HomeMy WebLinkAboutSeptember 11, 201864 01
DICKERING
Executive Committee
Meeting Minutes
Tuesday, September 11, 2018
2:00 pm Council Chambers
Chair: Councillor Pickles
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
R. Holborn
S. Karwowski
J. Hagg
C. Rose
M. Gadzovski
S. Booker
K. Senior
K. Thompson
L. Narraway
D. Shields
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Director, Engineering Services
- Director, Finance & Treasurer
- Fire Chief
- Chief Planner
- Division Head, Water Resources & Development Services
- Manager, Capital Projects & Infrastructure
- Manager, Accounting Services
- Manager, Municipal Law Enforcement Services
- Supervisor, Animal Services
- City Clerk
(1) Disclosure of Interest
No disclosures of interest were noted.
(111) Matters for Consideration
1. Director, Finance & Treasurer, Report FIN 19-18
2018 Year End Audit
Paula Jesty, Deloitte LLP, appeared before the Committee to provide an overview of the
2018 Year End Audit by summarizing highlights of the audit.
1
64 01
DICKERING
Executive Committee
Meeting Minutes
Tuesday, September 11, 2018
2:00 pm Council Chambers
Chair: Councillor Pickles
Recommendation
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That the Audit Service Plan as submitted by Deloitte LLP, included in this report,
be received for information; and
2. That the Chief Administrative Officer and the Director, Finance & Treasurer be
authorized to sign the confirmation of change to the master services agreement
on behalf of the City.
Carried
2. Director, Corporate Services & City Solicitor, Report AS 01-18
Animal Sheltering Agreement for the Town of Whitchurch-Stouffville
-Five-year term effective January 1, 2019
Recommendation
Moved by Councillor Cumming
Seconded by Councillor McLean
1. That Council authorize Animal Services to provide sheltering services for The
Corporation of the Town of Whitchurch-Stouffville for a five-year term effective
January 1, 2019;
2. That Council approve the draft Agreement attached hereto for the provision of
sheltering services to Whitchurch-Stouffville, and that the Mayor and City Clerk
be authorized to execute the Agreement on behalf of the City, subject to minor
revisions agreeable to the Director, Corporate Services & City Solicitor;
3. That all sheltering service fees to be paid by the Town of Whitchurch-Stouffville
be placed in the Animal Services Operating Revenue Account; and
4. That the appropriate officials of the City of Pickering be given the authority to
give effect thereto.
Carried
2
04 01
DICKERING
Executive Committee
Meeting Minutes
Tuesday, September 11, 2018
2:00 pm Council Chambers
Chair: Councillor Pickles
3. Director, Corporate Services & City Solicitor, Report BYL 01-18
10th Annual Toys for Tickets and Food for Fines 2018
Recommendation
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That parking tickets issued between December 1 through 21, 2018 be eligible for
the Toys for Tickets/Food for Fines program;
2. That the Toys for Tickets/Food for Fines program be implemented from
December 1 through December 21, 2018; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
4. Director, Community Services, Report CS 27-18
Pickering Sports Medicine & Wellness Centre
-Lease Amending Agreement
Recommendation
Moved by Councillor Brenner
Seconded by Councillor Butt
1. That the Mayor and the City Clerk be authorized to execute the Lease Amending
Agreement with Angela Dye Physiotherapy Professional Corporation carrying on
business as Pickering Sports Medicine & Wellness Centre as set out in
Attachment 1 to this report, subject to minor revisions as may be required by the
Director, Community Services and the Director, Corporate Services & City
Solicitor.
2. That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
Carried
3
e4
DICKERING
Executive Committee
Meeting Minutes
Tuesday, September 11, 2018
2:00 pm Council Chambers
Chair: Councillor Pickles
5. Director, Community Services, Report CS 28-18
Security Services
-Contract Extension
Recommendation
Moved by Councillor McLean
Seconded by Councillor Butt
1. That the Mayor and the City Clerk be authorized to extend the contract with Best
Guard Security Inc., as set out in Attachment 1 to this report, for a term ending
April 30, 2019, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor.
2. That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
Carried
6. Director, Engineering Services, Report ENG 22-18
Tender for Asphalt and Concrete Repairs
-Tender No. T-19-2018
Recommendation
Moved by Councillor Brenner
Seconded by Councillor Cumming
1. That Tender No. T-19-2018 for Asphalt and Concrete Repairs submitted by Aloia
Bros. Concrete Contractors Ltd., in the amount of $317,455.48 (HST included)
be accepted;
2. That the total gross project cost of $344,968.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$310,654.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project
cost of $310,654.00 as follows:
a) The sum of $248,549.00 as approved in the 2018 Current Budget —
Sidewalk Rehabilitation Program to be funded by a transfer from the
Federal Gas Tax Reserve Fund;
4
04 01
DICKERING
Executive Committee
Meeting Minutes
Tuesday, September 11, 2018
2:00 pm Council Chambers
Chair: Councillor Pickles
b) The sum of $7,602.00 as approved in the 2018 Current Budget — Water
Resources & Development Services — Roads Maintenance to be funded
from property taxes;
c) The sum of $45,000.00 as approved in the 2018 Current Budget — Roads
— Asphalt and Concrete Repairs program to be funded from property
taxes;
d) The over expenditure amount of $9,503.00 to be funded from property
taxes; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
7. Director, Finance & Treasurer, Report FIN 18-18
Section 357/358 of the Municipal Act — Adjustment to Taxes
Recommendation
Moved by Councillor Ashe
Seconded by Councillor Butt
1. That the write-off of taxes as provided for in Attachment 1, in accordance with
sections 357 and 358 of the Municipal Act, 2001 be approved; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
8. Director, Corporate Services & City Solicitor, Report LEG 06-18
City of Pickering Proposed Sale to 2198136 Ontario Ltd.
875 Kingston Road, Pickering
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
5
Carried
64 01
DICKERING
Executive Committee
Meeting Minutes
Tuesday, September 11, 2018
2:00 pm Council Chambers
Chair: Councillor Pickles
1 That the land described as Part 3, Plan 40R-25703, Pickering be sold to
2198136 Ontario Ltd. (or as it may further direct) for a price of $120,000;
2. That the Director, Corporate Services & City Solicitor be authorized to execute a
Transfer of the said lands, as well as any other documents, instruments and
agreements as may be necessary to give effect to the above -noted transfer; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
9. Director, Corporate Services & City Solicitor, Report CLK 03-18
2019 Committee and Council Meeting Schedule
Recommendation
Moved by Councillor Cumming
Seconded by Councillor Butt
That the 2019 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report, be approved.
Carried
(IV) Other Business
Councillor McLean questioned whether staff have been reviewing the new cannabis
laws regarding retail sales. The Chief Administrative Officer noted that staff would be
bringing forward a report on the subject in January of 2019.
(V) Adjournment
The meeting adjourned at 2:28 pm.
6