HomeMy WebLinkAbout2020 Current Budget-C�rip](KER]NG
2020
Current Bud ....-----
As Approved by Council February 24, 2020
City of Pickering
2020 Approved Current Budget
Table of Contents
Department
Executive Committee Meeting Minutes
Report to Council
Budget Summaries
Chief Administrative Officer
Office of the Chief Administrative Officer-Adm in 2121
Customer Care Centre 2129
Public Affairs & Corp. Comm . 2621
City Development
City Development-Admin 2610
Planning & Design 2611
Building Services 2612
Strategic Initiatives & Sustainability 2620
Committee of Adjustment 2630
Heritage Pickering 2743
Community Services
Culture, Recreation & Facilities
Cultu re & Recreation -Admin 2711
Civic Centre 2124
Senior Citizens Centre 2572
Programs 2712
Dunbarton Pool 2713
Don Beer Arena 2715
Community Centres 2719
Recreation Complex-Central Core 2731
Recreation Complex-Pool 2733
Recreation Complex-Arenas 2735
Museum 2744
Pickering Art Centre 2740
Public Works
Operations -Admin 2500
Property Maintenance 2132
Fleet Services 2315
Roads 2320
Parks 2718
Page
1
24
73
85
94
99
102
107
116
119
126
132
138
140
143
149
156
162
166
171
182
186
192
199
208
212
218
226
228
234
238
243
248
255
City of Pickering
2020 Approved Current Budget
Table of Contents
Corporate Services
Information Technology 2196
Legal Services 2125
Clerks Office 2122
Records Management & Elections 2191
Print Shop/ Mail Room 2199
By-Law 2220
Animal Services 2293
Engineering Services
Engineering Services-Admin 2290
Crossing Guards 2230
Water Resources & Development Control 2613
Sidewalks 2323
Streetlights 2325
Finance
Finance 2127
Supply & Services 2133
Fire Services
Fire Protection 2240
Emergency Operations 2241
Human Resources
Human Resources 2139
Health & Safety 2141
Library
Libraries 2745
General Government
Appendix A
263 272 277 281 284 287 290 295
302 310 316 318 324 326
328 333 340
343 348
356
359 363 367
370 377
387 429
--Clp1,/--
p](KERJNG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Present:
Mayor David Ryan
Councillors:
K.Ashe
M. Brenner
S.Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
M. Carpino
K. Bentley
P. Bigioni
J.Eddy
J. Hagg
R. Holborn
F.Jadoon
S. Karwowski
K. Williams
S. Cassel
B. Duffield
C. Rose
R. Burlie
M. Cain
J. Halsall
C. Kolbe
J. Morris
V. Plouffe
D.Wylie
J. Hanna
B.Hughes
L. Harker
-Chief Administrative Officer
-Director, Community Services & Deputy CAO
-Director, City Development & CBO
-Director, Corporate Services & City Solicitor
-Director, Human Resources
-Fire Chief
-Director, Engineering Services
-Director, Economic Development & Strategic Projects
-Director, Finance & Treasurer
-(Acting) CEO, Pickering Public Library
-City Clerk
-Division Head, Operations
-Chief Planner
-Manager, Public Works
-Corporate Security Specialist
-Manager, Budgets & Internal Audit
-Manager, Building Services & Deputy CBO
-Manager, Facility Programs & Administration
-Manager, Facilities Capital Projects
-Manager, Zoning & Administration
-Supervisor, Administrative Services
-Help Desk Analyst
-Deputy Clerk
1. Disclosure of Interest
1.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to salaries and wages in the 2020 Current Budget for
1
--C:~r;/--
Pl(KER]NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Programs, Recreation Complex-Central Core and Animal Services as he has
family members employed in these areas. Councillor Brenner did not take part in the
discussion or vote on these matters.
1.2 Councillor McLean declared a conflict of interest under the Municipal Conflict of
Interest Act with respect to Grants to Organizations, as he is the Chair of the
Pickering Auxiliary Rescue Association (PARA). Councillor McLean did not take part
in the discussion or vote on these matters.
2. Delegations
2.1 Susan Philips, John Philips, Jenine Wilson and Mike Wilson
Re: Chestnut Hill Developments Recreation Complex -Racquetball/Handball Courts
Susan Philips, Durham Region Racquetball Committee, appeared before the
Committee to thank the City for their previous efforts to keep two racquetball courts
running, and to request that Members of Council oppose the recommendation to
repurpose one of the courts. Ms. Philips noted that the staff recommendation to
repurpose one of the courts suggests that one court can support all three sports
groups (racquetball, handball and wallyball), but stated that this is unrealistic and
will drastically reduce the ability for community members to participate in these
sports. Ms. Philips commented that the City is supposed to provide services to the
community, not accumulate revenue, and that the Durham Region Racquetball
Committee has donated to numerous Community Organizations. She requested that
the City consider using the court for other uses such as yoga or table tennis, to
increase the usage of the court.
Jenine Wilson, President, Ontario Handball Association, appeared before the
Committee in opposition to the recommendation to repurpose one of the City's
racquetball courts. Ms. Wilson noted that closing one of the courts does not reflect
the mission statement of the City of Pickering, and that racquetball and handball
cannot be accommodated by one court.
Mike Wilson, Ontario Handball Association, appeared before the Committee in
opposition to the recommendation to repurpose one of the City's racquetball courts.
Mr. Wilson noted that he has seen other courts unsuccessfully repurposed, and
stated that it will be costly to revert it back to a court, if the repurposing is not
successful.
Members of Council requested clarification on the reference made to a multi-
purpose court, with the Durham Region Racquetball Committee advising that they
would have no issue supporting a multi-purpose court with it being utilized for other
activities aside from racquetball, handball and wallyball.
2
,,-, I I Liff} aj---
PlCKE R1 NG
3. Presentations
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
3.1 Presentation by the Director, Community Services & Deputy CAO with respect to the
proposed repurposing of one Racquetball Court
Marisa Carpino, Director, Community Services & Deputy CAO, appeared before the
Committee regarding the City's recommendation in the 2020 budget to repurpose
one racquetball court at the Chestnut Hill Developments Recreation Complex.
Through the aid of a PowerPoint presentation, Ms. Carpino provided an overview of
the City's Recreation and Parks Master Plan, which included the repurposing of one
racquetball court for other uses. She noted that the basis for the recommendation
included factors such as, community engagement, court usage and market trends.
Ms. Carpino provided the results of a household survey conducted with Pickering
residents that found racquetball was the least played sport. In addition, court usage
statistics found that racquetball had the lowest memberships and was the least used
hard court surface type of all sports in Pickering. Ms. Carpino noted that courts are
empty 85% of the time, that the market trend of racquetball has waned, and that the
playing market is generally best served by private clubs. Ms. Carpino further noted
that in 2018, City Staff met with the racquetball committee to establish a 2 year
membership campaign to increase membership, admission, utilization rates and
revenues. She commented that the response to these initiatives were poor and did
not translate into positive campaign results. She stated that the recommendation
was to repurpose one court and offer a golf simulation experience to broaden and
provide a variety of programming in other sports while still accommodating
racquetball on one court. Ms. Carpino noted that golf is the second most popular
sport in Canada, and that the golf simulation studio would provide the City with
approximately $50,000 in annual revenues.
A question and answer period ensued between Members of Council and Marisa
Carpino, Director, Community Services & Deputy CAO, regarding:
• available competition for racquetball locations in the Durham Region;
• whether one court could accommodate 45 racquetball members;
• whether expanding additional programs on the existing racquetball courts is a
viable option as recommended by the delegations;
• how the City's proposed golf simulator would compete with the private sector;
and,
• if there is any other space available to accommodate new activities, such as
the golf simulator, without displacing racquetball.
3
,,.-, / I Lll/f) o0 ---
P1CKER1 NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Discussion ensued regarding the racquetball and hardball court usage, and the
ability for members to continue playing these sports with one court.
Moved by Councillor Pickles
That Court #7 in the Chestnut Hill Recreation Complex, be repurposed to include a
golf simulator, as outlined in the 2020 Capital and Current Budget documents.
Motion Lost
Due to the motion being lost, the applicable sections of the 2020 Capital and
Current Budget were amended accordingly to remove reference to expenditures and
revenues associated with the implementation of a golf simulator.
3.2 Presentation by the Chief Administrative Officer and the Director, Finance &
Treasurer with respect to the 2020 Current and Capital Budgets
Tony Prevedel, Chief Administrative Officer, appeared before the Committee to
provide a brief introduction to the 2020 Current and Capital Budgets. Mr. Prevedel
noted that the City is beginning to feel the impact of growth in Pickering, which
includes the innovation corridor, Seaton, assessment growth, the Pickering Casino
Resort and the City Centre project. He noted that this is a "good news" budget, and
includes increased funding to reserves, additional firefighters for the new fire hall in
Seaton, increased services for residents, and the inclusion of a social conscience
component to the budget.
Stan Karwowski, Director, Finance & Treasurer, thanked fellow Directors and their
teams for their assistance in preparing the budget. Through the aid of a PowerPoint
presentation, Mr. Karwowski outlined the 2020 Draft Current and Capital Budgets.
He outlined the 2020 Budget Levy increase, and compared this increase with
neighboring municipalities. He provided an overview of the 2020 Budget Net
Expenditures and Revenues, noting that property taxes continue to be the City's
major source of revenue. Mr. Karwowski commented that the City's base budget
increase is 1.39% which is below the rate of inflation.
Mr. Karwowski highlighted some of the City's key initiatives, including the
implementation of automated speed enforcement to reduce accidents and increase
pedestrian safety, and provided a project update on the City's new Human
Resources and Financial Information System. In addition, he provided a summary of
the 2020 Capital Budget, of which the main capital projects include the Animal
Shelter, the Seaton Fire Hall, road resurfacing, and fleet purchases.
4
,,.., J I
( __ Jl/f/ t/J ---
P 1 CKE R 1 NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Moved by Councillor Cumming
That the Capital Budget for the Civic Centre Project as presented in Attachment 1 of
the Memo from the Director, Finance & Treasurer, dated February 3, 2020, be
approved and presented to Council on February 24, 2020.
Carried
It was the consensus of the Committee to take a short recess.
The Committee recessed at 11 :22 a.m. and reconvened at 11 :33 a.m.
4. Matters for Consideration
4.1 Review and Recommendations of the 2020 Capital Budget
Moved by Councillor Butt
That the 2020 Capital Budget for Building Services be approved and presented to
Council on February 24, 2020.
Carried
A question and answer period ensued regarding the Council Chambers video
display upgrades, with Staff noting that the project will take place during summer
recess, and will include upgrades to the projection screen with an LED wall.
Moved by Councillor McLean
That the 2020 Capital Budget for the Civic Complex be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Capital Budget for the Dunbarton Pool be approved and presented to
Council on February 24, 2020.
Carried
6
,,.., I I Lil;; ()(} ---
P 1 CKE R 1 NG
Moved by Councillor Butt
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Capital Budget for the Don Beer Arena be approved and presented to
Council on February 24, 2020.
Carried
A question and answer period ensued regarding a potential end-of-life plan for the
West Shore Community Centre, with Staff noting that activities currently taking place
at West Shore will be moved to the new City Centre facilities when the project is
complete. Staff noted that they have commenced discussions regarding this, and
that community engagement will begin in 2021.
Further discussion ensued regarding the Soccer Dome, its expected end-of-life and
who is responsible for the replacement of the capital asset.
Moved by Councillor Cumming
That the 2020 Capital Budget for Community Centres be approved and presented to
Council on February 24, 2020.
Carried
A brief question and answer period ensued regarding tender and design dates for
the Seaton Community Centre project.
Moved by Councillor Pickles
That the 2020 Capital Budget for the Seaton Community Centre be approved and
presented to Council on February 24, 2020.
Carried
A question and answer period ensued regarding the construction plan for the
renovations at the Chestnut Hill Developments Recreation Complex, and whether
members will have access to the change rooms, pool, and registration counters
during construction. Staff noted that the members change room will be affected for
the entire construction timeframe of approximately 12 months, but the disruption will
be appropriately managed and residents regularly notified and kept apprised of the
process. Staff also noted that they are awaiting confirmation regarding an
infrastructure grant, which may assist with the construction costs.
7
~-·--• Cit a/---
P 1 (KER 1 NG
Moved by Councillor McLean
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Capital Budget for the Recreation Complex -Core be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor Brenner
That the 2020 Capital Budget for the Recreation Complex -Pool be approved and
presented to Council on February 24, 2020.
Carried
Discussion ensued regarding the asphalt surfacing of the south-east gravel parking
lot at the Chestnut Hill Developments Recreation Complex, with Staff noting that
they are recommending resurfacing lands adjacent to the hydro corridor which
would be used to accommodate City Staff and the Library due to the loss of parking
on the Esplanade South during the construction of the City Centre project.
Moved by Councillor McLean
That the 2020 Capital Budget for the Recreation Complex -Arenas be approved
and presented to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Capital Budget for the Museum be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Capital Budget for Property Maintenance be approved and presented
to Council on February 24, 2020.
Carried
8
,,..., j I
(_.iltJ oj --
P 1 CKE R 1 NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Moved by Councillor Cumming
That the 2020 Capital Budget for Roads Equipment be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Capital Budget for Parks be approved and presented to Council on
February 24, 2020.
Carried
A question and answer period ensued regarding charging stations for electric
vehicles, and whether the City is investigating opportunities to install charging
stations to attract businesses and tourists to the community. Staff commented that
the City Development Department is currently reviewing grant opportunities to install
additional charging stations in the City.
Moved by Councillor Butt
That the 2020 Capital Budget for Fleet Vehicles be approved and presented to
Council on February 24, 2020.
Carried
Discussion ensued regarding a strategy for the availability of public Wi-Fi in City
Parks, with Staff noting that they are currently reviewing technological
developments, including legal and security implications.
Moved by Councillor Butt
That the 2020 Capital Budget for Information Technology be approved and
presented to Council on February 24, 2020.
Carried
Discussion ensued regarding site selection for the new Animal Shelter, with
Members of Council requesting that Staff expedite the process, as the current
Animal Shelter is not addressing the City's current needs.
9
---C:~!j l,/---
P 1 CKE R 1 NG
Moved by Councillor McLean
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Capital Budget for Animal Services be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Capital Budget for Streetlights & Signalization be approved and
presented to Council on February 24, 2020.
Carried
Discussion ensued regarding the anticipated timelines for the drainage study for
Franklin Street, and the timelines for the Joseph Street rebuild and draining study.
Further discussion ensued regarding the start and completion dates for the projects
on Marksbury Road, Sunrise Avenue, and Dyson Road.
Moved by Councillor Butt
That the 2020 Capital Budget for Sidewalks be approved and presented to Council
on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Capital Budget for Stormwater Management be approved and
presented to Council on February 24, 2020.
Carried
Discussion ensued regarding the increase in roads projects, and the potential
implications with the drainage study on Barbara Street, with Staff noting that the
project will be proceeding but the start date has not yet been determined.
Moved by Councillor McLean
That the 2020 Capital Budget for Roads Projects be approved and presented to
Council on February 24, 2020.
Carried
10
✓'/ I -~--cjc/j {J!)----
P 1 CKE R 1 NG
Moved by Councillor McLean
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Capital Budget for Water Resources & Development Services be
approved and presented to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Capital Budget for Development Projects -(DC Funded) be approved
and presented to Council on February 24, 2020.
Carried
Moved by Councillor Ashe
That the 2020 Capital Budget for Finance and Taxation be approved and presented
to Council on February 24, 2020.
Carried
Discussion ensued regarding the land purchased for the new fire hall in Seaton, and
whether the City would be selling the piece of land adjoining the property. Further
discussion ensued regarding the construction costs for the replacement of Fire Hall
5, with Staff noting that they are reviewing opportunities to stay on site during
construction.
Moved by Councillor Cumming
That the 2020 Capital Budget for Fire Services be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Cumming
That the 2020 Capital Budget for Human Resources be approved and presented to
Council on February 24, 2020.
Carried
11
--Cl/fl t1/--
P 1 (KER 1 NG
Moved by Councillor Brenner
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Capital Budget for the Library be approved and presented to Council
on February 24, 2020.
Carried
The Committee recessed for lunch at 12:30 pm and reconvened at 1 :06 pm.
4.2 Review and Recommendations of the 2020 Current Budget
Discussion ensued regarding the two new contract positions being the Project
Manager, Northeast Pickering, and the Construction Manager, Strategic Projects,
and how these positions would be funded. Further discussion ensued regarding the
contract timelines, and the start date of these positions.
Moved by Councillor Butt
That the 2020 Current Budget for the Office of the CAO -Administration be
approved and presented to Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for the Customer Care Centre be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Public Affairs & Corporate Communications be
approved and presented to Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Current Budget for City Development -Administration be approved
and presented to Council on February 24, 2020.
Carried
12
--C1t/f
PlCKERlNG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Moved by Councillor Cumming
That the 2020 Current Budget for Planning & Design be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Current Budget for Building Services be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Strategic Initiatives & Sustainability be approved
and presented to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for Committee of Adjustment be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Heritage Pickering be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Current Budget for Culture & Recreation -Administration be
approved and presented to Council on February 24, 2020.
13
Carried
/' J I ---Ciljfl t/J---
P1CKE R1 NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Moved by Councillor Cumming
That the 2020 Current Budget for the Pickering Arts Centre be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Current Budget for the Civic Centre be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for the Senior Citizens Centre be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for Programs be approved and presented to Council
on February 24, 2020, save and except items related to salaries and wages.
Carried
Having previously declared a conflict of interest, Councillor Brenner did not vote on
the following item.
Moved by Councillor McLean
That the 2020 Current Budget items related to salaries and wages for Programs be
approved and presented to Council on February 24, 2020.
Carried
Moved by Councillor Cumming
That the 2020 Current Budget for the Dunbarton Pool be approved and presented to
Council on February 24, 2020.
Carried
14
,,,-,_; I
----Ctl/f/ r11J----
P 1 CKE R 1 NG
Moved by Councillor McLean
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Current Budget for the Don Beer Arena be approved and presented
to Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Current Budget for Community Centres approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Recreation Complex -Centre Core be approved
and presented to Council on February 24, 2020, save and except items related to
salaries and wages.
Carried
Having previously declared a conflict of interest, Councillor Brenner did not vote on
the following item.
Moved by Councillor Pickles
That the 2020 Current Budget items related to salaries and wages for Recreation
Complex -Centre Core be approved and presented to Council on February 24,
2020.
Carried
Moved by Councillor Cumming
That the 2020 Current Budget for the Recreation Complex -Pool be approved and
presented to Council on February 24, 2020.
Carried
15
--Cl/fl
P1CKER1NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Discussion ensued regarding opening the passage between the Chestnut Hill
Developments Recreation Complex and the arena for residents during construction.
Staff noted that they will continue to review opportunities to open this passage to
see what provisions can be made to accommodate residents.
Moved by Councillor Butt
That the 2020 Current Budget for the Recreation Complex -Arenas be approved
and presented to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for the Museum be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Butt
That the 2020 Current Budget for Operations Administration be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Property Maintenance be approved and presented
to Council on February 24, 2020.
Carried
Moved by Councillor Cumming
That the 2020 Current Budget for Fleet Services be approved and presented to
Council on February 24, 2020.
Carried
16
,r,,j j ---CU/J u(J ---
P 1 CKE R 1 NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Moved by Councillor Pickles
That the 2020 Current Budget for Records Management & Elections be approved
and presented to Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for the Print Shop/Mail Room approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for By-law Enforcement Services be approved and
presented to Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Animal Services be approved and presented to
Council on February 24, 2020, save and except items related to salaries and wages.
Carried
Having previously declared a conflict of interest, Councillor Brenner did not vote on
the following item.
Moved by Councillor Pickles
That the 2020 Current Budget items related to salaries and wages for Animal
Services be approved and presented to Council on February 24, 2020.
Moved by Councillor Butt
That the 2020 Current Budget for Engineering Services -Administration be
approved and presented to Council on February 24, 2020.
18
Carried
---CltJ o/---
P l (KER 1 NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Carried
A brief discussion ensued regarding the contract with Neptune Security Services for
Crossing Guards, and whether the City would be going to tender again or continuing
the Neptune contract.
Moved by Councillor Cumming
That the 2020 Current Budget for Crossing Guards approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for Water Resources & Development Services be
approved and presented to Council on February 24, 2020.
Carried
Moved by Councillor Cumming
That the 2020 Current Budget for Sidewalks be approved and presented to Council
on February 24, 2020.
Carried
Discussion ensued regarding the LED street light conversion, the number of
complaints received, and whether the City was up to date with repairs. Staff
responded to Members of Council, noting that repairs are ongoing and although
costs are down substantially, underground faults can occur with LED lighting which
can take more time to identify and resolve issues.
Moved by Councillor Brenner
That the 2020 Current Budget for Street Lights be approved and presented to
Council on February 24, 2020.
Carried
19
~-CiltJ r//---
P 1 (KER 1 NG
Moved by Councillor Butt
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Current Budget for Finance be approved and presented to Council on
February 24, 2020.
Carried
Moved by Councillor Cumming
That the 2020 Current Budget for Supply & Services be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Cumming
That the 2020 Current Budget for Fire Protection be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Emergency Operations be approved and
presented to Council on February 24, 2020.
Carried
Discussion ensued regarding the migration of two City positions from the Pickering
Public Library to the Human Resources Department, and whether in future years
these cost centres will originate within the Human Resources Departmental Budget.
Further discussion ensued regarding the job descriptions and whether these Staff
will primarily be focused on Library or City work.
Moved by Councillor Brenner
That the 2020 Current Budget for Human Resources be approved and presented to
Council on February 24, 2020.
Carried
20
,.,.., I
CiltJ
PlCKER1NG
Moved by Councillor McLean
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
That the 2020 Current Budget for Councillor Pickles be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for Councillor Brenner be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for Councillor Cumming be approved and presented
to Council on February 24, 2020.
Carried
Moved by Councillor McLean
That the 2020 Current Budget for Councillor Butt be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Pickles
That the 2020 Current Budget for Council Support be approved and presented to
Council on February 24, 2020.
Carried
Moved by Councillor Brenner
That the 2020 Current Budget for Grants to Organizations be approved and
presented to Council on February 24, 2020 save and except the grant for the
Pickering Auxiliary Rescue Association (PARA).
22
Carried
r-1 I ----cu,g; tf) ----
P 1 (KER J NG
Executive Committee
Budget Meeting Minutes
February 13, 2020
Operations Centre, Training Room -9:00 am
Chair: Mayor Ryan
Having previously declared a conflict of interest, Councillor McLean did not vote on
the following item.
Moved by Councillor Brenner
That the 2020 Current Budget for the grant to PARA be approved and presented to
Council on February 24, 2020.
Carried
4.3 Review of Proposed Fees and Charges By-law
Discussion ensued regarding the revised Taxicab By-law and Tree By-law, and
whether further information on these By-laws would be provided to Council prior to
the February 24th Council meeting.
Moved by Councillor Pickles
That the Current budget for User Fees and Charges By-law be approved and
presented to Council on February 24, 2020.
5. Other Business
Carried
5.1 Councillor McLean gave notice that he would be bringing forward a Notice of Motion
regarding the refusal of the Pickering Harbour Company Application at the February
24th Council Meeting.
6. Adjournment
Moved by Councillor McLean
Seconded by Councillor Pickles
That the meeting be adjourned.
Carried
The meeting adjourned at 1 :50 pm.
23
r-.J I ---cu, uo---Report to
Council
PlCKE Rl NG Report Number: FIN 02-20
Date: February 24, 2020
From: Stan Kaiwowski
Director, Finance & Treasurer
Subject: 2020 Current and Capital Budget
Recommendation:
1. That Report FIN 02-20 of the Director, Finance & Treasurer be approved;
2. That Council direct staff to adopt the following guidelines in negotiating the sharing
of casino revenue with Durham Region:
a) That annually, the first $10 million in casino revenue be allocated to the City
and the remaining balance of casino revenues be shared with Durham
Region and their share be capped at $6 million per year;
b) That Durham Region be requested to develop and implement a Property Tax
Relief program for low income Seniors & Persons with Disabilities for the
Regional share of residential property taxes;
c) That Durham Region commits to reviewing the allocation of the police
services budget based on the principle of achieving property tax fairness;
d) That any sharing of casino revenue with Durham Region to be considered
after January 1,. 2021;
e) That Durham Region reimburse the City for the Regional share of property
taxes for the OPG leased parkland;
f) That Durham Region participate as a funding partner for the Notion Road
401 project; and
g) That all legal, consulting and professional fees and expenses incurred by the
City in relation to Ajax's appeals of Pickering By-law No. 7 404/15 be
reimbursed out of casino revenue prior to the sharing of such revenue with
Durham Region.
3. That the following budget recommendations be approved;
a) That the 2020 Current Budget expenditure for personnel costs, consisting of
salaries and wages (Account 1100), overtime (Account 1200) and employer
contributions (Account 1400), in the total amount of $61,017,294 be
approved;
24
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 2
b) That the 2020 General Government Budget for grant expenditures in the total
amount of $296,591 be approved;
c) That the 2020 Gross Current Budget expenditures for City purposes in the
amount of $52,382,912 (excluding personnel costs and grant expenditures)
less estimated current revenues of $45,371,039 (City revenues of
$43,873,039 plus $1,198,000 for assessment growth plus supplementary
taxes of $300,000) and net transfer from the Rate Stabilization Reserve of
$1,500,000 for City operations be approved;
d) That the Capital from Current expenditure in the amount of $736,363 funded
from property taxes be approved; and
e) That the total final City levy under paragraphs a), b), c) and d) above, plus
the following additions that result in a total final levy of $68,630,621 being an
increase of approximately 2.99 percent over the 2019 Budget, be approved:
i) Hiring of three additional fire fighters ($277,500) for the Seaton station
and additional staffing resources for By-law ($96,000); and
ii) Service level increases that consist of $35,000 for Sunday Hours at the
George Ashe Library, $150,000 for Automated Speed Enforcement and
additional resources for Winter Control, Roads and Parks in the amount
of $510,000 as outlined in Attachment 4.
4. That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure of
$58,558,005, plus an additional $187,311,000 for the City Centre project be
adopted as presented:
a) That the following capital financing sources be approved as presented in
the 2020 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
-Rate Stabilization Reserve (7021)
-Vehicle Replacement (7040)
-Major Equipment Reserve (7062)
-Casino Reserve (7067)
-Capital Replacement (7001)
-Tennis Reserve (7061)
-City Share Dev. Charges (7022)
-Self-Insurance Reserve (7020)
-Facilities Reserve (7055)
-Rec. Complex Arena Surcharge (7036)
-Rec. Complex Pool Surcharge (7035)
-Rec. Complex Core Surcharge (7034)
25
$736,363
1,477,200
1,482,000
823,000
720,000
556,000
250,000
182,012
175,000
120,000
97,000
80,000
25,000
Report FIN 02-20
Subject: 2020 Current and Capital Budget
Transfers from Reserve Funds:
-Development Charges (7601 -7630)
-Federal Gas Tax Funds (7505)
-Third Party Contribution (7501)
-Roads & Bridges (7709)
-Animal Shelter (7706)
-Parkland (7502)
-Building Permit (7506)
-Seaton Land Group FIA (7713)
Debt -5 yr
. Debt -10 yr
Debt-15 yr
Debt-20 yr
Debt-25 yr
Internal Loan -5 yr
Internal Loan -10 yr
Donations
Federal Grant -TBD
Federal Grant -Investing in Canada
Infrastructure Program (ICIF)
Provincial Grant -Ontario Community
Infrastructure Fund (OCIF)
Total
February 24, 2020
Page 3
110,591,354
4,713,000
3,932,940
2,350,000
979,760
970,000
552,000
416,796
360,400
1,400,000
1,470,000
9,327,180
96,626,000
626,000
780,000
2,250,000
650,000
300,000
850,000
$245,869,005
b) That total external debt financed by property taxes of $109,183,580 for the
projects identified in the 2020 Capital Budget, and as indicated in this
report, in the amount of $360,400 for a period not to exceed 5 years,
$1,400,000 for a period not to exceed 10 years, $1,470,000 for a period not
to exceed 15 years, $9,327,180 for a period not to exceed 20 years and
$96,626,000 for a period not to exceed 25 years be approved;
c) That the internal loans in the amount of $1,406,000 be undertaken at the
discretion of the Director, Finance & Treasurer;
d) That projects identified in the 2020 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
e) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Finance & Treasurer, be
used to apply towards additional principal repayment, outstanding loan or
debt charges or to reduce debt not issued, balloon payments in future years
26
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 4
through transfer to Rate Stabilization Reserve, internal loans or any other
amounts to be financed;
f) That all Capital expenditures or portions thereof approved in the 2020
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Director, Finance & Treasurer, be financed through internal
loans, current or capital funds or a combination thereof;
g) That the Director, Finance & Treasurer be authorized to make draws from
Reserve and Reserve Funds for projects included in the approved Capital
Budget up to the amount approved;
h) That the Director, Finance & Treasurer be authorized at his discretion to
apply any Casino revenues attributed to 2020 towards the payment of
internal loans; and
i) That the Director, Finance & Treasurer be authorized at his discretion to
apply any excess funds obtained through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended.
5. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 be allocated in the following manner: the first $70,000 be
allocated to the Elected Officials Life Insurance Reserve and the remaining
surplus be allocated in the following ratio: 25 percent to the Rate
Stabilization Reserve (7021); 10 percent to the Tennis Court Reserve
(7049); 10 percent to the Facilities Reserve (7055); 5 percent to the Artwork
Reserve (7066) and 50 percent to the City Share DC Projects;
b) Any surplus funds from the Emergency Operational Capital Needs Account
(2901.0000.0000) to the Facilities Reserve; and
c) The revenue from the sale of used vehicles recorded in account
(1593.0001.0000) to the Vehicle Replacement Reserve (7040).
6. That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary including: reduce the Contingency Account
2900.0000.0000 by $17,000 to offset the loss of the golf simulator revenue
amendments to Section 07.01 c) of Policy ADM 190, to insert after the word
"Plans" the following clause "including the health care spending account
referenced in 7.01 b)"; and apply these changes to Directors and CAO and to
accommodate any labour relations settlements including adjusting the Personnel
related accounts and that any revenue shortfall as a result of a Provincial tax
policy change be adjusted through the 2020 final tax rates;
27
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 5
7. That the Director, Finance & Treas_urer be authorized at his discretion to fund
Property Tax Write-offs account (2134.0000.000) that exceed the budget provision
due to assessment appeals that translates into a deficit position for the corporation
and this shortfall be funded from a transfer from the Assessment Appeal Reserve
(7011) and if this reserve is depleted then the shortfall be funded fr.om the Rate
Stabilization Reserve (7021) and that any shortfall from Payment-in-Lieu
Education Share revenue estimates be funded from a transfer from the Rate
Stabilization Reserve (7021 );
8. That the Director, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over
expenditures for approved projects funded from the same source(s);
9. That the Purchasing Policy be amended to reflect that Public Art purchases or
Public Art project costs that exceed $25,000 requires Council approval;
10. That the Director, Finance & Treasurer be authorized at his discretion to close any
current and completed prior year's capital expenditure accounts and to first apply
any excess funding from property taxes to any over expenditure in other accounts
and to secondly transfer any remaining excess funding back to the original
sources of funds;
11. That Council approve the cancellation of the following previously approved Capital
projects:
a) DH-3 Tillings Road -Valley Farm Road to north limit -5321.1001 -
$372,935
b) Don Beer Waste Oil Tank Replacement (5715.1803) -$21,725'
c) Pickering Heritage & Community Centre (PHCC) -Construction
(5719.1901)-$14,915,675
d) CHDRC Main Entrance & Core Area Renovations -Construction
(5731.1901) -$4,900,000
e) CHDRC Tenant Suite Expansion (5731.1906) -$31,000
f) CHDRC Water and Fire Main Replacements (5731.1908) -$160,000
g) CHDRC Arena Waste Oil Tank Replacement (5735.1804) -$21,725
h) Museum Conservation Barn Health & Safety Upgrades (57 44.1601) -
$65,540
i) Traffic Speed Camera System (5320.1906) -$25,000
28
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 6
j) Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) -
$40,000
k) Museum Backhoe/Loader Replacement (5744.1902) -$210,000
I) Museum Schoolhouse Relocation (5744.1903) -$75,000
m) Museum Schoolhouse Foundation (5744.1904) -$75,000
n) Museum Harvey House Relocation (5744.1905) -$75,000
o) Museum Harvey House Foundation (5744.1906) -$75,000
p) Museum Harvey House Design (5744.1907)-$30,000
q) Archives and Library Space (5800.1902) -$3,968,292
12. That Council approve the change in the specifications for the replacement of
health club equipment approved in the 2019 Capital Budget (account·
5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's
Ladder and one Strength Machine to four Ascent Trainers, one Self Powered
Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two
Recumbent Bikes;
13. That the Director, Finance & Treasurer be authorized at his discretion to close any
consulting account expenditure and corresponding revenue source that is over
three years from the original purchase order date of issuance;
14. That the Director, Finance & Treasurer be authorized at his discretion to refinance
any capital expenditures that failed to meet the Federal Gas Tax reporting criteria
from other sources including transfers of funds from reserves and reserve funds;
15. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
b) Sign leases or rental agreements (including summer rentals) on the City's
behalf for the provision of vehicles or equipment required for temporary use
during periods of equipment breakdown or repair or during periods of
increased need (e.g. inclement weather);
c) Restate the 2020 Current Operating, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the February 24 Council meeting;
(ii) any reorganization or personnel account changes (salary, benefits and
overtime), (iii) reclassifications that result from salary increases or
negotiated labour settlements; and
29
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 7
d) To process budget transfers during the fiscal year which do not change the
overall approved property tax levy.
16. That Council waive the Purchasing Policy where the estimated vehicle repair cost
is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle
equipment in 2020;
17. That the Director, Finance & Treasurer be authorized to amend Sections 09.08, 13
and 13.01 of Policy ADM 190 to read as follows: ·
09.08 -Council approval is not required for international air travel,
accommodations, registration fees and meals for economic development
initiatives;
13. It is recognized that there are many communications media available to
Members of Council to communicate with their constituents, including newsletters,
neighbourhood letters, cooperative letters, websites and social media accounts;
13.01 -An annual budget of $10,000 for the first, second and third calendar years
and an annual budget of $4,000 for the fourth year for website expenditures will be
provided to each Councillor for constituent communications. The City shall cover
the cost of preparing, printing and mailing newsletters, neighbourhood letters and
cooperative letters, as well as the cost of creating and maintaining a website and/or
social media account security measures as follows ... ;
18. That the Director, Finance & Treasurer be authorized at his discretion to draw
from the Winter Control Reserve to fund any Current Budget deficit as a result of
higher than budget winter control costs;
19. That Council approve the following changes due to the receipt of the Combating
Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020
budget expenditure and revenue accounts as presented below:
a) That Revenue account (1623.2572.0000) be increased by $25,000; and
b) That the following expense accounts be increased: account
(2572.2394.0000) -$19,300; account (2572.2210.0000) -$2,000; and
account (2572.2399.0000) -$3,700.
20. That Council approve the continuing engagement of the firm of Watson &
Associates Economists Ltd. to be used for Development Charge and Community
Benefit Charge issues, financial studies related or in support of the DC
Background Study and Community Benefit Charge and issues related to the City,
Seaton and/or Duffin Heights;
30
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 8
21. That the Financial Control Policy be amended to require that Fur_niture Fixtures
and Equipment or FFE budgets include a breakdown of expenditures to allow the
Treasurer to fulfill the obligations of the Financial Control Policy under subsection
02.04 b) and under the Municipal Act subsection 286(1 )(d);
22. That Council approve the continuing engagement of the following firms: Nixon
Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants to protect the property tax base by defending assessment appeals
through proactive assessment base management;
23. That the Director, Finance & Treasurer be authorized to adjust the per kilometre
travel expense reimbursement rate (last increased in 2018) with an effective date
of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for the
first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000
kilometres;
24. That Council authorize the Treasurer to pay the invoice for work related to William
Jackson Drive in the amount of $183,329 to be funded from the DC City Share
Reserve (7022) in the amount of $27,499 and DC -Transportation Services
Reserve Fund (7610) in the amount of $155,830;
25. That the Director, Finance & Treasurer be authorized to increase the funding for
the project management work as undertaken by Sabourin Kimble & Associates
(SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount
of $425,000 plus net HST and these costs be recovered through Third Party
Contribution;
26. That the Director, Finance & Treasurer be authorized to initiate any additional
assessment appeals necessary to protect the assessment base of the City;
27. That the Director, Finance & Treasurer be authorized at his discretion to transfer
any green energy rebates and revenue associated with the Claremont solar roof
rental project account (1530.2620.0000) and other incentives and rebates account
(2620.9993.0000) to the Reserve for Sustainable Initiatives;
28. That Council amend the Community Grant policy as follows:
a) That the grant application deadline date for the 2021 Community Grant
Program be October 23, 2020 to give community groups sufficient time to
complete their applications.
29. That any unused funds in excess of $1,000 for accessibility capital projects (6183)
be transferred to the Reserve for Accessibility Initiatives (7053);
30. That Council approve $50,000 to be added to 2020 Capital Budget for the purchase
of a mobile licence plate recognition system to be funded from the Rate Stabilization
Reserve (7021 );
31
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 9
31. That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted
under General Government consulting account (2126.2392) be transferred to the
Tennis Court Reserve (7061 );
32. That Council approve the combining of the previous unspent Property
Maintenance Capital Budget amounts for fence replacement from accounts:
5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account
5311.1505.6181;
33. That Council approve the combining of the previous unspent Parks Capital Budget
amount for fence replacement from account: 5780.1818.6181 ($60,000) to
account 5780.1818.6181;
34. That Council direct staff to report on Outstanding Capital projects as of July 31 st
and December 31st of each year;
35. That Council approve the 2020 Low Income Seniors & Persons with Disabilities
grant amount to be increased from $330 to $375 per household;
36. That Council pass the attached General Municipal Fees and Charges By-law and
incorporate the user fee schedule into the 2020 Current Budget:
a) That Council approve revising "Schedule B -Fees Payable for Building
Permits" of the Building By-law with the Building Permit fees listed in the
2020 User Fee Schedule;
b) That the attached 2020 User Fee Schedule be revised to be consistent with
the fees stated in the Vehicle for Hire By-Law enacted on February 24,
2020;and
c) That the indoor golf fees for prime and non-prime times be removed from
the attached 2020 User Fee schedule.
37. That staff be directed to develop an implementation plan for public EV Charging
Infrastructure including location and investigation of installation costs and that the
appropriate funding be included in the 2021 Capital Budget in order to apply for all
possible grants including the Natural Resources Canada Zero Emission
Infrastructure program;
38. That Council direct the Director, Finance & Treasurer to develop a financial plan
that allocates the casino revenues only after the Community Benefit Charge (CBC)
regulations have been issued and the financial impact analyzed and when the City
Centre project costs are based on tender pricing with any surplus casino revenues
being allocated to critical infrastructure reserves; and
39. That the appropriate City of Pickering officials be authorized take the necessary
actions as indicated in this report.
32
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 10
Executive Summary: This report contains a summary of the 2020 Current and
Capital Budgets and a discussion of the recommendations. Staff have worked hard to
ensure that the 2020 Budget is respectful of each dollar contributed by taxpayers,
reinvesting those revenues back into our infrastructure and the many services the City
provides to our residents. The big differences between municipal government and federal
and provincial governments are the number of revenue streams that fund their budgets
and the impact on residents. Municipal governments have limited revenue, consisting
primarily of property taxes and service fees, such as for recreation, by-law and planning.
The 2020 Budget strikes a balance between providing the level and types of services that
residents expect and ensuring affordability for all residents.
The 2020 Budget builds upon the success of the 2019 Budget and continues to be a good
news story. It keeps property taxes affordable and provides the following benefits to our
residents and community:
• Increase in seniors property tax grant from $330 to $375.
• Major 2020 Capital Projects: Animal Shelter, New Seaton Fire Station and
renovations to the Rec_reation Complex lobby and core.
• Increase in Capital Budget roads projects expenditures from $1,910,000 to
$4,676,000 -an increase of $2.7 million or 142.1 percent.
• Strengthening By-law enforcement by additional staffing resources.
• Includes service level increases for the following areas: George Ashe Library Sunday
hours; enhanced service levels for winter control, roads and parks.
• lncludes·additional staffing to meet the needs of a growing Seaton community.
• An increase of 3 positions for front line firefighting staff.
• Includes funding for "Automated Speed Enforcement".
In addition to the above budget highlights, the 2020 Budget also includes funding for the
City Centre project that will be mainly funded from casino revenues. It should also be
noted that through several City grant initiatives such as community and seniors property
tax grant, the City's financial "Giving is the equivalent to 0.61 percent of the levy. The
chart below provides a comparison of 2019 and 2020.
33
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 12
does not anticipate asking residents current or future to pay for construction costs
through higher property taxes. A key financial aspect of the project is that the project cost
will be funded from development charges/Community Benefit Charge (CBC) through
annual development fees and casino revenues paying the remaining share. The casino
revenues for this project are positioned to be a financial "safety net" to address any
possible shortfall in DC or CBC funding. In order to implement this strategy and to reduce
financial risk, it is imperative that the City annually retain 100 percent of the first $10.0
million in casino revenues. Under this strategy, the $10.0 million would meet the City's
financial obligations and be sufficient to address any CBC or DC funding shortfall.
Adopting this strategy reduces the project's financial risk to a low or acceptable level.
Informal "off the record conversations" with industry experts have indicated that the City's
casino revenues should be substantially higher than $10.0 million per year and these
funds in excess of $10.0 million will be shared with the Region. Staff believe that a cap of
$6.0 million per year provides the Region with "fair level of funding" taking into
consideration the Regional share of annual property taxes and the paid development
fees.
The City of Pickering offers low income seniors and persons with disabilities a property
tax relief program. This program is very successful and in 2019, 212 individuals received
the $330 grant from the City (for 2020 the grant is being increased to $375).
The Regional Municipality of Durham does not offer a similar program. The Region offers
the Provincial mandated program that provides property tax relief in the form of a
property tax deferral for assessment related increases that are in excess of the first 5
percent or $100 whichever is greater. Recommendation 2 c) will be addressed later in
this report.
Automated Speed Enforcement ($150,000)-Recommendation 3 e) ii)
The more common name for this item is "photo radar". The Province passed new
legislation in December allowing municipalities to use the cameras and issue tickets to
the owners of cars caught speeding on camera. Provincial rules require municipalities to
give drivers three months' warning posting signs letting people know that a speed
camera will be set up in a particular spot. The current legislation allow the cameras in
school zones and community safety zones where the speed limit is below 80km/h.
Community safety zones are designated sections of road where the safety is a particular
concern: near schools, daycare centres, playgrounds, parks, hospitals, seniors'
residences or areas where there are lots of collisions.
These cameras would serve several purposes: they would catch and ticket speeders,
they would deter other drivers from speeding and they would send an important message
of safety. Speed and aggressive driving are usually key contributing major factors in
pedestrian injuries or traffic accidents. The research in this area is definitive: slower
speeds reduces the rate of accidents. If drivers obey the speed limit there is no cost to
the driver.
35
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 13
Service Level Increase for Winter Control, Roads & Park Maintenance ($510,000) -
Recommendation 3 e) ii)
As per report CS 31-19, the increased staffing resources will provide an enhanced level
of service for winter control on roads, sidewalks and multi use trails. These
enhancements include faster response/completion times and more continuous
operations during significant snow events by increasing the number of staff on standby to
provide winter control; quicker turnaround times to service vehicles and plow equipment
and return them to the road by introducing an afternoon shift in the municipal garage; and
maximizing GPS/AVL and Public Facing Portal technologies in order to more efficiently
deploy staff, measure results and make strategic improvements by introducing an
additional Lead Hand and Supervisor, Public Works.
Cancellation of Capital Projects -Recommendation 11
The capital projects listed in Recommendation 11 in many cases have been rebudgeted
in the 2020 Capital Budget or included in the 2021-2024 Capital Forecast due to the fact
the original budget amount was too low due to the project delay. In most cases, by
rebudgeting a higher amount, the project can proceed without staff either reducing the
project's scope to address the funding shortfall or trying to find additional funds to cover
the project's shortfall. In other cases, the projects cancelled or deferred were dependent
on senior government grant funding which was not received.
Change in Specifications for Replacement for Health Club Equipment -
Recommendation 12
The approved 2019 Capital Budget included $45,000 for replacement of Health Club
equipment (5731.1904.6178) at the Chestnut Hill Developments Recreation Centre
(CHDRC) to be funded from the Recreation Complex Core Surcharge Reserve (7034).
City Recreation staff are now requesting that the equipment specifications be slightly
changed from what was approved in the 2019 Capital Budget. The total project cost of
$45,000 and the funding source would remain the same. The reason for the change is
due to the upcoming renovations to the Health Club as the City's vision and equipment
forecast for the new Health Club space has changed. The City's focus for 2020 is now on
the replacement of older cardio pieces of fitness equipment in preparation for the launch
of the CHDRC's new Health Club space.
CAPES Grant -Recommendation 19
The City received communication on Friday, February 14th that it was successful in
obtaining grant funding under the CAPES program. The grant program focuses on an
important national priority to counteract ageism in the workplace and to promote senior
engagement in the community with opportunities in employment, volunteering,
mentoring, and new intergenerational programs. Volunteers are in demand to fill gaps in
provision of services providing transportation to program locations, knowledge sharing,
mentoring, and educational and social support. The labor market requires senior
individuals with experience and business maturity to help fill a gap in business sectors.
36
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 14
The City of Pickering and the Pickering Public Library will partner to address the need to
improve the health of our senior community in isolation, as well as providing education to
seniors to combat the ageism barrier.
The grant funds will be used for event days and speakers, engagement fair in October,
production of a document including employment contacts and volunteer opportunities.
Budget Reporting Requirement for Furniture, Fixtures & Equipment or FFE for New
Facilities -Recommendation 21
Subsection 286.1 d) of the Municipal Act states that the Treasurer is responsible for
"maintaining accurate records and accounts for the financial affairs of the municipality".
The Financial Control Policy as approved by Council under subsection 02.04 b) states
that the Treasurer is to maintain the proper financial controls and procedure guidelines to
ensure accountability in the matters of finance and related administration. The current
established practice of budgeting a large dollar amount under the one-line description of
FFE does not meet the legislative requirements of the Municipal Act or the Financial
Control Policy. Recommendation 21 is amending the Financial Control Policy to now
require that a detailed breakdown of FFE expenditures be provided to meet reporting
requirements. In addition, the detailed reporting requirement will also facilitate capital
asset reporting due to the fact only capital expenditures should be listed under FFE.
Previously, both current and capital expenditures were charged to the same capital
account requiring accounting staff to "journalize" the non-capital expenses to the current
accounts.
William Jackson Drive -Recommendation 24
The developer is responsible to construct all roads within the development that are
classified as "local roads" at the developers cost. As William Jackson Drive is classified
as a collector road, the road is built to a wider cross section. The additional cost to
oversize the road to a collector road is identified in the Development Charges Study and
is funded through Development Charges. Recommendation 24 provides staff the
authority to pay the invoice.
Kubota Lands within the Pickering Innovation Corridor -Recommendation 25
In May of 2018, Council approved the hiring of Sabourin Kimble & Associates (SKA) for
the Municipal Services Design for the Kubota lands within the Pickering Innovation
Corridor (Report CAO 04-18) for the amount of $590,000. In February 2019, Council
approved the increase to $860,000.00 due to the change of scope of work for the Kubota
lands. With the increase in activity within the Innovation Corridor, the scope of work for
SKA has been revised to include the additional work required as part of the Municipal
Services Design for the Pickering Innovation Corridor. The increase in budget reflects
additional work required for the project management, detailed engineering,
environmental, electrical, surveying, geotechnical and landscaping work required for the
balance of the lands (including Kubota) on the north side of Highway 407, between
Sideline 26 and Sidelines 22. The City is currently in the process of finalizing the
37
Report FIN 02-20
Subject: . 2020 Current and Capital Budget
February 24, 2020
Page 15
agreements of purchase and sale with Infrastructure Ontario (10), once those
agreements have been completed, the City will sell the lands to the individual proponents
for the uses of a hotel and convention centre, beverage producer, gas station, office
towers, and high-tech manufacturer. The City has also assigned SKA to produce the cost
recovery plan for the City to recover incurred costs from the various proponents for the
municipal services that were designed and installed. The additional funds required for
this change of scope are $425,000 excluding HST.
EV Charging Stations -Recommendation 37
The Federal Government through Natural Resources Canada is offering a grant over 5
years to cover the purchase and installation for EV charging stations at the 50 percent
funding level. To address the complexities and issues of installing EV charging stations,
the City would first need to conduct an electrical feasibility study to investigate actual
costs for adequate electrical infrastructure prior to installation.
The electrical feasibility study will investigate the following below:
• Location of potential EV charging stations
• Proximity to electrical room
• Capacity in electrical panel
• Capacity of transformer
• Length of conduits
Once the City understands the costs required to have adequate electrical infrastructure in
place, we can make a more informed decision for the 2021 Capital Budget and grant
funding applications.
Development of a Financial Plan -Recommendation 38
The City Centre project will probably be the largest financial project in the City's history.
Complicating the financial planning is the fact that critical information is currently not
available regarding the financial impact of the CBC regulations and the projects tendered
cost. In addition, any financial planning exercise should be based to some degree on
casino revenue experience. Included in the financial plan should be a discussion and or
plan to fund the City's other critical infrastructure assets from surplus casino revenues.
2020 Current Budget
At the February 13, 2020 Executive (Budget) Committee meeting, Council was presented
with a proposed budget levy increase of 2.99 percent, which was accepted by the
Executive Committee. Based on an average assessment of $578,000 the 2.99 percent
increase (excluding the impact of reassessment) will result in an average increase of
approximately $58.00 per year or $1.11 per week for the average residential dwelling in
Pickering. Unlike goods purchased by consumers where there is a tangible product that
is received each time there is a transaction, many City services provided to residents
such as park or road maintenance are not paid for as the services are used or received.
38
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 16
For this reason, many residents may not be aware of the costs associated with the vast
array of services offered by the City. Attachment 3 shows a breakdown of the average
daily cost of the City's municipal services (based on the average assessed value of
$578,000 for a Pickering residential property).
Tax Increase Summary
The 2.99 percent City share tax increase translates into an increase of 0.91 percent on
the total residential tax bill. The 2.99 percent levy increase compares favourably to other
municipalities, especially given that Pickering has had the lowest tax rate among its
Durham Region Lakeshore neighbours for over nineteen years (1998 up to 2017) and
has experienced relatively low assessment growth for many years. Adding the Region's
(2.42%) tax increase and Pickering's (2.99%) and the School Board's estimated 0
percent increase, the total increase for the average residential ratepayer will be
approximately 2.25 percent.
In 2000, Pickering Council approved a zero percent levy increase and since then, budget
levy increases have ranged from 9.8 to 2.47 percent.
Chart One
Budget Levy Increases 2000 to 2020
10.0
' -9.0 -· -
8.0 7.6
7.0 -4,f-
6.0 -I----<
5.5 -· -
5.0 -I--I----
4.0 >-->-I----' "-· 3.99
3.53
..,, iJ ..,,'iJ ..,, ..,
3.0 >-->--I-->--I-J ,99_2 ~ -I--2.99
,!, 2.49 2.47
2.0 I--I--I--I--I---I--------
1.0 I--I--I-I-I--I---I->---I---I-
0.0 =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= =;= ,= =;= ~
2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 2020
For the last few years, the levy increase has been under 3.0 percent. The average
increase for the term is 2.73 percent which is below the average for the last few terms.
The table below provides a summary of the financial impact of the proposed 2020 tax
levy increase based on various assessed values.
39
Report FIN 02-20
Subject: 2020 Current and Capital Budget
Financial Impact of Budget Increase
City Share Only
Residential Assessment $100,000 $500,000
Increase Over 2019 $10.04 $50.18
February 24, 2020
Page 17
$600,000
$60.12
In 1998, the Province of Ontario introduced the new Ontario Fair Assessment System
(OFAS). The purpose of this new assessment system was to eliminate the historical
inconsistent measure of property values across the Province and to enhance the level of
fairness and equity into the assessment and property tax system. Prior to 1998, each
municipality within Durham Region used a different assessment base year for
determining their assessment. The City of Oshawa used an assessment base year of
1950 and Pickering used a base year of 1984. The introduction of the first Provincial
reassessment caused significant tax increases especially for those municipalities that
used an "old" assessment base such as Whitby and Oshawa. To mitigate the effects of
the "property tax increases", the Region of Durham introduced a residential phase-in
program for assessment related increases and decreases. Approximately 7,200
Pickering residential homeowners benefited from assessment related decreases. The
key factor is that by introducing a new assessment system through the Region, whether
directly or indirectly, a rebalancing of Regional property tax responsibility was
accomplished throughout the Region that resulted in a greater degree of fairness and
equity. Twenty two years later, the question has to be asked as to whether a
"rebalancing" or "taxpayer fairness" is again required.
During the last 22 years, through the Provincial reassessment process there were
situations where the average assessment increase for Pickering was above the Regional
average. In this situation, Regional property tax responsibility was then shifted from other
municipalities to Pickering. Recommendation 2 c) is asking Durham Region to review the
allocation of the Police Services Budget as a condition of casino revenue sharing.
This is the fourth year of the Province's four year reassessment cycle. Assessment-
related increases are phased-in over four years, and assessment-related decreases are
implemented immediately. The City does not receive any additional revenue as a result
of reassessment. The corresponding property tax rates are adjusted for the increase in
reassessment values to create an overall property tax neutral position on a total property
class basis. Inevitably, when there is an overall change in assessment values, there is
shifting of the property tax burden among property classes, and as well among individual
property owners within each property class.
The impact on the individual homeowner is based on their specific reassessment
increase, relative to the City-wide average of 6.58 percent, shown in the Table below.
There are also assessment-related tax shifts for the Region and Education. These
impacts will be based on the average reassessment increases on a Region-wide basis
and for Education on a Province-wide basis.
40
Report FIN 02-20
Subject: 2020 Current and Capital Budget
Reassessment
Increase
Below 6.58%
Equals 6.58%
Above 6.58%
Risk Analysis
February 24, 2020
Page 18
Assessment Related
Impact on Taxes
Decrease
No Impact
Increase
At its core, the municipal budget is a projection of inflows and outflows for the coming
year. Due to the timing of the budget preparation and approval, many of these
projections need to be made with less than perfect information. In addition, these
projections need to consider future events and circumstances that are often beyond the
City's control. Therefore, as with any budget, there are risk factors associated with the
Draft 2020 City of Pickering Budget being presented to Council. The following is a list of
some of the most important risks and related mitigating measures.
A During the last few years, there has been no predictable weather pattern for winter
control activity/costs. The 2014 and the first half of the 2015 winter season was one of
the worst on record. The 2020 winter control budget is based on December and the
first three weeks of January and therefore, the 2020 winter control budget includes
an increase of $95,000. If the current winter weather pattern changes, any additional
cost pressures would be absorbed either through the Winter Control Reserve
($700,000) or through the General Government contingency account.
B Budgets prepared early in the year are based on information that was available in
December of last year. This has the potential to generate greater budget variances
that might otherwise be experienced. In addition, the two senior levels of government
(Federal and Provincial) have not yet released their 2020 Budgets. There is a
possibility of a positive or negative impact on the City based on the budget actions of
the senior levels of government.
C General inflationary pressures that may continue to increase as the economy
continues to improve. The likelihood of this risk materializing is rated as possible; the
likely impact of the consequences is rated as moderate. The first signs of general
inflationary pressures will probably be reflected in capital tender awards in March and
April.
D The outlook for the global economy is changing in a slight negative trend to reflect the
coronavirus. At this time, the global economic impact may not be significant, with a
more pronounced negative impact on China. It appears that the travel and hotel
industry will be the first economic sector to be negatively impacted by the virus.
The City is increasingly exposed to risk from a fluctuating US/CAN dollar exchange rate.
Pickering is moving into a period of capital growth construction with planned multi-million
dollar projects and fleet expansion. Many of the products are purchased from US
manufacturers. Even products made in Canada have significant percentage of
41
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 19
components from the US. The risk to our forecasts Capital Budget is more significant due
to the high value of projects we have in the five year forecast.
2020 Challenges and Opportunities
Outstanding Assessment Appeals
There is currently $5.34 billion in outstanding assessment appeals for the
commercial and industrial property tax class for the City. These are multi-year appeals
that range from 2013 up to 2020. These appeals are mostly for large commercial and
industrial properties with complex valuations that often have interests from multiple
parties.
The appeal schedules are set by the Assessment Review Board and the appeals can
take years to resolve. Unfortunately, the majority of these appeals were not resolved in
2019. Therefore, these appeals are automatically deemed outstanding for the 2020
taxation year. Every year these appeals remain outstanding, the settlement cost
increases, creating additional financial risk to the Corporation. For the last few years,
staff have budgeted for the outstanding commercial and industrial appeals and any
funds remaining from these prior years has accrued to fund anticipated settlements in
2020. If the budget provisions are insufficient to fund the reductions, the City would draw
on the Assessment Appeal reserve to fund any shortfall.
New Human Resources and Financial Information System
January 24, 2020 marked the first pay that was driven by the new Human Resources
SAP system phase one entitled "Success Factors". The 2020 Capital Budget includes
funding for phase two of the HR system which will provide us with the recruiting and
onboarding module. This module will help to streamline and manage the centralized
recruiting process by assisting with sourcing and reviewing candidate experience and
provide applicant tracking. It will also provide a central onboarding function that will
provide new employees with a standardized comprehensive orientation program. The
2021 Capital Budget forecast for HR includes the third module that will be used for a
cloud based learning system. This system can be used to develop management and
leadership skills and to track staff training and to ensure compliance with mandated
training.
At this current time, the "Go-Live" date for the financial system is May 1, 2020. The new
financial system consists of: accounts payable, purchasing, accounts receivable,
general ledger and cashier payment processing system. The City's current financial
system is showing its age with purchase requisitions disappearing and other issues.
When the City moves to this new system, the risk of the system crashing and or other
problems will be eliminated. In addition, the new financial system will increase data
integrity through the elimination of manual processes and provide critical information to
user departments to enhance decision making.
42
Report FIN 02-20
Subject: 2020 Current and Capital Budget
2020 User Fees and Charges Schedule
February 24, 2020
Page 20
Every year, the City reviews its user fees, mainly for various .recreational and cultural
programs, to partially reflect the cost of delivering these programs. Council passed
Resolution# 149/03 confirming the City's existing user fees through a specific by-law.
This By-law has been updated as part of each year's budget process. Other fees have
been introduced to address industry trends and their associated costs.
User Fees and Charges have been established so that those who benefit directly from
programs and services contribute to the cost of the service. The City's user fees and
charges have been updated for 2020 to reflect such things as inflationary increases,
adjustments to ensure greater cost recovery and updates based on comparable fees in
neighboring municipalities.
Asset Management
Maintaining public infrastructure in a state of good repair is a significant responsibility
and cost for municipalities. Critical investments in our assets at the right time help
extend the life of the assets and lower the overall cost of ownership while ensuring that
the assets remain current and safe for public use. These assets are used to provide
residents, businesses, employees and visitors access to services including
transportation, recreation, culture and economic development and have a direct link on
the quality of life for Pickering residents.
Every year, the City has been increasing its funding of reserves and reserve funds to
ensure that it has the dollars available or required to purchase the replacement of the
critical and core assets. For 2020, the Draft Budget as submitted to Council includes
additional funding for the roads and bridges reserve fund; stormwater management
reserve fund, vehicle replacement reserve and fence reserve.
Please find below a quick snapshot of select Durham Lakeshore municipalities
measuring the consumption of their assets. A ratio of 50:20 percent means that the City
has consumed more than half of the asset's life.
Table One
Asset Consumption Ratio
2014 2015 2016 2017 2018
(%) (%) (%) (%) (%)
Whitby 35.40 36.80 37.80 38.40 38.90
Clarington 37.90 38.00 38.80 40.00 40.69
Oshawa 38.60 39.10 39.90 40.60 42.45
Pickering 52.00 50.30 50.60 50.20 50.40
The Ministry of Municipal Affairs considers a ratio of 26 to 50 percent moderately new and
51 to 75 percent to be moderately old. As the above data indicates, the City is on the
border between moderately new and old. The good news is that the City has been making
43
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 21
progress on renewing its assets. A major asset not reflected in the above table is the new
Operations Centre. It is anticipated this asset will be added to the City books that in-turn
should reduce the asset consumption ratio.
2020 Tax Rates
As has been the case for the last few years, the 2020 Property Tax rates and
corresponding levy By-law will be presented to Council after the City has received the
education tax rates fromthe Province.
2020 Capital Budget
This year the draft Capital Budget is $58.6 million, plus an additional $187.3 million for
the Civic Center Construction, which includes a new Library, Performing Arts Centre and
Senior and Youth Centre. Other major capital projects in 2020 include the Animal Shelter
Design & Construction ($9.1 million), Seaton Fire Hall & Headquarters Construction ($8.9
million) and many road resurfacing and reconstruction projects ($4.9 million).
City Centre Project
Casino and Notion Road Bridge Underpass and City Centre Project
Under the current strategic and financial plan, the casino, Notion Road Bridge and City
Centre are directly or indirectly linked together and therefore, are presented together.
Casino Revenue Projection
At this current time, it is staff's understanding that the Casino will be opening on around
April 3, 2020. The casino revenue projection used for the 2020 Budget is based on this
opening date. It is difficult to predict the City's share of the gaming revenue and if you
ask 100 individuals, you would probably receive 100 different estimates.
Historical or past performance is a great building block to be used to develop a forecast.
Unfortunately, with the City not having any gaming revenue history, staff believe that we
can use, to a certain degree, the Niagara Falls Casino. revenue as a starting point to
determine a best guess estimate for Pickering's casino revenue projection. Niagara Falls
Casino has competition from Seneca Niagara Resort (located in Niagara Falls, New
York) and the Pickering Casino would have competition for the gaming dollar from
Casino Ajax, Great Blue Heron Casino (Port Perry) and Woodbine Casino.
44
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 22
Staff's calculation for the revenue projection is presented below .
. r -.
City of Niagara Falls -2019 Budget
'Estimated Casino Revenue
I
Estimated Number of Total Gaming I I
I
1Positions Niagara Falls
Municipal Revenue per Gaming Positio~
· Pickering Number of Gaming Positions '
Estimated Pickering Revenue (12 months)
Estimated Revenue for 8.5 Months
Revenue for forecast for 2020
$23,500,000
5,370
$4,376.16
2,963
I $12,966,562
$9,184,648
$9,000,000
The revenue projection should increase for the Pickering casino once the hotel and 2,500
seat premier live entertainment venue is open.
The biggest money maker for the casino is slots. In 2018, American casinos made
approximately $6.0 billion in revenues of which $4.0 billion was made in slot machines.
Slots are popular because the game is easy to understand, every player young and old
can enjoy playing and large bets are not necessary to play slots. A small bet is usually
enough that makes slot play interesting for players with a low budget. In addition, the
amazing graphics, sounds, themes and bonus features are a reason for the popularity of
slots as well. Las Vegas casinos have observed an interesting trend among the
millennials. This group doesn't gamble as much as the older generations and they prefer
to gamble in social game settings such as craps and black jack. The challenge for the
casino industry is how to make slot play more social to attract the millennials.
Notion Road Bridge (Highway 401 Crossing)
As a condition to remove the (H-2) Holding Symbol on the Casino Lands, the City
committed to the construction of the Highway 401 road crossing connecting Notion Road
to Squires Beach Road and realignment of Pickering Parkway at Notion Road . The cost
of the project and preliminary funding strategy is presented below:
Table Two
Notion Road 401 Bridge Est. Costs
Construction
Design
Land Purchase
Total Estimated Cost
Prel iminary Funding Strategy
Less:
Benefit to Existing Deduction
Growth Related -DC Funding Roads
45
$53 ,000,000
2,000,000
10,000,000
$65 ,000 ,000
$65,000,000
($16,000,000)
$49,000,000
I
I
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 23
At this current time, the cost associated with the "Benefit to Existing" ($16.0 million)
deduction, would be a City cost. However, the CAO's Office is having discussions with
interested parties and this cost may be partially or fully funded by Third Party
organizations.
The DC roads reserve fund component has a projected balance as of December 31,
2019 of $23.4 million. Therefore, the DC funding for this project would consist of cash
($23.4 m) and debt ($25.6 m). However, there is approximately $1.5 million being used to
fund internal loans that is currently not available to fund this project. In theory these
dollars should be returned to the DC Roads component to reduce the amount of
borrowing. The DC roads reserve component is a key funding source for internal loans.
When the project commences, this source of internal loans will no longer be available
and the City has to consider alternative funding strategy or plan.
City Centre Project -A Financial Discussion
The discussion below focuses on the City Centre project only from a financial perspective
and does not discuss the need, location or operation of the facilities.
City Centre Building Estimated Costs
as of January 31, 2020
,---·r · -----------------. . -----·-· ·-··----·--·-···--·-1
------·-Col.A Col. 8 Col. C ,
Expenditures Funding Sources DC I
1 Line# Capital (lnc.'s Net HST 1.76%) DC's City Sh~re Funding%
I 1 1 Library $ 39 ~884,000 $ 16,782,000 $ 23,102,000 42 .10%
2 Arts Centre 64,640,000 12,~89,000 51,951,000 19 .63%
3 Additional: Arts FFE 9~5,000 r 9_95 !ooo ·
4 Senior & Youth Centre 41 !290,000 36,232,000 5,058 ,000 87.75%
5 Underground Parking (352) 28,337,000 20,700,000 7,637,000 73.05%
-
6 Bridge Link 5,671,000 3,682,000 1,989,000 64.93%
7 , Total B~ilding Cost $ 180,817,900 '$ 90,085,000 !$ 90,732,000 49.82%
Other Capital Costs
8 Relocation of Services $ 7,489,000 $ 600,000 $ 6,889,000 8 .01%
--
Arena Re-Surfacing of
9 Parking lot :270 ,000 . 270,000
10 I
Parking Lot Exp. 450 ,000 450,000
11 Isub Total Other Capital 8,209,000 600,000 7,609,000
12 , , Total Capital Est. Costs $ 189,026,000 $ 90,685,000 ,$ 98,341 ,000 47.97%
I
1Current
13 Project Manager (Per Yr.) $ 145,140 I :$ 145,140
Column A represents the current estimate of construction costs and includes net HST of
1.76 percent that has been added to the project's cost. Overall, the DC funding is
covering almost 48 percent of the project's estimated cost (Col. C -line 12). The 2020
46
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 24
budget plan includes the casino reserve funding both arena parking lot projects and the
project manager.
The DC funding level varies per building due to the fact it reflects what is permissible
under the DC legislation and is based on the average level of service provided over the
last 10 years as per the legislation. Development charge funding cannot be used to pay
for the portion of any new infrastructure that would lead to a service level higher than this
10-year average level of service.
The Library DC funding reflects a lower percentage due to the fact the funding is capped
at the historical level of service and for the Library it is measured by square footage.
When the Library closed the Greenwood and Whitevale branches, that reduced the
overall total square footage reducing the 10-year average level of service.
The financing strategy for the City Centre project is presented below.
City Centre Financing Plan Based on Estimated Costs
As of January 31, 2020 [=_-=: , DC -D~bTFundin-g---;---·----1-·---· -----r--DC;;·
i--~-_ Civic Centre Funding Requirements (Line 12) , $ 90,685,000
! Less : Funding in DC Reserve Funds (December 31, 2019)
, B
C
-• -+ -I
Library
Parks & Recreation
. -
D DC Borrowing Amount
E , Annual Debt Payments (Based on 3.50% -25 Years)
-• -t j
F
·•-L
Number of BP's Required to be
issued to fund DC Debt Per Yr.
City Share Debt Fu~ding
G : City Share Debt (Line 7 + 8)
H ' 'Less: Reserves (December 31, 2019)
Seniors Reserve
f . J · Minor Building Replacement Reserve
K Library Reserve
L City Share Borrowing Amount
I I
' !
M Annual Debt Payments (Based on 3.50% -25 Years)
Less : Annual Contributions to Reserves
N
I Q
p
Q
R
Seniors Reserve
Library Reserve
i I
I
Minor Buildings Reserve (Budget Report Recommendation)
Less : Library Sponsorship '
Payment Per Year (After HST)
Annual Payments to be Funded from Casino Reserve
4,230,Q_Q_0
16,304,000
$ 70,151 ,000
$4,260,000
1 ,046
City Share of Costs
I $ 97,621,000
!"
'$
1,400,000
700,009
80,000
95,441,000
$5,791,000
700,00Q
100,000
1-400,000
1-884 ,000 '
I
, $ 3,707,000
The reference to lines 7, 8 and 12 above is based on the previous page.
47
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 25
Part A of the financing strategy is based on the maximizing DC funding. Members of
Council may recall that in December 2019, Council approved the "DC Update Study" that
increased the fee for the Parks and Recreation category. The DC fees paid by
developers are allocated to the various DC funding components such as Library and
Parks and Recreation. The DC Parks and Recreation category funds the City Centre Arts
& Youth ano Senior Centre buildings. The debt calculation is based on a 25 year term
and an interest rate of 3.50 percent. Staff are aware that the 3.50 percent interest rate is
slightly higher, however, staff wanted to ensure that there was some margin of safety and
or financial flexibility.
Line F is a key indicator for the City Centre project. The calculation is based on Line E
divided by the current DC fee for a 2 bedroom condo rate ($4,074). At a minimum and for
many years, the City needs to have a level of building activity that is equivalent to 1,046
2 bedroom condo units to cover the City's DC debt related to the City Centre project. The
City will also need additional level of building activity to help fund the 'growth related costs
for Seaton for projects such as Seaton Recreation Complex, parks and trails. If there is
shortfall in building activity that in turn results in lower fees collected, the City has to
make up the shortfall. The City is the Guarantor of DC debt and therefore, any shortfall
would have to be funded from the Casino Reserve. Under the old DC rules, the shortfall
would be corrected and or adjusted through the next DC background study where the
deficit is added to the DC fee calculation resulting in higher fees. The funding of
recreational facilities is considered a soft service and therefore, will now fall under the
CBC. At this current time, with the Province not releasing the CBC regulations, staff have
assumed that any CBC funding shortfall cannot be addressed or funded through future
recoveries.
In 2012, Council recognized the need for a new seniors centre by creating a senior
reserve with a funding contribution of $75,000 per year. Over the last 8 years, Council
has approved funding increases to this reserve and now has a projected balance of $1.4
million (December 31, 2019). In 2017, a minor buildings replacement reserve was
created to fund the replacement of old and high operating cost small buildings. In 2019,
the Library Budget included funding for a new Central Library in the amount of $80,000.
The 2019 Budget included transfers to reserves as reflected in Lines N, 0, and P. These
dollars are now part of the 2020 base budget. These funds will now be applied to reduce
annualdebtpaymen~.
Municipal Debt Limits and Annual Repayment Limit (ARL)
As stated in report (FIN 15-19, page 7), the City has a debt limit (Annual Repayment
Limit or ARL) as reported by Ministry of Municipal Affairs (MMA). The ARL can be simply
defined as the maximum amount that a municipality can pay in principal and interest
payments in the year for long-term debt (and in annual payments for other financial
commitments) without first obtaining approval from the Local Planning Appeal Tribunal.
From a simple perspective, the ARL could be viewed as the current available debt limit
on an individual's credit card. The goal is not to maximize the borrowing amount, but
instead to use the ARL as a guideline to manage the City's financial affairs.
48
Report FIN 02-20
Subject: 2020 Current and Capital. Budget
February 24, 2020
Page 26
MMA determines each year, the municipality's limit using a formula in the regulation
based on the financial information supplied to the ministry through its Financial
Information Return (FIR). For municipalities, the ARL is set at 25 percent of their annual
"own-source" revenues (a ministry-determined amount which includes property taxes,
user fees and investment income) less: grants; annual long-term debt servicing costs and
annual payments for other long-term financial obligations. The long term debt servicing
cost includes all City issued debt plus other debt such as DC debt and third party debt .
(soccer dome). It is very rare for municipalities to exceed the 25 percent debt limit.
Please find below a comparison of the City's annual debt cost (that includes principal and
interest) in relation to the ARL. The source of the data was the annual FIR, Schedule 81
for the 2018.The 2019 financial information is currently not available due to the fact the
City is still processing its 2019 closing adjustments. As expected, with the introduction of
the City Centre project and corresponding City Share Debt and DC Debt, the revised
debt projection puts the City substantially closer to the ARL. On a go forward basis, every
debt financed project (directly or indirectly funded by DC's) will be subject to the ARL test
to ensure that the City is below the 25 percent limit or cap. Without stating the obvious,
the financial goal is not to be near the 25 percent limit, but instead be around or below 10
percent.
Chart Two
,-····-· •·--·· ·--·-··---·· .... ----··-··--·--··· -········--·-·
City's Debt Measured Against the ARL Limit
30.0% ····-···· -· ··-· · · ··---··-·-· ...... ·-·· .. ··-·· ·-•-·••-····· ··-· ·-· ···--·-····-·-······ -· · .. ··-···-·· ···-----···-·----· -·
25.0%
20.0% ···---·· ·-·--·---·· -··-· ---·---···-···· ----·---··-·· -------·---···------· ·
~~:~~ --~.::-=··-··--= -_ --=_·= ..... ;z -··
0.0% ----------· · ·-----------------·-------------------· _ ----··· ---------
2014 2015 2016 2017 2018 Revised
Proj.
-25% ARL -Debt%
The slope of the line should be lower when you add casino revenues as part of the ARL
calculation.
An important financial measure is "debt per capita". This measure was referenced in the
"City Centre Multi-Year Financial Stress Test" (FIN 15-19) report. Please find below, a
comparison of the debt per capita for Durham Municipalities and others.
49
Report FIN 02-20
Subject: 2020 Current and Capital Budget
February 24, 2020
Page 28
between now and June look at options and or strategies to reduce the project's cost. The
second and probably the more important factor is controlling construction costs once the
project has started. The City's Project Manager has to be vigilant and tenacious in
defending the City's interests.
Community Benefit Charge (CBC) -Missing Provincial Regulations
The detailed regulations to determine the rules and calculations for the CBC were
supposed to be issued this fall and again by the end of January 2020. The City Centre
project financial plan is based on almost receiving 48.0 percent in DC/CBC funding. If the
project was $1.0 million, the City range of risk or uncertainty would be minimal. The DC
funding or contribution is almost $90.0 million with estimated annual DC debt charges of
around $4.2 million. While staff are confident that the City will collect "X" dollars from the
CBC, the critical issue and concern is -will the total CBC fees collected per year be
sufficient to meet the first obligation of $4.26 million per year plus also provide
funding for other growth related costs such as Seaton (parks, trails and Seaton
Recreation Complex)? As stated previously, any shortfall in funding to meet the $4.2
million obligation will be funded from the Casino Reserve. If there is insufficient CBC
funds for Seaton, the City will have to consider deferring projects, reducing their size,
using available surplus casino revenues or a combination of all three.
To reduce the City Centre project financial risk, the City has to annually retain the first
$10.0 million in casino revenues (see Recommendation 2 a)). This dollar amount will
cover the City debt and any possible shortfall in DC/CBC revenues.
Debt Payments and Debt Financing of Capital Projects
The 2020 Current Budget includes $5.4 million of taxpayer funded debt charges (interest
and principal), excluding the City Centre project. The taxpayer funded debt charges
represent 7.8 percent of the 2020 property taxes levied. In other words, for every dollar
collected - 7 cents is applied to debt charges. In 2017, the Development Charges
Operations Centre Reserve Fund borrowed $9.2 million to meet the funding requirements
for the new Operations Centre located on Clements Road. The principal and interest
payments associated with this debt is $675,729 and is funded from DC payments of
which the majority will be from Seaton development. The 2018 DC Background Study
captured all of the interest and principal payment cost associated with this debt and
these costs are reflected in the DC rates.
51
Report FIN 02-20 February 24, 2020
Page 29 Subject: 2020 Current and Capital Budget
A high level summary of the City's debt, which includes the City Centre project is
presented below:
Debt Summary
2019 Debt
External Debt Commitments
External DC Debt
Internal Loans
Total 2019 Commitments
Add: 2020 Debt Commitments
External Debt
New Internal Loans
Sub Total
City Centre Project
Add: 2020 Est. Debt Commitments
City Share External Debt
DC/CBC External Debt
Total Debt Commitments
Millions ($)
$25.6
9.1
-1.§
$36.2
$12.6
_1A
$50.2
$94.4
70.2
$214.8
As stated last year, the Development Charges Reserve Fund -Operations Centre
borrowed funds to meet its funding obligations for the new Operations Centre.
Development Charges collected from new growth pay the principal and interest charges
associated with this debt type. Excluding the DC debt for the Operations Centre and the
City Centre project, the City has financial commitments of $135.5 million
The 2020 debt financed Capital Projects, which include the City Centre project are listed
below.
External Debt and Internal Financing of Capital Projects
City of Pickering
5, 10, 15, 20 and 25 Year Debt Financing
2020 Capital Budget
Capital Project Code Debt - 5 Years($) Description
5325.2004 $360,400 Accessible Pedestrian Signals - 4
locations
5744.2005 195,000 Museum Combination Barn
Restoration -Construction
5735.2007 190,000 CHDRC Delaney & O'Brien Storage
Rooms
5780.2007 150,000 South Pine Creek Ravine -Pathway
Construction
5731.2006 91,000 CHDRC Tenant Relocation
52
Report FIN 02-20
Subject: 2020 Current and Capital Budget
Total Five Year Debt $986,400
Capital Project Code Debt -10 Years($)
5700.2002 $800,000
5731.2004 600,000
5340.2009 465,000
5735.2003 195,000
5715.2001 120,000
Total Ten Year Debt $2,180,000
Capital Project Code Debt -15 Years($)
5340.2003 $1,000,000
5731.2001 470,000
Total f=ifteen Year Debt $1,470,000
Capital Project Code Debt -20 Years($)
5731.2014 $6,000,000
5340.2007 2,767,180
5340.2018 560,000
Total Twenty Year Debt $9,327,180
Capital Project Code Debt -25 Years($)
5192.2001
City Share Debt $94,446,000
DC/CBC Share Debt 70,151,000
Total Twenty Five Year Debt $164,597,000
Total Debt Financed $178,560,580
Projects
February 24, 2020
Page 30
Description
City Centre Backup Generator
Replacement _: Construction
CHDRC Tennis Court Flooring
Replacement -Construction
FS #5 Replacement -Design
CHDRC Delaney Condenser Tower &
Structure Replacement
Don Beer Arena Rink #3 Dehumidifier
Replacements
Description
Fire Pumper Rescue Replacement
CHDRC Tennis Court Roof & wall
Repairs -Construction
Description
CHDRC Lobby & Core Area
Renovations -Construction
FS #1 New Fire Station & HQ
(Seaton) -Construction
Seaton North Fire Station -Land
Description
City Centre Project
-
-
Borrowing or debt financing should not be viewed as a negative. The proper use of debt
is an essential component of prudent fiscal strategy. The use of debt promotes
intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over
the lifetime of the asset.
2021 -2024 Capital Forecasts
Included in the Capital Budget book is the City's 2021 -2024 Capital forecast which
outlines the City's current financial plan. Provided below is a breakdown of the various
funding sources related to the capital forecast.
53
Attachment #5 to Report #FIN 02-20
Provin ce of Ontario -Ministry of Municipal Affairs and Hou sing 16.09.2019 14 :04
::011101
FIR2018: Pickering C Schedule 81
AsmtCode : 1so1 ANNUAL DEBT REPAYMENT LIMIT
MAH Code : 10102 based on the information reported for the year ended December 31, 2018
NOTE : THE ESTIMATED ANNUAL REPAYMENT LIMIT IS EFFECTIVE JANUARY 01, 2020
Please note that fees and revenues for Homes for the Aged are not reflected in this estimate .
DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT 1
Debt Charges for the Current Year $
0210 Principal (SLC 74 3099 01) ...........••..•....•..••.••.••.•.••.•.••.••.••..•••••......... 5,598,009
0220 Interest (SLC 74 3099 02) ....••.•..•..•.••.••.••.••..•....•.••....•.••..••..•.•......... 935,509
0299 Subtolal 6,533,518
0610 Paymenls for Long Tenn Commilments and Liabilities financed from lhe consolidaled stalemenl of
operations (SLC 42 6010 01) ........ : ..•..................................•.. , ••..•...•.... ~-------o~j
9910
1010
1020
1030
1040
1050
1060
1099
Total Debt Charges
Excluded Debt Charges
Eleclricily -Principal (SLC 74 3030 01) ......•..•..•..•.••..•....•.••.••.•.•••.•••.•...•.......
Electricily -lnlerest (SLC 74 3030 02) .....•..•.•...........•..•.....•••...•.•...•.....•..•...
Gas -Principal (SLC 74 3040 01) .· ....•..•..•........••••.•..•.••....•.•...•......•.........
Gas -lnlerest (SLC 74 3040 02) .........•..•.•......•..•....•....•..•..•..•• · ..•...•..•.•..
Telephone -Principal (SLC 74 3050 01) ....•....•.....•.••..•..•.•..•.•..•.••..••......•..•....
Telephone -Interest (SLC 74 3050 02) .....•....•.....••.•..•..•.•.....•.•...•......•.........
Subtotal
6,533,518 j
1
$
0
0
0
0
0
0
0
1410
1411
1412
1420
9920
Debt Charges for TIie Drainage/Shoreline Assistance {SLC 74 3015 01 + SLC 74 3015 02) .....•••••••.•.•..••..•...•.... j '--------~
Provincial Grant funding for repayment of long tenn debt {SLC 74 3120 01 +SLC 74 3120 02) ......•.•...•...•..•...•...... '-j -------~ 0
Lump sum {balloon) repaymenls of long tenn debt {SLC 74 3110 01 + SLC 74 3110 02) ................................. •c.l _______ ~ 2,045,000
1610
Total Debt Charges to be Excluded
Net Debt Charges
Total Revenues{' Sale of Hydro Utilities Removed){SLC 10 9910 01) ....•..•..•..•..•....•...............•.•.
Excluded Revenue Amounts
2010 Fees for TIie Drainage I Shoreline Assistance {SLC 121850 04) .............................••..•...•......
2210 Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 +SLC 10 0810 01 + SLC10 0815 01) .....•.. '. •..•.....
2220 Canada Grants, including Grants for Tangible Capital As sets (SLC 10 0820 01 + SLC 10 0825 01) .•............•......•....
2225 Deferred revenue earned (Provincial Gas Tax){SLC 10 0830 01) ...•.................•...........•...•..•...
2226 Deferred revenue earned {Canada Gas Tax){SLC 10 0831 01) ..............................•...•...•..•..
2230 Revenue from olher mun icipalities, including Revenue for Tangible Capilal Assets (SLC 10 1099 01 + SLC 10 1098 01) ...•.•••..••....
2240 Gain/Loss on sale of land & capital assets (SLC 10 1811 01) ........•.........................•...•..•.•..
2250 Deferred revenue earned {Development Charges){SLC 10 1812 01) ..........••.•...•.•.••..••...•...•.......
2251 Deferred revenue earned {Recreation Land {The Planning Act)) {SLC 10 1813 01) .....•..•.•..•..••..••.............
2253 Olher Deferred revenue earned {SLC 101814 01) ......................•.•...•....•....•.••..••......
2252 Donated Tangible Capital Assets (SLC 53 0610 01) ....................••.•........••...•......•.....
2254 Increase I Decrease in Government Business Enterprise equily (SLC 101905 01) ....•..•..•.•..•..•••..•..•........
2299 Subtotal
2410
2610
2620
9930
Fees and Revenue for Joint Local Boards for Homes for the Aged ...•..••....•..•..•....•...••..............
For llluslralion Purposes Only
Annual Interest Rate
I~--~ @
72
Term
Net Revenues
25% of Net Revenues
ESTIMATED ANNUAL REPAYMENT LIMIT
years=
2,045,000
4,488,518
1
$
111,688,361
0
1,133,188
1,056,706
0
3,224,357
90,072
-246 ,005
3,178,106
156,444
678,697
995,033
5,050,712
15,317,310
96,311,051 1
24,092,763 j
19,604,245 J
Comparative Expenditure Analysis By Municipality
(Source BMA 2019 Municipal Study)
Net Costs per $100,000 Assessment Including Amortization
Service Pickering Whitby Oshawa Clarington Brock
Fire Services/\ $206 $168 $190 $145 $109
Roadways -Paved $22 $28 $66 $45 $99
Roadways -Unpaved $6 $0 $0 $29 $64
Roadways -Bridges and $2 $0 $2 $7 $10
Culverts
Roadways -Traffic $14 $114 $27 $79 $96
Operations
Winter Control -Except $9 $10 $27 $25 $33
Sidewalks, Parking Lots
Street lighting $6 $4 $7 $11 $11
Storm Sewer -Urban $15 $16 $10 $12 -
Parks* $27 $23 $42 $17 $16
Recreation Programming* $20 $5 $30 $19 $4
Recreation Facilities -$44 $59 $79 $64 $38
Other
Library $37 $22 $45 $24 $32
Museums $5 $0 $1 $3 -
-
Planning* $13 $8 $12 $17 $11
Building Permit and $11 ($5) $13 $13 $2
Inspection Services
A Net Costs per Capita Excluding Amortization
* Net Costs per $100,000 Assessment Excluding Amortization
80
\.._
. cm; of .
PlCKERlNG
The Corporation of the City of ·Pickering
Organization Structure .
•/
\..
Mayor
Members of Council
Chief Administrative. Officer
""\ · City of Pickering
Employee Complement
96 Non-Union Full-Time (NUFT)
O Non-Union Part-Time (NUPT)
324 Union Full-Time (UFT)
59 Union Part-Time (UPT)
52 ·union Full-Time Term (UFTT)
277 Union Part-Tim_e Term (UPTT)
( Office of the Ch,ief '\
Administrative
I I
City Development
Officer Department . I
co \_ (Chart No . 2) CJ'1 ,,
l (Chart No. 3)
Community Corporate Economic Development Engineering Finance Fire Services ""\ Human Resources
Services Services & Strategic Projects . Services Department Department Department
Department Department Department Department
(Chart No. 4) (Chart No . 5) (Chart No . 6) (Chart No. 7) l (Chart No . s)j l (Chart No . 9j . l (Chart No . 10)
Authorized by: ~
Chief Admir)istrative Officer January 1, 2020
Chart No. 1
co
O')
~040/~
PlCKERlNG
The Corporation of the City of Pickering
· City Council
· City Council.
Mayor Members of Council
(1)
Offiee of the Mayor Councillors' -Office
Executive Assistant, Mayor '
(1) *
r Executive Assistant, Council ·
Authorized by: o(yJ
Chief Administrative Officer January 1, 2020
(6)
j
'
*
(2)
Chart No. 1 (a)
CX>
-.I
-C~0f-
·p](KER]NG The Corporation of the City of -Pickering
Office of the Chief Administrative Officer
Chief Administrative Officer
(1-NUFT)
. ·Employee Complement
11 Non-Union Full-Time (NUFT)
0 Non-Union Part-Time (NUPT)
1 Union Full-Time (UFT)
1 Union Part-Time (UPT)
Supervisor, Administrative
..
I
' Manager, Pu_blic Affairs &
Corporate Communications
(1-NUFT)
,__ Coordinator, Corporate Communications &
Community Engagement (1-NUFT)
.__ Website Coordinator
Authorized by: 6(f)J
Chief Administrative Officer
(1-UPT)
Services (1-NUFT)
,_ Executive Assistant,
Mayor (1-NUFT)
,_ Executive Assistant,
Councii (2-NUFT)
Administrative Assistant, ' ~
Manager, Customer Care Office of the CAO
(1-NUFT)
(1-NUFT)
~
Customer Care Representative II ,__
(2-NL)FT)
Customer Care Representative I ,.__
· (1-UFT)
January 1, 2020 Chart-No. 2
Office of the CAO Department
2018
Actuals
Expenditures
1100 Salaries & Wages 1,310,295
1200. Overtime 145
1400 Employer Contributions 348,633
1800 Conferences 10,552
2110 Travel 33,121
2115 Bus Dev & City Promo 20,943
2131 Cellular Phones 10,183
2140 Telephones 20,342
2210 Advertising 8,904
2211 Trade Shows, Exhib & Display; 10,632
2220 Subscription & Publications 2,027
2340 Seminars & Education 5,118
2365 Purch Prnting/Broch/News Ltr 5,012
2370 Insurance Premium 8,594
2392 Consulting & Professional 97,200
2394 Recpt, Prom & Sp Events 78,516
2395 Memberships 5,313
2396 Photo, Mapping, Printing 3,666
2399 Outside Agency Serv 17,824
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 2,649
5320 Program Supplies 11,342
5530 Utilities -Hydro 0
5900 Gas, Oil Tires 0
6100 Website Support Intranet 33,517
Total Expenditures 2,044,528
Revenues
9990 Other Revenue (14,659)
9940 Advertising 0
9965 Cost Recoveries 0
9980 Sponsorships No Tax (36,000)
9985 Marketing Sponsorships 0
1511 Film Permits (11,250)
Total· Revenues (61,909)
Transfers to/from Reserves & R.F.
1910 Transferto/(from) Reserve 0
Total Transfers 0
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,241,369 1,239,492
422 2,250
326,318 307,088
14,077 12,000
39,609 34,550
20,345 23,000
10,576 10,800
21,702 19,745
20,554 20,000
11,022 14,500
1,991 3,695
5,770 6,500
4,095 6,000
8,594 8,594
216,136 175,832
102,599 116,750
5,372 5,355
5,665 6,000
23,443 87,850
2,158 9,306
4,266 4,100
11,566 15,700
988 4,800
429 1,000
36,595 39,615
2,135,661 2,174,522
(11,540) (15,000)
0 (40,000)
(37,699) (50,000)
0 0
(84,916) (75,000)
(12,250) 0
(146,405) (180,000)
0 (69,050)
0 (69,050)
89
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
403,189 1,642,681 32.53%
0 2,250 0.00%
83,242 390,330 27.11%
2,000 14,000 16.67%
6,000 40,550 17.37%
0 23,000 0.00%
800 11,600 7.41%
5,880 25,625 29.78%
5,000 25,000 25.00%
2,500 17,000 17.24%
0 3,695 0.00%
0 6,500 0.00%
0 6,000 0.00%
156 8,750 1.82%
17,768 193,600 10.11%
0 116,750 0.00%
3,010 8,365 56.21%
0 6,000 0.00%
0 87,850 0.00%
0 9,306 0.00%
0 · 4,100 0.00%
0 15,700 0.00%
(1,500) 3,300 (31.25%)
0 1,000 0.00%
3,000 42,615 7.57%
531,045 2,705,567 24.42%
0 (15,000) 0.00%
(10,000) (50,000) 25.00%
(130,000) (180,000) 260.00%
0 0 0.00%
0 (75,000) 0.00%
0 0 0.00%
(140,000) (320,000) 77.78%
(324,075) (393,125) 469.33%
(324,075) (393,125) 469.33%
Office of the CAO Department
2018
Actuals
Net 1,982,619
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,989,256 1,925,472
90
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
66,970 1,992,442 3.48%
2121 Office of the CAO -Admin
2018
Actuals
Expenditures
1100 Salaries & Wages 444,297
1200 Overtime 0
1400 Employer Contributions 109,030
1800 Conferences 7,597
2110 Travel 27,121
2115 Bus Dev & City Promo 16,917
2131 Cellular Phones 6,183
2140 Telephones 1,212
2210 Advertising 0
2211 Trade Shows, Exhib & Displayi 0
2220 Subscription & Publications 710
2340 Seminars & Education 4,172
2370 Insurance Premium 2,702
2392 Consulting & Professional 55,867
2394 Recpt, Prom & Sp Events 13,710
2395 Memberships 3,065
2399 Outside Agency Serv 0
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 1,787
5900 Gas, Oil Tires 0
Total Expenditures 694,370
Revenues
9965 Cost Recoveries 0
9985 Marketing Sponsorships 0
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
Total Transfers 0
Net 694,370
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
574,383 559,918
0 750
136,898 140,925
11,231 6,500
37,391 28,000
19,231 20,000
7,603 7,400
824 1,184
12,129 10,000
11,022 14,500
794 775
5,186 5,000
2,702 2,702
123,687 75,000
91,702 103,000
4,634 4,510
22,050 22,350
485 1,493
3,740 2,500
429 1,000
1,066,121 1,007,507
(37,699) (50,000)
(84,916) (75,000)
(122,615) (125,000)
0 0
0 0
943,506 882,507
94
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
407,665 967,583 72.81%
0 750 0.00%
81,217 222,142 57.63%
2,000 8,500 30.77%
6,000 34,000 21.43%
0 20,000 0.00%
0 7,400 0.00%
931 2,115 78.63%
5,000 15,000 50.00%
2,500 17,000 17.24%
0 775 0.00%
0 5,000 0.00%
48 2,750 1.78%
50,000 125,000 66.67%
0 103,000 0.00%
3,010 7,520 66.74%
0 22,350 0.00%
0 1,493 0.00%
0 2,500 0.00%
0 1,000 0.00%
558,371 1,565,878 55.42%
(130,000) (180,000) 260.00%
0 (75,000) 0.00%
(130,000) (255,000) 104.00%
(268,295) (268,295) 0.00%
(268,295) (268,295) 0.00%
160,076 1,042,583 18.14%
City of Pickering
2020
Approved Background Information
2121 Office of the CAO -Adm in
Expenditures
2121.1100.0000 Salaries & Wages
Base Salaries and Wages
One full time Project Manager -Northeast Pickering contract position (100%
funded by third party)
One full time Construction Manager -Strategic Projects (Civic Centre Vision, etc .)
contract position (funded by Casino Reserve)
One full time Economic Development & Strategic Projects Associate contract
position -(funded from the Rate Stabilization Reserve) -start date January 1, 2020
Total 2121.1100.0000 Salaries & Wages
2121 .1200.0000 Overtime
To meet service level/workload commitments
Total 2121.1200.0000 Overtime
2121.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one full time Project Manager -Northeast Pickering contract
position -start date April 1, 2020 (funded by third party)
Benefits related to one full time Construction Manager -Strategic Projects contract
position (funded by Casino Reserve)
Benefits related to one full time Economic Development & Strategic Projects
Associate contract position ..:. (funded from the Rate Stabilization Reserve)
Total 2121.1400.0000 Employer Contributions
2121.1800.0000 Conferences
Economic Development & Strategic Projects related conference
Total 2121.1800.0000 Conferences
2121.2110.0000 Travel
Car allowance -$1,000 per month -CAO
Mileage for staff associated with CAO Office
Airfare & Train for Trade Shows, Conferences & Business Missions
Total 2121.2110.0000 Travel
2121 .2115 .0000 Business Development
Business Development
Total 2121.2115.0000 Business Development
2121.2131.0000 Cellular Phones
Annual Smartphone Charges -CAO
Annual Smartphone Charges -Director, Econ . Dev. & Strategic Projects ·
95
Run Date: 6/10/20 1 :38 PM
2020
Bud et
626,883
150,000
124,200
66 ,500
967,583
750
750
164,547
30,000
20,945
6,650
222,142
8,500
.8,500
12,000
7,000
15 ,000
34,000
20 ,000
20,000
2,000
2,000
City of Pickering
2020
Approved Background Information
2121 Office of the CAO -Admin
Annual Smartphone Charges -Senior Econ. Dev. Officer
Annual Smartphone Charges -Supervisor, Administrative Services
Annual Tablet charges -CAO
Annual Mobile Internet Charges -CAO
Total 2121.2131.0000 Cellular Phones
2121 .2140 .0000 Telephones
Voice/ Data
Internet
Total 2121.2140.0000 Telephones
2121 .2210.0000 Advertising
Economic Development Promotional Advertising
Total 2121.2210.0000 Advertising
2121 .2211.0000 Tr Shows, Exhib &Displays
Exhibit & Trade Shows (displays, rentals & exhibit materials)
Municipal/Regional Economic Development Partnership (t rade shows, displays,
advertising)
City Centre Street Banners & Hardware
Total 2121.2211.0000 Tr Shows, Exhib &Displays
2121 .2220.0000 Subscriptions & Publicati
Reference materials, journals and reports
Total 2121.2220.0000 Subscriptions & Publicati
2121 .2340.0000 Seminars & Education
Educational Assistance -Office of the CAO ·
Total 2121.2340.0000 Seminars & Education
2121 .2370.0000 Insurance Premium •
Annual cost of insurance policy that provides protection for munlcipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2121.2370 .0000 Insurance Premium
2121.2392 .0000 Consulting & Professional
Consulting -Economic Development & Strategic Projects
Consulting for communication assignments related to corporate/strategic projects .
Total 2121.2392.0000 Consulting & Professional
2121 .2394 .0000 Recpt,Prom : & Sp.Ev.,Gen
General Public Relations
City of Pickering Promotional Items (corporate merchandise) and City Pins
City Business Events
City Sponsorship for Events (e,g , Board of Trade events)
96
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1,500
800
500
600
7,400
1,870
245
2,115
15,000
15,000
5,000
7 ,000
5 ,000
17,000
775
775
5,000
5,000
2,750
2,750
75,000
50,000
125,000
10,000
5,000
4,000
9,000
City of Pickering
2020
Approved Background Information
2121 Office of the CAO -Admin
Business Engagement Event. Event expenses include staging and sound ,
entertainment, catering and rentals, promotions , displays , etc.
Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2121 .2395.0000 Memberships
Ajax-Pickering Board of Trade
Toronto Region Board of Trade
Professional Engineers (PEO) -CAO
Municipal Engineers Association (MEA) -CAO
Ont. Municipal Mgmt. Institute (OMMI) -Supervisor, Administrative Services
Economic Development Council
Project Management Institute
International Economic Development Council
Economic Developers Assoc. of Cda . (EDAC) Membership
Ontario Aerospace Council
Total 2121.2395.0000 Memberships
2121.2399.0000 Outside Agency Services
Economic Development Writing Services (including translation services)
Graphics Support
Printing of Marketing Materials
Commercial Real Estate Information
Region Business Count Data (TGT Solutions)
Total 2121.2399.0000 Outside Agency Services
2121.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2121.2479.0000 Sfwr/Hdwr Maint Contracts
2121.5300.0000 Stationery & Office Suppl
General office supplies
Total 2121 .5300.0000 Stationery & Office Suppl
2121.5900 .0000 Gas, Oil , Tires Etc.
Fuel and oil changes for corporate sponsored vehicle
Total Expenses
Revenues
Total 2121 .5900.0000 Gas, Oil , Tires Etc.
2121 .9965 .0000 Cost Recoveries
Funded from Developers (100%) -One full time Project Manager -Northeast
Pickering contract position
Total 2121.9965.0000 Cost Recoveries
97
Run Date: 6/10/20 1 :38 PM
2020
Bud et
75 ,000
103,000
1,400
2 ,500
250
100
145
700
250
1,075
600
500
7,520
2 ,500
7,500
6,000
5,700
650
22,350
1,493
1,493
2,500
2,500
1,000
1,000
1,565,878
(180,000)
(180 ,000)
City of Pickering
2020
Approved Background Information
2121 Office of the CAO -Adm in
2121 .9985.0000 Marketing Sponsors
Office of the CAO Marketing Sponsorships (Taxable)
Total Revenues
Transfers
Total 2121.9985.0000 Marketing Sponsors
1910.7021.2121 Frm Rate Stab -CAO
Rate Stabilization Res. funding for one.full time Economic Development & Strategic
Projects Associate contract position
Rate Stabilization Res . funding for communication assignments related to
corporate/strategic projects
Total 1910.7021.2121 Frm Rate Stab -CAO
1910.7068.2121 Trsf Casino R -CAO Office
Funding from Casino Reserve for one full time -Construction Manager -Strategic
Projects contract position
Total Transfers
Net Expenses
Total 1910.7068.2121 Trsf Casino R -CAO Office
98
Run Date: 6/10/20 1:38 PM
2020
Bud et
(75,000)
(75 ,000)
(255,000)
(73,150)
(50 ,000)
(123 ,150)
(145 ,145)
(145,145)
(268,295)
1,042,583
2129 Customer Care Centre
2018
Actuals
Expenditures
1100 Salaries & Wages 353,272
1200 Overtime 145
1400 Employer Contributions 116,466
1800 Conferences 661
2110 Travel 95
2131 Cellular Phones 349
2140 Telephones 16,561
2340 Seminars & Education 0
2370 Insurance Premium 2,533
2394 Recpt, Prom & Sp Events 301
2395 Memberships 399
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 346
5320 Program Supplies 11,342
Total Expenditures 502,470
Revenues
9990 Other Revenue (14,659)
Total Revenues (14,659)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 487,811
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
308,373 304,098
0 1,000
97,193 82,190
1,140 1,500
717 800
619 800
19,576 16,527
0 500
2,533 2,533
41 750
399 495
0 811
267 600
11,566 15,700
442,424 428,304
(11,540) (15,000)
(11,540) (15,000)
0 0
430,884 413,304
99
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
7,243 311,341 2.38%
0 1,000 0.00%
14,593 96,783 17.76%
0 1,500 0.00%
0 800 0.00%
0 800 0.00%
5,573 22,100 33.72%
0 500 0.00%
47 2,580 1.86%
0 750 0.00%
0 495 0.00%
0 811 0.00%
0 600 0.00%
0 15,700 0.00%
27,456 455,760 6.41%
0 (15,000) 0.00%
0 (15,000) 0.00%
0 0 0.00%
27,456 440,760 6.64%
2129 Customer Care Centre
Expenditures
2129 .1100. 0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2129.1100.0000 Salaries & Wages
2129.1200.0000 Overtime
To meet service level/workload commitments
Total 2129.1200.0000 Overtime
2129.1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2129.1400.0000 Employer Contributions
2129.1800.0000 Conferences
Service Delivery Officials Conference -Manager, Customer Care
Total 2129.1800.0000 Conferences
2129.2110.0000 Travel
Parking & mileage
Total 2129.2110.0000 Travel
2129.2131.0000 Cellular Phones
Smartphone -Manager, Customer Care
Total 2129.2131.0000 Cellular Phones
2129 .2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
311,341
311,341
1,000
1,000
96,783
96,783
1,500
1,500
800
800
800
800
Voice/ Data 3,605
Internet 245
Accu-Tell after hours answering service (Operations, Animal Services , By-law &
Customer Care)
Total 2129.2140.0000 Telephones
2129 .2340.0000 Seminars & Education
Management Course -(1) Customer Care Rep. ii
Total 2129.2340.0000 Seminars & Education
2129.2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2129.2370.0000 Insurance Premium
2129 .2394.0000 Recpt,Prom . & Sp.Ev.,Gen
To cover various promotional items
Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2129 .2395.0000 Memberships
Ont. Municipal Mgmt. Institute (OMMI) -Manager, Customer Care
100
18,250
22,100
500
500
2,580
2,580
750
750
145
City of Pickering
2020
Approved Background Information
2129 Customer Care Centre
Municipal Service Delivery Officials (MSDO)
Total 2129.2395.0000 Memberships
2129.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2129.2479.0000 Sfwr/Hdwr Maint Contracts
2129 .5300.0000 Stationery & Office Suppl
General office supplies.
Total 2129.5300.0000 Stationery & Office Suppl
2129.5320.0001 Program Supplies
To cover training supplies
Total 2129.5320.0001 Program Supplies
· 2129.5320 .0002 Garbage Tags
Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2 .50 a
tag) (expense is offset by revenue from the program)
Total Expenses
Revenues
Total 2129.5320.0002 Garbage Tags
2129 .9990.0000 Miscellaneous Revenue
Garbage Bag Tag Sales
Total Revenues
Total Transfers
Net Expenses
Total 2129.9990.0000 Miscellaneous Revenue
101
Run Date: 6/10/20 1 :38 PM
2020
Bud et
350
495
811
811
600
600
700
700
15,000
15,000
455,760
(15,000)
(15,000)
(15,000)
0
440,760
2621 Public Affairs & Corp. Comm.
2018
Actuals
Expenditures
1100 Salaries & Wages 512,726
1200 Overtime 0
1400 Employer Contributions 123,137
1800 Conferences 2,294
2110 Travel 5,905
2115 Bus Dev & City Promo 4,026
2131 Cellular Phones 3,651
2140 Telephones' 2,569
2210 Advertising 8,904
2211 Trade Shows, Exhib & Displayt 10,632
2220 Subscription & Publications 1,317
2340 Seminars & Education 946
2365 Purch Prnting/Broch/News Ltr 5,012
2370 Insurance Premium 3,359
2392 Consulting & Professional 41,333
2394 Recpt, Prom & Sp Events 64,505
2395 Memberships 1,849
2396 Photo, Mapping, Printing 3,666
2399 Outside Agency Serv 17,824
2479 Software/Hardware Maintenanc b
5300 Stationery & Office Supplies 516
5530 Utilities -Hydro 0
6100 Website Support Intranet 3.3,517
Total Expenditures 847,688
Revenues
9940 Advertising 0
9980 Sponsorships No Tax (36,000)
1511 Film Permits (11,250)
Total Revenues (47,250)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
Total Transfers 0
Net 800,438
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
358,613 375,476
422 500
92,227 83,973
1,706 4,000
1,501 5,750
1,114 3,000
2,354 2,600
1,302 2,034
8,425 10,000
0 0
1,197 2,920
584 1,000
4,095 6,000
3,359 3,359
92,449 100,832
10,856 13,000
339 350
5,665 6,000
1,393 65,500
1,673 7,002
259 1,000
988 4,800
36,595 39,615
627,116 738,711
0 (40,000)
0 0
(12,250) 0
(12,250) (40,000)
0 (69,050)
0 (69,050)
614,866 629,661
102
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(11,719) 363,757 (3.12%)
0 500 0.00%
(12,568) 71,405 (14.97%)
0 4,000 0.00%
0 5,750 0.00%
0 3,000 0.00%
800 3,400 30.77%
(624) 1,410 (30.68%)
0 10,000 0.00%
0 0 0.00%
0 2,920 0.00%
0 1,000 0.00%
0 6,000 0.00%
61 3,420 1.82%
(32,232) 68,600 (31.97%)
0 13,000 0.00%
0 350 0.00%
0 6,000 0.00%
0 65,500 0.00%
0 7,002 0.00%
0 1,000 0.00%
(1,500) 3,300 (31.25%)
3,000 42,615 7.57%
(54,782) 683,929 (7.42%)
(10,000) (50,000) 25.00%
0 0 0.00%
0 0 0.00%
(10,000) (50,000) 25.00%
(55,780) (124,830) . 80.78%
(55,780) (124,830) 80.78%
(120,562) 509,099 (19.15%)
City of Pickering
2020
Approved Background Information
2621 Public Affairs & Corp . Comm .
Total 2621.2131.0000 Cellular Phones
2621 .2140 .0000 Telephones
Run Date: 6/10/20 1:38 PM
2020
Bud et
3,400
Vo ice/ Data 1,245
Internet 165
Total 2621.2140.0000 Telephones
2621.2210.0000 Advertising
Special City Advertising
Total 2621.2210.0000 Advertising
2621 .2220 .0000 Subscriptions & Publicati
Journals and Reports
Novae Res Urbis
Meltwater Media Monitoring
Globe & Mail
Toronto Star
Total 2621.2220.0000 Subscriptions & Publicati
2621 .2340 .0000 Seminars & Education
Topical Seminar & Educational Assistance -Coord. Corp . Comm. & Comm.
Engagement
Total 2621.2340.0000 Seminars & Education
2621 .2365.0000 Purch . Pr/Broch./Newsltr
Brochures/Promotional & Marketing .initiatives
Total 2621.2365.0000 Purch. Pr/Broch./Newsltr
2621.2370 .0000 Insurance premium
Annual cost of insurance policy that provides protection for municipal activities and
property (Policy coverage includes: liability, automobile and property)
Total 2621.2370.0000 Insurance premium
2621.2392 .0000 Consulting & Professional
Consulting for Business Development (marketing strategies , promo videos) and
Community Engagement (facilitation for special initiatives , promo videos ; PSAs
Pickering 101, training)
Corporate sponsorship contract
Film Industry Consultant
Pickering 101 on line learning module::;
Accessibility Compliance Audit
Total 2621.2392.0000 Consulting & Professional
2621 .2394 .0000 Recpt,Prom . & Sp .Ev ., Gen
Your City Event, Community Engagement Promotion
General Public Relations
104
1,410
10,000
10,000
250
470
1,200
550
450
2,920
1,000
.1,000
6,000
6,000
3,420
3,420
15,000
6,500
30,000
7,100
10,000
68,600
8,000
5 ,000
City of Pickering
2020
Approved Background Information
2621 Public Affairs & Corp. Comm.
Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen
2621 .2395.0000 Memberships
International Assoc. of Business Communicators (IABC) -Coord ., Corp . Comm . &
Comm. Engagement
Total 2621.2395.0000 Memberships
2621 .2396.0000 Photo,Mapping,Printing
To cover professional services for photo enlargements, map and printing
reproductions
Photography services for City's promotional publications & oblique aerials
Various outreach/promotional pieces -Communications
Total 2621.2396.0000 Photo,Mapping,Printing
2621.2399.0000 Outside Agency Services
Graphics Support
Community Partnerships expenses such as promotional materials and
advertisements
Publication of magazine _dedicated to Pickering ( offset by advertising revenues)
Total 2621.2399.0000 Outside Agency Services
2621.2479.0000 Sfwr/Hdwr Maint Contracts
General Enhancements
Maintenance -Pingstreet City Mobile Application
Maintenance -HRIS
Total 2621.2479.0000 Sfwr/Hdwr Maint Contracts
2621.5300.0000 Office Supplies
General Office Supplies
Total 2621.5300.0000 Office Supplies
2621 .5530.0000 Utilities -Hydro
Hydro costs for Digital Sign Program (4 LED Lights)
Total 2621.5530.0000 Utilities -Hydro
2621.6100.0000 Website Support
Security Certificate
Annual Hosting
Technical Support
eNewsletter Module (annual)
eCommerce Application Suite (annual licensing fee)
iCreate License Fee
Chat (5 licenses for Customer Care)
Domain Names Registration
Website enhancements -includes online service tool
105
Run Date: 6/10/20 1:38 PM
2020
Bud et
13,000
350
350
500
4,500
1,000
6,000
7,500
8,000
50,000
65,500
3,000
3,000
1,002
7,002
1,000
1,000
3,300
3,300
925
3,100
2,500
1,850
3,050
2,500
250
600
20,000
City of Pickering
2020
Approved Background Information
2621 Public Affairs & Corp. Comm.
Cludo Site Search
Payment Gateway License (eStore)
Demographic Data Set (annual fee)
Customized Economic Development Report Tool (annual fee)
Pingstreet license (annual fee)
Total Expenses
Revenues
Total 2621.6100.0000 Website Support
2621 .9940.0000 Advertising Space
Advertising revenue from publication of magazine dedicated to Pickering
Total 2621.9940.0000 Advertising Space
Total Revenues
Transfers
1910.7021.2621 Frm Rate Stab -Econ Dev
Rate Stabilization Res . funding for one contract full time Coordinator,
Communications -Digital Media position, including statutory benefits .
Rate Stabilization Res. funding for one contract full time Public Affairs &
Communications Assistant position, including statutory benefits.
Total Transfers
Net Expenses
Total 1910.7021.2621 Frm Rate Stab-Econ Dev
106
Run Date: 6/10/20 1:38 PM
2020
Bud et
350
850
1,800
1,840
3,000
42,615
683,929
(50 ,000)
(50,000)
(50,000)
(70,080)
(54,750)
(124,830)
(124,830)
509,099
-C~o/-
p](J(ERJNG
The Corporation of the City of Pickering
City Development Department
Director, City Development & CBO
Supervisor, City Development
. ·Administration
(1-NUFT)
I
r
Administrative Assistant, City
Development
(1:.NUFT)
I
r
Clerk , Support Services
· (2-UFT )
'-
... I 1 Plann ing Division
Authorized by:
(Chart-No . 3a)
Director's Office
Employee
Complement
· 3 Non-Union FT
0 Non-Union PT
2 Union FT
0 Ur-lion PT
u
Chief Administrative Officer
"
"
,)
(1-NUFT)
I
Building Services
(Chart No. 3b)
·Planning-Division
Employee
Complement
10 Nori-Union FT
0 Non-Union PT
13 Union FT
0 Union PT ·
January 1 , 2020
_,)
,
,)
Building Services
Employee
Complement
3 Non-Union FT
0 Non-Union PT
14 Union FT
O Union PT
Employee Complement
17
0
32
1
Non-Union Full-Time (NUFT)
Non-Union Part-Time (NUPT)
_ Union Full-Time (UFT)
Union Part-Time Term (UPTT)
I
Sustainab il ity
(Chart No . 3c)
Sustainability
Employee
Complement
1 Non-Union FT
. O . Non-Union PT
3 Union FT
1 Union .PT Term
. Chart No. 3
-C14 u/-· -
PlCl<ERlNG
_.,
0
co
Authorized by:
-
>--
-
>--
~[.
-{
-{
(
The Corporation of the City of Pickering
City Development Department
Planning_ Division
[ Director, _City Development & CBO · l
Chief Planner
(1-NUFT)
I
Manager, Development Manager, Policy &. Principal Planne r,
Review & Urban Design Geomatics '--Strategic Initiatives
(1-NUFT)_ (1-NUFT) (1-N UFT)
Principal Planner-Principal Planner-Policy Senio r Coordinator,
De v elopment Review (2-NUFT)
,_ Development Liaison
(1~NUFT) (1 -NUFT)
. . ..
Princip al Planner,. Planner I
· Site Planning (1-UFT) '---
(1-N UFT)
Senior Planner . Coordinator, Geomatics
(1-UFT) (1-UFT) . '-
Planner II, Heritage Senior Geomatics
(1-UFT) · 1 Analyst -
(1 -UFT)
Planner II-Site Planning
(1 -UFT) Geomatics Analyst
(1-UFT) -
Planner 11· . l
(2-UFT)
Planner I J
(2-UFT)
u
Chief Administrative Officer January 1, 2020
Employee Complement
10 Non-Union 'Full-Time (NUFT)
O Non-Union Part-Time (NUPT)
13 Union Full-Time (UFT)
-
,-..
rt-Time (UPT)
I
er, Zoning &
inistration
(1-NUFT) ~ rr
g Examiners
. (2-UFT) [:
Chart No. 3 (a)
-'---C~o/-
p](KERJNG
...... ......
0
Authorized by: ~
· Chief Administrative Officer
The Corporation of the City of Pickering
City Developrnent Department
Sustainability
[ Director, City Development & CBO l
I
Supervisor, Sustainability ·
(1-NUFT)
I
Senior Planner,
Sustainability
(1-UFT)
l
.Energy Conservation
Engineer
(1-UFT)
I .
Coordinator, Environmental
Engagement
(1-UFT)
I
Assistant, Sastainability ·
· (1-UPTT)
'-
January 1, 2020
Employee C_omplement
1 Non-Union Full-Time (NUFT)
O Non-Union Part-Time (NUPT)
3 Union Full-Time (UFT)
1 Union Part-Time Term (UPTT)
,,
Chart No. 3 (c)
City Development Department
2018
Actuals
Expenditures
1100 Salaries & Wages 3,639,839
1200 Overtime 20,508
1400 Employer Contributions 948,525
1800 Conferences 9,981
1900 Uniforms 3,380
2110 Travel 32,751
2131 Cellular Phones 10,182
2140 Telephones 17,398
2210 Advertising 10,719
2211 Trade Shows, Exhib & Display~ 3,967
2220 Subscription & Publications 6,954
2340 Seminars & Education 35,082
2365 Purch Prnting/Broch/News Ur 0
2370 Insurance Premium 26,122
2371 Ins. Deductible 3,426
2392 Consulting & Professional 393,451
2394 Recpt, Prom & Sp Events 13,289
2395 Memberships 23,928
2396 Photo, Mapping, Printing 22,602
2399 Outside Agency Serv 12,752
2457 Veh -Repairs & Maintenance 580
2479 Software/Hardware Maintenanc 126,627
2635 Building Rentals 0
2678 Rental Misc Equip 9,845
5300 Stationery & Office Supplies 20,473
5302 Forms 997
5320 Program Supplies 136,700
5400 Gift Shop Plaques 0
5900 Gas, Oil Tires 809
5902 Supplies & Tools 163
5975 Hardware Replacements 0
Total Expenditures 5,531,050
Revenues
1460 Sale of Serv -Plan Admin (973)
1461 Sale of Serv-Plan Appl (972,770)
1517 Licenses & Permits (4,822,959)
1592 Donations 0
1623 Ont. Specific Grants (1,745)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
4,007,956 4,390,603
5,575 17,750
1,016,052 1,157,394
15,831 21,525
1,582 4,400
33,153 32,420
8,34& 16,900
13,934 20,869
7,653 12,000
1,733 4,250
8,274 7,900
30,286 42,225
397 5,000
26,122 26,122
0 2,000
501,114 1,036,825
18,307 24,000
28,044 29,800
700 28,950
12,656 17,000
855 2,000
132,441 160,592
0 300
9,845 9,850
20,292 25,650
1,130 3,000
153,603 178,000
0 2,500
66 2,000
723 1,800
0 6,000
6,056,672 7,289,625
(1,352) (2,000)
(1,275,325) (980,000)
(3,101,416) (2,395,000)
0 (1,500)
0 0
1 1 1
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
187,967 4,578,570 4.28%
(4,000) 13,750 (22.54%)
27,669 1,185,063 2.39%
(700) 20,825 (3.25%)
500 4,900 11.36%
0 32,420 0.00%
(4,900) 12,000 (28.99%)
(1,459) 19,410 (6.99%)
(1,500) 10,500 (12.50%)
(250) 4,000 (5.88%)
0 7,900 0.00%
555 42,780 1.31%
0 5,000 0.00%
468 26,590 1.79%
0 2,000 . 0.00%
(161,786) 875,039 (15.60%)
(350) 23,650 (1.46%)
5,280 35,080 17.72%
(24,700) 4,250 (85.32%)
(1,000) 16,000 (5.88%)
0 2,000 0.00%
(27,500) 133,092 (17.12%)
0 300 0.00%
300 10,150 3.05%
0 25,650 0.00%
0 3,000 0.00%
(7,275) 170,725 (4.09%)
0 2,500 0.00%
(1,000) 1,000 (50.00%)
500 2,300 27.78%
0 6,000 0.00%
(13,181) 7,276,444 (0.18%)
0 (2,000) 0.00%
(45,000) (1,025,000) 4.59%
(615,000) (3,010,000) 25.68%
0 (1,500) 0.00%
0 0 0.00%
City Development Department
2018
Actuals
9990 Other Revenue (69,102)
9950 EventVendorFees (24,920)
9965 Cost Recoveries (34,617)
9980 Sponsorships·No Tax (15,400)
9985 Marketing Sponsorships (900)
9990 Misc Income (1,415)
1511 Film Permits 0
9993 0th Rev -Rebates/Incentive (290,057)
1530 Rntl -CCC Roof Solar Panel (6,000)
Total Revenues (6,240,858)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve (173,983)
1911 Trans. to/(from) Continuing Stu (44,260)
1920 Transfer to/(from) Reserve Fun 1,930,071
Total Transfers 1,711,!!28
Net 1,002,020
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(29,516) (25,000)
(22,883) (25,000)
(28,746) (110,000)
0 (9,000)
0 (1,000)
(5,375) (4,000)
0 (5,000)
(250) (60,000)
(6,000) (6,000)
(4,470,863) (3,623,500)
0 (275,965)
(280,006) (295,105)
(158,677) (189,255)
(438,683) (760,325)
1,147,126 2,905,800
11 2
Run Date: 6/10/20 2:04 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
(10,000) (35,000) 40.00%
0 (25,000) 0.00%
(171,965) (281,965) 156.33%
4,000 (5,000) (44.44%)
0 (1,000) 0.00%
0 (4,000) 0.00%
(2,500) (7,500) 50.00%
20,000 (40,000) (33.33%)
0 (6,000) 0.00%
(820,465) (4,443,965) 22.64%
42,125 (233,840) (15.26%)
150,681 (144,424) (51.06%)
94,445 (94,810) (49.90%)
287,251 (473,074) (37.78%)
(546,395) 2,359,405 (18.80%)
2610 City Development -Admin
2018
Actuals
Expenditures
1100 Salaries & Wages 426,424
1200 Overtime 0
1400 Employer Contributions 95,464
1800 Conferences 215
2110 Travel 1,891
2131 Cellular Phones 470
2140 Telephones 3,369
2220 Subscription & Publications 4,807
2340 Seminars & Education 3,585
2370 Insurance Premium 3,052
2394 Recpt, Prom & Sp Events 265
2395 Memberships 224
2479 Software/Hardware Maintenan< 126,627
2678 Rental Misc Equip 9,845
5300 Stationery & Office Supplies 1,204
5902 Supplies & Tools 0
Total Expenditures 677,442
Revenues
1460 Sale of Serv -Plan Admin (973)
Total Revenues (973)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 676,469
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
468,201 417,638
0 500
114,635 112,962
2,316 1,000
577 500
421 800
1,838 2,751
5,999 3,500
1,107 2,200
3,052 3,052
1,018 500
224 1,200
132,441 150,014
9,845 9,850
1,586 3,000
0 100
743,260 709,567
(1,352) (2,000)
(1,352) (2,000)
0 0
741,908 707,567
116
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
14,282 431,920 3.42%
0 500 0.00%
9,784 122,746 8.66%
0 1,000 0.00%
0 500 0.00%
0 800 0.00%
(281) 2,470 (10.21%)
0 3,500 0.00%
300 2,500 13.64%
53 3,105 1.74%
0 500 0.00%
(700) 500 (58.33%)
(27,500) 122,514 (18.33%)
300 10,150 3.05%
0 3,000 0.00%
0 100 0.00%
(3,762) 705,805 (0.53%)
0 (2,000) 0.00%
0 (2,000) 0.00%
0 0 0.00%
(3,762) 703,805 (0.53%)
2610 City Development -Admin
Expenditures
2610 .1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2610 .1100.0000 Salaries & Wages
2610 .1200.0000 Overtime
To meet service level/workload commitments
Total 2610.1200.0000 Overtime
2610 .1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2610.1400.0000 Employer Contributions
2610.1800.0000 Conferences
City Development Related Conference -Director -registration and accommodation
Total 2610.1800.0000 Conferences
2610.2110 .0000 Travel
Parking & mileage
Mileage -Conference
Total 2610.2110.0000 Travel
2610.2131 .0000 Cellular Phones
Annual Smartphone -Director
Total 2610.2131.0000 Cellular Phones
2610 .2140.0000 Telephones
Run Date: 6/10/201:38 PM
2020
Bud et
431 ,920
431,920
500
500
122,746
122,746
1,000
1,000
300
200
500
800
800
Voice/ Data 2,180
Internet 290
Total 2610.2140.0000 Telephones
2610.2220 .0000 Subscriptions & Publicati
Reference material , standards , regulations and safety legislations
Total 2610.2220.0000 Subscriptions & Publicati
2610.2340.0000 Seminars & Education
General Education Assistance
Total 2610.2340.0000 Seminars & Education
2610 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property)
Total 2610.2370 .0000 Insurance Premium
2610.2394 .0000 Recpt,Prom . & Sp .Ev.,Gen
Refreshments for public planning meetings/workshops and promotional situations -
lunches & consultant workshops
117
2,470
3,500
3 ,500
2 ,500
2,500
3,105
3 ,105
500
2610 City Development -Admin
City of Pickering
2020
Approved Background Information
Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2610 .2395 .0000 Membe rships
Urban Land Institute -Director -Associate Membership
Professional Engineers Ontario, Director
Total 2610.2395.0000 Memberships
2610 .2479 .0000 Sfwr/Hdwr Maint Contracts
Maintenance -AMANDA Property
Ma intenance -ESRI and Geocortex
Maintenance -Adobe Creative Suite
Maintenance -HRIS
Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts
2610 .2678 .0000 Misc. Equip. Rental
Licence agreement with _Durham Region for Teranet land parcel information and
Registered Plans (Year 1 of 5)
Total 2610.2678.0000 Misc. Equip. Rental
2610.5300 .0000 Stationery & Office Suppl
General office supplies
Total2610.5300.0000 Stationery & Office Suppl .
2610 .5902 .0000 Supplies & Tools
Small office equipment
Total 2610.5902.0000 Supplies & Tools
Total Expenses
Revenues
1460 .0000 .0000 SALE OF SERV -PLAN ADMIN
Sale of Services -maps and other planning documents
Total Revenues
Total Transfers
· Net Expenses
Total 1460.0000.0000 SALE OF SERV -PLAN ADMIN
118
Run Date: 6/10/20 1:38 PM
2020
Bud et
500
240
260
500
47,000
73,000
1,400
1 ,114
122 ,514
10,150
10,150
3 ,000
3 ,000
100
100
705,805
(2,000)
(2,000)
(2,000)
0
703,805
2611 Planning & Design
I
2018
Actuals
Expenditures
1100 Salaries & Wages 1,576,037
1200 Overtime 4,356
1400 Employer Contributions 432,596
1800 Conferences 1,127
1900 Uniforms 938
2110 Travel 2,816
2131 Cellular Phones 1,764
2140 Telephones 6,672
2210 Advertising 0
2340 Seminars & Education 4,790
2370 Insurance Premium 12,920
2371 Ins. Deductible 0
2392 Consulting & Professional 292,664
2394 Recpt, Prom & Sp Events 662
2395 Memberships 9,570
2396 Photo, Mapping, Printing 5,122
2479 Software/Hardware Maintenanc 0
2635 Building Rentals 0
5300 Stationery & Office Supplies 11,581
5902 Supplies & Tools 0
Total Expenditures 2,363,615
Revenues
1461 Sale of Serv -Plan Appl (972,770)
9965 Cost Recoveries (34,617)
1511 Film Permits 0
Total Revenues (1,007,387)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve (173,983)
1911 Trans. to/(from) Continuing Stu (44,260)
1920 Transferto/(from) Reserve Fun (114,614)
Total Transfers (332,857)
Net 1,023,371 -
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,703,917 1,889,944
2,734 6,250
429,238 499,487
3,494 6,500
249 600
5,427 3,450
1,465 3,200
5,260 7,867
0 1,000
2,851 5,400
12,920 12,920
0 1,000
255,236 752,075
514 850
10,493 12,110
0 7,700
0 5,041
0 300
11,007 13,000
1 200
2,444,806 3,228,894
(1,275,325) (980,000)
(28,746) (50,000)
0 (5,000)
(1,304,071) (1,035,000)
0 (275,965)
(131,258) (146,355)
(116,784) (196,255)
(248,042) {618,575)
892,693 1,575,319
11 9
Run Date: 6/10/20 1 :35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
76,982 1,966,926 4.07%
(1,000) 5,250 (16.00%)
6,371 505,858 1.28%
0 6,500 0.00%
0 600 0.00%
0 3,450 0.00%
0 3,200 0.00%
(457) 7,410 (5.81 %)
0 1,000 0.00%
0 5,400 0.00%
230 13,150 1.78%
0 1,000 0.00%
(148,616) 603,459 (19.76%)
0 850 0.00%
4,770 16,880 39.39%
(4,700) 3,000 (61.04%)
0 5,041 0.00%
0 300 0.00%
0 13,000 0.00%
0 200 0.00%
(66,420) 3,162,474 (2.06%)
(45,000) (1,025,000) 4.59%
(12,385) (62,385) 24.77%
(2,500) (7,500) 50.00%
(59,885) {1,094,885) 5.79%
42,125 (233,840) (15.26%)
1,_931 (144,424) (1.32%)
74,445 (121,810) (37.93%)
118,501 {500,074) (19.16%)
(7,804) 1,567,515 (0.50%)
City Development Department -Planning & Design -Cost Centre 2611
Funding Source for 2020 Consulting & Professional
2611.2392.0000 Consulting & Professional
Project
Professional!fechnical Assistance (General/Urban Design/Heritage)
Statscan 2019 -Custom Data Project
Infill & Replacement Housing in Established Neighbourhoods
45% DC Funded and 55% funded from Continuing Studies Reserve
Comprehensive Zoning By-law Update -Multi-year Project
67.5% DC Funded
2611.2392.0001 Consulting -Funded from Continuing Studies Res.
Infrastructure Ontario Environmental Assessment of Land for Park
Purposes at the Southeast corner of Tillings Road & Dersan Street
3D Digital Model of the City Centre
Policy & Urban Design Review for Applications OPA 19-002/P, A 5/19
· 2611.2392.0002 Consulting -Funded by Seaton Application Fees
Seaton Development, Implementation & Legal Assistance
(in response to unknown development issues as they arise related
to planning, heritage, economic development, sustainability,
broadband infrastructure and LPAT)
Infrastructure Ontario Environmental Assessment for Seaton
Primary Trails
2611.9965.0000 Other Rev -Cost Recoveries from Developers
Urban Design Review Services
Peer Review & Heritage Impact Assessment of Liverpool House
Redevelopment
Peer Review & Heritage Commemorative Plan for Development at the
Northwest Corner of Altona Road and Finch Avenue
Updated: January 23, 2020
120
Funding Source
Property Tax
Property Tax
2020 Property Tax Impact
Continuing Studies Reserve
Development Charges
Continuing Studies Reserve
Development Charges
Continuing Studies Reserve
Continuing Studies Reserve
Continuing Studies Reserve
Seaton Application Fees
Seaton Application Fees
Developers
Developers
Developers
Cost
$50,000.00
1,000.00
$51,000.00
40,700.00
33,300.00
42,615.00
88,508.00
$11,225.00
25,024.00
24,860.00
$150,000.00
83,840.00
$50,000.00
1,675.00
710.00
2611 Planning & Design
Expenditures
2611 .1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2611.1100.0000 Salaries & Wages
2611.1200.0000 Overtime
LPAT Preparation
Priority Projects/Applications
Resident Mtgs
Council/Planning Committee Meetings/Statutory Public Meetings
Heritage Pickering -11 Meetings
Secretary-Treasurer-Committee of Adjustment-12 meetings
Advisory Committee meetings
Total 2611.1200.0000 Overtime
2611 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP , El, EHT) and employer provided
benefits such as extended health and dental
Total 2611.1400.0000 Employer Contributions
2611.1800. 0000 Conferences
Can . Institute of Planners (CIP)/Ont. Professional Planners Institute (OPP!)
Conference -(3 Staff) Reg istration and hotel
Urban Land Institute/Municipal Affairs Conference/Strategy Institute or similar
ESRI User Regional Conference
Total 2611.1800.0000 Conferences
· 2611.1900 .0000 Uniforms
As per the Collective Agreement
Total 2611.1900.0000 Uniforms
2611.2110.0000 Travel
Parking & Mileage
OPP! or Similar Conference
Total 2611.2110.0000 Travel
2611 .2131 . 0000 Cellular Phones
Annual Smartphone Charges or Reimbursements -Chief Planner & Mgr. Dev
Review & Urban. Design, Mgr. Policy & Geomatics, & Senior Coordinator,
Development Liaison
Total 2611.2131.0000 Cellular Phones
2611.2140 .0000 Telephones
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,966,926
1,966,926
1,000
1,000
1,000
750
750
500
250
5,250
505,858
505 ,858
2,900
3,000
600
6,500
,600
600
3,000
450
3,450
3 ,200
3,200
Voice/ Data 6,545
Internet 865
1 21
City of Pickering
2020
Approved Background Information
2611 Planning & Design
Total 2611.2140.0000 Telephones
· 2611.2210 .0000 Advertising
Public meetings regarding various studies and notification of City-initiated zonings
& official plans; RFP notices
Total 2611 .2210.0000 Advertising
2611 .2340 .0000 Seminars & Education
Planner Progression -Education/Training
Manager/Planner Training
Canadian Green Building Council & LEED Training
Durham Region Planners Seminars & Workshops
Geocortex Training
Planning & Design Sem i nars
Total 2611.2340 .0000 Seminars & Education
2611 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2611.2370 .0000 Insurance Premium
2611 .2371 .0000 Insurance Deductible
Insurance Deductible
Total 2611.2371.0000 Insurance Deductible
2611 .2392.0000 Consulting & Professional
Professional/Technical Assistance -General/Urban Design/Heritage
Statscan 2019 -Custom Data Project
Total 2611.2392.0000 Consulting & Professional
2611.2392.0001 Consulting -Funded from Continuing Studies Res .
Cityscapes 30 Model of City Centre (PO# 190706)
Freedman Urban Solutions Ltd . (Policy & Urban Design Review for applications
19-001/P, A5/19) (PO# 190781)
Infrastructure Ontario Environmental Assessment for Land for Park Purposes at
the southeast corner of Tillings Rd. and Dersan St. (PO# 170662)
Infill & Replacement Housing in Established Neighbou rhoods (yr 2 of 3) -45% DC
funded and 55% funded from Continuing Studies Res . (PO# 180433)
Comprehensive Zon ing By-law Update -Multi-year Project (1st Phase: Discussion
Papers & Consultation -year 1 of 3) -67 .5% DC funded (PO# 190791)
Total 2611.2392.0001 Consulting -Funded from Continuing Studies Res.
2611 .2392.0002 Consulting -Funded by Seaton App Fees
122
Run Date: 6/10/20 1 :38 PM
2020
Bud et
7,410
1,000
1,000
500
1,000
500
500
2 ,400
500
5,400
13,150
13,150
1,000
1,000
50 ,000
1,000
51,000
25,024
24,860
11,225
74 ,000
131,125
266 ,234
City of Pickering
2020
Approved Background Information
2611 Planning & Design
Seaton Development, Implementation & Legal Assistance in response to unknown
development issues as they arise related to planning, heritage, trail planning,
economic development, sustainability, broadband infrastructure and 0MB.
Infrastructure Ontario Environmental Assessment for Seaton Primary Trails -100%
funded from Seaton App Fees (PO# 180512)
Total 2611.2392.0002 Consulting -Funded by Seaton App Fees
2611.2392.0003 Consulting -Funded Developers/Land Owners
Urban Design Review Services (funded 100% from Developers) (PO# BL 190771)
Peer Review & Heritage Impact Assessment (Liverpool House Redevelopment)
(PO# 190482) -100% funded by Developer
Peer Review & Heritage Commemorative Plan (Development at Northwest Corner
of Altona & Finch) (PO# 190505) -100% funded by Developer
Total 2611.2392.0003 Consulting -Funded Developers/Land Owners
2611.2394.0000 Recpt, Prom & Sp.Ev., Gen
Refreshments for public planning meetings/workshops and promotional situations -
. lunches & consultant workshops
OPPI Sponsor Registrations
Total 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen
2611 .2395.0000 Memberships
Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Full
Membership -11 staff
OPPI/CIP Provisional Membership -6 staff
OPPI/CIP Full Membership for Principal Planner, Strategic Initiatives
Ontario Assn . of Ctee of Adj . -3 staff@ $150 each
Urban & Regional Info. Systems Assoc. (URISA) Ontario -1 Staff
URISA International -1 Staff
AMANDA Central User Group Annual Fee
Urban Land Institute (Associate Membership) -2 staff
Total 2611.2395.0000 Memberships
2611 .2396.0000 Photo,Mapping,Printing
Report Reproduction/Specialized Printing
Total .2611.2396.0000 Photo,Mapping,Printing
2611.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance
Total 2611.2479.0000 Sfwr/Hdwr Maint Contracts
2611.2635.0000 Building Rentals
Rental of facilities and payment of security when holding public meetings
Total 2611.2635.0000 Building Rentals
123
Run Date: 6/10/20 1:38 PM
2020
Bud et
150,000
83,840
233,840
50,000
1,675
710
52,385
600
250
850
8,800
5,700
700
450
80
300
250
600
16,880
3,000
3,000
5,041
5,041
300
300
City of Pickering
2020
Approved Background Information
2611 Planning & Design
2611 .5300.0000 Stationery & Office Suppl
Genera l office supplies & paper/print cartridges
Total 2611.5300.0000 Stationery & Office Suppl
2611.5902.0000 Supplies & Tools
Small office & drafting equipment
Total 2611.5902.0000 Supplies & Tools
Total Expenses
Revenues
1461 .0000 .0000 SALE OF SERV -PLAN APPL
Zoning By-law Amendments
Official Plan Amendment
Draft Plan of Subdivision/Condominium
Site Plan
Telecommunications Towers
Committee of Adjustment -Variances
Land Division
Minister's Zoning Order
Total 1461.0000.0000 SALE OF SERV -PLAN APPL
1511.2611.0000 LIC & PERMITS-FILM PERMIT
Film Permit Fees (public road use)
Total 1511 .2611 .0000 LIC & PERMITS-FILM PERMIT
2611.9965 .0000 Other Rev-Cost Recoveries
Funded from Developers 100% -Urban Design Review Services
Records Management Scanning Fees
100% funded by Developer -Peer Review & Heritage Impact Assessment
(Liverpool House Redevelopment) (PO# 190482)
100% funded by Developer -Peer Review & Heritage Commemorative Plan
(Development at Northwest Corner of Altona & Finch) (PO# 190505)
Total 2611.9965.0000 Other Rev-Cost Recoveries
Total Revenues
Transfers
1910.7048 .2611 Trsf Seaton Dev R-Planng
Funding for Seaton Development, Implementation & Legal Assistance
Funding for Infrastructure Ontario Environmental Assessment for Seaton Primary
Trails (PO# 180512)
124
Run Date: 6/10/20 1:38 PM
2020
Bud et
13,000
13,000
200
200
3,162,474
(200 ,000)
(105,000)
(200,000) ·
(375,000).
(10,000)
(100 ,000)
(30,000)
(5 ,000)
(1 ,025,000)
(7,500)
(7,500) .
(50 ,000)
(10,000)
(1,675)
(710)
(62,385)
(1 ,094,885)
(150,000)
(83 ,840)
City of Pickering
2020
Approved Background Information
2611 Planning & Design
Total 1910.7048.2611 Trsf Seaton Dev R-Planng
1911.2611.0000 Trsf frm Res-· Planning
Continuing Studies Res . Funding (55%) for Infill & Replacement Housing in
Established Neighbourhoods (PO# 180433)
Continuing Studies Res. Funding (35 .5%) for Comprehensive Zoning By-law
Review -Year 1 of 3
Continuing Studies Res. Funding for Cityscapes 3D Model of City Centre (PO#
190706)
Continuing Studies Res . Funding for Freedman Urban Solutions Ltd. (Policy &
Urban Design Review for applications 19-001/P, A5/19) (PO# 190781)
Continuing Studies Res. Funding for Infrastructure Ontario Environmental
Assessment for Land for Park Purposes at the southeast corner of Tillings Rd. and
Dersan St.
Total 1911.2611.0000 Trsf frm Res -Planning
1920.7600.2611 Trsf frm DCRF -Planning
DC Funding (67 .5%) for 1st Phase of Comprehensive Zoning By-law Update Study
(Discussion Papers & Consultation; Year 1 of 3)
DC Funding (45%) for Infill & Replacement Housing in established Neighbourhoods
(PO# 180722)
Total Transfers
Net Expenses
Total 1920.7600.2611 Trsf frm DCRF -Planning
125
Run Date : 6/10/20 1 :38 PM
2020
Bud et
(233 ,840)
(40,700)
(42,615)
(25,024)
(24,860)
· (11,225)
(144,424)
(88,510)
(33,300)
(121 ,810)
(500,074)
1,567,515
2612 Building Services
2018
Actuals
Expenditures
1100 Salaries & Wages 1,247,000
1200 Overtime 15,908
1400 Employer Contr.ibutions 321,969
1800 Conferences 6,999
1900 Uniforms 2,195
2110 Travel 24,899
2131 Cellular Phones 5,232
2140 Telephones 5,154
2220 Subscription & Publications 2,046
2340 Seminars & Education 20,650
2365 Purch Prnting/Broch/News Ur 0
2370 Insurance Premium 7,239
2371 Ins. Deductible 2,920
2392 Consulting & Professional 84,367
2394 Recpt, Prom & Sp Events 3,101
2395 Memberships 9,230
2396 Photo, Mapping, Printing 16,009
2399 Outside Agency Serv 0
2457 Veh -Repairs & Maintenance 580
2479 Software/Hardware Maintenam 0
5300 Stationery & Office Supplies 7,244
5302 Forms 997
5900 Gas, Oil Tires 809
5902 Supplies & Tools 163
5975 Hardware Replacements 0
Total Expenditures 1,784,711
Revenues
1517 Licenses & Permits (4,822,959)
9990 Other Revenue (69,102)
9965 Cost Recoveries 0
Total Revenues (4,892,061)
Transfers to/from Reserves·& R.F.
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun 2,061,582
Total Transfers 2,061,582
Net (1,045,768)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,414,191 1,584,675
1,882 10,000
367,820 420,777
7,828 8,500
1,333 3,500
25,234 25,150
4,611 10,400
5,272 7,892
2,181 4,000
22,158 26,000
397 5,000
7,239 7,239
0 1,000
184,313 208,750
2,571 5,400
12,156 11,430
0 20,000
4,099 4,000
855 2,000
0 4,227
7,329 8,000
1,130 3,000
66 2,000
722 1,500
0 6,000
2,073,387 2,390,440
(3,101,416) (2,395,000)
(29,516) (25,000)
0 (60,000)
(3,130,932) (2,480,000)
(148,748) (148,750)
0 52,000
(148,748) (96,750)
(1,206,293) (186,310)
126
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
199,652 1,784,327 12.60%
(3,000) 7,000 (30.00%)
36,142 456,919 8.59%
(700) 7,800 (8.24%)
500 4,000 14.29%
0 25,150 0.00%
(4,900) 5,500 (47.12%)
(127) 7,765 (1.61%)
0 4,000 0.00%
0 26,000 0:00%
0 5,000 0.00%
131 7,370 1.81%
0 1,000 0.00%
10,830 219,580 5.19%
1,500 6,900 27.78%
1,650 13,080 14.44%
(20,000) 0 (100.00%)
2,000 6,000 50.00%
0 2,000 0.00%
0 4,227 0.00%
0 8,000 0.00%
0 3,000 0.00%
(1,000) 1,000 (50.00%)
500 2,000 33.33%
0 6,000 0.00%
223,178 2,613,618 9.34%
(615,000) (3,010,000) 25.68%
(10,000) (35,000) 40.00%
(159,580) (219,580) 265.97%
(784,580) (3,264,580) 31.64%
148,750 0 (100.00%)
0 52,000 0.00%
148,750 52,000 (153.75%)
(412,652) (598,962) 221.49%
2612 Building Services
Expenditu res
2612.1100 .0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
One full time Building Info. & Compliance Officer contract position
One new full time Inspector 1 contract position -start date July 1, 2020
One full time Project Mgr., Electronic Permitting System contract position -start
date March 1 , 2020
One full time Clerk, Support Services contract position (offset by reduction in
records management scanning costs)
Total2612.1100.0000 Salaries & Wages
2612.1200 .0000 Overtime
On Call Basis as per Collective Agreement
Total 2612.1200.0000 Overtime
2612 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El , EHT) and employer provided
benefits such as extended health and dental
Statutory benefits related to one full time Building Info. & Compliance Officer
contract position
Statutory benefits related to one full time Clerk, Support Services contract position
Statutory benefits related to one new full time Inspector 1 contract position -start
date July 1, 2020
Statutory benefits related to one full time Project Mgr., E lectronic Permitting
System contract position -start date March 1, 2020
Total 2612.1400.0000 Employer Contributions
· 2612.1800 .0000 Conferences
Ontario Building Officials Association (4 Staff) -Hotel/Reg 'n
Large Municipalities Chief Building Officials (LMCBO) Fall/Spring Wo rkshop (CBO)
Total 2612.1800.0000 . Conferences
2612 .1900.0000 Uniforms
As per the Collective Agreement
Total 2612.1900.0000 Uniforms
2612.2110.0000 Travel
Ontario Building Officials Association Conference (4 Staff)
Construct Canada -(CBO)
Annual mileage fo r Building Staff
Mileage/Parking for Building Staff
Total 2612.2110.0000 Travel
127
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,538,519
67,703
36,455
86,950
54,700
1,784,327
7,000
7 ,000
435,321
6,770
3 ,937
3,645
.7 ,246
456,919
6,000
1,800
7 ,800
4 ,000
4,000
1,100
50
21,500
2 ,500
25,150
2612 Building Services
2612.2131 .0000 Cellular Phones
City of Pickering
2020
Approved Background Information
Annual Smartphone Charges -Manager, Supervisors and 6 staff
Equipment Upgrades -4 staff@ $375
Total 2612.2131.0000 Cellular Phones
2612.2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
4,000
1,500
5,500
Voice / Data 6,860
Internet 905
Total 2612.2140.0000 Telephones
2612 .2220.0000 Subscriptions & Publicati
Building Codes & Updates, Referenced Standards, and Fire Codes
Total 2612.2220.0000 Subscriptions & Publicati
2612.2340.0000 Seminars & Education
Building Code & other technical training programs -all staff
Heating, Refrigeration & Air Conditioning Institute (HRAI) Courses -Senior
Examiner/Inspector (Plumbing & HVAC)
General Educational Assistance
Construct Canada -CBO and 3 Inspector ll's
Ontario Building Officials Assoc. (OBOA) or similar Course (to be facilitated by the
City & is 100% cost recoverable)
OBOA Zoning Course (2 staff)
Municipal Mgmt Course -UOIT (1 staff)
Total 2612.2340.0000 Seminars & Education ·
2612.2365.0000 Purch Prnt/Broch/News Ur
Promote building services to the public
Total 2612.2365.0000 Purch Prnt/Broch/News Ltr
2612.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2612.2370.0000 Insurance Premium
2612 .2371.0000 Insurance Deductible
Insurance Deductible
Total 2612.2371.0000 Insurance Deductible
2612 .2392 .0000 Consulting & Professional
Professional engineers, building science specialists and environmental consultants
retained to provide specialized examination and inspection services for structural
review of high rise and other complex projects -100% recoverable
Specialized consultants to support investigations -100% recoverable
128
7,765
4,000
4,000
7,000
2,000
1,000
600
10,000
1,400
4,000
26,000
5,000
5,000
7,370
7,370
1,000
1,000
200,000
15,000
2612 Building Services
City of Pickering
2020
Approved Background Information
Shoring Design Drawing review of 1441 Bayly St. permit drawings for compliance
with the 2012 Ontario Building Code, Part 4 (PO# 190702) -100% recoverable
. Total 2612.2392.0000 Consulting & Professional
2612.2394.0000 Recpt, Prom & Sp Events
Various Events (CBO, CIAC, SAC, BIAC, PAC, ZINC, MSAC, Building Safety
Conference Meals
Corporate Apparel
Promotional Items
Total 2612.2394.0000 Recpt, Prom & Sp Events
2612.2395 .0000 Memberships
Assn of Architectural Technologists of Ont.-(2 staff)
Min. of Municipal Affairs (MMAH) Building Code Identification Number (BCIN) -
Director Filings
Ontario Building Officials Assn -(15 staff@ $320 each)
Code Interpretation Advisory Committee -(1 staff)
Mechanical Services Advisory Committee -(1 staff)
Plumbing Advisory Committee -(1 staff)
Building Inspection Advisory Committee -(1 staff)
American Society of Heating Refrigeration & Air Condition Engineers -(1 staff)
Structural Advisory Committee -(1 staff)
Large Municipalities Chief Building Officials -(1 staff)
Ontario Association of Certified Engineering Technologists -(2 staff)
MMAH BCIN Annual Registration Fees -(14 staff)
Membersh ip Contingency Fund
Professional Engineers Ontario -(2 staff)
Durham Chapter -OBOA (4 staff@ $125)
Can. Institute of Planners (CIP)/Ont. Professional Plalilriers Institute (OPPI) Fees -
(3 staff)
Heating , Refrigeration & Air Conditioning Institute (HRAI) Corporate Membership
Total 2612.2395.0000 Memberships
2612.2399.0000 Outside Agency Services
Promote building services to the public
Total 2612.2399.0000 Outside Agency Services
2612.2457 .0000 Vehicle-Repair & Maintena
For Building Services Vehicle
Total 2612.2457.0000 Vehicle-Repair & Maintena
2612 .2479.0000 Sfwr/Hdwr Maint Contracts ·
Maintenance -HRIS
129
Run Date: 6/10/20 1 :38 PM
2020
Bud et
4,580
219,580
1,800
600
2,500
2,000
6 ,900
500
200
4,800
50
50
50
50
280
50
250
550
1,600
700
550
500
2,400
500
13,080
6,000
6,000
2,000
2,000
4,227
City of Pickering
2020
Approved Background Information
2612 Building Services
Total 2612.9990.0001 Compliance Letters
2612.9990.0002 Other Revenue
Revenue from attendance by outside municipalities to offset cost for OBOA course
Records Management Scanning
Total Revenues
Transfers
Total 2612.9990 .0002 Other Revenue
2822 .7506.0000 Trsf to Biding Permit RF
Transfer to Building Permit RF to finance purchase of one new electric vehicle.
Total Transfers
Net Expenses
Total 2822.7506.0000 Trsf to Biding Permit RF
131
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(10 ,000)
(10,000)
(15,000)
(25,000)
(3,264,580)
52,000
52 ,000
52,000
(598,962)
2620 Strategic Initiatives & Sustainability
2018
Actuals
Expenditures
1100 Salaries & Wages 385,258
1200 Overtime 244
1400 Employer Contributions 98,128
1800 Conferences 1,640
1900 Uniforms 247
2110 Travel 2,566
2131 Cellular Phones 2,716
2140 Telephones 2,203
2210 Advertising 10,719
2211 Trade Shows, Exhib & Display~ 3,967
2220 Subscription & Publications 101
2340 Seminars & Education 6,057
2370 Insurance Premium 2,911
2371 Ins. Deductible 506
2392 Consulting & Professional 4,136
2394 Recpt, Prom & Sp Events 9,261
2395 Memberships 4,179
2396 Photo, Mapping, Printing 1,471
2399 Outside Agency Serv 12,752
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 444
5320 Program Supplies 136,700
Total Expenditures 686,206
Revenues
1592 Donations 0
1623 Ont. Specific Grants (1,745)
9950 Event Vendor Fees (24,920)
9980 Sponsorships No Tax (15,400)
9985 Marketing Sponsorships (900)
9990 Misc Income (1,415)
9993 0th Rev -Rebates/Incentive (290,057)
1530 Rntl -CCC Roof Solar Panel (6,000)
Total Revenues (340,437)
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (16,897)
Total Transfers (16,897)
Net 328,872
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
414,687 491,146
959 1,000
103,839 123,713
1,117 4,000
0 300
1,177 2,000
1,851 2,500
1,564 2,359
7,653 11,000
1,733 4,250
94 400
3,489 8,125
2,911 2,911
0 0
51,389 61,000
14,169 16,850
4,346 4,210
700 1,000
8,557 13,000
0 1,310
370 1,500
153,603 178,000
774,208 ~30,574
0 (1,500)
0 0
(22,883) (25,000)
0 (9,000)
0 (1,000)
(5,375) (4,000)
(250) (60,000)
(6,000) (6,000)
(34,508) (106,500)
(41,893) (45,000)
(41,893) (45,000)
697,807 779,074
132
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(102,949) 388,197 (20.96%)
0 1,000 0.00%
(24,667) 99,046 (19.94%)
0 4,000 0.00%
0 300 0.00%
0 2,000 0.00%
0 2,500 0.00%
(594) 1,765 (25.18%)
(1,500) 9,500 (13.64%)
(250) 4,000 (5.88%)
0 400 0.00%
255 8,380 3.14%
54 2,965 1.86%
0 0 0.00%
(24,000) 37,000 (39.34%)
(1,850) 15,000 (10.98%)
(440) 3,770 (10.45%)
0 1,000 0.00%
(3,000) 10,000 (23.08%)
0 1,310 0.00%
0 1,500 0.00%
(7,275) 170,725 (4.09%)
(166,216) 764,358 (17.86%)
0 (1,500) 0.00%
0 0 0.00%
0 (25,000) 0.00%
4,000 (5,000) (44.44%)
0 (1,000) 0.00%
0 (4,000) 0.00%
20,000 (40,000) (33.33%)
0 (6,000) 0.00%
24,000 (82,500) (22.54%)
20,000 (25,000) (44.44%)
20,000 (25,000) (44.44%)
(122,216) 656,858 (15.69%)
City of Pickering
2020
Approved Background Information
2620 Strategic Initiatives & Sustainability
Expenditures
2620.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2620.1100.0000 Salaries & Wages
2620 .1200.0000 Overtime
To meet service level/workload commitments
Total 2620.1200.0000 Overtime
2620.1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2620.1400.0000 Employer Contributions
2620.1800.0001 Conferences
SustainabiHty & Energy Conferences
Ont. Professional Planners Institute (OPP!) or similar conference for Senior
Planner, Sustainability
Total 2620.1800.0001 Conferences
2620.1900.0000 Uniforms
As per the Collective Agreement
Total 2620.1900.0000 Uniforms
2620.2110.0000 Travel
Parking & Mileage
Total 2620.2110.0000 Travel
2620.2131.0000 Cellular Phones
Smartphone Charges (Supervisor & 3 Coordinators)
Total 2620.2131.0000 Cellular Phones
2620 .2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
388,197
388,197
1,000
1,000
99,046
99,046
3,000
1,000
4,000
300
300
2 ,000
2,000
2 ,500
2,500
. Voice/ Data 1,560
Internet 205
Total 2620.2140.0000 Telephones
2620.2210.0001 Advertising
Advertising programs/events within publications (SNAP/Retail Pages, News
Advertiser)
Total 2620.2210.0001 Advertising
2620.2210.0012 Advtsing-Sustain Nghbrhds
Program Advertising
Total 2620.2210.0012 Advtsing-Sustain Nghbrhds
2620.2211.0001 Tr Shows,Exhib & Displays
Events (supplies for various displays/activities)
133
1,765
8,000
8,000
1,500
1,500
2,500
City of Pickering
2020
Approved Background Information
2620 Strategic Initiatives & Sustainability
Total 2620.2211.0001 Tr Shows,Exhib & Displays
2620.2211.0012 Tr Shows-Sustain Nghbrhds
Program Exhibits and Displays (Funded from Sustainable Pickering Contributions)
Total 2620.2211.0012 Tr Shows-Sustain Nghbrhds
2620.2220.0000 Subscriptions & Publicati
Reference material
Total 2620.2220.0000 Subscriptions & Publicati
2620.2340.0000 Seminars & Education
Sustainability & Related Projects
Staff Training -Professional Development
LEED ND Seminars
Professional Project Management (PMP) Exam
PMP Prep Course ·
Educational Assistance
Total 2620.2340.0000 Seminars & Education
2620 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2620.2370.0000 Insurance Premium
2620.2392.0000 Consulting & Professional
Energy Services, Audits, Feasibility Studies
LEAF Tree Planting Program
LED Technical Assistance Services
Total 2620.2392.0000 Consulting & Professional
2620 .2394.0001 Recpt, Prom & Sp.Ev., Gen
Sustainability Corporate Wear
Refreshment/Food for Events
Corporate Energy Workshops
Seaton Workshop Series (partially funded by Sponsors)
Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen
2620 .2394.0012 Rec/Prm -Sustain Nghbrhds
Program Receptions/Events (Partially funded from Sustainable Pickering
Contributions)
Total 2620.2394.0012 Rec/Prm -Sustain Nghbrhds
2620.2395.0000 Memberships
OPPI/CIP Full Membership -Senior Planner, Sustainability
Clean Air Council
Professional Engineers of Ontario (1 staff)
134
Run Date: 6/10/20 1:38 PM
2020
Bud et
·2,500
1,500
1,500
400
400
1,000
3 ,000
350
530
2,500
1,000
8,380
2,965
2,965
20,000
15,000
2 ,000
37,000
2,000
1,000
1 ,000
7,000
11,000
4,000
4,000
750
1,800
300
City of Pickering
2020
Approved Background Information
2620 Strategic Initiatives & Sustainability
Project Management Institute (2 staff)
Canada Green Building Council -2 staff
International Society of Sustainability Professionals
LEED APND
Total 2620.2395.0000 Memberships
2620.2396.0000 Photo,Mapping,Printing
Photography & videography services for City's promotional publications
Total 2620.2396.0000 Photo,Mapping,Printing
2620.2399.0001 Outside Agency Services
Green Fleet (Analytics) -(Year 2 of 2)
GeneralDesign Services
Pollinator Garden Volunteer Training & Services
Total 2620.2399.0001 Outside Agency Services
2620.2399.0012 Out Agney-Sustain Nghbrhd
Program Design Services (Partially funded from Sustainable Pickering
Contributions)
Total 2620.2399.0012 Out Agney-Sustain Nghbrhd
2620.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS
Total 2620.2479.0000 Sfwr/Hdwr Maint Contracts
2620.5300.0000 Stationery & Office Suppl
General office supplies
Total 2620.5300.0000 Stationery & Office Suppl
2620.5320.0001 Program Supplies
Promotional Activities & Materials
Total 2620.5320.0001 Program Supplies
2620.5320.0003 Corporate Awareness
Program Supplies
Total 2620.5320.0003 Corporate Awareness
2620.5320.0004 Comm Awareness Event Mgmt
Program Supplies
Total 2620.5320.0004 Comm Awareness Event Mgmt
2620.5320 .0005 Dog Waste Diversion
Program Supplies (18 Parks)
Total 2620.5320.0005 Dog Waste Diversion
2620.5320.0006 Community Clean-ups
Program Supplies
Total 2620.5320.0006 Community Clean-ups
135
Run Date: 6/10/20 1:38 PM
2020
Bud et
400
280
120
120
3,770
1 ,000
1,000
4,000
2,500
1,000
7,500
2,500
2,500
1,310
1,310
1,500
1,500
10,000
10,000
2,000
2,000
4,500
4,500
56,000
56,000
4,000
4,000
City of Pickering
2020
Approved Background Information
2620 Strategic Initiatives & Sustainability
2620.5320.0007 Waterfowl Mgmt Prgm
Program Supplies (includes goose relocation, egg oiling)
Total 2620.5320.0007 Waterfowl Mgmt Prgm
2620.5320.001 0 Tree Planting
Program Supplies -Tree Planting (Funded from Duffin Heights Terrestrial Habitat
ReseNe Fund)
Tree Planting -Duncannon Ravine
Total 2620.5320.0010 Tree Planting
2620 .5320 .0011 Stream Restoration
Program Suppl ies -Stream Restoration (Funded from Duffin Heights Fish Habitat
ReseNe Fund)
Total 2620.5320.0011 Stream Restoration
2620.5320 .0015 Farmers Market
Program supplies (includes marketing, site logistics, equipment, maintenance and
entertainment)
Total 2620.5320 .0015 Farmers Market
Total Expenses
Revenues
1530 .2620.0000 Rntl-CCC Roof Solar Panel
Rental of Tomlinson Community Centre rooftop solar panels
Total 1530.2620.0000 Rntl-CCC Roof Solar Panel
1592.2620.0000 Donations -Sustainability
Sustainable Pickering Contributions
Total 1592.2620.0000 Donations -Sustainability
2620 .9950 .0015 Farmers Market
Vendor table fees
Total 2620.9950 .0015 Farmers Market
2620 .9980 .0001 Sponsorships
Sustainability Sponsorships (No tax)
Total 2620.9980.0001 Sponsorships
2620.9985.0001 Marketing Sponsors
Sustainability Marketing Sponsorships (Taxable)
Total 2620.9985.0001 Marketing Sponsors
2620.9990.0000 Misc. Income
Seaton Workshop Series -Seaton Landowners Funding
Total 2620.9990.0000 Misc. Income
2620.9993.0000 0th Rev-Rebates/Incentive
136
Run Date: 6/10/20 1 :38 PM
2020
Bud et
6 ,225
6,225
15,000
6,500
21,500
10,000
10,000
56,500
56 ,500
764,358
(6 ,000)
(6 ,000)
(1,500)
(1,500)
(25,000)
(25 ,000)
(5,000)
(5 ,000)
(1 ,000)
(1 ,000)
(4,000)
(4,000)
2630 Committee of Adjustment
2018
Actuals
E)!:penditures
1100 Salaries & Wages 5,120
1400 Employer Contributions 368
1800 Conferences 0
2110 Travel 530
2340 Seminars & Education 0
2395 Memberships 650
Total Expenditures 6,668
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 6,668
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
6,960 7,200
520 455
600 1,000
489 820
681 200
750 750
10,000 10,425
0 0
0 0
10,000 10,425
138
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 7,200 0.00%
39 494 8.57%
0 1,000 0.00%
0 820 0.00%
0 200 0.00%
0 750 0.00%
39 10,464 0.37%
0 0 0.00%
0 0 0.00%
39 10,464 0.37%
2630 Committee of Adjustment
Expenditures
2630.1100.0000 Salaries & Wages
Honorarium -5 Members
City of Pickering
2020
Approved Background Information
Total 2630.1100.0000 Salaries & Wages
2630 .1400.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental ·
Total 2630.1400.0000 Employee Benefits
2630.1800.0000 Conferences
Ontario Assoc. of Ctee. of Adjust. Conference (1 member)
Total 2630.1800.0000 Conferences
2630.2110.0000 Travel
Committee of Adjust. Members -12 meetings@ 55km per meeting@ $.56/km
Committee of Adjust. Members -Site Visits -200km @ $.56/km
Ontario Assoc. of Ctee of Adjust. Conference/Seminars
Total 2630.2110.0000 Travel
2630.2340.0000 Seminars & Education
Ontario Assoc. of Committee of Adjust. (1 member/1 staff)
Total 2630.2340.0000 Seminars & Education
2630.2395.0000 Memberships
Ontario Assoc. of Committee of Adjust. 5 Members @ $150 each
Total 2630.2395.0000 Memberships
Total Expenses
Total Revenues
Total Transfers
Net Expe·nses
139
Run Date: 6/10/20 1 :38 PM
2020
Bud et
7,200
7,200
494
494
1,000
1,000
500
120
200
820
200
200
750
750
10,464
0
0
10,464
2743 Heritage Pickering
2018
Actuals
Expenditures
1800 Conferences 0
2110 Travel 49
2340 Seminars & Education 0
2392 Consulting & Professional 12,284
2394 Recpt, Prom & Sp Events 0
2395 Memberships 75
2396 Photo, Mapping, Printing 0
5300 Stationery & Office Supplies 0
5400 Gift Shop Plaques 0
Total Expenditures 12,408
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 12,408
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
476 525
249 500
0 300
10,176 15,000
35 400
75 100
0 250
0 150
0 2,500
11,011 19,725
0 0
0 0
11,011 19,725
140
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 525 0.00%
0 500 0.00%
0 300 0.00%
0 15,000 0.00%
0 400 0.00%
0 100 0.00%
0 250 0.00%
0 150 0.00%
0 2,500 0.00%
0 19,725 0.00%
0 0 0.00%
0 0 0.00%
0 19,725 0.00%
27 43 Heritage Pickering
Expenditures
27 43.1800.0000 Conferences
City of Pickering
2020
Approved Background Information
Heritage Conference -1 staff (registration and accommodation)
Total 2743.1800.0000 Conferences
2743.2110.0000 Travel
. Parking & Mileage
Education Seminars and Conferences -Out of Town
Total 2743.2110.0000 Travel
2743.2340 .0000 Seminars & Education
Run Date: 6/10/20 1:38 PM
2020
Bud et
525
525
250
250
500
General 300
Total 2743.2340.0000 Seminars & Education
2743.2392.0000 Consulting & Professional
Consultations for designations, promo materials, heritage permit review, cultural
heritage assessments
Total 2743.2392.0000 Consulting & Professional
2743 .2394 .0000 Recpt,Prom. & Sp.Ev.,Gen
Designation events ( 2@ approximately $200.00 each)
Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
27 43.2395.0000 Memberships
Annual fee for Community Heritage Ontario (Chair)
Total 2743.2395.0000 Memberships
2743.2396.0000 Photo,Mapping,Printing
General printing
Total 2743.2396.0000 Photo,Mapping,Printing
2743.5300.0000 Stationery & Office Suppl
General office supplies, training supplies, & name tags
Total 2743.5300.0000 Stationery & Office Suppl
2743.5400 .0000 Gift Shop/Plaques
Plaques for designated properties (2 @ $500)
Signage for-Whitevale Heritage Conservation District (3 @ $500)
Total 2743.5400.0000 Gift Shop/Plaques
Total Expenses
Total Revenues
Total Transfers
1 41
300
15,000
15,000
400
400
100
100
250
250
150
150
1,000
1,500
2,500
19,725
0
0
27 43 Heritage Pickering
Net Expenses
City of Pickering
2020
Approved Background Information
142
Run Date: 6/10/20 1:38 PM
2020
Bud et
19,725
......
.i:::,.
.i:::,.
/"_.j. j .. Ctl/j tJO-~-.. -------
P lC K.:E R 1.N G
'-
/
I
Supervisor,
The Corporation of the City of Pickering
Community Services Department
Cultural Services Section
Director,
Community Services & Deputy CAO
I
I
Executive Director,
Cultural Services Performing Arts Centre (1 -NU FT)
(1-NUFf)
Coordinator, ' Even t Staff . Coord inator, .. Museum Operations
(20 -UPTT) --Cultural Services (1 -UFT)
(1-UFf)
\.
r
' Museum Boo kin g
'\ ' Coordinator
Event Coordinator, (1-UFf)
Coo rdin ator . -Community Partnersh ip s \.
(1 -UP TT) (1-UFf)
.,I \.. ., [ Conservator
(1 -U Ff)
Communications Coordinator, -Cultural Services Heritage Programmer
(1 -U Ff) (1-UFf)
. I . Authorized by:
I
Volunteer Coordinator
(1-UPTT) ~
Chief Administrative Officer
January 1, 2020
Employee Complement
3 Non-Union Full-Time (NUFT)
0 Non-Union Part-Time (NUPT)
7 .. Union Full-Time (UFT)
1 Union Part-Time (UPT)
0 Union Full-Time Term (UFTT)
. UPTT)
Supervisor,
Museum Services
(1-N UFf)
Museum Interpreters
(18-UPTT)
' Seasona l Museum
Receptionist
(1-UPTT)
.I
l~ -[ Costumer
(1-Un) l
Seasonal "Museum Guides
(4-UPTT)
-
Chart No . 4(a)
_.
-i::,.
-.J
-Cdg of·--
PlC.KERlNG-
I
Coordinator, Aquatic Programs
(1 -UFTJ
I
,
Aquatic Programmer
(.1-UFT)
I
Aquatic Program Assistant (4-UPT)
Aquatic Staff (70-UPTT) /
\.
Authorized by: uU
Chief Administrative Officer
Employee Complement
The Corporation of the City of Pickering
Community Services Department
2 Non-Union Full-Time (NUFT)
O Non-Union Part-Time (NUPT)
14 Union Full-Time (UFT)
26 Union Part-Time (UPT)
0 Union Full-Time Term (UFTT)
84 Union Part-Time Term (UPTT) Facility Programs Section
Director, Community Services & Deputy _ CAO
I
Manager, Facility Programs & Administration
(1-NUFT) ·
I I . I
/ '\ Health & Fitness Special ist
Coordinator, Facility (4-UPTj
(1-NUFT)
. Child Care Worker (1-U PT + 4-UPTT) I Child Supervision Leader (1-UPT) ,
..
Coordinator,. Fitness Serv ices (3-UFT)
Coordinator, Fitness Rooms (1 -UPT)
Fitness ln _stru ctors (9 -UPT, a UPTT)
" / ' Coordinator, Program Registration (1-UFT) Coord.inator, Recreation Software Administrator (1-UFT)
Asst. Coordinator, Program Registration (1-UFT) Clerk, Recreation Complex Administration (1 -UFT)
Coordinator, Facility Bookings (1 -UFI) Clerk; Recreation Complex (6-UP.T)
. Clerk, Program Registrati on (2-UPTT) Clerk, Recreation Complex Memberships (1-U~
Asst. Coordinator, Parks & Facility Bookings (2-U FT)
\.
Shift Leader, Recreation Complex (1-UFT)
~
. January 1, ?020 Chart No. 4(d)
Culture, Recreation & Facilities
2018
Actuals
Expenditures
1100 Salaries & Wages 6,956,786
1100 Salaries & Wages -Prg. 1,002,975
1200 Overtime 139,038
2712 0001 Program Overtime 3,760
1400 Employer Contributions 1,668,821
1800 Conferences 2,330
1900 Uniforms 41,215
2110 Travel 13,904
2122 Freight, Express & Cartage 1,249
2131 Cellular Phones 27,569
2140 Telephones 96,886
2210 Advertising 159,335
2211 Trade Shows, Exhib & Display~ 1,525
2220 Subscription & Publications 977
2340 Seminars & Education 30,015
2365 Purch Prnting/Broch/News Ltr 51,144
2370 Insurance Premium 61,845
2371 Ins. Deductible 5,530
2392 Consulting & Professional 168,278
2394 Recpt, Prom & Sp Events 62,339
2395 Memberships 14,640
2396 Photo, Mapping, Printing 4,031
2399 Outside Agency Serv 252,328
2435 Build Repairs & Mtce 1,390,907
2457 Veh -Repairs & Maintenance 8,921
2478 Misc Equip Repairs 63,017
2479 Software/Hardware Maintenanc 41,593
2480 Antiques Repairs Mtce. 8,869
2482 Grounds Upkeep 1,730
2642 Community Use of Schools 2,979
2648 Building Rentals 70,312
2712 Prgm -Build Rentals 200,000
2678 Rental Misc Equip 4,296
2682 Land Rentals 44,810
5300 Stationery & Office Supplies 13,225
5302 Forms 265
5320 Program Supplies 11,259
2712 Event Supplies 230,753
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
7,529,847 7,351,785
1,040,359 953,650
133,287 175,255
5,002 0
1,808,740 1,798,270
416 3,000
45,530 47,200
13,604 18,600
4,500 2,500
21,851 30,100
85,610 110,059
187,511 177,600
890 1,200
(2,000) 2,600
24,807 35,695
57,971 57,000
61,845 61,845
2,363 11,000
98,289 180,430
59,545 71,450
13,751 15,621
5,859 6,000
252,470 286,674
1,389,320 1,242,874
7,480 11,300
64,815 72,650
44,978 72,535
8,549 8,700
766 2,800
1,733 3,500
70,386 72,210
196,000 196,000
5,120 8,400
44,810 46,160
13,496 18,350
1,021 1,900
13,131 11,100
308,462 258,275
149
Run Date: 6/10/20 2:34 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
588,988 7,940,773 8.01%
11,985· 965,635 1.26%
(3,800) 171,455 (2.17%)
0 0 0.00%
226,246 2,024,516 12.58%
4,600 7,600 153.33%
(700) 46,500 (1.48%)
(175) 18,425 (0.94%)
0 2,500 0.00%
2,700 32,800 8.97%
(9,524) 100,535 (8.65%)
82,800 260,400 46.62%
0 1,200 0.00%
1,950 4,550 75.00%
13,905 49,600 38.96%
0 57,000 0.00%
1,115 62,960 1.80%
0 11,000 0.00%
43,555 223,985 · 24.14%
(8,450) 63,000 (11.83%)
796 16,417 5.10%
3,000 9,000 50.00%
31,261 317,935 10.90%
296,001 1,538,875 23.82%
0 11,300 0.00%
3,000 75,650 4.13%
274 72,809 0.38%
0 8,700 0.00%
0 2,800 0.00%
0 3,500 0.00%
0 72,210 0.00%
0 196,000 0.00%
1,200 9,600 14.29%
0 46,160 0.00%
(1,300) 17,050 (7.08%)
0 1,900 0.00%
1,155 12,255 10.41%
32,750 291,025 12.68%
Culture, Recreation & Facilities
2018
Actuals
2712 Prgms Supplies 99,801
5320 Athletic Equip. Playroom 3,400
5330 Drop-In Centre Supplies 2,615
5340 Supplies -'Special Events 15,211
5345 Antique Purchases 565
5350 Committee Expenses 7,168
5400 Gift Shop Plaques 8,238
5510 Utilities -Water 158,138
5520 Utilities -Gas 253,807
5530 Utilities -Hydro 1,090,653
5540 Utilities -Oil 5,646
5550 Utilities -Cable T.V. 1,470
5900 Gas, Oil Tires 8,471
5902 Supplies & Tools 44,068
5973 Minor Furniture & Fixtures 35,161
5974 System & Software Upgrades 0
5978 Misc. Equipment 16,619
Total Expenditures 14,610,487
Revenues
1610 Federal Grant (74,132)
1623 Ont. Specific Grants (152,954)
9397 Program Registrations (1,849,534)
. 9910 Gift Shop (10,749)
9915 Snack Bar (19,615)
9916 Vending Machines (16,391)
9930 Rentals (4,600)
9940 Advertising Space (39,845)
9943 Memberships-Pool/Health Glut (8,000)
9955 Programs (53,623)
9970 Child Supervision (40,711)
9975 Fitness Testing (60,760)
9977 Donations (4,917)
9991 Other Revenue (48)
9920 Admissions -Public & Edu. (122,043)
9921 Admissions -Tennis (92,282)
9922 Admissions -Skating (18,080)
9923 Admissions -Public Swimming (55,722)
9924 Admissions -Squash (15,589)
9925 Admissions -Fitness Room (6,294)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Blldget
85,876 113,250
5,435 2,300
3,753 4,400
10,182 17,500
593 600
7,793 13,500
5,734 5,750
177,124 181,985
·249,054 308,500
1,181,702 1,397,358
6,296 5,683
1,470 850
9,521 10,075
38,298 53,631
25,008 32,100
0 0
18,231 19,600
15,448,184 15,591,370
(57,647) (52,700)
(185,257) (191,500)
(2,000,067) (1,892,900)
(8,464) (10,000)
(19,208) (17,250)
(18,695) (12,300)
(4,600) (4,600)
(77,988) (77,000)
(8,000) (8,000)
(53,163) (66,700)
(32,405) (37,000)
(53,736) (70,000)
(2,237) (1,000)
0 0
(128,494) (132,000)
(97,366) (90,000)
(17,623) (23,500)
(59,488) (63,000)
(16,239) (21,000)
(6,624) (6,500)
150
Run Date: 6/10/20 2:34 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(1,535) 111,715 (1.36%)
0 2,300 0.00%
0 4,400 0.00%
(3,000) 14,500 (17.14%)
0 600 0.00%
54,250 67,750 401.85%
(500) 5,250 (8.70%)
7,280 189,265 4.00%
(21,004) 287,496 (6.81%)
(79,997) 1,317,361 (5.72%)
0 5,683 0.00%
0 850 0.00%
0 10,075 0.00%
21,905 75,536 40.84%
(8,500) 23,600 (26.48%)
25,000 25,000 0.00%
(6,200) 13,400 (31.63%)
1,311,031 16,902,401 8.41%
(94,300) (147,000) 178.94%
(52,300) (243,800) 27.31%
(52,000) (1,944,900) 2.75%
(500) (10,500) 5.00%
300 (16,950) (1.74%)
(5,200) (17,500) 42.28%
0 (4,600) 0.00%
0 (77,000) 0.00%
0 (8,000) 0.00%
(9,860) (76,560) 14.78%
7,000 (30,000) (18.92%)
0 (70,000) 0.00%
(1,000) (2,000) 100.00%
0 0 0.00%
(9,440) (141,440) 7.15%
(2,000) (92,000) 2.22%
0 (23,500) 0.00%
6,000 (57,000) (9.52%)
0 (21,000) 0.00%
0 (6,500) 0.00%
Culture, Recreation & Facilities
2018
Actuals
9926 Admissions -Racquet Ball (4,779)
9931 Rentals -Ice Surface (1,429,953)
9932 Rentals -Pool (277,147)
9933 Rentals -Mtg. Room/Public (103,627)
9934 Rentals -Mtg. Room/Prog. (27,000)
9935 Rentals -Halls (155,038)
9936 Rentals -Pool-School Board (1,166)
9937 Rentals -West Shore C.C. (65,040)
9938 Rentals -East Shore C.C. (53,014)
9939 Rentals -Lockers (22)
9941 Membertships -Tennis (27,487)
9943 Memberships -Pool/Health GIL (763,435)
9944 Memberships -Squash (86,222)
9945 Memberships -General (162,828)
9946 Memberships -Racquet Ball (24,342)
9947 Rentals -Claremont C.C. (367)
9949 Rentals -Petticoat Creek (52,409)
9958 Rentals -Wellness Clinic (47,627)
9957 Rentals -Pottery Studio (2,640)
9959 Arena Floor Rentals (53,335)
9990 Other Revenue (372)
9990 Other Misc Revenue (19,378)
9954 Netted Revenue (154,130)
9950 EventVendorFees (9,938)
9980 Sponsorships No Tax (800)
9985 Marketing Sponsorships (20,459)
9992 Other Revenue -Membership I (5,334)
Total Revenues (6,193,778)
Transfers to/from Reserves & R.F.
1910 TransfEJr to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (32,035)
1920 Transfer to/(from) Reserve Fun (36,077)
Total Transfers (68,112)
Net 8,348,597
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(4,767) (5,000)
(1,744,962) (1,570,000)
(280,649) (288,000)
(89,668) (84,000)
(27,000) (27,000)
(141,184) (149,000)
(1,199) (1,200)
(64,770) (61,000)
(50,887) (56,000)
(121) (100)
(24,625) (25,000)
(719,892) (751,000)
(80,691) (85,000)
(149,751) (150,000)
(24,008) (24,000)
(10,234) (800)
(64,564) (50,000)
(59,517) (58,375)
0 0
(62,045) (47,000)
0 0
(128,895) (22,000)
(160,394) (160,394)
(12,044) (12,050)
(50,400) (2,000)
(7,171) (37,000)
(6,231) (5,000)
(6,812,970) (6,447,869)
0 0
(36,174) (75,635)
(18,428) (34,295)
(54,602) (109,930)
8,580,612 9,033,571
151
Run Date: 6/10/20 2:34 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 (5,000) 0.00%
(282,000) (1,852,000) 17.96%
12,000 (276,000) (4.17%)
(2,000) (86,000) 2.38%
0 (27,000) 0.00%
0 (149,000) 0.00%
(58) (1,258) 4.83%
(9,901) (70,901) 16.23%
0 (56,000) 0.00%
0 (100) 0.00%
1,000 (24,000) (4.00%)
72,000 (679,000) (9.59%)
10,000 (75,000) (11.76%)
9,500 (140,500) (6.33%)
3,000 (21,000) (12.50%)
0 (800) 0.00%
(4,000) (54,000) 8.00%
(625) (59,000) 1.07%
0 0 0.00%
7,500 (39,500) (15.96%)
0 0 0.00%
(2,850) (24,850) 12.95%
(15,308) (175,702) 9.54%
(1,900) (13,950) 15.77%
(2,500) (4,500) 125.00%
0 (37,000) 0.00%
0 (5,000) 0.00%
(419,442) {6,867,311) 6.51%
(314,500) (314,500) 0.00%
33,160 (42,475) (43.84%)
(3,615) (37,910) 10.54%
(284,955) (394,885) 259.21%
606,634 9,640,205 6.72%
... ·.·.·.· ·.·.:: .. :.: ... :. ·.· .... :::. >>>>:J~ity i9(P:i¢1<~r.111t:f :<<<<<<<<<> :-:•:-:•. · .. :.:. :.:.:.:: · · ·
.. ·.•:•:•:•:•:•: :•:•:•;:<·:·:·:•:·:·:·:.·• .·.•.·.·.·.·.·.·.· . .· \:: ::::::>:?~P:2Q ::::::::>;::<:::::::::<:::::::·<· .. ::::::::::::::::::·:·: :::::: .. ·:·:·:•:·:·:·: :·:·· ·.· ..... .
::::::::::::::::::::::::::::::::::::::::::::::::::::::· ...... ::::::::::::::::::::::::(;L;Jlt~r~i:~¢4reatioff &:fi~~ili~i¢~:::::::::::::::::::::::::::::::::::::::::::::::::: .·.·.·.·.·.·.·.·.·.·.·.•.·.·.·.·.·.·
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::si.iminar.v::oi:i'•.i:ote.w.ortti"v.currerit :s:u:diie.tchaniiei{:::::::::::::::::::::::::: · ·: :·:•:•:·:•:•:•:-:•:•:·:•:
Expenditures -lncreases/(Decreases)
Budget Item
2435 Building Repairs &
Maintenance
2712 Event Supplies
5350 Committee Expenses
5510 Utilities -Water
5520 Utilities -Gas
5530 Utilities - Hydro
5902 Supplies & Tools
5973 Minor Furniture &
Fixtures
5974 System & Software
Upgrades
5978 Misc. Equipment
Amount Explanation
$296,001 Budget increase largely due to the implementation of the analog
security camera replacement program across various City facilities
(funded by self-insurance reserve funding). Also reflects additional
one-time building repair and maintenance projects to be completed in
2020.
32 ,750 Budget increase due to the introduction of a new Cultural Fusion
Festival in 2020 .
54,250 Budget increase due to the Service and Support Animal Task Group
(SSATG) grant application (funded by and subject to a pending
application to the EnAbling Change program).
$7,280 Budget increase based on 2019 facilities actual water costs and
Durham Region rate increase .
(21,004) Budget decrease reflects 2019 facilities actual natural gas costs.
(79,997) Budget decrease reflects 2019 projected facilities hydro costs and City
energy saving initiatives .
21 ,905 Budget increase largely due to the lifecycle replacement of pool lane
markers & manikins/AED trainer kits in aquatics.
(8 ,500) Budget decrease due to the one-time replacement of tables & chairs
at two community centres in 2019 and thereby removed from the 2020
budget.
25,000 Budget increase due to the planned implementation of a new security
incident reporting software in 2020.
(6 ,200) Budget decrease due to completion of the security system
additions/upgrades at the CHDRC Arenas thereby removed from the
2020 budget.
Total Expenditure Changes $1,311,031
153
2711 Cult. & Rec. -Admin.
2018
Actuals
Expenditures
1100 Salaries & Wages 1,492,179
1200 Overtime 11,406
1400 Employer Contributions 419,370
1800 Conferences 2,330
1900 Uniforms 2,522
2110 Travel 7,116
2131 Cellular Phones 8,312
2140 Telephones 10,794
2210 Advertising 113,864
2220 Subscription & Publications 442
2340 Seminars & Education 3,129
2370 Insurance Premium 10,354
2392 Consulting & Professional 104,337
2394 Recpt, Prom & Sp Events 16,264
2395 Memberships 6,504
2396 Photo, Mapping, Printing 4,031
2435 Build Repairs & Mtce 0
2479 Software/Hardware Maintenarn 33,772
2648 Building Rentals 70,290
5300 Stationery & Office Supplies 3,498
5350 Committee Expenses 7,168
5973 Minor Furniture & Fixtures 1,091
5974 System & Software Upgrades 0
Total Expenditures 2,328,773
Revenues
1623 Ont. Specific Grants 0
9990 Other Revenue (372)
Total Revenues (372)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun (36,077)
Total Transfers (36,077)
Net 2,292,324
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,717,937 1,704,275
13,363 27,855
466,960 484,357
416 3,000
1,863 2,500
5,337 9,000
6,868 8,900
8,327 11,966
133,757 128,400
(2,000) 2,000
1,980 3,470
10,354 10,354
51,079 102,370
3,715 6,000
7,162 6,750
5,859 6,000
0 0
32,974 38,266
70,386 72,200'
2,769 4,800
7,793 13,500
660 1,000
0 0
2,547,559 2,646,963
0 0
0 0
0 0
0 0
(9,510) (37,575)
(18,428) (34,295)
(27,938) (71,870)
2,519,621 2,575,093
156
Run Date: 6/10/20 1:35 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
262,176 1,966,451 15.38%
0 27,855 0.00%
84,935 569,292 17.54%
3,100 6,100 103.33%
0 2,500 0.00%
(1,000) 8,000 (11.11%)
1,100 10,000 12.36%
719 12,685 6.01%
0 128,400 0.00%
2,200 4,200 110.00%
2,750 6,220 79.25%
186 10,540 1.80%
17,500 119,870 17.09%
0 6,000 0.00%
1,950 8,700 28.89%
3,000 9,000 50.00%
213,000 213,000 0.00%
2,350 40,616 6.14%
0 72,200 0.00%
0 4,800 0.00%
54,250 67,750 401.85%
0 1,000 0.00%
25,000 25,000 0.00%
673,216 3,320,179 25.43%
(50,000) (50,000) 0.00%
0 0 0.00%
(50,000) (50,000) 0.00%
(213,000) (213,000) 0.00%
2,215 (35,360) (5.89%)
(3,615) (37,910) 10.54%
(214,400) (286,270) 298.32%
408,816 2,983,909 15.88%
2711 Cult. & Rec. -Admin.
Expenditures
2711 .1100.0000 Sa laries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Transfer of full time Corporate Security Specialist position from 2220
Transfer of full time Coordinator, Special Proj ects position from 2500
Total 2711.1100.0000 Salaries & Wages
2711 .1200.0000 Overtime
Program Registration ( 3 sessions )
Programs and Events
Department Graphics
Administration
Facilities
Total 2711.1200.0000 Overtime
2711 .1400.0000 Employer Con t ributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of full time Corporate Security Specialist position from
2220
Benefits related to transfer of full time Coordinator, Special Projects position from
2500
Total 2711.1400.0000 Employer Contributions
2711 .1800.0000 Conferences
Ontario Association of Architects -Manager, Facilities Capital Projects
Creative Cities Conference
Professional Association of Volunteer Leaders Conference
Security Conference -Corporate Security Specialist
Total 2711.1800.0000 Conferences
2711 .1900.0000 UNIFORMS
For City Event Staff
Total 2711.1900.0000 UNIFORMS
2711.2110 .0000 Travel
Parking & Mileage
Total 2711.2110.0000 Travel
2711 .2131 .0000 Cellular Phones
Annual Smartphone charges -various staff (Manager (2), Supervisor (1 ),
Coordinators (9), Specialist (1)).
Annual Smartphone & Tablet charges -Director, Community Services, Division
Head , Operations
157
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,782,290
100,329
83,832
1,966,451
2,350
10,455
6,370
2 ,280
6,400
27 ,855
515,929
28,213
25,150
569 ,292
1,100
1,500
1,500
2 ,000
6,100
2,500
2,500
8,000
8,000
8,800
1,200
2711 Cult. & Rec. -Admin.
City of Pickering
2020
Approved Background Information
2711.2394.0000 Recpt,Prom . & Sp.Ev.,Gen
Administrative staff plus Marketing/ Promotion area
Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2711 .2395 .0000 Memberships
(1x$695) Ont. Rec & Facilities Assoc ., (1x$380) Festivals & Events
Royal Architectural Institute of Canada (RAIC)
Ontario Association of Certified Engineering Technologist (OACETT)
Professional Association of Volunteer Leaders Ontario (PAVRO)
Pine Ridge Arts Council (PRAG)
Security Associations
Ontario Association of Architects
Creative City Network of Canada
Parks and Recreation Municipal Membership
Ontario Building Envelope Council (OBEC)
American Society for Industrial Security (ASIS) International
Total 2711.2395.0000 Memberships
2711 .2396 .0000 Photo,Mapping,Printing
To cover professional services for photography map, printing reproductions, plotter
supplies
Total 2711.2396.0000 Photo,Mapping,Printing
2711 .2435 .0000 Building Repairs & Maint
Analog Camera Replacement Program (Civic Complex, Dunbarton Pool and CHO
Recreation Complex) -NEW
Total 2711.2435.0000 Building Repairs & Maint
2711.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Facility Asset Management
Maintenance -Auto Cad
Maintenance -Adobe Photo Shop
Maintenance -HRIS -new
Maintenance .-Survey Monkey
Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts
27 11.2648 .0000 Building Rentals
Rental charges associated with 1101 _ Kingston Road lease
Total 2711.2648.0000 Building Rentals
2711 .5300 .0000 Stationery & Office Suppl
General office supplies
Minor office supp lies & equ ipment -1101 Kingston Road offices
Access cards
159
Run Date: 6/10/20 1:38 PM
2020
Bud et
6,000
6,000
1,165
400
250
190
30
1,500
1,000
445
3,260
210
250
8,700
9,000
9,000
213,000
213,000
34 ,000
600
120
4 ,546
1,350
40 ,616
72 ,200
72 ,200
2 ,000
1,500
800
City of Pickering
2020
Approved Background Information
2711 Cult. & Rec . -Admin .
General Office Supplies -Security Services Specialist
Total 2711 .5300.0000 Stationery & Office Suppl
2711 .5350 .0002 Cttee Exp-Access Cttee
Service & Support Animal Ta_sk-Group (SSATG) initiative (offset by Ministry for
Seniors and Accessibility Grant)
Committee Special Event expenses
Total 2711.5350.0002 Cttee Exp-Access Cttee
2711 .5350.0003 Cttee Exp-Cultural Advsry
Committee related expenses
Total 2711.5350.0003 Cttee Exp-Cultural Advsry
2711 .5350.0004 Cttee Exp -Age Friendly
Committee related expenses
Total 2711.5350.0004 Ctt~e Exp-Age Friendly
2711 .5973 .0000 Furniture & Fixtures
Office chairs replacement
Total 2711.5973.0000 Furniture & Fixtures
2711.5974.0000 System & Software Upgrade
Security Incident Reporting Software
Total 2711.5974.0000 System & Software Upgrade
Total Expenses
Revenues
1623.2711 .0000 Ont Grant-C&R Admin
Ministry for Seniors and Accessibility Grant (SSATG initiative)
Total 1623.2711.0000 Ont Grant-C&R Admin
Total Revenues
Transfers
1910.7020.2711 · Trsf Self Ins -C&R Admin
Self Insurance Reserv.e funding for Analog Camera Replacement Program (Civic
. Complex, Dunbarton Pool and CHD Recreation Complex)
Total 1910.7020.2711 Trsf Self Ins -C&R Admin
1911.2711 .0000 Trsf frm Res -C&R Ad min
Continuing Studies Reserve funding fo r Space Use Study
Continuing Studies Reserve funding for Facilities Wayfinding Study
Total 1911.2711.0000 Trsf frm Res -C&R Adm in
1920. 7600.2711 Trsf frm DCRF-C&R Adm in
160
Run Date: 6/10/20 1 :38 PM
2020
Bud et
500
4,800
50,000
6,000
56,000
6,750
6,750
5,000
5,000
1,000
1,000
25,000
25,000
3,320,179
(50 ,000)
(50,000)
(50,000)
(213 ,000)
(213 ,000)
(23,190)
(12,170)
(35,360)
2711 Cult. & Rec. -Admin.
City of Pickering
2020
Approved Background Information
DC Funding (22.5%) for Space Use Study
DC Funding (39%) for Fair Minded Pricing Policy
DC Funding (39%) for Facilities Wayfinding Study
Total 1920.7600.2711 Trsf frm DCRF-C&R Adm in
Total Transfers
Net Expenses
1 61
Run Date: 6/10/20 1:38 PM
2020
Bud et
(6,730)
(23,400)
(7 ,780)
(37 ,910)
(286,270)
2,983,909
2124 Civic Centre
2018
Actuals
Expenditures
1100 Salaries & Wages 239,466
1200 Overtime 3,235
1400 Employer Contributions 48,533
1900 Uniforms 1,884
2140 Telephones 0
2340 Seminars & Education 0
2370 Insurance Premium 3,009
2371 Ins. Deductible 0
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 15
2399 Outside Agency Serv 79,865
2435 Build Repairs & Mtce 154,057
2478 Misc Equip Repairs 223
2479 Software/Hardware Maintenanc 0
2678 Rental Misc Equip 0
5510 Utilities -Water 13,066
5526 Utilities -Gas 23,187
5530 Utilities -Hydro 143,474
5550 Utilities -Cable T. V. 1,470
5902 Supplies & Tools 1,677
Total Expenditures 713,161
Revenues
9916 Vending Machines (180)
9954 Netted Revenue (154,130)
Total Revenues (154,310)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 558,851
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
253,975 247,668
3,643 5,500
49,607 55,336
1,781 2,000
3,150 5,000
504 1,000
3,009 3,009
0 1,000
0 0
0 0
81,739 84,820
191,780 143,625
0 0
0 661
0 500
11,977 14,195
24,198 25,527
141,725 178,824
1,470 850
1,868 3,000
770,426 772,515
(254) (500)
(160,394) (160,394)
(160,648) (160,894)
0 0
609,778 611,621
162
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(2,609) 245,059 (1.05%)
0 5,500 0.00%
3,280 58,616 5.93%
0 2,000 0.00%
(765) 4,235 (15.30%)
0 1,000 0.00%
56 3,065 1.86%
0 1,000 0.00%
2,000 2,000 0.00%
0 0 0.00%
33,060 117,880 38.98%
7,018 150,643 4.89%
1,500 1,500 0.00%
0 661 0.00%
0 500 0.00%
285 14,480 2.01%
(500) 25,027 (1.96%)
(15,000) 163,824 (8.39%)
0 850 0.00%
0 3,000 0.00%
28,325 800,840 3.67%
0 (500) 0.00%
(3,408) (163,802) 2.12%
(3,408) (164,302) 2.12%
0 0 0.00%
24,917 636,538 4.07%
2124 Civic Centre
Expenditures
2124 .1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering .
2020
Approved Background Information
Total 2124.1100.0000 Salaries & Wages
2124 .1200 .0000 Overtime
To meet service level/workload commitments
Total 2124.1200.0000 Overtime
2124 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El , EHT) and employer provided
benefits such as extended health and dental
Total 2124.1400.0000 Employer Contributions
2124.1900.0000 Uniforms
Uniforms
Total 2124.1900.0000 Uniforms
2124 .2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
245,059
245,059
5,500
5,500
58,616
58,616
2,000
2,000
Voice/Data 3,740
Internet 495
Total 2124.2140.0000 Telephones
2124 .2340.0000 Seminars & Education
Energy Management Seminars
Total 2124.2340.0000 Seminars & Education
2124.2370.0000 Insurance Premium
Annual cost ot'insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2124.2370.0000 Insurance Premium
2124 .2371 .0000 Insurance Deductible
Insurance Deductible
Total 2124.2371.0000 Insurance Deductible
2124.2392.0000 Consulting & Professional
Roof Safety System Inspection
Total 2124.2392.0000 Consulting & Professional
2124 .2399.0000 Outside Agency Services
Security Contract
Base Hospital Support Defibrillation Program
Technical support
Fire Alarm and Security Monitoring Contract
Defibrillator Monitoring Contract
Total 2124.2399.0000 Outside Agency Services
163
4,235
1,000
1,000
3,065
3,065
1,000
1,000
2,000
2,000
110,180
_ 1,000
4,800
1,600
300
117,880
City of Pickering
2020
Approved Background Information
2124 Civic Centre
2124.2435.0000 Building Repairs & Mainte
Provision. for building repairs & services
Provision for furniture repairs
Provision for supplies
Misc. Costs (outside lighting, signage, etc.) (50% with Library)
Underground -power washing/floor repairs/line painting
Provision for inspection and replacement of worn components (HVAC system)
GE Lighting -Transformer Maintenance
Card Access System
Window, door and lock repair/replacement
Tower Clock Inspection & Repairs
Carpet Service -Mats
Carpet Cleaning
Snow Removal, 50% of costs shared with Library
Window Washing
Council Chambers Sound System Repairs
Painting & Drywall Repairs
Standby Generator (diesel generator) -Cost shared with Library
York Centrifugal Chiller & Starters -Cost shared with Library
Boilers -Cost shared with Library
Elevator -Cost shared with Library
Fire Alarm, Sprinkler System & Fire Extinguishers -Cost shared with Library
Overhead garage doors
Electrical Safety Authority (yearly inspection fee as per legislation under Electrical
Code)
Energy Management System -Service Contract
Switch Station Sub Panel Inspection -cost shared with Library
Chemical treatment of boilers and condensing equipment (50% costs shared with
Library)
Security Camera Repairs & Replacement
Drinking fo.untain and water bottle filling station
Electronic key cabinet replacement
City Crest cleaning (biannual)
Total 2124.2435.0000 Building Repairs & Mainte
2124.2478.0000 Misc.Equipment Repairs &
Cleaning machine repairs and service
Total 2124.2478.0000 Misc.Equipment Repairs &
2124.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
164
Run Date: 6/10/20 1 :38 PM
2020
Bud et
25,000
4,000
12,000
6,000
7,000
19,500
1,575
3,150
5,000
1,500
2,000
3,500
13,000
2 ,020
3,000
3,000
3,000
1,995
3,000
4,600
3,200
1,000
3,328
2,000
1,000
3,000
1,400
4 ,600
2,275
5,000
150,643
1,500
1,500
661
City of Pickering
2020
Approved Background Information
2124 Civic Centre
Total 2124.2479.0000 Sfwr/Hdwr Maint Contracts
2124 .2678.0000 Misc Equipment Rentals
Rental of tools for specific jobs
Total 2124.2678.0000 Misc Equipment Rentals
2124 .5510.0000 Utilities -Water
Budget based on 2019 projected actuals and reg ional water rate increase in 2020
Total 2124.5510.0000 Utilities -Water
2124.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2124.5520.0000 Utilities -Gas
2124 .5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2124.5530.0000 Utilities -Hydro
2124.5550.0000 Cable TV
Local cable TV charges for Civic Complex building .
Total 2124.5550.0000 Cable TV
2124.5902.0000 Supplies & Tools
First Aid & Safety supplies
Small tools
Total 2124.5902.0000 Supplies & Tools
Total Expenses
Revenues
2124 .9916 .0000 Vending Machines
Civic Complex vending machine sales
Total 2124.9916.0000 Vending Machines
2124 .9954.0000 Net Rev-Clning Chrgbk
Janitorial staff -City (cost recovery from Library)
Janitorial staff -City (cost from Operations Adm .)
Total 2124.9954.0000 Net Rev-Clning Chrgbk
Total Revenues
Total Transfers
Net Expenses
165
Run Date : 6/10/20 1 :38 PM
2020
Bud et
661
500
500
14,480
14,480
25,027
25,027
163,824
163 ,824
850
850
2 ,500
500
3,000
800,840
(500)
(500)
(121,313)
(42,489)
(163 ,802)
(164,302)
0
636 ,538
2572 Senior Citizens Centre
2018
Actuals
Expenditures
1100 Salaries & Wages 282,280
1200 Overtime 7,688
1400 Employer Contributions 56,407
1900 Uniforms 758
2110 Travel 705
2131 Cellular Phones 0
2140 Telephones 3,335
2210 Advertising 131
2340 Seminars & Education 1,170
2370 Insurance Premium 2,347
2394 Recpt, Prom & Sp Events 22,131
2395 Memberships 450
2399 Outside Agency Serv 1,463
2435 Build Repairs & Mtce 65,252
2479 Software/Hardware Maintenanc 1,766
5320 Athletic Equip. Playroom 3,400
5510 Utilities -Water 5,006
5520 Utilities -Gas 6,215
5530 Utilities -Hydro 23,867
5902 Supplies & Tools 1,657
5973 Minor Furniture & Fixtures 0
Total Expenditures 486,028
Revenues
1623 Ont. Specific Grants (107,487)
9955 Programs (39,330)
9990 Other Misc Revenue (589)
9950 EventVendorFees (3,666)
9980 Sponsorships No Tax (75)
9985 Marketing Sponsorships (2,400)
Total Revenues (153,547)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 332,481
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
276,441 303,656
5,806 6,000
52,943 55,639
774 800
763 700
0 0
3,080 3,272
0 200
3,334 4,300
2,347 2,347
31,598 40,250
450 500
3,662 4,170
60,951 78,000
1,902 2,610
5,435 2,300
5,149 6,655
4,546 8,780
24,226 32,152
1,461 2,100
977 1,000
485,845 555,431
(135,612) (135,000)
(38,686) (53,000)
(460) 0
(5,875) (3,500)
(7,500) (500)
(200) (2,000)
(188,333) (194,000)
0 0
297,512 361,431
166
Run Date: 6/10/201:35 PM
2020
INC./DEC. ·Approved % CHGE.
Budget 2019
1,274 304,930 0.42%
0 6,000 0.00%
6,597 62,236 11.86%
0 800 0.00%
100 800 14.29%
600 600 0.00%
1,833 5,105 56.02%
2,800 3,000 1,400.00%
1,000 5,300 23.26%
43 2,390 1.83%
(5,750) 34,500 (14.29%)
325 825 65.00%
5,410 9,580 129.74%
5,640 83,640 7.23%
100 2,710 3.83%
0 2,300 0.00%
265 6,920 3.98%
(1,000) 7,780 (11.39%)
(3,000) 29,152 (9.33%)
0 2,100 0.00%
(400) 600 (40.00%)
15,837 571,268 2.85%
(5,400) (140,400) 4.00%
0 (53,000) 0.00%
0 0 0.00%
(300) (3,800) 8.57%
0 (500) 0.00%
0 (2,000) 0.00%
(5,700) (199,700) 2.94%
0 0 0.00%
10,137 371,568 2.80%
2572 Senior Citizens Centre
Expenditures
2572 .1100.0000 Salarfes & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2572.1100.0000 Salaries & Wages
2572.1200.0000 Overtime
To meet service level/workload commitments
Total 2572.1200.0000 Overtime
2572.1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2572.1400.0000 Employer Contributions
2572 .1900.0000 Uniforms
As per the Collective Agreement
Total 2572.1900.0000 Uniforms
2572 .211 O. 0000 Travel
Parking & Mileage
Total 2572.2110.0000 Travel
2572 .2131.0000 Cellular Phones
Annual smartphone charges (Coordinator, Recreation Programs)
Total 2572.2131.0000 Cellular Phones
2572 .2140.0000
Voice/ Data
Cable
Internet
Telephones
Total 2572.2140.0000 Telephones
2572.2210.0000 Advertising
Display and promotion
Marketing Materials (offset by New Horizo_ns Grant -CAPES)
Total 2572.2210.0000 Advertising
2572 .2340.0000 Seminars & Education
Older Adults Centre's Association (OACAO) Seniors Conference -Coordinator,
Recreation Programs
Ontario Recreation Facilities Association (ORFA) Advances Rec. Facilities
Business Mgmt. II Course -Coard., Rec. Programs
Defibrillator Training
Total 2572.2340.0000 Seminars & Education
2572 .2370.0000 Insurance Premium
167
Run Date: 6/10/20 1 :38 PM
2020
Bud et
304,930
304,930
6,000
6,000
62,236
62,236
800
800
800
800
600
600
3,390
1,590
125
5,105
1,000
2,000
3,000
850
2,600
1,850
5,300
City of Pickering
2020
Approved Background Information
2572 Senior Citizens Centre
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2572.2370.0000 Insurance Premium
2572 .2394.0000 Rec/Prom & Sp .Ev./Gen P/R
Big Band Events
Poinsettia Tea
Mayo r's Light Tour
Seniors' Month Celebration -June each year
Guest Speakers and Event Supplies (offset by New Horizons Grant -CAPES)
Sound and Lighting (offset by New Horizons Grant -CAPES)
Food and Refreshments (offset by New Horizons Grant -CAPES)
Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R ·
2572.2395 .0000 Memberships
Older Adult Centres Association of Ontario
Total 2572.2395.0000 Memberships
2572.2399 .0000 Outside Agency Services
Tai Chi Society Program
Base Hospital Support Defibrillation Program
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Transportation (offset by New Horizons Grant -CAPES)
Total 2572.2399.0000 Outside Agency Services
2572.2435.0000 Building Repairs & Mainte
Seniors Active Living Centre Special Projects -ESCC (offset by SALC Special
Projects Grant)
Seniors Active Living Centre Special Projects -GALCC (offset by SALC Special
Projects Grant)
Caretaking supplies
General supplies
Electrical and Plumbing
Doors , Windows & Locks
Snow Ploughing & Salting
Carpet Cleaning Service
Painting & Plaster Repairs
HVAC Servicing
General Repairs and Maintenance
Boiler Repair and Maintenance
Fire Alarm , Sprinkler System and Fire Extinguisher Inspection
168
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,390
2,390
3,700
6 ,000
3 ,000
2 ,500
10,000
4,300
5,000
34,500
825
825
3,300
1,000
1 ,400
180
3,700
9 ,580
15,000
15,000
6,300
2 ,100
4 ,000
2,000
16,640
2,000
5,500
3 ,000
4,000
1,000
3,500
City of Pickering
2020
Approved Background Information
2572 Senior Citizens Centre
Emergency Lighting
Energy Management -Service Contract
TSSA Inspection and Maintenance lift
Chairlift Inspection
Total 2572.2435.0000 Building Repairs & Mainte
2572 .2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -MySeniorCentre software
Maintenance -HRIS -new
Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts
2572.5320.0000 Athletic Equip & Playroom
To assist in the provision of supplies and equipment for various Older Adult
Programs. Program supplies offset completely by revenue
Total 2572.5320.0000 Athletic Equip & Playroom
2572.5510 .0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2572.5510.0000 Utilities -Water
2572.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2572.5520.0000 Utilities -Gas
2572.5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2572.5530.0000 Utilities -Hydro
2572 .5902.0000 Supplies & Tools
First Aid & Safety (replacement) and Small tools (replacement)
Total 2572.5902.0000 Supplies & Tools
2572.5973.0000 Furniture & Fixtures
Office and guest chairs replacement
Total 2572.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
1623.2572.0000 Ont Grant -Senior Citize
Seniors Active Living Centre Operating Grant (ESCC)
Seniors Active Living Centre Operating Grant (GACC)
Seniors Active Living Centre Special Projects Grant (ESCC)
Seniors Active Living Centre Special Projects Grant (GALCC)
New Horizons Grant -Combating Ageism and Promoting the Engagement of
Seniors (CAPES)
169
Run Date: 6/10/20 1:38 PM
2020
Bud et
500
500
1,600
1,000
83,640
1,900
810
2,710
2,300
2,300
6,920
6 ,920
7,780
7,780
29,152
29,152
2,100
2,100
600
600
571,268
(42,700)
(42,700)
(15,000)
(15,000)
(25,000)
City of Pickering
2020
Approved Background Information
2572 Senior Citizens Centre
Total 1623.2572.0000 Ont Grant -Senior Citize
2572.9950.0000 Seniors Events/Prgms
Seniors Events -Ticket Sales & Sponsorship
Total 2572.9950.0000 Seniors Events/Prgms
2572 .9955.0000 Older Adu lts 55+ Programs
Arts & Crafts
Dancing
Total 2572.9955.0000 Older Adults 55+ Programs
2572.9980.0000 Sponsorships
Seniors Events Sponsorships (No tax)
Total 2572.9980.0000 Sponsorships
2572 .9985.0000 Marketing Sponsors
Senior Events Marketing Sponsorships (Taxable) ,
Total Revenues
Total Transfers
Net Expenses
Total 2572.9985.0000 Marketing Sponsors
170
Run Date: 6/10/20 1:38 PM
2020
Bud et
(140,400)
(3,800)
(3,800)
(32,000)
(21,000)
(53 ,000)
(500)
(500)
(2,000)
(2,000)
(199,700)
0
371 ,568
2712 Programs
2018
Actuals
Expenditures
1100 Salaries & Wages 518,833
1100 Salaries & Wages -Prg. 1,002,975
1200 Overtime 12,587
2712 0001 Program Overtime 3,760
1400 Employer Contributions 177,780
1900 Uniforms 4,449
2110 Travel 2,154
2131 Cellular Phones 1,618
2140 Telephones 2,588
2220 Subscription & Publications 0
2340 Seminars & Education 4,462
2365 Purch Prnting/Broch/News Ur 51,144
2370 Insurance Premium 9,146
2371 Ins. Deductible 895
2394 Recpt, Prom & Sp Events 3,250
2395 Memberships 1,730
2399 Outside Agency Serv 80,672
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenan< 0
2642 Community Use of Schools 2,979
2712 Prgm -Build Rentals 200,000
5302 Forms 0
2712 Event Supplies 230,753
2712 Prgms Supplies 99,801
5330 Drop-In Centre Supplies 2,615
5902 Supplies & Tools 1,045
5978 Misc. Equipment 5,178
Total Expenditures 2,420,414
Revenues
1610 Federal Grant (50,921)
1623 Ont. Specific Grants (6,204)
9397 Program Registrations (1,849,534)
9940 Advertising Space (18,762)
9990 Other Misc Revenue (2,752)
9950 EventVendorFees (6,272)
9980 Sponsorships No Tax (725)
9985 Marketing Sponsorships (9,084)
Total Revenues (1,944,254)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
533,637 567,339
1,040,359 953,650
14,413 16,900
5,002 0
210,214 169,262
4,832 5,000
2,202 3,200
1,387 1,500
1,588 2,351
0 100
2,091 2,700
57,971 57,000
9,146 9,146
0 0
2,911 3,000
1,018 1,200
71,834 102,300
0 200
0 4,057
1,733 3,500
196,000 196,000
0 500
308,462 258,275
85,876 113,250
3,753 4,400
2,203 2,800
3,416 7,000
2,560,048 2,484,630
(43,935) (41,000)
(10,382) (14,400)
(2,000,067) (1,892,900)
(22,988) (22,000)
(7,840) (7,500)
(6,169) (8,550)
(42,900) (1,500)
(2,646) (10,000)
(2,136,927) (1,997,850)
171
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
6,742 574,081 1.19%
11,985 965,635 1.26%
0 16,900 0.00%
0 0 0.00%
29,528 198,790 17.45%
0 5,000 0.00%
0 3,200 0.00%
0 1,500 0.00%
119 2,470 5.06%
0 100 0.00%
4,700 7,400 174.07%
0 57,000 0.00%
164 9,310 1.79%
0 0 0.00%
0 3,000 0.00%
0 1,200 0.00%
(10,300) 92,000 (10.07%)
0 200 0.00%
0 4,057 0.00%
0 3,500 0.00%
0 196,000 0.00%
0 500 0.00%
32,750 291,025 12.68%
(1,535) 111,715 (1.36%)
0 4,400 0.00%
0 2,800 0.00%
0 7,000 0.00%
74,153 2,558,783 2.98%
(8,000) (49,000) 19.51%
0 (14,400) 0.00%
(52,000) (1,944,900) 2.75%
0 (22,000) 0.00%
(850) (8,350) 11.33%
(1,600) (10,150) 18.71%
(2,500) (4,000) 166.67%
0 (10,000) 0.00%
(64,950) (2,062,800) 3.25%
2712 Programs
2018
Actuals
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 476,160
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
0 0
423,121 486,780
172
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 0 0.00%
9,203 495,983 1.89%
City of Pickering
2020
Approved Background Information
2712 Programs
Expenditures
2712 .1100.0000 Salaries & Wages
Base Salaries and Wages
Conversion of Event Coordinator term position to a permanent part-time position
and increase in hours from 1,300 to 1,600 hrs (net cost)
Increase in hours (212) for Coordinator, Youth Programs term positions
Increase in hours (7) for Coordinator, Special Needs & Volunteers position
Total 2712.1100.0000 Salaries & Wages
2712.1100.9000 PROGRAMS SALARIES & WAGES
Dance Prg -(9301)
Languages Prg -(9306)
Summer Camps -3 to 12 Prg ~ (9307)
Fitness Prg -(9314)
. Learn to Swim Prg -(9316)
March Break Camp Prg -(9320)
Arts Prg -(9321)
Pre-School Skating Prg -(9325)
Badminton Prg -(9334)
Babysitting Prg -(9338)
Volleyball Prg -(9339)
Karate Prg -(9340)
Pre-School Prg -(9353)
Youth Prgms Prg -(9361)
Pre Teen Dances Prg -(9362)
Kindergym Prg -(9369)
Adult Leisure Prg -(9384)
Standby Allowance Prg -(9388)
New Programs Prg -(9999)
Camps 13+ Prg -(9319)
Total 2712.1100.9000 PROGRAMS SALARIES & WAGES
2712.1200.0001 C.S.& F.-Overtime
To meet service level/workload commitments
Working Stat Holidays (i.e . Family Day)
Total 2712.1200.0001 C.S.& F.-Overtime
2712 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefit costs related to contract program instructors
173
Run Date: 6/10/201:38 PM
2020
Bud et
552,811
16,596
4,525
149
574 ,081
14,000
1,235
270,000
35,000
379,000
30,000
40,000
7,000
2,500
400
3,000
8,500
35,000
41,000
9,000
24,000
400
40,000
10,000
15,600
965 ,635
11,900
5,000
16,900
119,143
77,250
City of Pickering
2020
Approved Background Information
2712 Programs
Annual cost of i nsurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2712.2370.0000 Insurance Premium
2712 .2394.0000 · Recpt,Prom . & Sp.Ev.,Gen
Sponsorship Program (100% offset by sponsorship revenue)
Total 2712.2394.0000 Recpt,Prom . & Sp.Ev.,Gen
2712.2395 .0000 Memberships
High Five Annual Renewal
Total 2712.2395.0000 Memberships
2712 .2399 .9307 Outsd Agney-Sum Camp 3-12
Contracted Programs and Services
Total 2712.2399.9307 Outsd Agney-Sum Camp 3-12
2712 .2399 .9316 C .S. & F. Outside Ag. Swi
Busing for Swim to Survive Program
Total 2712.2399.9316 C.S. & F. Outside Ag. Swi
2712.2399.9320 Outsd Agney-Mar Brk Camps
Contracted Programs and Services
Total 2712.2399.9320 Outsd Agney-Mar Brk Camps
2712.2399.9362 Outsd Agney-Pre Teen
Contracted Services
Total 2712.2399.9362 Outsd Agney-Pre Teen
2712.2478.0000 Misc.Equipment Repairs &
To cover repairs and maintenance for various equipment
Total 2712.2478.0000 Misc.Equipment Repairs &
2712.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2712.2479.0000 Sfwr/Hdwr Maint Contracts
2712 .2642.0000 Community Use of Schools
Custodian wages for General Recreation Programs
Total 2712.2642.0000 Community Use of Schools
2712 .2648.0000 C.S & F Prag
Summer camp rentals
Learn to swim rentals
March break rentals
Arts rentals
Pre-school skating
Pre-school rentals
Pre -teen dances rentals
Prg -(9307)
Prg -(9316)
Prg -(9320)
Prg -(9321)
Prg -(9325)
Prg -(9353)
Prg -(9362)
175
Run Date: 6/10/20 1 :38 PM
2020
Bud et
9,310
9,310
3,000
3,000
1,200
1,200
40,000
40 ,000
36,400
36,400
3 ,000
3,000
12,600
12 ,600
200
200
4,057
4,057
3,500
3 ,500
10,000
164,000
1,000
3,700
5,000
4 ,000
6 ,300
2712 Programs
City of Pickering
2020
Approved Background Information
Kindergym rentals Prg -(9369)
Total 2712 .2648.0000 C.S & F Prog
2712.5302.0000 Forms
Pre-printed confirmation paper and cash application forms for Escom computer
system
Total 2712.5302.0000 Forms
2712.5320 .0000 C.S & F Prag. Supp
Dance supplies Prg -(9301)
Summer camp supplies Prg -(9307)
Fitness supplies Prg -(9314)
Learn to swim supplies Prg -(9316)
Camps -13+ supplies Prg -(9319)
March break camp supplies Prg -(9320)
Arts supplies Prg -(9321)
Pre-school skating supplies Prg -(9325)
Badminton supplies Prg -(9334)
Volleyball supp lies Prg -(9339)
Karate supplies Prg -(9340)
Pre -school supplies Prg -(9353)
Youth program supplies Prg -(9361)
Pre -teen dance supplies Prg -(9362)
Kindergym supplies Prg -(9369)
New program supplies Prg -(9999)
Total 2712.5320.0000 C.S & F Prog. Supp
2712 .5320 .9000 Community Events
Cultural Fusion Festival
Event Supplies
Special Events General Liability Coverage
Total 2712.5320.9000 Community Events
2712 .5320 .9001 Canada Day Community Grps
Supplies used by community groups for Canada Day. Cost partially offset by
donations from the community .
Total 2712.5320.9001 Canada Day Community Grps
2712.5320.9002 Canada Day-Daytime
Jersey Barriers
Electrical & Generator Rental
Citizenship Ceremony in Council Chambers on Canada Day
Rentals of various equipment
176
Run Date: 6/10/20 1 :38 PM
2020
Bud et
_ 2 ,000
196,000
500
500
350
12 ,000
20,000
32 ,000
3,400
2 ,500
13 ,000
315
1,200
1 ,100
350
2,000
8,000
4,750
750
10 ,000
111 ,715
18 ,000
10,000
21,000
49,000 .
12,000
12,000
15,100
6 ,000
6,125
5,900
City of Pickering
2020
Approved Background Information
2712 Programs
Total 2712.5320.9002 Canada Day -Daytime
2712 .5320.9003 Canada Day -Evening
Mainstage & Evening Program
Fireworks
Police, Security & EMS
Total 2712.5320.9003 Canada Day -Evening
2712.5320.9004 Supplies-Celebrate Winter
Various supplies used for Winterfest
Fireworks
Total 2712.5320.9004 Supplies-Celebrate Winter
2712.5320.9006 Community Grp Activity
Community Engagement Activities
Santa Claus Parade
Remembrance Day Events
Easter Parade
Total 2712.5320.9006 Community Grp Activity
2712.5320.9007 Waterfront Events
Thursday and Sunday concerts (entertainers, socan fees, etc .)
Driftwood Theatre
Total 2712.5320.9007 Waterfront Events
2712.5320.9008 Youth Events
Youth Events
Total 2712.5320.9008 Youth Events
2712.5320.9009 Artfest
Various costs such as : Rentals, Sound Technician, Performances, Setup and Craft
supplies
Total 2712.5320.9009 Artfest
2712 .5320.9010 Civic Awards
Costs associated with hosting this event
Total 2712.5320.9010 Civic Awards
2712.5320.9013 New Years Countdown
Various supplies related to this event such as entertainment, decorations and
refreshments
Total 2712.5320.9013 New Years Countdown
2712.5320.9014 Mayor's Levee
Costs associated with holding this event on January 1st such as catering,
entertainment and prizes
Total 2712.5320.9014 Mayor's Levee
177
Run Date: 6/10/20 1 :38 PM
2020
Bud et
33,125
47,500
23,000
22,000
92,500
26,000
6 ,000
32,000
10,150
2,000
1,550
500
14,200
12,600
3,000
15,600
9,000
9,000
7,700
7,700
12,400
12,400
5,000
5,000
8,500
8,500
City of Pickering
2020
Approved Background Information
2712 Programs
2712.5330 .0000 Drop in Centre Supplies
Assist in provision of supplies and equipment for various Youth and Teen
Programs
Total 2712.5330.0000 Drop in Centre Supplies
2712.5902 .0000 Supplies & Tools
Various Sports Equipment for Youth and Teen Programs
First Aid Supplies (replacement)
Various Camp Equipment (replacement)
Total 2712.5902.0000 Supplies & Tools
2712.5978 .0000 Misc. Equipment
Program equipment for youth programs & camps (gaming equipment &
accessories, various games, sports equipment)
Program equipment for kindergym & preschool programs . Replacements :
kindergym equipment; creative centre equipment
Total 2712.5978.0000 Misc. Equipment
Total Expenses
Revenues
1610.2712.0000 Federal Pgm Grants
Program Grant -Federal
Celebrate Canada Grant
Total 1610.2712.0000 Federal Pgm Grants
1623.2712.0000 Ont Grant -Programs
Swim to Survive Program
Total 1623.2712.0000 Ont Grant -Programs
2712 .9397.9301 REV-DANCE
Program Registrations
Total 2712.9397.9301 REV-DANCE
2712.9397.9306 REV-LANGUAGES
Program -Languages
Total 2712.9397.9306 REV-LANGUAGES
2712.9397.9307 REV-SUMMER CAMPS-3 TO 12
Program -Summer Camps
Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12
2712 .9397.9314 REV-FITNESS CLASSES
Program -Fitness
Total 2712 .9397.9314 REV-FITNESS CLASSES
2712.9397 .9316 REV-AQUATICS
178
Run Date: 6/10/20 1 :38 PM
2020
Bud et
4,400
4,400
2,000
400
400
2,80.0
3 ,000
4 ,000
7 ,000
2,558,783
(25,000)
(24,000)
(49 ,000)
(14,400)
(14,400)
(37,000)
(37,000)
(2,700)
(2,700)
(473,000)
(473,000)
(90,000)
(90,000)
City of Pickering
2020
Approved Background Information
2712 Programs
Program -Learn to swim
Total 2712 .9397.9316 REV-AQUATICS
2712.9397 .9319 REV-SUMMER CAMPS 13+
Program -Camps age 13 +
Total 2712.9397.9319 REV-SUMMER CAMPS 13+
2712 .9397 .9320 REV-CAMPS-SPRING BREAK
Program -March Break Camp
Total 2712.9397.9320 REV-CAMPS-SPRING BREAK
2712 .9397 .9321 REV-ART/CARTOONING
Program -Arts
Total 2712.9397.9321 REV-ART/CARTOONING
2712 .9397 .9325 REV-PRESCHOOL SKATING
Program -Pre-School Skating
Total 2712.9397.9325 REV-PRESCHOOL SKATING
2712 .9397.9334 REV-BADMINTON
Prog ram -Badminton
Total 2712.9397.9334 REV-BADMINTON
2712.9397.9338 REV-BABYSITTER TRAINING
Program -Babysitting
Total 2712.9397.9338 REV-BABYSITTER TRAINING
2712 .9397 .9339 REV-VOLLEYBALL
Program -Volleyball
Total 2712.9397.9339 REV-VOLLEYBALL
2712 .9397.9340 REV-KARATE
Program -Karate
Total 2712.9397.9340 REV-KARATE
2712 .9397 .9353 REV-PRESCHOOL ACTIVITIES
Program -Pre-School
Total 2712.9397 .9353 REV-PRESCHOOL ACTIVITIES
2712 .9397.9361 REV-YOUTH PRGM
Program -Youth programs
Total 2712.9397.9361 REV-YOUTH PRGM
2712.9397.9362 REV-PRE-TEEN
Program -Pre-teen dances
Total 2712.9397.9362 REV -PRE-TEEN
2712 .9397 .9369 REV-KINDERGYM
Program -Kindergym
Total 2712.9397.9369 REV-KINDERGYM
179
Run Date: 6/10/20 1 :38 PM .
2020
Bud et
(866 ,000)
(866,000)
(42,000)
(42 ,000)
(60,000)
(60,000)
(80,000)
(80,000)
(17 ,000)
(17,000)
(17 ,000)
(17 ,000)
(1,200)
(1 ,200)
(12 ,000)
(12 ,000)
(20,000)
(20,000)
(55,000)
(55,000)
(70,000)
(70 ,000)
(34 ,000)
(34,000)
(47,000)
(47 ,000)
City of Pickering
2020
Approved Background Information
2712 Programs
2712.9397.9384 REV-ADULT LEISURE
Program -Adult Leisure
Total 2712.9397.9384 REV-ADULT LEISURE
2712.9397 .9999 Prag Rev -New Programs
New Programs
Total 2712.9397.9999 Prog Rev -New Programs
2712.9940.0000 Advertising Space
Sale of advertising space in City Brochures -Spring/ Summer
Fall Advertisers
Winter Advertisers
Total 2712.9940.0000 Advertising Space
2712.9950.9001 Event Vendor Fees-Can Day
Food Vendor & Activation Sales
Total 2712.9950.9001 Event Vendor Fees-Can Day
2712.9950.9004 Event Vendor Fees
Food Vendors
Total 2712.9950.9004 Event Vendor Fees
2712.9950.9009 Artfest
Food Vendors
Booth Fees
Total 2712.9950.9009 Artfest
2712.9980.9000 General Sponsorships
General Events Sponsorships (No tax)
Total 2712.9980.9000 General Sponsorships
2712 .9985.9004 Tree Lghtng Mrktng Spnsr
Tree Lighting Marketing Sponsorships (Taxable)
Total 2712.9985.9004 Tree Lghtng Mrktng Spnsr
2712 .9985.9007 Smmr Cncrt Mrktng Spnsrs
Esplanade and Waterfront Concerts Marketing Sponsorships (Taxable)
Total 2712.9985.9007 Smmr Cncrt Mrktng Spnsrs
2712 .9990 .0001 Other Revenue
Revenue generated from charges to community school user groups to offset
security costs
Total 2712.9990.0001 Other Revenue
2712.9990.9001 Other Rev -Canada Day
Donations from various community groups to be used to partially offset supply
costs used for Canada Day
Total 2712.9990.9001 Other Rev -Canada Day
180
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(1,000)
{1,000)
(20,000)
(20,000)
(10,000)
(6,000)
(6,000)
(22,000)
(2,600)
{2,600)
(2,250)
(2 ,250)
(500)
(4,800)
{5,300)
(4,000)
(4,000)
(5,000)
(5,000)
(5,000)
(5,000)
(3 ,350)
(3,350)
(5,000)
(5,000)
2712 Programs
Total Revenues
Total Transfers
Net Expenses
City of Pickering
2020
Approved Background Information
181
Run Date: 6/10/20 1:38 PM
2020
Bud et
(2,062,800)
0
495,983
2713 Dunbarton Pool
2018
Actuals
Expenditures
1100 Salaries & Wages 209,737
1200 Overtime 2,170
1400 Employer Contributions 46,602
1900 Uniforms 1,495
2110 Travel 66
2131 Cellular Phones 375
2140 Telephones 6,099
2340 Seminars & Education 948
2370 Insurance Premium 1,659
2371 Ins. Deductible 1,526
2392 Consulting & Professional 1,400
2395 Memberships 98
2399 Outside Agency Serv 1,900
2435 Build Repairs & Mtce 36,205
2478 Misc Equip Repairs 1,581
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 138
5520 Utilities -Gas 35,328
5902 Supplies & Tools 743
Total Expenditures 348,070
Revenues
9943 Memberships-Pool/Health Glut (8,000)
9923 Admissions -Public Swimming (4,580)
9932 Rentals -Pool (110,369)
Total Revenues (122,949)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 225,121
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Act1,1als Budget
228,659 213,462
936 2,000
41,794 53,077
1,957 2,200
131 200
324 500
4,804 6,047
920 1,370
1,659 1,659
0 0
0 0
100 110
1,183 2,120
59,913 47,800
0 1,500
0 569
237 350
27,181 39,951
592 2,000
370,390 374,915
(8,000) (8,000)
(4,686) (5,000)
(116,859) (122,000)
(129,545) (135,000)
0 0
240,845 239,915
182
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
13,758 227,220 6.45%
200 2,200 10.00%
4,752 57,829 8.95%
(200) 2,000 (9.09%)
0 200 0.00%
0 500 0.00%
(947) 5,100 (15.66%)
0 1,370 0.00%
31 1,690 1.87%
0 0 0.00%
12,000 12,000 0.00%
10 120 9.09%
(40) 2,080 (1.89%)
(10,500) 37,300 (21.97%)
1,500 3,000 100.00%
0 569 0.00%
(50) 300 (14.29%)
(5,000) 34,951 (12.52%)
6,661 8,661 333.05%
22,175 397,090 5.91%
0 (8,000) 0.00%
0 (5,000) 0.00%
12,000 (110,000) (9.84%)
12,000 (123,000) (8.89%)
0 0 0.00%
34,175 274,090 14.24%
2713 Dunbarton Pool
Expenditures
2713 .1100 .0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
One new full time Facility Maintenance Person to meet regulatory required pool
checks -start date April 1, 2020 (cost shared 50 :50 with 2733)
Reduction in hours (471 hrs) for Facility Attendant part time positions
Total 2713.1100.0000 Salaries & Wages
2713.1200.0000 Overtime
To meet service level/workload commitments
Total 2713.1200.0000 Overtime
2713 .1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El , EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full time Facility Maintenance Person to meet
regulatory required pool checks -start date April 1, 2020 (cost shared 50 :50 with
2733)
Benefits related to reduction in hours (471 hrs) for Facility Attendant part time
positions
Total 2713.1400.0000 Employer Contributions
2713 .1900 .0000 Uniforms
As per the Collective Agreement
Total 2713 .1900.0000 Uniforms
2713.2110.0000 Travel
Parking & Mileage
Total 2713.2110.0000 Travel
2713 .2131 .0000 Cellular Phones
Cell Phone Charges
Total 2713.2131.0000 Cellular Phones
2713 .2140.0000 Telephones
Voice/ Data
Internet
Total 2713.2140.0000 Telephones
27 13.2340 .0000 Seminars & Education
Defibrillator Training & Recertification -Various staff
Certified Pool Operator Train i ng -Facility Maintenance staff
Total 2713.2340.0000 Seminars & Education
2713.2370.0000 Insurance Premium
183
Run Date: 6/10/20 1:38 PM
2020
Bud et
214,530
22 ,952
(10,262)
227,220
2 ,200
2,200
50 ,971
7,645
(787)
57 ,829
2,000
2,000
200
200
500
500
4,215
885
5 ,100
920
450
1,370
City of Pickering
2020
Approved Background Information
2713 Dunbarton Pool
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2713.2370.0000 Insurance Premium
2713.2392.0000 Consulting & Professional
Roof Structure Audit
Total 2713.2392.0000 Consulting & Professional
2713.2395.0000 Memberships
Life Saving Society
Total 2713.2395.0000 Memberships
2713 .2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Pool Inspection & Audit
Defibrillator Monitoring Contract
Total 2713.2399.0000 Outside Agency Services
2713.2435 .0000 Building Repairs & Mainte
Caretaking supplies
General supplies
Chlorine and Chemicals
Motors, Belts & Filters
Door, Window & Lock Repairs/Replacement
General repairs and maintenance
Electrical and Plumbing
Minor roof and wall repairs
Heating and Air Handling (contract)
Boiler repair and maintenance (contract)
Energy Management -Service Contact
Chemical treatment of boilers & condens ing equipment
Total 2713.2435.0000 Building Repairs & Mainte
2713.2478.0000 Misc.Equipment Repairs &
Automatic Pool Vacuum repairs & maintenance
Cleaning machine services & repairs
Total 2713.2478.0000 Misc.Equipment Repairs &
2713 .24 79.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2713.2479.0000 Sfwr/Hdwr Maint Contracts
2713.5300 .0000 Stationery & Office Suppl
General office supplies
Total 2713.5300.0000 Stationery & Office Suppl
184
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,690
1,690
12,000
12,000
120
120
1,000
900
180
2,080
4,000
6,000
6,300
2,000
4,000
1,500
2,000
3,000
2,500
1,500
3 ,000
1,500
37,300
1,500
1,500
3,000
569
569
300
300
City of Pickering
2020
Approved Background Information
2713 Dunbarton Pool
2713.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2713.5520.0000 Utilities -Gas
2713.5902.0000 Supplies & Tools
Tools & Safety supplies (replacement)
First Aid and program supplies (replacement)
Total 2713.5902.0000 Supplies & Tools
Total Expenses
Revenues
2713 .9923.0000 Admissions -Public Swimm
Singles & Passes
Total 2713.9923.0000 Admissions -Public Swimm
2713 .9932.0000 Rentals -Pool
Learn to swim Prg -(9316)
Private Permits
Total 2713.9932.0000 Rentals -Pool
2713.9943.0000 Membership -Pool/Health
Memberships
Total Revenues
Total Transfers
Net Expenses
Total 2713.9943.0000 Membership -Pool/Health
185
Run Date: 6/10/20 1 :38 PM
2020
Bud et
34,951
34,951
5,450
3,211
8,661
397,090
(5,000)
(5,000)
(60,000)
(50,000)
(110,000)
(8,000)
(8,000)
(123,000)
0
274,090
2715 Don Beer Arena
2018
Actuals
Expenditures
1100 Salaries & Wages 554,209
1200 Overtime 18,468
1400 Employer Contributions 138,924
1900 Uniforms 5,077
2110 Travel 87
2131 Cellular Phones 523
2140 Telephones 13,680
2340 Seminars & Education 2,176
2370 Insurance Premium 5,746
2371 Ins. Deductible 0
2394 Recpt, Prom & Sp Events 270
2395 Memberships 157
2399 Outside Agency Serv 2,764
2435 Build Repairs & Mtce 179,467
2478 Misc Equip Repairs 17,482
2479 Software/Hardware Maintenanc 0
2678 Rental Misc Equip 0
2682 Land Rentals 44,810
5300 Stationery & Office Supplies 87
5510 Utilities -Water 26,475
5520 Utilities -Gas 37,836
5530 Utilities -Hydro 234,096
5902 Supplies & Tools 1,840
5973 Minor Furniture & Fixtures 5,213
5978 Misc. Equipment 0
Total Expenditures 1,289,387
Revenues
9915 Snack Bar (9,848)
9916 Vending Machines (3,797)
9930 Rentals (4,600)
9922 Admissions -Skating (1,918)
9931 Rentals -Ice Surface (928,672)
9935 Rentals -Halls (44,260)
9959 Arena Floor Rentals (26,618)
9990 Other Misc Revenue (305)
9985 Marketing Sponsorships 0
Total Revenues (1,020,018)
Transfers to/from Reserves & R.F.
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
574,899 614,432
24,057 20,000
127,201 149,838
3,126 5,000
0 200
422 1,800
14,078 15,129
1,165 '1,580
5,746 5,746
0 2,000
180 0
0 400
2,930 3,090
157,972 155,965
13,750 15,000
0 1,639
0 300
44,810 46,160
257 300
32,240 30,570
37,505 42,385
271,294 301,398
762 2,165
0 0
2,309 6,400
1,314,703 1,421,497
(10,064) (9,850)
(3,608) (4,500)
(4,600) (4,600)
(1,959) (3,500)
(1,077,758) (963,000)
(33,354) (47,000)
(56,291) (32,000)
0 0
0 (15,000)
(1,187,634) (1,079,450)
186
Run Date: 6/10/20 1:35 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
(17,334) 597,098 (2.82%)
0 20,000 0.00%
(3,457) 146,381 (2.31%)
0 5,000 0.00%
0 200 0.00%
0 1,800 0.00%
981 16,110 6.48%
2,530 4,110 160.13%
104 5,850 1.81%
0 2,000 0.00%
0 0 0.00%
0 400 0.00%
25 3,115 0.81%
400 156,365 0.26%
0 15,000 0.00%
0 1,639 0.00%
0 300 0.00%
0 46,160 0.00%
0 300 0.00%
1,220 31,790 3.99%
(1,000) 41,385 (2.36%)
(15,000) 286,398 (4.98%)
0 2,165 0.00%
0 0 0.00%
0 6,400 0.00%
(31,531) 1,389,966 (2.22%)
0 (9,850) 0.00%
0 (4,500) 0.00%
0 (4,600) 0.00%
0 (3,500) 0.00%
(77,000) (1,040,000) 8.00%
0 (47,000) 0.00%
0 (32,000) 0.00%
0 0 0.00%
0 (15,000) 0.00%
(77,000) (1,156,450) 7.13%
2715 Don Beer Arena
2018
Actuals
Total Transfers 0
Net 269,369
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
D 0
127,069 342,047
187
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 0 0.00%
(108,531) 233,516 (31.73%)
2715 Don Beer Arena
Expenditures
2715.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Decrease in hours (4 ,225) for Facility Attendant part time positions
Increase in hours (4,225) for Facility Attendant term positions
Reallocation of Facility Attendant term position hours (497) to 2735
Total 2715.1100.0000 Salaries & Wages
2715.1200.0000 Overtime
To meet service level/workload commitments
Total 2715.1200.0000 Overtime
2715.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to decrease in hours (4,225) for Facility Attendant part time
positions
Benefits related to Increase in hours (4,225) for Facility Attendant term positions
Benefits related to reallocation of Facility Attendant term position hours (497) to
2735
Total 2715.1400.0000 Employer Contributions
2715.1900 .0000 Uniforms
As per the Collective Agreement
Total 2715.1900.0000 Uniforms
2715.2110.0000 Travel
Parking & Mileage .
Total 2715.2110.0000 Travel
2715.2131 .0000 Cellular Phones
Cellular Phone Charges
Total 2715.2131.0000 Cellular Phones ·
2715 .2140.0000
Voice/ Data
Cable
Internet
Telephones
Total 2715.2140.0000 Telephones
2715 .2340.0000 Seminars & Education
ORFA B Ticket Renewal -Foreperson and Maintenance Worker (8)
Defibrillator Training & Recertification -Various staff
Basic Refrigeration Training (2)
Total 2715.2340.0000 Seminars & Education
188
Run Date: 6/10/20 1 :38 PM
2020
Bud et
617,510
(92,073)
81,215
(9,554)
597,098
20,000
20,000
147,943
(8,337) .
7,311
(536).
146,381
5,000
5,000
200
200
1,800
1,800
15,275
545
290
16,110
560
1,500
2,050
4,110
City of Pickering
2020
Approved Background Information
2715 Don Beer Arena
2715.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2715.2370.0000 Insurance Premium
2715 .2371.0000 Insurance Deductible
Insurance Deductible
Total 2715.2371.0000 Insurance Deductible
2715.2395.0000 Memberships
Memberships and other related associations
Total 2715.2395.0000 Memberships
2715.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Alarm Monitoring Contract
Defibrillator Monitoring Contract
Total 2715.2399.0000 Outside Agency Services
2715.2435.0000 Building Repairs & Mainte
Snow Removal & Salting
Rink Board Cleaning
Caretaking supplies/services
General repairs (supplies)
Building repairs
Electrical repairs
Plumbing repairs
Door and lock repairs/replacements
Parking lot maintenance
Replacement of dasher board, kickboard, stay white, tempered glass
Paint, drainage and d isposal system
Refrigeration repairs maintenance and dehumidifiers (contract)
Condenser Water Treatment Program
Overhaul Compressor
Fan and motor repairs, supplies and accessories
Elevator Inspection
Kitchen Hood Inspection/cleaning
Annual regulatory inspections
Total 2715.2435.0000 Building Repairs & Mainte
2715.2478 .0000 Misc.Equipment Repairs & ·
Ice Resurfacer maintenance
Misc . small equipment repairs
Goal Frames & Mesh
189
Run Date: 6/10/20 1 :38 PM
2020_
Bud et
5,850
5,850
2 ,000
2,000
400
400
1,450
1,200
465
3,115
21,320
3,500
27,250
17,000
210
10,160
7,840
8,050
1,000
3,500
2,450
21,280
5,020
15,035
4,000
1,000
600
7,150
156,365
10,500
1,500
3,000
City of Pickering
2020
Approved Background Information
2715 Don Beer Arena
Total 2715.2478.0000 Misc.Equipment Repairs &
2715.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2715.2479.0000 Sfwr/Hdwr Maint Contracts
2715.2678.0000 Misc Equipment Rentals
Rental of tools for specific jobs -Man Lift
Total 2715.2678.0000 Misc Equipment Rentals
2715.2682 .0000 Land Rentals
Parking Lot lease with Hydro One, including property taxes
Arena Encroachment agreement with Hydro One, including property taxes
· Total 2715.2682.0000 Land Rentals
2715.5300.0000 Stationery & Office Suppl
General office supplies
Total 2715.5300.0000 Stationery & Office Suppl
2715 .5510.0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2715.5510.0000 Utilities -Water
2715.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2715.5520.0000 Utilities -Gas
2715.5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2715.5530.0000 Utilities -Hydro
2715.5902.0000 Supplies & Tools
First Aid Supplies (replacement)
Small tools, etc. (replacement)
Total 2715.5902.0000 Supplies & Tools
2715 .5978.0000 Misc Equipment
Electric Floor Scrubber
Total 2715.5978.0000 Misc Equipment
Total Expenses
Revenues
2715 .9915.0000 Snack Bar
Under contract with Pickering Hockey Assoc.
Total 2715.9915.0000 Snack Bar
2715.9916.0000 Vending Machines
Don Beer vending machines
190
Run Date: 6/10/20 1 :38 PM
2020
Bud et
15,000
1,639
1,639
300
300
41,650
4,510
46,160
300
300
31 ,790
31,790
41,385
41,385
286,398
286,398
665
1,500
2,165
6,400
6,400 .
1,389,966
(9,850)
(9,850)
(4,500)
City of Pickering
2020
Approved Background Information
2715 Don Beer Arena
Total 2715.9916.0000 Vending Machines
2715.9922.0000 Admissions -Pleasure Ska
Daily admissions for individuals to play shinny hockey -daytime
Total 2715.9922.0000 Admissions -Pleasure Ska
2715.9930.0000 Rentals -User Fees
Yearly contract
Total 2715.9930.0000 Rentals -User Fees
2715 .9931.0000 Rentals -Ice Surface
Ice Surface Rentals
Total 2715.9931.0000 Rentals -Ice Surface
2715 .9935.0000 Rentals -Halls
Various Hall rentals, activities
Total 2715.9935.0000 Rentals -Halls
2715.9959.0000 Arena Floor Rentals
Ball Hockey
Lacrosse
Total 2715.9959.0000 Arena Floor Rentals -
2715.9985 .0000 Sponsorships
Arena Marketing Sponsorships/Advertising (Taxable)
Total Revenues
Total Transfers
Net Expenses
Total 2715.9985.0000 Sponsorships
.1 91
Run Date: 6/10/20 1:38 PM
2020
Bud et
(4,500)
(3,500)
(3,500)
(4 ,600)
(4,600)
(1,040,000)
(1,040,000)
(47,000)
(47,000)
(6,000)
(26,000)
(32,000)
(15,000)
(15,000)
( 1, 156,450)
0
233,516
2719 Community Centres
2018
Actuals
Expenditures
1100 Salaries & Wages 260,280
1200 Overtime 5,459
1400 Employer Contributions 60,340
1900 Uniforms 1,175
2110 Travel 0
2131 Cellular Phones 1,929
2140 Telephones 21,449
2340 Seminars & Education 1,644
2370 Insurance Premium 3,832
2371 Ins. Deductible 994
2392 Consulting & Professional 18,567
2399 Outside Agency Serv 7,352
2435 Build Repairs & Mtce 314,121
2457 Veh -Repairs & Maintenance 5,753
2478 Misc Equip Repairs 1,586
2479 Software/Hardware Maintenanc 0
2648 Building Rentals 22
5510 Utilities -Water 9,844
5520 Utilities -Gas 26,624
5530 Utilities -Hydro 93,240
5540 Utilities -Oil 4,604
5900 Gas, Oil Tires 7,045
5902 Supplies & Tools 394
5973 Minor Furniture & Fixtures 8,184
5978 Misc. Equipment 11,441
Total Expenditures 865,879
Revenues
9916 Vending Machines (726)
9937 Rentals -West Shore C.C. (65,040)
9938 Rentals -East Shore C.C. (53,014)
9947 Rentals -Claremont C.C. (367)
9949 Rentals -Petticoat Creek (52,409)
9990 Other Misc Revenue 0
9954 Netted Revenue 0
Total Revenues (171,556)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (20,963)
Total Transfers (20,963)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
310,999 263,426
3,933 8,000
59,761 60,837
2,801 2,200
129 500
1,763 2,500
16,402 21,110
686 920
3,832 3,832
755 2,000
0 2,395
4,748 10,000
256,852 257,120
4,878 6,300
2,551 1,500
0 703
0 10
9,998 12,500
23,001 28,867
94,993 131,987
4,639 4,867
7,732 8,112
135 2,000
14,330 18,200
2,172 0
827,090 849,886
(775) (1,000)
(64,770) (61,000)
(50,887) (56,000)
(10,234) (800)
(64,564) (50,000)
0 (2,500)
0 0
(191,230) (171,300)
(1,425) (2,395)
(1,425) (2,395)
192
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
12,120 275,546 4.60%
0 8,000 0.00%
6,191 67,028 10.18%
0 2,200 0.00%
0 500 0.00%
0 2,500 0.00%
(7,355) 13,755 (34.84%)
440 1,360 47.83%
68 3,900 1.77%
0 2,000 0.00%
42,605 45,000 1,778.91%
1,984 11,984 19.84%
25,356 282,476 9.86%
0 6,300 0.00%
0 1,500 0.00%
0 703 0.00%
0 10 0.00%
500 13,000 4.00%
(1,004) 27,863 (3.48%)
(14,997) 116,990 (11.36%)
0 4,867 0.00%
0 8,112 0.00%
0 2,000 0.00%
(8,200) 10,000 (45.05%)
0 0 0.00%
57,708 907,594 6.79%
0 (1,000) 0.00%
(9,901) (70,901) 16.23%
0 (56,000) 0.00%
0 (800) 0.00%
(4,000) (54,000) 8·.00%
0 (2,500) 0.00%
(11,900) (11,900) 0.00%
(25,801) (197,101) 15.06%
2,395 0 (100.00%)
2,395 0 (100.00%)
2719 Community Centres
2018
Actuals
Net 673,360
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
634,435 676,191
193
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
34,302 710,493 5.07%
City of Pickering
2020
Approved Background Information
2719 Community Centres
Expenditures
2719.1100.0000 Salaries & Wages
Base Salaries and Wages
Additional Facility Security Guard hours for George Ashe Sunday Hours -special
levy Council approved
Additional Facility Attendant hours for George Ashe Sunday Hours -special levy
Council approved
Total 2719.1100.0000 Salaries & Wages
2719.1200.0000 Overtime
To meet service level/workload commitments
Total 2719.1200.0000 Overtime
2719.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to additional Facility Security Guard hours for George Ashe
Sunday Hours -special levy Council approved
Benefits related to additional Facility Attendant hours for George Ashe Sunday
Hours -special levy Council approved
Total 2719.1400.0000 Employer Contributions
2719 .1900.0000 Uniforms
As per the Collective Agreement
Total 2719.1900.0000 Uniforms
2719.2110 .0000 Travel
Parking & mileage
Total 2719.2110.0000 Travel
2719.2131.0000 Cellular Phones
Cellular Phone Charges
Total 2719.2131.0000 Cellular Phones
2719.2140 .0001 Telephones 0th Fae
Voice/Data
Internet
Total 2719.2140.0001 Telephones 0th Fae
2719.2140 .0002 Telephone GALCC
Voice/Data
Internet
Cable
Total 2719.2140.0002 Telephone GALCC
2719 .2340.0000 Seminars & Education
194
Run Date: 6/10/20 1 :38 PM
2020
Bud et
264,696
5,750
5,100
275,546
8,000
8 ,000
65,978
550
500
67,028
2,200
2,200
500
500
2 ,500
2,500
2,965
2,715
5,680
2,645
4,350
1,080
8,075
City of Pickering
2020
Approved Background Information
2719 Community Centres
Defibrillator Training & Recertification -Facility Security Guards (5) and volunteers
at Dr. Nelson F. Tomlinson .Community Centre (10)
Security Guard Licence Renewals -Facility Security Guards (4)
Legal Awareness I -Supervising in a Recreation Environment -Recreation
Programmer,• George Ashe CC
Total 2719.2340.0000 Seminars & Education
2719 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2719.2370.0000 Insurance Premium
2719.2371.0000 Insurance Deductible
Insurance Deductible
Total 2719.2371.0000 Insurance Deductible
2719.2392.0000 Consulting & Professional
Building Condition Audits (northern community centres)
Designated Substances Surveys (Greenwood CC, Mt Zion CC, MCH, Tomlinson
CC, WACC, Whitevale CC)
Septic System Inspections (Greenwood CC, Tomlinson CC , WACC, Whitevale CC)
Total 2719.2392.0000 Consulting & Professional
2719.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program -George Ashe and Dr. Nelson F .
Tomlinson Community Centres ($1,000 x 2)
Technical Support
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Total 2719.2399.0000 Outside Agency Services
2719.2435 .0001 Bldng Rep & Maint 0th Fae
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbing Repairs
_ Provision for pumping out septic system (Mt. Zion, Greenwood, Dr. Nelson F.
Tomlinson & Whitevale CC)
Environmental Monitoring -water treatment and testing of wells
Window cleaning
Emergency repairs/equipment replacement (aging buildings)
195
Run Date: 6/10/20 1 :38 PM
2020
Bud et
pOO
160
600
1,360
3,990
3 ,900
2,000
2,000
25,000
10,000
10,000
45,000
2 ,000
5,000
4,540
444
11,984
5 ,185
23,800
13,855
22,270
43,711
39,950
5,000
15,944
3,570
19,550
City of Pickering
2020
Approved Background Information
2719 Community Centres
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen Hood Exhaust System Inspection
Energy Management -Service Contract
Generator Testing
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Domestic Hot Water Tank Replacement (Westshore CC)
Floor Repairs (Whitevaie CC)
Sealant Replacement (Tomlinson CC)
Total 2719.2435.0001 Bldng Rep & Maint 0th Fae
2719 .2435.0002 Biding Rep & Maint GALCC
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbing Repairs
Window cleaning .
Emergency repairs/equipment replacement (aging buildings)
HVAC
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen Hood Exhaust System inspection
Energy Management -Service Contract
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Total 2719.2435.0002 Biding Rep & Maint GALCC
2719.2457.0000 Vehicle-Repair & Maintena
Culture & Recreation -vehicle
Total 2719.2457.0000 Vehicle-Repair & Maintena
2719.2478.0000 Misc.Equipment Repairs &
Misc. equipment repairs
Total 2719.2478.0000 Misc.Equipment Repairs &
2719.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2719.2479.0000 Sfwr/Hdwr Maint Contracts
2719.2648.0000 Rec. Building Rentals
Brougham Community Centre -Federal rental charge
Total 2719.2648.0000 Rec. Building Rentals
196
Run Date: 6/10/20 1:38 PM
2020
Bud et
3,250
850
1,700
1,020
5,655
820
8,840
3,000
15,000
12,000
244,970
915
4,200
2,445
3,930
10,161
7,050
630
3,450
1,750
. 150
300
180
845
1,500
37,506
6,300
6,300
1,500
1,500
703
703
10
10
City of Pickering
2020
Approved Background Information
2719 Community Centres
2719.5510 .0001 Utilities -Water 0th Fae
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2719.5510.0001 Utilities -Water 0th Fae
2719.5510.0002 Utilities -Water GALCC
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2719.5510.0002 Utilities -Water GALCC
2719 .5520 .0001 Utilities -Gas 0th Fae
Budget based on 2019 projected actuals
Total 2719.5520.0001 Utilities -Gas 0th Fae
2719 .5520 .0002 Utilities -Gas GALCC
Budget based on 2019 projected actuals
Total 2719.5520.0002 Ut.ilities -Gas GALCC
2719.5530.0001 Utilities -Hydro 0th Fae
Budget based on 2019 projected actuals and rate increase in 2020 .
Total 2719.5530.0001 Utilities -Hydro 0th Fae
2719.5530 .0002 Utilities -Hydro GALCC
Budget based on 2019 projected actuals and rate increase in 2020
Total 2719.5530.0002 Utilities -Hydro GALCC
2719.5540.0000 Utilities -Oil
Mt. Zion Community Centre
Total 2719.5540.0000 Utilities -Oil
2719 .5900.0000 Gas, Oil, Tires Etc .
Fuel : Unleaded 7 ,100 litres @ $1 .03/litre
Oil changes and tires
Total 2719.5900.0000 Gas, Oil, Tires Etc.
2719.5902.0001 Supplies & Tools -0th Fae
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 2719.5902.0001 Supplies & Tools -0th Fae
2719.5902.0002 Supplies & Tools GALCC
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 2719.5902.0002 Supplies & Tools GALCC
2719 .5973 .0001 Furn & Fixtures Other Fae
Fridge & Stove Replacement (Westshore CC)
Total 2719.5973.0001 Furn & Fixtures Other Fae
Total Expenses
Revenues
2719.9916.0000 Vending Machines
197
Run Date: 6/10/20 1 :38 PM
2020
Bud et
10,000
9 ,880
9 ,880
3 ,000
3,120
3 ,120
22,290
22,290
5,573
5,573
105,290
105,290
11 ,700
.11,700
4,867
4 ,867
7,312
800 ·
8,112
1 ,475
1,475
525
525
10,000
10,000
907,594
City of Pickering
2020
Approved Background Information
2719 Community Centres
East Shore C .C .
Total 2719.9916.0000 Vending Machines
27 19 .9937.0000 Rentals -West Shore C .C .
West Shore Community Centre -Nursery School Lease
Hall Rentals
Total 2719.9937.0000 Rentals -West Shore C.C.
2719 .9938.0000 Rentals -East Sho re C.C .
Hall & Room Re.ntals
Total 2719.9938.0000 Rentals -East Shore C.C.
2719 .9947 .0000 Rentals -N. Tomlinson CC
Hall Rentals (Saturday evenings only)
Total 2719.9947.0000 Rentals -N. Tomlinson CC
2719.9949.0000 Rentals -George Ashe CC
Estimated Revenues
Total 2719.9949.0000 Rentals -George Ashe CC
2719.9954.0000 Netted Revenue
Security staffing costs for for George Ashe Sunday Hours -City (cost recovery
from Library) -special levy Council approved
Facility Attendant staffing costs for for George Ashe Sunday Hours -City (cost
recovery from Library) -specia l levy Council approved
Total 2719.9954.0000 Netted Revenue
2719 .9990.0000 Other Revenue
Damage deposit forfeited
Total Revenues
Total Transfers
Net Expenses
Total 2719.9990.0000 Other Revenue
198
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(1,000)
(1,000)
(4,890)
(66,011)
(70 ,901)
(56,000)
(56,000)
(800)
(800)
(54,000)
(54,000)
(6 ,300)
(5,600)
(11 ,900)
(2,500)
(2 ,500)
(197,101)
0
710,493
2731 Recreation Complex -Central Core
2018
Actuals
Expenditures
1100 Salaries & Wages 1,886,968
1200 Overtime 40,519
1400 Employer Contributions 416,762
1900 Uniforms 12,874
2110 Travel 1,010
2131 Cellular Phones 8,251
2140 Telephones 14,048
2210 Advertising 25,285
2220 Subscription & Publications 535
2340 Seminars & Education 7,411
2370 Insurance Premium 13,070
2371 Ins. Deductible 2,115
2392 Consulting & Professional 1,409
2394 Recpt, Prom & Sp Events 10,604
2395 Memberships 3,348
2399 Outside Agency Serv 68,015
2435 Build Repairs & Mtce 272,512
2478 Misc Equip Repairs 28,414
2479 Software/Hardware Maintenanc 4,989
2678 Rental Misc Equip 3,469
5300 Stationery & Office Supplies 6,465
5302 Forms 265
5340 Supplies -Special Events 3,602
5510 Utilities -Water 46,686
5520 Utilities -Gas 52,326
5530 Utilities -Hydro 239,077
5902 Supplies & Tools 31,722
5973 Minor Furniture & Fixtures 20,673
Total Expenditures 3,222,424
Revenues
9916 Vending Machines (10,197)
9970 Child Supervision (40,711)
9975 Fitness Testing (60,760)
9991 Other Revenue (48)
9921 Admissions -Tennis (92,282)
9924 Admissions -Squash (15,589)
9925 Admissions -Fitness Room (6,294)
9926 Admissions -Racquet Ball (4,779)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
2,014,694 1,908,639
32,540 47,000
453,645 434,337
13,753 12,000
1,486 1,500
7,502 8,000
11,007 16,004
32,607 31,000
0 500
6,831 10,525
13,070 13,070
166 4,000
1,992 21,425
10,727 11,300
2,598 3,535
69,530 69,434
318,341 262,745
37,955 40,450
7,922 17,996
5,120 6,800
7,144 10,000
1,021 1,100
1,759 6,000
52,992 50,825
56,188 66,216
256,716 285,164
27,107 32,731
9,041 11,900
3,453,454 3,384,196
(12,408) (4,800)
(32,405) (37,000)
(53,736) (70,000)
0 0
(97,366) (90,000)
(16,239) (21,000)
(6,624) (6,500)
(4,767) (5,000)
199
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
131,779 2,040,418 6.90%
0 47,000 0.00%
48,972 483,309 11.28%
0 12,000 0.00%
(200) 1,300 (13.33%)
0 8,000 0.00%
(2,009) 13,995 (12.55%)
0 31,000 0.00%
(250) 250 (50.00%)
(350) 10,175 (3.33%)
235 13,305 1.80%
0 4,000 0.00%
(7,555) 13,870 (35.26%)
(2,300) 9,000 (20.35%)
(670) 2,865 (18.95%)
5,507 74,941 7.93%
846 263,591 0.32%
0 40,450 0.00%
(1,300) 16,696 (7.22%)
1,200 8,000 17.65%
(2,000) 8,000 (20.00%)
0 1,100 0.00%
(2,000) 4,000 (33.33%)
2,650 53,475 5.21%
(5,000) 61,216 (7.55%)
(8,500) 276,664 (2.98%)
6,244 38,975 19.08%
100 12,000 0.84%
165,399 3,549,595 4.89%
(5,200) (10,000) 108.33%
7,000 (30,000) (18.92%)
0 (70,000) 0.00%
0 0 0.00%
(2,000) (92,000) 2.22%
0 (21,000) 0.00%
0 (6,500) 0.00%
0 (5,000) 0.00%
2731 Recreation Complex -Central Core
2018
Actuals
9933 Rentals -Mtg. Room/Public (30,656)
9934 Rentals -Mtg. Room/Prag. (27,000)
9935 Rentals -Halls (110,778)
9939 Rentals -Lockers (22)
9941 Membertships -Tennis (27,487)
9943 Memberships -Pool/Health CIL (686,362)
9944 Memberships -Squash (86,222)
9945 Memberships -General (162,828)
9946 Memberships -Racquet Ball (24,342)
9958 Rentals -Wellness Clinic (47,627)
9957 Rentals -Pottery Studio (2,640)
9990 Other Misc Revenue (13,419)
9992 Other Revenue -Membership I (5,334)
Total Revenues (1,455,377)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (1,425)
Total Transfers (1,425)
Net 1,765,622
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(37,719) (27,000)
(27,000) (27,000)
(107,830) (102,000)
(121) (100)
(24,625) (25,000)
(642,707) (690,000)
(80,691) (85,000)
(149,751) (150,000)
(24,008) (24,000)
(59,517) (58,375)
0 0
(120,506) (12,000)
(6,231) (5,000)
(1,504,251) (1,439,775)
0 0
0 (1,425)
0 (1,425)
1,949,203 1,942,996
200
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 (27,000) 0.00%
0 (27,000) 0.00%
0 (102,000) 0.00%
0 (100) 0.00%
1,000 (24,000) (4.00%)
69,000 (621,000) (10.00%)
10,000 (75,000) (11.76%)
9,500 (140,500) (6.33%)
3,000 (21,000) (12.50%)
(625) (59,000) 1.07%
0 0 0.00%
(2,000) (14,000) 16.67%
0 (5,000) 0.00%
89,675 (1,350,100) (6.23%)
(92,500) . (92,500) 0.00%
(2,445) (3,870) 171.58%
(94,945) (96,370) 6,662.81%
160,129 2,103,125 8.24%
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core
Expenditures
2731.1100.0000 Salaries & Wages
Base Salaries and Wages
Conversion of one full time Facility Maintenace position to a full time Lead Hand
Facility Maintenance position (Net Cost)
Conversion of one full time Facility Maintenace position to a full time Maintenance
Mechanic, Recreation Complex position (Net Cost)
Total 2731.1100.0000 Salaries & Wages
2731.1200.0000 Overtime
Facilities
Front Desk and Program
Total 2731.1200.0000 Overtime
2731.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to conversion of one full time Facility Maintenace position to a full
time Lead Hand Facility Maintenance position (Net Cost)
Benefits related to conversion of one full time Facility Maintenace position to a full
time Maintenance Mechanic, Recreation Complex position (Net Cost)
Total 2731.1400.0000 Employer Contributions
2731.1900.0000 Uniforms
As per the Collective Agreement
Total 2731.1900.0000 Uniforms
2731 .2110.0000 Travel
Parking & Mileage
Total 2731.2110.0000 Travel
2731.2131.0000 Cellular Phones
Annual cell phone charges for staff and Smartphone charges for Manager (1),
Supervisor (1), Foreperson (1) and Coard., Rec. Software Adm. (1)
Total 2731.2131.0000 Cellular Phones
2731.2140.0000 Telephones
Voice I Data
Internet
Total 2731.2140.0000 Telephones
2731 .2210 .0000 Advertising
Provide newspaper & brochure advertisements and promotions packages
Total 2731.2210.0000 Advertising
201
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,014,939
12,739
12,740
2,040,418
37,000
10,000
47,000
478,023
2,446
2,840
483,309
12,000
12,000
1,300
1,300
8,000
8,000
12,805
1,190
13,995
31 ,000
31,000
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core Run Date: 6/10/20 1:38 PM
2731.2220.0000 Subscriptions & Publicati
Reference material, journals and reports
Total 2731.2220.0000 Subscriptions & Publicati
2731.2340.0000 Seminars & Education
Can-Fit Pro Training -Health & Fitness Specialist
First Aid/CPR Defibrillator Training & Recertification -Various staff
CSEP (Canad ian Society for Exercise Physiology) -Health & Fitness Specialist and
Coordinator, Fitness Rooms (3)
International Health & Racquet Sports Association Conference
Legal Awareness Training -Supervisor, Facilities Operations
College of Kinesiology -Health & Fitness Specialist
Total 2731.2340.0000 Seminars & Education
2731.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2731.2370.0000 Insurance Premium
2731 .2371.0000 Insurance Deductible
Insurance Deductible
Total 2731.2371.0000 Insurance Deductible
2731 .2392 .0000 Consulting & Professional
Roof Structure Inspections
Occupancy & Exit Study (Funded from Continuing Studies Reserve PO.# 190792)
Total 2731.2392.0000 Consulting & Professional
2731 .2394.0000 Rec/Prom & Sp .Ev./Gen P/R
Anniversary Celebration & Membership Recognition
Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2731 .2395.0000 Memberships
Can . Society for Exercise Physiology (CSEP) Membership (4 staff)
Facility Licences : Mech. Lie., Prof. fees, etc:
Program memberships: Squash Ontario
Tennis Ontario
Fitness Centre Accreditation
Total 2731.2395.0000 Memberships
2731.2399.0000 Outside Agency Services
Squash Professional
Tennis Professional
Security Contract
Base Hospital Support Defibrillation Program
202
2020
Bud et
250
250
700
2,925
2,450
2,450
1,000
650
10,175
13,305
13,305
4,000
4,000
10,000
3,870
13,870
9 ,000
9,000
1,265
100
500
800
200
2,865
41,860
13,566
14,325
3,240
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core
Defibrillator Monitoring Contract
Fire Alarm Monitoring Contract
Total 2731.2399.0000 Outside Agency Services
2731.2435.0000 Build ing Repairs & Mainte
Caretaking Supplies
General Supplies
Glass Cleaning (quarterly)
Snow Removal & Salting
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Lamps , Ballasts, Fuse Inventory
Locks
Window, Door and Lock Repairs
. Various repairs to infrastructure due to ag ing facility
Duct Cleaning on Various Areas
Replace Windows
· Window Cleaning
Carpet Service -mats
Painting and Tile Repairs
Door Replacement Program
Foot Sprayer Solution
AudioNisual Equipment Maintenance (Banquet Hall)
Electrical Substation Inspection
Hot Water Tank Inspection
Kitchen Hood Inspection
Air Circulation Equipment (contract out)
Elevator Inspection & Repair (contract out)
Air Conditioning (contract out)
Energy Management (Service Contract)
Boiler Inspection and Repair (contract out)
Water Treatment
Fire Alarm Inspection and Service (contract out)
Motors, Belts, Filters
Diesel Generator Repair and Maintenance (contract out)
Chiller Maintenance Contract
Security Camera
Electronic Key Cabinet Replacement (3)
Parking Lot Line Painting
203
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1 ,350
600
74 ,941
15,000
6,300
8,000
41,600
8 ,000
12,000
11,000
8 ,000
12,000
7 ,000
20 ,000
5 ,000
3,000
2,140
6,000
12,000
5,000
3 ,300
2 ,000
5,045
2,000
600
5,000
4,800
7,000
4 ,500
3 ,500
5 ,000
3,000
3 ,000
5,500
11,256
5 ,000
6 ,900
2,000
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core
Controller Upgrade for Chiller Water System
Total 2731.2435.0000 Building Repairs & Mainte
2731 .2478 .0000 Misc.Equipment Repairs &
Various program equipment at the Recreation Complex
Treadmill Belt replacements
DBS Printer Repairs
Floor machine service
Ladde r/Lift Inspection
Total 2731.2478.0000 Misc.Equipment Repairs &
2731 .2479.0000 Sfwr/Hdwr Maint Contracts
Game Time software maintenance contract
Maintenance -HRIS -new
Maintenance -Recreation -DBS
Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts
2731 .2678.0000 Misc Equipment Rentals
Occasional equipment needs, other equ ipment rentals
Total 2731.2678.0000 Misc Equipment Rentals
2731 .5300 .0000 Stationery & Office Suppl
General office supplies
Membership Card Printer
Total 2731.5300 .0000 Stationery & Office Suppl
2731.5302.0000 Forms
Professional printing services (Gift Cards)
Total 2731.5302.0000 Forms
2731.5340 .0000 Supplies -Spec .Events/Ba
Provide mix for banquet hall and meeting room rentals
Total 2731.5340.0000 Supplies -Spec .Events/Ba
2731 .5510 .0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2731.5510.0000 Utilities -Water
2731.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2731.5520.0000 Utilities -Gas
2731.5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2731.5530.0000 Utilities -Hydro
2731 .5902 .0000 Supplies & Tools
Card Access supplies (cards, cartridges)
Racquets, balls, eyewear for Elective Prog rams (replacement)
204
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,150
263,591
20,000
13,600
440
5,000
1,410
40,450
5,425
5 ,091
6 ,180
16 ,696
8,000
8 ,000
3,100
4,900
8 ,000
1 ,100
1,100
4,000
4 ,000
53,475
53,475
61,216
61 ,216
276 ,664
276,664
28,875
1,200
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core
Fitness Testing supplies (replacement)
Creative Centre
Combination Locks (replacement)
First Aid Supplies (replacement)
Small Tools
Child Supervision Centre
Total 2731.5902.0000 Supplies & Tools
2731.5973.0000 Furniture & Fixtures
Recreation Complex Renovations F&E
Office Desk & Chair Replacement
Total 2731 .5973.0000 Furniture & Fixtures
Total Expenses
Revenues
2731 .9916.0000 Vending Machines
Based on 12% of total Complex Vend ing Machine Sales plus annual exclusivity
payment
Total 2731.9916.0000 Vending Machines
2731 .9921.0000 Admissions -Tennis
Prime time court admissions
Non Prime time court admissions
Total 2731.9921.0000 Admissions -Tennis
2731 .9924.0000 Admissions -Squash
Pay as you play -Prime time court admissions
Non prime time court admiss ions
Total 2731.9924.0000 Admissions -Squash
2731 .9925 .0000 Admissions -Fitness Room
Adult -S ingles
Adult -5 Pass
Adult -1 O Pass
Total 2731.9925.0000 Admissions -Fitness Room
2731 .9926 .0000 Admissions -Racquet Ball
Pay as you play -Prime time court admissions
Non prime time court admissions
Total 2731.9926.0000 Admissions -Racquet Ball
2731 .9933 .0000 Rentals -Mtg . Room/Publi
Various private rentals for Complex Meeting Rooms (1,2 & 3)
Total 2731.9933.0000 Rentals -Mtg. Room/Publi
205
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1 ,000
900
750
1,600
1 ,500
3,150
38,975
10,000
2,000
12,000
3 ,549,595
(10,000)
(10 ,000)
(61 ,000)
(31 ,000)
(92,000)
(17 ,500)
(3 ,500)
(21 ,000)
(3,500)
(1 ,000)
(2,000)
(6,500)
(3 ,500)
(1,500)
(5 ,000)
(27 ,000)
(27,000)
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core
2731 .9934.0000 Rentals -Mtg. Room Prg.
Rentals for Community Services Dept. operating at the CHDRC
Total 2731.9934.0000 Rentals -Mtg. Room Prg.
2731.9935 .0000 Rentals -Halls
Various pr ivate rentals for Complex East and West Salons (Banquet Halls)
Total 2731.9935.0000 Rentals -Halls
2731.9939.0000 Rentals -Misc. Equipment
Misc. Racquet Rentals
Total 2731.9939.0000 Rentals -Misc. Equipment
2731.9941.0001 Membership -Tennis
Tennis
Total 2731.9941.0001 Membership -Tennis
2731.9941.0002 Membership -New Tennis
Tennis (new memberships)
Total 2731.9941.0002 Membership -New Tennis
2731 .9943.0002 Membership -Basic Health
Health (Basic)
Total 2731.9943.0002 Membership -Basic Health
2731 .9943.0003 Membership -Health Plus
Health (Plus)
Total 2731.9943.0003 Membership -Health Plus
2731 .9943 .0004 Mbrshp -Specialty Health
Health (Speciality)
Total 2731.9943.0004 Mbrshp -Specialty Health
2731 .9944 .0002 Membership -New Squash
Squash (New)
Total 2731.9944.0002 Membership -New Squash
2731.9945.0002 Membership -New Fitness
Fitness (New)
Total 2731.9945.0002 Membership -New Fitness
2731.9945 .0003 Golden/Combination Mbrshp
Fitness (Golden/Combination)
Total 2731.9945.0003 Golden/Combination Mbrshp
2731.9946 .0002 Mbrshp -New Racquet Ball
Racquet Ball (New)
Total 2731.9946.0002 Mbrshp -New Racquet Ball
2731 .9958.0000 Rentals -Wellness Clinic
Wellness Health Centre Ltd .
206
Run Date: 6/10/20 1:38 PM
2020
Bud et
(27 ,000)
(27,000)
(102,000)
(102,000)
(100)
(100)
(5,000)
(5,000)
(19,000)
(19 ,000)
(428 ,000)
(428,000)
(150,000)
(150,000)
(43 ,000)
(43 ,000)
(75 ,000)
(75,000)
(116,000)
(116 ,000)
(24,500)
(24 ,500)
(21 ,000)
(21,000)
. (15,700)
City of Pickering
2020
Approved Background Information
2731 Recreation Complex -Central Core
Pickering Sports Medicine & Wellness Centre
Total 2731.9958.0000 Rentals -Wellness Clinic
2731 .9970 .0000 Child Supervision
Single admissions & passes
Total 2731.9970.0000 Child Supervision
2731 .9975 .0000 Fitness Testing
In House Personal Training and Fitness Training
Total 2731.9975.0000 Fitness Testing
2731.9990.0000 Other Revenue
Leased equipment /space
Total 2731.9990.0000 Other Revenue
2731 .9992.0000 0TH REV-MEMBRSHP NSF FEE
NSF Revenue
Total 2731.9992.0000 0TH REV-MEMBRSHf> NSF FEE
Total Revenues
Transfers
1910.7021 .2731 Frm Rate Stab -Rec Cmplx
Rate Stabilization Res. funding to offset the expected drop in membership revenue
due to the Rec Complex renovation
Total 1910.7021.2731 Frm Rate Stab -Rec Cmplx
1911 .2731.0000 Trsf frm Res-Rec Cm pix
Funding from Continuing Studies Reserve for Occupancy & Exit Study
Total 1911.2731.0000 Trsf frm Res-Rec Cmplx
Total Transfers
Net Expenses
207
Run Date : 6/10/20 1 :38 PM
2020
Bud et
(43 ,300)
(59 ,000)
(30,000)
(30,000)
(70 ,000)
(70 ,000)
(14,000)
(14 ,000)
(5,000)
(5 ,000)
(1,350,100)
(92,500)
(92 ,500)
(3,870)
(3,870)
(96 ,370)
2,103,125
2733 Recreation Complex -Pool
2018
Actuals
Expenditures
1100 Salaries & Wages 449,703
1200 Overtime 7,174
1400 Employer Contributions 83,614
1900 Uniforms 4,443
2110 Travel 175
2140 Telephones 1,447
2340 Seminars & Education 3,007
2370 Insurance Premium 4,459
2392 Consulting & Professional 8,465
2395 Memberships 98
2435 Build Repairs & Mtce 117,694
2478 Misc Equip Repairs 1,775
2479 Software/Hardware Maintenanc 0
5510 Utilities -Water 46,686
5520 Utilities -Gas 52,326
5530 Utilities -Hydro 169,103
5902 Supplies & Tools 2,008
Total Expenditures 952,177
Revenues
9923 Admissions -Public Swimming (51,142)
9932 Rentals -Pool (166,778)
9936 Rentals -Pool-School Board (1,166)
9943 Memberships -Pool/Health GIL (77,073)
Total Revenues (296,159)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
Net 656,018
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
466,105 420,803
6,677 10,000
79,775 76,958
3,864 5,000
208 300
1,049 1,184
1,490 2,580
4,459 4,459
250 1,250
100 110
113,081 93,500
0 2,000
0 1,122
52,992 51,320
56,188 66,216
181,580 210,598
985 2,000
968,803 949,400
(54,802) (58,000)
(163,790) (166,000)
(1,199) (1,200)
(77,185) (61,000)
(296,976) (286,200)
0 0
(250) (1,250)
(250) (1,250)
671,577 661,950
208
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
25,067 445,870 5.96%
0 10,000 0.00%
5,980 82,938 7.77%
0 5,000 0.00%
(75) 225 (25.00%)
(479) 705 (40.46%)
235 2,815 9.11%
81 4,540 1.82%
0 1,250 0.00%
10 120 9.09%
(600) 92,900 (0.64%)
0 2,000 0.00%
0 1,122 0.00%
2,360 53,680 4.60%
(5,000) 61,216 (7.55%)
(8,500) 202,098 (4.04%)
9,500 11,500 475.00%
28,579 977,979 3.01%
6,000 (52,000) (10.34%)
0 (166,000) 0.00%
(58) (1,258) 4.83%
3,000 (58,000) (4.92%)
8,942 (277,258) (3.12%)
(9,000) (9,000) 0.00%
0 (1,250) 0.00%
(9,000) (10,250) 720.00%
28,521 690,471 4.31%
2733 Recreation Complex -Pool
Expenditures
2733 .1100 .0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
One new full time Facility Maintenance Person to meet regulatory required pool
checks -start date April 1, 2020 (cost shared 50 :50 with 2713)
Total 2733.1100.0000 Salaries & Wages
2733 .1200.0000 Overtime
To meet service level/workload commitments
Total 2733.1200.0000 Overtime
2733.1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full time Facility Maintenance Person to meet
regulatory required pool checks -start date April 1, 2020 (cost shared 50:50 with
2713)
Total 2733.1400.0000 Employer Contributions
2733 .1900.0000 Uniforms
As per the Collective Agreement
Total 2733.1900.0000 Uniforms
2733.2110.0000 Travel
Aquatic Program Coordinator: Parking & Mileage
Total 2733.2110.0000 Travel
2733 .2140.0000 Telephones
Run Date: 6/10/20 1:38 PM
2020
Bud et
422,918
22,952
445,870
10,000
10,000
75,293
7,645
82,938
5 ,000
5,000
225
225
Voice / Data 625
Internet 80
Total 2733.2140.0000 Telephones
2733 .2340.0000 Seminars & Education
Defibrillator Training -Various staff
(CPO) Certified Pool Operator training and recertifications -Pool Operators and
New Facility Maintenance staff
Technical Training HVAC Workshops -2 staff
Total 2733.2340.0000 Seminars & Education
2733 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2733.2370.0000 Insurance Premium
2733 .2392 .0000 Consulting & Professional
209
705
830
1,185
800
2,815
4,540
4,540
2733 Recreation Complex -Pool
City of Pickering
2020
Approved Background Information
Roof Deck Wood & Steel Inspections (Funded from Continuing Studies Reserve
PO# 180557)
Total 2733.2392.0000 Consulting & Professional
2733 .2395.0000 Memberships
Life Saving Society
Total 2733.2395.0000 Memberships
2733 .2435.0000 Building Repairs & Mainte
Pool Chemicals
Cleaning Supplies
Miscellaneous
Electrical and Plumbing Repa irs
Lamps , Ballasts and Fuse Inventory
Filters, etc.
Tile, painting , door and lock repairs
Contract for snow removal & salting
Filter System
HVAC Services
Pumps, Motors, Valves , Seals
Bleacher Safety Inspection
Total 2733.2435.0000 Building Repairs & Mainte
2733 .2478 .0000 Misc.Equipment Repairs &
Repair parts for pool vacuum
Total 2733.2478.0000 Misc.Equipment Repairs &
2733 .2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2733.2479.0000 Sfwr/Hdwr Maint Contracts
2733 .5510 .0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2733.5510.0000 Utilities -Water
I
2733 .5520 .0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2733.5520.0000 Utilities -Gas
2733 .5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2733.5530 .0000 Utilities -Hydro
2733.5902.0000 Supplies & Tools
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1,250
1 ,250
120
120
23 ,000
11 ,000
2 ,000
14,000
4,000
3,000
12,000
10 ,400
6 ,500
2 ,000
3,000
2,000
92,900
2,000
2,000
1,122
1 ,122
53,680
53,680
61,216
61,216
202 ,098
202,098
First Aid Supplies 800
Toys and Program Supplies (replacement) 3,000
210
2733 Recreation Complex -Pool
Small Tools etc.
City of Pickering
2020
Approved Background Information
Total 2733.5902.0000 Supplies & Tools
Run Date : 6/10/20 1:38 PM
2020
Bud et
7,700
11,500
Total Expenses 977,979
Revenues
2733 .9923 .0000 Admissions -Public Swimm
Singles & Passes
Total 2733.9923 :oooo Admissions -Public Swimm
2733.9932 .0000 Rentals -Pool
Learn to swim Prg -(9932)
Private Permits
Total 2733.9932.0000 Rentals -Pool
2733.9936 .0000 Rentals -Pool -School B
School Pool rentals
Total 2733.9936.0000 Rentals -Pool -School B
2733 .9943 .0000 Membership -Swim
Memberships
Total 2733.9943.0000 Membership -Swim
Total Revenues
Transfers
1910 .7021 .2733 Frm Rate Stab -Cmplx Pool
Rate Stabilization Res . fund ing to offset the expected drop in membersh ip
revenue due to the Rec Complex renovation
Total 1910.7021.2733 Frm Rate Stab -Cmplx Pool
1911 .2733 .0000 Trsffrm Res-Cmplx Pool
Funding from Continuing Studies Reserve for Roof Deck Wood & Steel Inspections
Total 1911.2733.0000 Trsf frm Res -Cmplx Pool
Total Transfers
Net Expenses
211
(52,000)
(52,000)
(98,000)
(68,000)
(166,000)
(1,258)
(1,258)
(58,000)
(58 ,000)
(277,258)
(9,000)
(9 ,000)
(1 ,250)
(1,250)
(10,250)
690,471
2735 Recreation Complex -Arenas
2018
Actuals
Expenditures
1100 Salaries & Wages 425,171
1200 Overtime 21,574
1400 Employer Contributions 96,297
1900 Uniforms 1,667
2131 Cellular Phones 779
2140 Telephones 4,243
2340 Seminars & Education 1,001
2370 Insurance Premium 4,343
2371 Ins. Deductible 0
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 107
2399 Outside Agency Serv 455
2435 Build Repairs & Mtce 158,760
2478 Misc Equip Repairs 6,727
2479 Software/Hardware Maintenanc 0
2678 Rental Misc Equip 0
5300 Stationery & Office Supplies 596
5302 Forms 0
5510 Utilities -Water 10,375
5520 Utilities -Gas 13,675
5530 Utilities -Hydro 174,935
5902 Supplies & Tools 2,231
5978 Misc. Equipment 0
Total Expenditures 922,936
Revenues
9915 Snack Bar (7,525)
9916 Vending Machines (1,491)
9940 Advertising Space (21,083)
9922 Admissions -Skating (16,162)
9931 Rentals -Ice Surface (501,281)
9933 Rentals -Mtg. Room/Public (34,167)
9959 Arena Floor Rentals (26,717)
9990 Other Misc Revenue (1,866)
9985 Marketing Sponsorships (8,975)
Total Revenues (619,267)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
493,004 477,558
27,308 25,000
117,106 117,248
3,794 4,000
622 1,000
4,154 5,966
561 1,550
4,343 4,343
1,442 2,000
12,040 12,000
150 0
271 930
131,189 131,104
5,068 7,000
0 1,274
0 800
546 650
0 300
11,776 15,920
14,315 22,548
187,841 237,191
1,969 3,335
10,334 6,200
1,027,833 1,077,917
(7,575) (4,000)
(1,650) (1,500)
(55,000) (55,000)
(15,664) (20,000)
(667,204) (607,000)
(40,211) (42,000)
(5,754) (15,000)
0 0
(4,325) (10,000)
(797,383) (754,500)
0 0
0 0
212
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
5,854 483,412 1.23%
0 25,000 0.00%
724 117,972 0.62%
0 4,000 0.00%
0 1,000 0.00%
(501) 5,465 (8.40%)
2,100 3,650 135.48%
77 4,420 1.77%
0 2,000 0.00%
(5) 11,995 (0.04%)
0 0 0.00%
170 1,100 18.28%
28,441 159,545 21.69%
0 7,000 0.00%
0 1,274 0.00%
0 800 0.00%
0 650 0.00%
0 300 0.00%
0 15,920 0.00%
(2,000) 20,548 (8.87%)
(20,000) 217,191 (8.43%)
0 3,335 0.00%
(6,200) 0 (100.00%)
8,660 1,086,577 0.80%
0 (4,000) 0.00%
0 (1,500) 0.00%
0 (55,000) 0.00%
0 (20,000) 0.00%
(205,000) (812,000) 33.77%
0 (42,000) 0.00%
7,500 (7,500) (50.00%)
0 0 0.00%
0 (10,000) 0.00%
(197,500) (952,000) 26.18%
(1,995) (1,995) 0.00%
(1,995) (1,995) 0.00%
2735 Recreation Complex -Arenas
2018
Actuals
Net 303,669
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
230,450 323,417
213
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(190,835) 132,582 (59.01%)
City of Pickering
2020
Approved Background Information
2735 Recreation Complex : Arenas
Expenditures
2735.1100.0000 Salaries & Wages
Base Salaries and Wages
Reallocation of Facility Attendant term position hours (497) from 2715
Decrease in hours (400) for Youth Leader term positions
Total 2735.1100.0000 Salarie~ & Wages
2735.1200.0000 Overtime
To meet service level/workload commitments
Total 2735.1200.0000 Overtime
2735.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental ·
• Benefits related to reallocation of Facility Attendant term position hours (497) from
2715
Benefits related to decrease in hours (400) for Youth Leader term positions
Total 2735.1400.0000 Employer Contributions
2735.1900.0000 Uniforms
As per the Collective Agreement
Total 2735.1900.0000 Uniforms
2735.2131.0000 Cellular Phones
Cellular Phone Charges
Total 2735.2131.0000 Cellular Phones
2735.2140.0000 Telephones
Voice/ Data
Internet
Cable
Total 2735.2140.0000 Telephones
2735 .2340.0000 Seminars & Education
Ont. Rec. Facilities Assoc. (ORFA) B Ticket Renewal -Foreperson and
Maintenance Worker (5)
First Aid & Defibrillation Training & Certification
Maintenance & Equipment Operations Training
Total 2735.2340.0000 Seminars & Education
2735.2370.00Q0 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2735.2370.0000 Insurance Premium
2735.2371.0000 Insurance Deductible
214
Run Date: 6/10/20 1 :38 PM
2020
Bud et
479,862
9,554
(6,004)
483,412
25,000
25,000
117,688
536
(252)
117,972
4,000
4,000
1,000
1,000
1,935
1,610
1,920
5,465
350
1,200
2,100
3,650
4,420
4,420
City of Pickering
2020
. Approved Background Information
2735 Recreation Complex -Arenas
Insurance Deductible
Total 2735.2371 ,0000 Insurance Deductible
2735.2392.0000 Consulting & Professional
Roof Structure Inspections
Roof Assessment (Funded from Continuing Studies Reserve PO#. 190454)
Total 2735.2392.0000 Consulting & Professional
2735.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Defibrillator Monitoring Contract
Total 2735.2399.0000 Outside Agency Services
2735 .2435.0000 Building Repairs & Mainte
Caretaking supplies/services
Building repair supplies & services
Electrical repairs
Plumbing repairs
Door and lock repairs
Facility Decals
Parking lot maintenance (snow removal and salting and garbage)
Carpet service -mats
Replace Rink light bulbs
Condenser Water Treatment Program
Replace dasher board, netting & glass repair
HVAC repairs
Paint Drainage & Disposal System
Rink Board cleaning
Goals Nets Replacement
Annual Regulatory inspections
Refrigeration repairs maintenance and dehumidifiers ( contract )
Overhaul compressor (2)
Fan & motor repairs, supplies & fuse inventory
Energy Management System (Service Contract)
Kitchen Hood Inspection
Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting)
Gasket replacement of the Delaney Rink plate and frame chiller
Parking lot line painting
Total 2735.2435.0000 Building Repairs & Mainte
2735 .2478.0000 Misc.Equipment Repairs &
Ice resurfacer maintenance
Misc. small equipment repairs
215
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,000
2,000
10,000
1,995
11,995
700
400
1,100
17,870 -
14,910
11,240
6,510
3,550
600
14,768
2,000
5,000
5,498
5,700
3,500
2,450
2,500
4,100
2,400
11,592
15,750
2,150
1,500
850
2 ,200
20,407
2,500
159,545
4,000
3,000
City of Pickering
. 2020
Approved Background Information
2735 Recreation Complex -Arenas
Total 2735.2478.0000 Misc.Equipment Repairs &
2735 .2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2735.2479.0000 Sfwr/Hdwr Maint Contracts
2735.2678 .0000 Misc Equipment Rentals
Rental of tools for specific jobs
Total 2735.2678.0000 Misc Equipment Rentals
2735.5300.0000 Stationery & Office Suppl
General office supplies
Toners for printer
Total 2735.5300.0000 Stationery & Office Suppl
2735 .5302 .0000 Forms
Printing of facility permits and receipt forms
Total 2735.5302.0000 Forms
2735.5510.0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2735.5510.0000 Utilities -Water
2735.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2735.5520.0000 Utilities -Gas
2735.5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2735.5530.0000 Utilities -Hydro
2735.5902.0000 Supplies & Tools
· First Aid supplies (replacement)
Small tools, etc. (replacement)
Total 2735.5902.0000 Supplies & Tools
Total Expenses
Revenues
2735 .9915.0000 Snack Bar
Snack Bar lease agreement
Total 2735.9915.0000 Snack Bar
2735.9916.0000 Vending Machines .
Arena vending machines
Total 2735.9916.0000 Vending Machines
2735 .9922.0000 Admissions -Pleasure Ska
Daily admissions for individuals for Public Skating
216
Run Date: 6/10/20 1 :38 PM
2020
Bud et
7,000
1,274
1,274
800
800
400
250
650
300
300
15,920
15,920
20,548
20,548
217,191
217,191
1,335
2,000
3,335
1,086,577
(4,000)
(4,000)
(1,500)
(1,500)
(20,000)
2744 Museum
2018
Actuals
Expenditures
1100 Salaries & Wages 637,960
1200 Overtime 8,758
1400 Employer Contributions 124,192
1900 Uniforms 4,871
2110 Travel 2,591
2122 Freight, Express & Cartage 1,249
2131 Cellular Phones 5,782
2140 Telephones 19,203
2210 Advertising 20,055
2211 Trade Shows, Exhib & Displayi 1,525
2340 Seminars & Education 5,067
2370 Insurance Premium 3,880
2392 Consulting & Professional 34,100
2394 Recpt, Prom & Sp Events 9,698
2395 Memberships 2,255
2399 Outside Agency Serv 9,842
2435 Build Repairs & Mtce 92,839
2457 Veh -Repairs & Maintenance 3,168
2478 Misc Equip Repairs 5,229
2479 Software/Hardware Maintenan< 1,066
2480 Antiques Repairs Mtce. 8,869
2482 Grounds Upkeep 1,730
2678 Rental Misc Equip 827
5300 Stationery & Office Supplies 2,441
5320 Program Supplies 11,259
5340 Supplies -Special Events 11,609
5345 Antique Purchases 565
5400 Gift Shop Plaques 8,238
5520 Utilities -Gas 6,290
5530 Utilities -Hydro 12,861
5540 Utilities -Oil 1,042
5900 Gas, Oil Tires 1,426
5902 Supplies & Tools 751
Total Expenditures 1,061,238
Revenues
1610 Federal Grant (23,211)
1623 Ont. Specific Grants (39,263)
9910 Gift Shop (10,749}
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
659,497 630,527
611 7,000
149,734 141,381
6,985 6,500
3,348 3,000
4,500 2,500
2,963 5,900
17,971 22,030
21,147 18,000
890 1,200
5,245 5,700
3,880 3,880
32,928 40,990
10,264 10,900
2,323 3,016
16,573 9,810
99,241 73,015
2,602 5,000
5,491 5,000
2,180 3,638
8,549 8,700
766 2,800
0 0
2,543 2,250
13,131 11,100
8,423 11,500
593 600
5,734 5,750
5,932 8,010
23,327 20,044
1,657 816
1,789 1,963
1,216 1,500
1,122,033 1,074,020
(13,712) (11,700)
(39,263) (42,100)
(8,464} (10,000)
218
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
43,776 674,303 6.94%
(4,000) 3,000 (57.14%)
8,833 150,214 6.25%
(500) 6,000 (7.69%)
0 3,000 0.00%
0 2,500 0.00%
0 5,900 0.00%
(1,120) 20,910 (5.08%)
80,000 98,000 444.44%
0 1,200 0.00%
500 6,200 8.77%
70 3,950 1.80%
(22,990) 18,000 (56.09%)
(400) 10,500 (3.67%)
(829) 2,187 (27.49%)
(4,555) 5,255 (46.43%)
26,400 99,415 36.16%
0 5,000 0.00%
0 5,000 0.00%
(876) 2,762 (24.08%)
0 8,700 0.00%
0 2,800 0.00%
0 0 0.00%
250 2,500 11.11%
1,155 12,255 10.41%
(1,000) 10,500 (8.70%)
0 600 0.00%
(500) 5,250 (8.70%)
(500) 7,510 (6.24%)
5,000 25,044 24.95%
0 816 0.00%
0 1,963 0.00%
(500) 1,000 (33.33%)
128,214 1,202,234 11.94%
(86,300) (98,000) 737.61%
3,100 (39,000) (7.36%)
(500) (10,500) 5.00%
City of Pickering
2020
Current Budget ·
Approved Final
2744 Museum Run Date: 6/10/20 1:35 PM
2018 2019 2019 2020
Actuals YTD Approved INC./DEC. Approved
Actuals Budget Budget
9915 Snack Bar {2,242) (1,569) (3,400) 300 (3,100)
9955 Programs · {14,293) (14,477) (13,700) (9,860) {23,560)
9977 Donations {4,917) (2,237} (1,000) (1,000) (2,000)
9920 Admissions -Public & Edu. (122,043) (128,494) (132,000) (9,440) (141,440)
9933 Rentals -Mtg. Room/ Public {38,804) (11,738} (15,000) (2,000) (17,000)
9990 Other Misc Revenue (447) {89) 0 0 0
Total Revenues (255,969) (220,043) (228,900) (105,700) (334,600)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu {9,647) (24,989) (32,990) 32;990 0
Total Transfers (9,647) (24,989) (32,990) 32,990 0
Net 795,622 877,001 812,130 55,504 867,634
Staff have calculated approximately $290,375 in volunteer human
resources and skills (based on 2019 volunteer h_ours totaling 11,615 hours
at a value of $25.00 per hour)
219
% CHGE.
2019
(8.82%)
71.97%
100.00%
7.15%
13.33%
0.00%
46.18%
(100.00%)
(100.00%)
6.83%
City of Pickering
2020
Approved Background Information
2744 Museum
Expenditures
2744.1100.0000 Salaries & Wages
Base Salaries and Wages
One new Audience Development Officer contract position (partially funded from ·
Canada Cultural Investment Fund Grant)
Additional Museum Interpreter hours (600 hrs) to deliver new programs (offset by
increase in program revenue)
Additional contract program instructor howrs (36 hrs) for new programs at the
Museum (funded from increased program revenues)
Total 2744.1100.0000 Salaries & Wages
2744.1200 .0000 Overtime
To meet service level/workload commitments
Total 2744.1200.0000 Overtime
27 44.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Statutory benefits related to one new Audience Development Officer contract
position (partially funded from Canada Cultural Investment Fund Grant)
Benefits related to additional Museum Interpreter hours (600 hrs) to deliver new
programs (offset from increased program revenue)
Statutory benefits related to new contract program instructor hours (36 hrs) for
new programs at the Museum (funded from increased program revenues)
Total 2744.1400.0000 Employer Contributions
27 44.1900.0000 Uniforms
Repair and Replacement of Costumes
Costumes, uniforms & protective equipment for volunteers
Total 2744.1900.0000 Uniforms
2744.2110.0000 Travel
Parking & Mileage
Total 2744.2110.0000 Travel
2744.2122 .0000 Freight,Express & Cartage
Shipment of artifacts or displays
Total 2744.2122.0000 Freight,Express & Cartage
27 44 .2131 .0000 Cellular Phones
Cell phone charges.
Motorola Radios (Replacement)
Total 2744.2131.0000 Cellular Phones
220
Run Date: 6/10/20 1:38 PM
2020
Bud · et
626,581
30,000
16,677
1 ,045
674,303
3,000
3,000
145,687 ·
2,850
1,577
100
150,214
2,000
4,000
6,000
3,000
3 ,000
2 ,500
2,500
5,200
700
5,900
2744 Museum
2744 .2140.0000 Telephones
Voice/Data
Internet
City of Pickering .
2020
Approved Background Information
Total 2744.2140.0000 Telephones
2744.2210 .0000 Advertising
Run Date : 6/10/20 1 :38 PM
2020
Bud et
19,320
1,590
20,910
Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods 18,000
Tourism Marketing (partially offset by Canadian Cultural Investment Fund Grant)
Social Media Advertising
Total 2744.2210.0000 Advertising
2744.2211.0000 Tr Shows,Exhib.& Displays
Supplies and materials for temporary exhibits and displays, enlargements,
lettering, folios
Total 2744.2211.0000 Tr Shows,Exhib.& Displays
2744 .2340.0000 Seminars & Education
High FIVE Quality Assurance Program -new staff
Defibrillator Training & CPRC Certification -Various staff
Volunteer training workshops
Museum Conference & Training
AltCon 2020 (Museum Interpretation Conference)
Total 2744.2340.0000 Seminars & Education
2744.2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2744.2370.0000 Insurance Premium
2744.2392 .0000 Consulting & Professional
Architectural consulting services
Structural Audit, Redman House
Total 2744.2392.0000 Consulting & Professional
2744.2394.0000 · Recpt,Prom. & Sp .Ev.,Gen
Volunteer night and appreciation event to cover food, pins, entertainment & awards
for volunteers
Value, Recognition & Recruitment
Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2744 .2395.0000 Memberships
Ancestry .ca
York-Durham Association of Museums & Galleries
Ontario Museum Association
221
75 ,000
5,000
98,000
1,200
1,200
250
1,500
1,000
2,000
1,450
6,200
3,950
3,950
10,000
8,000
18,000
8,500
2,000
10,500
770
25
609
City of Pickering
2020
Approved Background Information
2744 Museum
Ontario Historical Society
Culinary Historians Membership
York Pioneer Newsletter ·
American Association of State & Local History
Canadian Association of Conservators
Interpretation Canada
Museum Association
Total 2744.2395.0000 Memberships
2744.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Fire & Security Alarm Monitoring
Defibrillator monitoring contract
Total 2744.2399.0000 Outside Agency Services
2744 .2435.0000 Building Repairs & Mainte
Daily maintenance supplies and building repairs
Environmental monitoring & water treatment
Routine plumbing and electrical services and repairs
Window, door and lock repair/replacement
Pest control
Chimney sweeping & inspections
Plaster & painting of heritage buildings
HVAC maintenance & repairs
Snow removal & salting
Septic
Picnic tables
Lighting (Gate 2/lower site)
Total 2744.2435.0000 Building Repairs & Mainte
2744.2457 .0000 Vehicle -Repairs & Maint
Vehicle Repair and Maintenance
Total 2744.2457.0000 Vehicle -Repairs & Maint
2744 .2478.0000 Misc.Equipment Repairs &
Daily maintenance supplies and restoration for Woodwrights (minor bldg . repairs
and gift shop merchandise)
Total 2744.2478.0000 Misc.Equipment Repairs &
2744.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Museum -Past Perf~ct
Maintenance -HRIS -new
Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts
2744.2480.0000 Artefact Repairs & Maint
222
Run Date: 6/10/201:38 PM
2020
Bud et
78
30
25
.285
180
25
. 160
2 ,187
1,450
3,400 .
405
5 ,255
15,000
9 ,000
5,000
9,000
5 ,000
915
22,000
3 ,500
10,000
5,000
2,000
13,000
99,415
5,000
5 ,000
5,000
5,000
1,100
1,662
2,762
2744 Museum
City of Pickering
2020
Approved Background Information
Conservation & restoration materials, on going repairs and restoration of artifacts
in collection
Reproduction window coverings
Research Materials
Total 2744.2480.0000 Artefact Repairs & Maint
2744.2482.0000 Grounds Upkeep
Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and
calcium chloride for driveway
Road & Grounds repairs
Total 2744.2482.0000 Grounds Upkeep
2744.5300.0000 Stationery & Office Suppl
General office supplies
Total 2744.5300.0000 Stationery & Office Suppl
2744.5320.0000 Program Supplies
On Site Program supplies
Firewood
Total 2744.5320.0000 Program Supplies
2744.5340.0000 Supplies -Spec.Events/Ba
Museum Minecraft
Mothers Day Tea
Spirit Walk
Christmas in the Village
General Events Supplies
Haunted Ghost Walk
Thursday Taster Trio
Total 2744.5340.0000 Supplies -Spec.Events/Ba
2744.5345.0000 Artefact Purchases
Reproduction items for programming artefacts for the Collection
Total 2744.5345.0000 Artefact Purchases
2744.5400 .0000 Gift Shop/Plaques
Retail Merchandise for Gift Shop
Display and Sales supplies
Snack Bar Supplies
Total 2744.5400.0000 Gift Shop/Plaques
2744.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2744.5520.0000 Utilities -Gas
2744 .5530 .0000 Utilities -Hydro
223
Run Date: 6/10/20 1 :38 PM
2020
Bud et
7,600
800
300
8,700
800
2 ,000 .
2,800
2,500
2,500
10,755
1,500
12,255
1,000
500
4,000
3,350
800
400
450
10,500
600
600
3,500
250
1,500
5,250
7,510
7,510
City of Pickering
2020
Approved Background Information
2744 Museum
Budget based on 2019 projected actuals and rate increase in 2020
Total 2744.5530.0000 Utilities -Hydro
2744 .5540 .0000 Utilities -Oil
To purchase fuel for the heater in the schoolhouse
Total 2744.5540.0000 Utilities -Oil
2744.5900.0000 Gas , Oil , Tires Etc .
Fuel : Unleaded 1,200 litres@ $1.03/litre
Fuel : Diesel 220 litres @ $1 .11/litre
Oil changes and tires
Total 2744 .5900.0000 Gas, Oil, Tires Etc.
2744.5902.0000 Supplies & Tools
Gardening supplies
Grounds Tools
Total 2744.5902.0000 Supplies & Tools
Total Expenses
Revenues
1610 .2744 .0000 Fed Grnts -Museum
Young Canada Works
Canada Cultural Investment Fund
Total 1610.2744.0000 Fed Grnts -Museum
1623 .2744.0000 Ont Grant -Museum
Museum Operating Grant
Total 1623.2744.0000 Ont Grant -Museum
2744 .9910 .0000 Gift Shop
Retail purchases : Jan/May
July/ August/Sept
Oct.I Nov./Dec.
Total 2744.9910.0000 Gift Shop
2744 .9915 .0000 Snack Bar
Gift Shop Snack Bar
Total 2744.9915.0000 Snack Bar
2744 .9920 .0000 Admissions -Public & Edu
Admissions during Special Events
On Site Education Programs for Summer
On Site Education Programs for Spring
On Site Education Programs for Fall
General Admissions/ Kids in the Village
224
Run Date: 6/10/20 1:38 PM
2020
Bud et
25 ,044
25,044
816
816
1,236
244
483
1,963
400
600
1,000
1,202,234
(13 ,000)
(85,000)
(98,000)
(39,000)
(39 ,000)
(1,300)
(6 ,500)
(2 ,700)
(10 ,500)
(3 ,100)
(3 ,100)
(15 ,670)
(5,000)
(66,000)
(35 ,000)
(8 ,000)
2744 Museum
Spirit Walk
Season's Pass
City of Pickering
2020
Approved Background Information
Total 2744.9920.0000 Admissions -Public & Edu
2744 .9933 .0000 Rentals -Mtg. Room/Publi
Birthday Parties
Photography
Grounds Rentals
Total 2744.9933.0000 Rentals -Mtg. Room/Publi
2744.9955 .0000 Programs ,
Outreach Programs
Public workshops & programs
Total 2744.9955.0000 Programs
2744.9977 .0000 Donations
Donations & Donation Box
Total 2744.9977.0000 Donations
Total Revenues
Total Transfers
Net Expenses
225
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(9,270)
(2,500)
(141,440)
(3,000)
(3,000)
(11,000)
(17,000)
(6,000)
(17,560)
(23,560)
(2,000)
(2 ,000)
(334,600)
0
867,634
2740 Pickering Arts Centre
2018
Actuals
Expenditures
1100 Salaries & Wages 0
1400 Employer Contributions 0
1800 Conferences 0
2110 Travel 0
2131 Cellular Phones 0
5300 Stationery & Office Supplies 0
Total Expenditures 0
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 0
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
0
0
0
0
0
0
0
0
0
0
226
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 106,385 106,385 0.00%
0 29,911 29,911 0.00%
0 1,500 1,500 0.00%
0 1,000 1,000 0.00%
0 1,000 1,000 0.00%
0 500 500 0.00%
0 140,296 140,296 0.00%
0 0 0 0.00%
0 0 0 0.00%
0 140,296 140,296 0.00%
2740 Pickering Arts Centre
Expenditures
2740 .1100 .0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2740.1100.0000 Salaries & Wages
2740.1400 .0000 Employee Benefits
This item includes mandatory deductions (CPP , El , EHT) and employer provided
benefits such as extended health and dental
Total 2740.1400.0000 Employee Benefits
2740.1800 .0000 Conferences
Topical Conference -Executive Director, Pickering Arts Centre
Total 2740.1800.0000 Conferences
2740 .2110.0000 Travel
Parking & Mileage
Total 2740.2110.0000 Travel
2740.2131 .0000 Cellular Phones
nual Smartphone charges -Executive Director, Pickering Arts Centre
Total 2740.2131.0000 Cellular Phones
2740 .5300 .0000 Stationery & Office Suppl
General office supplies
Total 2740.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Total Transfers
Net Expenses
227
Run Date: 6/10/20 1 :38 PM
2020
Bud et
106,385
.106,385
29 ,911
29,911
1,500
1,500
1,000
1,000
1,000
1,000
500
500
140,296
0
0
140,296
Public Works
2018
Actuals
Expenditures
1100 Salaries & Wages 6,157,129
1200 Overtime 379,488
1400 Employer Contributions '1,524,911
1800 Conferences 100
1900 Uniforms 75,647
2110 Travel 1,645
2122 Freight, Express & Cartage 1,031
2123 Environmental Charges 281
2131 Cellular Phones 11,718
2140 Telephones 21,019
2220 Subscription & Publications 493
2340 Seminars & Education 26,828
2370 Insurance Premium 171,549
2371 Ins. Deductible 15,751
2392 Consulting & Professional 41,210
2394 Recpt, Prom & Sp Events 6,241
2395 Memberships 7,594
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 85,153
2408 Rpr & Mnt -Winter Control 776,544
2408 Rpr & Mnt -Contract Services 184,047
2408 Rpr Main. Maint Mater 376,402
2410 Engineering Rpr & Mnt 280,324
2409 Highway Aids -Repair Maint. 69,081
2429 Parks Repairs & Maintenance 42,614
2435 Build"Repairs & Mtce 325,283
2437 Tree Maintenance 376,206
2438 Lighting & Repair Maint. 11,857
2457 Veh -Repairs & Maintenance 424,315
2478 Misc Equip Repairs 299,946
2479 Software/Hardware Maintenanc 12,054
2482 Grounds Upkeep 208,517
2648 Building Rentals 11
2678 Rental Misc Equip 109,202
2682 Land Rentals 12,410
5300 Stationery & Office Supplies 6,396
5302 Forms 2,320
5320 Program Supplies 213,057
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
6,596,064 6,749,363
517,166 367,360
1,662,629 1,659,379
0 0
74,318 77,345
2,057 1,800
1,098 1,800
279 500
12,875 16,900
23,742 24,997
3,141 4,100
35,142 41,750
181,881 186,549
14,794 34,050
19,948 30,525
8,451 7,350
7,860 8,290
0 200
100,844 88,350
915,603 660,000
240,780 160,000
518,935 525,000
345,656 749,000
82,683 75,000
87,351 60,000
347,727 314,810
377,477 370,000
30,946 20,000
389,549 433,750
301,524 305,000
19,495 34,102
285,699 256,500
0 0
160,212 116,800
19,200 21,696
9,809 9,000
1,750 2,000
426,021 410,775
228
Run Date: 6/10/20 2:34 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
819,467 7,568,830 12.14%
79,640 447,000 21.68%
306,801 1,966,180 18.49%
0 0 0.00%
3,170 80,515 4.10%
0 1,800 0.00%
0 1,800 0.00%
0 500 0.00%
1,600 18,500 9.47%
4,578 29,575 18.31%
300 4,400 7.32%
22,485 64,235 53.86%
29,224 215,773 15.67%
0 34,050 0.00%
27,315 57,840 89.48%
200 7,550 2.72%
2,280 10,570 27.50%
0 200 0.00%
(700) 87,650 (0.79%)
95,000 755,000 14.39%
20,000 180,000 12.50%
0 525,000 0.00%
38,000 787,000 5.07%
0 75,000 0.00%
0 60,000 0.00%
9,540 324,350 3.03%
20,000 390,000 5.41%
0 20,000 · 0.00%
(8,750) 425,000 (2.02%)
(70,000) 235,000 (22.95%)
69,000 103,102 202.33%
63,360 319,860 24.70%
0 0 0.00%
11,000 127,800 9.42%
0 21,696 0.00%
2,000 11,000 22.22%
0 2,000 0.00%
(2,775) 408,000 (0.68%)
Public Works
2018
Actuals
5510 Utilities -Water 57,517
5520 Utilities -Gas 15,136
5530 Utilities -Hydro 172,592
5640 Small Tools 8,351
5900 Gas, Oil Tires 490,035
5901 Fertilizer, Grass Etc. 38,816
5902 Supplies & Tools 11,246
5903 Shop Supplies 50,748
5973 Minor Furniture & Fixtures 478
5978 Misc. Equipment 19,628
5981 Other Minor Fixed Assets 42,918
8960 Taxes Tenant 224,861
Total Expenditures 13,390,700
Revenues
1430 Sale of Services -Public Work: (174,650)
1610 Federal Grant (17,360)
1623 Ont. Specific Grants 0
9916 Vending Machines (221)
9930 Rentals (149,714)
9955 Programs (23,600)
9990 Other Revenue 0
9990 Other Misc Revenue (58,921)
9954 Netted Revenue (372,718)
Total Revenues (797,184)
Transfers to/from Reserves & R.F.
1910 Transfer to/(fro_m) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 12;593,516
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
59,116 67,170
42,191 27,115
207,629 274,182
8,806 8,000
486,744 520,503
36,150 42,000
12,879 10,500
65,745 49,500
0 2,000
19,598 40,900
2,344 80,000
219,601 258,645
14,983,509 15,204,556
(204,480) (172,200)
(19,600) 0
0 (17,775)
(304) (500)
(185,778) (256,000)
(34,100) (40,000)
(4,457) 0
(74,458) (75,550)
(318,015) (368,350)
(841,192) (930,375)
0 (95,000)
(2,524) (2,525)
(8,782) (110,000)
(11,306) (207,525)
14,131,011 14,066,656
229
Run Date: 6/10/20 2:34 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
12,635 79,805 18.81%
0 27,115 0.00%
(79,000) 195,182 (28.81%)
0 8,000 0.00%
0 520,503 0.00%
0 42,000 0.00%
0 10,500 0.00%
0 49,500 0.00%
(1,000) 1,000 (50.00%)
13,023 53,923 31.84%
(10,000) 70,000 (12.50%)
0 258,645 0.00%
1,478,393 16,682,949 9.72%
(7,800) (180,000) 4.53%
(18,000) (18,000) 0.00%
17,775 0 (100.00%)
0 (500) 0.00%
46,000 (210,000) (17.97%)
0 (40,000) 0.00%
0 0 0.00%
(54,450) (130,000) 72.07%
0 (368,350) 0.00%
(16,475) (946,850) 1.77%
95,000 0 (100.00%)
(8,675) (11,200) 343.56%
(50,000) (160,000) 45.45%
36,325 (171,200) (17.50%)
1,498,243 15,564,899 10.65%
f ity. ()f
2
t!~:kf ring • • • • • • < • · > · ·
/ < PupiicWork~:: / < ·
Summaiv. ot:Notew.orthvc:urrent•Budtietcti~ntles •
Revenues -(lncreases)/Decreases
Budget Item
1430 Sale of Services -Public
Works
1610 Federal Grant
1623 Ont. Specific Grants
9930 Rentals
9990 Other Miscellaneous
Revenue
Total Revenue Changes
Amount Explanation
($7,800) · Budget increase is based on actual revenues in 2019 (particularly in
road occupancy permit revenues).
(18,000) Budget increase is based on actual revenues in 2019, from federal
summer student wage subsidy programs.
17,775 Budget decrease based on the completion of the one-time funding
of the Main Street Grant (for the implementation of the Community
Banner program in 2019).
46,000 Budget decrease based on actual revenues in 2019.
(54,450) Budget increase based on anticipated revenues associated with
road cut degradation permit fees, collected in 2020.
($16,475)
232
2500 Operations -Adm in.
2018
Actuals
Expenditures
1100 Salaries & Wages 571,367
1200 Overtime 2,914
1400 Employer Contributions 125,860
1800 Conferences 100
1900 Uniforms 706
2110 Travel 73
2131 Cellular Phones 532
2140 Telephones 3,676
2220 Subscription & Publications 0
2340 Seminars & Education 1,239
2370 Insurance Premium 4,178
2371 Ins. Deductible 0
2392 Consulting & Professional 6,249
2394 Recpt, Prom & Sp Events 1,069
2395 Memberships 349
2399 Outside Agency Serv 2,532
2435 Build Repairs & Mtce 97,442
2479 Software/Hardware Maintenan, 0
5300 Stationery & Office Supplies 6,396
5510 Utilities -Water 2,374
5520 Utilities -Gas 15,136
5530 Utilities -Hydro 98,301
5973 Minor Furniture & Fixtures 478
Total Expenditures 940,971
Revenues
9916 Vending Machines (221)
9990 Other Revenue 0
9954 Netted Revenue (175,350)
Total Revenues (175,571)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 765,400
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
606,453 599,149
4,559 2,000
131,740 152,441
0 0
1,632 1,200
251 250
965 800
2,148 3,867
2,005 200
1,975 1,450
14,510 19,178
0 2,000
4,890 8,000
4,287 1,500
778 0
3,667 4,300
129,501 116,460
519 1,948
9,809 9,000
7,463 5,290
42,191 27,115
133,838 164,955
0 2,000
1,103,181 1,123,103
(304) (500)
(4,457) 0
(175,350) (175,350)
(180,111) (175,850)
0 0
923,070 947,253
234
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
73,098 672,247 12.20%
0 2,000 0.00%
26,425 178,866 17.33%
0 0 0.00%
0 1,200 0.00%
0 250 0.00%
0 800 0.00%
368 4,235 9.52%
3,800 4,000 1,900.00%
3,000 4,450 206.90%
26,248 45,426 136.87%
0 2,000 0.00%
2,000 10,000 25.00%
0 1,500 0.00%
1,500 1,500 0.00%
800 5,100 18.60%
(15,460) 101,000 (13.27%)
24,000 25,948 1,232.03%
2,000 11,000 22.22%
1,210 6,500 22.87%
0 27,115 0.00%
(69,000) 95,955 (41.83%)
(1,000) 1,000 (50.00%)
78,989 1,202,092 7.03%
0 (500) 0.00%
0 0 0.00%
0 (175,350) 0.00%
0 (175,850) 0.00%
0 0 0.00%
78,989 1,026,242 8.34%
City of Pickering
2020
Approved Background Information
2500 Operations -Admin.
Expenditures
2500.1100 .0000 Salaries & Wages
Base Salaries and Wages
Increase in hours (30) for Student Typist, Operations Centre term position
Transfer of full time Coordinator, Special Projects position to 2711
New Supervisor, Public Works Operations position -special Levy Council approved
Total 2500.1100.0000 Salaries & Wages
2500.1200.0000 Overtime
To meet service level/workload commitments
Total 2500.1200.0000 Overtime
2500.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP , El, EHT) and employer provided
benefits such as extended health and dental
Benefits costs related to increase in hours (30) for Student Typist, Operations
Centre term position
Benefits related to transfer of full time Coordinator, Special Projects position to
2711
Benefits related to new Supervisor, Public Works Operations position -special
Levy Council approved
Total 2500.1400.0000 Employer Contributions
2500.1900 .0000 Uniforms
Uniforms for Clerk positions
Total 2500.1900.0000 Uniforms
2500.2110.0000 Travel
Parking & Mileage
Total 2500.2110.0000 Travel
2500.2131.0000 Cellular Phones
Annual Smartphone Charges -Manager, Public Works
Total 2500.2131.0000 Cellular Phones
2500 .2140.0000 Telephones
Operations Centre
Internet
Total 2500.2140.0000 Telephones
2500.2220 .0000 Subscriptions & Publicati
Weather Monitoring Subscription (shared with Facilities & By-law)
Miscellaneous Manuals
Total 2500.2220.0000 Subscriptions & Publicati
2500 .2340.0000 Seminars & Education
235
Run Date: 6/10/20 1 :38 PM
2020
Bud et
646,340
. 554
(83,832)
109,185
672,247
2 ,000
2,000
174,149
52
(25,150)
29,815
178,866
1,200
1,200
250
250
800
800
3,740
495
4,235
3 ,800
200
4,000
City of Pickering
2020
Approved Background Information
2500 Operations -Admin.
Health & Safety training and seminars
Misc. training
Laserfiche training
Municipal Engineers Association Conference
Ontario Public Buyers Association
Ontario Good Roads Association Seminars
Total 2500.2340.0000 Seminars & Education
2500 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes: liability, automobile and property).
Property insurance premiums for new Operations Centre
Total 2500.2370.0000 Insurance Premium
2500.2371 .0000 Insurance Deductible
Insurance deductible for low dollar value claims .
Total 2500.2371.0000 Insurance Deductible
2500 .2392 .0000 Consulting & Professional
Additional Sweepings Disposal testing
Total 2500.2392.0000 Consulting & Professional
2500 .2394.0000 Recpt, Prom & Sp Events
Miscellaneous meetings , functions & promotional events
Total 2500.2394.0000 Recpt, Prom & Sp Events
2500 .2395.0000 Memberships
Professional Engineers Association
Canadian Technical Asphalt Association
Municipal Engineers Association
Durham Region Public Works Association
Professional Buyers Association
Total 2500.2395.0000 Memberships
2500.2399.0000 Outside Agency Services
Base hospital support defibrillation program (4 inspections)
Nexgen Radio Charge -Base Radios
Defibrillator Monitoring Program Operations Centre
Total 2500.2399.0000 Outside Agency Services
2500.2435.0000 Building Repairs & Maint
General Building Maintenance
Janitorial Staff City (Term employees)
Fixed Hoists Repairs
Waste Disposal for new Operations Centre
Fire Alarm Monitoring
236
Run Date: 6/10/20 1 :38 PM
2020
Bud et
600
600
350
2,000
400
500
4,450
19,520
25,906
45 ,426
2 ,000
2,000
10,000
10,000
1,500
1,500
300
300
350
250
300
1,500
2,900
1,800
400
5,100
37,610
42,290
5,000
15,000
1,100
2132 Property Maintenance
' 2018
Actuals
Expenditures
1100 Salaries & Wages 314,345
1200 Overtime 26,101
1400 Employer Contributions 75,573
1900 Uniforms 2,730
2131 Cellular Phones 1,527
2140 Telephones 0
2340 Seminars & Education 120
2370 Insurance Premium 4,058
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 70
2399 Outside Agency Serv 5,623
2437 Tree Maintenance 137,019
2438 Lighting & Repair Maint. 11,857
2457 Veh -Repairs & Maintenance 6,166
2478 Misc Equip Repairs 58,008
2479 Software/Hardware Maintenanc 0
2482 Grounds Upkeep .14,655
2678 Rental Misc Equip 13,196
2682 Land Rentals 12,410
5320 Program Supplies 136,229
5900 Gas, Oil Tires 19,939
5902 Supplies & Tools 2,861
5978 Misc. Equipment 1,048
5981 Other Minor Fixed Assets 15,824
8960 Taxes Tenant 0
Total Expenditures 859,359
Revenues
9990 Other Misc Revenue (15,400)
Total Revenues (15,400)
Transfers to/from Reserves.& R.F.
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 843,959
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
327,151 361,199
29,616 23,110
72,937 70,123
2,800 2,100
1,217 1,800
265 400
282 1,200
4,058 4,058
0 0
0 150
7,230 4,550
143,431 140,000
30,946 20,000
5,215 4,000
37,248 23,000
0 963
21,348 27,000
20,126 23,000
19,200 21,696
338,176 315,000
19,166 21,061
3,893 1,000
9,406 11,300
0 30,000
3,809 2,500
1,097,520 1,109,210
(22,225) (30,000)
(22,225) (30,000)
0 0
0 0
0 0
1,075,295 1,079,210
238
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
42,053 403,252 11.64%
6,890 30,000 29.81%
17,620 87,743 25.13%
530 2,630 25.24%
0 1,800 0.00%
(50) 350 (12.50%)
235 1,435 19.58%
72 4,130 1.77%
20,000 20,000 0.00%
0 150 0.00%
0 4,550 0.00%
0 140,000 0.00%
0 20,000 0.00%
0 4,000 0.00%
7,000 30,000 30.43%
0 963 0.00%
3,360 30,360 12.44%
0 23,000 0.00%
0 21,696 0.00%
0 315,000 0.00%
0 21,061 0.00%
0 1,000 0.00%
(1,220) 10,080 (10.80%)
(10,000) 20,000 (33.33%)
0 2,500 0.00%
86,490 1,195,700 7.80%
5,000 (25,000) (16.67%)
5,000 (25,000) (16.67%)
(3,360) (3,360) 0.00%
(15,000) (15,000) 0.00%
(18,360) (18,360) 0.00%
73,130 1,152,340 6.78%
2132 Property Maintenance
Expenditures
2132 .1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
One new full time Maintenance Worker, Property Maintenance position -start date
July 1, 2020
On call staff -special levy Council approved
Total 2132.1100.0000 Salaries & Wages
2132.1200.0000 Overtime
Winter Control
Emergency Call-in & Special Events
Total 2132.1200.0000 Overtime
· 2132.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full time Maintenance Worker, Property Maintenance
position -start date July 1, 2020
Total 2132.1400.0000 Employer Contributions
2132.1900.0000 Uniforms
As per the Collective Agreement, personal protective equipment
Total 2132.1900.0000 Uniforms
2132 .2131 .0000 Cellular Phones
Cellular Phone Charges & Smartphone Charges
Total 2132.2131.0000 Cellular Phones
2132.2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
36.2,937
33,315
7,000
403,252
20,000
10,000
30 ,000
77,098
10,645
87 ,743
2,630
2,630
1,800
1 ,800
Voice/Data 310
Internet
Total 2132.2140.0000 Telephones
' 2132 .2340 .0000 Seminars & Education
Parks & Recreation Ontario (PRO) Conference -Foreperson , Parks & Property
Integrated Pest Mgmt (1PM) Symposium -Foreperson, Parks & Property
Operations
Ontario Parks Association -Summer Operational Forum
Sports Turf Association -Foreperson, Parks & Property
Total 2132.2340 .0000 Seminars & Education
2132 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage· includes: liability, automobile and property).
Total 2132.2370.0000 Insurance Premium
239
40
350
900
135
175
225
1,435
4 ,130
4,130
City of Pickering
2020
Approved Background Information
.2132 Property Maintenance
2132 .2392 .0000 consulting & Professional
Soil mon itoring of City Pit
Total 2132.2392.0000 consulting & Professional
2132.2394.0000 Recpt , Prom & Sp Events
Meal Allowance as per Collective Agreement
Total 2132.2394.0000 Recpt, Prom & Sp Events
2132 .2399. 0000 Outside Agency Services
Internet based GPS/AVL Subscription for vehicles/equipment
Nexgen Radio Licensing
Total 2132.2399 .0000 Outside Agency Services
2132 .2437.0000 Tree Maintenance
Tree Replacement, Removal & Maintenance
EAB Treazin Treatment or replacement trees -Required for ash trees that were
treated in 2018, the remaining dollars would be used to purchase replacement
trees .
Total 2132.2437.0000 Tree Maintenance
-2132 .2438.0000 Lighting Repa ir & Maint.
To cover maintenance, repairs and replacement of walkway lighting
Total 2132.2438.0000 Lighting Repair & Maint.
2132.2457 .0000 Vehicle-Repair & Maintena
Repairs and maintenance of vehicles
Total 2132.2457.0000 Vehicle-Repair & Maintena
2132 .2478.0000 Misc.Equipment Repairs &
Repair and maintenance of equipment
Total 2132.2478.0000 Misc.Equipment Repairs &
2132 .2479 .0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2132.2479.0000 Sfwr/Hdwr Maint Contracts
2132.2482.0000 Grounds Upkeep
Maintenance and repair of City property, including sod, brick interlock, graffiti
removal , vandalism, concrete & asphalt walkways, street furnishings, fences and
signs
Parking lot on Avis property (gravel & dust suppression)
Electrical Engineering Design & Project Oversight for Electrical gate at City Pit
(Funded from Continuing Studies Reserve PO#. 190628)
Total 2132.2482.0000 Grounds Upkeep
2132.2678 .0000 Misc Equipment Rentals
Rental of equipment and vehicles for seasonal operations
240
Run Date: 6/10/20 1 :38 PM
2020
Bud et
20,000
20,000
150
150
3 ,000
1,550
4,550
125,000
15,000
140,000
20 ,000
20,000
4,000
4,000
30,000
30 ,000
963
963
25,000
2,000
3 ,360
30,360
8,000
City of Pickering
2020
Approved Background Information
2132 Property Maintenance
Rental of dozer to maintain City pit
Total 2132.2678.0000 Misc Equipment Rentals
2132.2682.0000 Land Rentals
Liverpool Road South Parking Lot Rental Fees to Avis
Total 2132.2682.0000 Land Rentals
2132 .5320.0000 Seniors Snow Removal Prgm
Senior Snow Removal
Total 2132.5320.0000 Seniors Snow Removal Prgm
2132 .5900.0000 Gas, Oil, Tires Etc .
Fuel: Unleaded 1,320 litres @ $1.03/litre
Fuel : Diesel 15,275 litres @ 1.11 /litre
Oil changes and tires
Total 2132.5900.0000 Gas, Oil, Tires Etc.
2132 .5902 .0000 Supplies & Tools
Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades
Total 2132.5902.0000 Supplies & Tools
2132.5978.0000 Misc. Equipment
Generators (2)
Electric Wheelbarrow
Limb Saw
Total 2132.5978.0000 Misc. Equipment
2132.5981.0000 Other Fixed Assets
Garbage/recycle receptacles for roadside garbage
Cemeteries -Headstone & Grave marker maintenance and repairs
Total 2132.5981.0000 Other Fixed Assets
2132.8960.0000 Taxes -Tenant
Avis Property, 640 Liverpool Rd . (Parking Lot)
Total 2132.8960.0000 Taxes -Tenant
Total Expenses
Revenues
2132.9990.0000 other Revenue
Senior Snow Removal program fees
Total 2132.9990.0000 Other Revenue
Total Revenues
Transfers
1911.2132.0000 Trsf frm Res -Prop Maint
241
Run Date: 6/10/20 1 :38 PM
2020
Bud et
15,000
23,000
21,696
21,696
315,000
315,000
1,360
16,955
2,746
21,061
1,000
1,000
3,380
6,000
700
10,080
10,000
10,000
20,000
2,500
2,500
1,195,700
(25,000)
(25,000)
(25,000)
City of Pickering
2020
Approved Background Information
2132 Property Maintenance
Continuing Studies Reserve Funding for Electrical Engineering Design & Project
Oversight for Electrical Gate at City Pit
Total 1911.2132.0000 Trsf frm Res -Prop Maint
1920.7501 .2132 Frm 3rd Prty RF-Prop Mnt
Tree Compensation -Cash in Lieu (7501.0101) reserve funding for tree
replacement
Total Transfers
Net Expenses
Total 1920.7501.2132 Frm 3rd Prty RF-Prop Mnt
242
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(3,360)
(3,360)
(15 ,000)
(15,000)
(18,360)
1,152,340
2315 Fleet Services
2018
Actuals
Expenditures
1100 Salaries & Wages 853,673
1200 Overtime 47,490
1400 Employer Contributions 223,998
1900 Uniforms 19,858
2110 Travel 1,006
2122 Freight, Express & Cartage 1,031
2123 Environmental Charges 281
2131 Cellular Phones 1,884
2140 Telephones 13,656
2220 Subscription & Publications 51
2340 Seminars & Education 5,103
2370 Insurance Premium 4,866
2394 Recpt, Prom & Sp Events 1,697
2395 Memberships 1,245
2399 Outside Agency Serv 1,490
2435 Build Repairs & Mtce 0
2457 Veh -Repairs & Maintenance 7,413
2478 Misc Equip Repairs 5,394
2479 Software/Hardware Maintenanc 5,949
2678 Rental Misc Equip 0
5302 Forms 2,320
5900 Gas, Oil Tires 5,156
5902 Supplies & Tools 7,515
5903 Shop Supplies 50,748
5978 Misc. Equipment 680
Total Expenditures 1,262,504
Revenues
9990 Other Misc Revenue 0
9954 Netted Revenue (197,368)
Total Revenues (197,368)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 1,065,136
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
957,070 926,900
60,754 30,000
316,648 257,094
21,959 20,465
1,064 550
1,098 1,800
279 500
1,337 1,600
16,423 14,319
122 200
8,608 13,500
4,866 4,866
627 600
380 1,180
1,951 2,000
92 0
4,557 6,000
3,628 7,000
7,642 9,872
0 500
1,750 2,000
12,822 6,032
5,531 8,500
65,745 49,500
975 1,000
1,495,928 1,365,978
0 (550)
(142,665) (193,000)
(142,665) (193,550)
0 0
1,353,263 1,172,428
243
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
184,404 1,111,304 19.89%
0 30,000 0.00%
63,302 320,396 24.62%
0 20,465 0.00%
0 550 0.00%
0 1,800 0.00%
0 500 0.00%
0 1,600 0.00%
3,071 17,390 21.45%
0 200 0.00%
2,000 15,500 14.81%
89 4,955 1.83%
200 800 33.33%
480 1,660 40.68%
(1,500) 500 (75.00%)
0 0 0.00%
2,000 8,000 33.33%
(2,000) 5,000 (28.57%)
45,000 54,872 455.83%
0 500 0.00%
0 2,000 0.00%
0 6,032 0.00%
0 8,500 0.00%
0 49,500 0.00%
0 1,000 0.00%
297,046 1,663,024 21.75%
550 0 (100.00%)
0 (193,000) 0.00%
550 (193,000) (0.28%)
0 0 0.00%
297,596 1,470,024 25.38%
2315 Fleet Services
Expenditures
2315 .1100 .0000 Salaries & Wages
Base Salaries and Wages
City of P i ckeri ng
2020
Approved Background Information
New Lead Hand, Municipal Garage position -special Levy Council approved
New Mechanic, Municipal Garage position -special levy Council approved
Total 2315.1100.0000 Salaries & Wages
2315 .1200.0000 Overtime
To service emergency repairs and be available for winter call in
Total 2315.1200.0000 Overtime
2315 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El , EHT) and employer provided
benefits such as extended health and dental
Benefits related to new Lead Hand, Municipal Garage position -special Levy
Council approved
Benefits related to new Mechanic, Municipal Garage position -special Levy Council
approved
Total 2315.1400.0000 Employer Contributions
2315.1900.0000 Uniforms
As per the Collective Agreement -Personal protective equipment
Coverall rental/cleaning service
Tool Allowance -8 staff
Total 2315.1900.0000 Uniforms
2315.2110 .0000 Travel
Parking & Mileage
Total 2315.2110.0000 Travel
2315 .2122.0000 Freight,Express & Cartage
To pay for shipment of auto repair parts
Total 2315 .2122.0000 Freight,Express & Cartage
2315.2123 .0000 Environmental Chrg
Environmental Charges
Total 2315.2123.0000 Environmental Chrg
2315.2131.0000 Cellular Phones
Annual Smartphone Charges -Supervisor, Municipal Garage and Foreperson,
Municipal Garage
Total 2315.2131.0000 Cellular Phones
2315 .2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
942,174
86,370
82,760
1,111,304
30,000
30,000
271,526
24,820
24,050
320,396
7,990
6,075
6,400
20,465
550
550
1,800
1,800
500
500
1,600
1,600
·voice/ Data 17,060
Internet 330
244
City of Pickering
2020
Approved Background Information
2315 Fleet Services
Total 2315.2140.0000 Telephones
2315 .2220 .0000 Subscriptions & Publicati
Subscriptions/publications related to vehicle maintenance
Total 2315.2220.0000 Subscriptions & Publicati
2315 .2340 .0000 Seminars & Education
Health & Safety train ing and seminars
Spartan Chassis training
Smeal Aerial training
Waterous Pump Training
Fire Truck Training
Fire Truck International Training Conference (Shop Foreman & Emergency Vehicle
Technician)
Operations Centre Fleet Management Software Training
Total 2315.2340.0000 Seminars & Education
2315 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2315.2370.0000 Insurance Premium
2315.2394 .0000 Recpt, Prom & Sp Events
Meal Allowance
Receptions/Business Meetings
Total 2315.2394.0000 Recpt, Prom & Sp Events
2315.2395.0000 Memberships
Licence Renewals (13 x $120)
Co_mmercial Vehicle Operators Registration Number Renewal
Total 2315.2395 .0000 Memberships
2315 .2399 .0000 Outside Agency Services
Nexgen -Radio -Operating, Maintenance & Licensing
Total 2315.2399.0000 Outside Agency Services
2315 .2457 .0000 Vehicle-Repair & Maintena
Repair & maintenance of service veh icles
Total 2315 .. 2457.0000 Vehicle-Repair & Maintena
2315 .2478 .0000 Misc.Equipment Repairs &
To cover repairs and maintain hoists, jacks, scopes, etc.
Total 2315.2478.0000 Misc.Equipment Repairs &
2315 .2479 .0000 Sfwr/Hdwr Ma int Contracts
Maintenance -RTA -Fleet Maintenance
Snap on Diagnostic Software Subscription
245
Run Date: 6/10/20 1 :38 PM
2020
Bud et
17,390
200
200
500
2,000
5,000
2 ,000
2 ,000
2 ,000
2 ,000
15,500
4,955
4,955
600
200
800
1,560
100
1,660
500
500
8 ,000
8,000
5 ,000
5 ,000
4 ,000
1,000
City of Pickering
2020
Approved Background Information
2315 Fleet Services
Cummins lnsite Software Renewal (diagnostics)
Focus Fleet Software (modifications)
Maintenance -HRIS -new
Parts Inventory Management -Service Contracts
Operations Centre Fleet Management Software Maintenance
Total 2315.2479.0000 Sfwr/Hdwr Maint Contracts
2315.2678.0000 Misc Equipment Rentals
For rental of tools or equipment for specific jobs
Total 2315.2678.0000 Misc Equipment Rentals
2315.5302.0000 Forms
To supply vehicles w/check books -MTO requirement
Total 2315.5302.0000 Forms
2315 .5900 .0000 Gas, Oil , Tires Etc.
Fuel: Unleaded 3 ,230 litres @ $1 .03/litre
Fuel : Diesel 185 litres@ $1.11/litre
Oil changes and tires
Total 2315.5900.0000 Gas, Oil , Tires Etc.
2315 .5902.0000 Supplies & Tools
Tool upgrades/replacement
All Data Diagnostic Tool Upgrade .
Total 2315.5902.0000 Supplies & Tools
2315 .5903.0000 Shop Supplies
Various shop supplies, miscellaneous hardware, and fasteners
Total 2315.5903.0000 Shop Supplies .
2315 .5978.0000 Misc. Equipment
Stands, Clamps and Jacks
Total 2315.5978.0000 Misc. Equipment
Total Expenses
Revenues
2315 .9954 .0000 Netted Revenue
' Services Charges
Total 2315.9954.0000 Netted Revenue
Total Revenues
Total Transfers
246
Run Date: 6/10/20 1 :38 PM
2020
Bud et
600
1,800
2,472
30,000
15,000
54,872
500
500
2,000
2,000
3,327
205
2,500
6 ,032
6,500
2 ,000
8,500
49,500
49,500
1,000
1,000
1,663,024
(193,000)
(193,000)
(193,000)
0
2315 Fleet Services
Net Expenses
City of Pickering
2020
Approved Background Information
247
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1,470,024
2320 Roads
2018
Actuals
Expenditures
1100 Salaries & Wages . 2,417,454
1200 Overtime 203,467
1400 Employer Contributions 648,930
1900 Uniforms 27,911
2110 Travel 248
2131 Cellular Phones 4,511
2140 Telephones 1,841
2220 Subscription & Publications 442
2340 Seminars & Education 11,774
2370 Insurance Premium 141,254
2371 Ins. Deductible 15,466
2394 Recpt, Prom & Sp Events 2,256
2395 Memberships 3,141
2399 Outside Agency Serv 40,640
2408 Rpr & Mnt -Winter Control 776,544
2408 Rpr & Mnt -Contract Services 184,047
2408 Rpr Main. Maint Mater 376,402
2410 Engineering Rpr & Mnt 280,324
2409 Highway Aids -Repair Maint. 69,081
2435 Build Repairs & Mtce 135,450
2437 Tree Maintenance 127,187
2457 Veh -Repairs & Maintenance 336,593
2478 Misc Equip Repairs 154,189
2479 Software/Hardware Maintenan< 1,018
2678 Rental Misc Equip 30,281
5510 Utilities -Water 0
5640 Small Tools 8,351
5900 Gas, Oil Tires 332,096
5978 Misc. Equipment 9,235
Total Expenditures 6,340,133
Revenues
1430 Sale of Services -Public Work1 (174,650)
1610 Federal Grant 0
9990 Other Misc Revenue (35,740)
Total Revenues (210,390)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1920 Transfer to/(from) Reserve Fun 0
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
2,557,333 2,692,684
315,538 235,000
675,837 692,420
26,300 26,520
563 500
3,231 6,200
1,349 1,967
1,014 3,700
14,591 16,150
141,254 141,254
12,929 25,000
3,249 4,000
3,094 3,440
47,070 39,500
915,603 660,000
240,780 160,000
518,935 525,000
345,656 749,000
82,683 75,000
135,450 135,450
128,266 125,000
316,580 340,000
191,462 120,000
4,368 9,282
53,551 31,500
0 0
8,806 8,000
321,093 347,543
449 10,000
7,067,034 7,184,110
(204,480) (172,200)
(9,800) 0
(52,233) (45,000)
(266,513) (217,200)
0 (95,000)
0 (110,000)
248
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
309,978 3,002,662 11.51%
50,000 285,000 21.28%
112,450 804,870 16.24%
700 27,220 2.64%
0 500 0.00%
1,600 7,800 25.81%
858 2,825 43.62%
(3,500) 200 (94.59%)
6,850 23,000 42.41%
2,508 143,762 1.78%
0 25,000 0.00%
0 4,000 0.00%
300 3,740 8.72%
0 39,500 0.00%
95,000 755,000 14.39%
20,000 180,000 12.50%
0 525,000 0.00%
38,000 787,000 5.07%
0 75,000 0.00%
0 135,450 0.00%
0 125,000 0.00%
0 340,000 0.00%
0 120,000 0.00%
0 9,282 0.00%
0 31,500 0.00%
8,000 8,000 0.00%
0 8,000 0.00%
0 347,543 0.00%
9,500 19,500 95.00%
652,244 7,836,354 9.08%
(7,800) (180,000) 4.53%
(9,000) (9,000) 0.00%
(60,000) (105,000) 133.33%
(76,800) (294,000) 35.36%
95,000 0 (100.00%)
0 (110,000) 0.00%
2320 Roads
2018
Actuals
Total Transfers 0
Net 6,129,743
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
0 (205,000)
6,800,521 6,761,910
249
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
95,000 (110,000) (46.34%)
670,444 7,432,354 9.92%
City of Pickering
2020
Approved Background Information
2320 Roads
Expenditures
2320.1100 .0000 Salaries & Wages
Base Salaries and Wages
One new full time Inspector, Utility Cuts position (funded from increase in road
occupancy permit revenues and road cut degradation fees) -start date April 1,
2020
One new full time Maintenance Worker, Roads position -start date April 1, 2020
Additional hours (2,240 hrs) for Term Labourer positions for sidewalk grinding
program (April 1 to Oct 31)
On call staff -special levy Council approved
Total 2320.1100.0000 Salaries & Wages
2320.1200.0000 Overtime
Winter Control and Road Patrols
Special Events
Emergency Call-in
Total 2320.1200.0000 Overtime
2320 .1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP , El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new full time Inspector, Utility Cuts position (funded from
increase in occupancy permit revenues and road cut degradation fees) -start date
April 1, 2020
Benefits related to one new full time Maintenance Worker, Roads posit ion -start
date April 1, 2020
Benefits related to additional hours (2 ,240 hrs) for Term Labourer positions for
sidewalk grinding program
Total 2320.1400.0000 Employer Contributions .
2320 .1900.0000 Uniforms
Clothing allowance -34 Full time @ $350.00
Clothing allowance - 2 Part time @ $260.00
Safety boot allowance -35 @$180.00 -average 2 per year
Students
Misc. safety equ i pment
Total 2320.1900.0000 Uniforms
2320 .2110 .0000 Travel
Parking & Mileage
Total 2320 .2110.0000 Travel
2320.2131 .0000 Cellular Phones
250
Run Da te: 6/10/20 1:38 PM
2020
Bud et
2 ,805,020
56 ,052
49,970
65 ,120
26,500
3 ,002 ,662
250 ,000
27,000
8,000
285,000
7(?6,409
16,911
15 ,970
5,580
804 ,870
11,900
520
12,600
200
2,000
27,220
500
500
2320 Roads
City of Pickering
2020
Approved Background Information
Annual Smartphone Charges -Supervisor, Road Operations, Lead Hand, Road
Maintenance, Forepersons (2)
Cell Phones
Temporary Cell Phones (Winter Control)
Total 2320.2131.0000 Cellular Phones
2320 .2140 .0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
4;800
1,400
1,600
7,800
Voice / Data 2,495
Internet 330
Total 2320.2140.0000 Telephones
2320 .2220.0000 Subscriptions & Publicati
Allowance for standards, regulations and legislation, reference materials
Total 2320.2220.0000 Subscriptions & Publicati
2320.2340.0000 Seminars & Education
First Responder Training -4 staff
CPR & First Aid Training -30 staff
Ontario Good Roads Association (OGRA) Road School -2 staff
Assoc . of Ont. Road Supervisors (AORS) Accredited School
Supervisor Training
Equipment Training
Business related workshops & seminars
Truck Roadeo Durham Region
Total 2320.2340.0000 Seminars & Education
2320.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2320.2370.0000 Insurance Premium
2320 .2371 .0000 Insurance Deductible
Insurance Deductible
Total 2320.2371.0000 Insurance Deductible
2320 .2394 .0000 Recpt,Prom .&Sp.Ev :,Gen
Meal Allowances as per Collective Agreement
Receptions /Business Meetings
Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen
2320 .2395 .0000 Memberships
Ontario Assoc. of Certified Engineering Technicians and Technologists -Inspector,
Municipal Infrastructure
Ontario Good Roads Association (City Membership)
251
2,825
200
200
400
1,850
2,500 ·
3,000
8,000
6,000
1,000
250
23,000
143,762
143,762
25,000
25,000
3,000
1,000
4,000
240
2,200
City of Pickering
2020
Approved Background Information
2320 Roads
Ontario Association of Roads Supervisors (1 Supervisor, 2 Forepersons, 2 Lead
Hand, etc.)
Total 2320.2395.0000 Memberships
2320.2399.0000 . Outside Agency Services
Nexgen -f3adio -Operating , Maintenance & Licensing
Antenna Site Rental
Internet-Based GPS/AVL Subscription for vehicles/equipment
Total 2320.2399.0000 Outside Agency Services
2320.2408.0001 Rpr & Mnt-Winter Control
Winter Sand
Winter Salt
Winter Brine
Snow Removal (Cul-de-sacs and bridges)
Total 2320.2408.0001 Rpr & Mnt-Winter Control
2320.2408.0002 Rpr & Mnt-Contract Serv
Liquid Magnesium Contract and Flake Calcium purchase (dust control)
Ditching Contract
Phragmite Control
Total 2320.2408.0002 Rpr & Mnt-Contract Serv
2320.2408 .0003 Rpr & Mnt-Maint Materials
Granular A/Limestone and other Aggregates
Asphalt and Concrete
Topsoil and Sod (ditches and boulevards) Hydroseeding
Culverts (Partially offset by Revenue)
Easement Charges for storm sewer crossings
Catchbasin and Manhole Repair Materials
Neighbourhood Issues (incl. illegal dumping & miscellaneous items)
Total 2320.2408.0003 Rpr & Mnt-Maint Materials
2320.2409.0000 Highway Aids-Repair & Mai
CN/CP Railroad Signal Charges
Misc. signs (incl. hardware & posts)
Purchase of Traffic Marking Paint
Total 2320.2409.0000 Highway Aids-Repair & Mai
2320.2410 .0001 Rpr & l'J!ant-Eng Rds Cntrct
Curb Cutting Contract (primarily offset by revenue)
Spill Responses & Clean -up
Concrete Curb Repair Program
Line Painting & Street Print Contract
Bridge Washing Program
252
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,300
3,740
19,000
5,500
15,000
39,500
60,000
650,000
25,000
20,000
755,000
95,000
70,000
15,000
180,000
330,000
100,000
25,000
40 ,000
5,000
15,000
10,000
525,000
40,000
30,000
5,000
75,000
12,000
25,000
50,000
50,000
30,000
City of Pickering
2020
Approved Background Information
2320 Roads
Crack Sealing Program (funded from FGT)
Total 2320.2410.0001 Rpr & Mant-Eng Rds Cntrct
2320 .2410.0002 Rpr&Mnt Strm Swr Cntrcts
Catchbasin & Manhole Adjustment Repairs Contract
Storm Sewer Repairs
Storm Sewer Flushing and Inspection Program
Catchbasin Cleaning Contract
Total 2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts
2320 .2410 .0003 Rpr & Mnt Eng Hghwy Aids
Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS
Guiderail repairs
Total 2320.2410.0003 Rpr & Mnt Eng Hg hwy Aids
2320 .2435.0000 Building Repairs & Mainte
Share of Overhead for Municipal Garage (incl. cross charge )
Total 2320.2435.0000 Building Repairs & Mainte
2320.2437.0000 Tree Maintenance
Tree Maintenance within road allowances, block pruning
Total 2320.2437.0000 Tree Maintenance
2320.2457.0000 Vehicle-Repair & Maintena
Repair and maintenance of Roads Section Licensed vehicles
Total 2320.2457.0000 Vehicle-Repair & Maintena
2320.2478.0000 Misc.Equipment Repairs &
Repair and maintenance of equipment
Total 2320.2478.0000 Misc.Equipment Repairs &
2320.2479 .0000 Sfwr/Hdwr Maint Contracts
M.R . Compliance Annual License Fee
Maintenance -HRIS -new
Total 2320.2479.0000 Sfwr/Hdwr Maint Contracts
2320 .2678.0000 Misc Equipment Rentals
Large & Small Equipment Rentals (Road/sidewalk repairs)
Summer rental of GPS units for rental trucks
Total 2320.2678.0000 Misc Equipment Rentals
2320.5510.0000 Utilities -Water
Region of Durham water supply for City street sweepers, etc.
Total 2320.5510.0000 Utilities -Water
2320.5640 .0000 Small Tools
Rakes, shovels, hammers, drill bits etc . for road maintenance activities. Includes
provision for small tools, safety items, etc. .
253
Run Date: 6/10/20 1:38 PM
2020
Bud et
110,000
277,000
25,000
75 ,000
100,000
190,000
390,000
80,000
40,000
120,000
135,450
135,450
125,000
125,000
340,000
340,000
120,000
120,000
2,100
7,182
9,282
30,000
1,500
31,500
8,000
8,000
8,000
City of Pickering
2020
Approved Background Information
2320 Roads
Total 2320.5640.0000 Small Tools
2320 .5900.0000 · Gas ,·Oil, Tires Etc .
Fuel : Diesel 260,150 litres@$1.11/litre
Fuel: Unleaded 19,080 litres @ $1 .03/litre
Oil changes and tires
Total 2320.5900.0000 Gas, Oil, Tires Etc.
2320 .5978.0000 Misc. Equipment
Replacement small gas powered equipment
f
Portable Gas Detector (new)
Generators (2) for Sidewalk Grinding Program (new)
Total 2320.5978.0000 Misc. Equipment
Total Expenses
Revenues
1430.0000.0000 SALE OF SERVICES-ROADS
Miscellaneous charges -Road Occupancy Permits
Total 1430.0000.0000 SALE OF SERVICES-ROADS
1610 .2320 .0000 Fed Grnts -Roads
Program Grant -Federal
Total 1610.2320.0000 Fed Grnts -Roads
2320.9990 .0000 Other Revenue
Revenue from Curb Cuts and Driveway Culverts
Revenue from Road Cut Degradation fees
Total 2320.9990.0000 Other Revenue
Total Revenues
Transfers
1920 .7505 .2320 . Trsf frm FGT -Roads
Federal Gas Tax funding for crack seal program
Total 1920. 7 505.2320 Trsf frm FGT -Roads
Total Transfers
Net Expenses
254
Run Date: 6/10/20 1:38 PM
2020
Bud et
8,000
288,767
19 ,652
39 ,124·
347,543
4,000
9,500
6,000
19 ,500
7,836,354
(180,000)
(180,000)
(9,000)
(9 ,000)
(45,000)
(60,000)
(105,000)
(294,000)
(110,000)
(110 ,000)
(110,000)
7,432,354
2718 Parks
2018
Actuals
Expenditures
1100 Salaries & Wages 2,000,290
1200 Overtime 99,516
1400 Employer Contributions 450,550
1900 Uniforms 24,442
2110 Travel 318
2131 Cellular Phones 3,264
2140 Telephones 1,846
2340 Seminars & Education 8,592
;2370 Insurance Premium 17,193
2371 Ins. Deductible 285
2392 Consulting & Professional 34,961
2394 Recpt, Prom & Sp Events 1,149
2395 Memberships 2,859
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 34,868
2429 Parks Repairs & Maintenance 42,614
2435 Build Repairs & Mtce 92,391
2437 Tree Maintenance 112,000
2457 Veh -Repairs & Maintenance 74,143
2478 Misc Equip Repairs 82,355
2479 Software/Hardware Maintenanc 5,087
2482 Grounds Upkeep 193,862
2648 Building Rentals 11
2678 Rental Misc Equip 65,725
5320 Program Supplies 76,828
5510 Utilities -Water 55,143
5530 Utilities -Hydro 74,291
5900 Gas, Oil Tires 132,844
5901 Fertilizer, Grass Etc. 38,816
5902 Supplies & Tools 870
5978 Misc. Equipment 8,665
5981 Other Minor Fixed Assets 27,094
8960 Taxes Tenant 224,861
Total Expenditures 3,987,733
Revenues
1610 Federal Grant (17,360)
1623 Ont. Specific Grants 0
9930 Rentals (149,714)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
2,148,057 2,169,431
106,699 77,250
465,467 487,301
21,627 27,060
179 500
6,125 6,500
3,557 4,444
9,686 9,450
17,193 17,193
1,865 7,050
15,058 22,525
288 1,100
3,608 3,670
0 200
40,926 38,000
87,351 60,000
82,684 62,900
105,780 105,000
63,197 83,750
69,186 155,000
6,966 12,037
264,351 229,500
0 0
86,535 61,800
87,845 95,775
51,653 61,880
73,791 109,227
133,663 145,867
36,150 42,000
3,455 1,000
8,768 18,600
2,344 50,000
215,792 256,145
4,219,846 4,422,155
(9,800) 0
0 (17,775)
(185,778) (256,000)
255
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
209,934 2,379,365 9.68%
22,750 100,000 29.45%
87,004 574,305 17.85%
1,940 29,000 7.17%
0 500 0.00%
0 6,500 0.00%
331 4,775 7.45%
10,400 19,850 110.05%
307 17,500 1.79%
0 7,050 0.00%
5,315 27,840 23.60%
0 1,100 0.00%
0 3,670 0.00%
0 200 0.00%
0 38,000 0.00%
0 60,000 0.00%
25,000 87,900 39.75%
20,000 125,000 19.05%
(10,750) 73,000 (12.84%)
(75,000) 80,000 (48.39%)
0 12,037 0.00%
60,000 289,500 26.14%
0 0 0.00%
11,000 72,800 17.80%
(2,775) 93,000 (2.90%)
3,425 65,305 5.53%
(10,000) 99,227 (9.16%)
0 145,867 0.00%
0 42,000 0.00%
0 1,000 0.00%
4,743 23,343 25.50%
0 50,000 0.00%
0 256,145 0.00%
363,624 4,785,779 8.22%
(9,000) (9,000) 0.00%
17,775 0 (100.00%)
46,000 (210,000) (17.97%)
2718 Parks
2018
Actuals
9955 Programs (23,600)
9990 Other Misc Revenue (7,781)
Total Revenues (198,455)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu 0
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 3,789,278
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(34,100) (40,000)
0 0
(229,678) (313,775)
(2,524) (2,525)
(8,782) 0
(11,306) (2,525)
3,978,862 4,105,855
256
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 (40,000) 0.00%
0 0 0.00%
54,775 (259,000) (17.46%)
(5,315) (7,840) 210.50%
(35,000) (35,000) 0.00%
(40,315) (42,840) 1,596.63%
378,084 4,483,939 9.21%
City of Pickering
2020
Approved Background Information
2718 Parks
Integrated Pest Mgmt. (1PM) Symposium (6 staff@ $150 .00 each)
Ont. Parks Assoc. (OPA) Sports Turf Seminar -Supervisor & Foreperson Parks
OPA Summer Operational Forum -Supervisor and Foreperson Parks Operations
Ont. Good Roads Assoc. (OGRA) Courses -Supervisor, Parks Operations
Ont. Assoc. of Landscape Architects (OALA) -AGM -Coordinator, Parks
Infrastructure (including 2 night accommodations)
Chainsaw Training -2 staff
Crane Training (Garbage Truck/Service Vehicle)
Book 7 -Supervisor, Parks Operations of Lead Hand , Parks & Property
Parks & Recreation Ontario (PRO) Conference -Supervisor, Parks & Property
Backhoe/Loader Training
Phragmite Workshop
Total 2718.2340.0000 Seminars & Education
2718 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2718.2370.0000 Insurance Premium
2718 .2371.0000 Insurance Deductible
Insurance Deductible
Total 2718.2371.0000 Insurance Deductible
2718 .2392.0000 Consulting & Professional
General Consulting Engineering design for major LED conversion of sport fields
and tennis courts
Electrical Engineering Design & Tender Documents for Kinsmen South Baseball
Lighting Replacement-SW & SE Diamonds (Funded from Continuing Studies
Reserve PO#. 190579)
Total 2718.2392.0000 Consulting & Professional
2718.2394.0000 Recpt, Prom & Sp Events
Meal Allowance
Receptions/Business Meetings
Total 2718.2394.0000 Recpt, Prom & Sp Events
2718.2395.0000 Memberships
Ontario Parks Association -(City Membership)
Ont. Assoc. of Landscape Architects (OALA) Annual Fees -Coordinator, Parks
Infrastructure ·
Int. Society of Arboriculture (ISA) Membership Ontario -Horticulturist
ISA Professional Membership (USA) -Horticulturalist
Integrated Pest Mgmt. (1PM) (Horticulturalist, Fo reperson, Parks & Property)
258
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1 ,050
500
400
600
900
600
2 ,000
500
1 ,500
2,500
300
19,850
17,500
17,500
7,050
7,050
20 ,000
7,840
27,840
600
500
1 ,100
900
800
11 0
130
200
City of Pickering
2020
App ~oved Background Information
2718 Parks
Sports Turf Association -(2 Lead Hand, Foreperson , Parks, Supervisor Parks)
Green Roof Professional Cert. -Coordinator, Parks Infrastructure
Assoc. of Ont. Road Supervisors (AORS) Certification Annual Renewal -
Foreperson Parks
Ontario Turfgrass -(2 Lead Hands Foreperson Parks, Superviso r Parks)
Total 2718.2395 .0000 Memberships
2718.2396.0000 Photo,Mapping,Printing
Colour printing of maps
Total 2718.2396.0000 Photo,Mapping,Printing
2718 .2399.0000 Outs ide Agency Services
NexGen (Region of Durham) Radio Licence
Internet-Based GPS/AVL Subscription for vehicles/equipment
Total 2718.2399.0000 Outside Agency Services
2718 .2429.0000 Parks Repairs & Maintenan
To cover maintenance, repairs and replacement of outdoor electrical and lighting
(parks, sports fields, utility buildings, etc .)
Total 2718.2429.0000 Parks Repairs & Maintenan
2718.2435.0000 Building Repairs & Mainte
Misc. Building supplies and caretaking/cleaning supplies
Contracted repairs and maintenance to accessory buildings/ clubhouses
Share of Overhead for Municipal Garage ( Includes Cross Charge)
Total 2718.2435.0000 Building Repairs & Mainte
2718 .2437.0000 Tree Maintenance
Tree removal, replacement & maintenance (due to increase of ash removal &
replacement and to maintain current maintenance standards.
Tree Planting in Lookout Point Park (funded from Tree Compensation -Cash in
Lieu (7501.0101) Reserve Fund).
Mulching Service
Total 2718.2437.0000 Tree Maintenance
2718 .2457.0000 Vehicle-Repair & Maintena
Repair & Maint of Parks Section Licensed Vehicles
Total 2718.2457.0000 Vehicle -Repair & Maintena
2718 .2478 .0000 Misc.Equipment Repairs &
Repairs to large and small equipment (off road)
Total 2718.2478.0000 Misc.Equipment Repairs &
2718.2479 .0000 Sfwr/Hdwr Maint Contracts
Parks Inspection Software Annual Licences (unlimited users)
Maintenance -HRIS -new
259
Run Date: 6/10/20 1 :38 PM
2020
Bud et
640 '
270
220
400
3,670
200
200
20,000
18,000
38,000
60,000
60 ,000
8 ,000
40,000
39 ,900
87 ,900
100,000
20 ,000
5 ,000
125,000
73,000
73 ,000
80,000
80,000
6,250
5 ,787
City of Pickering
2020
Approved Background Information
2718 Parks
Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts
2718 .2482 .0000 Grounds Upkeep
Ball Diamonds (infield material & mound clay)
Fencing repairs (sports fields , property line)
Topsoil and Sod (including top dressing or compost sports fields, hydroseeding)
Lumber to repair (picnic tables, park benches, bleachers)
Flowers
Shrubs (renovate existing beds)
Misc. supplies
Interlock Brick repairs
Signs (replacements)
Play Unit maintenance (equipment & safety surface top up)
Aggregates (pathway repairs)
Plumbing maintenance and repairs to irrigation systems
Paint and parking lot line painting (contract)
P Gates and soccer posts
Walkway repairs -concrete & asphalt
Bleacher pads for various parks
Phragmite Control
J'otal 2718.2482.0000 Grounds Upkeep
2718 .2678.0000 Misc Equipment Rentals
Portable Washrooms
Vehicles for trim crews, blvd maint, horticulture, inspections , safety surfacing
Power tools and equipment (generators , augers)
Total 2718.2678.0000 Misc Equipment Rentals
2718.5320.0005 Other Events
Supplies, materials and rentals for City events
Total 2718.5320:0005 Other Events
2718 .5320.0006 Pickering Blooms
Pickering Blooms
Garden Showcase
Total 2718.5320.0006 Pickering Blooms
2718.5320.0007 Memorial Trees & Benches
Memorial trees and benches (partially offset by fees)
Total 2718.5320.0007 Memorial Trees & Benches
2718 .5320 .0008 Sustain Neighborhood Prgm
Sustainable Neighbourhoods Program
Total 2718.5320.0008 Sustain Neighborhood Prgm
2718 .5320.0010 Banner Program
260
Run Date: 6/10/20 1 :38 PM
2020
Bud et
12 ,037
20,000
17 ,000
16,000
7 ,000
30 ,000
6,000
1 ,500
5,000
30,000
75,000
5,000
20 ,000
7 ,000
10,000
20 ,000
10,000
10,000
289,500
22,000
48,800
2 ,000
72 ,800
25,000
25,000
10,000
3,000
13,000
30,000 ·
30 ,000
10,000
10,000
City of Pickering
2020
Approved Background Information
2718 Parks
· Supplies, materials arid artist fees for the Banner Program
Total 2718.5320.0010 Banner Program
2718 .5510.0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Splash Park
Total 2718.5510.0000 Utilities -Water
2718 .5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2718.5530.0000 Utilities -Hydro
2718.5900 .0000 Gas, Oil, Tires Etc.
Fuel : Diesel 84,760 litres@ $1.11/litre
Fuel: Unleaded 38,200 litres@ $1.03/litre
Oil changes and tires
Total 2718.5900.0000 Gas, Oil, Tires Etc.
2718.5901.0000 Fertilizer,Grass Seed,Wee
Fertilizer
Seed - 2 applications per year
Foam Stream Agent
Miscellaneous (alternatives to pesticides) weed control & topdress materials
Total 2718.5901.0000 Fertilizer,Grass Seed,Wee
2718.5902.0000 Supplies & Tools
Small hand tools, wrenches, hammers etc.
Total 2718.5902.0000 Supplies & Tools
2718 .5978.0000 Misc. Equipment
Purchase of new storage container at New Operations Centre
15 -Grass Trimmers (Replacement)
2 -Hand Blowers (Replacement)
6 -Kombi Units (Replacement)
1 -Cut off Saw (Replacement)
1 -Limb Saw (Replacement)
Total 2718.5978.0000 Misc. Equipment
2718.5981.0000 Other Fixed Assets
Garbage receptacles, picnic tables, benches, bleachers
Total 2718.5981.0000 Other Fixed Assets
2718.8960 .0000 Taxes -Tenant
Conservation Authority
Frenchman's Bay Ratepayers
Ontario Power Generation / Hydro One -Greenspace Licences
Rosebank Reservoir
261
Run Date: 6/10/20 1:38 PM
2020
Bud et
15,000
15 ,000
59,305
6,000
65,305
99,227
99 ,227
94,084
39,346
12.437
145 ,867
12 ,000
18,000
5,000
7,000
42 ,000
1,000
1,000
7,000
5,820
500
8,124
1,200
699
23,343
50,000
50,000
5,861
4,831
221,650
20,703
City of Pickering
2020
Approved Background Information
2718 Parks
West Duffin Creek Trail /Ontario Realty Corp
Beverley Morgan Park
Total 2718.8960.0000 Taxes -Tenant
Total Expenses
Revenues
1610.2718.0000 Federal Grant-Parks
Program Grant -Federal
Total 1610.2718.0000 Federal Grant -Parks
2718 .9930.0000 Rentals -User Fees
Parks Permits/Sports Campsff ournaments
Hydro Costs Tennis Courts
Total 2718.9930.0000 Rentals -User Fees
2718 .9955.0000 Memorial Tree/Be.nch Rev
Memorial trees and benches
Total 2718.9955.0000 Memorial Tree/Bench Rev
Total Revenues
Transfers
1911 .2718 .0000 Trsf frm Res -Parks
Funding from Continuing Studies Reserve for Electrical Engineering Design &
Tender Documents for Kinsmen South Baseball Lighting Replacement -SW & SE
Diamonds
Total 1911.2718.0000 Trsf frm Res -Parks
1920 .7501.2718 Frm 3rd Party RF -Parks
Tree Compensation -Cash in Lieu (7501 .0101) reserve funding for tree planting in
Lookout Point Park
Tree Compensation -Cash in Lieu (7501.0101) reserve funding for general tree
replacement
Total Transfers
Net Expenses
Total 1920.7501.2718 Frm 3rd Party RF -Parks
262
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,657
443
256,145
4,785,779
(9 ,000)
(9,000)
(200 ,000)
(10,000)
(210,000)
(40,000)
(40,000)
(259,000)
(7,840)
(7,840)
(20,000)
(15,000)
(35,000)
(42,840)
4,483,939
I',)
a,
w
-C~of-
p](KERlNG
;
I·
' Information T
Divis
echnology
on
(Chart No . 5a)
/
Information Technology
(Section)·
I Emp.loyee Complement
4 Non -Union FT
0 Non-Union PT ·
8 Un ion FT
O Unio n PT
0 Union FT Term
o Union PT Te rm
The C9rporation of the City of Pickering
Corporate Services Department . Employee Complement
13 · Non-Union Full-Time (NUFT)
Director, ' .
Corporate Services & City Solicitor
(1-NUFT)
I I I
/ ' / ' Legal Services Legislative Services Municipal Law
(Section) Division Enforcement
(Cha rt No . 5b ) (Chart No . 5c)
\. \..
(Chart No . Sdt
Legal Services Legislative Services I I Municipal Law
(Section) . Division Enforcement
Employee Complement Employee Comp lement Employee Complement
2 Non -Union FT 4 Non-Union FT 2 Non -Un ion FT
0 Non-Union PT 0 Non-Union PT 0 Non-Union PT
2 Union FT 3 . Union FT 12 Union FT
O Union PT 0 Un ion PT • 5 Union PT
0 Union FT Term 0 Union FT Term 0 Un ion FT Term
O Union PT Term . 0 Union PT Term . 3 Union PT Te rm
Authorized by: fi]J
Chief Administrative Officer
January 1, 2020
Chart No. 5
N
en
~
-C40J-
:P1CK .. ER1 NG
The Corporation of the City of Pickering
Corporate Services Department
Information Technology Division
Director, "corporate SeNices"
& City Solicitor
'I
Division Head , Information
Technology
(1-NUFT)J
I
I
SupeNisor, Application SupeNisor, Network Network Security
Development & Support Support Administrator
(1-NUFT) (1-NUFT) (1-NUFT)
,, ' Network Analyst Application & Web/Database Telecommunications & -
Database Developer Network Support Analyst -(1-UFT)
. Administrator (1-UFT) (1-UFT)
\.
(1-UFT)
\... I · Senior Systems -,, ,. Administrator
ERP Business d-urn
Analyst & IT [ Helpdesk Analy:t }~ Network Administrator Project Lead
\. (1-UFT),, ( -UFT) . . (1-UFT)
. Authorized by: a?J
Ch\ef Administrative Officer .January 1, 2020
NUFT)
NUPT)
Chart No. 5 (a)
-Cz:4o/-
p](KERJNG
N
O')
u,
The Corporation of the City of Pickering
Corporate· Services Department
Legal Services Section
' · · Director, .
Corporate Services & City Solicitor
~
I
I I
Legal & Legislative Services • Assistant Solicitor
Assistant
(1-NUFT) .
Law Clerk
(1-UFT)
Authorized by: a)J
· Chief Administrative Officer January 1, 2020
(1-NUFT)
Employee Complement
Law Clerk
(1-UFT)
me (NUFT)
UFT)
Chart No. 5 (b)
N>
en
en
-64 0/-
Pl CKERlNG
I
The Corporation of the City of. Pickering
Corporate Services Department
Legislative Services . Division
Director, Corporate Services & City
Solicit or
I
City Clerk
(1 -NUFT)
l
Employee Complement
4 Non-Un i on Full-Time (NUFT)
0 Non -Union Part-Time (NUPT)
3 Union Full-Time (UFT)
0 Union Part-Time (UPT)
Committee Coordinator
(1-NUFT)
Deputy Clerk
(1-NUFT)
Authorized by:
·~
Chief Administrative Officer January 1, 2020
Coordinator, Records &
1--1 Elections
I-
(1 -NUFT)
Clerk, Administration
Vital Stats & Lottery
Licensing (1-UFT)
I Clerk, Printshop .
I (1-UFT)
L[ Clerk, Mailroom ]
(1-UFT),
Chart No. 5 (c)
-CDjo/-
p](KERlNG
I',)
O')
--.J
-
-
0---
-
:
Parking Control Officer
(3-UFT)
First Attendance Facilitator ·
(1-Uf".T)
Administration Clerk II
(1 -UFT)
Clerk, Administration
Bt,1siness Licensing
(2-UFT)
/
The Corporation of the City of Pickering
Corporate Services· Department
Municipal "Law Enforcement
Director, Corporate Services & City
Solicitor
./
I
" Manager, By-law Enforcement
Services
(1-NUFT)
I ,---
-
Municipal Law Enforcement \,.
-Officer II
Employee Complement
2 Non-Union Full-Time (NUFT)
-
Supervisor, Animal
Services
me (NUPT)
FT)
PT)
erm (UPTT)
-
(1-NUF~-
(4-UFT) Animal Shelter Attendant
-
Animal Services Officer (3-UPT) -
(2:UFT) Animal Shelter Summer
~ Student
0---
By-law Enforcernent Officer (2-UPTT)
· ~1-UPT)
--1 Animal Services Field Student
(1-UPTT)
Authorized by: cU
Chief Administrative Officer -· January 1, 2020 Chart No. 5 (d)
Corporate Services Department
2018
Actuals
Expenditures
1100 Salaries & Wages 2,900,127
1200 Overtime 50,354
1400 Employer Contributions 756,575
1800 Conferences 3,204
1900 Uniforms 6,844
2110 Travel 3,696
2121 Postage 168,782
2122 Freight, Express & Cartage 2,472
2131 Cellular Phones 14,746
2140 Telephones 24,031
2210 Advertising 584
2220 Subscription & Publications 7,583
2320 Legal Services 12,117
2340 Seminars & Education 42,690
2341 Corporate Training 6,118
2370 Insurance Premium · 23,726
2371 Ins. Deductible 0
2392 Consulting & Professional 50,086
2394 Recpt, Prom & Sp Events 8,389
2395 Memberships 7,474
2399 Outside Agency Serv 103,718
2435 Build Repairs & Mtce 14,694
2457 Veh -Repairs & Maintenance 14,153
2478 Misc Equip Repairs 23,332
2479 Software/Hardware Maintenanc 398,922
2648 Building Rentals 14,191
2678 Rental Misc Equip 2,096
5300 Stationery & Office Supplies 10,134
5301 Printing Supplies 171,562
5302 Forms 2,702
5530 Utilities -Hydro 4,422
5540 Utilities -Oil 4,334
5900 Gas, Oil Tires 25,396
5902 Supplies & Tools 3,059
5903 Shop Supplies 15,293
5973 Minor Furniture & Fixtures 0
5974 System & Software Upgrades 84,371
5975 Hardware Replacements 39,964
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
3,299,749 3,422,285
46,135 48,320
836,447 915,415
4,889 5,500
13,691 13,700
3,188 4,800
127,166 143,500
, 2,564 3,000
14,251 17,360
20,493 27,965
797 800
8,792 11,350
10,988 12,000
45,272 57,150
7,079 8,000
23,726 23,726
0 2,000
75,579 173,464
9,844 8,050
8,039 9,450
98;525 87,900
17,953 13,358
15,489 17,800
22,865 43,800
425,836 469,239
14,546 16,152
0 0
6,328 11,100
175,410 200,000
8,084 6,000
4,710 7,798
4,371 6,500
20,755 27,763
6,757 4,500
17,926 11,000
1,658 1,500
91,116 135,644
52,122 49,600
268
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
161,288 3,583,573 4.71%
23,050 71,370 47.70%
90,219 1,005,634 9.86%
4,500 10,000 81.82%
4,400 18,100 32.12%
1,300 6,100 27.08%
3,500 147,000 2.44%
100 3,100 3.33%
3,000 20,360 17.28%
25 27,990 0.09%
0 800 0.00%
(180) 11,170 (1.59%)
0 12,000 0.00%
(3,300) 53,850 (5.77%)
4,000 12,000 50.00%
422 24,148 1.78%
0 2,000 0.00%
(2,000) 171,464 (1.15%)
700 8,750 8.70%
50 9,500 0.53%
9,975 97,875 11.35%
0 13,358 0.00%
0 17,800 0.00%
4,900 48,700 11.19%
37,258 506,497 7.94%
404 16,556 2.50%
0 0 0.00%
200 11,300 1.80%
(10,000) 190,000 (5.00%)
2,000 8,000 33.33%
(1,000) 6,798 (12.82%)
0 6,500 0.00%
0 27,763 0.00%
0 4,500 0.00%
4,100 15,100 37.27%
0 1,500 0.00%
(35,060) 100,584 (25.85%)
44,000 93,600 88.71%
Corporate Services Department
2018
Actuals
5978 Misc. Equipment 22,740
6000 Parking -MOT 51,861
7181 Livestock Killed 0
Total Expenditures 5,096,542
Revenues
1411 Sale of Services-Administratior (76,824)
1413 Sale of Services -Legal (2,225)
1416 Sale of Services -Agreements (218,716)
1512 Lie. & Per-Business (167,350)
1513 Lie. & Per-Amusement (252,797)
1514 Lie. & Per-Taxi (32,533)
1520 Fines (810,192)
1516 Licences (55,140)
1519 Licenses & Permits-Marriage (31,881)
1570 Adoptions (33,802)
1571 Impound Fees (4,870)
1572 Service Fees (1,880)
1592 Donations (194)
1623 Ont. Specific Grants 0
9990 other Revenue (2,625)
9990 Other Misc Revenue (23,591)
9965 Cost Recoveries (20,542)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships (3,000)
9995 Misc Rev (10,317)
Total Revenues {1,748,479)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
Net 3,348,063
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
81,283 118,300
77,488 75,000
0 2,000
5,701,911 6,212,789
(82,509) (72,000)
(1,900) (1,000)
(132,958) (200,000)
(163,885) (165,000)
(271,748) (200,000)
(29,174) (40,000)
(908,847) (772,000)
(53,300) (58,000)
(33,456) (30,000)
(36,800) (21,000)
(7,685) (4,000)
(4,795) (3,300)
(3,815) 0
0 (2,000)
(37,991) (6,200)
(18,043) (1,000)
0 0
(4,478) (1,000)
(800) (4,000)
(8,914) (8,000)
{1,801,098) (1,588,500)
0 (192,138)
(39,295) (53,964)
(39,295) (246,102)
3,861,518 4,378,187
269
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(59,150) 59,150 (50.00%)
0 75,000 0.00%
(1,000) t,000 (50.00%)
287,701 6,500,490 4.63%
(8,000) (80,000) 11.11%
(1,000) (2,000) 100.00%
20,000 (180,000) (10.00%)
0 (165,000) 0.00%
0 (200,000) 0.00%
(140,000) (180,000) 350.00%
(90,000) (862,000) 11.66%
(1,000) (59,000) 1.72%
0 (30,000) 0.00%
(10,600) (31,600) 50.48%
0 (4,000) 0.00%
0 (3,300) 0.00%
0 0 0.00%
1,000 (1,000) (50.00%)
(10,000) (16,200) 161.29%
(19,000) (20,000) 1,900.00%
0 0 0.00%
(2,000) (3,000) 200.00%
2,000 (2,000) (50.00%)
0 (8,000) 0.00%
(258,600) {1,847,100) 16.28%
4,500 (187,638) (2.34%)
0 (53,964) 0.00%
4,500 (241,602) (1.83%)
33,601 4,411,788 0.77%
2196 Information Technology
2018
Actuals
Expenditures
1100 Salaries & Wages 800,461
1200 Overtime 35,054
1400 Employer Contributions 215,740
1800 Conferences 2,053
2110 Travel 1,235
2131 Cellular Phones 6,980
2140 Telephones ' 5,962
2340 Seminars & Education 33,297
2341 Corporate Training 6,118
2370 Insurance Premium 7,711
2392 Consulting & Professional 12,110
2394 Reep!, Prom & Sp Events 876
2395 Memberships 454
2399 Outside Agency Serv 4,950
2478 Misc Equip Repairs 23,332
2479 Software/Hardware Maintenanc 308,062
5300 Stationery & Office Supplies 1,991
5974 System & Software Upgrades 84,371
5975 Hardware Replacements 39,964
5978 Misc. Equipment 22,740
Total Expenditures 1,613,461
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
Net 1,613,461
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,015,375 1,046,416
33,034 29,000
256,660 289,73-0
3,540 4,000
1,129 1,800
7,209 7,000
3,833 7,834
32,848 40,900
7,079 8,000
7,711 7,711
27,638 49,500
627 800
534 600
6,875 7,000
22,865 43,800
373,365 418,632
722 3,500
91,116 135,644
52,122 49,600
81,283 118,300
2,025,565 2,269,767
0 0
0 (79,500)
(24,422) 0
(24,422) (79,500)
2,001,143 2,190,267
272
Run Date: 6/10/20 1:35 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
58,666 1,105,082 5.61%
23,050 52,050 79.48%
21,845 311,575 · 7.54%
0 4,000 0.00%
0 1,800 0.00%
1,000 8,000 14.29%
556 8,390 7.10%
(4,000) 36,900 (9.78%)
4,000 12,000 50.00%
139 7,850 1.80%
15,500 65,000 31.31%
200 1,000 25.00%
50 650 8.33%
2,600 9,600 37.14%
4,900 48,700 11.19%
35,457 454,089 8.47%
200 3,700 5.71%
(35,060) 100,584 (25.85%)
44,000 93,600 88.71%
(59,150) 59,150 (50.00%)
113,953 2,383,720 5.02%
0 0 0.00%
(5,500) (85,000) 6.92%
0 0 0.00%
(5,500) (85,000) 6.92%
108,453 2,298,720 4.95%
2196 Information Technology
Expenditures
2196 .1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
One new Help Desk full time position -start date April 1
Total 2196.1100.0000 Salaries & Wages
2196.1200 .0000 Overtime
Onsite Support for Council meetings and other service level commitments
After hours support
Totai'2196.1200.0000 Overtime
2196 .1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP ·, El , EHT) and employer provided
benefits such as extended health and dental
Benefits related to one new Help Desk full time position -start date April 1
Total 2196.1400.0000 Employer Contributions
2196.1800 .0000 Conferences
IT Conferences
Total 2196.1800.0000 Conferences
2196.2110 .0000 Travel
Parking & Mileage
Total 2196.2110.0000 Travel
2196.2131.0000 Cellular Phones
Annual cell phone and Smartphone charges for staff
Total 2196.2131.0000 Cellular Phones
2196.2140 .0000 Telephones
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,059,612
45,470
1,105,082
20,050
32,000
52,050
296,665
14,910
311,575
4,000
4,000
1,800
1,800
8,000
8 ,000
Voice/ Data 7,490
Internet 900
Total 2196.2140.0000 Telephones
2196.2340 .0000 Seminars & Education
Information Technology Staff Training
Training & Exam -related expenditures
Total 2196.2340.0000 Seminars & Education
2196 .2341.0000 Corporate Training
Security awareness training for all staff
Total 2196.2341.0000 Corporate Training
2196 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes: liability, automobile and property).
Total 2196.2370.0000 Insurance Premium
273
8,390
36,000
900
36,900
12,000
12 ,000
7,850
7,850
City of Pickering
2020
Approved Background Information
2196 Information Technology
2196 .2392 .0000 Consulting & Professional
Professional Services Support for Corporate Systems
Network & Security Support (30 hours)
Data sharing data integration for GIS Portal
Total 2196.2392.0000 Consulting & Professional
2196 .2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Reception , promotions & meetings
Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2196 .2395 .0000 Memberships
Municipal Information Systems Association -Division Head, I.T.
Total 2196.2395.0000 Memberships
21 .96 .2399 .0000 Outside Agency Services
Recording of Meetings within Council Chambers
Total 2196 .2399.0000 Outside Agency Services
2196 .2478 .0000 Misc.Equ i pment Repairs &
General Equipment Repair & General Expenditures
General Network Cabling and City Growth and Development
Wireless Communications and Monitoring
Web Streaming Hosting (annual)
UPS and Battery Replacement-NEW
Total 2196.2478.0000 Misc.Equipment Repairs &
2196.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -MS-Enterpr ise Agreement (Year 2 of 3). This license agreement
allows the City to receive upg rades of the Microsoft licenses.
Maintenance -Oracle Licenses
Maintenance -Firewall Maintenance
Maintenance -IT Help Desk Software
Maintenance -VMware
Maintenance -Disaster Recovery Veeam Upgrade
Maintenance -Systems Monitoring
Maintenance -Liebert -Uninterr uptible Power Supply
Maintenance -APC -Uninterruptible Power Supply
Maintenance -HP Support for Large Format Printers and Plotters
Maintenance -Storage Area Network (SAN) -Civi.c Complex
Maintenance -Storage Area Network (SAN) -Recreation Complex
Maintenance -Endpoint and Network Anti-Virus
Maintenance -Internet Email Spam Prevention
Maintenance -Annual Assessment View Data Conversion
Maintenance -Microsoft Systems Support
274
Run Date: 6/10/20 1 :38 PM
2020
Bud et
27 ,500
22,500
15,000
65,000
1,000
1,000
650
650
9 ,600
9 ,600
21,400
21,400
1,200
700
4 ,000
48,700
115,000
77,000
24,000
7,000
35,000
13,500
6,000
3 ,000
2,890
3,500
5 ,000
5 ,000
8,223
14,!500
510
6,500
2196 Information Technology
City of Pickering
2020
Approved Background Information
Facilities and Public Works work order solution for scheduling and tracking of work
and metrics recovery -New
Total 2196.5975 .0000 Hardware Replacements
2196.5978 .0000 Misc. Equipment
Computers and peripherals for new employees
Facility monitoring solution
IT Security -BLE and Biometric Entry Device Evaluation -New
Laptops for Fire Services -Public Presentations -New
Video Conference for Fire Services Training -New
Card entry mod ifications for Public Washrooms -New
7 Tablets for Municipal Law Enforcement -New
7 Mobile Printers for Law Enforcement -New
FlreCam (1080P) Fire Helmet Cameras (Video Storage, Network Bandwidth) -
Full Workstation (PC , Phone , Monitor, Scanner) Museum -New
Interactive exhibit components such as touch sensors, sound byte players, RFID
tags etc . (Appx. $2 ,500) (CS-Museum) -New
Display Monitor for Redmond House Lounge -New
Total Expenses
Total Revenues
Transfers
Total 2196.5978.0000 Misc. Equipment
1910 .7049 .2196 · Trsf F in Sys R -IT
Funding for one position (ERP Programmer/Analyst) -from Financial Systems
Reserve
Total Transfers
Net Expenses
Total 1910.7049.2196 Trsf Fin Sys R -IT
276
Run Date: 6/10/20 1 :38 PM
2020
Bud et
5,000
93,600
14,000
4 ,500
3 ,650
3,000
4 ,000
8 ,000
9,000
3,500
3 ,000
2 ,500
2,500
1,500
59 ,150
2,383,720
0
(85,000)
(85 ,000)
(85,000)
2,298,720
2125 Legal Services
2018
Actuals
Expenditures
1100 Salaries & Wages 485,474
1200 Overtime 0
1400 Employer Contributions 108,250
2110 Travel 953
2131 Cellular Phones 1,451
2140 Telephones 1,473
2220 Subscription & Publications 6,940
2320 Legal Services 12,117
2340 Seminars & Education 2,406
2370 Insurance Premium 3,400
2392 Consulting & Professional 37,976
2394 Recpt, Prom & Sp Events 356
2395_ Memberships 5,707
2479 Software/Hardware Maintenan< 0
5300 Stationery & Office Supplies 2,412
Total Expenditures 668,915
Revenues
1413 Sale of Services -Legal (2,225)
1416 Sale·of Services~ Agreements (218,716)
9965 Cost Recoveries (20,542)
9995 Misc Rev (10,317)
Total Revenues (251,800)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
Total Transfers 0
Net 417,115
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
479,879 576,037
247 2,500
117,447 140,309
426 750
1,331 1,600
1,576 2,384
7,986 7,800
10,988 12,000
4,074 4,500
3,400 3,400
33,068 45,000
427 500
5,777 6,550
0 1,536
903 1,500
667,529 806,366
(1,900) (1,000)
(132,958) (200,000)
0 0
(8,914) (8,000)
(143,772) (209,000)
0 (102,638)
0 (102,638)
523,757 494,728
277
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(37,508) 538,529 (6.51%)
0 2,500 0.00%
5,824 146,133 4.15%
0 750 0.00%
0 1,600 0.00%
(269) 2,115 (11.28%)
(180) 7,620 (2.31%)
0 12,000 0.00%
0 4,500 0.00%
60 3,460 1.76%
0 45,000 0.00%
0 500 0.00%
0 6,550 0.00%
0 1,536 0.00%
0 1,500 0.00%
(32,073) 774,293 (3.98%)
(1,000) (2,000) 100.00%
20,000 (180,000) (10.00%)
0 0 0.00%
0 (8,000) 0.00%
19,000 (190,000) (9.09%)
0 (102,638) 0.00%
0 (102,638) 0.00%
(13,073) 481,655 (2.64%)
2125 Legal Services
Expenditures
2125.1100 .0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2125.1100.0000 Salaries & Wages
2125 .1200.0000 Overtime
To meet service level/workload commitments
Total 2125.1200.0000 Overtime
2125.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP , El , EHT) and employer provided
benefits such as extended health and dental
Total 2125.1400.0000 Employer Contributions
2125.2110 .0000 Travel
Parking and mileage
Total 2125.2110.0000 Travel
2125.2131 .0000 Cellular Phones
Annual Smartphone charges -Director, Corporate Services & City Solicitor
Annual Smartphone charges -Assistant Solicitor
Total 2125.2131.0000 Cellular Phones
2125 .2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
538,529
538,529
2,500
2,500
146,133
146,133
750
750
800
800
1,600
Voice/ Data 1,870
Internet 245
Total 2125.2140.0000 Telephones
2125 .2220 .0000 Subscriptions & Publicati
2019 LexisNexis Quicklaw@ 290.00 per month plus fees for an additional user
Canada Law Book
Reference material, journals and reports
Miscellaneous
Total 2125.2220.0000 Subscriptions & Publicati
2125.2320 .0000 Legal Services Expenses
Search ing titles , registering documents, filing documents and obtain ing transcripts.
These costs are offset by revenues (Sale of Service Agreements).
Total 2125.2320.0000 Legal Services Expenses
2125 .2340 .0000 Seminars & Education
Topical Seminar -City Solicitor, mandatory Continuing Legal Education (CLE)
Topical Seminar -Legal Services Assistant
Topicai Seminar -Assistant Solicitor, mandatory CLE
Total 2125.2340.0000 Seminars & Education
2125 .2370.0000 Insurance Prem ium
278
2,115
3 ,500 .
80
3,480
560
7,620
12,000
12,000
2,000
500
2 ,000
4,500
City of Pickering
2020
Approved Background Information
2125 Legal Services
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes : liability, automobile and property).
Total 2125.2370.0000 Insurance Premium
2125 .2392.0000 Consulting & Professional
Contract services -Provincial Offences Act (POA) enforcement
General legal matters
Total 2125.2392.0000 Consulting & Professional
2125.2394.0000 Recpt, Prom&Sp Ev, Gen
General meetings
Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen
2125.2395 .0000 Memberships
General Law Society Memberships (Director, Corporate Services & City Solicitor)
General Law Society and Canadian Bar Association Memberships -Assistant
Solicitor (new)
Total 2125.2395.0000 Memberships
2125.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2125.2479.0000 Sfwr/Hdwr Maint Contracts
2125.5300.0000 Stationery & Office Suppl
General office supplies (increase for additional staff)
Total 2125.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
1413.0000.0000 SALE OF SERVICES -LEGAL
Notarizing documents
Total 1413.0000.0000 SALE OF SERVICES -LEGAL
1416.0000.0000 Sale of Serv-Agreements
Revenues from various legal services
Revenue recovery from registering documents
Total 1416.0000.0000 Sale of Serv -Agreements
2125 .9995.0000 Other Revenue (Disb Recov
Chargebacks for registration and search fees paid by the City and billed back to
the developers.
Total 2125.9995.0000 Other Revenue (Disb Recov
Total Revenues
279
Run Date: 6/10/20 1:38 PM
2020
Bud et
3,460
3,460
35,000
10,000
45,000
500
500
3,500
3,050
6,550
1,536
1,536
1,500
1,500
· 774,293
(2,000)
(2,000)
(175,000)
(5,000)
(180,000)
(8,000)
(8,000)
(190,000)
2125 Legal Services
Transfers
City of Pickering
2020
Approved Background Information
1910.7048 .2125 Frm Seaton Dev -Legal
Funding for one position, including benefits -from Seaton App Fees (Law Clerk,
Prop . Dev. Services)
Total Transfers
Net Expenses
Total 1910.7048.2125 Frm Seaton Dev -Legal
280
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(102,638)
(102,638)
(102,638)
481,655
2122 Clerks Office
2018
Actuals
Expenditures
1100 Salaries & Wages 357,079
1200 Overtime 298
1400 Employer Contributions 110,350
1800 Conferences 1,151
2110 Travel 457
2131 Cellular Phones 595
2140 Telephones 2,571
2220 Subscription & Publications 201
2340 Seminars & Education 681
2370 Insurance Premium 2,510
2394 Recpt, Prom & Sp Events 187
2395 Memberships 440
2479 Software/Hardware Maintenarn 0
5300 Stationery & Office Supplies 1,369
Total Expenditures 477,895
Revenues
1411 Sale of Services-Administratior (76,824)
1513 Lie. & Per-Amusement (252,797)
1519 Licenses & Permits-Marriage (31,881)
Total Revenues (361,502)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 116,393
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
336,143 438,935
631 1,000
100,802 124,119
1,349 1,500
285 500
830 1,100
1,803 2,734
368 500
1,231 1,500
2,510 2,510
295 250
403 1,000
380 1,171
1,993 2,000
449,023 578,819
(82,509) (72,000)
(271,748) (200,000)
(33,456) (30,000)
(387,713) (302,000)
0 0
61,310 276,819
281
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(65,895) 373,040 (15.01%)
0 1,000 0.00%
(15,234) 108,885 (12.27%)
100 1,600 6.67%
0 500 0.00%
0 1,100 0.00%
(1,324) 1,410 (48.43%)
0 500 0.00%
1,000 2,500 66.67%
45 2,555 1.79%
500 750 200.00%
0 1,000 0.00%
0 1,171 0.00%
0 2,000 0.00%
(80,808) 498,011 (13.96%)
(8,000) (80,000) 11.11%
0 (200,000) 0.00%
0 (30,000) 0.00%
(8,000) (310,000) 2.65%
0 0 0.00%
(88,808) 188,011 (32.08%)
City of Pickering
2020
Approved Background Information
2122 Clerks Office
Refreshments for workshops and meetings.
Total 2122.2394.0000 Recpt, Prom, & Spec Event
2122 .2395 .0000 Memberships
Assoc. of Municipal Mgrs, Clerks & Treasurers (AMCTO) -City Clerk and Deputy
Clerk
Total 2122.2395.0000 Memberships
2122 .2479 .0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2122.2479.0000 Sfwr/Hdwr Maint Contracts
2122 .5300.0000 Stationery & Office Suppl
General office supplies
Total 2122.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
1411.0001 .0000 Commission & Certificat'n
Commissioning and certifications
Total 1411.0001.0000 Commission & Certificat'n
1411.0003.0000 Burial Permits
Burial permits
Total 1411.0003.0000 Burial Permits
1411.0004.0000 Clerks Other Revenue
Marriage ceremonies, FOi requests, etc.
Total 1411.0004.0000 Clerks Other Revenue
1513.0000.0000 LIC.&PERMITS -LOTTERIES
Issuance of licences for raffles, bingos, etc.
Total 1513.0000.0000 LIC.&PERMITS -LOTTERIES
1519 .0000 .0000 LIC.&PERMITS -MARRIAGE
Issuance of marriage licences
Total 1519.0000.0000 LIC.&PERMITS -MARRIAGE
Total Revenues
Total Transfers
Net Expenses
283
Run Date: 6/10/20 1 :38 PM
2020
Bud et
750
750
1,000
1,000
1,171
1,171
2,000
2,000
498,011
(23,000)
(23,000)
(19,000)
(19,000)
(38,000)
(38,000)
(200,000)
(200,000)
(30,000)
(30,000)
(310,000)
0
188,011
2191 Records Management & Elections
2018
Actuals
Expenditures
1100 Salaries & Wages 112,458
1200 Overtime 6,187
1400 Employer Contributions 28,480
2110 Travel 149
2121 Postage 57,715
2140 Telephones 0
2340 Seminars & Education 0
2370 Insurance Premium 847
2392 Consulting & Professional 0
2399 Outside Agency Serv 9,691
2479 Software/Hardware Maintenanc 72,276
2678 Rental Misc Equip 2,096
5300 Stationery & Office Supplies 1,735
Total Expenditures 291,634
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu 0
Total Transfers 0
Net 291,634
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
112,080 74,471
406 1,000
33,700 22,580
59 500
0 0
265 400
963 1,250
847 847
14,873 63,964
4,680 11,000
30,783 29,199
0 0
404 1,000
199,060 206,211
0 0
0 (10,000)
(14,873) (53,964)
(14,873) (63,964)
184,187 142,247
284
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
1,488 75,959 2.00%
0 1,000 0.00%
1,466 24,046 6.49%
0 500 0.00%
0 0 0.00%
(50) 350 (12.50%)
0 1,250 0.00%
14 861 1.65%
(2,500) 61,464 (3.91%)
2,375 13,375 21.59%
1,801 31,000 6.17%
0 0 0.00%
0 1,000 0.00%
4,594 210,805 2.23%
0 0 0.00%
10,000 0 (100.00%)
0 (53,964) 0.00%
10,000 (53,964) (15.63%)
14,594 156,841 10.26%
City of Pickering
2020
Approved Background Information
2191 Records Management & Elections
Expenditures
2191.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2191.1100.0000 Salaries & Wages
2191.1200.0000 Overti.me
To meet service level/workload commitments
Totai 2191.1200.0000 Overtime
2191.1400 .0000 Employer Contributions .
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2191.1400.0000 Employer Contributions
2191 .2110.0000 Travel
Run Date: 6/10/20 1 :38 PM
2020
Bud et
75 ,959
75,959
1,000
1,000
24,046
24 ,046
Various Travel 500
Total 2191.2110.0000 Travel 500
2191 .2140.0000 Telephones
Voice/Data 310
Internet 40
Total 2191.2140.0000 Telephones
2191.2340.0000 Seminars & Education
Courses for Records Coordinator and Deputy Clerk relating to records & MFIPPA
Assoc. of Municipal Mgrs, Clerks & Treasurers (AMCTO) Zone Meetings for Clerk
and Deputy Clerk
Total 2191.2340.0000 Seminars & Education
2191 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes : liability, automobile and property).
Total 2191.2370.0000 lnsuranc.e Premium
2191.2392.0000 Consulting & Professional
Consultant Ward Boundary Review Resolution #179/16 (PO# 170826)
Phase 2 -Ward Boundary Review (Public Consultation)
Total 2191.2392.0000 Consulting & Professional
2191.2399.0000 Outside Agency Services
Maintain and update municipal voters list for Elections
Outside shredding services for all depts . (addition of 1 extra console at NOC)
Outside services for editing video and/or other file formats to fulfill FOi requests
MTL -Microimage Technologies -scanning
Total 2191.2399.0000 Outside Agency Services
2191 .2479.0000 Sfwr/Hdwr Maint Contracts
285
350
1,000
250
1,250
861
861
53,964
7 ,500
61,464
3,875
4,500
2,000
3,000
13,375
City of Pickering
2020
Approved Background Information
2191 Records Management & Elections
Maintenance -Laserfiche
Maintenance -HRIS -new
Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts
2191.5300.0000 Stationery & Office Suppl
General office supplies .
Total 2191.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Transfers
1911 .2191.0000 Trsffrm Res-Records Mgmt
Cont. Studies Reserve funding for Consulting Ward Boundary Review
Total 1911.2191.0000 Trsf frm Res -Records Mgmt
Total Transfers
Net Expenses
286
Run Date: 6/10/20 1 :38 PM
2020
Bud et
30,801
199
31,000
1,000
1,000
210,805
0
(53,964)
(53,964)
(53,964)
156,841
2199 Print Shop/Mail Room
2018
Actuals
Expenditures
1100 Salaries & Wages 83,759
1200 Overtime 0
1400 Employer Contributions 22,681
2121 Postage 111,067
2122 Freight, Express & Cartage 2,472
2140 Telephones 736
2370 Insurance Premium 2,294
2399 Outside Agency Serv 32,732
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 1,105
5301 Printing Supplies 171,562
Total Expenditures 428,408
Revenues
9990 Other Revenue (2,625)
Total Revenues (2,625)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 425,783
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
110,039 107,347
0 500
26,864 33,633
127,166 143,500
2,564 3,000
527 766
2,294 2,294
32,732 35,000
0 286
830 1,500
175,410 200,000
478,426 527,826
(9,458) (200)
(9,458) (200)
0 0
468,968 527,626
287
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
543 107,890 0.51%
0 500 0.00%
(591) 33,042 (1.76%)
3,500 147,000 2.44%
100 3,100 3.33%
. (61) 705 (7.96%)
41 2,335 1.79%
0 35,000 0.00%
0 286 0.00%
0 1,500 0.00%
(10,000) 190,000 (5.00%)
(6,468) 521,358 (1.23%)
0 (200) 0.00%
0 (200) 0.00%
0 0 0.00%
(6,468) 521,158 (1.23%)
City of Pickering
2020
Approved Background Information
2199 Print Shop/Mail Room
Expenditures
2199 .1100 .0000 Salaries & Wages
Base Salaries and Wages
Total 2199 ;1100.0000 Salaries & Wages
2199 .1200.0000 Overtime
To meet service level/workload commitments
. Total 2199.1200.0000 Overtime
2199.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2199.1400.0000 Employer Contributions
2199.2121 .0000 Postage
Corporate wide postage costs -budget amount includes 5 cents postage stamp
increase.
Total 2199.~121.0000 Postage
2199 .2122 .0000 Freight.Express & Cartage
Cost of Courier Services
Total 2199.2122.0000 Freight,Express & Cartage
2199 .2140 .0000 Telephones
Voice/ Data
Internet
Total 2199.2140.0000 Telephones
2199 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes : liability, automobile and property).
Total 2199.2370.0000 Insurance Premium
2199 .2399 .0000 Outside Agency Services
The City's daily, scheduled mail delivery -does not include other courier charges.
Total 2199.2399.0000 Outside Agency Services
2199 .2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2199.2479.0000 Sfwr/Hdwr Maint Contracts
2199.5300 .0000 Stationery & Office Suppl
Stationery
Total 2199.5300.0000 Stationery & Office Suppl
2199 .5301 .0000 Printing Supplies
Supplies and maintenance for all copiers and other related equipment and
envelopes for corporate -wide use.
288
Run Date: 6/10/20 1 :38 PM
2020
Bud et
107,890
107,890
500
500
33,042
33,042
147,000
147,000
3,100
3,100
625
80
705
2 ,335
2,335
35,000
35 ,000
286
286
1,500
1,500
190,000
2199 Print Shop/Mail Room
City of Pickering
2020
Approved Background Information
Total 2199.5301.0000 Printing Supplies
Total Expenses
Revenues
2199 .9990.0000 Other Revenue
Printing for outside agencies
Total 2199.9990.0000 Other Revenue
Total Revenues
Total Transfers
Net Expenses
289
Run Date: 6/10/20 1 :38 PM
2020
Bud et
190,000
521,358
(200)
(200)
(200)
0
521,158
2220 By-law
2018
Actuals
Expenditures
1100 Salaries & Wages 709,914
1200 Overtime 2,810
1400 Employer Contributions 198,265
1800 Conferences 0
1900 Uniforms 4,637
2110 Travel 541
2131 Cellular Phones 4,218
2140 Telephones 2,574
2220 Subscription & Publications 442
2340 Seminars & Education 5,059
2370 Insurance Premium 4,742
2371 Ins. Deductible 0
2395 Memberships 311
2399 Outside Agency Serv 22,974
2457 Veh -Repairs & Maintenance 10,905
2479 Software/Hardware Maintenanc 16,604
5300 Stationery & Office Supplies 423
5302 Forms 2,702
5900 Gas, Oil Tires 17,740
5902 Supplies & Tools 1,039
6000 Parking -MOT 51,861
Total Expenditures 1,057,761
Revenues
1512 Lie. & Per-Business (167,350)
1514 Lie. & Per-Taxi (32,533)
1520 Fines (808,837)
9990 Other Misc Revenue (23,591)
Total Revenues (1,032,311)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 25,450
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
854,568 838,017
4,591 6,320
219,797 233,042
0 0
8,619 8,300
888 900
3,845 5,760
1,611 2,350
398 3,000
3,901 6,300
4,742 4,742
0 2,000
734 900
17,026 5,500
12,679 15,000
18,959 15,505
764 600
8,084 6,000
15,263 19,763
1,392 2,000
77,488 75,000
1,255,349 1,250,999
(163,885) (165,000)
(29,174) (40,000)
(908,847) (770,000)
(18,043) (1,000)
(1,119,949) (976,000)
0 0
135,400 274,999
290
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
184,350 1,022,367 22.00%
0 6,320 0.00%
67,681 300,723 29.04%
2,800 2,800 0.00%
6,200 14,500 74.70%
0 900 0.00%
2,000 7,760 34.72%
825 3,175 35.11%
0 3,000 0.00%
(300) 6,000 (4.76%)
83 4,825 1.75%
0 2,000 0.00%
0 900 0.00%
0 5,500 0.00%
0 15,000 0.00%
0 15,505 0.00%
0 600 0.00%
2,000 8,000 33.33%
0 19,763 0.00%
0 2,000 0.00%
0 75,000 0.00%
265,639 1,516,638 21.23%
0 (165,000) 0.00%
(140,000) (180,000) 350.00%
(90,000) (860,000) 11.69%
(19,000) (20,000) 1,900.00%
(249,000) (1,225,000) 25.51%
0 0 0.00%
16,639 291,638 6.05%
2220 By-law
City of Pickering
2020
Approved Background Information
Total 2220.2110.0000 Travel
2220.2131.0000 Cellular Phones
Annual cell phone charges for staff, data plans for all staff to run new parking ticl<et
application
Total 2220.2131.0000 Cellular Phones
2220 .2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
900
7 ,760
7,760
Voice/ Data 2,805
Internet 370
Total 2220.2140.0000 Telephones
2220 .2220 .0000 Subscriptions & Publicati
Weather monitoring subscription (shared with Community Services and
Operations)
Total 2220.2220.0000 Subscriptions & Publicati
2220.2340.0000 Seminars & Education
Ont. Assoc. of Property Stds . Officers (OAPSO) certification
Miscellaneous Courses
Training required under Workplace Violence Legislation
Total 2220.2340.0000 Seminars & Education
2220 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2220.2370.0000 Insurance Premium
2220 .2371.0000 Insurance Deductible
Insurance Deductible
Total 2220.2371.0000 Insurance Deductible
2220.2395.00b0 Memberships
Four (4) memberships to Ont. Assoc. of Property Standards Officers (OAPSO) and
one certification . Municipal Law Enforcement Officers Association Membership
International Assoc. of Transportation Regulators (IATR) membership
Total 2220.2395.0000 Memberships
2220.2399.0000 Outside Agency Services
Internet-Based GPS/AVL Subscription for vehicles
Use of process servers for info . to be served upon defendants who live outside of
Pickering
Expense for those property owners charged under the Clean and Clear By-Law
which is offset in Miscellaneous Revenue
Total 2220.2399.0000 Outside Agency Services
292
3,175
3,000
3,000
3,000
1,000
2,000
6,000
4,825
4,825
2,000
2,000
400
500
900 .
3 ,500
1,000
1,000
5,500
2293 Animal Services
2018
Actuals
Expenditures
1100 Salaries & Wages 350,982
1200 Overtime 6,005
1400 Employer Contributions 72,809
1800 Conferences 0
1900. Uniforms 2,207
2110 Travel 361
2131 Cellular Phones 1,502
2140 Telephones 10,709
2210 Advertising 584
2220 Subscription & Publications 0
2340 Seminars & Education 1,247
2370 Insurance Premium 2,222
2392 Consulting & Professional 0
2394 Recpt, Prom & Sp Events 6,970
2395 Memberships 562
2399 Outside Agency Serv 33,371
2435 Build Repairs & Mtce 14,694
2457 Veh -Repairs & Maintenance 3,248
2479 Software/Hardware Maintenanc 1,980
2648 Building Rentals 14,191
5300 Stationery & Office Supplies 1,099
5530 Utilities -Hydro 4,422
5540 Utilities -Oil 4,334
5900 Gas, Oil Tires 7,656
5902 Supplies & Tools 2,020
5903 Shop Supplies 15,293
5973 Minor Furniture & Fixtures 0
7181 Livestock Killed 0
Total Expenditures 558,468
Revenues
1520 Fines (1,355)
1516 Licences (55,140)
1570 Adoptions (33,802)
1571 Impound Fees (4,870)
1572 Service Fees (1,880)
1592 Donations (194)
1623 Ont. Specific Grants 0
9990 Other Revenue 0
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
391,665 341,062
7,226 8,000
81,177 72,002
0 0
5,072 5,400
401 350
1,036 1,900
10,878 11,497
797 800
40 50
2,255 2,700
2,222 2,222
0 15,000
8,495 6,500
591 400
37,212 29,400
17,953 13,358
2,810 2,800
2,349 2,910
14,546 16,152
712 1,000
4,710 7,798
4,371 6,500
5,492 8,000
5,365 2,500
17,926 11,000
1,658 1,500
0 2,000
626,959 572,801
0 (2,000)
(53,300) (58,000)
(36,800) (21,000)
(7,685) (4,000)
(4,795) (3,300)
(3,815) 0
0 (2,000)
(28,533) (6,000)
295
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
19,644 360,706 5.76%
0 8,000 0.00%
9,228 81,230 12.82%
1,600 1,600 0.00%
(1,800) 3,600 (33.33%)
1,300 1,650 371.43%
0 1,900 0.00%
348 11,845 3.03%
0 800 0.00%
0 50 0.00%
0 2,700 0.00%
40 2,262 1.80%
(15,000) 0 (100.00%)
0 6,500 0.00%
0 400 0.00%
5,000 34,400 17.01%
0 13,358 0.00%
0 2,800 0.00%
0 2,910 0.00%
404 16,556 2.50%
0 1,000 0.00%
(1,000) 6,798 (12.82%)
0 6,500 0.00%
0 8,000 0.00%
0 2,500 0.00%
4,100 15,100 37.27%
0 1,500 0.00%
(1,000) 1,000 (50.00%)
22,864 595,665 3.99%
0 (2,000) 0.00%
(1,000) (59,000) 1.72%
(10,600) (31,600) 50.48%
0 (4,000) 0.00%
0 (3,300) 0.00%
0 0 0.00%
1,000 (1,000) (50.00%)
(10,000) (16,000) 166.67%
2293 Animal Services
2018
Actuals
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships (3,000)
. Total Revenues (100,241)
Transfers tolfrom Reserves & R.F.
Total Transfers 0
Net 458,227
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(4,478) (1,000)
(800) (4,000)
(140,206) (101,300)
0 0
486,753 471,501
296
Run Date: 6110120 1:35 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
(2,000) (3,000) 200.00%
2,000 (2,000) (50.00%)
(20,600) (121,900) 20.34%
0 0 0.00%
2,264 473,765 0.48%
2293 Animal Services
Expenditures
2293.1100 .0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2293.1100.0000 Salaries & Wages
2293.1200.0000 Overtime
Overtime -Officer Call -ins, no part-time staff response
Total 2293.1200 .0000 Overtime
2293 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2293.1400.0000 Employer Contributions
2293 , 1800.0000 Conferences
Animal Shelter Advancement Conference in New Orleans from Nov 15 -17th,
2020, Registration, Hotel
Total 2293.1800 .0000 Conferences
2293 .1900.0000 Uniforms
Officer Uniforms
Uniforms for shelter staff (supervisor, part-time and summer staff)
Total 2293.1900.0000 Uniforms
2293 .2110.0000 Travel
Parking & Mileage
Animal Shelter Advancement Conference in New Orleans -flight/transportation
Wildlife Immobilization Training Course Travel Cost
Total 2293.2110.0000 Travel
2293.2131 .0000 Cellular Phones
Annual cellphone charges for staff and Smartphone charges for the Supervisor,
Animal Services .
Total 2293.2131.0000 Cellular Phones
2293 .2140.0000 Telephones
Run Date: 6/10/20 1:38 PM
2020
Bud et
360,706
360,706
8 ,000
8,000
81 ,230
81,230
1 ,600
1 ,600
2,000
1,600
3,600
350
700
600
1 ,650
1,900
1,900
Voice I Data 11 ,680
Internet 165
Total 2293:2140.0000 Telephones 11,845
2293 .2210 .0000 Advertising
Advertising 600
Increase as a result of new branding guidelines to begin to replace items
Total 2293.2210.0000 Advertising
2293.2220 .0000 Subscription & Publicati
200
800
Animal Sheltering 50
297
City of Pickering
2020
Approved Background Information
2293 Animal Services
Vehicle cleaning once a year ($300 per cleaning)
Total 2293.2457.0000 Vehicle Repairs & Maint
2293.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Animal Shelter
Maintenance -HRIS -new
Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts
2293 .2648.0000 Building Rentals
Brougham -lease location ($1,218.41/mth x 11 + $1,248.47) + HST
Total 2293.2648.0000 Building Rentals
2293.5300.0000 Stationery & Office Supp
General office supplies, forms & receipt books
Total 2293.5300.0000 Stationery & Office Supp
2293 .5530.0000 Utilities -Hydro
Brougham located facility -Budget based on 2019 projected actuals and rate
increase in 2020.
Total 2293.5530.0000 Utilities -Hydro
2293 .5540.0000 Utilities -Oil
Estimated oil costs for the Brougham facility.
Total 2293.5540.0000 Utilities -Oil
2293 .5900.0000 Gas, Oil, Tires
Fuel: Unleaded 6,063 litres@ $1 .03/litre
Oil changes and tires
Total 2293.5900.0000 Gas, Oil, Tires
2293.5902 .0000 Supplies & Tools
Purchase of license tags ·
Purchase of supplies as required.
Total 2293.5902.0000 Supplies & Tools
2293.5903 .0000 · Shop Supplies
Animal feed
Medication
Microchips
Litter
Other
Total 2293.5903.0000 Shop Supplies
2293 .5973.0000 Furniture & Fixtures
Metal storage lockers
Total 2293.5973.0000 Furniture & Fixtures
2293 .7181.0000 Livestock Killed
299
Run Date: 6/10/20 1:38 PM
2020
Bud et
300
2,800
2,000
910
2,910
16,556
16,556
1,000
1,000
6,798
6,798
6,500
6,500
6 ,242
1,758
8,000
1,500
1,000
2,500
5,000
3,600
2,500
1,000
3,000
15,100
1,500
1,500
2293 Animal Services
City of Pickering
2020
Approved Background Information
Cost of livestock destroyed by other animals. (Offset by grant revenue 1623 .2293)
Total 2293.7181.0000 Livestock Killed
Total Expenses
Revenues
1293.1516.0001 Dog Licences
Dog Licences
Total 1293.1516 .0001 Dog Licences
1293.1516.0002 Cat Licences
Cat Licences
Total 1293.1516.0002 Cat Licences
1293.1516.0003 Other Licences
Other Licences
Total 1293.1516.0003 Other Licences
1293 .1520.0000 FINES
Fines
Total 1293.1520.0000 FINES
1293.1570.0001 Dog Adoptions
Dog Adoptions
Total 1293 .1570.0001 Dog Adoptions
1293.1570.0002 Cat Adoptions
Cat Adoptions
Total 1293.1570.0002 Cat Adoptions
1293.1570.0003 Other Adoptions
Other Animal Adoptions
Total 1293.1570.0003 Other Adoptions
1293 .1571 .0000 IMPOUND FEES
Impound Fees
Total 1293.1571.0000 IMPOUND FEES
1293 .1572 .0001 Owner Surrender
Owner Surrender Fees -resident and non resident
Total 1293.1572.0001 Owner Surrender
1293 .1572.0002 Dead Animal Pickup
· Dead Animal Pick Up Fee
Total 1293.1572.0002 Dead Animal Pickup
1293 .9980.0000 Sponsorships
Animal Services Sponsorships (No tax)
Total 1293.9980.0000 Sponsorships
300
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1 ,000
1,000
595,665
(45,000)
(45 ,000)
(12,000)
(12,000)
(2,000)
(2,000)
(2 ,000)
(2,000)
(6,000)
(6,000)
(25 ,000)
(25,000)
(600)
(600)
(4,000)
(4,000)
(3,000)
(3,000)
(300)
(300)
(3,000)
(3,000)
2293 Animal Services
City of Pickering
2020
Approved Background Information
1293.9985.0000 Marketing Sponsors
Animal Services Marketing Sponsorships (Taxable)
Total 1293.9985.0000 Marketing Sponsors
1623.2293.0000 Ont Grant -Animal Contra
Reimbursement for livestock claims due to livestock being destroyed by other
animals
Total 1623.2293.0000 Ont Grant -Animal Contro
2293 .9990.0000 Other Revenue
Sheltering service fees received from Whitchurch-Stouffville ($500 per mth + HST)
Total 2293.9990.0000 Other Revenue
Total Revenues
Total Transfers
Net Expenses
301 .
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(2,000)
(2,000)
(1 ,000)
(1,000)
(16,000)
(16,000)
(121,900)
0
473,765
-Cz4 o/-
p](KER1NG
c..:>
0
N)
A~thorized by:
r
'-
Adm inistrative Assistant ,
Engineering Services
I
Cap ital Projects &
Infrastruct ure
. (C hart No . 6a)
Director's Office
Employee Complement
2 Non-Union FT
. 0 Non-Union PT
1 Un ion FT
O Union PT
af)J .
Chief Administrative Officer
The Corporation of the City of Pickering
Engineering Services Department
Director,
Engineering Services
(1-NUFT)
'
,___
"
(1 -NUFT) Clerk, Engineering Services &
_/ Information Technology ,~
'-
/
'-
Capital Projects &
Infrastructure
Emp.loyee Complement
1 Non-Union FT
0 Non-Union PT
12 Un ion FT.
0 Union PT
1 Uniol") FT Te rm
(1-UFT) .,
. I
Water Resou rces &
Development Services
. (Chart No . 6b)
Water Resources &
Development Services
Employee Complement
5 Non-Unbn FT
0 Non -Union PT
9 Union FT
0 Union PT
· January 1, 2020
'
/
Em.ployee Complement .
8 Non-Union Full-Time (NUFT)
0 · Non-Union Part-Time (NUPT)
22 Union Full-Time (UFT) _ ·
0 Union Part-Time (UPT)
1 Un ion Full-T ime Te rm (UFTT)
O • Union Part-Time Term (UPTT) ·
Chart No. 7
...;,....__0 ·01-
PlCKERlNG
,
The Corporation of the City of Pickering
Engineering Services Department
Water Resources & Development Service_s Division
Director,
Engineering Services
'
Division Head,
Water Resources & Devel.opment Services
(1-NUFT)
9
0
0
b
,_ Administrative Assistant,
Union Full-Tin
Union Part-Tir
Union Full-Tin
Union Part-Tir
Water Resources & Development Services (1-NUFT)
I I
Senior Water Resources Engineer Man~ger, Development Services
(1-NUFT)
I·
(1-NUFT)
I
w
0
~
C_?ordinator, Water Resources
(1-UFT) Project Manager, Development
Approvals (1 -NUFT)
\. Senior Coordinator, Development
~ Services (1 -UFT) Senior Coordinator, Development ·
Approvals (1-UFT}
-
.
Coordinator, Developmer-it Approvals ,___ Inspector, Development Services
(2-UFT) ~
(3-UFT)
Technician , Development Approvals t---
(1-UFT)
Authorized by: ·
~.
Chief Administrative Officer
January 1,.2020 Chart No. 7 (b)
.,
Engineering Services Department
2018
Actuals
Expenditures
1100 Salaries & Wages 2,226,801
1200 Overtime 17,683
1400 Employer Contributions 606,344
1800 Conferences 0
1900 Uniforms 3,308
2110 Travel 2,613
2131 Cellular Phones 9,182
2140 Telephones 10,299
2210 Advertising 0
2220 Subscription & Publications 554
2340 Seminars & Education 9,768
2370 Insurance Premium 166,050
2371 Ins. Deductible 13,102
2392 Consulting & Professional 222,141
2394 Recpt, Prom & Sp Events 204
2395 Memberships 6,316
2396 Photo, Mapping, Printing 8,605
2399 Outside Agency Serv 452,068
2407 Roads Repair & Mtce 4,701
2408 Rpr Main. Maint Mater 13,462
2457 Veh -Repairs & Maintenance 6,634
2478 Misc Equip Repairs 483,366
2479 Software/Hardware Maintenam 7,444
2678 Rental Misc Equip 2,940
5300 Stationery & Office Supplies 3,260
5302 Forms 432
5530 Utilities -Hydro 452,830
5900 Gas, Oil Tires 12,042
5902 Supplies & Tools 5,318
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 12,182
5981 Other Minor Fixed Assets 0
Total Expenditures 4,759,649
Revenues
1429 Sale of Serv-Dev Cntrl (1,693,503)
9990 Other Revenue (1,500)
9990 Other Misc Revenue (29,158)
9965 Cost Recoveries (15,773)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
2,405,573 2,648,056
16,520 16,500
637,265 707,180
848 1,200
2,571 4,000
2,506 2,400
5,930 11,600
6,860 10,234
1,280 0
1,376 1,150
10,008 14,055
166,050 166,050
7,652 7,950
396,653 1,136,635
153 300
7,389 8,860
2,529 4,000
364,715 365,860
6,019 20,000
8,718 20,000
6,152 7,900
276,216 485,700
8,461 22,833
3,357 3,550
3,940 3,300
0 750
484,722 474,929
11,823 13,092
1,282 8,150
0 0
10,626 11,500
204,649 545,000
5,061,843 6,722,734
(1,639,629) (705,500)
(5,284) 0
(15,496) (20,000)
(36,688) (83,400)
305
Run Date: 6/10/20 2:04 PM
2020
INC.IDEC. Approved % CHGE.
Budget 2019
87,551 2,735,607 3.31%
0 16,500 0.00%
56,111 763,291 7.93%
200 1,400 16.67%
0 4,000 0.00%
0 2,400 0.00%
1,510 13,110 13.02%
(4) 10,230 (0.04%)
0 0 0.00%
500 1,650 43.48%
(6,555) 7,500 (46.64%)
2,960 169,010 1.78%
0 7,950 0.00%
128,125 1,264,760 11.27%
0 300 0.00%
405 9,265 4.57%
0 4,000 0.00%
171,418 537,278 46.85%
(10,000) 10,000 (50.00%)
0 20,000 0.00%
0 7,900 0.00%
(74,500) 411,200 (15.34%)
130 22,963 0.57%
200 3,750 5.63%
0 3,300 0.00%
0 750 0.00%
16,500 491,429 3.47%
0 13,092 0.00%
0 8,150 0.00%
3,000 3,000 0.00%
3,500 15,000 30.43%
(200,000) 345,000 (36.70%)
181,051 6,903,785 2.69%
(39,000) (744,500) 5.53%
0 0 0.00%
10,000 (10,000) (50.00%)
30,400 (53,000) (36.45%)
Engineering Services Department
2018
Actuals
Total Revenues (1,739,934)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (34,721)
1920 Transfer to/(from) Reserve Fun (108,503)
Total Transfers (143,224)
Net 2,876,491
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(1,697,097) (808,900)
(17,270) (94,215)
(514,927) (1,263,140)
(532,197) (1,357,355)
2,832,549 4,556,479
306
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
1,400 (807,500) (0.17%)
(48,570) (142,785) 51.55%
180,665 (1,082,475) (14.30%)
132,095 (1,225,260) (9.73%)
314,546 4,871,025 6.90%
2290 Engineering Services -Adm in.
2018
Actuals
Expenditures
1100 Salaries & Wages 1,174,285
1200 Overtime 15,753
1400 Employer Contributions 323,582
1800 Conferences 0
1900 Uniforms 1,428
2110 Travel 615
2131 Cellular Phones 5,102
2140 Telephones 5,519
2210 Advertising 0
2220 Subscription & Publications 0
2340 Seminars & Education 2,656
2370 Insurance Premium 9,237
2371 Ins. Deductible 0
2392 Consulting & Professional 154,414
2394 Recpt, Prom & Sp Events 0
2395 Memberships 3,931
2396 Photo, Mapping, Printing 8,605
2399 Outside Agency Serv 0
2457 Veh -Repairs & Maintenance 4,266
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenanc 1,277
2678 Rental Misc Equip 2,940
5300 Stationery & Office Supplies 1,710
5302 Forms 432
5900 Gas, Oil Tires 7,252
5902 Supplies & Tools 223
5978 Misc. Equipment 12,182
Total Expenditures 1,735,409
Revenues
9990 Other Revenue (1,500)
9965 Cost Recoveries 0
Total Revenues (1,500)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (12,056)
1920 Transfer to/(from) Reserve Fun (108,503)
Total Transfers (120,559)
Net 1,613,350
Gity of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,285,208 1,413,949
14,473 14,000
342,515 384,746
848 1,200
993 2,000
1,215 750
3,529 6,200
3,436 5,117
1,280 0
772 500
2,801 2,800
9,237 9,237
0 2,000
169,050 402,565
153 200
4,160 5,340
2,529 4,000
1,628 1,700
4,018 5,000
0 200
1,225 12,041
3,357 3,550
1,819 2,100
0 750
6,505 7,413
127 150
10,626 11,500
1,871,504 2,299,008
(4,426) 0
0 0
(4,426) 0
(17,270) (23,565)
(118,018) (238,140)
(135,288) (261,705)
1,731,790 2,037,303
310
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
67,501 1,481,450 4.77%
0 14,000 0.00%
29,721 414,467 7.72%
200 1,400 16.67%
0 2,000 0.00%
0 750 0.00%
1,510 7,710 24.35%
173 5,290 3.38%
0 0 0.00%
500 1,000 100.00%
(1,300) 1,500 (46.43%)
163 9,400 1.76%
0 2,000 0.00%
347,965 750,530 86.44%
0 200 0.00%
(160) 5,180 (3.00%)
0 4,000 0.00%
151,100 152,800 8,888.24%
0 5,000 0.00%
0 200 0.00%
(2,370) 9,671 (19.68%)
200 3,750 5.63%
0 2,100 0.00%
0 750 0.00%
0 7,413 0.00%
0 150 0.00%
500 12,000 4.35%
595,703 2,894,711 25.91%
0 0 0.00%
(15,000) (15,000) 0.00%
(15,000) (15,000) 0.00%
(15,795) (39,360) 67.03%
(212,530) (450,670) 89.25%
(228,325) (490,030) 87.25%
352,378 2,389,681 17.30%
City of Pickering
2020
Approved Background Information
2290 Engineering Services -Admin.
Expenditures
2290 .1100 .0000 Salaries & Wages
Base Salaries and Wages
Total 2290.1100.0000 Salaries & Wages
2290.1200 .0000 Overtime
Design and Construction
Traffic and Enginee ring (Special Events and Data Collection)
Streetlight Inspections
Total 2290.1200.0000 Overtime
2290 .1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2290.1400.0000 Employer Contributions
2290 .1800.0000 Conferences
International Society of Arboriculture Ontario Conference (London) -Coard.,
Forestry Mgmt
Ont. Assoc. of Landscape Architects Conference (Collingwood) -Sr. Coard.
Landscape & Parks Dev.
Total 2290.1800.0000 Conferences
2290.1900 .0000 · Uniforms
As per the Collective Agreement, Pe rsonal Protective Equipment
Total 2290.1900.0000 Uniforms
2290.2110 .0000 Travel
Parking & Mileage
Total 2290.2110.0000 Travel
2290.2131 .0000 Cellular Phones
Smartphone Charges (5): Manager, Capital Projects & Infrastructure, Sr.
Coordinator, Capital Projects, Coordinator, Infrastructure Maintenance Contracts ,
Coordinator, Forestry Management & Sr. Coordinator, Landscape & Parks
Development
Smartphone and Tablet Charges -Director, Engineering Services
New Smartphone and charges -Inspector, Capital Projects, Tech, Infrastructure
Maintenance Projects , Engineering Infrastructure Student
Cell Phones
Total 2290 .2131.0000 Cellular Phones
2290.2140.0000 Telephones
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1,481,450
1,481,450
10,000
2,000
2 ,000
14,000
414 ,467
414,467
1,000
400
1,400
2,000
2 ,000
750
750
3,000
1,200
2,510
1,000
7,710
Voice/ Data 4 ,675
Internet 615
311
City of Pickering
2020
Approved Background Information
2290 Engineering Services -Admin.
Total 2290.2140.0000 Telephones
2290.2220 .0000 Subscriptions & Publicati
Reference material , standards , regulations, AutoCAD publications, safety
legislations, traffic & transportation publications ·
Total 2290.2220.0000 Subscriptions & Publicati
2290 .2340.0000 Seminars & Education
Bus iness Related Sem inars & Workshops
Ontario Traffic Council Workshops (Coard . Traffic Oper. & Transp. Eng)
Total 2290.2340.0000 Seminars & Education
2290.2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2290.2370.0000 Insurance Premium
2290.2371 .0000 Insurance Deductible
Insu rance Deductible
Total 2290.2371.0000 Insurance Deductible
2290 .2392.0000 Consu lting & Professional
City Centre Transportation Master Plan (90% DC funded)
2020 Road Needs Study -roads condition assessment update NEW
2020 Structure Inspection & Appraisal Report (legislated requirement)
Liverpool Rd . to Sandy Beach Rd . Connection Feasibility Study -50 % funded by
Developer-NEW
Skate Board Park -Community Size (C ivic Centre) Design -NEW
Pre-Engineering -Soils Investigation, Surveys & Utility Locates for Capital Works
Projects
· Bridge Deck Condition Survey
Centralized Collision Reporting Program (shared services with Region of Durham)
Annual Average Daily Traffic (AADT) Count Program
Total 2290.2392.0000 Consulting & Professional
2290 .2392.0001 Consulting -Funded from Continuing StudiesRes.
Integrated Transportation Master Plan (ITMP) (90% DC Funded and 10 % funded
from Continuing Studies Reserve -PO# 170527)
Beachfront Park Rehabilitation & Needs Assessment (67 .5% DC Funded and 32 .5
% from Continuing Studies Reserve -PO# 190765)
Railway Grade Safety Audits (PO#. 190766)
Total 2290.2392.0001 Consulting -Funded from Continuing Studies Res.
2290.2394 .0000 Recpt,Prom. & Sp .Ev.,Gen
312
Run Date: 6/10/20 1 :38 PM
2020
Bud et
5 ,290
1,000
1,000
1,000
500
1,500
9,400
9 ,400
2,000 .
2 ,000
400,000
100,000
40 ,000
30,000
20 ,000
10,000
10,000
3,000
7 ,500
620,500
66,510
45,640
17,880
130,030
• City of Pickering
2020
Approved Background Information
2290 Engineering Services -Admin.
Miscellaneous Meetings / Functions / Promotional Events
Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2290.2395.0000 Memberships
Association of Professional Engineers of Ontario (2) -Director, Eng Services,
Transportation Engineer
Ontario Association of Certified Engineering Technicians & Technologists -(8),
Senior Coord., Capital Projects, Tech, Constr. & Design . (2), Coord. Infrastructure
Design, Coord. Traffic Operations, Coord . Infrastructure Contracts, Technician,
Infrastructure Contracts
Municipal Engineers Association -Director, Eng Services
Ontario Association of Landscape Architects -Senior Coordinator, Parks &
Landscape Development
Canadian Association of Certified Planning Technicians -Coord ., Infrastructure
Design
Institution of Transportation Engineers -Coord . Traffic Oper.
Ontario Traffic Council (City Membership)
International Society of Arboriculture/Society of Municipal Arborists -Coord .,
Forestry Management
Total 2290.2395.0000 Memberships
2290 .2396.0000 Photo,Mapping,Printing
Plotting (cartridges), colour printing , oversize scanning
Total 2290 .2396.0000 Photo,Mapping,Printing
2290 .2399.0000 Outside Agency Services
Cloud based subscription for radar speed signs (7)
Automated Speed Enforcement Camera Services -special levy Council approved
Total 2290.2399.0000 Outside Agency Services
2290.2457 .0000 Vehicle-Repair & Maintena
Repairs to Section's utility vehicles
Total 2290.2457.0000 Vehicle-Repair & Maintena
2290.2478.0000 Misc.Equipment Repairs &
Traffic counting classifier and portable speed message boards .
Total 2290.2478.0000 Misc.Equipment Repairs &
2290 .2479 .0000 Sfwr/Hdwr Maint Contracts
Maintenance -Traffic Engineering Software (TES) License Upgrade
Maintenance -Synchro Upgrade (x1)
Maintenance -Auto Turn Upgrades (x2)
Maintenance -HRIS
Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts
313
Run Date: 6/10/20 1 :38 PM
2020
Bud et
200
200
460
2,000
150
810
210
375
700
475
5 ,180
4,000
4,000
2 ,800
150,000
152,800
5,000
5,000
200.
200
1,400
2 ,500
2,000
3,771
9,671
City of Pickering
2020
Approved Background Information
2290 Engineering Services -Admin.
2290.2678.0000 Misc Equipment Rentals
Miscellaneous equipment rentals
Rental vehicle used for sidewalk inspections/streetlights inspections (Term
employee)
Summer rental of GPS unit for rental vehicle
Total 2290.2678.0000 Misc Equipment Rentals
2290 .5300 .0000 Stationery & Office Suppl
General office supplies
Total 2290.5300.0000 Stationery & Office Suppl
2290.5302.0000 Forms
Miscellaneous forms and door knockers
Total 2290.5302.0000 Forms
2290.5900.0000 Gas, Oil, Tires Etc.
Fuel : 6,440 litres@ $1.03/litre
Oil changes and tires, vehicle washes
Total 2290.5900.0000 Gas, Oil, Tires Etc.
2290.5902.0000 Supplies & Tools
Various sundry items such as spray paint, small tools, traffic counter tubes, etc.
Total 2290.5902.0000 Supplies & Tools
2290.5978.0000 Misc. Equipment
Solar powered flashing red beacons for stop signs (4)
Total 2290.5978.0000 Misc. Equipment
Total Expenses
Revenues
2290 .9965.0000 Cost Recoveries
Funded from Developers 50% -Liverpool Rd . to Sandy Beach Rd. Connection
Feasibility Study
Total 2290.9965.0000 Cost Recoveries
Total Revenues
Transfers
1911 .2290.0000 Trsf frm Res -MPE
Cont. Studies Res . funding (10%) for Integrated Transportation Master Plan
(ITMP)
Cont. Studies Res. funding (32.5%)for Beachfront Park Rehabilitation & Needs
Assessment
314
Run Date: 6/10/20 1 :38 PM
2020
Bud et
200
3,200
350
3,750
2,100
2,100
750
750
6,633
780
7,413
150
150
12,000
12,000
2,894,711
(15,000)
(15,000)
{15,000)
(6,650)
(14,830)
City of Pickering
2020
Approved Background Information
2290 Engineering Services -Admin.
Cont. Studies Res. funding for Railway Grade Safety Audits
Total 1911.2290.0000 Trsf frm Res -MPE
1920. 7600.2290 Trsf frm DCRF -Engineer
DC Funding (90%) for City Centre Transportation Master Plan
DC Funding (90%) for Integrated Transportation Master Plan (ITMP)
DC Funding (67 .5%) for Beachfront Park Rehabilitation & Needs Assessment
Total 1920.7600.2290 Trsf frm DCRF -Engineer
Total Transfers
Net Expenses
315
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(17,880)
(39,360)
(360,000)
(59,860)
(30,810)
(450,670)
(490,030)
2,389,681
2230 Crossing Guards
2018
Actuals
Expenditures
2370 Insurance Premium 2,310
2399 Outside Agency Serv 444,819
Total Expenditures 447,129
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 447,129
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
2,310 2,310
354,201 356,160
356,511 358,470
0 0
0 0
356,511 358,470
316
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
40 2,350 1.73%
18,318 374,478 5.14%
18,358 376,828 5.12%
0 0 0.00%
0 0 0.00%
18,358 376,828 5.12%
City of Pickering
2020
Approved Background Information
2230 Crossing Guards
Expenditures
2230.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes : liability, automobile and property)
Total 2230.2370.0000 Insurance Premium
2230.2399 .0000 Outside Agency Services
School Crossing Guard Program as per Quotation# Q-14-2018 (Year 2 January to
June and Year 3 of 3 September to December).
Total Expenses
Total Revenues
Total Transfers
Net Expenses
Total 2230.2399.0000 Outside Agency Services
317
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,350
2,350
374 ,478
374,478
376,828
0
0
376,828
2613 Water Resources & Development Services
2018
Actuals
Expenditures
1100 Salaries & Wages 1,052,516
1200 Overtime 1,930
1400 Employer Contributions 282,762
1900 Uniforms 1,880
2110 Travel 1,998
2131 Cellular Phones 4,080
2140 Telephones 4,780
2220 Subscription & Publications 554
2340 Seminars & Education 7,112
2370 Insurance Premium 7,116
2371 Ins. Deductible 0
2392 Consulting & Professional 67,727
2394 Recpt, Prom & Sp Events 204
2395 Memberships 2,385
2407 Roads Repair & Mtce 4,701
2457 Veh -Repairs & Maintenance 2,368
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenan< 6,167
5300 Stationery & Office Supplies 1,550
5900 Gas, Oil Tires 4,790
5902 Supplies & Tools 5,095
5973 Minor Furniture & Fixtures 0
5978 Misc. Equipment 0
Total Expenditures 1,459,715
Revenues
1429 Sale of Serv-Dev Cntrl (1,693,503)
9990 Other Misc Revenue (29,158)
9965 Cost Recoveries (15,773)
Total Revenues (1,738,434)
Transfers to/from Reserves & R.F.
1911 Trans. to/(from) Continuing Stu (22,665)
1920 Transfer to/(from) Reserve Fun 0
Total Transfers (22,665)
Net (301,384)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
1,120,365 1,234,107
2,047 2,500
294,750 322,434
1,578 2,000
1,291 1,650
2,401 5,400
3,424 5,117
604 650
7,207 11,255
7,116 7,116
0 1,000
227,603 724,070
0 100
3,229 3,520
6,019 20,000
2,134 2,900
0 500
7,236 10,792
2,121 1,200
5,318 5,679
1,155 8,000
0 0
0 0
1,695,598 2,369,990
(1,639,629) (705,500)
(15,496) (20,000)
(36,688) (83,400)
(1,691,813) (808,900)
0 (70,650)
(192,260) (525,000)
(192,260) (595,650)
(188,475) 965,440
318
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
20,050 1,254,157 1.62%
0 2,500 0.00%
26,390 348,824 8.18%
0 2,000 0.00%
0 1,650 0.00%
0 5,400 0.00%
(177) 4,940 (3.46%)
0 650 0.00%
(5,255) 6,000 (46.69%)
129 7,245 1.81%
0 1,000 0.00%
(219,840) 504,230 (30.36%)
0 100 0.00%
565 4,085 16.05%
(10,000) 10,000 (50.00%)
0 2,900 0.00%
500 1,000 100.00%
2,500 13,292 23.17%
0 1,200 0.00%
0 5,679 0.00%
0 8,000 0.00%
3,000 3,000 0.00%
3,000 3,000 0.00%
(179,138) 2,190,852 (7.56%)
(39,000) (744,500) 5.53%
10,000 (10,000) (50.00%)
45,400 (38,000) (54.44%)
16,400 (792,500) (2.03%)
(32,775) (103,425) 46.39%
193,195 (331,805) (36.80%)
160,420 (435,230) (26.93%)
(2,318) 963,122 (0.24%)
City of Pickering
2020
Approved Background Information
2613 Water Resources & Development Services
Expenditures
2613.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2613.1100.0000 Salaries & Wages
2613 .1200.0000 Overtime
Development Review
Various Inspections
Water Resources
Total 2613.1200.0000 Overtime
2613 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Total 2613.1400.0000 Employer Contributions
2613.1900.0000 Uniforms
As per the collective agreement -Personal Protective Equipment
Total 2613.1900.0000 Uniforms
2613 .2110.0000 Travel
Mileage and Parking
Total 2613.2110.0000Travel
2613 .2131 .0000 Cellular Phones
Run Date: 6/10/20 1:38 PM
2020
Bud et
1,254,157
1,254,157
1,000
1,000
500
2,500
348,824
348,824
2,000
2,000
1,650
1,650
Cell Phones -.3 600
Charges for 8 Smartphones -Div. Head, Water Res. & Dev. Serv., Mgr., Dev.
Services, Sr. Water Resources Engineer, Project Mgr, Dev . Appr., Sr. Coard. Dev.
Services and 3 Inspectors
Total 2613.2131.0000 Cellular Phones
2613.2140.0000 Telephones
4,800
5,400
Voice/ Data 4,365
Internet 575
Total 2613.2140.0000 Telephones
2613.2220.0000 Subscriptions & Publicati
Development Services -Can . Data Cost Index
Total 2613.2220.0000 Subscriptions & Publicati
2613 .2340.0000 Seminars & Education
General Education Assistance and Various Seminars and Workshops
First Aid/CPR-C Recertification -(12 staff@ $50.00 each)
Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and
exam fee for 3 staff
319
4,940
650
650
1,200
600
1,750
City of Pickering
2020
Approved Background Information
2613 Water Resources & Development Services
Toronto & Reg . Conservation Auth . & Int. Erosion Control Assoc. (TRIECA) 2020
Workshop for 9 staff
Total 2613 .2340.0000 Seminars & Education
2613 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities arid
property. (Policy coverage includes: liability, automobile and property)
Total 2613.2370.0000 Insurance Premium
2613.2371.0000 Insurance Deductible
Insurance Deductible
Total 2613.2371.0000 Insurance Deductible
2613.2392 .0000 Consulting & Professional
SWM Facilities Asset Management Plan (PO# 190441 -100% FGT Funded)
Pine Creek -Post Construction Monitoring Program -Year 3 of 3
Total 2613.2392.0000 Consulting & Professional
2613 .2392 .0001 Consulting -Funded from Continuing Studies Res .
Pickering City Centre Stormwater Management Strategy Update (PO# 190121 -
90% DC funded and 10% funded from Continuing Studies Reserve)
Claremont Drainage Plan -PO# 160783 (funded from Continuing Studies Res . and
Region of Durham)
Specialist Services for Vistula Drive Residential Slope Inspections (PO# 190490)
Total 2613.2392.0001 Consulting -Funded from Continuing Studies Res.
2613.2392 .0002 Consulting -Funded from Developers/Land Owners
Technical Peer Reviews fo r Development Applications ([partial funded from
developers/land owners) ·
Total 2613.2392.0002 Consulting -Funded from Developers/Land Owners
2613 .2394.0000 Rec/Prom & Spc EvUGen PR
Miscellaneous Meetings/Functions/Promotional Events
Total 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR
2613 .2395 .0000 Memberships
Ontario Assn. of Certified Engineering Technicians & Technologists -7 staff
Certified Inspector of Sediment & Erosion Control -4 staff
Association of Professional Engineers of Ontario, PEO (6) -Div . Head, Water Res .
& Dev. Ser., Mgr., Dev. Ser., Project Mgr., Dev. Approvals, Water Resources Eng.,
Coard . Water Res ., Coard. Dev. Approvals
International Erosion Control Association -Sr. Coard. Dev. Serv .
Municipal Engineers Association -Div. Head, Water Res . & Dev. Serv.
Total 2613.2395 .0000 Memberships
2613 .2407.0000 Road Maintenance
320
Run Date: 6/10/20 1:38 PM
2020
Bud et
2,450
6 ,000
7 ,245
7,24!5
1 ,000
1 ,000
117,830
14,000
131,830
237,750
91,150
13,500
342,400
30,000
30,000
100
100
1,650
375
1 ,650
260
150
4 ,085
City of Pickering ·
.2020
Approved Background Information
2613 Water Resources & Development Services
Curb Cuts , Newspaper Pads and Sidewalk Repairs
Total 2613.2407.0000 Road Maintenance
2613 .2457.0000 Vehicle-Repair & Maintena
Repairs to Division utility vehicles
Total 2613.2457.0000 Vehicle-Repair & Maintena
2613.2478 .0000 Misc'.Equipment Repairs &
Repairs and annual maintenance to confined space & survey equipment.
Total 2613.2478.0000 Misc.Equipment Repairs &
2613 .2479 .0000 Sfwr/Hdwr Maint Contracts
Maintenance -PCSWMM Professional 2D License Annual Upgrade (x2)
Maintenance -Visual Otthymo License Annual Upgrade (x2)
Maintenance -HRIS -new
Total 2613.2479.0000 Sfwr/Hdwr Maint Contracts
2613 .5300.0000 Stationery & Office Suppl
Office supplies
Total 2613.5300.0000 Stationery & Office Suppl
2613 .5900 .0000 Gas, Oil, Tires Etc.
Fuel -Unleaded 4,500 litres @ $1.03/litre
Oil changes tires, and vehicle washes
Total 2613.5900.0000 Gas, Oil, Tires_ Etc.
2613 .5902.0000 Supplies & Tools
Confined space entry equipment & various sundry items
Total 2613.5902.0000 Supplies & Tools
2613.5973.0000 Furniture & Fixtures
Purchase of used storage container for SWM monitoring equipment
Total 2613.5973.0000 .Furniture & Fixtures
261 _3.5978.0000 Misc Equipment
Purchase of used storage container for SWM monitoring equipment
Total 2613.5978.0000 Misc Equipment
Total Expenses
Revenues
1429 .0001 .0001 Eng Design Review Fees
Engineering Design Review fees
Total 1429.0001.0001 Eng Design Review Fees
1429.0001 .0002 Dev Inspect Fees-Subdvsns
Development Inspection fees for subdivisions
Total 1429.0001.0002 Dev Inspect Fees-Subdvsns
321
Run Date: 6/10/20 1:38 PM
2020
Bud et
10,000
10,000
2,900
2,900
1,000
1,000
5,000
5,000
3,292
13,292
1,200
1,200
4,635
1,044
5 ,679
8,000
8,000
3 ,000
3,000
3,000
3 ,000
2,190,852
(175,000)
(175,000)
(400 ,000)
(400,000)
City of Pickering
2020
Approved Background Information
2613 Water Resources & Development Services
1429.0001.0003 Dev Inspect Fee -Site Plan
Development Inspection fees for site plans
Total 1429.0001.0003 Dev Inspect Fee-Site Plan
1429 .0001 .0004 Development Inspect Fees
Development Inspection fees for monthly and direct billed accounts
Total 1429.0001.0004 Development Inspect Fees
1429 .0002.0000 Topsoi/Fill Permits
Topsoil/Fill Permits
Total 1429.0002.0000 Topsoi/Fill Permits
1429 .0003.0000 Misc/General Sale of Serv
City's component of fees associated with Ministry of Environment & Climate
Change Environmental Compliance Approval for storm sewer installation related to
development, and residential lot grading fees
Total 1429.0003.0000 Misc/General Sale of Serv
1429 .0004 .0000 Pool Enclosure Permits
Pool Enclosure Permits
Total 1429.0004.0000 Pool Enclosure Permits
· 1429 .0005.0000 Municipal Consent Fees
Revenue from Telecommunication and Utility Companies for Municipal Consent &
Occupancy of Right of Ways .
Total 1429.0005.0000 Municipal Consent Fees
2613 .9965 .0000 Cost Recoveries
Technical Peer Reviews for Development Applications (Partially Funded by
Developers)
Funding from Region ofDurham -(Claremont Drainage Plan -yr 2 of 2)
Purchase of used storage containers for SWM monitoring equ ipment (Funded by
Developers)
Total 2613.9965.0000 Cost Recoveries
2613 .9990.0000 Other Revenue
Curb Cuts / Newspaper Pads / Sidewalk Repairs
Total 2613.9990.0000 Other Revenue
Total Revenues
Transfers
1911 .2613.0000 Trsffrm Res-Developmnt
Continuing Studies Res . funding for Claremont Drainage Plan
Continuing Studies Res . funding (10 %) for Pickering City Centre SWM Strategy
322
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(100,000)
(100,000)
(7,000)
(7,000)
(15 ,000)
(15,000)
(25 ,000)
(25,000)
(7 ,500)
(7,500)
(15,000)
(15 ,000)
(10,000)
(25 ,000)
(3,000)
(38,000)
(10,000)
(10,000)
(792,500)
(66 ,150)
(23,775)
City of Pickering
2020
Approved Background Information
2613 Water Resources & Development Services Run Date: 6/10/20 1:38 PM
Continuing Studies Res. funding for Specialist Services for Vistula Drive Residential
Slope Inspections
Total 1911.2613.0000 Trsf frm Res -Developmnt
1920 . 7505.2613 Trsf frm FGT -Water&Dev
FGT funding for SWM Facilities Asset Management Plan
Total 1920.7505.2613 Trsffrm FGT-Water&Dev
1920.7600.2613 Trsf frm DCRF -Water&Dev
DC funding (90%) for Pickering City Centre Stormwater Management Strategy
Update
Total Transfers
Net Expenses
Total 1920.7600.2613 Trsf frm DCRF -Water&Dev
323
2020
Bud et
(13,500)
(103,425)
(117,830)
(117,830)
(213,975)
(213,975)
(435,230)
963,122
2323 Sidewalks
2018
Actuals
Expenditures
2370 Insurance Premium 140,954
2371 Ins. Deductible 13,102
2408 Rpr Main. Maint Mater 13,462
5981 Other Minor Fixed Assets 0
Total Expenditures 167,518
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 167,518
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
140,954 140,954
7,652 4,950
8,718 20,000
204,649 520,000
361,973 685,904
0 0
{204,649) (500,000)
(204,649) (500,000)
157,324 185,904
324
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
2,511 143,465 1.78%
0 4,950 0.00%
0 20,000 0.00%
(200,000) 320,000 (38.46%)
(197,489) 488,415 (28.79%)
0 0 0.00%
200,000 (300,000) (40.00%)
200,000 (300,000) (40.00%)
2,511 188,415 1.35%
2323 Sidewalks
Expenditures
City of Pickering
2020
Approved Background Information
2323 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes: liability, automobile and property)
Total 2323.2370.0000 Insurance Premium
2323 .2371 .0000 Insurance Deductible
Insurance Deductible
Total 2323.2371.0000 Insurance Deductible
2323 .2408.0000 Sidewalk Repairs & Mainte
Sidewalk repair materials (forms, expansion joint, concrete)
Total 2323.2408.0000 Sidewalk Repairs & Mainte
2323.5981.0000 Other Fixed Assets
Sidewalk Installation -miscellaneous locations (TBD)
Sidewalk Rehabilitation program (funded 100% from FGT)
Total 2323.5981.0000 Other Fixed Assets
Total Expenses
Total Revenues
Transfers
1920.7505.2323 Trsf frm FGT -Sidewalks
Federal Gas Tax Funding for sidewalk rehabilitation program.
Total Transfers
Net Expenses
Total 1920.7505.2323 Trsf frm FGT -Sidewalks
325
Run Date: 6/10/20 1:38 PM
2020
Bud et
143,465
143,465
4,950
4 ,950
20,000
20,000
20,000
300,000
320,000
. 488,415
0
(300,000)
(300,000)
(300,000)
188,415
2325 Street Lights
2018
Actuals
Expenditures
2370 Insurance Premium 6,433
2392 Consulting & Professional 0
2399 Outside Agency Serv 7,249
2478 Misc Equip Repairs 483,366
5530 Utilities -Hydro 452,830
5981 Other Minor Fixed Assets 0
Total Expenditures 949,878
Revenues
9990 Other Revenue 0
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 949,878
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
6,433 6,433
0 10,000
8,886 8,000
276,216 485,000
484,722 474,929
0 25,000
776,257 1,009,362
(858) 0
(858) 0
0 0
775,399 1,009,362
326
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
117 6,550 1.82%
0 10,000 0.00%
2,000 10,000 25.00%
(75,000) 410,000 (15.46%)
16,500 491,429 3.47%
0 25,000 0.00%
(56,383) 952,979 (5.59%)
0 0 0.00%
0 0 0.00%
0 0 0.00%
(56,383) 952,979 (5.59%)
City of Pickering
2020
Approved Background Information
2325 Street Lights
Expenditures
2325 .2370 .0000 Insurance Premium
Annual cos t of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property)
Total 2325.2370.0000 Insurance Premium
2325 .2392.0000 Consulting & Professional
General consulting for streetlighting needs
Total 2325.2392.0000 Consulting & Professional
2325.2399 .0000 Outside Agency Services
Ontario One call fees (legislated requ irement)
Total 2325.2399.0000 Outside Agency Services
2325.2478.0000 Misc .Equipment Repairs &
Monthly repairs on existing streetlights by contractor, including labou r, vehicle,
material costs for replacements and underground cable repairs , and street light .
locate requests .
Cracked concrete pole replacement program (20 poles per year). Also includes
installations of poles purchased in late 2019 .
Total 2325.2478.0000 Misc.Equipment Repairs &
2325 .5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2325.5530.0000 Utilities -Hydro
2325.5981 .0000 Other F ixed Assets
Streetlight installations -miscellaneous locations (TBD)
Total Expenses
Total Revenues
Total Transfers
Net Expenses
Total 2325.5981 .0000 Other Fixed Assets
327
Run Date: 6/10/20 1 :38 PM
2020
Bud et
6,550
6,550
10,000
10,000
10 ,000
10,000
300,000
110,000
410,000
491,429
491,429
25,000
25,000
952,979
0
0
952,979
Finance Department
2018
Actuals
Expenditures
1100 Salaries & Wages 2,079,817
1200 Overtime 8,174
1400 Employer Contributfons 570,915
1800 Conferences 6,311
2110 Travel 1,753
2131 Cellular Phones 1,108
2140 Telephones 11,038
2191 Data Processing Services 150,455
2220 Subscription & Publications 6,373
2340 Seminars & Education 10,922
2365 Purch Prnting/Broch/News Ltr 21,363
2370 Insurance Premium 15,605
2392 Consulting & Professional 148,694
2394 Recpt, Prom & Sp Events 2,827
2395 Memberships 11,815
2399 Outside Agency Serv 13,467
2478 Misc Equip Repairs 2,455
2479 Software/Hardware Maintenan< 96,313
2819 Financial Service Charges 228,562
5300 Stationery & Office Supplies 8,568
5302 Forms 0
5974 System & Software Upgrades 0
Total Expenditures 3,396,535
Revenues
1412 Tax Certificates & Other Fees (273,966)
1550 Interest on Investments (1,301,177)
1560 Penalties & Interest on Taxes (2,572,010)
1610 Federal Grant (12,160)
9990 Other Misc Revenue (105,269)
Total Revenues (4,264,582)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (59,723)
1920 Transfer to/(from) Reserve Fun (17,130)
Total Transfers (76,853)
Net (944,900)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
2,233,626 2,454,652
3,607 40,750
578,6$4 645,777
4,305 11,850
603 2,800
564 875
8,262 11,485
160,529 152,490
2,275 4,000
9,119 20,400
21,177 22,000
15,605 15,605
143,924 288,130
2,995 2,000
14,575 15,880
13,809 14,600
2,053 2,300
219,502 427,547
254,850 220,000
7,878 12,200
621 1,500
0 12,600
3,698,563 4,379,441
(308,113) (266,000)
(1,455,429) (540,000)
(2,907,048) (2,265,000)
(30,436) (42,400)
(109,728) (55,000)
(4,810,754) (3,168,400)
0 (144,200)
0 (27,930)
(35,879) (69,200)
(35,879) (241,330)
(1,148,070) 969,711
329
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
100,948 2,555,600 4.11%
0 40,750 0.00%
66,765 712,542 10.34%
(1,150) 10,700 (9.70%)
(200) 2,600 (7.14%)
0 875 0.00%
(900) 10,585 (7.84%)
12,510 165,000 8.20%
0 4,000 0.00%
(2,200) 18,200 (10.78%)
0 22,000 0.00%
275 15,880 1.76%
116,300 404,430 40.36%
0 2,000 0.00%
1,850 17,730 11.65%
0 14,600 0.00%
0 2,300 0.00%
735 428,282 0.17%
30,000 250,000 13.64%
0 12,200 0.00%
0 1,500 0.00%
0 12,600 0.00%
324,933 4,704,374 7.42%
(5,000) (271,000) 1.88%
(125,000) (665,000) 23.15%
0 (2,265,000) 0.00%
42,400 0 (100.00%)
0 (55,000) 0.00%
·(87,600) (3,256,000) 2.76%
24,800 (119,400) (17.20%)
0 (27,930) 0.00%
(143,500) (212,700) 207.37%
(118,700) (360,030) 49.19%
118,633 1,088,344 12.23%
2127 Finance
2018
Actuals
Expenditures
1100 Salaries & Wages 1,850,590
1200 Overtime 6,439
1400 Employer Contributions 509,741
1800 Conferences 5,429
2110 Travel 794
2131 Cellular Phones 1,108
2140 Telephones 9,200
2191 Data Processing Services 150,455
2220 Subscription & Publications 6,373
2340 Seminars & Education 8,632
2365 Purch Prnting/Broch/News Ur 21,363
2370 Insurance Premium 13,756
2392 Consulting & Professional 148,694
2394 Recpt, Prom & Sp Events 2,603
2395 Memberships 11,174
2399 Outside Agency Serv 12,075
2478 Misc Equip Repairs 2,455
2479 Software/Hardware Maintenanc 96,313
2819 Financial Service Charges 228,562
5300 Stationery & Office Supplies 8,303
5302 Forms 0
5974 System & Software Upgrades 0
Total Expenditures 3,094,059
Revenues
1412 Tax Certificates & Other Fees (273,966)
1550 Interest on Investments (1,301,177)
1560 Penalties & Interest on Taxes (2,572,010)
1610 Federal Grant (12,160)
9990 Other Misc Revenue (105,269)
Total Revenues (4,264,582)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1911 Trans. to/(from) Continuing Stu (59,723)
1920 Transfer to/(from) Reserve Fun (17,130)
Total Transfers (76,853)
Net (1,247,376)
City of Pickering
2020
Current Budget
Approved Final ·
2019 2019
YTD Approved
Actuals Budget
1,961,820 2,135,946
3,528 35,750
506,918 566,976
3,787 9,450
507 1,900
564 875
7,211 9,901
160,529 152,490
2,275 4,000
6,356 16,800
21,177 22,000
13,756 13,756
143,924 288,130
2,771 1,600
13,547 14,615
12,313 13,000
2,053 2,300
219,502 426,697
254,850 220,000
7,376 11,200
621 1,500
0 12,600
3,345,385 3,961,486
(308,113) (266,000)
(1,455,429) (540,000)
(2,907,048) (2,265,000)
(30,436) (42,400)
(109,728) (55,000)
(4,810,754) (3,168,400)
0 (144,200)
0 (27,930)
(35,879) (69,200)
(35,879) (241,330)
(1,501,248) 551,756
333
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
95,469 2,231,415 4.47%
0 35,750 0.00%
63,087 630,063 11.13%
(1,150) 8,300 (12.17%)
(200) 1,700 (10.53%)
0 875 0.00%
(726} 9,175 (7.33%)
12,510 165,000 8.20%
0 4,000 0.00%
(2,200) 14,600 (13.10%)
0 22,000 0.00%
244 14,000 1.77%
116,300 404,430 40.36%
0 1,600 0.00%
1,630 16,245 11.15%
0 13,000 0.00%
0 2,300 0.00%
735 427,432 0.17%
30,000 250,000 13.64%
0 11,200 0.00%
0 1,500 0.00%
0 12,600 0.00%
315,699 4,277,185 7.97%
(5,000) (271,000) 1.88%
(125,000) (665,000) 23.15%
0 (2,265,000) 0.00%
42,400 0 (100.00%)
0 (55,000) 0.00%
(87,600) (3,256,000) 2.76%
24,800 (119,400) (17.20%)
0 (27,930) 0.00%
(143,500) (212,700) 207.37%
(118,700) (360,030) 49.19%
109,399 661,155 19.83%
City of Pickering
2020
Approved Background Information
2127 Finance
Expenditures
2127.1100.0000 Salaries & Wages
Base Salaries and Wages
ERP Project Manager position (extended to Dec 31, 2020) -funded from the Rate
Stabilization Reserve and Development Charges Reserve Fund . Once the project
is complete, the contract will be ended .
One new full time Tax Cler k II position -start date July 1
Finance summer student (May 1 to Aug 31)
Total 2127.1100.0000 Salaries & Wages .
2127 .1200.0000 Overtime
Year End Processing
Payroll
Budgets
Tax Due Dates
New Financial System Implementation
Total 2127.1200.0000 Overtime
2127 .1400 .0000 Employer Contributions
This item includes mandatory deductions (CPP, El , EHT) and employer provided
benefits such as extended health and dental
Benefits related to ERP Project Manager position (contract extended to Dec 31 ,
2019) -funded from the Rate Stabilization Reserve and Development Charges
Reserve Fund
Benefits related to one new full timeTax Clerk II position -start date July 1
Benefits related to Finance summer student (May 1 to Aug 31)
Total 2127.1400.0Q00 Employer Contributions
2127.1800.0000 Conferences
Municipal Finance Officers' Association -Treasurer
Property Tax Conference (Spring & Fall) -Assessors & Compliance (Supervisor &
Tax Analyst)
CityWide User Group Conference -Registration and accommodation for 3 nights
(Manager, Budgets & Internal Audit, Senior Financial Analyst and Senior Financial
Analyst, Capital & Debt Mgmt.)
Society of Public Insurance Administrators of Ontario (SPIAO) Spring Conference
(Treasurer and Manager Budgets & Internal Audit) ·
Total 2127.1800 .0000 Conferences
2127.2110 .0000 Travel
Staff: Parking' & Mileage
Total 21 27.2110.0000 Travel
334
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,068,755
120,000
31,460
11 ,200
2,231,415
4 ,000
2,750
4 ,750
4,250
20 ,000
35,750
598 ,553
20 ,.000
10,160
1,350
630,063
1,500
2,250
3,100
1,450
8,300
1,700
1,700
City of Pickering
2020
Approved Background Information
2127 Finance
2127 .2131.0000 Cellular Phones
Annual Smartphone Charges -Director, Finance & Treasurer
Total 2127.2131.0000 Cellular Phones
2127 .2140.0000 Telephones
Voice/ Data
Internet
Total 2127.2140.0000 Telephones
2127 .2191.0000 Data Processing Services
Processing of City's payroll.
Total 2127.2191.0000 Data Processing Services
2127.2220.0000 Subscriptions & Publicati
Reference materials, journals and reports
Total 2127.2220.0000 Subscriptions & Publicati
2127.2340.0000 Seminars & Education
Professional Developr:nent Course Requirements for Finance, Budget & Accounting
staff (8)
Insurance and risk mgmt. courses -Mgr, Budgets & IA and Director, Finance &
Treasurer
Property Tax Courses -Tax staff
Public Sector Virtual Conference, Mgr. Accounting Services
Public Sector Certificate Program (Level 1) -Senior Financial Analyst (1)
Payroll PD Courses (2 staff)
Tangible Capital Assets Mgmt. courses -Finance staff
CPA Public Sector Financial Reporting & Accounting Course -Finance staff
CityWide Workshop -Senior Financial Analyst
Total 2127.2340.0000 Seminars & Education
2127 .2365.0000 Purchased Printing
Printing costs for tax bills.
Total 2127.2365.0000 Purchased Printing
2127.2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : .liability, automobile and property).
Total 2127.2370.0000 Insurance Premium
2127.2392.0000 Consulting & Professional ·
Audit & P_r ofessional Services (City, Library & Public Sector Accounting Board)
Revised Development Charges (DC) Bylaw and new Community Benefit Charge
(CBC) Bylaw (Dec 14 completion date). Funded from DC Reserve Fund
335
Run Date: 6/10/20 1 :38 PM
2020
Bud et
875
875
8,105
1,070
9,175
165,000
165,000
4,000
4,000
7,000
1,500
1,500
1,200
1,150
950
500
500
300"
14,600
22,000
22 ,000
14,000
14,000
90,000
60,000
City of Pickering
2020
Approved Background Information
2127 Finance
Armoured car services for daily pick-up of bank deposits (Civic Complex &
Recreation Complex).
Total 2127.2399.0000 Outside Agency Services
2127 .2478 .0000 Equipment Repairs & Maint
Service contract for cheque signer and perforafor
Service contract for cash handling machines
Total 2127.2478.0000 Equipment Repairs & Maint
2127.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -ERP system (new financial system)
Maintenance -Vailtech -Financials
Maintenance -FMW Web Budget Software & Salary Planning Module
· Contract -Reamined -Assessment Data Conversion
Contract -MPAC -Property Information
Maintenance -CityWide Asset Manager
Maintenance -TXM system maintenance fees for tax system
Maintenance -CityWide CPA (PO #160247 -$1 ,300)
Maintenance -CityWide GIS
Maintenance -HRIS -new
Total 2127.2479.0000 Sfwr/Hdwr Maint Contracts
2127 .5300.0000 Stationery & Office Suppl
General office supplies
Budget document supplies
Total 2127.5300.0000 Stationery & Office Suppl
2127.5302 .0000 Forms
Cash Rece ipt Forms
Total 2127.5302.0000 Forms
2127 .5974.0000 System & Software Upgrade
Purchase of Risk, Incidents , Safety & Claims (RISC) Software -Funded from
Insurance Reserve
CityWide CPA module -Funded from FGT (PO# 1602470
Total 2127.5974.0000 System & Software Upgrade
2819 .0000.0000 FINANCIAL SERVICE CHARGES .
ActiveNet
Property Tax Processing (Royal Bank)
Debit & credit card charges (All banks)
Electronic Funds Transfer (EFT) charges for pre-authorized payment plans and
direct deposit to City vendor's bank accounts .
U .S . Acct. Fees & Other
337
. Run Date: 6/10/20 1 :38 PM
2020
Bud et
13,000
13,000
800
1,500
2,300
315 ,000
17,800
14,085
700
350
8,000
57,500
6,600
1,700
5 ,697
427,432
10 ,200
1,000
11,200
1,500
1,500
4,000
8,600
12,600
175,000
13,100
32 ,100
17,200
100
City of Pickering
2020
Approved Background Information
2127 Finance
Parking tickets electronic payment
Total 2819.0000.0000 FINANCIAL SERVICE CHARGES
Total Expenses
Revenues
1412.0001.0001 Regular Tax Certificates
Tax Certificates
Total 1412.0001.0001 Regular Tax Certificates
1412.0001 .0002 Rush Tax Certificates
Tax certificates (24 hr. turnaround)
Total 1412.0001.0002 Rush Tax Certificates
1412.0002 .0000 Dup Tax RcpUBill/Stmt
Duplicate tax receipts/reprint of tax bills/statement of accounts
Total 1412.0002.0000 Dup Tax Rcpt/Bill/Stmt
1412.0003.0000 Returned PymUChq Fee
Electronic payment correction
Total 1412.0003.0000 Returned Pymt/Chq Fee
1412 .0004 .0000 Change in Ownership Fee
Ownership change fee
Total 1412.0004.0000 Change in Ownership Fee
1412.0005.0000 Mortgage Co . Fee
Tax billing for mortgage companies
Total 1412.0005.0000 Mortgage Co. Fee
1412.0006.0000 Other Fees (Water, POA,etc
Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of .
costs for tax collection and tax registration letters , roll# set-up fees, registration of
farm debt notices, etc.)
Total 1412.0006.0000 Other Fees (Water,POA,etc
1412.0007;0000 Arrears Notice Fee
Property tax arrears reminder notices fees
Total 1412.0007.0000 Arrears Notice Fee
1550.0000.0000 INCOME -INVEST. (EXT.)
Investment income is based on 2018 estimated actuals .
Total 1550.0000.0000 INCOME -INVEST. (EXT.)
1560.0000.0000 PEN. & INTEREST -TAXES
The City Charges 15% per annum for unpaid property taxes
Total 1560.0000.0000 PEN. & INTEREST -TAXES
2127.9990 .0000 Other Revenue
338
Run Date: 6/10/20 1 :38 PM
2020
Bud et
12,500
250,000
4,277,185
(16,000)
(16 ,000)
(34,000)
(34,000)
(6,000)
(6,000)
(11,000)
(11,000)
(55 ,000)
(55,000)
(81,000)
(81,000)
(8,000)
(8,000)
(60,000)
(60 ,000)
(665,000)
(665,000)
(2 ,265,000)
(2,265,000)
2127 Finance
City of Pickering
2020
Approved Background Information
Internal management fee for investment portfolio
Total 2127.9990.0000 Other Revenue
Total Revenues
Transfers
1910 .7011 .2127 Frm Assmt Appeals-Finance
General assessment appeals
Total 1910.7011.2127 Frm Assmt Appeals -Finance
1910.7020 .2127 Trsf S.elf Ins -Finance
Purchase of Risk , Incidents, Safety & Claims (RISC) Software -Insurance Reserve
Total 1910.7020.2127 Trsf Self Ins -Finance
1910 .7021 .2127 Frm Rate Stab-Finance
Rate Stabilization Funding for one new ERP Project Manager position (extended to
. Dec 31, 2020)
Total 1910.7021.2127 Frm Rate Stab -Finance
1911 .2127.0000 Trsf frm Res -Finance
Cont. Studies Res . funding for consulting services for OPG reassessment value .
Total 1911.2127.0000 Trsf frm Res -Finance
1920.7505.2127 Trsf frm FGT -Finance
Federal Gas Tax Funding of data support for continued improvement to the City's
data for AMP purposes .
Federal Gas Tax Fund ing for AMP (Phase 3) -completion of Data Governance
Policy and Procedures
Federal Gas Tax Funding for CityWide CPA module
Total 1920.7505.2127 Trsf frm FGT -Finance
1920 .7600.2127 Trsf frm DCRF -Finance
Development Charges Reserve funding for revised DC Bylaw and new Community
Benefit Charge (CBC) Bylaw
Development Charges Reserve funding for amendments to 2018 DC Background
Study for the Notion Road Bridge
Development Charges Reserve funding for ERP Project Manager position
Total 1920.7600.2127 Trsf frm DCRF -Finance
Total Transfers
Net Expenses
339
Run Date : 6/10/20 1:38 PM
2020
Bud et
(55,000)
(55,000)
(3,256,000)
(30 ,000)
(30 ,000)
(4,000)
(4 ,000)
(85,400)
(85,400)
(27,930)
(27 ,930)
(36,000)
(13,500)
(8 ,600)
(58,100)
(60,000)
(40,000)
(54,600)
(154 ,600)
(360 ,030)
661,155
2133 Supply & Services
2018
Actuals
Expenditures
1100 Salaries & Wages 229,227
1200 Overtime 1,735
1400 Employer Contributions 61,174
1800 Conferences 882
2110 Travel 959
2140 Telephones 1,838
2340 Seminars & Education 2,290
2370 Insurance Premium 1,849
2394 Recpt, Prom & Sp Events 224
2395 Memberships 641
2399 Outside Agency Serv 1,392
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 265
Total Expenditures 302,476
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 302,476
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
271,806 318,706
79 5,000
71,766 78,801
518 2,400
96 900
.1,051 1,584
2,763 3,600
1,849 1,849
224 400
1,028 1,265
1,496 1,600
0 850
502 1,000
353,178 417,955
0 0
0 0
353,178 417,955
340
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
5,479 324,185 1.72%
0 5,000 0.00%
3,678 82,479 4.67%
0 2,400 0.00%
0 900 0.00%
(174) 1,410 (10.98%)
0 3,600 0.00%
31 1,880 1.68%
0 400 0.00%
220 1,485 17.39%
0 1,600 0.00%
0 850 0.00%
0 1,000 0.00%
9,234 427,189 2.21%
0 0 0.00%
0 0 0.00%
9,234 427,189 2.21%
City of Pickering
2020
Approved Background Information
2133 Supply & Services
Expenditures
2133.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2133.1100.0000 Salaries & Wages
2133 .1200.0000 Overtime
To meet service level/workload commitments and support implementation of new
financial system.
Total 2133.1200.0000 Overtime
2133.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and -employer provided
benefits such as extended health and dental
Total 2133.1400.0000 Employer Contributions
2133.1800.0000 Conferences
Ontario Public Buyers Assoc .
Supply Chain Management Association
Total 2133.1800.0000 Conferences
2133 .2110.0000 Travel
Parking & mileage
Total 2133.2110.0000 Travel
2133 .2140 . 0000 Telephones
Voice/ Data
Internet
Total 2133.2140.0000 Telephones
2133 .2340 .0000 Seminars & Education
Ontario Public Buyers Association (OPBA) Seminars -Manager, S&S
Ontario Public Buyers Association (OPBA) Seminars -Senior Purchasing Analyst
Ontario Public Buyers Association (OPBA/SCMA) Seminars -Buyers (2)
Total 2133.2340.0000 Seminars & Education
2133 .2370 .0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property . (Policy coverage includes: liability, automobile and property).
Total 2133.2370.0000 Insurance Premium
2133.2394.0000 Sp . Ev. Gen. Pub. Relatio
Hosting an area Manager's Meeting and an OPBA Purchasing Seminar
Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio
2133.2395 .0000 Memberships
Manager -Ontario Public Buyers Association (OPBA)
Manager -Ontario Municipal Management Institute (OMMI)
341
Run Date: 6/10/20 1:38 PM
2020
Bud et
324 ,185
324,185
5,000
5,000
82.479
82.479
1,600
800
2.400
900
900
1,245
165
1.410
900
900
1,800
3,600
1,880
1,880
400
400
220
140
City of Pickering
2020
Approved Background Information
2133 Supply & Services
Senior Purchasing Analyst -Ontario Public Buyers Association (OPBA)
Buyer -Purchasing Management Association of Canada (PMAC)
Buyers (2) -Ontario Public Buyers Association (OPBA)
Total 2133.2395.0000 Memberships
2133.2399 .0000 Outside Agency Services
Access Copyright fee -add digital copies
Total 2133.2399.0000 Outside Agency Services
2133.2479 .0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Total 2133.2479.0000 Sfwr/Hdwr Maint Contracts
2133 .5300 .0000 Stationery & Office Suppl
General office supplies
Total 2133.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Total Transfers
Net Expenses
342
Run Date: 6/10/20 1 :38 PM
2020
Bud et
220
465
440
1,485
1,600
1,600
850
850
1,000
1,000
427,189
0
0
427,189
Fire Services Department
2018
Actuals
Expenditures
1100 Salaries & Wages 11,101,606
1200 Overtime 266,889
1400 Employer Contributions 3,084,134
1800 Conferences 3,673
1900 Uniforms 165,153
2110 Travel 1,091
2131 Cellular Phones 14,098
2140 Telephones 66,661
2142 Dispatch Communications 909,393
2210 Advertising 0
2220 Subscription & Publications 0
2340 Seminars & Education 119,537
2370 Insurance Premium 66,951
2371 Ins. Deductible 0
2392 Consulting & Professional 2,105
2394 Recpt, Prom & Sp Events 5,261
2395 Memberships 4,398
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 25,065
2435 Build Repairs & Mtce 132,038
2457 Veh -Repairs & Maintenance 204,648
2478 Misc Equip Repairs 38,794
2479 Software/Hardware Maintenanc 0
5300 Stationery & Office Supplies 2,928
5302 Forms 666
5320 Program Supplies 14,351
5510 Utilities -Water 11,110
5520 Utilities -Gas 24,848
5530 Utilities -Hydro 47,712
5900 Gas, Oil Tires 94,810
5902 Supplies & Tools 57,345
5973 Minor Furniture & Fixtures 4,594
5974 System & Software Upgrades 0
5978 Misc. Equipment 2,505
Total Expenditures 16,472,364
Revenues
1424 Sale of Services -Fire Prot. (106,450}
1623 Ont. Specific Grants (11,855)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
11,522,961 11,380,983
182,654 300,000
3,115,036 3,029,957
3,023 7,000
212,689 186,000
2,213 1,000
13,408 19,600
63,909 72,321
968,634 953,649
0 1,000
531 2,000
114,000 116,000
66,951 66,951
0 2,000
9,112 144,000
6,337 6,300
4,739 6,375
0 1,000
22,737 1,000
138,406 122,721
178,098 169,500
49,303 59,500
0 329
4,636 4,400
402 1,500
16,517 18,000
10,480 13,340
23,528 27,726
46,518 72,710
88,558 94,379
40,170 56,300
9,919 8,000
0 32,666
30,803 25,000
16,946,272 17,003,207
(96,582) (120,000)
(20,148) 0
344
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
285,661 11,666,644 2.51%
(75,000) 225,000 (25.00%)
262,259 3,292,216 8.66%
3,000 10,000 42.86%
14,000 200,000 7.53%
0 1,000 0.00%
0 19,600 0.00%
(8,316) 64,005 (11.50%)
46,898 1,000,547 4.92%
0 1,000 0.00%
0 2,000 0.00%
4,500 120,500 3.88%
1,189 68,140 1.78%
0 2,000 0.00%
(134,000) 10,000 (93.06%)
0 6,300 0.00%
0 6,375 0.00%
0 1,000 0.00%
0 1,000 0.00%
0 122,721 0.00%
0 169,500 0.00%
(6,500) 53,000 (10.92%)
0 329 0.00%
0 4,400 0.00%
0 1,500 0.00%
0 18,000 0.00%
265 13,605 1.99%
(1,500) 26,226 (5.41%)
(10,000) 62,710 (13.75%)
0 94,379 0.00%
15,000 71,300 26.64%
0 8,000 0.00%
(3,000) 29,666 (9.18%}
8,500 33,500 34.00%
402,956 17,406,163 2.37%
0 (120,000) 0.00%
0 0 0.00%
Fire Services Department
2018
Actuals
1640 Other Agency Grts (5,000)
9990 Other Revenue (600)
9965 Cost Recoveries (273,519)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships 0
Total Revenues (397,424)
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 16,074,940
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(20,197) 0
(609) 0
(271,231) (250,000)
0 (500)
0 (500)
(408,767) (371,000)
0 (195,000)
0 (195,000)
16,537,505 16,437,207
345
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 0 0.00%
0 0 0.00%
0 (250,000) 0.00%
0 (500) 0.00%
0 (500) 0.00%
0 (371,000) 0.00%
195,000 0 (100.00%).
195,000 0 (100.00%)
597,956 17,035,163 3.64%
2240 Fire Protection
2018
Actuals
Expenditures
1100 Salaries & Wages 10,953,668
1200 Overtime 266,889
1400 Employer Contributions 3,068,508
1800 Conferences 3,673
1900 Uniforms 165,153
2110 Travel 1,091
2131 Cellular Phones 12,939
2140 Telephones 64,792
2142 Dispatch Communications 909,393
2210 Advertising 0
2220 Subscription & Publications 0
2340 Seminars & Education 119,537
2370 Insurance Premium 66,292
2371 Ins. Deductible 0
2392 Consulting & Professional 2,105
2394 Recpt, Prom & Sp Events 4,586
2395 Memberships 4,398
2396 Photo, Mapping, Printing 0
2399 Outside Agency Serv 25,065
2435 Build Repairs & Mtce 132,038
2457 Veh -Repairs & Maintenance 204,648
2478 Misc Equip Repairs 38,794
5300 Stationery & Office Supplies 2,928
5302 Forms 666
5320 Program Supplies 14,351
5510 Utilities -Water 11,110
5520 Utilities -Gas 24,848
5530 Utilities -Hydro 47,712
5900 Gas,. Oil Tires 94,810
5902 Supplies & Tools 56,734
5973 Minor Furniture & Fixtures 4,594
5974 System & Software Upgrades 0
5978 Misc. Equipment 2,505
Total Expenditures 16,303,827
Revenues
1424 Sale of Services -Fire Prot. (106,450)
1623 Ont. Specific Grants (11,855)
1640 other Agency Grts (5,000)
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
11,369,603 11,257,565
182,654 300,000
3,096,789 3,000,129
3,023 5,500
212,689 186,000
2,213 1,000
12,802 18,800
62,451 70,118
968,634 953,649
0 1,000
531 2,000
114,000 114,500
66,292 66,292 ·
0 2,000
9,112 144,000
5,893 5,500
4,739 6,050
0 500
22,737 1,000
138,406 122,721
178,098 169,500
49,303 59,000
4,636 4,000
402 1,500
16,517 18,000
10,480 13,340
23,528 27,726
46,518 72,710
88,558 94,379
40,170 55,500
9,919 8,000
0 32,666
30,803 25,000
16,771,500 16,839,645
(96,582) (120,000)
(20,148) 0
(20,197) 0
348
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
281,771 11,539,336 2.50%
(75,000) 225,000 (25.00%)
260,606 3,260,735 8.69%
3,000 8,500 54.55%
14,000 200,000 7.53%
0 1,000 0.00%
0 18,800 0.00%
(7,993) 62,125 (11.40%)
46,898 1,000,547 4.92%
0 1,000 0.00%
0 2,000 0.00%
4,500 119,000 3.93%
1,178 67,470 1.78%
0 2,000 0.00%
(134,000) 10,000 (93.06%)
0 5,500 0.00%
0 6,050 0.00%
0 500 0.00%
0 1,000 0.00%
0 122,721 0.00%
0 169,500 0.00%
(6,500) 52,500 (11.02%)
0 4,000 0.00%
0 1,500 0.00%
0 18,000 0.00%
265 13,605 1.99%
(1,500) 26,226 (5.41 %)
(10,000) 62,710 (13.75%)
0 94,379 0.00%
15,000 70,500 27.03%
0 8,000 0.00%
(3,000) 29,666 (9.18%)
8,500 33,500 34.00%
397,725 17,237,370 2.36%
0 (120,000) 0.00%
0 0 0.00%
0 0 0.00%
2240 Fire Protection
2018
Actuals
9990 Other Revenue (600)
9965 Cost Recoveries (123,519)
9980 Sponsorships No Tax 0
9985 Marketing Sponsorships 0
Total Revenues (247,424)
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun 0
Total Transfers 0
Net 16,056,403
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(609) 0
(121,231) (100,000)
0 (500)
0 (500)
(258,767) (221,000)
0 (195,000)
0 (195,000)
16,512,733 16,423,645
349
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
0 0 0.00%
0 (100,000) 0.00%
0 . (500) 0.00%
0 (500) 0.00%
0 (221,000) 0.00%
195,000 0 (100.00%)
195,000 0 (100.00%)
592,725 17,016,370 3.61%
City of Pickering
2020
Approved Background Information
2240 Fire Protection
Total 2240.2340.0000 Seminars & Education
2240 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2240.2370.0000 Insurance Premium
2240.2371 .0000 Insurance Deductible
Insurance Deductible
Total 2240.2371.0000 Insurance Deductible
2240.2392.0000 Consulting & Professional
General Consulting, Legal Consulting and Prosecutions
Psychology Consultant Retainer
Total 2240.2392.0000 Consulting & Professional
2240.2394.0000 Recpt,Prom . & Sp .Ev .,Gen
Hosting visitors, Fire Marshal, special guests
Host Durham Region Fire Chiefs , Training, Fire Prevention,TAPP-C meetings
Meals (conferences, seminars, out of town meetings, events)
Fire Services Bars/Medals Service Awards
Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2240.2395.0000 Memberships
Ontario Association of Fire Chiefs
International Fire Chiefs Association
Canadian Assoc. of Fire Chiefs
Durham Regional Fire Chiefs
Ontario Association of Fire Training Officers
Municipal Fire Prevention Officers Association
Municipal Fire Service Instructors Association
Wood Energy Technical Transfer (WETT) Designation
Building Code Identification Number
International Society of Fire Instructors
National Fire Prevention Association
National Association of Fire Investigators
Association of Fire Engineers
Fire Marshal's Fire Safety Council
Certified Municipal Mgr. (CMM) Annual membership
Total 2240.2395.0000 Memberships
2240 .2396.0000 Photo,Mapping,Printing
Printing map book updates
Total 2240.2396.0000 Photo,Mapping,Printing
2240.2399.0000 Outside Agency Services
352
Run Date : 6/10/20 1 :38 PM
2020
Bud et
119,000
67,470 ·
67,470
2,000
2 ,000
5,000
5,000
10,000
1,000
1,000
2,000
1,500
5,500
750
275
275
250
150
150
150
150
350
350
2,000
300
200
100
600
6,050
500
500
C i ty of Pickering
2020
Approved Background Information
2240 Fire Protection
Retainer fee for Critical Incident Stress Support Team
Total 2240 .2399.0000 Outside Agency Services
2240.2435 .0000 Building Repairs & Mainte
HVAC repairs & maintenance
Emergency generators (repairs, service & fuel tank flushing)
Apparatus bay doors repairs & maint.
Pump out of hazardous waste tank (Stations #4 and #6)
Recycling pick-up (Stations #2 , #4 , #5 , and #6)
Electrical repairs
Plumbing repairs
Diesel exhaust removal systems repairs & maint.
Pest control
Cleaning products
Cleaning contract for Administration Office -(Station #5)
General repairs
Drinking water (for Station #4)
Bio-hazardous waste removal
Lighting LED upgrades
Total 2240.2435.0000 Building Repairs & Mainte
2240.2457.0000 Vehicle-Repair & Maintena
Pump , engine and aerial device repairs
Annual testing and certification for aerial devices
PMVCI (periodic motor vehicle certification inspections).
Annual pump tests
Total 2240.2457.0000 Vehicle-Repair & Maintena
2240.2478 .0000 Misc.Equipment Repairs &
Portable and mobile radio repairs
Extrication tools repair and testing
SCBA air cylinder hydrostatic testing
Fire extinguisher repairs, refill and testing
Breathing air compressor maintenance & testing
Traffic pre-emption system maintenance/repairs
Functional Testing SCBA
Ground ladder testing
Thermal Imaging Camera repairs
Gas detector calib ration & repairs
Repairs to Fi re Prevention props
Repairs to fitness equipment
Fire hose testing and repairs
353
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1 ,000
1 ,000
12,000
8 ,000
10,000
2,500
5,000
9,000
9,000
10,000
3 ,000
10,000
13,221
20 ,000
1,000
5,000
5,000
122,721
121,300
4,400
36,800
7,000
169,500
10,000
3 ,000
500
2 ,500
15,000
2,000
5,500
4,500
1 ,500
1,000
1,500
3,000
1 ,000
City of Pickering
2020
Approved Background Information
2240 Fire Protection
Repairs to turnout gear extractor wash machines
Total 2240.2478.0000 Misc.Equipment Repairs &
2240.5300.0000 Stationery & Office Suppl
General office supplies
Total 2240.5300.0000 Stationery & Office Suppl
2240.5302 .0000 Forms
Fire Services Forms
Total 2240.5302.0000 Forms
2240.5320.0000 Program Supplies
Fire Prevention Program (Home Safety, Buddy Bear, F/P Week , Canada Day)
Total 2240.5320.0000 Program Supplies
2240.5510.0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
Total 2240.5510.0000 Utilities -Water
2240.5520.0000 Utilities -Gas
Budget based on 2019 projected actuals
Total 2240.5520.0000 Utilities -Gas
2240.5530.0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2240.5530.0000 Utilities -Hydro
2240.5900.0000 Gas , Oil, Tires Etc.
Fuel: Diesel 59,140 litres@ $1.11/litre
Fuel : Unleaded 13,670 litres@ $1 .03/litre
Oil changes and tires
Total 2240.5900.0000 Gas, Oil, Tires Etc.
2240 .5902 .0000 Supplies & Tools
Fire hose/nozzles/couplings
Spill absorbent materials
Miscellaneous supplies
Rescue equipment & tools
Station Supplies
· Ladder (replacement)
Firefighting foam
Miscellaneous medical response equipment
Food and drink for emergency situations
Equipment and Supplies (OPG MOU)
Total 2240.5902.0000 Supplies & Tools
2240.5973 .0000 Furniture & Fixtures
Replacement of furniture (Stations #2, #4, #5, and #6)
354
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1 ,500
52,500
4 ,000
4,000
1,500
1,500
1 a,000·
18,000
13,605
13,605
26,226
26 ,226
62,710
62,710
65,645
14,080
14,654
94 ,379
4,000
4,000
5,000
15,000
5,000
1,500
5,500
8 ,000
5,500
17,000
70,500
8,000
City of Pickering
2020
Approved Background Information
2240 Fire Protection
Total 2240.5973.0000 Furniture & Fixtures
2240.5974 .0000 System & Software Upgrade
Maintenance -HRIS
Total 2240.5974.0000 System & Software Upgrade
2240.5978.0000 Misc . Equipment
New intersection traffic pre-emption device installation
SCBA parts for repairs
Fitness equipment replacement
Accountability system ID tags
Fire Extinguisher Training Prop
Total 2240.5978.0000 Misc. Equipment
Total Expenses
Revenues
1424.0000 .0000 SALE OF SERVICES -FIRE
Highway 401 related calls: fire alarm inspections and reports, and extinguishing
grass fires on railway lines. Fire vehicle & crew for production of movies
Total 1424.0000.0000 SALE OF SERVICES -FIRE
2240.9965.0000 Cost Recoveries
Re-imbursement from OPG -Annual Fire Inspection Service
Re-imbursement from OPG -Annual Fire Safety Plan Review and Approval
Re-imbursement from OPG -Joint Fire Training
Re-imbursement from OPG -Specialized Training for City of Pickering Fire
Fighters
Reimbursement from OPG -Equipment & Supplies
Total 2240 .9965.0000 Cost Recoveries
2240 .9980.0000 Sponsorships
Fire Services Sponsorships (No tax)
Total 2240.9980.0000 Sponsorships
2240.9985.0000 Marketing Sponsors
Fire Services Marketing Sponsorships (Taxable)
Total 2240.9985.0000 Marketing Sponsors
Total Revenues
Total Transfers
Net Expenses
355
Run Date: 6/10/20 1:38 PM
2020
Bud et
8,000
29 ,666
29,666
15,000
3,500
1,500
1,000
12,500
33 ,500
17,237,370
(120,000)
(120 ,000)
(5,000)
(3,000)
(60 ,000)
(15,000)
(17 ,000)
(100,000)
(500)
(500)
(500)
(500)
(221,000)
0
17,016,370
2241 Emergency Operations
2018
Actuals
Expenditures
1100 Salaries & Wages 147,938
1400 Employer Contributions 15,626
1800 Conferences 0
2131 Cellular Phones . 1,159
2140 Telephones 1,869
2340 Seminars & Education 0
2370 Insurance Premium 659
2394 Reep!, Prom &· Sp Events 675
2395 Memberships 0
2396 Photo, Mapping, Printing 0
2478 Misc Equip Repairs 0
2479 Software/Hardware Maintenam 0
5300 Stationery & Office Supplies 0
5902 Supplies & Tools 611
Total Expenditures 168,537
Revenues
9965 Cost Recoveries (150,000)
Total Revenues (150,000)
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 18,537
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
153,358 123,418
18,247 29,828
0 1,500
606 800
1,458 2,203
0 1,500
659 659
444 800
0 325
0 500
0 500
0 329
0 400
0 800
174,772 163,562
(150,000) (150,000)
(150,000) (150,000)
0 0
24,772 13,562
356
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
3,890 127,308 3.15%
1,653 31,481 5.54%
0 1,500 0.00%
0 800 0.00%
(323) 1,880 (14.66%)
0 1,500 0.00%
11 670 1.67%
0 800 0.00%
0 325 0.00%
0 500 0.00%
0 500 0.00%
0 329 0.00%
0 400 0.00%
0 800 0.00%
5,231 168,793 3.20%
0 (150,000) 0.00%
0 (150,000) 0.00%
0 0 0.00%
5,231 18,793 38.57%
2241 Emergency Operations
Expenditures
2241 .1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2020
Approved Background Information
Total 2241.1100.0000 Salaries & Wages
2241 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP , El , EHT) and employer provided
benefits such as extended health and dental
Total 2241.1400 .0000 Employer Contributions
2241 .1800.0000 Conferences
Conference on Disaster Management
Total 2241.1800.0000 Conferences
2241.2131 .0000 Cellular Phones
Smartphone -Deputy Fire Chief
Total 2241.2131.0000 Cellular Phones
2241 .2140 .0000 Telephones
Run Dat~: 6/10/20 1 :38 PM
2020
Bud et
127,308
127,308
31 ,481
31,481
1 ,500
1,500
800
800
Cable 1,320
Voice / Data 500
Internet
Total 2241.2140 .0000 Telephones
2241.2340.0000 Sem inars & Education
Emergency Management courses -MECG
Total 2241.2340.0000 Seminars & Education
2241 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and
property. (Policy coverage includes : liability, automobile and property).
Total 2241.2370.0000 Insurance Premium
2241.2394 .0000 Rec/Prom & Sp .Ev./Gen P/R
Emergency training sessions --Refreshments & other incidental requirements
Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2241 .2395.0000 Memberships
Ontario Association of Emergency Managers
Emergency Management Accreditation Prg.
Total 2241.2395.0000 Memberships
2241 .2396.0000 Photo, Mapping , Printing
Photo, Mapping , Printing
Total 2241.2396.0000 Photo, Mapping, Printing
2241 .2478 .0000 Misc Equip Rep & Maint
General equipment repairs .
357
60
1,880
1,500
1,500
670
670
800
800
125
200
325
500
500
500
2241 Emergency Operations
City of Pickering
2020
Approved Background Information
Total 2241.2478.0000 Misc Equip Rep & Maint
2241.2479.0000 Sfwr/Hdwr M.aint Contracts
Maintenance -HRIS -new
Total 2241.2479.0000 Sfwr/Hdwr Maint Contracts
2241.5300.0000 Stationery & Office Suppl
General office supplies
Total 2241.5300.0000 Stationery & Office Suppl
2241.5902 .0000 Supplies & Tools
Misc. equipment/tools
Total 2241.5902.0000 Supplies & Tools
Total Expenses
Revenues
2241 .9965.0000 Cost Recoveries
OPG Grant for Emergency Management Coordinator's Salary
Total 2241.9965.0000 Cost Recoveries
Total Revenues
Total Transfers
Net Expenses
358
Run Date: 6/10/20 1 :38 PM
2020
Bud et
500
329
329
400
400
800
800
168,793
(150,000)
(150 ,000)
(150,000)
0
18,793
w u,
co
. Cc6t 0f-
p](KERJNG
r .
'-
..
1·
'I
Supervisor, Human
Resources ,_
(1-N UFT) ,__
---
'-
The Corporation of the City of Pickering
Human Resources Department
/' . 'I
Chief Administrative Officer
Director, ·Human
Resources
(1 -NUFT)
'-.I
' Humar-i Resources
Assis~ant -
(1 -NUFT) ,,
..
Supervisor, Employee
Recruitment Specialist Services
(1-NUFT)
'-
(1-NUFT)
Human Resources
Human Resources ' Associate
Associate (2-NUFTj
(1-NUFT)
Authorized by: uU
Chief Administrative Officer January 1, 2020
-Employee Complement
10 Non-Union Full-Time (NUFT)
I
' r
Manager, People
& Culture
(1 -NUFT) .,,
I
/' "'I
Human Resources
Specialist
(1 -NUFT)
"\..
Chart No. 10
Human Resources Department
2018
Actuals
Expenditures
1100 Salaries & Wages 575,116
1200 Overtime 557
1400 Employer Contributions 169,100
1700 Employee Recognition & Appre 37,689
1800 Conferences 1,536
2110 Travel 174
2131 Cellular Phones 1,176
2140 Telephones 2,405
2210 Advertising 9,157
2340 Seminars & Education 1,607
2341 Corporate Training 39,976
2370 Insurance Premium 4,171
2392 Consulting & Professional 100,930
2394 Recpt, Prom & Sp Events 1,333
2395 Memberships 989
2396 Photo, Mapping, Printing 0
2479 Software/Hardware Maintenanc 14,972
5300 Stationery & Office Supplies 1,074
5380 Educational/Promotional Mater 340
5390 Workplace Accommodations 214
Total Expenditures 962,516
Revenues
9954 Netted Revenue 0
Total Revenues 0
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (29,715)
Total Transfers (29,715)
Net 932,801
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
630,154 704,457
2,675 1,600
185,236 200,502
50,739 36,150
1,598 2,450
156 850
467 1,300
2,127 3,133
8,567 10,000
45 4,000
28,721 42,000
4,171 4,171
121,452 108,000
1,823 2,500
1,091 1,210
0 300
34,908 19,819
1,072 1,500
1,026 1,000
150 900
1,076,178 1,145,842
0 0
0 0
(20,172) (32,000)
(20,172) (32,000)
1,056,006 1,113,842
360
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
190,146 894,603 26.99%
0 1,600 0.00%
57,720 258,222 28.79%
6,100 42,250 16.87%
0 2,450 0.00%
0 850 0.00%
0 1,300 0.00%
392 3,525 12.51%
0 10,000 0.00%
2,500 6,500 62.50%
(4,500) 37,500 (10.71%)
74 4,245 1.77%
1,000 109,000 0.93%
0 2,500 0.00%
1,000 2,210 82.64%
(300) 0 (100.00%)
0 19,819 0.00%
0 1,500 0.00%
0 1,000 0.00%
0 900 0.00%
254,132 1,399,974 22.18%
(213,700) (213,700) 0.00%
(213,700) (213,700) 0.00%
4,500 (27,500) (14.06%)
4,500 (27,500) (14.06%)
44,932 1,158,774 4.03%
2139 Human Resources
2018
Actuals
Expenditures
1100 Salaries & Wages 466,950
1200 Overtime 240
1400 Employer Contributions 138,364
1700 Employee Recognition & Appre 37,689
1800 Conferences 1,516
2110 Travel 174
2131 Cellular Phones 1,176
2140 Telephones 2,037
2210 Advertising 9,157
2340 Seminars & Education 1,587
2341 Corporate Training 10,261
2370 Insurance Premium 3,442
2392 Consulting & Professional 100,930
2394 Reep!, Prom & Sp Events 1,333
2395 Memberships 854
2396 Photo, Mapping, Printing 0
2479 Software/Hardware Maintenanc 9,523
5300 Stationery & Office Supplies 1,074
Total Expenditures 786,307
Revenues
9954 Netted Revenue 0
Total Revenues 0
Transfers to/from Reserves & R.F.
Total Transfers 0
Net 786,307
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
527,374 605,441
1,871 1,000
146,615 173,193
50,739 36,150
1,598 1,800
156 300
467 1,300
1,862 2,750
8,567 10,000
45 3,500
8,548 10,000
3,442 3,442
121,452 108,000
1,823 2,500
951 740
0 300
31,542 14,055
1,072 1,200
908,124 975,671
0 0
0 0
0 0
908,124 975,671
363
Run Date: 6/10/20 1 :35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
185,206 790,647 30.59%
0 1,000 0.00%
55,564 228,757 32.08%
6,100 42,250 16.87%
0 1,800 0.00%
0 300 0.00%
0 1,300 0.00%
425 3,175 15.45%
0 10,000 0.00%
2,500 6,000 71.43%
0 10,000 0.00%
63 3,505 1.83%
1,000 109,000 0.93%
0 2,500. 0.00%
1,000 1,740 135.14%
(300) 0 (100.00%)
0 14,055 0.00%
0 1,200 0.00%
251,558 1,227,229 25.78%
(213,700) (213,700) 0.00%
(213,700) (213,700) 0.00%
0 0 0.00%
37,858 1,013,529 3.88%
City of Pickering
2020
Approved Background Information
2139 Human Resources
Expenditures
2139.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of one full time Manager of People & Culture position from 2745 (Library)
Transfer of one full time Human Resources Specialist pos ition from 2745 (Library)
Total 2139.1100.0000 Salaries & Wages
2139.1200.0000 Overtime
To meet service level/workload commitments
Total 2139.1200.0000 Overtime
2139 .1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided
benefits such as extended health and dental
Benefits related to transfer of one full time Manager of People & Culture position
from 2745 (Library)
Benefits related to transfer of one full time Human Resources Specialist position
from 2745 (Library)
Total .2139 .1400.0000 Employer Contributions
2139 .1700.0000 Employee Recog'n & Apprec
Annual Luncheon
Retirements -Union Affiliated
Retirements -Non -Union
Employee Recognition Program Awards
Total 2139.1700.0000 Employee Recog'n & Apprec
2139 .1800.0000 Conferences
Benefits & HR Conferences
Total 2139.1800.0000 Conferences
2139 .2110.0000 Travel
Parking and mileage
Total 2139.2110.0000 Travel
2139.2131.0000 Cellular Phones
Annual smartphone charges -Division Head, Human Resources
Total 2139.2131.0000 Cellular Phones
2139.2140.0000
Voice/ Data
Internet
Telephones
Total 2139.2140.0000 Telephones
2139.2210 .0000 Advertising
364
Run Date: 6/10/20 ,1:38 PM
2020
Bud et
631,062
91,125
68,460
790,647
1,000
1,000
181,142
25,219
22,396
228,757
15,000
2,750
4,500
20,000
42,250
1,800
1,800
300
300
1,300
1,300
2 ,805
370
3 ,175
City of Pickering
2020
Approved Background Information
2139 Human Resources
Funds allocated for possible retirements, turnover of staff and advertising cost
increases
Total 2139.2210.0000 Advertising
2139 .2340 .0000 Semina rs & Education
Training HR staff to maintain knowledge of new legislative requirements and
emerging HR issues
Employee education assistance under Policy (HUR 160)
Training funds -transfer from 2745 (Library)
Total 2139.2340.0000 Seminars & Education
2139.2341 .0000 Corporate training
Corporate Training : ongoing team-building and corporate training initiatives
Total 2139.2341.0000 Corporate Training
2139 .2370.0000 Insurance Prem i um
Annual cost of insura·nce policy that provides protection for municipal activities and
property. (Policy coverage includes: liability, automobile and property).
Total 2139.2370.0000 Insurance Premium
2139 .2392.0000 Consulting & Professional
Employee & Family Assistance Program (Council Resolution 441/97)
Pre-employment Medicals (City Policy HUR-040)
Pre-employment Criminal Reference Checks (City Policy HUR-040)
Ongoing legal advice
Requested Medical Certificates
Provision for legal counsel -transfer from 2745 (Library)
Total 2139.2392.0000 Consulting & Professional
2139 .2394.0000 Recpt,Prom . & Sp .Ev .,Gen
Employee Relations/flowers/condolences
Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2139.2395 .0000 Memberships
HRPAO (Coordinator, Human Resources)
HRPAO (Employment & Compensation Specialist)
HRPAO (Mgr. of People & Culture and Human Resources Specialist) -transfer
from 2745 (Library)
Total 2139.2395.0000 Memberships
2139 .2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -HRIS -new
Maintenance -Organization Software
Maintenance -Info : HR
Maintenance -Parklane
365
Run Date: 6/10/201:38 PM
2020
Bud et
10,000
10 ,000
1 ,500
2 ,000
2 ,500
6,000
10,000
10 ,000
3,505
3,505
60 ,000
3,000
4,000
37,000
2 ,000
3,000
109,000
2 ,500
2,500
320
420
1,000
1,740
2 ,1 93
512
8 ,300
3,050
2139 Human Resources
City of Pickeri ng
2020
Approved Background Information
Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts
2139 .5300 .0000 Stationery & Office Suppl
General office suppl ies
Total 2139.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
2139 .9954 .0000 Netted Revenue
Salary and Benefits -City (cost recovery from Library)
Training -City (cost recovery from Library)
Legal Advice -City (cost recovery from Library)
HRPAO Memberships -City (cost recovery from Library)
Total 2139.9954.0000 Netted Revenue
Total Revenues
Total Transfers
. Net Expenses
366
Run Date: 6/10/20 1:38 PM
2020
Bud et
14,055
1,200
1 ,200
1,227,229
(207,200)
(2 ,500)
(3,000)
(1 ,000)
(213,700)
(213,700)
0
1,013,529
2141 Health & Safety
2018
Actuals
Expenditures
1100 Salaries & Wages 108,166
1200 Overtime 317
1400 Employer Contributions 30,736
1800 Conferences 20
2110 Travel 0
2140 Telephones 368
2340 Seminars & Education 20
2341 Corporate Training 29,715
2370 Insurance Premium 729
2395 Memberships 135
2479 Software/Hardware Maintenanc 5,449
5300 Stationery & Office Supplies 0
5380 Educational/Promotional Mater 340
5390 Workplace Accommodations 214
Total Expenditures 176,209
Revenues
Total Revenues 0
Transfers to/from Reserves & R.F.
1920 Transfer to/(from) Reserve Fun (29,715)
Total Transfers (29,715)
Net 146,494
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
102,780 99,016
804 600
38,621 27,309
0 650
0 550
265 383
0 500
20,173 32,000
729 729
140 470
3,366 5,764
0 300
1,026 1,000
150 900
168,054 170,171
0 0
(20,172) (32,000)
(20,172) (32,000)
147,882 138,171
367
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
4,940 103,956 4.99%
0 600 0.00%
2,156 29,465 7.89%
0 650 0.00%
0 550 0.00%
(33) 350 (8.62%)
0 500 0.00%
(4,500) 27,500 (14.06%)
11 740 1.51%
0 470 0.00%
0 5,764 0.00%
0 300 0.00%
0 1,000 0.00%
0 900 0.00%
2,574 172,745 1.51%
0 0 0.00%
4,500 (27,500) (14.06%)
4,500 (27,500) (14.06%)
7,074 145,245 5.12%
City of Pickering
2020
Approved Background Information
2141 Health & Safety
MSDS Online (H&S compliance)
Maintenance -HRIS -new
Total 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS
2141.5300.0000 Stationery & Office Suppl
General office supplies
Total 2141.5300.0000 Stationery & Office Suppl
2141 .5380 .0000 Educational Mate rial
Training & Educational Material
Total 2141.5380.0000 Educational Material
2141.5390 .0000 Workplace Accommodation
Physical Demands Analyses (assist ive devices, workplace modifications for injured
workers)
Total Expenses
Total Revenues
Transfers
Total 2141.5390.0000 Workplace Accommodation
1920 .7705.2141 Trsf frm WSIB-Hlth & Sfty
Transfer from WSIB reserve to offset the cost associated with the additional Health
& Safety Training
Total Transfers
Net Expenses
Total 1920.7705.2141 Trsf frm WSIB-Hlth & Sfty
369
Run Date: 6/10/20 1 :38 PM
2020
Bud et
5 ,500
264
5 ,764
300
300
1,000
1,000
900
900
172,745
0
(27,500)
(27 ,500)
(27,500)
145,245
Library
2018
Actuals
Expenditures
1100 Salaries & Wages 3,437,897
1200 Overtime 2,190
1400 Employer Contributions 900,902
1700 Employee Recognition & Appre 2,239
1800 Conferences 13,106
1900 Uniforms 1,613
2110 Travel 7,358
2121 Postage 2,823
2122 Freight, Express & Cartage 564
2131 Cellular Phones 9,096
2140 Telephones 56,502
2210 Advertising 15,586
2320 Legal Services 12,195
2340 Seminars & Education 18,602
2365 Purch Prnting/Broch/News Ltr 9,600
2370 Insurance Premium 23,918
2371 Ins. Deductible 0
2392 Consulting & Professional 100,783
2394 Recpt, Prom & Sp Events 11,521
2395 Memberships 5,473
2399 Outside Agency Serv 43,975
2435 Build Repairs & Mtce 195,172
2457 Veh -Repairs & Maintenance 1,767
2478 Misc Equip Repairs 40,898
2479 Software/Hardware Maintenan< 109,304
5300 Stationery & Office Supplies 18,380
5303 Catalogue Processing Supp 4,668
5310 Lib Materials 234,355
5320 Program Supplies 29,507
5510 Utilities -Water 16,403
5520 Utilities -Gas 31,300
5530 Utilities -Hydro 171,563
5900 Gas, Oil Tires 2,049
5902 Supplies & Tools 4,998
5973 Minor Furniture & Fixtures 33,325
5974 System & Software Upgrades 0
5975 Hardware Replacements 40,834
Total Expenditures 5,610,466
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
3,580,858 3,619,991
1,736 1,310
926,907 936,816
3,535 3,000
8,694 9,000
2,117 2,300
6,341 6,000
3,505 2,800
1,427 350
7,997 12,205
52,266 65,710
18,182 18,000
11,426 7,500
22,475 22,500
5,389 5,500
23,918 23,918
0 2,060
17,108 14,350
10,910 9,000
7,482 5,380
40,343 47,700
254,401 247,887
685 2,000
38,316 46,250
132,198 132,765
19,124 20,200
5,512 5,000
262,455 252,290
34,550 30,750
15,374 17,250
31,741 35,961
170,070 214,000
1,639 2,843
3,863 3,500
3,509 5,000
40,704 40,000
18,036 19,500
5,784,793 5,890,526
371
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(193,764) 3,426,227 (5.35%)
(1,310) 0 (100.00%)
(22,380) 914,436 (2.39%)
0 3,000 0.00%
(2,500) 6,500 (27.78%)
0 2,300 0.00%
0 6,000 0.00%
1,000 3,800 35.71%
650 1,000 185.71%
(1,205) 11,000 (9.87%)
(8,434) 57,276 (12.84%)
(4,000) 14,000 (22.22%)
(7,500) 0 (100.00%)
(5,600) 16,900 (24.89%)
3,500 9,000 63.64%
427 24,345 1.79%
0 2,000 0.00%
17,500 31,850 121.95%
0 9,000 0.00%
2,120 7,500 39.41%
227,060 274,760 476.02%
12,502 260,389 5.04%
0 2,000 0.00%
(3,000) 43,250 (6.49%)
55,076 187,841 41.48%
(1,200) 19,000 (5.94%)
0 5,000 0.00%
21,000 273,290 8.32%
5,000 35,750 16.26%
690 17,940 4.00%
(1,500) 34,461 (4.17%)
(25,000) 189,000 (11.68%)
(711) 2,132 (25.01%)
0 3,500 0.00%
0 5,000 0.00%
(40,000) 0 (100.00%)
26,575 46,075 136.28%
54,996 5,945,522 0.93%
Library
2018
Actuals
Revenues
1529 Fines -Library Matis. (74,033)
1580 Misc. -Photocopies Lib. (42,670)
1592 Donations (9,023)
1610 Federal Grant (3,637)
1623 Ont. Specific Grants (138,049)
9916 Vending Machines (1,934)
9933 Rentals -Mtg. Room/Public (3,373)
9990 Other Misc Revenue (5,687)
Total Revenues (278,406)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1920 Transfer to/(from) Reserve Fun (45,589)
Total Transfers (45,589)
Net 5,286,471
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(64,408) (85,000)
(44,411) (49,000)
(6,168) (16,000)
(6,728) 0
(135,345) (106,425)
(2,175) (2,500)
(4,532) (8,500)
(9,067) (5,500)
(272,834) (272,925)
0 80,000
0 0
0 80,000
5,511,959 5,697,601
372
Run Date: 6/10/20 2:04 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
5,000 (80,000) (5.88%)
(3,000) (52,000) 6.12%
0 (16,000) 0.00%
0 0 0.00%
0 (106,425) 0.00%
0 (2,500) 0.00%
500 (8,000) (5~88%)
(500) (6,000) 9.09%
2,000 (270,925) (0.73%)
(17,000) 63,000 (21.25%)
0 0 0.00%
(17,000) 63,000 (21.25%)
39,996 5,737,597 0.70%
27 45 Libraries
2018
Actuals
Expenditures
1100 Salaries & Wages 3,437,897
1200 Overtime 2,190
1400 Employer Contributions 900,902
1700 Employee Recognition & Appre 2,239
1800 Conferences 13,106
1900 Uniforms 1,613
2110 Travel 7,358
2121 Postage 2,823
2122 Freight, Express & Cartage 564
2131 Cellular Phones 9,096
2140 Telephones 56,502
2210 Advertising 15,586
2320 Legal Services 12,195
2340 Seminars & Education 18,602
2365 Purch Prnting/Broch/News Ur 9,600
2370 Insurance Premium 23,918
2371 Ins. Deductible 0
2392 Consulting & Professional 100,783
2394 Recpt, Prom & Sp Events 11,521
2395 Memberships 5,473
2399 Outside Agency Serv 43,975
2435 Build Repairs & Mtce 195,172
2457 Veh -Repairs & Maintenance 1,767
2478 Misc Equip Repairs 40,898
2479 Software/Hardware Maintenanc 109,304
5300 Stationery & Office Supplies 18,380
5303 Catalogue Processing Supp 4,668
5310 Lib Materials 234,355
5320 Program Supplies 29,507
5510 Utilities -Water 16,403
5520 Utilities -Gas 31,300
5530 Utilities -Hydro 171,563
5900 Gas, Oil Tires 2,049
5902 Supplies & Tools 4,998
5973 Minor Furniture & Fixtures 33,325
597 4 System & Software Upgrades 0
5975 Hardware Replacements 40,834
Total Expenditures 5,610,466
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
3,580,858 3,619,991
1,736 1,310
926,907 936,816
3,535 3,000
8,694 9,000
2,117 2,300
6,341 6,000
3,505 2,800
. 1,427 350.
7,997 12,205
52,266 65,710
18,182 18,000
11,426 7,500
22,475 22,500
5,389 5,500
23,918 23,918
0 2,000
17,108 14,350
10,910 9,000
7,482 5,380
40,343 47,700
254,401 247,887
685 2,000
38,316 46,250
132,198 132,765
19,124 20,200
5,512 5,000
262,455 252,290
34,550 30,750
15,374 17,250
31,741 35,961
170,070 214,000
1,639 2,843
3,863 3,500
3,509 5,000
40,704 40,000
18,036 1.9,500
5,784,793 5,890,526
377
Run Date: 6/10/20 1:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
(193,764) 3,426,227 (5.35%)
(1,310) 0 (100.00%)
(22,380) 914,436 (2.39%)
0 3,000 0.00%
(2,500) 6,500 (27.78%)
0 2,300 0.00%
0 6,000 0.00%
1,000 3,800 35.71%
650 1,000 185.71%
(1,205) 11,000 (9.87%)
(8,434) 57,276 (12.84%)
(4,000) 14,000 (22.22%)
(7,500) 0 (100.00%)
(5,600) 16,900 (24.89%)
3,500 9,000 63.64%
427 24,345 1.79%
0 2,000 0.00%
17,500 31,850 121.95%
0 9,000 0.00%
2,120 7,500 39.41%
227,060 274,760 476.02%
12,502 260,389 5.04%
0 2,000 0.00%
(3,000) 43,250 (6.49%)
55,076 187,841 41.48%
(1,200) 19,000 (5.94%)
0 5,000 0.00%
21,000 273,290 8.32%
5,000 35,750 16.26%
690 17,940 4.00%
(1,500) 34,461 (4.17%)
(25,000) 189,000 (11.68%)
(711) 2,132 (25.01%)
0 3,500 0.00%
0 5,000 0.00%
(40,000) 0 (100.00%)
26,575 46,075 136.28%
54,996 5,945,522 0.93%
27 45 Libraries
2018
Actuals
Revenues
1529 Fines -Library Matis. (74,033)
1580 Misc. -Photocopies Lib. (42,670)
1592 Donations (9,023)
1610 Federal Grant (3,637)
1623 Ont. Specific Grants (138,049)
9916 Vending Machines (1,934)
9933 Rentals -Mtg. Room/Public (3,373)
9990 Other Misc Revenue (5,687)
Total Revenues (278,406)
Transfers to/from Reserves & R.F.
1910 Transfer to/(from) Reserve 0
1920 Transfer to/(from) Reserve Fun (45,589)
Total Transfers (45,589)
Net 5,286,471
City of Pickering
2020
Current Budget
Approved Final
2019 2019
YTD Approved
Actuals Budget
(64;408) (85,000)
(44,411) (49,000)
(6,168) (16,000)
(6,728) 0
(135,345) (106,425)
(2,175) (2,500)
(4,532) (8,500)
(9,067) (5,500)
(272,834) (272,925)
0 80,000
0 0
0 80,000
5,511,959 5,697,601
378
Run Date: 6/10/201:35 PM
2020
INC./DEC. Approved % CHGE.
Budget 2019
5,000 (80,000) (5.88%)
(3,000) (52,000) 6.12%
0 (16,000) 0.00%
0 0 0.00%
0 (106,425) 0.00%
0 (2,500) 0.00%
500 (8,000) (5.88%)
(500) (6,000) 9.09%
2,000 (270,925) (0.73%)
(17,000) 63,000 (21.25%)
0 0 0.00%
(17,000) 63,000 (21.25%)
39,996 5,737,597 0.70%
City of Pickering
2020
Approved Background Information
2745 Libraries
2745 .1700.0000 Employee Recog'n & Apprec
Long Service and Retirement Awards for staff
Recognition event for volunteers including bursary
Total 2745.1700.0000 Employee Recog'n & Apprec
2745 .1800.0000 Conferences
Ontario Library Association Annual Conference (OLA)
Other Conferences (Library as Place etc.)
Total 2745.1800.0000 Conferences
2745 .1900.0000 Uniforms
Uniform and Safety apparel for staff
Total 2745.1900.0000 Uniforms
2745.2110.0000 Travel
Staff and Board travel at City's approved rate
Travel costs for seminars and education
Total 2745.2110.0000 Travel
2745.2121.0000 Postage
Overdue notices
Other mail
Total 2745.2121.0000 Postage
2745 .2122.0000 Freight,Express & Cartage
Freight, express & cartage
Total 2745.2122.0000 Freight,Express & Cartage
2745 .2131.0000 Cellular Phones
Library cell phones
PPL Connects Project hotspots
Total 2745.2131.0000 Cellular Phones
2745 .2140.0000 Telephones
Voice/ Data
Internet
Cable
·' Total 2745.2140.0000 Telephones
2745.2210.0000 Advertising
Advertising (recreation newsletter, advertisements, job postings)
Total 2745.2210.0000 Advertising
2745 .2320.0000 Legal Services Expenses
Provision for legal counsel
Provision for legal counsel -transfer to 2139 (City HR)
Library Board approved budget reduction
Total 2745.2320;0000 Legal Services Expenses
380
Run Date: 6/10/20 1 :38 PM
2020
Bud et
2,000
1,000
3,000
3,500
3,000
6,500
2,300
2,300
3,700
2,300
6,000
3,000
800
3,800
1,000
1,000
2,500
8,500
11,000
21,746
34,100
1,430
57 ,276
14,000
14,000
8,500
(3,000)
(5,500)
0
City of Pickering
2020
Approved Background Information
2745 Libraries
2745 .2340 .0000 Seminars & Education
Staff training based on Staff Development plan
Legally required staff training
Advanced Public Library Leadership course
Diversity and Inclusion training
Training funds -transfer to 2139 (City HR)
Library Board approved budget reduction
Total 2745.2340.0000 Seminars & Education
2745 .2365 .0000 Purch . Pr./Broch./News Lt
Printed brochures, newsletters, signs, banners, etc.
Total 2745.2365.0000 Purch. Pr./Broch./News Lt
2745 .2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection fo r Library activities and
property. (Policy coverage includes : liability, automobile and property)
Total 2745.2370.0000 Insurance Premium
2745 .2371 .0000 Insurance Deductible
Insurance Deductible
Total 2745.2371.0000 Insurance Deductible
2745 .2392 .0000 Consulting & Professional
EFAP Program
Board Education
Ergonomic assessment
Ability management
External Audit Fees
Tech Consulting Contract
Total 2745.2392.0000 Consulting & Professional
2745 .2394 .0000 Recpt,Prom . & Sp .Ev .,Gen
Board/ Community linkage activities
Employee & Board relations , condolence, meeting costs etc.
Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2745 .2395.0000 Memberships
Library Association Memberships
Other Miscellaneous memberships
Professional memberships (HRPA)
Professional memberships (HRPA) -transfer to 2139 (City HR)
Total 2745.2395.0000 Memberships
2745 .2399 .0000 Outside Agency Services
Human Resources staff salaries -Chargeback from City
381
Run Date : 6/10/20 1 :38 PM
2020
Bud et
13,600
4 ,000
1,800
20,850
(2 ,500)
(20 ,850)
16,900
9,000
9,000
24 ,345
24,345
2,000
2,000
3,550
1,000
500
3,300
6,000
17,500
31 ,850
2 ,000
7,000
9,000
6 ,500
1,000
1,000
(1,000)
7,500
159,585
City of Pickering
2020
Approved Background Information
2745 Libraries
Janitorial staff City (Term employees)
Special Cleaning Projects (power cleaning stairs, carpet cleaning all branches,
foyer and flooring , cleaning related to major furnishing moves, major cleaning to
. access areas etc.)
Replace exterior drop box George Ashe Library
Analog Camera Replacement Program (New)
Janitorial staff City (term employees) for George Ashe Sunday Hours -special levy
Council approved
Add clear glass panes in public study area at George Ashe Library
Library Board approved budget reduction
Total 2745.2435.0000 Building Repairs & Mainte
2745.2457.0000 Vehicle-Repair & Maintena
City Vehicle assigned for Library Courier use
Total 2745.2457.0000 Vehicle-Repair & Maintena
2745.2478.0000 Misc.Equipment Repai rs &
Network Maintenance -Installation and Cabling
Copier Maintenance -all branches, partially offset by Revenue Account 1580
Total 2745.2478.0000 Misc.Equipment Repairs &
2745 .2479 .0000 Sfwr/Hdwr Maint Contracts
RFID Maintenance Contract (CN & GAL) -Hardware
ILS Maintenance--Horizon Software and Hardware Support
I LS Maintenance--BiblioCommons
Biblio Web software/Content Management Module for ILS
Network Maintenance--Domain registrations
Microsoft Licensing
Open DNS Cloud Security
Client Access software including anti-virus
Virtual server licencing
Springshare Room Booking software for website
Papercut contract
Book Club Reservation software
Cloudflare
Back Blaze offsite backup
Online Assistance software
Staff Scheduling software
Proxmox software for our virtual servers
Public feedback system
Adobe Creative Suite
Veam Backup and Recovery software
383
Run Date: 6/10/20 1 :38 PM
2020
Bud et
121,313
10,000
2,500
37,000
5,600
5,300
(5,300)
260,389
2,000
2,000
9,000
34,250
43,250
23,500
50,075
31,800
40,700
200
7,000
2,000
2,500
2,500
1,850
1,000
700
350
360
650
4,100
1,000
4 ,500
j ,300
1,500
City of Pickering
2020
Approved Background Information
27 45 Libraries
Lastpass Teams -password management
Maintenance -HRIS
Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts
2745 .5300 .0000 Stationery & Office Suppl
General office supplies
Computer peripherals
Total 2745.5300.0000 Stationery & Office Suppl
2745.5303 .0000 C irculation Supplies
Supplies includes membership cards, printer rolls and related items.
Total 2745.5303.0000 Circulation Supplies
2745.5310 .0001 Library Mat-57 .14%
Includes Non-Capital Materials (Online Products, Digital Collections and
Periodicals)
Transfer from Capital Materials
Total 2745.5310 .0001 Library Mat -57.14%
2745 .5320.0000 Program Supplies
· Programming funds for public programs . Partially offset by donations
Makerspace supplies
Total 2745.5320 .0000 Program Supplies
2745.5510.0000 Utilities -Water
Budget based on 2019 projected actuals and regional water rate increase in 2020
-Central
Budget based on 2019 projected actuals and regional water rate increase in 2020
-George Ashe
Total 2745.5510.0000 Utilities -Water
2745.5520 .0000 Utilities -Gas
Central , George Ashe and Cla remont Libraries -Budget based on projected 2019
actuals
Total 2745.5520.0000 Utilities -Gas
2745 .5530 .0000 Utilities -Hydro
Budget based on 2019 projected actuals and rate increase in 2020
Total 2745.553-0.0000 Utilities -Hydro
2745.5900 .0000 Gas , Oil, Tires
Fuel : Unleaded 1,580 litres@ $1 .03/litre
Oil changes and tires
Total 2745.5900.0000 Gas, Oil, Tires
2745 .5902.0000 Supplies & Tools
Miscellaneous & Supplies
384
Run Date: 6/10/20 1 :38 PM
2020
Bud et
600
9,656
187,841
16,000
3,000
19,000
5,000
5,000
252,290
21 ,000
273 ,290
32,750
3 ,000
35 ,750
13,455
4,485
17,940
34,461
34,461
189,000
189,000
1,627
505
2,132
2 ,500
City of Pickering
2020
Approved Background Information
2745 Libraries
Children's Educational Equipment & Supplies
Total 2745 .5902.0000 Supplies & Tools
2745 .5973.0000 Furniture & Fixtures
Replacements -furniture
Total 2745.5973.0000 Furniture & Fixtures
2745 .5975.0000 Hardware Replacements
Replace UPS and power supplies
Replace network core switches & wireless access ports
Technology outreach programming equipment
Makerspace Equipment & programming replacement
Upgrade loanable technology
GAL computers upgrade
Upgrade Library Security Infrastructure
Total 2745.5975.0000 Hardware Replacements
Total Expenses
Revenues
1529.0000.0000 FINES -LIBRARY MATLS.
Fines , Replacement & Fees etc.
Total 1529.0000.0000 FINES -LIBRARY MATLS.
1580.0000.0000 MISC . -PHOTOCOPIES LIB .
Photocopying
Makerspace supplies payments
Total 1580.0000.0000 MISC. -PHOTOCOPIES LIB.
1592 .2745 .0000 Misc -Donations-Library
Donation funds from various sources
Total 1592.2745.0000 Misc -Donations-Library
1623.2745.0000 Ont Grant -Library
Household Grant -Province
Pay Equity Equalization "down -payment" est. -Prov.
Total 1623.2745.0000 Ont Grant -Library
2745 .9916 .0000 Vending Machines
Based on sales of vending machine products
Total 2745.9916.0000 Vending Machines
2745 .9933 .0000 Rentals -Mtg. Room/Publi
Rental of library meeting and board rooms
Total 2745 .9933.0000 Rentals -Mtg. Room/Publi
2745 .9990 .0000 Other Revenue
385
Run Date: 6/10/20 1 :38 PM
2020
Bud et
1,000
3,500
5 ,000
5,000
2 ,000
7 ,000
4,500
4 ,800
3 ,775
10 ,000
14,000
46,075
5,945 ,522
(80 ,000)
(80 ,000)
(49,000)
(3,000)
(52,000)
(16 ,000)
(16 ,000)
(97,833)
(8,592)
(106,425)
(2,500)
(2 ,500)
(8,000)
(8 ,000)
27 45 Libraries
City of Pickering
2020
Approved Background lnformatfon
Payphone, book sales, genealogy research, other revenues
Total 2745.9990.0000 Other Revenue
Total Revenues
Transfers
191'o.7020.2745 Trsf Self Ins -Library
Self Insurance Reserve funding for Analog Camera Replacement Program
Total 1910.7020.2745 Trsf Self Ins -Library
2821 .7042.0000 To Res-Libry-Estrn Brnch
Transfer to Library Reserve
Total .2821.7042.0000 To Res-Libry-Estrn Brnch
Total Transfers
Net Expenses
386
Run Date: 6/10/20 1 :38 PM
2020
Bud et
(6,000)
(6,000)
(270,925)
(37,000)
(37,000)
100,000
100,000
63,000
5,737,597
Appendix A
Reserves and Reserve Funds Overview
Reserves and reserve funds receive annual contributions from the current budget to
assist with creating a solid financial position to support the City's future cash
requirements. Maintaining sufficient balances in reserves and reserve funds is a critical
component of a municipality's long-term financial plan as it strengthens its long-term
financial sustainability, helps to minimize fluctuations in the tax rate and provides
funding to sustain infrastructure.
Reserves
A reserve (i.e. Vehicle Replacement Reserve) is an allocation of accumulated net
revenue. It has no reference to any specific assets and does not require the physical
segregation of money or assets. Reserves are part of the revenue fund and therefore,
do not earn interest on their own. Any earnings derived from the investment of
reserves' money are reported as revenue in the operating fund.
Reserve Funds
A reserve fund differs from a reserve in that reserve fund assets are segregated and
restricted to meet the purpose of the reserve fund. All interest earnings derived from
such investments must form part of the reserve fund. There are two types of reserve
funds:
Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute
or legislation requirements, funds received for special purposes are segregated from
the general revenues of the City. Obligatory reserve funds are created solely for the
purpose prescribed for them.
Non Obligatory Reserve Funds: Funds are segregated from the general revenues of
the City, based on Council direction, to finance future expenditures or to provide for a
specific contingent liability so that the funds are available as required.
429
..i::,.
c..:,
0
~__J_~or~Fund
Ol~t-llon:ory Ruetvu
=-lw~~
Re11L,,eomcntofCapU:at Eg~
==1=~ ==1~~;:~~n9
b~:: Pool_
=::1;:~~
==:::=Stellr.Roc:Cm brPool = S,cllr -Roc:Cm ho:Atono
~Euomonl
~ S~o10n0.WRoYI-
t=h~
=:1::~nf~:::::
Dlsen-tlonary 111:uatvH Talal
Non-tl\Kn,Uon.uy Rucrvl',
~leon1iniieney-Elocilon
===sOCClsSh:a,-
#####S Conllnuln Studlft
~ Vehlclo Ro !ac:emont
==:t##Fln.:1ncl:IJS tom!I
r:=== S.nlorCenlro
~WlntorCon!rol :=Tuia:~
:: l~::::c~:~m•n~
::1:~:u';;~;a:~:0n
:::1=:=~:sur:ince
::::J!:oc:Com>!L~
==-==rJ.~_slna_
=r==unds
anff#C:1 1:alWorb
~WSIB
.ai=n Anfm;,ISlleher
#####1 r:illontOr
~ Rood11& 8nd ot1
-.s1ormw:i11r ml
sa== OOF Gr:int
=:t=Seatonlntr:islruelure
=:=sutonFlA
Non-0bllgJIO,Y Rnt-NI! ,undsJ'._olal
Obllq:11oryRut-rvt-Funds
" ###::#:1# Thlnf P:a...,Con!
~P:arktand
~ Fed GD!I Tu
Jtff###BuUdlnPormll
:ntntt##OC-S1udles
=::n=OC-Pro!oc:tlvoSorv
~ OC-Transport:ltlon
~OC-SWM
:::::::::# OCO!hr Srv Rltd lo HwY
~ OC-Pr1c: & Rocre~llon
:t#Cff:# OC-Ubr;a S.rv
Obltpory Ru-Funds Total
R~!aNH :and RHl'/'.11_ .. _l:u~d_s_!_o_l!!
City of Pickering
Reserves :md Reserve Funds
Fund Balance Forecast 2020 -2024
:klll'lot29Z11Tota, .Sadot:z=oTatal SumotPra/iteted SVmot202ITotaf SUffiat%021Tob1
~~~:J~~:~~:,:~ne• 1=.-:::,DAWS 8;!:,:l~D«l1,2020 ~ =~ sum otProJ•et.ct 1-.. °' .. """. ...., lbtane•Dec 21,2021 PtaflCllod
o.neHL__ ~~~-
~
1.2$M,S_1!:
"''" 15251927
~
-1!.w.
~
~
"' ~SI
~
~
~
~
~
~-
525uas
l5lG11
.1.!_1!!1..112
1SIJ!O!
1 •00000
.n!Q._~
3,201,SIM
110.000
~!00
~
l,_000
207151
~
~
~
""'" 2!23•Dt
...!!,'!!!
lli.!!11.
~,!!_~
3:353701
a11115no•
507•700
0
p115127
~
2J<l36,515
___!ill..!!
M3 20!853'
11530ol,2CW
~OI!!!.
1000000
!MQQ_
MQQ_
~
11..QQQ.
~
~ • = = •
100~
.llMQQ.
~ •
lli.QQQ.
1700000
1_._D_QO_
12J!Q!!.
1Q.QQQ_
-'.fil
1.!.Q.QQQ. .,,,,,,.
~
1 250000
~
~
~
ill.ill.
1050!139
""''" 2!!•155•
52000
'"'" 1n1n9
5_._!_1~
~
!0!35•
~
.!.,_~.958
0
~
130.2!!Q;
0 :;:
-----'fil.Q29.l
~
12.t.m
~
.t!!.2!22:
0
l38.!I!
0
...ruJ!QQ:
_!.Q,«n
.....!!!.21
.Jl!!!!
~
~
t:2.1.QQ..QQQ; • 1~
~
{11~
ll.E!!!!.
~-~
i:ru,aOOl
~
0
'.•~'"ii'
•~Cl
~ -
13312815•'
_o~
'•!15000'
1153CM2CM' (•230000'
0110157'
'HUCU2)[
ga_.._5_1_~
~
12789927
filJg
1!.!!l
.!!.!!l.
1,_!!3_
~
~
'" .m.ill
~
~
~
~ •
-•~
117•.,74
"'": ~ 1sin7!5
•.3!!.,000
0
-~_._I!_!!!!_
~ = '°"::
soiioooo'
21 •170lll
,. .. ,,
•5A2120 .
~515!_
1•1110!3
1571103
3C173 •09
""" ,,, .. ,
125'11513
4717015
15550!70.
215150422
/5n000·
(37t3M•'
'117211315'
7H!531t •I
30!011
f129t5l9!1'
!SS7!S7
1!01!11!
117112120
__ o
.fil1Q..QQQ.
!MQQ.
§.Q<JQ. = .!7:LOOQ
ll..QQ:Q.
~ • 0 -= J_0_.QQQ_
1 •00000
100~
J1MQQ.
~ •
.ill..QQQ.
_!._I!_()(!_ -_2_Q.QQQ_
1MQ2.
50,cq_t;I
~
l!.Q.QQQ.
~QQQ_
21132!5
1,350000
~
..2.E9. run
1569703
2 •150 •715
60•!11
_2_._~81.fil
77!11 7••
1397811
.!..~!..'!.,~
11!.fil
2!31•2
3,59!5111 .,..,.
'"""'
1500000'
___g_
(2~ • (2~
[55&922!)
----'1!!!W!!!!!
(1~
7
0
n,QQ.QQ.Q; •
'.1!Q..QQQ:
(2.IQ.QQQ:
'1%1W2%1'
~
~
= n..,
0
{554153!21
....t!.!ll..l!1
~ tlm.fil:
~
l2Q..Q2!!
~
~
~
~ • .!!.1ll.!!
·•12nm·
'ClD611'2)1
~
m..!!!'
!!!.!!! m
filM!
7UM2
11789027_
.3.!UE
~1
~ m-~-
l!!.1!!
~
~
.QQ..ID_
.E..!!i
.!Sill
~
~
1!1:3117 •
~
0
.!2!Ll!!!2.
1.m.!!!
_5J_0_._0po_
0 ........
1157000
~ -""::
5000000
7l0l !10
~
sos1.io
1••1550,,lt
~
2 •n •ot
"""" _(2.!.!1
~
!171333
2!115 •20
'1~2000'
3 !?;7781
11227330)
T.10:19 •N
~
_:1215,,57
., .. 2am·
12S70SS'
!MQQ_
i,000
~ n._op_o
~
3Q.QQQ. • -= =
~
1QQ.QQQ_
.llMQQ.
_100,00_0
~
.!..Q_OQ_
0
lQ.QQQ_
1Q.QQQ.
~ .. 000_
~~
~
1!.Q.Q!l(]
2!8225
t~
lQQ,,QQQ_
~
2031,999
2706JIM1
1513611
l.W)_.ill_
127!10
205330•
L9_!9_,_1_o_g_
~
!!!.!!£
9951170
21!336,4
H2U217
!sum of 202:l Tatal ......,..,,_
~
'1500000'
0
~ __ o
(2~
'1 57!81!9'
1QQ.QQQ:
~
~ •
n,QQ.QQQJ •
_(33.MQQ:
~
li!!S
0 :;:
~ ~·-
~
(!1700001
'<1112000'
1QL_
ill.ml ·1a ,Ds1aa·
~
'.•~ •
•.umatProJKted ]S11111af20%lTobljSCMor:zoziToC111 SumotProJteted S...of2112i&Tatlll SU•ol202A;Tocal
!h1llne•Dee 21,%0%2 Pnlf,tdM ...._.0.-B&lai,c:•Deel1,l022 ~ar-~
-~--~-~ 10.nd COtllllbullotui
~
~
~
"' ~
2•'4M2
1071511977
.iltill.
18~H1
~
11..lli.
~ .n..m
~
~
l!!.fil
~ •
~~
_11•00•-01
27131!7
0
~
!!:!.!!!!
0
7.!!!!.222_
_1..!13..m.
~
10!17000 . .,.,.
~
1MQQ_
~
75000
$000000
3Htnt
~-
'"""" .,,,,,,.
1•,s:,2n
2•a103
1aM7!1
nu, •155100
~-0_,Mn
~001,2'0_
38'74•
5!!5012·
1masi5
'1051000' •8552!10
/!1 33208)
1••!13537 ,...,,
(1157•5116)
22 11)2827
('22•330!1'
1.I!MII
SOOM0
~ ;.ooo
~
_2]:,0!)9_
.ll.!!:QQ.
1!!.Jl!!!! • -= =
.. ,00000
1QQ.QQQ_
ill.QQQ.
2®_,_0QCI_
.ill..QQQ. .,,,.,
~
.1.Q_0_.QQQ_
"'"''' _1~
~
.J.!!!
~
_051.a,1
~._OGD,30!
lli.!!i
"'"' 3109337
!2111111
20!33!•
8053 •515
fil.I1!
!!I.Qil
!1951170
22115115
211&51 117
'1500000'
(2g
~~
~
~
:!QQ.OOOJ
~
C2Qtl_,__Ot:K!:
~.QMQQ; •
_[7~
:QQJ.OOl
~ n.,.
__ o
_{7_Tl,_7_•_
_2,!!ll,.U
('.200000'
~
~
!&ll!ID
~
m.ill.·
fil.!ll!S_
lli.fil.
87!8927
~
M..ru
1!!.22!
~
!Q.1!!
~
11Sm
~
.:i'.12.ill.
~
fil.!!9. •
1!.4,l90
~
2'52!111 -
3,0!1!7-1
!!..,
174'113 1
_7_80~
~ --'75000
5000000
370!!12.
1070070 -150•5!21 ,.. .. ,,
113•781
...!W.!.
S!!!
~
35051!"
a •uan ·
2111232 "
nosz000
53!1!51
(7!31222
7109•71!
10tl1 322
'1S1M3075'
320537915
~ ,1snru
0
.!aQQ.,,Q_00:
_flQ._QQ_Q;
..J!l!.000 ,.
(3600705'
~DOO'
1
(200,!QQ: •
1 525000
n50oo;
!~
_(2.QQ.OOOJ
(3~ •
~ :•~7}
~
-1.MQQ_ = = B.QQQ.
.1MQ:Q.
~ • 0 -= =
1700000
100~
~
.!QQ..QQQ. • __ o
l_@_,l_)QQ
.ill..Q:Q:Q. .,,,.,
0
lQ.QQQ_
1.!.Q.QQ!!. .,,,,,,.
~
'"""" -= ..!!.!!!.
.!.,_Qg_~
~
~
3111 •27
0
115551!1
22:21•:JS
77015,3155
739379
1060327
10851171
2~•1%
2:s,e,713
~ '40,3011'2 21 142,S25 '81077UIIII ~ _21.,122,_Cffll
SumorP,aJitet•d
lllallne•DK21,l014
10cnctt
744&42
!759927
fil.m
~
~
~
.1Llli.
.!1!!i
~
~
~-
C1.!.!!!!.!!
~
3770117
11•,131
~
.lli,,QQQ_
~
~
~
,00000
,000000
'112':S1%'
~
~ = -~
~
~·
..!!.m
~
'4~~~
254'11"7
~
!0&$17!
21150 .159·
0~2000•
!1•7170
N1•527!T
2<12313115
1!00701
'1<1U27•8' ..,.,,..,
~
:S111D3Sll'
City of Pickering
2020
Outstanding Debt Summary
Borrowed Outstanding
Committed Maturity Principal
Projects Amount Date Balance
External Debentures
One Fire Heavy Rescue Vehicle & Two Pumper Trucks 1,530,000 2020 174,243
Sideline 4 Road Reconstruction 1,107,000 2020 126,071
Comm Fae-Arena & Pool 910,000 2020 103,634
Liverpool Rd Nautical Village Blvd & Streetscape 700,000 2021 126,643
Liverpool Road -Road Works, Storm Sewer, Street 320,000 2021 69,000
Lighting and Boulevard Reconstruction, and Wharf Street
Sidewalk Installation
Stormwater Management Facility# 4 and related storm seweI 2,000,000 2021 439,000
construction, and land acquisition on lands north of Third
Concession Road
Roof Reinforcement at East Shore Community Centre 150,000 2021 33,000
Supply & Delivery of Seven Fire Vehicles Replacement 190,000 2021 77,541
Supply & Delivery of One Articulating Front End Loader 180,000 2021 73,459
Expansion and Renovations of the Don Beer Arena (Refundin 1,057,000 2022 345,000
debt of 2002 debt in 2012)
Roof Replacements at the Don Beer Arena Rink 1 420,000 2022 139,000
Browning Ave Storm Sewer Replacement 174,000 2022 107,108
Supply and Delivery of Sweeper 250,000 2022 153,892
Banquet Hall and Washroom Renovations 490,000 2023 211,334
Liverpool Road Reconstruction and Minor Storm Sewer 495,000 2023 213,491
Repair from Ilona Park Road to Krosno Boulevard
Supply & Delivery of one new 55 Foot Aerial Quint Fire Truck 680,000 2023 293,281
Don Beer Arena-Ice Rink 2 Renovations 263,000 2023 212,867
Pickering Recreation Complex Doubles Squash Court and Ae 833,000 2023 674,214
Sheppard Ave, Reinforced Soil System 367,000 2023 297,043
Supply and Delivery of One New Latest Model Year Articulatir 200,000 2023 161,876
Supply and Delivery of Road Grader with Attachments 369,000 2024 369,000
Urbanization of Third Concession Road and Brock Road to Cl 1,340,000 2026 693,000
Supply & Delivery of One 2013 Smeal Heavy Duty Aerial Lad< 1,020,000 2026 729,139
Pool Deck Repairs at Dunbarton Indoor Pool 899,000 2026 642,643
Don Beer Arena Roof Replacement 460,000 2026 328,827
Southview Drive -Road Reconstruction & Urbanization 660,000 2026 471,796
Westshore Neighbourhood-Flood Remediation, Breezy & Vist .815,000 2026 582,596
Sixth Concession Rd -Rd Reconstruction and Storm Sewer F 1,540,000 2027 1,259,238
Supply & Delivery of One Fire Pumper Tanker 749,000 2028 682,000
Indoor Soccer Facility 3,734,000 2029 2,672,000
Westney Road -Road Reconstruction 1,496,000 2029 1,496,000
Salem Road -Road Reconstruction 700,000 2029 700,000
431
City of Pickering
2020
Outstanding Debt Summary
Projects
Brock Ridge Community Park and S.M.Woodsmere Park-Bas
Centennial Park Baseball Diamond Reconstruction Project
Delaney Arena Improvements at the Pickering Recreation Co
Pickering Civic Complex Roof Repairs
Pickering Recreation Complex Roof Repairs
Abbott Crescent Stormwater Management Pond-Reconstructi
Whitevale Bridge
New Operations Centre
Conservation Barn Reconstruction at the Pickering Museum \
Pickering Recreation Complex Roof.& Skylight Rehabilitation
Total External Debentures Issued
Note:
1 Funded from Duffin Heights Reserve
2 Funded from contribution from the Picckering Soccer Club
3 Funded from Development Charges Reserve Fund
432
Borrowed
Committed
Amount
919,000
357,000
2,249,000
520,000
550,000
342,000
1,400,000
9,907,000
850,000
690,000
Maturity
Date
2029
2029
2031
2032
2032
2033
2034
2037
2038
2039
outstanding
Principal
Balance
919,000
357,000
1,843,000
459,764
486,288
323,000
1,133,000
9,134,000
817,000
690,000
30,819,986
City of Pickering
2020
Outstanding Debt Summary
Borrowed
Committed Maturity
Projects Amount Date
Internal Loans
Delaney Arena Improvements Design 185,000
Shadybrook Park-Amberlea Tennis Court Reconstruction 147,000
Frenchmans Bay Waterfront MasterPlan Design 200,000
Brougham By-Pass Streetlight Installation -Brock Road@ 400,000
Hwy 407 interchange
Tools & Equipment only for 55 ft Aerial: Rescue Tools & 150,000
Fire Hose
Frenchman's Bay Harbour Entrance -1,500,000
Petticoat Creek Library Reading Garden Enclosure 112,000
PCL Makerspace 100,000
Amberlea Creek SWM 1,310,000
Squires Beach Rd. From McKay to Clements Rd 360,000
Consulting Services for Sandy Beach Road Reconstruction 300,000
SCBA Replacement -Breathing Apparatus 288,000
Total Internal Loans Commitments
Total Debt Commitments-Dec. 31, 2019
External Debt Approved in Prior Years' Capital Budget-Still to be issued
External Debt To be Issued by the Region
Whitevale Master Drainage Plan Implementation -Constructi<
Backup Generator Replacement
Westney Road -Full Road Reconstruction (From Concession
Centennial Park -Picnic Shelter & Amenities
Marksbury Road Outfall Replacement
Michell Bridge -Rehabilitation
Sub-total Debentures to be Issued
2020 New Debt (To be Approved by Council)
New Debentures
New Internal Loans
Sub-total 2020 Debt ·
Note
1,125,000
1,100,000
300,000
358,000
171,000
850,000
12,557,580
1,406,000
4 Maturity date based on the assumption that 2020 is the year of issue
433
2020
2020
2020
2020
2022
2022
2022
2022
2024
2025
2027
2027
2030 4
2030
2030
2035
2035
2040
outstanding
Principal
Balance
24,190
12,677
41,464
47,522
18,550
357,506
64,022
61,353
261,985
140,467
246,085
236,242
1,512,064
32,332,050
1,125,000
1,100,000
300,000
358,000
171,000
850,000
3,904,000
12,557,580
1,406,000
13,963,580