HomeMy WebLinkAboutDecember 7, 2020 - Special
Special Council Meeting Minutes
December 7, 2020
Electronic Meeting
Immediately following the Executive
Committee Meeting
Present:
Mayor David Ryan
Councillors:
D. Pickles
Also Present:
M. Carpino - Interim Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
B. Duffield - (Acting) Director, Community Services
J. Eddy - Director, Human Resources
J. Hagg - Fire Chief
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
S. Cassel - City Clerk
C. Rose - Chief Planner
C. Hodge - Senior Coordinator, Development Liaison
R. Perera - Committee Coordinator
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
1. Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically in accordance with By-law 7771/20.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Delegations
There were no delegations.
4. Matters for Consideration
4.1 Director, City Development & CBO, Report PLN 26-20
Special Council Meeting Minutes
December 7, 2020
Electronic Meeting
Immediately following the Executive
Committee Meeting
Location Agreement for Temporary Use of City Property at 3800 Sideline 32
- Film Production – Temporary Backlot Construction
Discussion and a question and answer period ensued between Members of
Council and Kyle Bentley, Director, City Development & CBO, regarding:
• work done on the site to date prior to the approval of the Agreement by
Council;
• the ability for the City’s Chief Building Official to issue a Permission to Enter
Agreement, which was issued in early November, 2020, to allow Jack
Reacher TV Productions Ltd. to carry out site preparation work and road
construction to provide for direct access to the site;
• the time sensitivity of the matter so that the Production Company could
proceed, noting that the Permission to Enter Agreement was set to expire
at the end of 2020;
• whether notification of the work being carried out was provided to
neighboring properties, and whether a communication strategy was in place
to engage the 43 homes within a one kilometre radius of the site;
• the need for staff to conduct a site visit to ensure that the work completed
to date was in accordance with the Permission to Enter Agreement;
• costs to the City for works done on the site and whether the City would be
reimbursed for those works;
• the work done on the site being temporary and the City’s ability through the
Location Agreement to retain the gravel access road and set constructions
at the end of the production term;
• whether the revenues from the lease would be utilized for cost recovery,
with Mr. Bentley noting that the lease does not cover man hours to build the
road, or the materials utilized, and that the Production Company would be
responsible for all costs associated with the work on the site; and,
• whether there would be an opportunity for hydro to be provided by Elexicon
onto the site and whether that may benefit a future park on this site.
Resolution # 472/20
Moved by Councillor Cumming
Seconded by Councillor Ashe
1. That Council approve the draft Location Agreement for the Temporary Use
of City Property at 3800 Sideline 32, between the City of Pickering and
Jack Reacher TV Productions Ltd. (Jack Reacher) for the period December
7, 2020 to September 30, 2021, as set out in Appendix I to Report PLN 26-
20;
Special Council Meeting Minutes
December 7, 2020
Electronic Meeting
Immediately following the Executive
Committee Meeting
2. That the Mayor and City Clerk be authorized to execute the Location
Agreement between the City of Pickering and Jack Reacher in the form as
appended to this report subject to revisions as may be acceptable to the
Interim Chief Administrative Officer, the City Solicitor and the Director, City
Development & CBO; and,
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
5. Confirmation By-law
By-law Number 7798/20
Councillor Pickles, seconded by Councillor McLean moved for leave to introduce a by-law
of the City of Pickering to confirm the proceedings of December 7, 2020.
Carried
6. Adjournment
Moved by Councillor Brenner
Seconded by Councillor Butt
That the meeting be adjourned.
Carried
The meeting adjourned at 4:18 pm.
Dated this 7th of December, 2020.
David Ryan, Mayor
Susan Cassel, City Clerk