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HomeMy WebLinkAboutFebruary 1, 2021-Cift;of­Executive Committee Meeting Agenda p](KERJNG February 1, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Butt Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain physical distancing, the City of Pickering continues to hold electronic Council and Committee Meetings. Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1. Roll Call 2. Disclosure of Interest 3. Delegations Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain physical distancing, members of the public looking to provide a verbal delegation to Members of the Executive Committee, may do so via audio connection into the electronic meeting. To register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. Persons who wish to speak to an item that is on the agenda must register by 12:00 noon on the last business day before the meeting. All delegations for items not listed on the agenda shall register ten (10) days prior to the meeting date. The list of delegates who have registered to speak will be called upon one by one by the Chair and invited to join the m eeting via audio connection. A maximum of 10 minutes shall be allotted for each delegation. Please ensure you provide the phone number that you wish to be contacted on. Please be advised that your name and address will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 4. Matters for Consideration 4.1 Director, Engineering Services, Report ENG 02-21 1 Kinsale Road -Speed Limit Reduction Recommendation: For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca -Cift;of­Executive Committee Meeting Agenda p](KERJNG February 1, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Butt 1.That the draft by-law, as set out in Attachment 2, be enacted to amend Schedule “9”, Speed Limits, to By-law 6604/05 to provide for the regulation of parking and speed on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendment specifically provides for the reduction of the speed limit on Kinsale Road, from 1000 metres north of Highway 7 to Seventh Concession Road, from 50 km/h to 40 km/h, which will create a uniform speed limit of 40 km/h on the entire length of Kinsale Road; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4.2 Director, City Development & CBO, Report PLN 04-21 7 Annual Update on Corporate Waste Initiatives Recommendation: 1.That Report PLN 04-21 of the Director, City Development & CBO regarding corporate waste initiatives be received for information; and, 2.That City staff continue to report annually to Council the results of corporate waste initiatives. 5.Other Business 6.Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Report to Executive Committee Meeting Report Number: ENG 02-21 Date: February 1, 2021 From: Richard Holborn Director, Engineering Services Subject: Kinsale Road -Speed Limit Reduction -File: A-1440 Recommendation: 1.That the draft by-law, as set out in Attachment 2, be enacted to amend Schedule “9”, Speed Limits, to By-law 6604/05 to provide for the regulation of parking and speed on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendment specifically provides for the reduction of the speed limit on Kinsale Road, from 1000 metres north of Highway 7 to Seventh Concession Road, from 50 km/h to 40 km/h, which will create a uniform speed limit of 40 km/h on the entire length of Kinsale Road; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: In response to ongoing concerns from residents within the Hamlet of Kinsale, and to promote traffic safety, Engineering Services staff are proposing a reduction of the speed limit on the section of Kinsale Road north of the Highway 407 bridge (1000 metres north of Highway 7 to Seventh Concession Road) from 50 km/h to 40 km/h. The reduction of the speed limit on the northern section of Kinsale Road will then match the existing 40 km/h speed limit on the southern, paved section of Kinsale Road, from Highway 7 to the Highway 407 bridge (1000 metres north of Highway 7), therefore creating a uniform speed limit of 40 km/h on the roadway. Financial Implications: The installation of all posts and signs can be accommodated within the Roads Current Budget. Discussion: The residents of the Hamlet of Kinsale submitted a petition to the City, dated October 4, 2018, with respect to speeding on Kinsale Road. The petition stated that Kinsale Road is used as an alternate route to avoid traffic congestion on other north/south roads and that the speed limit is not adhered to. - 1 - ENG 02-21 February 1, 2021 Subject: Kinsale Road Speed Limit Reduction Page 2 Kinsale Road extends from Highway 7 to Seventh Concession Road and incorporates the Hamlet of Kinsale. Currently the speed limit on Kinsale Road is 40 km/h on the southern paved section, from Highway 7 to the Highway 407 bridge (1000 metres north of Highway 7), and 50 km/h on the northern gravel section, from the Highway 407 bridge (1000 metres north of Highway 7) to Seventh Concession Road. The roadway also extends south of Highway 7 as Audley Road. In addition, as it is a rural road, there are no sidewalks on Kinsale Road. The location map for Kinsale Road is shown in Attachment 1. Engineering Services staff met with the residents of Kinsale on January 30, 2019 to discuss speeding and traffic calming options. As a result of the resident meeting, the following measures were implemented on the southern section of Kinsale Road south of Highway 407: • a yellow centerline and white edge lines were painted on the roadway; • dragon’s teeth markings, to visually slow traffic, were painted for northbound traffic near Highway 7 and for southbound traffic just south of Highway 407; • Road Watch pavement markings and signage was installed; • additional speed limit signs were installed; • the installation of a sign just north of Highway 7 advising northbound drivers to drive safely; • a temporary Radar Speed Board just south of Highway 407 for southbound traffic was installed; and, • police assistance was requested from Durham Regional Police Services. These measures have been in place since fall 2019. With these remedial measures in place, residents of the Hamlet continue to express concerns with respect to speeding on Kinsale Road. As City staff investigated the speeding concerns further, it was determined that vehicles do continue to speed on Kinsale Road with the average speed, as captured from the temporary radar speed board at 48 km/h, and the 85th percentile speed at 68 km/h. The 85th percentile speed is the speed at which 85 percent of the traffic travels at or below. There are approximately 250 vehicles per day on Kinsale Road. Residents have cited the lack of speed limit signs on the northern, unpaved 50 km/h section of Kinsale Road as an issue that is affects the roadway as a whole. Therefore, it is recommended by staff that the speed limit on the northern, unpaved section of Kinsale Road, 1000 metres north of Highway 7 to Seventh Concession Road, be reduced from 50 km/h to 40 km/h to match the southern paved section of Kinsale Road and for 40 km/h signs be installed to that effect. - 2 - ENG 02-21 February 1, 2021 Subject: Kinsale Road Speed Limit Reduction Page 3 The proposed reduction of the speed limit notwithstanding, City staff will continue to work with the residents of Kinsale to address speeding concerns within the Hamlet. The draft by-law amendment to Schedule “9”, Speed Limits for the reduction of the speed limit on the northern section of Kinsale Road, 1000 metres north of Highway 7 to Seventh Concession Road, from 50 km/h to 40 km/h, is presented in Attachment 2. Attachments: 1. Location Map – Kinsale Road 2. Draft By-law Amendments to Schedule “9”, Speed Limits, to By-law 6604/05. Prepared By: Approved/Endorsed By: Original signed by: Original signed by: Nathan Emery Richard Holborn, P. Eng. Coordinator, Traffic Operations Director, Engineering Services Original signed by: Scott Booker Manager, Capital Projects & Infrastructure NE:mjh Recommended for the consideration of Pickering City Council Original signed by: Marisa Carpino, M.A. Interim Chief Administrative Officer - 3 - Location Map Kinsale RoadNTSJanuary, 2021 Engineering Services Department N Sideline 4Seventh Concession Road Sideline 2Sideline 4Salem RoadKinsale Road (50km/h)Proposed 40km/hLake Ridge RoadLake Ridge RoadKinsale Road (40km/h)Highway 407 Columbus Road Watson’s Glen Golf Club Salem RoadHighway 7 Bunker Hill Golf ClubSideline 4Hamlet of Kinsale Highway 412Audley RoadLake Ridge RoadSideline 4Salem RoadAttachment #1 to Report #ENG 02-21 - 4 - The Corporation of the City of Pickering By-law No. Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 9 to By-law 6604/05 to provide for the regulation of speed on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. The amendment specifically provides for the reduction of the speed limit on Kinsale Road, from 1000 metres north of Highway 7 to Seventh Concession Road, from 50 km/h to 40 km/h, which will create a uniform speed limit of 40 km/h on the entire length of Kinsale Road. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 9 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 9 Speed Limits Column 1 Column 2 Column 3 Highway Limits Speed Delete Kinsale Road Highway 7 to 1000 metres north thereof 40 km/h Add Kinsale Road Full Limit 40 km/h Attachment #2 to Report #ENG 02-21 - 5 - By-law No. Page 2 By-law passed this 22nd day of February, 2021. ____________________________ David Ryan, Mayor ________________________________ Susan Cassel, City Clerk - 6 - Report to Executive Committee Report Number: PLN 04-21 Date: February 1, 2021 From: Kyle Bentley Director, City Development & CBO Subject: Annual Update on Corporate Waste Initiatives -File: D-7001 Recommendation: 1.That Report PLN 04-21 of the Director, City Development & CBO regarding corporate waste initiatives be received for information; and 2.That City staff continue to report annually to Council the results of corporate waste initiatives. Executive Summary: Staff reported on a strategy to address Resolution #77/19 regarding corporate waste on November 25, 2019 in Report PLN 28-19 entitled Assessing and Enhancing Corporate Waste Diversion Practices. Staff were directed to undertake the necessary steps and report back to Council. Initiatives were undertaken in 5 key areas of focus to improve corporate waste disposal and diversion practices. The purpose of this report is to provide an overview of these accomplishments over the past year: 1.staff education and awareness; 2. operational training and collaboration with maintenance staff; 3.integration of waste diversion requirements into event/meeting guidelines; 4.installation of customized user-friendly waste receptacles in all City facilities; and 5.standardization of collection services within City facilities. The COVID-19 pandemic altered how some aspects of these initiatives were delivered, for instance in-person training events were replaced with video training tools and an online quiz. There were other noteworthy community-focused waste diversion efforts undertaken in 2020 through the shift to electronic planning and building permit applications, Battery Recycling Program, Dog Waste Diversion Program, and events such as the Recycling/Compost Bin Exchange. A number of great initiatives were achieved over the year that set a solid foundation to continue assessing and making improvements into 2021. The community looks to the City to lead by example. As the Province of Ontario’s ‘Made-in-Ontario Environment Plan’ evolves the City will take the necessary steps to meet Provincial legislation and be positioned as a community leader in waste diversion. Financial Implications: Not applicable to this report. - 7 - Report PLN 04-21 February 1, 2021 Subject: Annual Update on Corporate Waste Initiatives Page 2 Discussion: The Province of Ontario’s ‘Made-in-Ontario Environment Plan’ outlined a commitment to protect and conserve the air, land and water by reducing and diverting waste, reducing plastic waste, litter and improving opportunities for waste reduction. Many of our residents and businesses are recognizing the importance of stewardship and taking action to address the challenges with waste. The City strives to lead by example and is on a continuous journey to become a more sustainable city. This is reflected in the completion of measureable actions to reduce waste, increase diversion and reduce contamination rates of recyclables. The City’s waste strategy focused on education and awareness, operational training, integration into events/meetings, ensuring the correct waste receptacles were installed throughout facilities, and standardization of collection services. Staff Education and Awareness In an effort to optimize staff resources, the Coordinator, Environmental Engagement successfully completed the Recycling Council of Ontario’s course and exam to become a certified Waste Auditor. This will enable facility waste audits to be conducted internally as of 2021, in compliance with Provincial regulations. There were many other tools used for education and awareness. For example, Sustainability training is provided to new staff on a monthly basis, along with Customer Care and Accessibility. Corporate waste continues to be an important topic within this training session. In addition to the above-noted initiatives, the City of Pickering declared October 15 to 25, 2020 as Waste Reduction Week and celebrated with a virtual campaign to educate staff and the public about the principles of a circular economy, resource efficiency, and waste reduction. Social media messages and staff e-blasts promoted how to reduce textile, electronic and food waste, as well as how to avoid single use plastics. Working with the Pay It Forward Committee, staff received waste related trivia questions and were rewarded with prizes geared to reduce waste. Initially, City staff were going to receive in-person training about waste diversion at work. In light of COVID-19, these types of gatherings were not possible. To accomplish this deliverable, a 7-minute video and mandatory 20-question quiz were produced for staff. The purpose of these tools are to improve staff awareness so as to increase diversion and reduce contamination of recyclables across all City facilities. The video and quiz will be issued in mid-January 2021 and staff will have 3 weeks to complete it. Operational Training and Collaboration with Maintenance Staff Training and collaboration with maintenance staff is critical to the successful development and implementation of corporate waste practices. To that end, in-person training was undertaken in early 2020 to ensure clarity and secure support. This training provided the opportunity to reiterate waste diversion goals, discuss the role of maintenance staff, and for them to share any issues they observe. Instructions were provided regarding waste streams, bag types and contamination rates. A one-page document was prepared and given to facility staff that reiterated operating procedures. - 8 - Report PLN 04-21 February 1, 2021 Subject: Annual Update on Corporate Waste Initiatives Page 3 Integration of Waste Diversion Requirements into Event/Meeting Guidelines Regarding integration of waste diversion requirements into event/meeting guidelines, staff reviewed the current Sustainable Meetings Resource Tool as well as the City’s Community Festival and Events Manual and drafted new waste diversion practices. Due to COVID-19 and the cancellation of in-person events, staff re-prioritized their efforts. These draft changes will be reexamined, discussed with Community Services event staff and integrated in the guidelines mid-2021. Installation of Customized User-Friendly Waste Receptacles in all City Facilities Successes and challenges with the current waste systems were examined and recommendations for improvement were developed and undertaken collaboratively between Sustainability and Facility staff. The facilities included in the assessment were Chestnut Hill Developments Recreation Complex & Arena, Don Beer Arena, East Shore Community Centre, George Ashe Community Centre & Library, Pickering Central Library, Dr. Nelson F. Tomlinson Community Centre, West Shore Community Centre, Pickering Museum Village and Pickering Civic Complex. As part of the Corporate Waste Strategy, 165 new waste diversion receptacles were placed throughout 9 City facilities to standardize collection, making it easier to reduce waste, increase diversion, and reduce contamination rates in recyclables. The bins have clearly marked pictures and labels for each waste stream to make it simple for staff and facility patrons to know where to dispose of an item. The installation and use of improved receptacles will critically influence the success of Pickering’s corporate waste disposal. The 4-tier units collect organics, paper, mixed containers, and garbage; 3-tier units collect the same excluding organics; 2-tier units collect mixed containers and garbage and/or paper towel and garbage depending on placement location. The new units helped alleviate health and safety concerns staff expressed about servicing the previous systems since the frontloading design allows staff to pull, rather than lift-up bins to retrieve materials. The new models eliminated hygiene issues associated with frequently touched surfaces, which was a benefit especially in light of COVID-19. Pop-up banners with ‘what goes where’ messaging have been produced for all facilities. Standardization of Collection Services within City Facilities In order to standardize waste collection services, staff reviewed the City’s corporate waste disposal and diversion practices at 9 facilities to assess garbage, organics and recycling collection services. Staff are working with the Region of Durham and their contractor to coordinate logistics and address inconsistencies. This work is expected to be done in early 2021. The Region of Durham’s legacy arrangement to service the City’s municipal facilities will end in June 2022 with the potential to extend for one year. Staff will take the appropriate steps to ensure service continuity and update Council in a future report. Waste Diversion Initiatives within the Community COVID-19 challenged people to look at new ways of conducting business. One such positive outcome was a shift to paperless building permit applications. In order to reduce exposure and adapt to the closure of City facilities, Building Services launched a Digital Submission Application for all building permits. The new process allowed for digital review and has greatly reduced paper use and waste. Similarly, the Planning & Design Division has also transitioned to electronic submission of applications and supporting material. - 9 - Report PLN 04-21 February 1, 2021 Subject: Annual Update on Corporate Waste Initiatives Page 4 In addition to waste related efforts within facilities, staff also continued to deliver programs to the community at large. For example, residents are allowed to drop batteries off to designated bins in 4 City facilities. In 2020, over 91 kilograms of batteries were collected and recycled responsibly. The Dog Waste Diversion Program was available in 16 parks, 6.4 tonnes of dog waste was collected and brought to a facility for conversion into electricity, heat, and nutrient dense fertilizer. The City regularly partners with the Region of Durham to host events such as the compost give-away, recycling/green bin exchange, household hazardous and e-waste collection. Due to evolving COVID-19 requirements, only the recycling/green bin exchange occurred but over 600 people took part in the drive-through event. Plans are underway to resume some of the other events in the summer/fall of 2021 pending COVID-19 regulations. Litter is often referred to as ‘waste out of place’. The City supported individuals and organizations conducting small-scale litter cleanups to reduce plastic and other contaminations from the environment. These were conducted in compliance with COVID-19 guidelines at the time. Staff also looked for other opportunities to encourage sustainable waste related practices. For example, the City of Pickering Farmers’ Market Vendor Application Package requested vendors to try to eliminate the use of plastic bags and straws in favour of paper and to switch to compostable takeaway containers. These changes were encouraged as opposed to enforced, in recognition of the number of other modifications vendors had to make for the 2020 Market season due to COVID-19. Staff will reevaluate for the 2021 Market season. Moving forward into 2021 staff will monitor existing programs and develop new initiatives to improve corporate waste diversion, including for example: • establish waste ambassadors for each facility; • promote personal waste challenges; • expand education and awareness to facility patrons; • address waste diversion at indoor/outdoor events and meetings; • undertake a facilities waste audit to assess the impact of improvements; and • determine a quantitative baseline that will inform future decisions. Sustainability staff will continue to collaborate with other staff and report back to Council annually to communicate corporate waste diversion results. - 10 - Report PLN 04-21 February 1, 2021 Subject: Annual Update on Corporate Waste Initiatives Page 5 Prepared By: Approved/Endorsed By: Chantal Whitaker, BESc (Hons), CSR-P Kyle Bentley, P.Eng. Supervisor, Sustainability Director, City Development & CBO CW :ld Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Interim Chief Administrative Officer Original Signed By Original Signed By Original Signed By - 11 -