HomeMy WebLinkAboutSeptember 9, 2019Cty oh
DICKERING
Executive Committee
Meeting Minutes
September 9, 2019
Council Chambers — 2:00 pm
Chair: Councillor Butt
Present:
Mayor David Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
R. Holborn
S. Cassel
M. Guinto
J. Halsall
F. Jadoon
S. Milton
T. Ryce
S. Muir
L. Harker
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- Director, Engineering Services
- City Clerk
- Manager, Public Affairs & Corporate Communications
- Manager, Budgets & Internal Audit
- Manager, Economic Development & Strategic Projects
- Manager, Recreation Services
- Supervisor, Cultural Services
- Coordinator, Corporate Communications & Community Engagement
- Deputy Clerk
Due to a family matter, Councillor Brenner was unable to Chair the Executive Committee Meeting.
Councillor Butt assumed the Chair with the understanding that Councillor Brenner would assume
the Chair at the Planning & Development Committee meeting to be held at 7:00 pm.
1. Disclosure of Interest
No disclosures of interest were noted.
2. Delegations
There were no delegations.
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Cty oh
DICKERING
Executive Committee
Meeting Minutes
September 9, 2019
Council Chambers — 2:00 pm
Chair: Councillor Butt
3. Matters for Consideration
3.1 Chief Administrative Officer, Report CAO 08-19
Continuation of City of Pickering Magazine
A brief question and answer period ensued regarding the costs of the magazine
and whether they had been borne by taxpayers. Staff confirmed that no tax dollars
were used to fund the magazine.
It was requested that staff consider including a notation in future issues, displayed
in a prominent location, to make readers aware of how the magazine is funded.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Cumming
1. That Council approve, in principal, the continued production and municipal -
wide distribution of the Your City magazine, on an as -needed basis going
forward;
2. That Council approve, in principal, to retain Graymatter Marketing Solutions for
the project management of the magazine; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
3.2 Director, Community Services, Report CS 10-19
Tender for Pickering Recreation Complex Heating Boiler System Replacement
Tender No. T-26-2019
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Cumming
1. That Tender No. T-26-2019 submitted by Mapleridge Mechanical Contracting
Inc., in the amount of $304,468.33 (HST included) be accepted;
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City 6h
DICKERING
Executive Committee
Meeting Minutes
September 9, 2019
Council Chambers — 2:00 pm
Chair: Councillor Butt
2. That the total gross project cost of $349,668.00 (HST included), including the
amount of the tender, contingency, and other associated costs, and the total
net project cost of $314,887.00 (net of HST rebate), be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project
cost of $314,887.00 as provided for in the 2019 Recreation Complex — Core
Capital Budget by a transfer from Federal Gas Tax Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
3.3 Director, Community Services, Report CS 21-19
Quotation No. Q-15-2019
Supply & Delivery of Four One -Ton Dump Trucks with 12' Aluminum Dump Body
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Cumming
1. That Quotation No. Q-15-2019, submitted by Donway Ford Sales Ltd., in the
amount of $220,724.00 (HST excluded) be accepted;
2. That the total gross project cost of $289,360.00 (HST included), including three
optional lift gates and other associated costs, and that the total net project cost
of $260,578.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total net
project cost of $260,578.00 as follows:
a) the sum of $192,945.00 as provided for in the Capital Budget from
Development Charges Roads & Related;
b) the sum of $67,633.00 as provided for in the Capital Budget from the
Vehicle Replacement Reserve fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
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City 6h
DICKERING
Executive Committee
Meeting Minutes
September 9, 2019
Council Chambers — 2:00 pm
Chair: Councillor Butt
3.4 Director, Community Services, Report CS 28-19
Volunteer Policy Approval
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That Council approve the Volunteer Policy as set out in Attachment 1, subject
to minor revisions deemed acceptable to the Director, Community Services;
and,
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
3.5 Director, Community Services, Report CS 32-19
Quotation No. Q-16-2019
Quotation for the Supply & Delivery of Four Pick -Up Trucks and Three SUVs
Recommendation:
Moved by Mayor Ryan
Seconded by Councillor Cumming
1. That Quotation No. Q-16-2019, submitted by Blue Mountain Chrysler Ltd. in
the amount of $54,937.00 (HST excluded), Fraser Durham Chrysler Dodge
Jeep Ram Inc. in the amount of $178,534.82 (HST excluded), and Donway
Ford Sales Ltd. in the amount of $35,807.00 (HST excluded), be accepted;
2. That the total gross project cost of $325,363.00 (HST included) including other
associated costs and that the total net project cost of $288,792.00 (net of HST
rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total net
project cost of $288,792.00 from the Vehicle Replacement Reserve; and,
4. That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
Carried
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Cf� h
DICKERING
Executive Committee
Meeting Minutes
September 9, 2019
Council Chambers — 2:00 pm
Chair: Councillor Butt
3.6 Director, Finance & Treasurer, Report FIN 16-19
2018 Building Permit Stabilization Reserve Fund
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Brenner
That Report FIN 16-19 of the Director, Finance & Treasurer be received for
information.
Carried
4. Other Business
4.1 Councillor Brenner gave notice that he would be presenting two Notices of Motion
with regards to Growth Management and Housing Options at the September 23rd
Council meeting.
5. Adjournment
Moved by Councillor Cumming
Seconded by Councillor Brenner
That the meeting be adjourned.
The meeting adjourned at 2:03 pm.
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Carried