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HomeMy WebLinkAboutJanuary 4, 2021 -Ci/J;of­ p](KERJNG Executive Committee Meeting Minutes January 4, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: M. Carpino -Interim Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor B. Duffield -(Acting) Director, Community Services J. Eddy -Director, Human Resources J. Hagg -Fire Chief R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel -City Clerk C. Whitaker -Supervisor, Sustainability R. Perera -Committee Coordinator 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations 3.1 Celia Cooper, Esther Forde, Nikosa Holland, and Michelle Francis Pickering Cultural Advisory Committee Re: Pickering Anti-Black Racism Taskforce (PABRT) Preparatory Subcommittee Action Plan Update 1 -Ci/J;of­ p](KERJNG Executive Committee Meeting Minutes January 4, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe Celia Cooper, Esther Forde, Nikosa Holland, and Michelle Francis, Pickering Cultural Advisory Committee (CAC), joined the electronic meeting via audio connection to provide an update on the Pickering A nti-Black Racism Taskforce (PABRT) Preparatory Sub-committee. Ms. Cooper noted that the Cultural Advisory Committee struck a sub-committee comprising of Celia Cooper, Esther Forde, Michelle Francis, and Nikosa Holland to undertake the work of the CAC’s Anti- Black Racism Action Plan, including the recruitment of 6 additional members through an open call application process and a standard coded interview ranking process. Ms. Cooper added that the community survey on Anti-Black Racism, intended to inform the plans and actions of the taskforce, was released on November 18, 2020 and closed on December 20, 2020. Ms. Holland provided further details on the recruitment process for the PABRT Preparatory Sub- committee and the public notification process of the survey and the recruitment process. She advised that as part of the action plan, the PABRT Preparatory Sub- committee will hold roundtable discussions within Pickering communities and added that Community Roundtables/Focus Groups, and a professional facilitator/mediator had already been recruited. 4. Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report CLK 01-21 Ward Boundary Review -Interim Report – Watson & Associates Economists Ltd. Consultant Delegation Jack Ammendolia, Managing Partner and Director, Education, Watson & Associates Economists Ltd., and Dr. Robert J. Williams, Public Affairs Consultant, on Report CLK 01-21 Jack Ammendolia, Watson & Associates, and Dr. Robert J. Williams, Public Affairs Consultant, joined the electronic meeting via audio connection t o provide an update on the City’s Ward Boundary Review (WBR). Through the aid of a PowerPoint presentation, Mr. Ammendolia, and Dr. Williams outlined the phases of the WBR, the consultation process, the guiding principles used to evaluate the existing ward structure, and the future predicted population and growth of the three existing w ards. Mr. Ammendolia concluded his delegation by advising that that next steps of the WBR include a second phase of public consultation and the development of the final ward boundary options and recommendations to Council. A question and answer period ensued between Members of the Committee, Jack Ammendolia, and Dr. Robert J. Williams regarding: 2 -Ci/J;of­ p](KERJNG Executive Committee Meeting Minutes January 4, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe • whether the number of ward boundary options outlined in the Report would be narrowed down for the recommendation report following the second public consultation phase; • whether the conclusion of the WBR would result in the creation of additional wards in the City; • the impacts to Ward 3 in comparison to Wards 1 and 2; • the merits of implementing an interim step of modifying w ards for the 2022 Municipal Election with additional ward changes being implemented prior to the 2026 and 2030 Municipal Elections to accommodate the predicted population growth and minimize the effects of possible ward boundary reconstruction; • adjusting the ward boundaries to ensure that hamlets or communities are not divided between wards; • whether the allocation of regional council seats to the City of Pickering had been considered during the first phase of the WBR, and the ne ed to consider the Durham Region Council composition review process prior to the presentation of final ward boundary recommendations as it relates to the potential for the City to be allocated more Regional Councillor seats in the future; • preliminary option 4 as identified in the Interim Report, addressing the growing demands of Ward 3, recognizing the commonalities of Bay Ridges and West Shore communities, and the needs of new Canadian residents in Pickering; • whether the Report had included potential population growth along the Kingston Road Corridor and Specialty Retailing Node Intensification Plan; • whether Members of Council would be given opportunity to provide feedback in the second phase of consultation; • the reference in the report to Members of Council being part-time positions noting the increased demand and expectations in representing the City’s wards and their constituents compared to prior decades; and, • the level of participation and interest shown by Pickering residents towards the WBR in the midst of th e COVID-19 pandemic. Recommendation: Moved by Councillor Brenner Seconded by Councillor McLean That Report CLK 01-21, regarding the Ward Boundary Review Interim Report, from Watson & Associates Economist Ltd., be received for information. Carried 3 -Ci/J;of­ p](KERJNG Executive Committee Meeting Minutes January 4, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe 4.2 Director, Engineering Services, Report ENG 01-21 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to establish a load limit for certain bridges under the jurisdiction of the City of Pickering A brief question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services regarding: • enforcement measures of the maximum vehicular weight limits on the City’s bridges; and, • concerns regarding travel routes of trucks and whether fill permits issued by the City notify the applicant of possible weight restrictions on bridges. Recommendation: Moved by Mayor Ryan Seconded by Councillor Cumming 1. That the attached draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of The Corporation of the City of Pickering be enacted; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Corporate Services & City Solicitor, Report LEG 01-21 Broadband Service for Whitevale and Green River - ICON Grant Funding Stage 2 A brief question and answer period ensued between Members of the Committee and Paul Bigioni, Director, Corporate Services & City Solicitor, regarding: • the City facilitating the project through a private partnership with Provincial and Municipal funding, and that in the absence of Provincial and Municipal funding, service providers do not have a business model to i mprove broadband service w ithin the area; • whether there were any opportunities for Federal Government grant funding for the project; • proceeding with the recommendations of the Report to ensure that the City meets the deadline for the Provincial grant funding; • the telecommunication towers in Claremont that were recently approved by 4 -Ci/J;of­ p](KERJNG Executive Committee Meeting Minutes January 4, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe Council and whether Vianet would utilize those towers with Mr. Bigioni stating that both the telecommunication towers and the fibre cabling provided by Vianet would be needed to improve service capabilities in the area; and, • MP Jennifer O’Connell’s support of the project. Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council approve payment by the City of $150,000.00 towards the project to deliver broadband services to the residents and businesses of Green River and Whitevale, which payment will be made by the City upon receipt of the written commitment of Vianet Inc. to proceed with and complete construction of the project; 2. That staff be directed to continue working w ith Vianet Inc. to complete its submission of an application for grant funding from the Province’s Improving Connectivity for Ontario (ICON) Program by January 27, 2021; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried Unanimously on Recorded Vote 4.4 Director, City Development & CBO, Report PLN 01-21 Pickering Environmental Schools Grant -Results of the First Year of Funding Members of the Committee discussed increasing the overall amount and adjusting the funding between the school boards to ensure that there are no discrepancies prior to its inclusion in the 2021 budget. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report PLN 01-21 of the Director, City Development & CBO on the results of the Pickering Environmental Schools Grant be received for information; and, 5 -Ci/J;of­ p](KERJNG Executive Committee Meeting Minutes January 4, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe 2. That a copy of Report PLN 01-21 be forwarded to the Durham Catholic District School Board (DCDSB) and Durham District School Board (DDSB) Trustees for City of Pickering, DCDSB and DDSB Directors of Education, DCDSB Superintendent of Facilities Services, DDSB EcoSchools Facilitator, DDSB Education Officer (Curriculum Grades 7-12) and eLearning Administrator, DDSB, Administrative Assistant, Student Achievement & Curriculum Department. Carried 5. Other Business 5.1 Councillor Brenner inquired whether signage could be placed regarding ice safety and conditions in the Bay area, with Brian Duffiled, (Acting) Director, Community Services, advising that signage could be placed within a week. 5.2 Councillor Brenner gave notice of a Notice of Motion pertaining to an alternative site for the Pickering M arkets. Councillor Brenner further advised the Clerk that he was withdrawing the notice of a Notice of Motion he had given regarding the Elexicon 2020 dividends and shareholder agreement at the December 14, 2020 Council meeting as the matter had been resolved. 6. Adjournment Moved by Councillor McLean Seconded by Councillor Cumming That the meeting be adjourned. Carried The meeting adjourned at 3:13 pm. 6