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Home My WebLink AboutFIN 03-21 Report to Executive Committee Report Number: FIN 03-21 Date: March 1, 2021 From: Stan Karwowski Director, Finance & Treasurer Subject: Statement of the Treasurer Respecting 2020 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation: It is recommended that Report FIN 03-21 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2020 be received for information. Executive Summary: Section 284(1) of the Municipal Act 2001 (the “Act”) states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement (the “Statement”) of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: This report contains no new financial implications as the expenditures were provided for in the 2020 Current Budget approved by Council. Discussion: Over the past few years, the Statement has evolved to include various categories of expenditures that have been interpreted to be required under the Act and/or financial reporting requirements of the Province of Ontario and professional accounting bodies. The Statement also includes expenses paid on behalf of Members of Council or Committee appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for a Councillor’s benefit are accounted for. The Statement excludes expenditures that are corporate in nature, for example, Council receptions, Committee meeting expenses and City Hall administration and overhead expenses. Remuneration and expenses paid by Elexicon Corporation to Pickering Council appointees to the Elexicon Board have been included in the Sta tement. The Act stipulates that any body to which a Council appointment is made must provide the Report FIN 03-21 March 1, 2021 Subject: Statement of the Treasurer Respecting 2020 Remuneration Page 2 and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees municipality with a statement of remuneration and expenses paid for the year , and this information must be included in the Statement. The amounts paid by the Region of Durham to Regional Councillors are not included in the Statement. Attachments: 1. Members of Council, 2020 Remuneration and Expenses 2. Members of Council, Detailed Breakdown of 2020 Expenses 3. Council Appointees, 2020 Remuneration and Expenses Paid by Elexicon Corporation 4. Council Appointees, 2020 Remuneration and Expenses Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Julie S. Robertson Stan Karwowski Senior Financial Analyst Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer Attachment #1 to Report #FIN 03-21 Remuneration (1)Per Diems (2)Benefits (3)Expenses (4)Travel Total Current Capital(5) ($)($)($)($)($)($)($) Mayor D. Ryan 115,902 - 26,681 29,632 16,200 188,415 - 115,902 - 26,681 29,632 16,200 188,415 - Councillors K. Ashe 48,293 4,829 19,606 7,964 12,000 92,692 - M. Brenner 48,293 4,829 16,708 6,052 12,000 87,882 1,923 S. Butt 48,293 4,829 19,606 8,833 12,000 93,561 2,531 I. Cumming 48,293 4,829 16,711 1,849 12,000 83,682 956 B. McLean 48,293 4,829 16,688 7,540 12,000 89,350 1,549 D. Pickles 48,293 4,829 19,606 7,985 12,000 92,713 662 289,758 28,974 108,925 40,223 72,000 539,880 7,621 Notes to Members of Council: (1) Municipal Act, 2001 Section 283 Includes one third portion deemed tax free. (2)Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) (4)See detailed breakdown of expenses on Attachment 2. (5)Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $10,000 is provided per term, and these funds can only be spent during the first three years of office. Statement of Treasurer Members of Council 2020 Remuneration and Expenses Authority: Resolution 73/05, 12/07, 214/07, 54/11, 152/11, and 48/15 Council Compensation Policy ADM 190 and Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region. Benefits include RRSP contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. Attachment #2 to Report #FIN 03-21 Meals, Recpt, Cellular Telephone Newsletter/Corporate Prom & Sp Office Total Conferences Phones & Internet (1)Postage Initiatives Events Supplies Expenses ($)($)($)($)($)($)($)($) Mayor D. Ryan 905 266 - - 19,391 9,070 - 29,632 905 266 - - 19,391 9,070 - 29,632 Councillors K. Ashe - 1,531 729 5,249 - 455 - 7,964 M. Brenner - 1,533 1,502 2,612 - 150 255 6,052 S. Butt 611 379 1,001 6,023 - 303 516 8,833 I. Cumming - 645 952 - - 150 102 1,849 B. McLean - 1,665 1,399 2,175 - 303 1,998 7,540 D. Pickles - 272 855 6,043 - 644 171 7,985 611 6,025 6,438 22,102 - 2,005 3,042 40,223 (1) Statement of Treasurer Members of Council Detailed Breakdown of 2020 Expenses Councillors - home telephones and internet charges provided under Council Compensation Policy. Notes to Elexicon Corporation and Board of Directors: (1) The above information was provided by the Corporate Governance Administrator, Elexicon Corporation. (2) Automatically appointed through the Elexicon Corporation Unanimous Shareholders Agreement. (3) Appointed by Dave Ryan, Mayor, City of Pickering as duly appointed designate effective March 12, 2020. (4) Remuneration and expenses are paid by Elexicon Corporation as may be established by the Board of Directors. The above amounts are for January 1 to March 12, 2020. (5) Remuneration and expenses are paid by Elexicon Corporation as may be established by the Board of Directors. The above amounts are for March 13 to December 31, 2020. (6) Expenses include conferences, meals and mileage. Attachment #3 to Report FIN 03-21 Statement of Treasurer Council Appointees 2020 Remuneration and Expenses Paid by Elexicon Corporation Remuneration Expenses (6) Total $ $ $ Elexicon Corporation (1) Board of Directors D. Ryan (2,4) 6,108 - 6,108 I. Cumming (3,5) 17,419 - 17,419 Attachment #4 to Report FIN 03-21 Statement of Treasurer Council Appointees 2020 Remuneration and Expenses Remuneration Expenses (6) Total $ $ $ Accessibility Advisory Committee (1) P. Bashaw (7) - - - B. D’Souza (7,13) - - - S. Fatima (7) - - - D. Holmes (7) - - - D. Hughes (7) - - - G. Lang (7) - - - A. Lue (7) - - - M. Thorpe Ross (7) - - - S. Wilkinson (7) - - - D. Wysocki (7) - - - - - - Animal Services Appeal Committee (1) Councillor Cumming (8) - - - S. Frost (7) - - - E. Grossi (7) - - - - - - Committee of Adjustment (1,2) T. Copeland (7) 1,440 18 1,458 D. Johnson (7) 1,320 12 1,332 E. Newton (7) 1,440 51 1,491 D. Rundle (7) 1,440 122 1,562 S. Wiley (7) 1,440 21 1,461 7,080 224 7,304 Cultural Advisory Committee (1,5) C. Cooper (7) - - - C. Hunt (7, 12) - - - N. Holland (7) - - - A. Moscote Freire (11) A. Sardar (7) - - - - - - Statement of Treasurer Council Appointees 2020 Remuneration and Expenses Remuneration $ Expenses (6) $ Total $ Heritage Pickering Advisory Committee (1,3,4) S. Croteau (7) - - - J. Dempsey (7) - - - J. Irwin (10) - - - W. Jamadar (7) - - - E. John (7) - - - A. Khan (7) - - - R. Smiles (7) - - - C. Sopher (7) - - - D. Fellin (9) - - - - - - Pickering Public Library Board (1) Councillor Brenner (8) - - - Councillor Cumming (8) - - - M. K. Anderson (7) - - - D. Barham (7) - 224 224 S. Beckett (7) - - - R. Coelho (7) - - - M. Fatema (7) - - - A. Maginley (7) - 224 224 D. Sharma (7) - 243 243 S. Sheehy (7) - - - - 691 691 Property Review Committee (1) J. Cox (7) - - - P. Dickson (7) 100 - 100 B. Ferguson (7) 100 - 100 G. Fernandes (7) 100 - 100 A. Villani (7) - - - 300 - 300 Taxicab Advisory Committee (1) Councillor Brenner (8) - - - - - - Livestock Valuers (1) J. Laider (7) - 80 80 - 80 80 Notes to Council Appointees: All payments are authorized under Council’s adoption of the 20 19 Current Budget. (1) Authority: By-law 7672/18 Municipal Act, 2001 Section 283 (2) Authority: By-law 7666/18 Municipal Act, 2001 Section 283 (3) Authority: By-law 7697/19 Municipal Act, 2001 Section 283 (4) Authority: By-law 7732/19 Municipal Act, 2001 Section 283 (5) Authority: By-law 7778/20 Municipal Act, 2001 Section 283 (6) Expenses include conferences, travel and meeting expenses. (7) Council appointees are appointed for a term ending on November 14, 2022 under City of Pickering Resolution #29/18. (8) Resolution #02/18, Council appointee for a term to expire November 14, 2022. (9) Resolution #101/19, Council appointee for a term to expire November 14, 2022. (10) Resolution #210/19, Council appointee for a term to expire November 14, 2022. (11) Resolution #412/20, Council appointee for a term to expire November 14, 2022. (12) Resigned January, 2020. (13) Resigned November, 2020. Statement of Treasurer Council Appointees 2020 Remuneration and Expenses