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DICKERING
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
June 26, 2018
6:00 pm
Pickering Museum Village — Redman House
Attendees: T. Ryce, Supervisor, Cultural Services
V. Plouffe, Manager, Facilities Capital Projects
K. Pyke, Coordinator, Museum Operations
L. Coulter, Pickering Museum Village Advisory Committee
L. Drake, Pickering Museum Village Advisory Committee
G. Oakes, Chair, Pickering Museum Village Foundation
G. Lowman, Pickering Museum Village Advisory Committee
P. Savel, Pickering Museum Village Advisory Committee
G. Strange, Pickering Museum Village Advisory Committee
P. Fuselli, Pickering Museum Village Advisory Committee
D. Hudson, Pickering Museum Village Advisory Committee
R. Cowan, Pickering Museum Village Advisory Committee
B. Welsh, Pickering Museum Village Advisory Committee
D. Poole, Clerk -Typist (recording secretary)
Absent:
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1.
Welcome
T. Ryce called the meeting to order at 6:30 pm.
2.
Approval of Minutes and Agenda
Minutes of the April 24, 2018 meeting were revised.
Motion: to approve the minutes of the April 24, 2018
meeting as revised
Moved: P. Savel
Seconded: L. Drake
Carried
Motion: to approve the agenda
Moved: R. Cowan
Seconded: L. Drake
Carried
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
3.
Site Walk About
V. Plouffe provided the committee with an overview of
the various projects that are, and will be, occurring
throughout the museum.
Information was provided regarding the work that will
be undertaken by the consultant for the new
Pickering Heritage & Community Centre.
4.
Review of Action Items
No outstanding items.
5.
Sub Committee Reports
Collections:
P. Savel reviewed activities and proposed two
motions.
Motion 1: That the PMV Advisory Committee
approves accessioning into the core collection eight
original pieces of historical artwork from the Fothergill
family, including five portraits of the Fothergill Family
and three watercolour nature studies painted by
Charles Fothergill.
Moved: P. Savel
Seconded: L. Drake
Carried
Motion 2: That the PMV Advisory Committee
approves accessioning into the core collection items
from the Dunbar Coach House, the Frenchman's Bay
Grain Elevator and the Cherrywood Brick Factory,
donated by John Sabean of the Pickering Township
Historical Society.
Moved: P. Savel
Seconded: L. Coulter
Carried
P. Savel would like to acknowledge the efforts of the
Pickering Township Historical Society for recent
assistance with acquisitions.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Volunteer Recognition:
G. Lowman requested to have M. Maxwell schedule a
meeting during the summer.
G. Lowman requested an update regarding the
camera donation.
Motion: having conducted an extensive review of
current market rates for staffing and hourly labour
remuneration and benefit costs, across the broad
spectrum of tasks performed by volunteers at the
Village, the VRC hereby advocates the adoption of a
rate more reflective of the average drawn from that
study. We recommend that the hourly rate of $25.00
be henceforth applied to all future evaluations of total
hourly work performance when assessing volunteers'
fiscal contribution to the City of Pickering on behalf of
the Museum Village.
Moved: G. Lowman
Seconded: L. Drake
Carried
Foundation
No report this month.
K. Pyke to follow up with
M. Maxwell.
K. Pyke to follow up with
staff.
6.
Strategic Plan Update
K. Pyke advised that the Strategic Plan was approved
by City Council at the meeting on Monday, June 25,
2018.
Regarding Ministry Standards Review for this year,
the two standards under review were Collections
Management (last page of Accession Register, recent
Object Catalogue Record, and latest signed Donor
Form) and Governance (current, approved Strategic
Plan). Submissions are ready to go.
K. Pyke sent thanks to the Strategic Planning
Steering Committee for their efforts.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
7.
Budget Review
T. Ryce advised that staff have until the end of
October to request changes to the budget submission
for 2019.
V. Plouffe advised that ongoing building works are
occurring through capital projects. Staff are
requesting new equipment for the museum, rather
than hand-me-downs from other departments. This
will improve their longevity and help eliminate the
artificial perception of the museum as having frequent
needs.
8.
New Business
G. Lowman requested that the museum have its own
website. T. Ryce advised that staff will put forward a
request to IMT for a PMV web address.
Discussion ensued about summer meetings
regarding the new Heritage and Community Centre.
Motion: that meetings be held on July 24th, 2018 and
August 28th, 2018 in the Main Committee Room at
City Hall.
Moved: G. Lowman
Seconded: L. Drake
Carried
G. Strange requested to have information from the
consultant ahead of meetings to allow sufficient time
for review and preparation.
G. Lowman brought forward a concern regarding an
article in the Ajax -Pickering News Advertiser whereby
the information contained within the article was not
reflective of the photograph provided. T. Ryce noted
that the photograph selected was that of the writer,
that the City has no control over what is selected
following an interview. That the City receives
excellent coverage of the museum from the News
Advertiser. K. Pyke noted that while not ideal, the
photo is not completely inaccurate.
Staff to request
pickeringmuseumvillage.ca
through IMT
T. Ryce to review.
V. Plouffe to provide to the
committee members.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
9.
Adjournment & Next Meeting
Motion: to adjourn
Moved: P. Savel
Seconded: L. Drake
Next meeting is scheduled to take place in the Main
Committee Room at City Hall at 7:00 pm on Tuesday,
July 24th
Meeting Adjourned: 8:30 pm
Copy: Director, Community Services
Clerk
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