Loading...
HomeMy WebLinkAboutOctober 7, 2002 Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. PRESENT: Mayor Wayne Arthurs COUNCillORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: 1. J. Quinn N. Carroll G. Paterson B. Taylor D. Kearns - Chief Administrative Officer - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator (I) ADOPTION OF MINUTES Regular Meeting of September 17, 2002 II DELEGATIONS 1. Bruce Boyle, representing the Ajax-Pickering United Way, addressed Council requesting their continued support and thanked them for their support in the past and present. 2. Christy Conte, representing the Community Justice Alternatives of Durham Region, addressed Council with respect to cuts to VORP. This organization offers mediation between victims and offenders. She advised that their funding has been cut by 70% and asked for Council's support in approaching the Province to request consideration of reversing this decision. - 1 - Council Meeting Minutes Monday, October 7, 2002 7:40 p.rn. 3. Chuck Kunc, representative of Can-Sort Recycling Inc., presented Council with background information in support of their revised application to increase waste tonnage received at their 1048 Toy Avenue facility. Mr. Kunc questioned the plans to extend Quartz Street since staff continue to oppose his amendment request stating that this increase may have an adverse affect on the future Quartz Street extension. 4. David Grey Eagle, representative of First Nations, spoke of his concern with respect to the environmentally sensitive Seaton Lands and requested Council's support for a public inquiry of the land exchange. (III) RESOLUTIONS Resolution #109/02 Moved by Councillor McLean Seconded by Councillor Ryan That a grant in the amount of $81,200.00 be allocated in the Current Budget for the year 2003 in support of the Ajax/Pickering United Way; and That this grant be based on a per household grant of $2.90 with a total number of households of 28,000; and That this grant be allocated in Account 2195 (Grants to Organizations & Individuals). CARRIED Resolution #110/02 - Appendix #1 Moved by Councillor Holland Seconded by Councillor Brenner That the Report of the Finance & Operations Committee dated September 23, 2002, be adopted. CARRIED - 2- Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. Resolution #111/02 Moved by Councillor Ryan Seconded by Councillor Pickles 1. That Report CS 23-02 from the Director, Corporate Services & Treasurer, concerning Veridian - Return of Capital to Shareholders, be received; and 2. That the attached resolution be approved and the Mayor be authorized to take the appropriate action on behalf of the City of Pickering; and 3. That funds be deposited to the credit of the Corporation and a transfer be made to the Reserve for Replacement of Capital Equipment; and 4. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED ~ Moved by Councillor Holland Seconded by Councillor McLean 1. That Clerk's Report CL 34-02 regarding a revised application by Can-Sort Recycling Limited, 1048 Toy Avenue, for an amendment to their Certificate of Approval No. A390421 , be received; and 2. That the Council of the Corporation of the City of Pickering continues to oppose the said application, as revised; and 3. That the Director be again requested to hold a hearing under Section 32, Part V of the Environmental Protection Act regarding this application. 4. That a copy of Clerk's Report CL 34-02 be forwarded to the Director, Environmental Assessment and Approvals Branch, Ministry of the Environment and Energy and to the Regional Municipality of Durham. CARRIED -3- ~ Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. Recorded Vote: Yes: Councillors Brenner, Holland, McLean, Ryan and Mayor Arthurs No: Councillors Johnson and Pickles Resolution #113/02 Moved by Councillor Ryan Seconded by Councillor Johnson That Mayor Arthurs be authorized to make the following proclamations: "Fire Prevention Week" - October 6-12, 2002 "Canada's Citizenship Week" - October 14 - 20,2002 "Special Emphasis Day for Spiritual and Religious Care (SPARC) at Whitby Mental Health Centre" - October 25, 2002 "Health and Safety Week" - October 21 - 25,2002 "Small Business Week" - October 20 - 26, 2002 "Ontario Public Library Week" - October 21 - 27,2002 CARRIED Resolution #114/02 Moved by Councillor Johnson Seconded by Councillor Holland That a one-time grant in the amount of $4,000.00 be made to the Social Development Council of Ajax-Pickering to assist with offsetting extraordinary administrative costs in 2002; and That this amount be charged to Account 2195 (Grants to Organizations and Individuals). CARRIED -4- Council Meeting Minutes Monday, October 7, 2002 7:40 p.rn. Resolution #115/02 Moved by Councillor Brenner Seconded by Councillor Holland WHEREAS Community Justice Alternatives of Durham Region has provided victim support through the Victim Offender Reconciliation Program (VORP) to Durham Region for 20 years; and WHEREAS VORP is a non-profit organization that has established community partnerships with some 200 agencies and 85 volunteers; and WHEREAS the goal of VORP is to provide support to victims of crime and greater accountability for offenders who have impacted the lives of victims; and WHEREAS in 2001, Community Justice Alternatives provided support to 797 victims of crime; and WHEREAS the Agency is funded by the Provincial Ministry of Public Safety and Security; and WHEREAS on June 11, 2002, Community Justice Alternatives was advised of 70% cut in funding from $54,000 to $16,000; and WHEREAS such a cut will place in crisis the ability to continue services to victims in Durham Region; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby requests that the Minister of Public Safety and Security reinstate funding to Community Justice Alternatives of Durham Region to the 2001 level; and FURTHER THAT copies of this resolution be forwarded to all Durham municipalities for their endorsement and to the Durham Regional Health and Social Services Committee; and FURTHER THAT a copy of this resolution be forwarded to the Honourable Janet Ecker, Minister of Finance and all Durham MPP's. CARRIED - -5- ~. 01-. . I I - I Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor Arthurs Resolution #116/02 Moved by Councillor Ryan Seconded by Councillor Brenner For Leave To Introduce a Notice of Motion concerning a full Environmental Assessment of the Seaton Lands. CARRIED Resolution #117/02 Moved by Councillor Ryan Seconded by Councillor Brenner WHEREAS in a letter dated September 13, 2002, David Crombie, Chair, North Pickering land Exchange Review Panel, sent to the City of Pickering the draft Principles on North Pickering Land Exchange and Development that will cover the land valuation and exchange and the subsequent development of the Seaton Lands; and WHEREAS the Principles do not adequately address the protection of environmentally sensitive lands in the Seaton Lands such as aquifers and the head waters of several creeks and streams that provide essential spawning grounds and habitat for Lake Ontario fish stocks; and WHEREAS it is the Province of Ontario's stated intention to have an approved secondary plan by March 31, 2002 as a condition of the land swap; and WHEREAS Mr. Crombie has suggested Ministerial intervention to accomplish this aggressive schedule; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby requests the Honourable Robert Thibault, Federal Minister of Fisheries and Oceans (DFO), to undertake a full environmental assessment under the Federal Environmental Assessment Act of the Seaton lands located in the City of Pickering that are being proposed for development by the Government of Ontario; and -6- ~.O~ I I . I Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. FURTHER THAT such assessment be in Panel Review; and FURTHER THAT the Government of Canada in concert with Aboriginal First Nations undertake through the Federal Department of Indian and Northern Affairs a thorough archeological inventory and study of the Seaton Lands, predicated on the Provincial Study of 1997; and FURTHER THAT a copy of this resolution be forwarded to Dan McTeague, MP, Pickering- Ajax-Uxbridge, the Honourable David Anderson, Minister of Environment, the Honourable David Collenette, Minister of Transportation and the Honourable Robert Nault, Minister of Indian and Northern Affairs. CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, McLean, Ryan and Mayor Arthurs No: Councillors Johnson and Pickles The following motions were considered in conjunction with the above resolution: Resolution #117/02 a Moved by Councillor Brenner Seconded by Councillor Ryan That such assessment be in Panel Review. CARRIED Resolution #117/02 b Moved by Councillor Pickles Seconded by Councillor Johnson That this motion be referred to staff for inclusion in their report coming before Council on October 21 st, in response to the Crombie Report. LOST -7- Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. Recorded Vote: Yes: Councillors Johnson and Pickles No: Councillors "Brenner, Holland, McLean, Ryan and Mayor Arthurs ßY) ßY-I-AWS That Councillor Holland, seconded by Councillor Brenner, took leave to introduce by-laws of the City of Pickering: By-law Number 6019/02 Being a by-law of The Corporation of the City of Pickering to establish the 2002 tax rates for the Commercial, Industrial and Multi-Residential realty taxes and to levy the FINAL commercial, industrial and multi-residential taxes for the year 2002. By-law Number 6026/02 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 905 Bayly St., 1915 Denmar Rd., 1310 Fieldlight Blvd. and 1345 Altona Road. By-law Number 6027/02 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Lots 111, 112, 113, Part of Lots 114 and 115, Plan 1051, in the City of Pickering. (SP-2002-01, A 1/02) By-law Number 6028/02 Being a By-law to provide for the establishment of a Reserve Fund to be known as the Ontario Transit Renewal Reserve Fund. By-law Number 6029/02 Being a by-law to authorize the execution of a Management Agreement between The Corporation of the City of Pickering and the Claremont Lions Club respecting the continued management ofthe Claremont Community Centre by the Claremont Lions Club. -8- Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. By-law Number 6030/02 Being a by-law to authorize the execution of a Lease between the City and Her Majesty the Queen in Right of Canada, respecting part of Lot 18, Concession 6, Pickering (Don Beer Memorial Park; 2002/2007) By-law Number 6031/02 Being a by-law to authorize the execution of a Lease between the City and Her Majesty the Queen in Right of Canada, respecting part of Lot 18, Concession 5, Pickering (Brougham Community Centre; 2002/2007) By-law Number 6032/02 Being a by-law to authorize the execution of a Lease between the City and Her Majesty the Queen in Right of Canada, respecting part of Lot 19, Concession 5, Pickering (Museum; 2002/2007) By-law Number 6033/02 Being a by-law to authorize the execution of a Lease between the City and Her Majesty the Queen in Right of Canada, respecting part of Lot 19, Concession 6, Pickering (Brougham Parkette; 2002/2007) By-law Number 6034/02 Being a by-law to authorize the issuance of debentures in the amount of $1,677,000 for the Expansion and Renovations of the Don Beer Arena in the City of Pickering. By-law Number 6035/02 Being a by-law to authorize the issuance of debentures in the amount of $350,000 for the Parking Lot Improvements at the Recreation Complex in the City of Pickering. By-law Number 6036/02 Being a by-law to authorize the issuance of debentures in the amount of $489,000 for the Construction of Family Changerooms and Fitness Area Renovations at the Recreation Complex in the City of Pickering. -9- Council Meeting Minutes Monday, October 7, 2002 7:40 p.rn. By-law Number 6037/02 Being a by-law to authorize the issuance of debentures in the amount of $1,400,000 for Pickering Fire Services - Communications Dispatch System. By-law Number 6038/02 Being a by-law to authorize the issuance of debentures in the amount of $302,000 for Road Construction at 8th Concession Road - East of Four Seasons Golf Course and Whiteyale Road Culvert Replacement. By-law Number 6039/02 Being a by-law to authorize the issuance of debentures in the amount of $60,000 for Playground Construction and Equipment at various locations in the City of Pickering. CARRIED THIRD READING: Councillor Holland, seconded by Councillor Brenner, moved that the report of the Committee of the Whole on By-law Numbers 6019/02, 6026/02, 6027/02, 6028/02, 6029/02, 6030/02, 6031/02, 6032/02, 6033/02, 6034/02, 6035/02, 6036/02, 6037/02, 6038/02 and 6039/02, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED v OTHER BUSINESS 1. Councillor Holland gave notice of a motion concerning a Water Control By-law. 2. Councillor McLean advised of two recent incidents involving crime against and by youth. He advised that a number of lights are out in various parks and some light standards are missing. 3. Councillor Pickles gave notice of a motion concerning a Peer Review Business Plan for the Greater Toronto Airport Authority. - 10- ~'tq. .01 . I I ,- I Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. 4. Councillor Pickles gave further notice of a motion concerning trails. 5. The following items were discussed prior to the regular meeting: a) The Chief Administrative Officer advised of his conversations with Dr. Kyle concerning the Region of Durham water and water quality. b) The Chief Administrative Officer advised that Fire Services are requesting support in sending a bus from Durham Region to New York for a Memorial Service. Council concurred with this request. c) The Chief Administrative Officer distributed copies of a memo from the Director, Operations & Emergency Services and Division Head, Culture and Recreation dated October 3, 2002 concerning Proposed Joint Venture - Pickering Soccer Club. Council directed that a letter be sent to the Pickering Soccer Club indicating that it supports, in principle, the Proposed Joint Venture. d) The Chief Administrative Officer distributed copies of notes from the Principal Planner-Policy concerning the Crombie land transfer. e) The Chief Administrative Officer advised of a request by the Masonic Hall for financial assistance. ClH COfiE!B.MA rlON BY-LAW Bv-Iaw Number 6040/02 Councillor Brenner, seconded by Councillor Holland, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Regular Council Meeting of October 7th, 2002. CARRIED - 11 - Council Meeting Minutes Monday, October 7, 2002 7:40 p.m. VII ADJOURNMENT The Meeting adjourned at 9:50 p.m. DATED MAYOR CLERK - 12- Appendix I Finance & Operations Committee Report FOC 2002-7 That the Finance & Operations Committee of the City of Pickering having met on October 7th, 2002 presents its seventh report to Council: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 034-02 FRENCHMAN'S BAY WATERSHED REHABILITATION PROJECT MEMORANDUM OF AGREEMENT 1. That City Council endorse a Memorandum of Agreement between Pickering East Shore Community Association (PESCA), Toronto and Region Conservation Authority (TRCA) , Ontario Power Generation Pickering Nuclear (OPGPN) and the City of Pickering (City) for the implementation of the Frenchman's Bay Watershed Rehabilitation Project; and 2. That the Mayor and Clerk are authorized to execute the attached Memorandum of Agreement. 2 CORPORATE SERVICES REPORT CS 19-02 2002 FINAL TAX DUE DATES FOR COMMERCIAL, INDUSTRIAL AND MULTI-RESIDENTIAL REAL TV TAX CLASSES AND TAX RATES 1. That Report CS 19-02 concerning 2002 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes and Tax Rates, be received for information; and 2. That the 2002 tax rates for the non residential properties for the City of Pickering be approved as contained in Schedule A to By-law #6019/02 attached hereto; and 3. That the attached By-law #6019/02 providing for the imposition of the Non Residential tax rates approved under Recommendation 1 above, be read three times and approved; and 4. That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2002 Tax Bills for commercial, industrial and multi-residential properties with a due date of October 29th, 2002; and 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed; and - 13- Appendix I Finance & Operations Committee Report FOC 2002-7 6. That the appropriate officials of the City of Pickering be given authority to give effect hereto. 3. CORPORATE SERVICES REPORT CS 16-02 ESTABLISHMENT OF THE ONTARIO TRANSIT RENEWAL ~) That Report CS 16-02 concerning the Establishment of the Ontario Transit Renewal Reserve Fund (OTRRF) from the Director, Corporate Services & Treasurer, be received; and 1. That Council authorize the submission by the Ajax Pickering Transit Authority (APT A) to the Provincial Ministry of Transportation for funding under the Ontario Transit Renewal Program; and 2. That Council approve the establishment of the Ontario Transit Renewal Reserve Fund; and 3. That the Mayor and Clerk be authorized to execute any agreements between the Province of Ontario and the City of Pickering related to the Ontario Transit Renewal Program; and 4. That the attached By-law be read three times and passed; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. CORPORATE SERVICES REPORT CS 20-02 CASH POSITION REPORT AS AT JUNE 30.2002 That Report CS 20-02 concerning Cash Position Report as at June 30, 2002, from the Director, Corporate Services & Treasurer, be received for information. 5. CORPORATE SERVICES REPORT CS 21-02 EQBM8.L QUO~S - QUARTERLY REPORT FOR INFORMATION That Report CS 21-02 concerning Formal Quotations - Quarterly Report for Information of the Director, Corporate Services & Treasurer be received and forwarded to Council for information. - 14- ~iú¡. 01 . I I " I Appendix I Finance & Operations Committee Report FOC 2002-7 6. CORPORATE SERVICES REPORT CS 17-02 MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM-PROVINCIALLY MANDATED PUBLIC REPORTING OF PERFORMANCE MEASURES That Report CS 17-02 regarding Municipal Performance Measurement Program from the Director, Corporate Services & Treasurer, be approved; and 1. That the Director, Corporate Services & Treasurer be authorized to make any necessary changes to the attachments in order to ensure completeness and accuracy in the information reported to the public; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. CLERKS REPORT CL 31-02 SERVICE CONTRACT FOR E-GOVERNMENT SERVICE - "PAYTICKETS" - PAYING PARKING TICKETS ON-LINE 1. That Clerk's Report CL 31-02 regarding the service contract for " Pay Tickets" be received; and 2. That Council endorse the concept of e-government services for paying parking tickets on-line; and 3. That the City Clerk be authorized to enter into a service contract with the Royal Bank of Canada and Teranet for the e-government services for paying parking tickets on- line. 8. CORPORATE SERVICES REPORT CS 18-02 FINAL APPROVAL FOR FINANCING OF COUNCIL APPROVED CAPITAL PROJECT - INTERNAL LOANS AND EXTERNAL BORROWING THROUGH THE ISSUANCE OF DEBT 1. That Report CS 18-02 from the Director, Corporate Services & Treasurer be approved; and 2. That Council approve the internal borrowing of $7,677,000 as at January 1, 2001 and $1,224,000 for projects approved in 2001 and 2002 from the Reserve Funds - 15- Appendix I Finance & Operations Committee Report FOC 2002.7 based on the purposes, terms & conditions as specified in Attachments #1 and #2 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debt up to a total amount of $4,279,000 for the projects listed on Attachment #4 in the indicated amounts up to a maximum term of 20 years, through the Region of Durham or the Ontario Municipal Economic Infrastructure Financing Authority (OMEIFA) for the following purposes, as indicated in Attachment #4: Roads Fire Hall and Communications Parks Arenas and Recreation Total $303,000 1,400,000 60,000 2.516.000 ~ and the funding for remaining balances in these accounts be provided from the annual Current Budget; b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Region of Durham or through financial institution; d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; and 4. That the costs. of undertaking the financing, currently estimated at up to approximately $54,000, be charged to the 2002 Current Budget, General Government Loan Repayment; and 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debt or long term financing arrangements, through - 16- Appendix I Finance & Operations Committee Report FOC 2002-7 the Region of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; and 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of the legal firm of Macmillian Binch, or any other firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; and 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised on external and internal loans to other capital projects for which long-term financing is required, or to reduce the promissory notes for internal loans as is permitted under the Municipal Act; and 8. That the Director, Corporate Services & Treasurer be directed to prepare the requisite by-laws for presentation to and adoption by Council at its meeting of October 7, 2002; and 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. - 17 -