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HomeMy WebLinkAboutSeptember 11, 201864 01 DICKERING Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski J. Hagg C. Rose M. Gadzovski S. Booker K. Senior K. Thompson L. Narraway D. Shields - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Fire Chief - Chief Planner - Division Head, Water Resources & Development Services - Manager, Capital Projects & Infrastructure - Manager, Accounting Services - Manager, Municipal Law Enforcement Services - Supervisor, Animal Services - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (111) Matters for Consideration 1. Director, Finance & Treasurer, Report FIN 19-18 2018 Year End Audit Paula Jesty, Deloitte LLP, appeared before the Committee to provide an overview of the 2018 Year End Audit by summarizing highlights of the audit. 1 64 01 DICKERING Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Recommendation Moved by Councillor McLean Seconded by Councillor Brenner 1. That the Audit Service Plan as submitted by Deloitte LLP, included in this report, be received for information; and 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the confirmation of change to the master services agreement on behalf of the City. Carried 2. Director, Corporate Services & City Solicitor, Report AS 01-18 Animal Sheltering Agreement for the Town of Whitchurch-Stouffville -Five-year term effective January 1, 2019 Recommendation Moved by Councillor Cumming Seconded by Councillor McLean 1. That Council authorize Animal Services to provide sheltering services for The Corporation of the Town of Whitchurch-Stouffville for a five-year term effective January 1, 2019; 2. That Council approve the draft Agreement attached hereto for the provision of sheltering services to Whitchurch-Stouffville, and that the Mayor and City Clerk be authorized to execute the Agreement on behalf of the City, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That all sheltering service fees to be paid by the Town of Whitchurch-Stouffville be placed in the Animal Services Operating Revenue Account; and 4. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. Carried 2 04 01 DICKERING Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 3. Director, Corporate Services & City Solicitor, Report BYL 01-18 10th Annual Toys for Tickets and Food for Fines 2018 Recommendation Moved by Councillor McLean Seconded by Councillor Brenner 1. That parking tickets issued between December 1 through 21, 2018 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 21, 2018; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Community Services, Report CS 27-18 Pickering Sports Medicine & Wellness Centre -Lease Amending Agreement Recommendation Moved by Councillor Brenner Seconded by Councillor Butt 1. That the Mayor and the City Clerk be authorized to execute the Lease Amending Agreement with Angela Dye Physiotherapy Professional Corporation carrying on business as Pickering Sports Medicine & Wellness Centre as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 3 e4 DICKERING Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 5. Director, Community Services, Report CS 28-18 Security Services -Contract Extension Recommendation Moved by Councillor McLean Seconded by Councillor Butt 1. That the Mayor and the City Clerk be authorized to extend the contract with Best Guard Security Inc., as set out in Attachment 1 to this report, for a term ending April 30, 2019, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 6. Director, Engineering Services, Report ENG 22-18 Tender for Asphalt and Concrete Repairs -Tender No. T-19-2018 Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Tender No. T-19-2018 for Asphalt and Concrete Repairs submitted by Aloia Bros. Concrete Contractors Ltd., in the amount of $317,455.48 (HST included) be accepted; 2. That the total gross project cost of $344,968.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $310,654.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $310,654.00 as follows: a) The sum of $248,549.00 as approved in the 2018 Current Budget — Sidewalk Rehabilitation Program to be funded by a transfer from the Federal Gas Tax Reserve Fund; 4 04 01 DICKERING Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles b) The sum of $7,602.00 as approved in the 2018 Current Budget — Water Resources & Development Services — Roads Maintenance to be funded from property taxes; c) The sum of $45,000.00 as approved in the 2018 Current Budget — Roads — Asphalt and Concrete Repairs program to be funded from property taxes; d) The over expenditure amount of $9,503.00 to be funded from property taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7. Director, Finance & Treasurer, Report FIN 18-18 Section 357/358 of the Municipal Act — Adjustment to Taxes Recommendation Moved by Councillor Ashe Seconded by Councillor Butt 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, Corporate Services & City Solicitor, Report LEG 06-18 City of Pickering Proposed Sale to 2198136 Ontario Ltd. 875 Kingston Road, Pickering Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 5 Carried 64 01 DICKERING Executive Committee Meeting Minutes Tuesday, September 11, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1 That the land described as Part 3, Plan 40R-25703, Pickering be sold to 2198136 Ontario Ltd. (or as it may further direct) for a price of $120,000; 2. That the Director, Corporate Services & City Solicitor be authorized to execute a Transfer of the said lands, as well as any other documents, instruments and agreements as may be necessary to give effect to the above -noted transfer; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Corporate Services & City Solicitor, Report CLK 03-18 2019 Committee and Council Meeting Schedule Recommendation Moved by Councillor Cumming Seconded by Councillor Butt That the 2019 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. Carried (IV) Other Business Councillor McLean questioned whether staff have been reviewing the new cannabis laws regarding retail sales. The Chief Administrative Officer noted that staff would be bringing forward a report on the subject in January of 2019. (V) Adjournment The meeting adjourned at 2:28 pm. 6