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PJ(KERJNG
Report to
Planning & Development Committee
From: Kyle Bentley
Director, City Development & CBO
Report Number: PLN 04-19
Date: March 4, 2019
Subject: By-law for the Civic Numbering of Buildings and Properties within the City of Pickering
File: D-9600
Recommendation:
1. That Council repeal and replace By-law 3503/90 with a new by-law to provide for the civic
numbering of buildings and properties within the City of Pickering; and
2. That the draft by-law provided as Appendix I to Report PLN 04-19 be forwarded to Council
for enadment.
Executive Summary: The purpose of this report is to obtain Council's approval to repeal and
replace By-law 3503/90 with a new by-law for the civic numbering of buildings and properties.
A new by-law is required to ensure consistent procedures are used for all development types, to
deal with concerns, and to recover costs from requests to change municipal addresses.
Financial Implications: The implementation of the new by-law would provide cost recovery for
applications to change a municipal address (civic number change).
Discussion:
1. Purpose of Municipal Addressing
Municipal addressing includes street naming and civic numbering of properties and buildings.
Municipal addressing is important for wayfinding and ensuring timely responses by police,
fire and emergency medical services during an emergency.
The assignment of postal codes is undertaken by Canada Post. Postal codes are .considered
part of the mailing address. Mailing addressing is important for postal delivery.
By-law 3530/90 provides the regulatory framework for civic numbering, whereas Regional
Report 2001-P-27 provides the procedure for street names in the Durham Region. With
respect to civic numbering, By-law 3530/90:
• requires the City to assign m1mbers to all properties in the City of Pickering
• requires the City maintain an official record. bf those numbers
• establishes requirements for property owners to display on their property, the numbers
which have been assigned
• establishes fines for contravening the by-law
PLN 04-19
Subject: Civic Numbering of Buildings and Properties in Pickering
March 4, 2019
Page 2
2. Overview of Standard Operating Procedures for Assigning Civic Numbers
Civic numbers for properties and buildings are assigned by the City. At the outset of
construction of a building, the owner must install a temporary sign displaying the civic
number and this sign must remain in place for the duration of construction. The permanent
civic number sign for the property/building must be installed prior to occupancy.
Civic numbers are assigned from south to north starting at the lakeshore Broken Front
Concession, and from west to east starting at the Scarborough-Pickering and
Markham-Pickering Townline Roads. Irregular streets are considered to be west-east or
south-north according to their predominant direction. Even numbers are assigni:id for
buildings on the north and west sides of the streets, while odd numbers are assigned for
buildings on the south and east sides of the streets. Civic numbers are assigned on the basis
of one number for every 6.0 metres (20 feet) of lot frontage.
3. Recent Challenges
Within the past few years, two significant challenges have arisen:
1. more complex development forms (e.g., common element condominiums containing a
number of private streets and stacked or back to back townhouses);
2. a significant increase in requests to change an assigned civic number.
For new and emerging forms of development, City Development staff have worked with
Fire Services to develop new standard operating procedures for assigning street names
and civic numbers in these situations, and recommended that key parts of these standard
operating procedures be included in the new by-law.
The increase in requests to change civic numbers has been rising over the past 15 years.
During this time, the City's population has become more diverse, having many cultural,
religious or philosophical beliefs about the meaning or symbolism of numbers. These belief
systems do not always align, and while some prefer certain numbers, others may wish to
avoid these numbers. The City has a standard operating procedure for assigning municipal
addresses that is strictly adhered to. However, the current By-law does not speak to requests
for municipal address changes. Costs for addressing subdivisions and land severances are
covered through planning application fees. However, costs for time spent on requests for
site-specific municipal address changes are not recuperated. Therefore, steps and fees need
to be included in the By-law regarding requests for address changes.
4. Staff Recommend that the New By-law be Enacted by Council
Staff consulted with internal departments including City Development (Building Services and
Planning & Design Division), and Fire Services, throughout the drafting of the new by-law. In
addition to those matters already addressed in By-law 3503/90, the new by-law will include:
• Standard definitions (section 1)
• Assignment of responsibilities to the Director, City Development, in accordance with the
Municipal Addresses standard operating procedure (section 2)
PLN 04-19
Subject: Civic Numbering of Buildings and Properties in Pickering
• Requirements for applications to change civic numbering (section 3) ·
• General sign requirements (section 4)
• Reflective sign requirements (section 5)
• Obligation of property owners to post civic numbers (section 6)
March 4 , 2019
Page 3
• Reporting to Council for City-initiated proposed civic number changes (section 7)
• Penalties for contravening the by-law (section 8)
It is recommended that Council repeal and replace By-law 3503/90 with a new by-law to provide
for the civic numbering of buildings and properties within the City of Pickering.
Appendix
Appendix I Draft By-law for the Civic Numbering of Buildings and Properties
in the City of Pickering
Prepared By:
Jill McMullen
Coordinator, Geomatics
Jeff Brooks, MCIP, RPP , AMCT
Manager, Policy & Geomatics
JM:JB:ld
Recommended for the consideration
Approved/Endorsed By:
Catherine Rose , MCIP , RPP
Chief Planner
Kyle Bentley, P . Eng .
Director, City .Development & CBO
ofPickeringa?j ii,/. ,>,Z.ofi
Tony Prevedel , P.Eng.
Chief Administrative Officer
Appendix I to
Report PLN 04-19
Draft By-law for the Municipal Addressing of Buildings and Properties
in the City of Pickering
The Corporation of the City of Pickering
Being a by-law to provide for the Civic Numbering
of Buildings and Properties in the City of Pickering.
Whereas section 8(1) of the Municipal Act, 2001, S .O. 2001 , c. 25, as amended
("Municipal Act, 2001 "), provides that the powers of a municipality shall be interpreted
broadly so as to confer broad authority on municipalities to enable them to govern their
affairs as they consider appropriate , and to enhance their ability to respond to municipal
issues;
Whereas section 11 (2) 6 of the Municipal Act, 2001 provides that a municipality may
pass by-laws for the health, safety and well being of persons ;
Whereas section 11 (2) 8 of the Municipal Act, 2001 provides that a municipality may
pass by-laws for the protection of persons and property ;
Whereas section 11 (3) 1. of the Municipal Act, 2001 provides that a municipality may
pass by-laws for highways;
Whereas section 11 (3) 7. of the Municipal Act, 2001 provides that a municipality may
pass by-laws for structures, including fences a·nd signs ;
Whereas section 116 (2) of the Municipal Act, 2001 provides that where a municipality
has established a centralized communication system for emergency services it may at
any reasonable time enter onto land to affi x numbers on buildings or erect signs setting
out numbers on land;
Whe reas section 23 .2 of the Municipal Act, 2001 provides that a municipality may
delegate some of its powers under the Municipal Act, 2001 to an employee of the
municipality;
Whereas Council is of the opinion that the act of assigning civic numbers to buildings
and prop e rties is a power of a minor nature;
Whereas section 227 of the Municipal Act, 2001 provides that it is the role of officers
and employees of the municipality to implement Council decisions and establish
practices and procedures to implement those decisions;
Whereas section 429 (1) of the Municipal Act, 2001 provides that a municipality may
establish a system of fines for a by-law passed under the Municipal Act, 2001 ;
Whereas section 446 (1) of the Municipal Act, 2001 provides that where a person fails
to do something that is required under a by-law, the municipality may undertake to do
the thing required at the person 's expense and the costs may be collected in same
manner as property taxes;
Whereas the Council of The Corporation of the City of Pickering desires to repeal and
replace By-law 3503/90, as amended, with this By-law;
Page 2
Now therefore the Council of The Corporation of the City of Pickering enacts as follows :
1. In this by-law,
a . "Council' means the Council of The Corporation of the City of Pickering;
b. "Director" means the Director of City Development of the Corporation of the
City of Pickering or designate ;
c. "Highway" includes a common and public highway, street, avenue , parkway ,
driveway , square , place , bridge , viaduct or trestle, any part of which is
intended for or used by the general public for the passage of vehicles and
includes the area between the lateral property lines thereof;
d. "City" means The Corporation of the City of Pickering ;
e. "Civic Number" means the number assigned by the City to a property or
building , and which forms part of a Municipal Address ;
f. "Municipal Address" means the Civic Number and Street Name ;
g . "Record " means the City 's official record of Municipal Addresses ;
h. "Street Name" means the name and suffix assigned by the City for each
Highway or private road with the City of Pickering ; and
i. "SOP" means the City's Municipal Addresses Standard Operating Procedure .
2. The Director shall assign a civic number to every building or lot abutting or
fronting on a street within the City, according to the processes described in the
current standard operating procedure titled "Municipal Addresses" and shall
maintain an official record of all municipal addresses assigned to buildings and
properties within the City. The Director shall ensure that:
a . All civic numbers are included in the addressing of a street.
b. Draft municipal addresses are assigned to a plan of subdivision after the
Director has granted draft approval by stamping and signing c opies of the
draft plan of subdivi sion , and that final municipal addres ses are confirmed
upon receipt of a registered plan of subdivision from the Land Registry Office
and entered into the Record .
c. Draft municipal addresses are assigned to lots subject to land severance after
all approvals are granted for the severance by the Region of Durham or other
approvals agencies, and that final municipal addresses are confirmed upon
receipt of a registered deed for the severed property from the Land Registry
Office and entered into the Record .
d. Municipal addresses on private roads conform to the SOP.
e . A civic number given to a rural building is subject to the building 's relative
location along the lot frontage .
f. Multiple occupancy buildings are assigned a single civic number and
individual units are given numerical identification in sequential order.
Page 3
g. In the situation of a multiple building complex, a civic number will be assigned
to each building and to each unit. The number for each building shall be
assigr:,ed in a clockwise order around the complex starting at the main
entrance to the site. The number for each unit within the building shall be
numbered sequentially.
3. All applications for a c ivic number change shall be reviewed and considered,
upon receipt of the application and appropriate fees . The fee shall be $1,000.00
plus HST, for up to one year following the passing of this by-law. Subsequent
application fees will be in accordance with the City's Fee By-law. The Director of
City Development shall only grant approval of an application if:
a. The request was made by the property owner;
b. The requested change to the existing civic number does not conflict with the
SOP or other sections of this By-law;
c. Fire Services determines that the change would improve the level of
emergency response service ; and
d. Abutting property owners are not adversely affected by the change.
4. No person shall affix to any building or premises or, being the owner shall allow
to be affixed or to remain affixed thereto, any civic number except that appearing
in the Record. Every property owner shall:
a. Securely affix or inscribe on the wall of the main building , which is the wall
closest to the highway on which the main building has vehicular access, the
civic number.
b . Affix the civi c number at a height between 2.0 metres (6.5 feet) and
2.5 metres (8.2 feet) above grade.
c. Ensure that every civic number shall be expressed in legible Arabic digits at
least:
1. 100 millimetres (4 inches) high with at least a 12 millimetre(½ inch) wide
stroke, subject to 4(c)(ii); and
ii. at least 200 millimetres (8 inches) high with at least a 20 millimetre(¾ inch)
wide stroke where the building is setback from the travelled portion of the
road between 18.0 metres (59 feet) and 30.0 metres (98 feet);
d. Ensure that where a c iv ic number is placed on a building , the c iv ic number is
placed on a contrasting background and is clearly vis ible from the highway on
which the building has vehicular access during daylight, and absent daylight
when illuminated from the street.
Page 4
e. Ensure that where pylon signs or ground signs are erected and used, as
defined in City of Pickering Sign By-law 6999/09, as amended , the civic
number shall be clearly indicated on the sign in accordance to the Sign By-law.
f. Ensure that buildings under construction and not occupied have the civ ic
numbers posted on a sign in front of the building and that the address is
clearly differentiated from references to lot numbers .
g. Ensure that permanent civic numbers are affixed to the structure prio r to the
granting of occupancy.
h. Ensure that where multiple lots are accessed by a common driveway, except
in the case of condominium apartments or townhouses , a reflective sign with
all of those civic numbers of the buildings accessed by the common driveway
shall be installed at the entrance to the driveway located at the highway and
in addition , and that the civic numbers also be affixed to every main building
accessed by the common driveway.
i. Ensure that where no building is located on a lot for which a municipal
address has been assigned based on vehicular access to that vacant lot , a
reflective sign is erected and maintained depicting the civic number of the
vacant lot in accordance with the requirements of Section 5.
5. Notwithstanding the provisions of Section 4 of this By-law, where the building is
situated more than 30 metres (98 feet) from the highway on which the main
building has vehicular access measured from the edge of the travelled portion of
the highway, or where the view of such a building is obscured from the highway
by grade or vegetation or any structure or feature , the municipality shall affix the
civic address to a reflective sign subject to the following requirements:
a. The reflective sign shall be supported by a post.
b. The distance between the post and the centre line of the vehicular access to
the main building shall not exceed 6.0 metres (20 feet).
c. The reflective sign shall be at a right angle alignment to the highway on which
the main building has vehicular access.
d. The reflective sign shall be located on the property line where the lot meets
the highway unless its view will be obstructed , in which case the reflective sign
shall be located on the road allowance and as close as possible to the lot line.
e. The reflective sign shall be posted on the same side of the highway as the
building or vehicular access to the main building or vacant lot to which it
pertains .
f. The top of the reflective sign shall be at least 1.4 metres (4.5 feet) above the
average grade of the lot directly in front of the reflective sign .
By-law No. XXXX/19 Page 5
g. The reflective sign and the lot to which it pertains shall be maintained so that
the reflective sign is clearly visible from the highway on which the vacant lot
or main building has vehicular access, at all times.
h. The reflective sign and its support post shall not be used for any other
purpose than to support the reflective sign.
i. The reflective sign shall be of reflective green material. The civic number for
the vacant lot or main building shall be affixed to each side of the re flective
sign. The civ ic number shall be of reflective white material and shall contrast
with the plate so that the civic number is clearly visible from the abutting
highway .
j. Dimensions of the plate and civic numbers shall be in accordance to guidelines
used by the City's Community Services Department, Public Works Section.
6. Every owner of a property which abuts or fronts on a street shall be responsible
for the expense of civic numbering their property.
7. Whenever City staff identifies that it is necessary to have the c ivic numbers
changed on any street or portion of a street, the Director of City Development
shall report to the Council and , if directed by resolution of the Council, shall
reassign civic numbers to the buildings or properties along the street or portion of
the street and shall cause the owners of the properties on the street or portion of
the street to be notified and directed to remove the previous civic numbers and
attach the new civic numbers to the buildings or premises.
8. Every person who contravenes any provision of this by-law is guilty of an offence,
and upon conviction is liable to a fine of not more than $2,000 .00 , exclusive of
costs, recoverable under the Provincial Offences Act.
9. By-law 3503/90 is hereby repealed and replaced.
10. This By-law shall come into force on the date of passage by Counci l.
By-law passed this XXth day of XXXX, 20XX.
David Ryan , Mayor
FT
Susan Cassel, City Clerk