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HomeMy WebLinkAboutFebruary 3, 2020Cty oh DICKERING Executive Committee Meeting Minutes February 3, 2020 Council Chambers — 2:00 pm Chair: Councillor McLean Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean Absent: D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni R. Holborn S. Karwowski F. Jadoon S. Cassel L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Engineering Services - Director, Finance & Treasurer - Director, Economic Development & Strategic Projects - City Clerk - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Delegations There were no delegations. 3. Matters for Consideration 3.1 Director, Community Services & Deputy CAO, Report CS 09-20 Vehicle Data Units and Fuel Rings Standardization - Pickering Operations Centre Recommendation: 1 Cty oh DICKERING Executive Committee Meeting Minutes February 3, 2020 Council Chambers — 2:00 pm Chair: Councillor McLean Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council is notified of the quote submitted by P3 -Matic Inc. in the amount of $97,341.00 (HST excluded) for the first phase of increasing the functionality of the fuel system in accordance with Section 9.04 (c) of the Purchasing Policy, wherein sole sourcing the procurement of vehicle data units and fuel rings must be compatible with the existing fuel system and to improve the continuity of existing operations; 2. That the total gross project cost of $109,995.00 (HST included), including the amount of the quotation, and other associated costs be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $99,054.00 as provided for in the approved 2019 Capital Budget; 4. That the P3 -Matic system be established as an approved City-wide standard for all future vehicle data units and fuel ring control system upgrades and installations; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4. Other Business 4.1 Councillor McLean requested that Staff review the potential to regulate Airbnb's in the City of Pickering. Brief discussion ensued regarding the work that has already been undertaken by the City of Oshawa on this initiative, and the possibility of a Durham Region wide approach to regulating of Airbnb's. 4.2 Councillor McLean requested that Staff provide Council with an update regarding the status of the review of the Sign By-law, particularly how it relates to real estate signs. 2 Cts DICKERING Executive Committee Meeting Minutes February 3, 2020 Council Chambers — 2:00 pm Chair: Councillor McLean 5. Adjournment Moved by Councillor Cumming Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 2:01 pm. 3 Carried