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HomeMy WebLinkAboutMay 14, 2018cty DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt L Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski D. Shields R. Michaud F. Jadoon C. Hodge C. Whitaker L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - City Clerk - (Acting) Deputy Clerk - Manager, Economic Development & Strategic Projects - Senior Coordinator, Business Development & Marketing - Coordinator, Sustainability - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest Councillor Ashe declared a conflict of interest withrespect to Report CS 12-18, noting that a family member is employed in the refrigeration business. Councillor Ashe did not vote on the matter. (III) Adoption of Minutes G4� DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Resolution #434/18 Moved by Councillor Cumming Seconded by Councillor Brenner Council Meeting Minutes, April 10, 2018 Executive Committee Minutes, May 7, 2018 Planning & Development Committee Minutes, May 7, 2018 Carried (IV) Presentations 1. Christine Ball, Executive Director EcoBusiness Network Christine Ball, Executive Director, EcoBusiness Network appeared before Council to present the Leadership Award to the City of Pickering for representing leadership in sustainability through numerous areas including the addition of clean vehicles to the City's fleet, tree planting & protection, and pollinator gardens. Mayor Ryan invited Councillors Brenner, Butt and Cumming to join him on the dias to accept the award. 2. Brian Bridgeman, Commissioner, Planning & Economic Development Region of Durham Metrolinx Smart Commute Gold Workplace Designation Brian Bridgeman, Commissioner, Planning & Economic Development, Reigon of Durham, appeared before Council to present the City of Pickering with the Metrolinx Smart Commute Gold Workplace award. Mr. Bridgeman stated that this was the 6th year the City has received this award, noting the City recognizes many opportunites to provide sustainable options for their employees through the promotion of various programs. Mayor Ryan invited Councillors Ashe, McLean and Pickles to join him on the dias to accept the award. (V) Delegations 1. Stephen Beamish Dominion Voting Systems Internet/Telephone Voting 2018 Municipal Elections Cly� DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Stephen Beamish, Regional Sales Manager for. Dominion Voting Systems, appeared before Council to provide an overview and respond to questions regarding internet voting for the 2018 municipal elections. He explained how security issues will be addressed and where the information will be stored. He also noted that he was informed that Pickering's City Clerk was participating with fourteen other municipalities that have come together to conduct a Third Party Security Penetration Test on the Dominion Voting System. He stated this was a good process and would be an additional security check that is completed by an independent third party. Through the aid of a Power Point presentation, Mr. Beamish showed how the voting process worked for Internet voting, outlined accessibility features and showed what the letter would look like that voters will be receiving. Mr. Beamish responded to questions and clarification by Members regarding voting processes, the handling of voter PIN numbers and voter information letters, security issues and possible hacking of system. He also answered questions related to a call centre number that the Municipality would have to answer voter questions and accessibility features and how the system aligns with tools and devices that would currently be used by the voters. Mr. Beamish noted that education is a key component to internet/telephone voting. Peter Bashaw Accessibility Advisory Committee 2017 Year End Report & 2018 Work Plan Peter Bashaw appeared before Council on behalf of the Accessibility Advisory Committee to provide an overview of the Committee's 2017 year end report and 2018 work plan. He highlighted the excellent work completed by staff with respect to accessibility improvements at the Delaney arena, Dr. Nelson F. Tomlinson Community Centre as well as the 150th celebrations. He also noted the Committee's review of numerous site plan applications, noting a need to look at design changes with the anticipated growth of Seaton, to meet the accessibility needs, as well as those of seniors. Vincenza Ronaldi, Accessibility Committee Member, continued the presentation with respect to identifying barriers in housing in new developments. She stated the Committee was pursuing a pilot system in which to grade the site plans for accessibility compliance and beyond to hopefully encourage developers to address these issues. Meghan Thorpe Ross, Accessibility Committee Member, explained the lack of employment opportunities for the disabled community, noting that current statistics indicate this area has the lowest employment rate. 3 6-4 DICKERING Council Meeting Minutes - May 14, 2018 7:00 pm Council Chambers David Wysocki, Accessibility Committee Member, thanked Mayor and Council for their support in pursuing improvements with Durham Region. Transit. He stated how this had allowed the Committee to become more engaged to better address the issues surrounding customer service and scheduling, as well as the appeals process. In conclusion, Peter Bashaw explained the need for expanding programs for youth with disabilities after the age of 18, as they currently receive no training or funding to enable them to transition into the community. David Wysocki & Pina D'Intino Therapy/Support/Service Dogs Pina D'Intino appeared before Council to address the confusion surrounding service dogs, and the difficulties that owners face. She noted a need to validate service animals in public spaces, and also to differentiate between therapy, support and service animals. She noted a need for groups to come together to share information. She also shared her challenges with trying to access public spaces, noting more and more businesses and organizations are asking for proof of service animals, stating that she must travel with numerous documentation. Christine Ashton, President Ajax Pickering Board of Trade 2018 Priorities and Plans Christine Ashton, President, Ajax Pickering Board of Trade, appeared before Council to provide an update of their 2017 highlights and 2018 plans and priorities. Through the aid of a Power Point presentation, she noted a main focus on education, connection and advocacy in 2017. She also noted they had hosted over 70 events. Ms. Ashton indicated a focus on innovation in 2018, noting they would be holding a Workplace Diversity Innovation forum this year. She stated they have worked with Durham Region Joint Chambers to discuss and align on key transportation issues. A brief discussion period ensued with the delegation responding to questions raised on how they would be supporting smaller businesses in relation to Bill 148. Peter Rodrigues Political Recall of Elected Officials Peter Rodrigues appeared before Council to express his concerns with respect to the recall of elected officials. He stated that elections are central to democracy, noting that residents need a mechanism to unseat elected officials, stating that a more timely method is needed. He felt all candidates should agree to an C4 P1CKER1 NG Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers accountability statement, and provided examples used elsewhere. He stated this was a vital tool for residents to achieve democratic fairness. Mike Borie City of Pickering Website & City and Councillor Newsletters Mike Borie appeared before Council, stating he was an advocate for open and transparent government. He discussed the City of Pickering's website and how well some areas can be accessed, but noted concerns over certain links, such as newsletters which redirect residents to a facebook or twitter page, which will deny access to certain accounts. He felt residents should not be blocked from anything associated with their website and requested that this be corrected to discourage future issues. Mr. Borie also suggested that draft agendas be put out on a continuous basis for residents to see what was coming up. (VI) Correspondence Corr. 68-18 Tim Higgins Accessibility Coordinator City of Pickering Resolution #435/18 Moved by Councillor Pickles Seconded by Councillor McLean That Corr. 67-18 received from Tim Higgins, Accessibility Coordinator, City of Pickering, submitting the 2016 Year End Report and 2017 proposed Work Plan on behalf of the Accessibility Advisory Committee be received for information. Carried 2.. Corr. 69-18 Angela Bischoff Ontario Clean Air Alliance angelaRcleanairalliance.org Resolution #436/18 Moved by Councillor Brenner Seconded by Councillor Ashe DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That Corr. 69-18 received from Angela Bischoff, Ontario Clean Air Alliance, with respect to the location for the June 26-28, 2018 hearing on OPG's request for a 10 -year license extension for the Pickering Nuclear Station be received for information. Carried Corr. 70-18 Jennifer O'Connell, MP Pickering -Uxbridge 1154 Kingston Road, Unit 4 Pickering, OM L1V 1B5 Resolution #437/18 Moved by Councillor McLean Seconded by Councillor Cumming That Corr. 70-18 received from Jennifer O'Connell, MP Pickering -Uxbridge, noting her concerns with respect to the location of the community meeting with regards to the hearing on OPG's request for a 10 -year license extension for the Pickering Nuclear Station, along with a request to relocate within the City of Pickering be received for information. Carried (VII) Committee Reports a) Report EC 2018-05 of the Executive Committee 1. Director, Community Services, Report CS 02-18 Lease Agreements -Sport Associations Council Decision 1. That the Mayor and City Clerk be authorized to execute the LeaseAgreement with Pickering Hockey Association set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the. Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls' Hockey Association set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 6 Cty ��( DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Director, Community Services, Report CS 14-18 Quotation No. Q-31-2018 -Quotation for Supply and Delivery of One New Four Wheel Pure Vacuum Street Sweeper Council Decision 1. That Quotation No. Q-31-2018 submitted by Joe Johnson Equipment in the amount of $320,258.95 (HST included) be accepted; That the total gross quotation cost of $321,954.00 (HST included) and the total net project cost of $289,930.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $289,930.00 by a transfer from the Development Charges — Other Services Related to Highway Reserve Fund; 4 That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. 3. Director, Community Services, Report CS 17-18 Quotation No. Q-42-2018 -Quotation for Supply and Delivery of Various Trucks Council Decision DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That Quotation No. Q-42-2018, submitted by Donway Ford Sales Limited, in the amount of $367,074.85 (HST included) be accepted; That the total gross project cost of $369,787.00 (HST included) and the total net project cost of $333,005.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $333,005.00 from the Vehicle Replacement Reserve; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. 4. Director, Engineering Services, Report ENG 06-18 Declaration of Lands as Surplus, and Approval to Transfer Lands to the Regional Municipality of Durham at Valley Farm Road and Finch Avenue Council Decision 1. That Council declare part of Lots 20 and 21 Concession 2, and part of the Road Allowance between Lots 20 and 21, Concession 2, being Parts 2; 3 and 4, Plan 40R-29446 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of Durham for nominal consideration; That Council authorize the acquisition of Part 6, Plan 40R-29446 from the Regional Municipality of Durham for road allowance purposes for nominal consideration; That the Mayor, City Clerk and Director, Corporate Services & City Solicitor be authorized to execute all relevant documentation necessary to effect the above; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. Director, Engineering Services, Report ENG 07-18 Traffic Impact Assessment Guidelines Council Decision 1. That Council endorse the Traffic impact Assessment Guidelines dated March 2018; 2. That staff be authorized to release an electronic version of the guidelines to the public upon request; and c4 a� DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 08-18 Declaration of Lands as Surplus and Approvalto Transfer Lands to the Regional Municipality of Durham and the Regional Municipality of York at Liverpool Road and Finch Avenue Council Decision 1. That Council enact a by-law to stop -up and close Block 73, Plan M-1215 (now Parts 5, 6 and 7, Plan 40R-29193) as public highway; 2. That Council declare those parts of Block 73, Plan M-1215, being Parts 5 and 7, Plan 40R-29193 surplus to the needs of the City for the purpose of transfer to the Regional Municipality of York and the Regional Municipality of Durham respectively for nominal consideration; 3. That Council authorize the acquisition of that part of Block 43, Plan M-1194, being Part 3, Plan 40R-29193 from the Regional Municipality of Durham and the Regional Municipality of York for walkway purposes for nominal consideration; That Council authorize the acquisition of those parts of Lot 25, Plan M-1215, being Parts 11 and 13, Plan 40R-29193 from the Regional Municipality of. York for walkway and open space purposes for nominal consideration subject to easements in favour of the Regional Municipality of York for sanitary sewer purposes; That the Mayor, City Clerk and Director, Corporate Services & City Solicitor be authorized to execute all relevant documentation necessary to effect the above; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7. Director, Engineering Services, Report ENG 10-18 Request for Additional Funding -Contract Administration and Field Inspection -Palmer Bridge Rehabilitation Council Decision cty PJCKER1 NG Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That the fee proposal as submitted by AECOM Canada Ltd. in the amount of $200,633.76 (HST included) to cover additional contract administration and field inspection to complete the Palmer Bridge Rehabilitation project be accepted; That the total revised gross project cost of $601,899.00 (HST included) and the total revised net project cost of $542,029.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total revised net project cost in the amount of $542,029.00 from the York Region Southeast Collector Funding Agreement; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Finance & Treasurer, Report FIN 06-18 Commodity Price Hedging Agreements Report Council Decision It is recommended that Report FIN 06-18 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. 9. Director, Finance & Treasurer, Report FIN 07-18 2018 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for. Commercial, Industrial and Multi -Residential Realty Classes Council Decision 1. That Report FIN 07-18 of the Director, Finance & Treasurer regarding the 2018 tax rates be received; 2. That the 2018 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 27, 2018 and September 27, 2018 excluding the industrial, multi -residential and commercial realty tax classes; That for the year 2018, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 10 cry�6 DICKERING Council Meeting Minutes May 14, 2018 7:00 pm -•Council Chambers That the attached By-law be approved; That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; That Council approve the filing of the following assessment appeals: 1801 010 038 19800; 1801 020 017 17300; 1801 020 017 27300; 1801 020 022 06700; 1801 020 022 06906; 1801 020 025 00100; 1801 020 025 04500; 1801 020 025 25610; and, 8. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Finance & Treasurer, Report FIN 08-18 Section 357/358 of the Municipal Act—Adjustment to Taxes Council Decision 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. Director, Finance &Treasurer, Report FIN 09-18 2017 Building Permit Stabilization Reserve Fund Council Decision 1. That Report FIN 09-18 of the Director, Finance & Treasurer be approved; 2. That Council authorize a transfer of $83,440 to the Building Permit Stabilization Reserve Fund (Account#7506); 3. That Council authorize a transfer of $83,440 from the Building Permit Stabilization Reserve Fund to the Rate Stabilization Reserve (Account #7021); and 11 C4f DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 12. Director, Finance & Treasurer, Report FIN 10-18 2018 Refinancing Debentures Council Decision 1. That Report FIN 10-18 of the Director, Finance & Treasurer regarding the 2018 refinancing debentures be approved; That the Director, Finance & Treasurer be authorized to transfer $582,000 from the Rate Stabilization Reserve to fund the outstanding principal for the debt issued for the Fire Services Division Headquarters project; That the draft by-laws attached to this report be enacted; That the Director, Finance & Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, and take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering ("City") officials be authorized to take the necessary actions as indicated in this report. 13. Fire Chief, Report FIR 01-18 Revisions to the Community Emergency Response Plan Council Decision 1. That Report FIR 01-18 of the Fire Chief be received; 2. That the Mayor and Council hereby appoint Fire Chief John Hagg, Community Emergency Management Coordinator (CEMC) as Chair of the Community Emergency Management Program Committee; 3. That the Mayor and Council hereby appoint the municipal positions of Chief Administrative Officer, Director, City Development & Chief Building Official, Director, Community Services, Director, Corporate Services & City Solicitor, Director, Engineering Services, Director, Finance & Treasurer, Fire Chief/CEMC, City Clerk and any alternate CEMC(s) to the Community Emergency Management Program Committee; 12 Cdy P1CKE RiNG Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That Council approve the attached draft Community Emergency Management Plan that includes the changes above and other minor housekeeping amendments; That By-law 7440/15 be repealed in its entirety and that the attached draft By- law be enacted. 14. Director, City Development & CBO, Report PLN 10-18 Assignment, Assumption and Amending Agreement TM Mobile Inc. Lease of City Lands Located on Unopened Road Allowance - (Sideline 16), Municipally Described as 3010 William Jackson Drive City of Pickering Telecommunication Installation #14 Council Decision 1. That the Mayor and the Clerk be authorized to execute an assignment, assumption and amending agreement with TM Mobile Inc. and Bell Mobility Inc. substantially on the terms set out in this Report, and to the satisfaction of the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City be authorized to give effect thereto. 15. Director, City Development & CBO, Report PLN 12-18 Infrastructure Ontario Public Works Class Environmental Assessment Seaton Community — Primary Neighbourhood Connecting Trails City of Pickering Council Decision 1. That Council approve the hiring of Candevcon Limited for undertaking an Infrastructure Ontario Public Works Class Environmental Assessment for the Primary Neighbourhood Connecting Trails in the Seaton Community in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the Letter Proposal submitted by Candevcon Limited for Professional Consulting Services for undertaking an Infrastructure Ontario Public Works Class Environmental Assessment for the Primary Neighbourhood Connecting Trails in the amount of $90,000.00 (HST excluded), provided as Appendix I to Report PLN 12-18, be accepted; That the total gross project cost of $110,740.00 (HST included) including the proposal amount plus contingency costs for other expenses such as permits, 13 P1CKER1 NG Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers licensing or review fees, and the total net project cost of $99,725.00 (inclusive of the HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost from the Seaton Development, Implementation & Legal Assistance 2018 Council Approved Current Budget Account 2611.2392.0002; That City staff be authorized to sign any agreements between the City and Candevcon Limited in a form satisfactory to the Director, City Development; That staff continue to work with TRCA to advance connecting links for trails, restoration plantings and other stewardship opportunities in Seaton and Duffin Heights and report back with recommendations as part of the 2019 budget process, and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 16. Chief Administrative Officer, Report CAO 03-18 Proposal — Community Engagement on Economic Impact & Employment .407 Corridor Council Decision 1. That Proof Inc. be retained as a consultant in the amount of $150,000 as per the Purchasing Policy, Section 10.03 (c), to undertake the Community Engagement on Economic Impact & Employment - 407 Corridor; 2. That the total gross project cost of $150,000.00 (HST included) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $150,000 as follows: a) The sum of $58,704 to be funded by a transfer from the Development Charges — Administration Studies Reserve Fund; b) The sum of $91,296 to be funded by a transfer from the Seaton Application Fee Reserve; That a copy of this report be forwarded to the Region of Durham and Transport Canada; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 14 Gtm oF DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Resolution #438/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Report 2018-05 of the Executive Committee meeting held on May 7, 2018 be adopted. Carried b) Report 2018-04 of the Planning & Development Committee 1. Director, City Development & CBO, Report PLN 11-18 Zoning By-law Amendment Application A 14/16 R. & S. Cross Part of Lot 3, Plan 12, Now Part 1 Plan 40R-5734 4993 Brock Road Council Decision That Zoning By-law Amendment Application A 14/16, submitted by R. & S. Cross to facilitate a residential building containing two separate dwelling units on lands municipally known as 4993 Brock Road, be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 11-18 be forwarded to Council for enactment; 2. That Council endorse the recommendations of the Heritage Pickering Advisory Committee to include the property municipally known as 4993 Brock Road on the City of Pickering Municipal Heritage Register as a non- designated property of cultural heritage value or interest, under Section 27 of the Ontario Heritage Act; and, 3. That the proposal to construct an addition to the existing building and create two separate dwelling units on lands municipally known as 4993 Brock Road, be subject to Site Plan Approval. Director, City Development & CBO Report PLN 14-18 Draft Plan of Subdivision Application SP -2017-04 Draft Plan of Condominium Application CP -2017-02 Zoning By-law Amendment Application A 07/17 Madison Brock Limited West Side of Brock Road, south of Dersan Street 2480 and 2510 Brock Road. Council Decision 15 Ctg �f DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That Draft Plan of Subdivision Application SP -2017-04, submitted by Madison Brock Limited, on lands located on the west side of Brock Road, south of Dersan Street, to establish 2 blocks for residential development, an arterial road and a local road, as shown on Attachment #3 to Report PLN 14-18, be approved and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 07/17, submitted by Madison Brock Limited, to implement the Draft Plan of Subdivision SP -2017-04 and to facilitate a residential condominium development, be approved, the zoning provisions contained in Appendix II to Report PLN 14-18 be endorsed, and that staff be authorized to finalize and forward an implementing Zoning By- law to Council for enactment. Resolution #439/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Report 2018-04 of the Planning & Development Committee meeting held on May 7, 2018 be adopted, save and except Item No. 2. Carried 2. Director, City Development & CBO, Report PLN 13-18 Draft Plan of Subdivision Application SP -2016-04 Zoning By-law Amendment Application A 13/16 702153 Ontario Limited Part Block M, Plan 418 and Block 25, 40M-1366 527 Gillmoss Road Resolution # 440/18 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Draft Plan of Subdivision Application SP -2016-04, submitted by 702153 Ontario Limited, on lands being Part Block M, Plan 418 and Block 25, 40M- 1366, to establish a residential plan of subdivision consisting of 11 lots for detached dwellings, a block for an Open Space Reserve, and a public road as shown on Attachment #3 to Report PLN 13-18, and the implementing conditions of approval, as set out in Appendix I, be endorsed; 16 iy 0,/ DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers 2. That Zoning By-law Amendment Application A 13/16, submitted by 702153 Ontario Limited, to implement the Draft Plan of Subdivision SP -2016-04, on lands being Part Block M, Plan 418, and Block 25, 40M-1366 be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 13-18 be forwarded to Council for enactment; and 3. That an exception to the Rosebank Neighbourhood Development Guidelines -- Precinct Precinct No. 3, to allow for minimum lot frontage of 10.5 metres and minimum lot depths of 27.0 metres for single detached dwelling to implement Draft Plan of Subdivision SP -2016-04, be endorsed as set out in Appendix III. Carried as Amended Later in the Meeting [Refer to Following Motion] Resolution # 441/18 Moved by Councillor Brenner Seconded by Councillor Ashe That the main motion be amended to revise Condition 38 within Appendix 1 by adding the following wording to the end: "and to install a 2.0 metre high acoustical fence along the north property boundary of 657 Dunn Crescent between the east property line and the front wall of the future dwelling on Lot 11". The Main Motion was then Carried as amended. (VIII) New and Unfinished Business 1. Director, Community Services, Report CS 09-18 Tender for Conservation Barn Reconstruction at the Pickering Museum Village -Tender No. T-14-2018 Resolution #442/18 Moved by Councillor Pickles Seconded by Councillor Cumming 17 Carried C44 P1CKER1 NG Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers That Tender No. T-14-2018 submitted by J.J. McGuire General Contractors Inc. in the amount of $1,553,000.38 (HST included) be accepted; That the total gross project cost of $1,863,751.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $1,678,366.00 (net of HST rebate), be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,678,366.00 as follows: • the sum of $850,000.00, as provided for in the 2018 Museum Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 20 years; the annual repayment charges in the amount of approximately $62,545.00 be included in the annual Current Budget for the City of Pickering (the "City") commencing in 2018, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; c. The sum of $450,000.00 to be funded from the Canada Cultural Spaces Fund (CCSF) through the Government of Canada; d. The sum of $378,366.00 to be funded by a transfer from the Rate Stabilization Reserve; e. the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and That the appropriate officials of the City be authorized to take the necessary action as indicated in this report. Carried Councillor Ashe declared a conflict of interest with respect to Report CS 12-18, noting that a family member is employed in the refrigeration business. Councillor Ashe did not vote on the matter. 18 G e of DICKERING Council Meeting Minutes May 14, 2018 7:00 pm Council Chambers 2. Director, Community Services, Report CS 12-1.8 Tender for O'Brien Refrigeration Plan Rebuild at the Pickering Recreation Complex -Tender No. T-18-2018 Resolution #443/18 Moved by Councillor Pickles Seconded by Councillor Butt That Tender No. T-18-2018 submitted by Black & McDonald Limited in the amount of $658,677.00 (HST included) be accepted; That the total gross project cost of $715,177.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $644,039.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $644,039.00 as follows: a. the sum of $500,000.00, as provided for in the 2018 Rec. Complex - Arenas Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; The additional sum of $144,039.00 to be funded by a transfer from Federal Gas Tax Reserve Fund; c. the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Corporate Services & City Solicitor, Report LEG 05-18 Road Closure -Kellino Street -Stop-up and Close Kellino Street, Pickering as Public Highway for The Purpose of Sale to Adjoining Landowner 19 C4 DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Resolution #444/18 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council authorize staff to initiate the process of stopping -up and closing Kellino Street as a public highway; 2. That Council declare Kellino Street surplus to the needs of the City of Pickering and authorize its conveyance to the adjoining landowner for a sale price consistent with fair market value as determined by a certified property appraisal, subject to all required easements for utilities and otherwise; That Council authorize the Mayor and City Clerk to execute all documentation necessary to effect the above; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Chief Administrative Officer Report CAO 04-18 Municipal Services Design for the Pickering Innovation Corridor - Seaton Community Resolution #445/18 Moved by Councillor McLean Seconded by Councillor Cumming 1. That Council approve the hiring of Sabourin, Kimble & Associates Ltd. to provide project management services and undertake the necessary studies and design work associated with the provision of municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor, in accordance with Purchasing Policy 10.03 (c) as the assignment is above $50,000; That an upset limit of $600,000 plus HST be provided to finalize an agreement with Sabourin, Kimble & Associates Ltd. in order to meet Kubota Canada Ltd.'s required schedule; 3. That the total gross project cost of $600,000 plus HST be approved; 20 cry�F DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost from capital account 5203.1802.6265; 5. That City staff be authorized to commence negotiations in order to finalize an agreement with Sabourin, Kimble & Associates Ltd. in a form satisfactory to the Chief Administrative Officer; 6. That staff be authorized to enter into an agreement with Kubota Canada Ltd.' and other benefitting end users to recover the above noted project costs; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried (IX) Notice of Motion a) Therapy/Support/Service Dogs Councillor Brenner provided an overview of the notice of motion, noting that while there are laws governing service dogs, the practices of the law are flawed, stating there is confusion on the various roles of therapy, support and service dogs. He stated this motion was a starting point to begin a dialogue to find solutions by bringing together those impacted, the community as well as various groups and organizations for consultation. He stated this was an opportunity for the City of Pickering to take a leadership role. Resolution #446/18 Moved by Councillor Brenner Seconded by Councillor Cumming Whereas: The City of Pickering is committed to a city that is inclusive and barrier free; Whereas: In Ontario there is legislation and laws to ensure the rights of persons with disabilities are protected, such as the Blind Persons Act, the Human Rights Code, Integrated Accessibility Standards under the Accessibility for Ontario Disabilities Act and the Food Premises Act; Whereas: Despite these protections, each and every day, persons with a range of visible and/or invisible disabilities who . enlist the support of dogs, as an accommodation to assist in achieving inclusiveness, continue to face challenges/restrictions/barriers as a result of a lack of awareness of the laws and/or what is considered a support/service dog; 21 czy,,/ PJCKER1NG Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Whereas: The Human Rights Code, with the exception of "guide dogs", does not define the term service animal/dog, but relies on the definition of what is considered a disability, which includes both physical and psychological reliance; Whereas: This lack of any definition and/or required training, contributes to the day- to-day challenges to users, that are caused by refusal to provide access and/or the need to disclose to establishments, that question an individual's reliance on the service/support dog; Whereas: The Accessibility Advisory Committee of Pickering seeks the support of Council and City staff to embark on an engagement of consultation and creative problem solving via an Innovation. Lab to look at best practices and various options that may be considered as a way of removing the barriers including, but not limited to implementing a recognizable license tag for all therapy/support/service dogs; Now Therefore be it resolved that City staff (Animal Services and By-law) form a working group under the partnership of the Accessibility Advisory Committee, which will include various partners from organizations involved, providing support/therapy and/or service dogs, including but not limited to representation from the management of the Pickering Town Centre and the Ajax -Pickering Board of Trade to be part of an Innovation Lab to report back to Council no later than March 2019 on its recommendations. Carried (VIII) By-laws 7616/18 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2018 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. 7617/18 Being a by-law to confirm the authorization of theissuance of refinancing debentures in the amount of $263,000 for the Don Beer Arena — Ice Rink 2 Renovations project in the City of Pickering. 7618/18 Being a by-law to confirm the authorization of the issuance of refinancing debentures in the amount of $833,000 for the Pickering Recreation Complex Doubles Squash Court and Aerobics Studio project in the City of Pickering. 7619/19 Being a by-law to confirm the authorization of the issuance of refinancing debentures in the amount of $367,000 for the Sheppard Ave, Reinforced Soil System project in the City of Pickering. 22 r4 P1CKER1NG Council Meeting Minutes May 14,2018 7:00 pm - Council Chambers 7620/18 Being a by-law to adopt a Community Emergency Management Program (CEMP) and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act, and protect the health, safety and welfare of the inhabitants of the City of. Pickering. 7621/18 Being a by-law to stop -up and close certain road allowances within Pickering as public highway and deem them surplus to the needs of the Corporation. 7622/18 Being a by-law to authorize the Conservation Barn Reconstruction at the Pickering Museum Village project in the City of Pickering and the issuance of debentures in the amount of $850,000.00. 7623/18 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 6640/06, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734 (A 14/16) 7624/18 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Part Block M, Plan 418, and Block 25, Plan 40M-1366 (A 13/16), City of Pickering. Resolution #447/18 Moved by Councillor Pickles Seconded by Councillor Cumming That By-law Nos. 7616/18 through 7624/18 be approved. Carried (X) Other Business 1. Councillor Brenner gave notice that he would be bringing forward a Notice of Motion at the June Council meeting regarding a zoning by-law amendment to. By-law 2511 relating to the removal of the `R4" designation. 2. Councillor Brenner gave notice that he would be bringing forward a Notice of Motion at the June Council meeting regarding oil grid separation. (XI) Confirmation By-law By-law Number #7625/18 23 cry DICKERING Council Meeting Minutes May 14, 2018 7:00 pm - Council Chambers Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of May 14, 2018. (XII) Adjournment,. Moved by Councillor Butt Seconded by Councillor. McLean That the meeting be adjourned at 9:00 pm. Dated this 14th day of May, 2018. 24 Carried Carried David R or Debbie Shields City Clerk