HomeMy WebLinkAboutCS 31-19CY, 601
DICKERING
Report to Council
Report Number: CS 31-19
Date: December 16, 2019
From: Marisa Carpino
Director, Community Services
Subject: Level of Service
- Review of Winter Activities within Public Works
- File: A-1440-001
Recommendation:
1. That Council receive report CS 31-19 for information in regards to winter activities currently
provided by Public Works and recommended service level increases.
Executive Summary: During the 2019 Current and Capital Budget Executive Committee
Meeting of February 14, 2019, Council directed staff to review winter activities performed by
Public Works (Roads, Parks & Property, Fleet and Administration). The purpose of the review was
to consider current winter activities, confirm existing levels of service and make recommendations
to Council on any proposed increase to winter levels of service. To that end, a detailed summary
of winter activities and recommended levels of service is attached to this report. Since efficiencies
in Public Works operations are best realized by ensuring equipment and staff can be effectively
utilized 12 months a year, staff will conduct a subsequent review next year of all spring, summer
and fall activities performed by Public Works.
Nonetheless, a review of Public Works winter activities is timely as staff are planning for growth in
the City and preparing for its related impact to the operation. For example, new communities in the
Seaton and Veraine developments are projected to increase the size of Pickering's population by
as much as 150 percent within the next 10 years. In as early as 2020, it is estimated that there will
be 18 centre line km more of paved roads (5 percent increase), 19 linear -km of sidewalks and
multi -use paths (MUP) (6 percent increase) and 6 more parks (7 percent increase). These newly
designed communities will support denser populations; require enhanced winter services on our
roads, parks and property; and utilize specialized vehicles and equipment matched to clear narrow
roads, laneways, layby and overnight parking areas as well as sidewalks and MUP (multi -use
paths) and MUT (multi -use trails). A higher level of winter service is also expected in northern rural
areas during winter months as commuter traffic coming into and out of the Innovation Corridor will
increase.
Additionally, snow storage in many of the new areas in Seaton, and often in new infill
developments, is compromised due to narrow roads and boulevard widths as well as increased
on -street parking that requires regular snow removal. Clearly, available greenspace in private
dwellings will be reduced due to densification. Therefore, as noted in the Recreation & Parks
Master Plan (2017), the City's newly developed parks will be utilized to displace that need and
CS 31-19 December 16, 2019
Subject: Level of Service Page 2
should include picnic shelters and other park amenities that support passive park use. In fact, new
park features such as outdoor fitness equipment, off -leash dog parks and dog playgrounds have
started to generate increased use during the winter months and demand for an increase in winter
services.
Moreover, the approval of the City Centre development and downtown intensification, along with
an anticipated increase in the number of planned and unplanned City and community events, will
require Public Works winter service delivery to be scheduled after normal business and during
overnight hours and on weekends.
With this in mind, staff have completed their review of winter operations in Public Works.
Paramount in the review process was to ensure that Public Works are meeting or exceeding all
legislated responsibilities under the following, but not limited to:
• The Municipal Act, 2001- Ontario Regulation 239/02 Minimum Maintenance Standards for
Municipal Highways (MMS)
• The Highway Traffic Act R.S.O. 1990, c H.8 Ontario Regulation 555/06 Hours of Service
• Employment Standards Act (ESA) S.O. 2000, c. 41 Hours of Work
In this way, staff are not only ensuring the well-being of residents, business owners and visitors
but that the City is protected from liability and claims.
The recommended 2020 service level increases identified in this report will be included in the
City's 2020 Budget for Council's consideration.
Financial Implications: In 2020 and 2021, Public Works Capital and Current Budgets will
reflect additional costs due to the planned growth in Pickering. To be clear, these increased costs
are unavoidable, directly resulting from increased roads, sidewalk and parks infrastructure related
to growth and the City's obligations to provide winter maintenance in accordance with legislative
requirements.
That said, as a result of this review requested by Council, staff also propose a variety of
improvements to our existing winter maintenance program which will have additional financial
implications in 2020 and 2021 Capital Budgets and Current Budgets. These enhancements reflect
an increased level of service that not only provides better and timelier service to our residents but
also safeguards our assets and reduces the City's exposure to liability and risk. A summary of
projected additional costs are identified below and are clearly identified as Growth Related
(required) or Level of Service (recommended).
Accordingly, the 2020 draft Budget, as presented to Council, will consider several special levy
increases such as Public Works (recommended level of service) but also additional staffing
resources for By -Law and for Firefighters. The 2020 Budget opportunity, for Council, will be to
decide which special levy increases are approved in the context of maintaining an overall levy
increase that strikes that balance between service level increases and property tax affordability.
CS 31-19
Subject: Level of Service
December 16, 2019
Page 3
2020 Capital Budget Implications:
Public Works staff recommend adding the following vehicle and equipment expenditures totaling
$75,000 in the 2020 Capital Budget to increase Level of Service:
Item
Approx. Cost
Year
Rationale
Level of Service
Increase by
Work Section
Front Plow
Attachment
$30,000
2020
For existing loader to clear
Pickering Soccer Club
parking lot and other
infrastructure
Roads
One 1/2 Ton Pickup
Truck
$45,000
2020
New Lead Hand, Parks &
Property to conduct winter
control inspections, deploy
and support staff
Parks & Property
Total
$75,000
2020
Increase in sidewalk and
MUP inventory (new 8th
sidewalk plow route)
Parks & Property
Public Works staff will add the following vehicle and equipment expenditures totaling $405,000 in
the 2020 Capital Budget to accommodate Growth:
Item
Approx. Cost
Year
Rationale
Growth Related
Increase by
Work Section
2 One Ton Salter
with Plows
$140,000
2020
For all narrow roads and
laneways included in Seaton
(new 14th snowplow route)
Roads
Front Plow & Wing
Attachment
$20,000
2020
To install on existing One Ton
Salter for new laneways in
Seaton
Roads
Sidewalk Plow
with Attachment
$175,000
2020
Increase in sidewalk and
MUP inventory (new 8th
sidewalk plow route)
Parks & Property
One Ton Truck
$70,000
2020
For 2nd crew on manual
clearing of walkways and
steps north of Taunton Road
as 1st crew completes same,
south of Taunton creating a
significant time lag
Parks & Property
Total
$405,000
CS 31-19
Subject: Level of Service
December 16, 2019
Page 4
2021 Capital Budget Implications:
Public Works staff are proposing to submit the following vehicle and equipment expenditures
totaling $45,000 in the 2021 Capital Budget to increase Level of Service:
Item
Approx. Cost
Year
Rationale
Level of Service
Increase by
Work Section
Half Ton Pick Up
Truck
$45,000
2021
Utility Cut Inspector
(also performing winter
patrols)
Roads
Total
$45,000
2021
For anti -icing and can also
be used as spare
salters/plows
Roads
Public Works staff are proposing to submit the following vehicle and equipment expenditures
totaling $860,000 in the 2021 Capital Budget to accommodate Growth:
Item
Approx. Cost
Year
Rationale
Growth Related
Increase by
Work Section
Five Ton Dump
Truck with Plow &
Wing
$300,000
2021
For 18 centre line -km of new
roads in Seaton (new 15th
snow plow route)
Roads
2 Brine Four or
Five Ton Trucks
$560,000
2021
For anti -icing and can also
be used as spare
salters/plows
Roads
Total
$860,000
CS 31-19
Subject: Level of Service
December 16, 2019
Page 5
2020 Current Budget Implications:
Public Works staff are proposing to submit the following labour, material and contract requests
totaling $510,820 in the 2020 Current Budget to increase Level of Service:
Item
Approx.
Cost
Year
Rationale
Level of Service
Increase by
Work Section
On Call Staff
$26,500
2020
(November)
For standby during the winter
months including Loader
Operator for Pickering Soccer
Club parking lot
Roads
1 New Supervisor,
Public Works
Operations
$139,496
2020
(Jan.)
To coordinate winter
communications, weather
forecast, Road Weather
Information Systems, Public
Facing Winter Portal and
GPS/AVL monitoring and
exception/stop reporting
Roads
1 New Lead Hand,
Parks & Property
$111,187
2020
(Jan.)
To provide proper oversight of
staff during winter events
Parks
On Call Staff
$8,500
2020
(November)
Increase the number of
existing staff to be on call in
order to provide winter control
during winter events
exceeding 13 hours in
duration
Parks
On Call Staff
$7,000
2020
Increase the number of
existing staff to be on call in
order to provide winter control
during winter events
exceeding 13 hrs. in duration
Property
1 New Lead Hand,
Municipal Garage
$111,187
2020
(Jan.)
To introduce an afternoon
shift that ensures service
vehicles are on the road.
Position will schedule staff,
assign/oversee work and
assist with repairs.
Fleet
1 New Mechanic,
Municipal Garage
$106,950
2020
(Jan.)
To introduce an afternoon
shift that ensures service
vehicles are on the road.
Staff will perform non-
scheduled repairs and
prepare vehicles to on the
road asap.
Fleet
Total
$510,820
CS 31-19
Subject: Level of Service
December 16, 2019
Page 6
Public Works staff are proposing to submit the following labour, material and contract
expenditures totaling $242,814 in the 2020 Current Budget to accommodate Growth:
Item
Approx. Cost
Year
Rationale
Growth Related
Increase by
Work Section
1 New
Maintenance
Worker, Roads
$65,938
2020
(April)
For narrow roads in Seaton
and others
Roads
Brine Program
$45,000
2020
(Novem
ber)
For the purchase of salt and
salt brine for additional
road/sidewalk/MUP inventory
as noted above
Roads
2 New
Maintenance
Workers, Parks
& Property
$87,917
2020
(July)
For snow clearing in Seaton
and manual snow clearing
north of Taunton
Parks
1 New
Maintenance
Worker, Parks &
Property
$43,959
2020
(July)
For snow clearing in Seaton
and manual snow clearing
north of Taunton and, in part,
for enhanced winter trail
maintenance (as per CS 33-
19)
Property
Total
$242,814
CS 31-19
Subject: Level of Service
December 16, 2019
Page 7
2021 Current Budget Implications:
Public Works staff are proposing to submit the following labour, material and contract
expenditures totaling $111,000 in the 2021 Current Budget to increase Level of Service:
Item
Approx. Cost
Year
Rationale
Level of Service
Increase by
Work Section
1 New Utility Cut
Inspector
$66,000
2021
(April)
To conduct utility cut
inspections, as well as bridge
inspection/repairs, sidewalk
inspections, and winter patrol
duties
Roads
1 New Mechanic,
Municipal
Garage
$45,000
2021
(July)
To expand an afternoon shift
that ensures service vehicles
are on the road.
Staff will perform non-
scheduled repairs and
prepare vehicles to get on the
road asap
Fleet
Total
$111,000
Public Works staff are proposing to submit the following labour, material and contract
expenditures totaling $50,000 in the 2021 Current Budget to accommodate Growth:
Item
Approx. Cost
Year
Rationale
Growth Related
Increase by
Work Section
Contracted Snow
Removal
$50,000
2021
For additional contracted
snow removal on narrow
roads in Seaton & others
Roads
Total
$50,000
Discussion: Public Works provides winter services annually from November 5 to April 30.
The following is a brief overview of existing levels of winter activities for each unit within Public
Works and staff's proposed increases to those levels of service with rationale.
1. Roads
As noted on the City of Pickering website, there are 11 urban (generally south of Taunton Road)
and 2 rural routes which will expand to 14 routes (12 urban and 2 rural) in the 2020/21 winter
season with Seaton expansion. Urban routes are completed within 18 hours when both salting
and plowing is required, rural areas take longer to complete with plowing and sanding within 24
hours as the salt trucks are required to complete salting their urban routes and then switch over to
sanding rural areas.
A review of MMS indicates that the City is clearing roads of snow and ice above the minimum
standards. However, a review of traffic counts on all main roads with a posted speed of 60 km/hr
CS 31-19
Subject: Level of Service
December 16, 2019
Page 8
should be undertaken to ensure they are below 11,999 Annual Average Daily Traffic and
maintaining to a classification of 3, 4 or 5. For this reason, Roads staff are proposing levels of
service based on measured snow depths and Commercial Vehicle Operator's Registration and the
Highway Traffic Act Hours of Service requirements of driving consecutively for no more than 13
hours with a minimum 8 hour rest period as follows:
a) Salting, Sanding and Plowing: Proposed Level of Service
Measure
Existing Level of Service
Proposed Level of Service
Up to 2" of
snow
•
urban roads salted within 6 hours,
icy roads salted within 8 hours
•
urban roads salted, icy roads
salted within 6 hours
•
rural roads sanded within 24 hours
after the snow has stopped, if
necessary for traction, icy
conditions within 12 hours
•
rural roads sanded within 15
hours after the snow has stopped,
if necessary for traction, icy
conditions within 12 hours
2" to 4" of
•
urban roads salted and plowed
•
urban roads salted and plowed
snow and
within 13 hours (unless drivers
within 13 hours (due to the
stopped
time out and no back-ups are
available or there is a lack of
mechanics to return trucks onto
introduction of enhanced on call
schedule and new afternoon shift
for mechanics)
the road)
•
rural roads plowed and sanded if
•
rural roads plowed and sanded if
necessary within 24-30 hours
necessary within 20 hours
4" to 8" of
•
urban roads salted and plowed
•
urban roads salted and plowed
snow and
within 30 hours
within 24 hours
stopped
•
rural roads plowed and sanded
within 36 hours
•
rural roads plowed and sanded
within 30 hours
Beyond 8" of
•
urban roads salted and plowed
•
urban roads salted and plowed
snow and
within 36 hours
within 30 hours
stopped
•
rural roads plowed and sanded
within 36-40 hours
•
rural roads plowed and sanded
within 36 hours
b) Direct Liquid Application (DLA): DLA or anti -icing involves the application of a
Magnesium Chloride (MgCI) or salt brine on the road 24 to 48 hours ahead of a snow or
icing event on paved roads. City staff launched a pilot project in Pickering during the
2017/18 season on approximately 50 km of main roads using a truck that was to be
disposed of. Results from the pilot project were very positive as DLA creates a bond
breaker on the pavement surface which provides an approximate one hour buffer before
salting is required and improves plowing of the surface when required. Level of Service
Recommendation — As a result of the success of the pilot project, staff are proposing to
purchase two new brine trucks at a cost of $560,000 in 2021 and increase the amount of
main roads to receive DLA to 100 km with a view to be able to complete all main roads in
future. A further pilot project is envisioned to DLA all local (residential) roads within one
urban route to determine the possibility of not requiring an application of salt with a snow
event up to 2 inches.
CS 31-19 December 16, 2019
Subject: Level of Service Page 9
c) Winter Patrol: At this time, there are two Forepersons on-call between November 5 and
April 30 to check roads and sidewalks/MUP and to inspect when there is a 40 percent
probability of precipitation (POP) to meet MMS. If conditions warrant, the Forepersons then
contact staff on standby to come into work. As a result of the Forepersons early start time,
they time out of their 13 hours on -duty and driving time prior to the end of an event and
must leave work not to return for a minimum of 8 hours in order to meet the minimum off-
duty time. Level of Service Recommendation — Employ one new Utility Cut Inspector
(effective April 1, 2021) as noted below who will also provide winter patrol and increased
coverage at the start of the 2021 winter season.
d) Utility Cuts: Each of the approximate 2,000 Road Occupancy permits issued annually by
the City of Pickering will also be inspected to ensure the integrity of the road allowance is
maintained when outside parties undertake excavation and that the pavement degradation
fees are collected. A review of other local municipalities including Durham Region indicates
that there are patrol staff on a 24/7 basis during winter months to meet MMS obligations
and the City should follow this best practice in order to minimize claims and liability. To
address this, Public Works will be proposing one new Utility Cut Inspector (effective April
2020) in the 2020 Current Budget which will be offset by permit revenues. Level of
Service Recommendation — Employ one new Utility Cut Inspector (effective April 1, 2021)
as patrol staff who will also undertake numerous activities outside the winter months
improving sidewalk patrol, pothole repairs, litter pickup, grass cutting, proposed bridge and
culvert cleaning and repair, and oversee/inspect catch basin cleaning. Compliment should
increase by an additional four Inspectors over as many years in order to provide 24/7
coverage.
e) Pickering Soccer Club Parking Lot: With the move to the new Operations Centre at
1955 Clements Road, Roads staff will be required to salt and plow the Pickering Soccer
Club (PSC) parking lot. Level of Service Recommendation — In order to do this, a Loader
attachment will be required in 2020 to be on standby to clear the facility well before any
vehicles park and use it.
2. Parks & Property
a) Sidewalks/MUP/Fire Halls/Parking Lots/Walkways/Steps: Parks & Property staff clear
all of the above during winter events. Sidewalks/MUP on regional roads, reverse frontages,
fronting municipal properties, on walkways, bridges and front and side lot public sidewalks
at schools are all mapped and scheduled to be completed. Steps within the road allowance
and in parks are cleared, closed or signed that no winter maintenance is provided. They are
all plowed and salted whenever 5 cm of snow or more has fallen and substantially stopped
or icy conditions prevail especially during spring freeze/thaw cycles overnight. This work
takes up to 13 hours after the end of a snow event to clear. Any event that exceeds 5 cm
will take multiple rounds not exceeding 13 hours to complete for each additional 5 cm of
snow. This level of service is much higher than MMS and adequate as long as Snow By -
Law 5597/99 is enforced where sidewalks within the road allowance are the responsibility
of the owner or occupant.
CS 31-19 December 16, 2019
Subject: Level of Service Page 10
However, Parks & Property staff undertook to clear 33 snow events exceeding 5 cm during
the 2018/19 winter season where all available staff were used whether they were on
standby or not. All other services provided by Parks & Property ceased during this time as
well as any "off-duty" time as prescribed. One critical activity that ceases during any winter
event is litter can collection in Parks and on Roadsides. Staff levels do not permit collection
to resume until 48 hours after the event and winter cleanup has been completed leading to
Customer Care calls for overflowing waste bins. Level of Service Recommendation —
Additional staffing, along with an increase in overtime and emergency call-in as requested,
will not only address Seaton growth but to also continue other vital activities performed by
Parks & Property staff. A total of $126,687 for one Lead Hand and an increased number of
staff scheduled to be on call will be proposed by staff in 2020 Current Budget.
3. Fleet Services
When reviewing fleet efficiencies, Maintenance Repair Units (MRU) are used to determine when
mixed Fleets such as the City of Pickering are being maintained to normal industry standards. For
instance, a Five Ton Truck would require much more maintenance than a passenger car and
weighted accordingly through this process to calculate the vehicle/equipment to maintenance
mechanic ratio. Current industry standards range from 14:1 to 15:1 for Public Works fleets. The
City of Pickering's ratio is 21:1 leaving numerous vehicles and equipment unavailable for long
periods of time. The additional staffing requested brings this ratio approaching industry standards.
In addition, winter vehicles are considered as emergency vehicles under the Highway Traffic Act
and should be maintained to the same high degree during non-scheduled repairs similar to the
requirements necessitated for Fire vehicles.
An additional request to build up and maintain a proper spare inventory of plow trucks and
sidewalk machines when they become surplus but with a delayed disposal has also been made.
This request should be at little or no additional increase in Current Budget but offers an alternate
method of service delivery when non-scheduled vehicle and equipment breakdowns occur or
during emergencies such as the recent ice storm in 2018. Level of Service Recommendation —
The potential to start an afternoon shift in Fleet Services with the proposed addition of a Lead
Hand, Garage and Maintenance Mechanic(s) is now viable with the opening of the New
Operations Centre and changes previously made to the Collective Agreement for new hires. As a
result, $218,137 is recommended for one Lead Hand, Municipal Garage and one Mechanic,
Municipal Garage (effective January 1, 2020) and $45,000 is recommended for one additional
Mechanic, Municipal Garage to work the afternoon shift (effective July 1, 2021).
4. Administrative Services
The 2019 Approved Current Budget for Public Works is $15,204,556. Of this amount, $8,776,102
or 57 percent of the total is made up of Labour salaries and overtime and tracked using paper time
sheets filled out by each individual employee. The remaining 43 percent of the Budget including
vehicles, equipment, materials and contracted services is not assigned to any individual activity
and difficult to identify costing.
A new Supervisor, Public Works Operations position is being requested to provide overall co-
ordination of winter communications to Senior Management, Council, Emergency Services and
other key partners. This position will also monitor a more sophisticated winter weather forecast a
CS 31-19 December 16, 2019
Subject: Level of Service Page 11
minimum of three times daily, review of three Road Weather Information Systems in the City of
Pickering and adjoining areas, keep the online Public Facing Winter Portal current by providing up
to date communications to residents and GPS/AVL monitoring with exception/stop reporting to
ensure quality control. The Supervisor will also ensure a new work order management system is
tied into the new financial reporting system, fleet and fuel management so activity costing can be
undertaken, measured and reported on accurately. Level of Service Recommendation — A new
Supervisor, Public Works Operations is recommended to be added to the 2020 Current Budget for
$139,496 (effective January 1, 2020).
Attachments:
1. Public Works Winter Activities and Levels of Service
Prepared By:
Approved/Endorsed By:
Rob Burlie, P, Eng. Marisa Caro, M.A.
Manager, Public Works
Brian w u ie d
Division Head, Operations
RB:nw
Director, Community Services
Stan Karwowski, MBA, CSA
Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
17et. for zocit
Tony Prevedel, P. Eng.
Chief Administrative Officer
Attachment No. 1 to CS 31-19
Area
Activities
Existing LOS
Proposed LOS
I Labour
Growth
Related
or LOS
Equipment
Growth
Related
or LOS
Materials
Growth
Related
or LOS
Contracts
Growth
Related
or LOS
Proposed
Implementation
Roads
1. Sanding
12 hours
See Below under "Salting"
Additional 6 staff "on call" for 21
weeks (2320.1200) = $26,500
Level of
Service
Nov -20
New Supervisor, Public Works
Operations (2500.1100) =
$139,496
Level of
Service
Jan -20
New Maintenance Worker
(2320.1100) _ $65,938
Growth
Related
Apr -20
Sub Total Costs
$231,934
2. Salting
Up to 2" of snow - Urban
Up to 2" of snow - Urban roads
Maintain 3 additional spare salt
trucks as they are being replaced
Growth
Related
On-going
roads salted within 6 hours, icy
roads salted within 8 hours
Rural roads sanded within 24
hours after the snow has
stopped, if necessary for
traction, icy conditions within
12 hours
2" to 4" of snow and stopped
salted within 6 hours including icy
conditions
Rural roads sanded within 15 hours
after the snow has stopped, if
necessary for traction, icy
conditions within 12 hours
2" to 4" of snow and stopped -
New 5 Ton dump truck with plow
& wing $300,000
Growth
Related
Nov -21
New plow & wing for existing 1 ton
truck $20,000
Growth
Related
Nov -20
- Urban roads salted and
plowed within 13 hours (unless
drivers time out and no back-
ups are available or there is a
lack of mechanics to return
trucks onto the road).
Rural roads plowed and
sanded if necesarry within 24-
30 hours
4" to 8" of snow and stopped
Urban roads salted withinl3 hours
Rural roads plowed and sanded if
necesarry within 20 hours
4" to 8" of snow and stopped -
New front plow for existing Loader
$30,000
Level of
Service
Nov -20
2 New 1 Ton trucks with salter &
plow $140,000
Growth
Related
Nov -20
-Urban roads salted and
plowed within 30 hours
Rural roads plowed and
sanded if necessary within 36
hours
Beyond 8" of snow and
Urban roads salted and plowed
within 24 hours
Rural roads salted and plowed
within 30 hours
Beyond 8" of snow and stopped -
stopped - Urban roads plowed
Urban roads plowed and sanded
within 30 hours
Rural roads plowed and sanded
within 36 hours
and sanded within 36 hours
Rural roads plowed and
sanded within 36-40 hours
Additional $40,000 for
salt and $5,000 for brine
for 2020/21 winter
season
(2320.2408.0001)
Growth
Related
Nov -20
Sub Total Costs
$490,000
$45,000
3. Plowing
12 hours to complete Salting
and plowing behind
8 hours after the snowfall has
stopped of 10 cm or less
Southern Pickering:
5-10 cm will take 8 hours
10-20 cm will take 12 hours
20 cm and greater 24 hours
Note: Drifting conditions will require
continuous plowing (no
sanding/salting)
Sub Total Costs
Page 1
Area
Activities
Existing LOS
Proposed LOS
r
Growth
Related
or LOS
Equipment
Growth
Related
or LOS
Materials
Growth
Related
or LOS
Contracts
Growth
Related
or LOS
Proposed
Implementation
4. Winter Patrol
Patrol when 40% POP or more
by on-call roads
Foreperson/Leadhand on
overtime and
monitor/document weather
forecast 3 times a day
One patroller (Utility Cut Inspector
or equivalent) for the 2020/21
winter season ramping up to 24/7
for the 2021/22 winter season. Staff
will provide conduct utility cut
inspections, bridge
inspection/repair, sidewalk
inspection and winter patrol to
MMS and address after hours
customer care calls
New Utility Cut Inspector =
$66,000 (2320.1100)
Level of
Service
1 new 1/2 ton pick up truck =
$45,000 (to cover patrols and
other 3 seasons activities)
Level of
Service
Apr-21
Sub Total Costs
$66,000
$45,000
5. Anti-Icing
Apply CaCI brine 24 to 48
hours ahead of winter event on
select Collector (main) roads
and take up to 8-10 hours to
complete
Apply CaCI brine at 100 litres/lane-
km 8-10 hours ahead of winter
event on ALL Collector (main)
roads within 24-48 hours ahead of
winter event
2 New brine trucks (4 or 5 Ton
salt/plow combination trucks) to be
purchased as the existing brine
vehicle was surplus to the Fleet
and was to be disposed of
=$560,000 (these vehicles will
also address Seaton growth and
act as spares after purchase)
Growth
Related &
Level of
Service
Nov-21
Sub Total Costs
$560,000
6. Yards Ops (Winter
Ops Only)
Loader Operator when
undertaking winter services or
loading domes
Same as existing
Second Loader and Operator for
additional paved areas in yard and
soccer parking lot, designated cul-
de-sac snow removal route
Additional Loader Operator on
standby and O/T
Nov-19
Sub Total Costs
7. Snow Removal
Remove snow in cul-de-sacs,
for sight distances at critical
intersection, bridges for
pedestrian movement and
drifting conditions, 1 to 2 times
during winter season
Remove snow twice a season on
narrow roads in Seaton and infill
roads, cul-de-sacs, critical
intersections, bridges and drifting
conditions
$50,000
Growth
Related
Dec-21
Sub Total Costs
$50,000
Sub-Total
Winter
Activities
Roads
7
$297,934 (Current)
$1,095,000 (Capital)
$45,000 (Current)
$50,000 (Current)
Page 2
Area
Activities
Existing LOS
Proposed LOS
'
I Labour
Growth
Related
or LOS
Equipment
Growth
Related
or LOS
Materials
Growth
Related
or LOS
Contracts
Growth
Related
or LOS
Proposed
Implementation
Parks &
Property
8. Sidewalks
/MUP/MUT/Fire halls/
Parking Lots/
Steps/Manual
Walkways — salt/plow
Sidewalks/MUP cleared on
regional roads and pre-
determined designated routes
within 13 hours of the end of a
snow event exceeding 5 cm or
icy conditions prevail. Work
also includes clearing fire
halls, select parking lots and
manual clearing of steps &
walkways
Note: events exceeding 10 cm
may require additional time to
complete as multiple passes
may be necessary
Additional Lead Hand required to
manage staff, monitor activities,
conduct road patrols, call in staff as
required.
New Lead Hand, Parks &
Property = $111,187
(2718.1100)
Level of
Service
1 1/2 Ton Pickup Truck (new
Lead Hand) $45,000
Level of
Service
Jan -20
Increased waterfront trail winter
maintenance (as per Report CS 33-
19)
New Maintenance Worker,
Property = $43,959 (2132.1100)
Growth
Related
New sidewalk snow plow with
attachments $175,000
Growth
Related
Jun -20
To accommodate green space
growth (growth) and to enhance
staffing levels available for winter
control response (level of service)
2 New Maintenance Workers,
Parks = $87,917 (2718.1101)
Growth
Related
One Ton Truck (new Maintenance
Workers) $70,000
Growth
Related
Jul -20
To ensure plows continue to
operate when staff have reached
their 13 hour limit. Additional staff
can be deployed, as needed.
Additional $7,000 overtime for
winter control and emergency
call-in - Property (2132.1200)
Level of
Service
Nov -20
To ensure plows continue to
operate when staff have reached
their 13 hour limit. Additional staff
can be deployed, as needed.
Additional $8,500 overtime for
winter control and emergency
call-in — Parks (2718.1200)
Level of
Service
Nov -20
Sub Total Costs
$258,563
$290,000
9. Winter patrol
Same as Roads
Included with Roads
Sub Total Costs
10. Snow Removal
Bridges as needed throughout
the winter season as snow
storage is limited
Same
Sub Total Costs
Sub -Total
Winter
Activities
Parks &
Property
3
$258,563 (Current)
$290,000 (Capital)
Page 3
Area
Activities
Existing LOS
Proposed LOS
Growth
Related
or LOS
Equipment
Growth
Related
or LOS
Materials
Growth
Related
or LOS
Contracts
Growth
Related
or LOS
Proposed
Implementation
Labour
Fleet
11. Yard Ops
Clear walkways when snow is
greater than 5 cm
Same
Sub Total Costs
12. Vehicle repair
(non-scheduled repairs
such as: tires, no
starts, lockout, air
brake adjustments,
horn, lights)
5 or more vehicles in dead pile
Less than 5 pieces vehicles in
dead pile, MRU reduced to 14:1
per mechanic along with
implementation of afternoon shift
1 additional Mechanic,
Municipal Garage to meet
industry standard MRU for this
along with Equipment Repair
non-scheduled = $106,950
(2315.1100)
Level of
Service
Jan -20
1 additional Mechanic,
Municipal Garage to meet
industry standard MRU for this
along with Equipment Repair
non-scheduled = $45,000
(2315.1100)
Level of
Service
Jul -21
Lead Hand, Municipal Garage =
$111,187
Level of
Service
Jan -20
Sub Total Costs
$263,137
13. Equipment Repair
(non-scheduled repairs
such as hydraulic
breakdowns, snow
plows, welding,
fabrication, emissions
related)
5 or more pieces of equipment
in dead pile
Non-scheduled repairs: hydraulic
breakdowns, snow plows, welding,
fabrication
Less than 5 pieces of equipment in
dead pile
Sub Total Costs
Sub -Total Fleet
Activities
3
$263,137 (Current)
Total Public
Works Winter
Activities
13
$819,634 (Current)
$1,385,000 (Capital)
$45,000 (Current)
$50,000 (Current)
Page 4