HomeMy WebLinkAboutFIN 18-19Cfy �t
DICKERING
Report to
Council
Report Number: FIN 18-19
Date: October 21, 2019
From: Stan Karwowski
Director, Finance & Treasurer
Subject: Payment of Invoices Related to Preliminary Design of the Civic Centre Project
Recommendation:
1. That Report FIN 18-19 of the Director, Finance & Treasurer be approved;
2. That Council authorize the Director, Finance & Treasurer to pay invoices related to the
preliminary design for the Civic Centre in the amount of $543,284.45 (inclusive of HST) and
the project cost be charged to capital account 5203.1902.6550; and
3. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The City has received invoices from Architects Alliance (AA) in the
amount of $543,284.45 (includes HST). These invoices are related to the preliminary design of
the Civic Centre project and excludes those costs associated with relocation of services. These
costs can be directly attributable to the three buildings: Senior/Youth Centre ($108,991.89)
Library ($166,833.84) and Arts Centre ($215,013.39). The higher cost for the Arts Centre building
is mainly due to the several iterations of the plans to reflect changes in building scope.
The invoices have been reviewed by City staff and Cushman & Wakefield and they have approved
them for payment. These costs are related to the preliminary design work for the Civic Centre
and the design work was used to generate the preliminary project cost figures for the financial
stress test. Council approved report FIN 15-19 for the project to proceed and the preliminary
design work is now being used to develop the detailed project drawings.
Financial Implications: In the 2019 Capital budget, Council approved $1.5 million to be used
for Civic Centre start-up costs. (The funding for this expenditure was coming from the Rate
Stabilization Reserve). The purpose of this capital account was to address the costs associated
with developing and investigating the Civic Centre project. The Civic Centre project is probably
the most complicated multi building project that the City has ever undertaken. To -date, the City
already has financial commitments of $880,000 (net HST) (Council Approved) related to
relocation of services and project management design at the Civic Centre project. If Council
approves, the $543,284.45, ($533,888,02 net HST) the remaining balance in this account would
be $86,111.
FIN 18-19 October 21, 2019
Subject: Payment of Invoices Related to Preliminary Design of the
Civic Centre Project Page 2
Discussion: Cushman & Wakefield and City staff through a competitive process selected aA_
The selection process had to take into consideration the size and scope of the project. The total
estimated size of the project including City and PTC (phase one and two) is over $1,0 billion. In
other words, the firm selected had to have the experience and resources to dedicate to a project
of this size.
aA has approximately 45 architects, designers and technologists that provide the full spectrum of
services, applied to a scope of practice that ranges from academic and institutional buildings to
Targe -scale mixed-use developments: aA has completed projects all over Canada, the United
States and Europe and they won design awards such as: Canadian Architect Magazine: Award of
Excellence -- 2015 Pan/Parapan American Games Athletes' Village 1 Canary District and
City of Toronto: Green Toronto Award — Sackville -Dundas Apartments.
Architect Alliance (aA) has been working on the preliminary design of the Civic Centre starting in
the first quarter of this year. Their work has been instrumental in advancing the project and
producing concept drawings that have been presented to Members of Council and to Pickering
residents. Their preliminary design work has been on display at the Pickering Town Centre for
many months. Their preliminary design work is the foundation for the detailed design drawings
that is currently under way. The invoices have been reviewed and vetted by City staff and
Cushman & Wakefield and they recommend payment.
PreparedlApproved/Endorsed By:
Stan Karwowski, CPA, CMA, MBA
Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
alit/
Tony
Tony Prevedel, P.Eng.
Chief Administrative Officer
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