HomeMy WebLinkAboutDecember 2, 2019Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
Present:
Mayor David Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
J. Halsall
R. Holborn
S. Cassel
M. Gadzovski
C. Rose
S. Booker
K. Thompson
C. Kong
C. Whitaker
A. Syed
L. Harker
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- (Acting) Director, Finance & Treasurer
- Director, Engineering Services
- City Clerk
- Division Head, Water Resources & Development Services
- Chief Planner
- Manager, Capital Projects & Infrastructure
- Manager, Municipal Law Enforcement Services
- Senior Financial Analyst, Capital & Debt Management
- Supervisor, Sustainability
- Coordinator, Energy Management
- Deputy Clerk
1. Disclosure of Interest
No disclosures of interest were noted.
2. Statutory Public Meetings
2.1 Director, Finance & Treasurer, Report FIN 23-19
Statutory Public Meeting Regarding Development Charges Update Study
A statutory public meeting was held in accordance with the Development Charges
Act, 1997.
1
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
Councillor Ashe, Chair, opened the floor for comments from the public.
No members of the public appeared to speak to the matter.
A question and answer period ensued regarding increasing the City of Pickering's
Development Charges (DC's) to be consistent with neighbouring municipalities
and questions were raised as to whether the charges could be phased in until
parity could be achieved.
T. Prevedel, CAO, stated that Staff are working hard to bring the charges up, but
noted that they must follow the Development Charges Act. He further noted that
the charges are based on ten year average service levels and that this would be
reviewed again in 2020.
A question and answer period ensued between Members of Council, Staff and
Andrew Grunda, Principal, Watson & Associates regarding:
- the primary purposes of the Development Charges Update Study and the
goal of having new development pay for itself;
- the non-residential building construction index and the consumer price
index and the impacts to the DC's as the indexes change;
- impacts to the amount of DC's collected for the City Centre project should
the costs increase;
the differences between the development charges collected for the Seaton
Community in comparison to the remainder of the municipality as it relates
to the cost of transit services; and,
- provisions within Bill 108 to allow extensions and deferrals for developers
who propose creative, affordable housing options.
Moved by Mayor Ryan
Seconded by Councillor Pickles
That the rules of procedure be suspended in order to allow Ryan Guetter to
provide a delegation to the Committee.
Carried on a
Two-thirds Vote
Ryan Guetter, Weston Consulting, on behalf of the landowners in the H6 lands in
City Centre South, appeared before the Committee to comment on some of the
values in the addendum report and noted concerns regarding three specific
projects and the attributed values. Mr. Guetter requested that the Committee
consider these as part of the by-law review.
2
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
Staff noted that they had received the correspondence from the consulting firm
and that they were currently reviewing it prior to the by-law coming forward at the
December 16th Council meeting.
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Pickles
1. That Report FIN 23-19 of the Director, Finance & Treasurer be received;
2. That Council receive for information the City of Pickering — Development
Charges (DC) Update Study prepared by Watson & Associates Economists
Ltd. Dated October 16, 2019 and Addendum to the DC Update Study dated
November 19, 2019;
3. That all written submissions made at the December 2nd Public Meeting or
received in writing from the public by December 4th be referred to staff and
to Watson & Associates Economists Ltd. For consideration in preparation of
the final Development Charge recommendations and By-law for Council's
consideration on December 16th; and,
4. That the appropriate City of Pickering officials be authorized to take the
actions as indicated in this report.
Carried
3. Delegations
3.1 Melissa Hutchinson, Program Manager, Durham Region Health Department, The
Regional Municipality of Durham
Re: The Opioid Crisis: A Complex, Multifaceted Health and Social Issue
Melissa Hutchinson, Program Manager, Durham Regional Health Department,
appeared before the Committee to provide an overview of the opioid crisis in
Durham Region. Through the aid of a PowerPoint presentation, Ms. Hutchinson
noted that the overprescribing of prescription drugs and use of illegal opioids have
contributed to the issue, and that there are a number of risk factors involved,
including social and genetic factors. Ms. Hutchinson provided an overview of the
Durham Region Opioid Response Plan, and the best practices for Needle
Exchange Programs.
3
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
A question and answer period ensued, with Members of Council enquiring about
education for the health care system and doctors, and how these programs are
working to address physician education and awareness. It was also discussed
whether City Staff would benefit from training to recognize opioid addiction and
what resources could be accessed, and the emergency care statistics involved in
opioid addiction.
3.2 Sukhwant Singh, Pickering Taxicab Advisory Committee
Re: Report BYL 02-19, Vehicle for Hire By -Law
Sukhwant Singh, Pickering Taxicab Advisory Committee, appeared before the
Committee to speak on behalf of the taxicab industry regarding the draft by-law.
Mr. Singh noted that calling these regulations a level playing field is not fair, and
that most taxi plate owners spend their lifetime savings to buy plates, or get loans
from banks to generate income in old age. He noted that since 2016, ride sharing
programs have been taking at least 70% of the taxicab industry's income, and that
these illegal private services are taking money out of our Country. Mr. Singh noted
that he is thankful that Members of Council and City Staff have made the efforts to
make this draft by-law happen.
4. Matters for Consideration
4.1 Director, Corporate Services & City Solicitor, Report CLK 05-19
Ward Boundary Review
- Adoption of Terms of Reference
Staff/Consultant Delegation
Dr. Robert Williams, Public Affairs Consultant and Jack Ammendolia, Director,
Watson & Associates on Report CLK 05-19.
Dr. Robert Williams, Public Affairs Consultant, appeared before the Committee to
provide an overview of the Ward Boundary Review and the adoption of Terms of
Reference. Through the aid of a PowerPoint presentation, Dr. Williams provided a
brief overview of the background that led to the initiation of a ward boundary
review, and the legislative framework surrounding the review. He noted that in
order to ensure an effective and equitable system of representation is selected by
Council, the following guiding principles were being proposed:
- Representation by population;
- Protection of communities of interest;
Current and future population trends;
- Physical features as natural boundaries; and,
4
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
- Effective representation.
Dr. Williams noted that the next steps would include public engagement in
conjunction with professional expertise, and best practices, which will be used for
the development of ward boundary options.
A question and answer period ensued regarding the review of projected
population growth, and whether the potential review of Regional representation in
two election cycles would be considered in this review. It was noted by Dr.
Williams that this review is not a fixed solution, and that although the intent is to
create a structure that will be suitable for three election cycles, it may be
necessary to complete another review prior to then depending on a number of
factors.
Further questions were raised regarding the purpose of the public consultation
process, with Dr. Williams noting that the purpose of the engagement is to ensure
all residents have the opportunity to comment and be involved.
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Butt
1. That Report CLK 05-19 regarding the City of Pickering Ward Boundary
Review and adoption of Terms of Reference be received;
2. That the Terms of Reference appended as Attachment #1 to CLK 05-19 be
approved; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
4.2 Director, Corporate Services & City Solicitor, Report BYL 02-19
Vehicle for Hire By -Law
A question and answer period ensued regarding the fee structure contained in
Schedule 1 of the draft By-law as it pertains to the per driver rates for Personal
Transportation Company (PTC) Fees and the justifications for including such a fee
when most other municipalities do not. Further questions were raised regarding
whether there was a market in the City of Pickering that could support a number of
5
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
additional taxicabs or ride share programs, and it was noted that the people using
ride share programs are not using taxi services.
Discussion continued regarding the requirement for ride sharing vehicles in the
City of Pickering to display an identification sticker on the windshield of each car
noting that the PTC's were not in favour of this requirement but that it would be
beneficial from an enforcement standpoint.
Further questions were raised regarding the removal of a number of taxicab
provisions in the proposed by-law pertaining to passenger rights and protection of
the consumer with Staff noting that provisions that were not safety related had
been removed as these traits would be covered by private company business
models.
Staff advised that they would continue to have discussions with Uber pertaining to
some of the provisions in the By-law prior to the By-law coming forward at the
December 16, 2019 Council meeting.
Recommendation:
Moved by Councillor Brenner
Seconded by Mayor Ryan
1. That Report BYL 02-19 regarding the attached Vehicle for Hire By-law be
received;
2. That Council enact the Vehicle for Hire By-law attached to this Report
(Attachment No. 1); and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this Report.
Carried on a Recorded
Vote as Follows:
Yes No
Councillor Brenner Councillor Ashe
Councillor Butt
Councillor Cumming
Councillor McLean
Councillor Pickles
Mayor Ryan
6
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
4.3 Director, Community Services, Report CS 44-19
Municipal Highway Winter Maintenance Agreement
- Third Concession Road (Peter Matthews Drive) in the City of Pickering
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That Council authorize the Mayor and City Clerk to execute a Municipal
Highway Winter Maintenance Agreement with the Regional Municipality of
Durham set out in Attachment 1 to this report, subject to minor revisions as
may be required by the Director, Community Services, and the Director,
Corporate Services & City Solicitor; and,
2. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
Carried
4.4 Director, Engineering Services, Report ENG 11-19
Balsdon Park Master Plan
A question and answer period ensued regarding concerns relating to the delay in
the implementation of the Balsdon Park Master Plan and whether the City had a
list of Park Master Plans in order of priority.
Discussion ensued pertaining to the other park master plans in the City noting that
some park projects are phased in while others are constructed in one phase
depending on associated costs.
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Balsdon Park Master Plan be endorsed by Council;
2. That staff be directed to prepare the detailed designs required for the
implementation of the Balsdon Park Master Plan;
7
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
3. That staff be directed to include the implementation of the Balsdon Park
Master Plan in the 2021 to 2024 Capital Forecast, and request funds for
construction in a future year through the annual budget process; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried Later in the Meeting (See Following Motion)
Moved by Councillor Cumming
Seconded by Councillor McLean
That Item #3 of the main motion be amended to read as follows:
3. That staff be directed to include the implementation of the Balsdon Park
Master Plan in the 2021 Capital Forecast.
Carried on a Recorded
Vote as Follows:
Yes No
Councillor Brenner Councillor Ashe
Councillor Butt
Councillor Cumming
Councillor McLean
Councillor Pickles
Mayor Ryan
The Main Motion, as Amended, was then Carried
4.5 Director, Finance & Treasurer, Report FIN 20-19
2020 Interim Levy and Interim Tax Instalment Due Dates
Members of Council requested that Staff look into whether the City has the ability
to change the tax instalment due dates to the end of the month rather than mid-
month to assist seniors and those on fixed incomes.
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Pickles
8
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
1. That an interim property tax levy be adopted for all realty property classes
for 2020;
2. That the interim property tax levy tax instalment due dates be February 26
and April 28, 2019;
3. That the attached draft by-law, providing for the imposition of the taxes, be
enacted; and,
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
4.6 Director, Finance & Treasurer, Report FIN 21-19
2020 Temporary Borrowing By-law
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Pickles
1. That the temporary borrowing limit of $53 million be established to meet
2020 current expenditures pending receipt of taxes and other revenues for
the period of January 1, 2020 to September 30, 2020 inclusive, and $26
million thereafter until December 31, 2020;
2. That the temporary borrowing limit for capital purposes for 2020 be
established at $49 million;
3. That the attached draft by-law providing for the temporary borrowing of
monies be enacted; and,
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
4.7 Director, Finance & Treasurer, Report FIN 22-19
2020 Interim Spending Authority
Recommendation:
9
Carried
Cty oh
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
Moved by Mayor Ryan
Seconded by Councillor Pickles
1. That the 2020 Interim Operating Expenditures be approved at 50 per cent
of the prior year's budget, including adjustments, as contained in
Attachment 1, pending approval of the formal 2020 Current Budget by
Council; and,
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
4.8 Director, Corporate Services & City Solicitor, Report LEG 08-19
Municipality Contribution Agreement
- Ontario Lottery and Gaming Corporation and The Corporation of the
City of Pickering
A question and answer period ensued regarding the creation of a strategy for how
gaming revenues will be spent with Staff noting that this would be reported to
Council through the budget process as well as through annual reviews and reports
to Council.
Further questions were raised pertaining to sharing casino gaming revenues with
the Region with Staff confirming that the City will not provide any revenues to the
Region until such time that the full build out of the Pickering Casino has occurred.
Members of Council questioned whether the Town of Ajax had any plans to
provide gaming revenue from the Ajax Casino to the Region of Durham.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That the attached Municipality Contribution Agreement between Ontario
Lottery and Gaming Corporation and The Corporation of the City of
Pickering be approved;
2. That the Mayor and City Clerk be authorized to execute the said
Municipality Contribution Agreement; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this Report.
10
City 6h
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
Carried
4.9 Director, City Development & CBO, Report PLN 27-19
City of Pickering
2019-2024 Corporate Energy Management Plan
A question and answer period ensued regarding whether the Corporate Energy
Plan would be applied to Pickering residents with Staff noting that currently the
plan applies to City facilities but that developers would be encouraged to adopt
these practices.
Further discussion ensued regarding District Energy Facilities and questions were
raised as to whether the City was actively pursuing participation and partnerships
with developers and Elexicon Energy.
Further questions were raised as to whether a new transformer station was
planned for the Seaton Community with a request for Staff to provide a separate
update on this matter.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Butt
1. That Report PLN 27-19 regarding the 2019-2024 Corporate Energy
Management Plan (CEMP) be received;
2. That Council endorse the CEMP and direct staff to use this Plan as a basis
for making future corporate energy management recommendations and
budget submissions; and,
3. That staff annually report back to Council on the results of CEMP
implementation and the energy management program.
Carried
5. Other Business
5.1 Councillor Brenner requested that Staff move forward with bringing automated
speed enforcement cameras to all three wards in the City, as part of the 2020
Budget process, given the recent implementation of legislation by the Province.
11
Cts og
DICKERING
Executive Committee
Meeting Minutes
December 2, 2019
Council Chambers — 2:00 pm
Chair: Councillor Ashe
Councillor Brenner further requested that Staff review the request received from
the Fairport Beach Neighbourhood Association regarding the possibility of their
Association funding 50% of a stationary speed enforcement camera with an
arrangement that the City would pay them back, over a period of time, for the
capital investment, using the revenues experienced from the collection of fines.
6. Adjournment
Moved by Councillor Butt
Seconded by Councillor Cumming
That the meeting be adjourned.
The meeting adjourned at 4:27 pm.
12
Carried