HomeMy WebLinkAboutOES 38-02
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REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
11
Report Number: OES 38-02
Date: October 9, 2002
From:
Richard Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject:
Q-28-2002 - Supply and Delivery of 4 Ton Truck
- File: RTC - OES 38-02
Recommendation:
1.
That Report OES 038-02 of the Division Head, Municipal Property & Engineering
be received and;
2.
That Request for Quotation No. Q-28-2002 submitted by Freightliner Mid-Ontario
Inc. in the amount of $138,720 plus 7% G.S.T. and 8% P.S.T. for a total
purchase price of $159,528 and a net cost after G.S.T. rebate of $153,980 be
accepted; and
3.
That Council approve an increase in funding of $13,980 resulting in a total
revised expenditure of $153,980 and revised funding as follows:
Transfers from Reserve Funds:
Development Charges
City Share - Development Charges Projects
Total Revised Funding
$ 92,400
61.580
$153.980
4.
The appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Executive Summary:
Not applicable
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Report OES 38-02
Subject: Q-28-2002
Date: October 9, 2002
Page 2
Financial Implications:
Capital Budget - 2320-6157
City Share Reserve
Contribution from Development Charges
Total Approved Budget Sources of Funds
$56,000
84,000
140,000
Request for Quotation - Q-28-2002
Supply and Delivery of 4 Ton Truck with
Dump Body and Plow
G.S.T.
G.S.T. Rebate
P.S.T.
Total Amount
Amount under over
$138,720
9,711
(5,549)
11 ,098
$153,980
$ 13,979.48
Background:
The purchase of a 4 Ton Dump Truck was approved in the 2002 Capital Budget.
Quotations for the purchase of this vehicle were received on August 29, 2002. A total
of seven companies were invited to bid of which four responded. One bid was rejected
and three acceptable bids were received (see summary attached). Upon careful
examination of all quotations received by Supply & Services, the Manager, Supply &
Services and I recommend the acceptance of the low bid from Freightliner Mid-Ontario
Inc. for the supply and delivery of a 4 Ton Truck with Dump Body and Plow, in the total
quoted amount of $159,528.00 including 7% G.S.T. and 8% P.S.T.
The Director, Corporate Services & Treasurer has revised the funding contributions in
Recommendation 3 and confirms that funds are available in the appropriate Reserve
Funds.
Attachments:
1.
2.
Memo from Supply & Services
Summary of Bids Received
Report OES 38-02
Subject: 0-28-2002
Date: October 9, 2002
Page 3
13
Prepared By:
Approved I Endorsed By:
;&. €lJ19
B. Kuzma .
Superviso , Fleet Operations &
Special Projects (acting)
Approved I Endorsed By
rsed By:
,~/-~~ ~~
Gillis A. Paterson
Director, Corporate Services
& Treasurer
Everett Buntsma
Director, Operations & Emergency Services
BK
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
14
ATTACHMENT# / lOREPORT#OES 3<6-().2.;
/ of /
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
September 5, 2002
To:
Richard Holborn,
Division Head, Municipal Property & Engineering
From:
Jill Hone
Buyer II, Supply & Services
Subject:
Q-28-2002 - Supply & Delivery of a Four Ton Truck
Quotations have been received for. the above project. Seven companies were invited to
participate of which four respondet( One bid was rejected and three acceptable bids were
received.
Copies of the quotations are attached for your review along with the summary of costs. Please
pay particular attention to the specifications submitted with the bids as they may differ from
each respondent and consequently may be the determining factor for an award.
Please note in accordance with the Purchasing Policy & Procedure, a Report to Council is
required in order to award this contract.
An authorized purchase requisition is also required in order to initiate the work.
Please don't hesitate to contact me at extension 2122 should you require additional
information.
Thank you,
I
<,yj / c
~1t~
Jill Hon
j
/jh
Attachments
Copy: Bob Kuzma, Supervisor, Fleet Operations & Special Projects
ATTACHMENT# :L TO REPORT# OS S 5<6 -o~
J of I
15
SUMMARY
PST/GST EXTRA
Freightliner Donway $carborough
Description Mid Ontario Sterling Truck Centre
Inc. Trucks Inc.
Latest model year 4 ton truck chassis and cab $83,400.00 $84,976.00 $90,655.00
Two-way sander body - side tip $26,670.00 $26,670.00 $26,670.00
Winq, harness and assembly $7,439.00 $7,439.00 $7,439.00
Reversible snow plow and harness $21,100.00 $21,550.00 21,550.00
Air conditioninq tax $100.00 $100.00 $100.00
Subtotal 1 $138,720.00 $140,735.00 $146,414.00
Electronic Salt Meterinq (Optional) $16,311.00 $13,711.00 $13,711.00
Pre-wet Tanks (Optional) $6,950.00 $6,950.00 $6,950.00
Subtotal 2 $23,261.00 $20,661.00 $20,661.00
Total of subtotals 1 & 2 (PST/GST extra) $161,981.00 $161,396.00 $167,075.00