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HomeMy WebLinkAboutApril 23, 2019Pl Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: -Chief Administrative Officer Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers T. Prevedel P. Bigioni M. Carpino J. Hagg -Director, Corporate Services & City Solicitor -Director, Community Services -Fire Chief R. Holborn -Director, Engineering Services S. Karwowski C. Rose -Director, Finance & Treasurer -Chief Planner S. Cassel -City Clerk L. Harker -Deputy Clerk L. Roberts -Committee Coordinator 1. Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 2. Disclosure of Interest No disclosures of interest were noted. 3. Adoption of Minutes Resolution #64/19 Moved by Councillor Butt Seconded by Councillor Brenner In Camera Council Meeting Minutes, March 25, 2019 Council Meeting Minutes, March 25, 2019 1 -C~of-,--- P1CKER1 Executive Committee Minutes, April 1, 2019 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers Planning & Development Committee Minutes, April 1, 2019 Carried 4. Presentations 4.1 Alf Spencer, Director of Accessibility Policy, Employment & Outreach, appeared before Council to present the David C. Onley Champion Award for Leadership in Accessibility. He stated the City of Pickering was receiving this award for going beyond the requirements under the Accessibility for Ontarians with Disabilities Act to remove barriers in the workplace and the community. Mr. Spencer further noted that Pickering was being recognized as a leader in supporting accessibility awareness through the Canada 150 Youth Forum: A Confederation Journey event held on May 4, 2017. He stated that through this forum, the City demonstrated exceptional leadership in accessibility with over 700 Pickering youth participating in the event which generated ideas on ways to improve future employment, and a shared vision on how Pickering can become more inclusive and accessible. Mayor Ryan thanked Mr. Spencer for the presentation, recognizing the outstanding contribution by staff which demonstrated leadership in supporting awareness of accessibility issues in Ontario. He also noted this was the third consecutive year that the City of Pickering had been presented this award and acknowledged the importance of continuing to champion accessibility and raise awareness. Mayor Ryan and Members of Council joined Mr. Spencer along with Pickering Staff, Canada 150 Youth Forum Members and Members of the City's Accessibility Advisory Committee onto the dias for photos. 5. Delegations There were no delegations. 6. Correspondence 6.1 Corr. 05-19 Colin Thomson, Commodore, PARA Marine Search & Rescue Pickering Auxiliary Rescue Association Re: Re-Branding Strategy Resolution #65/19 2 G Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers Moved by Councillor McLean Seconded by Councillor Pickles That the letter received from Colin Thomson, Commodore, PARA Marine Search and Rescue Unit dated April 3, 2019 regarding PARA's re- branding strategy be endorsed. Carried 6.2 Corr. 06-19 Marisa Carpino, Director, Community Services Re: Request to Deaccession Artifacts at Pickering Museum Village A brief discussion ensued with staff providing clarification on the deaccession process for the artifacts as well as the process for potential donation of artifacts within the community. Resolution #66/19 Moved by Councillor Cumming Seconded by Councillor Butt That the request received from Marisa Carpino, Director, Community Services, to approve the deaccession of artifacts as proposed by City Staff and approved by the former Pickering Museum Village Advisory Committee (PMVAC) on July 24, 2018 be approved. Carried 7. Committee Reports· 7.1 Report EC 2019-04 of the Executive Committee 1. Director, Community Services, Report CS 01-19 Consulting Services for the Remediation and Demolition of the Tillings Road Operations Centre -Request for Proposal No. RFP-13-2019 Council Decision 1. That Proposal No. RFP-13-2019 submitted by Cambium Inc. in the amount of $144,754.30 (HST included) be accepted; 3 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers 2. That the total gross project cost of $189,954.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $171,059.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $171,059.00 by a transfer from the future sale of land; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Engineering Services, Report ENG 02-19 Asphalt Resurfacing on Various City Streets -Tender No. T-4-2019 Council Decision 1. That Tender No. T-4-2019 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,920,646.88 (HST included) be accepted; 2. That the total gross project cost of $2,191,813.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $1,973,796.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,973,796.00 as follows: a) The sum $1,597,936.00 as approved in the 2019 Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of $175,686.00 be financed by the debenture financing approved for the Westney Road -Road Reconstruction Project in Report ENG 15-18; c) The sum of $100,087.00 as approved in the 2019 Capital Budget -Development Projects to be funded by a transfer from the Development Charges -City Share Reserve; 4 Pl Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers d) The sum of $100,087.00 as approved in the 2019 Capital Budget -Development Projects to be funded by a transfer from the Development Charges -Roads & Related Reserve Fund;and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Finance & Treasurer, Report FIN 04-19 Commodity Price Hedging Agreement Report Council Decision It is recommended that Report FIN 04-19 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. Resolution #67 /19 .Moved by Councillor Pickles Seconded by Councillor Mclean That Report EC 2019-04 of the Executive Committee meeting held on April 1, 2019 be adopted. Carried 7.2 Report PD 2019-03 of the Planning & Development Committee 2. Director, City Development & CBO, Report PLN 07-19 Toronto and Region Conservation Authority's Guideline for Determining Ecosystem Compensation, June 201-8 Council Decision 1. That Council support the use of the Toronto and Region Conservation Authority's Guideline for Determining Ecosystem Compensation, dated June 2018, as a technical guideline to determine compensation for ecosystem loss due to development impacts, where all options for protection have been exhausted, when required through conditions of draft plans of subdivision, zoning, land divisions, and site plans, with the exception of tree removal that falls under the purview of the City's Tree Removal . Compensation Fee; 5 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers 2. That the City collect compensation for ecosystem loss due to development impacts, where all options for protection have been exhausted, when required through conditions of draft plans of subdivision, zoning, land divisions, and site plans, under the circumstances set out in Table 1 in Report PLN 07-19; 3. That staff be authorized to develop a memorandum of understanding in consultation with Toronto and Region Conservation Authority regarding the administration and collection of the fees and technical guidance regarding the interpretation and calculation of compensation in terms of the Guideline; and 4. That staff be authorized to initiate an amendment to the Pickering Official Plan to introduce policies that address ecosystem loss and compensation due to development impacts, where all options for protection have been exhausted, on a city-wide basis. Resolution #68/19 Moved by Councillor Pickles Seconded by Councillor McLean That Report PD 2019-03 of the Planning & Development Committee meeting held on April 1, 2019 be adopted, save and except Item No. 1, PLN 06-19. 1. Director, City Development & CBO, Report PLN 06-19 Infill and Replacement Housing in Established Neighbourhoods Study Existing Conditions and Preliminary Observations Report Phase 1 Report Carried A discussion period ensued with Staff providing clarification as to whether the Nautical Village was being included within the visioning exercise in Phase 2 of the Study. Questions were posed to Staff pertaining to the memorandums provided to Council prior to the meeting regarding the Study and the development application for 505 Liverpool Road. Resolution #69/19 Moved by Councillor Pickles Seconded by Councillor McLean 6 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers 1. That the Infill and Replacement Housing in Established Neighbourhoods, Existing Conditions and Preliminary Observations Report-Phase 1 Report, be received; and 2. That Council authorize City Development staff to proceed with Phase 2 of the Infill and Replacement Housing in Established Neighbourhoods Study and to incorporate into the Study the inclusion of a vision forthe Nautical Village which is situated in the Bay Ridges Community, consistent with Section 4.2 of the Key Elements of the Neighbourhood Character. 8. Reports -New and Unfinished Business 8.1 Director, Community Services, Report CS 07-19 Tender for Pickering Recreation Complex Roof & Skylight Rehabilitation Program -Tender No. T-10-2019 Resolution #70/19 Moved by Councillor Brenner Seconded by Councillor Cumming Carried 1. That Tender No. T-10-2019 submitted by Eileen Roofing Inc. in the amount of $658,790.00 (HST included) be accepted; 2. That the total gross project cost of $766,705.00 (HST included), including the amount of the tender, and other associated costs, and the total net project cost of $690,442.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $690,442.00 as follows: a) the sum of $690,000.00, as provided for in the 2018 and 2019 Pickering Recreation Complex (Arena) Capital Budgets to be financed by the issuance of debentures by The Regional Municipality of Durham over a period not to exceed 20 years; b) the balance amount of $442.00 to be funded from property taxes; 7 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers c) the annual repayment charges in the amount of approximately $50,775.00 be included in the Current Budget for the City of Pickering commencing 2019, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 8.2 Director, Community Services, Report CS 18-19 Tender for Rink 1 & 2 Refrigeration Plan Rebuild at Don Beer Arena and O'Brien Arena Header Replacement -Tender No. T-8-2019 Resolution #71/19 Moved by Councillor Pickles Seconded by Councillor Butt Carried 1. That Tender No. T-8-2019 submitted by Cimco Refrigeration, a division of Toromont Industries Ltd., in the amount of $633,549.19 (HST included) be accepted; 2. That the total gross project cost of $780,449.00 (HST included), including the amount of the tender, contingency, and other associated costs, and the total net project cost of $702,818.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $702,818.00 as follows: a) the sum of $522,818.00, as provided for in the 2019 Don Beer Arena Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; 8 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers b) the sum of $180,000.00, as provided for in the 2019 Pickering Recreation Complex -Arena Capital Budget be revised from a 10-year debt issue to a transfer from the Federal Gas Tax Reserve Fund; c) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.3 Director, Community Services, Report CS 20-19 Canada Cultural Spaces Fund -Pickering Heritage & Community Centre Resolution #72/19 Moved by Councillor Pickles Seconded by Councillor Butt Carried 1. That Council endorse the City of Pickering's application to the Canada Cultural Spaces Fund for the Pickering Heritage & Community Centre project by way of a Council resolution; 2. That a copy of this report be forwarded to Jennifer O'Connell, MP, Pickering-Uxbridge; and, 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 8.4 Director, Engineering Services, Report ENG 03-19 Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street -Tender No. T-21-2019 Carried A brief discussion ensued with Members questioning the timelines for completion of the sidewalk reconstruction as whether area residens would be notified of the construction. Resolution #73/19 9 G Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers Moved by Councillor Pickles Seconded by Councillor Butt 1. That Tender No. T-21-2019 for Brock Road Sidewalk Reconstruction from Joseph Street to Lane Street as submitted by Emmacon Corp. in the total tendered amount of $114,463.35 (HST included) be accepted; 2. That the total gross project cost of $131,560.00 (HST included), including the tendered amount, a contingency, other associated costs, and the total net project cost of $118,474.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost in the amount of $118,474.00 as follows: a) The sum of $110,000.00 as approved in the 2018 Sidewalks Capital Budget be increased by $8,474.00 to be funded by a transfer from the Federal Gas Tax Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.5 Director, Engineering Services, Report ENG 05-19 Tender for Asphalt and Concrete Repairs -Tender No. T-20-2019 Resolution #74/19 Moved by Councillor Pickles Seconded by Councillor Butt Carried 1. That Tender No. T-20-2019 for Asphalt and Concrete Repairs submitted by Pine Valley Corporation in the amount of $279,519.98 (HST included) be accepted; 2. That the total gross project cost of $404,028.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $363,840.00 (net of HST rebate) be approved; 10 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $363,840.00 as follows: a) The sum of $273,225.00 as approved in the 2019 Current Budget -Sidewalk Rehabilitation Program to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of $6,517.00 as approved in the 2019 Current Budget -Water Resources & Development Services -Roads Maintenance to be funded from Third Party (Developer) Revenue; c) The sum of $55,000.00 as approved in the 2019 Current Budget -Roads -Asphalt and Concrete Repairs program to be funded by a transfer from the Rate Stabilization Reserve; d) The sum of $29,098.00 as approved in the 2019 Current Budget -Roads -Asphalt and Concrete Repairs Program to be funded by Property Taxes; and 4. That the appropriate officials of the City of Pickering be authorized to · take the necessary actions as indicated in this report. 8.6 Director, Finance & Treasurer, Report FIN 05-19 2019 Tax Rates and Final tax Due Dates Resolution #75/19 Moved by Councillor Pickles Seconded by Councillor Butt 1. Th.at Report FIN 05-19 of the Director, Finance & Treasurer regarding the 2019 tax rates be received; Carried 2. That the 2019 tax rates for the City of Pickering be approved as contained in Schedule "A" of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 26, 2019 and September 26, 2019 excluding the industrial, multi-residential and commercial realty tax classes; 11 -·~-~----City PlCKERING Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers 4. That for the year 2019, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 5. That the attached By-law be approved; 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 9. Motions and Notice of Motions 9.1 Pickering Strategic Plan A brief discussion ensued with it being noted that the Strategic Plan should be reviewed every four years to coincide with the term of Council. Resolution #76/19 Moved by Councillor Brenner Seconded by Councillor McLean Whereas the City of Pickering adopted a strategic plan, a vision and a mission over a decade ago; Whereas the City of Pickering has weathered an economic recession, downturn in the economy, and a lack of growth caused by a lack of developable lands; Whereas according to statistics and projections in 2017, the GTA experienced the fastest growth in Ontario and by 2026, the GTA will make up 50 percent of Ontario's population driven by Durham Region with the highest growth in the GTA; 12 -C~ PlCKERl G Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers Whereas by 2031, the City of Pickering with the highest growth in Durham Region including the Durham Live tourist area, City Centre re-development, intensification of the downtown core, Pickering Innovation Employment Corridor, and a Transportation Hub/ Aerotropolis will position Pickering as the economic engine of Ontario; Whereas organizations that are committed to innovation and exceptional service recognize the importance of revisiting their strategic framework to ensure they are making progress on key priorities, while ensuring that their focus remain committed to achieving their vision as set out in their Strategic Plan; Whereas organizations on the leading edge of innovation recognize that strategic plans are roadmaps for the future, and are living documents that necessitate regular validation and assessment; Whereas the Provincial Government and the public have expectations that municipalities shall assess and evaluate how to expend resources in a cost efficient manner consistent with its mission's current and future priorities; Whereas Durham Region has commenced a review of its Strategic Plan which encompasses its relationship with the lower-tier municipalities of the Region; Whereas Durham Region has established a Strategic Plan Development Task Force consisting of appointed members of Regional Council; And Whereas Pickering Regional Councillor David Pickles is a member of the Durham Region Strategic Plan Development Task Force; Now Therefore be it resolved that: 1. Council direct City staff through the CAO, to prepare a work plan to enable a review of the Vision and Mission for the City of Pickering, priorities and mechanisms to validate priorities that have been met, and report back with a work plan no later than the June 24, 2019 Council meeting; and, 2. That Ward 3 Regional Councillor David Pickles be appointed as the liaison between the City of Pickering and Durham Region regarding the Durham Region Strategic Planning Process, and liaise with Karen Wianecki, Director of Practice Planning Solutions Inc. who has been retained by Durham Region. 13 Carried Unanimously on a Recorded Vote Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers 9.2 Assessing and Enhancing Corporate Waste Diversion Practices Resolution #77 /19 Moved by Councillor Butt Seconded by Councillor Pickles Whereas the Province of Ontario's 'Made-in-Ontario Environment Plan' outlines a commitment to protect and conserve our air, land and water by reducing and diverting waste, reducing plastic waste, reducing litter, and improving opportunities for waste reduction; Whereas many residents and businesses are recognizing the importance of stewardship and taking action to address the challenges associated with waste; Whereas the City of Pickering is on a continuous journey to become a more sustainable City and strives to lead by example; Whereas the City recognizes the economic, social and environmental importance of responsible resource consumption, and coordinates a number of waste diversion initiatives; And Whereas eliminating all waste in the short-term is unlikely, however, the City can strategize mechanisms corporately, to produce,less, re-use and recycle more, improve staff and patron awareness, and establish targets to measure success; Now Therefore be it resolved that City staff be directed to initiate the necessary steps to: 1. Identify the necessary steps required for the City to reduce waste, , increase diversion, and reduce contamination rates in recyclables; 2. Assess the City's corporate waste disposal and diversion practices; 3. Research best practices of other municipalities; and, 4. Report findings back to Council in Fall 2019. Carried 14 Council Meeting Minutes April 23, 2019 . 7:00 pm -Council Chambers 10. By-laws 7690/19 7691/19 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2019 and to establish the Tax Rates necessary to raise such sums and to establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. Being a by-law to authorize the Pickering Recreation Complex Roof & Skylight Rehabilitation Program in the City of Pickering and the issuance of debentures in the amount of $690,000.00. Resolution #78/19 Moved by Councillor Brenner Seconded by Councillor Pickles That By-law Nos. 7690/19 and 7691 /19 be approved. Carried 11. Other Business 11.1 Councillor McLean gave notice that he would be bringing forward a Notice of Motion at the May 27th Council meeting with respect to 505 Liverpool Road. 11.2 Councillor Pickles raised the matter of a letter from the Toronto and Area Road Builders Association regarding recycling of concrete and asphalt material which could assist the City of Pickering with road maintenance and inquired if the CAO would be responding to the letter. 11.3 Councillor Brenner provided information pertaining to accessible mats being used in other municipalities within the Province to make their waterfronts more accessible. He questioned whether the City of Pickering could incorporate this as a pilot project along the east side of the Bay along the boardwalk, utilizing funds from the accessible docking project which were carried forward from the 2018 budget. 11.4 Councillor Cumming requested that staff look into enforcing the misuse of accessible parking spaces in the City of Pickering. 11.5 Councillor McLean requested that staff look into the possilbilty of both By- law and Operations Staff taking part in the removal of various illegal road signage on City streets. 15 ~-Ct~ P1CKER1N 12. Confirmation By-law By-law Number #7692/19 Council Meeting Minutes April 23, 2019 7:00 pm -Council Chambers Councillor Ashe, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of April 23, 2019. 13. Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 7:51 pm. Dated this 23rd day of April, 2019. Carried Carried 16