HomeMy WebLinkAboutCS 29-02
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185
REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
Report Number: CS 29-02
Date: November 1, 2002
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
2003 Interim Spending Authority
Recommendation:
1.
It is recommended that Report CS 29-02 of the Director, Corporate Services &
Treasurer be received;
2.
The 2003 Interim Operating Expenditures be approved at 50% of the prior years'
budget including exceptions as contained in Attachment 1, pending approval of
the formal 2003 Current Budgets by Council;
3.
The Treasurer be authorized to transfer to the Ajax Pickering Transit Authority
(APTA) a maximum of 50% of APTA (City of Pickering's share) prior years'
budget, pending approval of the formal APT A 2003 Current Budgets by
Council; and,
4.
The appropriate City of Pickering officials be authorized to take the necessary
actions to give effect thereto.
Executive Summary:
Not applicable
Financial Implications: Adoption of interim current operating appropriations does
not constitute approval of a formal budget but rather is required to provide funding
authorization for the payment of salaries and wages and such other accounts as may
be necessary for normal day-to-day operations of the City. At the conclusion of the
Budget process, all interim current operating appropriations are nullified and replaced
with the detail appropriations as approved by Council.
Background: Each year, pending approval by City Council of the annual
Operating Budget, it is necessary to provide expenditure authority respecting the
payment of accounts for the interim period from January 1 until the Budgets are
adopted by Council. Such authority is in the form of interim current operating
1 8 6 Report CS 29-02
Subject: 2003 Interim Spending Authority
Date: November 1 , 2002
Page 2
appropriations to meet estimated expense requirements of the individual departments,
agencies and boards.
The 2002 Current budget was considered by Council in April 2002. Fiscal year 2003
may prove to be as challenging as 2001 and/or 2002 due mainly to Bill 140 and its
impact on taxation.
Therefore, we are seeking approval to provide for interim spending authority for up to
the first six months of 2003 or when COUNCIL APPROVES THE 2003 BUDGET,
whichever occurs first.
At the conclusion of the budget process, all interim appropriations are nullified and
replaced with the detail appropriations as approved by Council.
Appropriate adjustments have been made in the departmental appropriations listed as
Attachment 1 where the spending patterns indicates that something greater than 6/12's
will be necessary for the first six months of 2002 such as snow clearing (Roads). The
Interim Appropriations as listed are based upon the former administrative structure of
the City and being the basis upon which the 2002 Budget was presented and
approved. Note that there is a decrease in expenditure reflecting transfer of Public
Transit and Specialized Services to APT A which is addressed separately in
Recommendation # 3.
Any capital projects proposed prior to the approval of 2003 Capital budget will require
specific approval by Council.
Attachments:
1.
2003 Interim Appropriations for Current Operating Expenditures
Prepared By:
Approved I Endorsed By:
2c~i'-~
Caryn Kong
Senior Financial Analyst
-~þ-~-.
Gillis A. Paterson
Director, Corporate Services & Treasurer
Attachments
Co : Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
"
ATTACHMENT#-L- TO REPORT # C$ ;(1 ".-oJ.
CITY OF PICKERING
2003 INTERIM CURRENT OPERATING APPROPRIATIONS
187
2003
2002 (Jan 1- June 30)
APPROVED INTERIM
ACCOUNT DEPARTMENT BUDGET APPROPRIATION
2111 Mayor $ 150,913 $ 75,457
2113 Council 364,856 182,428
2121 CAO. Office 306,448 153,224
2122 Clerk Office 449,628 224,814
2124 Civic Complex 395,422 197,711
2125 Legal Services 403,673 201,837
2127 Finance 1,414,138 707,069
2129 Customer Care Centre 129,024 64,512
2132 Property Maintenance 326,374 163,187
2133 Supply & Services 326,523 163,262
2139 Human Resources 508,722 254,361
2141 Safety & Training 105,873 52,937
2190 City / Corporate Efficiency & Exp. 386,656 193,328
2191 Elections
2192 Corporate Projects and Policy 448,997 224,499
2196 Information Technology 515,276 257,638
2198 Records Management 15,000 7,500
2199 Print Shop/Mail Room 369,343 184,672
2220 By-Law 438,335 219,168
2230 Crossing Guards 240,000 120,000
2240 Fire Protection 8,266,086 4,133,043
2241 Emergency Operation Control Cent 10,881 5,441
2290 Mun. Prop. & Eng. & Admin. 903,844 451,922
2293 Animal Control 259,300 129,650
2315 Municipal Garage 300,181 150,091
2320 Roads 3,342,031 2,038,639
2325 Street Lights 481,000 240,500
2350 Public Transit
2360 Specialized Services
2430 Solid Waste 1,669,421 834,711
2572 Senior Citizens Centre 189,084 94,542
2610 Plan & Develop - Admin 582,005 291,003
2611 Planning 986,205 493,103
2612 Building Services 604,289 302,145
2613 Development Control 427,771 213,886
2710 Operations & Emerg.Services-Admi 376,204 188,102
2711 Cult. & Rec. Admin. 686,095 343,048
2712 Programs 1,576,816 788,408
2713 Dunbarton Pool 244,808 122,404
2715 Don Beer Arena 589,092 294,546
2718 Parks 1,898,982 949,491
2719 Community Centres 400,381 200,191
2731 Recreation Complex - Central Core 1,719,161 859,581
2733 Recreation Complex - Pool 605,854 302,927
2735 Recreation Complex - Arenas 596,897 298,449
2743 LA.CAC. 10,150 5,075
2744 Museum 328,630 164,315
2745 Libraries 3,334,023 1,667,012
Various -Gen. Govt 3,950,419 1,607,587
TOTAL $ 41,634,811 $ 20,817,406
APTA $ 4,194,101 $ 2,097,051
Current-sum pages 2002