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HomeMy WebLinkAboutOctober 5, 2020 Executive Committee Meeting Agenda October 5, 2020 Electronic Meeting – 2:00 pm Chair: Councillor Ashe For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain physical distancing, the City of Pickering continues to hold electronic Council and Committee Meetings. Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1. Roll Call 2. Disclosure of Interest 3. Delegations Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain physical distancing, members of the public may provide a verbal delegation to Members of Council via electronic participation. To register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. Delegation requests must be received by noon on the last business day before the scheduled meeting. All delegations for items not listed on the agenda shall register ten (10) days prior to the meeting date. The list of delegates who have registered to speak will be called upon one by one by the Chair and invited to join the meeting via audio connection. A maximum of 10 minutes shall be allotted for each delegation. Please ensure you provide the phone number that you wish to be contacted on. Please be advised that your name and address will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 4. Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report CLK 03-20 1 2021 Committee and Council Meeting Schedule Recommendation: 1. That the 2021 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 03-20 be approved; and, Executive Committee Meeting Agenda October 5, 2020 Electronic Meeting – 2:00 pm Chair: Councillor Ashe For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4.2 Director, Engineering Services, Report ENG 10-20 4 Amendment to Traffic and Parking By-law 6604/05 - Braeburn Crescent, Annland Street, Paddock Road Recommendation: 1. That the attached draft by-law be enacted to amend Schedule “2”, No Parking, and Schedule “9”, Speed Limits, to By-law 6604/05 to provide for the regulation of parking and speed on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendment specifically provides for the inclusion of parking restrictions on curves on Braeburn Crescent and on Annland Street, and to reduce the speed limit on Paddock Road from 50 km/h to 40 km/h; and, 2. That the appropriate off icials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Other Business 6. Adjournment Report to Executive Committee Report Number: CLK 03-20 Date: October 5, 2020 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2021 Committee and Council Meeting Schedule File: A-1440 Recommendation: 1.That the 2021 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 03-20 be approved; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: In accordance with Section 238 (2) of the Municipal Act, 2001, S.O 2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings and the procedure by-law shall provide for public notice of meetings. To comply with the provisions of the Municipal Act and Procedure By-law 7665/18, as amended, the 2021 Committee and Council Meeting Schedule is presented to Council for approval. Financial Implications: There are no financial implications associated with this Report or the adoption of the 2021 Meeting Schedule. Discussion: In the spirt of openness, transparency and accountability, the adoption and posting of the annual Committee and Council Schedule is an important exercise to ensure as much advance notice is provided to the public for upcoming Committee and Council Meetings. Section 04.02 of the Procedure By-law provides for all regular meetings of Council to be held on the fourth Monday of each month at 7:00 pm and if a Council Meeting falls on a public or civic holiday, the Council shall meet at the same hour on the next following day, which is not a public or civic holiday, unless otherwise provided by resolution of the Council. Section 04.05 states the Executive Committee shall meet on the first Monday of each month at 2:00 pm and the Planning & Development Committee shall meet on the first Monday of each month at 7:00 pm in the Council Chambers, unless otherwise provided by reso lution of the Council. Every effort has been made to adhere to the above noted provisions of the Procedure By-law and any variances or adjustments are due to statutory holidays and/or significant events or dates. - 1 - CLK 03-20 October 5, 2020 Subject: 2021 Committee and Council Meeting Schedule Page 2 In addition to regular Committee and Council meetings, and in coordination with Community Services Staff, a date has been included for the annual Civic Awards Ceremony being May 10, 2021. This date is tentative with the understanding that the ability to hold the event is dependent on the circumstances surrounding the COVID-19 Pandemic and the ability to have members of the public physically attend City Hall. Statutory holidays have also been included on the Meeting Schedule for ease of reference. At the request of the Director, Finance & Treasurer, 2 dates have been included on the Meeting Schedule for the Executive Committee Budget Meeting dates. The new Financial SAP program is slated to launch in January 2021 which would provide for the April 15th and 16th Budget Meeting dates. Should the Financial System be delayed, Budget Meeting dates would be scheduled for February 11 and 12, 2020. The Treasurer has also stated that with the ongoing uncertainty surrounding COVID-19, it may be more advantageous to schedule the Budget Meetings for April due to the uncertainty of COVID 19 and its related financial challenges. Historically, the Federal Budget is presented in late February with the Provincial Budget following several weeks later. Sometimes, there is an advantage of knowing the two senior level governments’ fiscal plans and strategies as it relates to the development of the local municipal budget. It is requested that Council adopt the Schedule as presented with the understanding that Staff will remove one of the Budget Meeting dates as needed based on the status of the scenarios noted above. Once approved by Council, the Meeting Schedule dates will be posted on the City’s Event Calendar and circulated to Members of Council and Staff in accordance with Standard Operating Procedures. Attachments: 1.2021 Committee and Council Meeting Schedule Prepared By: Approved/Endorsed By: Susan Cassel Paul Bigioni City Clerk Director, Corporate Services & Solicitor SC:rp Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Interim Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 2 - S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 28 29 30 31 25 26 27 28 29 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 31 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 Committee Meeting Civic Awards Council Meeting Statutory Holiday 2021 Committee & Council Meeting Schedule May June July August January February March April September October November December Tentative Budget Meeting Dates (one set of dates to be removed once confirmed) - 3 - Report to Executive Committee Report Number: ENG 10-20 Date: October 5, 2020 From: Richard Holborn Director, Engineering Services Subject: Amendment to Traffic and Parking By-law 6604/05 - Braeburn Crescent, Annland Street, Paddock Road - File: A-1440 Recommendation: 1. That the attached draft by-law be enacted to amend Schedule “2”, No Parking, and Schedule “9”, Speed Limits, to By-law 6604/05 to provide for the regulation of parking and speed on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendment specifically provides for the inclusion of parking restrictions on curves on Braeburn Crescent and on Annland Street, and to reduce the speed limit on Paddock Road from 50 km/h to 40 km/h; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: In response to concerns from area residents, and to promote traffic safety, Engineering Services staff are proposing the following m odifications to Traffic and Parking By-law 6604/05. a) The curve on Braeburn Crescent is difficult to navigate when vehicles are parked on both sides of the road. Within the limits of the curve, there is also a pathway that comes out of the park onto Braeburn Crescent to provide access to the park from the road. Currently, temporary parking restrictions are placed around the curve. After review, it is recommended that parking should be restricted at all times on both sides of the curve to improve vehicle flow, and improve sightlines for patrons entering and exiting the park. b) The curve on Annland Street where it meets Front Road is difficult to navigate when vehicles are parked along the inner curve due to its geometry and being on a hill. Currently, parking restrictions are present along the outer curve. After review, it is recommended that the temporary parking restrictions that were placed along the inner curve during the summer months be made permanent to restrict parking at all times to improve vehicle flow, and sightlines for all users of the road. c) Resident concerns were received by Engineering Services staff with respect to the speed of vehicles on Paddock Road. Engineering Services staff investigated the speeding concern and recommends a reduction of the speed limit from 50 km/h to 40 km/h on both the north and south sections of Paddock Road, based on frequent pedestrian and cyclist use due to it being part of the Trans Canada Trail, the lack of sidewalks, and the presence of hills in some sections along the road. - 4 - ENG 10-20 October 5, 2020 Subject: Amendment to Traffic and Parking By-law 6604/05 Page 2 Financial Implications: The installation of all posts and signs can be accommodated within the Roads Current Budget. Discussion: In response to concerns from area residents, and to promote traffic safety, Engineering Services staff are proposing the following modifications to Traffic and Parking By-law 6604/05. Parking Restrictions are Proposed on Braeburn Crescent at Amberlea Park Concerns from area residents were received by Engineering Services with respect to parking on the curve on Braeburn Crescent by Amberlea Park. The main concern is that the road is difficult to navigate when vehicles are parked on both sides of the curve in the vicinity of the park. At this location, there is also a pathway that comes out of the park onto Braeburn Crescent, and it is in the vicinity of the splashpad, making it a more popular location for patrons to park. Engineering Services staff investigated this concern and determined that parking should be restricted at all times on both sides of the curve to improve vehicle flow, and improve sightlines for patrons entering and exiting the park. As a result, temporary parking restrictions on both sides of the curve were placed this summer. These temporary parking restrictions are recommended to be made permanent. The proposed parking restrictions on Braeburn Crescent are shown graphically in Attachment 1. The draft by-law amendment to Schedule “2”, No Parking, is presented in Attachment 4. Parking Restrictions are Proposed on Annland Street along the inner curve at Progress Frenchman’s Bay East Park Due to congestion and parking concerns in the summer months at Beachfront Park and Millennium Square, and at Progress Frenchman’s Bay East Park, temporary parking restrictions were installed along the inner curve at Annland Street where it meets Front Road. There are already permanent parking restrictions along the outer curve at this location. The temporary parking restrictions along the inner curve were installed after motorists were found parking along the curve and blocking part of the travelled lane. The curve on Annland Street where it meets Front Road is difficult to navigate when vehicles are park ed along the inner curve due to it being on a hill, which restricts sightlines. It is recommended by Engineering Services staff that the temporary parking restrictions that were placed over the summer months on the inner curve be made permanent to restrict parking at all times. The proposed parking restrictions on Annland Street are shown graphically in Attachment 2. The draft by-law amendment to Schedule “2”, No Parking, is presented in Attachment 4. - 5 - ENG 10-20 October 5, 2020 Subject: Amendment to Traffic and Parking By-law 6604/05 Page 3 Reducing the Posted Speed Limit on Paddock Road from 50 km/h to 40 km/h is Recommended Resident concerns were received by Engineering Services staff with respect to the spee d of vehicles on Paddock Road. Before the Highway 407 East extension, Paddock Road was a continuous road from Highway 7 to Seventh Concession Road. W ith the extension of Highway 407 East, Paddock Road is no longer a continuous road and is divided into two sections by the highway, with a pedestrian trail connection under the Highway 407 East bridge. The north section is from Seventh Concession Road to just north of Highway 407 East, and the south section is from Highway 7 to just south of Highway 407 East. This has eliminated vehicular through traffic and has reduced traffic volumes, making both sections of Paddock Road more attractive for pedestrians and cyclists to use. Engineering Services staff investigated the speeding concern and recommends a reduction of the speed limit on both the north and south sections of Paddock Road from 50 km/h to 40 km/h based on the following information:  Paddock Road is part of the Trans Canada Trail and is regularly used by pedestrians and cyclists of all ages. Pedestrians and cyclists on Paddock Road can travel underneath the Highway 407 East bridge using the trail connection that was provided as part of the highway construction.  Paddock Road is mostly residential with a few businesses that operate on the northern section of Paddock Road.  There are no sidewalks on Paddock Road and users of the street must walk/cycle on the road.  Paddock Road has hills in some spots that make it difficult for motorists to see pedestrians using the road.  There are a number of larger trucks that travel from businesses that operate on the northern section of Paddock Road. The draft by-law amendment to Schedule “9”, Speed Limits for the reduction in the speed limit on Paddock Road from 50 km/h to 40 km/h, is presented in Attachment 4. Attachments: 1. Proposed Parking Restrictions, Braeburn Crescent 2. Proposed Parking Restrictions, Annland Street 3. Location Map – Paddock Road 4. Draft By-law Amendments to Schedule “2”, No Parking, and Schedule “9”, Speed Limits, to By-law 6604/05. - 6 - ENG 10-20 October 5, 2020 Subject: Amendment to Traffic and Parking By-law 6604/05 Page 4 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Nathan Emery Richard Holborn, P. Eng. Coordinator, Traffic Operations Director, Engineering Services NE:mjh Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Interim Chief Administrative Officer - 7 - Proposed Parking Restriction Braeburn CrescentNTSSeptember, 2020 Engineering Services Department N Braeburn Cr e s c e nt Amberlea Park Proposed Parking Restrictions Attachment # 1 to Report # ENG 10-20 - 8 - Proposed Parking Restriction Annland StreetNTSSeptember, 2020 Engineering Services Department N Annland StreetF r o n t R o a d Pleasan t S tree t Legend Existing Parking Restrictions Proposed Parking Restrictions Attachment # 2 to Report # ENG 10-20 - 9 - Location Map Paddock RoadNTSSeptember, 2020 Engineering Services Department N 7th Conc e s si o n R o a d Side l ine 14Westney RoadWestney RoadPaddock RoadPaddock Road Highway 407Highway 76th Conc e s si o n R o a d Pickering Museum Village Greenwood Community Centre Attachment #3 to Report # ENG 10-30 - 10 - The Corporation of the City of Pickering By-law No. Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 2, and Schedule 9, to By-law 6604/05 to provide for the regulation of parking and speed on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. The amendment specifically provides for the inclusion parking restrictions on Braeburn Crescent and Annland Street, and for a reduction of the speed limit from 50 km/h to 40 km/h on Paddock Road. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 2 No Parking Column 1 Column 2 Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Add Annland Street North 38 metres west of Anytime Pleasant Street to 75 metres west of Pleasant Street Attachment # 4 to Report # ENG 10-20 - 11 - By-law No. Page 2 Schedule 2 No Parking Column 1 Column 2 Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Add Braeburn Crescent North and 123 metres north of Anytime West Foxwood Trail (west Intersection) to145 metres north of Foxwood Trail (west Intersection) Braeburn Crescent South and 120 metres north of Anytime East Foxwood Trail (west Intersection) to150 metres north of Foxwood Trail (west Intersection) 2. Schedule 9 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 9 Speed Limits Column 1 Column 2 Column 3 Highway Limits Speed Add Paddock Road Seventh Concession Road to South Limit 40 km/h Paddock Road Highway 7 to North Limit 40 km/h - 12 - By-law No. Page 3 By-law passed this 26th day of October, 2020. ____________________________ David Ryan, Mayor ________________________________ Susan Cassel, City Clerk - 13 -