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Home My WebLink About2002/10/28 Finance & Operations Committee Meeting Minutes Monday, October 28, 2002 at 1 :30 p.m. Chair: Councillor Johnson PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering 1. Melymuk - Division Head, Corporate Projects & Policy S. Reynolds - Division Head, Culture & Recreation J. Lawrey - Superintendent, Municipal Operations C. Rose - Manager, Policy S. Karwowski- Manager, Finance & Taxation D. Kearns - Committee Coordinator ADOPTION OF MINUTES Meeting of September 23, 2002 ~ 1. Representatives of Transport Canada made a presentation to the Committee respecting the Pickering Airport Site Zoning Regulations. - 1 - 4. ~ëJ ot I' I I Finance & Operations Committee Meeting Minutes Monday, October 28, 2002 at 1 :30 p.m. Chair: Councillor Johnson 2. Representatives of Dutchmaster Nurseries, addressed the Committee concerning their letter dated October 23, 2002 addressed to the Director, Operations & Emergency Services with respect to road paving of Sideline 16. They stated their concern with the estimated cost of paving and would appreciate more definite figures and also advised of their willingness to expend $20,000 towards the paving of Sideline 16 from Hwy. 7 to the entrance of their business. They also requested assurance that if Sideline 16 is paved, half load restrictions in the spring will not be implemented. REFERRED TO STAFF FOR A REPORT III MA TIERS FOR CONSIDERATION 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 44-02 PICKERING RECREATION COMPLEX ARENA SNACK BAR CONCESSIONS Approved By-law Forwarded to Council See Recommendation #1 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 43-02 DON BEER ARENA PRO SHOP Approved By-law Forwarded to Council See Recommendation #2 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 38-02 Q-28-2002 - SUPPLY AND DELIVERY OF 4 TON TRUCK Approved See Recommendation #3 OPERATIONS & EMERGENCY SERVICES REPORT OES 39-02 SHADOWLAND & ASSOCIATES ON BEHALF OF PICKERING HOCKEY ASSOCIATION (PHA) AND DURHAM WEST GIRLS HOCKEY ASSOC. (DWGHA) (THE PARTNERS) PROPOSAL FOR FUNDRAISING TO FINANCE SHARE OF THE NEW THIRD PAD. DON BEER SPORTS ARENA Approved See Recommendation #4 - 2 - Finance & Operations Committee Meeting Minutes Monday, October 28,2002 at 1 :30 p.m. Chair: Councillor Johnson 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 41-02 LIVERPOOL ROAD SOUTH AREA GREAT LAKES NAUTICAL VILLAGE PHASE ONE MILLENNIUM SQUARE TO WHARF STREET Approved See Recommendation #5 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 45-02 KROSNO CREEK FLOODPLAIN MAPPING STUDY Approved See Recommendation #6 7. CORPORATE SERVICES REPORT CS 25-02 SECTION 441/442/443 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES Approved See Recommendation #7 IV STAFF ITEMS FOR DISCUSSION 1. The Chief Administrative Officer, addressed Committee concerning the resolution with respect to the purchase of the new fitness equipment for the second floor fitness expansion in the Recreation Complex. He stated that due to the early budget review, an aggressive membership marketing drive will occur during the Christmas/January period. Approved See Recommendation #8 V OTHER BUSINESS 1. The Chief Administrative Officer distributed and discussed a memo from the Supervisor, Development Control dated October 28, 2002 concerning works on Liverpool Road; a memo from a By-law Enforcement Officer dated October 28, 2002 concerning the status of by-law and zoning concerns with respect to Knob Hill Farms; and a memo from the Director, Planning & Development dated October 28, 2002 concerning First Simcha Shopping Centres Limited, Development Activity. -3- Finance & Operations Committee Meeting Minutes Monday, October 28,2002 at 1 :30 p.m. Chair: Councillor Johnson 2. The Chief Administrative Officer and the Director, Operations & Emergency Services distributed and discussed with Council a letter received from Janet Ecker, M.P.P. dated August 30th, 2002 concerning an invoice payment request by the owners of Legend Music Enterprises. Referred to Regional Finance Committee and to Staff to Clari our Process and to a Invoice 3. The Director, Operations & Emergency Services distributed information concerning Rolling to Reduce Integrated Waste Collection Pilot Program and advised that this item would be coming to the November, Finance & Operations Meeting. 4. The Director, Operations & Emergency Services introduced Mr. Jamie Lawrey, Superintendent, Municipal Operations. 5. The Division Head, Culture & Recreation advised that the Civic Awards event will be held on January 27th, 2003. VI ADJOURNMENT The meeting adjourned at 4:26 p.m. -4- Appendix I Finance & Operations Committee FOC 2002-8 That the Finance & Operations Committee, having met on October 28, 2002, presents its eighth report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 44-02 PICKERING RECREATION COMPLEX ARENA SNACK BAR CONCESSIONS 1. That Report OES 44-02 regarding the Pickering Recreation Complex Arena Snack Bar Concessions, be received by Council; and 2. That the proposal submitted by Beverly and Ron Ireland for the lease of space to operate snack bar concession facilities within the Pickering Recreation Complex (Arena only) be accepted; and 3. That staff be authorized to negotiate an arrangement with Beverly and Ron Ireland for the lease of space to operate snack bar concession facilities within the Pickering Recreation Complex (Arena only); and 4. That a by-law be enacted to authorize the execution of a License Agreement pursuant to which Beverly and Ron Ireland will be permitted to operate snack bar concession facilities, for a three-year term, within the Pickering Recreation Complex (Arena only). 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 43-02 DON BEER ARENA PRO SHOP 1. That Report OES 43-02 regarding the Don Beer Arena Pro Shop, be received by Council; and 2. That the proposal in reply to RFP-6-2002, submitted by Sun-Glo Marketing, for the lease of space for a Pro Shop at the Don Beer Arena, be accepted, and 3. That staff be authorized to negotiate an arrangement with Sun-Glo Marketing for the lease of space for a Pro Shop at the Don Beer Arena; and -5- ~'Úf o~ I~I I ~ - Appendix I Finance & Operations Committee FOC 2002-8 4. That a by-law be enacted to authorize the execution of a License Agreement pursuant to which Sun-Glo Marketing will be permitted to lease, for a three- year term, a Pro Shop at the Don Beer Arena. 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 38-02 Q-28-2002 - SUPPLY AND DELIVERY OF 4 TON TRUCK 1. That Report OES 38-02 of the Division Head, Municipal Property & Engineering regarding Quotation Q-28-2002 for the supply and delivery of a four ton truck; be received; and 2. That Request for Quotation No. Q-28-2002 submitted by Freightliner Mid- Ontario Inc. in the amount of $138,720 plus 7% G.S.T. and 8% P.S.T. for a total purchase price of $159,528 and a net cost after G.S.T. rebate of $153,980 be accepted; and 3. That Council approve an increase in funding of $13,980 resulting in a total revised expenditure of $153,980 and revised funding as follows: Transfers from Reserve Funds: Development Charges City Share-Development Charges Projects Total Revised Funding $ 92,400 61.580 $ 153,980 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 39-02 SHADOWLAND & ASSOCIATES ON BEHALF OF PICKERING HOCKEY ASSOCIATION (PHA) AND DURHAM WEST GIRLS HOCKEY ASSOC. (DWGHA) (THE PARTNERS) PROPOSAL FOR FUNDRAISING TO FINANCE SHARE OF THE NEW THIRD PAD. DON BEER SPORTS ARENA 1. That Report OES 39-02 regarding Shadowland & Associates proposal, be received; and -6- ~'Úf o~ I~I I Appendix I Finance & Operations Committee FOC 2002-8 2. That the Council of the Corporation of the City of Pickering endorse the concepts of fund raising outlined in the proposal; and 3. That the Council authorize the appropriate staff of the City to coordinate with Shadowland & Associates for the naming of various components of the Don Beer Arena; and 4. That the Council authorize the Mayor and Clerk to enter into agreements respecting the naming and donations related thereto. 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 41-02 LIVERPOOL ROAD SOUTH AREA GREAT LAKES NAUTICAL VILLAGE PHASE ONE MILLENNIUM SQUARE TO WHARF STREET 1. That Report OES 41-02 regarding Phase One of the Liverpool Road South Area Detailed Review, be received; and 2. That the Phase One (Millennium Square to Wharf Street) of the Liverpool Road South Area Detail Review being streetscape and road reconstruction as approved by Council under Report OES 004-02 be approved in the amount of $199,878 to be undertaken by Glenbrook Homes in conjunction with their development; and 3. That the financing be in the form of an internal loan as approved by Council in the 2000 Capital Budget and under Resolution #110/02 in conjunction with Report CS 18-02 and the additional expenditure in the amount of $18,495 be financed from current funds; and 4. That staff of the City of Pickering be authorized to give effect hereto. -7- Appendix I Finance & Operations Committee FOC 2002-8 OPERATIONS & EMERGENCY SERVICES REPORT OES 45-02 KROSNO CREEK FLOODPLAIN MAPPING STUDY 6. 1. That Report OES 45-02 regarding the Krosno Creek Floodplain Mapping Study, be received; and 2. That staff from the City of Pickering continue working with TRCA to facilitate a public consultation process to advise landowners within the watershed of the implications of the study and recommendations for next steps to implement solutions; and 3. That staff be authorized to initiate a Request for Proposal for consulting services to conduct a Class Environmental Assessment for Krosno Creek Floodplain Remediation Strategies, subject to approval of this item in the 2003 Current Budget. 7. CORPORATE SERVICES REPORT CS 25-02 SECTION 441/442/443 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES 1. That Report CS 25-02 of the Director, Corporate Services, regarding Section 441/442/443 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-offs of taxes as provided under Section 441, 442 and 443 of the Municipal Act, RS.O. 1990, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -8- ~'Úf c~ " I om I ~ - Appendix I Finance & Operations Committee Foe 2002-8 8. NEW FITNESS EQUIPMENT PICKERING RECREATION COMPLEX 1. The purchase of fitness equipment and rubber flooring for the Pickering Recreation Complex in the amount of $181,009.79 as indicated below be approved. EQUIPMENT (SUPPLIER) PURCHASE LUMP SUM $52,400.00 $36,200.00 $18,540.00 $26,281.55 $22,500.00 $155,921.55 $10,673.73 $10,914.51 $3,500.00 ~ 2. a) That Council authorize the Director, Corporate Services & Treasurer to finance the project through the projected Health Club membership revenue increase of $190,000 as a result of the sale of an additional 500 new annual memberships over a 24 month period. b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing. 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. -9-