HomeMy WebLinkAboutBy-law 5874/01THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NUMBER 5874/01
Being a by-law to amend By-law Number 3665/91 to
govern the proceedings of Council, any of its committees,
the conduct of its Members, and the calling of meetings.
WHEREAS the Council of the Corporation of the City of Picketing enacted By-law
Number 3665/91 on February 18, 1991 to govern the proceedings of Council, any of its
committees, the conduct of its Members, and the calling of meetings; and
WHEREAS Council passed Resolution #69/01 at its regular meeting of May 7, 2001 to
establish a standing committee system;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS;
Sections 5, 6 and 7 of By-law Number 3665/91 are hereby deleted and the
following is substituted therefore:
5. There shall be four Standing Committees to be organized as follows:
(a) Committee of the Whole
(i)
The Committee of the Whole shall be comprised of all
Members of Council.
(ii)
The Committee shall meet on the second Monday evening
of each month at a time and location to be determined by
the members of the Committee.
(iii)
The Chair of the Committee shall be rotated each meeting
amongst the Members of Council, excluding the Mayor, in
alphabetical order.
(iv)
The Committee of the Whole has the power to enquire into
and report to Council on any matter that is not within the
jurisdiction of the Planning Committee, Finance Committee
and Operations Committee and any other matter referred to
it by Council.
(b) Planning Committee
(i)
The Planning Committee shall be comprised of all
Members of Council.
(ii)
The Committee shall meet on the second Monday evening
of each month at a time and location to be determined by
the members of the Committee.
(iii)
The Chair of the Committee shall be rotated each meeting
amongst the Members of Council, excluding the Mayor, in
alphabetical order.
(iv)
The Planning Committee has the power to enquire into and
report to Council on any matter over which Council has any
power under the Planning Act, any matter that is within the
jurisdiction of the Department, Planning and Development
and any other matter referred to it by Council.
(c) Finance Committee
(i)
The Finance Committee shall be comprised of three
Councillors and the Mayor as ex-officio.
(ii)
The Committee shall meet on the fourth Monday of each
month at a time and location to be determined by the
members of the Committee.
(iii)
The Chair of the Committee shall be a member of the
Committee other than the Mayor and shall be rotated each
year and be appointed at the first meeting of the Committee
in each calendar year, except for the first year following a
regular municipal election when the Chair shall be
appointed at its first meeting following the municipal
election.
(iv)
The Finance Committee has the power to enquire into and
report to Council on any matter that is within the
jurisdiction of the Department, Corporate Services and any
other matter referred to it by Council.
(d) Operations Committee
(i) The Operations Committee shall be comprised of three
Councillors and the Mayor as ex-officio.
(ii)
The Committee shall meet on the fourth Monday of each
month at a time and location to be determined by the
members of the Committee.
(iii)
The Chair of the Committee shall be a member of the
Committee other than the Mayor and shall be rotated each
year and be appointed at the first meeting of the Committee
in each calendar year, except for the first year following a
regular municipal election when the Chair shall be
appointed at its first meeting following the municipal
election.
(iv)
The Operations Committee has the power to enquire into
and report to Council on any matter that is within the
jurisdiction of the Department, Operations and Emergency
Services and any other matter referred to it by Council.
6. Notwithstanding Section 5 of this By-law,
(a)
Council may consider any matter without referring it to a
Committee or may refer it to two or more Committees or refer it to
the Committee of the Whole and may withdraw a matter from a
Committee at any time.
(b)
Council may at any time appoint a special or ad hoc Committee to
enquire into and report on any matter.
3
The rules of procedure set out in this By-law shall be observed in meetings
of the Standing Committees insofar as they are applicable, provided that,
(a) a motion shall not be required to be seconded;
Co)
the number of times a Member may speak on any question shall
not be limited for the Finance Committee and Operations
Committee;
(c)
a recorded vote shall not be taken on a question before a
Committee;
(d)
the rules in respect to the introduction of new business in Council
and the hearing of delegations shall apply to Committees unless
otherwise decided by the Committee;
(e)
the quorum of a Committee shall consist of a majority of the total
Members excluding the Mayor, however, the Mayor can be
counted to form a quorum.
(0
the agendas, minutes and any written notices pertaining to any
Committee shall be sent to all Members of Council.
(g)
a report, setting out the recommendations of the Committee, shall
be forwarded to the first regular Council Meeting following the
meeting of the Committee.
(h) Special Meetings of the Standing Committees,
(i)
May be called by the Chair of the Committee on condition
that the Committee does not meet while Council is meeting.
(ii)
May be called by the Chair of the Committee when
requested to do so by a majority of Members of the
Committee.
(iii)
Written notice of a Special Meeting of a Committee must
be given to all Members at least twenty-four hours before
the time appointed for such meeting.
(iv)
The written notice to be given under clause (iii) shall
indicate the nature of the business to be considered at the
Special Meeting and the date, time and place of the
Meeting.
No business other than that indicated in the written notice
shall be considered at the Special Meeting except with the
unanimous consent of all Members of the Committee
present and voting at such meeting.
By-law read a first, second and third time and finally passed this 7th day of August, 2001.