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HomeMy WebLinkAboutOctober 7, 2019City 6h DICKERING Executive Committee Meeting Agenda October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming Page 1. Disclosure of Interest 2. Delegations 2.1 Sonya Hardman, Manager, Corporate Initiatives, Region of Durham Michelle Garraway, Policy Advisor, Corporate Initiatives, Region of Durham Re: Update on the Development of the Region of Durham's Strategic Plan 2.2 Mark Brooks, Friends of Pickering Airport Re: Demand and Forecast for Passenger Aviation Infrastructure in the Toronto Region and the Importance of the Immediate Construction of Pickering Airport 3. Matters for Consideration 3.1 Director, Corporate Services & City Solicitor, Report CLK 04-19 1 2020 Committee and Council Meeting Schedule Recommendation: 1. That the 2020 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 04-19 be approved; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3.2 Director, Community Services, Report CS 11-19 Quotation No. Q-17-2019 - Quotation for the Supply and Delivery of Two New 4 Ton Dump Trucks with Snow Plow and Wing Recommendation: 1. That Quotation No. Q-17-2019 submitted by James Palmer Premier Truck Group, in the amount of $524,912.00 (HST extra) be accepted; 2. That the total gross quotation cost of $594,846.00 (HST included) and the total net project cost of $535,677.00 (net of HST rebate) be approved; 4 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Executive Committee Meeting Agenda October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $535,677.00 as follows: a) The sum of $267,088.00, as provided for in the 2019 Roads Equipment Capital Budget be financed from the Vehicle Replacement Reserve Fund; b) The sum of $267,089.00, as provided for in the 2019 Roads Equipment Capital Budget be financed from the Development Charges Reserve Fund — Roads & Related; c) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3.3 Director, Community Services, Report CS 27-19 Age Friendly Community Plan - Endorsement Consultant Delegation Peter Thoma, MCIP, RPP, PLE 1 Partner urbanMetrics inc.on Report CS 27-19 Recommendation: 1. That the City of Pickering Age Friendly Community Plan be endorsed in principle; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Executive Committee Meeting Agenda October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming 3.4 Director, Community Services, Report CS 33-19 78 Waterfront Trail Winter Maintenance Recommendation: That Council receive report CS 33-19 for information regarding Waterfront Trail Winter Maintenance. 3.5 DirectorLCommunity Services, Report CS 34-19 Ontario Power Generation - Licence Amending Agreement (No.2) Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement (No. 2) with Ontario Power Generation, subject to minor revisions as may be required by the Director, Community Services; the Director, Finance & Treasurer and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3.6 Director, City Development & CBO, Report PLN 21-19 The Municipal Comprehensive Review of the Durham Regional Official Plan: Climate Change and Sustainability Discussion Paper, May 2019 Recommendation: 1. That the Region of Durham recognize the following additional sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health; 2. That the Region of Durham understand that the City's vision for climate change and adaptation for Durham is a holistic approach based on framework for sustainability, wherein policies about climate change should address the following objectives: healthy 84 104 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Executive Committee Meeting Agenda October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming environment; healthy economy; healthy society; responsible development; and responsible consumption; 3. That the Region of Durham be advised that it is appropriate to include the Provincial Plan policy direction for greenhouse gas (GHG) reduction in the Durham Regional Official Plan (ROP), and that those policies should recognize the need for collaboration with upper levels of government, area municipalities, key stakeholders, and other relevant agencies; 4a. That the Region of Durham be advised it has been observed that in the absence of safe, continuous sidewalks with a pleasant pedestrian realm, or safe and continuous cycling networks, or transit service that is frequent and reliable, active transportation modes are not selected and used as the preferred travel choice as compared to when excellent facilities and services do exist; 4b. That the Region of Durham include an implementation policy in the ROP identifying the Regional implementation of active transportation facilities on Regional roads, at the Region's expense, with an emphasis on connectivity and continuity of the active systems and transit, both within and between municipalities; 5. That the Region of Durham include a policy in the ROP indicating support for renewable energy production through public and private partnerships, and pilot and demonstration projects; 6. That the Region of Durham include a policy in the ROP encouraging the initial design stages of all development to include a review of the ability of the development to incorporate small and/or large scale renewable energy systems; 7 That the Region of Durham be advised that both the Regional and local official plans should have a role in siting renewable energy projects, such that ROP policies protect prime agricultural areas, natural heritage systems, and culturally significant landscapes and buildings; and further, the ROP could identify other criteria for consideration at the local level such as compatibility with adjacent land uses and proximity to sensitive land uses, respecting potential noise vibration, or odour impacts; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Executive Committee Meeting Agenda October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming 8. That, in addition to the six potential strategies to address climate mitigation and adaptation identified in the Discussion Paper, the Region of Durham should also consider the following: continuing to plan for emergencies related to climate change, in collaboration with area municipalities; providing informational resources to all who live, work and play in Durham Region; installing "smart" building controls in any new Regional facilities; converting all lighting in Regional facilities to LED; installing solar panels on its facilities; converting the bus and other Regional vehicles fleet to electric; continuing the construction of BRT and cycling facilities on Kingston Road and expanding to other arterials; recovering waste heat from (new) trunk sewers and sewage treatment plants; undertaking a risk assessment of infrastructure to identify ways to improve its resiliency; 9a. That the Region of Durham investigate participation in the Municipal Natural Assets Initiative to assist in identifying implementation policies respecting a Regional natural heritage system (NHS) for inclusion in the ROP; 9b. That the Region of Durham include an implementation policy that it will monitor the effects of climate change on the Regional agricultural producers and local food supply, and identify potential strategies to adapt to those changes; 9c. That the Region of Durham introduce a policy in the ROP respecting control of invasive species and pests throughout the Region, and in any Regional NHS that is identified; 9d. That the Region of Durham introduce a policy in the ROP identifying the advocacy role that it can play in adapting to climate change in collaboration with all levels of government and a wide variety of stakeholders; 10a. That the Region of Durham be advised that the City of Pickering supports policies being included in the ROP establishing separate tree canopy targets for urban areas and rural areas, following the identification of the current baseline; and For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cfl h DICKERING Executive Committee Meeting Agenda October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming 10b. Further, that the Region of Durham commence implementation of Regional road tree planting, at the expense of the Region, to demonstrate their partnership in improving the tree canopy, thereby helping reduce GHG and heat island effects. 4. Other Business 5. Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca DICKERING ly Report to Executive Committee Report Number: CLK 04-19 Date: October 7, 2019 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2020 Committee and Council Meeting Schedule - File: A-1440 Recommendation: 1. That the 2020 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 04-19 be approved; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: In accordance with Section 238 (2) of the Municipal Act, 2001, S.O 2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings and the procedure by-law shall provide for public notice of meetings. To comply with the provisions of the Municipal Act and Procedure By-law 7665/18, the 2020 Committee and Council Meeting Schedule is presented to Council for approval. Financial Implications: There are no financial implications associated with this Report or the adoption of the 2020 Meeting Schedule. Discussion: In the spirt of openness, transparency and accountability, the adoption and posting of the annual Committee and Council Schedule is an important exercise to ensure as much advance notice is provided to the public for upcoming Committee and Council Meetings. Section 04.02 of the Procedure By-law states all regular meetings of Council shall be held on the fourth Monday of each month at 7:00 pm and if a Council Meeting falls on a public or civic holiday, the Council shall meet at the same hour on the next following day, which is not a public or civic holiday. Section 04.05 states the Executive Committee shall meet on the first Monday of each month at 2:00 pm and the Planning & Development Committee shall meet on the first Monday of each month at 7:00 pm in the Council Chambers, unless otherwise provided by resolution of the Council. Every effort has been made to adhere to the above noted provisions of the Procedure By-law and any variances or adjustments are due to holidays and/or significant events or dates. In addition to regular Committee and Council meetings, and in coordination with the appropriate City Staff, dates have also been included for the Executive Committee Budget meeting and the annual Civic Awards Ceremony. Statutory holidays have also been included on the Meeting Schedule for ease of reference. It should be noted that due to the implementation of the new HR and Financial systems, an alternative Executive Committee Budget Meeting date has been included as a place holder at the request of the Director, Finance & Treasurer. It is anticipated that the new systems will be launched in January 2020 which would result in the Budget Meeting Dates being set for April 16 and 17, 2020; however, if the launch is delayed, the February 13 and 14, 2020 dates will remain. It is requested that Council adopt the Schedule as presented with the understanding that Staff will remove one of the Budget Meeting dates as needed. Once approved by Council, the Meeting Schedule will be posted on the City's website and circulated to Members of Council and Staff in accordance with Standard Operating Procedures. Attachments: 1. 2020 Committee and Council Meeting Schedule Prepared By: Original Signed By: Susan Cassel City Clerk SC:sc Approved/Endorsed By: Original Signed By: Paul Bigioni Director, Corporate Services & City Solicitor Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer 2 SMTWTFS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2020 January 1 May SMTWTFS 1 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 September SMTWT S 1 2 3 4 5 6 7 8 9 10 11 12 13 114 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Millnittee Meeting Council Meeting February SMTW FS 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 June SMTWTFS 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 1.1 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Attachment #1 to CLK 04-19 Committee & Council Meeting Schedule March SMTWTFS 1 fir 3 4 5 6 7 1 2 8 9 10 11 12 13 14 5 FE. 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 23 24 25 26 27 28 19 20 21 22 23 29 30 31 26 27 28 29 30 April S M July SMTW October SMTWTFS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Civic Awards Statutory Holiday November SMTWT 1 3 4 5 6 7 Q 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 23 24 25 26 27 28 n 30 F 5 3 4 10 11 17 18 24 25 August SMTWTFS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 December SMTWTFS 1 2 3 4 5 6 ir 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Proposed Executive Committee - Budget Meeting Alternate Executive Committee - Budget Meeting (if implementation of new financial system is delayed) - 3 Cdy F PICKERING Report to Executive Committee Report Number: CS 11-19 Date: October 7, 2019 From: Marisa Carpino Director, Community Services Subject: Quotation No. Q-17-2019 - Quotation for the Supply and Delivery of Two New 4 Ton Dump Trucks with Snow Plow and Wing - File: A-1440 Recommendation: 1. That Quotation No. Q-17-2019 submitted by James Palmer Premier Truck Group, in the amount of $524,912.00 (HST extra) be accepted; 2. That the total gross quotation cost of $594,846.00 (HST included) and the total net project cost of $535,677.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $535,677.00 as follows: a) The sum of $267,088.00, as provided for in the 2019 Roads Equipment Capital Budget be financed from the Vehicle Replacement Reserve Fund; b) The sum of $267,089.00, as provided for in the 2019 Roads Equipment Capital Budget be financed from the Development Charges Reserve Fund — Roads & Related; c) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Public Works Section, within the Community Services Department, currently utilizes twelve 4 Ton Dump Trucks. One 4 Ton Dump Truck with Snow Plow and Wing (unit #61, 2010 International) has met its scheduled replacement date and is approved for replacement in the 2019 Capital Budget funded from the Vehicle Replacement Reserve Fund. An additional new 4 Ton Dump Truck with Snow Plow and Wing is required to service additional roads coming on stream in Seaton, as reflected in the 2019 Capital Budget funded from the Development Charges Reserve Fund. - 4 - On Thursday, June 20, 2019, an advertisement was placed on the City's website of which three companies responded to by the closing date of Thursday, July 11, 2019. The quotation submitted by James Palmer Premier Truck Group is the highest ranked respondent, meets the required specifications and is recommended for approval. In accordance with Purchasing Policy Item 06.11 (c), where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Financial Implications: 1. Quotation Amount Supply & Delivery of Two New 4 Ton Dump Trucks with Snow Plow and Wing HST (13%) Total Gross Quotation Cost $524,912.00 68,238.56 $593,150.56 2. Estimated Project Costing Summary Quotation No. Q-17-2019 Licencing (2 vehicles) Total project cost (excluding taxes) HST (13%) Gross Project Cost HST Rebate (11.24%) Total Net Project Cost $524,912.00 1,500.00 $526,412.00 68,434.00 $594,846.00 (59,169.00) $535,677.00 5 3. Approved Source of Funds — 2019 Fleet Vehicle Capital Budget Description Account Code Source of Available Required Funds Budget (1) New 4 Ton Dump 5319.1909.6158 Vehicle 270,000.00 267,088.00 Truck with Snow Plow Replacement and Wing Reserve (1) New 4 Ton Dump Truck with Snow Plow and Wing Total Funds 5319.1910.6458 Development 270,000.00 267,089.00 Charges — Roads & Related $540,000.00 $535,677.00 Net Project Cost under (over) Approved Funds $4,323.00 Discussion: The Public Works Section, within the Community Services Department, currently utilizes twelve 4 Ton Dump Trucks. One 4 Ton Dump Truck with Snow Plow and Wing has met its scheduled replacement date, and is recommended for replacement by Fleet Services. It is approved to be replaced in the 2019 Fleet Vehicles Capital Budget, funded from Vehicle Replacement Reserve. The second 4 Ton Dump Truck with Snow Plow and Wing will be a new addition to the Fleet and will be used to service the additional roads coming on stream in Seaton. This vehicle is reflected in the 2019 Fleet Vehicles Capital Budget funded from the Development Charges Reserve Fund — Roads & Related. An Evaluation Committee consisting of Public Works staff evaluated the quotation based on the rated criteria. It was determined that James Palmer Premier Truck Group was the top ranked respondent and received the highest score from the Evaluation Committee. After careful review of the submissions received, Public Works staff recommend the acceptance of Quotation No. Q-17-2019 submitted by James Palmer Premier Truck Group for two new 4 Ton Dump Trucks with Snow Plow and Wing in the amount of $593,150.56 (HST included) and that the total net project cost of $535,677.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum August 12, 2019 6 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Marisa Carpino, MA Supervisor, Municipal Garage Director, Community Services Original Signed By: Original Signed By: Rob Burlie, P. Eng. Manager, Public Works MC:nw Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Original Signed By: Ray Rodrigues, CPPB Manager, Supply & Services Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P. Eng. Chief Administrative Officer 7 GtZ =/ PICKERING Attachmment #1 to CS 11-19 Memo To: Marisa Carpino August 12, 2019 Director, Community Services From: Justin MacDonald (Acting) Senior Purchasing Analyst, Supply & Services Copy: Administrative Assistant, Community Services Manager, Supply & Services Subject: Quotation No. Q-17-2019 Supply and Delivery of Two New 4 Ton Dump Trucks with Snow Plow and Wing Closing Date: Thursday, July 11 2019 at 12:00 Noon. File: F-5300-001 Quotation Q-17-2019 was advertised on the City's website on Thursday, June 20, 2019, of which three companies have responded. Stage I — Mandatory Submission Requirements — determines which submissions satisfy all the mandatory submission requirements and provides Respondents the opportunity to rectify deficiencies. One Respondent rectified deficiencies in their submission within the rectification period. Three proposals proceed to Stage II — Evaluation. A summary of the Stage II and III evaluation results for each quotation is detailed below. James Palmer Premier Truck Group is the top ranked respondent with a submitted price of $524,912.00 (HST Excluded). A budget of $540,000.00 was provided to Supply & Services for this procurement. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. In accordance with Purchasing Policy, Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please provide your recommendation in report form. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. Please direct all enquiries to Supply & Services. Respondents will be advised in due course. 8 If you require further information or assistance, do not hesitate to contact me or a member of Supply & Services. RR/jm Attachments (1) 9 Cf� ei? DICKERING Report to Executive Committee Report Number: CS 27-19 Date: October 7, 2019 From: Marisa Carpino Director, Community Services Subject: Age Friendly Community Plan - Endorsement - File: A-1400 Recommendation: 1. That the City of Pickering Age Friendly Community Plan be endorsed in principle; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: In 2018, the City of Pickering embarked on the journey to create an Age Friendly Community Plan. To that end, an Age Friendly Community staff project team and an Age Friendly Community Steering Committee were established in early 2018 and immediately began their important work to develop an action plan to meet that goal. As part of that action plan, the City secured the consulting services of Urbanmetrics Inc., a consultant specializing in the creation of Age Friendly and Older Adult Strategies, to develop an Age Friendly Community Plan for the City of Pickering. After an extensive review of census data and demographics, trend analysis, relevant policies, procedures and practices and the implementation of a comprehensive community consultation program, a City of Pickering Age Friendly Community Plan has been completed as per Attachment No. 1 to this report. The City of Pickering Age Friendly Community Plan provides a road map to ensure that local policies, community programs and services and municipal infrastructure are in line with the needs of our older adult community. Nearly 70 recommended actions are identified in the Age Friendly Community Plan that spans across all 8 dimensions that, as defined by the World Health Organization (WHO), contribute to the actualization of an Age Friendly Community. These dimensions include Transportation, Housing, Social Participation, Respect & Social Inclusion, Civic Participation & Employment, Communication & Information, Community Support & Health Services and Outdoor Spaces & Buildings. The Age Friendly Community Plan provides a clear framework, over the next five years, which is categorized by dimension, objective, action item, timeframe and costing range. The top four priorities to improve age friendliness in Pickering are applicable to the dimensions of Housing, Community Support & Health Services, Transportation and Communication & Information. This presents an interesting challenge to City staff because lower tier municipalities, like Pickering, are not directly responsible for providing three of the four services identified as priorities in our community. In this way, the challenge for City staff will not only be to develop and implement - 10 - CS 27-19 October 7, 2019 Subject: Age Friendly Community Plan Page 2 creative solutions and opportunities that address recommended actions within our area of responsibility but to also work collaboratively with our provincial, regional and local agencies and organizations to champion change that addresses recommended actions that fall outside of our direct mandate. At this time, City staff seek Council's endorsement of the Age Friendly Community Plan in principle. The recommendations within the plan will be used by City staff and the Age Friendly Committee Steering Committee to implement strategies, policies, programs and/or services to meet the needs of our older adult community. Financial Implications: Financial implications will be further evaluated by City staff in consultation with the Director, Finance & Treasurer. The implementation for each project will depend on when sufficient funds will be available to undertake such work. Financing and implementation of recommended projects will be brought back to Council for consideration and final approval. Discussion: The City of Pickering is committed to developing its first ever Age Friendly Community Plan, as reflected in the 2018 Current Budget. The intended outcome of the Age Friendly Community Plan is to develop and nurture an age friendly City which: • recognizes the great diversity among older persons; • promotes their inclusion and contribution in all areas of community life; • respects their decisions and lifestyle choices; and, • anticipates and responds flexibly to aging -related needs and preferences. To that end, the City of Pickering created an Age Friendly Community Steering Committee of interested stakeholders to guide and oversee the development and implementation of the plan. Applications for this Steering Committee, which were publically promoted, was accepted by staff in 2018. After interviews were conducted, 12 applicants were selected to be part of the AFC Steering Committee. Consisting of impassioned Pickering residents and representative of seniors associations/residences, they represent a cross section of our community. In May 2018, the City also secured a consultant who, with the support of City staff and the Age Friendly Steering Committee, was responsible to: a) complete an inventory and review of existing seniors related policies, services and programs; b) develop and implement a needs assessment based on extensive public consultation (through surveys, focus group sessions, interviews, charrettes etc.); c) compile results and identify gaps/successes; and, d) develop a five year comprehensive action plan with timelines, responsible persons/agencies, and estimated costs (if any) to address any deficiencies or further improve on our strengths. CS 27-19 October 7, 2019 Subject: Age Friendly Community Plan Page 3 An extensive community consultation campaign was launched from September 2018 to November 2018 (inclusive) that included two public open houses, online public survey, public workshops, community stakeholder consultation sessions (which invited government agencies, service agencies, seniors residences and seniors clubs), Council interviews and staff focus group sessions. The community consultation campaign was promoted in a variety of ways including newsprint advertisement, eNewsletters, eblasts, roadside signs, electronic facility signs, facility banners/posters/display boards, social media (Facebook, twitter and Instagram), dedicated webpage, media release, and the Family Calendar. Over 650 people directly participated in consultations. Their ideas collectively helped shape the recommendations in the Age Friendly Community Plan. The Age Friendly Community Plan reflects the eight features established by WHO in their document entitled "Essential Features of Age -Friendly Cities". These eight features are widely recognized as necessary for a community to support independent and active aging for its residents, and include: • Outdoor Spaces & Public Buildings — removing barriers to access, enhancing public streetscapes, parks and open spaces. • Transportation — ensuring public transit is available and affordable, improving signage, crosswalks, sidewalks and lighting, implementing large signs, beeping crosswalks, etc. • Housing — ensuring a mix of affordable housing types while implementing universal and accessible design within neighbourhoods to improve movement and access. • Social Participation — providing opportunities for participation in leisure, social, cultural and spiritual activities in the community, as well as with the family which allows older people to continue to exercise their competence, to enjoy respect and esteem, and to maintain or establish supportive and caring relationships. Social participation and social support are strongly connected to good health and well-being throughout life. • Respect & Social Inclusion — providing accessible services which are integrated within the community. • Civic Participation & Employment — providing volunteer and work locations for retired and aging members of the community as well as information for those interested in work. • Communication & Information — making information available and up to date in a format which is understandable including the provision of age -friendly technology options. • Community Support & Health Services — providing a range of health services which are readily accessible as well as community services which promote both active and passive uses. The City's Age Friendly Community Plan identifies the following objectives in order of priority: Housing: The City of Pickering will strive to implement local policies and act as an advocate for access to a variety of accessible and affordable housing options for older adults. Community Support & Health Services: The City of Pickering will work collaboratively with various community partners to improve convenient access to a complete range of community support and health service for older adults. - 12 - CS 27-19 October 7, 2019 Subject: Age Friendly Community Plan Page 4 Transportation: The City of Pickering will work in partnership with Durham Region Transit and Metrolinx to ensure that safe, accessible and convenient transit alternatives are available throughout the local community. Community & Information: The City of Pickering will deliver clear and concise communications in multiple formats to ensure that residents of all ages have access to information about programs and services available locally. Social Participation: The City of Pickering will provide a diverse range of opportunities for older adult residents to participate in leisure, recreational, educational and cultural activities to help strengthen personal connections to the local community and avoid isolation. Respect & Social Inclusion: The City of Pickering will advocate respect and inclusion by celebrating inclusivity and diversity. Civic Participation & Employment: The City of Pickering will demonstrate leadership with respect to employment and volunteerism by identifying meaningful opportunities for older adults to work with the City and/or community partners. Outdoor Spaces & Buildings: The City of Pickering will employ sustainable community planning and infrastructure management to ensure that parks, community centres, and public buildings are accessible for all residents. At this time, City staff seek Council's endorsement of the Age Friendly Community Plan in principle. The recommendations within the plan will be used by City staff and the Age Friendly Steering Committee to implement strategies, policies, programs and/or services to meet the needs of our older adult community. Attachments: 1. Age Friendly Community Plan - 13 - CS 27-19 October 7, 2019 Subject: Age Friendly Community Plan Page 5 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Marisa Carpino Richard Holborn Director, Community Services Director, Engineering Services Original Signed By: Paul Bigioni Director, Corporate Services & City Solicitor Original Signed By: John Hagg Fire Chief Original Signed By: Kyle Bentley Director, City Development :mc Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 14 - Attachment #1 to Report CS 27-19 61,4 DICKERING PICKERING AGE FRIENDLY COMMUNITY PLAN Final Report Pickering, Ontario September 12, 2019 Prepared by: d w aWe bi d 44 f4 Mrd urbanMetrics market, economic and strategic advisors - 15 - cdr1 DICKERING 00 aB ee f404 ur an etrics inc. market, economic and strategic advisors - 16 - Contents 1.0 Background 3 1.1 Introduction 4 1.2 Goals 6 1.3 Profile of Older Adults in Pickering 7 2.0 Methodology 10 3.0 Research Findings 13 3.1 Inventory of Existing Municipal Programs for Older Adults 14 3.2 Review of Background Documents 14 3.3 Marketing Practices 20 3.4 Funding Options 20 3.5 Allocation of Fees 22 3.6 Age Friendly Best Practices 24 4.0 Consultation Overview 27 4.1 Consultation Approach 28 4.2 Consultation Findings 29 5.0 Age Friendly Community Plan 38 5.1 Vision & Guiding Principles 39 5.2 Structure, Timeframe & Costing 39 5.3 Age Friendly Goals & Recommended Actions 41 6.0 Conclusions 55 Appendix A Inventory of Existing Municipal Programs for Older Adults 57 Appendix B References 58 - 17 - Figures Figure 1-1: Age Friendly Community Dimensions 5 Figure 1-2: Pickering Existing & Future Older Adult Population by Age 7 Figure 1-3: Map of Pickering Older Adult (55+) Population by Neighbourhood 8 Figure 2-1: Methodology Overview 11 Figure 3-1: 55+ Aging Well Together Newsletter 20 Figure 4-1: Consultation Approach Overview 28 Figure 5-1: Timeframe for Recommended Actions 40 Figure 5-2: Order of Magnitude Costing for Recommended Actions 40 - 18 - Executive Summary The Age Friendly Community Plan ("AFCP") provides a road map for the City of Pickering to ensure that local policies, community programs and services, and municipal infrastructure are attuned to the needs of an aging population base. The AFCP is an innovative and inclusive approach to planning for the needs of the aging population, which establishes a framework to help older adults maintain their independence and age in place — in their homes and in their communities — for as long as possible. There is a shared understanding that policies and programs that are deliberately designed to support the day-to-day needs for older adults in corners of our community lead to more enriching, and indeed healthier outcomes for all generations. The foundations of this plan are built upon collaboration and extensive community consultation. The consultation undertaken as part of the AFCP has included input from local residents, community service organizations, municipal staff and elected officials. The AFCP builds on a variety of existing local, regional and provincial initiatives and recognizes that a collaborative approach is essential to optimize programs and services for older adults in order to make Pickering an age friendly community. The term "older adults" — which is used widely in this report - refers to individuals who are 55 years of age, or older. We recognize that "older adults" are not a single, homogeneous demographic grouping, and there is significant diversity — and intergenerational differences within this population segment. Older adults currently represent the fastest growing segment of the local population in Pickering and older adults are forecast to represent an increasing share of the population in Pickering over the next decade. As of 2016, older adults represented approximately 30% of the total population in Pickering, and by 2032 older adults are forecast to account for approximately 43% of the total population in Pickering. Therefore, it is necessary for the City of Pickering to be proactive to ensure that the appropriate policies, programs, services and infrastructure are in place to address the current and future needs of older adults in Pickering. According to the World Health Organization ("WHO"), there are eight specific "dimensions" which contribute to the actualization of a truly Age -Friendly community. These include: 1) Transportation 2) Housing 3) Social Participation 4) Respect & Social Inclusion 5) Civic Participation & Employment 6) Communication & Information 7) Community Support & Health Services 8) Outdoor Spaces & Buildings - 19 - Inclusivity and accessibility in all aspects of community life are the key foundations which support age friendly community planning. Based on extensive background research and consultation with residents and local stakeholders, the top priorities to improve age friendliness in Pickering relate specifically the following four community dimensions: 1) Housing 2) Community Support & Health Services 3) Transportation 4) Communication & Information While these four dimensions should be viewed as priority areas where staff and elected officials will provide leadership, guidance and support, the municipality will continue to improve and refine policies, programs and services connected to all eight WHO -defined community dimensions. The Age Friendly Community Plan has been structured to include an overall objective for each of the age -friendly community dimensions, and a series of recommended actions (68 in total) that the City of Pickering will actively champion to achieve more age -friendly community outcomes in all parts of the City. Each recommended action in this document has been classified according to the expected timeframe for implementation along with an estimated order of magnitude cost. The goals and recommended actions outlined in this document have drawn on many other local, regional and provincial policies and published reports, and have been reviewed and vetted by members of the project steering. The overall timeframe for the Age Friendly Community Plan extends until 2023 (5 years). -20- 1.0 Background 1.1 Introduction For the first time in history, older adults (age 55+) in Canada now outnumber youth. In Pickering, like many communities across the county, older adults now represent the fastest growing segment of the population. This trend is projected to continue over the next decade, with older adults representing a growing share of the population in Pickering. Cities like Pickering need to be proactive to ensure that local policies, programs, services and spaces are available to, and aligned with, the diverse and changing needs of the community. In 2002, the World Health Organization ("WHO") released the Policy Framework on Active Ageing, a document designed to help support and enhance the quality of life for older adults in communities around the world by encouraging locally -rooted policy changes that promote healthy lifestyles and active civic participation. Building on this framework, the WHO formally launched the Global Age Friendly Cities Project in 2006. Since that time, communities of all sizes around the world have taken up the challenge to realign, and in some cases, redesign their decision-making efforts to better support the needs of all residents, including older adults. By definition, age friendly communities deliver policies, programs, services and infrastructure that enable residents to maintain their independence as they age. Inclusivity and accessibility in all aspects of community life are the two fundamental pillars of age friendly communities. The age friendly movement was initiated with a clear recognition that when communities provide the appropriate policies, programs, services and infrastructure for older adults, all residents directly benefit — regardless of age. All age friendly communities support active aging as follows': • Recognizing the wide range of capacities and resources among older adults; • Anticipating and responding flexibly to aging -related needs and preferences; • Respecting the decisions and lifestyle choices of older adults; • Protecting older adults who are most vulnerable; and, • Promoting the inclusion and contribution of older adults in all areas of community life. -22- The WHO Global Age Friendly Cities Project encompasses eight community dimensions, as summarized in Figure 1-1. Figure 1-1: Age Friendly Community Dimensions 0 SOCIAL PARTICIPATION AGE FRIENDLY COMMUNITY DIMENSIONS SOURCE: urbanMetrics inc. based on WHO Age Friendly Cities: A Guide. The City of Pickering is directly responsible for the delivery of a wide variety of age friendly programs and services, including those available in community centres, parks and libraries across the City. The City also maintains a suite of specific programs and services designed to help older adults in their homes, such as snow removal and fire safety education. The City, however, is not the only provider of age -friendly programs and services. The needs and interests of older adults are supported by a large and diverse network of not-for-profit groups, community organizations, faith groups, clubs and private organizations that enrich the lives of older adults in many ways. The Regional Municipality of Durham ("Durham Region") and the Province of Ontario ("the Province") also play a key role in delivering programs and services to older adult residents. The Pickering Age Friendly Community Plan builds on the Age Friendly Durham Strategy and Action Plan (2017), given that certain programs and services that support the needs of older adults in Pickering — Transportation, Housing and Community Support and Health Services — are delivered by Durham Region. -23- Recognizing that the City of Pickering is not the exclusive provider of all programs and services for older adults, collaboration, outreach and partnerships will be fundamental to the success of the Pickering Age Friendly Community Plan. For programs and services that the City of Pickering is not directly involved with, there is still an important advocacy role to identify and address issues impacting older adults in Pickering, and to help support clearer, more effective communication about programs and services available for Pickering residents, including those offered by other community partners. 1.2 Goals The AFCP is intended to serve as a guide for establishing an inclusive and innovative approach to policy development, service delivery and community partnerships that will transform Pickering into an age friendly community. The goals of the Age Friendly Community Plan are to: 1) Create a vision that aligns with Council priorities and the needs of older adults in Pickering. 2) Infuse principles of sustainability, accessibility and integration into the development of age -friendly policies, programs, services and infrastructure. 3) Assess strengths, weaknesses, opportunities and threats relating to age -friendliness in Pickering. 4) Identify and assess the diverse needs of older adults, service providers, community service organizations, etc. 5) Enhance community cooperation and partnerships. 6) Promote civic engagement, healthy living and physical activity among older adults. 7) Build a stronger sense of community through enhanced branding and marketing. 8) Enhance overall quality of life for older adults. 9) Incorporate new technologies and emerging trends that address the needs of older adults. -24- 1.3 Profile of Older Adults in Pickering Based on the most recent Census, the population of older adults in Pickering was 27,185 as of 2016. This represents approximately 30% of the total population of Pickering. Going forward, significant population growth is projected for older adults in Pickering. By 2022, the size of the older adult population in Pickering is projected to reach approximately 46,000, or approximately 38% of the total population. By 2032, the older adult population in Pickering is projected to reach approximately 68,300, which represents approximately 43% of the total population. Figure 1-2 illustrates the existing and future distribution of older adults in Pickering according to age. 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 Figure 1-2: Pickering Existing & Future Older Adult Population by Age 100%, 27,035 2016 100%, 45,976 23%, 10,458 32%, 14,535 46%, 20,983 2022 100%, 68,290 35%, 24,226 33%, 22,809 2032 ■ 55 - 64 Population ■ 65 - 74 Population 75+ Population SOURCE: urbanMetrics inc. 2016 population based on 2016 Statistics Canada Census data. 2022 and 2032 population based on Ontario Ministry of Finance Ontario Population Projections Update, 2017 — 2041 and the City of Pickering 20 Year Population Forecast. Figure 1-3 illustrates that the neighbourhoods in Pickering that account for the largest concentrations of older adult residents include: Liverpool, Amberlea, City Centre and West Shore. -25- The City Centre has, by far, the highest older adult population density of any neighbourhood in Pickering, with older adults representing close to 50% of the total population base. The City Centre neighbourhood also accounts for the greatest concentration of residents who are 75 years of age or older. The rapidly growing older adult population is creating increased demand for programs and services in Pickering. Figure 1-3: Map of Pickering Older Adult (55+) Population by Neighbourhood OTHER PICKERING THOMPSON'S CORNERS INNOVATION CORRIDOR WILSON MEADOWS MOUNT. PLEASANT_ 'BROOK• AUNTiON EIGHTS BROCK RIDGE LIVERPOOL ROUGE PARK LAGE EAST .ENTRE DUNBARTON AMBERLEA WOODLANDS El 6,000 - 10,000 ❑ 4,000 - 6,000 ❑ 2,000 - 4,000 ❑ 1,000- 2,000 [ o-1,000 BROCK INDUSTRIAL BAY RIDGES RvUGy EMOUNT ORE ROSEBANK 0 5 kilometres Scale: 1:111,000 SOURCE: urbanMetrics inc. based on the City of Pickering Open Data Portal: Pickering Neighbourhoods and Statistics Canada 2016 Census data. -26- In Pickering, females account for approximately 53% of the older adult population. Recognizing that women have a higher life expectancy compared to men, females represent an increasing share of the older adult population and the gender bias is more pronounced as age increases"; with females representing 65% of the older adult population in Pickering that is 85 years of age or older. Living as a couple, either with a spouse or common-law partner, is the most common living arrangement for older adults in Pickering, however, many live alone, and are, therefore, more vulnerable to social isolation. The percentage of older adults living alone is particularly high in the City Centre and Liverpool neighbourhoods, due to the composition of the housing stock. For example, approximately 75% of the housing stock in the City Centre neighbourhood is comprised of high-density apartment units, compared to just 9% for Pickering as a whole. In general, the current generation of older adults maintains greater wealth than previous generations"', however, many older adults still depend on fixed incomes, and many retirees face precarious financial security. The growing number of older adults using food banks, for example, is a reflection of the financial vulnerability of many older adults face and exemplifies the increasing daily costs of living, particularly in the Greater Toronto Area. "' In Pickering, there are several neighbourhoods which demonstrate a high concentration of low-income seniors, namely: Liverpool, City Centre, Bay Ridges, Village East, Amberlea and West Shore. In terms of ethnic origins, Pickering has historically had a strong concentration of residents with English-speaking European backgrounds (e.g. English; Scottish; Irish). Over the past twenty years however, the city's population has become increasingly more diverse, with a growing proportion of residents with Asian and Middle Eastern backgrounds. Going forward, an increasing proportion of Pickering's older adults will be represented by visible minorities and more culturally diverse groups. This will, most certainly, have implications with respect to the design and delivery of City -run programs and services targeting older adult residents. -27- 2.0 Methodology The Pickering AFCP has been built upon extensive community engagement with local residents, community service organizations, municipal staff and elected officials. The actions identified in this plan are based on the insights and involvement of more than 500 older adults, including information gathered through an online survey and direct face-to-face workshops with community leaders and engaged citizens. Launch Investigate Explore 4, SOURCE: urbanMetrics inc. Figure 2-1: Methodology Overview • Established project team relations/reporting • Clarified project objectives • Identified key stakeholders • Reviewed primary issues for local older adults • Identified data gaps • Reviewed parallel studies and policies • Established communication protocols • Reviewed background materials • Established demographic profile of older adults • Developed comprehensive inventory of older adult programs and services • Identified best practices and benchmarks • Identified existing resources and gaps • Prepared SWOT analysis for older adult programs and services • Conducted in -the -field research, including: • Seniors Active Living Fair — 140 participants • Online survey — 478 fully completed survey responses • Key stakeholder interviews — Mayor and Council • Internal and external stakeholder focus group sessions — 8 meetings • Consolidated research findings related to background materials, demographics, inventory, best practices, etc. - 29 - J Refine so Report _J SOURCE: urbanMetrics inc. Figure 2-1: Methodology Overview • Conducted public workshops to validate survey research findings • Established strategic priorities to address the needs of older adults • Identified resources and partnerships required to implement strategic priorities • Established core elements of Age Friendly Community Plan 1 • Translated input from background research and consultation into Age Friendly Community Plan that includes clear outcomes -30- 3.0 Research Findings 3.1 Inventory of Existing Municipal Programs for Older Adults An inventory of existing community resources for older adults that are operated by the City of Pickering was assembled by the Age Friendly Community Plan project team. While it is recognized that the City of Pickering is not the exclusive provider of all programs and services for older adults, this inventory has been assembled to confirm the existing range of programs and services available for older adults in Pickering and help to identify where the allocation of municipal resources would help to improve age -friendliness. More than 60 existing programs and services for older adults in Pickering, which are operated by the City have been identified. The full inventory has been provided in Appendix A, and indicates potential opportunities and future directions, which have been considered as part of the recommended actions presented later in this report. 3.2 Review of Background Documents The goals and recommended actions outlined in the Age Friendly Community Plan have drawn on many other local, regional and provincial policy documents and published reports including, but not limited to, the following: • WHO Essential Features of Age Friendly Cities • WHO Age -Friendly Cities Project Methodology • Region of Durham Transportation Master Plan • At Home in Durham: Region of Durham Housing Plan • City of Pickering Official Plan (Edition 7) • City of Pickering Cultural Strategic Plan • City of Pickering Recreation and Parks Master Plan • City of Pickering Integrated Transportation Master Plan • City of Pickering Current Budget • Finding the Right Fit: Age - Friendly Community Planning • Metrolinx Regional Transportation Plan • Region of Durham Age Friendly Durham Plan • Seaton Sustainable Place - Making Guidelines • Pickering City Centre Urban Design Guidelines • City of Pickering Accessibility Plan • Pickering Public Library Master Plan • City of Pickering Seniors Business Plan • City of Pickering Capital Budget -32- Focusing on background documents prepared by, or on behalf of the City of Pickering, the policies and recommendations pertaining to older adults and/or seniors from a number of the key background documents noted above have been summarized in the following subsections. City of Pickering Official Plan The City of Pickering Official Plan (Edition 8) provides an overarching policy framework for building complete communities for people of all ages and abilities. PICKERINC Pickering Official Plan Edition 8 Section 6.4(c), for example, encourages the provisions of affordable and supportive housing options for individuals with special needs, including low- income residents and seniors. Section 7.8(g) encourages the location of new seniors' centre in the City Centre neighbourhood. Furthermore, Section 7.9 indicates that there is an opportunity for new community facilities to be designed as multi-purpose facilities designed to meet the needs of seniors, youth and other population segments. The new community centre planned in downtown Pickering, which will be dedicated to programming for youth and seniors, reflects these policies. Future updates to the City of Pickering Official Plan should consider more emphasis on older adults and age -friendliness, recognizing that the older adult population is growing at a rapid pace, and that by making improvements to enhance the quality of life for local older adults, there are benefits shared by residents of all ages. City of Pickering Cultural Strategic Plan The City of Pickering Cultural Strategic Plan indicates that an inclusive approach to cultural planning and development must address the needs of seniors. The plan identifies the preferred cultural and leisure activities of seniors, restrictions or barriers to participation in cultural events/activities and gaps with respect to the cultural programs and services available in Pickering. Input collected from focus group sessions with local seniors informed the analysis and recommendations. Section 3.2.5 indicates that "housing developments should be designed to support residents through their lifespan and not segregate seniors, but integrate them in the community." Section 3.2.7 indicates that the most important cultural activities for local seniors include, crafts, heritage activities (e.g. Scottish and Irish celebrations), music, theatre, computer education, graphics and honour library. Notable gaps in Pickering include, dancing (e.g. line, clog, etc.), Zumba, Tai Chi, art classes, indoor walking club. -33- Future updates to the City of Pickering Cultural Strategic Plan should place greater emphasis on the increasing diversity of older adults and/or seniors in Pickering and identifying the types of programs and services that would encourage community engagement and social participation, regardless of cultural background. City of Pickering Recreation and Parks Master Plan City of Pickering y.w•vo Recreation & Parks Master Plan PICKERiNG The City of Pickering Recreation and Parks Master Plan acknowledges the large and rapidly growing population of older adults, and the corresponding increase in demand for health and wellness programs, arts and cultural programs and programs that encourage social interaction and cognitive stimulation. Providing a dedicated space for older adults and seniors was identified as one of the top 5 priorities for public spending on recreation and parks facilities in Pickering. This new facility is intended to replace the aging East Shore Community Centre, which was identified as being in poor condition. The new facility is planned to include a full-size gymnasium, dedicated spaces specifically for seniors and youth and multi-purpose spaces. The City of Pickering Recreation and Parks Master Plan highlights a number of promising practices with respect to recreational opportunities for older adults, including: • Lack of amenities such as shade, seating, washrooms and water fountains act as a barrier to participation; • Seniors' housing facilities and/or older adult clubs are expanding function as community hubs, which offer a comprehensive array of programs and services (e.g. financial planning; health care; housing; recreation; etc.); and, • Parks and Recreation Ontario has developed a framework referred to as HIGH FIVE, which is intended to encourage widespread participation amongst older adults. Pickering is currently well-positioned with respect to older adults and/or seniors, in relation to the City's parks and recreation planning. Going forward, it will be important to ensure that age -friendly considerations continue to be embedded in future updates. -34- City of Pickering Integrated Transportation Master Plan The City of Pickering Integrated Transit Master Plan, which is currently ongoing, is intended to provide strategic direction with respect to the policies, programs and infrastructure improvements required to address existing and future transportation needs in Pickering. Phase 1 of the City of Pickering Integrated Transit Master Plan summarizes the findings from public engagement workshops. Approximately 29% of survey respondents for Phase 1 were older adults. Public input received at public engagement workshops indicated that improved transportation options are needed for seniors, and bus stops must be located closer to recreation facilities. Examples of key issues identified through the consultation process with older adults include: • Limited connections between public transit services and population destinations, such as shopping and seniors' centres; • Frequency of public transit services is inconvenient (e.g. 30 -minute service); • Lack of coordination and integration between Durham Region Transit, GO Transit and Toronto Transit Commission; • Not enough existing bus shelters and more information and seating amenities are required; • Lack of mid -block pedestrian connections; • Maintenance, accessibility and safety of sidewalks require improvements; • Limited parking options in the City Centre neighbourhood and along the waterfront; and, • Traffic and congestion along major roads (e.g. Kingston Road, Brock Road). Pickering is currently well-positioned with respect to older adults and/or seniors, in relation to the City's transportation planning, with a number of policies and recommendations in place to address issues commonly faced by local residents. Going forward, it will be important to ensure that age -friendly considerations continue to be embedded in future updates, and that emerging transportation trends (e.g. autonomous vehicles, ridehailing services) are considered. City of Pickering Accessibility Plan The City of Pickering Accessibility Plan establishes a framework to guide the accessibility standards for the municipality to ensure compliance with Provincial regulations. The Plan provides integrated accessibility standards with respect to the built environment, transportation, employment, information and communications. .221116 Puces.tllilly Plan -35- Pickering is currently well-positioned, with the majority of the policies and recommendations included in the City of Pickering Accessibility Plan intended to address the needs of local seniors and/or older adults. City of Pickering Capital Budget & Current Budget The City of Pickering Capital Budget indicates that as of 2018, $26,950,000 was allocated for the development of new seniors' and youth community centre planned in the City Centre neighbourhood. It also indicates that a total of $27,705,000 is allocated to this project between 2018 and 2022. The City of Pickering Current Budget indicates that the following budget items were included for the following initiatives related specifically to seniors and/or older adults: PICKERING 2018 Draft Capit I Budget PICKERING 2018 Draft Current Budget • Age Friendly Community Plan • OACAO Active Living Fair/Aging Well Expo & Speaker Series • June Seniors' Month Celebration • Seniors Snow Removal Program • Low Income Seniors/Persons with Disabilities Property Tax Grant • Grants to Seniors' Clubs (e.g. PROBUS, South Pickering Seniors Club) Recognizing the significant ongoing and future older adult population growth in Pickering, greater resources should be allocated to serve this demographic going forward. Pickering City Centre Urban Design Guidelines The Pickering City Centre Urban Design Guidelines establishes a framework to guide the development of the City Centre neighbourhood, and reinforce this area as the heart of the community. Demonstrating commitment to innovative design of a barrier -free and accessible City Centre is among the guiding principles. One of the central features planned for the City Centre in future years is the seniors and youth community centre. Although intended to benefit all people, the Pickering City Centre Urban Design Guidelines also include guidelines and recommendations that especially address the needs of older adults and seniors. For example, Section 3.4.3 indicates that "transit stops shall be located next to uses that generate high transit use such as seniors residences..." The Pickering City Centre Urban Design Guidelines should include additional guidelines to make the built environment in the City Centre more age friendly, recognizing that seniors and/or older adults account for the majority of the population in this area. Currently, the only guidelines that relate specifically to seniors and/or older adults are related to transit. There Pickering City Centre -36- should be greater emphasis on older adults and age -friendliness, recognizing the related benefits that would be shared by residents of all ages. City of Pickering Adults 55+ Business Plan The City of Pickering Adults 55+ Business Plan establishes a plan to ensure that high quality leisure facilities, programs and events are available to older adults (i.e. 55 years of age or older) in Pickering, recognizing the growing population and increased demand for programs and services. PICK?RING Adults 55+ Business Plan The goals of the Plan include: • To share information and maintain regular and open communication with older adults in Pickering to assess and meet their leisure service needs. • To review existing programs and implement new programs to provide high quality leisure opportunities for adults in accessible locations. • To provide support with activities, communications and trips for existing Seniors Clubs operating in Pickering. • To effectively market programs and events to Pickering residents. • To optimize the use of existing recreational facilities. • To establish a new multi -use facility in the City Centre neighbourhood. • To establish a new multi -use facility to serve future residents living in Seaton. The City's Adults 55+ Business Plan should be revisited and revised periodically to monitor progress and ensure that strategic directions are up-to-date and reflect the prevailing needs of the local older adult population. -37- 3.3 Marketing Practices Although a variety of methods are currently used by the City to market programs and services for older adults, 47% of local residents who responded to the public survey undertaken as part of this study do not believe that marketing materials and communications are reaching all residents. This suggests that current marketing strategies employed by the City should be reconsidered and adapted accordingly to ensure that there is greater awareness of the programs and services available for older adults in Pickering. There are a number of inherent challenges related to the delivery of marketing materials and communications targeted at older adults (e.g. delivering communications in urban and rural settings; delivering communications to isolated and/or highly vulnerable older adults; etc.). Most notably, there is a generational divide within the older adult population segment, whereby those who 75 years of age or greater generally have less familiarity and more limited access to technology, compared to those who are years of age. Both familiarity and access to technology are important determinants of communication preferences. Figure 3-1: 55+ Aging Well Together Newsletter under 75 While many older adults still rely on traditional information sources to access information about programs and services available locally, going forward, more and more older adults will be comfortable with technology and electronic communications. Recognizing that a transition period is underway with respect to the preferred marketing and communications preferences of older adults, communications targeted at older adults must continue to be delivered in more traditional formats (e.g. newspapers; community bulletin boards; hard -copy information guides; etc.), in addition to more modern formats (e.g. email; social media; etc.). Going forward, it is anticipated that trend towards more electronic communications will continue, as suggested by survey respondents; with approximately 40% of survey respondents having indicated that their preferred method of receiving communications was via email. 3.4 Funding Options Despite the need for additional funding to support programs and services for older adults, the range of existing funding options for the implementation of programs and services for older adults is very limited in Pickering, elsewhere in Durham Region and throughout the Province. -38- _r,,, _ 55+ PICKERING Aging Well Together Big Band Events zoo pm . a.oa pm P,okechg Am Coma. .awso.weiwn 11unruly. 21Jne9 209,1-4CPmn NAM, her Complex T. axnso a,.ew,i,a y n«,i .npe,. ,r.v...cc.d u,..a la ..- Spring 2019 1 ( (2 June is Seniors Month! Ioinut on Sunday, lune9 at the Pickering Recreation Complex. we cdebata Seniors Month aadthe Gg olPidning5 Seolor ofthe Year. George lake Big Band willperform for yam listening and(or Laming Pleasure. light reheshments minim amiable. For more lntn,maunn on this or caller events please call 9o5.42651a or v,shour website at prtkeriry.Wadults55plus ,amu.. , 'ecru..Ilrar4e talar rmmmer[...et. imel. pow pi{kering.ca/adults55plus 905.420.6588 ss- aeb,i W II I;,4,111tr under 75 While many older adults still rely on traditional information sources to access information about programs and services available locally, going forward, more and more older adults will be comfortable with technology and electronic communications. Recognizing that a transition period is underway with respect to the preferred marketing and communications preferences of older adults, communications targeted at older adults must continue to be delivered in more traditional formats (e.g. newspapers; community bulletin boards; hard -copy information guides; etc.), in addition to more modern formats (e.g. email; social media; etc.). Going forward, it is anticipated that trend towards more electronic communications will continue, as suggested by survey respondents; with approximately 40% of survey respondents having indicated that their preferred method of receiving communications was via email. 3.4 Funding Options Despite the need for additional funding to support programs and services for older adults, the range of existing funding options for the implementation of programs and services for older adults is very limited in Pickering, elsewhere in Durham Region and throughout the Province. -38- Historically, the City of Pickering has been quite successful in securing grants to provide funding for older adult programs and services. For example, the City has been successful in securing the following grants on an annual basis: Type Description Seniors Community Grant New Horizons for Seniors Grant Number of Seniors Impacted Annually City applies for annual grant of $8,000 to organize a free Active Living Fair, which provides information about programs and services for older adults. The event includes information booths, a luncheon and guest speakers focusing relevant topics for older adults. City applies for annual grant up to $25,000 to start a new recreational program and purchase supplies as required; with the requirement that the program needs to be sustainable after the initial grant year. 1,000+ 5,000+ Seniors Active Living Centres Grant City applies for annual grant to provide funding for programs at the East Shore Community Centre ($42,700 in 2018) and the George Ashe Library and Community Centre ($42,700 in 2018). There is also a Special Grant, which can provide up to $15,000 of additional funding for both facilities. The funding is generally used for facility upgrades, staffing, maintenance, supplies and other miscellaneous costs. 1,500+ Going forward it will be important to continue to apply for these grants, recognizing that the pool of federal and provincial funding available for older adult programs and services is currently very limited, while the demand is growing in -step with significant older adult population growth. The Provincial government provides an inventory of grants by sector (http://www.grants.qov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/GrantsbySec for/index.htrr ), including grants for seniors. However, the funding window for many government grant programs is limited (e.g. two years), and funding is not available in perpetuity. Going forward, it will be important to explore new grants and funding sources as they emerge based on Provincial and Federal mandates and budgets. -39- 3.5 Allocation of Fees The City currently utilizes three different lenses to determine eligibility for subsidized programs and services for older adults in Pickering. These include: age, income and physical limitations. However, these three lenses are not universally applied to all programs, nor are they consistent across all City departments. For most existing City programs and services for older adults, age is currently the primary determinant of eligibility for discounts and subsidies. However, there are varying definitions of older adults between City departments, and even within departments. For example, there are specific recreation programs that are provided at discounted rates for residents who are 55 years of age or older, however, residents who are 65 years of age or older are able to participate in any City program at a discounted rate. The inconsistencies within the current approach to delivering discounted programming to older adults leads to confusion and a lack of awareness about eligibility. Recognizing the substantial growth forecast with respect to Pickering's older adult population, an eligibility model that universally delivers subsidies based on age, and age alone is simply not financially feasible going forward. Future growth rates and increases in the demand for municipal programs and services amongst older adults will greatly outpace future budget increases in Pickering. Therefore, changes are required to ensure that the City can continue to deliver vital programs and services at the highest level possible. From a policy perspective, the pervasive use of discounts and subsidies for people of a certain age is quickly proving to be an unsustainable delivery model for programs and services delivered by governments of all types. Instead, the adoption of a delivery model based on ability -to -pay is becoming more prevalent. To maintain consistency, it is recommended that the City of Pickering create a harmonized definition of older adults, applicable across all City departments and for all seniors clubs supported by the City (e.g. Greenwood Seniors Club, Claremont Seniors Club, St. Martins Seniors Club, Rouge Hill Seniors Club, South Pickering Seniors Club, etc.). Harmonizing the age definition of older adults across all City departments, would help to minimize confusion and improve the clarity of communications for older adults in Pickering. To alleviate the growing financial strains of delivering City -operated programs and services, and to help ensure that all households have equitable access to programs and services — regardless of age, income, or other factors — the City of Pickering should consider introducing an ability -to -pay model, whereby eligibility for subsidized services would be determined based on residents' needs and financial capacity to pay for programs and services, rather than age. Many communities in Ontario (e.g. City of Mississauga, Town of Halton Hills, City of Kingston, etc.) have successfully implemented `ability -to -pay programs' designed to ensure -40- that all residents, including low-income older adults are able to access municipal programs and services. Recognizing the rapid pace of growth amongst the older adult population in Pickering (see Figure 1-2), there will undoubtedly be a notable increase in terms of the demand for municipal programs and services. However, municipal resources are limited and future growth rates among older adults will significantly outpace future budget increases in Pickering. Therefore, changes are necessary to ensure that the City of Pickering can continue to deliver high quality programs and services to all local residents, without placing additional financial burden on all taxpayers, for example, through an increase in property taxes. The implementation of an ability -to -pay framework would help to ensure equitable access to programs and services for Pickering residents, by prioritizing subsidies for those with the greatest financial need. It would also help to ensure that the City does not impose an unfair financial burden on low- income residents with limited financial means. - 41 - 3.6 Age Friendly Best Practices Since the release of the WHO age -friendly planning framework in 2006, many communities across Canada, have undertaken age friendly planning initiatives. The City of Pickering is now among 80+ municipalities in Ontario committed to the global age friendly initiative." Age friendly policy measures from other communities across Canada have been researched to provide examples of potential actions that could be undertaken to improve age friendliness in Pickering. Examples of best practices that have been implemented in communities across Canada have been highlighted for each age friendly community dimension. Transportation Edmonton, AB — Edmonton Transit Service has launched an outreach program used to educated and familiarize older adults with the local transit network. As part of the program, ETS has also developed a training program that equips all transit operators with the tools and supports they need to respond better to the needs of older adult riders, including those with mobility challenges. Ottawa, ON — The City of Ottawa has introduced audible pedestrian signals, pedestrian countdown timers and infrared pedestrian detection sensors in targeted neighbourhoods with high concentrations of older adult residents. Kingston, ON — Kingston Transit offer Transit Traveling Training for those interested in learning about the services of Kingston Transit and Kingston Access Bus. Housing Barrie, ON — The City of Barrie's Property Tax Deferral Program allows eligible property owners (e.g. any property owner aged 65 or older and/or any individual who is currently receiving benefits under the Ontario Disability Support Program) to have their property taxes "frozen" at the base level from the year prior to the application, without any interest accrual until the property is sold or otherwise changes ownership. Toronto, ON — The City of Toronto's HomeShare Pilot Project matches older adults with university and college students. Typically, 5-7 hours of household chores or services (e.g. gardening; household cleaning; shopping; pet care; meal preparation; companionship; etc.) are provided on a weekly basis in exchange for reduced rent. This type of program provides an opportunity for companionship, helps to reduce isolation and enhances safety/security for older adults. It also provides an opportunity to improve housing affordability and reduce maintenance, allowing older adults to remain in their homes for longer. -42- °Social Participation London, ON — The City of London's Seniors' Hub & Satellite Service Model was established to create neighbourhood social and recreational programs that are separate and distinct from programs offered at the City's primary facilities for older adults. Programs at satellite facilities help to improve access to opportunities for social participation by delivering social and recreational programs at a neighbourhood level, helping to ensure that older adults remain active and engaged. As part of this program, a Seniors' Satellites Tool Kit has been developed to guide other communities in developing a similar service delivery model. OA) Respect & Social Inclusion Calgary, AB — The City of Calgary's Age Friendly Business Checklist was established to help seniors identify businesses and organizations with services and amenities that can accommodate their needs using an interactive map. There is also a checklist for businesses to self -assess their current age -friendly characteristics. Items included in the checklist are related to: entrances, signage, materials, stairways, flooring, washrooms, etc. Rossburn, MB — The Town of Rossburn's Age Friendly Access Awareness Event is hosted to educate youth and local businesses about the challenges older adults encounter when doing regular daily activities to help eliminate barriers for older adults. Civic Participation & Employment Peterborough, ON — The Best Before Date media campaign was launched to combat discrimination based on age, and to educate the local community about the value of the aging population. This program was intended to demonstrate the valuable knowledge and experience that older adults can offer in the workplace and ensure that older adults are respected for their contributions in the community. Communication & Information Toronto, ON — The Toronto Central Local Health Integration Network (TC LIHN) operates the Community Navigation & Access Program ("CNAP") as a one-stop, central online information source for over 30 local community health and support services organizations to help improve coordination of service delivery and access to services. This program involves the coordination of intake and referrals to help connect older adults to the appropriate local services. The Toronto Seniors Helpline has also been established as part of CNAP. -43- a Community Support & Health Services pp Ottawa, ON — Household Assistance and Demand Diversion Program was established to connect with individuals on the waiting list for long-term care spaces at the Glebe Centre to understand their current challenges (e.g. managing daily needs) to determine if there are strategies that can be implemented to avoid, or delay the need for placement in a long-term care facility. E� a Outdoor Space & Buildings London, ON — The City of London developed an age friendly parks revitalization checklist in partnership with Western University as a means to score and evaluate the age -friendliness of local parks in terms of walkability, seating, washrooms, water fountains, park amenities, signage, safety and accessibility. The checklist provides a standardized measurement system that helps to prioritize park upgrades with respect to accessibility features, amenities etc. Ottawa, ON — The City of Ottawa has implemented a new program to install age -friendly benches in various locations (e.g. along sidewalks; in areas with high concentrations of older adults; near amenities frequented by older adults) validated through a focus group workshop with older adults. Specific design parameters for age -friendly rest areas include"': • Shade; • Unobstructed floor area; • Seating with armrests and backrests; and, • Appropriate seating height (e.g. 50± cm). -44- 4.0 Consultation Overview 4.1 Consultation Approach The consultation strategy for the Age Friendly Community Plan involved three primary audiences. The approach used to collect input about age friendly considerations in Pickering involved a variety of consultation initiatives, which have been summarized in Figure 4-1. Figure 4-1: Consultation Approach Overview r Residents (Public Internal rn l Stakeholders • ( all • External Stakeholders • M / •n 0 • M MI j SOURCE: urbanMetrics inc. Active Living Fair October 24, 2018 • Format: Live audience polling • Total Participants: Public Survey November 1 — 30, 2018 • Format: Online and hard -copy public survey • Total Participants: Public Workshops November 27, 2018 • Format: Live audience polling (x2) • Total Participants: Focus Group Meetings November 6, 2018 • Format: Round -table discussions (x2) • Participants: Age Friendly Steering Committee; Seniors Council Focus Group Meetings November 13, 2018 • Format: Round -table discussions (x4) • Participants: Municipal Staff; Senior Management Team Mayor & Council Interviews November 6, 8 and 20, 2018 • Format: In-person interviews (x3) Focus Group Meetings November 22, 2018 • Format: Round -table discussions (x4) • Participants: Government Agencies; Service Agencies; Seniors Residences; Seniors Clubs -46- 4.2 Consultation Findings Overall, the majority of older adults are satisfied with the existing policies, programs, services and infrastructure in Pickering. Some highlights of existing strengths with respect to age - friendliness in Pickering include: • Engaged and motivated Seniors Council • Many popular recreational programs (e.g. aquatics; pickleball) • Expansive open spaces for participating in outdoor recreational activities • Vibrant neighbourhoods and active grassroots community organizations for older adults • Approachable and accessible customer service provided by City staff • Innovative new recreation facility for seniors and youth planned in the City Centre • Pickering Recreation Complex offers almost 250,000 square feet of multi-purpose recreational space in a central location Nevertheless, a variety of actions could be implemented to make Pickering more age friendly. The key issues from the consultation initiatives outlined in Figure 4-1 have been detailed on the following pages and categorized according to the respective WHO Age Friendly Community Dimensions. These key issues consider age friendly improvements that are required in Pickering. The top four priorities to improve age friendliness in Pickering are related to the following community dimensions: 1 2 3 Housing Community Support & Health Services 4 4,,, qe Transportation Communication & Information -47- Housing This age friendly dimension refers to the availability of appropriate, affordable housing for older adults that incorporates flexibility through adaptive features and a variety of styles and locations. What We Heard from the Community: Key Issues • The supply of housing types that are most suitable for older adults and have the greatest demand are very scarce (e.g. bungalows). • New housing developments generally don't meet the demands of older adults (e.g. too many stairs). • Limited rental housing options are available for older adults in Pickering. • There is insufficient capacity and long waiting periods for rent -geared -to -income and long-term care type units. • Affordability is declining as housing prices, property taxes, maintenance costs and/or rental rates rise. • Limited programs and services are available to support independence for older adults who choose to age in their own homes. Examples of Initiatives Already Underway "MPAC recently reassessed our home and the assessed value has skyrocketed. We live on our pension so the taxes are becoming increasingly difficult to pay. Our income is not rising but our property taxes are." Survey Respondent • Two new long-term care facilities (Orchard Villa; Bay Ridges). • Four new retirement homes (Chartwell Parkway Retirement Residence; Chartwell Pickering City Centre Retirement Residence; VIVA Pickering Retirement Community; Abbeylawn Manor). • Four new social housing facilities that accept seniors (Fairport Lodge; St. Martin's Centre; Villa Valeau; William Peak Co-op). • World's first fully accessible condominium approved by Council (Axess Condos). -48- Community Support & Health Services This age friendly dimension refers to the availability of community - related services delivered by charitable organizations, faith groups, cultural organizations, private sector businesses and other community partners that support independence, physical health and mental well- being. What We Heard from the Community: Key Issues • There is a general lack of awareness about the programs and services available locally, and where this information can be accessed. • The process of navigating the wide range of community support and health services is complex and overwhelming for older adults and caregivers. • High costs of community support and health services often hinders access to timely and appropriate care for older adults. • There is limited capacity to accept more clients or expand variety of programming for community support and health services for older adults who can't leave their homes. 33% Responded that they have difficulty finding information about community health and support services they require. Examples of Initiatives Already Underway • Seniors Snow Removal Program offers discounted snow clearing services for local seniors and persons with disabilities with physical limitations. • Youth Snow Removal Program is offered to older adult residents (i.e. 55+) who are matched with a youth residing in the same neighbourhood who receive volunteer hours for shoveling snow. • Carea Community Health Centre recently opened a new full-service facility in Pickering to address growing demand for community support and health services, with an emphasis on serving older adults to reflect the demographic composition of the surrounding area. • The Durham Health Connection Line offers information regarding a range of health- related issues, provided by Durham Region public health staff who respond to telephone inquiries, and make referrals to community support and health services. -49- Transportation This age friendly dimension refers to the condition and design of transportation -related infrastructure such as signage, traffic lights and sidewalks. Affordability and accessibility are also key considerations. What We Heard from the Community: Key Issues • Public transit schedules and the frequency of service on some routes are not convenient (e.g. 30+ minute service). • There is inequality in terms of access to public transit throughout the entire City. • Information about public transit services is confusing and there are misconceptions about service coverage. • The distribution of bus shelters throughout the City is limited and not all bus shelters are accessible. • There is a lack of coordination between Durham Region Transit and other public transit providers in nearby communities (e.g. Toronto Transit Commission). • On-demand/specialized transit services are unreliable and the registration process can be difficult for older adults. • The maintenance and design of roads and sidewalks creates hazards for older adults. • • • • "Going to major locations such as Pickering Town Centre or the Pickering Recreation Complex by bus should not take 1 hour when it takes 10 minutes by car." Survey Respondent "The transit schedules are difficult to read and very confusing for me." Survey Respondent Examples of Initiatives Already Underway • Durham Region Transit offers discounted fares for individuals 65 years of age or older. • Pilot project launched at Pickering Parkway Terminal to enhance wayfinding, navigation and accessibility. • DRT conducts outreach to older adults, including hosting information events at retirement homes and other locations. • The City's transportation grant enables members of local Seniors Clubs access to transportation at a subsidized rate to attend activities. • Expanded DRT Pulse service along Kingston Road. -50- Communication & Information This age friendly dimension refers to the availability and accessibility of information about community events and services in formats that are appropriate for older adults. Targeted outreach initiatives to vulnerable population segments are also key considerations. What We Heard from the Community: Key Issues • There is confusion regarding eligibility requirements for "age -friendly" and "seniors" programs. • No centralized information resource or database for older adult programs and services available locally. • Significant variation exists in terms of the communication preferences of older adults. • Outreach to those who are isolated and/or most vulnerable is challenging. • There is a lack of coordination with private businesses, community organizations and other community partners. • There are not enough public forums where important information is shared with the community. • The information shared in public communications can often be confusing for older adults. ayr&ae ����eWinter 2019 iquatks&Ire 1 FCness &11atl arts &WAR 1 Racquets r (amps pickering.ca/dtyguide ry { — Wn4�gm Ar�j.e.dmypm Ilmonba CKER �unaw.4�Iarxtawc..oi,tn,, 75% Responded that information does not reach all residents. Examples of Initiatives Already Underway • Font size tool embedded in City of Pickering webpages allows zoom in option. • Adults 55+ webpage used by City staff to share relevant information to older adults. • Public WiFi is provided at all City of Pickering facilities, Millennium Square and Kinsmen Park, which allows older adults to connect online to friends and family using mobile devices. • Virtual town hall meetings provide older adults an opportunity to ask Mayor Ryan questions from the comfort of their own homes. • Coffee chats provide older adults an opportunity to meet Mayor Ryan and ask community -related questions in a small, informal setting. • Enlarged font size on the 55+ pages of the City's Leisure Guide. • Promotional campaign and newsletters prepared by the City's Seniors Council. - 51 - Social Participation This age friendly dimension refers to opportunities for regular interaction with family and friends to support mental health and community awareness. What We Heard from the Community: Key Issues • There is significant variation in the ability of older adults to pay for programs and the need for financial assistance. • Infrequent communications and incomplete or inaccurate information about programs and services negatively impact social participation. • There is a wide spectrum of ages, abilities, interests, needs and expectations amongst older adults. • Scheduling for recreation and leisure activities is not flexible, particularly for older adults who are employed. • There is significant competition for access to space to deliver programs and services that encourage social participation among older adults. 1 • • • • MI MI "Membership and programs at the Pickering Recreation Complex are too expensive for retirees on a fixed income who are not yet 65." Survey Respondent Examples of Initiatives Already Underway • Numerous free programs and events operated by Pickering Library (e.g. seniors social; library home service; etc.) • Numerous low cost/no cost programs and events operated by the Community Services Department (e.g. pickleball; aquatics; aquamotion; concerts in the park, etc.) • Several active grassroots community organizations for older adults (e.g. Durham Tamil Association Seniors' Group; Indo Canadian Cultural Association of Durham Seniors' Group; Greenwood Seniors Club; Claremont Seniors Club; St. Martins Seniors Club; South Pickering Seniors Club; Rouge Hill Seniors Club; Pickering Lawn Bowling Club; Royal Canadian Legion; Pickering Soccer Club) • Securing funding through grants (e.g. seniors community grant; new horizons for seniors grant; seniors active living centre grant; transportation grant) - 52 - Respect & Social Inclusion This age friendly dimension refers to community attitudes, such as a general feeling of respect, refuting ageism and recognizing the important role that older adults play in society. What We Heard from the Community: Key Issues • There are limited opportunities for older adults to provide input on public issues. • Customer service does not always meet the needs of older adults, which are becoming increasingly diverse. • Older adults are not always valued or appropriately recognized for their contributions in Pickering. • Older adults have limited representation of boards and committees. • •••• -inO "Provide activities that also encourage a mixed age interactive experience so that different generations are more familiar with each other leading to a better understand and more respectful relationship" Survey Respondent Examples of Initiatives Already Underway • 55+ Advisory Council provides strategic advice to the Community Services Department. • Civic awards program delivers formal recognition to older adults that make an outstanding contribution to their community. -53- 0Civic Participation & Employment IJO= This age friendly dimension refers to opportunities to be involved in aspects of community life that extend beyond typical day-to-day activities. Employment opportunities for older adults and recognition of valuable experience that older adult employees can bring to the workplace. What We Heard from the Community: Key Issues • There is a lack of awareness about volunteer opportunities available in Pickering and where to find information about how to get involved. • Older adults do not have equal access to employment. • There are misconceptions about the skills and capabilities of older adults in the workforce. • Older adults are often overlooked by community organizations seeking volunteers. • There is a lack of volunteer training available for older adults. 15% Responded that older adults are not made aware of volunteer opportunities. Examples of Initiatives Already Underway • Pickering Museum Village volunteer program provides opportunities for older adults to share and develop skills, interact and socialize, and connect with all generations through program delivery. • Online voting that provides voters with more flexibility and convenience, reduces wait times at voting locations, delivers quick and accurate results, allows students and vacationers to vote from "anywhere" and provides voters with accessibility needs greater independence when casting their ballot. -54- Outdoor Spaces & Buildings This age friendly dimension refers to condition, design and accessibility of public spaces such as parks, community centres, municipal offices, etc. What We Heard from the Community: Key Issues • Coverage of sidewalks, lighting and pedestrian crossings is limited in certain locations throughout the City. • Pathway design improvements are required for safety, accessibility and year-round access. • There are not enough pedestrian connections from residential neighbourhoods to the primary public transit corridors. • The availability of seating and rest areas is limited throughout the City. • There is a lack of public washrooms, particularly in parks and other outdoor areas. • Older adults face increased accessibility challenges that impact comfort and safety when using outdoor spaces. • No existing age friendly urban design standards are available to guide existing and future development. • Regardless of personal mobility considerations, many older adults struggle with parking accessibility. • • • • "Park and street benches would encourage and benefit seniors if they are out walking. Sometimes we need to stop and rest!" Survey Respondent Examples of Initiatives Already Underway • Sidewalk installations are planned according to the City's Five Year Accessibility Plan • Accessibility renovations/upgrades at Civic Complex, Pickering Recreation Complex • Improved accessibility at the Pickering Museum Village and northern community centres - 55 - 5.0 Age Friendly Community Plan 5.1 Vision & Guiding Principles Vision Pickering is an accessible, responsive and inclusive municipality where policies, programs, services and infrastructure are in place to ensure that all residents enjoy a high quality of life and remain connected to the local community as they age. Guiding Principles The intended outcome of the Age Friendly Community Plan is to develop and nurture an age friendly city that: 1) Recognizes the great diversity among older persons; 2) Promotes their inclusion and contribution in all areas of community life; 3) Respects their decisions and lifestyle choices; and, 4) Anticipates and responds flexibly to aging -related needs and preferences. 5.2 Structure, Timeframe & Costing The Age Friendly Community Plan has been structured as follows: • Objectives: Based on input from local residents and stakeholders, several objectives have been established for each of the eight age friendly community dimensions. • Recommended Actions: A series of recommended actions have been identified to provide a roadmap for how each objective can be achieved in order to help improve age friendliness in Pickering. A total of 68 recommended actions have been included as part of the Age Friendly Community Plan. The timeframe for the Age Friendly Community Plan is intended to extend until 2023 and the recommended actions have been categorized as illustrated in Figure 5-1. The timeframe has been identified for each recommended action as part of the Age Friendly Community Plan. - 57 - Figure 5-1: Timeframe for Recommended Actions 1-2 YEARS 3-4 XYEARS 110 SHORT-TERM SOURCE: urbanMetrics inc. LONG-TERM Each recommended action has also been categorized according to the estimated cost for implementation. Figure 5-2 illustrates the order of magnitude costing for the recommended actions. Figure 5-2: Order of Magnitude Costing for Recommended Actions 4,,,...43* <$10,000 • glii wirner- +$10,000 C. +$25,000 LOW COST SOURCE: urbanMetrics inc. -58- HIGH COST 5.3 Age Friendly Goals & Recommended Actions Housing This age friendly dimension refers to the availability of appropriate, affordable housing for older adults that incorporates flexibility through adaptive features and a variety of styles and locations. Objective: The City of Pickering will strive to implement local policies and act as an advocate for access to a variety of accessible and affordable housing options for older adults. Action 1.1 1 The City should develop a comprehensive housing strategy that focuses on the need for delivering more lifecycle housing options, including affordable and accessible units to support changing demographic conditions. 1.2 I Advocate for additional funding for supportive housing and long-term care facilities for older adults. Timeframe Costing 4121. 1.3 ' Evaluate and consider financial implications of implementing a "freeze" on property taxes for older adults with lower incomes. 1.4 Consider partnering with local high schools to establish a new intergenerational program, where students provide in- home assistance for older adults in exchange for fulfillment of compulsory volunteer participation. 1.5 Create a centralized database of age -friendly home - maintenance services providers in Pickering. This information would be available would be available along -side other information relevant to older adults (see action 4.4) 1.6 Explore options for partnering with other community and social service agencies for the creation and deliver of an education program that provides assistance for older adults and caregivers to access grants, rebates and other benefits related to home modifications, accessibility devices, etc. - 59 - 1-22YEARS M1-2 YEARS O411.Niiimese M1-2 YEARS Action Timeframe Costing 1.7 Explore the possibility of partnering with post- secondary institutions such as Centennial College and Durham College to undertake a home sharing pilot project that connects older adults wishing to rent out space in their homes with students in search of affordable housing. 1.8 Explore the possibility of partnering with the Region of Durham, and/or other social service agencies to develop a diversion program that identifies a range of available supports that would enable older adults to safely remain in their own homes for as long as possible before moving into a long-term care facility. 1.9 Building on the recommendation of At Home in Durham: Durham Housing Plan 2014-2024, explore the feasibility of providing financial incentives for residential developers who deliver a specified percentage of affordable rental housing units for older adults with low and moderate incomes. - 60 - 3-4 4YEARS E3-4 YEARS E3-4 YEARS Community Support & Health Services This age friendly dimension refers to the availability of community - related services delivered by charitable organizations, faith groups, cultural organizations, private sector businesses and other community partners that support independence, physical health and mental well-being. Objective: The City of Pickering will work collaboratively with various community partners to improve convenient access to a complete range of community support and health services for older adults. Action Timeframe Costing 2.1 ' Partner with a local community support and health services providers to launch a marketing campaign targeted at caregivers, to enhance care coordination and improve public awareness of local programs and services available for older adults, as well as resources available to support caregivers (e.g. education and respite programs). M1-2 YEARS 2.2 Investigate establishing a rating/pre-qualification system to recognize local charitable organizations, agencies, religious groups, cultural organizations, private sector businesses, etc. as recognized age -friendly organizations. 2.3 Create a database of support and health services available in Pickering that are delivered by certified age friendly organizations. This database should function as a "one stop shop" where information about community support and health services for older adults can be accessed in the same location(s) as information about other types of programs and services for older adults in Pickering (see action 4.4). 2.4 Advocate for additional funding for community support and health services to add new programs and expand the capacity of existing programs for older adults and caregivers, including holistic and psychological programs, as indicated in Community Care Durham: Strategic Plan 2018- 2023. 2.5 Advocate for additional funding for community support and health services to establish a care coordinator position, to help navigate the complex range of programs and services available locally. - 61 - M1-2 YEARS E3-4 YEARS E3-4 YEARS O 2.6 Partner with local charitable organizations, agencies, religious groups, cultural organizations, private sector businesses, and others to establish an older adult knowledge network to share resources, avoid duplication and minimize service gaps related to community support and health services. E3-4 YEARS Transportation This age friendly dimension refers to the condition and design of transportation -related infrastructure such as signage, traffic lights and sidewalks. Affordability and accessibility are also key considerations. Objective: The City of Pickering will work in partnership with the Durham Region Transit and Metrolinx to ensure that safe, accessible and convenient transit alternatives are available throughout the local community. Action 3.1 Coordinate educational programming and workshops for seniors to better understand service adjustments and regional fare -integration systems (Presto). Learning modules could also be developed to familiarize older adults with ridesharing platforms such as Uber and Lyft, and other local ridesharing services, where available. 3.2 Support community partnership(s) which bring together transportation resources from local service organizations, private businesses, and volunteers to facilitate personal transportation options for older adults throughout Pickering. 3.3 Identify opportunities to create and improve pedestrian connections between residential neighbourhoods and major transit corridors to improve accessibility. 3.4 Ensure that all planned sidewalk investments identified in the City's Five -Year Accessibility Plan incorporate age friendly design, including grade adjustments and tactile paving at intersections. 3.5 Prioritize snow clearing and maintenance for transit stops, sidewalks, trails and pathways, particularly in neighbourhoods with high concentrations of older adults. 3.6 Expand Seniors and Persons with Disabilities Snow Clearing Program and Seniors Snow Removal Program. Timeframe M1-2 YEARS 1-22YEARS M1-2 YEARS t1-2 YEARS Costing O 0 41510 41111, - 63 - Action Timeframe 3.7 ' Advocate for more frequent public transit service, particularly in neighbourhoods with high concentrations of older adults. 3.8 Work with local community care organizations to facilitate the recruitment of volunteer drivers to assist older adults with personal transportation for medical appointments, groceries, errands, events, etc. 3.9 1 In collaboration with Durham Region, install smart timers and/or extended crosswalk timers at key pedestrian crossing in areas of Pickering with the highest concentrations of older adults (e.g. Liverpool; City Centre; Amberlea; Westshore). 3.10 Request that Durham Regional Transit explore options to expand the capacity and/or fleet size for on -demand/ specialized transit service vehicles. -64- Costing E3-4 YEARS E3-4 YEARS E3-4 YEARS 5+ YEARS 0 44.00 Communication & Information This age friendly dimension refers to the availability and accessibility of information about community events and services in formats that are appropriate for older adults. Targeted outreach initiatives to vulnerable population segments are also key considerations. Objective: The City of Pickering will deliver clear and concise communications in multiple formats to ensure that residents of all ages have access to information about programs and services available locally. Action 4.1 I Ensure that all corporate communications, information guides, registration forms, etc. are user-friendly and consistent between print and online information sources. 4.2 Ensure that all communications delivered by the City are available in multiple formats, meet or exceed AODA compliance standards and indicate the availability of alternate formats, as directed by the City's Five -Year Accessibility Plan. 4.3 Encourage information sharing and cross -promotional activities between the City and community partners to increase public awareness and knowledge about the full range of programs and services for older adults in Pickering. Timeframe Costing 4.4 ' Work toward establishing a new comprehensive, sustainable and user-friendly information guide which clearly outlines all programs and services available for older adults in Pickering (e.g. transportation, housing, community services, health, recreation, etc.). This new and expanded guide system should include a simplified classification system to help identify and categorize programs and services for the benefit of both users and local service providers. 4.5 Create a webpage with an embedded search tool in conformity with the World Wide Web Content Accessibility Guidelines (WCAG) that functions as the central online information resource for older adults, detailing information -65- 0 M1-2 YEARS M1-2 YEARS 1-2 YEARS O Action Timeframe Costin about all of the programs and services included in the toolkit (see action 4.4). 4.6 Periodically consult with community partners to help identify best practices and successful strategies for communication and outreach with older adult audiences. 4.7 Partner with the Pickering Public Library and Durham Region to offer one-on-one customer service to help direct older adults to various programs and services available in Pickering (including those delivered by the City, local agencies, community organizations, private sector businesses, among others). Ensure customer service protocols for older adults are consistent with the City's Five -Year Accessibility Plan. 4.8 Offer one-on-one or small group guidance in partnership with Pickering Public Library, Durham Region and relevant external partners/subject matter experts, to provide assistance with financial literacy and to raise awareness of local resources for financial matters. 4.9 Partner with Pickering Public Library to expand computer and technology education programs, some of which are currently led by members of the City's Seniors Council. 4.10 Implement a communication campaign in partnership with Durham Region and/or local agencies, community organizations, private sector businesses, etc. to articulate the City of Pickering's commitment to adopt "age -friendly" community development. - 66 - X1-2 YEARS M1-2 YEARS M1-2 YEARS Social Participation This age friendly dimension refers to opportunities for regular interaction with family and friends to support mental health and community awareness. Objective: The City of Pickering will provide a diverse range of opportunities for older adult residents to participate in leisure, recreational, educational, and cultural activities to help strengthen personal connections to the local community and avoid isolation. Action Timeframe 5.1 I Establish a "buddy" program that connects older adult ambassadors with their peers to help encourage their participation in social and recreational activities. 5.2 Consult directly with older adults with respect to designing, programming, scheduling, communicating new recreation and library programs as indicated in the City's Adults 55+ Business Plan (see action 6.1). ' 5.3 M1-2 YEARS Costing 0 Investigate sponsorship opportunities to cover cost of new programs for older adults. 5.4 Introduce enhanced programming geared towards specific cultural, ethnic and religious groups based on consultation with local cultural organizations, in accordance with the strategic directions established in the City's Recreation & Parks Master Plan. ' 5.5 Work with older adult clubs to enhance flexibility and support for innovative new recreational programs for older adults at City operated facilities, including to expand: • Daytime and evening programs • Drop-in programs • Programs targeted at those who are 55 — 69 years of age • Programs targeted at those who are 70+ years of age 5.6 Leverage private facilities (e.g. places of worship; schools; private recreation facilities) in Pickering to supplement City operated recreation facilities and programs by adding new - 67 - 1-22YEARS 0 X1-2 YEARS X1-2 YEARS Action Timeframe Costing 5.7 satellite programs to fill gaps in terms of access to recreational programs and services. Explore options for partnering with local agencies, community organizations, private sector businesses, etc. to implement a home check-up/outreach program that identifies and provides specialized recreation programs to isolated, homebound, older adults and/or individuals with limited mobility. 5.8 Explore opportunities to partner with Durham Region and other neighbouring municipalities to harmonize eligibility criteria for key programs and services. 5.9 Evaluate the feasibility of establishing a new staff position to function as an advocate or champion to support the overall delivery of programs and services for older adults and to ensure that programs and services are strategically aligned with the Age Friendly Community Plan. 5.10 Ensure that older adults who register for programs and services by mail, drop-off, fax, or in-person, have equal access to programs and services as residents who register online. 5.11 Ensure that the design of the proposed Seaton community centre incorporates, where possible, flexibility to convert multi-purpose rooms to a dedicated space for older adults. - 68 - 3-44YEARS 3-4 X YEARS E3-4 YEARS Z3-4 YEARS 5+ YEARS 41310 Respect & Social Inclusion )This age friendly dimension refers to community attitudes, such as a general feeling of respect, refuting ageism and recognizing the important role that older adults play in society. Objective: The City of Pickering will advocate respect and social inclusion by celebrating inclusivity and diversity. Action Timeframe Costing 6.1 Consult regularly with older adults in Pickering to evaluate changing needs and preferences, in accordance with the City's Adults 55+ Business Plan. 6.2 Continue to recognize the contributions of older adults through the Senior of the Year Award. Consider renaming to Older Adult of the Year Award and reducing the age requirement to include all residents 55 years of age or older. 6.3 Establish and promote a repository of community service providers and private businesses that offer discounts for older adults. 6.4 Establish partnership with the Canadian Network for Prevention of Elder Abuse ("CNPEA") to introduce public education program for older adults, to provide information and resources related to elder abuse, telephone frauds/scams, online frauds/scams etc. 6.5 Create and implement new interactive events targeted to a variety of age groups that promote familiarity, understanding and respect between generations. 6.6 Ensure that all events hosted by the City welcoming and inclusive for older adult residents, regardless of cultural background, religion, sexual orientation, gender identity, etc. 6.7 Partner with Durham Region and other lower -tier municipalities in Region that have undertaken similar age friendly planning studies to establish a joint planning roundtable on age -friendly communities. M1-2 YEARS M1-2 YEARS M1-2 YEARS M1-2 YEARS 0 0 E3-4 YEARS 0 -69- Action Timeframe Costing 6.8 I Consider establishing age -friendly training and orientation programs for private businesses, accompanied by a checklist of age -friendly considerations, and create directory of all age friendly businesses in Pickering. 6.9 Create an award to recognize local businesses that have helped to make Pickering an age friendly community. 6.10 Establish new customer service and sensitivity training program to educate City Staff about the diverse customer service needs of older adults and to recognize limitations in terms hearing, vision, language, mobility, etc. 6.11 I Ensure that older adults are considered in future updates to the City's Official Plan, including increased emphasis on accessibility. - 7 0 - E3-4 YEARS E3-4 YEARS E3-4 YEARS X5+ YEARS 430 - Civic Participation & Employment This age friendly dimension refers to opportunities to be involved in aspects of community life that extend beyond typical day-to-day activities. Employment opportunities for older adults and recognition of valuable experience that older adult employees can bring to the workplace. Objective: The City of Pickering will demonstrate leadership with respect to employment and volunteerism by identifying meaningful opportunities for older adults to work with the City and/or community partners. Action 7.1 1 In partnership with Durham Region, local community service organizations, private businesses, etc. assemble a roster of volunteer agencies, service organizations, etc. where older adults can volunteer in Pickering. 7.2 Establish partnership with Community Care Durham, housing facilities for older adults and seniors' clubs to launch a program for recruitment, training and connecting older adults with volunteer opportunities with the City and elsewhere in Pickering. 7.3 Launch marketing campaign in partnership with Durham Region to highlight the benefits of employing older adults, fight ageism and counteract stigma. 7.4 ' Provide education for self-employment and entrepreneurship in partnership with Pickering Library, Ajax -Pickering Board of Trade and other local economic development organizations and business associations. Timeframe Costin . . . . _ _ ___ ...... 0 E3-4 YEARS E3-4 YEARS, . . . _______. . . _ _ _ _ __is: . S+ YEARS iiiiimiwiw - 71 - Outdoor Spaces & Buildings This age friendly dimension refers to the condition, design and accessibility of all public spaces such as parks, community centres, municipal offices, etc. Objective: The City of Pickering will employ sustainable community planning and infrastructure management to ensure that parks, community centres and public buildings are accessible for all residents. Action 8.1 I Engage the Accessibility Advisory Committee to provide input on the design and location of new public washrooms, seating and rest areas. 8.2 Make public washroom hours of operation consistent with operating hours for City facilities and community parks. Where feasible, and practical, identify public washrooms which could be open year-round. 8.3 I Where feasible, add new seating and rest areas in parks, along trails and pathways, at public transit stops and inside community facilities. Retrofit existing rest areas to ensure that there is: • Shade • Seating with armrests and backrests • Appropriate seating height (i.e. 45 — 50 cm) • Clear floor area for mobility aids, service animals, strollers, etc. 8.4 Add new public washrooms at recreation facilities, libraries and community parks, where possible, building on the City's Recreation and Parks Master Plan. - 72 - Timeframe M1-2 YEARS E3-4 YEARS 4 X YEARS Costin ,______,41010 41110 6.0 Conclusions The older adults (55+) segment of Pickering's population is growing. Undoubtedly this will have major implications with respect to the demand for programs and services in the City, and elsewhere across Durham Region. Recognizing the ongoing demographic shifts that are already well underway, the Age Friendly Community Plan is essential in order to establish a coordinated and proactive strategy for addressing the needs of older adults in Pickering, both now, and in future years. The AFCP provides a guide for how Pickering will respond to the needs of the growing older adult population, by ensuring that policies, programs, services and infrastructure are optimized to support changing needs of its residents. The AFCP is intended to enhance the City's capacity to design, plan, facilitate and deliver age friendly initiatives. Going forward, it will be important to encourage participation and develop programs that help to keep residents active and connected with the local community, regardless of age, income, culture or other factors. It will also be important to continually monitor demographics, preferences and prevailing trends amongst older adults to ensure that the programs and services available in the local community accurately reflect the dynamic needs of Pickering residents. As part of the AFCP, it will also be important to monitor future progress to ensure that Pickering remains committed to promoting age friendliness. Effective communication will be crucial to the successful implementation of the AFCP. Communication must be delivered in formats that promote inclusion and equitable access to programs and services, recognizing the increasingly diverse nature of the local population. Collaboration with Durham Region will also be essential to ensure successful implementation of the AFCP, recognizing that many crucial services for older adults in Pickering are administered by the Region and thereby impact the City's ability to deliver innovative programs and services that meet the needs of local older adults. This report summarizes the key community engagement findings and recommended actions to transform Pickering into an age friendly community. The next step is implementation. The implementation stage will be used to assess available resources and to confirm timelines for the execution of recommended actions over the next 5 years. Going forward, the AFCP will serve as a vital tool to assist the City with advocacy, outreach and the establishment of new partnerships to deliver programs and services that are responsive to the needs of older adult residents in Pickering. -74- Appendix A Inventory of Existing Municipal Programs for Older Adults - 75 - Appendix B References -76- ' World Health Organization. 2010. Ageing and life -course: Global Age Friendly Cities Project. Retrieved from https://www.who.int/ageing/projects/age friendly cities/en/. " Statistics Canada. (2017). Age and sex, and type of dwelling data: Key results from the 2016 Census. Statistics Canada Catalogue no. 11-001-X. Retrieved from https://www150.statcan.gc.ca/n 1 /daily-quotidien/170503/dq 170503a-eng.htm. "' Sarlo, Christopher A. (2017). Understanding Wealth Inequality in Canada. Fraser Institute. Retrieved from https://www.fraserinstitute.orq/sites/default/files/understanding-wealth- inequality-in-canada.pdf. 'v Daily Bread Food Bank. (2018). Who's Hungry: A Profile of Hunger in Toronto. Daily Bread Food Bank and North York Harvest Food Bank. Retrieved from https://www.dailybread.ca/wp-content/uploads/2018/10/Whos-Hungry-2018-full-3.pdf. Centre for Studies in Aging and Health. (2018). Snapshot of Age Friendly Progress in Ontario [PowerPoint Slides]. Seniors Health Knowledge Network. Retrieved from https://shrtn.on.ca/sites/default/files/dav/sites/default/Outreach%20Program%20Snapshot%2 OPublished.pdf. vi Global Alliance on Accessible Technologies and Environments. (2014). Illustrated Technical Guide to the Design of Public Space: Rest Areas. Retrieved from https://gaates.orq/DOPS/section 2 1 4.php. -77- Cfy �t DICKERING Report to Executive Committee Report Number: CS 33-19 Date: October 7, 2019 From: Marisa Carpino Director, Community Services Subject: Waterfront Trail Winter Maintenance - File: A-1440-001-19 Recommendation: 1. That Council receive report CS 33-19 for information regarding Waterfront Trail Winter Maintenance. Executive Summary: At the Executive Council Meeting of June 18, 2018, Council was presented with report CS 08-18 regarding Waterfront Trail Winter Maintenance by the Community Services Department. The report identified infrastructure upgrades that would enable staff to provide winter maintenance to Pickering's waterfront trail as an increased level of service. The estimated cost, including labour, salt, vehicle and equipment costs and construction upgrades, was considered prohibitive. As a result, staff were then asked by Council to explore other options to allow for winter maintenance of certain high priority sections of Pickering's waterfront trail. At this time, staff have completed a review of the entire Pickering waterfront trail to identify those areas that can be accessed by staff; accommodate winter maintenance equipment and materials (in its current condition or with a reasonable degree of repairs/reconstruction); and, are well used by the public. This report identifies the sections of the waterfront trail that met the criteria above and approximates the associated costs to add it to the winter maintenance program effective 2019 and/or 2020 winter season. They include: 1. West Shore Boulevard to Sunrise Avenue: The newly constructed section of waterfront trail on Beachpoint Promenade, starting at West Shore Boulevard and ending at Sunrise Avenue, will be added to winter maintenance routes starting on November 5, 2019. Parts of this section of the waterfront trail will require regrading or the installation of culverts as it is presently an overland flow route that may create ice formation and difficult to meet the existing level of service during winter months. 2. Bruce Handscomb Memorial Park to Elvira Court: Engineering Services Department staff have initiated design and TRCA required permits to reconstruct the section of waterfront trail from Bruce Handscomb Memorial Park to Elvira Court in 2020. Once this section of trail is completed it can be added to the winter maintenance route to create a continuous winter maintained access from Beachpoint Promenade to Millennium Square. This can be added to the winter maintenance program upon completion in approximately late 2020. -78- There remains certain sections of Pickering's waterfront trail which are not maintained and were not identified by staff at this time as eligible candidates for winter maintenance. The reasons for this determination are that the cost to upgrade those trail surfaces to accommodate maintenance vehicles is prohibitive (First Nations Trail from the Rouge Valley to West Shore Boulevard); the section of trail is impacted by erosion and other environmental issues and must undergo a larger master planning exercise (Millennium Square to Sandy Beach Road); or, the area is environmentally sensitive subject to passive use and therefore winter maintenance is not being recommended by staff (Brock Road to Frisco Road at the Ajax border). The sections of Pickering's waterfront trail that are already maintained during the winter months primarily consist of asphalt paths or sidewalks, both of which are accommodating of winter maintenance equipment. Financial Implications: Maintaining two new sections of Pickering's waterfront trail to bare surface conditions within 24 hours of the end of a snowfall exceeding 5 cm (2") will have both Capital and Current Budget implications as described below. Capital Budget Implications: Bruce Handscomb Memorial Park to Elvira Court: • The 2019 Capital Budget included $50,000.00 for design and permit approvals for trail improvements to Monarch Trail which extends from Bruce Handscomb Memorial Park to Elvira Court. The proposed scope of work will involve widening the trail to three metres wide, replacing the existing culverts, and installing retaining walls, new pathway lighting, and railings. • As this section of trail crosses a water course, the Toronto and Region Conservation Authority (TRCA) is to be consulted to confirm requirements they may have prior to proceeding. TRCA requirements may affect the cost of reconstructing this section of the trail. • Engineering Services Department staff have initiated design and permit applications and will make a 2020 Capital Budget submission for the reconstruction project, currently estimated to be $300,000.00. Once this section of trail is reconstructed, Public Works can add it to the winter maintenance route. Current Budget Implications: 79 - Additional Cost Year Rationale New Signage for trail system indicating winter controlled sections $1,000 2020 New signs are required to be installed along sections of the trail in order to reflect the new winter maintenance standards. This will include signage posted at secondary pathways that link into the waterfront trail that will not be winter maintained. 79 - Bollard removal to permit plow access $5,000 2020 Operations bollards at 3 entry points will need to be removed or relocated. Public Works staff would be able to perform the work in-house at a projected cost of $2,000. This cost includes salaries and materials required to complete the task. This cost assumes that the existing bollards can be reused; should new bollards need to be purchased, it would cost an additional $1,500 per location. Turf Repairs $2,000 2020 To repair the damage to the turf caused by winter maintenance operations. Salt & Eco Traction $2,500 2019 Additional salt required to perform winter maintenance on the waterfront trail to be maintained. The City averages 33 snow clearing events each winter for sidewalks, multi -use paths and multi -use trails. Adding an additional 0.7 kilometres of waterfront trail to the winter maintenance program will lead to an increase in salt usage. 1 new Maintenance Worker, Parks (FT) $45,000 2020 Winter control of the waterfront trails requires a higher level of patrol as trails are often located in more remote locations, not always easily accessible. Shaded areas of the trail that lead through the ravine will require more maintenance to control icy conditions. Parks staff are currently at capacity and cannot increase the daytime workload without a negative impact to existing levels of service. One new full time Maintenance Worker position, effective July 1, 2020, is to account for additional winter maintenance and inspections related to the proposed waterfront trail section to be maintained in 2020. Total $55,500 80 - Discussion: The waterfront trail is divided into the following three separate trail systems: 1. First Nations Trail — this trail starts at the Toronto/Pickering border at the end of Dyson Road and ends at Monarch Trail entrance on Beachpoint Promenade (3.0 kilometers). 2. Monarch Trail — this trail starts at Beachpoint Promenade, goes around Frenchman's Bay, and ends at Beachfront Park at the bottom of Liverpool Road (4.8 kilometers). 3. Peak Trail — this trail starts at Beachfront Park and ends at the Pickering/Ajax border at the end of Frisco Road (4.2 kilometers). In total, Pickering's waterfront trail is 12 kilometers in length. Currently, the City provides winter maintenance to a total of 6.1 kilometres of the waterfront trail. First Nations Trail has 1.3 kilometres that the City provides winter maintenance for, specifically, the on -street sections of the trail along Rodd Avenue and from Marksbury Road over to Beachpoint Promenade. Monarch Trail currently has 4 kilometres that the City provides winter maintenance for (both on street and residential concrete sidewalk sections of the trail). Peak Trail currently has 0.8 kilometres that the City provides winter maintenance for (a 3 metre wide asphalt trail section from Sandy Beach Road to Brock Road). At the request of Council, staff prepared report CS 08-18 entitled Waterfront Trail Winter Maintenance that reviewed Pickering's waterfront trail and the opportunities to expand the winter trail maintenance program to sections of the trail which do not currently receive winter maintenance. The report identified the upgrades that would enable staff to provide expanded winter maintenance to Pickering's waterfront trail as an increased level of service. The estimated cost, which included labour, salt, vehicle and equipment costs and construction upgrades, was prohibitive. As a result, staff were then asked to explore other options to allow for winter maintenance to certain high priority sections of Pickering's waterfront trail. For this reason, staff have prepared report CS 33-19 to share with Council the findings of this analysis. Based on staff's review, 2 additional trail sections totalling approximately 1.5 kilometers are being recommended to be added to the City's winter maintenance program over the next 2 years. Specifically, staff will add the 0.7 kilometer Beachpoint Promenade section of the Monarch Trail from West Shore Boulevard to Sunrise Avenue to the winter trail maintenance program starting on November 5, 2019. Secondly, staff recommend that the 0.8 kilometers of the trail section that connects Bruce Handscomb Memorial Park to Elvira Court be winter maintained once it is reconstructed in 2020. (Accordingly, staff will propose the additional costs in the 2020 Current Budget for Council's consideration.) This important capital project will allow all of the Monarch Trail to be winter maintained to create connectivity for pedestrians from the West Shore Neighbourhood to the downtown core and Go Transit. With the exception of the Peak Trail section between Sandy Beach Road and Brock Road (which is currently maintained for the purpose of safe access between OPG buildings), it is recommended by staff that the remaining sections of the Peak Trail continue not to be winter maintained due to the environmentally sensitive lands adjacent to the trail. This section of trail is very popular for bird watching and is essential it remain in a natural state to protect what draws people to enjoy this area. - 81 - Without substantial Capital Budget improvements to the First Nations Trail, it is currently not economically feasible to be added to the winter maintenance routes and it is recommended to not be winter maintained at this time. This section has a large pedestrian bridge that spans Petticoat Creek. This bridge was not built to support the weight of existing snow clearing equipment and specialized equipment would need to be purchased to provide winter maintenance to it. Attachments: 1. Waterfront Trail Snow Removal Map Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Rob Gagen Marisa Carpino, M.A. Supervisor, Parks & Property Director, Community Services Original Signed By: Rob Burlie, P. Eng. Manager, Public Works Original Signed By: Brian Duffield Division Head, Operations RG:nw Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P. Eng. Chief Administrative Officer -82- WATERFRONT TRAIL SNOW REMOVAL Attachment #1 to Report # CS 33-19 WOODSMERE 1- D CRESCENT 4 STROUDS LANE > 0 W J 0_ w UI FOXWOOD S� PINEVIEW LANE AUTUMN z CO w N 0 N w U EMI MI' II CHARNWOOD 0 PI z O 0 N 0 0 0 CO COURT z 0 U ASHFIELD DRIVE\>> DRIVE^2d�‘:°n STROUDS FOXWOOD w_1 U z0_ w U LAURIER`' 4 RT. W 0 CRESCENT MIRANDA LANE COURT z J W m BRAEBURN = CRESCENT o Y U w M SQUARE 0, \ f- \ / 0 W W 0 z D- � w w m a 0 m 0 0_ Q 0 w 0 SHEPPARD 0 x > Z7 \ DRIVE SUNDOWN , CRESCENT 1 PLACE WEYBURN U xivoQ SQUARE AVENUE STEEPLE m 0 z 0 CC 0 U DAYLIGHT ICATTAIL COURT RAINY DAY -no 0 m HILL m W > G- 0 0 U HEDGEROW PLACE 4 BRIAR —WOOD AVENUE GATE S EDGEWOOD O 0 CO CO r m MINSTREL MANOR COURT SHADYBROOK 0 O CC z 0 0 O JACQUELINE AVENUE J WE \ � o� 0 v / KATE'S �LANE� WINGARnkN CRESCENT WELRUS STREET SPRUCE S r O 0 0 0 O 0 jAV 0_ DUNFAIR 1381 STREET w 1- x J w 0 m • Z O , . . . le 0 O O z z 0 U J w GOLDENRIDGE 0 0 RUSHTON) ROAD GOLDEN RIDGE RO • 0 0 0 w 0 0 m z 0 z 0 1- 0 ROWNTREE CRESCENT RATHMORE CRESCENT LCONCREST 0 0 0 (N z O MEADOW RIDGE CRES. 1 w w 0 1151111 PICKERING DREYBER J D W J 0 0 N J CULROSS AVENUE COURT z 0 0 GLEN EDEN COURT RC 4 a DIEFENBAKER PORTLAND COURT J COURT COURT N\G\--\w R ALLIANCE PLUMMER S QUARTZ POPRAD AVENUE 11111114411 .WWI/ BAYL STREET DRAVA STREET .73 ORANGEBROOK COURT REGAN VISTULA QUIGLEY STREET TIMMINS GARDENS tr" SAMFORD LANE BOXWORTH PLACE HANWORTH COURTf BAYSHORE HALLER AVENUE OLD ORCHARD BREDA AVENUE COURT FRENCHMAN'S ALYSSU AVENUE MONICA COOK LUNA BOULEVARD —� MORETTA AVENUE BAY BROWNING PLACE AVENUE ILONA PARK COURT FOXGLOVE SHEARER /LANE FANSHAW PLACE Community Services Public Works ROUTE LEGEND CURRENTLY MAINTAINED NOT MAINTAINED NEWLY MAINTAINED (WINTER 2019/20) PROPOSED TO BE MAINTAINED (WINTER 2020/21) CLEMENTS ROAD SANOK GREYCANEOAT VICKI DRIVE SI AVENUE FAIRVIEW AVENUE BALATON AVENUE STREET ERPOINT PTON URT WA STREAM IDE CO 'T WILLOWS DE \COU T OKLAHOMA ABINGDON COURT w 0 STONEBRIDGE I- RI- NC MAIV'S BAY COMMERCE COLMAR II AVENUE C] BROADVIEW STREET FELDSPAR COURT McPHERSON ANNLAND STREET COURT LAYTON COURT WHARF STREET v7 w D 0 DOWNLAND McKAY ROAD CIRCLE STREET ANTHONY COURT MAITLAND DRIVE FOSTER COURT HOUSTON COURT CARMELLO COURT ,AVENUE PETTICOAT BRIAN VICTOR LANE CRT. \ CRT. SANDBAR BROADGREEN �J COWAN CIRCLE LAKE ONTARIO STAGHORN ROAD 0 U W a DRIVE I AKI- ON IARIO RODD AVENUE VISTA SCALE 1:11 250 6 -CC SO OT I- L:\MPandE\Thematic Mapping\Maps\MP&E — Engineering\infrastructure Maintenance & Management\Winter Sidewalk\ -83- PLOT DATE: NOVEMBER 2015 Cfy �t DICKERING Report to Executive Committee Report Number: CS 34-19 Date: October 7, 2019 From: Marisa Carpino Director, Community Services Subject: Ontario Power Generation - Licence Amending Agreement (No.2) - File: A-1440 Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement (No.2) with Ontario Power Generation, subject to minor revisions as may be required by the Director, Community Services; the Director, Finance & Treasurer, and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The City of Pickering and Ontario Power Generation (OPG) entered into a Licence Agreement dated June 27, 2013 and a Licence Amending Agreement dated June 26, 2018, each for a five year term, whereby OPG granted a non-exclusive licence to the City to enter upon a portion of the Lands known as Alex Robertson Park, Bay Ridges Kinsmen Park and Beachfront Park for Recreational Uses. At this time, the City wishes to expand the area of the Lands to include the newly constructed drainage ditch on the southeast corner of Bay Ridges Kinsmen Park as shown in the attached Licence Amending Agreement (No.2), as Schedule "A-2". OPG consents to amend the Licence to expand the area to include the new drainage ditch on the same terms and conditions. The term of the Licence Amending Agreement (No.2) continues to be for a five year term ending June 30, 2023. The purpose of this report is to request that the Council of the City of Pickering authorize the Mayor and City Clerk to execute the Licence Amending Agreement (No.2), as set out in Attachment 1 of this report. Financial Implications: Under the existing agreement, the City is responsible for the full cost of maintenance on the Lands used for recreational purposes, and for paying of the realty taxes or other similar charges levied against the Lands. -84- Discussion: On June 27, 2013, the City of Pickering entered into a Licence Agreement with Ontario Power Generation for a five year term beginning July 1, 2013 and ending June 30, 2018 that grants a non-exclusive licence to the City to enter upon a portion of the Lands within Alex Robertson Park, Bay Ridges Kinsmen Park and Beachfront Park for Recreational Uses (refer to Attachment 2). As per CS 25-18, the City of Pickering entered into a Licence Amending Agreement with Ontario Power Generation subject to the same terms and conditions but for an extended five year term from July 1, 2018 to June 30, 2023 with updated aerial maps of the Lands (refer to Attachment 3). At this time, the City wishes to expand the area of the lands to include the newly constructed drainage ditch on the southeast corner of the Bay Ridges Kinsmen Park as shown in the attached Licence Amending Agreement (No.2), as Schedule "A-2". OPG consents to amend the Licence to expand the area to include the new drainage ditch on the same terms and conditions. The Licence Amending Agreement (No.2) continues to be for a five year term ending June 30, 2023. The purpose of this report is to request that the Council of the City of Pickering authorize the Mayor and City Clerk to execute the Licence Amending Agreement (No.2), as set out in Attachment 1 of this report. Attachments: 1. Licence Amending Agreement (No.2) 2. Licence Agreement, 2013-2018 3. Licence Amending Agreement, 2018-2023 -85- Prepared By: Original Signed By: Rob Gagen Supervisor, Parks Operations RG:nw Approved/Endorsed By: Original Signed By: Marisa Carpino Director, Community Services Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P. Eng. Chief Administrative Officer CORP0227-07/01 revised -86- Attachment No. 1 to CS 34-19 LICENCE AMENDING AGREEMENT (No.2) THIS "AMENDING AGREEMENT" made as of the , 2019 BETWEEN: ONTARIO POWER GENERATION INC., a corporation existing under the laws of Ontario (hereinafter called "OPG") - and - THE CORPORATION OF THE CITY OF PICKERING a corporation existing under the laws of Ontario (hereinafter called the "City") RECITALS: A. OPG and the City entered into a licence agreement dated as of June 27, 2013 and a licence amending agreement dated June 26, 2018 (collectively the "Licence"), whereby OPG granted a non-exclusive licence to the City to enter upon a portion of the Lands for Recreational Uses. B. The City wishes to expand the area of the Lands to include the newly constructed drainage ditch on the southeast corner of the Bay Ridges Kinsmen Park as shown in the revised Schedule "B — Rev. 1" attached hereto as Schedule "A-2". C. OPG and the City have agreed to amend the Licence to expand the area of the Licence to include the new drainage ditch on the terms and conditions contained herein. For value received, the parties agree as follows: 1. Interpretation Any defined term used in this Amending Agreement that is not defined has the meaning given to that term in the Licence. 2. Deletion and Replacement of Schedule "B" The Schedule "B" for Bay Ridges Kinsmen Park is hereby deleted in their entirety and replaced with the new aerial map as in Schedule "B - Rev. 1" attached hereto as Schedule "A-2". -87- 3. Licence Remains in Full Force Except as herein provided, the terms and conditions of the Licence shall continue in full force and effect, unamended. This Amending Agreement is hereby ratified and affirmed by each of OPG and the City and is incorporated as part of the Licence. 4. Counterparts This Amending Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which when, taken together, shall constitute one and the same instrument. 5. Governing Law This Amending Agreement is governed by and is to be construed and interpreted in accordance with the laws of Ontario and the laws of Canada applicable in Ontario. The parties have duly executed this Amending Agreement. ONTARIO POWER GENERATION INC. THE CORPORATION OF THE CITY OF PICKERING Per: Per: Name: Name: Title: Title: I am authorized to bind the Corporation I am authorized to bind the Corporation 88 - SCHEDULE A-2 4,-;;i, • ' •-• Legend 1-1 OPG Ownership The Lands Roads SCHEDULE S1 BENR - ReRZ1 NAY RIDGESK ONTADIOPMER A4alce CRONIN si DETAIL "X" -89- IMP UPS lflIi;S,, I el 11 Attachment No. 2 to CS 34-19 LICENCE AGREEMENT This Agreement is made as of June 27, 2013 between ONTARIO POWER GENERATION INC., a corporation existing under the laws of Ontario ("OPG"), and THE CORPORATION OF THE CITY OF PICKERING, a corporation existing under the laws of Ontario (the "City"). Recitals A. OPG is the owner in fee simple of certain lands described as Part of Lots 20, 21 and 22, Range 3 and Part Lot 2, Plan XM I, Parts 1 2, 3, 4, and 5, Plan 40R-1019 and Parts 1 and 2, Plan R-1466, in the City of Pickering, Regional Municipality of Durham as more particularly shown on attached Schedules "A", "B" & "C". B. The City wishes to enter upon the Lands for public park purposes (the "Recreational Uses"). C. OPG has agreed to permit the City to use the Lands for the purpose of the Recreational Uses in accordance with the terms and conditions as set out below. For value received, the parties agree as follows_ 1. Interpretation 1.1 In this Agreement the following terms have the respective meanings set out below. (a) "Alex Robertson Park" means the lands located to the west of Sandy Beach Road, in the City of Pickering, and as more particularly shown outlined on Schedule "A". (b) "Applicable Laws". in respect of any person, property, transaction or event, means all applicable federal, provincial, municipal and local laws, statutes, rules, regulations. orders, guidelines, codes, by-laws, ordinances, standards, treaties, judgements and decrees applicable to that person, property, transaction or event at the applicable time and, whether or not having the force of law, all applicable approvals. requirements, requests, directives, rules. guidelines, instructions, circulars, manuals, policies and formal interpretations thereof of any governmental authority having or purporting to have authority over that person, property, transaction or event at the applicable time, including all applicable licences, authorizations and permits of the Canadian Nuclear Safety Commission. "Bay Ridges Kinsmen Park" means the lands located on the east side of Sandy Beach Road in the City of Pickering, and as more particularly shown outlined on Schedule "B". "Beachfront Park" means the lands located to the east of Liverpool Road and fronting onto Lake Ontario, in the City of Pickering, and as more particularly shown outlined on Schedule "C". "Hazardous Substance" means any substance, material, chemical, waste of any nature or thing (including asbestos. asbestos containing material, petroleum, petroleum by-products, radioactive substances, pesticides, herbicides, polychlorinated biphenyls) which is or is deemed or defined to be under Applicable Laws, alone or in any combination. hazardous, dangerous, toxic, a pollutant, a deleterious substance. a dangerous good, a designated substance, a contaminant or a source of pollution or contamination or is otherwise regulated, and includes all analogous concepts as defined in or pursuant to any Environmental Law or designated under any Environmental Law". (f) "Lands" means collectively Alex Robertson Park. Bay Ridges Kinsmen Park and Beachfront Park. (g) "Realty Taxes" is defined in Section 6. (h) "Recreational Uses" is defined in Recital B. (i) "Station" means all or any part of OPG's nuclear generating station commonly known as Pickering Nuclear Generating Station including related business operations and activities from time to time. 1.2 Schedules '`A", "B", and "C" attached hereto are incorporated into this Agreement. 2. Grant of Licence 2.1 OPG hereby grants to the City a non-exclusive licence to let certain of its employees, servants, contractors, agents and other invitees or entities including the general public to use the Lands for Recreational Uses including (a) walking, hiking, biking, snow shoeing, cross-country skiing, wildlife observation, photography, educational activities; and picnics, subject to Section 4.10, children's play areas, athletic fields (soccer, baseball, softball, football and cricket). tennis courts and associated facilities. This Agreement includes a right of ingress and egress over the Lands for the purposes set out herein. 2.2 The City acknowledges that this Agreement does not create an interest in the Lands nor does the City claim any past or present interest. howsoever arising, as a result of or connected in any way with the use and occupation of the Lands; and in consideration of the rights and privileges granted herein, the City does hereby release and revoke any claim against the Lands against OPG, its subsidiary corporations, successors and assigns. 2.3 This licence is granted only for the duration of this Agreement and only for the purposes and uses stated herein. No other purposes shall be permitted without prior approval from OPG. 2.4 The licence granted herein is not exclusive and OPG reserves the right to grant, renew or extend licenses and other interests to other third parties. 3. Term 3.1 The term of this Agreement shall commence on July 1, 2013 and shall expire at 11:59 pm on June 30, 2018, unless terminated at an earlier date as provided for herein. 3.2 This Agreement may be terminated at any time by either OPG or the City upon six (6) month's notice in writing. Upon the breach by the City of any term or condition set out herein, OPG may terminate this Agreement forthwith upon verbal or written notice. OPG shall have the right to suspend this Agreement, or halt any activities being exercised under the authority of this Agreement, for such reasonable period(s) of time if, in OPG's sole discretion, the safety of any person may be in jeopardy or any of OPG's operations at or near the Lands, including the Station, may be interfered with or in danger and OPG will not be liable to the City for any damages or loss occasioned thereby. OPG may terminate this Agreement in whole or in part at any time if the Lands or any portion of the Lands are required by OPG for its purposes or if such Lands or any portion thereof are required for the purposes of complying with any Laws, OPG will not be liable to the City for any damage or loss occasioned thereby. Upon the expiry or earlier termination of this Agreement the City shall remove any permitted structures and all other property of the City and all waste and debris from the Lands. at its own expense. and restore the Lands to a condition satisfactory to OPG, acting reasonably. 4. Condition and Use of the Lands 4.1 The City acknowledges having had the opportunity to inspect the Lands prior to entering into this Agreement and accepts the Lands '`as is. where is". 42 The City shall pay OPG a nominal licence fee, being the sum of two ($2.00) dollars per annum, the receipt and sufficiency of which is hereby acknowledged. - 91 - -3- 4.3 The City will ensure that the Lands shall, at all times, be kept in a safe, neat and tidy condition satisfactory to OPG. The City agrees to maintain the Lands to a standard as would a reasonable and prudent owner of land or similar size and nature. 4.4 The City will ensure that sufficient personnel are present at all times, to manage, control and coordinate the activities of the City and to ensure vehicular, pedestrian and public safety. 4.5 The City will immediately report any damage that occurs to the Lands or Station. OPG, in its sole discretion, and at the sole expense of the City. may effect all repairs that may be necessary or require the City to effect same. 4.6 OPG may at any time upon reasonable notice (except in an emergency when no notice shall be required) enter the Lands and inspect, install, maintain, repair, replace, remove, alter, relocate or add to any of the OPG works located thereon and may construct, install, inspect, maintain. repair. replace and remove any new works on the Lands and conduct excavation without liability to the City. 4.7 The City agrees not to permit, bring, cause or allow to be brought or remain in or upon the Lands any activities, uses, matters or substances of a hazardous, offensive or toxic nature and to not cause or permit any nuisance (public or private) or damage in, on or to the Lands or adjacent lands of OPG. Where in the opinion of OPG, a nuisance or damage exists and OPG requires the City to do so, the City will forthwith abate the nuisance or damage and clean up the Lands. The City shall pay for the costs of all remedial action considered necessary by OPG to abate any hazard nuisance, or offensive activity that the City has failed to rectify or any damage or adverse impact to the Lands or adjacent lands of OPG arising from or attributable to activities, uses or conduct of the City or its permittees or members of the public. 4.8 Subject to Section 3, the City acknowledges that the erection, installation or alteration of any structure on the Lands. including any signs, or any alteration of the grounds of the Lands (including grading). requires the prior written approval of OPG_ 4.9 The City shall not interfere in any way, any works, equipment or facilities of OPG, including the Station, or Hydro One Networks Inc. now existing or hereinafter constructed on, adjacent to or near the Lands, and without limiting the generality of the foregoing, the City shall ensure that the height of any vehicle, load or object, including attachments, or people standing thereon, under, at or near any electrical conductors or transmission or distribution lines will not exceed 4.115 m (I3.5") above the existing grade. 4.10 The use of open flames and flammable, toxic or explosive materials on the Lands is strictly prohibited. Smoke machines using a non-toxic, non -irritating substance, simulated gunfire and other special equipment may only be used. for purposes of creating certain special effects, as approved by OPG. 4.11 The City shall prohibit kite and model aeroplane flying and any other activities which in the opinion of OPG might interfere with the safe and efficient operation of its works or be offensive, annoying or dangerous and shall post signs in locations on the Lands approved in writing by OPG, stating that kite flying and model aeroplane flying and other activities are prohibited. 4.12 The City shall post signs which shall inform all employees, servants, contractors, agents of the City and all other persons or entities (including the general public) that the Lands form part of the Station, and as such, all activities on the Lands are subject to the rules, regulations and orders of OPG. The content, number and location of the signs shall be subject to the prior written approval of OPG. acting reasonably. 4.13 The Coy acknowledges that OPG has an employee recreational club which is called the Pickering Association of Recreational Clubs (the "PARC"). The City agrees that the PARC shall be entitled to participate in the allocation of time slots for the Lands, in accordance with the City's guidelines and procedures governing the allocation of time slots, during each calendar year of the term of this Agreement -92- -4- 5. Parking 5.1 Parking shall only be permitted on the Lands at the locations indicated on the attached Schedules "A" and "B" (the "Parking Areas"). There is no parking permitted within Beachfront Park. 5.2 The City shall, at its own expense, erect and maintain suitable barriers around the Parking Areas to clearly identify the Parking Areas from the surrounding lands. 5.3 The City acknowledges and agrees that the parking of vehicles on any of OPG's lands adjacent to the Lands, at any parking facility located near the Lands, including the parking lot located at the facility known as the OPG Pickering Learning Centre, or alongside any roads at or near the Lands is strictly prohibited. Vehicles parked in breach of this section may be tagged and/or towed at the owner's expense. OPG will not be liable for any damages, expenses or losses occasioned thereby and the City hereby indemnifies OPG for any and all such damages, expenses or losses. 6. Realty Taxes 6.1 The City shall pay to OPG during the term of this Agreement, and within a reasonable period of time after demand thereof, an amount equal to all amounts paid or payable by OPG on account of any realty taxes or grants or payments in lieu thereof, rates, fees or other assessments or payments in lieu thereof. that are attributable to the Lands (the "Realty Taxes") together with any applicable HST. The Realty Taxes for any partial calendar year at the start or expiry or termination of the Term will be calculated and payable for such calendar year on a per diem basis for such part of such calendar year. The City acknowledges that Realty Taxes for each calendar year of the Term shall be determined by OPG based on the tax rates applicable to the Lands for the relevant year. 7. Insurance 7.1 The City shall purchase and maintain throughout the term of this Agreement, commercial general liability insurance which shall include coverage for personal injury (including death) and property damage. including loss of use thereof. all on a per occurrence basis, with respect to the use and occupation of the Lands by the City, its employees, representatives and invitees permitted by the City to use the Lands (including members of the public), with a limit for any one occurrence or claim of not less than 510,000,000.00, which amount may be increased if OPG, in its sole discretion, so requires. Such insurance shall (I) name OPG as an additional insured, (2) contain a severability of interests and a cross-Iiability clause, (3) contain a waiver of any subrogation rights which the City's insurers would have against OPG or any person for whom OPG is in law responsible, and (4) specify that it is primary coverage and not contributory with or in excess of any insurance coverage maintained by OPG. The City shall provide evidence of such insurance to OPG upon request. 7.2 All policies will contain an undertaking by the insurers that no material change, cancellation or termination of any policy will be made unless OPG has received at least thirty (30) days prior written notice of the change, delivered by courier or by registered mail to OPG at the address provided for notice under this Licence. 7.3 If the City at any time fails to take out, keep in force or pay the premiums on any insurance as required in this Licence, or if the City fails from time to time to deliver to OPG satisfactory proof of the good standing of any such insurance or the payment of premiums as required in this Licence then OPG will, without prejudice to any of its other rights and remedies under this Licence, have the right, but not the obligation, to place such insurance on behalf of the City. This cost together with alt expenses incurred by OPG and an amount equal to 15% of those costs and expenses to cover OPG's overhead and supervision will be paid by the City to OPG upon demand. 8. Liability 8.1 The City shall assume full responsibility for (i) the acts or omissions of its employees, servants, contractors, agents and all other persons or entities permitted by the City to use -93- -5— the Lands (including the general public); and (ii) the safety of its employees, servants, contractors, agents and all other persons or entities permitted by the City to use the Lands. 8.2 The City assumes all liability and obligation for any and all loss. damage or injury (including death) by accident or otherwise. to all persons or property, howsoever arising, as a result of or connected in any way with the use and occupation of the Lands by the City, its employees, servants. contractors. agents and all other persons or entities permitted by the City to use the Lands (including the general public) or that would not have occurred but for this Agreement: and in consideration of the rights and privileges granted herein. the City does hereby release and forever discharge OPG. its subsidiary and affiliated corporations, successors and assigns and all persons acting on its or their behalf, from all claims, actions, demands or other proceedings in respect thereof; and in further consideration of the same, the City hereby agrees to indemnify OPG, its subsidiaries. its successors and assigns and all persons acting on its or their behalf, from all such claims, actions, demands or other proceedings and all expenses and costs occasioned thereby or connected therewith. 9. Compliance 9.1 The City will comply at all times with all Applicable Laws. The City shall also comply with any and all rules, regulations and requirements as may be prescribed by OPG from time to time. The City shall comply with all instructions and orders issued from time to time by OPG and all persons acting on its behalf including instructions and orders to suspend or halt any activity on the Lands if, in OPG's sole discretion. the Lands or any of OPG's operations at, adjacent or near the Lands may be interfered with or in danger, if the safety of any person may be in jeopardy or any activity on the Lands is not being carried out in accordance with the terms of this Agreement. OPG will not be liable to the City for any damages or loss occasioned thereby. 9.2 In the event OPG considers it necessary that any of the Lands be fenced or otherwise protected or made separate, the City shall, upon notification in writing by OPG, at its own expense erect and maintain such fences or other protective installations. The City will not perform any snow ploughing, piling or removal and shall not permit snow to be ploughed or piled on the Lands or on any adjoining lands owned or operated by OPG. 10. Notice 10.1 Any notice, approval, demand, direction, instruction, consent, request. document or other communication required or permitted to be given under this Agreement ("Notice") may be delivered in person, by courier or by fax to the applicable party, as follows: If to OPG, Ontario Power Generation Inc. Real Estate Services 700 University Avenue, H18 D8 Toronto, Ontario, M5G 1X6 Attention: Manager, Real Estate Services Fax: (416) 592-8115 if to the City. The Corporation of the City of Pickering Operations and Emergency Services Department One The Esplanade Pickering, Ontario. LIV6K7 Attention: Richard Holborn, Director, Engineering and Public Works Fax: (905) 420-4650 or to any other address, fax number or individual that a party designates by Notice. Any Notice under this Agreement, if delivered personally or by courier will be deemed to have been given when actually received_ if delivered by fax before 3:00 p.m. on a business day will be deemed to have been delivered on that business day, and if delivered by fax after 3:00 p.m. on a business day or on a day which is not a business day will be deemed to be delivered on the next business day. -94- -6- 11. Prior Agreements 1 I.1 This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements_ negotiations. discussions. representations, warranties and understandings, whether written or verbal, including the following agreements which are hereby revoked: (a) Licence between Ontario Hydro and The Corporation of the Town of Pickering dated April 27, 1987 with a term of twenty-five (25) years, in relation to that portion of Bay Ridges Kinsmen Park currently being used for Soccer Pitch Fields 1, 2. 3 and 4 on Schedule '13" and recorded in OPG's records as P421795; and (b) Licence Agreement between Ontario Power Generation and The Corporation of the City of Pickering dated April 3. 2006 with a term of five (5) years (P901485) in relation to that portion of Bay Ridges Kinsmen Park currently being used for the 2 southern -most Baseball Diamonds on Schedule "B" and recorded in OPG's records as P901485. 12. General Terms 12.1 The division of this Agreement into sections and the insertion of headings are for convenience of reference only and are not to affect the construction or interpretation of this Agreement. Words importing the singular include the plural and vice versa. The term "including" means including without limitation", and the terms "includes" and "included" have similar meanings. The term "entity" means any individual, sole proprietorship. partnership, corporation, limited liability company, trust, joint venture, governmental authority or any other incorporated or unincorporated entity or association of any nature. This Agreement is governed by, and is to be construed and interpreted in accordance with, the laws of Ontario and the laws of Canada applicable in Ontario. The parties irrevocably submit to the non-exclusive jurisdiction of the courts of Ontario in respect of any matter relating to this Agreement. If any term of this Agreement is or becomes illegal, invalid or unenforceable, the illegality, invalidity or unenforceability will be deemed severable and will not affect any other term of this Agreement. The City may not assign this Agreement without the prior written consent of OPG. This Agreement enures to the benefit of and binds the parties and their respective successors and assigns. No term of this Agreement may be amended or waived except in writing. No failure to exercise, and no delay in exercising, any right or remedy under this Agreement will be deemed to be a waiver of that right or remedy. No waiver of any breach of any term of this Agreement will be deemed to be a waiver of any subsequent breach of that term. The parties have duly executed this Agreement. ONTARIO POWER GENERATION INC. THE CORPORATION OF THE CITY OF P RING /a , Name: ay Davies ame: Richard oiborn Title: Real Estate Strategy Manager Title: Director, Engineering and Pu,- ' Works I have the authority to bind the Corporation. 1 have the authority to bind the Corporation. -95- - 7 — 1•Mt 41•In . ;... . ',•. __..-- ...... asa. ; ..------T,r,---- ... 111 „-t.:.....'":"•:-. ° ''' , _ . ./ a. .a.' ... ".. 0. ,--, 1 . _ , _ __- ' 1 t ---1, ,7,-----\, .,. J I : 'f ' ":1 ,,-:::::1;' .--..::: V , ;''' I 4-' ' 1 ''- ; ' ' --;:';',-.;;;;.•::'',-';:L'. ;;Li'Lic, 1: :- e:w2NLou, 0 jc. L,P{CKERItG , -- ''-'-''--,, ,.,-..,, . ' w2"t'}i 1 ' '--1-.T.,11,..1 3 -,...,,,. `----,. '-, • 'c :14 • • .. ,,,—,.._..Zr..,....:,„:.,---__...,,.....__...-,,-;,...1 - - --------=---'1:,--„:-.2 Et' ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT SC-tEDULE 'A - 'ALEX ROBERTSON PARK -96- -8— �. is'. : ram�� s.asa—was 1 'AREA= 3,9 I . 77acre . Wi 1 r' `� " �- �_•—, y 6.1 ha. pnr i ' i = �= 7x r 'i? 5.0 acre LOT �:y ��� ' i 1 RALE:, PITC, -''\ r1 an OM MI IM. IMO j,,a:rr;E A,eeecWNKuac, 1,1 - : MO MI 111111 -1111,11101,111E -1111,1•1e lam wig =II , ote, ....ReeYEvr,,c 3.8 Ace iy, i L i 113 AREA /1 3.9 ha, I 9.6 acre/ 1 I ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT sa-EDuLE irr HAY FUDGES KINSMEN RARIC -97- -9- cx zcssaa OPG-PICKERING Ih'C. ..— KIT* LOT r" *8 i 8,......+ OA) 0,- ?�� ♦� � �F�^Gy�c ♦♦ 4'F',S, • AREA = �� ♦♦ ♦♦ 2.5 ha. 1 �- •♦ ♦ '> 62 acre V Alk , ♦♦ ♦♦88 ,, L `. 1 ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT SC4Mtn. E "C" - SEAO-M4ONTPARK - 98 Attachment No. 3 to CS 34-19 LICENCE AMENDING AGREEMENT THIS "AMENDING AGREEMENT" made as of the R.[, , 2018 BETWEEN: ONTARIO POWER GENERATION INC., a corporation existing under the laws of Ontario (hereinafter called "OPG") - and - THE CORPORATION OF THE CITY OF PICKERING a corporation existing under the laws of Ontario (hereinafter called the "City") RECITALS: A. OPG and the City entered into a licence agreement dated as of June 27, 2013 (the "Licence"), whereby OPG granted a non-exclusive licence to the City to enter upon a portion of the Lands for Recreational Uses. B, The City wishes to extend the term of the Licence. C. OPG wishes to replace the Schedules "A", "B" and "C" of the Licence (the "Schedules") with the new aerial map to describe the Lands attached hereto as Schedule "A-1" D. OPG and the City have agreed to amend the Licence to replace the Schedules and extend the Term of the Licence on the terms and conditions contained herein. For value received, the parties agree as follows: 1. interpretation Any defined term used in this Amending Agreement that is not defined has the meaning given to that term in the Licence. 2. Deletion and Replacement of the Schedules "1 -'he Schedules are hereby deleted in their entirety and replaced with the new aerial maps attached hereto as Schedule "A-1" for Alex Robertson Park as in Schedule "A", lay Ridges Kinsmen Park as in Schedule "B" and Beachfront Park as in Schedule "C". 3. Term The term of the Licence is hereby extended and shall expire at 11:59 pm on June 30, 2023, unless terminated at an earlier date as provided for in the Licence. 4. Licence Remains in Full Force Except as herein provided, the terms and conditions of the Licence shall continue in full force and effect, unamended. This Amending Agreement is hereby ratified and affirmed by each of OPG and the City and is incorporated as part of the Licence. 5. Counterparts This Amending Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which when, taken together, shall constitute one and the same instrument. 6. Governing Law This Amending Agreement is governed by and is to be construed and interpreted in accordance with the laws of Ontario and the laws of Canada applicable in Ontario. The parties have duly executed this Amending Agreement. ONTARIO POWER GENEILATION INC. THE CORPORATION OF THE CITY OF PICKERING Per: Name: R4 Dom,.• -1 Title: ,j y,,e "`-00,0r-- I am authorized to bind the Corporation. Per: Name: T.tl1Q Title: rYla_ n Per: Q • Jlf Name:12-lalo aloe/s Title: Z 4 -f -i l a E I am authorized to bind the Corporation - 100 - - 101 - up" Puts .,8„ Legend OPGCY.TlerSh:p The_ RoaeS SCHEDULE B" BAY RIDGES KINSMEN PARK ONTARIO Wei Reaa!, GRIMM senicei -1.7.1.R5t17 Mad 01.1 •AZIAN.L., ..1nr - 102 - Legend OPG Ownership The Lands Roads SCHEDULE "C BEACH FRONT PARE( ONTAR!OPPOWER GENERA -HUN s. -ams - 103 - SOO Cfy �t DICKERING Report to Executive Committee Report Number: PLN 21-19 Date: October 7, 2019 From: Kyle Bentley Director, City Development & CBO Subject: The Municipal Comprehensive Review of the Durham Regional Official Plan: Climate Change and Sustainability Discussion Paper, May 2019 File: A-2100-020 Recommendation: 1. That the Region of Durham recognize the following additional sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health; 2. That the Region of Durham understand that the City's vision for climate change and adaptation for Durham is a holistic approach based on framework for sustainability, wherein policies about climate change should address the following objectives: healthy environment; healthy economy; healthy society; responsible development; and responsible consumption; 3. That the Region of Durham be advised that it is appropriate to include the Provincial Plan policy direction for greenhouse gas (GHG) reduction in the Durham Regional Official Plan (ROP), and that those policies should recognize the need for collaboration with upper levels of government, area municipalities, key stakeholders, and other relevant agencies; 4a. That the Region of Durham be advised it has been observed that in the absence of safe, continuous sidewalks with a pleasant pedestrian realm, or safe and continuous cycling networks, or transit service that is frequent and reliable, active transportation modes are not selected and used as the preferred travel choice as compared to when excellent facilities and services do exist; 4b. That the Region of Durham include an implementation policy in the ROP identifying the Regional implementation of active transportation facilities on Regional roads, at the Region's expense, with an emphasis on connectivity and continuity of the active systems and transit, both within and between municipalities; 5. That the Region of Durham include a policy in the ROP indicating support for renewable energy production through public and private partnerships, and pilot and demonstration projects; 6. That the Region of Durham include a policy in the ROP encouraging the initial design stages of all development to include a review of the ability of the development to incorporate small and/or large scale renewable energy systems; - 104 - 7. That the Region of Durham be advised that both the Regional and local official plans should have a role in siting renewable energy projects, such that ROP policies protect prime agricultural areas, natural heritage systems, and culturally significant landscapes and buildings; and further, the ROP could identify other criteria for consideration at the local level such as compatibility with adjacent land uses and proximity to sensitive land uses, respecting potential noise vibration, or odour impacts; 8. That, in addition to the six potential strategies to address climate mitigation and adaptation identified in the Discussion Paper, the Region of Durham should also consider the following: continuing to plan for emergencies related to climate change, in collaboration with area municipalities; providing informational resources to all who live, work and play in Durham Region; installing "smart" building controls in any new Regional facilities; converting all lighting in Regional facilities to LED; installing solar panels on its facilities; converting the bus and other Regional vehicles fleet to electric; continuing the construction of BRT and cycling facilities on Kingston Road and expanding to other arterials; recovering waste heat from (new) trunk sewers and sewage treatment plants; undertaking a risk assessment of infrastructure to identify ways to improve its resiliency; 9a. That the Region of Durham investigate participation in the Municipal Natural Assets Initiative to assist in identifying implementation policies respecting a Regional natural heritage system (NHS) for inclusion in the ROP; 9b. That the Region of Durham include an implementation policy that it will monitor the effects of climate change on the Regional agricultural producers and local food supply, and identify potential strategies to adapt to those changes; 9c. That the Region of Durham introduce a policy in the ROP respecting control of invasive species and pests throughout the Region, and in any Regional NHS that is identified; 9d. That the Region of Durham introduce a policy in the ROP identifying the advocacy role that it can play in adapting to climate change in collaboration with all levels of government and a wide variety of stakeholders; 10a. That the Region of Durham be advised that the City of Pickering supports policies being included in the ROP establishing separate tree canopy targets for urban areas and rural areas, following the identification of the current baseline; and 10b. Further, that the Region of Durham commence implementation of Regional road tree planting, at the expense of the Region, to demonstrate their partnership in improving the tree canopy, thereby helping reduce GHG and heat island effects. - 105 - Executive Summary: On May 7, 2019, the Regional Municipality of Durham released the Climate Change and Sustainability Paper, the second in a series of discussions papers to be released as part of "Envision Durham" — The Municipal Comprehensive Review of the Regional Official Plan. The comments on this discussion paper will be forwarded for consideration in the "Envision Durham" Municipal Comprehensive Review of the Regional Official Plan (ROP). Financial Implications: The recommendations of this report do not present any financial implications to the City of Pickering. 1. Envision Durham — The Municipal Comprehensive Review of the Durham Regional Official Plan An Official Plan provides a vision for the future development of a municipality through a set of policies and maps. The Planning Act, which is provincial legislation governing land use planning in Ontario, requires that a municipality regularly review and update its Official Plan. With this in mind, the Region is reviewing the Durham Region Official Plan. Once the Region has completed its Official Plan review, the City will be in a position to review the Pickering Official Plan. The first stage of the Region's Official Plan Review focuses on public engagement, and includes the preparation of a series of discussion papers. These discussion papers address the following major areas: agriculture and rural systems, climate change and sustainability, growth management, the environment and greenlands systems, housing, and transportation systems (see Overview of the Region of Durham's Municipal Comprehensive Review of its Official Plan, Attachment #1). 2. The Climate Change & Sustainability Discussion Paper The Region has released "Climate Change and Sustainability" as its second of six discussion papers. The Paper provides background on the Federal approach to climate change through its Sustainable Development Strategy. Similarly, the Paper overviews the multi -layered Provincial approach to climate change including the current draft "Made -in - Ontario Environment Plan", and the policy context imbedded in the Provincial land use plans. The Paper details the numerous Regional initiatives related to climate change, and its proposed strategic directions provide guidance material on the plans to mitigate and adapt to climate change. The Paper further discusses the land use planning and climate change connection through various aspects of urbanization, transportation, energy, natural environment and the growth management strategies. The paper can be found online at: https://www.durham.ca/en/regional- government/resources/Documents/Council/Reports/2019-Committee-Reports/Planning- Economic-Development/2019-P-26.pdf The Paper poses ten questions for discussion. City Development staff have undertaken a detailed review of the Climate Change and Sustainability Discussion Paper (see Appendix 1), and the response to questions form the recommendations of this Report. - 106 - Appendix Appendix I Staff Review of the Climate Change and Sustainability Discussion Paper Attachment 1. Overview of the Region of Durham's Municipal Comprehensive Review of its Official Plan Prepared By: Original Signed By: Deepak Bhatt, MCIP, RPP, LEED AP ND Senior Planner, Sustainability Original Signed By: Dean Jacobs, MCIP,RPP Manager, Policy & Geomatics DB:DJ:CR:Id Approved/Endorsed By: Original Signed By: Catherine Rose, MCIP, RPP Chief Planner Original Signed By: Kyle Bentley, P. Eng. Director, City Development & CBO Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 107 - Appendix I to Report PLN 21-19 Staff Review of the Climate Change and Sustainability Discussion Paper - 108 - Staff Review of the Climate Change and Sustainability Discussion Paper 1. Questions for Consideration On May 7, 2019, the Region of Durham, as part of the second stage ("Discuss") of the public engagement program of the Municipal Review of the Durham Regional Official Plan (ROP), released the Climate Change and Sustainability Discussion Paper. The Paper provides an overview of the climate change policy framework in the current ROP, the Regional initiatives related to climate change, and examines its role in climate change adaptation and mitigation. The Paper also poses the following questions to leverage discussion and feedback: 1. Are there any other areas or sectors where you have experienced the impacts of climate change first-hand? 2. What is your vision for climate change adaptation and mitigation in Durham? 3. Should the additional greenhouse gas (GHG) reduction policies that are encouraged in the Growth Plan and Greenbelt Plan be incorporated into the ROP? How do you think this topic should be addressed? 4. Do you see bike lanes, transit stops, sidewalks, etc. and other infrastructure in your own neighbourhood that provide a safe place to cycle, walk, or take transit to your destinations? Does the availability of this infrastructure impact your travel choices? 5. To what extent should the ROP have policies that support the development of alternative energy production? 6. Do you see additional opportunities for sustainable energy development in Durham? 7. What role should regional and area municipal planning have in regulating the siting of renewable energy projects? 8. Have you seen evidence of mitigation and adaptation efforts to climate change in your community? Moving forward, what are some good examples that you think would be beneficial if implemented in Durham? 9. In your view, is there anything else that the ROP should do to encourage adaptation to climate change in Durham? 10. Should a tree canopy target be established? If so should there be separate targets for urban versus rural areas? The following sections provide a high level overview of the Paper, and recommendations (highlighted in bold) on matters which, in staff's opinion, should be addressed through the MCR. 2.1 Section 1: Introduction 2.1.2 Sectors Affected By Climate Change The Discussion Paper defines climate change as an alteration to the composition of the global atmosphere beyond natural climate variability as a direct or indirect result of human activity. Shifting weather patterns are amplifying the natural risks we already face — floods, storms, heat and drought — leading to more frequent and extreme events. The Ontario Climate Change Action Plan highlighted future predictions of increased GHG concentrations, hotter and dryer summers, and warmer winters with more precipitation. - 109 - The Paper identifies climate change impacts including warmer temperatures, sea level shifts, storm surges, irregular flooding, heavy precipitation events, waterfront washouts and basements flooding, prolonged droughts, spreading of diseases, and resource depletion. In the Region's public opinion survey, "climate change" was identified as being one of the most important land use planning issues in Durham Region today. Preparing for, and adapting to, the current and future impacts of climate change is a critical aspect in managing risk to our communities, businesses and ecosystems. The Discussion Paper identifies seven economic and social sectors of where and how climate shifts impacts are being felt, as follows: • Agriculture: including crop productivity. • Ecological Integrity: including increased difficulties for species at risk. • Forestry: including regional changes in timber supply and the increased frequency and extent of forest fires. • Power Generation: including higher maximum summer power requirements and reduced hydroelectric power generation due to lower flow rates and lake levels. • Public Health: including increased water and air quality issues, and the emergence of new insect -borne diseases. • Tourism: including fewer winter outdoor recreation -based economic activities, and • Transportation: including shipping disruptions and infrastructure fatigue. Staff have identified other sectors, or subsectors of the above, that are being affected by climate change: • Fisheries (a subset of ecological integrity): streams increase in temperature changing the habitat characteristics, and changing migration and spawning patterns. • Finance and Insurance: as a result of the risk of flooding, or repeated sewer back-ups into basements, some individuals can no longer obtain insurance; insurance premiums increase for others to cover the cost of major incidents. • Infrastructure: although transportation is identified above, washouts of infrastructure can occur unexpectedly requiring unanticipated municipal expenditures; warmer winters are deteriorating paved roads more quickly than past assumptions on maintenance and life cycle costs budgeted; stormwater management facilities may breach and overflow causing ecological impacts; hydro wires are susceptible to damage from ice storms. • Mental Health (a subset of overall public health): the impact of catastrophic events on the mental and physical stress experienced by individuals, first responders, and rescue/recovery workers. (The Intact Centre for Climate Adaptation provides good resources on the mental health impacts of climate change, such as extreme weather events. ) • Vulnerable Populations (a subset of overall public health): with extremes in heat and cold, populations such as homeless persons are at risk. • Organizational Risk Management and Emergency Preparedness: public and private corporations are required to put more resources into being prepared for unexpected severe weather impacts considering both the health of their employees and the ability to carry on business. - 110 - • Summer Recreation: algae in lakes, or other invasive species (such as zebra mussels) may prevent regular enjoyment of water-based activities; high water levels may prevent boats from being launched, delaying or preventing boating activities. • Urban Tree Canopy Health (a subset of ecological integrity): the continuing loss of urban tree canopy due to urban development aggravates heat island effects; the changing (warmer) winters allow new insects to attack urban trees. Staff advises the Region that Pickering has identified the following sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health. 2.2 Section 2: Land Use Planning Policy Context 2.2.1 The City's Vision for Climate Change and Adaptation in Durham Recent amendments to the Growth Plan, 2017 and the Greenbelt Plan, 2017 provide a new direction on climate change mitigation and adaptation, and also encourage municipalities to reduce Green House Gas (GHG) emissions by including policies in their official plans that support: • Creating GHG reduction strategies • Developing GHG inventories • Creating interim and long-term GHG reduction targets The Envision Durham exercise provides an opportunity to explore various considerations, including: • A lens for considering specific climate change adaptation and mitigation measures • Provincial requirements that can be incorporated in the ROP; and • Appropriate land use planning -related recommendations from Regionally -led climate change plans and reports The City has been participating in various Regional climate change initiatives, including the preparation of The Durham Community Climate Adaptation Plan and the Durham Community Energy Plan. Additionally, through Amendment 23 to the Pickering Official Plan, the City included a number of policies addressing energy conservation, climate change, use of green technologies and renewable energy systems, the urban forest, designing for resiliency, heat islands, and climate adaptation. Staff supports the concept of a climate changes lens for policy setting and decision making, and believe that mitigation measures should include both regulatory measures, and incentives that encourage eco -friendly practices. The City's vision for climate change and adaptation for Durham is a holistic approach based on a framework for sustainability. Policies about climate change should address the following objectives: healthy environment; healthy economy; healthy society; responsible development; and responsible consumption. Although the Discussion Paper has "sustainability" in the title, the Paper primarily focuses on climate change. Little is stated on the topic of sustainability. A sustainable community not only deals with the environment but also with economic, social/cultural aspects — creating a better live -work balance; having cultural richness and diversity; creating livability in the communities. The Paper does not address the connection between land use planning, transportation systems, the built environment and its direct connection to health. Policies directed at the health connection are also consistent with the policies that help address climate change. The York Regional Official Plan provides good examples of the types of policies that can be considered in the ROP. 2.2.2 Incorporating Provincial Plan Policies on Climate Change The Growth Plan for the Greater Golden Horseshoe, 2017 encourages municipalities to reduce GHG emissions by including policies in their official plans through: creating GHG reduction strategies; developing GHG inventories; and creating interim and long term GHG reduction targets. The Greenbelt Plan, 2017, requires municipalities to develop official plan polices identifying actions that will reduce GHG emissions and address climate change adaption goals, while also providing further direction for municipalities to meet these goals. To a certain extent, the Provincial Plans are catching up with policy language that many municipalities already include in their official plans, and are directing initiatives that many municipalities are undertaking. For example, Durham Region has set GHG emission reduction targets at 20 percent by 2020 and at 80 percent by 2050. Nevertheless, it is appropriate to include the Provincial Plan policy direction for GHG reduction in the ROP. The policies in the ROP should recognize the need for collaboration with upper levels of government, area municipalities, key stakeholders, and other relevant agencies. 2.3 Section 3: Land Use Planning and Climate Change Connection 2.3.1 Transportation — Are the Active Transportation Options being used? Throughout Pickering, there are many sections along Type A and B arterials with no cycling lanes or shared roadways, and cyclists are forced to use sidewalks or roadways. Similarly, many collector and local roads have no cycling facilities or sidewalks. The gaps within the current cycling and pedestrian network impede active transportation from being a commuter choice. Also, there are many transit stops with no bicycle parking facilities, and others with no shelters for protection, leaving transit users vulnerable and exposed to weather conditions. In the absence of safe, continuous sidewalks with a pleasant pedestrian realm; or safe and continuous cycling networks, or transit service that is frequent and reliable, active transportation modes are not selected and used as the preferred travel choice as compared to when excellent facilities and services do exist. - 112 - There is an important link between land uses and transportation and social equity. Creating social inequity undermines the overall sustainability of a community. Many low income families or individuals, due to the lack of alternative transportation options, are forced to spend a disproportionate share of their income on automobile use. Alternatively, low income families may not have access to a car and relying on public transit may exclude them from being able to take jobs in locations poorly served by transit. Considering the objective of a healthy society, the case for the provision of robust pedestrian, cycling and transit networks together with compact, mixed use communities, is even stronger. Staff recommends that the ROP include an implementation policy identifying the Regional implementation of active transportation facilities on Regional roads, at the Region's expense, with an emphasis on connectivity and continuity of active systems and transit, both within and between municipalities. 2.3.2 Energy (a) Supporting Renewable Energy Production The Discussion Paper highlights sustainable energy and energy efficiency/conservation practices and their importance to mitigate climate change impacts. Some of the key considerations to incorporate in the ROP are: • enabling clean energy development and incentives • establishing policies, criteria, processes, and incentives to encourage green development • developing and implementing community energy plans • encouraging active transportation through programs such as Smart Commute • encouraging "net -zero", "passive house", and LEED standard buildings The current ROP has a policy supporting alternative and renewable energy sources and green technology. Staff suggests another policy could be added supporting renewable energy production through public and private partnerships, and pilot and demonstration projects. (b) Identifying Opportunities for Renewable Energy Development There are various large scale greenfield development and intensification projects that provide opportunities for more and improved sustainable energy development in Durham. Greenfield developments, for example, could employ heat -recovery from trunk sanitary sewers; solar panels could be installed on all roofs with micro -grid energy production. Intensification projects could include district energy, waste heat recovery, and use of solar power. A further policy could be added to the ROP encouraging the initial design stages of all development to include a review of the ability of the development to incorporate small and/or large scale renewable energy systems. - 113 - (c) Role of the ROP in the Siting of Renewable Energy Projects The Province of Ontario's repeal of the Green Energy Act may imply that the Region and area municipalities have a greater say in the approval and siting of alternative energy projects. Envision Durham creates an opportunity to provide high level direction in the ROP regarding the review and siting of alternative energy proposals. For example, the Region may consider introducing a policy to restrict the location of large solar farms on prime agricultural areas, and from sensitive natural areas, and direct them to marginal agricultural lands. Area municipalities may be required to include more detailed policies regarding the criteria to be considered in the review and siting of renewable energy projects, and should have the final decision. Both the Regional and local official plans should have a role in siting renewable energy projects. Regional Plan policies should ensure protection of prime agricultural areas, natural heritage systems, culturally significant landscapes and buildings. Regional plan policies could also identify other matters for the local municipalities to consider, such as compatibility with adjacent land uses and proximity to sensitive land uses, respecting potential noise or odour impacts. 2.3.3 Natural Environment (a) Good Examples of Climate Mitigation and Adaption for Durham Many climate change and adaptation efforts have occurred in Pickering. In addition to Pickering's efforts to provide on-going education and community engagement about sustainability and climate change, Pickering and other stakeholders have undertaken, or are engaged in, a wide range of initiatives: • Built Environment: developers participating in the Enbridge Savings By Design Program; innovative developers building solar ready homes, micro -grid energy projects, and installing grey -water recycling systems in homes; installing "smart" building controls in the new Operations Centre; holding Sustainable Building Workshops; opening City facilities as cooling stations; installing a green roof on our recreation complex; • Energy: converting the City's vehicle fleet to electric; converting City streetlights to LED; converting lights in City facilities to LED; joint venturing on a solar panel installation on one of our community centres; large industrial and residential developments installing solar panels; installation of electric vehicle charging stations in municipal and private parking facilities; holding Sustainable Pickering Days; • Food System: increasing the number of community gardens and operating the Farmers' Market; investigating food hubs; investigating greenhouse technology; • Natural Systems: restoration planting through developer contributions, and community initiatives; adding policies on preparing an Urban Forest Strategy; establishing a City tree removal compensation policy; learning from the unfortunate effects of high water levels in Lake Ontario and flash floods in various locations through the City; holding our Sustainable Neighbourhoods Program; • Transportation: the on-going implementation of bus -rapid transit and buffered cycling lanes on Kingston Road; Durham Pulse bus service; increased frequency of GO train service; preparing an Integrated Transportation Master Plan on the basis of building complete streets, and enhancing the City's cycling facilities; - 114 - • Waste: partnering in holding special waste pick-up events; requiring to the extent possible that developments be designed to enable Regional waste and recycling collection. Staff recommends that the Region of Durham consider the following strategies to address climate mitigation and adaptation: continuing to plan for emergencies related to climate change, in collaboration with area municipalities; providing informational resources to all who live, work and play in Durham Region; installing "smart" building controls in any new Regional facilities; converting all lighting in Regional facilities to LED; installing solar panels on its facilities; converting the bus and other Regional vehicles fleet to electric; continuing the construction of BRT and cycling facilities on Kingston Road and expanding to other arterials; recovering waste heat from (new) trunk sewers and sewage treatment plant; undertaking a risk assessment of infrastructure to identify ways to improve its resiliency. (b) Other Matters the ROP should address to Adapt to Climate Change The Discussion Paper indicates the following potential policy matters will be discussed with stakeholders: • Green infrastructure and low impact development practices • Climate resilience standards • Less land consumptive roads and parking areas • A Regional natural heritage system (NHS) • Policies that consider cumulative impacts to the NHS • Updated Regional climate projections In considering a Regional NHS, staff note that the Municipal Natural Assets Initiative provides expertise to support and guide local governments in identifying, valuing and accounting for natural assets in their financial planning and asset management programs. The Initiative also provides direction in developing leading edge, sustainable and climate resilient infrastructure. The Region of Peel and many municipalities have participated in this initiative. Staff recommends that the Region investigate participation in the Municipal Natural Assets Initiative to assist in identifying implementation policies respecting the NHS for inclusion in the ROP. The current ROP contains an overall direction to support food security for all residents, and has as a goal that residents have access to fresh local food from farm markets, community gardens and grocery stores. While the Region has a general policy acknowledging the effects of climate change and committing to investigate and implement mitigation strategies where appropriate, staff recommends that the Region include an implementation policy that it will monitor the effects of climate change on the Regional agricultural producers and local food supply, and identify potential strategies to adapt to those changes. - 115 - Identification of a Regional NHS would be an important part of improving climate change resiliency. However, the system must be restored where necessary, and managed to prevent the spread of invasive species and pests being introduced to the area because of climate change. Management will be challenging where the system is located on privately -owned lands. Staff recommends that policies be introduced in the ROP respecting control of invasive species and pests throughout the Region, and in any Regional NHS that is identified. The Region, together with its area municipalities, can play a key educational role in working with all facets of the development industry to stress the importance of improving overall water and energy efficiencies, resiliency of new buildings, the importance of recycling and re -using construction material. Additionally, the Region and area municipalities across the Province have a chance to influence the Province to continually improve Ontario Building Code standards with respect to climate change mitigation and adaptation. Staff recommends that a policy be added to the ROP identifying the advocacy role that it can play in adapting to climate change with all levels of government and a wide variety of stakeholders. (c) Establishment of Tree Canopy Target for the Urban and or Rural Areas The ROP currently has a policy promoting tree planting by establishing a tree planting program, in cooperation with area municipalities and other stakeholders. Our experience is that the local municipality is responsible for the tree planting on Regional Roads. The ROP establishes a woodland target for the entire Region of 30 percent, and encourages local municipalities to prepare Urban Tree Strategies. The Pickering Official Plan also contains policies regarding the importance of maintaining and expanding our urban tree canopy. It plays an important part in reducing the heat island effect of development. Staff note, however, that with rising land values and higher levels of intensification, the City's urban tree canopy is disappearing, and most new development has little area for meaningful tree planting. Additionally, the ability to obtain larger green park spaces in the intensifying areas is becoming increasingly challenging. Low development impact techniques for stormwater management is promoted as the new way to address stormwater in urbanizing areas. It is important to also consider that a robust urban natural heritage system, with larger forested areas, are an important aspect to managing stormwater runoff. Staff supports policies being included in the ROP establishing separate tree canopy targets for urban areas and rural areas, following the identification of the current baseline. Further staff recommends that the implementation of Regional road tree planting be assumed by the Region to demonstrate their partnership in improving the tree canopy, thereby helping reduce GHG and heat island effect. 3.0 Conclusion The above review provides a synopsis of the Region's Climate Change and Sustainability Discussion Paper, and highlights key recommendations for consideration. As with any goal, there should be tangible or measurable objectives, which would inform decisions regarding budgeting, implementation, and enable benchmarking and evidence -based decision making. The targets should be monitored and updated regularly. - 116 - Significant opportunity exists for collaborative mitigation and adaptation efforts. Many areas have experienced the negative impacts of climate change, including infrastructure failure or damage; (roads, stormwater, and hydro), loss of forest canopy; need for increased risk management; insurance loss, instability and increase cost of coverage; loss of tourism and recreation opportunities; and adverse impacts on mental and physical stress and health. Adaptation and mitigation are key to managing risks associated with climate change. Official plans are one of many documents for addressing climate change in Durham Region. Integrating climate change considerations into the ROP will provide broad vision statements and goals related to adaptation and mitigation, encompassing broad land use planning activities, increasing awareness of climate change, while providing high level governance. - 117 - Attachment #1 to Report #PLN 21-19 Overview of the Region of Durham's Municipal Comprehensive Review of its Official Plan 1.0 Background The Planning Act requires that municipal official plans be reviewed every five years to ensure that the plans have regard to matters of Provincial interest, are consistent with Provincial Policy Statement (PPS), and conform to Provincial Land Use Plans. The current Durham Regional Official Plan (ROP) was approved in 1993 and has over 150 amendments to keep it up-to-date with changing provincial plans and policies. On May 2, 2018, Regional Council authorized staff to proceed with the Municipal Comprehensive Review (MCR) of the ROP titled "Envision Durham, 2041 Our Region, Our Plan, Our Future" (or "Envision Durham"). "Envision Durham" offers a strategic opportunity to create a completely new plan with an advanced planning vision for the Region to 2041. 1.1 What are the key components of the Region's MCR? The MCR is structured around the following strategic planning themes: • The Agriculture and Rural System (Discussion Paper released March 5, 2019; Pickering Council commented through Council Resolution #94/19, dated May 27, 2019) • Climate Change and Sustainability (Discussion Paper released May 7, 2019; subject of this Report; to be considered at the October 7, 2019 Executive Committee) • Growth Management (Urban System Discussion Paper released June 4, 2019; to be considered at the November 4, 2019 Planning & Development Committee) • Environment and Greenlands System (released September 3, 2019; under review) • Housing (Discussion Paper to be released November 2019), and • Transportation System 1.2 The MCR and Public Engagement The public engagement program and its timeline associated with the MCR consists of four stages: Discover (2019), Discuss (2019), Direct (2020), and Draft (2021-2022). On February 5, 2019, the Region initiated the first stage ("Discover") of the "Envision Durham" public engagement program by launching the project website: durham.ca/Envision Durham, as well as a public opinion survey, which closed on April 6, 2019. The Region also created an introductory video on the project, which can be viewed on the project website. In addition, the Region set up "pop-up" information kiosks in various locations, as part of their public engagement launch. In accordance with the public engagement program, each stage of the project will be promoted through news releases, the project website, social media platforms, and public service announcements. - 118 -