,505
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(8,395) 0
0 0
0 0
(263,386) (250,000)
0 (500)
0 (500)
(378,436) (371,000)
0 0
16,483,925 17,238,641
333
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(27,200) (27,200) 0.00%
0 0 0.00%
0 0 0.00%
0 (250,000) 0.00%
0 (500) 0.00%
0 (500) 0.00%
(27,200) (398,200) 7.33%
0 0 0.00%
732,926 17,971,567 4.25%
2240 Fire Protection
2019
Actuals
Expenditures
1100 Salaries & Wages 11,369,603
1200 Overtime 182,654
1400 Employer Contributions 3,096,789
1800 Conferences 3,023
1900 Uniforms 212,689
2110 Travel 2,213
2131 Cellular Phones 12,802
2140 Telephones 62,451
2142 Dispatch Communications 968,634
2210 Advertising 0
2220 Subscription & Publications 531
2340 Seminars & Education 114,000
2370 Insurance Premium 66,292
2371 Ins. Deductible 0
2392 Consulting & Professional 9,112
2394 Recpt, Prom & Sp Events 5,893
2395 Memberships 4,739
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 22,737
2435 Build Repairs & Mtce 138,406
2457 Veh -Repairs & Maintenance 178,098
2478 Misc Equip Repairs 49,303
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 4,636
5302 Forms 402
5320 Program Supplies 16,517
5510 Utilities -Water 10,480
5520 Utilities -Gas 23,528
5530 Utilities -Hydro 46,518
5900 Gas, Oil Tires 88,558
5902 Supplies & Tools 40,170
5973 Minor Furniture & Fixtures 9,919
597 4 System & Software Upgrades 0
5975 Hardware Replacements 0
5978 Misc. Equipment 30,803
Total Expenditures 16,771,500
Revenues
1424 Sale of Services -Fire Prot. (96,582)
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
11,201,045 11,742,814
152,514 225,000
3,148,077 3,260,735
1,246 8,500
121,865 200,000
733 1,000
14,797 18,800
58,189 62,125
1,033,779 1,000,547
827 1,000
0 2,000
111,428 119,000
67,470 67,470
0 2,000
6,671 10,000
703 5,500
4,646 6,050
0 500
4,184 1,000
148,544 122,721
230,011 169,500
61,062 52,500
19,268 0
5,689 4,000
468 1,500
12,064 18,000
10,107 13,605
21,167 26,226
45,433 62,710
53,595 94,379
123,198 70,500
7,153 8,000
0 29,666
0 0
15,321 33,500
16,681,254 17,440,848
(106,655) (120,000)
334
Run Date: 4/21/21 12:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
627,509 12,370,323 5.34%
(25,000) 200,000 (11.11%)
137,838 3,398,573 4.23%
(8,500) 0 (100.00%)
0 200,000 0.00%
0 1,000 0.00%
0 18,800 0.00%
(325) 61,800 (0.52%)
35,945 1,036,492 3.59%
0 1,000 0.00%
0 2,000 0.00%
(5,500) 113,500 (4.62%)
1,350 68,820 2.00%
0 2,000 0.00%
5,000 15,000 50.00%
(2,000) 3,500 (36.36%)
0 6,050 0.00%
0 500 0.00%
0 1,000 0.00%
(28,000) 94,721 (22.82%)
0 169,500 0.00%
0 52,500 0.00%
20,540 20,540 0.00%
0 4,000 0.00%
0 1,500 0.00%
0 18,000 0.00%
245 13,850 1.80%
0 26,226 0.00%
0 62,710 0.00%
0 94,379 0.00%
8,000 78,500 11.35%
0 8,000 0.00%
(26,666) 3,000 (89.89%)
20,200 20,200 0.00%
(2,000) 31,500 . (5.97%)
758,636 18,199,484 4.35%
0 (120,000) 0.00%
2240 Fire Protection
2019
Actuals
1623 Ont. Specific Grants (20,148)
1640 Other Agency Grts (20,197)
9990 Other Revenue (609)
9965 Cost Recoveries (121,231)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships 0
Total Revenues (258,767)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 16,512,733
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(8,395) 0
0 0
0 0
(113,386) (100,000)
0 (500)
0 (500)
(228,436) (221,000)
0 0
16,452,818 17,219,848
335
Run Date: 412112112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(27,200) (27,200) 0.00%
0 0 0.00%
0 0 0.00%
0 (100,000) 0.00%
0 (500) 0.00%
0 (500) 0.00%
(27,200) (248,200) 12.31%
0 0 0.00%
731,436 17,951,284 4.25%
City of Pickering
2021
Approved Background Information
2240 Fire Protection
Expenditures
2240.1100.0000 Salaries & Wages
Base Salaries and Wages
Estimated net salary savings from staff retirements in 2021
Three new full-time Seaton Fire Fighter positions
2021 PPFA salary increase transfer from Gen. Gov't Contingency
Total 2240.1100.0000 Salaries & Wages
2240.1200.0000 Overtime
Emergency callback
Overtime
Total 2240.1200.0000 Overtime
2240.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Estimated net benefit savings from staff retirements in 2021
Benefits related to three new full-time Seaton Fire Fighter positions
Benefits related to 2021 PPFA salary increase transfer from Gen. Gov't
Contingency
Total 2240.1400.0000 Employer Contributions
2240.1800.0000 Conferences
Ontario Association of Fire Chiefs Conference
Canadian Assoc. of Fire Chiefs Conference
Fire and Life Safety Educators Conference
Training Officers Annual Conference (Ontario Fire College)
Fire Prevention Annual Conference (Ontario Fire College)
Fire Department Instructors Conference
Training Officers Annual Conference (Ontario Fire College)
Fire Prevention Annual Conference (Ontario Fire College)
Fire Department Instructors Conference
Fire Department Instructors Conference
COVID Reduction
Total 2240.1800.0000 Conferences
2240.1900.0000 Uniforms
Uniform Articles -Coats, t-shirts, hats, epaulettes, equipment bags, etc.
Station wear & bunker gear
Repairs and Alterations
Testing and cleaning contract for bunker gear
Cleaning allowance
336
Run Date: 4/21/21 12:05 PM
2021
Bud et
12,043,643
(117,920)
198,100
246,500
12,370,323
25,000
175,0d0
200,000
3,313,056
(45,860)
84,900
46,477
3,398,573
2,500
2,500
700
150
150
2,500
(8,500)
0
30,000
50,000
5,000
12,000
9,500
City of Pickering
2021
Approved Background Information
2240 Fire Protection
Dress uniforms
Firefighting boots, gloves, helmets & shields, balaclavas
Station boots
Corporate Wear
Total 2240.1900.0000 Uniforms
2240.2110.0000 Travel
Parking & Mileage
Total 2240.2110.0000 Travel
2240.2131.0000 Cellular Phones
Annual cell phone charges (on trucks)
Annual smartphone charges -Deputy Chief, Fire Inspectors (4), Chief Training
Officer, Training Officer, Platoon Chief, Chief Fire Prevention Officer
Hardware upgrades
Annual smartphone & tablet -Fire Chief
Annual charges for cellular data cards -Crisys truck data terminals
Total 2240.2131.0000 Cellular Phones
2240.2140.0000
Voice/ Data
Internet
Cable
Telephones
Total 2240.2140.0000 Telephones
2240.2142.0000 Dispatch Communications
Pickering portion of Regional shared costs (NextGen System)
Operational cost for joint fire dispatch -PFS/AFES
Total 2240.2142.0000 Dispatch Communications
2240.2210.0000 Advertising
Advertising
Total 2240.2210.0000 Advertising
2240.2220.0000 Subscriptions & Publicati
Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection
Codes, ULC/CSA Codes
Total 2240.2220.0000 Subscriptions & Publicati
2240.2340.0000 Seminars & Education
Continuous Education Courses
Fire Prevention courses/symposiums/seminars
Certification and recertification for high angle, ice & water rescue, auto extrication,
company officer, pump operators, trainers and public educators
Emergency Medical Response training
337
Run Date: 4/21/2112:05 PM
2021
Bud et
35,000
40,000
18,000
500
200,000
1,000
1,000
2,600
7,200
3,000
1,500
4,500
18,800
59,815
1,100
885
61,800
62,096
974,396
1,036,492
1,000
1,000
2,000
2,000
8,000
3,500
10,000
27,000
City of Pickering
2021
Approved Background Information
2240 Fire Protection
Vehicle extrication training
Fire Prevention resource materials
Municipal management courses -UOIT
Computer based instruction and resource materials
TAPP-C Arson prevention program
Training (OPG MOU)
Ontario Fire College
Incident Command Training
Total 2240.2340.0000 Seminars & Education
2240.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
· property. (Policy coverage includes: liability, automobile and property).
Total 2240.2370.0000 Insurance Premium
2240.2371.0000 Insurance Deductible
Insurance Deductible
Total 2240.2371.0000 Insurance Deductible
2240.2392.0000 Consulting & Professional
General Consulting, Legal Consulting and Prosecutions
Building condition audit FS#6
Psychology Consultant Retainer
Total 2240.2392.0000 Consulting & Professional
2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Hosting visitors, Fire Marshal, special guests
Host Durham Region Fire Chiefs, Training, Fire Prevention,TAPP-C meetings
Fire Services Bars/Medals Service Awards
Meals (conferences, seminars, out of town meetings, events)
COVID Reduction
Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2240.2395.0000 Memberships
Ontario Association of Fire Chiefs
International Fire Chiefs Association
Canadian Assoc. of Fire Chiefs
Durham Regional Fire Chiefs
Ontario Association of Fire Training Officers
Municipal Fire Prevention Officers Association
Municipal Fire Service Instructors Association
Wood Energy Technical Transfer (WETT) Designation
Building Code Identification Number
International Society of Fire Instructors
338
Run Date: 4/21/2112:05 PM
2021
Bud et
8,000
1,000
4,000
25,000 -
1,000
15,000
3,000
8,000
113,500
68,820
68,820
2,000
2,000
5,000
5,000
5,000
15,000
1,000
1,000
1,500
2,000
(2,000)
3,500
750
275
275
250
150
150
150
150
350
350
City of Pickering
2021
Approved Background Information
2240 Fire Protection
National Fire Prevention Association
National Association of Fire Investigators
Association of Fire Engineers
Fire Marshal's Fire Safety Council
Certified Municipal Mgr. (CMM) Annual membership
Total 2240.2395.0000 Memberships
2240.2396.0000 Photo,Mapping,Printing
Printing map book updates
Total 2240.2396.0000 Photo,Mapping,Printing
2240.2399.0000 Outside Agency Services
Retainer fee for Critical Incident Stress Support Team
Total 2240.2399.0000 Outside Agency Services
2240.2435.0000 Building Repairs & Mainte
HVAC repairs & maintenance
Emergency generators (repairs, service & fuel tank flushing)
Apparatus bay doors repairs & maint.
Pump out of hazardous waste tank (Stations #4 and #6)
Recycling pick-up (Stations #2, #4, #5, and #6)
Electrical repairs
Plumbing repairs
Diesel exhaust removal systems repairs & maint.
Pest control
Cleaning products
Cleaning contract for Administration Office -(Station #5)
General repairs
Drinking water (for Station #4)
Bio-hazardous waste removal
Lighting LED upgrades
Brick window sill repairs FS#2
Total 2240.2435.0000 Building Repairs & Mainte
2240.2457.0000 Vehicle-Repair & Maintena
Pump, engine and aerial device repairs
Annual testing and certification for aerial devices
PMVCI (periodic motor vehicle certification inspections)
Annual pump tests
Total 2240.2457.0000 Vehicle-Repair & Maintena
2240.2478.0000 Misc.Equipment Repairs &
Portable and mobile radio repairs
Extrication tools repair and testing
339
Run Date: 4/21/2112:05 PM
2021
Bud et
2,000
300
200
100
600
6,050
500
500
1,000
1,000
10,000
8,000
8,000
2,500
3,000
5,000
5,000
8,000
3,000
8,000
13,221
10,000
1,000
3,000
2,000
5,000
94,721
121,300
4,400
36,800
7,000
169,500
8,000
2,000
City of Pickering
2021
Approved Background Information
2240 Fire Protection
SCBA air cylinder hydrostatic testing
Fire extinguisher repairs, refill and testing
Breathing air compressor maintenance & testing
Traffic pre-emption system maintenance/repairs
Functional Testing SCBA
Ground ladder testing
Thermal Imaging Camera repairs
Gas detector calibration & repairs
Repairs to Fire Prevention props
Repairs to fitness equipment
Fire hose testing and repairs
Repairs to turnout gear extractor wash machines
Total 2240.2478.0000 Misc.Equipment Repairs &
2240.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2240.2479.0000 Sfwr/Hdwr Maint Contracts
2240.5300.0000 Stationery & Office Suppl
General office supplies
Total 2240.5300.0000 Stationery & Office Suppl
2240.5302.0000 Forms
Fire Services Forms
Total 2240.5302.0000 Forms
2240.5320.0000 Program Supplies
Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada Day)
Total 2240.5320.0000 Program Supplies
2240.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
Total 2240.5510.0000 Utilities -Water
2240.5520.0000 Utilities -Gas
Budget based on 2020 projected actuals
Total 2240.5520.0000 Utilities -Gas
2240.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2240.5530.0000 Utilities -Hydro
2240.5900.0000 Gas, Oil, Tires Etc.
Fuel: Diesel 59,140 litres@$1.11/litre
Fuel: Unleaded 13,670 litres @ $1.03/litre
Oil changes and tires
Total 2240.5900.0000 Gas, Oil, Tires Etc.
340
Run Date: 4/21/2112:05 PM
2021
Bud et
500
2,500
8,000
2,000
5,000
4,500
1,000
1,000
1,000
3,000
12,000
2,000
52,500
20,540
20,540
4,000
4,000
1,500
1,500
18,000
18,000
13,850
13,850
26,226
26,226
62,710
62,710
65,645
14,080
14,654
94,379
City of Pickering
2021
Approved Background Information
2240 Fire Protection
2240.5902.0000 Supplies & Tools
Fire hose/nozzles/couplings
Spill absorbent materials
Miscellaneous supplies
Rescue equipment & tools
Station Supplies
Ladder (replacement)
Firefighting foam
Miscellaneous medical response equipment
Food and drink for emergency situations
Equipment and Supplies (OPG MOU)
PPE (COVID)
Total 2240.5902.0000 Supplies & Tools
2240.5973.0000 Furniture & Fixtures
Replacement of furniture (Stations #2, #4, #5, and #6)
Total 2240.5973.0000 Furniture & Fixtures
2240.5974.0000 System & Software Upgrade
Fire Safety Program Software (funded from Provincial Fire Safety Grant)
Total 2240.5974.0000 System & Software Upgrade
2240.5975.0000 Hardware Replacements
Computer Tablets (funded from Provincial Fire Safety Grant)
Desktop Computers (funded ,from Provincial Fire Safety Grant)
Rugged Laptop (funded from Provincial Fire Safety Grant)
Total 2240.5975.0000 Hardware Replacements
2240.5978.0000 Misc. Equipment
New intersection traffic pre-emption device installation
SCBA parts for repairs
Fitness equipment replacement
Accountability system ID tags
Fire Extinguisher Training Prop
Cameras (funded from Provincial Fire Safety Grant)
Total 2240.5978.0000 Misc. Equipment
Total Expenses
Revenues
1424.0000.0000 SALE OF SERVICES -FIRE
Highway 401 related calls, fire alarm inspections and reports, and extinguishing
grass fires on railway lines. Fire vehicle & crew for production of movies
341
Run Date: 4/21/21 12:05 PM
2021
Bud et
4,000
4,000
5,000
15,000
5,000
1,500
5,500
8,000
3,500
17,000
10,000
78,500
8,000
8,000
3,000
3,000
10,100
4,000
6,100
20,200
15,000
5,000
1,500
1,000
5,000
4,000
31,500
18,199,484
(120,000)
2240 Fire Protection
City of Pickeri1111g
2021
Approved Background Information
Total 1424.0000.0000 SALE OF SERVICES -FIRE
1623.2240.0000 ONTARIO GRANT-FIRE
Provincial Fire Safety Grant
Total 1623.2240.0000 ONTARIO GRANT-FIRE
2240.9965.0000 Cost Recoveries
Re-imbursement from OPG -Annual Fire Inspection Service
Re-imbursement from OPG -Annual Fire Safety Plan Review and Approval
Re-imbursement from OPG -Joint Fire Training
Re-imburs.ement from OPG -Specialized Training for City of Pickering Fire
Fighters
Reimbursement from OPG -Equipment & Supplies
Total 2240.9965.0000 Cost Recoveries
2240.9980.0000 Sponsorships
Fire Services Sponsorships (No tax)
Total 2240.9980.0000 Sponsorships
2240.9985.0000 Marketing Sponsors
Fire s.ervices Marketing Sponsorships (Taxable)
Total 2240.9985.0000 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
342
Run Date: 4/21/2112:05 PM
2021
Bud et
(120,000)
(27,200)
(27,200)
(5,000)
(3,000)
(60,000)
(15,000)
(17,000)
(100,000)
(500)
(500)
(500)
(500)
{248,200)
0
17,951,284
2241 Emergency Operations
2019
Actuals
Expenditures
1100 Salaries & Wages 153,358
1400 Employer Contributions 18,247
1800 Conferences 0
2131 Cellular Phones 606
2140 Telephones 1,458
2340 Seminars & Education 0
2370 Insurance Premium 659
2394 Recpt, Prom & Sp Events 444
2395 Memberships 0
2396 Photo, Mapping, Printing 0
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 0
5902 Supplies & Tools 0
Total Expenditures 174,772
Revenues
9965 Cost Recoveries (150,000)
Total Revenues (150,000)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 24,772
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
159,062 127,308
19,202 31,481
0 1,500
493 800
1,272 1,880
0 1,500
670 670
0 800
0 325
0 500
0 500
214 329
194 400
0 800
181,107 168,793
(150,000) (150,000)
(150,000) (150,000)
0 0
31,107 18,793
343
Run Date: 4121121 12:03 PM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
3,023 130,331 2.37%
666 32,147 2.12%
(1,500) 0 (100.00%)
0 800 0.00%
0 1,880 0.00%
0 1,500 0.00%
10 680 1.49%
(300) 500 (37.50%)
0 325 0.00%
0 500 0.00%
0 500 0.00%
(109) 220 (33.13%)
0 400 0.00%
(300) 500 (37.50%)
1,490 170,283 0.88%
0 (150,000) 0.00%
0 (150,000) 0.00%
0 0 0.00%
1,490 20,283 7.93%
2241 Emergency Operations
Expenditures
2241.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Total 2241.1100.0000 Salaries & Wages
2241.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2241.1400.0000 Employer Contributions
2241.1800.0000 Conferences
Conference on Disaster Management
COVID Reduction
Total 2241.1800.0000 Conferences
2241.2131.0000 Cellular Phones
Smartphone -Deputy Fire Chief
Total 2241.2131.0000 Cellular Phones
2241.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
130,331
130,331
32,147
32,147
1,500
(1,500)
0
800
800
Voice/ Data 500
Internet
Cable
Total 2241.2140.0000 Telephones
2241.2340.0000 Seminars & Education
Emergency Management courses -MECG
Total 2241.2340.0000 Seminars & Education
2241.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2241.2370.0000 Insurance Premium
2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
Emerger;icy training sessions --Refreshments & other incidental requirements
Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2241.2395.0000 Memberships
Ontario Association of Emergency Managers
Emergency Management Accreditation Prg.
Total 2241.2395.0000 Memberships
2241.2396.0000 Photo, Mapping, Printing
Photo, Mapping, Printing
Total 2241.2396.0000 Photo, Mapping, Printing
2241.2478.0000 Misc Equip Rep & Maint
344
60
1,320
1,880
1,500
1,500
680
680
500
500
125
200
325
500
500
2241 Emergency Operations
General equipment repairs
City of Pickering
2021
Approved Background Information
Total 2241.2478.0000 Misc Equip Rep & Maint
2241.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2241.2479.0000 Sfwr/Hdwr Maint Contracts
2241.5300.0000 Stationery & Office Suppl
General office supplies
Total 2241.5300.0000 Stationery & Office Suppl
2241.5902.0000 Supplies & Tools
Misc. equipment/tools
Total 2241.5902.0000 Supplies & Tools
Total Expenses
Revenues
2241.9965.0000 Cost Recoveries
OPG Grant for Emergency Management Coordinator's Salary
Total 2241.9965.0000 Cost Recoveries
Total Revenues
Total Transfers
Net Expenses
345
Run Date: 4/21/21 12:05 PM
2021
Bud et
500
500
220
220
400
400
500
500
170,283
(150,000)
(150,000)
(150,000)
0
20,283
Human Resources Department
Overview
The Human Resources Department provides a variety of centralized services to both
the City of Pickering and the Pickering PubHc Library related to the management of our
people resources. This includes the following functions under each operational area:
Human Resources -centralized recruitment, health & safety, employee recognition,
Human Resources Information System (HRIS), training.
Employee Services -Employee benefits, compensation, Ontario Municipal Employee
Retirement System (OMERS) administration, disability management and Workplace
Safety & Insurance (WSIB) administration, employee wellness.
Labour Relations -Grievance administration, collective bargaining, employee relations
and policy development.
People & Culture -centralized human resources administrative services for the
Pickering Public Library (PPL), diversity & inclusion and organizational development.
Human Resources
Department
l
I I I I r ' r
Human Resources Employee Labour People &
Services Relations Culture
./ '-
Key Activities for 2021
• Collective bargaining with 3 unions (PPFA, CUPE and Library)
~
• Implementation of new Human Resources Information System including staff training
on employee central (a self service module)
• Select a consultant through a comprehensive RFP process for the creation of a
Diversity & Inclusion Strategy with a multi-year focus and oversee the creation and
implementation of the same
• The creation of a comprehensive Terms & Conditions of Employment Policy for Non-
union Employees which will include compensation structure and salary
administration guidelines, benefits, hours of work and leaves
347
• Ongoing management of the staffing impacts resulting from the pandemic response
plan including the management of existing work from home agreements and
operational requirements
• Review of the City's WSIB funding arrangement, in conjunction with Finance
Financial Information
Staffing Summary
(Full & Regular Part Time)
Approved
Current Term
2018 2019 2020
Add
Full Time
Reg. Part-Time
Total
7
Q
7
8
Q
8
10
_Q
10
No additional staffing recommended for 2021.
Year-Over-Year (Net Cost) Budget Changes
0
Q
0
A pprove d
2021
Delete
0
0
0
Total
10
_Q
10
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
Human Resources $1,013,529 $1,100,364 $86,835
Health & Safety 145,245 148,194 2,949
8.57
2.03
7.75 Total(NetCost) $1,158,774 $1,248,558 $89,784 ================================
Explanation of Significant Budget Changes -Expenses
$85,000 has been budgeted for the retention of services of a Diversity & Inclusion
consultant to facilitate the completion of a Diversity & Inclusion (D&I) Strategy by
conducting an unbiased third party review of the current state of diversity and inclusion
within The Corporation of the City of Pickering and the Pickering Public Library. The
framework of the D&I Strategy will include the development and implementation of
diversity and inclusion practices, which will encompass a broad cross-section of
activities, including, but not limited to:
• Diversity and Inclusion in the Workplace policy;
• employment opportunities, policies, and practices (recruitment, development,
performance management, training, retention, and succession planning);
• programs and services (delivery and intake models);
• community and civic engagement;
• neighbourhood strengthening initiatives;
348
• planning and development of community designs and housing opportunities;
• economic development programs and services.
The D&I Strategy will identify recommendations to ensure all residents have access to
City and PPL employment opportunities, programs, and services, and feel welcomed in
Pickering. The D&I Strategy will assist us as an employer to identify gaps and
implement initiatives to ensure our employees experience inclusion as well as
demonstrate inclusive behaviors as we work together to serve the diverse needs of the
Pickering community.
2020 Performance Indicators/Statistics
Job Postings 52
New Employees Hired (excluding students) 46
Rehires/transfers/promotions 136
Redeployments (due to COVID-19) 21
Student/mass hires 49
Retirements/resignations 38
Employees trained (various courses including Lockdown, Respect 743
in the Workplace, Health & Safety Orientation, Anti-Black Racism,
Mental Health, Ladder Safety, WHIMIS)
349
Human Resources Department
2019
Actuals
Expenditures
1100 Salaries & Wages 630,154
1200 Overtime 2,675
1400 Employer Contributions 185,236
1700 Employee Recognition & ApprE 50,739
1800 Conferences 1,598
2110 Travel 156
2131 Cellular Phones 467
2140 Telephones 2,127
2210 Advertising 8,567
2340 Seminars & Education 45
2341 Corporate Training 28,721
2370 Insurance Premium 4,171
2392 Consulting & Professional 121,452
2394 Recpt, Prom & Sp, Events 1,823
2395 Memberships 1,091
2479 Software/Hardware Maintenanc 34,908
5300 Stationery & Office Supplies 1,072
5380 Educational/Promotional Mater 1,026
5390 Workplace Accommodations 150
Total Expenditures 1,076,178
Revenues
9954 Netted Revenue 0
Total Revenues 0
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (20,172)
Total Transfers (20,172)
Net 1,056,006
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
895,289 894,603
1,968 1,600
252,676 258,222
21,562 42,250
504 2,450
38 850
613 1,300
2,488 3,525
8,021 10,000
1,700 6,500
19,886 37,500
4,245 4,245
131,858 109,000
2,161 2,500
1,916 2,210
18,330 19,819
1,210 1,500
0 1,000
0 900
1,364,465 1,399,974
0 (213,700)
0 (213,700)
(7,151) (27,500)
(7,151) (27,500)
1,357,314 1,158,774
350
Run Date: 4/21/2111:58 AM
2021
INC.IDEC. Approved % CHGE.
Budget 2020
19,071 9.13,674 2.13%
0 1,600 0.00%
5,038 263,260 1.95%
0 42,250 0.00%
0 2,450 0.00%
0 850 0.00%
0 1,300 0.00%
(110) 3,415 (3.12%)
0 10,000 0.00%
8,200 14,700 126.15%
(4,500) 33,000 (12.00%)
85 4,330 2.00%
75,000 184,000 68.81%
0 2,500 0.00%
0 2,210 0.00%
(902) 18,917 (4.55%)
0 1,500 0.00%
0 1,000 0.00%
0 900 0.00%
101,882 1,501,856 7.28%
(16,598) (230,298) 7.77%
(16,598) (230,298) 7.77%
4,500 (23,000) (16.36%)
4,500 (23,000) (16.36%)
89,784 1,248,558 7.75%
2139 Human Resources
2019
Actuals
Expenditures
1100 Salaries & Wages 527,374
1200 Overtime 1,871
1400 Employer Contributions 146,615
1700 Employee Recognition & Appre 50,739
1800 Conferences 1,598
2110 Travel 156
2131 Cellular Phones 467
2140 Telephones 1,862
2210 Advertising 8,567
2340 Seminars & Education 45
2341 Corporate Training 8,548
2370 Insurance Premium 3,442
2392 Consulting & Professional 121,452
2394 Recpt, Prom & Sp Events 1,823
2395 Memberships 951
2479 Software/Hardware Maintenan< 31,542
5300 Stationery & Office Supplies 1,072
Total Expenditures 908,124
Revenues
9954 Netted Revenue 0
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 908,124
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
794,225 790,647
1,427 1,000
223,406 228,757
21,562 42,250
504 1,800
38 300
613 1,300
2,239 3,175
8,021 10,000
1,700 6,000
12,734 10,000
3,505 3,505
131,858 109,000
2,161 2,500
1,776 1,740
14,867 14,055
1,095 1,200
1,221,731 1,227,229,
0 (213,700)
0 (213,700)
0 0
1,221,731 1,013,529
351
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
16,544 807,191 2.09%
0 1,000 0.00%
4,547 233,304 1.99%
0 42,250 0.00%
0 1,800 0.00%
0 300 0.00%
0 1,300 0.00%
(105) 3,070 (3.31%)
0 10,000 0.00%
8,200 14,200 136.67%
0 10,000 0.00%
65 3,570 1.85%
75,000 184,000 68.81%
0 2,500 0.00%
0 1,740 0.00%
(818) 13,237 (5.82%)
0 1,200 0.00%
103,433 1,330,662 8.43%
(16,598) (230,298) 7.77%
(16,598) (230,298) 7.77%
0 0 0.00%
86,835 1,100,364 8.57%
2139 Human Resources
Expenditures
2139.1100.0000 Salaries & Wages
Base Salaries and Wages
City of' Pickering
2021
Approved Background Information
Total 2139.1100.0000 Salaries & Wages
2139.1200.0000 Overtime
To meet service level/workload commitments
Total 2139.1200.0000 Overtime
2139.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2139.1400.0000 Employer Contributions
2139.1700.0000 Employee Recog'n & Apprec
Annual Luncheon
Retirements -Union Affiliated
Retirements -Non -Union
Employee Recognition Program Awards
Total 2139.1700.0000 Employee Recog'n & Apprec
2139.1800.0000 Conferences
Benefits & HR Conferences
Total 2139.1800.0000 Conferences
2139.2110.0000 Travel
Parking and mileage
Total 2139.2110.0000 Travel
2139.2131.0000 Cellular Phones
Annual smartphone charges -Division Head, Human Resources
Total 2139.2131.0000 Cellular Phones
2139.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
807,191
807,191
1,000
1,000
233,304
233,304
15,000
2,750
4,500
20,000
42,250
1,800
1,800
300
300
1,300
1,300
Voice/ Data 2,730
Internet 340
Total 2139.2140.0000 Telephones
2139.2210.0000 Advertising
Funds allocated for possible retirements, turnover of staff and advertising cost
increases
Total 2139.2210.0000 Advertising
2139.2340.0000 Seminars & Education
Training HR staff to maintain knowledge of new legislative requirements and
emerging HR issues
Employee education assistance under Policy (HUR 160)
352
3,070
10,000
10,000
1,500
2,000
City cf Pickering
2021
Approved Background Information
2139 Human Resources
Training funds -transfer from 2745 (Library)
New Financial System (SAP) HR staff training
Total 2139.2340.0000 Seminars & Education
2139.2341.0000 Corporate Training
Corporate Training: ongoing team-building and corporate training initiatives
Tot,al 2139.2341.0000 Corporate Training
2139.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2139.2370.0000 Insurance Premium
2139.2392.0000 Consulting & Professional
Employee & Family Assistance Program (Council Resolution 441/97)
Pre-employment Medicals (City Policy HUR-040)
Pre-employment Criminal Reference Checks (City Policy HUR-040)
Ongoing legal advice
Requested Medical Certificates
Provision for legal counsel -transfer from 27 45 (Library)
Diversity & lnclusi_on Strategy Consultant
Total 2139.2392.0000 Consulting & Professional
2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Employee Relations/flowers/condolences
Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2139.2395.0000 Memberships
HRPAO (Coordinator, Human Resources)
HRPAO (Employment & Compensation Specialist)
HRPAO (Mgr. of People & Culture and Human Resources Specialist) -transfer
from 27 45 (Library)
Total 2139.2395.0000 Memberships
2139.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Maintenance -Organization Software
Maintenance -Info: HR
Maintenance -Parklane
Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts
2139.5300.0000 Stationery & Office Suppl
General office supplies
Total 2139.5300.0000 Stationery & Office Suppl
353
Run Date: 4/21/2112:05 PM
2021
Bud et
2,500
8,200
14,200
10,000
10,000
3,570
3,570
60,000
2,000
4,000
37,000
3,000
3,000
75,000
184,000
2,500
2,500
320
420
1,000
1,740
1,375
512
8,300
3,050
13,237
1,200
1,200
2139 Human Resources
Total Expenses
Revenues
2139.9954.0000 Netted Revenue
City of Pickering
2021
Approved Background Information
Salary and Benefits -City (cost recovery from Library)
Training -City (cost recovery from Library)
Legal Advice -City (cost recovery from Library)
HRPAO Memberships -City (cost recovery from Library)
Diversity & Inclusion Strategy Consultant (cost recovery from Library)
Total 2139.9954.0000 Netted Revenue
Total Revenues
Total Transfers
Net Expenses
354
Run Date: 4/21/21 12:05 PM
2021
Bud et
1,330,662
(213,798)
(2,500)
{3,000)
(1,000)
(10,000)
(230,298)
(230,298)
0
1,100,364
2141 Health & Safety
2019
Actuals
Expenditures
1100 Salaries & Wages 102,780
1200 Overtime 804
1400 Employer Contributions 38,621
1800 Conferences 0
2110 Travel 0
2140 Telephones 265
2340 Seminars & Education 0
2341 Corporate Training 20,173
2370 Insurance Premium 729
2395 Memberships 140
2479 Software/Hardware Maintenanc 3,366
5300 Stationery & Office Supplies 0
5380 Educational/Promotional Mater 1,026
5390 Workplace Accommodatio~s 150
Total Expenditures 168,054
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (20,172)
Total Transfers (20,172)
Net 147,882
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
101,064 103,956
541 600
29,270 29,465
0 650
0 550
249 350
0 500
7,152 27,500
740 740
140 470
3,463 5,764
115 300
0 1,000
0 900
142,734 172,745
0 0
(7,151) (27,500)
(7,151) (27,500)
135,583 145,245
355
Run Date: 4/21/2112:03 PM
2021
INC./DEC. Approved % CHGE.
Budget 2020
2,527 106,483 2.43%
0 600 0.00%
491 29,956 1.67%
0 650 0.00%
0 550 0.00%
(5) 345 (1.43%)
0 500 0.00%
(4,500) 23,000 (16.36%)
20 760 2.70%
0 470 0.00%
(84) 5,680 (1.46%)
0 300 0.00%
0 1,000 0.00%
0 900 0.00%
(1,551) 171,194 (0.90%)
0 0 0.00%
4,500 (23,000) (16.36%)
4,500 (23,000) (16.36%)
2,949 148,194 2.03%
2141 Health & Safety
Expenditures
2141.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2021
Approved Background Information
Total 2141.1100.0000 Salaries & Wages
2141.1200.0000 Overtime
To meet service level/workload commitments
Total 2141.1200.0000 Overtime
2141.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2141.1400.0000 Employer Contributions
2141.1800.0000 Conferences
PSHSA (Public Services Health & Safety Association) membership meetings
Total 2141.1800.0000 Conferences
2141.2110.0000 Travel
Parking and mileage
Total 2141.2110.0000 Travel
2141.2140.0000 Telephones
Run Date: 4/21/21 12:05 PM
2021
Bud et
106,483
106,483
600
600
29,956
29,956
650
650
550
550
Voice / Data 305
Internet 40
Total 2141.2140.0000 Telephones
2141.2340.0000 Seminars & Education
Education Assistance -Coordinator, Health & Safety
Total 2141.2340.0000 Seminars & Education
2141.2341.0000 Corporate Training
Corporate health & safety training program to reduce WSIB claims. Expenditure
includes: in-house training, external trainers, wellness initiatives, safety supplies
inclusive of food and beverage. Program funded from the WSIB reserve.
Total 2141.2341.0000 Corporate Training
2141.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2141.2370.0000 Insurance Premium
2141.2395.0000 Memberships
HRPAO Membership -Coordinator, Health & Safety
OMHSA Membership -Coordinator, Health & Safety
Total 2141.2395.0000 Memberships
2141.2479.0000 SFWR/HDWR MAINT CONTRACTS
356
345
500
500
23,000
23,000
760
760
320
150
470
City of Pickering
2021
Approved Background Information
2141 Health & Safety
MSDS Online (H&S compliance)
Maintenance -HRIS
Total 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS
2141.5300.0000 Stationery & Office Suppl
General office supplies
Total 2141.5300.0000 Stationery & Office.Suppl
2141.5380.0000 Educational Material
Training & Educational Material
Total 2141.5380.0000 Educational Material
2141.5390.0000 Workplace Accommodation
'Physical Demands Analyses (assistive devices, workplace modifications for injured
workers)
Total Expenses
Total Revenues
Transfers
Total 2141.5390.0000 Workplace Accommodation
1920.7705.2141 Trsf frm WSIB-Hlth & Sfty
Transfer from WSIB reserve to offset the cost associated with the additional Health
& Safety Training
Total Transfers
Net Expenses
Total 1920.7705.2141 Trsf frm WSIB-Hlth & Sfty
357
Run Date: 4/21/2112:05 PM
2021
Bud et
5,500
180
5,680
300
300
1,000
1,000
900
900
171,194
0
(23,000)
(23,000)
(23,000)
148,194
Pickering Public Library
Overview
The Pickering Public Library is responsible for ensuring that all Pickering residents have
equitable access to resources, information and ideas that will enrich their personal, civic
and corporate lives.
Public Services
Pickering Public
Library
[ Support Services ]
The Pickering Public Library offers access to free spaces, programs, collections and
other services that support the following ends:
• Residents will be enriched by a culture of reading.
• Residents will be supported in their lifelong learning needs at all ages and stages.
• Residents will have access to welcoming public facilities where the entire community
can read, connect, collaborate, learn, or simply be.
• Residents will have access to library services that are high quality, efficient, and
cost-effective, developed with community input and awareness.
• Residents will have access to library services that support their financial, physical,
social, and mental well-being.
Key Activities for 2021
• Development of an outreach vehicle program to serve new communities
• Community engagement project connected to the services and spaces in the City
Centre, Pickering Heritage & Community Centre, and George Ashe Libraries
• Pilot a volunteer-supported delivery service for homebound seniors
• Develop innovation plans for City Centre Library and Pickering Heritage &
Community Centre
• Action recommendations provided by Pickering Public Library's Anti-Black Racism
Working Group
• Implement enhanced outcomes-based evaluation framework for library programs
359
• Continued improvement of virtual programming through design thinking and
prototyping
• Implement curated book collections for children, teens ahd adults
• Pilot extended service model at the Claremont Library
• Develop programs and schematic concepts for the future Seaton Library
Financial Information
Staffing Summary
(Full & Regular Part-Time)
Approved
Current Term
2019 2020
A ,pprove d
2021 2018
38
26
64
Add Delete Total
Full Time
Reg. Part-Time
· Total
37
25
63
36
24
60
1
Q
1
0 37
-2 22
-2 59
The proposed staffing complement in 2021 would eliminate a part-time Marketing
Assistant role and add a full-time Marketing and Community Engagement role. This
deferential will be funded by the elimination of a part-time, public service role. The new
role will be responsible for supporting marketing and communications work and
community engagement projects and programs.
Year-Over-Year (Net Cost) Budget Changes
2020
Budget
2021
Approved
Budget
YearNear Increase
($) (%)
Libraries $5,773,179 $5,876,597 $103,418 1.79
1.79 Total (Net Cost) $5,773,179 $5,876,597 $103,418 ============================
Explanation of Significant Budget Changes -Expenditures
• Overall, the Library's 2021 budgeted expenditures increased by 0. 12% -$7,418 from
the previous year. This change was driven by the following:
o if $37,000 to support increased use of digital collections and online learning
platforms by library clients
o if $30,000 to upgrade security software and support virtual programming
o if $23,000 for City chargebacks related to diversity and inclusion consulting and
staffing resources
o if $17,000 for enhanced cleaning procedures during the pandemic
o ,!J.-$95,000 in salaries and wages due to pandemic conditions
360
Explanation of Significant Budget Changes -Revenues/ (Transfer from Reserves)
o -0-$68,000 in fines and room rental revenues related to pandemic conditions
o . fr $37,000 in reserve transfer
2020 Performance Indicators/Statistics
Annual Per Capita (pop: 100,000)
or% of Population
Active cardholders 37,583 38% of total population
Internet sessions accessed 624,637 6.2 per capita
Total materials borrowed 496,445 5. 0 per capita
Website visits 246,397 2.5 per capita
In-person visits 145,497 1.5 per capita
Public Printing/ Copying (pages) 144,503 1.4 per capita
Total digital learning sessions 108,298 1.1 per capita
Program attendance 5,720 0.06 per capita
Number of programs 483
361
Library
2019
Actuals
Expenditures
1100 Salaries & Wages 3,580,858
1200 Overtime 1,736
1400 Employer Contributions 926,907
1700 Employee Recognition & Appre 3,535
1800 Conferences 8,694
1900 Uniforms 2,117
2110 Travel 6,341
2121 Postage 3,505
2122 Freight, Express & Cartage 1,427
2131 Cellular Phones 7,997
2140 Telephones 52,266
2210 Advertising 18,182
2320 Legal Services 11,426
2340 Seminars & Education 22,475
2365 Purch Prnting/Broch/News Ur 5,389
2370 Insurance Premium 23,918
2371 Ins. Deductible 0
2392 Consulting & Professional 17,108
2394 Recpt, Prom & Sp Events 10,910
2395 Memberships 7,482
2399 Outside Agency Serv 40,343
2435 Build Repairs & Mtce 254,401
2457 Veh -Repairs & Maintenance 685
2478 Misc Equip Repairs 38,316
2479 Software/Hardware Maintenanc 132,198
5300 Stationery & Office Supplies 19,124
5303 Catalogue Processing Supp 5,512
5310 Lib Materials 262,455
5320 Program Supplies 34,550
5510 Utilities -Water 15,374
5520 Utilities -Gas 31,741
5530 ·utilities -Hydro 170,070
5900 Gas, Oil Tires 1,639
5902 Supplies & Tools 3,863
5973 Minor Furniture & Fixtures 3,509
597 4 System & Software Upgrades 40,704
5975 Hardware Replacements 18,036
Total Expenditures 5,784,793
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
3,154,486 3,461,809
480 0
862,752 914,436
2,810 3,000
4,971 6,500
617 2,300
1,413 6,000
1,170 3,800
310 1,000
9,438 11,000
50,153 57,276
13,303 14,000
0 0
29,316 16,900
2,079 9,000
24,345 24,345
0 2,000
27,151 31,850
1,928 9,000
7,388 7,500
42,287 274,760
205,757 260,389
572 2,000
25,091 43,250
191,559 187,841
10,508 19,000
2,841 5,000
288,246 273,290
20,332 35,750
14,683 17,940
27,090 34,461
153,069 189,000
2,775 2,132
5,230 3,500
415 5,000
0 0
59,205 46,075
5,243,770 5,981,104
362
Run Date: 4/21/2111 :58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
(94,527) 3,367,282 (2.73%)
0 0 0.00%
(9,742) 904,694 (1.07%)
0 3,000 0.00%
(3,000) 3,500 (46.15%)
0 2,300 0.00%
(2,000) 4,000 (33.33%)
(500) 3,300 (13.16%)
0 1,000 0.00%
8,238 19,238 74.89%
5,814 63,090 10.15%
(4,000) 10,000 (28.57%)
0 0 0.00%
12,500 29,400 73.96%
(4,000) 5,000 (44.44%)
485 24,830 1.99%
0 2,000 0.00%
(11,350) 20,500 (35.64%)
(2,000) 7,000 (22.22%)
0 7,500 0.00%
23,274 298,034 8.47%
17,357 277,746 6.67%
0 2,000 0.00%
(4,000) 39,250 (9.25%)
29,809 217,650 15.87%
0 19,000 0.00%
0 5,000 0.00%
36,700 309,990 13.43%
(9,000) 26,750 (25.17%)
360 18,300 2.01%
0 34,461 0.00%
0 189,000 0.00%
0 2,132 0.00%
0 3,500 0.00%
5,000 10,000 100.00%
0 0 0.00%
12,000 58,075 26.04%
7,418 5,988,522 0.12%
Library
2019
Actuals
Revenues
1529 Fines -Library Matis. (64,408)
1580 Misc. -Photocopi~s Lib. (44,411)
1592 Donations (6,168)
1610 Federal Grant (6,728)
1623 Ont. Specific Grants (135,345)
9916 Vending Machines (2,175)
9933 Rentals -Mtg. Room/Public (4,532)
9990 Other Misc Revenue (9,067)
Total Revenues (272,834)
Transfers to/from Reserves & R.F.
1910 Transferto/(from) Reserve 80,000
Total Transfers 80,000
Net 5,591,959
City of Pickering
2021
Current Budget
Approved Final
2020 2020
YTD Approved
Actuals Budget
(18,356) (80,000)
(13,409) (52,000)
(5,051) (16,000)
(27,136) 0
(136,689) (106,425)
(848) (2,500)
(830) (8,000)
(2,323) (6,000)
(204,642) (270,925)
100,000 63,000
100,000 63,000
5,139,128 5,773,179
363
Run Date: 4/21/2111:58 AM
2021
INC./DEC. Approved % CHGE.
Budget 2020
60,000 (20,000) (75.00%)
0 (52,000) 0.00%
(9,000) (25,000) 56.25%
0 0 0.00%
0 (106,425) 0.00%
0 (2,500) 0.00%
8,000 0 (100.00%)
0 (6,000) 0.00%
59,000 (211,925) (21.78%)
37,000 100,000 58.73%
37,000 100,000 58.73%
103,418 5,876,597 1.79%
City of Pickering
2021
Approved Background Information
27 45 Libraries
Expenditures
27 45.1100.0000 Salaries & Wages
Base Salaries and Wages
Pay in Lieu of benefits for casual staff (level 3)
Conversion of part-time Marketing Assistant position to a full time
Marketing/Community Engagement Assistant position (net cost) -effective June 1,
2021
Elimination of one part-time Client Experience Associate position
Temporary staff savings (pandemic related)
Temporary decrease in hours for Task Force positions (pandemic related)
Temporary decrease in hours for casu~I positions (pandemic related)
2021 CUPE salary increase transfer from Gen. Gov't Contingency
Total 2745.1100.0000 Salaries & Wages
2745.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to Employee Post Retirement Benefits
Benefits related to conversion of part-time Marketing Assistant position to a
full-time Marketing Assistant/Community Engagement position (net cost) -effective
June 1, 2021
Benefits related to elimination of one part-time Client Experience Associate position
Benefits related to temporary staff savings (pandemic related)
Benefits related to temporary decrease in hours for Task Force positions
(pandemic related)
Benefits related to temporary decrease in hours for casual positions (pandemic
related)
Benefits related to 2021 CUPE salary increase transfer from Gen. Gov't
Contingency
Total 2745.1400.0000 Employer Contributions
27 45.1700.0000 Employee Recog'n & App rec
Long Service and Retirement Awards for staff
Recognition event for volunteers
Total 2745.1700.0000 Employee Recog'n & Apprec
2745.1800.0000 Conferences
Ontario Library Association Annual Conference (OLA)
Other Conferences (Library as Place etc.)
Total 2745.1800.0000 Conferences
364
Run Date: 4/21/21 12:05 PM
2021
Bud et
3,543,525
5,100
15,050
(32,587)
(141,409)
(35,920)
(22,084)
35,607
3,367,282
938,038
9,977
6,500
(7,739)
(44,308)
(2,436)
(2,018)
6,680
904,694
2,000
1,000
3,000.
2,500
1,000
3,500
City of Pickering
2021
Approved Background Information
27 45 Libraries
2745.1900.0000 Uniforms
Uniform and Safety apparel for staff
Total 2745.1900.0000 Uniforms
2745.2110.0000 Travel
Staff and Board travel at City's approved rate
Travel costs for seminars and education
Total 2745.2110.0000 Travel
27 45 .2121. 0000 Postage
Overdue notices
Other mail
Total 2745.2121.0000 Postage
2745.2122.0000 Freight.Express & Cartage
Freight, express & cartage
Total 2745.2122.0000 Freight,Express & Cartage
2745.2131.0000 Cellular Phones
Library cell phones
Public Hotspot and Internet Kit connectivity costs
Total 2745.2131.0000 Cellular Phones
2745.2140.0000 Telephones
Voice/ Data
Internet
Cable
Total 2745.2140.0000 Telephones
2745.2210.0000 Advertising
Advertising (recreation newsletter, advertisements, job postings)
Total 2745.2210.0000 Advertising
2745.2340.0000 Seminars & Education
Staff training based on Staff Development plan
Legally required staff training
Advanced Public Library Leadership course
Total 2745.2340.0000 Seminars & Education
2745.2365.0000 Purch. Pr./Broch./News Lt
Printed brochures, newsletters, signs, banners, etc.
Total 2745.2365.0000 Purch. Pr./Broch./News Lt
2745.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for Library activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2745.2370.0000 Insurance Premium
365
Run Date: 4/21/2112:05 PM
2021
Bud et
2,300
2,300
3,000
1,000
4,000
2,500
800
3,300
1,000
1,000
4,438
14,800
19,238
23,165
38,500
1,425
63,090
10,000
10,000
22,600
5,000
1,800
29,400
5,000
5,000
24,830
24,830
City of Pickering
2021
Approved Background Information
27 45 Libraries
2745.2371.0000 Insurance Deductible
Insurance Deductible
Total 2745.2371.0000 Insurance Deductible
2745.2392.0000 Consulting & Professional
EFAP Program
Board Education
Ergonomic assessment
SirsiDynix Server Migration project (2)
Roof Anchor inspection
External Audit Fees
Total 2745.2392.0000 Consulting & Professional·
2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Board / Community linkage activities
Employee & Board relations, condolence, meeting costs etc.
Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2745.2395.0000 Memberships
Library Association Memberships
Other Miscellaneous memberships
Total 2745.2395.0000 Memberships
2745.2399.0000 Outside Agency Services
Human Resources staff salaries -Chargeback from City
Benefits related to Human Resources staff -Chargeback from City
HR Legal counsel -Chargeback from City
HR Training -Chargeback from City
HR Professional memberships (HRPA) -charge back from City
Diversity & Inclusion Strategy Consulting -Chargeback from City
Salary and Benefits -Chargeback from City for services provided by Public Affairs
Assistant-5 mths at 1/2 time)
Security Services for Central Library
Rental of storage space for Local History documents
Accessibility Services
Central Security Alarm System Service
George Ashe -Security System Services
Claremont Library--Security System Services
Base Hospital Support Defibrillation Program -Central
Central Library Defibrillator monitoring
Total 2745.2399.0000 Outside Agency Services
2745.2435.0000 Building Repairs & Mainte
Central Library Sanitact (6 units)
366
Run Date: 4/21/2112:05 PM
2021
Bud et
2,000
2,000
4,500
1,000
500
8,000
500
6,000
20,500
1,000
6,000
7,000
6,500
1,000
7,500
163,575
50,223
3,000
2,500
1,000
10,000
11,500
50,086
2,100
500
500
600
600
1,600
250
298,034
2,900
City of Pickering
2021
Approved Background·lnformation
27 45 Libraries
George Ashe -Sanitact (1 unit)
All Branches Washroom & Janitorial Supplies
All Branches--Water Testing
All Branches -Bed Bug inspection and treatment
Contingency (All Sites)
Claremont Library -Snow Clearing
Central Library snow clearing .
George Ashe Snow clearing
Air handling maintenance (chillers & starters only)
Fan calibration & adjustment
Elevator maintenance
Boiler maintenance
Garbage disposal
Diesel generator maintenance
Main Electrical Switchboard yearly maintenance
Mech. Systems Water treatment
Energy Management System "PM"
Electrical Safety Authority Yearly Inspections
Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air
handling
George Ashe -HVAC service contingency
All Branches--Fire Alarm, Sprinkler & Fire Extinguishers
Janitorial staff City (Term employees)
Special Cleaning Projects (power cleaning stairs, carpet cleaning all branches,
foyer and flooring, cleaning related to major furnishing moves, major cleaning to
access areas etc.)
Total 2745.2435.0000 Building Repairs & Mainte
2745.2457.0000 Vehicle-Repair & Maintena
City Vehicle assigned for Library Courier use
Total 2745.2457.0000 Vehicle-Repair & Maintena
2745.2478.0000 Misc.Equipment Repairs &
Network Maintenance -Installation and Cabling
Copier Maintenance -all branches, partially offset by Revenue Account 1580
Total 2745.2478.0000 Misc.Equipment Repairs &
2745.2479.0000 Sfwr/Hdwr Maint Contracts
RFID Maintenance Contract (CN & GAL) -Hardware
ILS Maintenance--Horizon Software and Hardware Support
ILS Maintenance--BiblioCommons
Biblio Web software/Content Management Module for ILS
367
Run Date: 4/21/2112:05 PM
2021
Bud et.
320
6,960
800
3,300
5,000
3,000
15,000
4,500
4,120
2,060
4,600
3,090
6,288
3,000
1,000
3,600
1,500
3,200
10,300
1,250
3,348
, 178,610
10,000
277,746
2,000
2,000
5,000
34,250
39,250
21,846
50,388
33,300
40,700
City of Pickering
2021
Approved Background Information
2745 Libraries
Website content software
Network Maintenance--Domain registrations
Microsoft Licensing
Open DNS Cloud Security
Client Access software including anti-virus
Virtual server licencing
Room Booking software for website
Papercut contract
Book Club Reservation software
Cloudflare
Back Blaze offsite backup
Online Assistance software
Staff Scheduling software
Proxmox software for virtual servers
Public feedback software
Adobe Creative Suite
Veam Backup and Recovery software
Lastpass Teams -password management
Video conferencing software
Video editing software
Reading promotion software
Update Self Checkout machines to Windows 10
Maintenance -HRIS software
Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts
2745.5300.0000 Stationery & Office Suppl
General office supplies
Computer peripherals
Total 2745.5300.0000 Stationery & Office Suppl
2745.5303.0000 Circulation Supplies
Supplies includes membership cards, printer rolls and related items.
Total 2745.5303.0000 Circulation Supplies
2745.5310.0001 Library Mat-57.14%
Includes Non-Capital Materials (Online Products, Digital Collections and
Periodicals)
Additional demand for digital materials
Total 2745.5310.0001 Library Mat-57.14%
2745.5320.0000 Program Supplies
Programming funds for public programs. Partially offset by donations
Makerspace programming supplies
368
Run Date: 4/21/2112:05 PM
2021
Bud et
3,200
200
7,000
2,000
2,500
2,500
1,300
1,000
700
350
360
650
4,100
1,000
1,000
1,300
1,500
600
7,560
240
2,700
20,000
9,656
217,650
16,000
3,000
19,000
5,000
5,000
273,290
36,700
309,990
17,750
3,000
City of Pickering
2021
Approved Background Information
27 45 Libraries
Anti-Black Racism Working group
Total 2745.5320.0000 Program Supplies
2745.5510.0000 Utilities -Water
Budget based on 2020 projected actuals and regional water rate increase in 2021
-Central
Budget based on 2020 projected actuals and regional water rate increase in 2021
-George Ashe
Total 2745.5510.0000 Utilities -Water
2745.5520.0000 Utilities -Gas
Central, George Ashe and Claremont Libraries -Budget based on projected 2020
actuals
Total 2745.5520.0000 Utilities -Gas
2745.5530.0000 Utilities -Hydro
Budget based on 2020 projected actuals and rate increase in 2021
Total 2745.5530.0000 Utilities -Hydro
2745.5900.0000 Gas, Oil, Tires
Fuel: Unleaded 1,580 litres@ $1.03/litre
Oil changes and tires
Total 2745.5900.0000 Gas, Oil, Tires
2745.5902.0000 Supplies & Tools
Miscellaneous & Supplies
Children's Educational Equipment & Supplies
Total 2745.5902.0000 Supplies & Tools
2745.5973.0000 Furniture & Fixtures
Replacements -furniture
Total 2745.5973.0000 Furniture & Fixtures
2745.5975.0000 Hardware Replacements
Replace UPS and power supplies
Replace network core switches & wireless access ports & firewalls
Technology outreach programming equipment
Makerspace Equipment & programming replacement
Upgrade loanable technology
Loanable laptops for clients
Total 2745.5975.0000 Hardware Replacements
Total Expenses
Revenues
1529.0000.0000 FINES -LIBRARY MATLS.
369
Run Date: 4/21/21 12:05 PM
2021
Bud et
6,000
26,750
13,725
4,575
18,300
34,461
34,461
189,000
189,000
1,627
505
2,132
2,500
1,000
3,500
10,000
10,000
2,000
7,000
4,500
4,800
3,775
36,000
58,075
5,988,522
City of Pickering
2021
Approved Background Information
27 45 Libraries
Fines, Replacement & Fees etc.
Total 1529.0000.0000 FINES -LIBRARY MATLS.
1580.0000.0000 MISC. -PHOTOCOPIES LIB.
Photocopying
Makerspace supplies payments
Total 1580.0000.0000 MISC. -PHOTOCOPIES LIB.
1592.27 45.0000 Misc -Donations-Library
Donation funds from various sources
Total 1592.2745.0000 Misc -Donations-Library
1623.2745.0000 Ont Grant -Library
Household Grant -Province
Pay Equity Equalization "down-payment" est. -Prov.
Total 1623.2745.0000 Ont Grant-Library
2745.9916.0000 Vending Machines
Based on sales of vending machine products
Total 2745.9916.0000 Vending Machines
2745.9990.0000 Other Revenue
Payphone, book sales, genealogy research, other revenues
Total 2745.9990.0000 Other Revenue
Total Revenues
Transfers
2821.7042.0000 To Res-Libry-Estrn Brnch
Transfer to Library Reserve
Total 2821.7042.0000 To Res-Libry-Estrn Brnch
Total Transfers
Net Expenses
370
Run Date: 4/21/21 12:05 PM
2021
Bud et
(20,000)
(20,000)
(49,000)
(3,000)
(52,000)
(25,000)
(25,000)
(97,833)
(8,592)
(106,425)
{2,500)
(2,500)
(6,000)
(6,000)
(211,925)
100,000
100,000
100,000
5,876,597
Appendix A
Reserves and Reserve Funds Overview
Reserves and reserve funds receive annual contributions from the current budget to
assist with creating a solid financial position to support the City's future cash
requirements. Maintaining sufficient balances in reserves and reserve funds is a critical
component of a municipality's long-term financial plan as it strengthens its long-term
financial sustainability, helps to minimize fluctuations in the tax rate and provides
funding to sustain infrastructure.
Reserves
A reserve (i.e. Vehfcle Replacement Reserve) is an allocation of accumulated net
revenue. It has no reference to any specific assets and does not require the physical
segregation of money or assets. Reserves are part of the revenue fund and therefore,
do not earn interest on their own. Any earnings derived from the investment of
reserves' money are reported as revenue in the operating fund.
Reserve Funds
A reserve fund differs from a reserve in that reserve fund assets are segregated and
restricted to meet the purpose of the reserve fund. All interest earnings derived from
such investments must form part of the reserve fund. There are two types of reserve
funds:
Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute
or legislation requirements, funds received for special purposes are segregated from
the general revenues of the City. Obligatory reserve funds are created solely for the
purpose prescribed for them.
Non Obligatory Reserve Funds: Funds are segregated from the general revenues of
the City, based on Council direction, to finance future expenditures or to provide for a
specific contingent liability so that the funds are available as required.
414
Maturity
Date Projects
City of Pickering
2021
Outstanding Debt Summary
2021 Liverpool Rd Nautical Village Blvd & Streetscape
Liverpool Road -Road Works, Storm Sewer, Street Lighting
2021 and Boulevard Reconstruction, and Wharf Street Sidewalk
Installation
2021 Stormwater Management Facility# 4 and related storm sewer cc
2021 Roof Reinforcement at East Shore Community Centre
2021 Supply & Delivery of One Articulating Front End Loader
2021 Supply & Delivery of Seven Fire Vehicles Replacement
2022 Expansion and Renovations of the Don Beer Arena (Refunding
debentures of 2002 debt in 2012)
2022 Roof Replacements at the Don Beer Arena Rink 1
2022 Browning Ave Storm Sewer Replacement
2022 Supply and Delivery of Sweeper
2022 Frenchman's Bay Harbour Entrance
2022 Petticoat Creek Library Reading Garden Enclosure
2022 PCL Makerspace
2022 Highway 401 Notion Rd Crossing
2023 Banquet Hall and Washroom Renovations
3
Liverpool Road Reconstruction and Minor Storm Sewer Repair
202 from Ilona Park Road to Krosno Boulevard
2023 Fire -One new 55 Foot Aerial Quint Fire Truck
2023 Don Beer Arena-Ice Rink 2 Renovations
2023 Pickering Recreation Complex Doubles Squash Court and
, Aerobics Studio
2023 Sheppard Ave, Reinforced Soil System
Supply and Delivery of One New Latest Model Year Articulating
2023 Front Loader
2024 Supply and Delivery of Road Grader with Attachments
2025
Conbination Barn Restoration at the Pickering Museum Village
2025 Squires Beach Rd. From McKay to Clements Rd
2026 Urbanization of Third Concession Road and Brock Road to
CPR underpass (BR-1) & (DH-15)
2026 Southview Drive -Road Reconstruction & Urbanization
2026 Westshore Neighbourhood-Flood Remediation, Breezy &
Vistula Roads Reconstruction
2026 Fire -One 2013 Smeal Heavy Duty Aerial Ladder
2026 Pool Deck Repairs at Dunbarton Indoor Pool
2026 Don Beer Arena Roof Replacement
2027 AIP: Sixth Concession Rd -Road Reconstruction and Storm
Sewer Replacement, Greenwood Road to Westney Road
415
Borrowed Outstanding
Committed Principal
Amount ($) Balance-2020 ($)
700,000 64,922
320,000 35,000
2,000,000 1 223,000
150,000 17,000
180,000 36,973
190,000 39,027
1,057,000 233,000
420,000 94,000
174,000 72,226
250,000 103,774
1,500,000 241,268
112,000 41,634
100,000 41,363
486,000 486,000
490,000 161,034
495,000 162,677
680,000 223,476
263,000 161,627
833,000 511,922
367,000 225,541
200,000 122,910
369,000 294,000
191,000 191,000
360,000 64,342
·1,340,000 603,000
660,000 407,577
815,000 503,295
1,020,000 629,891
899,000 555,169
460,000 284,069
1,540,000 1,114,667
Maturity
City of Pickering
2021
Outstanding Debt Summary
Date Projects
2027 AIP Consulting Services for Sandy Beach Road Reconstruction
2027 SCBA Replacement -Breathing Apparatus
2028 Fire -One Fire Pumper Tanker
2029 Indoor Soccer Facility
2029 Westney Road -Road Reconstruction
2029 Salem Road -Road Reconstruction
2029 Brock Ridge Community Park and S.M.Woodsmere Park-
Baseball Diamond Improvements Project
2029 Centennial Park Baseball Diamond Reconstruction Project
2030 Purchase of land for Seaton North Fire Station
2031 Delaney Arena Improvements at the Pickering Recreation
Complex
2032 Pickering Civic Complex Roof Repairs
2032 Pickering Recreation Complex Roof Repairs
2033 Abbott Crescent Stormwater Management Pond-
Reconstruction
2034 Whitevale Bridge
2037 New Operations Centre
2038 Conservation Barn Reconstruction at the Pickering Museum
Village
2039
Pickering Recreation Complex Roof & Skylight Rehabilitation
Program
Total "Issued" Debt Commitments-Dec. 31, 2020
The City has paid 32.84% of the original borrowed amount.
Borrowed Outstanding
Committed Principal
Amount ($) Balance-2020 ($)
300,000 218,056
288,000 173,385
749,000 614,000
3,734,000 2 2,440,000
1,496,000 1,372,770
700,000 642,338
919,000 843,300
357,000 327,593
1,856,000 1,856,000
2,249,000 1,704,000
520,000 429,543
550,000 454,324
342,000 304,000
1,400,000 1,074,000
9,907,000 3 8,735,000
850,000 784,000
690,000 658,000
45,528,000 30,575,692
Please note that the Combination Barn and Conservation Barn are two different buildings.
Loan & External Debt Approved in Prior Years' Capital Budget-Still to be issued 4
External Debt To be Issued by the Region
2031 FS# 5 Replacement -Design
2031 Backup Generator Replacement-Rec Complex
2031 Westney Road -Full Road Reconstruction (From Concession 8 to Concession 9).
2031 Backup Generator Replacement
2031 Tennis Court Flooring Replacement
2036 Fire Pumper Rescue Replacement
2041 Michell Bridge -Rehabilitation
2041 FS#1 New Fire Station & HQ (Seaton)
2041 Lobby & Core Area Renovations
Sub-total Debt to be Issued
2021 New Debt (To be Approved by Council)
New Debentures
New Internal Loans
416
465,000
1,100,000
300,000
800,000
600,000
1,000,000
850,000
2,767,180
5,600,000
13,482,180
11,391,900 .
1,607,500
Maturity
City of Pickering
2021
Outstanding Debt Summary
Date Projects
Sub-total 2021 Debt
Note:
1 Funded from Duffin Heights Reserve
2 Funded from contribution from the Pickering Soccer Club
3 Funded from Development Charges Reserve Fund
417
Borrowed
Committed
Amount ($)
Outstanding
Principal
Balance-2020 ($)
12,999,400
City of Pickering
Reserves and Reserve Funds
Balance Preliminary Forecast 2021 • 2025
sum11fProJccted ~S1i1111of202'1T0Lal 1•ol2G2'1To&al ~um11rPr11Jeded ~SUMol2021Toul 1Sof2022To1111 Sum11fPr11J1cted s ... or a»To tal ~S-of2DDTol:III -~umofProjected ~Uffl ol2024Total 1 SU.ot21UTotar ~umofProJcetcd 1Sumof'2021Toul 1SU•ofl021Tolal ~umorProJ•cted ~
Balanc.Dec)1,2020J'rojKlad l'IMIMCIDmn Bal&nc1D1e31,2021 ProJlclld P'-'-'~ Balanc,D■c)1,2022 Pn:ijcllld Pla-..lDraw. BalanceD1c)1,202) "-"o,-PrDJlldN 8alanceDac31,2024 PlaMMIDr9wa JlrolKted Balanc■O.C:31,2025
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WorldnoC1111111 400000' 0 0 400000 0 0 400000 0 0 400000' 0 0 400000 0 0 400000
Fla lac11montof~ 1141Eoui m11nt 789195 ' 0 t38460ffi 384 !IS 0 634 1'24940~ 0 0 1?494°-"i'l 0 0 n40 0 0 12494051
ConUnoancv-A,,m Aoaoal, Misc 1552594 0 <3420m 61839-4 0 "1= 51101194 0 "' 543"4 7~ 0 505894 n750m 0 -4611.39-4
Contlno11ncv-Assm Aooe.111, Misc 121· 652.594 0 as 115 0 0 1152715 0 0 652715 0 0 652715 0 0 652715 ,
Ccmtlnoon ,r'IIADDOals M~ 5754os 0 0 6754118 0 0 1175448 0 0 11754&8 0 0 675488 0 0 15754116
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S1ch,,.-On811orArona 101979 30000 40 91Q79 30000 0 121979 30000 0 151979 0 30000 181 79 0 30000 2111179
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F11cll!t111, 8461R? 400000 M85000 8111182 0 0 81111,.., 400000 0 121111m 0 400000 1661182 0 400000 2081162
Ac:cln!ni,Pr""r:lffl 519500 0 0 519<:M 0 0 51Sl500 0 0 519500 0 0 519.500 0 0 519500
MJnor8ulldlnnsRo,.lcm 1100000 400000 0 ,~ooo 400000 0 1900000 400000 0 2 300000 0 -400000 2700000 0 400000 3100000
247H)n 111309' 7354)10 19025091 15101500 152)0021 1U55570 11101500 11113121 1•4152.U.9 11537!500 19101SOO 14175',41 1122..ISOO 1HOISOO 115213,U!
ConU,...,on~-Electlon ,4B<('.'1Ql1 ' 70000 6396' 490,426 70000 n,o 280 "◄26 1 70000 0 350<126" 0 70000 -420-4215 0 70000 A90426.
OCr-1"1•Sh11ro 10093-401 3000 000 1811 11"111on1 3000 000 "'85296 11-4289-41 3 000000 r>1180524 11-448417 s,n 3000000 9175.587 13.813100' 3000 000 8362457
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VohJcloRo 1.11.corn•nt 19643-41 1500000 1547000 117Y1 1 500 000 1255 ,,112341 1 500000 1 035000 2627341 1,55 1500000 211'"341 N2JS 1•~000 3137.341
LondPurchno 14<103 0 0 1-4403 0 0 1"4<103 0 0 1-4403 0 0 1-4-403 0 0 1-4403
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wtntorConlrol 700000 0 0 700000 0 0 700000 0 0 700000 0 0 700000 0 0 700000
Oufl"~Holahb 19n11111 0 17-43-425 0 m9.3-41 1 14084 0 1.284743 m9341 0 10554112 =341 0 8260111
Pro!)(lrtvFonc:tU!le 420000 270000 100 510000 270000 100 000000 270000 670000 ~00 270000 7-40000 270000 710000
TraoF1011lllc■mont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Tonnl,.Court 946'325 400000 1256.325 400000 ms 1441325 -400000 0 1841.325 0 400000 2.2,41.323 0 400000 2M1~5
MmorE ul mont 1152 000 1 000000 13'15000 1107000 1000000 107000 737000 1000000 4S000ffi 12117000 440000 1 000000 1847000 1070000 1 000000 1777000
Mu~oumColloctlon 331111 1 000 0 4 .. 1000 0 .,.. 1000 0 '"' 0 1000 7.,., 0 1 000 •= ElctdOfficlals lralnsur.inc11 70000 70000 0 1-40000 70000 0 210000 70000 0 2110000 0 70000 350 000 0 70000 420000
Rocrco.tlon Com lo1C 75000 75000 0 150000 75000 0 '"000 75000 0 300 000 0 75000 375000 0 75 000 450000
Ub~~ 100000 100000 0 200000 100000 0 300000 100000 0 400000 0 100000 500000 0 100000 -200000 100000 250000 50000 0 300000 50000 0 350000 0 50000 400000 0 50000 '50000
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~ Eirc~s 1ndomni WSIB 0 135000 0 "00000'. 0 •200000 400000 200000 0 000000 0 ,00 000 000000 0 200000 1 000000
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00 Roads&Bridoa, 3355977 11100000 -"4165.9771, 1 600000 f?15QOCIJ1 311159n 1600000 n075 3140977 n525nnm 1 600000 211.5977 1525 1 600000 2190.977
SlllffllWlllarMomt 31156-107 700000 n,o-3118 01• 700000 1133000 7&a3207 700000 1209 2173707 1095nnm 700000 1778707 M50 700000 1.n8707
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BuTidln"Poln'llt nooo 0 0 nooo 0 0 '3.000000 0 0 □ 000000 0 0 '3000 0 0 '300000
Cammunl Bon1r.t Chn,,,11 "0017487' "001748 1982393 r211ilH118 632874901 852873701 531380,t r90.IS01174 fVDl50 17
OovolopmontChorgn -Soo following
pa;of11rOCRonrvaFundBlll11nc11,
0
7&53135 353".UI 27109252 16521'68 3510516 r7.5H:SU 201255:SS 3S71C1• 17210145 Mll70'7 9300104 3SH111 191"175:s 3987000 3HS111 801)"'35'
Resorva• ■ nd Ro1orve Funds Tobi I n,1,,n I 1'11D1121 I j"3U79S,JI sou11.ul 111n1111, I IV'OIDHOII 311313771 117112731 l!IUll3111 [2D031H1l1 ~3915111011 ,,1118~t1 I 1'21~1716311 j9:SIIU!DI 17'1'21S011 [:!7927H!DI
Note 1 • The above table does not Include the Cas ino Reserve
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Attachment #1 to Report #FIN 06-20
City of Pickering
Pre-Audit 2019 Statement of the Treasurer -Development Charges (DC) Reserve Fund
for the Year Ended December 31, 2019
Services to which the Development Charaes Relates
DC Act S 43 (2)(a)
100% Recovery (Non-Discounted) 10% Statutory Deduction (Discounted)
Account 7605 7610 7615 7611 7601 7622 7630
Protective Other Services Storm Water Parks & Library:
Services Transportation Related to a Mgmt Studies Recreation Facilities & Total
Description Hiahwav .
$ $ $ $ $ $ $ $
Opening Balance, January 1, 2019 2,225,617 27,702,614 82,198 3,154,525 (184,512) 21,805,122 4,003,852 58,789,415
Plus:
Development Charges Collections 743,641 2,108,082 363,688 236,843 231,723 3,031,479 671,088 7,386,544
Interest Income-Internal Investment 1,859 23,138 69 2,635 0 18,213 3,344 49,257
Interest Income -External Investment 48,321 601,455 1,785 68,488 0 473,414 86,928 1,280,391
Less Admin Fee (2,315) (28,813) (85) /3,281) 0 (22,679) /4,164) (61,338)
Sub-Total 791,505 2,703,863 365,456 304 685 231,723 3 500,426 757,196 8,654,854
Less:
2019 Transfer to Capital Funds 1 (866,883) (964,083) (667,843) (810,306) (350,865) (217,449) (3,877,428)
2019 Transfer to Current Funds•' 0 0 /412,389) 4 0 /292,539) /263,659) 4 0 /968,586)
Sub-Total 2019 (866,883) (964,083) (1,080,232) o 0 (1,102,844) (614,524) (217,449) (4,846,014)
Opr Ctr Debt Chrgs-Adjustment to 2018 Transfer to
Current Funds, allocate 39% from "Other Services
Related to a Highway'' to "Parks & Recreation" 262,043 5 /262,043)' 0
Sub-Total (866,883) (964,083) (818,189) 0 /1, 102,844) /876,567) /217,449) /4,846,014)
Closing Balance, December 31, 2019
before Budget Commitments 2,150,240 29,442,394 (370,535) 3,459,209 (1,055,633) 24,428,981 4,543,599 62,598,255
Less Budget Cor,-;mitments 2 (2,208,950) {4,868,847) 0 (3,632,977) (1,568,231) (2,410,659) (270,443) (14,960,108)
Less New Operations Ctr Debt Charges
Commitment 2020-2037 0 0 /7,457,052) 3 0 0 /4,727,795) 3 0 (12,184,847)
Sub-Total /2,208,950\ (4,868,847) (7,457,052) /3,632,977) (1,568,231) (7,138,455) (270,443) /27, 144,954)
Closing Balance, December 31, 2019 after
Budget Commitments-(Deficit) (58,711) 24,573,547 (7,827,587) 1,250,259 (2,623,864) 17,290,527 4,273,156 35,453,301
Notes:
1· See Attachment 2 for details
2
• Budget commitments include capital projects previously approved, but have not proceeded or still ongoing. 2019 & Prior Commitments
3• New Operations Ctr outstanding debt charges from 2020-2037. Total amount owing $12,184,847, allocated in the ratio of 61% "Other Services Related to a Highway" and 39% "Parks & Recreation"
'· New Operations Ctr DC debt charges-2019 payment of $676,048, allocated 61% to "Other Services Related to a Highway" $412,389 and 39% $263,659 to "Parks & Recreations"
5• Adjustment to 2018 debt charges, on which 100% was allocated to "Other Services related to Highway". Per 2018 DC Study: 61% to "Other Services Related to a Highway" and 39% to "Parks & Recreation"
The Municipality is compliant with s.s.59.1 (1) of the Development Charges Act, whereby charges are not directly or indirectly imposed on development nor has a requirement to
construct a service related to development been imposed, except as permitted by the Development Charges Act or another Act.