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Agenda
Chief Administrative Officer (CAO)
Recruitment Committee
December 10, 2020
10:00 am
Electronic Meeting
Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and
maintain physical distancing, the City of Pickering continues to hold electronic
Council and Committee Meetings.
An In Camera meeting of the Committee has been scheduled in accordance with the
provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that
the matters to be discussed relate to:
b)personal matters about an identifiable individual, including municipal or local board
employees; and,
d) labour relations or employee negotiations.
Page
1.Call to Order
2.Disclosure of Interest
3.Approval of Minutes – October 30, 2020 1
4.In Camera Matters
4.1 Review of Applications, Selection of
Candidates for Interview and Preparation for
Interview Process
Confidential
Attachments provided
under separate cover
5.Adjournment
Meeting Minutes
Chief Administrative Officer (CAO)
Recruitment Committee
October 30, 2020
9:30 am
Electronic Meeting
Attendees: Mayor Ryan
Councillor Cumming
Councillor Pickles
Jennifer Eddy, Director, Human Resources
Susan Cassel, City Clerk
Absent: Kartik Kumar, Legacy Partners Executive Search
1.Call to Order
Mayor Ryan called the meeting to order.
2.Disclosure of Interest
No disclosures of interest were noted.
3.Matters for Consideration
3.1 Review and Approval of CAO Position Profile and Recruitment Advertisement
Mayor Ryan advised that the draft CAO Position Profile and recruitment
advertisement had been circulated to all Members of Council and the Committee
for input which had been included in the revised attachment to the agenda. Mayor
Ryan asked whether the Committee had any further amendments, noting there
was nothing further.
Mayor Ryan provided an overview of the position profile document noting that the
position summary had been based on the new CAO By-law 7780/20, which had
been adopted at the September 28, 2020 Meeting of Council. He noted that the
description of the ideal candidate had been comprised of input received by the
Executive Recruiter from every Member of Council and the Senior Management
Team.
Mayor Ryan advised that following today’s Committee meeting, the Recruiter
would be placing advertisements in various publications accessed by municipal
professionals and that the ad would be posted until the end of November. He
added that the Recruiter would also use their database of contacts from other
executive searches that had been conducted for other municipalities noting this
was one of the key reasons that an external recruiter had been engaged. Mayor
Ryan advised that the external recruiter was Legacy Partners Executive Search
and that it was intended to have the CAO selection completed by the end of 2020,
with a start date of early January 2021.
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Meeting Minutes
Chief Administrative Officer (CAO)
Recruitment Committee
October 30, 2020
9:30 am
Electronic Meeting
Mayor Ryan stated that next steps included:
– a review of the applications by the Recruiter with a short list of 8 to 10
candidates being provided to the Recruitment Committee; and,
– the conduct of in person or virtual interviews by the Committee which would
then serve to assist with the selection of the top 3 candidates which would be
presented to Council as a whole for review, with the Committee’s preferred
candidate being recommended, noting that Council would make the final
determination of the successful candidate.
A brief question and answer period ensued regarding the impacts of Covid-19 and
whether this would modify the process or work of the external recruiter. J. Eddy,
Director, Human Resources, advised that aside from some of the aspects being
conducted virtually, the advertisements and approach would be consistent with
normal practices.
Moved by Councillor Pickles
That the draft CAO Position Profile and Recruitment Advertisement be approved
in order that the recruitment process can be commenced.
Carried
4. Adjournment
Moved by Councillor Cumming
That the meeting be adjourned.
Carried
The meeting adjourned at 9:45 am.
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