HomeMy WebLinkAboutMay 24, 2016
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Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, May 24, 2016
6:00 pm
Pickering Museum Village – Odd Fellows Hall
Attendees: Tanya Ryce, Supervisor, Cultural Services
Vince Plouffe, Supervisor, Facilities Operations
Katrina Pyke, Coordinator, Museum Programs
Joan De Gennaro, Clerk-Typist (recording secretary)
Paul Savel, Pickering Museum Village Advisory Committee
Don Hudson, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Regrets: Laura Drake, Pickering Museum Village Advisory Committee
James Calder, Pickering Museum Village Advisory Committee
Pamela Fuselli, Pickering Museum Village Advisory Committee
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome and Lower Site Walk About
T. Ryce welcomed all in attendance.
2. Pizza Dinner
Committee members enjoyed a pizza dinner in the Odd Fellows
Hall while V. Plouffe reviewed some of the improvements made
to the hall.
3. Approval of Agenda & Minutes
Business Arising
Motion: to approve the May 24th Agenda.
Moved: P. Savel
Seconded: R. Cowan
Carried
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Amendment to the April 26th minutes to include dollar sign
in the amendment to the March minutes.
Motion: to approve the minutes of April 26th as amended.
Moved: K. Emmink
Seconded: R. Cowan
Carried
4. Lower Site Walk About
V. Plouffe took the Committee members on a walk about the
lower site and discussed the work projects that have been
completed, in progress, and upcoming.
5. CMOG Update
Committee Members to review the five Policies and be
prepared to provide input and endorse the policies at the June
14th meeting.
1. Collections Development and Management Policy
2. Conservation Policy
3. Research Policy
4. Programming and Interpretation Policy
5. Exhibit Policy
K. Pyke reviewed the Pickering Museum Village Institutional
Exhibition Plan for 2016 – 2021 and the Pickering Museum
Village Social Media Plan for 2016 – 2018. These plans
represent the Museum’s response to the Ministry of Culture’s
2016 Standards Reviews for the Exhibit Standard and the
Community Standard. They will be submitted as part of PMV’s
CMOG and standards review submission at the end of June.
G. Lowman asked that the committee pass on their
appreciation to E. Tayles and her steering committee members
for their hard work on the PMV Institutional Exhibition Plan.
Motion: to endorse the Pickering Museum Village
Institutional Exhibition Plan 2016-2021 and Pickering
Museum Village Social Media Plan for 2016 – 2018 as
written.
Moved: P. Savel
Seconded: K. Emmink
Carried
Committee Members
not able to attend on
June 14 to submit
questions or
recommendations to
T. Ryce via email for
discussion at the
meeting.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
6. PMV Foundation Report
G. Oakes – meeting last week – minutes to be distributed
tomorrow.
Members to submit
questions to T. Ryce
to send to G. Oakes.
7. Sub-Committee Reports
Facility Improvements
D. Hudson reviewed the minutes of the May 19th Facility
Improvements Sub-Committee meeting.
A general discussion on the Administration Building took place.
Amended Motion: That the City be requested as part of its
Facilities Asset Management Plan, to prepare a review of
the various deficiencies associated with the Museum
Administration Building and consider the cost of ongoing
repairs and maintenance alongside the results of the
ICCROM “Self-Evaluation Tool for Museum Storage”
versus the benefit of a new administration building as soon
as possible.
Moved as amended by D. Hudson
Seconded: R. Cowan
Carried
Collections
No report
Volunteer Appreciation
There was no follow up to the VIV evening as the event
was a success by all accounts.
July 15 deadline for Spirit Walk for nominations for the
Governor General Award – recommend that they have
an extra meeting to meet the submission deadline.
Suggested that a member of the Volunteer Community
be add to the Volunteer Recognition Sub-Committee.
Museum staff to
proceed with
Collections self-
evaluation for
Administration
building to support
Corporate Facilities
Asset Management
Plan data collection
and reporting.
8. New Business and Adjournment
Motion: to request Bingo funds in the amount of
$24,725.00 + HST to cover the cost of replacing the roof of
Odd Fellows Hall from the Pickering Museum Village
Foundation.
Moved: G. Lowman
Seconded: P. Savel
Carried
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Motion: to adjourn the meeting.
Moved: L. Coulter
Seconded: K. Emmink
Carried
Next Meeting: June 14, 2016
7:00 pm - Main Committee Room
Meeting Adjourned: 9:30 pm
Attachments: PMV Institutional Exhibition Plan 2016 – 2021
PMV Social Medial Plan 2016 - 2018
Copy: Director, Culture & Recreation
Clerks