Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2019 Current Budget
city DICKERING 2019 Current Budget Frenchman's Bay 1vVest Lighthouse, Pickering Waterfront As Approved by Council February 25, 2019 City of Pickering 2019 Approved Current Budget Table of Contents Executive Comm. Meeting Minutes Report to Council Budget Summaries Department Page 1 20 67 Chief Administrative Officer 80 Office of the Chief Administrative Officer -Admin 2121 88 Customer Care Centre 2129 93 Public Affairs & Corp. Comm. 2621 96 City Development 103 City Development -Admin 2610 113 Planning & Design 2611 116 Building Services 2612 123 Strategic Initiatives & Sustainability 2620 129 Committee of Adjustment 2630 136 Heritage Pickering 2743 138 Community Services 141 Culture, Recreation & Facilities 147 Culture & Recreation - Admin 2711 156 Civic Centre 2124 161 Senior Citizens Centre 2572 165 Programs 2712 170 Dunbarton Pool 2713 181 Don Beer Arena 2715 185 Community Centres 2719 191 Recreation Complex -Central Core 2731 198 Recreation Complex -Pool 2733 208 Recreation Complex -Arenas 2735 212 Museum 2744 218 Public Works 226 Operations - Admin 2500 233 Property Maintenance 2132 238 Fleet Services 2315 242 Roads 2320 246 Parks 2718 253 City of Pickering 2019 Approved Current Budget Table of Contents Corporate Services 261 Information Technology 2196 271 Legal Services 2125 277 Clerks Office 2122 281 Records Management & Elections 2191 284 Print Shop/ Mail Room 2199 287 By -Law 2220 290 Animal Services 2293 295 Engineering Services 302 Engineering Services -Admin 2290 311 Crossing Guards 2230 317 Water Resources & Development Control 2613 319 Sidewalks 2323 325 Streetlights 2325 327 Finance 329 Finance 2127 334 Supply & Services 2133 341 Fire Services 344 Fire Protection 2240 352 Emergency Operations 2241 361 Human Resources 364 Human Resources 2139 367 Health & Safety 2141 371 Library 374 Libraries 2745 381 General Government 391 Appendix A 433 KE Ri:N Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:OO am Main Committee Room Present: Mayor. Ryan Councillors: K. Ashe M. Brenner S. Butt L Cumming B. McLean D. Pickles • Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski T. Sinclair S. Cassel C. Rose B. Duffield J. Halsall F. Jadoon R. Michaud J. Hanna D. Schlueter (I) - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services —Fire Chief - Director, Engineering & Public Works - Director, Finance & Treasurer • - CEO, Chief Engagement Officer, Pickering Library - City Clerk Chief Planner - Manager;. Facilities Operations - Manager, Budgets &Internal Audit - Manager, Economic Development and Strategic Projects - (Acting) Deputy Clerk - Supervisor, Administrative Services Network Analyst Disclosure of Interest 1. Councillor Brenner declared a conflict of interest with respect to Community Services and Animal Services 2019 current budgets as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on these matters. Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9,00 am Main Committee Room (II) Delegations There were no delegations, (I11) Presentations Mayor Ryan welcomed everyone to the meeting and thanked staff for their hard work and efficient budget preparation, noting that this is the first budget meeting for this term of Council. Tony Prevedel, CAO, expressed his thanks to staff and Members of Council for the extensive budget review meetings in preparation of the 2019 Budget. He stated that the budget had come in just under the budget target set by Council at 2.19% and further noted that Pickering assessment growth is up by 2.92% due to the impact of the development in the 407 Innovation Corridor, which allows the City to continue to provide property tax grants, seniors' snow removal programs, transfer of funding to reserves and the ability to move forward with the Civic Centre Project. Stan Karwowski, Director, Finance & Treasurer, provided a PowerPoint presentation to Committee outlining the 2019 .Draft Current and Capital Budgets. The presentation included the budget impacts on residential taxpayers, asset management and the City's financial position and debt. S. Karwowski highlighted that this is the lowest budget increase for the City in 19 years noting that the City of Pickering's share of the residential tax bill is 30.27% with the Region of Durham receiving 54.99% and the School Board 14.74%. He stated that the average impact on a taxpayer, based on a $500,000 property value, would be approximately $105. He further added that the 2019 property tax increase is below the 2% inflation rate. Mr. Karwowski highlighted some of the City's key initiatives, including but not limited to, the extension of the deadline to allow more time for the organizations to prepare and submit applications for community grants; conversion of the City's fleet vehicles from gas to electric or hybrid vehicles resulting in fuel and maintenance savings; and . the development of the new. Civic Centre. He noted that Senior Staff would be presenting a business case for the Civic Centre in April. or May, which would focus on costs, revenues/assessment and legal agreements. He added that this development is one of the largest investment decisions for consideration by Pickering Council, as it • will affect the future of the City for the next 50 years and more. A question and answer period ensued regarding innovative opportunities for vacant farm land as it relates to the collection of property taxes and abilities to shift the property tax base. Members of Council requested further details on the revenues to 2 PJCK:ER1.NG Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room be realized as well as samples of the budget levy comparison with other municipalities such as Toronto and Markham. A further question and answer period ensued regarding current investment strategies and the amounts transferred to reserve funds with Staff advising that they would report to Council with this information. Further discussion ensued regarding the property tax grant program offered by the City and the possibility for the Region of Durham to provide a similar program; the City's Community Grant Program and the ability for staff to have delegated authority to apply minor contingencies for oversights in the application process; the need to identify percentages of revenues that are directed at debtreduction; and the Senior Government Grant Funding Opportunities to assist with the Recreation Complex Main Entrance & Core Renovations.and the Pickering .Heritage and Community Centre, Staff advised that grant applications. have been prepared and submitted and that they are looking at all possible secondary grants available, such' as accessibility. funding. (IV) Matters for Consideration 1. ' Review and Recommendation of the 2019 Capital Budget Moved by Councillor McLean That the 2019 Capital Budget for the Office of the Mayor be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for the Office of Council be approved and presented to Council on February 25, 2019. Discussion ensued regarding the life expectancy of the Dunbarton Pool and clarification whether the City or the School Board owns the pool. Staff advised that the facility is in good condition, that the pool is owned by the City, and that there is an agreement with the School Board and the City for maintenance. Moved by Councillor Pickles That the 2019 Capital Budget for Civic Complex be approved and presented to Council on February 25, 2019, Carried Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019, 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Capital Budget for Dunbarton Pool be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for Don Beer Arena be approved and presented to Council on February 25, 2019: Carried Discussion ensued regarding the timeline for the construction of the new Heritage Centre and the feedback from the consultation process. Staff advised that the consultation process was completed and that they have received positive comments from the community. Next steps included preparing a submission for tender later this year with construction starting in 2020. Moved by Councillor Butt That the 2019 Capital Budget for Community Centres be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for the Recreation Complex — Core be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Capital Budget for the Recreation Complex — Pool be approved and presented to Council on February 25, 2019.. Carried Moved by Councillor Butt' .That the 2019 Capital Budget for the Recreation Complex — Arenas be approved and presented to Council on February 25, 2019. Carried Executive (Budget) Committee Meeting Minutes Thursday, February '14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Capital Budget for the Museum be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for.Property Maintenance be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Capital Budget for the Roads Equipment be approved and presented to Council on February 25, 2019. Carried A question and answer period ensued regarding the sale of the Operation Centre lands to the School Board once the new Operations Centre opens. Staff confirmed that the soil would be tested and the site cleaned up in preparation for the sale once the land becomes vacant. Moved by Councillor Pickles That the 2019.Capital Budget for the Operations Centre .be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the consulting services and engineering design for the change rooms and washrooms at Rotary Frenchman's Bay West Park and it was requested that staff consider alternatives for the required structure that would be less intrusion and reduce costs. Staff were requested to change the wording for final budget to better reflect the project description. Further discussion ensued regarding other parks within the City and whether staff could provide a detailed list of renovation projects for all parks. Staff were directed to explore additional capital funds for parks in the north end. Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Brenner That the 2019 Capital Budget for the Parks be approved and presented to Council on February 25, 2019. Carried Committee.recessed at 10:55 am and reconvened at 11:10 am. Moved by Councillor Butt That the 2019 Capital Budget for the Fleet Vehicles be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming • That the 2019 Capital Budget for Information Technology be approved and presented to'Council on February 25, 2019. • Carried Moved by Councillor McLean That the 2019 Capital Budget for the Streetlights & Signalization be approved and presented to Council on February 25, 2019. Moved by Councillor Pickles That the 2019 Capital Budget for the Sidewalks be approved and presented to Council on February 25, 2019. Carried • Carried Discussion ensued regarding the Flood Control Project on Franklin Street in Claremont and questions were raised as to whether there would be a consultation process with area residents. Staff advised that the consultation process would occur in June and that they expect to have the study completed in time to start the project in 2020. Additional questions were raised regarding other streets in the City where flooding occurs regularly. Staff advised that they would be conducting an in-house study to review flooding and provide design improvements for these areas with details to be provided to Council P1CKE Ri G Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Brenner That the 2019 Capital Budget for the Stormwater. Management be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Roads Project be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Water Resources & Development Services be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding sidewalk improvements, and whether there wereplans for urbanization of the roads and sidewalks around the'new Durham Live project to ensure pedestrian access. Staff advised that the intersection is a Regional Road and that detailed plans have not yet been released. Further discussion ensued regarding other Regional and City streets that require sidewalk improvements, namely those along Kingston Road, Finch/Altona and Sandy Beach Road. Staff were requested to provide Members of Council with semi-annual reports to. update Council on DC funded projects. Moved by Councillor Pickles That the 2019 Capital Budget for Development Projects - (DC Funded) be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Capital Budget for the Finance & Taxation be approved and presented to Council on February 25, 2019, Carried Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Butt That the 2019 Capital Budget for Fire Services be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Capital Budget for the Library be approved and presented to Council on February. 25, 2019. Carried 2. Review and Recommendation of the 2019 Current Budget Discussion ensued regarding the new proposed position in Economic Development and whether staff would be bringing this back to Council prior to the hiring of an individual. Further questions were raised regarding the summer student position in the CAO's office and what type of work this position would be performing. Staff advised that they would be reporting back to Council on the new Economic. Development position. Moved by Councillor Cumming That the 2019 Current Budget for the Office of the CAO - Administration be approved andpresented to Council on February 25, 2019. Carried Members commended the Customer Care staff for their professional and courteous manner when dealing with the public and enquired if the Customer Care Centre is adequately staffed. Staff advised that current staffing levels are adequate and that the office of the CAO is available to provide additional support to the Customer Care Centre if needed. Discussion ensued about the possibility of providing after hours service to provide more flexible hours for residents to contact the City. The CAO advised that Staff were currently reviewing staffing models in other municipalities and that they would. take this under advisement as part of that review. PJCKERJNG • Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Current Budget for Customer Care Centre be"approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Public Affairs & Corporate Communications be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for City Development — Administration be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Current Budget for City Development —Planning & Design be approved and presented to Council on February 25, 2019. Carried Moved by,Councillor Butt That the 2019 Current Budget for City Development — Building Services be approved and presented to Council on February 25, 2019, Carried 'Moved by Councillor Pickles That the 2019 Current Budget for City Development .-Strategic. Initiatives :.& Sustainability be approved and presented to Council on February 25, 2019. Carried 9 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Butt That the 2019 Current Budget for City Development —Committee of Adjustment be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current 'Budget for City Development — Heritage Pickering be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming . That the 2019 Current Budget for Culture & Recreation— Admin be, approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Pickering Arts Centre be approved and presented. to Council on February 25, 2019. Carried Moved by Councillor Pickles That the 2019 Current Budget for Civic Centre be approved and presented to Council . on February 25, 2019. Carried Moved .by Councillor Brenner That the 2019 Current Budget for the Senior Citizens Centre be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That.the 2019 Current Budget for Programs.be approved and presented to Council on February 25, 2019. Carried 10 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Ashe That the 2019 Current Budget for Dunbarton Pool be approved and presented to Council on February 25, 2019. Carried A question and answer period ensued regarding the new Summer Ice Program being offered by the City. Staff advised that due to the closing of the Art Thompson arena in April, an opportunity was identified fora summer ice rental program at the Don Beer Arena. Staff noted that the reaction to the program had been very positive with. most of the time slots already sold out. Moved by Councillor Pickles That the 2019 Current Budget for the Don.Beer Arena be approved and presented to Council on. February 25, 2019, Carried Moved by Councillor Butt • That the 2019 Current Budget for the Community Centres be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget the. Recreation Complex — Central Core be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Current Budget the Recreation Complex — Pool be approved and presented to Council on February 25, 2019.. Carried 11 Executive (Budget) Committee Meeting Minutes, Thursday, February 14, 2019 9:OO am Main Committee Room Moved by Councillor Pickles That the 2019 Current Budget for the Recreation Complex Arenas be approved and presented to Council on February 26, 2018.. . Carried Moved by Councillor Butt That the 2019 Current Budget for the Museum be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Operations Administration be approved and presented to Council on. February 25, 2019. Carried Discussion ensued regarding the number of street sweepers that are currently in operation and the frequency schedule. Staff advised that the City has three street sweepers and the goal is to sweep all streets twice a year. Further discussion ensued regarding the new proposed criteria for the Seniors Snow Removal Program. Staff advised that the eligibility is based on income and other factors, such as ODSP and that a memo would be provided to Council outlining the suggested approach. Moved by Councillor Brenner That the 2019 Current Budget for Property Maintenance be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for Fleet Services be approved and presented to Council on February 25, 2019... Carried 12 1KER1NG Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Discussion ensued about the staffing complement for winter/snow clearing and whether the City should consider outsourcing this service. Staffff advised that they are currently able to meet the snow -clearing schedule and will be ready for the impact of increased snow clearing in the Seaton area. Moved by Councillor Cumming That the 2019 Current Budget for Roads be approved and presented ,to Council on February 25, 2019. Carried Discussion ensued regarding the increased labour for park maintenance. Staff advised that the increase is due to term labourers being extended into September to continue grass cutting as this was previously handled by arena staff who are now needed for the ice programs being offered at various facilities. Moved by Councillor Butt That the 2019 Current Budget for Parks be approved and presented to Council on February 25, 2019. Carried The committee recessed for lunch at 12:15 pm and reconvened at 1:00 pm. Moved by Councillor Butt That the 2019 Current Budget for Information Technology be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding fines for parking on snow routes; legal fees associated with OMB/LPAT hearings and whether the City is able to recover any costs; ability to share legal resources with the Library; and, when the review of the City's Sign By-law occurs. Staff advised that costs for LPAT hearings are not recoverable like 'civil proceedings in Superior Court; that they would continue to•look for efficiencies and savings to assist the Library where possible; and that there was no defined timeline mandated for review of the Sign By-law but that Staff had formed a working 'group which was in its early stages, to look at opportunities to improve the By-law and include new types of signs not currently provided for. 13 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Pickles That the 2019 Current Budget for Legal Services be approved and presented to Council on February 25, 2019. ' Carried Questions were raised regarding the timing of the Ward/Boundary Review and whether it would be completed before the next election. Staff advised that the Clerk's Office would be working on this project and that it would be completed for the 2022 Municipal Election. Moved by Councillor Pickles That the 2019 Current Budget.for Clerk's Office be approved and presented to Council on February 25, 2019. Carried Questions were raised regarding whether there were. any plans in place to implement a digital strategy with a move to paperless options. The CAO advised that Staff would take this under advisement when looking into future options for the Corporation. Moved by Councillor Butt That the 2019 Current Budget for Records Management & Elections be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019 Current Budget for the Print Shop/Mail Room be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the addition of two new full-time positions for By-law services: Staff indicated that this is to provide efficiencies in recovering unpaid fines and to provide support for current staff in parking and licensing administration. Further discussion ensued regarding the licensing of Uber in Pickering. Staff advised that the Taxicab By-law is currently under review and Staff would be looking into.a model to present to the industry and Council. 14 1CKER1..i Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor McLean That the 2019 Current Budget for By-law be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Cumming That the 2019 Current Budget for.Animal Services be approved and presented to Council on February 25, 2019. Carried Discussion ensued regarding the location_ of the proposed skate park behind the Pickering Recreation Complex; the needs assessment of the Waterfront Park and what elements should be included; and whether Staff could include updates on projects that would carry over to the next year in a semi-annual report to Council. Moved by Councillor McLean. That the 201'9 Current Budget for Engineering Services Administration be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Butt That the 2019, Current Budget for Crossing Guards be approved and presented to Council on February 25, 2019. Carried • Moved by Councillor. Butt That the 2019 Current Budget for Water Resources & Development Services be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Sidewalks be approved and presented to Council on February 25, 2019, Carried Moved by Councillor Butt 15 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room That the 2019 Current Budget for Streetlights be approved and presented to Council on February 25, 2019, as follows; • • Carried Moved by Councillor Brenner That the 2019 Current Budget for Finance be approved and presented to Council on February.25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Supply, & Services be approved and presented to Council on February 25, 2019.. Carried Discussion ensued regarding whether City Fire Services charges for inspections .relating to fire prevention. Further discussion ensued regarding the support services available for firefighters suffering from post-traumatic stress disorder (PTSD). Moved by Councillor Buft That the 2019 Current Budget for Fire Protection be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Emergency Operations be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Human Resources be approved and presented to Council on February 25, 2019. Carried 16 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Butt That the 2019 Current Budget for Health & Safety be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the 2019 Current Budget for Libraries be approved and presented to Council on February 25, 2019. Carried . General Government Moved by Councillor McLean That the Current budget for General Government be approved and presented to Council on February 25, 2019. Carried Moved by Councillor McLean That the Current budget for Mayor Ryan be approved and presented to Council on. February 25, 2019, Carried Moved by Councillor Cumming That the Current budget for Councillor Ashe be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the Current budget for Councillor McLean be approved and presented to Council on February 25, 2019. Carried 17 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room Moved by Councillor Ashe That the Current budget for Councillor Pickles, Councillor Brenner, Councillor Cumming and Councillor Butt be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the Current budget for Council Support be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the Current budget for Grants to Organizations be approved and presented to Council on February 25, 2019. • Carried Moved by. Councillor Butt That the Current budget for Annual Charges — 2018 Budget — Externa Debentures & Internal Loans by Function be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Pickles That the Current budget for Transfers to Reserves be approved and presented to Council on February 25, 2019. Carried Moved by Councillor Brenner That the Current budget for Transfer to Reserve.Funds be approved and presented to Council on February 25, 2019. Carried 18 Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2019 9:00 am Main Committee Room 3. Review of Proposed Fees and Charges By-law Discussion ensued regarding the increased user fees for the rental of sport fields and parks for special events and sports teams. Staff advised Members of Council that user groups had been consulted over the last number of months and were aware of the adjustment to the fees and that they would be consulted again in the Spring. A question and answer period ensued regarding the City's building permit fees and how they compared to other surrounding municipalities as well as whether there was a process in place, and the applicable fee structure, for developers who were seeking priority for permits. Staff advised that the City's fees are comparable with other municipalities and that they were looking into various strategies regarding priority building permits in hopes of advancing this in the future. Moved by Councillor Butt That the Current budget for User Fees be approved 'and presented to Council on February 25, 2019. (V) Other Business There were no items of other business. (VI) Adjournment Moved by Councillor Butt . Seconded by Councillor Pickles That the meeting be adjourned. The meeting adjourned at 2:25 pm. 19 Carried Carried DICKERING Report to Council Report Number: FIN 02-19 Date: February 25, 2019 From: Stan Karwowski Director, Finance & Treasurer Subject: 2019 Current and Capital Budget Recommendation: 1. That Report FIN 02-19 of the Director, Finance & Treasurer be approved; 2. That Council direct staff to include in casino revenue negotiations with Durham Region the principle that Durham Region shall develop and implement a Property Tax Relief program for low income Seniors & Persons with. Disabilities for the Regional share of property taxes and the property tax relief shall be in the same percentage as the City of Pickering's program for Pickering; 3. That the following reserves be established as a result of the City selling naming rights for various facilities: a) That a Library Building Reserve be established and this reserve be used for: construction of new library facilities, signage and other marketing costs associated with naming rights and or major renovations and these funds be applied towards the City Share of the project's cost; b) That a Recreation Complex Reserve be established and funds in this reserve be applied to cover signage and other marketing costs associated with naming rights and any debt costs associated with major renovations to the building; and c) That a Seaton Complex Reserve be established and these funds be used for: signage and other marketing costs associated with naming rights and the construction of a new recreational facility in Seaton and that these funds be applied towards the City Share of the building's cost. 4. That the following budget recommendations be approved; a) That the 2019 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $57,514,793 be approved; b) That the 2019 Gross Current Budget expenditures for City purposes in the amount of $49,347,792 (excluding personnel expenditures) less estimated current revenues of $42,044,874 (City Revenues of $39,897,874 plus 20 Report FIN 02-19 February 25, 2019 Subject:. 2019 Current and Capital Budget Page 2 $1,847,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,293,420 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $180,000 for two additional Fire Fighters, for a total final levy of $64,791,131 being an increase of approximately 2.47% over the 2019 budget, be approved; 5: That the 2019 Capital Budget for the City of Pickering with a Gross Expenditure of $76,995,776 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2019 Capital Budget: Transferfrom Current Fund to Capital Fund $1,293,420 Transfers from Reserves: - City Share Dev. Charges Projects (7022) 5,481,405 - Rate Stabilization Reserve (7021) 2,749,000 - Vehicle Replacement Reserve (7040) 1,209,000 - Capital Replacement Reserve (7001) 416,000 - Self -Insurance (7020) 235,000 - Fence (7057) 180,000 - Rec. Complex Core Surcharge (7034) 45,000 , - Dunbarton Pool Surcharge (7032) 20,000 - Don Beer Arena Surcharge (7033) 20,000 - Rec. Complex Arena (7036) 20,000 - Rec. Complex Pool Surcharge (7035) 18,000 Transfers from Reserve Funds: - Development Charges (7601 --7630) 12,267,155 - Third Party Contribution (7501) 10,891,000 - Federal Gas Tax Funds (7505) 3,180,000 - Parkland (7502) 126,195 - Building Permit (7506) 52,000 - Seaton Land Group FIA (7713) 37,772 • Debt - 5 yr 480,000 Debt -10 yr 3,620,000 Debt - 20 yr 7,091,765 Internal Loan - 5 yr 782,000 21 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 3 Internal Loan - 10 yr 695,000 Internal Loan -15 yr 565,000 Sale of Land 12,000,000 Donations 228,500 Federal Grant - TBD 13,085,984 Federal Grant -• Canadian Heritage Legacy 105,000 Fund Provincial Grant - TBD 93,000 Provincial Grant - Invest in Ontario 8,580 Total $76.995.776 b) That total external debt financed by property taxes of $11,191,765 for the projects identified in the 2019 Capital Budget, and as indicated in this report, in the amount of $480,000 for a period not to exceed 5 years, $3,620,000 for a period not to exceed 10 years and $7,091,765 for a period 'not to exceed 20 years be approved; c) That the internal loans in the amount of $2,042,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2019 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) . That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f)' That all Capital expenditures or portions thereof approved in the 2019 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the Village Green Seaton P-110 (5780.1905) and Village Green Seaton P-111 (5780.1906) projects be deferred to 2020 and replaced with the Jackson Green Playground Equipment (5780.2004) project, which was in the 2020 forecast, and that this project be financed from the Parkland Reserve Fund; 22 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 4 i) That financing for the design and construction of the Centennial Park Picnic Shelter and Amenities (5780.1902) be changed from 15 year internal loan to 15 year external debt and that financing for the backhoe replacement (5319.1904) be changed from 5 year external debt to 5 year internal loan; j) That the Director, Finance .& Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2019 towards the payment of internal Loans; • k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; I) That the funding for the Conservation Barn Reconstruction (5744.1808.6500) be increased by $10,000 to fund additional construction costs and this cost be funded from a transfer from the Facilities Reserve (7055); 6. That the Director, Finance & Treasurer be authorized to transfer a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated for the establishment of an elected officials life insurance reserve and this reserve be funded to.a limit of $200,000 and that $100,000 be paid to the designated beneficiary and to amend section 07.02 of Council Compensation Policy ADM 190 accordingly; the remaining surplus be allocated in the following ratio: 25% to the Rate Stabilization Reserve (7021); 10% to the Facilities Reserve (7001) 15% to the Tennis Court Reserve (7049); and 50% to the City Share DC Projects Reserve (7022); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); 7 That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including amendments to sections 06 and 07 of Policy ADM 190, to ensure that the budget plan accommodates any reallocation of 2019 current operating expenditures and revenues resulting from any reorganization, including: an adjustment be made for the loss of the one-third nontaxable allowance by the federal government with an effective date of December 31, 2018 by adjusting elected officials salaries by thirty percent with corresponding adjustment to the benefit account with an effective date of January 1, 2019; the addition and establishment of a health care spending account for $5,000 per year with no carry over provision or unused amount paid out; and to accommodate any labour relations settlements including adjusting the Personnel 23 Report FIN 02-19 • February 25, 2019 Subject: 2019 Current and Capital Budget Page 5 related accounts and that any revenue shortfall as a result of a Provincial tax - policy change be adjusted through the 2019 final tax rates; 8. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 9, That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 10. That the Financial Control Policy be amended to establish a capital projects contingency guideline of twelve percent and that the contingency funding excludes material test, permits, inspections services and soil testing; 11. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 12. That Council approve the cancellation of the following approved capital projects: a) (4) Oil Grit Separators (5321.1107) - $300,000 b) Oil Grit Separators (5321.1408) - $321,000 c) B-32 Krosno Creek - Flow Diversion Design (5321.1502) - $250,000 d) B-15 Krosno Creek Erosion Control (5321.1604) - $958,100 e) B32 a, b, c Krosno Creek Culvert Replacements Construction (5321.1605) - $1,750,000 f)) Amberlea Park -Asphalt Pathways Reconstruction (5780.1617) - $35,000 g) Greenwood Baseball Fencing Replacement (5780.1616) - $130,000 h) Amberlea Park - Small Diamond Upgrades (5780.1715) - $100,000 i) Amberlea Park - Asphalt Pathways Reconstruction (Additional Funds Required) (5780.1722) - $-10,000 24 Report FIN 02--19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 6 j) Recreation Complex - Diesel Backup Generator Replacement (5731.1702) - $200,000 k) Grand Esplanade Phase la -Partnership Project Development (5701.1802) - $400,000 I) Grand Esplanade Phase 1b -Design & Construction (5701.1803) - $26,500,000 n) o) p) q) Recreation Complex - Concourse Renovation Phase 1 Construction (5731.1805) .- $960,000 FS# 5 Foundation Repairs & Underpinning (5340.1801) - $250,000 Back-up Power to Banquet Hall Air Conditioning (5731.1812)- $1.45,000 Various Parks Lighting - LED Lighting Conversion (5780.1809) - $250,000 City-wide Walkways - LED Lighting Conversion (5311.1805) - $110,000 13. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14. That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15. That the Director, Finance & Treasurer be authorizedto: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United_States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2019 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 25 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy; 25 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 7 16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2019; 17. That the Director, Finance & Treasurer be authorized to amend Policy ADM 190 with the following changes: subsection 07.01 b) ii) from 75 to 85; subsection 07.04 a) from more than four years to completion of a term; subsection 07.04 c) from 24 months to 36 months; an additional provision to subsection 09.05 to permit economy plus air travel for air travel over five hours; subsection 09.07 be amended to include a provision to exclude international air travel for economic development promotion; subsection 12.01 a) be revised from three years to 40 months and subsection 12.03 a) revised to indicate that land line telephone expense reimbursement will expire on November 14, 2022; 18. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 19. That Council authorize the establishment of a Museum Collection Reserve and this reserve be used to fund collections development; artifact maintenance and conservation care of the museum's collection and that transfers from the following accounts be transferred to this reserve: unused funds from the Artefact Repairs & Maintenance Account (2744.2480.0000) and donations from account (2744.9977.0000); 20. That the following two new positions are on hold (Senior Economic Development Officer and Manager Arts Centre) pending a report to Council; 21. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issuesrelated to the City, Seaton and/or Duffin Heights; 22. That the Financial Control Policy be amended to require Council approval for out of country conferences funded by the City; 23. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 24 That Council approve the single source of AECOM Canada Ltd in accordance with the City',s Purchasing Policy Item 10:03 (c) to be the City's consultant for plans review assignments to ensure Building Code compliance for hi -rise residential and other complex building development projects for a one year period and that the expenditure for the services do not exceed $30,000 per project within the 2019 calendar year; 26 Report FIN 02.19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 8 25. That Council accept and approve the proposal submitted by The Municipal Infrastructure Group Limited to undertake consulting and professional services for the Pickering City Centre Stormwater Management Strategy Update, in the amount of $133,240 (HST included) in accordance with Purchasing Policy 10:03 (c) and that; a) The total gross project cost of $276,677 (HST included), including the proposal amount, miscellaneous project allowances and contingency, and the total net project cost of $249,156 (net of HST rebate) be approved; and Council authorize the Director, Finance & Treasurer to finance the total net project cost of $249,156 as follows: (1) The sum of $224,240 to be funded from a transfer from the Development Charges - Stormwater Management (SWM) Reserve Fund (7611); and (ii) The sum of $24,916 to be funded from the Development Charges - City's Share Reserve (7022); 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27_ That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve.for Sustainable Initiatives; 28. That Council approves the following financial goals for the current term of office: a) Reduce the use of five year internal debt over the term of Council to nil by 2022; and That the City's annual contributions to the "Major Equipment" Parks and "Vehicles" reserves equals the annual amortization amount by 2022. 29. That Council amend the Community Grant policy as follows: a) That the recommended grant to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date for the 2020 Community Grant ,Program be October 25, 2019 to give community groups sufficient time to submit their applications; c) That an organization's or event's activities with high liability (e.g. fireworks, dunk tanks and pyrotechnics) be ineligible for community grant funding; 27 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 9 d) That funding of insurance expenses be ineligible for the Community Grant Program; That the Chief Administrative Officer and Director, Finance & Treasurer be authorized to award up to $250 in minor community grants under the following rules: 1) That the organization has to complete the City's application form and their application has to meet the City's criteria; ii) That these organizations be permitted to receive only one $250 grant per term of Council and the funding for these grants be limited to the grant contingency allocation as provided in the grants budget; and That staff report on an annual basis to Council with the list of successful $250 grant applicants as part of the budget process; 30.. That any unused funds in excess.of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives;• 31. That Council approve the transfer of any Veridian funds exceeding the 2019 budget amount of $3,156,138 to the Roads and Bridges Reserve Fund; 32. That any unspent 2019 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve; 33. That Council authorize the establishment of a Major Equipment Reserve and this reserve be used to fund the purchase of major equipment or major repairs; 34. That Council direct staff to report on Outstanding Capital projects as of July 31St and December 31st of each year; 35. That Council approve the 2019 Low income Seniors & Persons with Disabilities grant amount be increased from $300 to $330 per household; 36. That Council pass the attached General MunicipalFeesand Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2019 Current budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2019 User Fee Schedule; and b} That the fee structure for Seniors Snow Removal be revised to reflect criteria as presented below: 28 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 10 Single/Family Income Level Prior to April 1, 2019 April 2, 2019 Receipt of Guaranteed Annual Income Supplement (GAINS) $0.00 $0.90 Net Income < $75,910 $35.00 + HST $60.00 + HST Net Income > $75,911 and < $122,843 $35.00 + HST $90.00 + HST Net income > $122,844 $35.00 + HST Not Eligible 37. That the appropriate City of Pickering officials be authorized take the necessary' actions as indicated in this report. Executive Summary: This report contains a summary of the 2019 Current and Capital Budgets and a discussion of the recommendations. Financial Implications: The 2019 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.47% (City Share Only) over last year which translates into a 0.75% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 1..96% on the total property tax bill. This excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. Discussion: The recommendations put forth are those necessary to adopt and provide authority and direction for the 2019 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Casino Revenue Sharing Negotiation Principle with Durham Region — Recommendation 2 The City of Pickering offers low income seniors and persons with disabilities a property tax relief program. This program is very successful and in 2018, 191 individuals received the $300 grant from the City. (For 2019, the grant is being increased to $330.) 29 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 11 The Regional Municipality of Durham does not offer a similar program. The Region offers the Provincial mandated program that provides property tax relief in the form of a property tax deferral for assessment related increases that are in excess of the first 5% or $100 whichever is greater. • The City of Pickering has adopted a position that it would share up to 30% of its casino revenues for the general purpose of providing affordable housing. The details of the agreement still need to be finalized with Durham Region staff and the agreement would require Pickering council approval. The focus on funding affordable housing is in direct response to addressing a community need to provide affordable and safe housing that all people deserve. Keeping individuals in their homes is directly related to the City's initiative of assisting in addressing the affordable housing issue. If we do not help these seniors and persons with disabilities, they may have to self their home that indirectly puts pressure on the affordable housing supply. The individuals who benefit from the City program would probably welcome the financial assistance for the Regional share of property taxes that represents 55% of their total residential property tax bill. Recommendation 2 is also innovative from the perspective that it starts the conversation with Regional staff that a "one size fits" all grant program based on property taxes is not fair to those municipalities that pay a higher percentage of the Regional residential tax bill. A home in Pickering has a higher assessment value in comparison to a similar home located in the eastern part of the Region and therefore, it pays a higher amount in property taxes. if a Pickering home pays $1,000 in Regional taxes and a home located in Durham east pays $800, a grant that provides $200 would provide a lower percentage of property tax relief to the Pickering property tax owner. Pickering's proposal is firmly rooted in the principle of fairness. If you pay more in property taxes than your Durham east neighbour, you would expect to receive a higher dollar amount of property tax subsidy. Establishment of Reserves Due to Naming Rights/Marketing Revenues — Recommendation 3 Over the past year, City staff working with the outside consultant have been successful in obtaining additional revenues through selling of facility naming and marketing rights. The purpose of recommendation three is to ensure that these funds are applied to a capital facility project and not used for general operating costs. Playground Capital Project Switch — Recommendation 5 h) This recommendation defers parks capital projects: Village Green Seaton P-110 (5780.1905) and Village Green Seaton P-111 (5780.1906) to 2020 and replaces them with the Jackson Green Playground Equipment (5780.2004) project that was in the 2020 forecast. The Jackson Green Playground Equipment project will be financed from the Parkland Reserve Fund. 30 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 12 Due to higher density being approved in Duffin Heights on the east side and the fact that only one park in the area has playground equipment, the community has requested additional playground equipment in Jackson Green (one of the Village Greens in Duffin Heights) that will benefit the youth in the community. The two parks projects that will be deferred to 2020 are no longer achievable in 2019 as the developer has not progressed as far as anticipated with their development. Cancellation of Capital Projects -- Recommendation 12 The capital projects listed in recommendation 12, in the majority of situations have been re -budgeted in the 2019 capital budget due to the fact the original budget amount is too low due to the project delay. In most cases, by re -budgeting a higher amount, the project can proceed without staff either reducing the project's scope to address the funding shortfall or trying to find additional funds to cover the project's shortfall. In other cases, the projects cancelled were dependent on senior government grant funding which was not received. Establishment of Museum Reserve Recommendation 19 The purpose of this reserve is to ensure that there are adequate funds available to meet the financial needs of the collection. A museum's collection is the most important component of a museum and having the financial strength to invest in the museum collection will help keep the museum vibrant and relevant. Two New Positions on Hold — Recommendation 20 These two positions (Manager Arts Centre and Senior Economic Development Officer) are on hold pending a further report to Council. The Civic Centre business case is currently forecast to go to Council in April and if Council "green lights the project," one of the recommendations would be for Council to approve filling this position. For the June Council meeting, a report will be prepared providing Council with the business case and supporting rationale to proceed with hiring of the Senior Economic Development position. Pickering City Centre Stormwater Management Strategy Update — Recommendation 25 The Municipal Infrastructure Group (TMIG) were first retained by the City in November - 2012 to undertake the Pickering City Centre Stormwater Management (SWM) Strategy corresponding to the vision for the Pickering City Centre. The SWM Strategy was finalized in 2015, in conjunction with the Krosno Creek Flood Reduction Study Environmental Assessment (EA) and the specialized dual drainage PCSWMM model, analyses, and recommendations of that Study were applied and considered in the development of the SWM Strategy for the Pickering City Centre. The SWM Strategy established the required SWM criteria for redevelopment with the Pickering City Centre. It also recommended site specific criteria that any redevelopment in the flood storage area of the south parking lot of the Pickering Town Centre (PTC) 31 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 13 preserve the existing flood storage volume on the site, and that new development in the existing flood storage area be adequately flood proofed. Following the completion of the EA Study, TMIG were retained in 2015 to undertake the detailed design of the culvert replacements and erosion control for Krosno Creek, south of Highway 401. That design work is complete, with construction of those works anticipated during the winter of 2019-2020. In 2017, the City again contracted TMIG to update the PCSWMM model with more detailed topographic survey information of the south parking lot of the PTC, in an effort to more accurately characterize the ponding levels and volumes that occur in the flood storage area. This work was also. utilized by the City during the appeal of the City Centre Zoning By-law to the Ontario Municipal Board (OMB) by. OPB Realty Inc.,,the owners of the PTC. In the Minutes of Settlement for that OMB appeal, the City agreed to explore the feasible technical options for works upstream that would mitigate or resolve the need for the flood storage on the PTC Lands. Given the joint venture with OPB Realty Inc., CAPREIT and the City for the City Centre Project, the time is appropriate to initiate the feasibility analysis identified in the OMB Settlement, in order to explore if the flood storage can be relocated or reduced, as it is anticipated that future phases of redevelopment will likely impact the existing flood storage area, along with the desire to relocate the City's trunk storm sewer that traverses the PTC site. The SWM Strategy should be reexamined, updated and refined to determine the best means of integrating the flood storage into the redevelopment of the PTC lands and/or relocating .the flood storage elsewhere. Engineering Services staff requested a fee proposal from TMIG for this consulting assignment due to their extensive project history with the Krosno Creek Flood Reduction Study, the Pickering City Centre SWM Strategy, their knowledge and expertise, and on the basis that good value and significant time savings would be achieved since they have all the background information from the previous assignments. Staff are recommending Council approval of the fee proposal submitted by The Municipal Infrastructure Group Ltd. for Consulting and Professional. Services for the Pickering City Centre Stormwater Management Strategy Update and Feasibility.Analysis in the amount $133,240 (HST included). It is also recommended that a net project cost of $249,156 (net of HST rebate) be approved. Financial Goals for Current Term of Office Recommendations 28 a) and b) Internal loans are financed from City's excess funds and for Pickering the major source of these funds is development charges. With the City now entering an extended growth period, the City is going to need these DC dollars to pay for the growth related capital projects as identified in the 2018 Development Charges Study. Therefore, the City has to start increasing the funding to the various reserves to reduce the City's use of DC dollars. 32 Report. FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 14 Every municipality in Ontario is trying to address their infrastructure funding gap by increasing their annual reserve contributions. As a significant first step, staff are recommending that the annual contributions for the vehicles, parks and major equipment reserves be increased to match the annual amortization expense by 2022. To reach that goal in 2019, the annual contribution would have to be increased by $1.6 million or the budget levyincreased from 2.47% to 5.0%. Changes to the Community Grants Policy - Recommendation 29 Staff are proposing a few minor modifications to the grants policy based on our experience to -date and to improve the program from the perspective of benefiting the Pickering volunteer community. By helping volunteer groups, the City by default is helping its residents. In 2015, the City revised the community grants program to a more formalized application process. This process is working well and there are several new volunteer groups now receiving funds to serve their Pickering constituency. However, during this time, staff have observed that there is a need to have an option available to provide volunteer groups the opportunity to secure some dollars who may have missed the application deadline for various reasons. Recommendation 29 e), establishes a vehicle for the City to provide some funding dollars and still maintain the integrity of the grant process. In other words, staff did not want to create a system that rewards groups that bypass the established process. Key components of this new process are: a group can only use this option once during Council's term; their application must comply with the City's grants policy criteria and the dollar amount is capped at $250. it is staff's intent to report on the use of this option as part of the annual budget process. Additional Veridian Dividends Recommendation 31 it is staff's understanding that the merger between Veridian and Whitby Hydro will occur by at least the second quarter of this year or may be sooner. There may be a special dividend .declared and recommendation 31 is allocating any of the additional dollars to the roads and bridges reserve fund. Reporting of Outstanding Capital Projects -r Recommendation 34 As directed at the Executive Committee Budget meeting, staff will report on all outstanding capital projects valued at $100,000 or more. This report will be based on all activity to date as of July 31st and December 31st. The July 31st date represents five months of activity past the budget approval date and should give staff sufficient time to address capital projects that were approved in the 2019 Capital budget. The reports will be based on the standard of a Purchase Order (PO) issuance. A PO represents that all of the staff work to initiate the project has been completed. At this stage the remaining work is with the vendor with staff oversight. in other words, the first report of the year will provide a list of all outstanding capital projects as of July 31st including prior years' and 33 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget . Page 15 the 2019 Capital budget. An outstanding project is defined as a project that has not been issued a PO. Changes to the Fee Structure for Seniors Snow Removal — Recommendation 36 b) For the 2019 budget, the cost for the seniors' snow removal and persons with disabilities program increased from $126,000 to $315,000 — an increase of 150%. The increased cost is reflection of the higher third party contract price and expansion of the program from 425 places to 500. When the program was first conceived, the theory was to help seniors/persons with disabilities with basic snow removal who were in need of this service. In many situations there was either no reliable young person to undertake the activity and or the "for profit cost" was prohibitive. Staff have conducted an informal investigation and some "for profit" companies charge $125 per month with a payment commitment of five months. Staff are proposing to revise the program from the perspective of matching the need to those individuals who may have a financial challenge to afford the private sector option. The revised user fee structure is based on the Federal Government's Old Age Security (OAS) clawback strategy. From an administrative perspective, staff do not anticipate any problems or difficulties due to the fact staff will use the Revenue Canada's Notice of Assessment document that individuals receive when they file their income tax. The "Net Income" line is identified in the Notice of Assessment and staff will use this figure to determine program eligibility and the corresponding fee. If individuals do not file their income tax, they will automatically be disqualified from the program. 2019 Current Budget At the February 26, 2018 Council meeting, a resolution was adopted by Council where the base budget levy would be capped at 2.20%. At the February 14, 2019 Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 2.47%, which was accepted by the Executive Committee, Based on an average assessment of $463,908, the 2.47% increase (excluding the impact of reassessment) will result in an average increase of approximately $39.99 per year or 77 cents per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road maintenance are not paid for as the services are used or received. For this reason, many residents, may not be aware of the costs associated with the vast array of services offered by the City. The Chart below shows a breakdown of the cost of services that make up the average City share fax bill of $1,660 (based on an assessment of $463,908). 34 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 16 . Chart One 2019 Average Budget Allocation for City Services Average household's property taxes (City share) Allocation for Municipal Services Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,660 Fire Services Roads, Bridges, Sidewalks and Streetlights City Facilities, Recreation. Programs & Events Library General Government Expenditures Parks Engineering Services City Development Information Technology Office of the CAO (includes Customer Care) Contributions to Capital Projects Bylaw Services & Legal Human Resources Mayor, Council & Support Finance Clerks Office Public Affairs & Corp. Communications $270.3b i I $218.58 $137.96 I I 1 immulummillo $128.62 �mit $99.45 ; $81.36 ■ $70.20 $53.06 ▪ $31.37. $31.317 $29.99 $29.87 $25.10 ▪ $23.36 7 $22.92 $15.25= 1$391.24 0 50 100 150 200 250 300 350 400 450 Tax Increase Summary The 2.47% City share tax increase translates into an increase of 0.75% on the total residential tax bill. The 2.47% levy increase compares favourably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over eighteen years (1998 up to 2016). Adding the Region's (2.20%) tax increase and Pickering's (2.47%) and the School Board's estimated 0% increase, the total increase for the average residential ratepayer will be approximately 1.96%. In 2000, Pickering Council approved a zero percent levy increase and since then, budget levy increases have ranged from 9.8% to 2.93%. As the Chart below shows, the 2.47% levy increase is the lowest increase the City has had over the last nineteen years. 35 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 17 10.0 9.0 • 8.0 • 7.0 • 6.0 • 5.0 - 4.0 - 3.0 - 2.0 . Chart Two Budget Levy Increases 2000 to 2019 . 1.0 0.0 • • rimi Imo Inumm 1 1 1 1 1 1 1 11111111111111M IIIIuuIIIIIlIIIrr19 " IIIIIII 5.9 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 The table below provides a summary of the financial impact of the proposed 2019 tax levy increase based on various assessed values. Financial Impact of Budget Increase City Share Only Residential Assessment $400,000 $500,000 $600,000 Increase (Over 2018) $34,76 $43.45 $52.14 This is the third year of the Province's four year reassessment cycle. Assessment - related increases are phased -in over four years, and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes, and as well among individual property owners within each property class. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 6.52%, shown in the Table below. There are also assessment -related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region -wide basis and for Education on a Province -wide basis. 36 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 18 Reassessment Increase Assessment Related Impact on Taxes . Below 6.52% Decrease Equals 6.52% No Impact Above 6.52% Increase Risk Analysis: At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with, less than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the draft 2019 City of Pickering budget being presented at the Executive (Budget) Committee meeting. The following is a list of some of the most important risks and related mitigating measures. A Fuel costs continue to be volatile over the last few years. The 2019 fuel budget includes an increase ($58,715) to better reflect 2018 actual fuel costs and potential fuel price increases in 2019. There is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prices being volatile during 2019 is high, and the cost risk will be accommodated through the General Government contingency account. B During the last few years, there has been no predictable weather pattern for winter control activity/costs. The 2014 and the first half of the 2015 winter season was one of the worst on record. The 2019 winter control budget is based on December and' the first three weeks of January and therefore, the 2019 Winter Control budget includes a small increase ($5,000 If the current winter weather pattern changes, any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. C The City is able to retain the Education share of the Payment -in -Lieu (PIL) property taxes for federal, provincial and regional properties located in the City. The largest properties are: OPG nuclear plant, Hydro One transformer station, the airport lands and the water pollution control plant. The Province has not released any information regarding the 2019 education rates and therefore, there is a.possibility that the PIL revenue may not reach its 2019 budget target. Any significant revenue loss will be adjusted through the 2019 property tax rate report. D Budgets prepared early in the year are based on information that was available in December of last year. This has the potential to generate greater budget variances that might otherwise be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2019 budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. 37 Report FIN 02-19 February 25, 2019 Subject: . 2019 Current and Capital Budget Page 19 E General inflationary pressures that may continue to increase as the economy continues to improve. The likelihood of this risk materializing is rated as possible; the likely impact of the consequences is rated as moderate. The first signs of general inflationary pressures will probably be reflected in capital tender awards in March and April. F The outlook for the global economy has darkened. Global financing conditions have tightened, industrial production has moderated, trade tensions remain elevated and some large emerging market and developing economies have experienced significant financial market stress. In the British and European newspapers, Brexit with the FIXED exit date of March 2019 now appears to be a major concern. A bitter Brexit divorce may have global economy impacts Today, it is not surprising to read or hear financial experts mention the "R" word (recession). The last recession occurred in 2008 and the general rule of thumb is that there is an economic slowdown or recession every eight to ten years. It appears, we are now due for a financial downturn. For 2019, the local economic story will be dominated by the closing of GM and its feeder plants. Pickering's geographical position will partially shield the City from the effect of GM's closure. The City is increasingly exposed to risk from a fluctuating US/CAN dollar exchange rate. Pickering is moving into a period of capital growth construction with planned multi-million dollar projects and fleet expansion. Many of the products are purchased from US manufacturers. Even products made in Canada have significant percentage of components from the US. The risk to our forecasts capital budgets is more significant due to the high value of projects we have in the five year forecast. 2019 Challenges and Opportunities Outstanding Assessment Appeals There is currently $5.5 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals that range from 2009 up to 2019. The largest dollar value of assessment appeals outstanding are with the Pickering Town Centre or PTC. However, most mall owners in Ontario have appealed their property's assessment values partially due to the effects of online shopping and its impact on mall traffic and corresponding sales. The outstanding appeals go back six years and there may be some financial costs (property tax reimbursement) to the City. These appeals are mostly for large commercial and industrial properties with complex valuations that often have interests from multiple parties. The schedules are set by the ARB and appeals can take years to resolve. Unfortunately, the majority of these appeals were not resolved in 2018. Therefore, these appeals are automatically deemed outstanding for the 2019 taxation year. Every year these appeals remain outstanding, the settlement cost increases, creating additional financial risk to the Corporation. For the last few years, staff have budgeted for the outstanding commercial and industrial 38 Report FIN 02-19 February 25, 2019 • Subject: 2019 Current and Capital Budget Page 20 appeals and any funds remaining from these prior years has accrued to fund anticipated settlements in 2019. If the budget provisions are insufficient to fund the reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall. 2019 User Fees and Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. The basic theory of user fees is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge.full cost, without subsidy, for any service that delivers a direct benefit to individuals". If user fees don't recover the full • cost of providing the service, by default, the property tax payer indirectly subsidizes the user. Debt Payments and Debt Financing of Capital Projects The 2019 current budget includes $4.8 million of taxpayer funder debt charges (interest and principal,) The taxpayer funded debt charges represent 7.2% of the 2019 property taxes levied. In other words, for.every dollar collected — seven cents is applied to debt charges. In 2017, the Development Charges Operations Centre Reserve Fund borrowed $9.2 million to meet the funding requirements for the new Operations Centre located on Clements Road. The principal and interest payments associated with this debt is • $676,000 and is funded from DC payments of which the majority will be from Seaton development. The 2018 DC Background Study captured all of the interest and principal payment cost associated with this debt and these costs are reflected in the DC rates. The Current budget book section (Appendix A) includes a summary of the outstanding debt as of December 31, 2019: A high level summary of the City's debt is presented below: 39 Report FIN 0219 February 25, 2019 Subject: 2019 Current and Capital Budget Page 21 Debt Summary 2019 Debt External Debt Commitments External DC Debt Internal Loans Sub Total Prior Years' Approvals External Debt Internal Loans Sub Total Millions ($) $21.9 9.5 1.9 $35.0 $5.2 0.9 $6.1 Total Commitments — 2019 $41.1 Add: 2019 Debt Commitments 2019 External Debt 2019 New Loans Total Debt Commitments $11.2 2.3 $54.6 As stated last year, the Development Charges Reserve Fund — Operations Centre borrowed funds to meet its funding obligations for the new Operations Centre. Development Charges collected from new growth pay the principal and interest charges associated with this debt type. Excluding the DC debt, the City has financial commitments of $45.1 million Chart Three City of Pickering Forecasted Property Tax Funded Debt Charges Forecast (Interest & Principal) $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 ----.Actual ---Forecast 40 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 22 Property tax funded debt charges are forecast to increase by $870,700 in 2020 or 1.3% increase to the budget- levy. Council has the ability to control the increase of future debt - charges by either deferring or delaying debt financed projects. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. The 2020 preliminary budget strategy is to have assessment growth fund the increase. in debt charges. Debt Level and Provincial Guidelines In 2013, Council adopted a debt level standard where the City capped its debt payments at 15% of the total taxation revenue. The debt capacity used for 2019 is estimated to be around 8.58% for all debt (tax debt and DC Debt) which is below the 15% cap and well below the 25% Provincial limit. Chart Four provides a summary of the City's projected debt charges in relation to the City's 15% cap rule. Chart Four Debt Management The debt guideline limits taxation debt charges to 15% oftaxationrevenues 16.00% 14.00% 12.00% • 10.00% 8.00% 6.00% 4.00% 2012 2013 2014 2015 2016 2017 20181 2019 2020 2021 2022 —•--•Council Target -a--Taxation Debt Charges as a %o of Taxation Revenues 'All Debt (3rd Party & DC Debt) As the above chart indicates, for 2019, the City is well below the 15% debt target limit. However, future debt projections based on the multi-year capital forecast indicate that the City will have some fiscal challenges in the next few years. In addition, senior government grant funding can also have a major impact on the amount of debt financing in the future. 41 Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 23 The 2019 debt financed capital projects are listed below. External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15 and 20 Year Debt Financing 2019 Capital Budget Capital Project Code Debt - 5 Years ($) Description 5719.1906 $115,000 WSCC Roof Replacement & Repairs 5731.1909 120,000 Main Flat Roof and Skylight Retrofit 5319.1904 130,000 Backhoe Replacement 5311.1904 150,000 Sidewalk Plow with Attachments Replacement 5731.1908 160,000 Recreation Complex Water and Fire Main Replacements 5311.1907 237,000 Ontario's Main Street Revitalization Program 5319.1901 350,000 Road Grader with Attachment Replacement • Total Five Year Debt $1,262,000 Capital Project Code Debt - 10 Years ($) . Description 5735,1901 $105,000 Ice Resurfacer Replacement 5780.1910190,000 Amberlea Park — Baseball Field Pathway Reconstruction . , 5735.1903 270,000 O'Brien Arena Header Replacement 5735.1902 310,000 Lobby and O'Brien Arena Skylight and Roof Replacement 5780.1920 365,000 Brock Ridge Community Park — Baseball Diamond Improvements 5203.1904 400,000 Municipal Servicing 407 Corridor Lands Phase One 5780.1921 450,000 S.M. Woodsmere Park — Baseball Diamond Improvements 5731.1902 1,100,000 Rec. Complex Backup Generator Replacement 5320.1901 1,125,000 Whitevale Master Drainage Plan Implementation - Construction Total Ten Year Debt • $4,315,000 Capital Project Code Debt -15 Years ($) Description 5700.1906 $150,000 Council Chamber Flat Roof Replacement 5780.1902 415,000 Centennial Park -- Picnic Shelter and Amenities Total Fifteen Year Debt $565,000 Capital Project Code Debt - 20 Years ($) Description 42 Report FIN 0219 Subject: 2019 Current and Capital Budget February 25, 2019 Page 24 ' 5719.1901 $4,641765 Pickering Heritage and Community Centre - Construction 5731.1901 2,450,000 Rec. Complex Main Entrance and Core Area Renovations - Construction Total Twenty Year Debt $7,091,765 . Total Debt Financed Projects $13233,765 Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset. Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2019 Tax Rates As has been the case for the last few years, the 2019 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2019 Capital Budget. This year, the draft Capital Budget is $77 million. The major capital projects.are: Pickering Heritage & Community'Centre Construction ($18.9 m); Krosno Creek Culvert Replacement ($4.8 m); Sandy Beach Rd. Reconstruction Phase 1 ($2.0 m) and Krosno Creek Storm Water Management Facility ($1.3 m) and many road resurfacing projects. Included in the 2019 capital budget is $2.0 million for the Civic Centre project. These dollars are for professional consulting ($500,000) mainly for legal and finance expertise to develop the business case and to review the complex legal documents. At a minimum, the Civic Centre project would probably have a 50 year life span. To put the project's life span into a historical context, you are sitting in Pickering in 1969 and you're telling an individual that GM in Oshawa would be closing its doors in 2019 and Sears Canada would go bankrupt (2018). As stated above, history tells us that we should expect the unexpected and that unanticipated change is a strong possibility. The key message for the City is to structure the legal agreements so that the City is protected as much as possible from these unanticipated events. Pension fund companies buy and sell malls as investments to protect their members from the fluctuations of the stock and bond markets. Any legal agreement that the City enters has to protect the City from a change in mall direction due to any future change in ownership. Staff's preliminary discussion with PTC executives indicates that the City may have to contribute up to $1.5. million in 2019 to help fund design and other costs. In April, staff will be bringing a report outlining the business case for the Civic Centre project and for Council to decide either to proceed or cancel the project/business relationship. 43 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 25 In the fall of this year, there will be a federal election. The 2019 capital budget has been designed to take advantage of any and or all possible senior government grant announcements. The capital budget includes three possible grant funding opportunities that are basically shovel ready. The table below provides a breakdown of these projects and reflects the benefits of the grant funding. 2019 Capital Budget Senior Government Grant Funding Opportunities Project Description Gross Cost Grant Funding Request Whitevale Master Drainage $2,250,000 $1,125,000 Plan Implementation Rec Complex Main Entrance & Core Renovations Pickering Heritage & Community Centre Total 4,900,000 2,450,000 18,883,967 9,441,984 9,441,983 $13,016,984 $13,016,983 City Share $1,125,000 2,450,000 The City share cost will be funded through either, reserves, development charges and or debt. If the City does not receive any senior government grant funding, the project will not proceed in 2019. However, it is staffs intent to reintroduce these projects in the 2020 capital budget for Council's consideration. Without grant funding, the City would have to use debt financing and this additional cost will be addressed through a special levy. To replace the grant funding for all three projects, the 2020 budget levy would have to be increased by 1.53%. If the City does not receive any senior government grants, there is a possibility of receiving secondary grant funding related to accessibility funding. The opportunities related to accessibility grant funding are presented below. 2019 Capital Budget Secondary Government Grant Funding Opportunities Related to Accessibility 44 Gross Cost Federal Government City Share Estimated (33%) ' Recreation Complex Main $650,000 $214,500 $435,500 Entrance & Core Renovations , Pickering Heritage & $900,000 $297,000 $603,000 Community Centre 44 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 26 In the past, the Federal Government's accessibility funding was limited to 33% of the project's cost. However, the Federal Government share would still be beneficial to the City. Implementation of "E Fleet Strategy for Cars and SUV's. In 2018, the City purchased its first all -Electric Vehicle (EV) (Chevrolet Bolt) and plug-in hybrid electric SUV vehicle (Mitsubishi Outlander). This pilot project provided an opportunity for staff to monitor the performance of these vehicles while reducing associated fuel consumption and ccarbon dioxide (CO2) emissions. •Carbon dioxide (CO2) is the primary greenhouse gas emitted through the incomplete burning of fossil fuels. (coal, natural gas, and oil). Based on the data collected during the monitoring period, positive results were achieved through substantial annual fuel costs which are displayed in the chart below. $9,000.00 $s,0Q0.00 $7,000.00 $s,Qoa.00 $5,000.00 $4,000.00 Annual Fuel Costs ($) $3,000,Q6 $2,000.00 -- -- $1,000.00 $0.00 Electric Vehicles 45 Gasoline Vehicles Report FIN 02-19 Subject: 2019 Current and Capital Budget February 25, 2019 Page 27 Also, the table below reflects total cost savings and CO2 emission reductions over a 7 year period. Savings 2019 2018 Mitsubishi Outlander 2021 2018 Chevrolet Bolt Annual Fuel Saved 2024 2,156 L No, of 1,665 L • Annual CO2 Emissions Saved 4, 6,566 kg 5 5,032 kg Payback Period Vehicles 3 years 2 years Lifetime Total Fuel Saved 15,093 L 11,656 L Total Reduction CO2 Emissions 45,961 kg 35,224 kg Total Savings . • $14,165.73 •$12,944.66 Note: These savings are relative to an equivalent purchase of a gasoline -powered vehicle. From the monitoring results above, there are justification to consider replacing all small gasoline powered vehicles with electric vehicles. Using the information from our 2019 capital budget and forecast, it was determined that it would take 7 years beginning in 2019 and ending in 2025 to replace the smaller vehicles as follows: . Year 2019 2020 2021 2022 2023 2024 2025 No, of 3 4 4, 5 5 5 4 Vehicles The 2019 capital budget starts the City journey that over seven years will result in the City replacing all small gasoline —powered vehicles with electric vehicles. This Strategy does not include medium to Targe gasoline or diesel vehicles such as pickup trucks. Staff will monitor the marketplace for the release of large EV vehicles. As EV pickups and larger truck models become available from established manufacturers, staff will undertake its due diligence on all purchases to ensure City's requirements are met and benefits realized. Staff have consulted with other municipalities who have similar fleet programs and their experience indicates that EV purchases are sustainable and economically viable. 46 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 28 As part of the pilot project, the City received a government grant for the installation of four electric vehicle charging stations, which were installed at the Civic. Complex Underground Parking. Moreover, additional charging stations will be required to accommodate the expansion of the EV fleet. Also, the electrical vehicles have been programmed to only charge up during off-peak hours to take advantage of the reduced hydro rates. 2020 - 2023 Capital Forecast Included in the capital budget book is the City's 2020 - 2023 Capital Forecast which outlines the City's current financial plan. Provided below is a breakdown, of the various funding sources related to the capital forecast. Draft 2019 Budget and 2020-2023 Capital Plan ($M) Development Charges Debenture Financing Other infrastructure Reserves Federal Gas Tax Capital from Taxation 2019 2020-2022 Budget Planned. Amount Amount $12.2 $114.2 13.2 84.1 39.0 4.2 7.9 32.1 3.2 12.2 1.3 5.2 $76.8 $252.0 Total Total Funding $126.4 38.44 97.3 29.59 43.2 13.14 40.0 12.17 15.4 4.68 6.5 1.98 $328.8 As shown above, the City is relying on a substantial level of development charge funding for the City's future capital needs. There are rumors that the Province may be reducing Development. Charges as part of its affordable housing strategy, and by default these. costs would have to be either shifted to the property taxpayer or the project's scope reduced. 2020 Budget Timetable After the 2019 budget has been approved by Council, the senior finance staff team related to the budget process is then deployed to assist in wrapping up the 2018 fiscal year end accounting activities. When the year end process is completed, basically the entire senior finance team will be involved with the implementation of the new financial system. With a go live date of January 2nd, 2020, finance staff will be working around the clock for the last two to three months to have the financial system ready for the go live date. Therefore, the 2020 budget should be delayed until March or April of next year. However, staff would still seek pre -budget approval for traditional capital expenditures such as roads resurfacing to ensure that the project is completed during the spring or early summer. Deferring the 2020 budget by one or two months also creates the opportunity for the city to have a few more months of experience as it relates to casino revenues and corresponding revenue projections. 47 Report FIN 02-19 February 25, 2019 Subject: 2019 Current and Capital Budget Page 29 Attachments: 1. By-law to Confirm General Fees and Charges 2019 2. Budget Presentation, February 14, 2019 Prepared By: James Halsall Stan Karwowski Manager, Budgets & Internal Audit Director, Finance & Treasurer Recommended for the consideration of Pickering City •unci) Tony Prevedel, P.Eng. Chief Administrative Officer 1` . v.20! 48 The .Corporation `of the City of. Pickering-.: By-lawNo. 7679/19 Being a by-law to amend .By-Iaw. No. 6191/93 ". to confirm General Municipal Fees :Whereas. the.Council of the Corporation: of the City. of Pickering` enacted 6191/03, as amended, on October 14; 2003 to. confirm "general:municipal fees.:_ WhereasSchedule."1"•to By-Iavir 6191'/03 -.was updated and replaced .6338/04, •By-law•6519/05;. By-law'6652/06, By-law 6677/06, By=law 6748/07. By -taw 6857/08;.; By-law 695:1 /09, By -;law 7032/:10; By-law :7.119/11., By-law,7194/12, By-laws 7268/1:3, By-law 7339/14; ,By-law74.11/15, By-law 7478/16, .By-law 7542/17 and.By=law 7.605/18; • Now•therefore the.Council:`of the. Corporation` of: the City of Pickering. hereby enacts as .follows:.:. 1 • Sched,ul'e "1'.' to By-law Number 6.191/03; as amended. is hereby deleted`.and • Schedule "I attached hereto is substituted therefore: . •• 3y -law passed this 25th. day.of:February, : SSusO Cassel,:. City .Cler- 49 5/13/2019 2019 Draft Current & Capital Budgets C44 PICKERING Executive (Budget) Committee February 14, 2019 pickering.aa Introduction Budget Development Principle: "Obligations to Future Generations" Invocation by Pastor Mel Finlay • Budget Impact on Residential Taxpayer • Current Budget • Asset Management • Capital Budget • Financia! Position and Debt • Budget Report and Housekeeping Items CGt� o� PICKERING Page 1 pickering.ca 50 1 5/13/2019 Budget Levy Increases 2001 to 2019 Lowest Increase in 19 Years 2001 2003 2n05 2007 2009 2011 2013 2016 2017 2019 /n� PICKERING Page 2 pickering.ca How is the Residential Tax Bill Allocated? Pickering 30.27% Durham Region 54.99% School Boards 14.74% Residential Tax Bill Pickering Share PICKERING Page 3 pickering.ca 51 2 5/13/2019 Budget Levy Impact on Residential Property Taxes Year Assessment City Region Education Total 2018 $463,900 $1,619.04 $2,941.12 $788.63 $5,348.79 2019 Increases: Levy 2.47% 2.20% Dollar 39.99 64.70 11 - i0 _.B3 Total $1033$ .005.8 $788.63 . $5.4553.48 Percentage Increase 1.96% Pickering's Dollar Increase is Less than Durham Region's o4 od PICKERING Page 4 pickering.ca Pickering's Budget Levy Increases 2016 1!•2181 - 1.96O/o 2010 l , 166 1.80°% 2017 i — rli6Y. 2016 1.91% 2.07°% 2015 8s6Y - 1.65% 0.O0% 0.50% 1.60% 1.50% 2,00% 2-50% Region ■ City 2019 Increase is below the inflation rate c d� PICKERI NG Page 5 pickering-ca 52 3 5/13/2019 Reducing Future Levy Increases rffi • - • Mississauga 69.20% 30.80% Pickering Property Taxes with Mississauga Assessment Structure Assessment Pickering Revised Pickering 2018 with Increased Non Residential Estimated Dollar Savings $500,000 $600,000 $700,000 $1,745 $2, 094 $2,443 $1,530 $1,836 $2,142 $214 $257 $300 Page B pickering.ca Shifting the Property Tax Base Case Study: Economic Development of Pickering Innovation Corridor Lands Property Tax Comparison Based on 100 Acres Property Tax Class Farm City Share $1,075 Commercial $92,400 Region Share $1,965 $169,000 The above table excludes any additional assessment from the construction of any buildings. ct4 4 PICKERING Page 7 pickering_ca 53 4 5/13/2019 2019 Budget Levy Increase Comparison with our Durham Neighbours Municipality Percentage Increase (%) Pickering Ajax* Whitby* Oshawa Clarington* 2.47 4.50 5.89 1.88 4.50 — 5.20 * Nat yet confirmed PICKERING Page 8 pickering.ca 2019 Budget Summary ebruary 14, 2t1�9' 1 Expenditures 2 Revenues _ 3 Sub Total (Lines 1 + 2}' 4 Capital From Current 5 City Operations ('Lines 3 + 4) 6 Supplementary Tax Revenues T Estimated Assessment Growth 8 Net City Operations Rate Stabilization Draws 9 Prior Year's Surplus 10 Base Budget Position Proposed Special Levies 2018 Budget $113,752,735 -50 169-579 $63,563,456 Increase {Decreasel ($6,890,150) 10 271 705 • $3,381,555 1.445.944 -152,524 $65,029,100 • $3,229,031 -300,000 $0 -1 847 0007 $64,729400 $1,382,031 -11 5i:4e L1t�0ono C� $63,229,100 $1,382,031 2019 Draft Budget $106,862,585 -10.90% -39 697 874 16,25% $66,964,711 5.35% 1,293,420 •0.24% $68,258,131 5.11% -300,000 0.00% -1,847,000 •2.92% $66,111,131 2.19% -1,500,000 0.00% 0 $64,611,131 �' Additiori rFfre-FIghters (2) 2 Recommended Budget Position IL.IktI<IIV(y 180wp= $1,562,031 2.19°h 180000 028% 64$M,131 2,47% Page 9 pickering.ca 54 5 5/13/2019 51,000,000 5500,000 $400,000 Streetlights Hydro Costs 5700,000 6600,600 5500,000 - -7A - LAS 5400,000—_._ 5300,000 - 5200,000 LED Streefiig ht 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 -4-Aetna -.-Budget PICKERING Page 10 pickering.ca 52.000,000 - - 51,800,000 -. 51,600,000 51.400.000 51,200.000 51.000.000 5800,000 5600.000 5400,000 f 5200,000 50 -I Assessment Growth 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 -1-Assessment 2ro.,th C4 a/ PICKERING Page 11 pic1cering-ca 55 6 5/13/2019 Building Permit Revenue & Assessment Growth 56.000,000 35,000,000 54,000,000 63,000.000 32,000.000 31,000,000 60 - 2010 2011 2072 2013 2014 2015 2016 2017 2018 2019 ^+-Assessment Growth – –Building Permit Revenue cdpoz P1CKERING Page 12 piekering.ca 53,000,000 62.500,000 - 52,000,000 51,500.000 61,001 000 6500600 Planning Application Fees 50 Seaton Application Fees 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 .--Actuals --Budget C4 4 PICKE R] NG Page 13 pickering-ca 56 7 5/13/2019 Investment in Reserves 81 Reserve Funds Measuring our Progress Dollar % Reserve Funds 2015 2019 Increase Change Roads a Bridges $ 533,000 S 1,1957,000 $ 567,000 106.38% Animal Sheller 25000 125,000 106,660 400.06% S ormwaler 100,000 100,000 WSIB 525,000 66.000 _'{35,000 25.71% Reserves Vehicle Replacement 900,000 1,300,000 1 MBpr Equipment 275,000 Fence 210,000 Senior Centre 75,000 700,060 Naw Llbmiy Building MinDr 9i. ldirgs polerkc[ease 490000 44;44% 275,000 210,000 625,000 80,000 80,000 400,000 400,000 52 692 00 833.33% 62, e1 PICKERING Page 14 pickering.ca Analysis & Summary - Property Tax Grant Program for Low Income: Seniors & Persons with Disabilities • Program is working well. • 191 individuals received grant funding in 2018. • Successful applicants will be mailed an application in late May for 2019. What Assistance Level is the City providing as it relates to City Share Taxes? Grant Average City Share Taxes $300.00 $1,354.00 2019 Proposed Grant is $330.00 22.1% cdp �d PICKERING Page 15 pickering.ca 57 8 5/13/2019 80 7a 60 50 40 30 20 10 0 Property Tax Grant Program Statistics 60 50 40 30 20 10 0 Ward 1 Ward 2 Ward 3 Age 65- Age 70- Age 75- Age 69 74 79 80+ ■ 2017 712018 •2017 2018 coo/ PICKERING Page 18 pickering.ca Community Grants Update and Review Budget report will include the following recommendations: Proposed Grant Application deadline date: October 25, 2019 Following expenses are not eiigibie: Liability insurance items/activities with high liability (e,g. Fireworks, dunk tanks and pyrotechnics). 5350,000.00 $300,000.00 $250,000.00 $200,000.00 5150,000.00 $100,000.00 $50,000.00 5- 2015 2016 2017 2018 2019 —Grant Dollars ct PICKERING 40 35 39 25 20 15 - 10 2015 2016 2017 7018 2019 --Applications Page 17 pfckering.ca 58 9 5/13/2019 Monthly Tax Breakdown vs Common Fees and Expenses Community Programs and Events cOM4 1Y $1.70 Per Month M1 il, M1A+� Compared to: pair of movie tickets for $30 Fire Services $32.60 Per Mont Compared to: There is no comparison for public safety PICKERING Public Library Services $11.50 Per Month Compared to: Average hardcover book for $24.95_2 r Roads, Bridges and Sidewalks $17.45 Per Month Compare to: Private snow plowing at $50/hour Page 1E1 pickering.ca Monthly Tax Breakdown vs Common Fees and Expenses Facilities, Parks and Trails $24.95 Per Month Compared to: A family day pass at an amusement park for $100 rBy-law and Licensing services o# $1.77 Per Month Compared to: Licence plate renewal for $120/year NO PARR G PICKERING Planning and Development Services $7.55 Per Month Compared to: Planning/engineering consulting �ees at approximately $150/hour ^A _J Museum $1.61 Per Month Compared to: A pair of ROM admission tickets for $40 Pogo 19 pickering.ca 59 10 5/13/2019 Annual Amortization vs Proposed Reserve Contribution 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Facllitiies Major Equip. Vehicles Roads Storm Mgmt Parks ■ 2017 Annual Amortization 12019 Proposed Reserve Contribution PICKERING Page 20 pickering.ca Capital Budget Summary Major Capital Projects of Interest: • Pickering Heritage & Community (Combined Museum, Community Centre and Library Archives) • Krosno Creek Culvert Replacement • Sandy Beach Rd. Reconstruction Phase 1 • Krosno Creek SWM Facility Construction Cty 4 PICKERING Page 21 pickering.ca BO 11 5/13/2019 2019 Draft Capital Budget by Financing Source ($77 Million) RF - Federal Gas Tax 4% Development Charges - Reserve Fund 16% Other 16% GoVemmen! Grants 17% Disc re Conary Reserve L Reserve Funds 24% PICKERING R - Rate Stabilization 4% paid From Properly Taxes 2% \ Debt 17% Page 22 pickering.ca 2019 Draft Capital Budget and 2020 — 2023 Capital Plan ($M) 2019 2020-2022 Budget Planned Funding Source: Amount Amount Total °Ie Development Charges 12.2 114.2 126.4 38.4% Infrastructure Reserves 7,9 32.1 40.0 12,2% Debenture Financing 13.2 84.1 97.3 29.6% Capital from Taxation 1.3 5.2 6.5 2.0% Federal Gas Tax 3.2 12.2 15.4 4.7% Other 39.0 4.2 43.2 13.1% 75.8 252.0 328.8 PICKERING Page 23 pickering.ca 61 12 5/13/2019 E Fleet Strategy Goals • Reduce fuel consumption. • Reduce Pickering's impact on the environment. Pilot Study Results 1.11 Llno# Combined - A CitylHighway MPG Chevrolet Bolt (EV) Mitsubishi Outlander (Plug-in Hybrid) Chevrolet Equinox (Gasoline) 119 74 28 B Litres per 100 km 1.98 3.09 8.40 PICKERING Page 24 pickering.ca E Fleet Implementation Strategy Ta replace all of the City's small vehicles (cars & 5UV's) with either EV or plug-in hybrids. 2019 2020 2021 2022 2023 2024 2025 Total 3 4 5 5 4 30 450,000.00 Diesel and Gasoline in Litres 400,000.00 • - - - — — 350,000.00 300,000.00 250,000.00 200,000.00 -- -- 150,000.00 128,825 116,772-11-8;358 20;1-69 18;245 —Gas —Diesel 100,000.00 50,000.00-T 0.00 - r 2014 2015 2016 2017 2018 c o' PICKERING Page 25 pickering.ca 52 13 5/13/2019 Senior Government Grant Funding Opportunities Project Description Whitevale Master Drainage Rec Complex Main Entrance & Core Renovations Pickering Heritage & Community Centre Gross Cost $2,250,000 $4,900,000 $18,883,967 Grant Funding Request $1,125,000 $2,450,040 $9,441,984 City Cost $1,125,000 $2,450,000 $9,441,983 Project will only start after grant funding has been confirmed. Without grant funding, the City would have to increase the budget levy by 1.53%. If senior grant funding is not available for the 2020 Budget, Council wilt have to decide to either proceed with all three projects or phase in over three years. PICKER1 NG Page 26 pickering.ca Civic Centre Decision 1.Scnior staff will present a busincss cast to Council in April/May. 2. Business case will focus on the financial and legal agreements. 3. Business case three sections: Cost Inputs, Revenues/Assessment and Legal Agreements. 4. Staff have already contacted Torys LLP regarding joint venture terms, and Watson & Associates to assist in reviewing and maximizing development charge funding. Possible Outcome: Higher DC Rates PICKERING Page 27 pickering.ca 63 14 5/13/2019 Civic Centre Decision The business case will present: Financial Analysis (Assumptions); Legal Agreements (Analysis, Liability & Risks) Pickering Council: Biggest Decision — Past, Present & Possible Largest Dollar Value Investment Decision $100.0 Million Time Horizon (50 plus years) c n� PICKERING Page 2f3 pickering,ca Civic Centre Decision Staffs goal is to ensure that the City's current and long term interests are protected. Challenge: Future proof as best as possible in the context of a 50 year time horizon. Try to anticipate changing environment from a technology, legal and ownership perspective. Example: Pension Funds buy and sell shopping centres and the legal agreement has to be structured to protect the City's interests and partnership. PICKERI NG Page 29 pickering.ca 64 15 5/13/2019 $6,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 City Projected Property Tax Funded Debt Charges (Interest & Payments) 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 C/ PICKERING —Actual —Forecast Page 30 pickering.ca Debt Management The debt guideline limits taxation debt charges to 15% of taxation revenues 16.00% 14.00% 12.00% 10.06% 8.00% 6.00% 4.00% 2012 2013 2014 2015 2018 2017 2018 2019 2020 2021 2022 c4 4 PICKERING — Council Target - A -Taxation Debt Charges as a % of Taxation Revenues ---AlI Debt (3rd Party & DC Debt) Page 31 pickering.ca 65 16 5/13/2019 User Fees Goal To charge comparable fees where there are other comparable municipal comparisons. Municipal Act permits the charging of fees for the municipality to recover its costs. User Fees are reviewed every year as part of the budget process. The user fee schedule provides a summary of the City fees including al! proposed changes. Taxes Fer:s PICKERING Page 32 pickering.ca 2019 Budget Report Recommendations will include the following: 1. Council to confirm that the budget was developed using the cash basis of accounting as per Ontario Regulation 284/09. 2. Any committee decisions to be re -allocated to their proper cost centre for accounting and expenditure control purposes. 3. Artistic Director position on hold pending Council's decision on Civic Centre. 4. Economic Development Officer on hold pending report to Council in June. 5. Casino revenues received in 2019 to be applied against internal loans. 6. That future budgets be developed with the goal of eliminating the use of 5 year internal loans by the end of the term. C4 01 PICKERING Page 33 pickering.ca 66 17 Expenditures A Departmental Expend. B Gen Gov. Expend. C Total Expenditures Revenues D Dept Revenues E Gen Gov. Revenues F Total Revenues G Sub Total (C - F) H Capital From Current City Operations J Supplementary Tax Revenues K Estimated Assessment Growth 1. Net City Operations City of Pickering 19:Council Approved: 2019 2018 Increase Approved Budget (Decrease) Budget $77,680,414 $3,477,000 $81,157,414 5.50% 36,072,321 (10, 367,150) 25,705,171 -16.40% $113,752,735 ($6,890,150) $106,862,535 -10.90% ($18,394,140) ($2,135,946) (31,775,4391 12,407,651 $50,169,579) $10,271,705 $63,583,156 $3,381,555 1,445,944 (152,524) $65,029,100 $3,229,031 (300,000) $0 (1,847.000) $64,729,100 $1,382,031 ($20,530,086) •3.38% (19 367,788) 19.62% ($39,897.874) 16.25% $66,964,711 5.35% 1,293,420 •0.24% $68,258,131 5.11% (300,000) 0.00% (1,847,000) •2.92% $66,111,131 2.19% Rate Stabilization Draws Current Budget: M Prior Year's Surplus N Reduction in Draw Strategy O Sub Total (1,500,000) (1,500,000) 0 0 - (1,500,000) (1,500,000) 0.00% NA 0.00% P Base Budget Position $63,229,100 Proposed Special Levies Q 2 Seaton Fire fighters R $1,382,031 180,000 Total 180,000 $64,611,131 180, 000 180,000 2.19% 0.28% Council Approved Budget $1,562,031 $64,791,131 2.47% 67 5113!2019 City of Pickering 2019 Council Approved Budget Pickering's 2019 Budget Levy Increase is 0.75% on the Total Tax Bill 2019 2018 2017 2016 2015 0.75% 1.04% 111111,1.80% 2.07% 1.65% 0.00% 0.50% 1.00% 1.50% 2.00% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 6.66% ■ City • Region 1 Total Tax Bill Budget Levy Increases From 2015 to 2019 3.79% 1.65% 3.99% 2.47% 2.69% 1.80% --a 2.50% 2.49% 2.47% 11.79%o 1.80% 2015 2016 2017 2018 2019 LTotal Tax Bill 11 City Share 68 13/0 4.0 3.0 2.0 1.0 0.0 $4,600,000 $4,100,000 $3,500,000 $3,100,000 $2,600,000 $2,100,000 $1,600,000 $1,100,000 $600,000 $100,000 City Budgetary Levy Increases 2009 to 2019 3.53 3.9 3.75 3.75 339 vv 2.69 2.49 2.47 3.99 2009 2011 2013 2015 2017 2019. Budget Rate Stabilization Reserve Draws 2013 2014 2015 2016 2017 2018 2019 0 Current Actuals m Capital Actuals • Capital Budget • Current Budget 69 Property Tax Allocation by Major Property Tax Class ° 100.00 90.00 70.00 60.00 50.00 40.00 30.00 20.00 10.00 0.00 Residential Commercial Industrial • Region School board • City Residential Commercial Industrial City 30.41% 20.30% 21.58% School Board 14.59% 42.98% 39.41% Region 55.00% 36.72% 39.01% Allocation based on 2019 tax rates. 70 Average household's property taxes (City share) Allocation for Municipal Services Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,660 Fire Services (Suppression & Prevention) _ $391.25 Roads, Sidewalks and Streetlights - $270.31 City Facilities and Recreation Programs $218.58 Library $137.97 Other Expenditures - . $128.63 Parks $99.45 Engineering Services $81.36 City Development ® $70.20 Information Technology !— $53.06 Office of the CAO (Includes Customer Care) $31.38 Contributions to Capital Projects $31.37 Bylaw Services & Legal - $29.99 HR ® $29.87 Mayor, Council & Support • $25.10 Finance • $23.36 Clerks Office IN $22,92 Public Affairs & Corp. Communications ■ $15.25 $0 $100 $200 $300 $400 $540 71 Understanding the City's Cost Structure 2019 Current Budget Expenditures ■ Salaries, Benefits & Personnel Related Expenditures ■ Debt Charges ▪ Parks, Roads & City Maintenance ' Utilities, Insurance & Gas ▪ Building, Equipment & Vehicle Repairs ra Minor Capital & General Supplies i Transfer to Reserve & Reserve Funds Purchased Services Communications Other Land Purchases * * Reflects the 2019 purchase of the Pickering Innovation Corridor lands. 72 City's Sources of Funding 2019 Current Budget • Property Taxes II Fines, Penalties & Other Grants • User Fees ▪ Reserve & Reserve Funds Rate Stabilization Veridian Land Sales * * Reflects the 2019 sale of the Pickering Innovation Corridor lands. 73 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Fire Services A $197 $152 $177 $136 $78 Roadways - Paved Net Costs per $100,000 Assessment) Excluding Amortization Service Pickering • Whitby Oshawa Clarington Brock Fire Services A $197 $152 $177 $136 $78 Roadways - Paved $7 $28 $19 ($5) $12 Inspection Services* Roadways - Unpaved $6 $0 $0 $3 $18 Roadways - Bridges and Culverts $0 $1 $1 $3 $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control* - Except Sidewalks, Parking Lots $8 $10 $28 $25 $28 Street lighting $9 $6 $9 $11 $11 Storm Sewer - Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - Other $33 $37 $70 $55 $27 Inspection Services* Library $36 $24 $44 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and $10 ($3) .$13 $12 $0 Inspection Services* * Net Costs (per $100,000 Assessment) Including Amortization ^ Net Costs (per Capita) Excluding Amortization 74 City of Pickering 2019 Approved New Full & Part Time Permanent Positions Department Position Start Date # of Positions Office of the CAO Administrative Assistant Senior Economic Development Officer Less 2 full time positions eliminated 1 -Jul City Development 1.0 1.0 -2.0 0.0 Mgr. Building Services & Deputy 080 Planner II Less additional revenues (Planning and Building permit user fees) Supervisor, Sustainability Less removal of funding for Coordinator, Sustainability position Less 1 full time position to be eliminated due to expected retirement 1 -Oct 1.0 1.0 1.0 -1.0 2.0 Community Services (Seaton Related) (Other) Maintenance Worker. Parks & Property 1 -Ju] Maintenance Worker, Roads - 1 -Sep HEO I 1 -Sep Coordinator, Special Projects Museum, Facilities Assistant Clerk, Operations Centre Coordinator, Facilities Capital Projects 1 -May Maintenance Mechanic, Operations Centre 1 -Jun Less Supervisor, Public Warks Adm. Position eliminated 1,0 1.0 1.0 1.0 1.0 0.5 1.0 1.0 -1.0 6.5 Civic Centre Pro ect Mgr. Pickering Arts Centre 1 -Nov 1.0 2019 Property Tax Impact Total Position Gross Payroll Benefits Cost (1) (2) (3) $61,028 44,665 (132,128) $19,781 12,627 (32,453) $80,809 57,292 (164,581) 2020 Property Tax Impact Annualized Additional Cost Cost (4) (5)=(3)+(4). 57,292 (94, 739) $82,021 116,303 (263.210) ($26,435) ($45) ($26,480) (8837,447) (564.886) 8118,900 19,290 (138,190) 92,725 (87,083) (26,359) $30,971 5,550 (36,521) 26,068 (24,819) (4862) $149,871 24,840 (174,711) 118,793 (111,902) (31,221) ($20.717) ($3,613) (524,330) 832,661 21,774 22,639 $10,010 6,673 6,840 $42,671 28,447 29,479 81,213 23,684 104,897 54,828 13,752 68,580 35,280 3,129 38,409 45,825 13,785 59,610 33,340 10,847 44,187 (92,558) (16,385) (108,943) 5235,002 872,335 $307,337 819,625 $5,151 $24,7766 - $152,119 74,520 '100,850 (74,520) (252,969) - 120,575 - (113,581) (133,960) (167,659) (133,960) (8160,664) $42,671 $86,622 56,894 86,621 58,958 89,764 - 106,470 - 69,609 - 38,985 29,805 90,756 31,562 76,885 - (110,577) $219,890 $535,136 $123,880. $150,886 * (assume 1.5% salary inc. in 2019) 1312. City of Pickering 2019 Approved New Full & Part Time Permanent Positions Department Position Start Date # of Positions Corporate Services Engineering Services• ERP Programmer/Analyst Less funding from Fin. System Reserve. Bylaw Administration, Clerk Supervisor, Parking Enforcement/Security 1 -Mar 1 -Apr 1 -Jun 1.0 1.0 1.o 3.0 Inspector, Capital Projects 1 -Jul 1.0 ERP Finance Specialist 1 -Apr 1.0 uman Resources Ffre;entices iSeaton. RelateM . v Human Resources, Associate HRIS Specialist 1 -Apr Firefighters (Special Levy) 1.0 1.0 2.0 2.0 Total Seaton related new positions is 5 18.5 2019 Property Tax Impact Gross Payroll Benefits (1) (2) Total Position Cost (3) 560,000 (60,000) 519,500 (19,500) $79,500 (79,500) 42,867 14,054 ' 56,921 51,603 14,633 66,236 594,470 $28,687 5123.157 542,330 513,872 556,202 $67,500 521,000 588,500 566,466 520,832 587,298 67,500 21,000 88,500 5133,966 541,832 $175,798 $135,000 545,000 $180,000 $680,7411 $224,219 $904,960 2020 Property Tax Impact Annualized Additional Cost Cost (4) (5N3)+(41- 515,900 596,831 (15,900) (96,831) 18,974 77,033 47,311 115,251 66.285 5192,284 556,202 $114,090 529.500 5119,770 50 588,607 29,500 119,770 529,500 5208,377. 530,000 5213,150 5383,850 51.308,142 * (assume 1.5% salary inc. in 2019) City o Picitering - 2019 Approved Budget Departmental Expenditure 2121 Office of the CAO - Admin 2129 Customer Care Centre 2621 Public Affairs & Corp. Comm. 2610 City Development - Admin 2611 Planning & Design 2612 Building Services 2620 Strategic Initiatives & Sustainability 2630 Committee of Adjustment 2743 Heritage Pickering 2711 Cult. & Rec. - Admin. 2124 Civic Centre 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2500 Operations - Admin. 2132 Property Maintenance 2315 Fleet Services 2320 Roads 2718 Parks 2196 Information Technology 2125 Legal Services 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2290 Engineering Services - Admin. 2230 Crossing Guards 2613 Water Resources & Development Service 2323 Sidewalks 2325 Street Lights 2127 Finance 2133 Supply & Services 2240 Fire Protection 2241 Emergency Operations 2139 Human Resources 2141 Health & Safety 2745 Libraries TOTAL 2018 Approved Budget Increase (Decrease) 2019. Approved Bud et $641,677 576,069 916,433 680,621 3,166,058 1,863,721 741,060 9,674 14,725 2,569,195 781,217 546,104 2,388,704 370,565 1,416,272 947,269 3,278,699 1,006,972 989,612 1,014,265 944,660 945,198 1,219,946 6,931,707 4,274,505 1,960,414 781,077 569,288 391,042 527,092 1,088,222 531,822 2,225,178 531,462 1,761,132 435,904 1,146,362 3,432,811 396,322 16,693,512 163,082 785,460 167,560 5,857,744 $365,830 (147,765) (177,722) 28,946 62,836 526,719 189,514 751 5,000 77,768 (8,702) 9,327 95,926 4,350 5,225 (97,383) 105,497 (57,572) 88,305 59,755 178,443 164,012 146,032 252,403 147,650 309,353 25,289 9,531 (184,831) 734 162,777 40,979 73,830 (172,992) 608,858 250,000 (137,000) 528,675 21,633 (311,064) 480 190,210 2,611 32,782 $1,007,507 428,304 738,711 709,567 3,228,8$4 2,390,440 930,574 10,425 19;725 2,646,963 7/2,51.5 555,431 2,484,630 374,915 1,421,497 849;886 3,384,196 949,400 1,077,917 1,074,020 1,.123,103 1,109,210 1,365,978 7,184,110. 4,4-22,155 2,269,767 806,366 578,819 206,211 527,826 ,250,999 572,801 ,299,008 358,470. 2,369,990 585,904 1,009,362 3,9.81:;486: 16,382,448 183,562 975;670 170,171 5,890,526 $77,680,414 $3,477,000 $81,157,414 %Change 2019 Budget vs. 2018 Budget 57.01% -25.65% -19.39% 4.25% 1.98% 2$,26% 25.57% 7.76% 33.96% 3.03% -1.11% 1.71% 4.02% 1.17% 0.37% -10.28% 3.22% -5.72% 8.92% 5.89% 18.89% 17.35% 11.97% 3.64% 3.45% 15.78% 3.24% 1.67% -47.27% 0.14% 14.96% 7.71% 3.32% -32.55% 34.57% 57.35% -11.95% 15.40% 5.46% -1.86% 0.29% 24.22% 1.56% 0.56% 4.48% 77 5/1/2019 1.58 PM 4/12/20199:35 AM 78 - - • • - - ....-: r•: •..,.-.-..-..-•--.- ..:..:......:.......:...:.... a-, 6ity of Pi !kering 2019 Approved Current Budget Departmental Revenue %Change 2018 Approved increase Budget (Decrease) 2019':' - : :' -:Appiroved':'•':'' Budget:::-:::-:::: 2019 Budget vs. 2018 Budget 2121 Office of the CAD - Admin $19,835 $105,165 2129 Customer Care Centre 15,000 0 2621 Public Affairs & Corp. Comm. 41,000 (1,000) 2610 City Development - Admin 2,000 0 2611 Planning & Design 760,600 274,400 2612 Building Services 2,194,000 286,000 2620 Strategic Initiatives & Sustainability 109,500 (3,000) 2124 Civic Centre 156,291 4,603 2572 Senior Citizens Centre 165,500 28,500 2712 Programs 1,943,798 54,052 2713 Dunbarton Pool 134,500 500 2715 Don Beer Arena 1,114,450 (35,000) 2719 Community Centres 174,300 (3,000) 2731 Recreation Complex - Centra! Core 1,366,540 73,235 2733 Recreation Complex - Pool 296,100 (9,900) 2735 Recreation Complex - Arenas 729,500 25,000 2744 Museum 214,825 14,075 2500 Operations - Admin. 175,850 0 2132 Property Maintenance 16,000 14,000 2315 Fleet Services 193,550 ❑:::193,550 2320 Roads 197,200 20,000 2716 Parks 246,000 57,775 2125 Legal Services 159,000 50,❑00::::209,000 2122 Clerks Office 277,000 25,000 2199 Print Shop/Mail Room 200 0 2220 By-law 946,000 30,000 2293 Animal Services 95,300 6,000 2613 Water Resources & Development Service 816,693 (7,793) 2127 Finance 3,085,000 83,400 2240 Fire Protection 201,000 20,000 2241 Emergency Operations 150,000 0 2745 Libraries 314,550 (41,625) ::.$125,000 :' 15,000 :::. 40,000 2,000 1,035;000 2,480,000 106,500 - 160;894. 194;000: .::1;997,850: ': :::::135,000:: ': :::::179;450': ::: ::171300: _ ::: _1,439,775 :::::::::::::::::,286:;200 :754,500: :: City of Pick-el-mg��V" 2019 Approved Current Budget Departmental Transfers 2018 Approved increase Budget (Decrease) 2019 Approved Budget %Change 2019 Budget vs. 2018 Budget 2621 Public Affairs & Corp. Comm. $0 $69,050 -$69,050 100.0% 2611 Planning & Design 544,750 73,825 6:1.8,575: 113.6% 2612 Building Services 0 96,750 96;750: 100.0% 2620 Strategic Initiatives & Sustainability 35,000 10,000 ::;:;'45;000 28.6% 2711 Cult. & Rec. - Admin. 80,125 (8,255) :::;:71:;$70 -10.3% 2713 Dumbarton Pool 1,425 (1,425) 0 -100.0% 2719 Community Centres 20,963 (18,568) 2,395 -88.6% 2731 Recreation Complex - Central Core 1,425 0 1,425- 0,0% 2733 Recreation Complex - Pool 0 1,250 • 1;250: • 100.0% 2744 Museum 9,647 23,343 32;990 0.0% 2320 Roads 125,000 80,000 205,000 64.0% 2718 Parks 0 2,525 2,525 100.0% 2196 Information Technology 0 79,500 79,500 100.0% 2125 Legal Services 101,121 1,517 102;638 1.5% 2191 Records Management & Elections 256,447 (192,483) = = 63;964 -75.1% 2290 Engineering Services - Admin. 307,160 (45,455) ::26:1:,705 -14.8% 2613 Water Resources & Development Servic€ 63,813 531,837 595;6.50: 833.4% 2323 Sidewalks 250,000 250,000 500.;000: 100.0% 2127 Finance 203,557 37,773 241;330 18.6% 2240 Fire Protection 0 195,000 :195;000 100.0% 2141 Health & Safety 32,000 0 32,000 0.0% 2745 Libraries 50,625 (130,625) ropioppy -258.0% Total Transfers $2,083,058 $1,055,559 $3:,138;61:7; 50.67% A/12120199:35 AM 79 Gtr DICKERING The Corporation of the City of Pickering. Organization Structure Mayor Members of Council Chief Administrative Officer Office of the Chief Administrative Officer (Chart No. 2, City of Pickering • Employee Complement 95 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 316 Union Full -Time (UFT) 61 Union Part -Time (UPT) 46 Union Full -Time Term (UFTT) 251 Union Part -Time Term (UPTT) City Development) Department (Chart No. 3) Community Services Corporate Services Engineering Services Department Department Department (Chart No. 4) (Chart No. 5) Chief Administrative Officer Finance Department (Chart No. 6) (Chart No. 7) January 1, 2019 Fire Services Department (Chart No. 8) Human Resources Department (Chart No. 9) Chart No. 1 c4 DICKERING The Corporation of the City of Pickering City Council City Council Mayor Members of Council Office of the Mayor Councillors' Office Executive Assistant, Mayor Chief Administrative 'Officer January 1, 2019 Executive Assistant, Council * (2) J Chart No. 1 (a) 4 PICKERING The Corporation of the City of Pickering Office of the Chief Administrative Officer Chief Administrative Officer (1-NUFT) Employee Complement 12 Non -Union Full -Time (NUFT) 0 • Non -Union Part -Time (NUPT) 1 Union Full -Time (UFT) 1 Union Part -Time (UPT) • Supervisor, Administrative Services (1-NUFT) i 1 Manager, Economic Development & Strategic Projects (1-NUFT)J Manager, Public Affairs & Corporate Communications (1-NUFT) Coordinator, Corporate Communications & Community Engagement- (1-NUFT) Website Coordinator (1-UPT) Chief Administrative Officer Executive Assistant, Mayor (1-NUFT) J Manager,Customer Care (1-NUFT) • Customer Care Representative 11 (2-NUFT) January 1, 2019 Customer Care Representative I (1 -UFT) 1 Executive Assistant, Council (2-NUFT) Administrative Assistant, Office of the CAO (1-NUFT) Chart No. 2 City of Pickering 2019 Current Budget Approved Final Office of the CAO Department Run Date: 5/1/19 11:05 AM 83 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 1,336,889 1,310,295 1,356,102 (116,610) 1,239,492 (8.60%) 1200 Overtime 2,178 145 2,250 0 2,250 0.00% 1400 Employer Contributions 357,715 348,633 349,893 (42,805) 307,088 (12.23%) 1800 Conferences 13,096 10,552 17,000 (5,000) 12,000 (29.41%) 2110 Travel 30,446 33,121 31,100 3,450 34,550 11.09% 2115 Bus Dev & City Promo 15,655 20,943 25,000 (2,000) 23,000 (8.00%) 2131 Cellular Phones 7,983 10,183 11,600 (800) 10,800 (6.90%) 2140 Telephones 18,472 20,342 20,545 (800) 19,745 (3.89%) 2210 Advertising 19,049 8,904 20,000 0 20,000 0.00% 2211 Trade Shows, Exhib & Display: 12,852 10,632 14,500 0 14,500 0.00% 2220 Subscription & Publications 2,157 2,027 2,695 1,000 3,695 37.11% 2340 Seminars & Education 1,860 5,118 8,350 (1,850) 6,500 (22.16%) 2365 Purch Prnting/Broch/News Ltr 2,346 5,012 8,000 (2,000) 6,000 (25.00%) 2370 Insurance Premium 8,594 8,594 8,594 0 8,594 0.00% 2392 Consulting & Professional 25,453 97,200 65,000 110,832 175,832 170.51% 2394 Recpt, Prom & Sp Events 31,759 78,516 77,750 39,000 116,750 50.16% 2395 Memberships 3,768 5,313 5,085 270 5,355 5.31% 2396 Photo, Mapping, Printing 6,501 3,666 8,500 (2,500) 6,000 (29.41%) 2399 Outside Agency Sery 38,265 17,824 29,850 58,000 87,850 • 194.30% 2479 Software/Hardware Maintenan( 3,053 0 8,400 906 9,306 10.79% 5300 Stationery & Office Supplies 3,544 2,649 4,650 (550) 4,100 (11.83%) 5320 Program Supplies 15,781 11,342 19,700 (4,000) 15,700 (20.30%) 5530 Utilities - Hydro0 0 0 4,800 4,800 0.00% 5900 Gas, Oil Tires 0 0 0 1,000 1,000 0.00% 6100 Website Support Intranet 34,468 33,517 39,615 0 39,615 0.00% Total Expenditures 1,991,884 2,044,528 2,134,179 40,343 2,174,522 1.89% Revenues 1610 Federal Grant 0 0 (19,835) 19,835 0 (100.00%) 9990 Other Revenue (15,022) (14,659) (15,000) 0 (15,000) 0.00% 9940 Advertising 0 0 0 (40,000) (40,000) 0.00% 9965 Cost Recoveries 0 0 0 (50,000) (50,000) 0.00% 9980 Sponsorships No Tax 0 (36,000) 0 0 0 0.00% 9985 Marketing Sponsorships 0 0 (36,000) (39,000) (75,000) 108.33% 1511 Film Permits (6,750) (11,250) (5,000) 5,000 0 (100.00%) Total Revenues (21,772) (61,909) (75,835) (104,165) (180,000) 137.36% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve 0 0 0 (69,050) (69,050) 0.00% 1911 Trans. to/(from) Continuing Stu (9,769) 0 0 0 0 0.00% 83 City of Pickering 2019 Current Budget Approved Final Office of the CAO Department Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget Total Transfers (9,769) 0 0 (69,050) (69,050) % CHGE. 2018 0.00% Net 1,960,343 1,982,619 2,058,344 (132,872) 1,925,472 (6.46%) 84 ............................... City ofi ? ck:eflf± .......... . ................................ 19. Su i mary:ofi:Note orthy:Curre:nt:Budget Changes_:::;: Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2392 Consulting & Professional 2394 Receptions, Promotions & Special Events 2399 Outside Agency Services Total Expenditure Changes Amount Explanation ($116,610) Decrease reflects the transfer of one Customer Care Representative I position to Public Works and the end of the Coordinator, Marketing Partnerships contract position. (42,805) Decrease due to due to above transfer of employee to Public Works partially offset by higher employer paid CPP and Life insurance premiums. (5,000) Decrease due to transfer of Senior Advisor, Business Development & Marketing position to City Development, as well as Division Head, Corporate Communications & Public Affairs retirement. 110,832 Budget increased for Performance Sponsorship Group - Corporate sponsorship contract. 39,000 Increase due to expenses for "Your City. Your Business" business engagement event. These expenses include staging and sound, entertainment, catering and rentals, promotions, displays, etc. and will be offset by sponsorship revenues. 58,000 Increase for publication of Pickering magazine which will be largely offset by advertising revenues as per CAO -01 Report (January Council meeting). $40,343 85 Revenues - (Increases)/Decreases Budget Item Amount Explanation 1610 Federal.Grant $19,835 Staff do not anticipate receiving the Invest Canada - Community Initiative grant in 2019. 9940 Advertising (40,000) Increase reflects anticipated revenues from the new Pickering magazine. 9965 Cost Recoveries (50,000) This amount reflects Department cost recoveries for economic development and strategic projects. 9985 Marketing (39,000) Increase reflects additional marketing sponsorships for "Your Sponsorships City. Your Business" event. The costs of this event are offset by marketing sponsorships. 1511 Film Permits 5,000 The Film Permits revenue was transferred to City Development, as it stayed with the Senior Advisor, Business Development & Marketing (now Senior Coordinator, Development Liaison) whose position was transferred .to City Development. Total Revenue Changes ($104,165) 86 Biidget Transfers to/from Reserves & Reserve Funds - (Increoses Budget Item 1910 Transfer to/(from) Reserve Amount Explanation ($60.050 Amount reflects reserve funding for one contract full-time Coordinator, Communications -. Digital Media position. Total Revenue Changes ($69,050) 87 City of Pickering 2019 Current Budget Approved Final 2121 Office of the CAO Admin Run Date: 5/1/19 11:05 AM 88 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC 2019 Approved Budget % CHGE, 2018 Expenditures 1100 Salaries & Wages 454,901 444,297 409,168 150,750 559,918 36,84% 1200 Overtime 0 0 750 0 750 0.00% 1400 Employer Contributions 111,919 109,030 103,798 37,127 140,925 35.77% 1800 Conferences 3,380 7,597 6,500 0 •6,500 0.00% 2110 Travel 12,975 27,121 25,250 2,750 28,000 10.89% 2115 Bus Dev & City Promo 0 16,917 20,000 0 20,000 0,00% 2131 Cellular Phones 4,676 6,183 5,300 2,100 7,400 39.62% 2140 Telephones 2,106 1,212 2,584 (1,400) 1,184 (54.18%) 2210 Advertising 0 0 0 10,000 10,000 0.00% 2211 Trade Shows, Exhib & Display: 0 0 0 14,500 14,500 0.00% 2220 Subscription & Publications 570 710 775 0 775 0.00% 2340 Seminars & Education 415 4,172 5,000 0 5,000 0.00% 2370 Insurance Premium2,702 2,702 2,702 0 2,702 0.00% 2392 Consulting & Professional 0 55,867 50,000 25,000 75,000 50.00% 2394 Recpt, Prom & Sp Events 5,922 13,710 5,000 98,000 103,000 1,960.00% 2395 Memberships 1,129 • 3,065 2,800 1,710 4,510 61.07% 2396 Photo, Mapping, Printing 393 0 500 (500) 0 (100.00%) 2399 Outside Agency Sery 0 0 0 22,350 22,350 0.00% 2479 Software/Hardware Maintenan< 0 0 0 1,493 1,493 0.00% 5300 Stationery & Office Supplies 1,392 1,787 1,550' 950 2,500 61.29% 5900 Gas, Oil Tires 0 0 0 1,000 1,000 0.00% Tota! Expenditures 602,480 694,370 641,677 365,830 1,007,507 57M1% Revenues 1610 Federal Grant 0 0 (19,835) 19,835 0 (100.00%) 9965 Cost Recoveries 0 0 0 (50,000) (50,000) 0.00% 9985 Marketing Sponsorships 0 0 0 (75,000) (75,000) 0.00% Total Revenues 0 0 (19,835) (105,165) . (125,000) 530.20% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 602,480 694,370 621,842 260,665 882,507 41.92%'. 88 City of Pickering 2019 Approved Background Information 2121 Office of the CAO - Admin Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2121.1100.0000 Salaries & Wages Base Salaries and Wages Two new full time positions - Administrative Assistant, Office of the CAO and Senior Economic Development Officer position (start date July 1, 2019). Funded from the elimination of one full time Customer Care Representative I position and other dept. salary budget cost savings due to a staff retirement. Summer student position (17wks X 7 hr/day = 595 hrs) Total 2121.1100.0000 Salaries & Wages 2121.1200.0000 Overtime To meet service level/workload commitments Total 2121.1200.0000 Overtime 2121.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to two new full time positions - Administrative Assistant, Office of the CAO and Strategic Projects & Senior Economic Development Officer position (start date July 1, 2019). Funded from the elimination of one full time Customer Care Representative I position and other dept. salary budget cost savings due to a staff retirement. 441,775 1.05,693 12,450 559,918 750 750 106,873 32,407 Benefits related to summer student position (17wks X 7 hr/day = 595 hrs) 1,645 Total 2121.1400.0000 Employer Contributions 140,925 2121.1800.0000 Conferences Economic Development Conference (2 staff) - Mgr, Econ. Dev. & Strategic Projects 5,000 & Senior Econ. Dev. Officer Canadian Nuclear Association Conference - Mgr, Econ. Dev. & Strategic Projects 1,500 Total 2121.1800.0000 Conferences 6,500 2121.2110.0000 Travel Car allowance - $1,000 per month - CAO 12,000 Mileage for staff associated with CAO Office 4,000 Airfare & Train for Trade Shows, Conferences & Business Missions 12,000 Total 2121.2110.0000 Travel 28,000 2121.2115.0000 Business Development Business Development 20,000 Total 2121.2115.0000 Business Development 20,000 2121.2131.0000 Cellular Phones Annual Smartphone Charges - CAO 2,000 Annual Smartphone Charges - Mgr, Econ. Dev. & Strategic Projects 2,000 89 City of Pickering 2019 Approved Background Information 2121 Office of the CAO - Admin Run Date: 5/1/19 11:08 AM 2019 Budget Annual Smartphone Charges - Senior Econ. Dev. Officer 1,500 Annual Smartphone Charges - Supervisor, Administrative Services 800 Annual Tablet charges - CAO 500 Annual Mobile Internet Charges - CAO 600 Total 2121.2131.0000 Cellular Phones 7,400 2121.2140.0000 Telephones Voice / Data 1,021 Internet 163 Total 2121.2140.0000 Telephones 2121.2210.0000 Advertising Economic Development Promotional Advertising (transfer from 2621) Total 2121.2210.0000 Advertising 2121.2211.0000 Tr Shows, Exhib &Displays Exhibit & Trade Shows (displays, rentals & exhibit materials) (transfer from 2621) Municipal/Regional Economic Development Partnership (trade shows, displays, advertising) (transfer from 2621) City Centre Street Banners & Hardware (transfer from 2621) Total 2121.2211.0000 Tr Shows, Exhib &Displays 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Total 2121.2220.0000 Subscriptions & Publicati 2121.2340.0000 Seminars & Education Educational Assistance - Office of the CAO Total 2121.2340.0000 Seminars & Education 2121.2370.0000 Insurance Premium • Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2121.2370.0000 Insurance Premium 2121.2392.0000 Consulting & Professional Consulting - Economic Development & Strategic Projects (costs partially recovered) Total 2121.2392.0000 Consulting & Professional 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations ($2,000 transfer from 2621) City of Pickering Promotional Items (corporate merchandise) and City Pins (transfer from 2621) City Business Events (transfer from 2621) City Sponsorship for Events (e,g, Board of Trade events) (transfer from 2621) 90 1,184 10,000 10,000 2,500 7,000 5,000 14,500 775 775 5,000 5,000 2,702 2,702 75,000 75,000 10,000 5,000 4,000 9,000 City f Pickering 2019 Approved Background Information 2121 Office of the CAO - Admin Run Date: 5/1/19 11:08 AM 2019 Budget Business Engagement Event "Your City. Your Business Event". Event expenses include staging and sound, entertainment, catering and rentals, promotions, displays, etc. Expenses will be 100% offset by sponsorship revenues. (transfer from 2621) 75,000 Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 103,000 2121.2395.0000 Memberships Ajax -Pickering Board of Trade (transfer from 2621) 1,400 Professional Engineers (PEO) - CAO 250 Municipal Engineers Association (MEA) - CAO 100 Ont. Municipal Mgmt. Institute (OMMI) - Supervisor, Administrative Services 145 Economic Development Council 700 Economic Development Association 290 Project Management Institute 250 International Economic Development Council 675 Economic Developers Assoc. of Cda. (EDAC) Membership 200 Ontario Aerospace Council 500 Total 2121.2395.0000 Memberships 4,510 2121.2399.0000 Outside Agency Services Economic Development Writing Services (including translation services) (transfer 2,500 from 2621) Graphics Support (transfer from 2621) 7,500 Printing of Marketing Materials (transfer from 2621) 6,000 Commercial Real Estate Information (transfer from 2621) 5,700 Region Business Count Data (TGT Solutions) (transfer from 2621) 650 Total 2121.2399.0000 Outside Agency Services 22,350 2121.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 1,493 Total 2121.2479.0000 Sfwr/Hdwr Maint Contracts 1,493 2121.5300.0000 Stationery & Office Suppl General office supplies 2,500 Total 2121.5300.0000 Stationery & Office Suppl 2,500 2121.5900.0000 Gas, Oil , Tires Etc. Fuel and oil changes for corporate sponsored vehicle 1,000 Total Expenses Revenues 2121.9965.0000 Total 2121.5900.0000 Gas, Oil , Tires Etc. 1,000 Cost Recoveries 91 1,007,507 City of Pickering 2019 Approved Background Information 2121 Office of the CAO - Admin Run Date: 5/1/19 11:08 AM 2019 Budget Economic Development & Strategic Projects recovery of costs Total 2121.9965.0000 Cost Recoveries 2121.9985.0000 Marketing Sponsors Office of the CAO Marketing Sponsorships (Taxable) (transfer from 2621) Total 2121.9985.0000 Marketing Sponsors Total Revenues (50,000) (50,000) (75,000) (75,000) (125,000) Total Transfers 0 Net Expenses 882,507 92 City of Pickering 2019 Current Budget Approved Final 2129 Customer Care Centre Run Date: 5/1/19 11:05 AM 93 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 410,155 353,272 405,763 (101,665) 304,098 (25.06%) 1200 Overtime 0 145 1,000 0 1,000 0.00% 1400 Employer Contributions 134,027 116,466 126,561 (44,371) 82,190 (35.06%) 1800 Conferences 1,086 661 1,500 0 1,500 0.00% 2110 Travel 21 95 100 700 800 700.00% 2131 Cellular Phones , 378 349 800 0 800 0.00% 2140 Telephones 15,195 16,561 15,927 600 16,527 3.77% 2340 Seminars & Education 0 0 350 150 500 42.86% 2370 Insurance Premium 2,533 2,533 2,533 0 2,533 0.00% 2394 Recpt, Prom & Sp Events 458 301 750 0 750 0.00% 2395 Memberships 394 399 485 10 495 2.06% 2479 Software/Hardware Maintenanc 0 0 0 811 811 0.00% 5300 Stationery & Office Supplies 551 346 600 0 600 0.00% 5320 Program Supplies 15,781 11,342 19,700 (4,000) 15,700 (20.30%) Total Expenditures 580,579 502,470 576,069 (147,765) 428,304 (25.65%) Revenues 9990 Other Revenue (15,022) (14,659) (15,000) 0 (15,000) 0.00% Total Revenues (15,022) (14,659) (15,000) 0 (15,000) 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 565,557 487,811 561,069 (147,765) 413,304 (26.34%) 93 City of Pickering 2019 Approved•Background Information 2129 Customer Care Centre Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2129.1100.0000 Salaries & Wages Base Salaries and Wages 416,026 Elimination of one full time Customer Care Representative I position. Salary (59,428) savings transferred to 2121. Transfer of full time Customer Care Representative, Operations Centre position to (52,500) 2500. Total 2129.1100.0000 Salaries & Wages 304,098 2129.1200.0000 Overtime To meet service level/workload commitments 1,000 Total 2129.1200.0000 Overtime 1,000 2129.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 114,433 benefits such as extended health and dental Benefits costs related to one full time Customer Care Representative I position (18,903) eliminated. Benefit costs savings transferred to 2121. Benefits related to transfer of full time Customer Care Representative, Operations (13,340) Centre position to 2500. Total 2129.1400.0000 Employer Contributions 82,190 2129.1800.0000 Conferences Service Delivery Officials Conference - Manager, Customer Care 1,500 Total 2129.1800.0000 Conferences 1,500 2129.2110.0000 Travel Parking & mileage 800 Total 2129.2110.0000 Travel 800 2129.2131.0000 Cellular Phones Smartphone - Manager, Customer Care 800 Total 2129.2131.0000 Cellular Phones 800 2129.2140.0000 Telephones Voice / Data 3,601 Internet 326 Accu -Tell after hours answering service (Operations, Animal Services, By-law & 12,600 Customer Care) Total 2129.2140.0000 Telephones 2129.2340.0000 Seminars & Education Management Course - (1) Customer Care Rep. II Total 2129.2340.0000 Seminars & Education 94 16,527 500 500 City of Pickering 2019. Approved Background Information 2129 Customer Care Centre Run Date: 511119 11:08 AM 2019 Budget 2129.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 2,533 property. (Policy coverage includes: liability, automobile and property). Total 2129.2370.0000 Insurance Premium 2,533 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items 750 Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 750 2129.2395.0000 Memberships Ont. Municipal Mgmt. Institute (OMMI) - Manager, Customer Care 145 Municipal Service Delivery Officials (MSDO) 350 Total 2129.2395.0000 Memberships 495 2129.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 811 Total 2129.2479.0000 Sfwr/Hdwr Maint Contracts 811 2129.5300.0000 Stationery & Office Suppl General office supplies. 600 Total 2129.5300.0000 Stationery & Office Suppl 600 2129.5320.0001 Program Supplies To cover training supplies 700 Total 2129.5320.0001 Program Supplies 70.0 2129.5320.0002 Garbage Tags Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2.50 a 15,000 tag) (expense is offset by revenue from the program) Total 2129.5320.0002 Garbage Tags 15,000 Total Expenses 428,304 Revenues 2129.9990.0000 Miscellaneous Revenue Garbage Bag Tag Sales (15,000) Total 2129.9990.0000 Miscellaneous Revenue (15,000) Total Revenues (15,000) Total Transfers Net Expenses 95 0 413,304 City of Pickering 2019 Current Budget Approved Final 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:05 AM 96 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC, 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 471,833 512,726 541,171 (165,695) 375,476 (30.62%) 1200 Overtime 2,178 0 500 0 500 0.00% 1400 Employer Contributions 111,769 123,137 119,534 (35,561) 83,973 (29.75%) 1800 Conferences 8,630 2,294 9,000 (5,000) 4,000. (55.56%) 2110 Travel 17,450 5,905 5,750 0 5,750 0.00% 2115 Bus Dev & City Promo 15,655 • 4,026 5,000 (2,000) 3,000 (40.00%) 2131 Cellular Phones 2,929 3,651 5,500 (2,900) 2,600 (52.73%) 2140 Telephones 1,171 2,569 2,034 0 2,034 0.00% 2210 Advertising 19,049 8,904 20,000 (10,000) 10,000 (50.00%) 2211 Trade Shows, Exhib & Display: 12,852 10,632 14,500 (14,500) 0 (100.00%) 2220 Subscription & Publications 1,587 1,317 1,920 1,000 2,920 52.08% 2340 Seminars & Education 1,445 946 3,000 (2,000) 1,000 (66.67%) 2365 Purch Prnting/Broch/News Ltr • 2,346 5,012 8,000 . (2,000) 6,000 (25.00%) 2370 Insurance Premium 3,359 3,359 3,359 0 3,359 0.00% 2392 Consulting & Professional 25,453 41,333 15,000 85,832 100,832 572.21% 2394 Recpt, Prom & Sp Events 25,379 64,505 72,000 (59,000) 13,000 (81.94%) 2395 Memberships 2,245 1,849 1,800 (1,450) 350 (80.56%) 2396 Photo, Mapping, Printing 6,108 3,666 8,000 (2,000) 6,000 (25.00%) 2399 Outside Agency Sery 38,265 17,824 29,850 35,650 65,500 .119.43% 2479 Software/Hardware Maintenan< 3,053 0 8,400 (1,398) 7,002 (16.64%) 5300 Stationery & Office Supplies 1,601 516 2,500 (1,500) 1,000 (60.00%) 5530 Utilities - Hydro 0 0 0 4,800 4,800 0.00%• 6100 Website Support Intranet 34,468 33,517 39,615 0 39,615 0.00% Total Expenditures 808,825 847,688 916,433 (177,722) 738,711 (19.39%) Revenues 9940 Advertising 0 0 0 (40,000) (40,000) 0.00% 9980 Sponsorships No Tax 0 (36,000) 0 , 0 0 0.00% 9985 Marketing Sponsorships 0 0 (36,000) 36,000 0 • (100.00%) 1511 Film Permits (6,750) (11,250) (5,000) 5,000 0 (100.00%) Total Revenues (6,750) (47,250) (41,000) 1,000 (40,000) (2.44%) Transfers to/from Reserves & R.F. 1910 Transferto/(from) Reserve 0 0 0 (69,050) (69,050) 0.00% 1911 Trans. to/(from) Continuing Stu (9,769) 0 0 0 0 0.00% Total Transfers (9,769) 0 0 (69,050) (69,050) 0.00% Net 792,306 800,438 875,433 (245,772) ,'....:..:.629,661 (28.07%) 96 City of Pickewi g 2019 Approved Background Information 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2621.1100.0000 Salaries & Wages Base Salaries and Wages 402,958 Coordinator, Marketing Partnerships contract position. Revenues associated with 78,732 this position are allocated through different cost centres. Coordinator, Marketing Partnerships contract position replaced with Corporate (78,732) sponsorship contract (budget transfer to account 2621.2392.0000) Transfer of full time Senior Coordinator, Business Development & Marketing (91,482) position to 2611 One contract full time Coordinator, Communications - Digital Media position 64,000 Total 2621.1100.0000 Salaries & Wages 375,476 2621.1200.0000 Overtime To meet service level/workload commitments 500 Total 2621.1200.0000 Overtime 500 2621.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 104,593 benefits such as extended health and dental Benefits related to transfer of full time Senior Coordinator, Business Development (25,670) & Marketing position to 2611 Statutory benefits related to one contract full time Coordinator, Communications - 5,050 Digital Media position Total 2621.1400.0000 Employer Contributions 83,973 2621.1800.0000 Conferences Topical Conference Business Development 1,500 Topical Conference - Mgr., Public Affairs & Corporate Communications 1,500 Topical Conference - Coord., Corp. Comm. &.Comm. Engagement 1,000 Total 2621.1800.0000 Conferences 4,000 2621.2110.0000 Travel Parking & Mileage 2,750 Airfare & Train for Trade Shows, Conferences and Business Missions 3,000 Total 2621.2110.0000 Travel 5,750 2621.2115.0000 Business Development Business Activities & Special City Initiatives 3,000 Total 2621.2115.0000 Business Development 3,000 2621.2131.0000 Cellular Phones 97 City of Picked g 2019 Approved Background Information 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:08 AM 2019 Budget Annual Smartphone Charges (3 staff) - Mgr., Public Affairs & Corporate Communications, Senior Coordinator, Bus. Dev. & Mkting and Coord., Corp. Comm. & Comm. Engagement Annual Tablet Charges (2 staff) - - Mgr., Public Affairs & Corporate Communications and Coord., Corp. Comm. & Comm. Engagement Annual Smartphone Charges or Reimbursements - Senior Coordinator, Business Development & Marketing position - transfer to 2611 2,400 1,000 (800) Total 2621.2131.0000 Cellular Phones 2,600 2621.2140.0000 Telephones Voice / Data Internet 1,762 272 Total 2621.2140.0000 Telephones 2,034 2621.2210.0000 Advertising Economic Development Promotional Advertising 10,000 Economic Development Promotional Advertising (transfer to 2121) (10,000) Special City Advertising 10,000 Total 2621.2210.0000 Advertising 10,000 2621.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows (displays, rentals & exhibit materials) 2,500 Municipal/Regional Economic Development Partnership (trade shows, displays, 7,000 advertising) City Centre Street Banners & Hardware 5,000 Transfer budget to 2121 (14,500) Total 2621.2211.0000 Tr Shows,Exhib.& Displays 0 2621.2220.0000 Subscriptions & Publicati Journals and Reports 250 Novae Res Urbis 470 Meltwater Media Monitoring 1,200 Globe & Mail (transfer from 2113) 550 Toronto Star (transfer from 2121) 450 Total 2621.2220.000.0 Subscriptions & Publicati 2,920 2621.2340.0000 Seminars & Education Topical Seminar & Educational Assistance - Coord. Corp. Comm. & Comm. 1,000 Engagement Total 2621.2340.0000 Seminars & Education 26212365.0000 Purch. Pr/Broch./Newsltr Brochures/Promotional & Marketing initiatives Total 2621.2365.0000 Purch. Pr/Broch./Newsltr 98 1,000 6,000 6,000 City of Pickering 2019 Approved Background Information 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:08 AM 2019 Budget 2621.2370.0000 Insurance premium Annual cost of insurance policy that provides protection for municipal activities and 3,359 property (Policy coverage includes: liability, automobile and property) Total 2621.2370.0000 Insurance premium 3,359 2621.2392.0000 Consulting & Professional Consulting for Business Development (marketing strategies, promo videos) and 15,000 Community Engagement (facilitation for special initiatives, promo videos; PSAs Pickering 101, training) Corporate sponsorship contract (budget transfer from acct 2621.1100.0000) 78,732 Cannabis Communications Plan 7,100 Total 2621.2392.0000 Consulting & Professional 100,832 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen Your City Event, Community Engagement Promotion 8,000 General Public Relations 5,000 City of Pickering Promotional Items (corporate merchandise) and City Pins 5,000 City of Pickering Promotional Items (corporate merchandise) and City Pins (5,000) (transfer to 2121) Public Relations including Announcements _ 2,000 Public Relations including Announcements (transfer to 2121) (2,000) City Business Events 4,000 City Business Events (transfer to 2121) (4,000) City Sponsorship for Events (e.g. Board of Trade events, GTMA, DSEA) 9,000 City Sponsorship for Events (e.g. Board of Trade events, GTMA, DSEA) (transfer (9,000) to 2121) Community Partnerships expenses such as promotional materials and 8,000 advertisements Community Partnerships expenses such as promotional materials and (8,000) advertisements (transfer to acct. 2621.2399.0000) Business Engagement Event "Your City. Your Business Event". Event expenses 36,000 include staging and sound, entertainment, catering and rentals, promotions, displays, etc. Expenses will be 100% offset by sponsorship revenues. Business Engagement Event "Your City. Your Business Event" (transfer to 2121) (36,000) Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen 13,000 2621.2395.0000, Memberships Ajax/Pickering Board of Trade 1,400 Ajax/Pickering Board of Trade (transfer to 2121) (1,400) 99 City of Pickering 2019 Approved Background Information 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:08 AM 2019 Budget International Assoc. of Business Communicators (IABC) - Coord., Corp. Comm. & 350 Comm. Engagement Economic Dev. Council of Ontario (1 staff) 400 Economic Dev. Council of Ontario (1 staff) - transfer to 2611 (400) Total 2621.2395.0000 Memberships 350 2621.2396.0000 Photo,Mapping,Printing To cover professional services for photo enlargements, map and printing 500 reproductions Photography services for City's promotional publications & oblique aerials 4,500 Various outreach/promotional pieces - Communications 1,000 Total 2621.2396.0000 Photo,Mapping,Printing 6,000 2621.2399.0000 Outside Agency Services Graphics Support (transfer $7,500 of the $15,000 budget to 2121) 7,500 Community Partnerships expenses such as promotional materials and 8,000 advertisements (transfer from 2621.2394.0000) Economic Development Writing Services (including translation services) 2,500 Publication .of magazine dedicated to Pickering 50,000 Economic Development Writing Services (including translation services) (transfer (2,500) to 2121) Printing of Marketing Materials 6,000 Printing of Marketing Materials (transfer to 2121) (6,000) Commercial Real Estate Information (CoStar) 5,700 Commercial Real Estate Information (CoStar) (transfer to 2121) (5,700) Region Business Count Data (TGT Solutions) 650 Region Business Count Data (TGT Solutions) (transfer to 2121) (650) Total 2621.2399.0000 Outside Agency Services 65,500 2621.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Pingstreet City Mobile Application 3,500 Enhancement 2,500 Maintenance - HRIS - new 1,002 Total 2621.2479.0000 Sfwr/Hdwr Maint Contracts 7,002 2621.5300.0000 Office Supplies General Office Supplies 1,000 Total 2621.5300.0000 Office Supplies 1,000 2621.5530.0000 Utilities - Hydro Hydro costs for Digital Sign Program (4 LED Lights) 4,800 Total 2621.5530.0000 Utilities - Hydro 4,800 2621.6100.0000 Website Support 100 City of Peckecrin g 2019 Approved Background Information 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:08 AM 2019 Budget Security Certificate 925 Annual Hosting 3,100 Technical Support 2,500 eNewsletter Module (annual) 1,850 eCommerce Application Suite (annual licensing fee) 3,050 iCreate License Fee 2,500 Chat (5 licenses for Customer Care) 250 Domain Names Registration 600 Website enhancements - includes online service tool 20,000 Cludo Site Search 350 Payment Gateway License (eStore) 850 Demographic Data Set (annual fee) 1,800 Customized Economic Development. Report Tool (annual fee) 1,840 Total 2621.6100.0000 Website Support 39,615 Total Expenses. 738,711 Revenues 1511.0000.0000 LIC & PERMITS -FILM PERMIT Film Permit Fees (public road use) (5,000) Film Permit Fees (public road use) - transfer to 2611 5,000 Total 1511.0000.0000 LIC & PERMITS -FILM PERMIT 0 2621.9940.0000 Advertising Space Advertising revenue from publication of magazine dedicated to Pickering (40,000) Total 2621.9940.0000 Advertising Space (40,000) 2621.9985.0000 Marketing Sponsors Business Development Marketing Sponsorships (Taxable) (36,000) Transfer to 2121 36,000 Total 2621.9985.0000 Marketing Sponsors 0 Total Revenues (40,000) Transfers 1910.7021.2621 Frm Rate Stab - Econ Dev Rate Stabilization Res. funding for one contract full time Coordinator, (69,050) Communications - Digital Media position, including statutory benefits. Total 1910.7021.2621 Frm Rate Stab - Econ Dev (69,050) Total Transfers (69,050) 101 City *f Pickering 2019 Approved Background Information 2621 Public Affairs & Corp. Comm. Run Date: 5/1/19 11:08 AM 2019 Budget Net Expenses 102 629,661 PIC.KERINGi The Corporation of the City of Pickering City Development Department Director, City Development & CBO (1-NUFT) Supervisor, City Development Administration (1-NUFT) Administrative Assistant, City Development (1-NUFT) Clerk, Support Services (2 -UFT) 1 Employee Complement 22 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) - .32 Union Full: -Time (UFT) 0 Union Part -Time (UPT) Planning Division (Chart No. 3a) Director's Office Employee Complement 3 Non -Union FT_ 0 • Non -Union PT 2 Union FT 0 Union PT Building Services (Chart No. 3b) i Planning Division Employee Complement 10 Non -Union FT 0 . Non -Union PT 10 Union FT 0 Union PT Chief Administrative Officer • January 1, 2019 Building Services Employee • Complement 4. Non -Union FT 0 Non -Union PT 15 Union FT . 0 Union PT Strategic Initiatives & Sustainability. . (Chart No. 3c) Strategic Initiatives & Sustainability Employee Complement • 2 Non -Union FT 0 'Non -Union PT 3 Union FT 0 Union PT Chart No. 3 PICKER1NG The Corporation of the City of Pickering City Development Department Planning Division Director, City Development & CBO Chief Planner (1-NUFT) "Manager, Development. Manager, Policy & Review & Urban Design Geomatics (1-NUFT) (1-NUFT) - / \ J Principal Planner - Development Review (2-NUFT) Principal Planner, Site Planning (1-NUFT) • Senior Planner (1 -UFT) Planner 11, Heritage (1 -UFT) Planner II -Site Planning (1 -UFT) Planner 11 (1 -UFT) Planner I (3 -UFT) 1 i Principal Planner -Policy (2-NUFf) i• Coordinator, Geomatics • (1 -UFT) Senior Geomatics • Analyst (1 -UFT) Geomatics Analyst (1 UFT) Chief Administrative Officer January 1, 2019 Employee Complement 10 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 10 Union Full=Time (UFT) 0 Union Part -Time (UPT) Principal Planner, Strategic Initiatives • , (1-NUFT) Senior Coordinator, 'Development Liaison (1-NUFT) Chart No. 3 (a) C4 . ?1ICKER1NG 01 The Corporation of the City of Pickering City Development Department • Building Services Director, City Development & CBO Employee Complement 4 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 15 Union Full -Time (UFT) 0 Union Part -Time (UPT) Manager, Building Services & Deputy CBO (1-NUFT) Supervisor, Building Inspections (1-NUFT) J Inspector I1, Building Services (3 -UFT) Inspector 1, Building Services Clerk, Building Building Services (3 -UFT) Chief Administrative Officer Supervisor, Building .Permits (1-NUFT) Senior Examiner/Inspector (3 -UFT) Examiner/inspector (1 -UFT) Zoning Examiner (2 -UFT) Building Information & Compliance Officer (1 -UFT) Coordinator, Building Permits (1 -UFT) J January 1, 2019 Principal CodeAdvisor Unfunded (1-NUFT) J Chart No. 3 (b) C44 PICKERING —16 0) The Corporation of the City of Pickering City Development Department Strategic Initiatives & Sustainability Director, City Development & CBO Manager, Strategic Initiatives & Sustainability (1-NUFT) 1 Supervisor, Sustainability (1-NUFT) Senior Planner, Sustainability (1 UFT) Energy Conservation Engineer (1 -UFT) • Coordinator, Environmental • Engagement (1 -UFT) Coordinator, Sustainability (unfunded) Chief Administrative Officer January 1, 2019 . Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 3 • Union Full -Time *(UFT) 0 Union Part -Time (UPT) Chart No. 3 (c) City of Pickering 2019 Current Budget Approved Final City Development Department Run Date: 5/1/19 11:05 AM 107 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages . 3,265,648 3,639,839 3,908,521 482,082 4,390,603 12.33% 1200 Overtime 17,013 20,508 11,750 6,000 17,750 51.06% 1400 Employer Contributions 901,836 948,525 1,110,827 46,567 1,157,394 4.19% 1800 Conferences 17,878 9,981 22,825 (1,300) 21,525 (5.70%) 1900 Uniforms 1,535 3,380 4,400 0 4,400 0.00% 2110 Travel 24,234 32,751 32,420 0 32,420 0.00% 2131 Cellular Phones 6,750 10,182 12,700 4,200 16,900 33.07% 2140 Telephones 12,130 17,398 17,419 3,450 20,869 19.81% 2210 Advertising 8,208 10,719 13;000 (1,000) 12,000 (7.69%) 2211 Trade Shows, Exhib & Display: 2,679 3,967 4,000 250 4,250 6.25% 2220 Subscription & Publications 3,562 6,954 5,900 2,000 7,900 33.90% 2340 Seminars & Education 23,220 35,082 39,395 2,830 42,225 7.18% 2365 Purah Prnting/Broch/News Ltr 0 0 0 5,000 5,000 0.00% 2370 Insurance Premium 27,122 26,122 26,122 0 26,122 0.00% 2371 Ins. Deductible 6,000 3,426 2,000 0 2,000 0.00% 2392 Consulting & Professional 200,463 393,451 852,750 184,075 1,036,825 21.59% 2394 Recpt, Prom & Sp Events 15,046 13,289 22,600 1,400 24,000 6.19% 2395 Memberships 23,213 23,928 30,780 (980) 29,800 (3.18%) 2396 Photo, Mapping, Printing 26,108 22,602 12,950 16,000 28,950 123.55% 2399 Outside Agency Sery 23,894 12,752 17,000 0 17,000 0.00% 2457 Veh - Repairs & Maintenance 0 580 0 2,000 2,000 0.00% 2479 Software/Hardware Maintenanc 119,148 126,627 128,400 32,192 160;592 25.07% 2635 Building Rentals 0 0 300 0 300 0.00% 2678 Rental Misc Equip 9,845 9,845 9,850 0 9,850 0.00% 5300 Stationery & Office Supplies 24,760 20,473 22,650 3,000 25,650 • 13.25% 5302 Forms 2,385 997 2,000 1,000 3,000 50.00% 5320 Program Supplies 137,607 136,700 157,000 21,000 178,000 13.38% 5400 Gift Shop Plaques 0 0 2,500 0 2,500 0.00% 5900 Gas, Oil Tires 0 809 0 2,000 2,000 0.00% 5902 Supplies & Tools 236 163 1,800 0 1,800 0.00% 5975 Hardware Replacements 0 0 4,000 2,000 6,000 50.00% Total Expenditures 4,900,520 5,531,050 6,475,859 813,766 7,289,625 12.57% Revenues 1460 Sale of Sery - Plan Admin (2,347) (973) (2,000) 0 (2,000) 0.00% 1461 Sale of Sery - Plan Appl (547,232) (972,770) (680,600) (299,400) (980,000) 43.99% 1517 Licenses & Permits (2,044,838) (4,822,959) (2,150,000) (245,000) (2,395,000) 11.40% 1592 Donations (5,754) 0 (1,500) 0 (1,500) 0.00% 1623 Ont. Specific Grants . (3,282) • (1,745) 0 0 0 0.00% 107 City of Pickering. 2019 Current Budget Approved Final City Development Department Run Date: 5/1/19 11:05 AM 108 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 9990 Other Revenue (43,244) (34,551) (19,000) (6,000) (25,000) 31.58% 9950 Event Vendor Fees (19,531) (24,920) (25,000) 0 (25,000) 0.00% 9965 Cost Recoveries (77,658) (34,617) (105,000) (5,000) (110,000) 4.76% 9980 Sponsorships No Tax 0 (15,400) (1,500) (7,500) (9,000) 500.00% 9985 Marketing Sponsorships 0 (900) (10,000) 9,000 (1,000) (90.00%) 9990 Misc Income (4,826) (1,415) (4,000) 0 (4,000) 0.00% 1511 Film Permits 0 0 0 (5,000) (5,000) 0.00% 9993 Oth Rev- Rebates/Incentive (13,236) (290,057) (61,500) 1,500 (60,000) (2.44%) 1530 Rntl - CCC Roof Solar Panel (6,000) (6,000) (6,000) 0 (6,000) 0.00% Total Revenues (2,767,948) (6,206,307) (3,066,100) (557,400) (3,623,500) 18.18% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (232,379) (173,983) (185,000) (90,965) (275,965) 49.17% 1911 Trans. to/(from) Continuing Stu (10,395) (44,260) (84,300) (210,805) (295,105) 250.07% 1920 Transferto/(from) Reserve Fun (45,891) (131,511) (310,450) 121,195 (189,255) (39.04%) Total Transfers (288,665) (349,754) (579,750) (180,575) (760,325) 31.15% Net 1,843,907 (1,025,011) 2,830,009 75,791 2,905,800 2.68% 108 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2365 Purchased Printing/Brochures/News Letters 2392 Consulting & Professional Fees 2396 Photo, Mapping, Printing 2479 Software/Hardware Maintenance Contracts 5320 Program Supplies Amount Explanation $482,082 Salaries increase mainly in Building Services section due to increased building permit volumes. Salaries also increased due to CUPE collective agreement annual increase and a reorganization of staff. 6,000 Reflects increased department staff workload expected in 2019. 46,567 Increase due to new staff and higher employer paid CPP and Life insurance premiums. 5,000 Additional funds to be used for brochures and information packages relating to Building Services outreach programs to promote building safety. 184,075 Increase due to: requirements to undertake 5 -year legislative review of Corporate Energy Plan; and external plans review for complex high-rise buildings (cost recovered from building permit fees). 16,000 Increase required to digitize building permit files to minimize physical storage space in the Building Permits section and the goal is to scan two years worth of files in 2019. 32,192 Increase in maintenance costs reflects: the migration from annual maintenance contracts to subscription based licenses and a new enterprise license agreement. The new contracts allow for an increased number of licenses, greater flexibility with the distribution of licenses, and increased software functionality and capabilities. It also reflects the departmental share of the annual maintenance fees for the new HRIS system. This maintenance support includes: technical and software upgrades. 21,000 Increase is to purchase new tents for the Farmers' Market to replace existing old and/or damaged tents. Total Expenditure Changes $813,766 109 Revenues - (Increases)/Decreases Budget Item 1461 Sale of Services - Plan Applications 1517 Licenses & Permits 9990 Other Revenue 9965 Cost Recoveries 9980 Sponsorships - No Tax 9985 Marketing Sponsorships 1511 Film Permits Amount Explanation ($299,400) Increase primarily due to higher planning fees effective January 1, 2019. (245,000) Increase due to a number of residential permit applications for large construction projects anticipated in 2019 (e.g.. high- rise residential and production housing). (6,000) Reflects an anticipated increase in volume of building and zoning compliance letters. (5,000) Reflects an increase in Building Services cost recoveries for use of specialist consultants on larger projects. (7,500) Increase to reflect sponsorship opportunities such as Farmers Market and Seaton Trail Heads. 9,000 Change reflects 2018 estimated actuals. (5,000) Increase due to transfer of film permit revenue from CAOs Office to City Development. Total Revenue Changes ($557,400) 110 Transfers to/from Reserves Budget Item 1910 Transfer to/from Reserve 1911 Transfer to/from Continuing Studies Reserve 1920 Transfer to/from Reserve Fund & Reserve Funds - (Increases)/Decreases Amount Explanation ($90,965) Increase in funding from the Seaton Development Application Fees reserve for Seaton studies (e.g., Primary Trails EA). (210,805) Planning studies progressing slower than anticipated, thus a higher amount of funding must be carried over from 2018. The comprehensive zoning by-law review is a multi-year complex study with an anticipated completion date of 3rd quarter 2020. 121,195 Decrease reflects a reduction in DC funds required as planning studies are completed and no new development charge funded studies are planned for 2019. Total Transfer Changes ($180,575) 111 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Net Costs (per $100,000 Assessment) Excluding Amortizakion Service Pickering Whitby Oshawa Clarington Brock Fire Services" $197 $152 $177 $136 $78 Roadways - Paved $7 $28 $19 ($5) $12 Roadways - Unpaved $6 $0 $o $3 $18 Roadways _ Bridges and Culverts $0 $1 $1 $3 $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control* - Except Sidewalks, Parking Lots $8 $10 $28 $25 $28 Street lighting $9 $6 $9 $11 $11 Storm Sewer- Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - Other $33 $37 $70 $55 $27 Library $36 $24 • $44 $21 $31 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and Inspection Services* $10 ($3) $13 $12 $o * Net Costs (per $100,000 Assessment) Including Amortization " Net Costs (per Capita) Excluding Amortization 112 City of Pickering 2019 Current Budget Approved Final 2610 City Development - Admin Run Date: 5/1/19 11:05 AM 113 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages • 362,584 426,424 406,645 10,993 417,638 2.70% 1200 Overtime 0 0 500 • 0 500 0.00% 1400 Employer Contributions 94,036 95,464 117,523 (4,561) 112,962 (3,88%) 1800 Conferences 2,258 215 1,000 0 1,000 0.00% 2110 Travel• 42 1,891 500 0 500 0.00% 2131 Cellular Phones 82 • 470 800 0 800 0.00% 2140 Telephones 2,646 3,369 3,551 (800) 2,751 (22,53%) 2220 Subscription & Publications 2,831 4,807 3,500 0 3,500 0.00% 2340 Seminars & Education 831 3,585 1,500 700 2,200 46.67% 2370 Insurance Premium 3,052 3,052 3,052 0 3,052 0.00% 2394 Recpt, Prom & Sp Events 49 265 500 0 500 0.00% 2395 Memberships 464 224 1,200 0 1,200 0.00% 2479 Software/Hardware Maintenanc 119,148 126,627 128,400 21,614 150,014 16.83% 2678 Rental Misc Equip 9,845 9,845 9,850 0 9,850 0.00% 5300 Stationery & Office Supplies 2,185 1,204 2,000 1,000 3,000 50.00% 5902 Supplies & Tools 0 0 100 0 100 0.00% Total Expenditures 600,053 677,442 680,621 28,946 709,567 4.25% Revenues 1460 Sale of Sery - Plan Admin (2,347) (973) (2,000) 0 (2,000) 0.00% Total Revenues (2,347) (973) (2,000) 0 (2,000) 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 597,706 676,469 678,621 28,946 707,567 4.27%. 113 City off Pickering g 2019 Approved Background Information 2610 City Development - Admin Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2610.1100.0000 Salaries & Wages Base Salaries and Wages 417,638 Total 2610.1100.0000 Salaries & Wages 417,638 2610.1200.0000 Overtime To meet service level/workload commitments 500 Total 2610.1200.0000 Overtime . 500 2610.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 112,962 benefits such as extended health and dental Total 2610.1400.0000 Employer Contributions 112,962 2610.1800.0000 Conferences City Development Related Conference - Director- registration and accommodation 1,000 Total 2610.1800.0000 Conferences 1,000 2610.2110.0000 Travel Parking & mileage 300 Mileage - Conference 200 Total 2610.2110.0000 Travel 500 2610.2131.0000 Cellular Phones Annual Smartphone - Director 800 Total 2610.2131.0000 Cellular Phones 800 2610.2140.0000 Telephones Voice / Data 2,371 Internet 380 Total 2610.2140.0000 Telephones 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations Total 2610.2220.0000 Subscriptions & Publicati 2610.2340.0000 Seminars & Education General Education Assistance Adobe InDesign Total 2610.2340.0000 Seminars & Education 2610.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2610.2370.0000 Insurance Premium 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 114 2,751 3,500 3,500 1,700 500 2,200 3,052 3,052 City of Pickering 2019 Approved Background Information 2610 City Development - Admin Run Date: 511119 11:08 AM 2019 Budget Refreshments for public planning meetings/workshops and promotional situations - lunches & consultant workshops 500 Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 500 2610.2395.0000 Memberships OPPI/CIP Full Membership - Director 700 Urban Land Institute - Director - Associate Membership 240 Professional Engineers Ontario, Director 260 Total 2610.2395.0000 Memberships 1,200 2610.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - AMANDA Property 68,000 Maintenance - ESRI and Geocortex 57,000 Maintenance - AutoCAD License 22,500 Maintenance - Adobe Creative Suite 1,400 Maintenance - HRIS - new 1,114 Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts 150,014 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and 9,850 Registered Plans (Year 5 of 5) Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl General office supplies Total 2610.5300.0000 Stationery & Office Suppl 2610.5902.0000 Supplies & Tools Small office equipment Total 2610.5902.0000 Supplies & Tools. 9,850 3,000 3,000 100 100 Total Expenses 709,567 Revenues 1460.0000.0000 SALE OF SERV - PLAN ADMIN Sale of Services - maps and other planning documents (2,000) Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN (2,000) Total Revenues (2,000) Total Transfers 0 Net Expenses 707,567 115 City of Pickering 2019 Current Budget Approved Final 2611 Planning & Design Run Date: 5/1/19 11:05 AM 116 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE 2018 Expenditures 1100 Salaries & Wages 1,364,238 1,576,037 1,796,262 93,682 1,889,944 5.22% 1200 Overtime . 10,397 4,356 7,250 (1,000) , 6,250 (13.79%) 1400 Employer Contributions 382,794 432,596 492,899 6,588 499,487 1.34% 1800 Conferences 5,019 '1,127 7,500 (1,000) 6,500 (13.33%) 1900 Uniforms 76 938 600 0 600 0.00% 2110 Travel 1,990 2,816 3,150 300 3,450 9.52% 2131 Cellular Phones 1,202 1,764 2,400' 800 3,200 33.33% 2140 Telephones 4,188 6,672 6,267 1,600 7,867 25.53% 2210 Advertising 0 0 2,000 (1,000) 1,000 (50.00%) 2340 Seminars & Education 10,066 4,790 8,600 (3,200) 5,400 (37.21%) 2370 Insurance Premium 12,920 12,920. 12,920 0 12,920 0.00% 2371 Ins. Deductible 0 0 1,000 0 1,000 0.00% 2392 Consulting & Professional 136,700 292;664 790,750 (38,675) 752,075 (4.89%) 2394 Recpt, Prom & Sp Events 475 662 850 0 850 0.00% 2395 Memberships 9,460 9,570 12,410 (300) 12,110 (2.42%) 2396 Photo, Mapping, Printing 19,509 5,122 7,700 0 7,700 0.00% 2479 Software/Hardware Maintenant 0 0 0 5,041 5,041 0.00% 2635 Building Rentals 0 0 300 0 300. 0.00% 5300 Stationery & Office Supplies 14,612 11,581 13,000 0 13,000 0.00% 5902 Supplies & Tools 0 0 200 0 200 0.00% • Total Expenditures 1,973,646 2,363,615 3,166,058 62,836 3,228,894 1.98% Revenues 1461 Sale of Sery - Plan Appl (547,232) (972,770) (680,600) (299,400) (980,000) 43.99% 9965 Cost Recoveries (53,945) (34,617) (80,000) 30,000 (50,000) (37.50%) 1511 Film Permits 0 0 0 (5,000) (5,000) 0.00% Total Revenues (601,177) (1,007,387) (760,600) (274,400) (1,035,000) 36.08% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (232,379) ' (173,983) (185,000) (90,965) (275,965) 49.17% 1911 Trans. to/(from) Continuing Stu 0 (44,260) (84,300) (62,055) (146,355) 73.61% 1920 Transfer to/(from) Reserve Fun (17,700) (114,614) (275,450) 79,195 (196,255) (28.75%) Total Transfers (250,079) (332,857) (544,750) (73,825) (618,575) 13.55% Net 1,122,390 1,023,371 1,860,708 (285,389) 1,575,319 (15.34%) 116 City Development Department - Planning & Design - Cost Centre 2611 Funding Source for 2019 Consulting & Professional 2611.2392.0000 Consulting & Professional Project Funding Source Phase 2 - South Pickering Intensification Study (Kingston Road Corridor Specialty Retailing Node) - 2 Year Project 73% DC Funded and 27% funded from Continuing Studies Reserve Professional/Technical Assistance General/Urban Design/Heritage Comprehensive Zoning By-law Update - Multi-year Project (First Phase: Discussion Papers and Consultation - Year 1 of 2) 67.5% DC Funded Infill & Replacement Housing in Established Neighbourhoods 45% DC Funded and 55% funded from Continuing Studies Reserve Statscan 2016 - Custom Data Project 2611.2392.0001 Consulting - Funded from Continuing Studies Res. Infrastructure Ontario Environmental Assessment of Land for Park Purposes at the Southeast corner of Tillings Road & Dersan Street Architectural services for Downtown Visioning & Multi -Phased. Redevelopment 2611.2392.0002 Consulting - Funded by Seaton Application Fees Seaton Development, Implementation & Legal Assistance (in response to unknown development issues as they arise related to planning, heritage, economic development, sustainability, broadband infrastructure and OMB) Infrastructure Ontario Environmental Assessment for Seaton Primary Trails Community Engagement on Economic Impact & Employment regarding Highway 407 Corridor 2611.9965.0000 Other Rev - Cost Recoveries Urban Design Review Services (funded•100% from Developers) Updated: January 28, 2019 1 1 7 Cost Continuing Studies Reserve 28,330.00 Development Charges 76,595.00 Property Tax $50,000.00 Property Tax 32,500.00 Development Charges 67,500.00 Continuing Studies Reserve 63,750.00 Development,Charges 52,160.00 Property Tax 1,000.00 2019 Property Tax Impact $83,500.00 Continuing Studies Reserve 11,740.00 Continuing Studies Reserve 42,535.00 Seaton Application Fees $150,000.00 Seaton Application Fees 88,605.00 Seaton Application Fees 37,360.00 Developers/Landowners $50,000.00 City of Pickering 2019 Approved Background Information 2611 Planning & Design Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2611.1100.0000 Salaries & Wages Base Salaries and Wages 1,856,334 Transfer of one Planner II position to 2620 (77,162) One new full time Planner II position - start date October 1, 2019 19,290 Transfer of full time Senior Coordinator, Business Development & Marketing 91,482 position from 2621. This position was converted to a Senior Coordinator, Development Liaison position. Total 2611.1100.0000 Salaries & Wages 1,889,944 2611.1200.0000 Overtime Ontario Municipal Board Preparation 1,500 Priority Projects/Applications 1,500 Resident Mtgs 1,000 Council/Planning Committee Meetings/Statutory Public Meetings 750 Heritage Pickering - 11 Meetings 750 Secretary -Treasurer - Committee of Adjustment - 12 meetings 500 Advisory Committee meetings 250 Total 2611.1200.0000 Overtime 6,250 2611.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 490,465 benefits such as extended health and dental Benefits related to transfer of one Planner II position to 2620 (22,198) Benefits related to one new full time Planner II position - start date October 1, 2019 5,550 Benefits related to transfer of full time Senior Coordinator, Business Development 25,670 & Marketing position from 2621 Total 2611.1400.0000 Employer Contributions 499,487 2611.1800.0000 Conferences Ontario Assn. of Ctee. of Adj.- 3 Days (1 Staff) Registration, hotel and expenses 1,000 Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) 3,900 Conference - (4 Staff) Registration and hotel Urban Land Institute/Municipal Affairs Conference/Strategy Institute (OMAFRA) 2,000 ESRI User Regional Conference 600 OPP] or similar Conference for Planner II - transfer to 2620 (1,000) Total 2611.1800.0000 Conferences 6,500 2611.1900.0000 Uniforms As per the Collective Agreement 600 Total 2611.1900.0000 Uniforms 600. 2611.2110.0000 Travel 118 City of Pi ken g 2019 Approved Background Information 2611 Planning & Design Run Date: 5/1/19 11:08 AM 2019 Budget Parking & Mileage 3,000 OPPI or Similar Conference - (4 Staff) 250 Ontario Assn. of C/A Conference 200 Total 2611.2110.0000 Travel 3,450 2611.2131.0000 Cellular Phones Annual Smartphone Charges or Reimbursements - Chief Planner & Mgr. Dev 2,400 Review & Urban Design, and Mgr. Policy & Geomatics Annual Smartphone Charges or Reimbursements - Senior Coordinator, Business Development & Marketing position - transfer from 2621 Total 2611.2131.0000 Cellular Phones 2611.2140.0000 Telephones Voice / Data Internet Total 2611,2140.0000 Telephones 2611.2210.0000 Advertising Public meetings regarding various studies and notification of City -initiated zonings & official plans; RFP notices 800 3,200 6,782 1,085 7,867 1,000 Total 2611.2210.0000 Advertising 1,000 2611.2340.0000 Seminars & Education Planner Progression - Education/Training 500 Manager/Planner Training 1,000 Canadian Green Building Council & LEED Training 500 Durham Region Planners Seminars & Workshops 500 Geocortex Training 2,400 Planning & Design Seminars 500 Total 2611.2340.0000 Seminars & Education 5,400 2611.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 12,920 property. (Policy coverage includes: liability, automobile and property) Total 2611.2370.0000 Insurance Premium 12,920 2611.2371.0000 Insurance Deductible Insurance Deductible Total 2611.2371.0000 Insurance Deductible 2611.2392.0000 Consulting & Professional Phases 2 South Pickering Intensification Study (Kingston Road Corridor & Speciality Retailing Node - 2 year project) - 73% DC funded and 27% funded from Continuing Studies Res. (PO# 170752) 119 1,000 1,000 104,925 City of Pickering 2019 Approved Background Information 2611 Planning & Design Run Date: 5/1/19 11:08 AM 2019 Budget Comprehensive Zoning By-law Update - Multi-year Project (1st Phase: Discussion . 100,000 Papers & Consultation - year 1 of 2) - 67.5% DC funded Infill & Replacement Housing in Established Neighbourhoods - 45% DC funded and 115,910 55% funded from Continuing Studies res. (PO# 180433) Professional/Technical Assistance - General/Urban Design/Heritage 50,000 Statscan 2019 - Custom Data Project 1,000 Total 26112392.0000 Consulting & Professional 371,835 2611.2392.0001 Consulting - Funded from Continuing Studies Res. Architectural Services for Downtown Visioning and Multi -Phased Redevelopment 42,535 (PO# 180536) Infrastructure Ontario Environmental Assessment of Land for Park Purposes at the 11,740 southeast corner of Tillings Road and Dersan Street (PO# 170662) Total 2611.2392.0001 Consulting - Funded from Continuing Studies Res. 54,275 2611.2392.0002 Consulting - Funded by Seaton App Fees Seaton Development, Implementation & Legal Assistance in response to unknown 150,000 development issues as they arise related to planning, heritage, economic development, sustainability, broadband infrastructure and OMB. Community Engagement on Economic Impact & Employment regarding Highway 37,360 407 Corridor - 100% funded from Seaton App. fees (PO# 180570) Infrastructure Ontario Environmental Assessment for Seaton Primary Trails - 100% 88,605 funded from Seaton App Fees (PO# 180512) Total 261t2392.0002 Consulting - Funded by Seaton App Fees 275,965 2611.2392.0003 Consulting - Funded Developers/Land Owners Urban Design Review Services (funded 100% from Developers) PO# BL 170441 50,000 Total 2611.2392.0003 Consulting - Funded Developers/Land Owners 50,000 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen. Refreshments for public planning meetings/workshops and promotional situations - 600 lunches & consultant workshops OPPI Sponsor Registrations 250 Total 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen 850 2611.2395.0000 Memberships Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Full 8,700 Membership - 11 staff OPPI/CIP Provisional Membership - 3 staff 1,900 OPPI/CIP Full Membership for Principal Planner, Strategic Initiatives 700 Ontario Assn. of Ctee of Adj. - 2 staff @ $120 each 240 Urban & Regional Info. Systems Assoc. (URISA) Ontario - 1 Staff 80 120 City of Pickering 2019 Approved Background Information 2611 Planning & Design Run Date: 5/1/19 11:08 AM 2019 Budget URISA International - 1 Staff 300 AMANDA Central User Group Annual Fee 250 Urban Land Institute (Associate Membership) 240 OPPI/CIP Full Membership for Planner II - transfer to 2620 (700) Economic Dev. Council of Ontario (1 staff) - transfer from 2621) '400 Total 2611.2395.0000 Memberships 12,110 2611.2396.0000 Photo,Mapping,Printing Report Reproduction/Specialized Printing 3,000 Records Management Scanning 4,700 Total 2611.2396.0000 Photo;Mapping,Printing 7,700 2611.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS -.new 5,041 Total 2611.2479.0000 Sfwr/Hdwr Maint Contracts 5,041 2611.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings 300 Total 2611.2635.0000 Building Rentals 300 2611.5300.0000 Stationery & Office Suppl General office supplies & paper/print cartridges 13,000 Total 2611.5300.0000 Stationery & Office Suppl 13,000 2611.5902.0000 Supplies & Tools Small office & drafting equipment 200 Total 2611.5902.0000 Supplies & Tools 200 Total Expenses 3,228,894 Revenues 1461.0000.0000 SALE OF SERV - PLAN APPL Zoning By-law Amendments (200,000) Official Plan Amendment (85,000) Draft Plan.of Subdivision/Condominium (200,000) Site Plan (350,000) Telecommunications Towers (10,000) Committee of Adjustment - Variances (100,000) Land Division (30,000) Minister's Zoning Order (5,000) Total 1461.0000.0000 SALE OF SERV - PLAN APPL (980,000) 1511.2611.0000 LIC & PERMITS -FILM PERMIT Film Permit Fees (public road use) - transfer from 2621 (5,000) Total 1511.2611.0000 LIC & PERMITS -FILM PERMIT (5,000) 121 City of lekeri ag 2019 Approved Background Information 2611 Planning & Design Run Date: 5/1/19 11:08 AM 2019 Budget 2611.9965.0000 Other Rev -Cost Recoveries Funded from Developers 100% - Urban Design Review Services Total 2611.9965.0000 Other Rev -Cost Recoveries Total Revenues (50,000) (50,000) (1,035,000) Transfers 1910.7048.2611 Trsf Seaton Dev R-Planng Funding for Seaton Development, Implementation & Legal Assistance (150,000) Funding for Community Engagement on Economic Impact & Employment (37,360) regarding Highway 407 Corridor (PO# 180570) Funding for Infrastructure Ontario Environmental Assessment for Seaton Primary (88,605) Trails (PO# 180512) Total 1910.7048.2611 Trsf Seaton Dev R-Planng (275,965) 19112611.0000 Trsf frm Res - Planning . Continuing Studies Res. Funding (27%) for Phases 2 South Pickering (28,330) Intensification Study (Kingston Road Corridor &Speciality Retailing Node - 2 year project) (PO# 170752) Continuing Studies Res. Funding for Infrastructure Ontario Environmental (11,740) Assessment (PO# 170662) Continuing Studies Res. Funding for Downtown Visioning and Multi -Phased (42,535) Redevelopment (PO# 180536) Continuing Studies Res. Funding (55%) for Infill & Replacement Housing in (63,750) Established Neighbourhoods (PO# 180433) Total 1911.2611.0000 Trsf frm Res - Planning (146,355) 1920.7600.2611 Trsf frm DCRF - Planning DC Funding (73%) for Phase 2 South Pickering Intensification Study (Kingston (76,595) Road Corridor & Speciality Retailing Node) (PO# 180672) DC Funding (67.5%) for 1st Phase of Comprehensive Zoning By-law Update Study (67,500) (Discussion Papers & Consultation) DC Funding (45%) for Infill & Replacement Housing in established Neighbourhoods (52,160) (PO# 180722) Total 1920.7600.2611 Trsf frm DCRF - Planning (196,255) Total Transfers . (618,575) Net Expenses 1,575,319 122 City of Pickering 2019 Current Budget Approved Final 2612 Building Services Run Date: 5/10/19 2:55 PM 123 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget %• CHGE. 2018 Expenditures 1100 Salaries & Wages 1,056,358 1,247,000 1,320,725 263,950 1,584,675 19.99% 1200 Overtime 5,978 15,908 3,000 7,000 10,000 233.33% 1400 Employer Contributions 306,802 321,969 397,935 22,842 420,777 5.74% 1800 Conferences 7,902 6,999 9,800 (1,300) 8,500 (13.27%) 1900 Uniforms 1,251 2,195 3,500 0 3,500 0.00% 2110 Travel 19,698 24,899 25,450 (300) 25,150 (1.18%) 2131 Cellular Phones 3,812 5,232 7,000 3,400 10,400 48.57% 2140 Telephones 4,120 5,154 5,542 2,350 7,892 42.40%. 2220 Subscription & Publications 731 2,046 2,000 2,000 4,000 100.00% 2340 Seminars & Education 10,390 20,650 22,500 3,500 26,000 15.56% 2365 Purch Prnting/Broch/News Ltr 0 0 0 5,000 5,000 0.00% 2370 Insurance Premium 7,239 7,239 7,239 0 7,239 0.00% 2371 Ins. Deductible 6,000 2,920 1,000 0 1,000 0.00% 2392 Consulting & Professional 37,687 84,367 25,000 183,750 208,750 735.00% 2394 Recpt, Prom & Sp Events 1,789 3,101 4,100 1,300 5,400 31.71% 2395 Memberships 7,526 9,230 10,430 1,000 11,430 9.59% 2396 Photo, Mapping, Printing 2,384 16,009 4,000 16,000 20,000 400.00% 2399 Outside Agency Sery 0 0 0 4,000 4,000 0.00% 2457 Veh - Repairs & Maintenance 0 580 0 2,000 2,000 0.00% 2479 Software/Hardware Maintenanc 0 0 0 4,227 4,227 0.00% 5300 Stationery & Office Supplies 7,220 7,244 7,000 1,000 8,000 14.29% 5302 Forms 2,385 997 2,000 1,000 3,000 50.00% 5900 Gas, Oil Tires 0 809 0 2,000 2,000 0.00% 5902 Supplies & Tools 236 163 1,500 0 1,500 0.00% 5975 Hardware Replacements 0 0 4,000 2,000 6,000 50.00% Total Expenditures 1,489,508 1,784,711 1,863,721 526,719 2,390,440 28.26% Revenues • 1517 Licenses & Permits (2,044,838) (4,822,959) (2,150,000) (245,000) (2,395,000) 11.40% 9990 Other Revenue (43,244) (34,551) (19,000) (6,000) (25,000) 31.58% 9965 Cost Recoveries (23,713) 0 (25,000) (35,000) (60,000) 140.00% Total Revenues (2,111,795) (4,857,510) (2,194,000) (286,000) (2,480,000) 13.04% Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu 0 0 0 (148,750) (148,750) 0.00% 1920 Transfer to/(from) Reserve Fun 83,440 2,061,582 0 52,000 52,000 0.00% ' Total Transfers 83,440 2,061,582 0 (96,750) (96,750) 0.00% Net (538,847) (1,011,217) (330,279) 143,969 (186,310) (43.59%) 123 City of Pick e ring 2019 Approved Background Information 2612 Building Services Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2612.1100.0000 Salaries & Wages Base Salaries and Wages 1,347,866 One new full time Mgr, Building Services & Deputy CBO position 118,900 Funding for one full time Inspector I position (position currently filled but not 33,861 funded) - Effective July 1, 2019 One full time Clerk, Building Services contract position - start date March 1, 2019 49,534 One full time Building Info. & Compliance Officer contract position - start date July 34,514 1, 2019 Total 2612.1100.0000 Salaries & Wages 1,584,675 2612.1200.0000 Overtime To meet legislated building permit timeframes Total 2612.1200.0000 Overtime 2612.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to one new full time Mgr, Building Services & Deputy CBO position Benefits related funding for one full time Inspector I position (position currently filled but not funded) - Effective July 1, 2019 Statutory benefits related to one full time Clerk, Building Services contract position - start date March 1, 2019 Statutory benefits related to one full time Building Info. & Compliance Officer contract position - start date July 1, 2019 10,000 10,000 371,161 30,971 10,241 4,953 3,451 Total 2612.1400.0000 Employer Contributions 420,777 2612.1800.0000 Conferences Ontario Building Officials Association (4 Staff) - Hotel/Reg'n 6,000 Large Municipalities Chief Building Officials (LMCBO) Fall/Spring Workshop (CBO) 1,800 Land Pro 700 Total 2612A800.0000 Conferences 8,500 2612.1900.0000 Uniforms As per the Collective Agreement 3,500 Total 2612.1900.0000 Uniforms 3,500 2612.2110.0000 Travel Ontario Building Officials Association Conference (5 Staff) 1,100 Construct Canada - (CBO) 50 Annual mileage for Supervisor & inspectors 21,500 Mileage/Parking for CBO, Supervisor, Senior Examiner/Inspector 2,500 124 City of Pickering 2019 Approved Background Information 2612 Building Services Run Date: 5/1/19 11:08 AM Total 2612.2110.0000 Travel 2612.2131.0000 Cellular Phones Annual Smartphone Charges - Supervisor and 8 staff Equipment Upgrades - 4 staff @ $400 Total 2612.2131.0000 Cellular Phones 2612.2140.0000 Telephones Voice / Data Internet Total 2612.2140.0000 Telephones 2612.2220.0000 Subscriptions & Publicati Building Codes & Updates, Referenced Standards, and Fire Codes 4,000 Total 2612.2220.0000 Subscriptions & Publicati 4,000 2612.2340.0000 Seminars & Education Building Code & other technical training programs - all staff 7,000 Heating, Refrigeration & Air Conditioning Institute (HRAI) Courses - Senior 2,000 Examiner/Inspector (Plumbing & HVAC) General Educational Assistance 1,000 Construct Canada - CBO and 3 Inspector Il's 600 Ontario Building Officials Assoc. (OBOA) or similar Course (to be facilitated by the 10,000 City & is 100% cost recoverable) OBOA Zoning Course (2 staff) 1,400 Municipal Mgmt Course - UOIT (1 staff) 4,000 Total 2612.2340.0000 Seminars & Education 26,000 2612.2365.0000 Purch Prnt/Broch/News Ltr Promote building services to the public 5,000 Total 2612.2365.0000 Purch PrntlBroch/News Ltr 5,000 2612.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 7,239 property. (Policy coverage includes: liability, automobile and property) 2019 Budget 25,150 8,800 1,600 10,400 6,807 1,085 7,892 Total 2612.2370.0000 Insurance Premium 7,239 2612.2371.0000 Insurance Deductible Insurance Deductible 1,000 Total 2612.2371.0000 Insurance Deductible 1,000 2612.2392.0000 Consulting & Professional Professional engineers, building science specialists and environmental consultants 45,000 retained to provide specialized examination and inspection services for structural review of high rise and other complex projects - 100% recoverable Specialized consultants to support investigations - 100% recoverable 15,000 125 City of Pickering 2019 Approved Background Information 2612 Building Services Run Date: 5/1/19 11:08 AM 2019 Budget Total 2612.2392.0000 Consulting & Professional 60,000 2612.2392.0001 Consulting - Funded from Continuing Studies Res. Structural and mechanical building plans review for major tourist destination project 143,865 (PO# 80722) Structural and mechanical building plans review for high-rise retirement building 4,885 (PO# 180672) Total 2612.2392.0001 Consulting - Funded from Continuing Studies Res. 148,750 2612.2394.0000 Recpt, Prom & Sp Events Various Events (CBO, CIAC, SAC, BIAC, PAC, ZINC, MSAC, Building Safety 1,800 Conference Meals 600 Corporate Apparel 2,000 Promotional Items 1,000 Total 2612.2394.0000 Recpt, Prom & Sp Events 5,400 2612.2395.0000 Memberships Assn of Architectural Technologists of Ont.- (2 staff). 500 Min. of Municipal Affairs (MMAH) Building Code Identification Number (BCIN) 200 - Director Filings Ontario Building Officials Assn - (10 staff @ $315 each) 3,150 Code Interpretation Advisory Committee - (1 staff) 50 Mechanical Services Advisory Committee - (1 staff) 50 Plumbing Advisory Committee - (1 staff) 50 Building Inspection Advisory Committee - (1 staff) 50 American Society of Heating Refrigeration & Air Condition Engineers - (1 staff) 280 Structural Advisory Committee - (1 staff) 50 Large Municipalities Chief Building Officials - (1 staff) 250 Ontario Association of Certified Engineering Technologists - (2 staff) 550 MMAH BCIN Annual Registration Fees - (14 staff) 1,60Q Membership Contingency Fund 700 Professional Engineers Ontario - (2 staff) 550 Durham Chapter - OBOA (4 staff @ $125) 500 Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Fees - 2,400 (3 staff) Heating, Refrigeration & Air Conditioning Institute (HRAI) Corporate Membership 500 Total 2612.2395.0000 Memberships 11,430 2612.2396.0000 Photo, Mapping, Printing Records Management Scanning. Additional cost to be covered by records 20,000 management fees. Total 2612.2396.0000 Photo,Mapping,Printing 20,000 126 City f Picketring 2019 Approved Background Information 2612 Building Services Run Date: 5/1/19 11:08 AM 2019 Budget 2612.2399.0000 Outside Agency Services Promote building services to the public Total 2612.2399.0000 Outside Agency Services 2612.2457.0000 Vehicle -Repair & Maintena For Building Services Vehicle Total 2612.2457.0000 Vehicle -Repair & Maintena 2612.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2612.2479.0000 Sfwr/Hdwr Maint Contracts 2612.5300.0000 Stationery & Office Suppl General office supplies Total 2612.5300.0000 Stationery & Office Suppl 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers, brochures, information packages Total 2612.5302.0000 Forms 2612.5900.0000 Gas, Oil, Tires, Etc. Winter tires, etc. for Building Services vehicle Total 2612.5900.0000 Gas, Oil, Tires, Etc. 2612.5902.0000 Supplies & Tools Personal Protective Equipment (Grow operations and other hazardous sites) Incidental inspection and testing devices Total 2612.5902.0000 Supplies & Tools 2612.5975.0000 Hardware Replacements Computers for new staff (3) Total 2612.5975.0000 Hardware Replacements 4,000 4,000 2,000 2,000 4,227 4,227 8,000 8,000 3,000 3,000 2,000 2,000 500 1,000 ,1,500 6,000 6,000 Total Expenses 2,390,440 Revenues 1517.0000.0000 BUILDING PERMITS Residential (1,720,000) Non-residential (500,000) Sign permits (15,000) Other permits (160,000) Total 1517.0000.0000 BUILDING PERMITS (2,395,000) 2612.9965.0000 Cost Recoveries Specialized consultants to support investigations (charge -back for costs incurred) - (15,000) 100% recoverable 127 City of Pickelrig 2019 Approved Background Information 2612 Building Services Run Date: 519/19 12:15 PM 2019 Budget Professional engineers, specialists and consultants to provide specialized examinations/inspections including the Universal City project (Charge -back for costs incurred) for structural review of high rise & other complex projects - 100% recoverable (45,000) Total 2612.9965.0000 Cost Recoveries (60,000) 2612.9990.0000 Other Revenue Revenue from attendance by outside municipalities to offset cost for OBOA course (10,000) Compliance Letters (5,000) Records Management Scanning (10,000) Total 2612.9990.0000 Other Revenue (25,000) Total Revenues Transfers • 1911.2612.0000 Trsf frm Res - Biding Continuing Studies Res. funding for Structural and mechanical building plans review for major tourist destination project (PO# 80722) Continuing Studies Res. funding for structural and mechanical building plans review for high-rise retirement building (PO# 180672) Total 1911.2612.0000 Trsf frm Res - Biding 2822.7506.0000 Trsf to Biding Permit RF Transfer to Building Permit RF to finance purchase of one new electric vehicle. Total 2822.7506.0000 Trsf to Biding Permit RF (2,480,000) (143,865) (4,885) (148,750) 52,000 52,000 Total Transfers (96,750) Net Expenses (186,310) 128 City of Pickering 2019 Current Budget Approved Final 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:05 AM 129 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 476,548 385,258 378,089 113,057 491,146 • 29.90% 1200 Overtime 638 244 . 1,000 0 1,000 0.00% 1400 Employer Contributions 117,773 98,128 102,016 21,697 123,713 21.27% 1800 Conferences 2,699 1,640 3,000 1,000 4,000 33.33% 1900 Uniforms 208 247 300 0 300 0.00% 2110 Travel 1,905 2,566 2,000 0 2,000 0.00% 2131 Cellular Phones 1,654 2,716 2,500 0 2,500 0.00% 2140 Telephones 1,176 2,203 2,059 300 2,359 14.57% 2210 Advertising 8,208 10,719 11,000 0 11,000 0.00% 2211 Trade Shows, Exhib & Display: 2,679 3,967 4,000 250 4,250 6.25% 2220 Subscription & Publications 0 101 400 0 400 0.00% 2340 Seminars & Education 1,933 6,057 6,495 1,630 8,125 25.10% 2370 Insurance Premium 3,911 2,911 2,911 0 2,911 0.00%. 2371 Ins. Deductible 0 506 0 0 0 0.00% 2392 Consulting & Professional 15,229 4,136 27,000 34,000 61,000 125.93% 2394 Recpt, Prom & Sp Events 12,733 9,261 16,750 100 16,850 0.60% 2395 Memberships 5,088 4,179 6,040 (1,830) 4,210 (30.30%) 2396 Photo, Mapping, Printing 4,215 1,471* 1,000 0 1,000 0.00% 2399 Outside Agency Sery 23,894 12,752 17,000 (4,000) 13,000 (23.53%) 2479 Software/Hardware Maintenanc 0 0 0 1,310 1,310 0.00% 5300 Stationery & Office Supplies 743 444 500 1,000 1,500 200.00% 5320 Program Supplies 137,607 136,700 157,000 21,000 178,000 13.38% Total Expenditures 818,841 686,206 741,060 189,514 930,574 25.57% Revenues 1592 Donations (5,754) 0 (1,500) 0 (1,500) 0.00% 1623 Ont. Specific Grants (3,282) (1,745) 0 0 0 0.00% 9950 Event Vendor Fees (19,531) (24,920) (25,000) 0 (25,000) 0.00% 9980 Sponsorships No Tax 0 (15,400) (1,500) (7,500) (9,000) 500.00% 9985 Marketing Sponsorships 0 (900) (10,000) 9,000 (1,000) (90.00%) 9990 Misc Income (4,826) (1,415) (4,000) 0 (4,000) 0.00% 9993 Oth Rev - Rebates/Incentive (13,236) (290,057) (61,500) 1,500 (60,000) (2.44%) 1530 Rntl - CCC Roof Solar Panel (6,000) (6,000) (6,000) 0 (6,000) 0.00% Total Revenues (52,629) (340,437) (109,500) 3,000 (106,500) (2.74%) Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu (10,395) 0 0 0 0 0.00% 1920 Transferto/(from) Reserve Fun (28,191) (16,897) (35,000) (10,000) (45,000) 28.57% Total Transfers (38,586) (16,897) (35,000) (10,000) (45,000) 28.57% 129 City of Pickering 2019 Current Budget Approved Final 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:05 AM 130 2017 2018 2018 2019 Actuals Actuals Approved INC./DEC. Approved % CHGE. Budget Budget 2018 Net 727,626 328,872 596,560 182,514 779,074 30.59% 130 City of ick ring 2019 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2620.1100.0000 Salaries & Wages Base Salaries and Wages 345,535 Transfer of one Planner II position from 2611 77,162 Student Assistant, Sustainability (Farmers' Market, etc.) term position (21 hrs/week 10,056 for 19 weeks - from Jan 1 to May 1) Conversion of one Planner II position to Senior Planner, Sustainability position (net 6,169 cost) Conversion of one Coordinator, Energy Management position to Energy Resource 12,266 Officer (net cost) New full time Supervisor, Sustainability position. Funded from the removal of 5,642 funding for the Coordinator, Sustainability position (net cost) One new Assistant, Sustainability term position - start date May 1, 2019 34,316 Total 2620.1100.0000 Salaries & Wages 491,146 2620.1200.0000 Overtime To meet service level/workload commitments 1,000 Total 2620.1200.0000 Overtime 1,000 2620.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 93,505 benefits such as extended health and dental Benefits related to transfer of one Planner II position from 2611 22,198. Benefits related to Sustainability & Planning Assistant temporary position (Farmers' 580 Market, etc.) term position (21 hrs/week for 19 weeks - from Jan 1 to May 1) Benefits related to conversion of one Planner II position to Senior Planner, 1,228 Sustainability position (net cost) Benefits related to conversion of one Coordinator, Energy Management position to 2,111 Energy Resource Officer (net cost) Benefits related to new full time Supervisor, Sustainability position. Funded from 1,250 the removal of funding for the Coordinator, Sustainability position (net cost) Benefits related to one new Assistant, Sustainability term position - start date May 2,841 1,2019 Total 2620.1400.0000 Employer Contributions 2620.1800.0001 Conferences Sustainability & Energy Conferences Ont: Professional Planners Institute (OPPI) or similar conference for Senior Planner, Sustainability - transfer from 2611 131 123,713 3,000 1,000 City of Pickeri g 2019 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:08 AM Total 2620.1800.0001 Conferences 2620.1900.0000 Uniforms As per the Collective Agreement Total 2620.1900.0000 Uniforms 2620.2110.0000 Travel Parking &.Mileage Total 2620.2110.0000 Travel 2620.2131.0000 Cellular Phones Smartphone Charges (Manager & 3 Coordinators) Total 2620.2131.0000 Cellular Phones 2620.2140.0000 Telephones Voice / Data Internet Total 2620.2140.0000 Telephones 2620.2210.0001 Advertising Advertising programs/events within publications (SNAP/Retail Pages, News Advertiser) 2019 Budget 4,000 300 300 2,000 2,000 2,500 2,500 2,034 325 2,359 8,000 Total 2620.2210.0001 Advertising 8,000 2620.2210.0012 Advtsing-Sustain Nghbrhds Program Advertising 3,000 Total 2620.2210.0012 Advtsing-Sustain Nghbrhds 3,000 2620.2211.0001 Tr Shows,Exhib & Displays Events (supplies for various displays/activities) 2,250 Total 2620.2211.0001 Tr Shows,Exhib & Displays 2,250 2620.2211.0012 Tr Shows -Sustain Nghbrhds Program Exhibits and Displays (Funded from Sustainable Pickering Contributions). 2,000 Total 2620.2211.0012 Tr Shows -Sustain Nghbrhds 2,000 2620.2220.0000 Subscriptions & Publicati Reference material 400 Total 2620.2220.0000 Subscriptions & Publicati 400 2620.2340.0000 Seminars & Education Sustainability & Related Projects 1,000 Staff Training - Professional Development 3,000 LEED Exam (A & AP CND) 770 LEED - Reference Guide to Neighbourhood Development 325 Professional Project Management (PMP) Exam 530 PMP Prep Course 2,500 Total 2620.2340.0000 Seminars & Education 8,125 132 City -f Pickering 2019 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:08 AM 2019 Budget 2620.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) 2,911 Total 2620.2370.0000 Insurance Premium 2,911 2620.2392.0000 Consulting & Professional Corporate Energy Management Plan Update 50,000 Energy Services 9,000 LED Technical Assistance Services 2,000 Total 2620.2392.0000 Consulting & Professional 61,000 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen Sustainability Corporate Wear 2,000 Refreshment/Food for Events 350 Seaton Workshop Series 6,500 Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen 8,850 2620.2394.0012 Rec/Prm -Sustain Nghbrhds Program Receptions/Events (partially funded from Sustainable Pickering 8,000 Contributions) Total 2620.2394.0012 ReclPrm -Sustain Nghbrhds 8,000 2620.2395.0000 Memberships Can. Institute of Planners (CIP)/Ont. Professional Planners Institute (OPPI) Full 700 Membership - Manager OPPI/CIP Full Membership - Senior Planner, Sustainability - transfer from 2611 700 Clean Air Council 1,800 Professional Engineers of Ontario (1 staff) 250 Project Management Institute (2 staff) 360 International Society of Sustainability Professionals 120 Canada Green Building - 2 staff 280 Total 2620.2395.0000 Memberships 4,210 2620.2396.0000 Photo,Mapping,Printing Photography & videography services for City's promotional publications 1,000 Total 2620.2396.0000 Photo,Mapping,Printing 1,000 2620.2399.0001 Outside Agency Services General Design Services 2,500 Green Fleet (Analytics) -(Year 1 of 2) 4,000 Total 2620.2399.0001 Outside Agency Services 6,500 2620.2399.0012 Out Agncy-Sustain Nghbrhd Program Design Services (Partially funded from Sustainable Pickering 3,500 Contributions) 133 City of Pickerran 2019 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:08 AM 2019 Budget Video Editing (Partially funded from Sustainable Pickering Contributions) Total 2620.2399.0012 Out Agncy-Sustain Nghbrhd 2620.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2620.2479.0000 Sfwr/Hdwr Maint Contracts 2620.5300.0000 Stationery& Office Suppl General office supplies Total 2620.5300.0000 Stationery & Office Suppl 2620.5320.0001 Program Supplies Promotional Activities & Materials Total 2620.5320.0001 Program Supplies 2620.5320.0003 Corporate Awareness Program Supplies Total 2620.5320.0003 Corporate Awareness 2620.5320.0004 Comm Awareness Event Mgmt Program Supplies Total 2620.5320.0004 Comm Awareness Event Mgmt 2620.5320.0005 Dog Waste Diversion Program Supplies (16 Parks) Total 2620.5320.0005 Dog Waste Diversion 2620.5320.0006 Community Clean-ups Program Supplies Total 2620.5320.0006 Community Clean-ups 2620.5320.0007 Waterfowl Mgmt Prgm Program Supplies (includes goose relocation, egg oiling) Total 2620.5320.0007 Waterfowl Mgmt Prgm 2620.5320.0010 Tree Planting Program Supplies - Tree Planting (Funded from Duffin Heights Terrestrial Habitat Reserve Fund) Total 2620.5320.0010 Tree Planting 2620.5320.0011 Stream Restoration Program Supplies - Stream Restoration (Funded from Duffin Heights Fish Habitat Reserve Fund) Total 2620.5320.0011 Stream Restoration 2620.5320.001.5 Farmers Market Program supplies (includes marketing, site logistics, equipment, maintenance and entertainment) 3,000 6,500 1,310 1,310 1,500 1,500 10,000 10,000 2,000 2,000 4,500 4,500 50,000 50,000 4,000 4,000 6,000 6,000 15,000 15,000 30,000 30,000 56,500 Total 2620.5320.0015 Farmers Market 56,500 134 City of Picked ig 2019 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 5/1/19 11:08 AM 2019 Budget Total Expenses Revenues 1530.2620.0000 RntI-CCC Roof Solar Panel Rental of Tomlinson Community Centre rooftop solar panels Total 1530.2620.0000 Rntl-CCC Roof Solar Panel 1592.2620.0000 Donations -Sustainability Sustainable Pickering Contributions Total 1592.2620.0000 Donations -Sustainability 2620.9950.0015 Farmers Market Vendor table fees Total 2620.9950.0015 Farmers Market 2620.9980.0001 Sponsorships Sustainability Sponsorships (No tax) Total 2620.9980.0001 Sponsorships 2620.9985.0001 Marketing Spnosors Sustainability Marketing Sponsorships (Taxable) Total 2620.9985.0001 Marketing Spnosors 2620.9990.0000 Misc. Income Seaton Workshop Series - Seaton Landowners Funding Total 2620.9990.0000 Misc. Income 2620.9993.0000 Oth Rev-Rebates/Incentive Green Initiatives - Incentives and Rebates received from Corporate Energy Programs Total Revenues Transfers 1920.7501.2620 930;574 (6,000) (6,000) (1,500) (1,500) (25,000) (25,000) (9,000) (9,000) (1,000) (1,000) (4,000) (4,000) (60,000) Total 2620.9993.0000 Oth Rev-Rebates/Incentive (60,000) Frm 3rd Prty RF -Sustain (106,500) Tree Planting - Duffin Heights Terrestrial Habitat (15,000) Stream Restoration - Duffin Heights Fish Habitat (30,000) Total 1920.7501.2620 Frm 3rd Prty RF -Sustain (45,000) Total Transfers (45,000) Net Expenses 779,074 135 City of Pickering 2019 Current Budget Approved Final 2630 Committee of Adjustment Run Date: 5/1/19 11:05 AM 136 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 5,920 5,120 6,800 400 7,200 5.88% 1400 Employer Contributions 431 368 454 1 455 0.22% 1800 Conferences 0 0 1,000 0 1,000 0.00% 2110 Travel 536 530 820 0 820 0.00% 2340 Seminars & Education 0 0 0 200 200 0.00% 2395 Memberships 600 650 600 150 750 25.00% Total Expenditures 7,487 6,668 9,674 . 751 10,425 7.76% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 7,487 6,668 9,674 751 10,425 7.76% 136 City f Pickering 2019 Approved Background Information 2630 Committee of Adjustment Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2630.1100.0000 Salaries & Wages Honorarium - 5 Members 7,200 Total 2630.1100.0000 Salaries & Wages 7,200 2630.1400.0000 Employee Benefits This item includes mandatory deductions (CPP, El, EHT) and employer provided 455 benefits such as extended health and dental Total 2630.1400.0000 Employee Benefits 2630.1800.0000 Conferences Ontario Assoc. of Ctee. of Adjust. Conference (1 member) 1,000 Total 2630.1800.0000 Conferences 1,000 455, 2630.2110.0000 Travel Committee of Adjust. Members - 12 meetings @ 55km per meeting @ $.56/km 500 Committee of Adjust. Members - Site Visits - 200km @ $.56/km 120 Ontario Assoc. of Ctee of Adjust. Conference/Seminars 200 Total 2630.2110.0000 Travel 820 2630.2340.0000 Seminars & Education Ontario Assoc. of Committee of Adjust. (1 member/1 staff) 200 Total 2630.2340.0000 Seminars & Education 200 2630.2395.0000 Memberships Ontario Assoc. of Committee of Adjust. 5 Members @ $150 each 750 Total 2630.2395.0000 Memberships 750 Total Expenses Total Revenues Total Transfers 10,425 0 0 Net Expenses 10,425 137 City of Pickering 2019 Current Budget Approved Final 2743 Heritage Pickering Run Date: 5/1/19 11:05 AM 138 '2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. ' 2019 Approved Budget % CHGE. 2018 Expenditures 1800 Conferences 0 0 525 0 525 0.00% 2110 Travel 63 49 500 0 500 0.00% 2340 Seminars & Education 0 0 300 0 300 0.00% 2392 Consulting & Professional 10,847 12,284 10,000 5,000 15,000 50.00% 2394 Recpt, Prom & Sp Events 0 0 400 0 400 0.00% 2395 Memberships 75 75 100 0 100 0.00% 2396 Photo, Mapping, Printing 0 0 250 0 250 0.00% 5300 Stationery & Office Supplies 0 0 150 0 150 0.00% 5400 Gift Shop Plaques 0 0 2,500 0 2,500 0.00% Total Expenditures 10,985 12,408 14,725 5,000 19,725 33.96% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 10,985 12,408 14,725 5,000 19,725 33.96% 138 City of Pickering 2019 Approved Background Information 2743 Heritage Pickering Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2743.1800,0000 Conferences Heritage Conference - 1 staff (registration and accommodation) 525 Total 2743.1800.0000 Conferences 525 2743.2110.0000 Travel Parking & Mileage 250 Education Seminars and Conferences - Out of Town 250 Total 2743.2110.0000 Travel 500 2743.2340.0000 Seminars & Education General 300 Total 2743.2340.0000 Seminars & Education 300 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage permit review, cultural 15,000 heritage assessments Total 2743.2392.0000 Consulting & Professional 2743.2394,0000 Recpt,Prom. & Sp.Ev.,Gen Designation events ( 2 @ approximately $200.00 -each) Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2743.2395.0000 Memberships Annual fee for Community Heritage Ontario (Chair) Total 27412395.0000 Memberships 2743.2396.0000 Photo,Mapping,Printing General printing Total 27412396.0000 Photo,Mapping,Printing 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags Total 2743.5300.0000 Stationery & Office Suppl 2743.5400.0000. Gift Shop/Plaques Plaques for designated properties (2 @ $500) Signage for Whitevale Heritage Conservation District (3 @ $500) Total 2743.5400.0000 Gift Shop/Plaques Total Expenses Total Revenues Total Transfers 139 15,000 400 400 100 100 250 250 150 150 1,000 1,500 2,500 19,725 0 0 City t Pickering 2019 Approved Background Information 2743 Heritage Pickering Run Date: 5(1(19 11:08 AM 2019 Budget Net Expenses 140 19,725 • PICKERING' The Corporation of the City of Pickering Community Services Department Director, Cbrnmunity Services (1-NUFT) Administrative Assistant, Community Services (1-NUFT)) Clerk Typist (1 -UFT)) Employee Complement 18 Non -Union Full -Time (NUFT) • 0 .Non -Union Part -Time (NUPT) • 124 Union Full -Time (UFT) 56 Union Part -Time (UPT) 45 Union Full -Time Term (UFTT) 248 Union Part -Time Term (UPTT) Cultural Services (Chart No. 4a) Director's Office Employee Complement 2 Non -Union -FT 0 Non -Union PT • 1 Union FT 0 Union PT Operations (Chart No. 4b & 4c) 1 Cultural Services Employee Complement 2 Non -Union FT 0 Non -Union PT 7 Union FT 1 Union PT • 0 Union FT Term 41 Union PT Term Note: 66 Speciality Course Instructors Facilities Operations • Employee Complement 5 Non -Union FT 0 Non -Union PT 32 Union FT 15 Union PT • 0 Union FT Term • 15 Union PT Term Chief .Adrriinistrative Officer i Facility Programs (Chart No. 4d) J Public Works Employee 'Complement 6 Non -Union FT 0 Non -Union PT 65 Union FT 4 Union PT 45 Union FT Term '0 Union PT Term January 1,2019 Recreation Services (Chart No. 4e) 1 Facility Programs Employee Complement 2 Non -Union FT O. Non -Union PT • 14 Union FT 26 Union PT 0 Union FT Term 84 Union PT Term Recreation Services Employee Complement • 1 Non -Union FT • 0 Non -Union PT 5 - Union FT 10 Union PT 0 Union FT Term 108 Union PT Term Chart No. 4 PiCKERING The Corporation of the City of Pickering Community Services Department Cultural Services Section Supervisor, Cultural Services Director, Community Services (1-NUFT)/ Event Staff (20-UPTT) J Event Coordinator (1-UPTT) l Coordinator, Cultural Services (1 -UFT) J Coordinator, Community Partnerships (1 -UFT) Communications Coordinator, Cultural Services (1 -UFT) J Chief Administrative Officer Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 7 Union Full -Time (UFT) 1 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 41 Union Part -Time Term (UPTT) Supervisor, Museum Services (1-NUFT) J Coordinator, Museum Operations (1 -UFT) Museum Booking Coordinator (1 -UF n Conservator (1 -UFT) Heritage Programmer (1 -UFT) 1 Volunteer Coordinator (1-UPTT) January 1, 2019 Museum Interpreters (14-UPTT) Seasonal Museum Receptionist (1-UPTT) .Costumer (1-UPT) Seasonal Museum Guides (4-UPTT)' Chart No. 4(a) The Corporation of the City of Pickering Community Services Department Facilities Operations Section Administrative Assistant, Facilities Operations (1-NUFT) Director, Community Services Division Head, Operations (1-NUFT) Employee Complement 5 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 32 Union Full -Time (UFT) 15 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 15 Union Part -Time Term (UPTT) Supervisor, Facilities Operations (2-NUFT) Manager, Facilities Capital Projects (1-NUFT) Coordinator, Facilities . Operations (1-UFri Lead Hand, Facility Maintenance (2 -UFT) Swimming Pool Maintenance Person (2 -UFT) Facility Maintenance Person (6 -UFT)) Facility Custodian ' (1-UPT) Facility Attendant (3 -UFT) (8-UPT) (7-UPTT) J Foreperson, ice Arena (2 -UFT) Foreperson, Mechanical Systems & Facilities Operations (1 -UFT) J \ J - Maintenance Worker, lce Arena (11 -UFT) Facility Attendants (6-UPT) (8-UPTI) Chief Administrative Officer 1 Maintenance Mechanic, Facilities (1 -UFT) � 1 Facility Maintenance, - Museum Site (1 -UFT) Museum Facilities Assistant (1-UFn J Coordinator,. Facilities Capital Assets (1 -UFT) January 1, 2019 Chart No. 4(b) c44 DICKERING The Corporation of the City of Pickering Community Services Department Public Works Section Director, Community Services' Division Head, Operations Manager, Public Works (1-NUFT), Administrative Assistant, Public Works (1-NUFT) Employee Complement ,6 Non -Union Full -Time (NUFT) 65 Union Full -Time (UFT) 4 Union Part -Time (UPT) 45 Union Full -Time Term (UFTT) 0 Union Part -Time Term (UPTT) Supervisor, Parks & Property, .Operations (1-NUFT),. Foreperson, Parks & Property (1 -UFT) Coordinator, Parks, Infrastructure . (1 -UFT) • Inspector, Parks Operations (1 -UFT) Horticulturalist (2 -UFT) Lead Hand, Parks & Property (1 -UFT) Lead Hand, Parks Turf Operations (1 -UFT) • i Maintenance, Worker Parks & Property (12 -UFT) \ J J Labourers Parks & Property (2-UPT) \ Labourer, . Parks & Property (Term) (11 -UI- H). \ J Student Labourer, Parks & Property (23-UFII) • " l Supervisor, Roads Operations (1-NUFT) Foreperson, Roads Maintenance (1 -UFT) Heavy Equipment Operator I (14 -UFT) Heavy Equipment Operator II (2-U Inspector, Municipal Infrastructure (1 -UFT) • Heavy Equipment Operator Ill (2 -UFT) J Labourer, Roads (Term) (3 -Ur I Student Labourer, Municipal Infrastructure (1 UFTT) Foreperson, Roads Rehabilitation (1 -UFT) Lead Hand, Roads Maintenance (1 -UFT) Maintenance Worker, Roads (10 -UFT) Chief Administrative Officer Labourer, Roads (1-UPT) J Coordinator, Special . Projects - (1-NUFT) Student Labourer, Roads (6-UrIO)J Clerk, Operations (1-UPT) Student Clerk, Operations Centre (1-UFTT) • Coordinator, Central Stores &Support Services (1 -UFT) Clerk, Public Works (1 -UFT) Supervisor, Municipal Garage - Operations (1-NUFTI_, / \ Customer Care _ Representative • Operations 'Centre (1UFT) J . Foreperson, Municipal Garage . (1 -UFT) Clerk, Municipal Garage (1 -UFT) Stores Clerk /\ Building Attendant ` (1 -UFT), Truck Automotive Apprentice Mechanic (1 -UFT) January 1, 2019 Service Person, Municipal Garage (1 -UFT) Repairperspn, Small Equipment (1 -UFT) Mechanic, Municipal Garage (5 -UFT) J Chart No. 4(c) 01 1 The Corporation of the City of Pickering Community Services Department Facility Programs Section Director, Community Services • Manager, Facility Programs& Administration (1-NUFT) Employee Complement 2 Non -Union Full -Time (NUFT) 0 - Non -Union Part -Time (NUPT) 14 Union Full -Time (UFT) 26 Union Part -Time (UPT) 0 Union Full -Time Term (UI -1 1) 84 Union Part -Time Term (UPTT) Coordinator, Aquatic Programs (1 -UFT) Aquatic Programmer (1 -UFT) Aquatic Program Assistant (4-UPT) Aquatic Staff (To-uP i Coordinator, Facility (4-UPT) Child Care Worker (1-UPT+4-UPTT). Child Supervision Leader (1-UPT) Coordinator, Program Registration (1 -UFT) Asst. Coordinator, Program Registration (1 -UFT) Coordinator, Facility Bookings (1 -UFT) Clerk, Program Registration (z-uPTT) Asst. Coordinator, Parks & Facility Bookings (z -UFT). Chief Administrative Officer • January 1, 2019 Health & Fitness Specialist (1-NUFT) Coordinator, Fitness Services (3-uF-r) Coordinator, Fitness Rooms (1-uPT) Fitness Instructors (s-uPT, 8 Ul- I I) Coordinator, Recreation Software Administrator (1-uFT) Clerk -Typist (Complex) (1 -UFT) .Clerk, Recreation Complex (6-uPT) - Clerk, Recreation Complex Memberships (1 -UFT) Shift Leader, Recreation Complex (1-uF-r) Chart No. 4(d) 6-4 o� P1CKERi NG The Corporation, of the City of Pickering Community Services Department Recreation Services Section Director, Community Services Manager, Recreation Services (1-NUFT). Employee Complement 1 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 5 Union Full -Time (UFT) - . 10 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 108 Union Part -Time Term (UPTT) Coordinator, Recreation Programs (1 -UFT) Recreation Programmer, George Ashe Library & Community Centre (1-UFDJ Assistant Recreation Programmer (2-UPT) Coordinator, Community Recreation Programs (1 -UFT) Coordinator, Camp & Arena Programs (1 -UFT) Accessibility Coordinator (1-UPT) Program Staff (4-upTr) Youth Staff (35-UPTT) Camp Staff (68-UPTT) Facility Security Guard (7-UPT +I-UPTT Chief Administrative Officer January 1, 2019 Coordinator, Marketing Recreation Services (1 -UFT) Note: 66 Speciality Course Instructors not included Chart No: 4(e) City of Pickering 2019 Current Budget Approved Final Culture, Recreation & Facilities Run Date: 5/1/19 11:05 AM 147 2017 Actuals 2018 Actuals 2018 Approved Budget INC,/DEC. 2019 Approved Budget % CHGE. ' 2018 Expenditures 1100 Salaries & Wages 6,778,162 6,956,786 6,872,560 479,225 7,351,785 6.97% 1100 Salaries & Wages - Prg. 877,778 1,002,975 873,166 80,484 953,650 ' 9.22% 1200 Overtime 172,365 139,038 173,970 1,285 175,255 0.74% 2712 0001. Program Overtime 5,170 3,760 0 0 0 0.00% 1400 Employer Contributions 1,617,028 1,668,821 1,759,814 38,456 1,798,270 2.19% 1800 Conferences 741 2,330 3,000 0 3,000 0.00% 1900 Uniforms 45,509 41,215 48,300 (1,100) 47,200 (2.28%) 2110 Travel 14,198 13,904 17,100 1,500 18,600 8.77% 2122 Freight, Express & Cartage 0 1,249 2,500 0 2,500 0.00% 2131 Cellular Phones 18,862 27,569 35,020 (4,920) 30,100 (14.05%) 2140 Telephones 86,131 96,886 102,359 7,700 110,059 7.52% 2210 Advertising 177,352 , 159,335 185,600 (8,000) 177,600 (4.31%) 2211 Trade Shows, Exhib & Display; 677 1,525 1,200 0 1,200 ' 0.00% 2220 Subscription & Publications 1,274 977 1,600 1,000 2,600 62.50% 2340 Seminars & Education 25,969 30,015 26,960 8,735 35,695 '32.40% 2365 Purch Prnting/Broch/News Ltr 52,884 51,144 57,000 0 57,000 0.00% 2370 Insurance Premium 66,045 61,845 61,845 0 61,845 0.00% 2371 Ins. Deductible 3,670 5,530 11,000 0 11,000 0.00% 2392 Consulting & Professional 187,246 168,278 332,960 (152,530) 180,430 (45.81%) 2394 Recpt, Prom & Sp Events 56,298 62,339 83,295 (11,845) 71,450 (14.22%) 2395 Memberships 13,835 14,640 15,213 408 15,621 2.68% 2396 Photo, Mapping, Printing 1,731 4,031 4,000 2,000 6,000 50.00% 2399 Outside Agency Sery 260,470 252,328 318,075 (31,401) 286,674 (9.87%) 2435 Build Repairs & Mtce 1,078,918 1,390,907 1,259,155 (16,281) 1,242,874 (1.29%) 2457 Veh - Repairs & Maintenance 9,416 8,921 11,300 0 11,300 0.00% 2478 Misc Equip Repairs 258,275 63,017 74,190 (1,540) 72,650 (2.08%) 2479 Software/Hardware Maintenanc 70,005 41,593 49,800 22,735 72,535 45.65% 2480 Antiques Repairs Mtce. 6,507 8,869 8,700 0 8,700 0.00% 2481 Other Fix. Assets Rep & Mtce. 51,140 0 0 0 0 0.00% 2482 Grounds Upkeep 790 1,730 2,800 0 2,800 0.00% 2642 Community Use of Schools 3,269. 2,979 3,500 0 3,500 0.00% 2648 Building Rentals 71,250 70,312 72,210 0 72,210 0.00% 2712 Prgm - Build Rentals 196,000 200,000 196,000 0 196,000 0.00% 2678 Rental Misc Equip 2,776 4,296 4,100 4,300 8,400 104.88% 2682 Land Rentals 44,810 44,810 46,160 0 46,160 0.00% 5300 Stationery & Office Supplies 13,001 13,225 17,400 950 18,350 5.46% 5302 Forms 355 265 1,900 0 1,900 0.00% 5320 Program Supplies 10,019 11,259 10,800 300 11,100 2.78% 147 City of Pickering 2019 Current Budget Approved Final Culture, Recreation & Facilities Run Date: 5/1/19 11:05 AM 148 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 2712 Event Supplies 280,357 230,753 260,900 (2,625) 258,275 (1.01%) 2712 Prgms Supplies 74,035 99,801 107,500 5,750 113,250 5.35% 5320 Athletic Equip. Playroom 2,179 3,400 4,300 (2,000) 2,300 • (46.51%) 5330 Drop -In Centre Supplies 3,255 2,615 4,400 0 4,400 0.00% 5340 Supplies - Special Events 11,439 15,211 17,500 0 17,500 0.00% 5345 Antique Purchases 590 565 600 0 600 0.00% 5350 Committee Expenses 8,878 7,168 8,500 5,000 13,500 58.82% 5400 Gift Shop Plaques 4,062 8,238 5,750 0 5,750 0.00% 5510 Utilities - Water 156,569 158,138 169,240 12,745 181,985 7.53% 5520 Utilities - Gas249,708 253,807 295,435 13,065 308,500 4.42% 5530 Utilities - Hydro 1,224,417 1,090,653 1,552,858 '(155,500) 1,397,358 (10.01%) 5540 Utilities - Oil 4,577 5,646 5,683 0 5,683 0.00% 5550 Utilities - Cable T.V. 1,445 1,470 850 0 850 0.00% 5900 Gas, Oil Tires 8,317 8,471 10,075 0 10,075 0.00%. 5902 Supplies & Tools 41,738 44,068 52,231 1,400 53,631 2.68% 5973 Minor Furniture & Fixtures 29,662 35,161 47,700 (15,600) 32,100 (32.70%) 5978 Misc. Equipment 14,988 16,619 20,800 (1,200) 19,600 (5.77%) Total Expenditures 14,396,142 14,610,487 15,308,874 282,496 15,591,370. 1.85% Revenues 1610 Federal Grant (87,303) (74,132) (55,725) 3,025 (52,700) (5.43%) 1623 Ont. Specific Grants (140,436) (152,954) (173,072) (18,428) (191,500) 10.65% 9397 Program Registrations (1,688,961) (1,849,534) (1,771,726) (121,174) (1,892,900) 6.84% 9910 Gift Shop (10,152) (10,749) (9,500) (500) (10,000) 5.26% 9915 Snack Bar (16,658) (19,615) (17,250) 0 (17,250) 0.00% 9916 Vending Machines (11,659) (16,391) (12,300) 0 (12,300) 0.00% 9930 Rentals (4,886) (4,600) (4,600) 0 (4,600) 0.00% 9940 Advertising Space (55,503) (39,845) (38,500) (38,500) (77,000) 100.00% 9943 Memberships-Pool/Health Clut (7,000) (8,000) (8,000) 0 (8,000) 0.00% 9955 Programs (47,467) (53,623) (46,500) (20,200) (66,700) 43.44% 9970 Child Supervision (32,665) (40,711) (35,000) (2,000) (37,000) 5.71% 9975 Fitness Testing ' (52,805) (60,760) (50,000) (20,000) (70,000) ' 40.00% 9977 Donations (3,554) (4,917) (1,000) 0 (1,000) 0.00% 9991 Other Revenue 0 (48) 0 0 0 0.00% 9920 Admissions - Public & Edu. (121,548) (122,043) (117,200) (14,800) (132,000) 12.63% 9921 Admissions - Tennis (83,185) (92,282) (90,000) 0 (90,000) 0.00% 9922 Admissions - Skating (15,922) (18,080) (23,500) 0 (23,500) 0.00% 9923 Admissions - Public Swimming (53,063) (55,722) (62,000) (1,000) (63,000) 1.61% 9924 Admissions - Squash (16,682) (15,589) (21,000) 0 (21,000) 0.00% 9925 Admissions - Fitness Room (6,003) (6,294) (6,000) (500) (6,500) 8.33% 148 City of Pickering 2019 Current Budget Approved Final Culture, Recreation & Facilities Run Date: 5/1/19 11:05 AM 149 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 9926 Admissions - Racquet Ball (3,442) (4,779) (5,000) 0 (5,000) 0.00% 9931 Rentals - Ice Surface (1,496,657) (1,429,953) (1,525,000) (45,000) (1,570,000) 2.95% 9932 Rentals - Pool (264,851) (277,147) (292,000) 4,000 (288,000) (1.37%) 9933 Rentals - Mtg. Room/Public (79,849) (103,627) (78,000) (6,000) (84,000) 7.69% 9934 Rentals - Mtg. Room/Prog. (27,000) (27,000) (27,000) 0 (27,000) 0.00% 9935 Rentals - Halls (136,058) (155,038) (142,000) (7,000) (149,000) 4.93% 9936 Rentals - Pool -School Board (2,296) (1,166) (2,100) 900 (1,200) (42.86%) 9937 Rentals - West Shore C.C. (58,070) (65,040) (61,000) 0 (61,000) 0.00% 9938 Rentals - East Shore C.C. (56,497) (53,014) (56,000) 0 (56,000) 0.00% 9939 Rentals - Lockers (229) (22) (100) 0 (100) 0.00% 9941 Membertships - Tennis (22,403) (27,487) (25,000) 0 (25,000) 0.00% 9943 Memberships - Pool/Health CIL (653,524) (763,435) (711,000) (40,000) (751,000) 5.63% 9944 Memberships - Squash (71,105) (86,222) (85,000) 0 (85,000) 0.00% 9945 Memberships - General (133,147) (162,828) (145,000) (5,000) (150,000) 3.45% 9946 Memberships - Racquet Ball (21,711) (24,342) (24,000) 0 (24,000) 0.00% 9947 Rentals - Claremont C.C. (414) (367) (800) 0 (800) 0.00% 9949 Rentals - Petticoat Creek (48,260) (52,409) (50,000) 0 (50,000) 0.00% 9958 Rentals - Wellness Clinic (41,762) (47,627) (43,000) (15,375) (58,375) 35.76% 9957 Rentals - Pottery Studio (10,500) (2,640) (2,640) 2,640 0 (100.00%) 9959 Arena Floor Rentals (43,501) (53,335) (47,000) 0 (47,000) 0.00% 9990 Other Revenue (1,336) (372) 0 0 0 0.00% 9990 Other Misc Revenue (24,240) (19,378) (32,500) 10,500 (22,000) (32.31%) 9950 Misc, Event Revenue (708) 0 0 0 0 0.00% 9954 Netted Revenue (132,272) (154,130) (155,791) (4,603) (160,394) 2.95% 9950 Event Vendor Fees (5,344) (9,938) (17,500) 5,450 (12,050) (31.14%) 9976 Nutrition (176) 0 0 • 0 0 0.00% 9980 Sponsorships No Tax 0 (800) (8,000) 6,000 (2,000) (75.00%) 9985 Marketing Sponsorships (70,092) (20,459) (212,500) 175,500 (37,000) (82.59%) 9992 Other Revenue - Membership! (4,501) (5,334) (5,000) 0 (5,000) 0.00% Total Revenues (5,865,397) (6,193,778) (6,295,804) (152,065) (6,447,869) 2.42% Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu (52,901) (32,035) (33,460) (42,175) (75,635) 126.05% 1920 Transfer to/(from) Reserve Fun (114,382) (36,077) (80,125) 45,830 (34,295) (57.20%) Total Transfers (167,283) (68,112) (113,585) 3,655 (109,930) (3.22%) Net 8,363,462 8,348,597 8,899,485 134,086 9,033571 1.51%' 149 C;u:lture, Rec:reat on:;&;:Facil:ities;Depa'rt rj:e;nt;:;:;':;:;: iiit'Yiaiy pf Not worthy Curr rit:B d et: Ch ge Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1100 Program Salaries 1400 Employer Contributions 2140 Telephones 2210 Advertising 2340 Seminars & Education 2392 Consulting & Professional Fees 2394 Receptions, Promotions & Special Events 2399 Outside Agency Services 2435 Building Repairs & Maintenance Amount Explanations $479,225 Increase due to: one full time Coordinator, Facilities Capital Projects (to support an increased number and complexity of capital projects); increased hours for Arena and Facilities staff (to offer summer ice); increased hours for term Facility Attendant. positions (to provide event support and the additional cleaning of the new Arts Studio); increased hours for part time Clerk Recreation position (to meet customer service volume at the front desk of the Rec. Complex during peak times); increased hours for term Camp Counsellor, Special Needs positions (to accommodate additional registrants with special needs into the camp program); increased hours for term Event Coordinator position (to support events); and, increased hours for contracted program instructors (offset by program revenues). 80,484 Increase due to new and enhanced programming, including the new Arts Studio (formerly known as the Pottery Studio). These expenditures are offset 100% by program revenues. 38,456 Increase largely due to higher employer paid CPP and Life insurance premiums. 7,700 The telephone budget increased for shared costs in 2018 due to the need to upgrade speeds on network connections to municipal facilities. The City also upgraded our internet connection in order to meet the increased demand for internet access. (8,000) Decrease due to a one-time Seniors Community Grant removed from the 2019.budget. 8,735 Increase due to the introduction of new registration software training and additional professional development opportunities for existing staff. (152,530) Decrease due to the completion of various studies in 2018 and thereby removed from the 2019 budget. (11,845) Decrease due to a one-time Seniors Community Grant and event (Council Inaugural) removed from the 2019 budget. (31,401) Decrease due to the elimination of contracted recreation programs. (16,281) Decrease due to the completion of one-time building repair and maintenance projects in 2018 and thereby removed from the 2019 budget. 150 ulture;:_Recreatioi : &:Eacilittes:lDepai ................................................................. ummary:of:Noteworth:y:Cu:rrent B:udg:et:Changes: Expenditures - Increasesl(Decreases) Budget Item Amount 2479 Software/Hardware $22,735 Maintenance Contr 2712 Programs Supplies Explanation Increase largely reflects the departmental share of the annual maintenance fees for the new HRIS system. This maintenance support includes: technical and software upgrades. 5,750 Increase due to the introduction of new and enhanced programs, including the new Arts Studio (formerly known as the Pottery Studio). These expenditures are offset 100% by program revenues. 5350 Committee Expenses 5,000 Increase due to Age Friendly Community Steering Committee introduced in 2018. 5510 Utilities - Water 12,745 Increase based on 2018 projected actual costs and Durham Region rate increase. 5520 Utilities - Gas 13,065 Increase is based on 2018 projected actual costs and 2019 contract rate. 5530 Utilities - Hydro (155,500) Decrease is based on 2018 projected actual costs. 5973 Minor Furniture & (15,600) Decrease due to the one-time replacement of office furniture, Fixtures and meeting room tables/chairs in 2018 and thereby removed from the 2019 budget. Total Expenditure Changes $ 282,496 151 ....................................................... .... y:af .j0 '00ng 2019: C pure;:;Recreation::&:Fac iit es::De:pa:rt a it:::< iii maty:of:Noteworthy:GurreFit:Budget Changes Revenues - (Increases)/Decreases Budget Item 1623 Ontario Specific Grants 9397 Program Registration 9940 Advertising Space 9955 Programs 9975 Fitness Testing 9920 Admissions - Public & 9931 Rentals - Ice Surface 9933 Rentals - Meeting Room/Public 9935 Rentals - Halls 9943 Memberships - Pool/Health Club 9945 Memberships - General 9958 Rentals - Wellness Clinic 9990 Other Miscellaneous Revenue 9950 Event Vendor Fees 9980 Sponsorships No Tax Amount Explanation ($18,428) Increase due to the new Seniors Active Living Centre Grant for George Ashe Community Centre. (121,174) Increase due to actual revenues in 2018, introduction of additional/new programs including those offered at the new Arts Centre (formerly known as the Pottery Studio), and proposed user fee increases in 2019. (38,500) Increase due to new Arena Advertising agreement approved by Council in 2018, as per Council Resolution #486/18. (20,200) Increase due to projected revenues in 2019. (20,000) Increase due to projected revenues in 2019. (14,800) Increase due to projected revenues in 2019. (45,000) Increase due to projected revenues associated with the introduction of summer ice in 2019. (6,000) Increase due to actual revenues in 2018. (7,000) Increase due to actual revenues in 2018. (40,000) Increase due to actual revenues in 2018. (5,000) Increase due to actual revenues in 2018. (15,375) Increase due to expanded premises in the lease amending agreement with the Wellness Centre, as per Council Resolution #472/18. 10,500 Decrease reflects actual sponsorship revenues in 2018 (offset by naming rights sponsorship collected outside of the current budget). 5,450 Decrease due to actual revenues in 2018. 6,000 Decrease reflects actual event sponsorship revenues in 2018 (offset by naming rights sponsorship collected outside of the current budget). 152 ............................................................ ulture; :ReprpAtion:.& :001140:: P.044000.. >: ........................................................... imtl�:arjr.:of::Noteworthy:euirr: iit B dget:Cbei�: e : Revenues - (Increases)/Decreases Budget Item 9985 Marketing Sponsorships Amount 175,500 Total Revenue Changes ($152,065) Explanation Decrease due to actual event, program and/or facility sponsorship revenues in 2018 (offset by naming rights sponsorship collected outside of the current budget). 153 Rse eat o0:.&>:.0001t.1.4: epartritiet ummaiKy:o Noteworthy:i urre it:I udgetChanges Transfers to/from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1911 Trans. to/(from) Continuing Studies Reserve 1920 Transfer to/(from) Reserve Fund Amount Explanation ($42,175) Increase primarily due to 2018 funding carryover for the new Facilities Way Finding Study and the completion of the Age Friendly Community Plan. 45,830 Reduction in transfer from DC and FGT reserve funds due to the completion of the Space Use Study and Facility Condition Assessments in 2018. Total Transfer Changes $3,655 154 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Net Costs (per $100,000 Assessment) Excluding Amortization Service Pickering Whitby Oshawa Clarington Brock Fire Services $197 $152 $177 $136 $78 Roadways - Paved $7 $28 $19 ($5) $12 Roadways - Unpaved $6 $0 $0 $3 $18 Roadways - Bridges and Culverts $0 $1 $1 $3 $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control* - Except Sidewalks, Parking Lots $8 $10 $28 $25 $28 Street lighting $9 $6 $9 $11 $11 Storm Sewer - Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - $33 $37 $70 $55 $27 Other Library $36 $24 $44 $21 $31 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and Inspection Services* $10 ($3) $13 $12 $0 * Net Costs (per $100,000 Assessment) Including Amortization Net Costs (per Capita) Excluding Amortization 155 City of Pickering 2019 Current Budget Approved Final 2711 Cult. & Rec. - Admin. Run Date: 5/1/19 11:05 AM 156 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. >. 2018 Expenditures . 1100 Salaries & Wages 1,464,041 1,492,179 1,532,789 171,486 1,704,275 11.19% 1200 Overtime 26,755 11,406 26,840 1,015 27,855 3.78% 1400 Employer Contributions 405,439 419,370 454,976 29,381 484,357 6.46% 1800 Conferences 741 2,330 3,000 0 3,000 0.00% 1900 Uniforms 2,306 2,522 2,500 0 2,500 0:00% 2110 Travel 7,141 7,116 8,000 1,000 9,000 12.50% 2131 Cellular Phones 6,684 8,312 7,500 1,400 8,900 18.67% 2140 Telephones 5,702 10,794 8,916 3,050 11,966 34.21% 2210 Advertising 134,730 113,864 121,400 7,000 128,400 5.77% 2220 Subscription & Publications 1,104 442 1,000 1,000 2,000 100.00% 2340 Seminars & Education 1,601 3,129 3,200 270 3,470 8.44% 2370 Insurance Premium 10,354 10,354 10,354 0 10,354 0.00% 2392 Consulting & Professional 136,012 104,337 243,500 (141,130) 102,370 (57.96%) 2394 Recpt, Prom & Sp Events 6,450 16,264 13,000 (7,000) 6,000 (53.85%) 2395 Memberships 6,412 6,504 6,500 250 6,750 3.85% 2396 Photo, Mapping, Printing 1,731 4,031 4,000 2,000 6,000 50.00% 2399 Outside Agency Sery 15,773 0 0 0 0 0.00% 2479 Software/Hardware Maintenanc 62,325 33,772 35,720 2,546 38,266 7.13% 2648 Building Rentals 71,240 70,290 72,200 0 72,200 0.00% 5300 Stationery & Office Supplies 4,291 3,498 4,300 500 4,800 11.63% 5350 Committee Expenses 8,878 7,168 8,500 5,000 13,500 58.82% 5973 Minor Furniture & Fixtures 1,117 1,091 1,000 0 1,000 0.00% Total Expenditures 2,380,827 2,328,773 2,569,195 77,768 2,646,963 3.03% Revenues 9990 Other Revenue (1,336) (372) 0 0 0 0.00% 9950 Misc. Event Revenue (708) 0 0 0 0 0.00% Total Revenues (2,044) (372) 0 0 0 0.00% Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu (35,246) 0 0 (37,575) (37,575) 0.00% 1920 Transferto/(from) Reserve Fun (105,590) (36,077) (80,125) 45,830 (34,295) (57.20%) Total Transfers (140,836) (36,077) (80,125) 8,255 (71,870) (10.30%) Net 2,237,947 2,292,324 2,489,070 86,023 2,575,093 3.46%' 156 City off Pickering 2019 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2711.1100.0000 Salaries & Wages Base Salaries and Wages. 1,638,825 One new full-time Coordinator, Facilities Capital Projects - start date May 1, 2019 45,825 New Manager, Arts Centre full time position - start date November 1, 2019 19,625 Total 2711.1100.0000 Salaries & Wages 1,704,275 2711.1200.0000 Overtime Program Registration (3 sessions) 2,350 Programs and Events 10,455 Department Graphics 6,370 Administration 2,280 Facilities 6,400 Total 2711A200.0000 Overtime 27,855 2711.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 465,421 benefits such as extended health and dental Benefits related to one new full time Coordinator, Facilities Capital Projects - start 13,785 date May 1, 2019 Benefits related to new Manager, Art Centre full time position - start date 5,151 November 1, 2019 Total 2711.1400.0000 Employer Contributions 484,357 2711.1800.0000 Conferences Ontario Association of Architects - Manager, Facilities Operations 1,000 Creative Cities Conference 1,500 Topical Conference - Mgr., Arts Centre 500 Total 2711.1800.0000 Conferences 3,000 2711.1900.0000 UNIFORMS For City Event Staff 2,500 Total 2711.1900.0000 UNIFORMS 2,500 2711.2110.0000 Travel Parking & Mileage Parking and Mileage - Mgr., Arts Centre Total 2711.2110.0000 Travel 2711.2131.0000 Cellular Phones Annual Smartphone charges - various staff (Manager, Supervisor (1), Coordinators (8)). 157 8,000 1,000 9,000 7,200 City of Pickering 2019 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget Annual Smartphone & Tablet charges - Director, Community Services, Division 1,200 Head, Operations Smart phone - Mgr. Arts Centre Total 2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones Voice / Data Internet 500 8,900 9,294 2,672 Total 2711.2140.0000 Telephones 11,966 2711.2210.0000. Advertising Includes all Sections within the Division - radio advertising, additional City . 20,200 promotion Accessible Communications 1,000 Community Page 91,000 Program & Teen Advertising 7,000 Corporate Tourism 6,200 Family Calendar • . 3,000 Total 2711.2210.0000 Advertising 128,400 2711.2220.0000 Subscriptions & Publicati Weather monitoring subscription (shared with Bylaw and Public Works) 2,000 Total 2711.2220.0000 Subscriptions & Publicati • 2,000 2711.2340.0000 Seminars& Education CPRC & First Aid Training - Various staff 200 Accessibility Conference - Accessibility Coordinator 1,000 Marcom 1,270 Festivals & Events Ontario 1,000 Total 2711.2340.0000 Seminars & Education 3,470 2711.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 10,354 property. (Policy coverage includes: liability, automobile and property). Total 2711.2370.0000 Insurance Premium 10,354 2711.2392.0000 Consulting & Professional Facilities Way Finding Study (39% DC funded) 50,000 Age Friendly Community Plan (39% DC Funded and 61% funded from Continuing 20,685 Studies Reserve PO.# 180531 ) Security Services Review (Funded from Continuing Studies Reserve PO# 180439) 1,765 Space Use Study (22.5% DC Funded and 77.5% funded from Continuing Studies 29,920 Reserve PO.# 180671) Total 2711.2392.0000 Consulting & Professional 102,370 158 City of Pickering 2019 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area 6,000 Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 6,000 2711.2395.0000 Memberships (1x$695) Ont. Rec & Facilities Assoc., (1x$380) Festivals & Events 1,165 Royal Architectural Institute of Canada (RAIC) 400 Canadian Institute of Quantity Surveyors (CIQS) 380 Certified Engineering Technologist (CET) 250 Ontario Association of Architects 850 Creative City Network of Canada 445 Parks and Recreation Municipal Membership 3,260 Total 2711.2395.0000 Memberships 6,750 2711.2396.0000 Photo,Mapping,Printing To cover professional services for photography map, printing reproductions,. plotter 6,000 supplies Total 2711.2396.0000 Photo,Mapping,Printing 6,000 2711.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Facility Asset Management 33,000 Maintenance - Auto Cad 600 Maintenance - Adobe Photo Shop 120 Maintenance - HRIS - new 4,546 Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts 38,266 2711.2648.0000 Building Rentals Rental charges associated with 1101 Kingston Road lease 72,200 Total 2711.2648.0000 Building Rentals 72,200 2711.5300.0000 Stationery & Office Suppl General office supplies 2,000 Minor office supplies & equipment - 1101 Kingston Road offices 1,500 Access cards 800 General Office Supplies - Mgr., Arts Centre 500 Total 2711.530.0.0000 Stationery & Office Suppl 4,800 2711.5350.0002 Cttee Exp -Access Cttee Committee Special Event expenses 6,000 Total 2711.5350.0002 Cttee Exp -Access Cttee 6,000 2711.5350.0003 Cttee Exp -Cultural Advsry Committee related expenses 2,500 Total 2711.5350.0003 Cttee Exp -Cultural Advsry 2,500 2711.5350.0004 Cttee Exp -Age Friendly 159 City of Pickering 2019 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget Committee related expenses Total 2711.5350.0004 Cttee Exp -Age Friendly 2711.5973.0000 Furniture & Fixtures Office chairs replacement Total 2711.5973.0000 Furniture & Fixtures 5,000 5,000 1,000 1,000 Total Expenses 2,646,963 Total Revenues 0 Transfers 1911.2711.0000 Trsf frm Res - C&R Admin Continuing Studies Reserve funding for Age Friendly Community Plan (12,620) Continuing Studies Reserve funding for Security Services Review (1,765) Continuing Studies Reserve funding for Space Use Study (23,190) Total 1911.2711.0000 Trsf frm Res - C&R Admin (37,575) 1920.7600.2711 Trsf frm DCRF- C&R Admin DC Funding (39%) for Facilities Way Finding Study (19,500) DC Funding (39%) for Age Friendly Community Plan (8,065) DC Funding (22.5%) for Space Use Study (6,730) Total 1920.7600.2711 Trsf frm DCRF- C&R Admin (34,295) Total Transfers Net Expenses 160 (71,870) 2,575,093 City of Pickering 2019 Current Budget Approved Final 2124 Civic Centre Run Date: 6/1/19 11:05 AM 161 2017 Actuals 2018 Actuals 2018 Approved Budget INC,/DEC. 2019 Approved Budget - ` % CHGE. 2018 Expenditures 1100 Salaries & Wages 219,088 239,466 244,285 , 3,383 247,668 1.38% 1200 Overtime 5,547 3,235 5,230 270 5,500 5.16% 1400 Employer Contributions 33,726 48,533 56,162 (826) 55,336 (1.47%) 1900 Uniforms 2,084 1,884 2,000 0 2,000 0.00% 2140 Telephones 0 0 0 5,000 5,000 0.00% 2340 Seminars & Education 0 0 0 .1,000 1,000 0.00% 2370 Insurance Premium 3,709 3,009 3,009 0 3,009 0.00% 2371 Ins. Deductible 0 0 1,000 0 1,000 0.00% 2392 Consulting & Professional 9,667 0 0 0 0 0.00% 2394 Recpt, Prom & Sp Events 0 15 0 0 0 0.00% 2399 Outside Agency Sery 65,700 79,865 84,820 0 84,820 0.00% 2435 Build Repairs & Mtce "158,481 154,057 140,125 3,500 143,625 2.50% 2478 Misc Equip Repairs 40,402 223 0 0 0 0.00% 2479 Software/Hardware Maintenanc 0 0 0 661 661 0.00% 2678 Rental Misc Equip 443 0 500 0 500 0.00% 5510 Utilities - Water 9,965 13,066 11,635 2,560 14,195 22.00% 5520 Utilities - Gas 21,457 23,187 24,777 750 25,527 3.03% 5530 Utilities - Hydro 156,934 143,474 203,824 (25,000) 178,824 (12.27%) 5550 Utilities - Cable T.V. 1,445 1,470 850 0 .850 0.00% 5902 Supplies & Tools 3,093 1,677 3,000 0 3,000 0.00% Total Expenditures 731,741 713,161 781,217 (8,702) 772,515 (1.11%) Revenues 9916 Vending Machines (378) (180) (500) 0 (500) 0.00% 9954 Netted Revenue (132,272) (154,130) (155,791) (4,603) (160,394) 2.95% Total Revenues (132,650) (154,310) (156,291) (4,603) (160,894) 2.95% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 599,091 558,851 624,926 (13,305) 611;621 (2:13%) 161 City of Pickelrir g 2019. Approved Background Information 2124 Civic Centre Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2124.1100.0000 Salaries & Wages Base Salaries and Wages 248,862 Additional hours (200 hrs) for Facility Attendant position due to cleaning demands 3,768 of two Operations Centres during transition period. Reduction in hours (260) for one full time Facility Attendant position due to (4,962) collective agreement. Total 2124.1100.0000 Salaries & Wages 247,668 2124.1200.0000 Overtime To meet service level/workload commitments 5,500 Total 2124.1200.0000 Overtime 5,500 2124.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 56,076 benefits such as extended health and dental Benefits related to additional hours (200 hrs) for Facility Attendant position due to 300 cleaning demands of two Operations Centres during transition period. Benefits related to reduction in hours (260) for one full time Facility Attendant (1,040) position due to collective agreement. Total 2124.1400.0000 Employer Contributions 55,336 2124.1900.0000 Uniforms Uniforms 2,000 Total 2124A900.0000 Uniforms 2,000 2124.2140.0000 Telephones Voice/Data Internet 4,349 651 Total 2124.2140.0000 Telephones 5,000 2124.2340.0000 Seminars & Education Energy Management Seminars Total 2124.2340.0000 Seminars & Education 2124.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2124.2370.0000 Insurance Premium 2124.2371.0000 Insurance Deductible Insurance Deductible Total 2124.2371.0000 Insurance Deductible 2124.2399.0000 Outside Agency Services 162 1,000 1,000 3,009 3,009 1,000 1,000 City of Pickering 2019 Approved Background Information 2124 Civic Centre Run Date: 5/1/19 11:08 AM 2019 Budget Base Hospital Support Defibrillation Program 1,000 Technical support 4,800 Fire Alarm and Security Monitoring Contract 1,800 Security Contract 77,000 Defibrillator Monitoring Contract 220 Total 2124.2399.0000 Outside Agency Services 84,820 2124.2435.0000 Building Repairs & Mainte Provision for building repairs & services 25,000 Provision for furniture repairs 4,000 Provision for supplies 12,000 Misc. Costs (outside lighting, signage, etc.) (50% with Library) 6,000 Underground - power washing/floor repairs/line painting 7,000 Provision for inspection and replacement of worn components (HVAC system) 19,500 GE Lighting - Transformer Maintenance 1,575 Card Access System 3,150 Window, door and lock repair/replacement 5,000 Tower Clock Inspection & Repairs 1,500 Carpet Service - Mats 2,000 Carpet Cleaning 3,500 Snow Removal, 50% of costs shared with Library 12,500 Window Washing 5,500 Council Chambers Sound System Repairs 3,000 Painting & Drywall Repairs 3,000 Standby Generator (diesel generator) - Cost shared with Library 3,000 York Centrifugal Chiller & Starters - Cost shared with Library 4,000 Boilers - Cost shared with Library 3,000 Elevator - Cost shared with Library 4,600 Fire Alarm, Sprinkler System & Fire Extinguishers - Cost shared with Library 3,200 Overhead garage doors 1,000 Electrical Safety Authority (yearly inspection fee as per legislation under Electrical 3,200 Code) Energy Management System - Service Contract 2,000 Switch Station Sub Panel Inspection 1,000 Chemical treatment of boilers and condensing equipment (50% costs shared with 3,000 Library) Security Camera Repairs & Replacement 1,400 Total 2124.2435.0000 Building Repairs & Mainte 143,625 2124.2479.0000 Sfwr/Hdwr Maint Contracts 163 City of Pickering 2019 Approved Background Information 2124 Civic Centre Run Date: 5/1/19 11:08 AM 2019 Budget Maintenance - HRIS - new Total 2124.2479.0000 Sfwr/Hdwr Maint Contracts 2124.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs Total 2124.2678.0000 Misc Equipment Rentals 2124.5510.0000 Utilities - Water .Budget based on 2018 projected actuals and regional water rate increase in 2019 Total 2124.5510.0000 Utilities - Water 2124.5520.0000 Utilities - Gas Budget based on 2018 projected actuals Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 Total 2124.5530.0000 Utilities - Hydro 2124.5550.0000 Cable TV Local cable TV charges for Civic Complex building. Total 2124.5550.0000 Cable TV 2124.5902.0000 Supplies & Tools First Aid & Safety supplies Small tools 661 661 500 500 14,195 14,195 25,527 25,527 178,824 178,824 850 850 2,500 500 Total 2124.5902.0000 Supplies & Tools 3,000 Total Expenses 772,515 Revenues 2124.9916.0000 Vending Machines Civic Complex vending machine sales Total 2124.9916.0000 Vending Machines 2124.9954.0000 Net Rev-Clning Chrgbk Janitorial staff - City (cost recovery from Library) Janitorial staff - City (cost from Operations Adm.) Total 2124.9954.0000 Net Rev-Clning Chrgbk (500) (500) (118,934) (41,460) (160,394) Total Revenues (160,894) Total Transfers 0 Net Expenses 611,621 164 City of Pickering 2019 Current Budget Approved Final 2572 Senior Citizens Centre Run Date: 5/1/19 11:05 AM 165 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 283,239 282,280 283,178 20,478 303,656 7.23% 1200 Overtime 7,000 7,688 6,000 0 6,000 0.00% 1400 Employer Contributions 57,992 56,407 54,780 859 55,639 1.57% 1900 Uniforms 1,054 758 800 0 800 0.00% 2110 Travel 598 705 700 0 700 0.00%0 2140 Telephones 3,829 3,335 4,272 (1,000) 3,272 (23.41%) 2210 Advertising 193 131 15,200 (15,000) 200 (98.68%) 2340 Seminars & Education 1,195 1,170 1,500 2,800 4,300 186.67% 2370 Insurance Premium 2,347 2,347 2,347 0 2,347 0.00% 2394 Recpt, Prom & Sp Events 17,236 22,131 • 46,245 (5,995) 40,250 (12.96%) 2395 Memberships 463 450 500 0 500 0.00% 2399 Outside Agency Sery 3,881 1,463 2,070 2,100 4,170 101.45% 2435 Build Repairs & Mtce 69,320 65,252 68,000 10,000 78,000 14.71% 2478 Misc Equip Repairs 11,126 0 0 0 0 •0.00% 2479 Software/Hardware Maintenanc 1,769 1,766 1,800 810 2,610 45.00% 5320 Athletic Equip. Playroom 2,179 3,400 4,300 (2,000) 2,300 (46.51%) 5510 Utilities - Water 5,198 5,006 6,335 320 6,655 5.05% 5520 Utilities - Gas 5,883 6,215 8,525 255 8,780 - 2.99% 5530 Utilities - Hydro 26,530 23,867 34,652 (2,500) 32,152 (7.21%) 5902 Supplies & Tools 1,320. 1,657 2,100 0 2,100 0.00% 5973 Minor Furniture & Fixtures 0 0 0 1,000 1,000 0.00% 5978 Misc. Equipment 0 0 2,800 (2,800) 0 (100.00%) Total Expenditures 502,352 486,028. 546,104 9,327 555,431 1.71% Revenues, 1623 Ont. Specific Grants (64,100) (107,487) (120,500) (14,500) (135,000) 12.03% 9955 Programs (37,102) (39,330) (38,000) (15,000) (53,000) 39.47% 9990 Other Misc Revenue. (473) (589) 0 0 0 0.00% 9950 Event Vendor Fees (2,374) (3,666) (3,500) 0 (3,500) 0.00% 9980 Sponsorships No Tax 0 (75) (500) 0 (500) 0.00% 9985 Marketing Sponsorships 0 (2,400) (3,000) 1,000 (2,000) (33.33%) Total Revenues (104,049) (153,547) (165,500) (28,500) (194,000) 17.22% Transfers to/from Reserves & R.F. 1920 Transfer to/(from) Reserve Fun (8,792) 0 0 0 0 0.00% Total Transfers (8,792) 0 0 0 0 0.00% Net 389,511 332,481 380,604 (19,173) 361,431 (5.04%) 165 City of Pickering 2019 Approved Background Information 2572 Senior Citizens Centre Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2572.1100.0000 Salaries & Wages Base Salaries and Wages 283,656 Additional hours for Contract Program Instructors (largely offset by program 20,000 revenues) Total 2572.1100.0000 Salaries & Wages 303,656 2572.1200.0000 Overtime To meet service level/workload commitments 6,000 Total 2572.1200.0000 Overtime 6,000 2572.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 54,039 benefits such as extended health and dental Benefit costs related to contract program instructors 1,600 Total 2572.1400.0000 Employer Contributions 55,639 2572.1900.0000 Uniforms As per the Collective Agreement 800 Total 2572.1.900.0000 Uniforms 800 2572.2110.0000 Travel ,Parking & Mileage 700 Total 2572.2110.0000 Travel 700 2572.2140.0000 Telephones Voice / Data Cable Total 2572.2140.0000 Telephones 2572.2210.0000 Advertising Display and promotion Total 2572.2210.0000 Advertising 2572.2340.0000 Seminars & Education Older Adults Centre's Association (OACAO) Seniors Conference - Coordinator, Recreation Programs Ontario Recreation Facilities Association (ORFA) Advances Rec. Facilities Business Mgmt. II Course - Coord., Rec. Programs Defibrillator Training Total 2572.2340.0000 Seminars & Education 2572.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 166 2,468 804 3,272 200 200 1,500 2,300 500 4,300 2,347 City f Pickering 2019. Approved Background Information 2572 Senior Citizens Centre Run Date: 5/1/19 11:08 AM 2019 Budget Total 2572.2370.0000 Insurance Premium 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Gardens & Gardening Speakers Series (offset by New Horizons Grant) Big Band Events Poinsettia Tea Mayor's Light Tour Seniors' Month Celebration - June each year 2,347 24,600 3,830 6,060 3,110 2,650 Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 40,250 2572.2395.0000 Memberships Older Adult Centres Association of Ontario Total 2572.2395.0000 Memberships 500 500 2572.2399.0000 Outside Agency Services Tai Chi Society Program 2,100 Base Hospital Support Defibrillation Program 1,000 Fire Alarm & Security Monitoring Contract 850 Defibrillator Monitoring Contract 220 Total 2572.2399.0000 Outside Agency Services 4,170 2572.2435.0000 Building Repairs & Mainte Seniors Active Living Centre Special Projects - ESCC (offset by SALC Special 15,000 Projects Grant) Seniors Active Living Centre Special Projects - GALCC (offset by SALC Special 10,000 Projects Grant) Caretaking supplies 6,300 General supplies 2,100 Electrical and Plumbing 4,000 Doors, Windows & Locks 2,000 Snow Ploughing & Salting 16,000 Carpet Cleaning Service 2,000 Painting & Plaster Repairs 5,500 HVAC Servicing 3,000 General Repairs and Maintenance 4,000 Boiler Repair and Maintenance 1,000 Fire Inspection 500 Emergency Lighting 3,500 Energy Management - Service Contract 500 TSSA Inspection and Maintenance lift 1,600 Chairlift Inspection 1,000 Total 2572.2435.0000 Building Repairs & Mainte 78,000 167 City of Pickering 2019 Approved Background Information 2572 Senior Citizens Centre Run Date: 5/1/19 11:08 ANI 2019 Budget 2572.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - MySeniorCentre software Maintenance - HRIS - new Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue 1,800 810 2,610 2,300 Total 2572.5320.0000 Athletic Equip & Playroom 2,300 2572.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 6,655 Total 2572.5510.0000 Utilities - Water 6,655 2572.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 8,780 Total 2572.5520.0000 Utilities - Gas 8,780 2572.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 32,152 Total 2572.5530.0000 Utilities - Hydro 32,152 2572.5902.0000 Supplies & Tools First Aid & Safety (replacement) and Small tools (replacement) 2,100 Total 2572.5902.0000 Supplies & Tools 2,100 2572.5973.0000 Furniture & Fixtures Office and guest chairs replacement 1,000 Total 2572.5973.0000 Furniture & Fixtures 1,000 Total Expenses 555,431 Revenues 1623.2572.0000 Ont Grant - Senior Citize Seniors Active Living Centre Operating Grant (ESCC) (42,700) Seniors Active Living Centre Operating Grant (GACC) (42,700) Seniors Active Living Centre Special Projects Grant (ESCC) (15,000) Seniors Active Living Centre Special Projects Grant (GALCC) (10,000) New Horizons Grant (24,600) Total 1623.2572.0000 Ont Grant - Senior Citize (135,000) 2572.9950.0000 Seniors Events/Prgms Seniors Events - Ticket Sales & Sponsorship (3,500) Total 2572.9950.0000 Seniors Events/Prgms (3,500) 2572.9955.0000 Older Adults 55+ Programs Arts & Crafts (32,000) 168 City of Pickering 2019 Approved Background Information 2572 Senior Citizens Centre Run Date: 5/1/19 11:08 AM 2019 Budget Dancing (21,000) Total 2572.9955.0000 Older Adults 55+ Programs (53,000) 2572.9980.0000 Sponsorships Seniors Events Sponsorships (No tax) (500) Total 2572.9980.0000 Sponsorships (500) 2572.9985.0000 Marketing Sponsors Senior Events Marketing Sponsorships (Taxable) (2,000) Total 2572.9985.0000 Marketing Sponsors (2,000) Total Revenues Total Transfers Net Expenses 169 (194,000) 0 361,431 City of Pickering 2019 Current Budget Approved Final 2712 Programs Run Date: 5/1/19 11:05 AM 170 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 `Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 510,080 518,833 527,348 39,991 567,339 7.58% 1100 Salaries & Wages - Prg. 877,778 1,002,975 873,166 80,484 953,650 9.22% 1200 Overtime 13,928 12,587 16,900 0 16,900 0.00% 2712 0001 Program Overtime 5,170 3,760 0 0 0 0.00% 1400 Employer Contributions 169,368 177,780 167,568 1;694 169,262 1.01% 1900 Uniforms 4,478 4,449 5,000 0 5,000 0.00% 2110 Travel 2,707 2,154 3,200 0 3,200 0,00% 2131 Cellular Phones 1,049 1,618 1,500 0 1,500 0.00% 2140 Telephones 2,646 2,588 2,751 (400) 2,351 (14.54%) 2220 Subscription & Publications 0 0 100 0. 100 0.00% 2340 Seminars & Education 2,759 4,462 3,000 (300) 2,700 (10,00%) 2365 Purch Prnting/Broch/News Ltr 52,884 51,144 57,000 0 57,000 0.00% 2370 Insurance Premium 10,146 9,146 9,146 0 9,146 0.00% 2371 Ins. Deductible 0 895 0 0 0 0.00% 2392 Consulting & Professional 7,500 0 0 0 0 0.00% 2394. Recpt, Prom & Sp Events 14,753 3,250 3,000 0 3,000 0.00% 2395 Memberships 1,734 1,730 1,700 (500) 1,200 (29.41%) 2399 Outside Agency Sery 93,494 80,672 135,525 (33,225) 102,300 (24.52%) 2478 Misc Equip Repairs 19 0 200 0 200 0.00% 2479 Software/Hardware Maintenan< 0 0 0 4,057 4,057 0.00% 2642 Community Use of Schools 3,269 2,979 3,500 0 3,500 0.00% 2712 Prgm - Build Rentals . 196,000 200,000 196,000 0 196,000 0.00% 5302 Forms 0 0 500 0 500 0.00% 2712 Event Supplies 280,357 230,753 260,900 (2,625) 258,275 (1.01 %) 2712 Prgms Supplies 74,035 99,801 107,500 5,750 113,250 5.35% 5330 Drop-InCentre Supplies3,255 2,615 4,400 0 4,400 0.00% 5902 Supplies & Tools 2,669 1,045 2,800 0 2,800 0.00% 5978 Misc. Equipment 5,320 5,178 6,000 1,000 7,000 16.67% Total Expenditures 2,335,398 2,420,414 2,388,704 95,926 2,484,630 4.02% Revenues 1610 Federal Grant (73,186) (50,921) (41,000) 0 (41,000) 0.00% 1623 Ont. Specific Grants (37,073) (6,204) , (13,072) (1,328) (14,400) 10.16% 9397 Program Registrations (1,688,961) (1,849,534) (1,771,726) ' (121,174). (1,892,900) 6.84% 9940 Advertising Space (22,503) (18,762) (22,000) 0 (22,000) 0.00% 9990 Other Misc Revenue (1,927) (2,752) . (14,000) 6,500 (7,500) (46.43%) 9950 Event Vendor Fees (2,970) (6,272) (14,000) 5,450 (8,550) (38.93%) 9980 Sponsorships No Tax 0 (725) (6,500) 5,000 (1,500) (76.92%) 9985 Marketing Sponsorships (48,894) (9,084) (61,500) 51,500 (10,000) (83.74%) 170 City of Pickering 2019 Current Budget Approved Final 2712 Programs Run Date: 6/1/19 11:05 AM 171 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Total Revenues (1,875,514) (1,944,254) (1,943,798) (54,052) (1,997,850) 2.78% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 459,884 476,160 444,906 41,874 486,780 9.41%'i 171 City f Picker' g 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2712.1100.0000 Salaries & Wages Base Salaries and Wages 546,765 Increase in hours (770 hrs) for Camp Counsellor, Special Needs term position 12,908 (offset by Camp revenues) Increase in hours (481 hrs) for Event Coordinator Term position 12,415 Decrease in hours (300 hrs) for Event Leader Term positions (4,749) Total 2712.1100.0000 Salaries & Wages 567,339 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance Prg - (9301) 11,000 Languages Prg - (9306) 650 Summer Camps - 3 to 12 Prg - (9307) 218,000 Fitness Prg - (9314) 35,000 Learn to Swim Prg - (9316) 416,300 March Break Camp Prg - (9320) 29,400 Arts Prg - (9321) 38,000 Pre -School Skating Prg - (9325) 11,000 Badminton Prg - (9334) 2,500 Babysitting Prg - (9338) 500 Volleyball Prg - (9339) 5,000 Karate Prg - (9340) 8,000 Pre -School Prg - (9353) 33,000 Youth Prgms Prg - (9361) 41,000 Pre Teen Dances Prg - (9362) 15,300 Kindergym Prg - (9369) 23,000 Adult Leisure Prg - (9384) 400 Standby Allowance Prg - (9388) 40,000 New Programs Prg - (9999) 10,000 Camps 13+ Prg - (9319) 15,600 Total 2712A100.9000 PROGRAMS SALARIES &WAGES 953,650 2712.1200.0001 C.S.& F. -Overtime To meet service level/workload commitments 11,900 Working Stat Holidays (i.e. Family Day) 5,000 Total 2712.1200.0001 C.S.& F. -Overtime 16,900 2712.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 111,572 benefits such as extended health and dental Benefit costs related to contract program instructors 55,522 172 City of Pickering 2019 Approved Background Information 27.12 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Benefits related to increase in hours (770 hrs) for Camp Counsellor, Special Needs term position (offset by Camp revenues) Benefits related to increase in hours (481 hrs) for Event Coordinator Term position Benefits related to decrease in hours (300 hrs) for Event Leader Term positions Total 2712.1400.0000 Employer Contributions 2712.1900.0000 Uniforms As per the Collective Agreement & Security Guards (legislated) Total 2712.1900.0000 Uniforms 2712.21.10.0001 TRAVEL Parking & Mileage Total 2712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones Cellular Phone Charges. Various staff (Coordinator, Rec. Programs, Rec. Programmer, Coordinator, Youth. Leadership Programs, Facility Security Guards, Camps) 1,210 1,163 (205) 169,262 5,000 5,000 3,200 3,200 1,500 Total 2712.2131.0001 Cellular Phones 1,500 2712.2140:0000 Telephones Voice / Data Internet 2,026 325 Total 2712.2140.0000 Telephones 2,351 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library 100 Total 2712.2220.0000 Subscriptions & Publicati 100 2712.2340.0000 Seminars & Education High Five Quality Assurance Program - New camp staff and program instructors 1,000 Defibrillator Training & Recertifications - Various staff 500 Parks & Rec. Ont, (PRO) Conference _ Coord., Recreation Programs 1,200 Total 2712.2340.0000 Seminars & Education 2,700 2712.2365.0000 Purch. Pr./Broch./News Lt Printing costs associated with City brochures and promotional activities 57,000 Total 2712.2365.0000 Purch. Pr./Broch./News Lt 57,000 2712.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 9,146 property. (Policy coverage includes: liability, automobile and property). Total 2712.2370.0000 Insurance Premium 9,146 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Sponsorship Program (100% offset by sponsorship revenue) 3,000 Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 3,000 173 City of Pickering 2019 Approved Background Information 2712 Programs Run Date: 511119 11:08 AM 2019 Budget 2712.2395.0000 Memberships High Five Annual Renewal Total 2712.2395.0000 Memberships 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 Contracted Programs and Services Total 2712:2399.9307 Outsd Agncy-Sum Camp 3-12 2712.2399.9316 C.S. & F. Outside Ag. Swi Busing for Swim to Survive Program Total 2712.2399.9316 C.S. & F. Outside Ag. Swi 2712.2399.9319 Outsd Agncy-Sum Camps 13+ Contracted Programs Total 2712.2399.9319 Outsd Agncy-Sum Camps 13+ 2712.2399.9320 Outsd Agncy-Mar Brk Camps Contracted Programs and Services Total 2712.2399.9320 Outsd Agncy-Mar Brk Camps 2712.2399.9362 Outsd Agncy-Pre Teen Contracted Services Total 2712.2399.9362 Outsd Agncy-Pre Teen 2712.2399.9384 Outsd Agncy-Adult Leisure Adult Leisure 1,200 1,200 40,000 40,000 36,400 36,400 5,300 5,300 2,900 2,900 17,200 17,200 500 Total 2712.2399.9384 Outsd Agncy-Adult Leisure 500 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment 200 Total 2712.2478.0000 Misc.Equipment Repairs & 200 2712.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 4,057 Total 2712.2479.0000 Sfwr/Hdwr Maint Contracts 4,057 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs 3,500 Total 2712.2642.0000 Community Use of Schools 3,500 2712.2648.0000 C.S & F Prog Summer camp rentals Prg - (9307) 10,000 Learn to swim rentals Prg - (9316) 164,000 March break rentals Prg - (9320) 1,000 Arts rentals Prg - (9321) 3,700 Pre-school skating Prg - (9325) 5,000 Pre-school rentals Prg - (9353) 4,000 Pre -teen dances rentals Prg - (9362) 6,300 174 City of ickelriig 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Kindergym rentals Prg - (9369) Total 2712.2648.0000 C.S & F Prog 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system 2,000 196,000 500 Total 2712.5302.0000 Forms 500 2712.5320.0000 C.S & F Prog. Supp Dance supplies Prg - (9301) 300 Summer camp supplies Prg - (9307) 11,000 Fitness supplies Prg - (9314) 20,000 Learn to swim supplies Prg - (9316) 32,000 Camps - 13+ supplies Prg - (9319) 3,400 March break camp supplies Prg - (9320) 2,500 Arts supplies Prg - (9321) 13,000 Pre-school skating supplies Prg - (9325) 200 Badminton supplies Prg - (9334) 1,200 Volleyball supplies Prg - (9339) 1,100 Karate supplies Prg - (9340) 300 Pre-school supplies Prg - (9353) 2,000 Youth program supplies Prg - (9361) 8,900 Pre -teen dance supplies Prg - (9362) 6,400 Adult Leisure Prg - (9384) 200 Kindergym supplies Prg - (9369) 750 New program supplies Prg - (9999) 10,000 Total 2712.5320.0000 C.S & F Prog. Supp 113,250 2712.5320.9000. Community Events Event Supplies 10,000 Total 2712.5320.9000 Community Events 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost partially offset by donations from the community. Total 2712.5320.9001 Canada Day Community Grps 2712.5320.9002 Canada Day - Daytime Electrical & Generator Rental 4,000 Rentals of various equipment 5,900 Citizenship Ceremony in Council Chambers on Canada Day 6,125 10,000 12,000 12,000 Total 2712.5320.9002 Canada Day - Daytime 16,025 2712.5320.9003 Canada Day - Evening 175 City f Pickering 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Fireworks 23,000 Mainstage & Evening Program 47,500 Police, Security & EMS 31,000 Jersey Barriers 18,500 Total 2712.5320.9003 Canada Day - Evening 2712.5320.9004 Supplies -Celebrate Winter Various supplies used for Winterfest Fireworks 120,000 24,000 6,000 Total 2712.5320.9004 Supplies -Celebrate Winter 30,000 2712.5320.9006 Community Grp Activity Santa Claus Parade 2,000 Remembrance Day Events 1,550 Community Engagement Activities 10,150 Total 2712.5320.9006 Community Grp Activity 13,700 2712.5320.9007 Waterfront Events Thursday and Sunday concerts (entertainers, socan fees, etc.) 12,600 Driftwood Theatre 1,500 Total 2712.5320.9007 Waterfront Events 14,100 2712.5320.9008. Youth Events Youth Events 9,000 Total 2712.5320.9008 Youth Events 9,000 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician, Performances, Setup and Craft 7,400 supplies Total 2712.5320.9009 Artfest 7,400 2712.5320.9010 Civic Awards Costs associated with hosting this event Total 2712.5320.9010 Civic Awards 2712.5320.9013 New Years Countdown Various supplies related to this event such as entertainment, decorations and refreshments Total 2712.5320.9013 New Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1st such as catering, entertainment and prizes Total 2712.5320.9014 Mayor's Levee 2712.5330.0000 Drop in Centre Supplies 176 12,400 12,400 5,150 5,150 8,500 8,500 City of Pickering 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Assist in provision of supplies and equipment for various Youth and Teen 4,400 Programs Total 2712.5330.0000 Drop in Centre Supplies 4,400 2712.5902.0000 Supplies & Tools Various Sports Equipment for Youth and Teen Programs 2,000 First Aid Supplies (replacement) 400 Various Camp Equipment (replacement) 400 Total 2712.5902.0000 Supplies & Tools 2,800 2712.5978.0000 Misc. Equipment Program equipment for youth programs & camps (gaming equipment & accessories, various games, sports equipment) Program equipment for kindergym & preschool programs. Replacements: kindergym equipment; creative centre equipment 3,000 4,000 Total 2712.5978.0000 Misc. Equipment 7,000 Total Expenses 2,484,630 Revenues 1610.2712.0000 Federal Pgm Grants Program Grant - Federal (20,000) Celebrate Canada Grant (21,000) Total 1610.2712.0000 Federal Pgm Grants (41,000) 1623.2712.0000 Ont Grant - Programs Swim to Survive Program (14,400) Total 1623.2712.0000 Ont Grant - Programs (14,400) 2712.9397.9301 REV -DANCE Program Registrations (28,000) Total 2712.9397.9301 REV -DANCE (28,000) 2712.9397.9306 REV -LANGUAGES Program - Languages (1,000) Total 2712.9397.9306 REV -LANGUAGES (1,000) 2712.9397.9307 REV -SUMMER CAMPS -3 TO 12 Program - Summer Camps (420,000) Total 2712.9397.9307 REV -SUMMER CAMPS -3 TO 12 (420,000) 2712.9397.9314 REV -FITNESS CLASSES Program - Fitness (100,000) Total 2712.9397.9314 REV -FITNESS CLASSES (100,000) 2712.9397.9316 REV -AQUATICS 177 City of Pickeri g 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Program - Learn to swim Total 2712.9397.9316 REV -AQUATICS 2712.9397.9319 REV -SUMMER CAMPS 13+ Program - Camps age 13 + Total 2712.9397.9319 REV -SUMMER CAMPS 13+ 2712.9397.9320 REV -CAMPS -SPRING BREAK Program - March Break Camp Total 2712.9397.9320 REV -CAMPS -SPRING BREAK 2712.9397.9321 REV-ART/CARTOONING Program - Arts Total 2712.9397.9321 REV-ART/CARTOONING 2712.9397.9325 REV -PRESCHOOL SKATING Program - Pre -School Skating Total 2712.9397.9325 REV -PRESCHOOL SKATING 2712.9397.9334 REV -BADMINTON Program - Badminton Total 2712.9397.9334 REV -BADMINTON 2712.9397.9338 REV -BABYSITTER TRAINING Program - Babysitting Total 2712.9397.9338 REV -BABYSITTER TRAINING 2712.9397.9339 REV -VOLLEYBALL Program - Volleyball Total 2712.9397.9339 REV -VOLLEYBALL 2712.9397.9340 REV -KARATE Program - Karate Total 2712.9397.9340 REV -KARATE 2712.9397.9353 REV -PRESCHOOL ACTIVITIES Program - Pre -School Total 2712.9397.9353 REV -PRESCHOOL ACTIVITIES 2712.9397.9361 REV -YOUTH PRGM Program - Youth programs Total 2712.9397.9361 REV -YOUTH PRGM 2712.9397.9362 REV -PRE -TEEN Program - Pre -teen dances Total 2712.9397.9362 REV -PRE -TEEN 2712.9397.9369 REV-KINDERGYM Program - Kindergym Total 2712.9397.9369 REV-KINDERGYM 178 (866,000) (866,000) (42,000) (42,000) (40,000) (40,000) (70,000) (70,000) (22,000) (22,000) (16,000) (16,000) (800) (800) (15,000) (15,000) (18,500) (18,500) (51,000) (51,000) (83,000) (83,000) (54,000) (54,000) (45, 000) (45,000) City of Pickering 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget 2712.9397.9384 REV -ADULT LEISURE Program - Adult Leisure (600) Total 2712.9397.9384 REV -ADULT LEISURE (600) 2712.9397.9999 Prog Rev - New Programs New Programs (20,000) Total 2712.9397.9999 Prog Rev - New Programs (20,000) 2712.9940.0000 Advertising Space Sale of advertising space in City Brochures - Spring/ Summer (10,000) . Fall Advertisers (6,000) Winter Advertisers (6,000) Total 2712.9940.0000 Advertising Space (22,000) 2712.9950.9001 Event Vendor Fees -Can Day Food Vendor & Activation Sales (2,500) Total 2712.9950.9001 Event Vendor Fees -Can Day (2,500) 2712.9950:9004 Event Vendor Fees Food Vendors (750) Total 2712.9950.9004 Event Vendor Fees (750) 2712.9950.9009 Artfest Food Vendors (500) Booth Fees (4,800) Total 2712.9950.9009 Artfest 2712.9980.9000 General Sponsorships General Events Sponsorships (No tax) Total 2712.9980.9000 General Sponsorships 2712.9985.9004 Tree Lghtng Mrktng Spnsr Tree Lighting Marketing Sponsorships (Taxable) Total 2712.9985.9004 Tree Lghtng Mrktng Spnsr 2712.9985.9007 Smmr Cncrt Mrktng Spnsrs Esplanade and Waterfront Concerts Marketing Sponsorships (Taxable) Total 2712.9985.9007 Smmr Cncrt Mrktng Spnsrs 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security costs (5,300) (1,500) (1,500) (5,000) (5,000) (5,000) (5,000) (2,500) Total 2712.9990.0001 Other Revenue (2,500) 2712.9990.9001 Other Rev - Canada Day Donations from various community groups to be used to partially offset supply (5,000) costs used for Canada Day Total 2712.9990.9001 Other Rev - Canada Day (5,000) 179 City of Puckero 2019 Approved Background Information 2712 Programs Run Date: 5/1/19 11:08 AM 2019 Budget Total Revenues Total Transfers Net Expenses 180 (1,997,850) 0 486,780 City of Pickering 2019 Current Budget Approved Final 2713 Dunbarton Pool Run Date: 5/1/19 11:05 AM 181 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018• Expenditures 1100 Salaries & Wages 200,647 209,737 222,588 (9,126) 213,462 (4.10%) 1200 Overtime 2,511 2,170 2,000 0 2,000 0.00% 1400 Employer Contributions 48,514 46,602 55,755 (2,678) 53,077 (4.80%) 1900 Uniforms 1,678 1,495 2,200 0 2,200 0.00% 2110 Travel 128 66 200 0 200 0.00% 2131 Cellular Phones 179 375 500 0 500 0.00% 2140 Telephones 5,170 6,099 6,247. (200) 6,047 (3.20%) 2340 Seminars & Education 1,553 948 1,000 370 1,370 37.00% 2370 Insurance Premium 1,659 1,659 1,659 0 1,659 0.00% 2371 Ins. Deductible 0 1,526 0 0 0 0.00% 2392 Consulting & Professional 0 1,400 • 2,425 (2,425) 0 (100.00%) 2395 Memberships 97 98 110 0 110 0.00% 2399 Outside Agency Sery 1,000 1,900 2,120 0 2,120 0.00% 2435 Build Repairs & Mtce 28,231 36,205 35,800 12,000 47,800 33.52% 2478 Misc Equip Repairs 15,776 1,581 1,500 0 1,500 0.00% 2479 Software/Hardware Maintenanc 0 0 0 569 , 569 0.00% 5300 Stationery & Office Supplies 100 138 350 0 350 0.00% 5520 Utilities - Gas 31,829 35,328 34,111 5,840 39,951 17.12% 5902 Supplies & Tools 370 743 2,000 0 2,000 0.00% Total Expenditures 339,442 348,070 370,565 4,350 374,915 1.17% Revenues 9943 Memberships-Pool/Health Clut (7,000) (8,000) (8,000) 0 (8,000) 0.00% 9923 Admissions -Public Swimming (4,173) (4,580) (4,000) (1,000) (5,000) 25.00% 9932 Rentals - Pool (105,389) (110,369) (122,000) 0 (122,000) 0.00% 9985 Marketing Sponsorships 0 0 (500) 500 0 (100.00%) Total Revenues (116,562) (122,949) (134,500) (500) (135,000) 0.37% Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu 0 0 (1,425) 1,425 0 (100.00%) Total Transfers 0 0 (1,425) 1,425 0 (100.00%) Net 222,880 225,121 234,640 5,275 239,915 2.25% 181 City of Pickering 2019 Approved Background Information 2713 Dunbarton Pool Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2713.1100.0000 Salaries & Wages Base Salaries and Wages 226,762 Reduction in hours (617 hrs) for Aquatics Program Assistant part time position (19,051) Reduction in hours (160 hrs) for Head Life Guard/Instructor term positions (4,179) Reduction in hours (839 hrs) for Lifeguard term positions (15,817) New Aquatics Program Assistant term positions (945 hrs) 25,747 Total 2713.1100.0000 Salaries & Wages 213,462 2713,1200.0000 Overtime To meet service level/workload commitments 2,000 Total 2713.1200.0000 Overtime 2,000 2713.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 53,789 benefits such as extended health and dental Benefits related to reduction in hours (617 hrs) for Aquatics Program Assistant part (1,786) time position Benefits related to reduction in hours (160 hrs) for Head Life Guard/Instructor term (179) positions Benefits related to reduction in hours (839 hrs) for Lifeguard term positions (982) Benefits related to new Aquatics Program Assistant term positions (945 hrs) • 2,235 Total 2713.1400.0000 Employer Contributions 53,077 2713.1900.0000 Uniforms As per the Collective Agreement 2,200 Total 2713A900.0000 Uniforms 2,200 2713.2110.0000 Travel Parking & Mileage 200 Total 2713.2110.0000 Travel 2713.2131.0000 Cellular Phones Cell Phone Charges 500 Total 2713.2131.0000 Cellular Phones 500 2713.2140.0000 Telephones Voice / Data 4,235 Internet 1,812 200 Total 2713.2140.0000 Telephones 6,047 2713.2340.0000 Seminars & Education Defibrillator Training & Recertification - Various staff Certified Pool Operator Training - Facility Maintenance staff Total 2713.2340.0000 Seminars & Education 182 920 450 1,370 City of Pickering 2019 Approved Background Information. 2713 Dunbarton Pool Run Date: 5/1/19 11:08 AM 2019 Budget 2713.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2713.2370.0000 Insurance Premium 2713.2395.0000 Memberships Life Saving Society 1,659 1,659 110 Total 2713.2395.0000 Memberships .110 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 1,000 Pool Inspection & Audit 900 Defibrillator Monitoring Contract 220 Total 2713.2399.0000 Outside Agency Services 2,120 2713.2435.0000 Building Repairs & Mainte Caretaking supplies 4,000 General supplies 6,000 Chlorine and Chemicals 6,300 Motors, Belts & Filters 2,000 Door, Window & Lock Repairs/Replacement 4,000 General repairs and maintenance 1,500 Electrical and Plumbing 2,000 Minor roof and wall repairs 10,000 Heating and Air Handling (contract) 2,500 Boiler repair and maintenance (contract) 1,500 Energy Management - Service Contact 6,500 Chemical treatment of boilers & condensing equipment 1,500 Total 2713.2435.0000 Building Repairs & Mainte 47,800 2713.2478.0000 Misc.Equipment Repairs & Automatic Pool Vacuum repairs & maintenance 1,500 Total 2713.2478.0000 Misc.Equipment Repairs & 1,500 2713.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 569 Total 2713.2479.0000 Sfwr/Hdwr Maint Contracts 569 2713.5300.0000 Stationery & Office Suppl General office supplies 350 Total 2713.5300.0000 Stationery & Office Suppl 350 2713.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 39,951 Total 2713.5520.0000 Utilities - Gas 39,951 183 City off Pickering 2019 Approved Background Information 2713 Dunbarton Pool Run Date: 5/1/19 11:08 AM 2019 Budget 2713.5902.0000 Supplies & Tools Tools & Safety supplies (replacement) First Aid and program supplies (replacement) Total 2713.5902.0000 Supplies & Tools Total Expenses Revenues 2713.9923.0000 Admissions - Public Swimm Singles & Passes Total 2713.9923.0000 Admissions - Public Swimm 2713.9932.0000 Rentals - Pool Learn to swim Prg - (9316) Private Permits 1,000 1,000 2,000 374,915 (5,000) (5,000) (66,000) (56,000). Total 2713.9932.0000 Rentals - Pool (122,000) 2713.9943.0000 Membership - Pool/Health Memberships (8,000) Total 2713.9943.0000 Membership - Pool/Health (8,000) Total Revenues (135,000) Total Transfers Net Expenses 184 0 239,915 City of Pickering 2019 Current Budget Approved Final 2715 Don Beer Arena Run Date: 5/1/19 11:05 AM 185 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 584,511 554,209 582,047 32,385 614,432 5.56% 1200 Overtime 19,464 18,468 20,000 0 20,000 0.00% 1400 Employer Contributions 147,187 138,924 147,097 2,741 149,838 1.86% 1900 Uniforms 4;219 5,077 6,600 (1,600) 5,000 (24.24%) 2110 Travel 129 87 200 0 200 0.00% 2131 Cellular Phones 528 523 1,800 0 1,800 0.00% 2140 Telephones 13,804 13,680 14,379 750 15,129 5.22% 2340 Seminars & Education ° 1,736 2,176 1,580 0 1,580 0.00% 2370 Insurance Premium 6,246 5,746 5,746 0 5,746 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2394 Recpt, Prom & Sp Events 255 270 0 0 0 0.00% 2395 Memberships 0 157 400 0 400 0.00% 2399 Outside Agency Sery 2,275 2,764 3,090 0 3,090 0.00% 2435 Build Repairs & Mtce 81,732 179,467 158,150 (2,185) 155,965 (1.38%) 2478 Misc Equip Repairs 46,968 17,482 20,400 (5,400) 15,000 (26.47%) 2479 Software/Hardware Maintenanc 0 0 0 1,639 1,639 0.00% 2678 Rental Misc Equip 0 0 300 0 300 0.00% 2682 Land Rentals 44,810 44,810 46,160 0 46,160 0.00% 5300 Stationery & Office Supplies 1,163 87 300 0 300 0.00% 5510 Utilities - Water 25,906 26,475 27,790 2,780 30,570 10.00% 5520 Utilities - Gas 33,728 37,836 39,235 3,150 42,385 8.03% 5530 Utilities - Hydro 256,502 234,096 331,398 (30,000) 301,398 (9.05%) 5902 Supplies & Tools 1,186 1,840 1,600 565 2,165 35.31% 5973 Minor Furniture & Fixtures 0 5,213 6,000 (6,000) 0 (100.00%) 5978 Misc. Equipment 0 0 0 6,400 6,400 . 0.00% Total Expenditures 1,272,349 1,289,387 1,416,272 5,225 1,421,497 0.37% Revenues 9915 Snack Bar (9,631) (9,848) (9,850) 0 (9,850) 0.00% 9916 Vending Machines (3,648) (3,797) (4,500) 0 (4,500) 0.00% 9930 Rentals (4,886) (4,600) (4,600) 0 (4,600) 0.00% 9922 Admissions - Skating (2,254) (1,918) (3,500) 0 (3,500) 0.00% 9931 Rentals - Ice Surface (931,938) (928,672) (950,000) (13,000) (963,000) 1.37% 9935 Rentals - Halls (43,888) (44,260) (40,000) (7,000) (47,000) 17.50% 9959 Arena Floor Rentals (30,870) (26,618) (32,000) 0 (32,000) 0.00% 9990 Other Misc Revenue 0 (305) 0 0 0 0.00% 9985 Marketing Sponsorships (1,950) 0 (70,000) 55,000 (15,000) (78.57%) Total Revenues (1,029,065) (1,020,018) (1,114,450) 35,000 (1,079,450) (3.14%) Transfers to/from Reserves & R.F. 185 City of Pickering 2019 Current Budget Approved Final 2715 Don Beer Arena Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 201$ Total Transfers 0 0 0 0 0 0.00% Net 243,284 269,369 301,822 40,225 34Z047 13.33% 186 City of Pickering 2019 Approved Background Information 2715 Don Beer Arena Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2715.1100.0000 Salaries & Wages Base Salaries and Wages 605,067 Increase in hours (497) for Facility Attendant term positions (summer mths) 9,365 Total 2715.1100.0000. Salaries & Wages 614,432 2715.1200.0000 Overtime To meet service level/workload commitments 20,000 Total 2715.1200.0000 Overtime 20,000 2715.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 148,966 benefits such as extended health and dental Benefits related to increase in hours (497) for Facility Attendant term positions 872 (summer mths) Total 2715.1400.0000 Employer Contributions 149,838 2715.1900.0000 Uniforms As per the Collective Agreement 5,000 Total 2715.1900.0000 Uniforms 5,000 2715.2110.0000 Travel Parking & Mileage 200 Total 2715.2110.0000 Travel 200 2715.2131.0000 Cellular Phones Cellular Phone Charges 1,800 Total 2715.2131.0000 Cellular Phones 1,800 2715.2140.0000 Telephones Voice / Data 14,366 Internet 217 Cable 546 Total 2715.2140.0000 Telephones 15,129 2715.2340.0000 Seminars & Education ORFA B Ticket Renewal - Foreperson and Maintenance Worker (8) Defibrillator Training & Recertification - Various staff Total 2715.2340.0000 Seminars & Education 2715.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2715.2370.0000 Insurance Premium 2715.2371.0000 Insurance Deductible Insurance Deductible 187 560 1,020 1,580 5,746 5,746 2,000 City of Pickering 2019 Approved Background Information 2715 Don Beer Arena Run Date: 5/1/19 11:08 AM 2019 Budget Total 2715.2371.0000 Insurance Deductible 2715.2395.0000 Memberships Memberships and other related associations Total 2715.2395.0000 Memberships 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Alarm Monitoring Contract Defibrillator Monitoring Contract Total 2715.2399.0000 Outside Agency Services 2,000 400 400 1,450 1,200 440 3,090 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting 20,500 Rink Board Cleaning 3,500 Caretaking supplies/services 28,005 General repairs (supplies) 17,000 Building repairs 840 Electrical repairs 10,635 Plumbing repairs 8,115 Door and lock repairs/replacements 8,200 Parking lot maintenance 1,000 Replacement of dasher board, kickboard, stay white, tempered glass 3,500 Paint, drainage and disposal system 2,450 Floor repair in staff office 2,600 Refrigeration repairs maintenance and dehumidifiers (contract) 20,935 Condenser Water Treatment Program 935 Overhaul Compressor 15,000 Fan and motor repairs, supplies and accessories 4,000 Elevator Inspection 1,000. Kitchen Hood Inspection/cleaning 600 Annual regulatory inspections 7,150 Total 2715.2435.0000 Building Repairs & Mainte 155,965 2715.2478.0000 Misc.Equipment Repairs & Ice Resurfacer maintenance 10,500 Misc. small equipment repairs 1,500 Goal Frames & Mesh 3,000 Total 2715.2478.0000 Misc.Equipment Repairs & 15,000 2715.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 1,639 Total 2715.2479.0000 Sfwr/Hdwr Maint Contracts 1,639 2715.2678.0000 Misc Equipment Rentals 188 City of Pickeri g 2019 Approved Background Information 2715 Don Beer Arena Run Date: 5/1/19 11:08 AM 2019 Budget Rental of tools for specific jobs - Man Lift Total 2715.2678.0000 Misc Equipment Rentals 2715.2682.0000 Land Rentals Parking Lot lease with Hydro One, including property taxes Arena Encroachment agreement with Hydro One, including property taxes Total 2715.2682.0000 Land Rentals 2715.5300.0000 Stationery & Office Suppl General office supplies Total 2715.5300.0000 Stationery & Office Suppl 2715.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 Total 2715.5510.0000 Utilities - Water 2715.5520.0000 Utilities - Gas Budget based on 2018 projected actuals Total 2715.5520.0000 Utilities - Gas 2715.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 Total 2715.5530.0000 Utilities - Hydro 2715.5902.0000 Supplies & Tools First Aid Supplies (replacement) Small tools, etc. (replacement) Total 2715.5902.0000 Supplies & Tools 2715.5978.0000 Misc Equipment Electric Floor Scrubber Total 2715.5978.0000 Misc Equipment 300 300 41,650 4,510 46,160 300 300 30,570 30,570 42,385 42,385 301,398 301,398 665 1,500 2,165 6,400 6,400 Total Expenses 1,421,497 Revenues 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snack Bar 2715.9916.0000 Vending Machines Don Beer vending machines Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals to play shinny hockey - daytime Total 2715.9922.0000 Admissions - Pleasure Ska 2715.9930.0000 Rentals - User Fees 189 (9,850) (9,850) (4,500) (4,500) (3,500) (3,500) City of Pickering 2019 Approved Background Information • 2715 Don Beer Arena Run Date: 5/1/19 11:08'AM 2019 Budget Yearly contract (4,600) Total 2715.9930.0000 Rentals - User Fees (4,600) 2715.9931.0000 Rentals - Ice Surface Ice Surface Rentals (950,000) Summer ice rentals (13,000) Total 2715.9931.0000 Rentals - Ice Surface (963,000) 2715.9935.0000 Rentals - Halls Various Hall rentals, activities (47,000) Total 2715.9935.0000 Rentals - Halls . (47,000) 2715.9959.0000 Arena Floor Rentals Ball Hockey (6,000) Lacrosse (26,000) Total 2715.9959.0000 Arena Floor Rentals (32,000) 2715.9985.0000 Sponsorships Arena Marketing Sponsorships/Advertising (Taxable) (15,000) Total 2715.9985.0000 Sponsorships (15,000) Total Revenues (1,079,450) Total Transfers 0 Net Expenses 342,047 190 City of Pickering 2019 Current Budget Approved Final 2719 Community Centres Run Date: 5/1/19 11:05 AM 191 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries &Wages 280,070 260,280 261,618 1,808 263,426 0.69% 1200 Overtime 10,408 5,459 8,000 0 8,000 0.00% 1400 Employer Contributions 59,718 60,340 67,688 (6,851) 60,837 (10,12%) 1900 Uniforms 3,075 1,175 2,200 0 2,200 0.00% 2110 Travel 383 0 500 0 500 0.00% 2131 Cellular Phones 1,339 1,929 4,000 (1,500) 2,500 (37.50%) 2140 Telephones 19,900 21,449 22,210 (1,100) 21,110 (4.95%) 2340 Seminars & Education 1,111 1,644 880 40 920 4.55% 2370 Insurance Premium 4,332 3,832 3,832 0 3,832 0.00% 2371 Ins. Deductible 1,165 994 2,000 0 2,000 0.00% 2392 Consulting & Professional 21,717 18,567 28,963 (26,568) 2,395 (91.73%) 2399 Outside Agency Sery 5,538 7,352 10,000 0 10,000 0.00% 2435 Build Repairs & Mtce 271,995 314,121 292,120 (35,000) 257,120 (11.98%) 2457 Veh - Repairs & Maintenance 7,440 5,753 6,300 0 6,300 0.00% 2478 Misc Equip Repairs 30,033 1,586 0 1,500 1,500 0.00% 2479 Software/Hardware Maintenanc 0 0 0 703 703 0.00% 2648 Building Rentals 10 22 10 0 10 0.00% 5510 Utilities -Water 10,269 9,844 12,255 245 12,500 2.00% 5520 Utilities - Gas 25,645 26,624 28,027 840 28,867 3.00% 5530 Utilities - Hydro 103,471 93,240 151,487 (19,500) 131,987 (12.87%) 5540 Utilities - Oil 3,559 4,604 4,867 0 4,867 0.00% 5900 Gas, Oil Tires ' 7,008 7,045 8,112 0 8,112 0,00% 5902 Supplies & Tools 1,510 394 2,000 0 2,000 0.00% 5973 Minor Furniture & Fixtures 0 8,184 18,200 0 18,200 0.00% 5978 Misc. Equipment - 0 11,441 12,000 (12,000) 0 (100.00%) Total Expenditures 869,696 865,879 947,269 (97,383) 849,886 (10.28%) Revenues . 9916 Vending Machines (1,000) (726) (1,000) 0 (1,000) 0.00% 9937 Rentals - West Shore C.C. (58,070) (65,040) (61,000) 0 (61,000) 0.00% 9938 Rentals - East Shore C.C. (56,497) (53,014) (56,000) 0 (56,000) 0.00% 9947 Rentals - Claremont C.C. (414) (367) (800) 0 (800) 0.00% 9949 Rentals - Petticoat Creek (48,260) (52,409) (50,000) 0 (50,000) 0.00% 9990 Other Misc Revenue 0 0 (2,500) 0 (2,500) 0.00% 9985 Marketing Sponsorships 0 0 (3,000) 3,000 0 (100.00%) Total Revenues (164,241) (171,556) (174,300) 3,000 (171,300) (1.72%) Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu (7,072) '(20,963) (20,963) 18,568 (2,395) (88,58%) Total Transfers (7,072) (20,963) (20,963) 18,568 (2,395) (88.58%) 191 City of Pickering 2019 Current Budget Approved Final 2719 Community Centres Run Date: 5/1/19 11:05 AM 192 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 • Net 698,383 673,360. 752,006 (75,815) 676,191 (10.08%) 192 City;f Pickering 2019 Approved Background Information 2719 Community Centres Run Date: 511119 11:08 AM 2019 Budget Expenditures 2719.1100.0000 Salaries & Wages Base Salaries and Wages 268,388 Reduction in hours (260) for one full time Facility Attendant position due to (4,962) collective agreement. Total 2719.1100.0000 Salaries & Wages 263,426 2719.1200.0000 Overtime To meet service level/workload commitments 8,000 Total 2719.1200.0000 Overtime 8,000 2719.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 61,877 benefits such as extended health and dental Benefits related to reduction in hours (260) for one full time Facility Attendant position due to collective agreement. Total 2719A400.0000 Employer Contributions 2719.1900.0000 Uniforms As per the Collective Agreement Total 2719A900.0000 Uniforms 2719.2110.0000 Travel Parking & mileage Total 2719.2110.0000 Travel 2719.2131.0000 Cellular Phones Cellular Phone Charges Total 2719.2131.0000 Cellular Phones 2719.2140.0001 Telephones Oth Fac Voice/Data Internet (1,040) 60,837 2,200 2,200 500 500 2,500 2,500 3,078 2,632 Total 2719.2140.0001 Telephones Oth Fac 5,710 2719.2140.0002 Telephone GALCC Voice/Data 2,465 Internet 11,855 Cable 1,080 Total 2719.2140.0002 Telephone GALCC 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification - Facility Security Guards (5) and volunteers at Dr. Nelson F. Tomlinson Community Centre (10) Security Guard Licence Renewals - Facility Security Guards (4) Total 2719.2340.0000 Seminars & Education 1 93 15,400 600 320 920 City of Pickershr 2019 Approved Background Information 2719 Community Centres Run Date: 5/1/19 11:08 AM 2019 Budget 2719.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2719.2370.0000 Insurance Premium 2719.2371.0000 Insurance Deductible 3,832 3,832 Insurance Deductible 2,000 Total 2719.2371.0000 Insurance Deductible 2,000 2719.2392.0000 Consulting & Professional Fire Safety Plans (Funded from Continuing Studies Reserve PO# 170191) 2,395 Total 2719.2392.0000 Consulting & Professional 2,395 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program - George Ashe and Dr. Nelson F. 2,000 Tomlinson Community Centres ($1,000 x 2) Technical Support 5,000 Fire Alarm & Security Monitoring Contract 2,340 Defibrillator Monitoring Contract 660 Total 2719.2399.0000 Outside Agency Services 10,000 2719.2435.0001 Bldng Rep & Maint Oth Fac Pest Control 5,185 Caretaking supplies 23,800 General supplies 13,855 Window, door and lock repair/replacement 22,270 Service Contracts (garbage, snow removal & salting) 42,030 Electrical/Plumbing Repairs 39,950 Provision for pumping out septic system (Mt. Zion, Greenwood, Dr. Nelson F. 5,000 Tomlinson & Whitevale CC) Environmental Monitoring - water treatment and testing of wells 23,000 Window cleaning 3,570 Emergency repairs/equipment replacement (aging buildings) 19,550 HVAC 3,250 Pumps, motor, etc. 850 Boiler repair and maintenance 1,700 Kitchen Hood Exhaust System Inspection 1,020 Energy Management - Service Contract 5,655 Generator Testing 820 Life Safety System Testing (fire alarms/extinguishers & emerg. lighting) 8,500 Total 2719.2435.0001 Bldng Rep & Maint Oth Fac 220,005 2719.2435.0002 Biding Rep & Maint GALCC 1 94 City of Pickering 2019 Approved Background Information 2719 Community Centres Run Date: 511119 11:08 AM 2019 Budget Pest Control 915 Caretaking supplies 4,200 General supplies 2,445 Window, door and lock repair/replacement 3,930 Service Contracts (garbage, snow removal & salting) 9,770 Electrical/Plumbing Repairs 7,050 Window cleaning 630 Emergency repairs/equipment replacement (aging buildings) 3,450 HVAC 1,750 Pumps, motor, etc. 150 Boiler repair and maintenance 300 Kitchen Hood Exhaust System Inspection 180 Energy Management - Service Contract 845 Life Safety System Testing (fire alarms/extinguishers & emerg. lighting) 1,500 Total 2719.2435.0002 Biding Rep & Maint GALCC 37,115 2719.2457.0000 Vehicle -Repair & Maintena Culture & Recreation - vehicle 6,300 Total 2719.2457.0000 Vehicle -Repair & Maintena 6,300 2719.2478.0000 Misc.Equipment Repairs & Misc. equipment repairs 1,500 Total 2719.2478.0000 Misc.Equipment Repairs & 1,500 2719.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 703 Total 2719.2479,0000 Sfwr/Hdwr Maint Contracts 703 2719.2648.0000 Rec. Building Rentals Brougham Community Centre - Federal rental charge 10 Total 2719.2648.0000 Rec. Building Rentals 10 2719.5510.0001 Utilities- Water Oth Fac Budget based on 2018 projected actuals and regional water rate increase in 2019 9,500 Total 2719.5510.0001 Utilities - Water Oth Fac 9,500 2719.5510:0002 Utilities - Water GALCC Budget based on 2018 projected actuals and regional water rate increase in 2019 3,000 Total 2719.5516.0002 Utilities - Water GALCC 3,000 2719.5520.0001 Utilities - Gas Oth Fac Budget based on 2018 projected actuals 23,500 Total 2719.5520.0001 Utilities - Gas Oth Fac 23,500 2719.5520.0002 Utilities - Gas GALCC Budget based on 2018 projected actuals 5,367 195 City of Pickering 2019 Approved Background Information 2719 Community Centres Run Date: 5M/19 11:08 AM 2019 Budget Total 2719.5520.0002 Utilities - Gas GALCC 2719.5530.0001 Utilities - Hydro Oth Fac Budget based on 2018 projected actuals and rate increase in 2019 Total 2719.5530.0001 Utilities - Hydro Oth Fac 2719.5530.0002 Utilities - Hydro GALCC Budget based on 2018 projected actuals and rate increase in 2019 Total 2719.5530.0002 Utilities - Hydro GALCC 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre Total 2719.5540.0000 Utilities - Oil 2719.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 7,110 litres @ $1.03/litre Oil changes and tires Total 2719.5900.0000 Gas, Oil, Tires Etc. 8,112 2719.5902.0001 Supplies & Tools -Oth Fac First Aid and Safety (replacement), small tools, etc. (replacement) 1,475 Total 2719.5902.0001 Supplies & Tools -Oth Fac 1,475 2719.5902.0002 Supplies & Tools GALCC First Aid and Safety (replacement), small tools, etc. (replacement) 525 Total 2719.5902.0002 Supplies & Tools GALCC 525 2719.5973.0001 Furn & Fixtures Other Fac Table & chair replacements (Tomlinson CC and WSCC) 18,200 Total 2719.5973.0001 Furn & Fixtures Other Fac 18,200 5,367 116,987 116,987 15,000 14,000 14,000 4,867 4,867 7,323 789 Total Expenses 849,886 Revenues 2719.9916.0000 East Shore C.C. Vending Machines (1,000) Total 2719.9916.0000 Vending Machines (1,000) 2719.9937.0000 Rentals = West Shore C.C. West Shore Community Centre - Nursery School Lease (4,690) Hall Rentals (56,310) Total 2719.9937.0000 Rentals - West Shore C.C. (61,000) 2719.9938.0000 Rentals - East Shore C.C. Hall & Room Rentals (56,000) Total 2719.9938.0000 Rentals - East Shore C.C. (56,000) 2719.9947.0000 Rentals - N. Tomlinson CC Hall Rentals (Saturday evenings only) (800) 196 City of Pickering 2019 Approved Background Information 2719 Community Centres Run Date: 5/1/19 11:08 AM 2019 Budget Total 2719.9947.0000 Rentals - N. Tomlinson CC (800) 2719.9949.0000 Rentals - George Ashe CC Estimated Revenues Total 2719.9949.0000 Rentals - George Ashe CC 2719.9990.0000 Other Revenue Damage deposit forfeited Total 2719.9990.0000 Other Revenue (50,000) (50,000) (2,500) (2,500) Total Revenues (171,300) Transfers 1911.2719.0000 Trsf frm Res - Comm Ctrs Funding from Continuing Studies Reserve for Fire Safety Plans (2,395) Total 1911.2719.0000 Trsf frm Res - Comm Ctrs (2,395) Total Transfers Net Expenses 197 (2,395) 676,191 City of Pickering 2019 Current Budget Approved Final 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:05 AM 198 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 1,804,256 1,886,968 1,812,187 96,452 1,908,639 5.32% 1200 Overtime 48,138 40,519 42,000 5,000 47,000 11.90% 1400 Employer Contributions 392,429 416,762 431,517 2,820 434,337 0.65% 1900 Uniforms 12,935 12,874 12,000 0 12,000 0.00% 2110 Travel 807 1,010 1,500 0 1,500 0.00% 2131 Cellular Phones 6,234 8,251 11,000 (3,000) 8,000 (27.27%) 2140 Telephones 10,285 14,048 15,404 600 16,004 3.90% 2210 Advertising 24,312 25,285 31,000 0 31,000 0.00% 2220 Subscription & Publications 170 535 500 0 500 0.00% 2340 Seminars & Education 7,897 7,411 6,600 3,925 10,525 59.47% 2370 Insurance Premium 14,570 13,070 13,070 0 13,070 0.00% 2371 Ins. Deductible 2,000 2,115 4,000 0 4,000 0.00% 2392 Consulting & Professional 0 1,409 3,425 18,000 21,425 525.55% 2394 Recpt, Prom & Sp Events 11,224 10,604 11,300 0 11,300 0.00% 2395 Memberships 2,606 3,348 3,265 270 3,535 8.27% 2399 Outside Agency Sery 64,979 68,015 68,350 1,084 69,434 1.59% 2435 Build Repairs & Mtce 218,331 272,512 238,795 23,950 262,745 10.03% 2478 Misc Equip Repairs 54,903 28,414 40,450 0 40,450 0.00% 2479 Software/Hardware Maintenanc 4,863 4,989 11,180 6,816 17,996 60.97% 2481 Other Fix. Assets Rep & Mtce. 51,140 0 0 0 0 0.00% 2678 Rental Misc Equip 1,658 3,469 1,800 5,000 6,800 277.78% 5300 Stationery & Office Supplies 4,633 6,465 10,000 0 10,000 0.00% 5302 Forms 355 265 1,100 0 1,100 0.00% 5340 Supplies - Special Events 1,895 3,602 6,000 0 6,000 0.00% 5510 Utilities - Water 47,354 46,686 49,345 1,480 50,825 3.00% 5520 Utilities - Gas 55,274 52,326 67,516 (1,300) 66,216 (1.93%) 5530 Utilities - Hydro 273,220 239,077 330,164 (45,000) 285,164 (13.63%) 5902 Supplies & Tools 27,692 31,722 32,731 0 32,731 0.00% 5973 Minor Furniture & Fixtures 23,549 20,673 22,500 (10,600) 11,900 (47.11%) Total Expenditures 3,167,709 3,222,424 3,278,699 105,497 3,384,196 3.22% Revenues 9916 Vending Machines (5,362) (10,197) (4,800) 0 (4,800) 0.00% 9970 Child Supervision • (32,665) (40,711) (35,000) (2,000) (37,000) 5.71% 9975 Fitness Testing (52,805) (60,760) (50,000) (20,000) (70,000) 40.00% 9991 Other Revenue 0 (48) 0 0 0 0.00% 9921 Admissions -Tennis (83,185) (92,282) (90,000) 0 (90,000) 0.00% 9924 Admissions -Squash (16,682) (15,589) (21,000) 0 (21,000) 0.00% 9925 Admissions - Fitness Room (6,003) (6,294) (6,000) (500) (6,500) 8.33% 198 City of Pickering 2019 Current Budget Approved Final 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:05 AM 199 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 9926 Admissions - Racquet Ball (3,442) (4,779) (5,000) 0 (5,000) 0.00% 9933 Rentals - Mtg. Room/Public (25,114) (30,656) (25,000) (2,000) (27,000) 8.00% 9934 Rentals - Mtg. Room/Prdg. (27,000) (27,000) (27,000) . 0 (27,000) 0.00% 9935, Rentals - Halls (92,170) (110,778) (102,000) 0 (102,000) 0.00% 9939 Rentals - Lockers (229) (22) (100) 0 (100) 0.00% 9941 Membertships - Tennis (22,403) (27,487) (25,000) 0 (25,000) 0.00% 9943 Memberships - Pool/Health CIL (596,471) (686,362) (650,000) (40,000) (690,000) 6.15% 9944 Memberships - Squash (71,105) (86,222) (85,000) 0 (85,000) 0.00% 9945 Memberships - General (133,147) (162,828) (145,000) (5,000) (150,000) 3.45% 9946 Memberships - Racquet Ball (21,711) (24,342) (24,000) 0 (24,000) 0.00% 9958 Rentals - Wellness Clinic (41,762) (47,627) (43,000) (15,375) (58,375) 35.76% 9957 Rentals - Pottery Studio (10,500) (2,640) (2,640) 2,640 0 (100.00%) 9990 Other Misc Revenue (14,302) (13,419) (16,000) 4,000 (12,000) (25.00%) 9976 Nutrition (176) 0 0 0 0 0,00% 9985 Marketing Sponsorships 0 0 (5,000) 5,000 0 (100.00%) 9992 Other Revenue - Membership I (4,501) (5,334) (5,000) 0 (5,000) 0.00% Total Revenues (1,260,735) (1,455,377) (1,366,540) (73,235) (1,439,775) 5.36% Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu 0 (1,425) (1,425) 0 (1,425) 0.00% Total Transfers 0 (1,425) (1,425) 0 (1,425) 0.00% Net 1,906,974 1,765,622 1,910,734 32,262 1,942,996 1.69%• 199 City of Pickeks}gig 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2731.1100.0000 Salaries & Wages Base Salaries and Wages 1,852,463 Increased hours (1,750) for term Facility Attendant positions due to event support 32,976 and additional cleaning of Arts Studio. Increased hours (624) for part time Child Care Worker position due to meet 13,336 demand. Increased hours (520) for part time Clerk, Recreation Complex position due to 14,826 meet customer service volume at front desk. Reduction in hours (260) for one full time Facility Attendant position due to (4,962) collective agreement. Total 2731.1100.0000 Salaries & Wages 1,908,639 2731.1200.0000 Overtime Facilities Front Desk and Program 37,000 10,000 Total 2731.1200.0000 Overtime 47,000 2731.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 428,584 benefits such as extended health and dental Benefitsrelated to increased hours (1,750) for term Facility Attendant positions 3,092 due to event support and additional cleaning of Arts Studio. Benefits related to increased hours (624) for part time Child Care Worker position 1,250 due to meet demand. Benefits related to increased hours (520) for part time Clerk, Recreation position 2,45.1 due to meet customer service volume at front desk. Benefits related to reduction in hours (260) for one full time Facility Attendant (1,040) position due to collective agreement. Total 2731.1400.0000 Employer Contributions 434,337 2731.1900.0000 Uniforms As 'per the Collective Agreement 12,000 Total 2731.1900.0000 Uniforms 12,00.0 2731.2110.0000 Travel Parking & Mileage 1,500 Total 2731.2110.0000 Travel 1,500 2731.2131.0000 Cellular Phones 200 City of Pickering 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget Annual cell phone charges for staff and Smartphone charges for Manager (1), Supervisor (1), Foreperson (1) and Coord., Rec. Software Adm. (1) Total 2731.2131.0000 Cellular Phones 2731.2140.0000 Telephones Voice / Data Internet 8,000 8,000 14,322 1,682 Total 2731.2140.0000 Telephones 16,004 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages 31,000 Total 2731.2210.0000 Advertising 31,000 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports 500 Total 2731.2220.0000 Subscriptions & Publicati 500 2731.2340.0000 Seminars & Education Can -Fit Pro Training - Health & Fitness Specialist 700 Insights Certification 1,900 First Aid/CPR Defibrillator Training & Recertification - Various staff 2,925 CSEP (Canadian Society for Exercise Physiology) - Health & Fitness Specialist and 2,450 Coordinator, Fitness Rooms (3) International Health & Racquet Sports Association Conference 1,900 College of Kinesiology - Health & Fitness Specialist 650 Total 2731.2340.0000 Seminars & Education 10,525 2731.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 13,070 property. (Policy coverage includes: liability, automobile and property). Total 2731.2370.0000 Insurance Premium 13,070 2731.2371.0000 Insurance Deductible Insurance Deductible 4,000 Total 2731.2371.0000 Insurance Deductible 4,000 2731.2392.0000 Consulting & Professional Occupancy & Exit Study 10,000 Roof Structure Inspections 10,000 Fire Safety Plans (Funded from Continuing Studies Reserve PO# 170191) 1,425 Total 2731.2392.0000 Consulting & Professional 21,425 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Anniversary Celebration & Membership Recognition 8,800 Family Day 2,500 Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 11,300 201 City of Pickering 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 511119 11:08 AM 2019 Budget 2731.2395.0000 Memberships Facility Licences : Mech. Lic., Prof. fees, etc. 100 Program memberships: Squash Ontario 280 Tennis Ontario 1,040 Fitness Centre Accreditation 200 Ontario Kinesiology Association 215 Can Fit Pro - Business Rewards Membership 500 Can. Society for Exercise Physiology (CSEP) Membership (4 staff) 1,200 Total 2731.2395.0000 Memberships 3,535 2731.2399.0000 Outside Agency Services Tennis Professional 13,566 Squash Professional 41,233 Base Hospital Support Defibrillation Program 3,240 Security Contract 10,000 Fire Alarm Monitoring Contract 735 Defibrillator Monitoring Contract 660 Total 2731.2399.0000 Outside Agency Services 69,434 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies 15,000 General Supplies 6,300 Lighting Upgrades (Arts Studio) 5,000 Glass Cleaning (quarterly) 8,000 Snow Removal & Salting 40,000 Building Supplies and Repairs 8,000 Electrical Repairs 12,000 Plumbing Repairs 11,000 Lamps, Ballasts, Fuse Inventory 8,000 Locks 5,000 Window, Door and Lock Repairs 7,000 Various repairs to infrastructure due to aging facility » 20,000 Court Lines (add Pickleball lines to Tennis Court) 5,500 Filtration Unit Replacement (Arts Studio) 1,700 Duct Cleaning on Various Areas 5,000 Replace Windows 3,000 Window Cleaning 4,000 Mirror Replacements 2,000 Carpet Service - mats 6,000 Painting and Tile Repairs 12,000 Door. Replacement Program 5,000 202 City of Picky ring 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget Foot Sprayer Solution - 3,300 Digital Sign Maintenance 3,000 AudioNisual Equipment Maintenance (Banquet Hall) 2,000 Electrical Substation Inspection 5,045 Hot Water Tank Inspection 2,000 Kitchen Hood Inspection 600 Air Circulation Equipment (contract out) 5,000 Elevator Inspection & Repair (contract out) 4,800 Air Conditioning (contract out) 7,000 Energy Management (Service Contract) 4,500 Boiler Inspection and Repair (contract out) 3,500 Water Treatment 5,000 Fire Alarm Inspection and Service (contract out) 3,000 Motors, Belts, Filters 3,000 Diesel Generator Repair and Maintenance (contract out) 5,500 Chiller Maintenance Contract 6,000 Security Camera - DVR Repairs 10,000 Total 2731.2435.0000 Building Repairs & Mainte 262,745 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex 20,000 Treadmill Belt replacements 13,600 DBS Printer Repairs 500 Floor machine service 5,000 Ladder/Lift Inspection 1,350 Total 2731.2478.0000 Misc.Equipment Repairs & 40,450 2731.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Recreation - DBS 6,180 Game Time software maintenance contract 6,725 Maintenance - HRIS - new 5,091 Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts 17,996 2731.2678.0000 Misc Equipment Rentals Occasional equipment needs, other equipment rentals 6,800 Total 2731.2678.0000 Misc Equipment Rentals 6,800 2731.5300.0000 Stationery & Office Suppl General office supplies 5,100 Membership Card Printer 4,900 Total 2731.5300.0000 Stationery & Office Suppl 10,000 2731.5302.0000 Forms Professional printing services (Gift Cards) 1,100 203 City of dickering 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget Total 2731.5302.0000 Forms 1,100 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals 6,000 Total 2731.5340.0000 Supplies - Spec.Events/Ba 6,000 2731.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 50,825 Total 2731.5510.0000 Utilities - Water 50,825 2731.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 66,216 Total 2731.5520.0000 Utilities - Gas 66,216 2731.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 285,164 Total 2731.5530.0000 Utilities - Hydro 285,164 2731.5902.0000 Supplies & Tools Card Access supplies (cards, cartridges) 23,606 Racquets, balls, eyewear for Elective Programs (replacement) 1,200 Fitness Testing supplies (replacement) 1,000 Creative Centre 900 Combination Locks (replacement) 750 First Aid Supplies (replacement) 1,600 Small Tools 1,500 Child Supervision Centre 2,175 Total 27315902.0000 Supplies & Tools 32,731 2731.5973.0000 Furniture & Fixtures Office Desk & Chair Replacement 2,000 Art Table Replacement (15 tables - Arts Studio) 7,000 Defibrillator Replacement (Fitness Expansion) 2,900 Total 2731.5973.0000 Furniture & Fixtures 11,900 Total Expenses 3,384,196 Revenues 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales (4,800) Total 273t9916.0000 Vending Machines (4,800) 2731.9921.0000 Admissions - Tennis Prime time court admissions (61,000) Non Prime time court admissions (29,000) Total 2731.992t0000 Admissions - Tennis (90,000) 204 Cott' of Pickering 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget 2731.9924.0000 Admissions - Squash Pay as you play - Prime time court admissions (17,500) Non prime time court admissions (3,500) Total 2731.9924.0000 Admissions - Squash (21,000) 2731.9925.0000 Admissions - Fitness Room Adult - Singles (3,500) Adult - 5 Pass (1,000) Adult - 10 Pass (2,000) Total 2731.9925.0000 Admissions - Fitness Room (6,500) 2731.9926.0000 Admissions - Racquet Ball Pay as you play - Prime time court admissions (3,500) Non prime time court admissions (1,500) Total 2731.9926.0000 Admissions - Racquet Ball (5,000) 2731.9933.0000 Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) (27,000) Total 2731.9933.0000 Rentals - Mtg. Room/Publi (27,000) 2731.9934.0000 Rentals - Mtg. Room Prg. Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex (27,000) Total 2731.9934.0000 Rentals - Mtg. Room Prg. (27,000) 2731.9935.0000 Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halis) (102,000) Total 2731.9935.0000 Rentals - Halis (102,000) 2731.9939.0000 Rentals - Misc. Equipment Misc. Racquet Rentals (100) Total 2731.9939.0000 Rentals - Misc. Equipment (100) 2731.9941.0001 Membership - Tennis Tennis (5,000) Total 2731.9941.0001 Membership - Tennis (5,000) 2731.9941.0002 ' Membership - New Tennis Tennis (new memberships) (20,000) Total 2731.9941.0002 Membership - New Tennis (20,000) 2731.9943.0002 Membership - Basic Health Health (Basic) (480,000) Total 2731.9943.0002 Membership - Basic Health (480,000) 2731.9943.0003 Membership - Health Plus Health (Plus) (160,000) Total 2731.9943.0003 Membership - Health Plus (160,000) 2731.9943.0004 Mbrshp - Specialty Health 205 City of Pickerrii g 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget Health (Speciality) Total 2731.9943.0004 Mbrshp - Specialty Health 2731.9944.0002 Membership - New Squash Squash (New) 2731.9945.0002 Fitness (New) (50,000) (50,000) (85,000) Total 2731.9944.0002 Membership - New Squash (85,000) Membership - New Fitness (125,000) Total 2731.9945.0002 Membership - New Fitness (125,000) 2731.9945.0003 Golden/Combination Mbrshp Fitness (Golden/Combination) (25,000) Total 2731.9945.0003 Golden/Combination Mbrshp (25,000) 2731.9946.0002 Mbrshp - New Racquet Ball Racquet Ball (New) (24,000) Total 2731.9946.0002 Mbrshp - New Racquet Ball _ (24,000) 2731.9958.0000 Rentals - Wellness Clinic Wellness Health Centre Ltd. (15,375) Pickering Sports Medicine & Wellness Centre (43,000) Total 2731.9958.0000 Rentals - Wellness Clinic (58,375) 2731.9970.0000 Child Supervision Single admissions & passes (37,000) Total 2731.9970.0000 Child Supervision (37,000) 2731.9975.0000 Fitness Testing In House Personal Training and Fitness Testing (70,000) Total 2731.9975.0000 Fitness Testing (70,000) 2731.9990.0000 Other Revenue Leased equipment /space (12,000) Total 2731.9990.0000 Other Revenue (12,000) 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue (5,000) Total 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE (5,000) Total Revenues Transfers 1911.2731.0000 Trsf frm Res- Rec Cmplx (1,439,775) Funding from Continuing Studies Reserve for Fire Safety Plan (1,425) Total 1911.2731.0000 Trsf frm Res- Rec Cmplx (1,425) 206 City of Pickering 2019 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 5/1/19 11:08 AM 2019 Budget Total Transfers (1,425) Net Expenses 1,942,996 207 City of Pickering 2019 Current Budget Approved Final 2733 Recreation Complex - Pool Run Date: 5/1/19 11:05 AM 208. 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 441,763 449,703 445,271 (24,468) 420,803 (5.50%) 1200 Overtime 12,827 7,174 10,000 0 10,000 0.00% 1400 Employer Contributions 89,459 83,614 82,639 (5,681) 76,958 (6.87%) 1900 Uniforms 4,405 4,443 5,000 0 5,000 0.00% 2110 Travel 0 175 300 0 300 0.00% 2131 Cellular Phones 84 0 0 0 0 0.00% 2140 Telephones 1,156 1,447 1,584 (400) 1,184 (25.25%) 2340 Seminars & Education 2,935 3,007• 2,650 (70) 2,580 ' (2.64%) 2370 Insurance Premium 4,459 4,459 4,459 0 4,459 0.00% 2392- Consulting & Professional 0 8,465 8,000 (6,750) 1,250 (84.38%) 2394 Recpt, Prom & Sp Events 175 0 0 0 0 0.00% 2395 Memberships 97 98 110 0 110 0.00% 2435 Build Repairs & Mtce 74,258 117,694 93,500 0 93,500 0.00% 2478 Misc Equip Repairs 23,708 1,775 2,000 0 2,000 0.00% 2479 Software/Hardware Maintenanc 0 0 0 1,122 1,122 0.00% 5510 Utilities -Water 47,354 46,686 49,345 1,975 51,320 4.00% 5520 Utilities - Gas 55,274 52,326 67,516 (1,300) 66,216 (1.93%) 5530 Utilities - Hydro 193,253 169,103 232,598 (22,000) 210,598 (9.46%). 5902 Supplies & Tools 1,725 2,008 2,000 0 2,000 0.00% Total Expenditures 952,932 952,177 1,006,972 (57,572) 949,400 (5.72%) Revenues 9923 Admissions - Public Swimming (48,890) (51,142) (58,000) 0 (58,000) 0.00% 9932 Rentals - Pool (159,462) (166,778) (170,000) 4,000 (166,000) (2.35%) 9936 Rentals - Pool -School Board (2,296) (1,166) (2,100) 900 (1,200) (42.86%) 9943 Memberships - Pool/Health CIL (57,053) (77,073) (61,000) 0 (61,000) 0.00% 9985 Marketing Sponsorships (3,200) 0 (5,000) 5,000 0 (100.00%) Total Revenues (270,901) (296,159) (296,100) 9,900 (286,200) (3.34%) Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu 0 0 0 (1,250) (1,250) 0.00% Total Transfers 0 0 0 (1,250) (1,250) 0.00% Net 682,031 656,018 710,872 (48,922) 661,950 (6.88%) 208. City of Pickering 2019 Approved Background Information 2733 Recreation Complex - Pool Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2733.1100.0000 Salaries & Wages Base Salaries and Wages 453,586 Reduction in hours (1351 hrs) for Aquatics Program Assistant term positions (41,728) Reduction in hours (1739 hrs) for Lifeguard term positions (32,767) New Aquatics Program Assistant term positions (1,458 hrs) 39,723 Increase in hours (76 hrs) for Head Life Guard/Instructor term positions 1,989 Total 2733.1100.0000 Salaries & Wages 420,803 2733.1200.0000 Overtime To meet service level/workload commitments 10,000 Total 2733.1200.0000 Overtime 10,000 2733.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 80,668 benefits such as extended health and dental Benefits related to reduction in hours (1351 hrs) for Aquatics Program Assistant (3,912) term positions Benefits related to reduction in hours (1739 hrs) for Lifeguard term positions (3,071) Benefits related to new Aquatics Program Assistant term positions (1,458 hrs) 3,188 Benefits related to Increase in hours (76 hrs) for Head Life Guard/Instructor term 85 positions Total 27311400.0000 Employer Contributions 2733.1900.0000 Uniforms As per the Collective Agreement Total 27311900.0000 Uniforms 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & Mileage Total 2733:2110.0000 Travel 2733.2140.0000 Telephones Voice / Data Internet 76,958 5,000 5,000 300 300 1,021 163 Total 2733.2140.0000 Telephones 1,184 2733.2340.0000 Seminars & Education Defibrillator Training - Various staff 830 (CPO) Certified Pool Operator training and recertifications - Pool Operators and 950 New Facility Maintenance staff Technical Training HVAC Workshops - 2 staff 800 Total 2733.2340.0000 Seminars & Education 2,580 2733.2370.0000 Insurance Premium 209 City of Picker' g 2019 Approved Background Information 2733 Recreation Complex - Pool Run Date: 5/1/19 11:08 AM 2019 Budget Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2733.2370.0000 Insurance Premium 2733.2392.0000 Consulting & Professional Roof Deck Wood & Steel Inspections (Funded from Continuing Studies Reserve PO# 180557) Total 2733.2392.0000 Consulting & Professional 2733.2395.0000 Memberships Life Saving Society 4,459 4,459 1,250 1,250 110 Total 2733.2395.0000 Memberships 110 2733.2435.0000 Building Repairs & Mainte Pool Chemicals 23,000 Cleaning Supplies 11,000 Miscellaneous 2,000 Electrical and Plumbing Repairs 14,000 Lamps, Ballasts and Fuse Inventory 4,000 Filters, etc. 3,000 Tile, painting, door and lock repairs 12,000 Contract for snow removal & salting 10,000 Mirror Replacement - change rooms 1,000 Filter System 6,500 HVAC Services 2,000 Pumps, Motors, Valves, Seals 3,000 Bleacher Safety Inspection 2,000 Total 2733.2435.0000 Building Repairs & Mainte 93,500 2733.2478.0000 Misc.Equipment Repairs & Repair parts for pool vacuum 2,000 Total 2733.2478.0000 Misc.Equipment Repairs & 2,000 2733.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 1,122 Total 2733.2479.0000 Sfwr/Hdwr Maint Contracts 1,122 2733.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 51,320 Total 2733.5510.0000 Utilities - Water 51,320 2733.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 66,216 Total 2733.5520.0000 Utilities - Gas 66,216 2733.5530.0000 Utilities - Hydro 210 City ickserig 2019. Approved Background Information 2733 Recreation Complex - Pool Run Date: 511119 11:08 AM 2019 Budget Budget based on 2018 projected actuals and rate increase in 2019 210,598 Total 2733.5530.0000 Utilities - Hydro 210,598 2733.5902.0000 Supplies & Tools First Aid Supplies 800 Toys and Program Supplies (replacement) 700 Small Tools etc. 500 Total 27315902.0000 Supplies & Tools 2,000 Total Expenses 949,400 Revenues 2733.9923.0000 Admissions - Public Swimm Singles & Passes (58,000) Total 2733.9923.0000 Admissions - Public Swimm (58,000) 2733.9932.0000 Rentals - Pool Learn to swim Prg - (9932) (98,000) Private Permits (68,000) Total 2733.9932.0000 Rentals - Pool (166,000) 2733.9936.0000 Rentals - Pool - School B School Pool rentals (1,200) Total 2733.9936.0000 Rentals - Pool - School B (1,200) 2733.9943.0000 Membership - Swim Memberships (61,000) Total 2733.9943.0000 Membership - Swim (61,000) Total Revenues (286,200) Transfers 1911.2733.0000 Trsf frm Res - Cmplx Pool Funding from Continuing Studies Reserve for Roof Deck Wood & Steel Inspections Total 1911.2733.0000 Trsf frm Res - Cmplx Pool (1,250) (1,250) Total Transfers (1,250) Net Expenses 661,950 211 City of Pickering 2019 Current Budget Approved Final 2735 Recreation Complex - Arenas Run Date: 5/1/19 11:05 AM 212 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 434,900 425,171 420,603 56,955 477,558 13.54% 1200 Overtime 15,527 21,574 30,000 (5,000) 25,000 (16.67%) 1400 Employer Contributions 113,321 96,297 110,746 6,502 117,248 5.87% 1900 Uniforms 5,007 1,667 5,000 (1,000) 4,000 (20.00%) 2131 Cellular Phones 252 779 1,000 0 1,000 0.00% 2140 Telephones 3,644 4,243 4,666 1,300 5,966 27.86% 2340 Seminars & Education 650 1,001 1,550 0 1,550 0.00% 2370 Insurance Premium 4,343 4,343 4,343 0 4,343 0.00% 2371 Ins. Deductible 505 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 0 0 0 12,000 12,000 0.00% 2394 Recpt, Prom & Sp Events 48 107 0 0 0 0.00% 2399 Outside Agency Sery 0 455 930 0 930 0.00% 2435 Build Repairs & Mtce 93,067 158,760 126,650 4,454 131,104 , 3.52% 2478 Misc Equip Repairs 34,096 6,727 6,700 300 7,000 4.48% 2479 Software/Hardware Maintenanc 0 0 0 1,274 1,274 0.00% 2678 Rental Misc Equip 675 0 500 300 800 60.00% 5300 Stationery & Office Supplies 864 596 450 200 650 - 44.44% 5302 Forms 0 0 300 0 300 0.00% 5510 Utilities - Water 10,523 10,375 12,535 3,385 15,920 27.00% 5520 Utilities - Gas 14,333 13,675 17,948 4,600 22,548 25.63% 5530 Utilities - Hydro 199,917 174,935 241,191 (4,000) 237,191 (1.66%) 5902 Supplies & Tools 2,110 2,231 2,500 835 3,335 33.40% 5973 Minor Furniture & Fixtures 4,996 0 0 0 0 0.00% 5978 Misc. Equipment 9,668 0 0 6,200 6,200 0.00% Total Expenditures 948,446 922,936 989,612 88,305 1,077,917 8.92% Revenues 9915 Snack Bar (4,800) (7,525) (4,000) 0 (4,000) 0.00% 9916 Vending Machines (1,271) (1,491) (1,500) 0 (1,500) 0.00% 9940 Advertising Space (33,000) (21,083) (16,500) (38,500) (55,000) 233.33% 9922 Admissions - Skating (13,668) (16,162) (20,000) 0 (20,000) 0.00% 9931 Rentals - Ice Surface (564,719) (501,281) (575,000) (32,000) (607,000) 5.57% 9933 Rentals - Mtg. Room/Public (38,307) (34,167) (42,000) 0 (42,000) 0.00% 9959 Arena Floor Rentals (12,631) (26,717) (15,000) 0 (15,000) 0.00% 9990 Other Misc Revenue (7,538) (1,866) 0 0 0 0.00% 9985 Marketing Sponsorships (13,393) (8,975) (55,500) 45,500 (10,000) (81.98%) Total Revenues (689,327) (619,267) (729,500) . (25,000) (754,500) 3.43% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% 212 City of Pickering 2019 Current Budget Approved Final 2735 Recreation Complex - Arenas Run Date: 5/1/19 11:05 AM 213 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Net 259,119 303,669 260,112 63,305 323,417 24.34% 213 City of Pick eiirig 2019 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2735.1100.0000 Salaries & Wages Base Salaries and Wages 452,858 Increase in hours.(996) for Facility Attendant term positions (summer mths) 18,767 Increase in hours (400) for Youth Leader term positions (summer mths) 5,933 Total 2735.1100.0000 Salaries & Wages 477,558 2735.1200.0000 Overtime To meet service level/workload commitments 25,000 Total 2735.1200.0000 Overtime 25,000 2735.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 114,948 benefits such as extended health and dental Benefits related to increase in hours (996) for Facility Attendant term positions 1,748 (summer mths) Benefits related to increase in hours (400) for Youth Leader term positions 552 (summer mths) Total 2735.1400.0000 Employer Contributions 117,248 2735.1900.0000 Uniforms As per the Collective Agreement 4,000 Total 2735.1900.0000 Uniforms 4,000 2735.2131.0000 Cellular Phones Cellular Phone Charges 1,000 Total 2735.2131.0000 Cellular Phones 1,000 2735.2140.0000 Telephones Voice / Data 2,341 Internet 1,705 Cable 1,920 Total 2735.2140.0000 Telephones 5,966 2735.2340.0000 Seminars & Education Ont. Rec. Facilities Assoc. (ORFA) B Ticket Renewal - Foreperson and 350 Maintenance Worker (5) First Aid & Defibrillation Training & Certification 1,200 Total 2735.2340.0000 Seminars & Education 1,550 2735.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 4,343 property. (Policy coverage includes: liability, automobile and property). Total 2735.2370.0000 Insurance Premium 4,343 214 City ff Pickering 2019 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 5/1/19 11:08 AM 2019 Budget 2735.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2735.2371.0000 Insurance Deductible 2,000 2735.2392.0000 Consulting & Professional Roof Structure Inspections 12,000 Total 2735.2392.0000 Consulting & Professional 12,000 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 710 Defibrillator Monitoring Contract 220 Total 2735.2399.0000 Outside Agency Services 930 2735.2435.0000 Building Repairs & Mainte Caretaking. supplies/services 17,115 Building repair supplies & services 14,280 Electrical repairs 10,765 Plumbing repairs 6,235 Door and lock repairs 3,400 Facility Decals 600 Parking lot maintenance (snow removal and salting and garbage) 14,200 Carpet service - mats 2,000 Replace Rink light bulbs 5,000 Condenser Water Treatment Program 4,789 Replace dasher board, netting & glass repair 5,700 HVAC repairs 3,500 Paint Drainage & Disposal System 2,450 Rink Board cleaning 2,500 Goals Nets Replacement 4,100 Annual Regulatory inspections 2,400 Refrigeration repairs maintenance and dehumidifiers ( contract) 10,370 Overhaul compressor (2) 15,000 Fan & motor repairs, supplies & fuse inventory 2,150 Energy Management System (Service Contract) 1,500 Kitchen Hood Inspection 850 Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting) 2,200 Total 2735.2435.0000 Building Repairs & Mainte 131,104 2735.2478.0000 Misc.Equipment Repairs & Ice resurfacer maintenance 4,000 Misc. small equipment repairs 3,000 Total 2735.2478.0000 Misc.Equipment Repairs & 7,000 2735.2479.0000 Sfwr/Hdwr Maint Contracts 215 • City of Pickering 2019 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 5/1/19 11:08 AM 2019 Budget Maintenance - HRIS - new 1,274 Total 2735.2479.0000 Sfwr/Hdwr Maint Contracts 1,274 2735.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs 800 Total 2735.2678.0000 Misc Equipment Rentals 800 2735.5300.0000 Stationery & Office Suppl General office supplies [ 400 Toners for printer 250 Total 2735.5300.0000 Stationery & Office Suppl 650 2735.5302.0000 Forms Printing of facility permits and receipt forms 300 Total 2735.5302.0000 Forms 300 2735.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 15,920 Total 2735.5510.0000 Utilities - Water. 15,920 2735.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 22,548 Total 2735.5520.0000 Utilities - Gas 22,548 2735.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 237,191 Total 2735.5530.0000 Utilities - Hydro 237,191 2735.5902.0000 Supplies & Tools First Aid supplies (replacement) 1,335 Small tools, etc. (replacement) 2,000 Total 2735.5902.0000 Supplies & Tools 3,335 2735.5978.0000 Misc. Equipment Security System Additions/Upgrades, 6,200 Total 2735.5978.0000 Misc. Equipment 6,200 Total Expenses 1,077,917 Revenues 2735.9915.0000 Snack Bar Snack Bar lease agreement Total 2735.9915.0000 Snack Bar 2735.9916.0000 Vending Machines Arena vending machines Total 2735.9916.0000 Vending Machines 2735.9922.0000 Admissions - Pleasure Ska 216 (4,000) (4,000) (1,500) (1,500) City of Pickering 2019 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 5/1/19 11:08 AM 2019 Budget Daily admissions for individuals for Public Skating (20,000) Total 2735.9922.0000 Admissions - Pleasure Ska (20,000) 2735.9931.0000 Rentals - Ice Surface Ice Surface Rentals (575,000) Pre -School Skating Rentals Prg - (9931) (5,000) Summer ice rentals (27,000) Total 2735.9931.0000 Rentals - Ice Surface (607,000) 2735.9933.0000 Rentals - Mtg. Room/Publi Various hall rentals, activities (42,000) Total 2735.9933.0000 Rentals - Mtg. Room/Publi (42,000) 2735.9940.0000 Advertising Space Rink Board advertising (55,000) Total 2735.9940.0000 Advertising Space (55,000) 2735.9959.0000 Arena Floor Rentals Ball Hockey (12,000) Lacrosse (3,000) Total 2735.9959.0000 Arena Floor Rentals (15,000) 2735.9985.0000 Sponsorships Arena Marketing Sponsorships/Advertising (Taxable) (10,000) Total 2735.9985.0000 Sponsorships, (10,000) Total Revenues Total Transfers Net Expenses 217 (754,500) 0 323,417 City of Pickering 2019 Current Budget Approved Final 2744 Museum Run Date: 5/1 /19 11:05 AM 218 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE 2018 Expenditures 1100 Salaries & Wages 555,567 637,960 540,646 89,881 630,527 16.62% 1200 Overtime 10,260 8,758 7,000 0 7,000 0.00% 1400 Employer Contributions 99,875 124,192 130,886 . 10,495 141,381 8.02% 1900 Uniforms 4,268 4,871 5,000 1,500 6,500 30.00% 2110 Travel 2,305 2,591 2,500 500 3,000 20.00% 2122 Freight, Express & Cartage 0 1,249 2,500 0 2,500 • 0,00% 2131 Cellular Phones 2,513 5,782 7,720 (1,820) 5,900 (23.58%) 2140 Telephones 19,995 19,203 21,930 100 22,030 0.46% 2210 Advertising 18,117 20,055 18,000 0 18,000 0.00% 2211 Trade Shows, Exhib & Display; 677 , 1,525 1,200 - 0 1,200 0.00% 2340 Seminars & Education 4,532 5,067 5,000 700 5,700 14.00% 2370 Insurance Premium 3,880 3,880 3,880 0 3,880 0.00% 2392 Consulting & Professional 12,350 34,100 46,647 (5,657) 40,990 (12.13%) 2394 Recpt, Prom & Sp Events 6,157 9,698 9,750 1,150 10,900 11.79% 2395 Memberships • 2,426 2,255 2,628 388 3,016 14.76% 2399 Outside Agency Sery 7,830 9,842 11,170 (1,360) 9,810 (12.18%) 2435 Build Repairs & Mtce • 83,503 92,839 106,015 (33,000) 73,015 (31.13%) 2457 Veh - Repairs & Maintenance 1,976 3,168 5,000 0 5,000 0.00% 2478 Misc Equip Repairs 1,244 5,229 2,940 2,060 5,000 70.07% 2479 Software/Hardware Maintenanc 1,048 1,066 1,100 2,538 3,638 230.73% 2480 Antiques Repairs Mtce. 6,507 8,869 8,700 0 8,700 0.00% 2482 Grounds Upkeep 790 1,730 2,800 0 2,800 0.00% 2678 Rental Misc Equip 0 827 1,000 (1,000) 0 (100.00%) 5300 Stationery & Office Supplies 1,950 2,441 2,000 250 2,250 12.50% 5320 Program Supplies 10,019 . 11,259 10,800 300 11,100 2.78% 5340 Supplies - Special Events 9,544 11,609 11,500 0 11,500 0.00% 5345 Antique Purchases 590 • 565 600 0 600 0.00% 5400 Gift Shop Plaques 4,062 8,238 5,750 0 5,750 0.00% 5520 Utilities - Gas 6,285 6,290 7,780 230 8,010 2.96% 5530 Utilities - Hydro 14,590 12,861 27,544 (7,500) 20,044 (27.23%) 5540 Utilities - Oil 1,018 1,042 816 0 816 0.00% 5900 Gas, Oil Tires 1,309 1,426 1,963 0 1,963 0.00% 5902 Supplies & Tools 63 751 1,500 0 1,500 0.00% Total Expenditures 895,250 1,061,238 1,014,265 59,755 1,074,020 5.89% Revenues 1610 Federal Grant (14,117) (23;211) (14,725) 3,025 (11,700) (20.54%) 1623 Ont. Specific Grants (39,263) (39,263) (39,500) (2,600) (42,100) 6,58% 9910 Gift Shop (10,152) (10,749) (9,500) (500) (10,000) 5.26% 218 City of Pickering . 2019 Current Budget Approved Final 2744 Museum Run Date: 5/1/19 11:05 AM Staff have calculated approximately $361,600 in volunteer human resources and skills (based on 2018 volunteer hours totaling 14,464 hours at a value of $25.00 per hour) • 219 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019, ;:Approved Budget % CHGE.,:. 2018 9915 Snack Bar (2,227) • (2,242) (3,400) 0 (3,400) 0.00% 9955• Programs (10,365) (14,293) (8,500) (5,200) (13,700) • 61.18% 9677 Donations (3,554) (4,917) (1,000) 0 (1,000) 0.00% 9920 Admissions - Public & Edu. (121,548) (122,043) (117,200) (14,800) (132,000) 12.63% 9933 Rentals - Mtg. Room/Public (16,428) (38,804) (11,000) (4,000) (15,000) ' 36.36% 9990 Other Misc Revenue 0 (447) 0 '0 0 0.00% 9980 Sponsorships No Tax 0 0 (1,000) 1,000 0 (100.00%) 9985 Marketing Sponsorships (2,655) 0 ,. (9,000) 9,000 0 (100.00%) Total Revenues (220,309) • (255,969) (214,825) (14,075) (228,900) 6.55% Transfers to/from Reserves & R.F. 1911 Trans. to/(from) Continuing Stu (10,583) (9,647) (9,647) (23,343) (32,990) 24.1.97% Total Transfers (10,583) (9,647) (9,647) (23,343) (32,990) 241.97%• Net 664,358 795,622 .789,793 22,337 81.2,130 2.83% Staff have calculated approximately $361,600 in volunteer human resources and skills (based on 2018 volunteer hours totaling 14,464 hours at a value of $25.00 per hour) • 219 City of Picketing 2019 Approved Background Information 2744 Museum Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2744.1100.0000 Salaries & Wages Base Salaries and Wages 557,672 New full time Museum Facilities Assistant position 54,828 Assistant Heritage Programmer term position eliminated (746 hrs) (18,758) New Volunteer Coordinator term position (1,092 hrs) 29,752 Increase in hours (476 hrs) for Museum Guide term positions 7,033 Total 2744.1100.0000 Salaries & Wages 630,527 2744.1200.0000 Overtime To meet service level/workload commitments 7,000 Total 2744A200.0000 Overtime 7,000 2744.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 125,943 benefits such as'extended health and dental Benefits related to new full time Museum Facilities Assistant position 13,752 Benefits related to Assistant Heritage Programmer term position eliminated (746 (1,580) hrs) Benefits related to new Volunteer Coordinator term position (1,092 hrs) 2,610 Benefits related to increase in hours (476 hrs) for Museum Guide term positions 656 Total 2744.1400.0000 Employer Contributions 141,381 2744.1900.0000 Uniforms Repair and Replacement of Costumes 2,000 Costumes, uniforms & protective equipment for volunteers 4,500 Total 2744.1900.0000 Uniforms 6,500 2744.2110.0000 Travel Parking & Mileage 3,000 Total 2744.2110.0000 Travel 2744.2122.0000 Freight,Express & Cartage Shipment of artifacts or displays Total 2744.2122.0000 Freight,Express & Cartage 2744.2131.0000 Cellular Phones Cell phone charges. Motorola Radios (Replacement) Total 2744.2131.0000 Cellular Phones 2744.2140.0000 Telephones Voice / Data Internet 3,000 2,500 2,500 5,200 700 5,900 19,155 2,875 Total 2744.2140.0000 Telephones 22,030 220 City of .Pickeriirg 2019 Approved Background Information 2744 Museum Run Date: 511119 11:08 AM 2019 Budget 2744.2210.0000 Advertising Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods 18,000 Total 2744.2210.0000 Advertising 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios 18,000 .1,200 Total 2744.2211.0000 Tr Shows,Exhib.& Displays 1,200 2744.2340.0000 Seminars & Education Canadian Association of Conservators 800 High FIVE Quality Assurance Program - new staff 200 Ontario Museums Association (OMA) Conference 2 Webinar - Coordinator, 1,200 Museum Operations Genesee County Conference - Event & Volunteer Programmer 1,500 Defibrillator Training & Certification - Various staff 1,000 Volunteer training workshops 1,000 Total 2744.2340.0000 Seminars & Education 5,700 2744.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 3,880 property. (Policy coverage includes: liability, automobile and property). Total 2744.2370.0000 Insurance Premium 3,880 2744.2392.0000 Consulting & Professional Architectural consulting services 5,000 Road Survey 3,000 Fire Safety Plan (Funded from Continuing Studies Reserve PO# 160829) 3,000 Site use study (Funded from Continuing Studies Reserve PO# 180842) 29,990 Total 2744.2392.0000 Consulting & Professional 40,990 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very important volunteer night and appreciation event to cover food, pins, 7,900 entertainment & awards. for volunteers Refreshments and supplies for volunteer activities 3,000 Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 10,900 2744.2395.0000 Memberships Ancestry.ca 770 York -Durham Association of Museums & Galleries 25 Canadian Museum Association 1,014 Ontario Museum Association 609 221 City of ickelri g 2019 Approved Background Information 2744 Museum Run Date: 511119 11:08 AM 2019 Budget Ontario Historical Society 78 Culinary Historians Membership 30 York Pioneer Newsletter 25 American Association of State & Local History 285 Canadian Association of Conservators 180 Total 2744.2395.0000 Memberships 3,016 2744.2399.0000 Outside Agency Services Security Patrol Services 5,620 Base Hospital Support Defibrillation Program 1,450 Fire & Security Alarm Monitoring 2,300 Defibrillator monitoring contract 440 Total 2744.2399.0000 Outside Agency Services 9,810 2744.2435.0000 Building Repairs & Mainte Daily maintenance supplies and building repairs 15,000 Environmental monitoring & water treatment 6,500 Routine plumbing and electrical services and repairs 4,200 Window, door and lock repair/replacement 9,000 Pest control 4,900 Chimney sweeping & inspections 915 Plaster & painting of heritage buildings 20,000 HVAC maintenance & repairs 2,500 Snow removal & salting 10,000 Total 2744.2435.0000 Building Repairs & Mainte 73,015 2744.2457.0000 Vehicle - Repairs & Maint Vehicle Repair and Maintenance 5,000 Total 2744.2457.0000 Vehicle - Repairs & Maint 5,000 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Woodwrights (minor bldg. repairs 5,000 and gift shop merchandise) Total 2744.2478.0000 Misc.Equipment Repairs & 5,000 2744.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Museum - Past Perfect 1,956 Maintenance - HRIS - new 1,682 Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts 3,638 2744.2480.0000 Artefact Repairs & Maint Conservation & restoration materials, on going repairs and restoration of artefacts 7,600 in collection Reproduction window coverings 800 222 City of Pockeri g 2019 Approved Background Information 2744 Museum Run Date: 5/1/19 11:08 AM 2019 Budget Research Materials Total 2744.2480.0000 Artefact Repairs & Maint 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium chloride for driveway Road & Grounds repairs Total 2744.2482.0000 Grounds Upkeep 2744.5300.0000 Stationery & Office Suppl General office supplies Total 2744.5300.0000 Stationery & Office Suppl 2744.5320.0000 Program Supplies On Site Program supplies Firewood 300 8,700 800 2,000 2,800 2,250 2,250 9,600 1,500 Total 2744.5320.0000 Program Supplies 11,100 2744.5340.0000 Supplies - Spec.Events/Ba Teddy Bear Picnic 2,575 Museum Minecraft 310 Mothers Day Tea 540 Solstice Suppers 225 Spirit Walk 2,000 Christmas in the Village 3,450 General Events Supplies 2,400 Total 2744.5340.0000 Supplies - Spec.Events/Ba 11,500 2744.5345.0000 Artefact Purchases Reproduction items for programming artefacts for the Collection 600 Total 2744.5345.0000 Artefact Purchases 600 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop 3,000 Display and Sales supplies 250 Snack Bar Supplies 2,500 Total 2744.5400.0000 Gift Shop/Plaques 5,750 2744.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 8,010 Total 2744.5520.0000 Utilities - Gas 8,010 2744.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 Total 2744.5530.0000 Utilities - Hydro 2744.5540.0000 Utilities - Oil 223 20,044 20,044 City of Pi kerb g 2019 Approved Background Information 2744 Museum Run Date: 5/1/19 11:08 AM 2019 Budget To purchase fuel for the heater in the schoolhouse 816 Total 2744.5540.0000 Utilities - Oil 816 2744.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 1,201 litres.@ $1.03/litre 1,237 Fuel: Diesel 218 litres @ $1.11/litre 242 Oil changes and tires 484 Total 2744.5900.0000 Gas, Oil, Tires Etc. 1,963 2744.5902.0000 Supplies & Tools Gardening supplies 400 Grounds Tools 1,100 Total 2744.5902.0000 Supplies & Tools 1,500 Total Expenses 1,074,020 Revenues 1610.2744.0000 Fed Grnts - Museum Program Grant - Federal (11,700) Total 1610.2744.0000 Fed Grnts - Museum (11,700) 1623.2744.0000 Ont Grant - Museum . Museum Operating Grant (39,000) Rural Summer Jobs (500) Summer Experience Program (2,600) Total 1623.2744.0000 Ont Grant - Museum (42,100) 2744.9910.0000 Gift Shop Retail purchases: Jan/May (800) July/ August/Sept (6,500) Oct./ Nov./Dec. (2,700) Total 2744.9910.0000 Gift Shop (10,000) 2744.9915.0000 Snack Bar Gift Shop Snack Bar (3,100) Tea Room (sp. events & weekends) (300) Total 2744.9915.0000 Snack Bar (3,400) 2744.9920.0000 Admissions - Public & Edu Admissions during Special Events (10,000) On Site Education Programs, for Spring (62,000) On Site Education Programs for Fall (43,000) General Admissions/ Kids in the Village (6,000). Spirit Walk (8,500) Season's Pass (2,500) 224 City of Picked g 2019 Approved Background Information 2744 Museum Run Date: 5/1/19 11:08 AM • Total 2744.9920.0000 Admissions - Public & Edu 2744.9933.0000 Rentals - Mtg. Room/Publi Birthday Parties Photography Grounds Rentals Total 2744.9933.0000 Rentals - Mtg. Room/Publi 2744.9955.0000 Programs Outreach Programs Public workshops & programs Total 2744.9955.0000 Programs 2744.9977.0000 Donations Donations & Donation Box Total 2744.9977.0000 Donations 2019 Budget (132, 000) (3,000) (3,000) (9,000) (15,000) (6,000) (7,700) (13,700) (1,000) (1,000) Total Revenues (228,900) Transfers 1911.2744.0000 Trsf frm Res - Museum Funding from Continuing Studies Reserve for Fire Safety Plan (3,000) Funding from Continuing Studies Reserve for Site Use Study (29,990) Total 1911.2744.0000 Trsf frm Res - Museum (32,990) Total Transfers (32,990) Net Expenses '812,130 225 City of Pickering 2019 Current Budget Approved Final Public Works Run Date: 5/1/19 11:05 AM 226 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 5,632,692 6,157,129 6,288,238 461,125 6,749,363 7.33% 1200 Overtime 384,368 379,488 346,560 20,800 367,360 6.00% 1400 Employer Contributions 1,460,760 1,524,911 1,621,636 37,743 1,659,379 2.33% 1800 Conferences 0 100 0 0 0 0.00% 1900 Uniforms 76,236 75,647 72,450 4,895 77,345 6.76% 2110 Travel 1,517 1,645 1,800 0 1,800 0.00% 2122 Freight, Express & Cartage 1,739 1,031 1,800 0 1,800 0.00% 2123 Environmental Charges 290 281 500 0 500 0.00% 2131 Cellular'Phones 10,533 11,718 16,100 800 16,900 4.97% 2140 Telephones 17,774 21,019 21,497 3,500 24,997 16.28% 2220 Subscription & Publications 860 493 1,600 2,500 4,100 156.25% 2340 Seminars & Education 30,229 26,828 45,800 (4,050) 41,750 (8.84%) 2370 Insurance Premium 190,649 171,549 171,549 15,000 186,549 8.74% 2371 Ins. Deductible 26,118 15,751 34,050 0 34,050 0.00% 2392 Consulting & Professional 16,965 41,210 28,000 2,525 30,525 9.02% 2394 Recpt, Prom & Sp Events 7,299 6,241 6,650 700 7,350 10.53% 2395 Memberships 6,514 7,594 8,540 (250) 8,290 (2.93%) 2396 Photo, Mapping, Printing 0 0 200 0 200 0.00% 2399 Outside Agency Sery 88,411 85,153 82,400 5,950 88,350 7.22% 2408 Rpr & Mnt - Winter Control 571,871 776,544 655,000 5,000 660,000' 0.76% 2408 Rpr & Mnt - Contract Services- 177,887 184,047 160,000 0 160,000 0.00% 2408 Rpr Main. Maint Mater 510,776 376,402 525,000 0 525,000 0.00% 2410 Engineering Rpr & Mnt 454,300 280,324 674,000 75,000 749,000 11.13% 2409 Highway Aids - Repair Maint. 70,207 69,081 75,000 0 75,000 0.00% 2429 Parks Repairs & Maintenance 98,711 42,614 63,000 (3,000) 60,000 (4.76%) 2435 Build Repairs & Mtce 344,479 325,283 322,755 (7,945) 314,810 (2.46%) 2437 Tree Maintenance 391,892 376,206 370,000 0 370,000 0.00% 2438 Lighting & Repair Maint. 21,109 11,857 25,000 (5,000) 20,000 (20.00%) 2457 Veh - Repairs & Maintenance 433,326 424,315 383,750 50,000 433,750 13.03% 2478 Misc Equip Repairs 294,528 299,946 355,000 (50,000) 305,000 - . (14.08%) 2479 Software/Hardware Maintenanc 12,754 12,054 16,100 18,002 34,102 111.81% 2482 Grounds Upkeep 237,136 208,517 260,500 (4,000) 256,500 (1.54%) 2648 Building Rentals 178 11 0 0 0 0.00% 2678 Rental Misc Equip 97,827 109,202 120,300 (3,500) 116,800 (2.91%) 2682 Land Rentals 0 12,410 21,696 0 21,696 0.00% 5300 Stationery & Office Supplies 6,060 6,396 4,000 5,000 9,000 125.00% 5302 Forms 3,104 2,320 2,000 0 2,000 0.00% 5320 Program Supplies 166,866 213,057 204,000 206,775 410,775 101.36% 226 City of Pickering 2019 Current Budget Approved Final Public Works Run Date: 5/1/19 11:05 AM 227 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 5510 Utilities - Water 57,031 57,517 64,200 2,970 67,170 4.63% 5520 Utilities - Gas 13,839 15,136 18,580 8,535 27,115 45.94% 5530 Utilities - Hydro 196,098 172,592 276,182 (2,000) 274,182 (0.72%) 5640 Small Tools 6,374 8,351 8,000 0 8,000 0.00% 5900 Gas, Oil Tires 402,585 490,035 485,488 35,015 520,503 7.21% 5901 Fertilizer, Grass Etc. 30,979 38,816 43,000 (1,000) 42,000 (2.33%) 5902 Supplies & Tools 17,010 11,246 10,500 0 10,500 0.00% 5903 Shop Supplies 54,522 50,748 45,000 4,500 49,500 10.00% 5973 Minor Furniture & Fixtures 2,436 478 1,000 1,000 2,000 100.00% 5978 Misc. Equipment 27,838 19,628 26,450 14,450 40,900 54.63% 5981 Other Minor Fixed Assets 41,477 42,918 95,000 (15,000) 80,000 (15.79%) 8960 Taxes Tenant 248,848 224,861 256,145 2,500 258,645 0.98% Total Expenditures 12,945,002 13,390,700 14,316,016 888,540 15,204,556 6.21% Revenues 1430 Sale of Services - Public Work: (108,180) (174,650) (172,200) 0 (172,200) • 0.00% 1623 Ont. Specific Grants 0 0 0 (17,775) (17,775) 0.00% 1640 Other Agency Grts (4,060) 0 0 0 0 0.00% 9916 Vending Machines (204) (221) (500) 0 (500) 0.00% 9930 Rentals (173,558) (149,714) (206,000) (50,000) (256,000) 24.27% 9955 Programs (29,633) (23,600) (40,000) 0 (40,000) 0.00% 9990 Other Misc Revenue (61,249) (58,921) (41,550) (34,000) (75,550) 81.83% 9954 Netted Revenue (380,061) (372,718) (368,350) 0 (368,350) 0.00% Total Revenues (756,945) (779,824) (828,600) (101,775) (930,375) 12.28% Transfers to/from Reserves & R.F. 1910 Transferto/(from) Reserve (11,445) 0 0 (95,000) (95,000) 0.00% 1911 Trans. to/(from) Continuing Stu (10,221) 0 0 (2,525) (2,525) 0.00% 1920 Transferto/(from) Reserve Fun 0 0 (125,000) 15,000 (110,000) (12.00%) Total Transfers (21,666) 0 (125,000) (82,525) (207,525) 66.02% Net 12,166,391 12,610,876 13,362,416 704,240 14,066,656 5.27% 227 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2370 Insurance Premium 2399 Outside Agency Services 2408 Repair & Maintenance - Winter Control 2410 Engineering Repair & Maintenance 2435 Build Repairs & Maintenance 2438 Lighting & Repair Maintenance Amount Explanations $461,125 Increase due to one full time Heavy Equipment Operator (HEO) 1 position (forSeaton); one full time Maintenance Worker, Roads position (for Seaton); one full time Maintenance Worker, Parks & Property position (for Seaton); one full time Maintenance Mechanic, Operations Centre position (to maintain the new Operations Centre); transfer of one existing Customer Care, Operations Centre position from 2129; one part time Clerk, Operations (to provide seasonal clerical support at new Operations Centre); additional term Labourer hours (to extend seasonal parks maintenance by 6 weeks); and, an increase in term Labourer hours (to fill seasonal hours left vacant by Arena staff remaining at the Arena during the summer to operate summer ice). 20,800 Increase based on 2018 year-to-date actuals. 37,743 Increase largely due to higher employer paid CPP and Life insurance premiums. 15,000 Increase due to insuring two buildings (new and existing Operations Centre) for a short period of time and a higher insured property value of the new Operations Centre. 5,950 Increase due to base hospital support of the defibrillation program at both the new and existing Operations Centre in 2019, and to reflect year-to-date actuals in 2.018 related to Nextgen radio licensing and GPS vehicle/equipment subscription. 5,000 Increase due to the expansion of the Brine Program. 75,000 Increase related to completion of 2018 concrete curb repair program and 2018 line painting program (funded by rate stabilization) and increase in guide rail repair program, offset by decreases in storm sewer flushing and inspection program and road crack sealing program. (7,945) Decrease due to the completion of one-time projects in 2018. (5,000) Decrease reflects 2018 year-to-date actuals. 228. ............................................................... •C::Ity;:Qf: 1Gk41'in 20'19 . iutri ety::of:N:otewo:rtliy Current:: fidget Cha:riges Expenditures - Increases/(Decreases) Budget Item 2457 Vehicles - Repairs & Maintenance 2478 Miscellaneous 'Equipment Repairs 2479 Software/Hardware Maintenance Contr 5300 Stationery & Office Supplies 5320 Program Supplies 5520 Utilities - Gas 5900 Gas, Oil Tires 5978 Misc. Equipment. 5981 Other Minor Fixed Assets Amount Explanation $50,000 Increase due to reallocation of costs from account 2478 to 2457. (50,000) Decrease due to reallocation of costs from account 2478 to 2457. 18,002 Increase largely reflects the departmental share of the annual maintenance fees for the new HRIS system. This maintenance support includes: technical and software upgrades. 5,000 Additional costs for new Operations Centre on Clements Road to cover one time office related costs. 206,775 Increase due to enhanced Seniors Snow Removal program in 2019 which can accommodate 500 applicants instead of 425; increased contracted service costs for the Seniors Snow Removal program in 2019, as per Quotation Q-29-2018; and, the implementation of the Banner Program, Year 1 (offset 100% by the Ontario Main Street Revitalization Initiative). 8,535 Increase due to projected natural gas costs for two buildings (new and existing Operations Centre) for a short period of time. 35,015 Increase to reflect 2018 actual fuel costs. 14,450 Increase due to additional one-time lifecycle equipment replacements in 2019, as compared to 2018. (15,000) Decrease based on 2018 year-to-date actuals. Total Expenditure Changes $ 888,540 229 Revenues - (Inc Budget Item Amount Explanation 1623 Ontario Specific Grants ($17.775) Increase due to the impiementation of the Banner Program (Year 1), funded 100% by the Ontario Main Street Revitalization 9930 Rentals (50.000) Increase due to an anticipated rise in Park/Sports Fie!dlTournament revenues resulting from increased user fees approved in 2018. 9990 Other Miscellaneous ' (34.000) Reflects increase in proposed user fees for Seniors Snow Revenue Removal prograrn in 2019 to partially offset higher program costs and increase in the number of users (from 425 to 500). Total Revenue Changes ($101.775) 230 Transfers to/from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1910 Transfer to/(from) Reserve Amount Explanation ($95,000) Increase reflects additional rate stabilization funding for the completion of 2018 programs - line painting ($40,000) and concrete curb repairs ($55,000). 1920 Transfer to/(from) 15,000 Decrease reflects reduced FGT funding for crack sealing Reserve Fund program in 2019 by $15,000. Total Transfer Changes ($82,525) 231 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Net Costs (per $100,000 Assessment) Excluding Amortization Service Pickering Whitby Oshawa Clarington Brock Fire Services A $197 $152 $177 $136 $78 Roadways - Paved $7 $28 $19 ($5) $12 Roadways - Unpaved $6 $0 $0 $3 $18 Roadways - Bridges and Culverts $0 $1 $1 $3 $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control* - Except Sidewalks, Parking Lots $8 $10 $28 $25 $28 Street lighting $9 $6 $9 $11 $11 Storm Sewer - Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - Other $33 $37 $70 $55 $27 Library $36 $24 $44 $21 $31 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and Inspection Services* $10 ($3) $13 $12 $0 * Net Costs (per $100,000 Assessment) Including Amortization A Net Costs (per Capita) Excluding Amortization 232 City of Pickering 2019 Current Budget Approved Final 2500 Operations - Admin. Run Date: 5/1/19 11:05 AM 233 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 491,674 571,367 538,066 61,083 599,149 11.35% 1200 Overtime 694 2,914 1,000 1,000 2,000 100.00% 1400 Employer Contributions 120,058 125,860 131,999 20,442 152,441 15.49% 1800 Conferences 0 100 0 0 0 0.00% 1900 Uniforms 0 706 1,200 0 1,200 0.00% 2110 Travel 79 73 250 0 250 0,00% 2131 Cellular Phones 370 532 800 0 800 0.00% 2140 Telephones 2,353 3,676 3,967 (100) 3,867 (2.52%) 2220 Subscription & Publications 0 0 200 0 200 0.00% 2340 Seminars &'Education 482 1,239 1,450 0 1,450 0.00% 2370 Insurance Premium 4,178 4,178 4,178 .15,000 19,178 359,02% 2371 Ins. Deductible 0 0 2,000 0 2,000 0,00% 2392 Consulting & Professional 10,282 6,249 8,000 0 8,000 0.00% 2394 Recpt, Prom & Sp Events 1,172 1,069 1,000 500 1,500 50.00% 2395 Memberships 389 349 390 (390) 0 (100.00%) 2399 Outside Agency Sery 3,810 2,532 3,050 , 1,250 ' 4,300 40.98% 2435 Build Repairs & Mtce 131,680 97,442 101,905 ,14,555 116,460 14.28% 2479 Software/Hardware Maintenanc 0 0 350 1,598 1,948 456.57% 5300 Stationery & Office Supplies 6,060 6,396 4,000 5,000 9,000 125.00% 5510 Utilities - Water 1,686 2,374 2,320 2,970 5,290 128,02% 5520 Utilities - Gas 13,839 15,136 18,580 . 8,535 27,115 45,94% 5530 Utilities - Hydro 96,573 98,301 118,955 46,000 164,955 38,67% 5973 Minor Furniture & Fixtures 2,436 478 1,000 1,000 2,000 100.00% Total Expenditures 887,815 940,971 944,660 178,443 1,123,103 18.89% Revenues 9916 Vending Machines (204) (221) (500) 0 (500) 0.00% 9954 Netted Revenue (175,350) (175,350) (175,350) 0 (175,350) 0.00% Total Revenues (175,554) (175,571) (175,850) 0 (175,850) 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 712,261 765,400 768,810 178,443 947,253, ..::. 23.21% 233 City of Pickerhj 2019 Approved Background Information 2500 Operations - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2500.1100.0000 Salaries & Wages Base Salaries and Wages 552,034 Full time Supervisor, Public Works Administration position eliminated (92,558) New full time Coordinator, Special Projects position 81,213 Transfer of full time Customer Care Representative, Operations Centre position 52,500 from 2129 New part time Clerk, Operations position (1092 hrs) 35,280 New full time.Maintenance Mechanic, Operations Centre position - start date June 33,340 1,2019 Transfer of full time Stores/Building Attendant position to 2315 (62,660) Total 2500.1100.0000 Salaries & Wages 599,149 2500.1200.0000 Overtime To meet service level/workload commitments 2,000 Total 2500A200.0000 Overtime 2,000 2500.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 137,493 benefits such as extended health and dental Benefits related to full time Supervisor, Public Works Administration position eliminated Benefits related to new full time Coordinator, Special Projects position Benefits related to transfer of full time Customer Care Representative, Operations Centre position from 2129 Benefits related to new part time Clerk, Operations position (1092 hrs) Benefits related to new full time Maintenance Mechanic, Operations Centre position - start date June 1, 2019 Benefits related to transfer of full time Stores/Building Attendant position to 2315 Total 2500A400.0000 Employer Contributions 2500.1900.0000 Uniforms Uniforms for Clerk positions Total 2500.1900.0000 Uniforms 2500.2110.0000 Travel Parking & Mileage Total 2500.2110.0000 Travel 2500.2131.0000 Cellular Phones Annual Smartphone Charges - Manager, Public Works Total 2500.2131.0000 Cellular Phones 234 (16,385) 23,684 13,340 3,129 10,847 (19, 667) 152,441 1,200 1,200 250 250 800 800 City of Picke1in 2019 Approved Background Information 2500 Operations - Admin. Run Dater 5/1/19 11:08 AM 2019 Budget 2500.2140.0000 Telephones New Operations Centre (May - Dec) 1,825 Existing Operations Centre (Jan - Sept.) 2,042 Total 2500.2140.0000 Telephones 3,867 2500.2220.0000 Subscriptions & Publicati Miscellaneous Manuals 200 Total 2500.2220.0000 Subscriptions & Publicati 200 2500.2340.0000 Seminars & Education Health & Safety training and seminars 500 Misc. training 600 Laserfiche training 350 Total 2500.2340.0000 Seminars & Education 1,450 2500.2370.0000 Insurance Premium. Annual cost of insurance policy that provides protection for municipal activities and 4,178 property. (Policy coverage includes: liability, automobile and property). Property insurance premiums for new Operations Centre 15,000 Total 2500.2370.0000 Insurance Premium 19,178 2500.2371.0000 Insurance Deductible Insurance deductible for low dollar value claims. 2,000 Total 2500.2371.0000 Insurance Deductible 2,000 2500.2392.0000 Consulting & Professional Soil Contamination Monitoring 8,000 Total 2500.2392.0000 Consulting & Professional 2500.2394.0000 Recpt, Prom & Sp Events Miscellaneous meetings, functions & promotional events 1,500 Total 2500.2394.0000 Recpt, Prom & Sp Events 1,500 2500.2399.0000 Outside Agency Services Base hospital support defibrillation program (4 inspections) - for new and existing 2,100 Ops. Centre Nexgen Radio Charge - Base Radios 1,800 Defibrillator Monitoring Program - for new and existing Operations Centre 400 Total 2500.2399.0000 Outside Agency Services 4,300 2500.2435.0000 Building Repairs & Maint General Building Maintenance 35,000 Overhead Doors Repairs and Maintenance 10,000 Janitorial Staff City (Term employees) 41,460 Waste Disposal 15,000 Fixed Hoists Repairs 5,000 8,000 . 235 City of Pickering 2019 Approved Background Information 2500 Operations - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget Waste Disposal for new Operations Centre 10,000 Total 2500.2435.0000 Building Repairs & Maint 116,460 2500.2479.0000 Sfwr/Hdwr Maint Contracts LiveCycle and Adobe Acrobat X Pro- License Cost 350 Maintenance - HRIS - new 1,598 Total 2500.2479.0000 Sfwr/Hdwr Maint Contracts 1,948 2500.5300.0000 Stationery & Office Suppl General office supplies for all cost centres 9,000 Total 2500.5300.0000 Stationery & Office Suppl 9,000 2500.5510.0000 Utilities - Water 5,290 New Operations Centre (May - Dec) 2,436 Existing Operations Centre (Jan - Sept.) 2,860 Total 2500.5510.0000 Utilities - Water 5,296 2500.5520.0000 Utilities - Gas New Operations Centre (May - Dec) 12,760 Existing Operations Centre (Jan - Sept.) 14,355 Total 2500.5520.0000 Utilities - Gas 27,115 2500.5530.0000 Utilities - Hydro New Operations Centre (May - Dec) 76,505 Existing Operations Centre (Jan - Sept.) 88,450 Total 2500.5530.0000 Utilities - Hydro 164,955 2500.5973.0000 Furniture & Fixtures Misc. Furniture Requirements for new and existing Operations Centre 2,000 Total 2500.5973.0000 Furniture & Fixtures 2,000 Total Expenses 1,123,103 Revenues 2500.9916.0000 Vending Machines Works Centre - Vending Machines Total 2500.9916.0000 Vending Machines 2500.9954.0000 Netted Revenue - Storage Storage Charges Total 2500.9954.0000 Netted Revenue - Storage (500) (500) (175,350) (175,350) Total Revenues (175,850) Total Transfers 0 236 City Pickering 2019 Approved Background Information 2500 Operations - Admin. Run Date: 5/1/19 11:08 AM Net Expenses 237 2019 Budget 947,253 City of Pickering 2019 Current Budget Approved Final 2132 Property Maintenance Run Date: 6/1/19 11:06 AM 238 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 281,312 314,345 366,444 (5,245) 361,199 (1.43%) 1200 Overtime 23,988 26,101 22,810 300 23,110 1.32% 1400 Employer Contributions 70,520 75,573 89,529 (19,406) 70,123 (21.68%) 1900 Uniforms 2,015 2,730 2,000 100 2,100 • 5.00% 2131 Cellular Phones 1,784 1,527 1,800' 0 1,800 0.00% 2140 Telephones 0 • 0 0 400 400 0,00% 2340 Seminars & Education 676 120 , 1,200 0 1,200 0,00% 2370 Insurance Premium 4,058 4,058 4,058 0 4,058 0.00% 2394 Recpt, Prom & Sp Events 105 70 150 0 150 0.00% 2399 Outside Agency Sery 4,545 5,623 3,350 1,200 4,550 35.82% 2437 Tree Maintenance 142,762 137,019 140,000 0 140,000 0.00% 2438 Lighting & Repair Maint 21,109 11,857 25,000 (5,000) 20,000 (20.00%) 2457 Veh - Repairs & Maintenance 5,157 6,166 4,000 0 4,000 ' 0.00% 2478 Misc Equip Repairs 38,509 58,008 23,000 0 23,000 0.00% 2479 Software/Hardware Maintenanc 0 0 - 0 963 963 0.00% 2482 Grounds Upkeep 26,805 . 14,655 31,000 (4,000) 27,000 (12.90%) 2678 Rental Misc Equip 10,381 13,196 23,000 0 23,000 0.00% 2682 Land Rentals 0 12,410 21,696 0 21,696 0.00% 5320 Program Supplies 86,559 136,229 126,000 189,000 315,000 150.00% 5900 Gas, Oil Tires 17,399 19,939 19,061 2,000 21,061 10.49% 5902 Supplies & Tools 1,404 2,861 1,000 0 1,00,0 0.00% 5978 Misc. Equipment 4,385 1,048 5,100 6,200 11,300 121.57% 5981 Other Minor Fixed Assets 12,448 15,824 35,000 (5,000) 30;000 (14.29%) 8960 Taxes Tenant 0- 0 0 2,500 2,500 0.00% Total Expenditures 755,921 859,359 945,198 164,012 1,109,210 17.35% Revenues 9990 Other Misc Revenue (15,808) (15,400) (16,000) (14,000) (30,000) 87.50% Total Revenues (15,808) (15,400) (16,000) (14,000) (30,000) 87.50% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (4,471) 0 0 0 0 0.00% Total Transfers (4,471) 0 0 0 0 • 0.00% Net 735,642 843,959 929,198 150,012 1,079,210 16.14% 238 City of Pickering 2019 Approved Background Information 2132 Property Maintenance Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2132.1100.0000 Salaries & Wages Base Salaries and Wages Total 2132.1100.0000 Salaries & Wages 2132.1200.0000 Overtime Winter Control Emergency Call-in Total 2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2132.1400.0000 Employer Contributions 2132.1900.0000 Uniforms As per the Collective Agreement, personal protective equipment Total 2132.1900.0000 Uniforms 2132.2131.0000 Cellular Phones Cellular Phone Charges & Smartphone Charges Total 2132.2131.0000 Cellular Phones 2132.2140.0000 Telephones Voice/Data Internet Total 2132.2140.0000 Telephones 2132.2340.0000 Seminars & Education Ont. Good Roads Assoc. (OGRA) Leadership Course - Foreperson, Parks & Property Integrated Pest Mgmt (IPM) Symposium - Foreperson, Parks & Property Operations Ontario Parks Association - Summer Operational Forum Sports Turf Association - Foreperson, Parks & Property Total 2132.2340.0000 Seminars & Education 2132.2370.0000 Insurance Premium, Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2132.2370.0000 Insurance Premium 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance as per Collective Agreement Total 2132.2394.0000 Recpt, Prom & Sp Events 2132.2399.0000 Outside Agency Services 239 361,199 361,199 18,000 5,110 23,110 70,123 70,123 2,100 2,100 1,800 1,800 345 55 400 750 125 100 225 1,200 4,058 4,058 150 150 City of Pickering 2019 Approved Background Information 2132 Property Maintenance Run Date: 5/1/19 11:08 AM 2019 Budget Internet based GPS/AVL Subscription for vehicles/equipment 3,000 Nexgen Radio Licensing 1,550 Total 2132.2399.0000 Outside Agency Services 4,550 2132.2437.0000 Tree Maintenance Tree Replacement, Removal & Maintenance 125,000 EAB Treazin Treatment or replacement trees - Required for ash trees that were 15,000 treated in 2017, the remaining dollars would be used to purchase replacement trees. Total 2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting Total 2132.2438.0000 Lighting Repair & Maint. 2132.2457.0000 Vehicle -Repair & Maintena Repairs and maintenance of vehicles Total 2132.2457.0000 Vehicle -Repair & Maintena 2132.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2132.2478.0000 Misc.Equipment Repairs & 2132.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2132.2479.0000 Sfwr/Hdwr Maint Contracts 2132.2482.0000 Grounds Upkeep Maintenance and repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways, street furnishings, fences and signs Parking lot on Avis property (gravel & dust suppression) Total 2132.2482.0000 Grounds Upkeep 2132.2678.0000 Misc Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental of dozer to maintain City pit Total 2132.2678.0000 Misc Equipment Rentals 2132.2682.0000 Land Rentals Liverpool Road South Parking Lot Rental Fees to Avis Total 2132.2682.0000 Land Rentals 2132.5320.0000 Seniors Snow Removal Prgm Senior Snow Removal Total 2132.5320.0000 Seniors Snow Removal Prgm 2132.5900.0000 Gas, Oil, Tires Etc. 240 140,000 20,000 20,000 4,000 4,000 23,000 23,000 963 963 25,000 2,000 27,000 8,000 15,000 23,000 21,696 21,696 315,000 315,000 City of Pickering 2019 Approved Background Information 2132 Property Maintenance Run Date: 5/1/19 11:08 AM 2019 Budget Fuel: Unleaded 1,322 litres @ $1.03/litre 1,362 Fuel: Diesel 15,276 litres @ 1.11/litre 16,956 Oil changes and tires 2,743 Total 2132.5900.0000 Gas, Oil, Tires Etc. 21,061 2132.5902.0000 Supplies & Tools Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades 1,000 Total 2132.5902.0000 Supplies & Tools 1,000 2132.5978.0000 Misc. Equipment 2 - Trash Pump & Hoses 5,300 Electric Wheelbarrow 6,000 Total 2132.5978.0000 Misc. Equipment 11,300 2132.5981.0000 Other Fixed Assets Garbage/recycle receptacles for roadside garbage 10,000 Cemeteries - Construct new foundations, removal of tombstones as required and 20,000 reset Maintenance of monuments as per Cemetery Act. Total 2132.5981.0000 Other Fixed Assets 30,000 2132.8960.0000 Taxes - Tenant Avis Property, 640 Liverpool Rd. (Parking Lot) 2,500 Total 2132.8960.0000 Taxes - Tenant 2,500 Total Expenses 1,109,210 Revenues 2132.9990:0000 Other Revenue Senior Snow Removal program fees (30,000) Total 2132.9990.0000 Other Revenue (30,000) Total Revenues (30,000) Total Transfers Net Expenses 241 0 1,079,210 City of Pickering 2019 Current Budget Approved Final 2315 Fleet Services Run Date: 5/1/19 11:05 AM 242 2017 ' Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 719,701 853,673 821,369 105,531 926,900 12,85% 1200 Overtime 24,712 47,490 20,000 10,000 30,000 50.00% 1400 Employer Contributions 199,081 223,998 239,914 17,180 257,094 7.16% 1900 Uniforms 20,022 19,858 18,150 2,315 20,465 12.75% 2110 Travel 541 1,006 550 0 550 0.00% 2122 Freight, Express & Cartage 1,739 1,031 1,800 0 1,800 0.00% 2123 Environmental Charges • 290 281 500 0 500 0.00% 2131 Cellular Phones• 870 1,884 800 800 1,600 100.00% 2140 Telephones 11,611 13,656 13,119 1,200 14,319 9.15% 2220 Subscription& Publications 860 51 200 0 200 0.00% 2340 Seminars & Education 6,670 5,103 12,800 700 13,500 5.47% 2370 Insurance Premium 5,866 4,866 4,866 0 4,866. 0.00% 2394 Recpt, Prom & Sp Events 470. 1,697 400 200 600 50.00% 2395 Memberships 794 1,245 1,060 120 1,180 11.32% 2399 Outside Agency Sery . 0 1,490 2,000 0 2,000 0.00% 2457 Veh - Repairs & Maintenance 12,937• 7,413 6,000 0 6,000 0.00% 2478 Misc Equip Repairs 6,451 . 5,394. 7,000 0 7,000 0.00% 2479 Software/Hardware Maintenanc 5,632 5,949 7,400 2,472 9,872 33.41% 2678 Rental Misc Equip 0 0 500 0 500 0.00% 5302 Forms 3,104 2,320 2,000 0 2,000 0.00% 5900 Gas, Oil Tires 3,980 5,156 5,018 1,014 6,032 20.21% 5902 Supplies & Tools 13,524 7,515 8,500 0 ' 8,500 0.00% 5903 Shop Supplies 54,522 50,748 45,000 4,500 49,500 10.00% 5978 Misc. Equipment 0 680 1,000 0 1,000 0.00% • Total Expenditures 1,093,377 1,262,504 1,219,946 146,032 1,365,978 11.97% Revenues 9990 Other Misc Revenue (120) 0 (550) 0 (550) 0.00% 9954 Netted Revenue (204,711) (197,368) (193,000) 0 (193,000) 0.00% Total Revenues (204,831) (197,368) (193,550) 0 (193,550) 0.00% Transfers to/from Reserves & R.F. • Total Transfers 0 0 0 o 0 0.00% Net 888,546_ 065 136 _ � 1 026 396 146 032 ,...;:..:1,172428.:. ;.,.:::..:.::<14.23%:? 242 City of Pickering 2019 Approved Background Information 2315 Fleet Services Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2315.1100.0000 Salaries & Wages Base Salaries and Wages 864,240 Transfer of full time Stores/Building Attendant position from 2500 62,660 Total 2315.1100.0000 Salaries & Wages 926,900 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in 30,000 Total 2315.1200.0000 Overtime 30,000 2315.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 237,427 benefits such as extended health and dental Benefits related to transfer of full time Stores/Building Attendant position from 2500 19,667 Total 2315.1400.0000 Employer Contributions 257,094 2315.1900.0000. Uniforms As per the Collective Agreement - Personal protective equipment 7,990 Coverall rental/cleaning service 6,075 Tool Allowance - 8 staff 6,400 Total 2315.1900.0000 Uniforms 20,465 2315.2110.0000 Travel Parking & Mileage 550 Total 2315.2110.0000 Travel 550 2315.2122.0000 Freight,Express & Cartage To pay for shipment of auto repair parts 1,800 Total 2315.2122.0000 Freight,Express & Cartage 1,800 2315.2123.0000 Environmental Chrg Environmental Charges 500 Total 2315.2123.0000 Environmental Chrg 500 2315.2131.0000 Cellular Phones Annual Smartphone Charges Supervisor, Municipal Garage and Foreperson, 1,600 Municipal Garage Total 2315.2131.0000 Cellular Phones 1,600 2315.2140.0000 Telephones Voice / Data Internet Total 2315.2140.0000 Telephones 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's Total 2315.2220.0000 Subscriptions & Publicati 243 13,831 488 14,319 200 200 City of Pickering 2019 Approved Background Information 2315 Fleet Services Run Date: 5/1/19 11:08 AM 2019 Budget 2315.2340.0000 Seminars & Education Health & Safety training and seminars 500 Spartan Chassis training 2,000 Smeal Aerial training 5,000 Waterous Pump Training 2,000 Fire Truck Training 2,000 Fire Truck International Training Conference (Shop Foreman & Emergency Vehicle 2,000 Technician) Total 2315.2340.0000 Seminars & Education 2315.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 13,500 4,866 Total 2315.2370.0000 Insurance Premium 4,866 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance 400 Receptions/Business Meetings 200 Total 2315.2394.0000 Recpt, Prom & Sp Events 600 2315.2395.0000 Memberships Licence Renewals (9 x $120) 1,080 Commercial Vehicle Operators Registration Number Renewal 100 Total 2315.2395.0000 Memberships 1,180 2315.2399.0000 Outside Agency Services Nexgen - Radio - Operating, Maintenance & Licensing 2,000 Total 2315.2399.0000 Outside Agency Services 2,000 2315.2457.0000 Vehicle -Repair & Maintena Repair & maintenance of service vehicles 6,000 Total 2315.2457.0000 Vehicle -Repair & Maintena 6,000 2315.2478.0000 Misc.Equipment Repairs & To cover repairs and maintain hoists, jacks, scopes, etc. 7,000 Total 2315.2478.0000 Misc.Equipment Repairs & 7,000 2315.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - RTA - Fleet Maintenance 4,000 Snap on Diagnostic Software Subscription 1,000 Cummins Insite Software Renewal (diagnostics) 600. Focus Fleet Software (modifications) 1,800 Maintenance - HRIS - new 2,472 Total 2315.2479.0000 Sfwr/Hdwr Maint Contracts 9,872. 2315.2678.0000 Misc Equipment Rentals 244 City of Picker' g 2019 Approved Background Information 2315 Fleet Services Run Date: 5/1/19 11:08 AM 2019 Budget For rental of tools or equipment for specific jobs 500 Total 2315.2678.0000 Misc Equipment Rentals 500 2315.5302.0000 Forms To supply vehicles w/check books - MTO requirement 2,000 Total 2315.5302.0000 Forms 2,000 2315.5900.0000, Gas, Oil, Tires Etc. Fuel: Unleaded 3,229 litres @ $1.03/litre 3,326 Fuel: Diesel 186 litres @ $1.11/litre 206 Oil changes and tires 2,500 Total 2315.5900.0000 Gas, Oil, Tires Etc. 6,032 2315.5902.0000 Supplies & Tools Tool upgrades/replacement 6,500 All Data Diagnostic Tool Upgrade 2,000 Total 2315.5902.0000 Supplies & Tools 8,500 2315.5903.0000 Shop Supplies Various shop supplies, miscellaneous hardware, and fasteners 49,500 Total 2315.5903.0000 Shop Supplies 49,500 2315.5978.0000 Misc. Equipment Stands, Clamps and Jacks 1,000 Total 2315.5978.0000 Misc. Equipment 1,000 Total Expenses 1,365,978 Revenues 2315.9954.0000 Netted Revenue Services Charges Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue Waste Oil - Used Tires Total 2315.9990.0000 Other Revenue (193,000) (193,000) (550) (550) Total Revenues (193,550) Total Transfers Net Expenses 245 0 1,172,428 City of Pickering 2019 Current Budget Approved Final 2320 Roads Run Date: 5/1/19 11:05 AM 246 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 2,295,311 2,417,454 2,563,622 129,062 2,692,684 5.03% 1200 Overtime 228,424 203,467 228,500 6,500 235,000 2.84% 1400 Employer Contributions 644,322 648,930 682,682 9,738 692,420 1.43% 1900 Uniforms 27,298 27,911 25,100 1,420 26,520 5.66% 2110 Travel 434• 248 500 0 500 0.00% 2131 Cellular Phones 4,148 4,511 6,200 0 6,200 0.00% 2140 Telephones 1•,469 1,841 1,967 0 1,967 , 0.00% 2220 Subscription & Publications 0 442 1,200 2,500 3,700 208.33% 2340 Seminars & Education 12,981 11,774 15,150 1,000 16,150 6.60% 2370 Insurance Premium 157,754 141,254 141,254 0 141,254 0.00% 2371 Ins. Deductible 23,950 15,466 25,000 0 25,000 0.00%. 2394 Recpt, Prom & Sp Events 4,133 2,256 4,000 0 4,000 0.00% 2395 Memberships 3,275 3,141 3,440 0 3,440 0.00% 2399 Outside Agency Sery 43,455 40,640 39,500 0 39,500 0.00% 2408 Rpr & Mnt - Winter Control 571,871 776,544 655,000 5,000 660,000 0.76% 2408 .Rpr & Mnt - Contract Services 177,887 184,047 160,000 0 160,000 0.00% 2408. Rpr Main. Maint Mater 510,776 ' 376,402 • 525,000 0 525,000 0.00% 2410 Engineering Rpr & Mnt 454,300 280,324 674,000 75,000 749,000 11.13% 2409 Highway Aids - Repair Maint. 70,207 69,081 75,000 0 75,000 0.00% 2435 Build Repairs & Mtce 135,450 135,450 135,450 0 135,450 0.00% 2437 Tree Maintenance . 123,733 127,187 125,000 0 125,000 0.00% 2457 Veh - Repairs & Maintenance 326,488 336,593 290,000 50,000 340,000 17.24%• 2478 Misc Equip Repairs 154,036 154,189 170,000 (50,000) 120,000 (29.41%) 2479 Software/Hardware Maintenan( 2,035 1,018 2,100 7,182 9,282 342.00% 2678 Rental Misc Equip 26,105 30,281 31,500 0 31,500 0.00% 5640 Small Tools 6,374 8,351 ' 8,000 0 8,000 0,00% 5900 Gas, Oil Tires• 272,289 332,096 , 332,542 15,001 347,543 4.51% 5978 Misc. Equipment 9,134 9,235 10,000 0 10,000 0.00% Total Expenditures 6,287,639 6,340,133. 6,931,707 252,403 7,184,110 3.64% Revenues 1430 Sale of Services - Public Worki (108,180) (174,650) (172,200) 0 (172,200) 0.00%. 9990 Other Misc Revenue (45,108) (35,740) (25,000) (20,000) (45,000) 80.00% Total Revenues (153,288) (210,390) (197,200) (20,000) (217,200) 10.14% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve 0 0 0 (95,000) (95,000) 0.00% 1911 Trans. to/(from) Continuing Stu (10,221) 0 0 0 0 0.00% 1920 Transfer to/(from) Reserve Fun 0 0 (125,000) 15,000 (110,000) (12.00%) Total Transfers (10,221) 0 (125,000) (80,000) (205,000) 64.00% 246 City of Pickering 2019 Current Budget Approved Final 2320 Roads Run Date: 5/1/19 11:05 AM 247 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Net 6,124,130 6,129,743 6,609,507 152,403 6,761,910 2.31%` 247 City of Pickering 2019 Approved Background Information 2320 Roads Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2320.1100.0000 Salaries & Wages Base Salaries and Wages 2,648,271 One new full time Heavy Equipment Operator (HEO) 1 position - start date Sept. 1, 22,639 2019 One new full time Maintenance Worker, Roads position - start date Sept. 1, 2019 21,774 Total 2320.1100.0000 Salaries & Wages 2,692,684 2320.1200.0000 Overtime Winter Control and Road Patrols 200,000 Special Events 27,000 Emergency Call-in 8,000 Total 2320A200.0000 Overtime 235,000 2320.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, EI, EHT) and employer provided 678,907 benefits such as extended health and dental Benefits related to one new full time Heavy Equipment Operator (HEO) 1 start date 6,840 Sept. 1, 2019 Benefits related to one new full time Maintenance Worker, Roads position - start 6,673 date Sept. 1, 2019 Total 2320.1400.0000 Employer Contributions 692,420 2320.1900.0000 Uniforms Clothing allowance - 32 Full time @ $350.00 11,200 Clothing allowance - 2 Part time @ $260.00 520 Safety boot allowance - 35 @$180.00 - average 2 per year 12,600 Students 200 Misc. safety equipment 2,000 Total 2320.1900.0000 Uniforms 26,520 2320.2110.0000 Travel Parking & Mileage 500 Total 2320.2110.0000 Travel 500 2320.2131.0000 Cellular Phones Annual Smartphone Charges - Supervisor, Road Operations, Lead Hand, Road 3,200 Maintenance, Forepersons (2) Cell Phones 1,400 Temporary Cell Phones (Winter Control) 1,600. Total 2320.2131.0000 Cellular Phones 6,200 2320.2140.0000 Telephones 248 City off Pickering 2019 Approved Background Information 2320 Roads Run Date: 5/1/19 11:08 AM 2019 Budget Voice / Data Internet 1,695 272 Total 2320.2140.0000 Telephones 1,967 2320.2220.0000 Subscriptions & Publicati Allowance for standards, regulations and legislation, reference materials 200 Weather monitoring subscription - cost shared with Bylaw and Community Services 3,500 Total 2320.2220.0000 Subscriptions & Publicati 3,700 2320.2340.0000 Seminars & Education First Responder Training - 4 staff 400 CPR & First Aid Training - 30 staff 1,500 T. J. Mahoney Road School - 2 staff 2,000 Assoc. of Ont. Road Supervisors (AORS) Accredited School 3,000 Supervisor Training 2,000 Equipment Training 6,000 Business related workshops & seminars 1,000 Truck Roadeo Durham Region 250 Total 2320.2340.0000 Seminars & Education 16,150 2320.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 141,254 property. (Policy coverage includes: liability, automobile and property). Total 2320.2370.0000 Insurance Premium 141,254 2320.2371.0000 Insurance Deductible Insurance Deductible 25,000 Total 2320.2371.0000 Insurance Deductible 25,000 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen Meal Allowances as per Collective Agreement 3,000 Receptions /Business Meetings 1,000 Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen 4,000 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists - Inspector, 240 Municipal Infrastructure Ontario Good Roads Association (City Membership) 2,200 Ontario Association of Roads Supervisors (2 Forepersons, 2 Lead Hand, etc.) 1,000 Total 2320.2395.0000 Memberships 3,440 2320.2399.0000 Outside Agency Services Nexgen - Radio - Operating, Maintenance & Licensing 19,000 Antenna Site Rental 5,500 Internet -Based GPS/AVL Subscription for vehicles/equipment 15,000 249 City of Pickering 2019 Approved Background Information 2320 Roads Run Date: 5/1/19 11:08 AM Total 2320.2399.0000 Outside Agency Services 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand Winter Salt Winter Brine Snow Removal (Cul-de-sacs and bridges) Total 2320.2408.0001 Rpr & Mnt-Winter Control 2320.2408.0002 Rpr & Mnt-Contract Sery Liquid Magnesium Contract and Flake Calcium purchase (dust control) 95,000 Ditching Contract Total 2320.2408.0002 Rpr & Mnt-Contract Sery 160,000 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates 330,000 Asphalt and Concrete 100,000 Topsoil and Sod (ditches and boulevards) Hydroseeding 25,000 Culverts (Partially offset by Revenue) 40,000 Easement Charges for storm sewer crossings 5,000 Catchbasin and Manhole Repair Materials 15,000 Neighbourhood Issues (incl. illegal dumping & miscellaneous items) 10,000 Total 2320.2408.0003 Rpr & Mnt-Maint Materials 525,000 2320.2409.0000 Highway Aids -Repair & Mai CN/CP Railroad Signal Charges 40,000 Misc. signs (incl. hardware & posts) 30,000 Purchase of Traffic Marking Paint 5,000 Total 2320.2409.0000 Highway Aids -Repair & Mai 75,000 2320.2410.0001 Rpr & Mant-Eng Rds Cntrct Curb Cutting Contract (primarily offset by revenue) 12,000 Spill Responses & Clean-up 25,000 Asphalt and Concrete Repair Program 100,000 Line Painting & Street Print Contract 95,000 Bridge Washing Program 35,000 Crack Sealing Program 110,000 Total 2320.2410.0001. Rpr & Mant-Eng Rds Cntrct 377,000 2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts Catchbasin & Manhole Adjustment Repairs Contract 25,000 Storm Sewer Repairs 75,000 Storm Sewer Flushing and Inspection Program 107,000 Catchbasin Cleaning Contract 65,000 2019 Budget 39,500 50,000 570,000 20,000 20,000 660,000 65,000 Total 2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts 272,000 250 City of Pickering 2019 Approved Background Information 2320 Roads Run Date: 5/1/19 11:08 ANI 2019 Budget 2320.2410.0003 Rpr & Mnt Eng Hghwy Aids Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS 60,000 Guiderail repairs 40,000 Total 2320.2410.0003 Rpr & Mnt Eng Hghwy Aids 100,000 2320.2435.0000 Building Repairs & Mainte Share of Overhead for Municipal Garage (incl. cross charge) 135,450 Total 2320.2435.0000 Building Repairs & Mainte 135,450 2320.2437.0000 Tree Maintenance Tree Maintenance within road allowances, block pruning 125,000 Total 2320.2437.0000 Tree Maintenance 125,000 2320.2457.0000 Vehicle -Repair & Maintena Repair and maintenance of Roads Section Licensed vehicles 340,000 Total 2320.2457.0000 Vehicle -Repair & Maintena 340,000 2320.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment 120,000 Total 2320.2478.0000 Misc.Equipment Repairs & 120,000 2320.2479.0000 Sfwr/Hdwr Maint Contracts M.R. Compliance Annual License Fee 2,100 Maintenance - HRIS - new 7,182 Total 2320.2479.0000 Sfwr/Hdwr Maint Contracts 9,282 2320.2678.0000 Misc Equipment. Rentals Large & Small Equipment Rentals (Road/sidewalk repairs) 30,000 Summer rental of GPS units for rental trucks 1,500 Total 2320.2678.0000 Misc Equipment Rentals 31,500 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes 8,000 provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools 8,000 2320.5900.0000 Gas, Oil, Tires Etc. Fuel: Diesel 259,152 litres @ $1.11/litre 287,659 Fuel: Unleaded 19,087 litres @ $1.03/litre 19,660 Oil changes and tires 40,224 Total 2320.5900.0000 Gas, Oil, Tires Etc. 347,543 2320.5978.0000 Misc. Equipment Replacement small gas powered equipment 7,000 1 - Plate Tamper 3,000 Total 2320.5978.0000 Misc. Equipment 10,000 251 City of Pickering 2019 Approved Background Information 2320 Roads Run Date: 5/1/19 11:08 AM 2019 Budget Total Expenses Revenues 1430.0000.0000 SALE OF SERVICES -ROADS 7,184,110 Miscellaneous charges - Road Occupancy Permits (172,200) Total 1430.0000.0000 SALE OF SERVICES -ROADS (172,200) 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts (45,000) Total 2320.9990.0000 Other Revenue (45,000) Total Revenues (217,200) Transfers 1910.7021.2320 Frm Rate Stab - Roads Rate Stabilization Funding for asphalt and concrete repair (55,000) Rate Stabilization Funding for line painting and street print contract (40,000) Total 1910/021.2320 Frm Rate Stab - Roads (95,000) 1920.7505.2320 Trsf frm FGT - Roads Federal Gas Tax funding for crack seal program (110,000) Total 1920/505.2320 Trsf frm FGT - Roads (110,000) Total Transfers (205,000) Net Expenses 6,761,910 252 City of Pickering 2019 Current Budget Approved Final 2718 Parks Run Date: 511 119 11:05 AM 253 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries &Wages 1,844,694 2,000,290 1,998,737 170,694 2,169,431 8.54% 1200 Overtime 106,550 99,516 74,250 3,000 77,250 4.04% 1400 Employer Contributions 426,779 450,550 477,512 9,789 487,301 2.05% 1900 Uniforms 26,901 24,442 26,000 1,060 27,060 4.08% 2110 Travel 463 318 500 0 500 0.00% 2131 Cellular Phones 3,361 3,264 6,500 0 6,500 0,00% 2140 Telephones 2,341 1,846 2,444 2,000 4,444 81,83% 2340 Seminars & Education 9,420 8,592 15,200 (5,750) 9,450 (37.83%) 2370 Insurance Premium 18,793 17,193 17,193 0 17,193 0.00% 2371 Ins. Deductible 2,168 285 7,050 0 7,050 0.00% 2392 Consulting & Professional 6,683 34,961 20,000 2,525 22,525 12.63% 2394 Recpt, Prom & Sp Events 1,419 1,149 1,100 0 1,100 0,00% 2395 Memberships 2,056 2,859 3,650 • 20 3,670 0.55% 2396 Photo, Mapping, Printing 0 0 200 0 200 0.00% 2399 Outside Agency Sery 36,601 34,868 34,500 3,500 38,000 10.14% 2429 Parks Repairs & Maintenance 98,711 42,614 63,000 (3,000) 60,000 (4.76%) 2435 Build Repairs & Mtce 77,349 92,391 85,400 (22,500) 62,900 (26.35%) 2437 Tree Maintenance 125,397 112,000 105,000 0 105,000 0.00% 2457 Veh - Repairs & Maintenance 88,744 74,143 83,750 0 83,750 0.00% 2478 Misc Equip Repairs 95,532 82,355 155,000 0 155,000 0.00% 2479 Software/Hardware Maintenant 5,087 5,087 6,250 5,787 12,037 92.59% 2482 Grounds Upkeep 210,331, 193,862 229,500 0 229,500 0.00% 2648 Building Rentals 178 11 0 0 0 0.00% 2678 Rental Misc Equip 61,341 65,725. 65,300 (3,500) 61,800 (5.36%) 5320 Program Supplies 80,307 76,828 78,000 17,775 95,775 22.79% 5510 Utilities - Water 55,345 55,143 61,880 0 61,880 . 0.00% 5530 Utilities - Hydro 99,525 74,291 157,227 (48,000) 109,227 (30.53%) 5900 Gas, Oil Tires 108,917 132,844 128,867 17,000 145,867 13.19% 5901 Fertilizer, Grass Etc. 30,979 38,816 43,000 (1,000) 42,000 (2.33%) 5902 Supplies & Tools 2,082 870 1,000 0 1,000 0.00% 5978 Misc. Equipment 14,319 8,665 10,350 8,250 18,600 79,71% 5981 Other Minor Fixed Assets •29,029 27,094 60,000' (10,000) 50,000 (16.67%) 8960 Taxes Tenant 248,848 224,861 256,145 0 256,145 0.00% Total Expenditures' 3,920,250 3,987,733 4,274,505 147,650 4,422,155 3.45% Revenues 1623 Ont. Specific Grants 0 0 0 • (17,775) (17,775) 0.00% 1640 Other Agency Grts (4,060) 0 0 0 0 0.00% 9930 Rentals . (173,558) (149,714) (206,000) (50,000) (256,000) 24.27% 253 City of Pickering 2019 Current Budget Approved Final 2718 Parks Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget CHGE. 2018 9955 Programs (29,633) (23,600) (40,000) 0 (40,000) 0.00% 9990 Other Misc Revenue (213) (7,781) 0 0 0 0.00% Total Revenues (207,464) (181,095) (246,000) (67,775) (313,775) 27.55% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (6,974) 0 0 0 0 0.00% 1911 Trans. to/(from) Continuing Stu 0 0 0 (2,525) (2,525) 0.00% Total Transfers (6,974) 0 0 (2,525) (2,525) 0.00% Net 3,705,812 3,806,638 4,028,505 77,350 4,105,855 1.92% 254 City of Pickering 2019 Approved Background Information 2718 Parks Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2718.1100.0000 Salaries & Wages Base Salaries and Wages 2,070,647 One new full time Maintenance Worker, Parks & Property position - start date July 32,661 1,2019 Increase in hours (1,200) for Labourer term positions for Parkstrim crews to 34,201 extend the grass cutting season. Increase in hours (1,120) for Labourer term positions (summer mths) 31,922 Total 2718.1100.0000 Salaries & Wages 2,169,431 2718.1200.0000 Overtime Special Events (Includes Canada Day) 45,750 Emergency Call-in/Winter Control 19,500 Claremont Rink Maintenance 10,000 Park Lighting Inspection 2,000 Total 2718.1200.0000 Overtime 77,250 2718.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 468,852 benefits such as extended health and dental Benefits related to one new full time Maintenance Worker, Parks & Properly 10,010 position - start date July 1, 2019 Benefits related to increase in hours (1,200) for Labourer term positions - effective 3,158 Sept 1 Benefits related to Increase in hours (1,120) for Labourer term positions (summer 5,281 mths) Total 2718.1400.0000 Employer Contributions 2718.1900.0000 Uniforms As per the Collective Agreement - (plus Student Safety shirts, rain gear, safety vests, boots, ear protection, safety glasses, hard hat liners, small safety kits) 487,301 27,060 Total 2718.1900.0000 Uniforms 27,060 2718.2110.0000 Travel Parking & Mileage 500 Total 2718.2110.0000 Travel 2718.2131.0000 Cellular Phones Cellular Phone and Smartphone Charges Total 2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones Voice / Data 255 500 6,500 6,500 3,090 City f Pickering 2019 Approved Background Information 2718 Parks Run Date: 5/1/19 11:08 AM 2019 Budget Internet 1,354 Total 2718.2140:0000 Telephones 4,444 2718.2340.0000 Seminars & Education CPR & First Aid Training - 14 staff 1,400 First Responder Training - 6 staff 600 Integrated Pest Mgmt. (IPM) Symposium (6 staff @ $150.00 each) 1,050 Ont. Parks Assoc. (OPA) Sports Turf Seminar - Supervisor & Foreperson Parks 500 OPA Summer Operational Forum - Supervisor and Foreperson Parks Operations 400 Ont. Good Roads Assoc. (OGRA) Courses - Supervisor, Parks Operations 1,500 Ont. Assoc. of Landscape Architects (OALA) - AGM - Coordinator, Parks 900 Infrastructure (including 2 night accommodations) Chainsaw Training - 2 staff 600 Crane Training (Garbage Truck/Service Vehicle) 2,000 Book 7 - Supervisor, Parks Operations of Lead Hand, Parks & Property 500 Total 2718.2340.0000 Seminars & Education 9,450 2718.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 17,193 property. (Policy coverage includes: liability, automobile and property) Total 2718.2370.0000 Insurance Premium 2718.2371.0000 Insurance Deductible Insurance Deductible Total 2718.2371.0000 Insurance Deductible 2718.2392.0000 Consulting & Professional General Consulting Engineering design for major LED conversion of sport fields and tennis courts Centennial Park -Design Ball Diamond LED Lighting Upgrade (funded from Cont. Studies Res.) (PO# 170787) 17,193 7,050 7,050 20,000 2,525 Total 2718.2392.0000 Consulting & Professional 22,525 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance 600 Receptions/Business Meetings 500 Total 2718.2394.0000 Recpt, Prom & Sp Events 1,100 2718.2395.0000 Memberships Ontario Parks Association - (City Membership) 900 Ont. Assoc. of Landscape Architects (OALA) Annual Fees - Coordinator, Parks 800 Infrastructure Int. Society of Arboriculture (ISA) Membership Ontario - Horticulturist 110 ISA Professional Membership (USA) - Horticulturalist 130 256 City of Picket Ing 2019 Approved Background Information 2718 Parks Run Date: 511119 11:08 AM 2019 Budget Integrated Pest Mgmt. (IPM) (Horticulturalist, Foreperson, Parks & Property) 200 Sports Turf Association - (2 Lead Hand, Foreperson, Parks, Supervisor Parks) 640 Green Roof Professional Cert. - Coordinator, Parks Infrastructure 270 Assoc. of Ont. Road Supervisors (AORS) Certification Annual Renewal - 220 Foreperson Parks Ontario Turfgrass - (2 Lead Hands Foreperson Parks, Supervisor Parks) 400 Total 2718.2395.0000 Memberships 3,670 2718.2396.0000 Photo,Mapping,Printing Colour printing of maps 200 Total 2718.2396.0000 Photo,Mapping,Printing 200 2718.2399.0000 Outside Agency Services NexGen (Region of Durham) Radio Licence 20,000 Internet -Based GPS/AVL Subscription for vehicles/equipment 18,000 Total 2718.2399.0000 Outside Agency Services 38,000 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting 60,000 (parks, sports fields, utility buildings, etc.) Total 2718.2429.0000 Parks Repairs & Maintenan 60,000 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning supplies 8,000 Contracted repairs and maintenance to accessory buildings / clubhouses 15,000 Share of Overhead for Municipal Garage ('Includes Cross Charge) 39,900 Total 2718.2435.0000 Building Repairs & Mainte 62,900 2718.2437.0000 Tree Maintenance Tree removal, replacement & maintenance (due to increase of ash removal & 100,000 replacement and to maintain current maintenance standards. Mulching Service, 5,000 Total 2718.2437.0000 Tree Maintenance 105,000 2718.2457.0000 Vehicle -Repair & Maintena Repair & Maint of Parks Section Licensed Vehicles 83,750 Total 2718.2457.0000 Vehicle -Repair & Maintena 83,750 2718.2478.0000 Misc.Equipment Repairs & Repairs to large and small equipment (off road) 155,000 Total 2718.2478.0000 Misc.Equipment Repairs & 155,000 2718.2479.0000 Sfwr/Hdwr Maint Contracts Parks Inspection Software Annual Licences (unlimited users) Maintenance - HRIS - new 5,787 Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts 12,037 6,250 257 City of Pickering 2019 Approved Background Information 2718 Parks Run Date: 511119 11:08 AM 2019 Budget 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) 10,000 Fencing repairs (sports fields, property line) 17,000 Topsoil and Sod (including top dressing or compost sports fields, hydroseeding) 16,000 Lumber to repair (picnic tables, park benches, bleachers) 7,000 Flowers 25,000 Shrubs (renovate existing beds) 6,000 Misc. supplies 1,500 Interlock Brick repairs 5,000 Signs (replacements) 25,000 Play Unit maintenance (equipment & safety surface top up) 50,000 Aggregates (pathway repairs) 5,000 Plumbing maintenance and repairs to irrigation systems 15,000 Paint and parking lot line painting (contract) 7,000 P Gates and soccer posts 10,000 Walkway repairs - concrete & asphalt 20,000 Bleacher pads for various parks 10,000 Total 2718.2482.0000 Grounds Upkeep 229,500 2718.2678.0000 Misc Equipment Rentals Portable Washrooms 22,000 Vehicles for trim crews, blvd maint, horticulture, inspections 37,800 Power tools and equipment (generators, augers) 2,000 Total 2718.2678.0000 Misc Equipment Rentals 61,800 2718.5320.0005 Other Events Supplies, materials and rentals for City events 25,000 Total 2718.5320.0005 Other Events 25,000 2718.5320.0006 Pickering Blooms Pickering Blooms 10,000 Garden Showcase 3,000 Total 2718.5320.0006 Pickering Blooms 2718.5320.0007 Memorial Trees & Benches Memorial trees and benches (partially offset by fees) Total 2718.5320.0007 Memorial Trees & Benches 2718.5320.0008 Sustain Neighborhood Prgm Sustainable Neighbourhoods Program Total 2718.5320.0008 Sustain Neighborhood Prgm 2718.5320.0010 Banner Program 258 13,000 30,000 30,000 10,000 10,000 City of Pickering 2019 Approved Background Information 2718 Parks Run Date: 5/1/19 11:08 AM 2019 Budget Supplie, materials, workshops and artist fees for the Banner Program (offset by Main Street Fund, in year 1) 17,775 . Total 2718.5320.0010 Banner Program 17,775 2718.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 61,880 Total 2718.5510.0000 Utilities - Water 61,880 2718.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 109,227 Total 2718.5530.0000 Utilities - Hydro 109,227 2718.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 38,199 litres @ $1.03/litre 39,345 Fuel: Diesel 84,769 litres @ $1.11/litre 94,094 Oil changes and tires 12,428 Total 2718.5900.0000 Gas, Oil, Tires Etc. 145,867 2718.5901.0000 Fertilizer,Grass Seed,Wee Fertilizer 12,000 Seed - 2 applications per year 18,000 Foam Stream Agent 5,000 Miscellaneous (alternatives to pesticides) weed control & topdress materials 7,000 Total 2718.5901.0000 Fertilizer,Grass Seed,Wee 42,000 2718.5902.0000 Supplies & Tools Small hand tools, wrenches, hammers etc. 1,000 Total 2718.5902.0000 Supplies & Tools 1,000 2718.5978.0000 Misc. Equipment 15 - Grass Trimmers (Replacement) 6,800 2 - Whisper Quiet Generators (New) 2,600 4 - Snow Blowers (Replacement) 4,200 1 - Post Hole Auger 4,000 4 - Hand Held Blowers (Replacement) 1,000 Total 2718.5978.0000 Misc. Equipment 18,600 2718.5981.0000 Other Fixed Assets Garbage receptacles, picnic tables, benches, bleachers 50,000 Total 2718.5981.0000 Other Fixed Assets 50,000 2718.8960.0000 Taxes - Tenant Conservation Authority 5,861 Frenchman's Bay Ratepayers 4,831 Ontario Power Generation / Hydro One - Greenspace Licences 221,650 Rosebank Reservoir 20,703 259 City of Pickering 2019 Approved Background Information 2718 Parks Run Date: 5/1/19 11:08 AM 2019 Budget West Duffin Creek Trail /Ontario Realty Corp Beverley Morgan Park Total 2718.8960.0000 Taxes -Tenant 2,657 443 256,145 Total Expenses 4,422,155 Revenues 1623.2718.0000 ONT GRANT - PARKS Main Street Grant Funding of the Banner Program (17,775) Total 1623.2718.0000 ONT GRANT - PARKS (17,775) 2718.9930.0000 Rentals - User Fees Parks Permits/Sports Camps/Tournaments (250,000) Hydro Costs Tennis Courts (6,000) Total 2718.9930.0000 Rentals - User Fees (256,000) 2718.9955.0000 Memorial Tree/Bench Rev Memorial trees and benches (40,000) Total 2718.9955.0000 Memorial Tree/Bench Rev (40,000) Total Revenues - (313,775) Transfers 1911.2718.0000 Trsf frm Res - Parks Cont. Studies Res. funding for Centennial Park -Design Ball Diamond LED Lighting (2,525) Upgrade (PO# 170787) Total Transfers Total 1911.2718.0000 Trsf frm Res - Parks (2,525) • (2,525) Net Expenses 4,105,855 260 ti PICKERING The Corporation of the City of Pickering Corporate Services Department Director, Corporate Services & City Solicitor (1-NUFT) Employee Complement 13 Non -Union Full -Time (NUFT) 23 Union Full -Time -(UFT) 4 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 3 Union Part -Time Term (UPTT) Information Technology (Section) (Chart No. 5a) Information Technology (Section) . Employee Complement 4 Non -Union FT 0 Non -Union PT 7 Union FT 0 Union PT 0 Union FT Term 0 Union PT Term Legal Services (Section) (Chart No. 5b) Legal Services (Section) Employee Complement 2 Non -Union FT 0 Non -Union PT 2 Union FT 0 Union PT 0 Union FT Term • 0 Union PT Term Chief Administrative Officer Legislative Services Division (Chart No. 5c) Legislative Services Division Employee Complement 4 Non -Union FT 0 Non -Union PT • 4 Union FT 0 Union PT . 0 Union FT Term 0 Union PT Term January 1; 2019 Municipal Law Enforcement (Chart No. 5d) Municipal Law Enforcement Employee Complement 2 Non -Union FT 0 Non -Union PT 10 Union FT 4 Union PT 0 Union FT Term 3 Union PT Term Chart No. 5 GLy e¢ DICKERING Application & Database Administrator (1-UFT) The Corporation of the City of Pickering Corporate Services Department Information Technology Section Director, Corporate Services & City Solicitor Manager, Information Technology (1-NUFT) Employee Complement 4 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 7 Union Full -Time (UFT) Supervisor, Application . Development & Support (1-NUFT) Web/Database Developer (1 -UFT) J Chief Administrative Officer Supervisor, Networks Support (1-NUFT) Telecommunications & Network Support Analyst - (1-UFT) 1 Helpdesk Analyst (1 -UFT) January 1, 2019 Network Security Administrator (1-N UFT) Network Analyst (1 -UFT) Systems Administrator (1 -UFT) Network Administrator, (1 -UFT) J Chart No. 5 (a) c44 DICKERING w W The Corporation of the City of Pickering Corporate Services Department Legal Services Section Director, Corporate Services & City Solicitor Legal & Legislative Services • Assistant (1-NUFT)) Law Clerk, Property & Development Services (1 -UFT) Chief Administrative Officer Employee Complement 2 Non -Union Full -Time (NUFT) 2 Union Full -Time (UFT) Assistant Solicitor (1-NUFT) Law Clerk (vacant) (1 -UFT) January 1, 2019. Chart No. 5 (b) PICKER1 NG 044 The Corporation of the City of Pickering Corporate Services Department Legislative Services Division Director, Corporate Services & •City Solicitor City Clerk (1-NUFT) Committee Coordinator (1-NUFT) 1 Chief Administrative Officer Employee Complement 4 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT), . 4 Union Full -Time (UFT) - 0 Union Part -Time (UPT) Deputy Clerk (1-NUFT) J January 1; 2019 Coordinator, Records & Elections (1-NUFT), Clerk, Administration (2 -UFT)) Clerk, Printroom (1 -UFT) Clerk, Mailroom (1 -UFT) Chart No. 5 (c) 024y4 DICKERING The Corporation of the City of Pickering Corporate Services Department Municipal Law Enforcement Parking Control Officer (3 -UFT)) First Attendance Facilitator (1-U PT) Administration Clerk Il (1 -UFT) l Director, Corporate Services & City Solicitor J Manager, By-law Enforcement Services (1-NUFT) Municipal Law Enforcement • Officer 11 (4 -UFT), Animal Services Officer (2-UFT)J By-law Enforcement Officer (1-UPT) Animal Services Field Student (1-UPTT) Chief Administrative Officer January 1, 2019 Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 10 Union Full -Time (UFT) 4 Union Part -Time (UPT) 3 Union Part -Time Term (UPTT) Supervisor, Animal Services (1-NUFT)J Animal Shelter Attendant (2-U PT) Animal Shelter Summer Student (2 -UPI I2i Chart No..5 (d) City of Pickering 2019 Current Budget Approved Final Corporate Services Department Run Date: 6/1/19 11:06 AM 266 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages ' 2,701,492 2,900,127 3,113,366 308,919 3,422,285 9.92% 1200 Overtime 38,899 50,354 46,320 2,000 48,320 4.32% 1400 Employer Contributions 742,021 756,575 875,225. 40,190 915,415 4.59% 1800 Conferences 3,500 3,204 5,500 0 5,500 0.00% 1900 Uniforms 7,670 6,844 8,500 5,200 13,700 61.18% 2110 Travel 4,337 . 3,696 4,800 0 4,800 0,00% 2121 Postage 134,990 168,782 203,500 (60,000) 143,500 (29.48%) 2122 Freight, Express & Cartage 2,806 2,472 3,000 0 3,000 - 0.00%. 2131 Cellular Phones 16,959 14,746 16,560 800 17,360 4.83% 2140 Telephones 21,762 24,031 26,965 1,000 27,965 3.71% 2210 Advertising 728 584 800 0 800 0,00% 2220 Subscription & Publications 7,371 7,583 8,550 2,800 11,350 32.75% 2320 Legal Services 9,509 12,117 12,000 . 0 12,000 0.00% 2340 Seminars & Education 45,166 42,690 57,150 0 57,150 0.00% 2341 Corporate Training 0 6,118 6,400 1,600 8,000 • 25.00% 2370 Insurance Premium 23,726 23,726 23,726 0 23,726 0.00% 2371 Ins. Deductible. 0 0 2,000 0 2,000 0.00% 2392 Consulting &.Professional 61,595 50,086 171,500 1,964 173,464 1.15% 2394 Recpt, Prom & Sp Events 8,571 8,389 9,850 , (1,800) 8,050 (18.27%) 2395 Memberships 5,904 7,474 9,250 200 9,450 2.16% 2399 Outside Agency Sery 90,911 103,718 95,500 (7,600) 87,900 (7.96%) 2435 Build Repairs & Mtce . 12,412 14,694 15,019 (1,661) 13,358 (11.06%) 2457 Veh - Repairs & Maintenance 22,027 14,153 17,800 0 17,800 0.00% 2478 Misc Equip Repairs 26,748 23,332 40,625 3,175 43,800 7.82% 2479 Software/Hardware Maintenanc 401,960 398,922 529,544 (60,305) 469,239 (11.39%) 2648 Building Rentals 13,845 14,191 15,604 548 16,152 3.51% 2678 Rental Misc Equip 0 2,096 2,500 (2,500) 0 (100,00%) 5300 Stationery & Office Supplies 7,457 10,134 11,450 (350) 11,100 (3.06%) 5301 Printing Supplies 172,101 171,562 200,000 0 200,000 0.00% 5302 Forms • 6,528 2,702 6,000 0 6,000 0.00% 5530 Utilities - Hydro 6,411 4,422 9,798 (2,000) 7,798 . (20.41%) 5540 Utilities - Oil 4,162 4,334 6,506 0 6,500 0.00% 5900 Gas, Oil Tires 19,954 25,396 22,263 5,500 27,763 24.70% 5902 Supplies & Tools 8,143 3,059 4,500 0 4,500 0.00% 5903 Shop Supplies 10,036 15,293 9,700 1,300 11,000 13.40% 5973 Minor Furniture & Fixtures 0 0 0 1,500 1,500 0.00% 5974 System & Software Upgrades 74,324 84,371 120,192 15,452 135,644 12.86% 5975 Hardware Replacements 41,716 39,964 41,000 8,600 49,600 20.98% 266 City of Pickering 2019 Current Budget Approved Final Corporate Services'Department Run Date: 5/1/19 11:05 AM 267 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 5978 Misc. Equipment 15,499 22,740 19,000 99,300 118,300 522.63% 6000 Parking - MOT 66,650 51,861 75,000 0 75,000 0.00% 7181 Livestock Killed 0 0 2,000 0 2,000 0.00% Total Expenditures 4,837,890 5,096,542 5,848,957 363,832 6,212,789 6.22% Revenues 1411 Sale of Services-Administratior (71,285) (76,824) (72,000) 0 (72,000) 0.00% 1413 Sale of Services - Legal (2,230) (2,225) (1,000) 0 (1,000) 0,00% 1416 Sale of Services - Agreements (162,264) (218,716) (150,000) (50,000) (200,000) 33.33% 1512 Lic. & Per -Business (173,241) (167,350) (165,000) 6 (165,000) 0.00% 1513 Lic. & Per -Amusement (240,580) (252,797) (175,000) (25,000) (200,000) 14.29% 1514 Lic. & Per -Taxi (36,187) (32,533) (40,000) 0 (40,000) 0.00% 1520 Fines (772,966) " (810,192) (742,000) (30,000) (772,000) 4.04% 1516 Licences (57,790) (55,140) (58,000) 0 (58,000) 0.00% 1519 Licenses & Permits -Marriage (34;015) (31,881) (30,000) 0 (30,000) 0.00% 1570 Adoptions (29,352) (33,802) (21,000) 0 (21,000) 0.00% 1571 Impound Fees (4,395) (4,870) (4,000) 0 (4,000) 0.00% 1572 Service Fees (3,730) (1,880) (3,300) 0 (3,300) 0,00% 1592 Donations (5,017) (194) 0 0 0 0.00% 1623 Ont. Specific Grants 0 0 (2,000) 0 (2,000) 0.00% 9990 Other Revenue (759) (2,625) ' (200) (6,000) (6,200) 3,000.00% 9990 Other Misc Revenue (22,092) (23,591) (1,000) 0 (1,000) 0.00% 9965 Cost Recoveries 0 (20,542) 0 0 0 0.00% 9980 Sponsorships No Tax 0 0 (1,000) 0 (1,000) 0.00% 9985 Marketing Sponsorships 0 (3,000) (4,000) 0 (4,000) 0.00% 9995 Misc Rev (8,862) (10,317) (8,000) 0 (8,000) 0.00% Total Revenues (1,624,765) (1,748,479) . (1,477,500) (111,000) (1,588,500) 7.51% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (53,963) 0 (297,568) 105,430 (192,138) (35.43%) 1911 Trans. to/(from) Continuing Stu 0 0 (60,000) 6,036 (53,964) (10.06%) Total Transfers (53,963) 0 (357,568) 111,466 (246,102) (31.17%) Net 3,159,162 3,348,063 4,013,889 364,298 4,378,187 .9.08% 267 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1400 Employer Contributions 1900 Uniforms 2121 Postage 2399 Outside Agency Services 2479 Software/Hardware Maintenance Contracts 5900 Gas, Oil Tires 5974 System & Software Upgrades 5975 Hardware Replacements 5978 Miscellaneous Equipment Amount Explanation $308,919 Increase reflects one position within the Information Technology section to enhance ERP Software transitioning. Also, a Supervisor, Parking Enforcement & Security Services position and a Bylaw Administration Clerk position have been added to assist with By-law Services and security. 40,190 Increase largely due to higher employer paid CPP and Life insurance premiums. 5,200 Increase is due to the replacement of five Kevlar vests which have reached their product end of life. (60,000) Reduction in 2019 as the budget was increased for the Municipal Election in 2018., (7,600) Reduction in 2019 as the budget was increased for the Municipal Election in 2018. (60,305) Reduction in 2019 as the budget was increased for the Municipal Election in 2018. 5,500 Increase to reflect 2018 actual fuel costs for Bylaw and Animal Services and for increased vehicle use. 15,452 Increase includes Wi-R upgrades for City Facilities - Arenas, Squash Courts, West Shore, Fire Stations. 8,600 Increase includes three Mobile Workstations for Public Works Supervisors. 99,300 Increase is for 2019 actual City-wide Departmental computer and equipment needs, such as display monitors for Recreation Complex and Arena and video conference requited for Fire Services training. Total Expenditure Changes $363,832 268 ........................................................................ ....................................................................... Summary 9:!$100.9 ttaiy:Current u:dg .t Changes: < Revenues - (Increases)/Decreases Budget Item Amount Explanation 1416 Sale of Services - ($50,000) Increase based on 2018 year-to-date actual revenues. Agreements 1513 Licences & Permits - (25,000) Increase based on 2018 year-to-date actual revenues. Amusement 1520 Fines (30,000) Increase based on 2018. year-to-date actual revenues. 9990 Other Revenue (6,000) Estimated additional revenues from animal sheltering services provided to Town of Whitchurch-Stouffville. Total Revenue Changes ($111,000) 269 Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1910 Transfer to/(from) Reserve 1911 Trans. from Continuing Studies Reserve Amount $105,430 Explanation Elections Reserve funding not required in 2019 and thereby removed from the 2019 budget, partially offset by funding required for one new ERP Programmer/Analyst position from the Financial System Reserve: $6,036 Decrease reflects small reduction in carryover required for the Ward Boundary Review. Total Transfer Changes $111,466 270 City of Pickering 2019 Current Budget Approved Final 2196 Information Technology Run Date: 5/1/19 11:05 AM 271 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries &.Wages 760,220 800,461 919,174 127,242 1,046,416 13.84% 1200 Overtime 22,843 35,054 25,000 4,000 29,000 16.00% 1400 Employer Contributions 216,942 215,740 268,316 21,414 289,730 7.98% 1800 Conferences 694 2,053 4,000 0 4,000 0.00% 2110 Travel 1,767 1,235 1,800 0 1,800 0.00% 2131 Cellular Phones 5,153 6,980 6,200 800 7,000 12.90% 2140 Telephones 6,002 5,962 8,334 (500) 7,834 (6.00%) 2340 Seminars & Education 34,929 33,297 40,900 0 40,900 0.00% 2341 Corporate Training 0 6,118 6,400 1,600 8,000 25.00% 2370 Insurance Premium 7,711 7,711 7,711 0 7,711 0.00% 2392 Consulting & Professional 31,794 12,110 61,500 (12,000) 49,500 (19.54%) 2394 Recpt, Prom & Sp Events 394 876 600 200 800 33.33% 2395 Memberships 454 454 500 100 600 20.00% 2399 Outside Agency Sery 6,903 4,950 6,500 500 7,000 7.69% 2478 Misc Equip Repairs 26,748 23,332 40,625 3,175 43,800 7.82% 2479 Software/Hardware Maintenanc 375,584 308,062 380,162 38,470 418,632 10.12% 5300 Stationery & Office Supplies 1,774 1,991 2,500 1,000 3,500 40.00% 5974 System & Software Upgrades 74,324 84,371 120,192 15,452 135,644 12.86% 5975 Hardware Replacements 41,716 39,964 41,000 8,600 49,600 20.98% 5978 Misc. Equipment 15,499 22,740 19,000 99,300 118,300 522.63% Total Expenditures 1,631,451 1,613,461 1,960,414 309,353 2,269,767 15.78% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve 0 0 0 (79,500) (79,500) 0.00% Total Transfers 0 0 0 (79,500) (79,500) 0.00% Net 1,631,451 1,613,461 1,960,414 229,853 2190,267 11.72% 271 City cofiTlickeriling. 2019 Approved Background Information 2196 Information Technology Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2196.1100.0000 Salaries & Wages Base Salaries and Wages 963,531 New full time ERP Programmer/Analyst - start date March 1, 2019 60,000 IT Hardware/Desktop Support temporary position (6 mths) 22,885 Total 2196.1100.0000 Salaries & Wages 1,046,416 2196.1200.0000 Overtime Onsite Support for Council meetings and other service level commitments 20,050 After hours support for 2019 8,950 Total 2196.1200.0000 Overtime 29,000 2196.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 268,275 benefits such as extended health and dental Benefits related to new full time ERP Programmer/Analyst - start date March 1, 19,500 2019 Statutory benefits related to IT Hardware/Desktop Support temporary position (6 1,955 mths) Total 2196.1400.0000 Employer Contributions 2196.1800.0000 Conferences IT Conferences Total 2196.1800.0000 Conferences 2196.2110.0000 Travel Parking & Mileage Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phones Annual cell phone and Smartphone charges for staff Total 2196.2131.0000 Cellular Phones 2196.2140.0000 Telephones Voice / Data Internet Total 2196.2140.0000 Telephones 2196.2340.0000 Seminars & Education Information Technology Staff Training Training & Exam - related expenditures Total 2196.2340.0000 Seminars & Education 2196.2341.0000 Corporate Training Security awareness training for all staff Total 2196.2341.0000 Corporate Training 272 289,730 4,000 4,000 1,800 1,800 7,000 7,000 6,893 941 7,834 40,000 900 40,900 8,000 8,000 City a Pickering ;g 2019 Approved Background Information 2196 Information Technology Run Date: 511119 11:08 AM 2019 Budget 2196.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 7,711 Total 2196.2370.0000 Insurance Premium 7,711 2196.2392.0000 Consulting & Professional Professional Services Support for Amanda System 7,500 Network & Security Support (30 hours) 6,000 Forms Development to convert legacy forms - NEW 36,000 Total 2196.2392.0000 Consulting & Professional 49,500 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings 800 Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 800 2196.2395.0000 Memberships Municipal Information Systems Association - Manager l.T. 600 Total 2196.2395.0000 Memberships 600 2196.2399.0000 Outside Agency Services Recording of Meetings within Council Chambers 7,000 Total 2196.2399.0000 Outside Agency Services 7,000 2196.2478.0000 Misc.Equipment Repairs & General Equipment Repair & General Expenditures 15,000 General Network Cabling and City Development Growth 11,000 Wireless Communications and Monitoring 1,200 Web Streaming Hosting (annual) 600 Site -wide Wi-Fi & telecommunications for PVM - NEW 10,000 UPS and Battery Replacement - NEW 6,000 Total 2196.2478.0000 Misc.Equipment Repairs & 43,800 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - MS -Enterprise Agreement (Year 1 of 3). This license agreement 102,000 allows the City to receive upgrades of the Microsoft licenses. Maintenance - Oracle Licenses 73,700 Maintenance - Firewall Maintenance 18,255 Maintenance IT Help Desk Software 5,000 Maintenance - VMware 38,850 Maintenance - Disaster Recovery Veeam Upgrade 12,000 Maintenance - Systems Monitoring 4,500 Maintenance - Liebert - Uninterruptible Power Supply 3,000 Maintenance = APC - Uninterruptible Power Supply 2,890 Maintenance - HP Support for Large Format Printers and Plotters 3,500 273 City of Pickering 2019 Approved Background Information 2196 Information Technology Run Date: 5/1/19 11:08 AM 2019 Budget Maintenance - Storage Area Network (SAN) - Civic Complex 5,000 Maintenance - Storage Area Network (SAN) - Recreation Complex 5,000 Maintenance - Endpoint and Network Anti -Virus 11,750 Maintenance - Internet Email Spam Prevention 13,251 Maintenance - Annual Assessment View Data Conversion 510 Maintenance - Citrix 31,050 Maintenance - Edge Network Switches 5,535 Maintenance - End user devices 4,500 Maintenance - Veeam Backup & Replication & Management Suite 14,700 Contract - Internet Security Certificates, 3,500 Contract - Network and Application Security Assessment 18,500 Contract - Managed Services - Network Security 15,000 Contract - Cisco Meraki Licensing 3 Year renewal - NEW 17,850 Maintenance - Sierra Wireless Cloud Management Platform - NEW 5,000 GIS Mapping Licenses - NEW 1,000 Maintenance - HRIS - new 2,791 Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts 418,632 2196.5300.0000 Stationery & Office Suppl General office supplies 3,000 Ergonomic devices for staff - NEW 500 Total 2196.5300.0000 Stationery & Office Suppl 3,500 2196.5974.0000 System & Software Upgrade Security Management and Monitoring Upgrades 3,500 Corporate - PC-based Software Upgrades 6,000 Corporate - Adobe Licenses Upgrade to Cloud Connect 18,000 Corporate - Change Management System 5,000 Remote backup services - Software license and drive expansion 10,000 Cloud based Security Filter OpenDNS 18,884 Wi-Fi - Upgrades for City Facilities - Arenas, Squash Courts, West Shore, Fire 16,000 Stations - NEW Additional Software Licencing for new employees 9,000 GIS License Upgrades - NEW 18,460 Corel Draw Software Upgrades - NEW 800 Laptop upgrades for ESCC - NEW 4,500 Laptop upgrades for GALCC - NEW 3,000 API Development for Active Net and Arena Displays - NEW 8,000 Adobe Pro Licenses x4 NEW 1,000 City events communication solution - Radios/Apps - NEW 1,000 Past Perfect Licence & Software - Licences Upgrade - NEW 3,500 274 City of Pickering 2019 Approved Background Information 2196 Information Technology Run Date: 5/1/19 11:08 AM 2019 Budget Workstation upgrade for AutoCAD - NEW 2,500 Upgrade - Corel Desktop Publishing Upgrades (x4) - NEW 2,000 Key Control Software - NEW 4,500 Total 2196.5974.0000 System & Software Upgrade 135,644 2196.5975.0000 Hardware Replacements City facility UPS Replacement 8,600 Replacement for Edge Network Switches 6,000 PCs, Laptop Replacements and upgrades 11,000 LED Monitor Upgrades or Replacements 12,000 3 Mobile Workstations for Public Works Supervisors - NEW 4,500 Replacement laptop for Engineering Traffic Coordinator - NEW 1,500 4 Fire Services Devices for Training and Development Seminars - NEW 6,000 Total 2196.5975.0000 Hardware Replacements 49,600 2196.5978.0000 Misc. Equipment Computers and peripherals for new employees 8,000 Facility monitoring solution 4,500 IT Security - BLE and Biometric Entry Device Evaluation 3,650 Miscellaneous Items 4,000 Storage/Charging case for (pads - NEW 2,000 8 New (pads for Blue Card Training - NEW 8,000 4 New Ipads for Fire Services- NEW 4,000 Video Conference for Fire Services Training - NEW 4,000 2 Mobile Devices for Office of the CAO - NEW 1,500 5 Workstations for Community Services, Eastshore CC, GALCC - NEW 6,000 2 X iPads for programs at ESCC and GALCC - NEW 2,000 Display Monitors (5) for : Meeting Rooms 1-3 & Arena Meeting Rooms A & B - 12,50.0 NEW Camera with a feed to the front desk at all internal entry locations. i.e., tennis court 10,000 (8) - Monitor access doors to ensure only people who have paid for the service are accessing the facilities - NEW Card entry instead of keys for rental & program rooms - NEW 10,000 West Shore CC - Access and Monitoring Review - NEW 5,000 -iPad Pro x3 (2 for Supervisors and 1 for Foreperson re: Honeywell Energy 3,000 Management System ) - NEW Displays and Licensing x3 for Don Beer Arena and the Recreation Complex Arena 13,000. (cloud based scheduling system) - NEW Mobile Telephone SONIM upgrades for maintenance staff - NEW 2,000 Mobile Print Services for By -Law and Animal Services Officers - NEW 1,400 275 City f Pickering 2019 Approved Background Information 2196 Information Technology Run Date: 5/1/19 11:08 AM 2019 Budget Engineering Workstations for Design - NEW Network Communications Equipment for Museum Village`- NEW Total 2196.5978.0000 Misc. Equipment 4,000 9,750 118,300 Total Expenses 2,269,767 Total Revenues 0 Transfers 1910.7049.2196 Trsf Fin Sys R - IT Funding for one new position (ERP Programmer/Analyst) - from Financial Systems Reserve Total Transfers Net Expenses (79,500) Total 1910/049.2196 Trsf Fin Sys R - IT (79,500) 276 (79,500) '2,190,267 City of Pickering 2019 Current Budget Approved Final 2125 Legal Services Run Date: 5/1/19 11:05 AM 277 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 ,; Expenditures 1100 Salaries & Wages 360,173 485,474 546,736 29,301 576,037 5.36% 1200 Overtime 235 0 5,000 (2,500) 2,500 (50.00%) 1400 Employer. Contributions 84,731 108,250 138,607 1,702. 140,309 1.23% 2110 Travel 673 953 750 0 750 0.00% 2131 Cellular Phones 1,340 1,451 1,600 0 1,600 0.00% 2140 Telephones 1,176 1,473 1,584 800 2,384 50.51% 2220 Subscription & Publications 6,180 6,940 7,000 800 7,800 11.43% 2320 Legal Services 9,509 12,117 12,000 0 12,000 0.00% 2340 Seminars & Education 1,441 2,406 4,500 0 4,500 0.00% . 2370 Insurance Premium 3,400 3,400 3,400 0 3,400 0.00% 2392 Consulting & Professional 29,801 37,976 50,000 (5,000) 45,000 (10.00%) 2394 Recpt, Prom & Sp Events 303 356 500 0 500 0.00% 2395 Memberships 3,361 5,707 6,550 0 6,550 0.00% 2479 Software/Hardware Maintenanc 0 0 0 1,536 1,536 0.00% 5300 Stationery & Office Supplies 1,762 2,412 2,850 (1,350) 1,500 (47.37%) Total Expenditures 504,085 668,915 781,077 25,289 806,366 3.24% Revenues 1413 Sale of Services - Legal (2,230) (2,225) (1,000) 0 (1,000) 0.00% 1416 Sale of Services - Agreements (162,264) (218,716) (150,000) (50,000) (200,000) 33.33% 9965 Cost Recoveries 0 (20,542) 0 0 0 0.00% 9995 Misc Rev (8,862) (10,317) (8,000) 0 (8,000) 0.00% Total Revenues (173,356) (251,800) (159,000) (50,000) (209,000) 31.45% Transfers to/from Reserves & R.F. 1910 Transferto/(from) Reserve 0 0 (101,121) (1,517) (102,638) 1.50% Total Transfers 0 0 (101,121) (1,517) (102,638) 1.50% Net 330,729 417,115 520,956 (26,228) 494,728 (5.03%) 277 City of Pi keying 2019 Approved Background Information 2125 Legal Services Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2125.1100.0000 Salaries & Wages Base Salaries and Wages 533,037 Temporary part-time Law Clerk (15 hrs per week) 43,000 Total 2125.1100.0000 Salaries & Wages 576,037 2125.1200.0000 Overtime To meet service level/workload commitments 2,500 Total 2125.1200.0000 Overtime 2,500 2125.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 136,509 benefits such as extended health and dental Benefits related to temporary part-time Law Clerk (15 hrs per week) Total 2125.1400.0000 Employer Contributions 2125.2110.0000 Travel Parking and mileage Total 2125.2110.0000 Travel 2125.2131.0000 Cellular Phones Annual Smartphone charges - Director, Corporate Services & City Solicitor Annual Smartphone charges - Assistant Solicitor (new) Total 2125.2131.0000 Cellular Phones 2125.2140.0000 Telephones Voice / Data Internet 3,800 140,309 750 750 800 800 1,600 2,059 325 Total 2125.2140.0000 Telephones 2,384 2125.2220.0000 Subscriptions & Publicati 2018 LexisNexis Quicklaw•@ 240.00 per month plus fees for an additional user 3,680 Canada Law Book 80 Reference material, journals and reports 3,480 Miscellaneous 560 Total 2125.2220.0000 Subscriptions & Publicati 2125.2320.0000 Legal Services Expenses Searching titles, registering documents, filing documents and obtaining transcripts. These costs are offset by revenues (Sale of Service Agreements). Total 2125.2320.0000 Legal Services Expenses 7,800 12,000 12,000 2125.2340.0000 Seminars & Education Topical Seminar - City Solicitor, mandatory Continuing Legal Education (CLE) 2,000 Topical Seminar - Legal Services Assistant 500 Topical Seminar - Assistant Solicitor, mandatory CLE 2,000 278 City of Pickering 2019 Approved Background Information 2125 Legal Services Run Date: 511/19 11:08 AM 2019 Budget Total 2125.2340.0000 Seminars & Education 4,500 2125.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 3,400 property. (Policy coverage includes: liability, automobile and property). Total 2125.2370.0000 Insurance Premium 2125.2392.0000 Consulting & Professional Contract services - Provincial Offences Act (POA) enforcement General legal matters Total 2125.2392.0000 Consulting & Professional 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General meetings Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen 2125.2395.0000 Memberships General Law Society Memberships (Director, Corporate Services & City Solicitor) General Law Society and Canadian Bar Association Memberships - Assistant Solicitor (new) Total 2125.2395.0000 Memberships 2125.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2125.2479.0000 Sfwr/Hdwr Maint Contracts 2125.5300.0000 Stationery & Office Suppl General office supplies (increase for additional staff) Total 2125.5300.0000 Stationery & Office Suppl 3,400 35,000 10,000 45,000 500 500 3,500 3,050 6,550 1,536 1,536 1,500 1,500 Total Expenses 806,366 Revenues 1413.0000.0000 SALE OF SERVICES - LEGAL Notarizing documents (1,000) Total 1413.0000.0000 SALE OF SERVICES - LEGAL (1,000) 1416.0000.0000 Sale of Sery -Agreements Revenues from various legal services (195,000) Revenue recovery from registering documents (5,000) Total 1416.0000.0000 Sale of Sery - Agreements (200,000) 2125.9995.0000 Other Revenue (Disb Recov Chargebacks for registration and search fees paid by the City an'd billed back to (8,000) the developers. Total 2125.9995.0000 Other Revenue (Disb Recov (8,000) 279 City of Pickering 2019 Approved Background Information 2125 Legal Services Run Date: 5/1/19 11:08 AM 2019 Budget Total Revenues Transfers 1910.7048.2125 Frm Seaton Dev - Legal (209,000) Funding for one position, including benefits - from Seaton App Fees (Law Clerk, (102,638) Prop. Dev. Services) Total 1910.7048.2125 Frm Seaton Dev - Legal (102,638) Total Transfers Net Expenses 280 (102,638) 494,728 City of Pickering 2019 Current Budget Approved Final 2122 Clerks Office Run Date: 5/1/19 11:05 AM 281 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 417,273 357,079 427,364 11,571 438,935 2.71% 1200 Overtime 440 298 500 500 1,000 100.00% 1400 Employer Contributions 120,303 110,350 126,930 (2,811) 124,119 (2.21%) 1800 Conferences 2,806 1,151 1,500 0 1,500 0.00% 2110 Travel 368 457 500 0 500 0.00% 2131 Cellular Phones 867 595 1,100 0 1,100 0.00% 2140 Telephones 2,058 2,577 2,734 0 2,734 0.00% 2220 Subscription & Publications 50 201 500 0 500 0.00% 2340 Seminars & Education 1,649 681 2,500 (1,000) 1,500 (40.00%) 2370 Insurance Premium 2,510 2,510 2,510 0 2,510 0.00% 2394 Recpt, Prom & Sp Events 121 187 250 0 250 0.00% 2395 Memberships 1,047 440 900 100 1,000 11.11% 2479 Software/Hardware Maintenanc 0 0 0 1,171 1,171 0.00% 5300 Stationery & Office Supplies 1,915 1,369 2,000 0 2,000 0.00% Total Expenditures 551,407 477,895 569,288 9,531 578,819 1.67% Revenues 1411 Sale of Services-Administratior (71,285) (76,824) (72,000) 0 (72,000) 0.00% 1513 Lic. & Per -Amusement (240,580) (252,797) (175,000) (25,000) (200,000) 14.29% 1519 Licenses & Permits -Marriage (34,015) (31,881) (30,000) . 0 (30,000) 0.00% Total Revenues (345,880) (361,502) (277,000) (25,000) (302,000) 9.03% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 205,527 116,393 292,288 (15,469) 276,819 (5.29%) 281 City of Pickeni 6g 2019 Approved Background Information 2122 Clerks Office Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2122.1100.0000 Salaries & Wages Base Salaries and Wages Total 2122.1100.0000 Salaries & Wages 2122.1200.0000 ,Overtime To meet service level/workload commitments and Boards and Committees Total 2122.1200.0000 Overtime 2122.1400.0000 Employer'Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2122.1400.0000 Employer Contributions 2122.1800.0000 Conferences Assoc. of Municipal Mgrs, Clerks & Treasurers (AMCTO) Conference - City Clerk Total 2122.1800.0000 Conferences 2122.2110.0000 Travel Misc. Travel Total 2122.2110.0000 Travel 2122.2131.0000 Cellular Phones Annual Smartphone charges - City Clerk Total 2122.2131.0000 Cellular Phones 2122.2140.0000 Telephones Voice / Data Internet Total 2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total 2122.2220.0000 Subscriptions & Publicati 2122.2340.0000 Seminars & Education Education for Clerk's staff Total 2122.2340.0000 Seminars & Education 2122.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2122.2370.0000 Insurance Premium 2122.2394.0000 Recpt, Prom, & Spec Event Refreshments for workshops and meetings. Total 2122.2394.0000 Recpt, Prom, & Spec Event 2122.2395.0000 Memberships 282 438,935 438,935 1,000 1,000 124,119 124,119 1,500 1,500 500 500 1,100 1,100 2,354 380 2,734 500 500 1,500 1,500 2,510 2,510 250 250 City of Pickering 2019 Approved Background Information 2122 Clerks Office Run Date: 5/1/19 11:08 AM 2019 Budget Assoc. of Municipal Mgrs, Clerks & Treasurers (AMCTO) - City Clerk and Deputy 1,000 Clerk Total 2122.2395.0000 Memberships 2122.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2122.2479.0000 Sfwr/Hdwr Maint Contracts 2122.5300.0000 Stationery & Office Suppl General office supplies Total 2122.5300.0000 Stationery & Office Suppl 1,000 1,171 1,171 2,000 2,000 Total Expenses 578,819 Revenues 1411.00.01.0000 Commission & Certificat'n Commissioning and certifications Total 1411.0001.0000 Commission & Certificat'n 1411.0003.0000 Burial Permits Burial permits Total 1411.0003.0000 Burial Permits 1411.0004.0000 Clerks .Other Revenue Marriage ceremonies, FOI requests, etc. Total 1411.0004.0000 Clerks Other Revenue 1513.0000.0000 LIC.&PERMITS - LOTTERIES Issuance of licences for raffles, bingos, etc. Total 1513.0000.0000 LIC.&PERMITS - LOTTERIES 1519.0000.0000 LIC.&PERMITS - MARRIAGE Issuance of marriage licences Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE Total Revenues Total Transfers Net Expenses 283 (31,000) (31,000) (16,000) (16,000) (25,000) (25,000) (200,000) (200,000) (30,000) (30,000) (302,000) 0 276,819 City of Pickering 2019 Current Budget Approved Final 2191 Records Management &.Elections Run Date: 5/1/19 11:05 AM 284 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % .CHGE. 2018 Expenditures 1100 Salaries & Wages 71,970 112,458 87,301 (12,830) 74,471 (14.70%) 1200 Overtime 0 6,187 1,000 0 1,000 0.00% 1400 Employer Contributions 22,379 28,480 23,032 (452) 22,580 (1.96%) 2110 Travel 305 149 500 0 500 0.00% 2121 Postage 0 57,715 60,000 (60,000) 0 (100.00%) 2140 Telephones 0 0 0 400 400 0.00% 2340 Seminars & Education 935 0 250 1,000 1,250 400.00% 2370 Insurance Premium 847 847 847 0 847 0.00% 2392 Consulting & Professional 0 0 60,000 3,964 63,964 6.61% 2399 Outside Agency Sery 5,988 9,691 20,500 (9,500) 11,000 (46.34%) 2479 Software/Hardware Maintenanc 24,384 72,276 134,112 (104,913) 29,199 (78.23%) 2678 Rental Misc Equip 0 2,096 2,500 (2,500) 0 (100.00%) 5300 Stationery & Office Supplies 116 1,735 1,000 0 1,000. 0.00% Total Expenditures 126,924 291,634 391,042 (184,831) 206,211 (47.27%) Revenues Total Revenues 0 0 0 0 0 0.00% Transfers; to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (53,963) 0 (196,447) 186,447 (10,000) (94.91%) 1911 Trans. to/(from) Continuing Stu 0 0 (60,000) 6,036 (53,964) (10.06%) Total Transfers (53,963) 0 (256,447) 192,483 (63,964) (75.06%) Net 72,961 291,634 134,595 7,652 142,247 5.69% 284 City of. ickering 2019 Approved Background Information 2191 Records Management & Elections Run Date: 511119 11:08 AM 2019. Budget Expenditures 2191.1100.0000 Salaries & Wages Base Salaries and Wages Total 2191.1100.0000 Salaries & Wages 2191.1200.0000 Overtime To meet service level/workload commitments Total 2191.1200.0000 Overtime 2191.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2191.1400.0000 Employer Contributions 2191.2110.0000 Travel Various Travel 74,471 74,471 1,000 1,000 22,580 22,580 500 Total 2191.2110.0000 Travel 500 2191.2140.0000 Telephones Voice/Data 345 Internet 55 Total 2191.2140.0000 Telephones 400 2191.2340.0000 Seminars & Education Training for Municipal Election Compliance Audit Ctee. Members Assoc. of Municipal Mgrs, Clerks & Treasurers (AMCTO) Zone Meetings for Clerk and Deputy Clerk Total 2191.2340.0000 Seminars & Education 2191.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2191.2370.0000 Insurance Premium 2191.2392.0000 Consulting & Professional 1,000 250. 1,250 847 847 Consultant Ward Boundary Review Resolution #179/16 (PO# 170826) 53,964 Election Compliance Audit Ctee remuneration - Funded from Election Reserve 10,000 Total 2191.2392.0000 Consulting & Professional 63,964 2191.2399.0000 Outside Agency Services Maintain and update municipal voters list for Elections (estimate) 3,500 Outside shredding services for all depts. (2 new locations) 4,500 MTL - Microimage Technologies- scanning 3,000 Total 2191.2399.0000 Outside Agency Services 11,000 285 City of Pickering 2019 Approved Background Information 2191 Records Management & Elections Run Date: 5/1/19 11:08 AM 2019 Budget 2191.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Laserfiche Maintenance - HRIS - new Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts 2191.5300.0000 Stationery & Office Suppl General office supplies. Total 2191.5300.0000 Stationery & Office Suppl Total Expenses Total Revenues Transfers 1910.7012.2191 Frm Elec R - Records Mgmt Elections Reserve funding for Election Compliance Audit Ctee remuneration Total 1910.7012.2191 Frm Elec R - Records Mgmt 1911.2191.0000 Trsf frm Res -Records Mgmt Cont. Studies Reserve funding for Consulting Ward Boundary Review Total 1911.2191.0000 Trsf frm Res -Records Mgmt Total Transfers Net Expenses 286 29,000 199 29,199 1,000 1,000 206,211 (10,000) (10,000) (53,964) (53,964) (63,964) 142,247 City of Pickering 2019 Current Budget Approved Final 2199 Print Shop/Mail Room Run Date: 5/1/19 11:05 AM 287 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget ' % CHGE. 2018 Expenditures 1100 Salaries & Wages 94,197 83,759 103,158 4,189 107,347 4.06% 1200 Overtime 0 0 500 0 .500 0.00% 1400 Employer Contributions 25,045 22,681 37,374 (3,741) 33,633 (10.01%) 2121 Postage 134,990 111,067 143,500 0 143,500 0.00% 2122 Freight, Express & Cartage 2,806 2,472 3,000 0 3,000 0.00% 2140 Telephones 588 736 766 0 766 0.00% 2370 Insurance Premium 2,294 2,294 2,294 0 2,294 0.00% 2399 Outside Agency Sery 33,145 32,732 35,000 0 35,000 0.00% 2479 Software/Hardware Maintenanc 0 0 0 286 286 0.00% 5300 Stationery & Office Supplies 1,275 1,105 1,500 0 1,500 0.00% 5301. Printing Supplies 172,101 171,562 200,000 0 200,000 0.00% Total Expenditures 466,441 428,408 527,092 734 527,826 0.14% Revenues 9990 Other Revenue (759) (2,625) (200) 0 (200) 0.00% Total Revenues (759) (2,625) (200) 0 (200) 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 465,682 425,783 526,892 734 5.27,626 0.14%' 287 City of Picke1i g g 2019 Approved Background Information 2199 Print Shop/Mail Room Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2199.1100.0000 Salaries & Wages Base Salaries and Wages 107,347 Total 2199.1100.0000 Salaries & Wages 107,347 2199.1200.0000 Overtime To meet service level/workload commitments 500 Total 2199.1200.0000 Overtime 500 2199.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, EI, EHT) and employer provided 33,633 benefits such as extended health and dental Total 2199.400.0000 Employer Contributions 2199.2121.0000 Postage Corporate wide postage costs - budget amount includes 5 cents postage stamp increase. 33,633, 143,500 Total 2199.2121.0000 Postage 143,500 2199.2122.0000 Freight,Express & Cartage Cost of Courier Services 3,000 Total 2199.2122.0000 Freight,Express & Cartage 3,000 2199.2140.0000 Telephones Voice / Data 658 Internet 108 Total 2199.2140.0000 Telephones 766 2199.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 2,294 property. (Policy coverage includes: liability, automobile and property). Total 2199.2370.0000 Insurance Premium 2,294 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. 35,000 Total 2199.2399.0000 Outside Agency Services 35,000 2199.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 286 'Total 2199.2479.0000 Sfwr/Hdwr Maint Contracts 286 2199.5300.0000 Stationery & Office Suppl Stationery 1,500 Total 2199.5300.0000 Stationery & Office Suppl 1,500 2199.5301.0000 Printing Supplies 288 City of Pickering 2019 Approved Background Information 2199 Print Shop/Mail Room Run Date: 511119 11:08 AM 2019 Budget Supplies and maintenance for all copiers and other related equipment and envelopes for corporate -wide use. 200,000 Total 2199.5301.0000 Printing Supplies 200,000 Total Expenses 527,826 Revenues 2199.9990.0000 Other Revenue Printing for outside agencies (200) Total 2199.9990.0000 Other Revenue (200) Total Revenues (200) Total Transfers Net Expenses 289 0 527,626 City of Pickering 2019 Current Budget Approved Final 2220 By-law Run Date: 5/1/19 11:05 AM 290 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 692,685 709,914_ 709,093 128,924 838,017 18.18% 1200 Overtime 7,136 2,810 6,320 0 6,320 0.00% 1400 Employer Contributions 203,554 198,265 209,324 23,718 233,042 • 11.33% 1900 Uniforms 4,973 4,637 6,000 2,300 8,300 38.33% 2110 Travel 968 541 900 0 900 0.00% 2131 Cellular Phones 7,264 4,218 5,760 0 5,760 0.00% 2140 Telephones 1,765 .2,574 2,750 (400) 2,350 (14.55%) 2220 Subscription & Publications 1,104 442 1,000 2,000 3,000 200.00% 2340 Seminars & Education 5,351 5,059 6,300 0 6,300 0.00% 2370 Insurance Premium 4,742 4,742 4,742 0 4,742 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2395 Memberships 697 311 900 0 900 0.00% 2399 Outside Agency Sery 17,240 22,974 5,500 0 5,500 0.00% 2457 Veh - Repairs & Maintenance 14,866 10,905 15,000 0 15,000 0.00% 2479 Software/Hardware Maintenanc 55 16,604 13,270 2,235 15,505 16.84% 5300 Stationery & Office Supplies 409 423 600 0 600 0.00% 5302 Forms 6,528 2,702 6,000 0 6,000 0.00% 5900 Gas, Oil Tires 14,822 17,740 15,763 4,000 19,763 25.38% 5902 Supplies & Tools 2,355 1,039 2,000 0 2,000 0.00% 6000 Parking - MOT 66,650 51,861 75,000 0 75,000 0.00% Total Expenditures 1,053,164 1,057,761 1,088,222 162,777 1,250,999 14.96% Revenues 1512 Lic. & Per -Business (173,241) (167,350) (165,000) 0 (165,000) 0.00% 1514 Lic. & Per -Taxi (36,187) (32,533) (40,000) 0 (40,000) 0.00% 1520 Fines (771,410) (808,837) (740,000) (30,000) (770,000) 4.05% 9990 Other Misc Revenue (22,092) (23,591) (1,000) 0 (1,000) 0.00% Total Revenues (1,002,930) (1,032,311) (946,000) (30,000) (976,000) 3.17% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 50,234 25,450 142,222 132,777 274,999 93.36% 290 City of Pickering 2019 Approved Background Information 2220 By-law Run Date: 511119 11:08 AM 2019 Budget Expenditures 2220.1100.0000 Salaries & Wages Base Salaries and Wages 743,547 New full time Bylaw Administration Clerk position - start date April 1, 2019 42,867 New full time Supervisor, Parking Enforcement & Security Services position - start 51,603 date June 1, 2019 Total 2220.1100.0000 Salaries & Wages 838,017 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required 6,320 Total 2220.1200.0000 Overtime 6,320 2220.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 204,355 benefits such as extended health and dental Benefits related to new full time Bylaw Administration Clerk position - start date 14,054 April 1, 2019 New full time Supervisor, Parking Enforcement & Security Services position - start 14,633 date June 1, 2019 Total 2220.1400.0000 Employer Contributions 2220.1900.0000 Uniforms Uniforms Vests - 3 Municipal Law Enforcement Officer vests at 5 year end of life to be replaced Total 2220.1900.0000 Uniforms 2220.2110.0000 Travel Officers: Parking & Mileage Total 2220.2110.0000 Travel 2220.2131.0000 Cellular Phones Annual cell phone charges for staff, data plans for all staff to run new parking ticket application 233,042 5,000 3,300 8,300 900 900 5,760 Total 2220.2131.0000 Cellular Phones 5,760 2220.2140.0000 Telephones Voice / Data Internet Total 2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publicati Weather monitoring subscription (shared with Community Services and Operations) 291 2,025 325 2,350 3,000 City f Pickering 2019 Approved Background Information 2220 By-law Run Date: 511119 11:08 AM 2019 Budget Total 2220.2220.0000 Subscriptions & Publicati 3,000 2220.2340.0000 Seminars & Education Ont. Assoc. of Property Stds. Officers (OAPSO) certification 1,000 Miscellaneous Courses 500 Training required under Workplace Violence Legislation 2,000 International Association of Transportation Regulators 2,800 Total 2220.2340.0000 Seminars & Education 6,300 2220.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 4,742 property. (Policy coverage includes: liability, automobile and property). Total 2220.2370.0000 Insurance Premium ,4,742 2220.2371.0000 Insurance Deductible Insurance Deductible Total 2220.2371.0000 Insurance Deductible 2,000 2220.2395.0000 Memberships Four (4) memberships to Ont. Assoc. of Property Standards Officers,(OAPSO) and 400 one certification. Municipal Law Enforcement Officers Association Membership International Assoc. of Transportation Regulators (IATR) membership 500 Total 2220.2395.0000 Memberships 900 2220.2399.0000 Outside Agency Services Internet -Based GPS/AVL Subscription for vehicles 3,500 Use of process servers for info. to be served upon defendants who live outside of 1,000 Pickering Expense for those property owners charged under the Clean and Clear By -Law 1,000 which is offset in Miscellaneous Revenue Total 2220.2399.0000 Outside Agency Services 5,500 2220.2457.0000 Vehicle -Repair & Maintena Servicing of vehicles 15,000 Total 2220.2457.0000 Vehicle -Repair & Maintena 15,000 2220.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Groupe Techna Software 12,500 Maintenance - Identicam - Printer 770 Maintenance - HRIS - new 2,235 Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts 15,505 2220.5300.0000 Stationery & Office Suppl General office supplies 600 Total 2220.5300.0000 Stationery & Office Suppl 600 2220.5302.0000 Forms 2,000 292 City of Pickeri ;g 2019 Approved Background Information 2220 By-law Run Date: 5/1/19 11:08 AM 2019 Budget Various related documents - purchase of parking tickets, taxicab plate forms and 6,000 daybooks Total 2220.5302.0000 Forms 6,000 2220.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 15,400 litres @ $1.03/litre Oil changes and tires Total 2220.5900.0000 Gas, Oil, Tires Etc. 2220.5902.0000 Supplies & Tools Purchase of extraordinary items Total 2220.5902.0000 Supplies & Tools 2220.6000.0000 Parking - MOT Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal Total Expenses 15,862 3,901 19,763 2,000 2,000 75,000 Total 2220.6000.0000 Parking - MOT 75,000 Revenues 1512.0001.0000 Business Licences Business licence revenue from Flea Market, home businesses, hawkers & peddlers, wrecking yards, etc. Total 1512.0001.0000 Business Licences 1512.0002.0000 Body Rub Licences Licence revenue from operators and attendants Total 1512.0002.0000 Body Rub Licences 1512.0003.0000 Sign Permits Revenue from sign permits Total 1512.0003.0000 Sign Permits 1512.0004.0000 Tree Cutting Permit Revenue from tree cutting permits Total 1512.0004.0.000 Tree Cutting Permit 1514.0001.0000 Taxicab Drivers Licence License revenue from taxi drivers Total 1514.0001.0000 Taxicab Drivers Licence 1514.0002.0000 Plate Owner & Brokerage License revenue from taxi plate owners and taxi brokerages Total 1514.0002.0000 Plate Owner & Brokerage 1514.0003.0000 Other Taxicab Fees 293 1,250,999 (110,000) • (110,000) (20,000) (20,000) (30,000) (30,000) (5,000) (5,000) (5,000) (5,000) (18,000) (18,000) City of Pickering 2019 Approved Background Information 2220 By-law Run Date: 5/1/19 11:08 AM 2019 Budget Revenue from other taxicab fees Total 1514.0003.0000 Other Taxicab Fees 1520.0000.0000 FINES - PARKING/PROSECUT. Parking and other by-law fines from "Plate Denial" Program Total 1520.0000.0000 FINES - PARKING/PROSECUT. 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By -Law Total 2220.9990.0000 OTHER REVENUE (17,000) (17,000) (770,000) (770,000) (1,000) (1,000) Total Revenues (976,000) Total Transfers Net Expenses 294, 0 274,999 City of Pickering 2019 Current Budget . Approved Final 2293 Animal Services Run Date: 5/1/19 11:05 AM 295 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 304,974 350,982 320,540 20,522 341,062 6.40%• 1200 Overtime 8,245 6,005 8,000 0 8,000 0.00% 1400 Employer Contributions 69,067 72,809 71,642 360 72,002 0.50% 1900 Uniforms 2,697 2,207 2,500 2,900 5,400 116.00% 2110 Travel 256 361 350 0 350 0.00% 2131 Cellular Phones 2,335 1,502 1,900 0 1,900 0.00% 2140 Telephones 10,173 10,709 10,797 700 11,497 6.48% 2210 Advertising 728 584 800 0 800 0.00% 2220 Subscription & Publications 37 0 50 0 50 0.00% 2340 Seminars & Education 861 1,247 2,700 0 2,700 0.00% 2370 Insurance Premium 2,222 2,222 2,222 0 2,222 0.00% 2392 Consulting & Professional 0 0 0 15,000 15,000 0.00% 2394 Recpt, Prom & Sp Events 7,753 6,970 8,500 (2,000) 6,500 (23.53%) 2395 Memberships 345 562 400 0 400 0.00% 2399 Outside Agency Sery 27,635 33,371 28,000 1,400 29,400 5,00% 2435 Build Repairs & Mtce 12,412 14,694 15,019 (1,661) 13,358 (11.06%) 2457 Veh - Repairs & Maintenance 7,161 3,248 2,800 0 2,800 0.00% 2479. Software/Hardware Maintenanc 1,937 1,980 2,000 910 2,910 45.50% 2648 Building Rentals 13,845 14,191 15,604 548 16,152 3.51% 5300 Stationery & Office Supplies 206 1,099 1,000 0 1,000 0.00% 5530 Utilities - Hydro 6,411 4,422 9,798 (2,000) 7,798 (20.41%) 5540 Utilities - Oil 4,162 4,334 6,500 0 6,500 0.00% 5900 Gas, Oil Tires 5,132 7,656 6,500 1,500 8,000 23.08% 5902 Supplies & Tools 5,788 2,020 2,500 0 2,500 0.00% 5903 Shop Supplies 10,036 15,293 9,700 1,300 11,000 13.40% 5973 Minor Furniture & Fixtures 0 0 0 1,500 1,500 0.00% 7181 Livestock Killed 0 0 2,000 0 2,000 0.00% Total Expenditures 504,418 558,468 531,822 40,979 572,801 7.71% Revenues 1520 Fines (1,556) (1,355) (2,000) 0 (2,000) 0.00% 1516 Licences (57,790) (55,140) (58,000) 0 (58,000) 0.00% 1570 Adoptions (29,352) (33,802) (21,000) 0 (21,000) 0.00% 1571 Impound Fees (4,395) (4,870) (4,000) 0 (4,000) 0.00% 1572 Service Fees (3,730) (1,880) (3,300) 0 (3,300) 0.00% 1592 Donations (5,017) (194) 0 0 0 0.00% 1623 Ont. Specific Grants 0 0 (2,000) 0 (2,000) 0.00% 9990 Other Revenue 0 0 0 (6,000) (6,000) 0.00% 9980 Sponsorships No Tax 0 0 (1,000) 0 (1,000) 0.00% 295 City of Pickering 2019 Current Budget Approved Final 2293 Animal Services Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget 9985 Marketing Sponsorships 0 (3,000) (4,000) 0 (4,000) 0.00% Total Revenues (101,840) (100,241) (95,300) (6,000) (101,300) 6.30% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 402,578 458,227 436,522 34,979 471,501 8.01% 296 City of Picked r g 2019 Approved Background Information 2293 Animal Services Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2293.1100.0000 Salaries & Wages Base Salaries and Wages Total 2293.1100.0000 Salaries & Wages 2293.1200.0000 Overtime Overtime - Officer Call -ins, no part-time staff response Total 2293A200.0000 Overtime 2293.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 341,062 341,062 8,000 8,000 72,002 Total 2293.1400.0000 Employer Contributions 72,002 2293.1900.0000 Uniforms Officer Uniforms, including SFO, 2 vests at 5 year end of life, must be replaced Uniforms for shelter staff (supervisor, part-time and summer staff) Total 2293.1900.0000 Uniforms 2293.2110.0000 Travel Parking & Mileage. Total 2293.2110.0000 Travel 2293.2131.0000 Cellular Phones Annual cellphone charges for staff and Smartphone charges for the Supervisor, Animal Services. 3,800 1,600 5,400 350 350 1,900 Total 2293.2131.0000 Cellular Phones . 1,900 2293.2140.0000 Telephones Voice / Data Internet 11,335 162 Total 2293.2140.0000 Telephones 11,497 2293.2210.0000, Advertising Advertising 600 Increase as a result of new branding guidelines to begin to replace items 200 Total 2293.2210.0000 Advertising 800 2293.2220.0000 Subscription & Publicati Animal Sheltering 50 Total 2293.2220.0000 Subscription & Publicati 50 2293.2340.0000 Seminars & Education Assoc. of Animal Shelters Administrators of Ont. (AASAO) Seminar fee (2 x $150) 300 Bite Stick/OC Spray Training (2 x $200) 400 Other Seminars/Workshops + Municipal Law Enforcement Officer (MLEO) I 2,000 Training 297 City of Pickering 2019 Approved Background Information 2293 Animal Services Run Date: 5/1/19 11:08 AM Total 2293.2340.0000 Seminars & Education 2293.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2293.2370.0000 Insurance Premium 2293.2392.0000 Consulting & Professional Consulting services for selection of new animal shelter site. Total 2293.2392.0000 Consulting & Professional 2293.2394.0000 Recpt, Prom & Sp Events To promote Responsible Pet Ownership Month Events (partially funded from event sponsorships) Total 2293.2394.0000 Recpt, Prom & Sp Events 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, Humane Society of United States OMMI 2019 Budget 2,700 2,222 2,222 15,000 15,000 6,500 6,500 200 200 Total 2293.2395.0000 Memberships 400 2293.2399.0000 Outside Agency Services Veterinary costs (surgery/diagnostics) 20,000 Miscellaneous services (injured wildlife) 5,000 Disposal of dead animals (wild and domestic) removed from public areas and 2,500 roads Internet -Based GPS/AVL Subscription for Animal Services vehicles 1,000 Security for Animal Shelter 900 Total 2293.2399.0000 Outside Agency Services 29,400 2293.2435.0000 Building Repairs & Maint Snow removal at Animal. Shelter 3,500 Waste removal 1,000 Mat Rentals - $25 every 2 weeks 700 General repairs 4,500 Environmental Monitoring - water treatment and testing of well - 658 Cleaning supplies 3,000 Total 2293.2435.0000 Building Repairs & Maint 13,358 2293.2457.0000 Vehicle Repairs & Maint Servicing of vehicle 2,500 Vehicle cleaning once a year ($300 per cleaning) 300 Total 2293.2457.0000 Vehicle Repairs & Maint 2,800 2293.2479.0000 Sfwr/Hdwr Maint Contracts 298 City of Pickering 2019 Approved Background Information 2293 Animal Services Run Date: 5/1/19 11:08 ANI 2019 Budget Maintenance - Animal Shelter 2,000 Maintenance - HRIS - new 910 Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts 2,910 2293.2648.0000 Building Rentals Brougham - lease location ($1,189/mth x 11 + $1,218) + HST 16,152 Total 2293.2648.0000 Building Rentals 16,152 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books 1,000 Total 2293.5300.0000 Stationery & Office Supp 1,000 2293.5530.0000 Utilities - Hydro Brougham located facility - Budget based on 2018 projected actuals and rate 7,798 increase in 2019. Total 2293.5530.0000 Utilities - Hydro 2293.5540.0000 Utilities - Oil Estimated oil costs for the Brougham facility. Total 2293.5540.0000 Utilities - Oil 2293.5900.0000 Gas, Oil, Tires Fuel: Unleaded 6,063 litres @ $1.03/litre Oil changes and tires 7,798 6,500 6,500 6,245 1,755 Total 2293.5900.0000 Gas, Oil, Tires 8,000 2293.5902.0000 Supplies & Tools Purchase of license tags 1,500 Purchase of supplies as required. 1,000 Total 2293.5902.0000 Supplies & Tools 2,500 2293.5903.0000 Shop Supplies Animal feed 2,500 Medication 3,300 Microchips 1,400 Litter 800 Other 3,000 Total 2293.5903.0000 Shop Supplies 2293.5973.0000 Furniture & Fixtures Metal storage lockers Total 2293.5973.0000 Furniture & Fixtures 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293) Total 2293.7181.0000 Livestock Killed 299 11,000 1,500 1,500 2,000 2,000 City of Pickering 2019 Approved Background Information 2293 Animal Services Run Date: 5/1/19 11:08 AM 2019 Budget Total Expenses Revenues 1293.1516.0001 Dog Licences 1293.1516.0002 Cat Licences 1293.1516.0003 Other Licences Dog Licences Total 1293:1516.0001 Dog Licences Cat Licences 572,801 (45,000) (45, 000) (12,000) Total 1293.1516.0002 Cat Licences (12,000) Other Licences Total 1293.1516.0003 Other Licences 1293.1520.0000 FINES Fines 1293.1570.0001 Dog Adoptions 1293.1570.0002 Cat Adoptions 1293.1571.0000 Impound Fees (1,000) (1,000) (2,000) Total 1293.1520.0000 FINES (2,000) Dog Adoptions (6,000) Total 1293.1570.0001 Dog Adoptions (6,000) Cat Adoptions (15,000) Total 1293.1570.0002 Cat Adoptions (15,000) IMPOUND FEES (4,000) Total 1293.1571.0000 IMPOUND FEES (4,000) 1293.1572.0001 Owner Surrender Owner Surrender Fees - resident and non resident (3,000) Total 1293.1572.0001 Owner Surrender (3,000) 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee (300) Total 1293.1572.0002 Dead Animal Pickup (300) 1293.9980.0000 Sponsorships Animal Services Sponsorships (No tax) (1,000) Total 1293.9980.0000 Sponsorships (1,000) 1293.9985.0000 Marketing Sponsors Animal Services Marketing Sponsorships (Taxable) (4,000) Total 1293.9985.0000 Marketing Sponsors (4,000) 1623.2293.0000 Ont Grant = Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other (2,000) animals 300 City of Pickering 2019 Approved Background Information 2293 Animal Services Run Date: 5/1/19 11:08 AM 2019 Budget Total 1623.2293.0000 Ont Grant - Animal Contro 2293.9990.0000 Other Revenue Sheltering service fees received from Whitchurch-Stouffville ($500 per mth + HST) Total 2293.9990.0000 Other Revenue (2,000) (6,000) (6,000) Total Revenues (101,300) Total Transfers Net Expenses 301 0 471,501 c44 PICKERING W ry The Corporation of the City of Pickering Engineering Services Department Director, Engineering Services (1-NUFT) i. Administrative Assistant, Engineering Services (1-NUFT) Clerk, Engineering.Services & Information Technology (1 -UFT) Capital Projects & Infrastructure (Chart No. 6a) J Director's Office Employee Complement 2 Non -Union FT 0 Non -Union PT 1 Union FT 0 Union PT Capital Projects & • Infrastructure Employee Complement 1 -Non-Union FT' 0 Non -Union PT 11 Union FT 0 Union PT • 1 Union FT Term Chief Administrative Officer Water Resources & Development Services (Chart No. 6b) Employee Complement 8 Non -Union Full -Time (NUFT) • 0 Non -Union Part -Time (NUPT) 21 Union Full -Time (UFT) 0 Union Part -Time (UPT) 1 Union Full -Time Term (UFTT) 0 Union Part -Time Term (UPTT) J Water Resources & Development Services Employee Complement 5 Non -Union FT 0 Non -Union PT 9 Union FT 0 Union PT January 1, 2019 Chart No. 6 OD, PICKER NG The Corporation of the City of i'"ickering Engineering Services Department Capital Projects. & Infrastructure Section Director, Engineering Services J Manager, Capital Projects & Infrastructure (1-NUFT) J Employee Complement 1 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 11 Union Full -Time (UFT) 0 Union Part -Time (UPT) 1 Union Full -Time Term (UFTT) 0 Union Part -Time Term (UPTT) W W Senior Coordinator, Capital Projects (1 -UFT) Coordinator, Infrastructure Maintenance Contracts (1 -UFT) J Technician, Roadway Illumination & Traffic Signal Infrastructure Student Labourer (1-UFTT) (1 -UFT) J Coordinator, Infrastructure Design (1 -UFT) 1 Technician, Design & Construction (2 -UFT) 1 GIS Technician, Asset Management (1 -UFT) J Chief Administrative Officer Senior Coordinator, Landscape & Parks Development (1 -UFT) • l January 1, 2019 Coordinator, Forestry Management (1 -UFT) Transportation Engineer' (1 UFT) r Coordinator, Traffic Operations (1 -UFT) Chart No. 6 (a) 64°‘ BICKERING The Corporation of the City of Pickering Engineering .Services Department Water Resources & Development Services Division Director, Engineering Services Division Head, •Water Resources & Development Services (1-NUFT) Employee Complement 5 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 9 Union Full -Time (UFT) 0 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 0 Union Part -Time Term (UPTT) Administrative Assistant, Water Resources & Development Services (1-NUFT) Senior Water Resources Engineer (1-NUFT) • Coordinator; Water Resources. (1 -UFT) • i Manager, Development Services. (1-NUFT) J Project Manager, Development Approvals (1-NUFT) J Senior Coordinator, Development Approvals (1 -UFT) Coordinator, Development Approvals (2 -UFT) Technician, Development Approvals (1 -UFT) Chief Administrative Officer January 1, 2019 Senior Coordinator, Development Services (1 -UFT) Inspector, Development Services (3 -UFT) Chart No. 6 (b) City of Pickering 2019 Current Budget Approved Final Engineering Services Department Run Date: 5/1/19 11:05 AM 305 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 2,250,591 2,226,801 2,509,641 138,415 2,648,056 5.52% 1200 Overtime 21,368 17,683 25,000 (8,500) 16,500 (34.00%) 1400 Employer Contributions 597,899 606,344 683,444 23,736 707,180 3.47% 1800 Conferences 0 0 0 1,200 1,200 . 0.00% 1900 Uniforms 1,282 3,308 3,500 500 4,000 14.29% 2110 Travel 1,726 2,613 2,400 0 2,400 0.00% 2131 Cellular Phones 7,646 9,182 10,900 700 11,600 6.42% 2140 Telephones 7,398 10,299 11,034 (800) 10,234 (7.25%) 2220 Subscription & Publications 790 554 1,170 (20) 1,150 (1.71%) 2340 Seminars & Education 9,180 9,768 16,960 (2,905) 14,055 (17.13%) 2370 Insurance Premium 177,800 166,050 166,050 0 166,050 0.00% 2371 Ins. Deductible 39,928 13,102 7,950 0 7,950 0.00% 2392 Consulting & Professional 213,918 222,141 610,666 525,969 1,136,635 86.13% 2394 Recpt, Prom & Sp Events 624 204 300 0 300 0.00% 2395 Memberships 8,331 6,316 9,180 (320) 8,860 (3.49%) 2396 Photo, Mapping, Printing 3,716 8,605 8,500 (4,500) 4,000, (52.94%) 2399 Outside Agency Sery 515,926 452,068 539,152 (173,292) 365,860 (32.14%) 2407 Roads Repair & Mtce 7,946 4,701 10,000 10,000 20,000 100.00% 2408 Rpr Main. Maint Mater 27,084 13,462 20,000 0 20r000 0.00% 2457 Veh - Repairs & Maintenance 9,579 6,634 8,900 (1,000) 7,900 (11.24%) 2478 Misc Equip Repairs 385,448 483,366 220,700 265,000 485,700 120.07% 2479 Software/Hardware Maintenanc 5,001 7,444 19,320 3,513 22,833 18.18% 2678 Rental Misc Equip 3,887 2,940 4,050 (500) 3,550 (12.35%) 5300 Stationery & Office Supplies 3,556 3,260 3,300 0 3,300 0.00% 5302 Forms 728 432 750 0 750 0.00% 5530 Utilities - Hydro 820,127 452,830 874,929 (400,000) 474,929 (45.72%) 5900 Gas, Oil Tires 11,133 12,042 12,592 500 13,092 3.97% 5902 Supplies & Tools 8,843 5,318 10,650 (2,500) 8,150 (23.47%) 5978 Misc. Equipment 2,150 12,182 14,000 (2,500) 11,500 (17.86%) 5981 Other Minor Fixed Assets 209,156 0 295,000 250,000 545,000 84.75% Total Expenditures 5,352,761 4,759,649 6,100,038 622,696 6,722,734 10.21% Revenues 1429 Sale of Sery-Dev Cntrl (1,250,950) (1,693,503) (682,500) (23,000) (705500) 3.37% 9990 Other Revenue (12,925) (1,500) 0 0 0 0.00% 9990 Other Misc Revenue (28,832) (29,158) (15,000) (5,000) (20,000) 33.33% 9965 Cost Recoveries (26,127) (15,773) (119,193) 35,793 (83,400) (30.03%) Total Revenues (1,318,834) (1,739,934) (816,693) 7,793 (808,900) (0.95%) Transfers to/from Reserves & R.F. 305 City of Pickering 2019 Current Budget Approved Final Engineering Services Department Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC, 2019 Approved Budget CHGE. 2018 1910 Transfer to/(from) Reserve (223,318) 0 0 0 0 0.00% 1911 Trans. to/(from) Continuing Stu (90,756) (34, 721) (91,829) (2,386) (94,215) 2.60% 1920 Transfer to/(from) Reserve Fun (271,381) (108,503) (529,144) (733,996) (1,263,140) 138.71% Total Transfers (585,455) (143,224) (620,973) (736,382) (1,357,355) 118.59% Net 3,448,472 2,876,491 4,662,372 (105,893) 4,556,479 (2.27%) 306 ngr6eer10g:: :eryices:De:partlnenl::: >:::::::: : Of :t'toteworthy urrent $0.0§etChangs Expenditures - Increases/(Decreases) Budget Item Amount 1100 Salaries & Wages $ 138,415 1200 Overtime 1400 Employer Contributions 2392 Consulting & Professional Fees Explanation Increase reflects CUPE Collective Agreement annual increase, 1 full time position commencing July 1, and annualization of 1 full time position approved in 2018. (8,500) Decrease reflects 2018 levels and anticipated requirements for 2019. 23,736 Increase largely due to higher employer paid CPP and Life insurance premiums. 525,969 Increase reflects new studies such as SWM Facilities Asset Management Plan (100% FGT funded) Pickering City Centre SWM Strategy Update (90% DC funded), Waterfront Park Needs Assessment (67.5% DC funded) and Railway Grade Crossing Safety Audits. 2399 Outside Agency (173,292) Decrease is primarily due to cost savings received through Q - Services 14-2018 for school crossing guard services. 2407 Roads Repair & 10,000 Increase required for completion of 2018 concrete works Maintenance related to development projects (third party funded). 2478 Miscellaneous 265,000 Equipment Repairs 5530 Utilities - Hydro Increase is due to higher costs for replacement and repair of underground wiring for streetlights, as well as demand for utility locates through Ontario One Call. (400,000) Decrease reflects street lighting hydro savings realized in 2018 due to implementation of the LED streetlight replacement program in 2017. 5981 Other Minor Fixed 250,000 Increase required for completion of 2018 sidewalk repair Assets works. Additional cost is funded by FGT. Total Expenditure Changes $622,696 307 Revenues - (Increases)/Decreases Budget Item 1429 Sale of Services - Development Services 9990 Other Miscellaneous Revenue 9965 Cost Recoveries Amount Explanation ($23,000) Increase reflects anticipated increase in design review activity. (5,000) Increase reflects additional third party funds required to complete 2018 concrete works related to development projects. 35,793 Decrease reflects reduction in third party funding for technical peer reviews and reduction in carryover funds required for Monitoring Services for SWM Facilities in Duffin Heights. Total Revenue Changes $7,793 308 ' Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1920 Transfer to/(from) Reserve Fund Amount Explanation $ (733,996) Increase related to FGT and DC funding for new studies (SWM Facilities Asset Management Plan, Pickering City Centre SWM Strategy Update and Waterfront Park Needs Assessment.) Increase also reflects FGT funding to complete 2018 sidewalk repair works. Total Transfer Changes ($736,382) 309 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Net Costs (per $100,000 Assessment) Excluding Amortization. Service Pickering Whitby Oshawa Clarington Brock Fire Services ^ $197 $152 $177 $136 $78 Roadways - Paved $7 $28 $19 ($5) $12 Roadways - Unpaved $6 $0 $0 $3 $18 Roadways - Bridges and Culverts $0 $1 $1 $3 $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control*'- Except Sidewalks, Parking Lots $8 $10 $28 $25 $28 Street lighting $9 $6 $9 $11 $11 Storm Sewer - Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - Other $33 $37 $70 $55 $27 Library .$36 $24 $44 $21 • $31 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and Inspection Services* $10 ($3) $13 $12 $0 * Net Costs (per $100,000 Assessment) Including Amortization " Net Costs (per Capita) Excluding Amortization 310 City of Pickering 2019 Current Budget Approved Final 2290 Engineering Services - Admin. Run Date: 5/1/19 11:05 AM 311 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 1,258,502 1,174,285 1,358,109 55,840 1,413,949 4.11% 1200 Overtime 18,971 15,753 20,000 (6,000) 14,000 (30.00%) 1400 Employer Contributions 320,504 323,582 366,602 18,144 384,746 4.95% 1800 Conferences 0 0 0 1,200 1,200 0.00% 1900 Uniforms 497 1,428 1,500 500 2,000 33.33% 2110 Travel 224 615- 750 0 750 0.00% 2131 Cellular Phones 3,755 5,102 5,200 1,000 6,200 19.23% 2140 Telephones 4,164 5,519 5,917 (800) 5,117 (13.52%) 2220 Subscription & Publications 236 0 500 0 500 0.00% 2340 Seminars & Education 3,353 2,656 7,810 (5,010) 2,800 (64.15%) 2370 Insurance Premium 9,737 9,237 9,237 0 9,237 0.00% 2371 Ins, Deductible 1,302 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 80,402 154,414 388,160 14,405 402,565 3.71% 2394 Recpt, Prom & Sp Events 79 0 200 0 200 0.00% 2395 Memberships 5,657 3,931 5,010 330. 5,340 6.59% 2396 Photo, Mapping, Printing 3,716 8,605 8,500 (4,500) 4,000 (52.94%) 2399 Outside Agency Sery 0 0 0 1,700 1,700 0.00% 2457 Veh - Repairs & Maintenance 6,552 4,266 6,000 (1,000) 5,000 (16.67%) 2478 Misc Equip Repairs 142 0 200 0 200 0.00% 2479 Software/Hardware Maintenanc 1,277 1,277 12,020 21 12,041 0.17% 2678 Rental Misc Equip 3,887 2,940 4,050 n (500) 3,550 (12.35%) 5300 Stationery & Office Supplies 2,361 1,710 2,100 0 2,100 0.00% 5302 Forms 728 432 750 0 750 0.00% 5900 Gas, Oil Tires 5,788 7,252 6,413 1,000 7,413. 15.59% 5902 Supplies & Tools 295 223 150 0 150 0.00% 5978 Misc. Equipment 2,150 12,182 14,000 (2,500) 11,500 (17.86%) Total Expenditures 1,734,279 1,735,409 2,225,178 73,830 2,299,008 3.32% Revenues 9990 Other Revenue (12,925) (1,500) 0 0 0 0.00% Total Revenues (12,925) (1,500) 0 0 0 0.00% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (95,182) 0 0 0 0 0.00% 1911 Trans. to/(from) Continuing Stu (2,544) (12,056) (28,016) 4,451 (23,565) (15.89%) 1920 Transferto/(from) Reserve Fun (62,856) (108,503) (279,144) 41,004 (238,140) (14.69%) Total Transfers (160,582) (120,559) (307,160) 45,455 (261,705) (14.80%) Net 1,560,772 1,613,350 1,918,018 119,285 2,037,303 6.22%` 311 City of Pickering 2019 Approved Background Information 2290 Engineering Services - Admin. Run Date: 511/19 11:08 AM 2019 Budget Expenditures 2290.1100.0000 Salaries & Wages Base Salaries and Wages 1,371,619 One new full time Inspector, Capital Projects - start date July 1, 2019 42,330 Total 2290.1100.0000 Salaries & Wages 1,413,949 2290.1200.0000 Overtime Design and Construction 10,000 Traffic and Engineering (Special Events and Data Collection) 2,000 Streetlight Inspections 2,000 Tota1,2290.1200.0000 Overtime 2290.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 14,000 370,874 Benefits related to one new full time Inspector, Capital Projects - start date July 1, 13,872 2019 Total 2290.1400.0000 Employer Contributions 384,746 2290.1800.0000 Conferences International Society of Arboriculture Ontario Conference (Windsor) - Coord., 800 Forestry Mgmt Ont. Assoc. of Landscape Architects Conference (Collingwood) - Sr. Coord. 400 Landscape & Parks Dev. Total 2290.1800.0000 Conferences 1,200 2290.1900.0000 Uniforms As per the Collective Agreement, Personal Protective Equipment 2,000 Total 2290.1900.0000 Uniforms 2,000 2290.2110.0000 Travel Parking & Mileage 750 Total 2290.2110.0000 Travel 750 2290.2131.0000 Cellular Phones Smartphone Charges (5): Manager, Capital Projects & Infrastructure, Sr. 3,000 Coordinator, Capital Projects, Coordinator, Infrastructure Maintenance Contracts, Coordinator, Forestry Management & Sr. Coordinator, Landscape & Parks Development Smartphone and Tablet Charges - Director, Engineering Services 1,200 New Smartphone and charges - Inspector, Capital Projects 1,000 Cell Phones 1,000 Total 2290.2131.0000 Cellular Phones 6,200 2290.2140.0000 Telephones 312 City f Pick i -1 g 2019 Approved Background Information 2290 Engineering Services - Admin. Run Date: 511119 11:08 AM 2019 Budget Voice / Data Internet 4,412 705 Total 2290.2140.0000 Telephones 5,117 2290.2220.0000 Subscriptions & Publicati Reference material, standards, regulations, AutoCAD publications, safety 500 legislations, traffic & transportation publications Total 2290.2220.0000 Subscriptions & Publicati 500 2290.2340.0000 Seminars & Education Pavement Design & Construction of Municipal Roadways (Technician, Construction 1,600 & Design) Business Related Seminars & Workshops 500 Ontario Traffic Council Workshops (Coord. Traffic Oper. & Transp. Eng) 500 Introduction to Permeable Pavement Design (Coord., Infrastructure Design) 200 Total 2290.2340.0000 Seminars & Education 2,800 2290.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 9,237 property. (Policy coverage includes: liability, automobile and property). Total 2290.2370.0000 Insurance Premium 9,237 2290.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2290.2371.0000 Insurance Deductible 2,000 2290.2392.0000 Consulting & Professional Waterfront Park Needs Assessment (67.5% DC Funded) - NEW 100,000 Culvert Inspection & Appraisal Report (Bi -annual) - NEW 40,000 Skate Board Park - Community Size (Civic Centre) Design - NEW 20,000 Railway Grade Crossings - Safety Audits - NEW 20,000 Pre -Engineering - Soils Investigation, Surveys & Utility Locates for Capital Works 10,000 Projects Bridge Deck Condition Survey 10,000 Centralized Collision Reporting Program (shared services with Region of Durham) 3,000 Annual Average Daily Traffic (AADT) Count Program 5,000 Total 2290.2392.0000 Consulting & Professional 208,000 2290.2392.0001 Consulting - Funded from Continuing Studies Res. Integrated Transportation Master Plan (ITMP) (90% DC Funded and 10% funded 189,600 from Continuing Studies Reserve - PO# 170527) 2018 Structure Inspection & Appraisal (PO# 180277) 4,965 Total 2290.2392.0001 Consulting - Funded from Continuing Studies Res. 194,565 313 City f Picke1ig 2019 Approved Background Information 2290 Engineering Services - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Miscellaneous Meetings / Functions / Promotional Events 200 Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 200 2290.2395.0000 Memberships Association of Professional Engineers of Ontario (2) - Director, Eng Services, 460 Transportation Engineer Ontario Association of Certified Engineering Technicians & Technologists (7), 1,750 Senior Coord., Capital Projects, Tech, Constr. & Design. (2), Coord. Infrastructure Design, Coord. Traffic Operations, Coord. Infrastructure Contracts, Technician, Roadway Illumination Municipal Engineers Association - Director, Eng Services 150 Ontario Association of Landscape Architects - Senior Coordinator, Parks & 810 Landscape Development Association of Road Supervisors - Senior Coordinator, Capital Projects 190 Canadian Association of Certified Planning Technicians - Coord., Infrastructure 210 Design Institution of Transportation Engineers - Coord. Traffic Oper. 375 Ontario Traffic Council (City Membership) 670 International Society of Arboriculture/Society of Municipal Arborists - Coord., 475 Forestry Management Ontario Association of Certified Engineering Technicians & Technologists - 250 Inspector, Capital Projects Total 2290.2395.0000 Memberships 2290.2396.0000 Photo,Mapping,Printing Plotting (cartridges), colour printing, oversize scanning Total 2290.2396.0000 Photo,Mapping,Printing 2290.2399.0000 Outside Agency Services Cloud based subscription for radar speed signs (4) Total 2290.2399.0000 Outside Agency Services 2290.2457.0000 Vehicle -Repair & Maintena Repairs to Section's utility vehicles Total 2290.2457.0000 Vehicle -Repair & Maintena 2290.2478.0000 Misc.Equipment Repairs & Traffic counting classifier and portable speed message board. Total 2290.2478.0000 Misc.Equipment Repairs & 2290.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Traffic Engineering Software (TES) License Upgrade 314 5,340 4,000 4,000 1,700 1,700 5,000 5,000 200 200 1,400 City of Pickering 2019 Approved Background Information 2290 Engineering Services - Admin. Run Date: 5/1/19 11:08 AM 2019 Budget Maintenance- Synchro Upgrade (x1) 2,500 Maintenance - Auto Turn Upgrades (x2) 2,000 Infraworks Autodesk (Technician, Const. & Des.) 2,370 Maintenance - HRIS - new 3,771 Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts 12,041 2290.2678.0000 Misc Equipment Rentals Miscellaneous equipment rentals 200 Rental vehicle used for sidewalk inspections/streetlights inspections (Term 3,000 employee) Summer rental of GPS unit for rental vehicle 350 Total 2290.2678.0000 Misc Equipment Rentals 3,550 2290.5300.0000 Stationery & Office Suppl General office supplies 2,100 Total 2290.5300.0000 Stationery & Office Suppl 2,100 2290.5302.0000 Forms Miscellaneous forms and door knockers 750 Total 2290.5302.0000 Forms 750 2290.5900.0000 Gas, Oil, Tires Etc. Fuel: 6,443 litres a@ $1.03/litre 6,636 Oil changes and tires, vehicle washes 777 Total 2290.5900.0000 Gas, Oil, Tires Etc. 7,413 2290.5902.0000 Supplies & Tools Various sundry items such as spray paint, small tools, traffic counter tubes, etc. 150 Total 2290.5902.0000 Supplies & Tools 150 2290.5978.0000 Misc. Equipment Radar Speed Signs (3) 11,500 Total 2290.5978.0000 Misc. Equipment 11,500 Total Expenses 2,299,008 Total Revenues Transfers 1911.2290.0000 Trsf frm Res - MPE Cont. Studies Res. funding for Integrated Transportation Master Plan (ITMP) (18,600) Cont. Studies Res. funding for 2018 Structure Inspection & Appraisal (PO## (4,965) 180277) Total 1911.2290.0000 Trsf frm Res - MPE (23,565) 315 City of Pickering. 2019 Approved Background Information 2290 Engineering Services - Admin. Run Date: 5/1/19 11:08 ANI 2019 Budget 1920.7600.2290 Trsf frm DCRF - Engineer DC Funding (90%) for Integrated Transportation Master Plan (ITMP) (170,640) DC Funding (67.5%) for Waterfront Park Needs Assessment (67,500) Total 19201600.2290 Trsf frm DCRF - Engineer (238,140) Total Transfers (261,705) Net Expenses 2,037,303 316 City of Pickering 2019 Current Budget Approved Final 2230 Crossing Guards Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 2370 Insurance Premium 2,310 2,310 2,310 0 2,310 0.00% 2399 Outside Agency Sery 508,800 444,819 529,152 (172,992) 356,160 (32.69%) Total Expenditures 511,110 447,129 531,462 (172,992) 358,470 (32.55%) Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 511,110 447,129 531,462 (172,992) 358,470 (32.55%) 317 City of Pickering 2019 Approved Background Information 2230 Crossing Guards Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2230.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2230.2370.0000 Insurance Premium 2230.2399.0000 Outside Agency Services School Crossing Guard Program as per Quotation # Q-14-2018 (Year 1 of 3 January to June and year 2 of 3 September to' December) Total Expenses Total Revenues Total Transfers Net Expenses 2,310 2,310 356,160 Total 2230.2399.0000 Outside Agency Services 356,160 318 358,470 0 0 358,470 City of Pickering 2019 Current Budget Approved Final 2613 Water Resources & Development Services Run Date: 5/1/19 11:05 AM 319 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 992,089 1,052,516 1,151,532 82,575 1,234,107 7.17% 1200 Overtime 2,397 1,930 5,000 (2,500) 2,500 (50.00%) 1400 Employer Contributions 277,395 282,762 316,842 5,592 322,434 1.76% 1900 Uniforms 785 1,880 2,000 0 2,000 0.00% 2110 Travel 1,502 1,998 .1,650 0 1,650 0.00% 2131 Cellular Phones 3,891 4,080 5,700 (300) 5,400 (5.26%) 2140 Telephones 3,234 4,780 5,117 0 5,117 0.00% 2220 Subscription & Publications 554 554. 670 (20) 650 (2.99%) 2340 Seminars & Education 5,827 7,112 9,150 2,105 11,255 23.01% 2370 Insurance Premium 8,116 7,116. 7,116 0 7,116 0.00% 2371 Ins. Deductible 0 0 1,000 0 1,000 0.00% 2392 Consulting & Professional 128,530 67,727 212,506. 511,564 724,070 240.73% 2394 Recpt, Prom & Sp Events 545 204 100 0 100 0.00% 2395 Memberships 2,674 2,385 4,170 (650) 3,520 (15.59%) 2407 Roads Repair & Mtce 7,946 4,701 10,000 10,000 20,000 100.00% 2457 Veh - Repairs & Maintenance 3,027 2,368 2,900 0 2,900 0.00% 2478 Misc Equip Repairs 181 0 500 0 500 0.00% 2479 Software/Hardware Maintenanc 3,724 6,167 7,300 3,492 10,792 47.84% 5300 Stationery & Office Supplies 1,195 1,550 1,200 0 1,200 0.00% 5900 Gas, Oil Tires 5,345 4,790 6,179 (500) 5,679 (8.09%) 5902 Supplies & Tools 8,548 5,095 10,500 (2,500) 8,000 (23.81%) Total Expenditures 1,457,505 1,459,715 1,761,132 608,858 2,369,990 34.57% Revenues 1429 Sale of Sery-Dev Cntrl (1,250,950) (1,693,503) (682,500) (23,000) (705,500) 3.37% 9990 Other Misc Revenue (28,832) (29,158) (15,000) (5,000) (20,000) 33.33% 9965 Cost Recoveries (26,127) (15,773) (119,193) 35,793 (83,400) (30.03%) Total Revenues (1,305,909) (1,738,434) (816,693) 7,793 (808,900) (0.95%) Transfers to/from Reserves & R.F. 1910 Transferto/(from) Reserve (72,621) 0 0 0 0 0.00% 1911 Trans. to/(from) Continuing Stu (82,870) (22,665) (63,813) (6,837) (70,650) 10.71% 1920 Transfer to/(from) Reserve Fun 0 0 0 (525,000) (525,000) ' 0.00% Total Transfers (155,491) (22,665) (63,813) (531,837) (595,650) 833.43% Net (3,895) (301,384) 880,626 84,814 965,440 9.63% 319 City of Pickering 2019 Approved Background Information 2613 Water Resources & Development Services Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2613.1100.0000 Salaries & Wages Base Salaries and Wages 1,234,107 Total 2613.1100.0000 Salaries & Wages 1,234,107 2613.1200.0000 Overtime Development Review 1,000 Various Inspections 1,000 Water Resources 500 Total 2613.1200.0000 Overtime 2613.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 2,500 322,434 Total 2613.1400.0000 Employer Contributions 322,434 2613.1900.0000 Uniforms As per the collective agreement - Personal Protective Equipment 2,000 Total 2613.1900.0000 Uniforms 2,000 2613.2110.0000 Travel Mileage and Parking 1,650 Total 2613.2110.0000 Travel 1,650 2613.2131.0000 Cellular Phones Cell Phones - 3 600 Charges for 8 Smartphones - Div. Head, Water Res. & Dev. Serv., Mgr., Dev. 4,800 Services, Sr. Water Resources Engineer, Project Mgr, Dev. Appr., Sr. Coord. Dev. Services and 3 Inspectors Total 2613.2131.0000 Cellular Phones 5,400 2613.2140.0000 Telephones Voice /Data Internet 4,412 705 Total 2613.2140.0000 Telephones 5,117 2613.2220.0000 Subscriptions & Publicati Development Services - Can. Data Cost Index 650 Total 2613.2220.0000 Subscriptions & Publicati 650 2613.2340.0000 ) Seminars & Education General Education Assistance and Various Seminars and Workshops 800 First Aid/CPR-C Recertification - (12 staff a@ $50.00 each) 600 Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and 2,595 exam fee for 3 staff 320 City of Pickering 2019 Approved Background Information 2613 Water Resources & Development Services Run Date: 5/1/19 11:08 AM 2019 Budget Toronto & Reg. Conservation Auth. & Int. Erosion Control Assoc. (TRIECA) 2019 Workshop for 9 staff Ontario Good Roads Assoc. Municipal Road Design/Construction - Inspector, Dev. Ser. Ontario Good Roads Assoc. Stormwater Management - Coord. Dev. Approv. and Sr. Coord., Dev. Approv. Ontario Good Roads Association - Inspector Dev. Serv. Total 2613.2340.0000 Seminars & Education 2613.2370.0000 Insurance Premium Annual cost of insurancepolicy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2613.2370.0000 Insurance Premium 2613.2371.0000 Insurance Deductible Insurance Deductible Total 2613.2371.0000 Insurance Deductible 2613.2392.0000 Consulting & Professional SWM Facilities Asset Management Plan (100% FGT Funded) - Project involves (1) Review and update of City's storm water asset inventory, (2) Lifecycle analysis and replacement cost assessment, (3) Evaluation of criticality of system assets, (4) Defining existing levels of service, and comparison against industry best practice, (5) Preparing a Capital Improvement/Implementation Plan, and (6) Determining funding requirements. Pickering City Centre Stormwater Management Strategy Update (90% DC funded) Total 2613.2392.0000 Consulting & Professional 2613.2392.0001 Consulting - Funded from Continuing Studies Res. Claremont Drainage Plan - PO# 160783 (funded from Continuing Studies Res. and Region of Durham) Pine Creek- Post Construction Monitoring Program - Year 1 of 3 (PO# 180164) Amberlea Creek - Post Construction Monitoring Program - Year 3 of 3 (PO# 180025) Total 2613.2392.0001 Consulting - Funded from Continuing Studies Res. 2613.2392.0002 Consulting - Funded from Developers/Land Owners Technical Peer Reviews for Development Applications ([partial funded from developers/land owners) Stormwater Facility Monitoring Program/Study (PO# 160464) Total 2613.2392.0002 Consulting - Funded from Developers/Land Owners 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR 321 2,300 930 2,600 1,430 11,255 7,116 7,116 1,000 1,000 300,000 250,000 550,000 91,150 11,000 18,500 120,650 30,000 23,420 53,420 City of Pickering 2019 Approved Background Information 2613 Water Resources & Development Services Run Date: 5/1/19 11:08 ANI 2019 Budget Miscellaneous Meetings/Functions/Promotional Events 100 Total 2613.2394.0000 Rec/Prom & Spc EvtlGen PR 100 2613.2395.0000 Memberships Ontario Assn. of Certified Engineering Technicians & Technologists - 6 staff 1,500 Certified Inspector of Sediment & Erosion Control •- 5 staff 460 Association of Professional Engineers of Ontario, PEO (5) - Div. Head, Water Res. 1,150 & Dev. Ser., Mgr., Dev. Ser., Project Mgr., Dev. Approv., Water Resources Eng., Coord. Water Res. International Erosion Control Association - Sr. Coord. Dev. Serv. 260 Municipal Engineers Association - Div. Head, Water Res. & Dev. Serv. 150 Total 2613.2395.0000 Memberships 3,520 2613.2407.0000 Road Maintenance Curb Cuts, Newspaper Pads and Sidewalk Repairs 20,000 Total 2613.2407.0000 Road Maintenance 20,000 2613.2457.0000 Vehicle -Repair & Maintena Repairs to Division utility vehicles 2,900 Total 2613.2457.0000 Vehicle -Repair & Maintena 2,900 2613.2478.0000 Misc.Equipment Repairs &. Repairs and annual maintenance to confined space equipment. 500 Total 2613.2478.0000 Misc.Equipment Repairs & 500 2613.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - PCSWMM Professional 2D License Annual Upgrade 2,500 Maintenance - Visual Otthymo License Annual Upgrade (x2) 5,000 Maintenance - HRIS - new 3,292 Total 2613.2479.0000 Sfwr/Hdwr Maint Contracts 10,792 2613.5300.0000 Stationery & Office Suppl Office supplies 1,200 Total 2613.5300.0000 Stationery & Office Suppl 2613.5900.0000 Gas, Oil, Tires Etc. Fuel - Unleaded 4,489 litres @ $1.03/litre Oil changes tires, and vehicle washes Total 2613.5900.0000 Gas, Oil, Tires Etc. 2613.5902.0000 Supplies & Tools Confined space entry equipment & various sundry items Total 2613.5902.0000 Supplies & Tools 1,200 4,624 1,055 5,679 8,000 8,000 Total Expenses 2,369,990 Revenues 322 City of Pickering 2019 Approved Background Information 2613 Water Resources & Development Services Run Date: 5/1/19 11:08 ANI 2019 Budget 1429.0001.0001 Eng Design Review Fees Engineering Design Review fees (125,000) Total 1429.0001.0001 Eng Design Review Fees (125,000) 1429,0001.0002 Dev Inspect Fees-Subdvsns Development Inspection fees for subdivisions (411,000) Total 1429.0001.0002 Dev Inspect Fees-Subdvsns (411,000) 1429.0001.0003 Dev Inspect Fee -Site Plan Development Inspection fees for site plans (100,000) Total 1429.0001.0003 Dev Inspect Fee -Site Plan (100,000) 1429.0001.0004 Development Inspect Fees - Monthly/Direct Billed Development Inspection fees for monthly and direct billed accounts (7,000) Total 1429.0001.0004 Development Inspect Fees - Monthly/Direct Billed (7,000) 1429.0002.0000 Topsoi/Fill Permits Topsoil/Fill Permits (15,000) Total 1429.0002.0000 Topsoi/Fill Permits (15,000) 1429.0003.0000 Misc/General Sale of Sery City's component of fees associated with Ministry of Environment & Climate (25,000) Change Environmental Compliance Approval for storm sewer installation related to development, and residential lot grading fees Total 1429.0003.0000 Misc/General Sale of Sery (25,000) 1429.0004.0000 Pool Enclosure Permits Pool Enclosure Permits (7,500) Total 1429.0004.0000 Pool Enclosure Permits (7,500) 1429.0005.0000 Municipal Consent Fees Revenue from Telecommunication and Utility Companies for Municipal Consent & (15,000) Occupancy of Right of Ways Total 1429.0005.0000 Municipal Consent Fees (15,000) 2613.9965.0000 Cost Recoveries Technical Peer Reviews for Development Applications (Partially Funded by (10,000) Developers) Funding from Region of Durham - (Claremont Drainage Plan - yr 2 of 2) (50,000) Stormwater Facility Monitoring Program/Study (Funded by Developers) (23,400) Total 2613.9965.0000 Cost Recoveries (83,400) 2613.9990.0000 Other Revenue Curb Cuts / Newspaper Pads / Sidewalk Repairs (20,000) Total 2613.9990.0000 Other Revenue (20,000) 323 City cif Pickering 2019 Approved Background Information 2613 Water Resources & Development Services Run Date: 5/1/19 11:08 AM 2019 Budget Total Revenues Transfers 1911.2613.0000 Trsf frm Res - Developmnt Continuing Studies Res. funding for Claremont Drainage Plan Continuing Studies Res. funding for Amberlea Creek - Post Construction Monitoring Program - Year 3 of 3 Continuing Studies Res. funding for Pine Creek - Post Construction Monitoring Program - Year 1 of 3 Total 1911.2613.0000 Trsf frm Res - Developmnt 1920.7505.2613 Trsf frm FGT - Water&Dev FGT funding for SWM Facilities Asset Management Plan Total 1920.7505.2613 Trsf frm FGT - Water&Dev 1920.7600.2613 Trsf frm DCRF - Water&Dev DC funding (90%) for Pickering City Centre Stormwater Management Strategy Update Total Transfers Net Expenses (808,900) (41,150) (18,500) (11,000) (70,650). (300,000) (300,000) (225,000) Total 1920.7600.2613 Trsf frm DCRF - Water&Dev (225,000) 324 (595,650) 965,440 City of Pickering 2019 Current Budget Approved Final 2323 Sidewalks Run Date: 5/1/19 11:05 AM 325 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 2370 Insurance Premium 150,454 140,954 140,954 0 140,954 0.00% 2371 Ins. Deductible 38,626 13,102 4,950 0 4,950 0.00% 2408 Rpr Main. Maint Mater 27,084 13,462 20,000 0 20,000 0.00% 5981 Other Minor Fixed Assets 208,525 0 270,000 250,000 520,000 92.59% Total Expenditures 424,689 167,518 435,904 250,000 685,904 57.35% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. 1920 Transfer to/(from) Reserve Fun (208,525) 0 (250,000) (250,000) (500,000) 100.00% Total Transfers (208,525) 0 (250,000) (250,000) (500,000) 100.00% Net 216,164 167,518 185,904 0 185,904 0.00% 325 City of Pickering 2019 Approved Background Information 2323 Sidewalks Run Date: 511119 11:08 AM 2019 Budget Expenditures 2323.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 140,954 property. (Policy coverage includes: liability, automobile and property) Total 23212370.0000 Insurance Premium 140,954 2323.2371.0000 Insurance Deductible Insurance Deductible 4,950 Total 2323.237t0000 Insurance Deductible 4,950 2323.2408.0000 Sidewalk Repairs & Mainte Sidewalk repair materials (forms, expansion joint, concrete) 20,000 Total 2323.2408.0000 Sidewalk Repairs & Mainte 20,000 2323.5981.0000 Other Fixed Assets Sidewalk Installation - miscellaneous locations (TBD) 20,000 Sidewalk Rehabilitation program (funded 100% from FGT) - Program budget 500,000 doubled to get better pricing. Total 2323.5981.0000 Other Fixed Assets 520,000 Total Expenses Total Revenues Transfers 1920.7505.2323 Trsf frm FGT - Sidewalks Federal Gas Tax Funding for sidewalk rehabilitation program. Total 1920.7505.2323 Trsf frm FGT - Sidewalks (500,000) 685,904 (500,000) Total Transfers (500,000) Net Expenses 185,904 326 City of Pickering 2019 Current Budget Approved Final 2325 Street Lights Run Date: 5/1/19 11:05 AM 327 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 2370 Insurance Premium 7,183 6,433 6,433 0 6,433 0.00% 2392 Consulting & Professional 4,986 0 10,000 0 10,000 0.00% 2399 Outside Agency Sery 7,126 7,249 10,000 (2,000) 8,000 (20.00%) 2478 Misc Equip Repairs 385,125 483,366 220,000 265,000 485,000 120.45% 5530 Utilities -Hydro 820,127 • 452,830 874,929 (400,000) 474,929 (45.72%) 5981 Other Minor Fixed Assets 631 0 25,000 0 25,000 0.00%. Total Expenditures 1,225,178 949,878 1,146,362 (137,000) 1,009,362 (11.95%) Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve (55,515) 0 0 0 0 0.00% 1911 Trans. to/(from) Continuing Stu (5,342) 0 0 0 0 0.00% Total Transfers (60,857) 0 0 0 0 0.00% Net 1,164,321 949,878 1,146,362 (137,000) 1,009,362 (11:95%) 327 City of Pickering 2019 Approved Background Information 2325 Street Lights Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2325.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2325.2370.0000 Insurance Premium 2325.2392.0000 Consulting & Professional General consulting for streetlighting needs Total 2325.2392.0000 Consulting & Professional 2325.2399.0000 Outside Agency Services Ontario One call fees (legislated requirement) Total 2325.2399.0000 Outside Agency Services 2325.2478.0000 Misc.Equipment Repairs & Monthly repairs on existing streetlights by contractor, including labour, vehicle, material costs for replacements and underground cable repairs, and street light locate requests. Cracked concrete pole replacement program (20 poles per year). Total 2325.2478.0000 Misc.Equipment Repairs & 2325.5530.0000 Utilities - Hydro Budget based on anticipated savings from LED streetlight replacement program completed in early 2018. Total 2325.5530.0000 Utilities - Hydro 2325.5981.0000 Other Fixed Assets 6,433 6,433 10,000 10,000 8,000 8,000 405,000 80,000 485,000 474,929 474,929 Streetlight installations - miscellaneous locations (TBD) 25,000 Total Expenses Total Revenues Total Transfers Net Expenses Total 2325.5981.0000 Other Fixed Assets 25,000 328 1,009,362. 0 0 1,009,362 Zy c6 CKERNG The Corporation of the City of Pickering Finance Department Chief Administrative Officer • Director, Finance & Treasurer (1-NUFT) Employee Complement 11 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 15 Union Full -Time (UFT) Administrative Assistant, Finance (1-NUFT), Supervisor, Taxation (1-NUFT) Coordinator, Taxation Services W N CO (1 -UFT) Tax Clerk 1 Tax Clerk II (1 -UFT) Manager, Budgets & Internal Audit (1-NUFT) Tax Analyst (1 -Unfunded) Sr. Financial Analyst (1-NUFT) Sr. Financial Analyst, Capital & Debt Mgmt (1-NUFT) Sr. Accounting Analyst, , Internal Audit (1-NUFT) i Financial Analyst (1 -UFT) Chief Administrative Officer Manager, Accounting Services (1-NUFT) Supervisor, Accounting Services (1-NUFT) i • Accounting Clerk I (1 -UFT) J Accounting Clerk II (1 -UFT) l Accounts Payable Clerk (3 -UFT) Manager, Supply & Services (1-NUFT) Supervisor, Payroll (1-NUFT) l J Accounting/Special Projects Support Clerk (1 -UFT) 1 Payroll Administrator (1 -UFT) Sr. Purchasing Analyst (1 -UFT) 1 Buyer (1 -UFT) Buyer— Capital Projects (1-UFT2 January 1, 2019 Chart 7 City of Pickering 2019 Current Budget Approved Final Finance Department Run Date: 5/1/19 11:05 AM . 330 2017 Actuals 2018 Actuals 20f8 Approved Budget INC./DEC 2019 ;'Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 2,076,218 2,079,817 2,221,215 233,437 ' 2,454,652 10,51% 1200 Overtime 9,037 8,174 16,750 24,000 40,750 143.28% 1400 Employer Contributions 564,618 570,915 631,901 13,876 645,777 2.20% 1800 Conferences 5,351 6,311 10,050 1,800 11,850 17.91% 2110 Travel 1,610 1,753 2,600 200 2,800 7.69% 2131 Cellular Phones 915 1,108 875 0 875 0.00% 2140 Telephones 8,403 11,038 11,785 (300) 11,485 (2.55%) 2191 Data Processing Services 142,434 150,455 149,500 2,990 152,490 2.00% 2220 Subscription & Publications 4,855 6,373 3,500 500 4,000 14.29% 2340 Seminars & Education 10,956 10,922... 23,700 (3,300) 20,400 (13,92%) 2365 Purch Prnting/Broch/News Ltr 19,075 2.1,363 22,000 0 22,000 0.00% 2370 Insurance Premium 17,605 15,605 15,605 0 15,605 0.00% 2392 Consulting & Professional 337,436 148,694 378,957 (90,827) 288,130 (23.97%) 2394 Recpt, Prom & Sp Events 2,849 2,827 2,000 0 2,000 0.00% 2395 Memberships 13,649 11,815 16,595 (715) 15,880 (4.31%) 2399 ,Outside Agency Sery 13,522 13,467 14,400 200 14,600 1,39% 2478. Misc Equip Repairs 2,400 2,455 2,300 0 2,300 0.00% 2479 Software/Hardware Maintenanc 95,492 96,313 106,600 320,947 427,547 301.08% 2819 Financial Service Charges 209,985 228,562 172,500 47,500 220,000 27.54% 5300 Stationery & Office Supplies 10,604 8,568 12,200 0 12,200 0.00% 5302 Forms 1,474 0 1,500 . 0 1,500 0.00% 5974 System & Software Upgrades 0 0 12,600 0 12,600 0.00% Total Expenditures 3,548,488 3,396,535 3,829,133 550,308 4,379,441 14.37% Revenues 1412 Tax Certificates & Other Fees (263,769) (273,966) (265,000) (1,000) (266,000) 0.38% 1550 Interest on Investments (750,941) (1,301,177) (400,000) (140,000) (540,000) 35.00% 1560 Penalties & Interest on Taxes (2,365,774) (2,572,010) (2,315,000) 50,000 (2,265,000) (2:16%) 1610 Federal Grant 0 (12,160) (50,000) 7,600 (42,400) (15.20%) 9990 Other Misc Revenue (76,528) (105,269) (55,000) 0 (55,000) 0.00% Total Revenues (3,457,012) (4,264,582) (3,085,000) (83,400) (3,168,400) 2.70% Transfers to/from Reserves & R.F. 1910 Transferto/(from) Reserve (17,991) 0 (41,500) (102,700) (144,200) 247.47% 1911 Trans. to/(from) Continuing Stu (29,105) ; (59,723) (84,457) 56,527 (27,930) (66,93%) 1920 Transfer to/(from) Reserve Fun (172,330) (17,130) (77,600) 8,400 (69,200) (10.82%) Total Transfers (219,426) (76,853) (203,557) (37,773) (241,330) 18.56% Net (127,950) (944,900) 540,576 429,135 969,7.11..., ....' . ....79:38%`• 330 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2392 Consulting & Professional Fees Amount Explanation $233,437 Increase largely reflects one new Enterprise Resource Planning (ERP) Project Manager position (18 month contract) funded from the Rate Stabilization Reserve and one new ERP Finance Specialist position. Both of these positions are to support the implementation of the City's new financial system. In addition, one Finance student position is budgeted for the summer. $24,000 With the implementation of the new financial system, staff overtime is expected to increase for the department. 13,876 Increase largely due to higher employer paid CPP and Life insurance premiums. (90,827) Reduction reflects completion of the Request for Proposal (RFP) specifications for the new financial system and completion of the 2017 Asset Management Report and AMP policy. 2479 Software/Hardware 320,947 Maintenance Contracts 2819 Financial Service Charges This cost reflects the annual maintenance fees for the new financial system. It also reflects the departmental share of the annual maintenance fees for the new HRIS system. This maintenance support includes: technical and software upgrades. 47,500 Increase due to higher transaction fees for ActiveNet software (used for recreation program registration, memberships, facility bookings, and point of sale transactions). Total Expenditure Changes $550,308 331 Revenues - (Increases)/Decreases Budget Item Amount Explanation 1550 Interest on Investments ($140,000) Increase reflects 2018 year-to-date actual investment income and higher interest rates. 1560 Penalties & Interest on Taxes 50,000 Decrease reflects greater collection efforts of overdue taxes resulting in less penalties and interest charged on overdue accounts. 1610 Federal Grant 7,600 Amount reflects less federal grant funding required for completion of the City's Asset Management Plan (Phase 3 Total Revenue Changes ($83,400) 332 S:ummaiy..:0 00eworthy: urreint: fidget C ai ges:: = Transfers to/from Reserves & Reserve Funds - (Increases)/Decreases Budget Item Amount Explanation 1911.Trans. to/(from) ($102,700) Increase largely due to Rate Stabilization funding for new ERP Reserve Project Manager position (18 month contract) to support implementation of the City's new financial system. 1911 Trans. to/(from) Continuing Studies Reserve $56,527 Reduction in transfer from the Cont. Studies Reserve due to completion of the RFP specifications for the new financial system. 1920 Transfer to/(from) 8,400 Reduction in transfer from DC reserve funds due to completion Reserve Fund of the 2017 DC Study Wrap-up and related issues. Total Transfer Changes ($37,773) 333 City of Pickering 2019 Current Budget Approved Final 2127 Finance Run Date: 5/1/19 11:05 AM 334 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 1,779,549 1,850,590 1,922,989 212,957 2,135,946 11.07% 1200 .Overtime 6,987 6,439 15,750 20,000 35,750 126.98% 1400 Employer Contributions 500,406 509,741 549,288 17,688 566,976 3.22% 1800 Conferences 5,185 5,429 8,450 1,000 9,450 11.83% 2110 Travel 1,280 794 1,900 0 1,900 0.00% 2131 Cellular Phones 915 1,108 875 0 875 0.00% 2140 Telephones 7,178 9,200 9,801 100 9,901 1.02% 2191 Data Processing Services 142,434 150,455 149,500 2,990 152,490 2.00% 2220 Subscription & Publications 4,855 6,373 3,500 500 4,000 14.29% 2340 Seminars & Education 9,828 8,632 20,100 (3,300) 16,800 (16.42%) 2365 Purch Prnting/Broch/News Ltr 19,075 21,363 22,000 0 22,000 0.00% 2370 Insurance Premium 15,756. 13,756 13,756 0 13,756 0.00% 2392 Consulting & Professional 337,436 148,694 378,957 (90,827) 288,130 (23.97%) 2394 Recpt, Prom & Sp Events 2,686 2,603 1,600 0 1,600 0.00% 2395 Memberships 12,150 11,174 14,645 (30) 14,615 (0.20%) 2399 Outside Agency Sery 12,141 12,075 13,000 0 13,000 0.00% 2478 Misc Equip Repairs 2,400 2,455 2,300 0 2,300. 0.00% 2479 Software/Hardware Maintenanc 95,492 96,313 106,600 320,097 426,697 300.28% 2819 Financial Service Charges 209,985 228,562 172,500 47,500 220,000 27.54% 5300 Stationery & Office Supplies 10,260 8,303 11,200 0 11,200 0.00% 5302 Forms 1,474 0 1,500 ' 0 1,500 0.00% 5974 System & Software Upgrades 0 0 12,600 0 12,600 0.00% Total Expenditures 3,177,472 3,094,059 3,432,811 528,675 3,961,486 15.40% Revenues 1412 Tax Certificates •& Other Fees (263,769) (273,966) (265,000) (1,000) (266,000) 0.38% 1550 Interest on Investments (750,941) (1,301,177) (400,000) (140,000) (540,000) 35.00% 1560 Penalties & Interest on Taxes (2,365,774) (2,572,010) (2,315,000) 50,000 (2,265,000) (2.16%) 1610 Federal Grant 0 (12,160) (50,000) 7,600 (42,400) (15.20%) 9990 Other Misc Revenue (76,528) (105,269) (55,000) 0 (55,000) 0.00% Total Revenues (3,457,012) (4,264,582) (3,085,000) (83,400) (3,168,400) 2.70% Transfers to/from Reserves & R.F. 1910 Transferto/(from) Reserve (17,991) 0 (41,500) (102,700) (144,200) 247.47% 1911 Trans. to/(from) Continuing Stu (29,105) (59,723) (84,457) 56,527 (27,930) (66.93%) 1920 Transfer to/(from) Reserve Fun (172,330) (17,130) (77,600) 8,400 (69,200) (10.82%) Total Transfers (219,426) (76,853) (203,557) (37,773) (241,330) 18.56% Net (498,966) (1,247,376) 144,254 407,502 551,756 282.49%'' 334 City of Pickering 2019 Approved Background Information 2127 Finance Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2127.1100.0000 Salaries & Wages Base Salaries and Wages 1,957,246 One new ERP Project Manager position (18 mth contract) - funded from the Rate 100,000 Stabilization Reserve. Once the project is complete, the contract will be ended: One new ERP Finance Specialist position - start date April 1, 2019 67,500 Finance summer student (May 1 to Aug 31) 11,200 Total 2127.1100.0000 Salaries &Wages 2,135,946 2127.1200.0000 Overtime Year End Processing 4,000 Payroll 2,750 Budgets 4,750 Tax Due Dates 4,250 New Financial System Implementation 20,000 Total 2127.1200.0000 Overtime 35,750 2127.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 538,626 benefits such as extended health and dental Statutory benefits related to one new ERP Project Manager position (18 mth contract) - funded from the Rate Stabilization Reserve Benefits related to one new ERP Specialist position - start date April 1, 2019 Benefits related to Finance summer student (May 1 to Aug 31) Total 2127.1400.0000 Employer Contributions 2127.1800.0000 Conferences Municipal Finance Officers' Association - Treasurer Property Tax Conference (Spring & Fall) - Assessors & Compliance (Supervisor & Tax Analyst) CityWide User Group Conference - Registration and accommodation for 3 nights (Manager, Budgets & Internal Audit, Senior Financial Analyst and Senior Financial Analyst, Capital & Debt Mgmt.) Society of Public Insurance Administrators of Ontario (SPIAO) Spring Conference (Treasurer and Manager Budgets & Internal Audit) Total 2127.1800.0000 Conferences 2127.2110.0000 Travel Staff: Parking & Mileage Total 2127.2110.0000 Travel 2127.2131.0000 Cellular Phones 335 6,000 21,000 1,350 566,976 1,500 2,500 4,000 1,450 9,450 1,900 1,900 City f Pic erring 2019 Approved Background Information 2127 Finance Run Date: 5/1/19 11:08 AM 2019 Budget Annual Smartphone Charges - Director, Finance & Treasurer Total 2127.21310000 Cellular Phones 2127.2140.0000 Telephones Voice / Data Internet 875 875 8,544 1,357 Total 2127.2140.0000 Telephones 9,901 2127.2191.0000 Data Processing Services Processing of City's payroll. 152,490 Total 2127.2191.0000 Data Processing Services 152,490 2127.2220.0000 Subscriptions & Publicati Reference materials, journals and reports 4,000 Total 2127.2220.0000 Subscriptions & Publicati 4,000 2127.2340.0000 Seminars & Education Accounting, Finance and Payroll PD courses - Accounting, Finance & Payroll staff 3,500 Property Tax Courses - Tax staff 800 Insurance, risk mgmt. and internal audit courses - Mgr, Budgets & IA and. Director, 1,000 Finance & Treasurer Professional Development courses - Senior Financial Analysts (3) 3,500 Tangible Capital Assets Mgmt. courses - Finance staff 500 Certified Professional Accountants (CPA) Courses - Accounting/Tax staff (3) 3,000 Certified General Accountant (CGA) Transition Courses - Accounting/Tax staff (2) 3,200 CPA Public Sector Financial Reporting & Accounting Course - Finance staff 1,000 CityWide Workshop - Senior Financial Analyst 300 Total 2127.2340.0000 Seminars & Education 16,800 2127.2365.0000 Purchased Printing Printing costs for tax bills. 22,000 Total 2127.2365.0000 Purchased Printing 22,000 2127.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 13,756 property. (Policy coverage includes: liability, automobile and property). Total 2127.2370.0000 Insurance Premium 13,756 2127.2392.0000 Consulting & Professional FMW budget software custom reports and enhancements & Vailtech accounting 5,000 system Audit & Professional Services (City, Library & Public Sector Accounting Board) 90,000 Property tax base strategic analysis and defense of appeals. Additional funds 30,000 required to wrap up outstanding property tax assessment files. Funded from Assessment Appeal Reserve 336 City of Pickei1 g 2019 Approved Background Information 2127 Finance Run Date: 5/1/19 11:08 AM 2019 Budget Municipal BMA Study 5,500 Property tax legislation changes, capping & vacancy issues, preparation & review 12,500 of tax rates and various property tax issues Commercial & industrial vacancy verification and appeals - Funded from 4,200 Assessment Appeal Reserve Consulting services for OPG reassessment values - PO #160428, - Funded from 27,930 Cont. Studies Res. Consulting services to support TXM system Asset Management Planning (AMP) ,(Phase 3). Funded from FGT and Municipal Asset Management Program (MAMP) grant. This project will consist of the following deliverables: Data Governance Policy and Procedures; an asset management audit; and data support and training (P0#180699). Amendments to the 2018 DC Background Study for the Civic Centre project and Notion Road Bridge Total 2127.2392.0000 Consulting & Professional 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt., & Promo. Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2127.2395.0000 Memberships Chartered Professional Accountants of Ont. - Corporate (10 staff) Ont. Mun. Tax & Rev. Assoc. - Tax Supervisor & Tax Analyst Assoc. of Mun. Managers, Clerks & Treasurers - Acct. Mgr., Senior Fin. Analyst, & Taxation Supervisor Municipal Financial Officers Assoc. - Corporate (8 staff) Canadian Payroll Assoc. - Payroll Supervisor, Payroll Admin. and Mgr., Accounting Services Insurance and Internal Audit Associations - Mgr, Budgets & IA and Director, Corporate Services & Treasurer Total 2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services Armoured car services for daily pick-up of bank deposits (Civic Complex & Recreation Complex). Total 2127.2399.0000 Outside Agency Services 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator Service contract for cash handling machines Total 2127.2478.0000 Equipment Repairs & Maint 337. 10,000 53,000 50,000 288,130 1,600 1,600 10,250 500 1,265 1,650 650 300 14,615 13,000 13,000 800 1,500 2,300 City of Packet ng 2019 Approved Background Information 2127 Finance Run Date: 5/1/19 11:08 AM 2019 Budget 2127.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - ERP system (new financial system) 315,000 Maintenance - Vailtech - Financials 17,800 Maintenance - FMW Web Budget Software & Salary Planning Module 13,750 Contract - Reamined - Assessment Data Conversion 700 Contract - MPAC - Property Information 350 Maintenance - CityWide Asset Manager 7,700 Maintenance - TXM system maintenance fees for tax system 57,500 Maintenance - CityWide CPA (PO #160247 - $1,300) 6,600 Maintenance - CityWide GIS Viewer 1,600 Maintenance - HRIS - new 5,697 Total 2127.2479.0000 Sfwr/Hdwr Maint Contracts 426,697 2127.5300.0000 Stationery & Office Suppl General office supplies 10,200 Budget document supplies 1,000 Total 2127.5300.0000 Stationery & Office Suppl 11,200 2127.5302.0000 Forms Cash Receipt Forms 1,500 Total 2127.5302.0000 Forms 1,500 2127.5974.0000 System & Software Upgrade Purchase of Risk, Incidents, Safety & Claims (RISC) Software - Funded from 4,000 Insurance Reserve CityWide CPA modules - Funded from FGT 8,600 Total 2127.5974.0000 System & Software Upgrade 12,600 2819.0000.0000 FINANCIAL SERVICE CHARGES Property Tax Processing (Royal Bank) 13,100 Debit & credit card charges (All banks) 32,100 Electronic Funds Transfer (EFT) charges for pre -authorized payment plans and 17,200 direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other 100 Parking tickets electronic payment 12,500 ActiveNet 145,000 Total 2819.0000.0000 FINANCIAL SERVICE CHARGES 220,000 Total Expenses Revenues 1412.0001.0001 Regular Tax Certificates Tax Certificates 338 3,961,486 (25,000) (16,000) City of Pickering 2019 Approved Background Information 2127 Finance Run Date: 5/1/19 11:08 AM Total 1412.0001.0001 Regular Tax Certificates 1412.0001.0002 Rush Tax Certificates Tax certificates (24 hr. turnaround) Total 1412.0001.0002 Rush Tax Certificates 1412.0002.0000 Dup Tax Rcpt/Bill/Stmt Duplicate tax receipts/reprint of tax bills/statement of accounts Tota11412.0002.0000 Dup Tax Rcpt/Bill/Stmt 1412.0003.0000 Returned Pymt/Chq Fee Electronic payment correction Total 1412.0003.0000 Returned PymtlChq Fee 1412.0004.0000 Change in Ownership Fee Ownership change fee Total 1412.0004.0000 Change in Ownership Fee 1412.0005.0000 Mortgage Co. Fee Tax billing for mortgage companies Total 1412.0005.0000 Mortgage Co. Fee 1412.0006.0000 Other Fees (Water,POA,etc Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of costs for tax collection and tax registration letters, roll # set-up fees, registration of farm debt notices, etc.) Total 1412.0006.0000 Other Fees (Water,POA,etc 1412.0007.0000 Arrears Notice Fee Property tax arrears reminder notices fees Total 1412.0007.0000 Arrears Notice Fee 1550.0000.0000 INCOME - INVEST. (EXT.) Investment income is based on 2018 estimated actuals. Total 1550.0000.0000 INCOME - INVEST. (EXT.) 1560.0000.0000 PEN. & INTEREST - TAXES The City Charges 15% per annum for unpaid property taxes Total 1560.0000.0000 PEN. & INTEREST - TAXES 1610.2127.0000 Finance Municipal Asset Management Program (MAMP) Grant Total 1610.2127.0000 Finance 2127.9990.0000 Other Revenue Internal management fee for investment portfolio Total 2127.9990.0000 Other Revenue 2019 Budget (16,000) (25,000) (34,000) (34,000) (7,000) (6,000) (6,000) (11,000) (11,000) (55,000) (55,000) (81,000) (81,000) (8,000) (8,000) (54,000) (54,000) (540,000) (540,000) (2,265,000) (2,265,000) (42,400) (42,400) (55,000) (55,000) Total Revenues (3,168,400) 339 City of Pickering 2019 Approved Background Information 2127 Finance Run Date: 5/1/19 11:08 AM 2019 Budget Transfers 1910.7011.2127 Frm Assmt Appeals -Finance General assessment appeals (30,000) Vacancy verification & appeals (4,200) Total 1910.7011.2127 Frm Assmt Appeals -Finance (34,200) 1910.7020.2127 Trsf Self Ins - Finance Purchase of Risk, Incidents, Safety & Claims (RISC) Software - Insurance Reserve (4,000) Total 1910.7020.2127 Trsf Self Ins - Finance (4,000) 1910.7021.2127 Frm Rate Stab - Finance Rate Stabilization Funding for one new ERP Project Manager position (18 mth (106,000) contract ) Total 1910.7021.2127 Frm Rate Stab - Finance (106,000) 1911.2127.0000 Trsf frm Res - Finance Cont. Studies Res. funding for consulting services for OPG reassessment value. (27,930) Total 1911.2127.0000 Trsf frm Res - Finance (27,930) 1920.7505.2127 Trsf frm FGT - Finance Federal Gas Tax Funding for AMP (Phase 3) (10,600) Federal Gas Tax Funding for Citywide CPA modules (8,600) Total 1920.7505.2127 Trsf frm FGT - Finance (19,200) 1920.7600.2127 Trsf frm DCRF - Finance Funding from Development Charges Reserve for DC Amendments (50,000) Total 1920.7600.2127 Trsf frm DCRF - Finance (50,000) Total Transfers Net Expenses 340 (241,330) 551,756 City of Pickering 2019 Current Budget Approved Final 2133 Supply & Services Run Date: 5/1/19 11:05 AM 341 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 296,669 229,227 298,226 20,480 318,706 6.87% 1200 Overtime 2,050 1,735 1,000 4,000 5,000 . 400.00% 1400 Employer Contributions 64,212 61,174 82,613 (3,812) 78,801 (4.61%) 1800 Conferences 166 882 1,600 800 2,400 50.00% 2110 Travel 330 959 700 200 900 28.57% 2140 Telephones 1,225 1,838 1,984 (400) 1,584 (20.16%) 2340 Seminars & Education 1,128 2,290 3,600 0 3,600 0.00% 2370 Insurance Premium 1,849 1,849 1,849 0 1,849 0.00% 2394 Recpt, Prom & Sp Events 163 224 400 0 400 0.00% 2395 Memberships 1,499 641 1,950 (685) 1,265 (35.13%) 2399 Outside Agency Sery 1,381 1,392 1,400 200 1,600 14.29% 2479 Software/Hardware Maintenanc 0 0 0 850 850 0.00% 5300 Stationery & Office Supplies 344 265 1,000 0 1,000 0.00% Total Expenditures 371,016 302,476 396,322 21,633 417,955 5.46% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 371,016 302,476 396,322 21,633 417,955 5.46% 341 City of Picked g 2019 Approved Background Information 2133 Supply & Services Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2133.1100.0000 Salaries & Wages Base Salaries and Wages Total 2133.1100.0000 Salaries & Wages 2133.1200.0000 Overtime To meet service level/workload commitments and support implementation of new financial system. 318,706 318,706 5,000 Total 2133.1200.0000 Overtime 5,000 2133.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 78,801 benefits such as extended health and dental Total 2133A400.0000 Employer Contributions 2133.1800.0000 Conferences Ontario Public Buyers Assoc. Supply Chain Management Association - Total 2133.1800.0000 Conferences 2133.2110.0000. Travel Parking & mileage Total 2133.2110.0000 Travel 2133.2140.0000 Telephones Voice / Data Internet 78,801 1,600 800 2,400 900 900 1,367. 217 Total 21312140.0000 Telephones 1,584 2133.2340.0000 Seminars & Education Ontario Public Buyers Association (OPBA) Seminars - Manager, S&S 900 Ontario Public Buyers Association (OPBA) Seminars - Senior Purchasing Analyst 900 Ontario Public Buyers Association (OPBA/SCMA) Seminars - Buyers (2) 1,800 Total 2133.2340.0000 Seminars & Education 3,600 2133.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2133.2370.0000 Insurance Premium 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 2133.2395.0000 Memberships Manager - Ontario Public Buyers Association (OPBA) Manager - Ontario Municipal Management Institute (OMMI) 342 1,849 1,849 400 -400 220 140 City of Pickering 2019 Approved Background Information 2133 Supply & Services Run Date: 5/1/19 11:08 AM 2019 Budget Senior Purchasing Analyst - Ontario Public Buyers Association (OPBA) 220 Buyer - Purchasing Management Association of Canada (PMAC) 465 Buyers (2) - Ontario Public Buyers Association (OPBA) 220 Total 2133.2395.0000 Memberships 1,265 2133.2399.0000 Outside Agency Services Access Copyright fee - add digital copies 1,600 Total 2133.2399.0000 Outside Agency Services 1,600 2133.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new 850 Total 2133.2479.0000 Sfwr/Hdwr Maint Contracts 850 2133.5300.0000 Stationery & Office Suppl General office supplies 1,000 Total Expenses Total Revenues Total Transfers Net Expenses Total 2133.5300.0000 Stationery & Office Suppl 1,000 343 417,955 0 0 417,955 c401 DICKERING W The Corporation of the City of Pickering Fire Services Department Fire Chief Administrative Assistant,- . Fite Services (1-NUFT) (1-NUFT), Employee Complement 5 Non -Union Full -Time (NUFT) 0 Non -Union Part Time (NUPT) 100 Union Full -Time (UFT) Union Part -Time (UPT) 0 Administrative Assistant, Fire & Emergency Management (1-NUFT) D.eputy Fire Chief (1-NUFT) Chief Training Officer ` (1 -UFT) Training Officer (2 -UFT) • ) Platoon Chief (2 -UFT) J Captain (8 -UFT) • • Firefighter (36 -UFT) Chief Administrative Officer Deputy Fire Chief \ (1-NUFT)) • Chief Fire Prevention Officer (1 -UFT) • l Fire Prevention Officer (1 -UFT) Fire Inspector (3 -UFT), Platoon Chief (2-U FT)i • Captain • (8 -UFT), Firefighter (36 UFT) ) January -1, 2019 Chart No. 8 City of Pickering 2019 Current Budget Approved Final Fire Services Department Run Date: 5/1/19 11:05 AM 345 2017 Actuals 2018 Actuals 2018 Approved Budget INC,/DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 10,858,755 11,101,606 11,313,816 (302,173) 11,011,643 (2.67%) 1200 Overtime 315,543 266,889 340,000 (40,000) 300,000 (11.76%) 1400 Employer Contributions 3,110,113 3,084,134 3,215,220 (273,120) 2,942,100 (8.49%) 1800 Conferences 3,807 3,673 4,500 2,500 7,000 55.56% 1900 Uniforms 129,176 165,153 144,550 41,450 186,000 28.68% 2110 Travel 579 1,091 1,000 0 1,000 0.00% 2131 Cellular Phones 11,661 14,098 16,600 3,000 19,600 18.07% 2140 Telephones 64,881 66,661 70,121 2,200 72,321 3.14% 2142 Dispatch Communications 905,219 909,393 908,970 44,679 953,649 4.92% 2210 Advertising 521 0 1,000 0 1,000 0.00% 2220 Subscription & Publications 2,172 0 2,000 0 2,000 0.00% 2340 Seminars & Education 122,400 119,537 106,000 10,000 116,000 9.43% 2370 Insurance Premium 73,451 66,951 66,951 0 66,951 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 7,472 2,105 9,000 135,000 144,000 1,500.00% 2394 Recpt, Prom & Sp Events 3,779 5,261 6,000 300 6,300 5.00% 2395 Memberships 2,700 4,398 4,225 2,150 6,375 50.89% 2396 Photo, Mapping; Printing 0 0 1,000 0 1,000 0.00% 2399 Outside Agency Sery 750 25,065 1,000 0 1,000 0.00% 2435 Build Repairs & Mtce 145,772 132,038 118,221 4,500 122,721 3.81% 2457 Veh - Repairs & Maintenance 188,325 204,648 169,500 0 169,500 0.00% 2478 Misc Equip Repairs 41,074 38,794 66,500 (7,000) 59,500 (10.53%) 2479 Software/Hardware Maintenanc 0 0 0 29,995 29,995 0.00% 5300 Stationery & Office Supplies 5,645 2,928 5,400 (1,000) 4,400 (18.52%) 5302 Forms 456 666 1,000 500 1,500 50.00% 5320 Program Supplies 20,825 14,351 15,000 3,000 18,000 20.00% 5510 Utilities - Water 10,552 11,110 12,705 635 13,340 5.00% 5520 Utilities - Gas 22,112 24,848 26,926 800 27,726 2.97% 5530 Utilities - Hydro 62,344 47,712 95,710 (23,000) 72,710 (24.03%) 5900 Gas, Oil Tires 75,894 94,810 79,379 15,000 94,379 18.90% 5902 Supplies & Tools 53,456 57,345 41,800 14,500 56,300 34.69% 5973 Minor Furniture & Fixtures , 5,510 4,594 8,500 (500) 8,000 (5.88%) 5974 System & Software Upgrades 0 0 0 3,000 3,000 0.00% 5978 Misc. Equipment 6,080 2,505 2,000 23,000 25,000 1,150.00% Total Expenditures 16,251,024 16,472,364 16,856,594 (310,584) 16,546,010 (1.84%) Revenues 1424 Sale of Services - Fire Prot. (107,786) (106,450) (100,000) (20,000) (120,000) 20.00% 1623 Ont, Specific Grants (7,825) (11,855) 0 0 0 0.00% 345 City of Pickering 2019 Current Budget Approved Final Fire Services Department Run Date: 5/1/19 11:05 AM 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved • Budget 1640 Other Agency Grts 0 (5,000) 0 0 0 0.00% 9990 Other Revenue 0 (600) 0 0 0 0.00% 9965 Cost Recoveries (251,198) (273,519) (250,000) 0 (250,000) 0.00% 9980 Sponsorships No Tax 0 0 (500) 0 (500) . 0.00% 9985 Marketing Sponsorships 0 0 (500) 0 (500) 0.00% Total Revenues (366,809) (397,424) (351,000) (20,000) (371,000) 5.70% Transfers to/from Reserves & R.F. 1920 Transfer to/(from) Reserve Fun 0 0 0 (195,000) (195,000) 0,00% Total Transfers 0 0 0 (195,000) (195,000) 0.00% Net 15,884,215 16,074,940 16,505,594 (525,584) 15,980,010, (3.18%) 346 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2142 Dispatch Communications 2340 Seminars & Education 2392 Consulting & Professional 2478 Miscellaneous Equipment Repairs 2479 Software/Hardware Maintenance Contr 5530 Utilities - Hydro 5900 Gas, Oil Tires 5902 Supplies & Tools Amount Explanation ($302,174) Fire's Collective Agreement expired at the end of 2018 and the expected Firefighters' salary increase is budgeted in the City's contingency account. Department budget savings have also been realized from the retirements of 1st class firefighters who have been replaced with Probationary firefighters. (40,000) Changes to the last Collective Agreement gained through negotiations for the 24 hour shift, the addition of four new firefighter positions in previous years, and the planned addition of two firefighter positions for 2019 have led to reduction in overtime budgeted. (273,120) Decrease due to above salary savings partially offset by higher employer paid CPP and Life insurance premiums. 41,450 Additional six firefighter positions require uniforms, turnout gear and station wear. 44,679 Reflects increase in joint Dispatch centre operations budget and increase to operations, maintenance and licensing fees for NextGen Regional radio system. 10,000 Additional six firefighter positions require training and education. 135,000 Increase reflects Fire Master Plan study, largely funded from DC dollars, that will be undertaken and for psychology consulting for staff and Peer Support team. (7,000) Decrease reflects actual costs from prior years, newer equipment is not breaking down or is currently under warranty for repairs. 29,995 This cost reflects the departmental share of the annual maintenance fees for the new HRIS system. This maintenance support includes: technical and software upgrades. (23,000) Decrease is based on 2018 projected actual costs. 15,000 Increase to reflect 2018 actual fuel costs. 14,500 Increase reflects actual costs from previous years. Higher call volumes have led to increased use of supplies and tools. 347 Expenditures - Increases/(Decreases) Budget Item Amount Explanation 5978 Miscellaneous $23,000 ' Additional funds budgeted for supply of intersection pre - Equipment emption equipment at new intersections, new fitness equipment and Self Contained Breathing Apparatus (SCBA) parts that may be damaged. Total Expenditure Changes ($390,584) 348 Rovonuom-Uno Budget Item 1424 Sale of Services - Fire Protection Amount Explanation ($20.000 Funds in this account come from Fire Services Department user fees and for responses on Provincial highways, including 407 ETR. Increased demand for services and rasponses, in addition to more detailed invoicing prooedUnas, have resulted in increased revenues budgeted in this account. Total Revenue Changes ($20,000) 349 " * • • * :•••'••• ' ummary of Noteworthy Current Budget Changes Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1920 Transfer to/(from) Reserve Fund Amount Explanation ($195,000) Funds transferred from DC Reserve funds to fund a planning study of the Fire Services Department and fire station locations as we move into the future. Total Revenue Changes ($195,000) 350 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Net Costs (per $100,000 Assessment) Excluding Amortization • Service Pickering Whitby Oshawa Clarington Brock Fire Services ^ $197 $152 $177 $136 $78 Other Street lighting Roadways - Paved $7 $28 $19 ($5) $12 Roadways - Unpaved $6 $o $0 $3 $18 Roadways - Bridges and Culverts $0 $1 $1 $3 $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control* - Except Sidewalks, Parking Lots $8 $10 $28 $25. $28 Other Street lighting $9 $6 $9 $11 $11 Storm Sewer - Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - $33 $37 $70 $55 $27 Other Library $36 $24 $44 $21 $31 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and Inspection Services* $10 ($3) $13 $12 so * Net Costs (per $100,000 Assessment) Including Amortization ^ Net Costs (per Capita) Excluding Amortization. 351 City of Pickering 2019 Current Budget Approved Final 2240 Fire Protection Run Date: 5/1/19 11:05 AM 352 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019?`. Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 10,756,393 10,953,668 11,193,993 (305,768) 10,888,225 (2.73%) 1200 Overtime 315,543 266,889 340,000 (40,000). 300,000 (11.76%) 1400 Employer Contributions 3,083,949 3,068,508 3,185,148 (272,876) 2,912,272 (8.57%) 1800 Conferences 3,807 3,673 3,000 2,500. 5,500 83.33% 1900 Uniforms 129,176 165,153 144,550 41,450 186,000 28.68% 2110 Travel 579 1,091 1,000 0 1,000 0.00% 2131 Cellular Phones 10,962 12,939 • 15,800 3,000 18,800 18.99% 2140 Telephones 59,344 64,792 64,418 5,700 70,118 8.85% 2142 Dispatch Communications 905,219 909,393 908,970 44,679 953,649 4.92% 2210 Advertising 521 0 1,000 0 1,000 0.00% 2220 Subscription & Publications 2,172 0 2,000 0 2,000 0.00% 2340 Seminars & Education 122,400 119,537 104,500 10,000 114,500 9.57% 2370 Insurance Premium 72,792 66,292 66,292 0 66,292 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 7,472 2,105 9,000 135,000 144,000 1,500.00% 2394 Recpt, Prom & Sp Events 3,204 4,586 5,500 0 5,500 0.00% 2395 Memberships 2,700 4,398 3,900 2,150 6,050 55.13% 2396 Photo, Mapping, Printing 0 0 500 0 500 0.00% 2399 Outside Agency Sery 750 25,065 1,000 0 1,000 0.00% 2435 Build Repairs & Mtce 145,772 132,038 118,221 4,500 122,721 3.81% 2457 Veh - Repairs & Maintenance 188,325 204,648 169,500 0 169,500 0.00% 2478 Misc Equip Repairs 41,074 38,794 66,000 (7,000) 59,000 (10.61%) 2479 Software/Hardware Maintenanc 0 0 0 29,666 29,666 0.00% 5300 Stationery & Office Supplies 5,066 2,928 5,000 (1,000) 4,000 (20.00%) 5302 Forms 456 666 1,000 500 1,500 50.00% 5320 Program Supplies 20,825 14,351 15,000 3,000 18,000 20.00% 5510 Utilities - Water 10,552 11,110 12,705 635 13,340 5.00% 5520 Utilities - Gas 22,112 24,848 26,926 800 27,726 .2.97% 5530 Utilities - Hydro 62,344 47,712 95,710 (23,000) 72,710 (24.03%) 5900 Gas, Oil Tires 75,894 94,810 79,379 15,000 94,379 18.90% 5902 Supplies & Tools 53,456 56,734 41,000 14,500 55,500 35,37% 5973 Minor Furniture & Fixtures 5,510 4,594 8,500 (500) 8,000 (5,88%) 5974 System_ii Software Upgrades 0 0 0 3,000 3,000 0.00% 5978 Misc. Equipment 6,080 2,505 2,000 23,000 25,000 1,150.00% Total Expenditures 16,114,449 16,303,827 16,693,512 (311,064) 16,382,448 (1.86%) Revenues 1424 Sale of Services - Fire Prot. (107,786) (106,450) (100,000) (20,000) (120,000) 20.00% 1623 Ont. Specific Grants . (7,825) (11,855) 0 0 0 0.00% 352 2240 Fire Protection 2017 Actuals City of Pickering 2019 Current Budget Approved Final 2018 Actuals 2018 Approved Budget INC./DEC. Run Date: 5/1/19 11:05 AM 2019 ,Ir' Approved Budget % CHGE. 2018 1640 Other Agency Grts 0 (5,000) 0 0 0 0.00% 9990 Other Revenue 0 (600) 0 0 0 0.00% 9965 Cost Recoveries (101,198) (123,519) (100,000) 0 (100,000) 0.00% 9980 Sponsorships No Tax 0 0 (500) 0 (500) 0.00% 9985 Marketing Sponsorships 0 0 (500) 0 (500) 0.0Q% Total Revenues (216,809) (247,424) (201,000) (20,000) (221,000) 9.95% Transfers to/from Reserves & R.F. 1920 Transfer to/(from) Reserve Fun 0 0 0 (195,000) (195,000) 0.00% Total Transfers 0 0 0 (195,000) (195,000) 0.00% Net 15,897,640 16,056,403 16,492,512 (526,064) 15,966,448 (3.19%) 353 City f G ocEterE lig 2019 Approved Background Information 2240 Fire Protection Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2240.1100.0000 Salaries & Wages Base Salaries and Wages Total 2240.1100.0000 Salaries & Wages 2240.1200.0000 Overtime Emergency callback Overtime Total 2240.1200.0000 Overtime 2240.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 10,888,225 10,888,225 40,000 260,000 300,000 2,912,272 Total 2240.1400.0000 Employer Contributions 2,912,272 2240.1800.0000 Conferences Ontario Association of Fire Chiefs Conference 2,500 Canadian Assoc. of Fire Chiefs Conference 2,000 Fire and Life Safety Educators Conference 700. Training Officers Annual Conference (Ontario Fire College) 150 Fire Prevention Annual Conference (Ontario Fire College) 150 Total 2240.1800.0000 Conferences 5,500 2240.1900.0000 Uniforms Uniform Articles - Coats, t -shirts, hats, epaulettes, equipment bags, etc. 25,000 Station wear & bunker gear 40,000 Repairs and Alterations 10,000 Testing and cleaning contract for bunker gear 12,000 Cleaning allowance 11,000 Dress uniforms 35,000 Firefighting boots, gloves, helmets & shields, balaclavas 40,000 Station boots 12,000 Corporate Wear 1,000 Total 2240.1900.0000 Uniforms 186,000 2240.2110.0000 Travel Parking & Mileage 1,000 Total 2240.2110.0000 Travel 1,000 2240.2131.0000 Cellular Phones Annual cell phone charges (on trucks) 2,600 Annual smartphone charges - Deputy Chief, Fire Inspectors (4), Chief Training 7,200 Officer, Training Officer, Platoon Chief, Chief Fire Prevention Officer Hardware upgrades 3,000 354 City of Pickering 2019 Approved Background Information 2240 Fire Protection Run Date: 5/1/19 11:08 AM 2019 Budget Annual smartphone & tablet - Fire Chief 1,500 Annual charges for cellular data cards - Crisys truck data terminals 4,500 Total 2240.2131.0000 Cellular Phones 18,800 2240.2140.0000 Telephones Voice / Data 66,542 Internet 2,691 Cable • 885 Total 2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications • Pickering portion of Regional shared costs (NextGen System) Operational cost for joint fire dispatch - PFS/AFES Total 2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising Advertising Total 2240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes 70,118 52,000 901,649 953,649 1,000 1,000 2,000 Total 2240.2220.0000 Subscriptions & Publicati 2,000 2240.2340.0000 Seminars & Education Continuous Education Courses 8,000 Fire Prevention courses/symposiums/seminars 3,500 Training Officer resource material 2,500 Certification and recertification for high angle, ice & water rescue, auto extrication, 13,000 company officer, pump operators, trainers and public educators Emergency Medical Response training 27,000 Human Resources & Development - Fire Chief and Deputy Fire Chiefs 1,500 Vehicle extrication training 10,000 Other training as required 4,500 Fire Prevention resource materials 1,000 Municipal management courses - UOIT 4,000 Computer based instruction and resource materials 27,000 TAPP-C Arson prevention program 1,500 Ontario Fire College 3,000 Incident Command Training 8,000 Total 2240.2340.0000 Seminars & Education 114,500 2240.2370.0000 Insurance Premium 355 City of Pickering 2019 Approved Background Information 2240 Fire Protection Run Date: 5/1/19 11:08 AM 2019 Budget. Annual cost of insurance policy that provides protection for municipal activities and 66,292 property. (Policy coverage includes: liability, automobile and property). Total 2240.2370.0000 Insurance Premium 66,292 2240.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2240.2371.0000 Insurance Deductible 2,000 2240.2392.0000 Consulting & Professional Fire Master Plan (75% DC Funded) 130,000 General Consulting, Legal Consulting and Prosecutions 9,000 Psychology Consultant Retainer 5,000 Total 2240.2392.0000 Consulting & Professional 144,000 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Hosting visitors, Fire Marshal, special guests 1,000 Host Durham Region Fire Chiefs, Training, Fire Prevention,TAPP-C meetings 1,000 Meals (conferences, seminars, out of town meetings, events) 2,000 Fire Services Bars/Medals Service Awards 1,500 Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 5,500 2240.2395.0000 Memberships Ontario Association of Fire Chiefs 750 International Fire Chiefs Association 275 Canadian Assoc. of Fire Chiefs 275 Durham Regional Fire Chiefs 250 Ontario Association of Fire Training Officers, 150 Municipal Fire Prevention Officers Association 150 Municipal Fire Service Instructors Association 150 Wood Energy Technical Transfer (WETT) Designation 150 Building Code Identification Number 350 International Society of Fire Instructors 350 National Fire Prevention Association 2,000 National Association of Fire Investigators 300 Association of Fire Engineers 200 Fire Marshal's Fire Safety Council 100 Certified Municipal Mgr. (CMM) Annual membership 600 Total 2240.2395.0000 Memberships 6,050 2240.2396.0000 Photo, Mapping, Printing Printing map book updates 500 Total 2240.2396.0000 Photo,Mapping,Printing 500 2240.2399.0000 Outside Agency Services 356 City of Pickering 2019 Approved Background Information 2240 Fire Protection Run Date: 5/1/19 11:08 ANI 2019 Budget Retainer fee for Critical Incident Stress Support Team 1,000 Total 2240.2399.0000 Outside Agency Services 1,000 2240.2435.0000 Building Repairs & Mainte HVAC repairs & maintenance 12,000 Emergency generators (repairs, service & fuel tank flushing) 8,000 Apparatus bay doors repairs & maint. 10,000 Pump out of hazardous waste tank (Stations #4 and #6) 2,500 Recycling pick-up (Stations #2, #4, #5, and #6) 5,000 Electrical repairs 9,000 Plumbing repairs 9,000 Diesel exhaust removal systems repairs & maint. 10,000 Pest control 0 3,000 Cleaning products 10,000 Cleaning contract for Administration Office - (Station #5) 13,221 General repairs 20,000 Drinking water (for Station #4) 1,000 Bio -hazardous waste removal 5,000 Lighting LED upgrades 5,000 Total 2240.2435.0000 Building Repairs & Mainte 122,721 2240.2457.0000 Vehicle -Repair & Maintena Pump, engine and aerial device repairs 121,300 Annual testing and certification for aerial devices 4,400 PMVCI (periodic motor vehicle certification inspections) 36,800 Annual pump tests 7,000 Total 2240.2457.0000 Vehicle -Repair & Maintena 169,500 2240.2478.0000 Misc.Equipment Repairs & Portable and mobile radio repairs 10,000 Extrication tools repair and testing 3,000 SCBA air cylinder hydrostatic testing 500 Fire extinguisher repairs, refill and testing 2,500 Breathing air compressor maintenance & testing 15,000 Traffic pre-emption system maintenance/repairs 6,000 General repairs 2,500 Functional Testing SCBA 5,500 Ground ladder testing 4,500 Thermal Imaging Camera repairs 1,500 Gas detector calibration & repairs 1,000 Repairs to Fire Prevention props 1,500 Repairs to fitness equipment 3,000 357 City of Pickering 2019 Approved Background Information 2240 Fire Protection Run Date: 5/1/19 11:08 AM 2019 Budget Fire hose testing and repairs Repairs to turnout gear extractor wash machines Total 2240.2478.0000 Misc.Equipment Repairs & 2240.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2240.2479.0000 Sfwr/Hdwr Maint Contracts 2240.5300.0000 Stationery & Office Suppl General office supplies Total 2240.5300.0000 Stationery & Office Suppl 2240.5302.0000 Forms Fire Services Forms 1,000 1,500 59,000 29,666 29,666 4,000 4,000 1,500 Total 2240.5302.0000 Forms 1,500 2240.5320.0000 Program Supplies Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada Day) 18,000 Total 2240.5320.0000 Program Supplies 18,000 2240.5510.0000 Utilities - Water Budget based on 2018 projected actuals and regional water rate increase in 2019 13,340 Total 2240.5510.0000 Utilities - Water 13,340 2240.5520.0000 Utilities - Gas Budget based on 2018 projected actuals 27,726 Total 2240.5520.0000 Utilities - Gas 27,726 2240.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 72,710 Total 2240.5530.0000 Utilities -Hydro 72,710 2240.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 13,676 litres @ $1.03/litre 14,086 Fuel: Diesel 46,138 litres @ $1.11/litre 65,643 Oil changes and tires 14,650 Total 2240.5900.0000 Gas, Oil, Tires Etc. 94,379 2240.5902.0000 Supplies & Tools Fire hose/nozzles/couplings 6,000 Spill absorbent materials 4,000 Miscellaneous supplies 5,000 Rescue equipment & tools 15,000 Station Supplies 5,000 Ladder (replacement) 1,500 Firefighting foam 5,500 Miscellaneous medical response equipment 8,000 358 City of Pickeoig 2019 Approved Background Information 2240 Fire Protection Run Date: 5/1/19 11:08 AM 2019 Budget Food and drink for emergency situations 5,500 Total 2240.5902.0000 Supplies & Tools 55,500 2240.5973.0000 Furniture & Fixtures Replacement of furniture (Stations #2, #4, #5, and #6) 8,000 Total 2240.5973.0000 Furniture & Fixtures 8,000 2240.5974.0000 System & Software Upgrade Check It software for equipment 3,000 Total 2240.5974.0000 System & Software Upgrade 3,000 2240.5978.0000 Misc. Equipment New intersection traffic pre-emption device installation 15,000 SCBA parts for repairs 3,500 Fitness equipment replacement 5,500 Accountability system ID tags 1,000 Total 2240.5978.0000 Misc. Equipment 25,000 Total Expenses 16,382,448 Revenues 1424.0000.0000 SALE OF SERVICES - FIRE. Highway 401 related calls, fire alarm inspections and reports, and extinguishing (120,000) grass fires on railway lines. Fire vehicle & crew for production of movies Total 1424.0000.0000 SALE OF SERVICES - FIRE (120,000) 2240.9965.0000 Cost Recoveries Re -imbursement from OPG -Annual Fire Inspection Service (5,000) Re -imbursement from OPG - Annual Fire Safety Plan Review and Approval (3,000) Re -imbursement from OPG - Joint Fire Training (60,000) Re -imbursement from OPG - Specialized Training for City of Pickering Fire (15,000) Fighters Reimbursement from OPG - Equipment & Supplies (17,000) Total 2240.9965.0000 Cost Recoveries (100,000) 2240.9980.0000 Sponsorships Fire Services Sponsorships (No tax) (500) Total 2240.9980.0000 Sponsorships (500) 2240.9985.0000 Marketing Sponsors Fire Services Marketing Sponsorships (Taxable) (500) Total 2240.9985.0000 Marketing Sponsors (500) Total Revenues (221,000) 359 City of Pickering 2019 Approved Background Information 2240 Fire Protection Run Date: 511119 11:08 AM 2019 Budget Transfers 1920.2240.0000 Trsf frm RF - Protection Services DC Funding (75%) for Fire Master Plan Total 1920.2240.0000 Trsf frm RF - Protection Services 1920.7600.2240 Trsf frm DCRF - Fire DC Funding (75%) for Fire Master Plan Total 1920.7600.2240 Trsf frm DCRF - Fire Total Transfers Net Expenses 360 (97,500) (97,500) (97,500) (97,500) (195,000) 15,966,448 City of Pickering 2019 Current Budget Approved Final 2241 Emergency Operations Run Date: 5/1/19 11:05 AM 361 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019`:. Approved Budget % CHGE 2018 Expenditures 1100 Salaries & Wages 102,362 147,938 119,823 3,595 123,418 3.00% 1400 Employer Contributions 26,164 15,626 30,072 (244) 29,828 (0.81%) 1800 Conferences 0 0 1,500 0 1,500 0.00% 2131 Cellular Phones 699 1,159 800 • 0 800 0.00% 2140 Telephones 5,537 1,869 5,703 (3,500) 2,203 (61.37%) 2340 Seminars & Education 0 0. 1,500 0 1,500 0.00% 2370 Insurance Premium 659 659 659 0 659 0.00% 2394 Recpt, Prom & Sp Events 575 675 500 300 800 60.00% 2395 Memberships 0 0 325 0 325 0.00% 2396 Photo, Mapping, Printing 0 0 500 0 500 0.00% 2478 Misc Equip Repairs 0 0 500 0 500 0.00% 2479 Software/Hardware Maintenanc 0 0 0 329 329 0.00% 5300 Stationery & Office Supplies 579 0 400 0 400 0.00% 5902 Supplies & Tools 0 611 800 0 800 0.00% Total Expenditures 136,575 168,537 163,082 480 163,562 0.29% Revenues 9965 Cost Recoveries (150,000) (150,000) (150,000) 0 (150,000) 0.00% Total Revenues (150,000) (150,000) (150,000) 0 (150,000) 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 .0 0.00% Net (13,425) 18,537 13,082 480 .::. 13,562 :::::::. 3.67%` 361 Coty of Pucker hg 2019. Approved Background Information 2241 Emergency Operations Run Date: 5/1/19 11:08 AM_ 2019 Budget Expenditures 2241.1100.0000 Salaries & Wages Base Salaries and Wages Total 2241.1100.0000 Salaries & Wages 2241.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 123,418 123,418 29,828 Total 2241.1400.0000 Employer Contributions 29,828 2241.1800.0000 Conferences Conference on Disaster Management Total 2241.1800.0000 Conferences 1,500 2241.2131.0000 Cellular Phones Smartphone - Deputy Fire Chief 800 Total 2241.2131.0000 Cellular Phones 800 2241.2140.0000 Telephones Voice / Data 822 Cable 1,321 Internet 60 1,500 Total 2241.2140.0000 Telephones 2,203 2241.2340.0000 Seminars & Education Emergency Management courses - MECG 1,500 Total 2241.2340.0000 Seminars & Education 1,500 2241.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 659 property. (Policy coverage includes: liability, automobile and property). Total 2241.2370.0000 Insurance Premium 659 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements 800 Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 800 2241.2395.0000 Memberships Ontario Association of Emergency Managers 125 Emergency Management Accreditation Prg. 200 Total 2241.2395.0000 Memberships 325 2241.2396.0000 Photo, Mapping, Printing Photo, Mapping, Printing 500 Total 2241.2396.0000 Photo, Mapping, Printing 500 2241.2478.0000 Misc Equip Rep & Maint General equipment repairs 500 362 City of Picked 2019 Approved Background Information 2241 Emergency Operations Run Date: 5/1/19 11:08 AM 2019 Budget Total 2241.2478.0000 Misc Equip Rep & Maint 500 2241.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - HRIS - new Total 2241.2479.0000 Sfwr/Hdwr Maint Contracts 2241.5300.0000 Stationery & Office Suppl General office supplies Total 2241.5300.0000 Stationery & Office Suppl 2241.5902.0000 Supplies & Tools Misc. equipment/tools Total 2241.5902.0000 Supplies & Tools Total Expenses Revenues 2241.9965.0000 Cost Recoveries OPG Grant for Emergency Management Coordinator's Salary Total 2241.9965.0000 Cost Recoveries 329 329 400 400 800 800. 163,562 (150,000) (150,000) Total Revenues (150,000) Total Transfers Net Expenses 363 0 13,562 c44 DICKERING The Corporation of the City of Pickering Human Resources Department Chief Administrative Officer , / Director, Human Resources (1-NUFT) - J Human Resources Assistant (1-NUFT) Employee Complement 6 Non -Union Full -Time (NUFT) Human Resources Associate (1-NUFT) / Coordinator, Human • Resources (1-NUFT) J Chief Administrative Officer Coordinator, Compensation & Benefits (1-NUFT) January 1, 2019 Recruitment Specialist (1-NUFT) Chart No. 9 City of Pickering 2019 Current Budget Approved Final Human Resources Department Run Date: 5/1/19 2:01 PM 365 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 532,487 575,116 553,875 150,582 704,457 27,19% 1200 Overtime 0 557 1,600 0 1,600 0.00% 1400 Employer Contributions 154,616 169,100 161,519 38,983 200,502 24.14% 1700 Employee Recognition & Appre 35,850 37,689 36,150 0 36,150 0.00% 1800 Conferences 697 1,536 2,450 0 2,450 0.00% 2110 Travel 586 174 850 0 850 0.00% 2131 Cellular Phones 679 1,176 800 500 1,300 62.50% 2140 Telephones 2,058 2,405 2,333 800 3,133 34.29% 2210 Advertising 9,365 9,157 10,000 0 10,000 0.00% 2340 Seminars & Education 224 1,607 4,000 0 4,000 0.00% 2341 Corporate Training 24,720 39,976 42,000 0 42,000 0.00% 2370 Insurance Premium 4,171 4,171 4,171 0 4,171 0.00% 2392 Consulting & Professional 89,878 100,930 108,500 (500) 108,000 (0.46%) 2394 Recpt, Prom & Sp Events 2,400 1,333 2,500 0 2,500 0.00% 2395 Memberships 1,383 989 1,210 0 1,210 0.00% 2396 Photo, Mapping, Printing 0 0 300 0 300 0.00% 2479 Software/Hardware Maintenanc 17,108 14,972 17,362 2,457 19,819 14.15% 5300 Stationery & Office Supplies 2,029 1,074 1,500 0 1,500 0.00% 5380 Educational/Promotional Mater 1,044 340 1,000 0 1,000 0.00% 5390 Workplace Accommodations 305 214 900 0 900 0.00% Total Expenditures 879,600 962,516 953,020 192,822 1,145,842 20.23% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. 1920 Transfer to/(from) Reserve Fun (23,546) ' (29,715) (32,000) 0 (32,000) 0.00% Total Transfers (23,546) (29,715) (32,000) 0 (32,000) 0.00% Net 856,054 932,801 921,020 192,822 1,113,842 20.94%' 365 ................................................................. Human Resources>Dep:artm:enf :::::: >:::: ` urnmary :of: Noteworthy:C urrent Bu 3get: Expenditures - Increases/(Decreases) Budget. Item 1100 Salaries & Wages 1400 Employer Contributions. Total Expenditure Changes Amount $150,582 Explanation Increase due to the addition of two new full time positions as follows: (1) Human Resources (HR) Associate to handle increased demand in recruitment as a result of ongoing growth, as well as assist with disability management issues (2) Human Resource Information System (HRIS) Specialist required to assist in the implementation of the City's new HRIS module as well as the ongoing management of the same. 38,983 Increase due to new staff and higher employer paid CPP and Life insurance premiums. $192,822 366 City of Pickering 2019 Current Budget Approved Final 2139 Human Resources Run Date: 5/1/19 2:01 PM 367 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 449,679 466,950 457,743 147,698 605,441 32.27% 1200 Overtime 0 240 1,000 0 1,000 0.00% 1400 Employer Contributions 127,139 138,364 133,673 39,520 173,193 29.56% 1700 Employee Recognition & ApprE 35,850 37,689 36,150 0 36,150 0.00% 1800 Conferences 687 1,516 1,800 0 1,800 0.00% 2110 Travel 37 174 300 0 300 0.00% 2131 Cellular Phones 679 1,176 800 500 1,300 62.50% 2140 Telephones 1,765 2,037 1,950 800 2,750 41.03% 2210 Advertising 9,365 9,157 10,000 0 10,000 0.00% 2340 Seminars & Education 204 1,587 3,500 0 3,500 0.00% 2341 Corporate Training 405 10,261 10,000 0 10,000 0.00% 2370 Insurance Premium 3,442 3,442 3,442 0 3,442 0.00% 2392 Consulting & Professional 89,878 100,930 108,500 (500) 108,000 (0.46%) 2394 Recpt, Prom & Sp Events 2,400 1,333 2,500 0 2,500 0.00% 2395 Memberships 806 854 740 0 740 0.00% 2396 Photo, Mapping, Printing 0 0 300 0 300 0.00% 2479 Software/Hardware Maintenanc 12,359 9,523 11,862 2,193 14,055 18.49% 5300 Stationery & Office Supplies 1,493 1,074 1,200 0 1,200 0.00% Total Expenditures 736,188 786,307 785,460 190,211 975,671 24.22% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 736,188 786,307 785,460 190,211 975,671 24.22%' 367 ©Ity ticket hii 2019 Approved Background Information 2139 Human Resources Run Date: 5/1/19 2:01 PM 2019 Budget Expenditures 2139.1100.0000 Salaries & Wages Base Salaries and Wages 471,475 New full time Human Resources Associate position 66,466 New full time Human Resources Information System (HRIS) Specialist position - 67,500 start date April 1, 2019 Total 2139.1100.0000 Salaries & Wages 2139.1200.0000 Overtime To meet service level/workload commitments Total 2139.1200.0000 Overtime 2139.1400.0000 Employer Contributions This item .includes mandatory deductions (CPP, EI, EHT) and employer provided benefits such as extended health and dental Benefits related to new full time Human Resources Associate position Benefits related to new full time Human Resources Information System (HRIS) Specialist position - start date April 1, 2019 605,441 1,000 1,000 131,361 20,832 21,000 Total 2139.1400.0000 Employer Contributions 173,193 2139.1700.0000 Employee Recog'n & Apprec Annual Luncheon 8,900 Retirements - Union Affiliated 2,750 Retirements Non - Union 4,500 Employee Recognition Program Awards 20,000 Total 2139.1700.0000 Employee Recog'n & Apprec 36,150 2139.1800.0000 Conferences Benefits & HR Conferences 1,800 Total 2139.1800.0000 Conferences 1,800 2139.2110.0000 Travel Parking and mileage 300 Total 2139.2110.0000 Travel 300 2139.2131.0000 Cellular Phones Annual smartphone charges - Division Head, Human Resources 1,300 Total 2139.2131.0000 Cellular Phones 1,300 2139,2140.0000 Telephones Voice / Data 2,370 Internet 380 Total 2139.2140.0000 Telephones 2,750 2139.2210.0000 Advertising 368 City of Pickering 2019 Approved Background Information 2139 Human Resources Run Date: 5/1/19 2:01 PM 2019 Budget Funds allocated for possible retirements, turnover of staff and advertising cost 10,000 increases Total 2139.2210.0000 Advertising 2139.2340.0000 Seminars & Education Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues Employee education assistance under Policy (HUR 160) Total 2139.2340.0000 Seminars & Education 2139.2341.0000 Corporate Training Corporate Training: ongoing team -building and corporate training initiatives Total 2139.2341.0000 Corporate Training 2139.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 10,000 1,500 2,000 3,500 10,000 10,000 3,442 Total 2139.2370.0000 Insurance Premium 3,442 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution 441/97) 60,000 Pre-employment Medicals (City Policy HUR-040 + Retainer Fee) 5,000 Pre-employment Criminal Reference Checks (City Policy HUR-040) 4,000 Ongoing legal advice 37,000 Requested Medical Certificates .2,000 Total 2139.2392.0000 Consulting & Professional 108,000 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences 2,500 Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2,500 2139.2395.0000 ' Memberships HRPAO (Coordinator, Human Resources) 320 HRPAO (Employment & Compensation Specialist) 420 Total 2139.2395.0000 Memberships 740 2139.2396.0000 Photo, Mapping,Printing Misc. Printing • 300 Total 2139.2396.0000 Photo,Mapping,Printing 300 2139.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance = HRIS - new 2,193 Maintenance - Organization Software 512 Maintenance - Info: HR 8,300 Maintenance - Parklane 3,050 Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts 14,055 369 ©oty « f IBcEteDi 2019 Approved Background Information. 2139 Human Resources Run Date: 5/1/19 2:01 PNI 2019 Budget 2139.5300.0000 Stationery & Office Suppl General office supplies Total 2139,5300.0000 Stationery & Office Suppl Total Expenses Total Revenues Total Transfers Net Expenses 370 1,200 1,200 975,671 0 0 975,671 City of Pickering 2019 Current Budget Approved Final 2141 Health & Safety Run Date: 5/1/19 11:05 AM 371 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget - % CHGE. 2018 Expenditures 1100 Salaries & Wages 82,808 108,166 96,132 2,884 99,016 3.00% 1200 Overtime 0 ' 317 600 0 600 0.00% 1400 Employer Contributions 27,477 30,736 27,846 (537) 27,309 (1.93%) 1800 Conferences 10 20 650 0 650 0.00% 2110 Travel 549 0 550 0 550 0.00% 2140 Telephones 293 368 383 0 383 0.00% 2340 Seminars & Education 20 20 500 0 500 0.00% 2341 Corporate Training 24,315 29,715 32,000 0 . 32,000 0.00% 2370 Insurance Premium 729 729 729 0 729 0.00% 2395 Memberships 577 • 135 470 0 470 0.00% 2479 Software/Hardware Maintenan< 4,749 • 5,449 5,500 264 5,764 4,80% 5300 Stationery & Office Supplies 536 0 300 0 300 0,00% 5380 Educational/Promotional Mater 1,044 340 1,000 0 1,000 0.00% 5390 Workplace Accommodations 3d5 214 900 0 900 0.00% Total Expenditures 143,412 176,209 167,560 2,611 170,171 1.56% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers to/from Reserves & R.F. 1920 Transfer to/(from) Reserve Fun (23,546) (29,715) (32,000) 0 (32,000) 0.00% Total Transfers (23,546) (29,715) (32,000) 0 (32,000) 0.00% Net 119,866 146,494 135,560 2,611 138,171 %':`.`.. 193%`• 371 City of Pickering 2019 Approved Background Information 2141 Health & Safety Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2141.1100.0000 Salaries & Wages Base Salaries and Wages Total 2141.1100.0000 Salaries & Wages 2141.1200.0000 Overtime To meet service level/workload commitments Total 2141.1200.0000 Overtime 2141.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 99,016 99,016 600 600 27,309 Total 2141.1400.0000 Employer Contributions 27,309 2141.1800.0000 Conferences PSHSA (Public Services Health & Safety Association) membership meetings 650 Total 2141.1800.0000 Conferences 650 2141.2110.0000 Travel Parking and mileage 550 Total 2141.2110.0000 Travel 550 2141.2140.0000 Telephones Voice / Data 328 Internet 55 Total 2141.2140.0000 Telephones 383 2141.2340.0000 Seminars & Education Education Assistance —Coordinator, Health & Safety 500 Total 2141.2340.0000 Seminars & Education 500 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure 32,000 includes: in-house training, external trainers, wellness initiatives, safety supplies inclusive of food and beverage. Program funded from the WSIB reserve. Total 2141.2341.0000 Corporate Training 32,000 2141.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 729 property. (Policy coverage includes: liability, automobile and property). Total 2141.2370.0000 Insurance Premium 729 2141.2395.0000 Memberships HRPAO Membership - Coordinator, Health & Safety 320 OMHSA Membership - Coordinator, Health & Safety 150 Total 2141.2395.0000 Memberships 470 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS 372 City of Pickering 2019 Approved Background Information 2141 Health & Safety Run Date: 5/1/19 11:08 AM 2019 Budget MSDS Online (H&S compliance) 5,500 Maintenance - HRIS - new 264 Total 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS 5,764 2141.5300.0000 Stationery & Office Suppl General office supplies 300 Total 2141.5300.0000 Stationery & Office Suppl 300 2141.5380.0000 Educational Material Training & Educational Material 1,000 Total 2141.5380.0000 Educational Material 1,000 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured 900 workers) Total 2141.5390.0000 Workplace Accommodation .900 Total Expenses 170,171 Total Revenues 0 Transfers 1920.7705.2141 Trsf frm WSIB-Hlth & Sfty Transfer from WSIB reserve to offset the cost associated with the additional Health (32,000) & Safety Training Total 1920.7705.2141 Trsf frm WSIB-Hlth & Sfty (32,000) Total Transfers Net Expenses 373 (32,000) 138,171 PICKERING PUBLIC Director of Public Services 1 - NUFT CO - Manager of Tient Experience 1 - NUFT Senior Client Experience - Borrower Services - 1 - UFT 2-UPT Client Experience Associate - Borrower Services - 5=UPT Senior Client Experience Associate - 1 - UFT 2-UPT Temp Client Experience Associate - 2 - UFT 1 - UPT Temp Client Experience Specialist - Branches - 1 - UFT Client Experience Specialist - Programming - 3 - UFT Revised: Wednesday, January 16, 2019 PICKERING PUBLIC LIBRARY ORGANI TIONAL CHART Manager of Community Branches 1 - NUFT LIBRARY BOARD Chief Engagement Officer 1 - NUFT People & Culture Manager 1 = NUFT VACANT Senior Client Experience Associate -Information Services - 3 - UFT 2=UPT Client Experience Associate -- Information Services - 2-UPT Client Experience Associate - Borrower Services - 3-UPT Client Experience Courier - 1 - UPT People & Culture Specialist - NUFT EMPLOYEE -COMPLEMENT 11 Non -Union -Full Time 1 Non -Union Part Time 26 Union Full Time 25 Union Part Time 17 Pages/ IT Pages 63 Permanent Employees Total Manager of Technology 1 - NUFT Systems- Adm in istrato r. - 1 -UFT IT Support Technician - 1 -UFT Client Experience Associate - Technology - 1- UFT Temp 3-UPT Client Experience Specialist - Technology 1 - UFT Manager of Community Engagement & Marketing 1 - NUFT Client Experience Associate - Programming - 1 -UFT 1-UPT Temp . Client Experience Specialist - Technology Outreach - 1 - UFT Senior Client Experience Associate - Information Services - 1 - UFT Marketing Specialist - 1 - UFT Marketing Assistant - 1 - UPT Director of Support Services 1 - NUFT Operations Coordinator - 1-NUFTTemp Administrative Assistant - 1 - NUPT Administrative Services Assistant - 1-UPT Manager of Support Services 1 - NUFT Client Experience Specialist - Local History - 1 -UFT Client Experience Specialist- Collections - 2 -UFT Courier & Operations Support - 1 - UFT Digital Services Tech - 1 -UFT - Senior Support Services Associate - 1 -UFT Client Experience Associate -Support Services - 1 -UFT 1 - UPT City of Pickering 2019 Current Budget Approved Final Library Run Date: 5/1/19 11:05 AM 375 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019. Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 3,481,920 3,437,897 3,575,407 44,584 3,619,991 1.25% 1200 Overtime 1,118 2,190 1,310 0 1,310 0.00% 1400 Employer Contributions 894,257 900,902 939,724 (2,908) 936,816 (0.31 %) 1700 Employee Recognition & ApprE 4,400 2,239 3,000 0 3,000 0.00% 1800 Conferences 15,594 13,106 -10,000 (1,000) 9,000 (10.00%) 1900 Uniforms 1,023 1,613 1,300 1,000 2,300 76.92% 2110 Travel 7,308 7,358 ' 6,000 0 6,000 0.00% 2121 Postage 3,078 2,823 2,800 0 2,800 0.00% 2122 Freight, Express & Cartage 360 564 350 0 350 0.00% 2131 Cellular Phones 8,538 9,096 11,680 525 12,205 4.49% 2140 Telephones 51,892 56,502 58,786 6,924 65,710 11.78% 2210 Advertising 9,325 15,586 13,500 4,500 18,000 33.33% 2320 Legal Services 23,014 12,195 8,000 (500) 7,500 (6.25%) 2340 Seminars & Education 32,187 18,602 17,500 5,000 22,500 28.57% 2365 Purch Prnting/Broch/News Ltr 7,563 9,600 6,000 (500) 5,500 (8.33%) 2370 Insurance Premium 25,918 23,918 23,918, 0 23,918 0.00% 2371 Ins, Deductible 0 0 2,000 0 - 2,000 0.00% 2392 Consulting & Professional 18,936 100,783 95,850 (81,500) 14,350 (85.03%) 2394 Recpt, Prom & Sp Events 11,458 11,521 10,000 (1,000) 9,000 (10.00%) 2395 Memberships 6,979 5,473 5,380 0 • 5,380 0.00% 2399 Outside Agency Sery 59,053 43,975 46,950 750 47,700 1.60% 2435 Build Repairs & Mtce • 224,773 195,172 229,333 18,554 247,887 8.09% 2457 Veh - Repairs & Maintenance 976 1,767 2,000 0 2,000 0.00% 2478 Misc Equip Repairs 50,026 40,898 46,250 0 46,250 0.00% 2479 Software/Hardware Maintenanc 123,405 109,304 115,785 16,980 132,765 14.67% 5300 Stationery & Office Supplies 18,192 18,380 20,500 (300) 20,200 (1.46%) 5303 Catalogue Processing Supp 3,578 4,668 5,000 0 5,000 0.00% 5310 Lib Materials 208,582 234,355 225,000 27,290 252,290 12.13% 5320 Program Supplies 33,193 29,507 27,750 3,000 30,750 10.81% 5510 Utilities - Water 13,189 16,403 15,265 1,985 17,250 • 13.00% 5520 Utilities - Gas 29;472 31,300 34,911 1,050 35,961 3.01% 5530 Utilities - Hydro 184,740 171,563 243,852 (29,852) 214,000 (12.24%) 5900 Gas, Oil Tires 2,551 2,049 3,143 (300) 2,843 (9.55%) 5902 Supplies & Tools 7,049 4,998 3,500 0 3,500 0.00% 5973 Minor Furniture & Fixtures 31,593 33,325 12,000 (7,000) 5,000 (58.33%) 5974 System & Software Upgrades 0 0 0 40,000 40,000 0.00% 5975 Hardware Replacements 43,957 40,834 34,000 (14,500) 19,500 (42.65%) Total Expenditures 5,639,197 5,610,466 5,857,744 32,782 5,890,526 0.56% 375 City of Pickering 2019 Current Budget Approved Final Library Run Date: 5/1/19 11:05 AM 376 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Revenues 1529 Fines - Library Matls. (82,425) (74,033) (100,000) 15,000 (85,000) (15.00%) 1580 Misc. - Photocopies Lib. (41,606) (42,670) (44,000) (5,000) (49,000) 11.36% 1592 Donations (9,054) (9,023) (15,000) (1,000) (16,000) 6.67% 1610 Federal Grant 0 (3,637) 0 0 0 0.00% 1623 Ont. Specific Grants (210,280) (138,049) (138,050) 31,625 (106,425) (22.91%) 9916 Vending Machines '(2,467) (1,934) (2,500) 0 (2,500) 0.00% 9933 Rentals - Mtg. Room/Public (5,352) (3,373) (8,500) 0 (8,500) 0.00% 9990 Other Misc Revenue (11,494) (5,687) (3,500) (2,000) (5,500) 57.14% 9980 Sponsorships No Tax 0 0 (500) 500 0 (100.00%) 9985 Marketing Sponsorships 0 0 (2,500) 2,500 0 (100.00%) Total Revenues (362,678) (278,406) (314,550) 41,625 (272,925) (13.23%) Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve 0 0 0 80,000 80,000 0.00% 1920 Transfer to/(from) Reserve Fun 0 (45,589) (50,625) 50,625 0 (100.00%) Total Transfers 0 (45,589) (50,625) 130,625 80,000 (258.02%) Net 5,276,519 5,286,471 5,492,569 205,032 5,697,601 3.73%` 376 iy rrf:c4i;erri 201;: Libra: ........................................................................ Si1mmar�f:of: N oteworthy;Current:Budget.:C:han:ges::;:;: Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 2140 Telephones 2340 Seminars & Education 2392 Consulting & Professional Fees 2435 Build Repairs & Maintenance 2479 Software/ Hardware Maintenance 5310 Library Materials 5530 Utilities - Hydro 5973 Minor Furniture & Fixtures 5974 System & Software Upgrades 5975 Hardware' Replacements Total Changes Amount Explanation $ 44,584 Increase reflects CUPE collective agreement annual increase. 6,924 Increase reflects Library plans in 2019 to increase public internet service at Central and George Ashe libraries requiring additional funds. 5,000 Increase due to need for in-person de-escalation training, safety & wellness training, and other customer service related training. (81,500) Decrease due to completion of Library Strategic plan in 2018. Also savings with new Employee & Family Assistance Program (EFAP) provider. 18,554 Increase reflects additional small public washroom refurbishment project. 16,980 Increase due to contract cost increases from major library software vendors and increase cost for backup software to speed up our nightly back-up process. Also, cost reflects the Library's share of the annual maintenance fees for the new HRIS system. This maintenance support includes: technical and software upgrades. 27,290 Increase due to transfer of funds from Capital to Current to support the ongoing development of digital collections. (29,852) Decrease is based on 2018 projected actual costs. (7,000) Decrease in reflect anticipated Library needs 2019. 40,000 Increase due to the addition of new website software for greater integration with the Library's existing systems and for increased efficiency and user experience. (14,500) Decrease due to removal of servers from the Library's current budget to its capital budget. $32,782 377 Revenues - (Increases)/Decreases Budget Item Amount Explanation 1529 Fines - Library $ 15,000 Decrease in revenue due to a drop in the circulation of physical items and a corresponding loss of revenue. Materials 1580 Misc. - Photocopies (5,000) Increase due to growing use of this service by Library clients. Library 1623 Ontario Grants 31,625 Decrease due to end of funding for Research and Innovation Grant and Library Service Development Funding. Total Changes $41,625 378 Transfers to/from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1910 Transfer to/(from) Reserve 1920 Transfer to/(from) Reserve Fund Amount Explanation $80,000 Reflects the Library's contribution to creating a Reserve to fund the construction of new Central Library Building. 50,625 Reduction in transfer from DC reserve funds due to completion of the Library's Strategic Plan in 2018. Total Transfer Changes $130,625 379 Comparative Expenditure Analysis By Municipality (Source BMA 2018 Municipal Study) Net Costs (per $100,000 Assessment) Excluding Amortization•. Service Pickering Whitby Oshawa Clarington Brock Fire Services A $197 $152 $177 $136 $78 Roadways - Paved $7 $28 $19 ($5) $12 Roadways - Unpaved $6 $0 $0 $3 $18 Roadways - Bridges and Culverts $0 $1 $1 $3. $4 Roadways - Traffic Operations $14 $33 $28 $73 $91 Winter Control* - Except Sidewalks, Parking Lots $8 $10 $28 $25 $28 Street lighting $9 $6 $9 $11 $11 Storm Sewer- Urban $4 $3 $3 $5 Parks $28 $22 $48 $18 $15 Recreation Programming $23 $5 $8 $18 $4 Recreation Facilities - Other $33 $37 $70 $55 $27 Library $36 $24 $44 $21 $31 Museums $5 $2 Planning $14 $11 $13 $18 $1 Building Permit and $10 ($3) $13 $12 $0 Inspection Services* * Net Costs (per $100,000 Assessment) Including Amortization A Net Costs (per Capita) Excluding Amortization 380 City of Pickering 2019 Current Budget Approved Final 2745 Libraries Run Date: 5/1/19 11:05 AM 381 2017 Actuals 2018 ' Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Expenditures 1100 Salaries & Wages 3,481,920 3,437,897 3,575,407 44,584 3,619,991 1.25% 1200 Overtime 1,118 2,190 1,310 0 1,310 0.00% 1400 Employer Contributions 894,257 900,902 939,724 (2,908) 936,816 (0.31%) 1700 Employee Recognition & ApprE 4,400 2,239 3,000 0 3,000 0.00% 1800 Conferences 15,594 13,106 10,000 (1,000) 9,000 (10.00%) 1900 Uniforms 1,023 1,613 1,300 1,000 2,300 76.92% 2110 Travel 7,308 7,358 6,000 0 6,000 • 0.00% 2121 Postage 3,078 2,823 2,800 0 2,800 0.00% 2122 Freight, Express & Cartage 360 564 350 0 350 0.00% 2131 Cellular Phones 8,538 9,096 11,680 525 12,205 . 4.49% 2140 Telephones 51,892 56,502 58,786 6,924 65,710 11.78% 2210 Advertising 9,325 15,586 13,500 4,500 18,000 33.33% . 2320 Legal Services 23,014 12,195 8,000 (500) 7,500 (6,25%) 2340 Seminars &Education 32,187 18,602 17,500 5,000 22,500 28.57% 2365 Purch Prnting/Broch/News Ltr 7,563' 9,600 6,000 (500) 5,500 (8.33%) 2370 Insurance Premium 25,918 23,918 23,918 0 23,918 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2392 Consulting & Professional '18,936 100,783 95,850 (81,500) 14,350 (85.03%) 2394 Recpt, Prom & Sp Events 11,458 11,521 10,000 (1,000) 9,000 (10.00%) 2395 Memberships 6,979 5,473 5,380 0 5,380 0.00% 2399 Outside Agency Sery 59,053 43,975 46,950 750 47,700 1.60% 2435 Build Repairs & Mtce • 224,773 1951172 229,333 18,554 247,887 8.09% 2457 Veh - Repairs & Maintenance 976 1,767 2,000 0 2,000 0.00% 2478 Misc Equip Repairs 50,026 40,898 46,250 0 .46,250 0.00% 2479 Software/Hardware Maintenanc 123,405 109,304 115,785 16,980 132,765 14.67% 5300 Stationery & Office Supplies 18,192 18,380 20,500 (300) 20,200 (1.46%) 5303 Catalogue Processing Supp 3,578 4,668 5,000 0 5,000 0.00% 5310 Lib Materials 208,582 234,355 225,000 27,290 252,290 12.13% 5320 Program Supplies 33,1.93 29,507 27,750 3,000 30,750 10.81% 5510 Utilities - Water 13,189 16,403 15,265 1,985 17,250 13.00% 5520 Utilities - Gas 29,472 ' 31,300 34,911 1,050 35,961 3.01% 5530 Utilities - Hydro 184,740 171,563 243,852 (29,852) 214,000 (12.24%) 5900 Gas, Oil Tires 2,551 2,049 3,143 (300) 2,843" (9.55%) 5902 Supplies & Tools 7,049 4,998 3,500 0 3,500 0.00% 5973 Minor Furniture & Fixtures 31,593 33,325 12,000 (7,000) 5,000 (58.33%) 5974 System & Software Upgrades' 0 0 0 40,000 40,000 0.00% 5975 Hardware Replacements 43,957 40,834 34,000 (14,500) 19,500 (42.65%) Total Expenditures 5,639,197 5,610,466 5,857,744 32,782 5,890,526 0.56% 381 City of Pickering 2019 Current Budget Approved Final 2745 Libraries Run Date: 5/1/19 11:05 AM 382 2017 Actuals 2018 Actuals 2018 Approved Budget INC./DEC. 2019 Approved Budget % CHGE. 2018 Revenues 1529 Fines - Library Matls. (82,425) (74,033) (100,000) 15,000 (85,000) (15.00%) 1580 Misc. - Photocopies Lib. (41,606) (42,670) (44,000) (5,000) (49,000) 11.36% 1592 Donations (9,054) (9,023) (15,000) (1,000) (16,000) 6.67% 1610 Federal Grant 0 (3,637) 0 0 0 0.00% 1623 Ont. Specific Grants (210,280) (138,049) (138,050) 31,625 (106,425) (22.91%) 9916 Vending Machines (2,467) (1,934) (2,500) 0 (2,500) 0.00% 9933 Rentals - Mtg. Room/Public (5,352) (3,373) (8,500) 0 (8,500) 0.00% 9990 Other Misc Revenue (11,494) (5,687) (3,500) (2,000) (5,500) 57.14% 9980 Sponsorships No Tax 0 0 (500) 500 0 (100.00%) 9985 Marketing Sponsorships 0 0 (2,500) 2,500 0 (100.00%) Total Revenues (362,678) (278,406) (314,550) 41,625 (272,925) (13.23%) Transfers to/from Reserves & R.F. 1910 Transfer to/(from) Reserve 0 0 0 80,000 80,000 0.00% 1920 Transfer to/(from) Reserve Fun 0 (45,589) (50,625) 50,625 0 (100.00%) Total Transfers - 0 (45,589) (50,625) 130,625 80,000 (258.02%) Net 5,276,519 5,286,471 5,492,569 205,032 5,697,601 3.73%' 382 C6ty of Paclkerung 2019 Approved Background Information 2745 Libraries Run Date: 5/1/19 11:08 AM 2019 Budget Expenditures 2745.1100.0000 Salaries & Wages Base Salaries and Wages 3,642,376 Pay in Lieu of benefits for casual staff (level 3) 6,800 ' Two part time Circulation Assistant position eliminated (51,982) Two part time Senior Information Services Technician position eliminated (64,076) One part time Librarian I position eliminated (36,393) One part time Information Services Technician position eliminated (30,745) One full time Manager Operations position eliminated (72,633) One full time Senior Information Services Technician position eliminated (56,061) One full time Client Services Specialist position eliminated (63,680) New part time Client Services Associate position 31,324 New part time Community Programing & Outreach Facilitator position 31,323 New part time Information Services Technician position 31,324 New part time Client Experience Courier position 28,687 New part time Senior Client Services Associate position 32,643 New part time Marketing Assistant position 32,643 New full time Community Program & Outreach Facilitator position 54,809 New full time Community Program & Outreach Specialist position 64,877 New full time Operations Coordinator position 63,755 Cut to Additional Hours (25,000) Total 2745.1100.0000 Salaries & Wages 3,619,991 2745.1200.0000 OVERTIME To meet service level/workload commitments 1,310 Total 2745.1200.0000 OVERTIME 1,310 2745.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided 926,600 benefits such as extended health and dental Employee Post Retirement Benefits Benefits related to two part time Circulation Assistant positions eliminated Benefits related to two part time Senior Information Services Technician positions eliminated Benefits related to one part time Librarian I position eliminated Benefits related to one part time Information Services Technician position eliminated 1,862 (12,610) (12,091) (4,341) (7,759) Benefits related to one full time Manager Operations position eliminated (17,967) Benefits related to one full time Senior Information Services Technician position (17,350) eliminated 383 City of Pickering 2019 Approved Background Information 2745 Libraries Run Date: 5/1/19 11:08 AM 2019 Budget Benefits related to one full time Client Services Specialist position eliminated (18,762) Benefits related to new part time Client Services Associate position 7,076 Benefits related to new part time Community Programing & Outreach Facilitator 7,076 position Benefits related to new part time Information Services Technician position 7,076 Benefits related to new part time Client Experience Courier position 6,759 Benefits related to new part time Senior Client Services Associate position 7,235 Benefits related to new part time Marketing Assistant position 7,235 Benefits related to new full time Community Program & Outreach Facilitator 18,555 position Benefits related to new full time Community Program & Outreach Specialist 20,215 Benefits related to new full time Operations Coordinator position 19,773 Benefits related to Cut to Additional Hours (1,766) Total 2745.1400.0000 Employer Contributions 936,816 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff 2,000 Recognition event for volunteers including bursary 1,000 Total 2745.1700.0000 Employee Recog'n & Apprec 3,000 2745.1800.0000 'Conferences Ontario Library Association Annual Conference (OLA) 3,000 International Conferences (PLA, ALA, COSUGI etc.) 3,000 Other Conferences (OALT, etc.) 3,000 Total 2745.1800.0000 Conferences 9,000 2745.1900.0000 Uniforms Uniform and Safety apparel for staff 2,300 Total 2745.1900.0000 Uniforms 2,300 2745.2110.0000 Travel Staff and Board travel at City's approved rate 3,700 Travel costs for seminars and education 2,300 Total 2745.2110.0000 Travel 6,000 2745.2121.0000 Postage Overdue notices 2,000 Other mail 800 Total 2745.2121.0000 Postage 2,800 2745.2122.0000 Freight,Express & Cartage Freight, express & cartage 350 Total 2745.2122.0000 Freight,Express & Cartage 350 2745.2131.0000 Cellular Phones 384 C6ty of Pi ckelrong 2019 Approved Background Information 2745 Libraries Run Date: 5/1/19 11:08 AM 2019 Budget Library cell phones 2,625 PPL Connects Project hotspots 9,580 Total 2745.2131.0000 Cellular Phones 12,205 2745.2140.0000 Telephones Voice / Data 23,083 Internet 41,200 Cable 1,427 Total 2745.2140.0000 Telephones 65,710 2745.2210.0000 Advertising Advertising (recreation newsletter, advertisements, job postings) 18,000 Total 2745.2210.0000 Advertising 18,000 2745.2320.0000 Legal Services Expenses Provision for legal counsel 7,500 Total 2745.2320.0000 Legal Services Expenses 7,500 2745.2340.0000 Seminars & Education Staff training based on Staff Development plan 18,500 Legally required staff training 4,000 Total 2745.2340.0000 Seminars & Education 22,500 2745.2365.0000 Purch. Pr./Broch./News Lt Printed brochures, newsletters, signs, banners, etc. 5,500 Total 2745.2365.0000 Purch. Pr./Broch./News Lt 5,500 2745.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for Library activities and 23,918 property. (Policy coverage includes: liability, automobile and property) Total 2745.2370.0000 Insurance Premium 23,918 2745.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2745.2371.0000 Insurance Deductible 2,000 2745.2392.0000 Consulting & Professional EFAP Program 3,550 Board Education 1,000 Ergonomic assessment 500 Ability management 3,300 External Audit Fees 6,000 Total 2745.2392.0000 Consulting & Professional 14,350 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Board / Community linkage activities 2,000 Employee & Board relations, condolence, meeting costs etc. 7,000 385 City of Pickering 2019 Approved Background Information 2745 Libraries Run Date: 511/19 11:08 AM 2019 Budget Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 9,000 2745.2395.0000 Memberships Library Association Memberships Other Miscellaneous memberships Total 2745.2395.0000 Memberships 2745.2399.0000 Outside Agency Services Security Services for Central Library Collection Agency Services (partially offset by revenue in acct #1529) Rental of storage space for Local History documents Accessibility Services Central Security Alarm System Service George Ashe - Security System Services Claremont Library --Security System Services Base Hospital Support Defibrillation Program - Central Central Library Defibrillator monitoring Total 2745.2399.0000 Outside Agency Services 47,700 2745.2435.0000 Building Repairs & Mainte Central Library Sanitact (6 units) 2,900 George Ashe - Sanitact (1 unit) 320 All Branches. Washroom & Janitorial Supplies 5,800 All Branches --Water Testing 800 All Branches - Bed Bug inspection and treatment 3,300 Contingency (All Sites) 5,000 All Branches --Fire Alarm, Sprinkler & Fire Extinguishers 3,200 Claremont Library - Snow Clearing 3,000 Central Library snow clearing 12,500 George Ashe Snow clearing 3,000 Air handling maintenance (chillers & starters only) 4,120 Fan calibration & adjustment 2,060 Elevator maintenance 4,600 Boiler maintenance 3,090 Garbage disposal 6,288 Diesel generator maintenance 3,000 Main Electrical Switchboard yearly maintenance 1,000 Mech. Systems Water treatment 3,600 Energy Management System "PM" 1,500 Electrical Safety Authority Yearly Inspections 3,200 Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air 10,300 handling 3,680 1,700 5,380 36,950 5,000 1,700 500 500 600 600 1,600 250 386 City of Pickering 2019 Approved Background Information 2745 Libraries Run Date: 5/1/19 11:08 AM 2019 Budget George Ashe - HVAC service contingency 1,250 Claremont Library - HVAC service contingency 625 Janitorial staff City (Term employees) 118,934 Special Cleaning Projects (power washing public washrooms, power cleaning 14,500 stairs, foyer and flooring, cleaning related to major furnishing moves, major cleaning to access areas etc.) Painting for public spaces 10,000 Central Library Public Washrooms Refurbishment 20,000 Total 2745.2435.0000 Building Repairs & Mainte 247,887 2745.2457.0000 Vehicle -Repair & Maintena City Vehicle assigned for Library Courier use 2,000 Total 2745.2457.0000 Vehicle -Repair & Maintena 2,000 2745.2478.0000 Misc.Equipment Repairs & Network Maintenance - Installation and Cabling 9,000 Copier Maintenance - all branches, partially offset by Revenue Account 1580 34,250 Contingency 3,000 Total 2745.2478.0000 Misc.Equipment Repairs & 46,250 2745.2479.0000 Sfwr/Hdwr'Maint Contracts RFID Maintenance Contract (CN & GAL) - Hardware 25,774 ILS Maintenance --Horizon Software and Hardware Support 47,700 ILS Maintenance--BiblioCommons 24,650 Network Maintenance --Domain registrations 200 Open DNS Cloud Security 2,000 Client Access software including anti-virus 2,500 Virtual server licencing• 2,500 Demco Sign up software contract (program registration) 2,500 Papercut contract 1,000 Book Club Reservation software 700 Cloudflare 250 Back Blaze offsite backup 360 Greengeeks 200 Impact survey software 175 Online Assistance software 650 Staff Scheduling software 4,100 Summer reading club software 2,000 Proxmox software for our virtual servers 1,000 Adobe Creative Suite 1,300 Veeam Backup and Recovery software 3,400 Lastpass Teams 150 387 City of Pic e[rangy 2019 Approved Background Information 2745 Libraries Run Date: 511/19 11:08 AM 2019 Budget Maintenance - HRIS - new Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts 2745.5300.0000 Stationery & Office Suppl General office supplies Computer peripherals Total 2745.5300.0000 Stationery & Office Suppl 2745.5303.0000 Circulation Supplies Supplies includes membership cards, printer rolls and related items. Total 2745.5303.0000 Circulation Supplies 2745.5310.0001 Library Mat - 57.14% Includes Non -Capital Materials (Online Products, Digital Collections and Periodicals) Transfer from Capital Materials Total 2745.5310.0001 Library Mat - 57.14% 2745.5320.0000 Program Supplies Programming funds for public programs. Partially offset by donations Total 2745.5320.0000 Program Supplies 2745.5510.0000 Utilities - Water 9,656 132,765 17,200 3,000 20,200 5,000 5,000 219,290 33,000 252,290 30,750 30,750 17,250 Budget based on 2018 projected actuals and regional water rate increase in 2019 13,500 - Central Budget based on 2018 projected actuals and regional water rate increase in 2019 4,500 - George Ashe Total 2745.5510.0000 Utilities - Water 2745.5520.0000 Utilities - Gas Central, George Ashe and Claremont Libraries - Budget based on projected 2018 actuals Total 2745.5520.0000 Utilities - Gas 2745.5530.0000 Utilities - Hydro Budget based on 2018 projected actuals and rate increase in 2019 Total 2745.5530.0000 Utilities - Hydro 2745.5900.0000 Gas, Oil, Tires Fuel: Unleaded 2,026 litres @ $1.03/litre Oil changes and tires Total 2745.5900.0000 Gas, Oil, Tires 2745.5902.0000 Supplies & Tools Miscellaneous & Supplies Children's Educational Equipment & Supplies Total 2745.5902.0000 Supplies & Tools 388 18,000 35,961 35,961 214,000 214,000 2,087 756 2,843 2,500 1,000 3,500 City of Picker°uri j 2019 Approved Background Information 2745 Libraries Run Date: 5/1/19 11:08 AM 2019 Budget 2745.5973.0000 Furniture & Fixtures Replacements - furniture 5,000 Total 2745.5973.0000 Furniture & Fixtures 5,000 2745.5974.0000 System & Software Upgrade Biblio Web software/Content Management Module for ILS 40,000 Total 2745.5974.0000 System & Software Upgrade 40,000 2745.5975.0000 Hardware Replacements Replace UPS and power 2,000 Network core switches & wireless access ports 7,000 Technology programming equipment 4,500 Makerspace Equipment replacement 2,500 Replace staff devices 3,500 Total 2745.5975.0000 Hardware Replacements 19,500 Total Expenses 5,890;526 Revenues 1529.0000.0000 FINES - LIBRARY MATLS. Fines, Replacement & Fees etc. (85,000) Total 1529.0000.0000 FINES - LIBRARY MATLS. (85,000) 1580.0000.0000 MISC. - PHOTOCOPIES LIB. Photocopying (49,000) Total 1580.0000.0000 MISC. - PHOTOCOPIES LIB. (49,000) 1592.2745.0000 Misc - Donations -Library Donation funds from various sources (16,000) Total 1592.2745.0000 Misc - Donations -Library (16,000) 1623.2745.0000 Ont Grant - Library Household Grant - Province (97,833) Pay Equity Equalization "down -payment" est. - Prov. (8,592) Total 1623.2745.0000 Ont Grant - Library (106,425) 2745.9916.0000 Vending Machines Based on sales of vending machine products (2,500) Total 2745.9916.0000 Vending Machines (2,500) 2745.9933.0000 Rentals - Mtg. Room/Publi Rental of library meeting and board rooms (8,500) Total 2745.9933.0000 Rentals - Mtg. Room/Publi (8,500) 2745.9990.0000 Other Revenue Payphone, book sales, genealogy research, other revenues (5,500) Total 2745.9990.0000 Other Revenue (5,500) 389 ©aty of pocG3erron 2019 Approved Background Information 2745 Libraries Run Date: 5/8/19 2:18 PM 2019 Budget Total Revenues (272,925) Transfers 2821.7042.0000 To Res- Library Transfer to Library Reserve 80,000 Total Transfers Net Expenses Total 2821.7042.0000 To Res- Library 80,000 390 80,000 5,697,601 General Government Expenditure 2018 Increase Budget (Decrease) % Change 2019 Budget VS. 2018 ................. 2111 Mayor, Council & Council Support $1,003,400 $143,990 :;:;:$1•,:1:47;90;: 14.35% 2112 Miscellaneous Transactions 19,585,000 (12,085,000) .:. :.:.7:,.500;000:; -61.71% 2126 Purchased Services 781,321 (381,321) >:.:;400;000.: -48.80% 2126A Corporative Requirements & PR 23,360 130,427 .:.:;1;53;787:; 558.33% 2134 Provision for Uncollectable Taxes 501,700 (49,950) ::;451;750;: -9.96% 2135 Property Tax & Vacancy Rebates 191,800 (35,000) :;:;::16;800:; -18.25% 2193 Insurance 174,515 (5,289) :::.:1:69;226;: -3.03% 2194 Insurance - Self Insurance 199,815 0 ,;;;;;;;;;;;;;;;;;;;1;99;0:5:; 0.00% 2195 Grants to Organizations & Individuals 250,964 12,116 :::263;080;: 4.83% 2812 Debenture Debt Charges 4,983,448 57,875 :5;,047;,323:; 1.16% 2821 Tsfr.to Reserve for Contingency -Elections 70,000 0:;:70;000;: 0.00% 2821 Tsfr. to Reserve for Vehicle Replacement 1,200,000 100,000 :;:.:.' 3.0.0;000:: 8.33% 2821 Tsfr. to Dunbarton Pool Reserve 5,000 0 •.:.:.:::::::.:< ::.:5;000;: 0.00% 2821 Tsfr. to Dun Beer Arena Reserve 30,000 0 30000:; 0.00% 2821 Tsfr. to Complex Central Core Reserve 27,000 0 :1:::27;000;: 0.00% 2821 Tsfr. to Rec Complex Pool Res. 15,000 0 <.:.15;000` • 0.00% 2821 Tsfr.•to Rec Complex Arena Res. 20,000 0 ::::.::::::::;:-:.:20;000;: 0.00% 2821 Tsfr. to Programs Res. 18,500 0 .:::.:.:.:.:.:.:.:.::1,8;500:; 0.00% 2821 Tsfr. To Major Equipment Reserve 0 275,000 :.:.:.:.:.:::.:::.275;000;: NA 2821 Tsfr. To Financial Sys Res. 275,000 (150,000) :;:;:;:1;25;000:; -54.55% .................. 2821 Tsfr. To New Senior Centre Res. 250,000 450,000 :::::::::::::::::::..7.00;000;: 180.00% 2821 Tsfr. To Fences Res. 180,000 30,000 :1,0;000:; 16.67% 2821 Tsfr. To Minor Buildings Rep. Reserve 200,000 200,000 ::.:.400;000: 100.00% 2822 Trans. to Reserve Fund - WSIB 610,000 50,000 .00;000: 8.20% 2822 Trans to Reserve Fund - Federal Gas Tax 2,825,848 ' (41,862):2,783',9.1.6: -1.48% 2822 Trans to RF - Stormwater Res. Fund 25,000 75,000 >};:;:;:;;:::1:QQ,O.QQ : 300.00%• 2822 Trans to Animal Shelter Res Fund 75,000 50,000;:1:25;'9'90; 66.67% 2822 Trans to Roads & Bridges Res Fund 900,000 200,000 :::::1:;1.99;0.00:; 22.22% 2823 Trans. to Capital Fund Capital Funded From Current 1,395,944 (102,524) ::.:1;293;420: -7.34% Capital Funded From Internal Loans 1,480,000 562,000..:t 00;0.(i.0: 37.97% Capital Funded From Debt 8,237,970 2,953,795 :::1'1;.1:91;: 35.86% 2891 City Share of DC Projects 700,000 100,000 :.::800;000: 14.29% 2900 Contingency 816,224 441,290 ::.:.1;257;51:4:: 54.06% 2901 Emergency Operational Needs - Capital 200,000 0 :.: ....::.:.200;000:; 0.00% $47,251,809 ($7,019,453) :;:.::::::;;$4() 232;3:56:: -14.86% Without Debt & Int. Loans & Deal Fin. 37,533,839 (10,535,248) 26,998,591 Without Debt & Capital funded from Current 36,137,895 (10,432,724) 25,705,171 391 ertI utiae General Government Revenue 2018 Budget Increase (Decrease) 1597 POA Revenues $33,500 $0 0000 Non -Shared P.I.L.S. 3,667,876 (6,556) 0000 Linear Properties 1,529,705 (28,635) 1530 Rentals 103,580 0 1592 Misc Donations 0 0 1593 Sale of Equipment 40,000 10,000 1599 Other Misc. Transactions 22,558,140 (12,219,527) Veridian 3,156,138 0 1910 Tsfr. from Easement Settlement Agree. Res. 0 0 1910 Tsfr. from Rate Stabilization Reserve 0 0 1910 Tsfr. from Reserve - Elections 0 0 1910 Tsfr. from Reserve - Duffin Heights 229,252 89 1911 Tsfr. from Reserve - Cont. Studies 94,029 (94,029) 1920 Tsfr. from Res. Fund - Workers' Comp. 174,515 (5,289) 1920 Tsfr. from Res. Fund - Development Charges 58,704 (58,704) Surplus 125,000 0 $31,770,439 ($12,402,651) ;338;6'13:: Change 2019 Budget VS. 2018 0.00% -0.18% -1.87% 0.00% 0.00% 25.00% -54.17% 0.00% 0.00% 0.04% -100.00% -3.03% -100.00% 0.00% -39.04% 392 ickerin 20a>`:'`':' ........................ F3udget': POA Revenues Projected Revenues Non -Departmental Revenues 2018 Increase, Budget (Decrease) $33,500 $0 33,500 $0 Durham Region staff have recommended the lower budgeted amount. Linear Properties (CN,CP & Hydro Corridors) Projected Revenues Non -Shared PIL's Projected Revenues * 1,529,705 (28,635) 1,529,705 (28,635) 3,667,876 (6,556) 3,667,876 (6,556) * The Province hasn't finalized the Education Rates for 2019 >:$33;5tltl: $1,501,070;: 393 1530/1591 - Rentals & Misc Income 2018 2018 Increase Est. Actual Budget Decrease 1530 - Rentals Cellular Tower Rentals 0005) Telus - Hwy 7 & Sideline 24 21,313 21,313 0 0006)'Rogers - Sideline 34 - North of Whitevale Rd. 22,267 22,267 0 0007) Telus - Sideline 16 - North of Old Taunton Rd. 20,000 20,000 0 0009) Public Mobile Retail - Centennial Park 20,000 20,000 0012) Tillings & Brock Rd. 20,000 20,000 0 $103,580 $103,580 $0 budget;:. . 394 1593 Sale of OId/Used Equipment 1593.0001.0000 - Sale of Equipment Miscellaneous equipment sold at Regional auction, and private auctions. 2018 2018 Increase Est. Actuals Budget (Decrease) $135,000 $40,000 $10,000 $30,500 $40,000 $10,000 20:19::::::: Budget;: The estimated actuals reflect the sale and disposal of equipment such as vehicles, tractors and riding mowers. The large disposal items for 2018 were: old breathing equipment used by fire ($33,350); loader ($22,876) and ice resurfacer ($17,710). 395 1599.9990.0000 - Other Miscellaneous Transactions - Revenue Account 2018 Est. Actuals 2018 Budget Increase (Decrease) B:U'dgi3t�> 1599 Miscellaneous Transactions LAS Rebate Natural Gas Rebate $10,000 Pickering Innovation Corridor Land Sales Anticipated Sales of Various Blocks of land Main Street Improvement Grant 110,774 Reimbursement for Hydro Merger Bus. Case Funded 100% by Veridian Corporation Ontario Cannabis Legalization Implementation Fund Smart Cities Challenge Funded 100% by the Federal Government Receipt of 2019 Federal Gas Tax Funds $10,000 19,295,000 106,060 71,232 250,000 2,697,400 2,825,848 $4,200 (11,795,000) (106,060) (71,232) 40,427 (250,000) (41, 862) $2,818,174 $22,558,140 ($12,219,527) FGT funding is population based and the City's population growth was below the Provincial average resulting in a slight decrease in funding. 396 Dividend (41.0%) Revenues From Veridian 2018 2018 Increase Est. Actuals Budget (Decrease) 1,927,000 1,927,000 0 Interest on Prom notes 1,229,138 1,229,138 0 Prom Note Desc $3,156,138 $3,156,138 $0 i;1:S ;138 Maturity Prom Terms Note Int. Rate Int. Earned Due Dec 31, Veridian Connection (VC) 2019 .$7,095,000 6.00% $425,700 Due Dec 31, Veridian Conn Inc (VCI) 2019 17,974,000 4.47% 803,438 Total Notes $25,069,000 $1,229,138 Whitby Hydro and Veridian are merging in 2019 and the new company will be called Elexicon Energy. The 2019 budget assumes that the City will receive the same level of funding. 397 Market Sounding Consulting Exercise Transfers from Reserves 2018 2018 Increase Est; Actual Budget (Decrease) 24,330 24,330 (24,330) Planning & Evaluation Services 69,699 69,699 (69,699) Duffin Heights Reserve Funding for debt charges for SWMP 229,252 229,252 89 $323,281 $323,281 ($93,940) ::::Budget $229,341 398 1920 - Transfers from Reserve Funds 1) From - Development Charges Reserve Fund 2018 2018 Increase Est. Actual Budget (Decrease) Partial funding for Community Engagement on Economic & Employment - 407 Corridor $58,704 58,704 ($58,704) 2) From - Workers' Compensation Reserve Fund $58,704 $58,704 ($58,704) This transfer to offset the cost of $174,515 WSIB related insurance. $174,515 ($5,289) $174,515 $174,515 ($5,289) Total $233,219 $233,219 ($63,993) iudgef;:::: ::::•:• .............. .............. ............... $169;226: ............... .............. ............... .............. ............... 399 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $83,260 $86,115 $27,514 Severance Provision 7,176 7,176 2,293 Employer Contributions 21,022 23,932 820 Conferences 2,398 3,500 0 Travel 18,059 21,550 0 Cellular Phones 716 1,400 0 Telephones 0 950 0 Recpt, Prom &'Sp Events 3,014 15,000 0 Corporate Initiatives 16,098 25,000 0 $151,743 $184,623 $30,627 2019 31.95% 31.95% 3.43% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 16.59% 5/13/2019 11:56 AM 400 Council Expenditures 2111.1100.0000 Salaries & Wages Base Salaries & Wages Total 2111.1100.0000 Salaries & Wages 2111.1300.0000 Severance Provision Mayor is entitled to one month's salary for each year of service Total 2111.2821.0000 Tsfr to Reserve -Severance 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2111.1400.0000 Employer Contributions 2111.1800.0000 Conferences Provision to attend various conferences Total 2111.1800.0000 Conferences 2111.2110.0000 Travel Car Allowance - $1,350 per month Travel outside GTA (Mileage & parking) Foreign Investment - Delegations Total 2111.2110.0000 Travel 2111.2131.0000 Cellular Phones Smartphone - reimbursement Total 2111.2131.0000 Cellular Phones 2111.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, and voicemail associated with Mayor's Civic Complex office Total 2111.2140.0000 Telephones 2111.2190.0000 Corporate Initiatives City Corporate initiatives, International Trade events and Town Hall meetings approved by the Mayor Total 2111.2190.0000 Corporate Initiatives 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Public Affairs, Events & General Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 5/13/2019 11:57 AM 401 Total Expenses 15;250.: ncil 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $38,281 $39,470 $12,611 Severance Provision 2,990 2,990 956 Employer Contributions 15,824 15,592 633 Conferences 137 3,000 0 Travel 12,367 12,350 0 Cellular Phones 1,063 2,350 0 Telephones 1,951 2,511 50 Council Communication Policy 3,201 4,000 6,000 Recpt, Prom & Sp Events 326 5,000 0 Stationery & Office Supplies 41 750 0 $76,181 $88,013 $20,250 31.95% 3t97% 4.06% 0.00% 0.00% 0.00% 1.99% 150.00% 0.00% 0.00% 23.01% 4/15/2019 10:32 AM 402 Council Expenditures 2113,0007.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0007.1100 Salaries & Wages 2113.0007.1300 Severance Provision Councillor is entitled to one month's salary for each year of service after completion of a term. Total 2113.0007.2821 Tsfr to Reserve - Severance 2113.0007.1400 Employer Contributions This item includes mandatory deductions ( CPP, ENT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0007.1400 Employer Contributions 2113.0007.1800 Conferences Provision to attend various conferences Total 2113.0007.1800 Conferences 2113.0007.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0007.2110 Travel 2113.0007.2131 Cellular Phones Smartphone - reimbursement Total 2113.0007.2131 Cellular Phones 2113.0007.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0007.2140 'Telephones 2113.0007.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0007.2365 Purch Prnt/Broch/News Ltr 2113.0007.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0007.2394 Recpt, Prom & Sp Events 403 Council Expenditures 2113.0007.5300 Stationery & Office Supp General office supplies Total 2113.0007.5300 Stationery & Office Supp Total Expenses $108;26 404 Council 2018 2018 Aproved Increase Actual Budget (Decrease) Salaries & Wages $38,281 $39,470 $12,611 Severance Provision 2,990 2,990 956 Employer Contributions 13,774 15,592 633 Conferences 0 3,000 0 Travel 12,000 12,350 0 Cellular Phones 1,201 2,800 0 Telephones 982 1,075 22 Council Communication Policy 2,224. 4,000 6,000 Recpt, Prom & Sp Events 494 5,000 0 Stationery & Office Supplies 889 750 0 $72,835 $87,027 $20,222 2019: 31.95% 31.97% 4.06% 0.00% 0.00% 0.00% 2.05% 150.00% 0.00% 0.00% 23.24% 4/.15/2019 10:34 AM405 Council 8: cLean, eiolu� Ward:, roved ackground:Informatior Expenditures 2113.0005.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0005.1100 Salaries & Wages 2113.0005.1300 Severance Provision Councillor is entitled to one month's salary for each year of service after completion of a term. Total 2113.0005.2821 Tsfr to Reserve - Severance 2113.0005.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0005.1400 Employer Contributions 2113.0005.1800 Conferences Provision to attend various conferences Total 2113.0005.1800 Conferences 2113.0005.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0005.2110 Travel 2113.0005.2131 Cellular Phones Smartphone - reimbursement Total 2113.0005.2131 Cellular Phones 2113.0005.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0005.2140 Telephones 2113.0005.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0005.2365 Purch PrntlBroch/News Ltr ;225; ;000: 406 Council Expenditures 2113.0005.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0005.2394 Recpt, Prom & Sp Events 2113.0005.5300 Stationery & Office Supp General office supplies Total 2113.0005.5300 Stationery & Office Supp Total Expenses 07,249: 407 Council 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $38,281 $39,470 $12,611 Severance Provision 2,990 2,990 956 Employer Contributions 15,824 15,592 (4,782) Conferences 0 3,000 0 Travel 12,000 12,350 0 Cellular Phones 550 2,500 0 Telephones 451 1,230 25 Council Communication Policy 4,688 4,000 6,000 Recpt, Prom & Sp Events 768 5,000 0 Stationery & Office Supplies 41 750 0 $75,593 $86,882 $14,810 roved:: i:dget 31.95% 31.97% -30.67% 0.00%. 0.00% 0.00% 2.03% 150.00% 0.00% 0.00% 17.05% 4/15/2019 10:35 AM 408 Council Expenditures 2113.0006.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0006.1100 Salaries & Wages 2113.0006.1300 Severance Provision Councillor is entitled to one month's salary for each year of service after completion of a term. Total 2113.0006.2821 Tsfr to Reserve - Severance 2113.0006.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0006.1400 Employer Contributions 2113.0006.1800 Conferences Provision to attend various conferences Total 2113.0006.1800 Conferences 2113.0006.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0006.2110 Travel 2113.0006.2131 Cellular Phones Smartphone - reimbursement Total 2113.0006.2131 Cellular Phones 2113.0006.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0006.2140 Telephones 2113.0006.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0006.2365 Purch Prnt/Broch/News Ltr 2113.0006.2394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0006.2394 Recpt, Prom & Sp Events, 409 Expenditures 2113.0006.5300 Stationery & Office Supp General office supplies Total 2113.0006.5300 Stationery & Office Supp Total Expenses 410 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $38,281 $39,470 $12,611 Severance Provision 0 0 3,946 Employer Contributions 13,774 15,592 633 Conferences 0 3,000 0 Travel 12,000 12,350 0 Cellular Phones 1,291 1,830 0 Telephones 1,058 1,128 23 Council Communication Policy 3,749 4,000 6,000 Recpt, Prom & Sp Events 326 5,000 0 Stationery & Office Supplies 223 750 0 $70,702 $83,120 $23,213 31.95% 100.00% 4.06% 0.00% 0.00% 0.00% • 2.04% 150.00% 0.00% 0.00% 27.93% 4/15/2019 10:36 AM 411 Council Expenditures 2113.0002.1100 Salaries & Wages Base Salaries & Wages. • Per Diem Total 2113.0002.1100 Salaries & Wages 2113.0002.1300 Severance Provision Councillor is entitled to one month's salary for each year of service after completion of a term. Total 2113.0002.1300 Severance Provision 2113.0002.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT,) and City provided benefits such as RRSP, dental and extended health Total 2113.0002.1400 Employer Contributions 2113.0002.1800 Conferences Provision to attend various conferences Total 2113.0002.1800 Conferences 2113.0002.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0002.2110 Travel 2113.0002.2131 Cellular Phones Smartphone - reimbursement Total 2113.0002.2131 Cellular Phones 2113.0002.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0002.2140 Telephones 2113.0002.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0002.2365 Purch Prnt/Broch/News Ltr 2113.0002.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0002.2394 Recpt, Prom & Sp Events 412 Council 2113.0002.5300 Stationery & Office Supp General office supplies Total 2113.0002.5300 Stationery & Office Supp 413 Council 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $38,281 $39,470 $12,611 Severance Provision 0 0 3,946 Employer Contributions 13,774 15,592 633 Conferences 0 3,000 0 Travel 12,000 12,350 0 Cellular Phones 1,154 2,000 0 Telephones 1,105 1,845 37 Council Communication Policy 82 4,000 6,000 Recpt, Prom & Sp Events 563 5,000 0 Stationery & Office Supplies 0 750 0 $66,959 $84,007 $23,227 31.95% 100.00% 4.06% 0.00% 0.00% 0.00% 2.01% 150.00% 0.00% 0.00% 2T65% 4/15/2019 10:36 AM 414 Council Expenditures 2113.0012.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0012.1100 Salaries & Wages 2113.0012.1300 Severance Provision Councillor is entitled to one month's salary for each year of service after completion of a term. Total 2113.0012.1300 Severance Provision 2113.0012.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0012.1400 Employer Contributions 2113.0012.1800 Conferences Provision to attend various conferences Total 2113.0012.1800 Conferences 2113.0012.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0012.2110 Travel 2113.0012.2131 Cellular Phones Smartphone - reimbursement Total 2113.0012.2131 Cellular Phones 2113.0012.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0012.2140 Telephones 2113.0012.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0012.2365 Purch Prnt/Broch/News Ltr 2113.0012.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0012.2394 Recpt, Prom & Sp Events 415 C.aunril Expenditures 2113.0012.5300 Stationery & Office Supp General office supplies Total 2113.0012.5300 Stationery & Office Supp Total Expenses s107,234 416 Council 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $38,281 $39,470 $12,611 Severance Provision 0 0 3,946 Employer Contributions 15,824 15,592 633 Conferences 1,846 3,000, 0 Travel 12,000 12,350 0 Cellular Phones 248 2,000 0 Telephones 461 1,845 37 Council Communication,Policy 4,088 4,000 6,000 Recpt, Prom & Sp Events 1,003 5,000 0 Stationery & Office Supplies 74 750 0 $73,825 $84,007 $23,227 31.95% 100.00% 4.06% 0.00% 0.00% 0.00% 2.01% 150.00% 0.00% 0.00% 27.65% 4/15/2019 10:37 AM 417 Council +grin roved Background:hlforrnatior Expenditures 2113.0013.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0013.1100 Salaries & Wages 2113.0013.1300 Severance Provision Councillor is entitled to one month's salary for each year of service after completion of a term. Total 2113.0013.1300 Severance Provision 2113.0013.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0013.1400 Employer Contributions 2113.0013.1800 Conferences Provision to attend various conferences Total 2113.0013.1800 Conferences 2113.0013.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0013.2110 Travel 2113.0013.2131 Cellular Phones Smartphone - reimbursement Total 2113.0013.2131 Cellular Phones 2113.0013.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0013.2140 Telephones 2113.0013.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113,0013.2365 Purch Prnt/Broch/News Ltr 2113.0013.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0013.2394 Recpt, Prom & Sp Events 20'#9::.: udgst: 418 Council Expenditures 2113.0013.5300 Stationery & Office Supp General office supplies Total 2113.0013.5300 Stationery & Office Supp Total Expenses 419 Council 2018 2018 Approved Increase Actual Budget (Decrease) Salaries & Wages $207,989 $210,536 $6,316 Overtime 187 750 0 Employer Contributions 66,036 67,780 (1,404) Travel 18 250 0 Telephones 3,688 3,867 101 Subscription & Publications 1,054 1,060 (900) Seminars & Education 397 800 0 Insurance Premium 1,334, 1,334 0 Recpt, Prom & Sp Events 2,070 2,000 500. Memberships 145 270 (125) Stationery & Office Supplies 513 1,500 (500) $283,431 $290,147 $3,988 3.00% 0.00% -2.07% 0.00% 2.61% -84.91% 0.00% 0.00% 25.00% 0.00% -33.33% 1.37% 4/15/2019 10:38 AM 420 Council Expenditures 2113.0001.1100 Salaries & Wages Base Salaries & Wages Total. 2113.0001.1100 Salaries & Wages 2113.0001.1200 Overtime Overtime Total 2113.0001.1200 Overtime 2113.0001.1400 Employer Contributions This item includes mandatory deductions ( CPR, El., EHT., ) and employer provided benefits such as dental and extended health Total 2113.0001.1400 Employer Contributions 2113.0001.2110 Travel Travel - for attendance at meetings, postal runs Total 2113.0001.2110 Travel 2113.0001..2140 Telephones Voice / Data, Internet Total 2113.0001.2140 Telephones 2113.0001.2220 Subscriptions & Publicati Municipal World (3) Globe & Mail Toronto Star Globe & Mail and Toronto Star (transfer to 2621) Total 2113.0001.2220 Subscriptions & Publication 2113.0001,2340 Seminars & Education Educational Assistance-- Executive Assistant, Mayor Total 2113.0001.2220 Subscriptions & Publicati 2113.0001.2370 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2113.0001.2370 Insurance Premium Mei Expenditures 2113.0001.2394 Recpt, Prom & Sp Events Includes provision for early Council Meetings and Special Meetings Total 2113.0001.2394 Recpt, Prom & Sp Events 2113.0001.2395 Memberships Executive Assistant, Mayor Total 2113.0001.2394 Recpt, Prom & Sp Events 2113.0001.5300 Stationery & Office Supp General office supplies, toners Total 2113.0005.5300 Stationery & Office Supp Total Expenses 422 Council 1599 Expenditure Account - Other Miscellaneous Transactions 2018 2018 Increase Est. Actuals Budget (Decrease) BUdget:: 1599 Miscellaneous Transactions Pickering Innovation Corridor Land Purchases Anticipated purchase of Blocks of Land (PIC) for 1 $19,295,000 Smart Cities Challenge Funds to be used to develop City's proposal. Funding for the proposal is funded by the Federal Government, 250,000 (11, 795, 000) (250,000) $19,545,000 ($12,045,000) 423 2126 - General Government - Purchased Services Strategic Initiatives (CAO). Unanticipated needs (includes integrity Commissioner). General Litigation Needs. Account (2126.2392) 2018 Increase Budget (Decrease) $5,000 0 20,000 0 135,000 0 Main Street Improvement Project 106,060 ($106,060) (Funded 100% - Provincial Government Grant) Community Engagement on Economic Impact & Employment - 407 Corridor (Partially funded by DC's) 150,000 (150,000) Arbitration Hearings. 15,000 0 Market Sounding exercise for Grand Esplanade Prj. 24,330 (24,330) (Funded from Continuing Studies Reserve). Planning & Evaluation Services for Grand Esp. Prj. 69,699 (69,699) (Funded from Continuing Studies Reserve). Peer Review of Hydro Merger Valuation & Bus. Case 71,232 (71,232) (Cost is 100% recoverable from Veridian Corporation) Phase 2 - Frenchman's Bay Waterfront Master 35,000 (35,000) OMB Appeal - Legal & Consulting resources 150,000 0 Municipal Elections Act Court Challenge 75,000 $781,321 ($381,321) udget::;:: O:O;:O:OO; 424 5/9/2019 3:35 PM 2126.2394 - Corporate Requirements AMO Memberships Corporate Requirements & Initiatives CANHC Membership Council Economic Initiatives Implementation costs related to the legalization of recreation cannabis funded from the Provincial Grant. Security Initiatives Age Friendly Initiatives 2018 2018 Increase Est. Actuals Budget (Decrease) $12,707 1,500 1,000 $12,360 10,000 1,000 $0 0 0 40,000 40,427 25,000 25,000 $15,207 $23,360 $130,427 ...•...•.'.'.•.•...•.• 425 Council Property Tax & Charity & Vacancy & Low Income/Persons with Disabilities Rebates 2134 - Provision for Reduction in Taxes General Provision Anticipated settlement for multi -yr appeals Exemption for Claremont Legion Appeal costs for all years and tax classes 2018 2018 Increase Est. Actual Budget (Decrease) 1,600 90,300 $200,000 ($50,000) 300,000 0 1,700 50 $91,900 $501,700 ($49,950) ARB is behind in settling claims and these claims are now scheduled to be heard in 2019. 2135 - Charity Property Tax Rebates Registered charities that occupy either $24,520 $26,800 $0 commercial or industrial units can receive a 40% rebate of their property taxes. 2138 - Vacancy Rebate $24,520 $26,800 $0 The vacancy rebate program is for properties in the industrial and commercial property tax crass. In order to receive a rebate, the property has to be vacant for 90 consecutive days. Rebates for 2018 taxation year The vacancy application deadline date for 2018 is February 28, 2019. $124,410 $110,000 ($40,000) $124,410 $110,000 ($40,000) This program is being phased out. The grant amount is reduced to 50% for those vacancies that are processed in 2019 for the 2018 taxation year. 2137.3200 - Low Income Seniors/Persons with Disabilities Property Tax Grant Seniors over the age of 65 and in receipt of GIS will qualify for a $330 grant. ODSP recipients will also qualify for a $330 grant. $48,800 $48,800 The 2019 budget plan is to increase the grant to $330. $55,000 $5,000 $55,000 $5,000 ;$26;$00:; :: $70.0.00: 60;000.: 426 2193/2194 - Insurance/Self Insurance 2193 - Insurance: 2122 Insurance Costs For WSIB Occupational Accident Ins. Excess Indemnity 2194 - Self -Insurance: 2018 2018 Increase Est. Actual Budget (Decrease) $32,145 $32145 ($1,151) 142,370 142,370 (4,138) $174,515 $174,515 ($5,289) 2122 General Government $172,000 $175;000 $0 Excess Liability $50 million 24,315 24,315 0 User Group Insurance 500 0 $196,315 $199,815 $0 ;13.8;232; 9;226 :$.1.99;$1: 427 2019 Draf.stidget 2195 - Grants to Organizations 2018 2019 Funding Request 2570 - Social & Charitable & Other: City of Pickering Award - (5) High School students 5,000 5,000 Roadwatch Committee 5,950 5,950 Environmental Stewardship Pickering Prog. Renewal (Yr 2 of 5) 25,000 25,000 Grandview Children's Centre (Yr 2 of 4) 20,000 20,000 TRCA - Petticoat Creek Facility - Interactive water play area Total Grant Request - $375,000 50,000 75,000 Water Front Regeneration Trust 2,500 2,500 DWAC Foundation 10,000 10,000 Pickering Auxiliary Rescue Association 5,424 4,742 The Staff Room 0 5,000 The Pickering Reading Circle 3,000 0 No application received for 2019 The Big Give @ The Gathering Place 500 0 No application received for 2019 Canadian Federation of University Women Ajax/Pickering 1,080 0 - facility rental cost No application received for 2019 Contingency 4,678 4,678 Sub Total $133,132 $157,870 2572 - Senior Citizens: Bus Trips & Other Senior Club Trips & other expenses (excludes restaurant meals) 14,000 14,000 Bay Ridges Seniors Euchre Club - mainly facility rental cost 1,000 1,000 PROBUS Club of Pickering #1- facility rental cost 3,850 4,650 South Pickering Seniors Club 9,500 0 No application received for 2019 New PROBUS Club of Pickering #2 - facility rental cost 0 3.000 Total $28,350 $22,650 .............. Approved: :: 428 of:pickeri 201 raft Budget 2195 - Grants to Organizations 2018 2019 Funding Request 2712 - Culture & Recreation: Royal Canadian Legion Branch 606 - Easter Parade 3,000 3,000 Grant to CUPE 129 - Christmas Party 500 500 Durham Regional Police Children's Games 1,500 1,500 Access to Recreation 30,000 30,000 Bus Trip Expenses for: Canada Day, Mayor Light Tour, 15,500 15,500 Royal Canadian Legion 606 0 9,000 Youth Initiatives 1,000 1,000 Pickering West Shore Association 5,000 5,000 Greenwood Recreation Association 3,000 3,000 Canadian Food Truck Festival 3,000 15,000 Afghan Canadian Cultural & Education International Organization 3,000 5,000 Claremont Winter Carnival 5,500 5,500 Claremont & District Community Association 2,800 0 No application received for 2019 Rotary Club Music Festival 1,000 5,000 Friday Morning Women's Volleyball - facility rental cost 1,000 1,000 Whitevale Arts & Culture Centre 2,000 2,000 New Whitevale Porchfest 0 3,000 Whitevale & District Residents Association 2,800 0 No application received for 2019 Pickering Township Historical Society 0 3,000 Pickering Power Puffs - facility rental cost 360 360 Pickering Table Tennis Club - facility rental cost 1,200 1,200 Amberlea Tennis Club 322 350 New Rosebank Tennis Club 0 700 Pickering Baseball Association 3,000 0 No application received for 2019 Asian Women Skills & Community Develop - facility rental cost 3,000 0 No application received for 2019 PineRidge Arts Council 1,000 0 No application received for 2019 New Alma Latina Online Magazine 0 3,000 New Durham Chamber Orchestra 0 3,000 New Durham Region 2019 Ontario Passport Games 0 3,000 New Durham Tamil Association - facility rental cost only 0 3,000 New Ontario Wood Carvers Association 0 2,500 New Pickering Community Concert Band facility rental cost 0 8,883 New Pickering Red Sox 2007 0 3,000 New Pickering Squash Club 0 3,000 New Rotary Club Ribfest 0 20,000 New SORO Good Neighbours 0 2,800 New St. Mary & St. John Beloved Coptic Orthodox Church 0 10,000 Contingency 0 2,250 Sub Total $89,482 $175,043 Total • $250,964 $355,563 �provad? 429 2812 - Annual Charges - 2018 Budget - External Debentures & Internal Loans By Function Property Taxes Funded Debt Civic Complex Fire Services Information Technology Museum Parks Gen Gov Prop. Maint. Rec. Facilities Library Roads & Sidewalks Roadways -Traffic Opr & Roadside Storm Water System Streetlights Debt Issuance Costs Property Taxes Funded Debt Total Third Party Pickering Soccer Club Reserve/Reserve Funds SWM#4 - Dufffin Heights Development Charges Reserve Fund Opr Ctr DC - New Operations Centre Grand Total Annual Charges Principal Interest $42,631 $6,018 492,564 72,961 17,048 5,075 38,037 14,075 313,589 65,573 34,097 10,075 72,530 12,578 1,160, 995 346,152 97,654 13,677 643,312 162,335 687,687 185,454 106,255 23,528 34,097 9,075 $3,740,496 $926,576 225,000 91,451 210,000 19,341 392,000 284,048 $3,965,496 $1,018,027 .................. 430 2821 - Transfers to Reserves Contingency Reserve GIL 7012 Provide funding for 2022 election. VehcIe Replacement Reserve GIL 7040 Funding for replacement vehicles that are less than $3UU.UUUfor Parks, Roads, By-law Dunbarton Pool Reserve GIL 7032 Provide for the replacement of minor equip. Don Beer Arena G/L7Ouu Provide for the replacement of minor equip. Rec Complex Central Core G/L7uu4 Provide for the replacement of minor equip. RooComplex Pool Res. G/L7uu5 Provde for the replacement of minor equip. RooComplex Arena Res. G/L7Ous Provide for the replacement of minor equip. Rec. P,8u.Res. G/L7O31 Provide for the replacement of minor equip. Major Equipment Reserve 7XX)(X Funding for Iarge equipment (Sidewaik piows, tractors) Financial Systems, Reserve7O4s New financial sys.: A/P, A/R, GL & Purch Senior Gentre Reserve 7050 Funds for new senior centre Res #18B11 Fence Remenm7u57 Replace fences on City property Minor Buildings ReplacementReserve 7059 Replace old & high operating cost butldings. 2018 Est Actual 2018 Increase Budget (Decrease $70,000 $70,000 1,200,000 1,200,000 Total Transfer to Reserves 5,000 5,000 30\000 30.000 27,000 27,000 15,000 15,000 20,000 20,000 18.500 18.500 275,000 275,000 250,000 250,000 180.000 180.000 200,000 200,000 100,000 275,000 (150,000) 450,000 30,000 200,000 $2,290,500 $2,290,500 $905,000 $3,195,500 431 1) To - Federal Gas Tax Reserve Fund G/L 7505.0000.0000 Receipt of Funds July 15th November 15th 2822 - Transfer to Reserve Funds $1,391,993 1,391,993 2) To - Stormwater Reserve Fund The City has 19 number of storm water management ponds. There is need to undertake pond cleanout and reconstruction. 2018 Increase Budget (Decrease) $2,825,848 ($41,862) 25,000 75,000 3) To - WSIB Reserve Fund The City self -insures the cost of its WSIB claims as a cost reduction strategy. The City budgets an annual amount to be used to pay existing claims and to purchase specialized insurance products. 500,000 50,000 Fire- Additional transfer to offset higher related WSIB costs. 65,000 0 Roads -Additional transfer to offset higher related WSIB costs. 45,000 0 4) To - Animal Shelter Reserve Fund Annual provision for construction of a animal shelter facility. 5) To - Roads & Bridges Reserve Fund Annual provision for major roads and bridges repair and reconstruction. Total Transfer Reserve Funds 75,000 50,000 900,000 200,000 $4,435,848 $333,138 2019.;:;:::::; ::B.udget.::::::. ................ 432 Appendix A Reserves and Reserve Funds Overview Reserves and reserve funds receive annual contributions from the current budget to assist with creating a solid financial position to support the City's future cash. requirements. Maintaining sufficient balances in reserves and reserve funds is a critical component of a municipality's long-term financial plan as it strengthens its long-term financial sustainability, helps to minimize fluctuations in the tax rate and provides funding to sustain infrastructure. Reserves A reserve (Le. Vehicle Replacement Reserve) is an allocation of accumulated net revenue. It has no reference to any specific assets and does not require the physical segregation of money or assets. Reserves are part of the revenue fund and therefore, do not earn interest on their own. Any earnings derived from the investment of reserves' money are reported as revenue in the operating fund. Reserve Funds A reserve fund differs from a reserve in that reserve fund assets are segregated and restricted to meet the purpose of the reserve fund. All interest earnings derived from such investments must form part of the reserve fund. There are two types of reserve funds: Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute or legislation requirements, funds received for special purposes are segregated from the general revenues of the City. Obligatory reserve funds are created solely for the purpose prescribed for them. Non Obligatory Reserve Funds: Funds are segregated from the general revenues of the City, based on Council direction, to finance future expenditures or to provide for a specific contingent liability so that the funds are available as required. 433 City of Pickering Reserves and Reserve Funds Fund Balance Forecast2019 -2023 Sum of Projected Slim 022019 Total Sum of 2019 Total :r Ba lance Dec 31, Projected `: Planned Drawn : Aecttl Reserve Or Reserve Fund : 2018 (Welt) Contributions : (Outflows) Sum of Projected 6umot-2020Teta1 Slim 002020 TotalSum of Projected Sum Of 2021 Total Sum of2021 Tete! Sum of -Projected Sum 012022 Total Sum of2022Total Sum of Projected Sum or 2023 To Sum or 2023 Teta!: Sum of Projected Balance Dec 31, Projected Planned Drawn 'i Balance Dec 31, Projected Planned Omwe Balance Dec 31, Projected Planned Draws :Balance Decal, :Projected Planned Drava Balance Dec 31, 2019 (OoIdt( Contributions (Outflows) 2020(00001!) Contrlbutiow :(0608966.) ::: 2021 (De76!!) Oonedb4ttono (Outflows) :'2022(0200(0) Contrlbu6one Mallows) 2023(DeOcit) Discretionary Reserves 7000 Working Capital 400,000 0 0 400,000 0 0 400,000 0 0 400,000 0 0 400,000 0 0 400,000 7001 Replacement of Capitol Oqulpmont 993,256" 400,000 1419000) - 977,256- 650000 1330,000)- 1,297,158 250,000 (1,100,000) 447,256 750,000 (600,000) 97,256 455000 (550 000) 2,256 7011 0ontin0enry"Aoam Appoalo Marc. 662594- (34200) 646.394- 0 (37,5007 '610,894 0 137500) 573,394 0 (37,500) 535904 0 (37 500) 498,394 7013 Contingency -Aram Appooiv, Mloe. 121 0 0 121 0 0 -121 0 0 121 0 0 121 0 0 -- 121 7014 Contingency -Astro Appeals, 6)82. 075.486' 0 0 - 615.400 0 0 -675,468 0 0 675,4186 0 0 - 615,460 0 0 675,466. 7020 Self Insurance 912,642' 0 (239,000) 673,642 0 0 673,642 0 0 673,642 0 0 673,642 0 0 673,642 7021 Rate Steb8l61ion 13,734,123" 3,156,138 (4,249,000) 12,641,261 500,000 (1,870,000) 11,271 251 500,000 (1,750,000) 10,021,261 500,000 (1,500,000) 9,021,261 500,000 (1.500.000) 8021261 7031 Srchm-Pmgmms 338,252 18,500 0 356752 18,500 0 375,252 18,590 0 393,752 18,500 0 412252 18500 0 430752 7032 Srch13-Ounbarton Pool 15,026 5,000 (20.000) -626 5,000 0 5,626 5,000 0 10,026 5,000 0 15,626 5,000 0 20826 7033 Srchm-08 000, Amnv 17,745 30,000 (20,000) 27,745 30,000 0 57,745 30,000 0 Hl,745 30,000 0 117,745 30,000 0 147,745 7034 9rc7ry-60666105 Cam 10,568 27,000 (45,000) 568 27,000 0 27,566 27,000 0 54,566 27,000 (45,000) 36,568 27,000 0 67,566 7035 S141m-ftac Cmpix Pool 82,158 15.000 (10000) 78,156 15,000 0 9/,156 15.000 (65,000) 44,158 15.000 25.000) 34,158 15,000 0 49,150 7036 Sr61m-12c Cmpiz Arena 131,837' ' 20000 (20,000) 131,837 20,000 (52.000) 99,837 20,000 0 119,637 20,000 (40,0001 99,837 20000 (55 000) 64637 7041 Easement 390 0 0 390 0 0 '300 0 0 392 300 0 0 390 7042 Library 0 80000 0 90000 80,000 0 '- 160,000 80900 0 - 240,000 80,000 0 320,000 80000 0 400000 7047 land Purchase 14,403 0 0 14,403 0 0 14,403 0 0 14,403 0 0 14,403 0 0 14,403 7060 Santo, Centro 300000 700000 0 1 700,000 0 1,700,000 700000 0 2,400,000 ]00,000 0 3,100000 700000 0 3,000000 7051 Accvaslbillty initlativos 36,944 5,000 0 41,914 5,000 0 46,944 5,000 0 51,944 5,000 0 58,944 0,000 0 61 944 " 7063 Sustainable (432ti600 24,376 50,000 0 74,378 60,000 0 134,376 70,000 (185,000) 19,376 70,000 0 89,376 70,000 0 159,376 7065 110601930 now In 2015 6645 50000 0 50,845 50,000 0 108,645 50,000 0 158,645 50,000 206,645 50,000 0 250'615 7066 466 lnfms Program 519,500 0 0 519,500 0 0 519,500 0 0 519,500 0 0 519,500 0 0 519503 7057 Property Fence Lino 150,000 210,000 (180,000) 180,000 240,000 (210,000) 210,000 270,000 (240,000) 240,000 300,000 (270,000) 270,000 330900 (270000) 330 000 7059 Minor Bindings Ree0m 300,000 200,000 0 500,000 200,000 0 702,000 200,000 0 900,000 200,000 0 1,100,000 200,000 0 1,300000 7050 Tree Replacement 6 0 0 0 0 0 0 0 0 '. 0. 0 .0 0 0 0 0 Oiscretlonary Reserves To.' 19,366,967 4,969636 (6,241,200) 19,082,306 2,900600 - (2,499,600) 19,183,306 2,240,600 (3,377,600) 10,040,306 - 2,270,600" (2,617,600) 17,799,306 2,606,600 (2,412,602) 17,992,306 Non-0Iscr dowry Reserves - 7012 Contlneency-El00ien 147,943 70,000 (10,000) 207,943. 70,000 0 277,943 70,000 0 347,943 70.000 (200,000) 217,943 70.000 (200,000) 67943 7022 OC 04M6 Share 7,814,591 1,049,170 (5,481,405) 3,382,356 1.100,690 (1,476,836) 3,008,219 2,252,229 (2,563602) 2,694,766 2652,229 (5,050,611) 290,184 3,878,703 (3,855,187) 219,700 7024 Continuing Studies 1,254,039 100,000 (805,849) 548,190 100,000 (100,000) 548,190 100,000 (100000) 548,190 100900 (100,000) 546,290 100,000 (100,000) 548,190 7040 Vehicle 6e7l26217071 1,379104 1 300 000 (1209000) 1 470 104 1 400 000 (1178000) 1692104- 1 500 000 (1,442104) 1,750,000 1,600,000 (1,500,000) 1,850000 1700000 (1 650 000) 1 900 000 7040 Seaton Dov Review 1355664: 0 (252 638) - 110]'016 0 (251.121) 051,8250 (251,121) 600,604 0 (251,121) 349,603 0 (251 121) 96562 7049 Fleencial Systeme 43947 275,000 (79,500) 339,147 275,000 0 514147 275,000 0 "769,147 275,000 0 1,064,147 275,000 0 1,319,147 7052-Wlntor Control - 700000 0 0 700300 0 0 700,000 0 0 700,000 0 0 700900 0 0 700000 7054 00570H0)9h6 3 430 925 0 229341) 3,201,584 0 228,619) 2,972,785 0 220,634) 2,744,131 0 (228,634) 2,515,497 0 (228 634) 2266863 7061 Motor Equlpmont 0 250,000 0 - 250,000 350,000 0 600,000 450,000 (600,000) 450,000 550,000 (450,000) 550000 650,000 (550900) 650,000 Non-0Iscm50na74 0eaer0e. 101e( 16,126,934 3,044,176 (6,067,733) 11,102,371 3,296,699 (3,214,776) 11,163,264 4,647,229 (6,186,611) 10,624,662 6,247,229 2,700,6661 6,091,846 6,673,703 (6,934,942) 7830,406 Non-0blioatory Reserve Funds 7700 Comm. 706lil(06 349 513 6505 0 - 356,318 3.029 0 059,347 3,054 0 362,401 3,000 0 065,481 1,733 0 367204 7701 Capitol Works 297,772 5724 0 303,436 2,580 0 306,075 2,502 0 308,67/ 2,624 0 311,301 2,580 0 313,800 ' 7706 W518 3,660,974 680,173 (32,000) 4,295,146 646,509 (32,000) 4,909,655 651,732 • (32,000) 5,529,367 657,000 (32.000) -6,154,386 855,937 (32,000) 6,778,323 7706 Animal Shelter 521 972 134087 256000)- 400059 178,401 (256,000) 322,460 227,741 0 550,201 229,677 (225,000) 554977 227.974 (225000) 557852 7707 Mona Slow Pllah 4,511 1,325 0 5,838 50 0 51088 50 0 5,036 50 0 5,988 31 0 6,017 7706 000602956 Ctr 17376705 261,908 0 17,636,613 149,925 (17,788,542) (0) (0) 0 - (0) (0) 0 (0) 0 0 (7) 7709 Reacts 2 Bride. 152,729 1,053,548 (750,000) 456,277 1,954,878 (1,175,000) 1,236,155 2,111,507 (600,000) 2,747,663 2,274,355 (1,400,0007- 3,622,010 2,434535 (900,000) 5,156,553 7710 Stvrmwater Motet" 1562,064 59,686 0 1,661,753 139,125 (200,000) 1,600,678 188,607 250,000) 1,039,465 233,836 (750,000) 523,321 .267,129 0 810449 7711 OCIF Grant fib 072,191 (870,932) 1,324 870.932 {860,357) - (6,101) 870,932 0 862,831 670932 0 1,7]3,700 8]0,932 0 2,604,695 7712 900(2, l753a1md6ro 55,310 51,087 0 112,397 60,000 D 172,397 00,000 0 232,]97 60,000 0 297]9) 60,000 0 352397 7713 800(27 FIA 596,783 810,29 {3],372) 1,371250 400,0000 7171,250 2,000,000 (4,146,115) 25,135 900,000 {311,150) 613,985 1,000,000 (343,000) 1,270,965 607469090t2ry Reserve Funds Total 24,680,698 1,968,476 (1,946,704) 26,602,470 •4,806,431 (20,331,699) 11,076,001 6,118,228 (6,526,116) 11,664,112 6,231,566 (2,710,160) 14,177,610 6,640,840 (1.600,000) 18,218,406 Obligatory Reserve Funds 7501 Third Party Cont 3,669840 11.556302 (10 936 000) 4289,942 436.465 (405,154) 4,321,253 336,731 (236,125) 4,421,658- 437,586 (235,000) '4,624,444 (276,308) (235000) 4113136 7502 7914254 4691201 571 626 (125 195) 5,136,612 543,661 (521,000) 5,159,293' 543854 0 5,703,147 548,477 0 6,251,624 - 52134 0 6303758' 7505 Fad Gas Tax 2,470,575 2,822,303 (4,109,200) 1,183,678 2,794,046 (3,905,575) - 72,150 2,911,145 (3,502,655) (519,300) 2,906,117 (4,090,000) (1,673,243) (2,577,387) (1,307,000) (5557.631) 7506 041457 Pormit 0 52000 (52.000) 0 0 0 0 0 0 0 0 - 0 0 0 0 7507 Public 605982 3,941 1,317 0 5,258 45 0 5,302 45 0 5,340 45 0 - 5,393 2,460 0 7,653 7601 06-9842I 0 (2,665,800) 6,900,492 (834,460) 3,200,202 - 7,975,433 (100,000) 11,075,635 8,631,245 (190,000) 19,609679 8746,950 ' (100,0007 26,253,630 6,544.658 (100,000) 36998,460 7605 DC.Protectivo Soto 037,565 1,191,443 (2,033,212) 95,796 1,191,443 (7092,308) (5,805,069) 1,361,849 (5,379,175) (96225951 1,361,649 (490,000) (8,950,946) 1,361,649 (394,500) (7,983,797) 7610 0247renspanall0n 22,417,792 5028,107 (1,094,250) 25,551,649 5,029,107 (4,901,925) 25587831 5,746,408 (6194,378) 25,119,862' 5,746,408 (1,040,000) 29,648,270 5,746,408 (612,275) 34,880,404 ]6(1 02SWM 2,21,791 360,387 2,169.5857 (57,407) 380,367 (85,310) 217610" 434,728 (38,976) 813,423 434,26 (692,556) 375593 434.260 :610,321 7610 000I0101e Rltd to Hwy (9,745,869) 581,512 0 (9104,357) 581512 (435,000) (9,017045) 664,585 (480,000) (0,833,260) 664585 (4,320,000) (12,488,676) 664,585 (300,009) (12,124,0917 7622 00,7,4 B RooreaIon (4180031) 5 356 027 (3384,377) (2,208,381) 5 358 027 (5,618,353) :' -(2,4700,707) 0,121,174 (12,883,501) (9,233,034) 6,121,174 (5,560,353) (5,672,212) 6,121,174 (46,893,588) (49444,626) 7630 00-Libmry Sere 3,299,599 1,093,067 (1,785,731) 2,606,935 1,093,067 0 3,700,002 1,249,219 (2.288.657)) 2,660,564 1,249,219 0 3,909,783 1249,219 (6097,977) (2538,974) OblIgatory Reserve Funds Total >: 23,430 406 36634662 (28,326,0101 30639,947 26,360,194 (23,164,6261 32,696,616 20,000,783 (51,109,467) 29,762,832 28,210,939 (18,497,911) 41,461,860 21,323,321 (66,240,3407 4,664,840 Reserves and Reserve Funds Total _...._. :183,49],9041: 4],51 ],835 (6],580,86]) ..__ B7A2705Z:1 36,081,826 (49,220,600) __ : 70(,288,'118 41,054,738 (43,194,621) _..... 700;0982]0: 40,506,222 .. 129,514,1277 . -: _.. _. 81,350,]25' )6,00(3,613 (69,087,782) .... , .. 46305;957:. Projects City of Pickering 2019 Outstanding Debt Summary Borrowed Outstanding Committed Maturity Principal Balance Amount Date December 31, 2018 External Debentures Civic Complex Fire Alarm Panel Upgrade $169,000 2019 $35,000 One Fire Heavy Rescue Vehicle & Two Pumper Trucks 1,530,000 2020 343,329 Sideline 4 Road Reconstruction 1,107,000 2020 248,410 Comm Fac. -Arena & Pool 910,000 • 2020 204,202 Liverpool Rd Nautical Village Blvd & Streetscape 700,000 2021 185,321 Liverpool Road - Road Works, Storm Sewer, Street Lighting and 320,000 2021 103,000 Boulevard Reconstruction, and Wharf Street Sidewalk Installation Stormwater Mgmt. Facility # 4 and related storm sewer 2,000,000 2021 649,000 1 construction, and land acquisition on lands north of Third Concession Road Roof Reinforcement at East Shore Community Centre 150,000 2021 49,000 Supply & Delivery of One Articulating Front End Loader 180,000 2021 109,459 Supply & Delivery of Seven Fire Vehicles Replacement 190,000 2021 115,541 Expansion and Renovations of the Don Beer Arena (Refunding 1,057,000 2022 454,000 ' debentures of 2002 debt in 2012) Roof Replacements at the Don Beer Arena Rink 1 420,000 2022 183,000 Browning Ave Storm Sewer Replacement 174,000 2022 141,170 Supply and Delivery of Sweeper 250,000 2022 202,830 Banquet Hall and Washroom Renovations 490,000 2023 260,255 Liverpool Road Reconstruction and Minor Storm Sewer Repair 495,000 2023 262,911 from Ilona Park Road to Krosno Boulevard, Supply & Delivery of one new 55 Foot Aerial Quint Fire Truck 680,000 2023 361,171 Don Beer Arena -Ice Rink 2 Renovations 263,000 2023 263,000 Pickering Recreation Complex Doubles Squash Court and Aerobics Studio 833,000 2023 833,000 Sheppard Ave, Reinforced Soil System 367,000 2023 367,000 Supply and Delivery of One New Latest Model Year Articulating 200,000 . 2023' 200,000 Front Loader Urbanization of Third Concession Road and Brock Road to CPR 1,340,000 2026 780,000 underpass (BR -1) & (DH -15) Southview Drive - Road Reconstruction & Urbanization 660,000 2026 • 535,330 Westshore Neighborhood -Flood Remediation, Breezy & Vistula 815,000 2026 661,051 Roads Reconstruction Supply & Delivery of One 2013 Smeal Heavy Duty Aerial Ladder 1,020,000 2026 827,327 Pool Deck Repairs at Dunbarton Indoor Pool 899,000 2026 . 729,184 Don Beer Arena Roof Replacement 460,000 2026 373,108 Sixth Concession Rd - Road Reconstruction and Storm Sewer 1,540,600 . 2027 1,401,190 Replacement, Greenwood Road to Westney Road Supply & Delivery of One Fire Pumper Tanker 749,000 2028 •749,000 Indoor Soccer Facility 3,734,000 2029 2,897,000 2 Delaney Arena Improvements at the Recreation Complex 2,249,000 2031 1,980,000 Pickering Civic Complex Roof Repairs 520,000 2032 489,472 Pickering Recreation Complex Roof Repairs 550,000 2032 517,711 Abbott Crescent Stormwater Mgmt. Pond -Reconstruction 342,000 2033 342,000 Whitevale Bridge 1,400,000 2034 1,190,000 New Operations Centre 9,907,000 2037 9,526,000 3 Conservation Barn Reconstruction at the Pickering Museum Village 850,000 2038 850,000 Total External Debentures Issued $29,418,973 Note: 1 Funded from Duffin Heights Reserve 2 Funded from contribution from the Pickering Soccer Club 3 Funded from Development Charges Reserve Fund 435 Projects City of Pickering 2019 Outstanding Debt Summary Borrowed Outstanding Committed Maturity Principal Balance Amount Date December 31, 2018 Internal Loans Delaney Arena Improvements Design $185,000 2020 $47,945 Shadybrook Park-Amberlea Tennis Court Reconstruction 147,000 2020 42,605 Frenchmans Bay Waterfront Masterplan Design 200,000 2020 82,182 Brougham By -Pass Streetlight Installation - Brock Road @ Hwy 407. 400,000 2020 128,960 Tools & Equipment only for 55 ft. Aerial: Rescue Tools & Fire Hose 150,000 2022 34,077 Frenchman's Bay Harbour Entrance - (Subject to external grant fund 1,500,000 2022 470,909 Petticoat Creek Library Reading Garden Enclosure 112,000 2022 90,603 PCL Makerspace 100,000 2022 80,895 Amberlea Creek SWM 1,310,000 2024 310,829 Squires Beach Rd. From McKay to Clements Rd 360,000 2025 161,943 Consulting Services for Sandy Beach Road Reconstruction 300,000 2027 273,394 SCBA Replacement - Breathing Apparatus 288,000 2027 262,458 Total Internal Loans Commitments $1,986,800 Total Debt Commitments -Dec 31, 2018 $31,405,773 External Debt Approved in Prior Years' Capital Budgets -Still To be Issued External Debt To be Issued by the Region Centennial Park - Baseball Diamond Reconstruction $469,500 2029 $469,500 FS# 5 Foundation Repairs & Underpinning 250,000 2029 250,000 Michell Bridge - Rehabilitation 850,000 2039 850,000 Altona Bridge (10002) Replacement Construction 488,470 2039 488,470 O'Brien Lobby Roof Replacement 430,000 2039 430,000 Westney Road -Reconstruction from Conc. 8 to Conc. 9 300,000 2029 300,000 Marksbury Road Outfall Replacement 171,000 2034 171,000 Salem Road - Concession 5 to Hwy 7 - Road Reconstruction 700,000 2029 700,000 Westney Road -Reconstruction from Conc. 7 to Conc. 8 1,496,000 2029 1,496,000 Sub -total Debentures to be Issued $5,154,970 Internal Loans Approved -Prior Years' Capital Budgets Whites Road (Seaton) - Streetlights 400,000 2029 400,000 Museum Land Purchase 150,000 2039 150,000 Rick Hull Memorial Park Tennis Courts Reconstruction 200,000 2024 200,000 Pickering Ultra -High Speed Municipal Area Network 200,000 2029 200,000 Sub -total Internal Loans to be Issued $950,000 2019 New Debt (To be Approved by Council) New Debt 11,191,765 New Internal Loans 2,342,000 Sub -total 2019 Debt $13,533,765 436