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HomeMy WebLinkAboutCS 27-02 1. '76 C¿ú¡ o~ REPORT TO THE FINANCE & OPERATIONS COMMITTEE Report Number: CS 27-02 Date: October 28,2002 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Establish a Reserve for Continuing Studies and Reserve Recommendation: 1. It is recommended that Report CS 27-02 of the Director, Corporate Services be adopted by Council and that: 2. the Treasurer be authorized to establish a Reserve to be known as the Reserve for Continuing Studies and Consulting and that the Treasurer be authorized to transfer any funds in the annual Current and Capital Budget approved for such undertakings and unspent at year end in each year hereafter to the Reserve; 3a)the $75,000 approved in the 2002 Current Budget General Government (2126- 2392) for the City's portion of the asset equalization payment in regards to APT A be transferred to this Reserve; b) the amount of $75,000 as approved in the 2001 Capital Budget for asset equalization be transferred to this Reserve; and, 4. the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Not Applicable Financial Implications: Transfer of $75,000 approved under general consulting for a portion of the asset equalization payment necessary regarding APT A. Report CS 27-02 Date: October 28,2002 177 Subject: Establish a Reserve for Continuing Studies and Consulting Page 2 Background: Reserve for ContinuinQ Studies and ConsultinQ Quite often the annual current budget contains provisions for studies, consultants, lawyers etc. to be engaged in some respect to assist in the business of the City. Often these efforts are not completed by year end. Under accounting rules, the approval to expend the funds for these efforts ceases at year end, however, the work may continue beyond that date. Recommendation #2 provides for the establishment of a Reserve to transfer unspent funds into and accommodate this frequent timing difference between the approval and the expenditure. Should the efforts continue into the following year the Treasurer is authorized to continue to pay bills under the original Council approval. However, the Current Budget for the immediately following year must include the balance of the expenditures with the funding to be provided from the Reserve. In this way, efforts can continue as originally approved by Council. In the 2002 Current Budget there was $75,000 approved under General Government Consulting (2126-2392). This represented a portion of the funds to pay to the Town of Ajax for asset equalization purposes in regards to APT A. This payment will be necessary once the assets are transferred to APT A. Similar action is required in regards to the 2001 provision. The 2003 Current Budget will contain a similar provision. Attachments: Not applicable Prepared I Approved I Endorsed By: ~.:#~~ Gillis A. Paterson Director, Corporate Services & Treasurer GAP:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council /'