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HomeMy WebLinkAboutSeptember 14, 2020Executive Committee Meeting Minutes September 14, 2020 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean 1 Present: Mayor David Ryan Councillors: D. Pickles Also Present: M. Carpino -Interim Chief Administrative OfficerK. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City SolicitorB. Duffield -(Acting) Director, Community ServicesJ.Hagg -Fire ChiefJ. Flowers -CEO & Director of Libraries, Pickering Public Library R.Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & TreasurerS. Cassel -City Clerk S. Milton -Manager, Recreation Services C. Rose -Chief Planner R. Perera -(Acting) Committee Coordinator K. Ashe - arrived at 2:03 pmM. BrennerS. Butt I. Cumming B. McLean 1.Roll Call The City Clerk certified that all Members of Council were present, with the exception of Councillor Ashe, and noted that Mayor Ryan was participating electronically in accordance with By-law 7771/20. 2.Disclosure of Interest Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Item 4.4, Report FIN 12-20 - Estimated Heritage Property Tax Grant Financial Impact, as his son is the owner of one of the heritage homes referenced in the Report. Councillor McLean relinquished the Chair when this item was before the Committee and did not take part in the discussion or vote on this matter. Executive Committee Meeting Minutes September 14, 2020 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean 2 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 (Acting) Director, Community Services, Report CS 28-20 Community Safety and Well-Being Plan - Update Discussion ensued regarding the importance of community safety and the work undertaken by Staff in leading this initiative noting the work with the Ajax-Pickering Care mongers and others that have continued on even throughout the COVID-19 pandemic. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Council receive and support in principle Report CS 28-20 regarding the City of Pickering’s Community Safety and Well-Being Plan; and, 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 4.2 (Acting) Director, Community Services, Report CS 29-20 Quotation No. Q2020-24 - Quotation for the Supply and Delivery of 4 Ton and 5 Ton Dump Trucks with Plow, Wing A question and answer period ensued between Members of Council and Brian Duffield, (Acting) Director, Community Services, regarding:  the number of 4 ton and 5 ton trucks being purchased through the 2020 budget;  the differences between a 4 ton and a 5 ton truck; and,  whether a 4 ton truck could be used in place of a 5 ton truck. Executive Committee Meeting Minutes September 14, 2020 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean 3 Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That Quotation No. Q2020-24 submitted by James Palmer Premier Truck Group, in the amount of $1,257,714.86 (HST included) be accepted; 2. That the total gross quotation cost of $1,329,972.00 (HST included) and the total net project cost of $1,197,681.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the project as follows: a) the approved funds in the amount of $860,000.00 funded from Vehicle Replacement Reserve and $300,000.00 from Development Charges as provided for in the 2020 Roads Equipment Capital Budget and the amount of $50,000.00 funded from Rate Stabilization in the 2020 Property Capital Budget for a total of $1,210,000.00, and that; b) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing. 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Engineering Services, Report ENG 09-20 Boundary Road Agreement - Township of Uxbridge A question and answer period ensued between Members of Council and Richard Holborn, Director, Engineering Services, regarding:  financial implications associated with the Boundary Road Agreement;  existing boundary road agreements with the City of Toronto, Town of Ajax, and Township of Uxbridge;  whether the new agreement that Staff are working on with the Town of Ajax would include Church Street; and,  whether the City is in discussions with the Region regarding road transfers and road rationalization. Executive Committee Meeting Minutes September 14, 2020 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean 4 Recommendation: Moved by Councillor Brenner Seconded by Councillor Cumming 1. That the City of Pickering enter into a new Boundary Road Agreement with the Township of Uxbridge for the period July 1, 2020 to June 30, 2030; 2. That the Mayor and City Clerk are hereby authorized to execute the Boundary Road Agreement between the City of Pickering and the Township of Uxbridge in substantially the same form as attached to this report, and satisfactory to the City Solicitor; 3. That a by-law authorizing the execution of a Boundary Road Agreement between The Corporation of the City of Pickering and The Corporation of the Township of Uxbridge as attached to this report be enacted; 4. That a copy of Report ENG 09-20 and relevant Council resolution be forwarded to the Township of Uxbridge; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Finance & Treasurer, Report FIN 12-20 Estimated Heritage Property Tax Grant Financial Impact Having previously declared a conflict of interest, Councillor McLean relinquished the Chair, and did not take part in the discussion or vote on this item. Councillor Pickles assumed the Chair. Discussion ensued regarding the Notice of Motion pertaining to Property Tax Rebates - Heritage Properties, which was presented at the July 27, 2020 Council meeting, noting that the framework for the program included in that Motion had not been captured in the Staff Report. Stan Karwowski, Director, Finance & Treasurer, stated that the Report before the Committee was intended to answer questions that were raised at the July 27th Council meeting noting that Staff had misunderstood and presumed the Notice of Motion had been tabled and would be brought forward again. Mr. Karwowski stated that through direction from Council, Staff would report back with a Property Executive Committee Meeting Minutes September 14, 2020 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor McLean 5 Tax Rebate Program for Heritage Properties at the December Council meeting noting that it would be a joint report with City Development. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt That Report FIN 12-20 from the Director, Finance & Treasurer regarding the impact of a potential Heritage Property Tax Grant be received for information. Staff bring back a report Carried Later in the Meeting (See Following Motion) Moved by Councillor Brenner Seconded by Councillor Butt That the main motion be amended by adding the following as a new Item 2 and the recommendation renumbered accordingly: That Staff be directed to report back to Council in December 2020, with a Heritage Property Tax Rebate Program, based on the Notice of Motion presented at the July 27, 2020 Council meeting. Carried The Main Motion, as Amended, was then Carried Councillor McLean resumed the Chair. 5. Other Business There was no other business. 6. Adjournment Moved by Councillor Cumming Seconded by Councillor Brenner That the meeting be adjourned. Carried The meeting adjourned at 2:21 pm.