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HomeMy WebLinkAboutDecember 7, 2020 - Special Special Council Meeting Minutes December 7, 2020 Electronic Meeting Immediately following the Executive Committee Meeting Present: Mayor David Ryan Councillors: D. Pickles Also Present: M. Carpino - Interim Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor B. Duffield - (Acting) Director, Community Services J. Eddy - Director, Human Resources J. Hagg - Fire Chief R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner C. Hodge - Senior Coordinator, Development Liaison R. Perera - Committee Coordinator K. Ashe M. Brenner S. Butt I. Cumming B. McLean 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 Director, City Development & CBO, Report PLN 26-20 Special Council Meeting Minutes December 7, 2020 Electronic Meeting Immediately following the Executive Committee Meeting Location Agreement for Temporary Use of City Property at 3800 Sideline 32 - Film Production – Temporary Backlot Construction Discussion and a question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding: • work done on the site to date prior to the approval of the Agreement by Council; • the ability for the City’s Chief Building Official to issue a Permission to Enter Agreement, which was issued in early November, 2020, to allow Jack Reacher TV Productions Ltd. to carry out site preparation work and road construction to provide for direct access to the site; • the time sensitivity of the matter so that the Production Company could proceed, noting that the Permission to Enter Agreement was set to expire at the end of 2020; • whether notification of the work being carried out was provided to neighboring properties, and whether a communication strategy was in place to engage the 43 homes within a one kilometre radius of the site; • the need for staff to conduct a site visit to ensure that the work completed to date was in accordance with the Permission to Enter Agreement; • costs to the City for works done on the site and whether the City would be reimbursed for those works; • the work done on the site being temporary and the City’s ability through the Location Agreement to retain the gravel access road and set constructions at the end of the production term; • whether the revenues from the lease would be utilized for cost recovery, with Mr. Bentley noting that the lease does not cover man hours to build the road, or the materials utilized, and that the Production Company would be responsible for all costs associated with the work on the site; and, • whether there would be an opportunity for hydro to be provided by Elexicon onto the site and whether that may benefit a future park on this site. Resolution # 472/20 Moved by Councillor Cumming Seconded by Councillor Ashe 1. That Council approve the draft Location Agreement for the Temporary Use of City Property at 3800 Sideline 32, between the City of Pickering and Jack Reacher TV Productions Ltd. (Jack Reacher) for the period December 7, 2020 to September 30, 2021, as set out in Appendix I to Report PLN 26- 20; Special Council Meeting Minutes December 7, 2020 Electronic Meeting Immediately following the Executive Committee Meeting 2. That the Mayor and City Clerk be authorized to execute the Location Agreement between the City of Pickering and Jack Reacher in the form as appended to this report subject to revisions as may be acceptable to the Interim Chief Administrative Officer, the City Solicitor and the Director, City Development & CBO; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Confirmation By-law By-law Number 7798/20 Councillor Pickles, seconded by Councillor McLean moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of December 7, 2020. Carried 6. Adjournment Moved by Councillor Brenner Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 4:18 pm. Dated this 7th of December, 2020. David Ryan, Mayor Susan Cassel, City Clerk