HomeMy WebLinkAboutOctober 28, 2002Finance & Operations Committee
Meeting Agenda
Monday, October 28, 2002 at 1:30 P.M.
Chair: Councillor Johnson
(I) , ADOPTION OF MINUTES
Meeting of September 23, 2002
(11)
1.
DELEGATIONS
Representatives of Transport Canada will make a presentation to
the Committee respecting the Pickering Airport Site Zoning Regulations.
(111)
1.
MATTERS FOR CONSIDERATION
OPERATIONS & EMERGENCY SERVICES REPORT OES 44-02
PICKERING RECREATION COMPLEX ARENA
SNACK BAR CONCESSIONS
PAGE
1-4
OPERATIONS & EMERGENCY SERVICES REPORT OES 43-02
DON BEER ARENA PRO SHOP
5-9
OPERATIONS & EMERGENCY SERVICES REPORT OES 38-02
Q-28-2002 - SUPPLY AND DELIVERY OF 4 TON TRUCK
10-15
OPERATIONS & EMERGENCY SERVICES REPORT OES 39-02
SHADOWLAND & ASSOCIATES ON BEHALF OF PICKERING
HOCKEY ASSOCIATION (PHA) AND DURHAM WEST
GIRLS HOCKEY ASSOC., (DWGHA) (THE PARTNERS)
PROPOSAL FOR FUNDRAISING TO FINANCE SHARE OF
THE NEW THIRD PAD, DON BEER SPORTS ARENA
16-22
Finance & Operations Committee
Meeting Agenda
Monday, October 28, 2002 at 1:30 P.M.
Chair: Councillor Johnson
OPERATIONS & EMERGENCY SERVICES REPORT OES 41-02
LIVERPOOL ROAD SOUTH AREA
GREAT LAKES NAUTICAL VILLAGE PHASE ONE
MILLENNIUM SQUARE TO WHARF STREET
23-30
OPERATIONS & EMERGENCY SERVICES REPORT OES 45-02
KROSNO CREEK FLOODPLAIN MAPPING STUDY
31-40
(IV)
STAFF ITEMS FOR DISCUSSION
· The CAO will discuss options and seek input on fitness equipment for the
Recreation Complex.
(V) OTHER BUSINESS
FIVE MINUTE RECESS
CORPORATE SERVICES REPORT CS 25-02
SECTION 441/442/443 OF THE MUNICIPAL ACT
ADJUSTMENT TO TAXES
41-44
(VI) STAFF ITEMS FOR DISCUSSION
(VII) OTHER BUSINESS
(VIII) ADJOURNMENT
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 44-02 regarding the Pickering Recreation Complex Arena
Snack Bar Concessions be received by Council.
The proposal submitted by Beverly and Ron Ireland for the lease of space to
operate snack bar concession facilities within the Pickering Recreation Complex
(Arena only) be accepted.
Staff be authorized to negotiate an arrangement with Beverly and Ron Ireland for
the lease of space to operate snack bar concession facilities within the Pickering
Recreation Complex (Arena only).
A by-law be enacted to authorize the execution of a License Agreement pursuant
to which Beverly and Ron Ireland will be permitted to operate snack bar
concession facilities, for a three-year term, within the Pickering Recreation
Complex (Arena only).
2
REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 44-02
Date: October 10, 2002
From:
Stephen Reynolds
Division Head, Culture & Recreation
Subject:
Pickering Recreation Complex Arena Snack Bar Concessions
- File: CO3000
Recommendation:
1. That Report OES 44-02 be received by Council and; that
2. The proposal submitted by Beverly and Ron Ireland for the lease of space to
operate snack bar concession facilities within the Pickering Recreation Complex
(Arena only) be accepted.
3. Staff be authorized to negotiate an arrangement with Beverly and Ron Ireland for
the lease of space to operate snack bar concession facilities within the Pickering
Recreation Complex (Arena only).
4. A by-law be enacted to authorize the execution of a License Agreement pursuant
to which Beverly and Ron Ireland will be permitted to operate snack bar
concession facilities, for a three year term, within the Pickering Recreation
Complex (Arena only).
Executive Summary:
A Request for Proposal was issued by Supply and Services in June 2002 for the lease
of space to operate snack bar concession facilities within the Pickering Recreation
Complex (Arena only). No submissions were received.
In September, the City received a proposal from Beverly and Ron Ireland to operate the
Recreation Complex Arena snack bar concessions facilities. Staff recommend the
proposal submitted by Beverly and Ron Ireland be accepted.
Financial Implications:
Revenues
2002
2003
2004
2005
$300 per month x 2 months = $ 600
$300 per month x 12 months = $3,600
$300 per month x 12 months = $3,600
$300 per month x 10 months = $3,000
$9,800
$9,800 maximum over 3 years
Report OES 44-02 Date: October 11, 2002
Subject: Pickering Recreation Complex Arena Snack Bar Concessions Page 2
3
Background:
The term of the City of Pickering's License Agreement with the Pickering Hockey
Association (PHA) to operate the snack bar concession facilities within the Pickering
Recreation Complex (Arena only) expired on August 31, 2002. The Pickering Hockey
Association advised the City they would not be requesting a renewal agreement to
continue to operate the Recreation Complex Arena snack bar concession facilities.
A Request for Proposal (RFP-3-2002) was issued by Supply and Services in June 2002
to 6 companies for the lease of space for a Snack Bar at Picketing Recreation Complex
(Arena only). Supply and Services also advertised on the City's Website and in the
News Advertiser on the City Community Page. No submissions were received.
In September, the City received a proposal from Beverly and Ron Ireland to operate the
Recreation Complex Arena snack bar concession facilities. The proposal submitted by
Beverly and Ron Ireland indicates they have proven knowledge and experience in
operating snack bar concession facilities. The proposal identified Beverly and Ron
Ireland's goal "to provide the community with a much needed service with the best of
service ..... we are willing to work hand in hand with City staff to ensure top quality
service and cleanliness."
Enactment of the draft by-law attached will authorize the execution of a License
Agreement to be prepared in a form acceptable to the City Solicitor in consultation with
the appropriate City Departments and existing City practices.
Attachments: 1. Draft By-law
Division Head, Culture & Recreation
Approved
'Everett ~
Director, ~
SR:Ig
Attachment
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
City Solicitor
Manager, Supply & Services
Recommended for the consideration of
ii' ~Z --,._ /'" ' ' ' "'""
Thomas J. Quinn, Chief Administrative Officer
/
~erations & Emergency Services
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to authorize the
execution of a Licence Agreement with
Beverly & Ron Ireland for the
operation of snack bar concessions at
the Picketing Recreation Complex
Arena.
WHEREAS, pursuant to the provisions of the Municipal Act, R.S.O. 1990,
chapter M.45 the Council of the Corporation of the City of Pickering may enact a
by-law for leasing premises owned by the Corporation.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. The Mayor and Clerk are hereby authorized to execute a Licence
Agreement, in a form acceptable to the City Solicitor between the
Corporation of the City of Pickering and Beverly and Ron Ireland for the
operation of snack bar concessions at the Pickering Recreation Complex
Arena.
BY-LAW read a first, second and third time and finally passed this 4th day of
November, 2002.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
j:\COUNCiL\CO30OO~RPTCOUNC~OES 44-02 By-Law.doc
5
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 43-02 regarding the Don Beer Arena Pro Shop be
received by Council.
The proposal in reply to RFP-6-2002, submitted by Sun-Glo Marketing, for
the lease of space for a Pro Shop at the Don Beer Arena be accepted.
Staff be authorized to negotiate an arrangement with Sun-Glo Marketing for
the lease of space for a Pro Shop at the Don Beer Arena.
A by-law be enacted to authorize the execution of a License Agreement
pursuant to which Sun-Glo Marketing will be permitted to lease, for a three-
year term, a Pro Shop at the Don Beer Arena.
6
REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 43-02
Date: October 10, 2002
From:
Stephen Reynolds
Division Head, Culture & Recreation
Subject:
Don Beer Arena Pro Shop
File: CO3000
Recommendation:
1. That Report OES 43-02 be received by Council and; that
2. The proposal in reply to RFP-6-2002, submitted by Sun-Glo Marketing, for the
lease of space for a Pro Shop at the Don Beer Arena be accepted.
3. Staff be authorized to negotiate an arrangement with Sun-Glo Marketing for the
lease of space for a Pro Shop at the Don Beer Arena.
4. A by-law be enacted to authorize the execution of a License Agreement pursuant
to which Sun-Glo Marketing will be permitted to lease, for a three year term, a
Pro Shop at the Don Beer Arena.
Executive Summary:
A Request for Proposal was issued by Supply and Services for the lease of space for a
Pro Shop at Don Beer Arena.
Two submissions were received. After careful consideration, staff recommend the
proposal submitted by Sun-Glo Marketing to be the best overall service and financial
compensation package.
Financial Implications:
Revenues
2O02
2003
2004
2005
$300 per month x 2 months = $ 600
$300 per month x 8 months = $2,400
$300 per month x 8 months - $2,400
$300 per month x 8 months - $2,400_
$7,800
$7,800 maximum over 3 years
Background:
The term of the City of Pickering's License Agreement with the Pickering Hockey
Association (PHA) to operate the Pro Shop at the Don Beer Arena expired on August
31, 2002. The Pickering Hockey Association advised the City they would not be
requesting a renewal agreement to continue to operate the Don Beer Arena Pro Shop.
A Request for Proposal (RFP-6-2200) was issued by Supply and Services in August
2002 to 6 companies for the lease of space for a Pro Shop at Don Beer Arena. Supply
and Services also advertised on the City's Website and in the News Advertiser on the
Report OES 43-02
Subject: Don Beer Arena Pro Shop
Date: October 11, 2002
Page 2
7
City Community Page. Two companies signed in at the mandatory site visit.
Submissions were received from Blades of Steel and Sun-Glo Marketing.
An evaluation team consisting of Len Hunter, Supervisor, Facilities Operations, Jill
Hone, Buyer II, and Bob Godden, Foreperson, Ice Arena reviewed the proposals in
detail. The evaluation team met on September 10, 2002 and evaluated both proposals
on compliance with the RFP requirements, scope of services, financial compensation,
working relationships, professional competence, and sustainability. After careful
examination of both proposals, staff recommend the proposal submitted by Sun-Glo
Marketing to be the best overall service.
The proposal submitted by Sun-Glo Marketing indicates they have been in business for
twelve years. They have been operating the Pro Shop at Don-Beer Arena (sub-lease
from PHA) and have demonstrated their ability to work well within the City Environment.
Enactment of the draft by-law attached will authorize the execution of a License
Agreement to be prepared in a form acceptable to the City Solicitor in consultation with
the appropriate City Departments and in conjunction with the terms of reference set out
in RFP-6-2002 and existing City practices.
Attachments:
Supply and Services memorandum dated September 11 2002.
Draft By-law. '
.4 Stephe,.n Rey~01ds
Division"He~d, Culture & Recreation
SR:Ig
Attachments
DE;/r~ottr.B~De rma
, perations & Emergency Services
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
City Solicitor
Manager, Supply & Services
Recommended for the consideration of
Pickering City C/o?tcil .~-
T. h0mas J. (~uinn, Chief Administrative Officer
,8
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
September 11, 2002
To:
From:
Subject:
Stephen Reynol~ls, Division Head,
Culture & Recreation
Jill Hone, Buyer II
Supply & Services
RFP-6-2002 Don Beer Arena Pro Shop
Proposals for the above project have been received. Six companies were invited, to participate
of which two responded with proposals. Each respondent has provided four copies of their
proposal of which two are attached for your use, one has been provided to Len Hunter and the
last copy remains with Supply and Services.
A summary of respondents follows. Both companies have provided the information requested
in the documents.
f Compensation $ _
Blades of Steel ~ $300.00__._~
S~ Marketing________J_ $300.00
Monthly compensation amounts and details of proposals should not be disclosed to the
respondents. Each will be advised accordingly of the outcome. Any inquires in this regard may
be directed to Supply & Services.
Kindly review the proposals and provide your recommendation in writing.
If you require further information or assistance, please feel free to contact me.
Thank you, '
Copy: Len Hunter, Supervisor
Facilities Operations
THE CORPORATION OF THE CITY OF PICKERING
.9
BY-LAW NO.
Being a by-law to authorize the
execution of a Licence Agreement with
Sun-Glo Marketing for the operation of
a Pro Shop at the Don Beer Arena.
WHEREAS, pursuant to the provisions of the Municipal Act, R.S.O. 1990,
chapter M.45 the Council of the Corporation of the City of Pickering may enact a
by-law for leasing premises owned by the Corporation.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PClKERING HEREBY ENACTS AS FOLLOWS:
The Mayor and Clerk are hereby authorized to execute a Licence
Agreement, in a form acceptable to the City Solicitor between the
Corporation of the City of Pickering and Sun-Glo Marketing for the
operation of a Pro Shop at the Don Beer Arena.
BY-LAW read a first, second and third time and finally passed this 4th day of
November, 2002.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
J:\COUNCIL\CO30OO~PTCOUNC~OES 43-02 By-Law.dec
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 38-02 of the Division Head, Municipal Property & Engineering
regarding Quotation Q-28-2002 for the supply and delivery of a four ton truck be
received.
That Request for Quotation No. Q-28-2002 submitted by Freightliner Mid-Ontario
Inc. in the amount of $138,720 plus 7% G.S.T. and 8% P.S.T. for a total
purchase price of $159,528 and a net cost after G.S.T. rebate of $153,980 be
accepted.
That Council approve and increase in funding of $13,980 resulting in a total
revised expenditure of $153,980 and revised funding as following:
Transfers from Reserve Funds:
Development Charges $ 92,400
City Chare - Development Charges Projects 61,58.0.
Total Revised Funding $153,980
The appropriate officials of the City of Picketing be authorized to take the
necessary action to give effect hereto.
PICKERING
REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 38-02
Date: October 9, 2002
1!
F rom:
Richard Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject:
Q-28-2002 - Supply and Delivery of 4 Ton Truck
- File: RTC-OES 38-02
Recommendation:
That Report OES 038-02 of the Division Head, Municipal Property & Engineering
be received and;
That Request for Quotation No. Q-28-2002 submitted by Freightliner Mid-Ontario
Inc. in the amount of $138,720 plus 7% G.S.T. and 8% P.S.T. for a total
purchase price of $159,528 and a net cost after G.S.T. rebate of $153,980 be
accepted; and
That Council approve an increase in funding of $13,980 resulting in a total
revised expenditure of $153,980 and revised funding as follows:
Transfers from Reserve Funds:
Development Charges
City Share - Development Charges Projects
Total Revised Funding
$ 92,400
61,580
$153,980
The appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Executive Summary: Not applicable
Report OES 38-02
Subject: Q-28-2002
Date: October 9, 2002
Page 2
Financial Implications:
Capital Budget - 2320-6157
City Share Reserve
Contribution from Development Charges
Total Approved Budget Sources of Funds
$56,000
84,00o
140,000
Request for Quotation - Q-28-2002
Supply and Delivery of 4 Ton Truck with
Dump Body and Plow
G.S.T.
G.S.T. Rebate
P.S.T.
Total Amount
Amount under (over) budget
$138,720
9,711
(5,549)
11,098
$153,980
$(13,979.48)
Background:
The purchase of a 4 Ton Dump Truck was approved in the 2002 Capital Budget.
Quotations for the purchase of this vehicle were received on August 29, 2002. A total
of seven companies were invited to bid of which four responded. One bid was rejected
and three acceptable bids were received (see summary attached). Upon careful
examination of all quotations received by Supply & Services, the Manager, Supply &
Servia;es and I recommend the acceptance of the Iow bid from Freightliner Mid-Ontario
Inc. for the supply and delivery of a 4 Ton Truck with Dump Body and Plow, in the total
quoted amount of $159,528.00 including 7% G.S.T. and 8% P.S.T.
The Director, Corporate Services & Treasurer has revised the funding contributions in
Recommendation 3 and confirms that funds are available in the appropriate Reserve
Funds.
Attachments:
1. Memo from Supply & Services
2. Summary of Bids Received
Report OES 38-02
Subject: Q-28-2002
Date: October 9, 2002
Page 3
13
Prepared By:
Approved / Endorsed By:
E(. KuZma//"~'
Supervisor;, Fleet Operations &
Special Projects (acting)
Approved / Endorsed By
Gillis A. Paterson
Director, Corporate Services
& Treasurer
BK
Attachments
Copy: Chief Administrative Officer
~i(vision Head, Municipal' Property & Engineering
Everett Buntsma
Director, Operations & Emergency Services
Recommended for the consideration of
Pickering City Council ,~j .,
Tbr~m~s J. Ouin~Chief ~Admin
14
ATTACHHENT~.., / T'OREPORT#.OE:$ ~c~-'O-?---,
., / of /
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
September 5, 2002
To:
From:
Subject:
Richard Holborn,
Division Head, Municipal Property & Engineering
Jill Hone
Buyer II, Supply & Services
Q-28-2002 - Supply & Delivery of a Four Ton Truck
Quotations have been received for the above project. Seven companies were invited to
participate of which four responded~' One bid was rejected and three acceptable bids were
received.
Copies of the quotations are attached for your review along with the summary of costs. Please
pay particular attention to the specifications submitted with the bids as they may differ from
each respondent and consequently may be the determining factor for an award.
Please note in accordance with the Purchasing Policy & Procedure, a Report to Council is
required in order to award this contract.
An authorized purchase requisition is also required in order to initiate the work.
Please don't hesitate to contact me at extension 2122 should you require additional
information.
Thank you,
/jh
Attachments
Copy: Bob Kuzma, Supervisor, Fleet Operations & Special Projects
ATTACHMENT#~, ~ TOREPORT# 0E~ 3~-O::L.
I 15
SUMMARY
PST/GST EXTRA
Freightliner Donway Scarborough
Description Mid Ontario Sterling Truck Centre
Inc. Trucks Inc.
Latest model year 4 ton truck chassis and cab $83,400.00 $84,976.00 $90,655.00
Two-way sander body - side tip $26,670.00 $26,670.00 $26,670.00
Wing, harness and assembly $7,439.00 $7,439.00 $7,439.00
Reversible snow plow and harness $21,100.00 $21,550.00 21,550.00
Air conditioning tax $100.00 $100.00 $100.00
Subtotal 1 $138,720.00 $140,735.00 $146,414.00
!
Electronic Salt Metering (Optional) $16,311.00 $13,711.00 t $13,711.00
Pre-wet Tanks (Optional) $6,950.00 $6,950.00 I $6,950.00
Subtotal 2 $23,261.00 $20,661.00 r $20,661.00
Total of subtotals 1 & 2 (PST/GST extra) $161,981.00 $161,396.00 $167,075.00
16
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 39-02 regarding Shadowland & Associates proposal be
received.
That the Council of the Corporation of the City of Pickering endorse the concepts
of fundraising outlined the proposal.
That the Council authorize the appropriate staff of the City to coordinate with
Shadowland & Associates for the naming of various components of the Don Beer
Arena.
That the Council authorize the Mayor and Clerk to enter into agreements
respecting the naming and donations related thereto.
REPORT TO THE
Finance & Operations Committee
Report Number: OES 39-02
Date: October 8, 2002
17,
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Shadowland & Associates on behalf of Pickering Hockey Association
(PHA) and Durham West Girls Hockey Assoc., (DWGHA) (The Partners)
Proposal for fundraising to finance share of the new third pad,
Don Beer Sports Arena
File: CO1000
Recommendation:
1. That OES 39-02 Report regarding Shadowland & Associates proposal be
received; and
2. That the Council of the Corporation of the City of Pickering endorse the concepts
of fundraising outlined in the proposal; and
3. That the Council authorize the appropriate staff of the City to co-ordinate with
Shadowland & Associates for the naming of various components of the Don
Beer Arena; and
4. That the Council authorize the Mayor and Clerk to enter into agreements
respecting the naming and donations related thereto.
Executive Summary:
In 2002 Council passed Resolution #61/02 Appendix #11 authorizing the
commencement of construction for the third ice pad at Don Beer Sports Arena.
This was approved subject to The Partners contributing $1.5 million to the construction.
As part of the SuperBuild funding commitment $500,000 of the SuperBuild grant was
assigned to the $1.5 million of The Partners commitment. The balance of $1 million
must now be raised through corporate and community sponsorship and donations.
The partners have already paid $165,000 of this $1 million commitment.
The balance will be raised through the sale of sponsorship opportunities in the facility
and community donations.
18
Report OES 39-02
Subject: Shadowland &Associates
Date:
October8,2002
Page 2
Shadowland & Associates have been contracted by The Partners to market the
fundraising drive.
Financial Implications: Revenue- $1 million
Background:
A business plan was presented to Council in 2000 by the Partners for the addition of
one ice pad to the Don Beer Sports Arena to meet immediate needs of the community
for more ice time.
The Partners propose to fundraise up to 50% of the cost to a maximum of $1.5 million.
Since that time Council has endorsed the business plan and approved the construction
of the additional ice pad on the condition that the partners contribute the $1.5 million as
per the business plan. To-date, $165,000 has been contributed by the partners.
The partners in an effort to raise the additional funding have contracted Shadowland &
Associates to assist with their fundraising efforts. Shadowland & Associates are
proposing several programs to meet the objective.
Part of the proposal includes the naming of the facility and components thereof, staff
are seeking Council approval to authorize Shadowland & Associates to act on behalf of
the Partners to sell various sponsorships for components of the facility.
Staff will screen all proposed sponsorships to ensure that the sponsors recommended
are consistent with the values of the community. No tobacco or alcohol advertising or
sponsorship will be permitted.
All staff endorsed sponsors will be required to enter into a three party contract with the
sponsor, the partners and the City.
The Mayor and Clerk will execute all agreements that meet the expectations of the City.
Staff will make recommendations only, with final approval to be from the Mayor on
behalf of Council.
The City will maintain the advertising rights it presently controls for the existing two ice
pads at the Don Beer Sports Arena.
Report OES 39-02
Subject: Shadowland &Associates
Date:
October 8, 2002
Page 3
Attachments:
1. Letter from Jennifer Sprout, President of Shadowland & Associates
Prepared By.' .~~~_ ~
ntsma ' ~
Director, Operations & Emergency Services
EB:djb
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
J. Chief
2O
.... ATTACHMENT #
/::![li",.~:~-"':: A S $ O C I A T E S
' ~K~TiNG ~. SPECIAL, ~VENT ~XPER']'$
TO REPORT
October 7, 2002
Mr. Everett Buntsma
Director, Operations & Emergency Services
Road, Parks, Recreation, Transit, Fire Dept.
City of Pickering
1 The Esplanade
Picketing, Ontario
Dear. Mr. Buntsma,
Re,:. Don Beer Fundraisin Committee and Pro osed S onsorshi Pro ramme
Shadowland & Associates has been retained by the Don Beer Fundraising Committee to assist
with developing a sponsorship programme designed to'raise $1 million for the building of the new
Don Beer Arena ice pad. To this end, Shadowland & Associates has created a two-fold
marketing and sponsorship campaign which will be aimed at the residents, both corporate and
residential, of the City of Pickering over the next six to eight months. The Corporate Campaign
will target the corporate commtmity and is intended to raise a significant percemage of the
campaign goal. The Community Campaign will concentrate on the local community, raising
monies through a variety of special events geared to the general populace.
Corporate Campaign
The Corporate Sponsorship Campaign will endeavour to raise money through a combination of
corporate sponsorship/donation and community sales. Three sponsor levels have been set with
naming rights within specified areas of the new arena: Platinum Sponsor (naming rights of the
complex): $250,000; Gold Sponsor (naming rights of the new ice pad): $100,000; Silver Sponsors
(total of six for naming rights of new dressing rooms): $25,000.
Each of the sponsorship packages will give the sponsor signage rights and recognition within the
building. All proposed signs will be approved prior to presentation to any potential sponsor by
your department for size, durability and contem. Sponsor agreements will be three-party
ATTACHMENT # /
~ TO REPORT # ~'-~ -~'~
-2-
21
agreements between the Sponsor, the Don Beer Fundraising Committee, and the City of
Picketing. All Agreements will be vetted through City lawyers prior to presentation to the
Sponsor. Naming tights for each of the sponsors will be for a 25-year duration.
Community Campaign
The Community Sponsorship Campaign will endeavour to raise the balance of the necessary
monies through the creation and sale of tickets to special events. The community campaign will
be structured to appeal to anyone/everyone in the community, regardless of their links to minor
hockey or the new ice pad. Tickets for these special events will be sold through TicketMaster.
An extensive advertising and promotional media campaign will target residents throughout
Durham Region.
Our proposed special events include:
a professional skating show featuring Olympic Champions and World-class skaters to be
produced locally; amateur skaters (i.e. Canadian Junior Champions) will be featured as
part of the show, as well as up and coming talent from the local skating clubs. This show
is due to be staged during the Christmas break;
a large-scale entertainment show featuring well-known Canadian entertainers for a one-
night rock concert at a local venue;
a house and car lottery aimed at residents of Picketing-Ajax; this will be a chance to win a
new house and car in a new subdivision, built by one of the local builders; tickets will be
sold for $100, with a maximum of 10,000 tickets sold and will be sold through
TicketMaster;
wall of recognition: this event is aimed particularly at hockey families who will be given
the opportunity to purchase a commemorative puck with their names engraved on the
puck; these pucks will be incorporated into a mosaic picture creating a Wall of
Recognition at the new arena
We anticipate that the marketing and promotion of these events and sponsorship packages will
begin November 1, and will continue until June 1, 2003. It is our intention to work closely with
the Municipality to ensure that all appropriate guidelines are maintained for all our campaigns.
22
ATTACHMENT#
.,,TO REPORT #_~'~.-~'"0~
-3-
I would be pleased to provide you with any additional information or comments that you requke.
I can be reached at 905-372-3261, or e-mailed at jsprout~cogeco.ca.
Thank you for your assistance, and I look forward to the opp°rmnity to work with you and your
staft' on this project.
Sincerely,
Shadowlanfl & Associates
marketing and special events experts
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 41-02 regarding Phase One of the Liverpool Road South Area
Detailed Review be received.
The Phase One (Millennium Square to Wharf Street) of the Liverpool Road
South Area Detail Review being streetscape and road reconstruction as
approved by Council under Report OES 004-02 be approved in the amount of
$199,878 to be undertaken by Glenbrook Homes in conjunction with their
development.
The financing be in the form of an internal loan as approved by Council in the
2000 Capital Budget and under Resolution #110/02 in conjunction with Report
CS 18-02 and the additional expenditure in the amount of $18,495 'be financed
from current funds.
4. Staff of the City of Pickering be authorized to give effect hereto.
24
REPORT TO COUNCIL
Report Number: OES 41-02
Date: October 17, 2002
From:
Richard W. Holborn, P.Eng.
Division Head, Municipal Property & Engineering
Subject:
- Liverpool Road South Area
Great Lakes Nautical Village Phase One
Millennium Square to Wharf Street
- File: MPE1000
Recommendation:
That Report OES 41-02 be received and that:
The Phase One (Millennium Square to Wharf Street) of the Liverpool Road South
Area Detail Review being streetscape and road reconstruction as approved by
Council under Report OES 004-02 be approved in the amount of $199,878 to be
undertaken by Glenbrook Homes in conjunction with their development;
The financing be in the form of an internal loan as approved by Council in the 2000
Capital Budget and under Resolution #110/02 in conjunction with Report CS 18-02
and the additional expenditure in the amount of $18,495 be financed from current
funds; and,
Staff of the City of Pickering be authorized to give effect hereto.
Executive Summary: Although the expenditures and financing for the project has
been previously approved by Council it was felt that approval should also be sought to
have the developer undertake it in conjunction with his part of the work at this location.
Also, Council approval is required for the additional expenditure and related funding.
Financial Implications: The Director, Corporate Services and Treasurer has reviewed
the previous budgets and reports as approved by Council and has provided the
Recommendations in this report. The additional funding requirement of $18,495 can be
accommodated from current funds.
Background: The Operations & Emergency Services Department submitted Report
to Council OES 004-02 dated February 18, 2002 recommending for approval to reallocate
funds in the amount of $206,383 that were initially approved in the 2000 Capital Budget for
Storm Sewer Improvements and Road Widening - Liverpool Road from Old Orchard Road
Report OES 41-02
Subject:
- Liverpool Road South Area
Great Lakes Nautical Village Phase One
Millennium Square to Wharf Street
Date:
October 17, 2002
Page 3
25
to Commerce Street. These funds were reallocated to Phase One (Millennium Square to
Wharf Street) of the Liverpool Road South Area Detail Review. In addition $25,000 from
this funding was approved to hire a consultant to prepare design details of the landscape
and streetscape components for the Great Lakes Nautical Village Theme leaving
$181,383 for construction.
This Report was approved at the April 2, 2002 Council Meeting by Resolution #61/02 Item
#4.
Glenbrook Homes submitted a development submission for the east side of Liverpool
Road, Subdivision Plan #SP-2001-03 that is located in Phase One of the Great Lakes
Nautical Village. The plan of subdivision has received Council approval. In order to
proceed with this development a new oversized sanitary sewer is being installed in the
centre of the existing roadway. The new sewer would service the Glenbrook Homes site
and any future developments in this area. City staff have determined that this would be an
opportunity for the City to implement the Great Lakes Nautical Village Theme for Phase
One.
The City has an opportunity to cost share the project with the same contractor the
developer and Region of Durham is using. The developer's consultant and City staff have
coordinated engineering drawings to determine centerline of road elevations and offsets to
reach a common design. The Developer's consultant has determined estimated cost
sharing calculations for restoration vs. reconstruction, for road construction, which our
portion would be $199,878. This amount exceeds our current funding approved of
$181,383 ($206,383 - $25,000) by $18,495.
By proceeding with this project now, the road would only be disturbed once by the
underground works and road reconstruction component. This would result in less
disruption and inconvenience for the local businesses and future developments, as well as
access for tourists to the Millennium Square Waterfront and Beachfront Park. The
boulevard and streetscape works for Phase One would be budgeted for in 2003 and
undertaken at that time.
Attachments:
1. Report to Council OES 004-02
2. Council Resolution #61/02 of April 2, 2002 Meeting
26
Report OES 41-02
Subject: - Liverpool Road South Area
Great Lakes Nautical Village Phase One
Millennium Square to Wharf Street
Date:
October 17, 2002
Page 3
Prepared By:
Darrell B. Selsky, CET., CMMJfi?
Supervisor, Municipal Works
R/VA/. H'Olbor"'r?/, P.Er~g. Division Head
ML_unicipal Property & Engineering
TJQ:ds
Attachments
Copy: Chief Administrative Officer
Ap prov.~~o~:
Ever~ ~
Operations & Emergency Services
Gillis A. Paterson
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Coun,,,;/c,~ /'/"~
Tb~'~as J. Quinn, Chief Administrative Officer
REPORT TO-COUNCIL
27
FROM:
Richard W. Holbom, P. Eng.
Division Head
Municipal Property & Engineering
DATE February 18, 2002
REPORT NUMBER: OES 004-02
SUBJECT:
Liverpool Road South Area
Detail Review
City of Picketing .
RECO~ATION:
1. That'Repor~ OES 004-02 bo received for information
That thc rcmalning capital'project balance of $206,383 approved ba 2000 for Storm Sewer
Improvements and Road Widening - Liverpool Road flora Old Orchard Road to
Commerce Street - AcCOunt No. 2320-6181, be re, allocated to Phase One ( Millennium
Square to Wharf Street) of the Liverpool Road South Area Detail Review and
That $25,000 bom this funding be approved to hire a consultant to prepare design
details of the landscape and streetscape components' for the' Great Lakes Nautical Village
Theme.
4. That staffofthe City of Pickerifig be authorized to give effect hereto.
O~G~:
Year 2000 Capital Budget- Account Number 2320-6181
Project Code RC-0001
Council Resolution #10/02 at the January 21, 2002 meeting to the Planning & Development
Report PD 42-01 LiverpoolRoad South Detail Review ,
AUTHORITY: -
Year 2000 Capital Budget- Aecotmt Numbm' 2320-6181
Projeet Code RC-0001
FINANCIAL IMPLICATIONS:
Balance of funding - 2000 Capital Budget- 2320-6181
Liverpool Road.- Project Code - RC0001
Funding requested for Consultant - Great Lakes Nautical Theme
Funding available for Phase One- Liverpool Road
Millenium Square to Wharf Street to be constructed in a future year.
$206,383.00
25,000.00
$181,383.00
EXECLrrIVE SUMMARY:
N/A
Report to Council OES 004-02.
Subject: Liverpool Road South Area
Detail Review
City of Picketing
Date: February 18, 2002
Pag~ 2
BACKGROUND:
In the 2000 Capital Budget, $220,000 was approved in account 2320-6i81 for storm sewer
improvements and mad reconstruction including widening, .new granular base, concrete curbs
and asphalt pavement for Liverpool Road l~om. Old Orchard Avenue to Commerce Street. The
project' was. deferred to the following year due to the amount of construction activity that was
anticipated in the area. The Millennium Square project at the bottom of Liverpool Road had just
staxted construction in May, 2000 and was expected to nm well into the Fall. The Region of
Durham was undertaking maintenance work to the existing watennain over the course of the
Summer in the Liverpool Road area. It was also proposed that:the construction of tho Front
Street.Park.be considered that year, however, it was later deferred to another year.
'In the Spring of 2000 the City of Pickering's Planning & Development Department initiated the
"Liverpool Road South Area Detail Review"..This .study encompassed Liverpool Road from
Bayly Street southerly to the Millennium Square Project. The purpose of the study, given the
strategic role of the Liverpool Road South Area in realizing the comprehensive waterfront vision,
was to complete a. detail review prior to any major development occun-ing that could potentially
impact upon the future use, function and goals of the Liverpool Road South Area. -
The Planning & Development Department has submitted Report to Council PD 42-01 and an
Addendum to Report Number pD i~2-01 providing information regarding'the Liverpool Road
South Detailed Review Implementation at the January 21, 2002 Council meeting. Resolution
#10/02 was passed adopting recommendations contained in addendum to Report PD 42-01.
Upon review of the Liverpool Road South Area Detail Review Part 1 & 2, it is being
recommended by staff that thc underground works and road reconstruction component of the
project proceed in four phases gtarting at the south end. Phase One would be from the
Millennium Square to Wharf Street. Phase Two would be from Wharf Street to Commerce
Street. Phase Three would be from Commerce Street to Hailer Avenue. Phase Four would be
from Haller Avenue to Bayly Street.
In order to accommodate the proPosed phasing, and utilize funds that have been approved for this
area, staff.recommends that the remaining funds ($206,383.00) be reallocated to the Phase One
area identified in the Liverpool Road South Area Detail Review.
Staffalso recommend that $25,000 from the rea[located funds, be used to retain a consultant with
engineering expertise to work out the design details of the landscape a/ad .streetscapc for the
implementation of the Great Lakes Nautical Village Theme. Once the design details have been
worked out' for this component of the project, then a more comprehensive Engineering Estimate
eau be completed for the entire project including the phasing. A balance of $181,383 will be
used, in a future year, to fund construction related to Phase One (Millenium Square to Wharf
Street).
ATTACHMENTS:
Council Resolution # 10/02 of January 21, 2002. meeting
Report to coUncil OE8'004-02
Subject: Liverpool Road South Area
Detail Review
City of Picketing
Date: February 18, 2002
Page 3
Prepared By:.
Darrell Selslcy [ /
Supervisor, Municipal Works ~'~ '
Approved / Endorsed B~..
Operations & Emergency Services
~R.yiltolbor~p/P. Eng. Division Head .
eipa~ Ptoperty& Engineering
UOUNCIL~C)R.g O04-02.doeFeb-02 . . '
Copy:. Chief Administrative Officer
Director, Corporate Services & Treasurer
Director, Planning & Development
Recommended for the consideration of Picketing
City Council
Thomas J. Quinn, ChiefAdmlnistrafive Officer
APR 8 2002
~,,'¢v OF P~CKBRING
MUN{0iPAL PROPERTY & ENG~EERIN6
April 4, 2002
TO:
FROM:
SUBJECT:
ADMINISTRATION DEPARTMENT
CLERK'S DIVISION
...... ~"~ '~-' ~"-~ "",~';~' ~," :~,i--.'" .':.F'_ ....
Everett Buntsma, Dkector, Operations & Emergen~~8-~.~:~i~
rso , ' ~ ' '~,
Pate a ~--.~-:~%['~:,~ ............... (. ~,-~'~1'. '~
Kefe~als from Council Meet~$ of Ap~ 2, 2002
Please be advised that the Council of the City of Picketing passed Resolution #61/02, Item #4, at the
Council Meeting of April 2, 2002, as follows:
That Report OES 004-02, concerning Liverpool Road South Area, Detail Review, be
received for information; and
a) That the remaining capital project balance of $206,383 approved in 2000 for Storm
Sewer Improvements and Road Widening - Liverpool Road from Old Orchard Road to
Commerce Street - Account #2320-6181, be reallocated to Phase One (Millennium
square to Wharf Street) of the Liverpool Road South Area Detail Review; and
b) That the remaining capital proiect balance of $2,500 approved in 2000 for Sidewalks -
Liverpool lt.oad from Orchard Road to Commerce Street - Account #2323-6108, be
reallocated to Phase One (Millennium Square to Wharf Street) of the Liverpool Road
South Area Detail Review; and
That $25,000 from this funding be .approved to hire a consultant to prepare design details of
the landscape and streetscape componems for the Great Lakes Nautical Village Theme; and
That staffofthe City of Pickering be authorized to give effect hereto.
BT:dk
Copy: T.J. Quinn, Chief Administrative Officer
3!
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 45-02 regarding the Krosno Creek Floodplain Mapping Study
be received.
That staff from the City of Pickering continue working with TRCA to facilitate a
public consultation process to advise landowners within the watershed of the
implications of the study and recommendations for next steps to implement
solutions.
That staff be authorized to initiate a Request for Proposal for consulting services
to conduct a Class Environmental Assessment for Krosno Creek Floodplain
Remediation Strategies, subject to approval of this item in the 2003 Current
Budget.
32
PICKERINL4
REPORT TO THE
Finance & Operations Committee
Report Number: OES 45-02
Date: October 28, 2002
From:
Richard W. Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject: Krosno Creek Floodplain Mapping Study
Recommendation:
1. That Report OES 45-02 regarding Krosno Creek Floodplain Mapping Study be
received; and
2. That staff from the City of Pickering continue working with TRCA to facilitate a
public consultation process to advise landowners within the watershed the
implications of the study and recommendations for next steps to implement
solutions; and
3. That staff be authorized to initiate a Request for Proposal for consulting services
to conduct a Class Environmental Assessment for Krosno Creek Floodplain
Remediation Strategies, subject to approval of this item in the 2003 Current
Budget.
Executive Summary: N/A
Financial Implications: The Krosno Creek Floodplain Mapping Study was completed
by TRCA and their sub-consultants at a cost of $30,000. This was budgeted and paid
for in previous years. In order to address the recommendations of the study, the City,
in consultation with TRCA should issue a request for proposals to hire a consultant to
conduct a Class Environmental Assessment to determine flood remediation strategies
and their cost. It is anticipated that $50,000 would be required to complete the Class
Environmental Assessment. Staff will identify this item in the 2003 Current Budget,
Account 2290-2392 and will proceed upon budget approval.
Background: The Krosno Creek Watershed drains an area of approximately 6.5
km2 and outlets to Frenchman's Bay at the bottom of Liverpool Road. The watershed
experienced urban development in the early 1960's specifically the Bay Ridges
community south of Bayly Street. Due to improvements to the Hwy 401 transportation
corridor and the expansion of the Go-Transit facilities, further urban development such
as the Town Centre, Liverpool Neighbourhood and the Brock Industrial Area occurred.
Report OES 45-02
Subject: Krosno Creek Floodplain Mapping Study
Date: October 28, 2002
Page 2
33
Presently most of the watershed is urbanized but there remains a few parcels of land to
be developed.
As Pickering expanded and developed in the 1960's and 1970's, it was evident that
without a comprehensive storm water management plan, uncontrolled development
was leading to increased flooding potential, erosion and degradation of watercourses.
A Master Drainage Study was completed for Pickering in the mid 1980's to set
strategies to deal with flood control, erosion and sedimentation, but since urbanization
within the Krosno Creek Watershed preceded the Study, implementation of the
recommendations was limited. The City is now faced with investigating retrofit
strategies for storm water quality and quantity control.
After the major storm event of July 1998, the City of Pickering and Toronto and Region
Conservation Authority undertook a Flood Plain Mapping Study for Krosno Creek
Watershed. This watershed was impacted the most from the storm and experienced
property damage due to flooded basements and watercourse erosion. The main
purpose of the study was to define the limits of the floodplain associated with Krosno
Creek.
At the same time that this study was being finalized, the TRCA was commissioned by
Ontario Power Generation to prepare the Krosno Creek Preliminary Storm water
Management Strategy. The purpose of the strategy is to develop a set of erosion and
water quality remediation strategies for environmental enhancements, monitoring and
education. The strategy was completed in February 2002.
The Krosno Creek Floodplain Mapping Study was completed in March 2002. Both the
TRCA and the city of Pickering are presenting the reports to their respective
Committees in October 2002. The Krosno Creek Floodplain Mapping Study consisted
of creating a hydrologic model for the watershed. The model determined design storm
water flows for existing and future land use and evaluated the impacts of future land
use on the peak flows at critical locations. This information was used to undertake a
hydraulic analysis to determine Regulatory water surface elevations, from which a
Regulatory Floodplain was plotted.
The Krosno Creek Floodplain Mapping Study has determined that the existing
watercourse, consisting of natural open creek, an engineered concrete lined channel
and storm sewers, has limited capacity. The model and analysis identifies a total of
seventy-nine (79) existing structures (buildings) that will experience flooding (0.01m to
2.13m) under the Regulatory event. The Regulatory event is described as either the
Regional storm (Hurricane Hazel) or 100 year return storm, depending on location in
the watershed. Provincial Policy states that the Regional Floodplain be delineated
using the greater of the peak flows from the 100 year return storm event and the
Regional Storm event.
Report OES 45-02
Subject: Krosno Creek Floodplain Mapping Study
Date: October 28, 2002
Page 3
The Study has also determined that the watercourse crossings (culverts) under the
roads exhibit flooding under the five (5) year rainfall event, with the exception of Reytan
Boulevard, which overtops at the ten (10) year rainfall event and Liverpool Road, which
overtops at the Regional storm event.
Future development within the Krosno Creek Watershed is expected to increase peak
flows by 17%, which would result in a rise in water surface elevations by 0.5m, without
storm water controls in place.
Recommendations
Based on the results of the Krosno Creek Floodplain Mapping Study, it is
recommended that the City of Pickering initiate a Class Environmental Assessment to
determine a number of alternative flood remediation strategies to mitigate the existing
flooding problem in the watershed. As the cost of such a study would be approximately
$50,000, staff will include the expenditure in the proposed 2003 Current Budget and
only proceed upon approval of the project.
Attachments:
1. Letter from TRCA dated March 28, 2002
2. Krosno Creek Floodplain Mapping Study Executive Summary
Prepared By:
chard V~. ~/el'bo~. Eng.
~_D!vision Head
Municipal Property & Engineering
Director, Operations & Emergency Services
RH:ds
Attachments
l :\COUNCIL\OES-45 -02.docOct-02
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
T~omas J/~binn, Chief Administrative Officer
~ E~:IrACH M I-'NT #
onserva [ion
TORONTO AND REGION
/ TO REPORT # _.~'/-/-
35
March 28, 2002
Richard Holborn
Division Head
Municipal Property and Engineering Division
Operations and Emergency Services Dept.
City of Picketing
One The Esplanade
Picketing, ON
L1V 6K7
k~UNiOIPALPROPER~Y ~ ~-N~ '~'~r~, ~6
Dear Mr. Holborn:
Re: Krosno Creek Floodplain Mapping Study
We are pleased to submit four (4) copies of the final Krosno Creek Floodplain Mapping Study report
for distribution at your discretion.
In order to move forward on the recommendations of the study, we would like to meet with City staff
as soon as possible to discuss the next steps for this project and to develop a.work plan. It would also
be useful to meet with Mr. Nick Eyles, of the University of Toronto, to discuss the work they have
been carrying out regarding Frenchman's Bay and to coordinate this work with any future initiatives in
the watershed.
The key recommendation coming out of the Floodplain Mapping Study is that a full environmental
assessment (EA) be carried out to evaluate possible solutions for the current flooding problem. We
would recommend that the City bring this matter to the attention of Council, identify the EA as a high
priority, and provide any available funds to this project to ensure its initiation in 2002.
Should you have any questions, please.contact the undersigned at (416) 661-6600, extension 5212.
Yours sincerely,
Glenn MacMillan, C.£.%
Supervisor, Water Management
Resource Science Section
Watershed Management Division
Encl.
5 Shoreham Drive, Downsview, Ontario M3N! 1S4 (416) 661-6600 FAX 66!-6898 www. trca.on.ca
36
ATTACHMENT #_.~ z',~. ' .... ,. '
Toronto and Region Conservation Authority
Floodplain Mapping Study
City of Picketing
J
Aiax.
{~,-Wro~or, rro,~
~.~o~$erya [Ion
Prepared by:
Toronto and Region Conservation Authority
in association with The City of Picketing
Date: November 2001
Revised: March 2002
37
EXECUTIVE SUNLMAaRY
Background
The Krosno Creek Watershed is located within the City of Picketing. The watershed drains an area
of approximately 6.5 km2, outletting to Frenchman's Bay at Liverpool Road. The watershed.
boundaries are generally formed by Liverpool Road in the west and Brock Road in the east. The
northern limit of the watershed is Finch Avenue, and the watershed extends southerly to
Frenchman's B ay.
In the early 1960s, development within the watershed centred around the Bay Ridges Community
south of Bayly Street. Further urbanization occurred north of Highway 401 as a result of improved
transportation corridors and the expansion of the GO Transit system into the Pickering area. In the
north, the Town Centre and Liverpool Communities wire developed and expansion in the east
occurred within the Brock Industrial Area. As a result~ approximately 71% of the Krosno Creek
W. atershed has been urbanized to date.
The absence of significant stormwater treatment and control within the Krosno Creek watershed, has
contributed to the degraded state of water quality within the existing Krosno Creek and the
downstream receiving Hydro Marsh and Frenchman's Bay. In addition, local flooding problems
and increased streambank erosion continue to pose problems for both the area residents and
Municipal Works staff.
Upon request from the City of Pickering, the Toronto and Region Conservation Authority (TRCA)
was commissioned to undertake a floodplain mapping study for the Krosno Creek watershed. The
purpose of the study was to define the Regional Floodline and to identify flood hazard areas
associated with Krosno Creek.
Purpose of the Study
Consistent with the Terms of Reference, the purpose of this study was to accurately define the
existing and future flood level'~ and.toi4entify flood hazard areas associated with Krosno Creek. The
specific study objecfivesinclude the following?
to determine design flows for eXisting and future land use scenarios at critical locations
within the study area and to evaluate the impact of projected future land use changes on peak
flows;
to develop a hydraulic model (HEC-RAS) for the open channel portion of Krosno Creek,
downstream of Highway 401, in order to determine flood levels and to identify flood hazards
associated with established water levels;
to delineate the floodplain limits through the preparation of floodplain mapping and
supporting documentation in accordance with Provincial standards; and
38'
~.'F'I'ACHMEN'r ~ ~o~__. i'0 ,REPORT #~--~ ~' ~-0 ;~
to identify furore study requirements and to
comprehensive remediation strategy.
outline the next
szeps in developing
Scope and Approach
The scope of the work completed for the study related to '~zree components: hydrologic analysis,
hydraulic analysis, and floodplain mapping.
· collection and review of relevant background information relating to hydrology, hydraulics and
mapping;
· field reconnaissance to collect information relating to the hydrologic analysis (i.e., local
topography and land use characteristics, major system flow paths and status of roof leader
connections);
· field reconnaissance to collect information relating to the hydraulic analysis (i.e., culvert · dimensions, channel type, channel roughness and overbank roughness);
· preparation of digital base mapping (south of Highway 401) using 1:8000 aerial photography
taken in April 1993 (mapping prepared by I.D. Barnes Limited);
· develop a hydrologic model for the watershed using the Visual oTTHYMO computer modelto
obtain peak flow estimates for the 2, 5, 10, 25, 50, 100 year and Regional storm events, for both
existing and future land use scenarios, at critical locations within the watershed;
· develop a hydraulic model for the watershed using the HEC-RAS computer model to calculate
flood levels for the 2, 5, 10, 25, 50, 100 year and Regional storm events; and
· delineate the RegionalFloodplain andprepare digital floodplainmapsheets, for the open channel
portion of the watershed, in accordance with the Ministry of Natural Resources' Technical
Guidelines for Floodplain Management (2001).
Flood Vulnerable Sites (FVSs)
elevation at the structure
Flood vulnerable sites were determined by comparing the actual ground
and the computed water surface elevations. It was.es~atedthatappr°xnnately 79 bmldings (rotes)
are susceptible to flooding .under the RegulatOry event (combination of 100 yr and Regional
depending on locationih the watershed). The minimum level of flooding observed was 0.01 m and
the maximum level of flooding observed was 2.13 m.
Flood Vulnerable Roads (FVRs).
The Krosno Creek channel and associated structures were ori~Snally designed and constructed to
convey a 5-year return period flow. However, based on the find'~ngs o£the hydraulic analysis, some
of the crossings within the study area will overtop under the 5-year event. It is important to note
that, during the site visits, significant sediment and debris build up were observed at a number of
I..FoF E
crossings within the watershed. Removal of this aeons, an re-o~ular inspection to prewn~ further
build up, would improve hydraulic conveyance.
Floodline Delineation
The Regulatory water surface elevations were derived from the hydraulic computations (i.e., I-IBC-
PAS analysis). The Regulatory Floodplain was plotted on 1:2000 scale, digital maps in standard
format according to the Provincial Flood Damage and Reduction Program specifications.
Conclusions
1. The hydrologic model can be considered representative of the study area given the results of the
model calibration/verification exercise.
2. The 100 year, Chicago type design storm was selected as the Regulatory event for those portions
of the watershed downstream of I-Iighway 401 and upstream of the Hydro Marsh. The Regional
.Storm (i.e., Hurricane Hazel)was selected as the Regulatory event for the Hydro Marsh area to
the outlet at Frenchman's Bay. The selection of the Regulatory event is based on the IvlNR
policy which states that the Regulatory storm is the greater of the 100 year or the Regional event
peak flows.
3. Given the limited capacity fi the existing watercourse, a total of 79 structures will experience
flood conditions (0.01 m to 2.13 m) under the Regulatory event.
4. All of the water course crossings exhibit some flooding under the five year rainfall event with
the exception of Reytan Boulevard which overtops at the ten year and Liverpool road which
overtops under the Regional event.
5. Peak flows are expected to increased by 17% under future development conditions and water
surface elevations will also rise by 0.5 m without stormwater controls in place.
Recommendations
It is recommended that:
1. A full Environmental Assessment be carried out to assess a number of alternative flood
remediation strategies (i.e. diversions, stormwater controls, channel improvements) to alleviate
or eliminate the existing flooding problem in the watershed.
2. Additional monitoring data be collected and used to further validate and refine the hydrologic
. model.
3. City staff carry out an immediate inspection 0.fexisting crossings and remove any debris build
up. In addition, a re~I~in~P~~i~/{~ ~i~'~ce program should be developed to prevent
further build up of sediment and:debris upstream of the structures.
'4O
o
ATTACHMENT #.c'O'' TO ,,=r-~r, , ~
.... · ............. ~nr ~oncv wmcn states ~at
lne lmc*~ ~ ~: ..... ._,. ,u ......... h=~ ~ust nrovlde ,-100 ye~, post ro
aeve,opmem u.e..
pre-development water qu~tiW consol.
The ~osno Creek Floodl~e maps be updated to include a &afl Regulated Fill L~e pursuit to
section 28,0f~ C6~{~n.~u~ofities Act. F~aSzafion ~d re~s~afion offs fill ~e will
proceed in accordmce M~ ~e Conse~afion Authorities Act ~d ~e approved G~efic
Re~lafion.
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 25-02 of the Director, Corporate Services, regarding Section
441/442/443 of the Municipal Act- Adjustment to Taxes be received.
The write-offs of taxes as provided under Section 441, 442 and 443 of the
Municipal Act, R.S.O. 1990, as amended, be approved.
The appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
42
PICKERING
REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
Report Number: CS 25-02
Date: October 9, 2002
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Section 441/442/443 of the Municipal Act- Adjustment to Taxes
Recommendation:
1. It is recommended that Report CS 25-02 of the Director, Corporate Services be
received; and that:
2. The write-offs of taxes as provided under Section 441,442 and 443 of the Municipal
Act, R.S.O. 1990, as amended, be approved; and,
3. The appropriate officials of the City of Pickering be authorized to take the necessary
action to give effect hereto.
Executive Summary: Not Applicable
Financial Implications: If approved, the write-off of taxes as contained in this report
represents a gross cost of $34,495.74 with a net cost to the City of approximately
$6,927.80 the balance being charged back to the Region of Durham and the School
Boards. Pickering's share of the costs will be charged to the 2002 Current Budget
allocation under General Government - Provision for Uncollectable Taxes.
Background: The Municipal Act provides the Treasurer with various tax tools
regarding the administration and collection of property taxes. Section 441 of the
Municipal Act provides for the outstanding taxes to be "struck off the roll." Carrera
Homes was a builder that went bankrupt and these taxes in the amount of $564.67 are
still outstanding.
Section 442 of the Municipal Act provides for the reduction of taxes due to fire,
demolition, exemption, assessment change or error. Section 443 allows for the
reduction of taxes due to assessment error.
As you review the document, you will notice that most of the write-offs are for demolition
or class change. Demolition of a structure can range from a house or part of house
such as a carport. When the City of Pickering acquires property, the property becomes
exempt for taxation purposes and therefore, the taxes for the property have to be
Report CS 25-02 Date: October 9, 2002
Subject: Section 441/442/443 of the Municipal Act - Adjustment to Taxes Page 2
43
cancelled as reflected in the attached report. Assessment errors range from wrong
assessment value to the wrong supplementary assessment being issued on a property.
Change in realty tax class can translate into lower property taxes if the property went
from industrial to commercial tax class or commercial to residential tax class. For
Hydro One Networks, the returned assessment roll for the 2002 taxation year indicated
that the propertY was taxable and it should have been assessed as a "payment-in-lieu"
(PIL) property. The assessment class change for the Hydro One Networks property
results in no revenue loss. The Hydro One tax class change is a housekeeping issue.
Attachments:
1. Section 441/442/443 Adjustment to Taxes
Prepared By:
Susa~ Aitkenh~ad
Coordinator, Taxation Services
Approved I Endorsed By:
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
ThO"rr~ ,~. Quinn,I/Chief ~dministr"Fativ~ Offi~r !
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