HomeMy WebLinkAboutMay 14, 2018cty
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Council Meeting Minutes
May 14, 2018
7:00 pm - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
L Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
R. Holborn
S. Karwowski
D. Shields
R. Michaud
F. Jadoon
C. Hodge
C. Whitaker
L. Roberts
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- Director, Engineering Services
- Director, Finance & Treasurer
- City Clerk
- (Acting) Deputy Clerk
- Manager, Economic Development & Strategic Projects
- Senior Coordinator, Business Development & Marketing
- Coordinator, Sustainability
- Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
Councillor Ashe declared a conflict of interest withrespect to Report CS 12-18,
noting that a family member is employed in the refrigeration business. Councillor
Ashe did not vote on the matter.
(III) Adoption of Minutes
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Council Meeting Minutes
May 14, 2018
7:00 pm - Council Chambers
Resolution #434/18
Moved by Councillor Cumming
Seconded by Councillor Brenner
Council Meeting Minutes, April 10, 2018
Executive Committee Minutes, May 7, 2018
Planning & Development Committee Minutes, May 7, 2018
Carried
(IV) Presentations
1. Christine Ball, Executive Director
EcoBusiness Network
Christine Ball, Executive Director, EcoBusiness Network appeared before Council to
present the Leadership Award to the City of Pickering for representing leadership in
sustainability through numerous areas including the addition of clean vehicles to the
City's fleet, tree planting & protection, and pollinator gardens.
Mayor Ryan invited Councillors Brenner, Butt and Cumming to join him on the dias to
accept the award.
2. Brian Bridgeman, Commissioner, Planning & Economic Development
Region of Durham
Metrolinx Smart Commute Gold Workplace Designation
Brian Bridgeman, Commissioner, Planning & Economic Development, Reigon of Durham,
appeared before Council to present the City of Pickering with the Metrolinx Smart
Commute Gold Workplace award. Mr. Bridgeman stated that this was the 6th year the
City has received this award, noting the City recognizes many opportunites to provide
sustainable options for their employees through the promotion of various programs.
Mayor Ryan invited Councillors Ashe, McLean and Pickles to join him on the dias to
accept the award.
(V) Delegations
1. Stephen Beamish
Dominion Voting Systems
Internet/Telephone Voting
2018 Municipal Elections
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Council Meeting Minutes
May 14, 2018
7:00 pm - Council Chambers
Stephen Beamish, Regional Sales Manager for. Dominion Voting Systems, appeared
before Council to provide an overview and respond to questions regarding internet
voting for the 2018 municipal elections. He explained how security issues will be
addressed and where the information will be stored. He also noted that he was
informed that Pickering's City Clerk was participating with fourteen other
municipalities that have come together to conduct a Third Party Security Penetration
Test on the Dominion Voting System. He stated this was a good process and would
be an additional security check that is completed by an independent third party.
Through the aid of a Power Point presentation, Mr. Beamish showed how the voting
process worked for Internet voting, outlined accessibility features and showed what
the letter would look like that voters will be receiving.
Mr. Beamish responded to questions and clarification by Members regarding voting
processes, the handling of voter PIN numbers and voter information letters, security
issues and possible hacking of system. He also answered questions related to a call
centre number that the Municipality would have to answer voter questions and
accessibility features and how the system aligns with tools and devices that would
currently be used by the voters. Mr. Beamish noted that education is a key
component to internet/telephone voting.
Peter Bashaw
Accessibility Advisory Committee
2017 Year End Report & 2018 Work Plan
Peter Bashaw appeared before Council on behalf of the Accessibility Advisory
Committee to provide an overview of the Committee's 2017 year end report and
2018 work plan. He highlighted the excellent work completed by staff with respect to
accessibility improvements at the Delaney arena, Dr. Nelson F. Tomlinson
Community Centre as well as the 150th celebrations. He also noted the Committee's
review of numerous site plan applications, noting a need to look at design changes
with the anticipated growth of Seaton, to meet the accessibility needs, as well as
those of seniors.
Vincenza Ronaldi, Accessibility Committee Member, continued the presentation with
respect to identifying barriers in housing in new developments. She stated the
Committee was pursuing a pilot system in which to grade the site plans for
accessibility compliance and beyond to hopefully encourage developers to address
these issues.
Meghan Thorpe Ross, Accessibility Committee Member, explained the lack of
employment opportunities for the disabled community, noting that current statistics
indicate this area has the lowest employment rate.
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7:00 pm Council Chambers
David Wysocki, Accessibility Committee Member, thanked Mayor and Council for
their support in pursuing improvements with Durham Region. Transit. He stated how
this had allowed the Committee to become more engaged to better address the
issues surrounding customer service and scheduling, as well as the appeals
process.
In conclusion, Peter Bashaw explained the need for expanding programs for youth
with disabilities after the age of 18, as they currently receive no training or funding to
enable them to transition into the community.
David Wysocki & Pina D'Intino
Therapy/Support/Service Dogs
Pina D'Intino appeared before Council to address the confusion surrounding service
dogs, and the difficulties that owners face. She noted a need to validate service
animals in public spaces, and also to differentiate between therapy, support and
service animals. She noted a need for groups to come together to share
information. She also shared her challenges with trying to access public spaces,
noting more and more businesses and organizations are asking for proof of service
animals, stating that she must travel with numerous documentation.
Christine Ashton, President
Ajax Pickering Board of Trade
2018 Priorities and Plans
Christine Ashton, President, Ajax Pickering Board of Trade, appeared before Council
to provide an update of their 2017 highlights and 2018 plans and priorities. Through
the aid of a Power Point presentation, she noted a main focus on education,
connection and advocacy in 2017. She also noted they had hosted over 70 events.
Ms. Ashton indicated a focus on innovation in 2018, noting they would be holding a
Workplace Diversity Innovation forum this year. She stated they have worked with
Durham Region Joint Chambers to discuss and align on key transportation issues.
A brief discussion period ensued with the delegation responding to questions raised
on how they would be supporting smaller businesses in relation to Bill 148.
Peter Rodrigues
Political Recall of Elected Officials
Peter Rodrigues appeared before Council to express his concerns with respect to
the recall of elected officials. He stated that elections are central to democracy,
noting that residents need a mechanism to unseat elected officials, stating that a
more timely method is needed. He felt all candidates should agree to an
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Council Meeting Minutes
May 14, 2018
7:00 pm - Council Chambers
accountability statement, and provided examples used elsewhere. He stated this
was a vital tool for residents to achieve democratic fairness.
Mike Borie
City of Pickering Website & City and Councillor Newsletters
Mike Borie appeared before Council, stating he was an advocate for open and
transparent government. He discussed the City of Pickering's website and how well
some areas can be accessed, but noted concerns over certain links, such as
newsletters which redirect residents to a facebook or twitter page, which will deny
access to certain accounts. He felt residents should not be blocked from anything
associated with their website and requested that this be corrected to discourage
future issues. Mr. Borie also suggested that draft agendas be put out on a
continuous basis for residents to see what was coming up.
(VI) Correspondence
Corr. 68-18
Tim Higgins
Accessibility Coordinator
City of Pickering
Resolution #435/18
Moved by Councillor Pickles
Seconded by Councillor McLean
That Corr. 67-18 received from Tim Higgins, Accessibility Coordinator, City of
Pickering, submitting the 2016 Year End Report and 2017 proposed Work Plan on
behalf of the Accessibility Advisory Committee be received for information.
Carried
2.. Corr. 69-18
Angela Bischoff
Ontario Clean Air Alliance
angelaRcleanairalliance.org
Resolution #436/18
Moved by Councillor Brenner
Seconded by Councillor Ashe
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Council Meeting Minutes
May 14, 2018
7:00 pm - Council Chambers
That Corr. 69-18 received from Angela Bischoff, Ontario Clean Air Alliance, with
respect to the location for the June 26-28, 2018 hearing on OPG's request for a
10 -year license extension for the Pickering Nuclear Station be received for
information.
Carried
Corr. 70-18
Jennifer O'Connell, MP Pickering -Uxbridge
1154 Kingston Road, Unit 4
Pickering, OM L1V 1B5
Resolution #437/18
Moved by Councillor McLean
Seconded by Councillor Cumming
That Corr. 70-18 received from Jennifer O'Connell, MP Pickering -Uxbridge, noting
her concerns with respect to the location of the community meeting with regards to
the hearing on OPG's request for a 10 -year license extension for the Pickering
Nuclear Station, along with a request to relocate within the City of Pickering be
received for information.
Carried
(VII) Committee Reports
a) Report EC 2018-05 of the Executive Committee
1. Director, Community Services, Report CS 02-18
Lease Agreements
-Sport Associations
Council Decision
1. That the Mayor and City Clerk be authorized to execute the LeaseAgreement
with Pickering Hockey Association set out in Attachment 1 to this report,
subject to minor revisions as may be required by the Director, Community
Services and the. Director, Corporate Services & City Solicitor;
That the Mayor and City Clerk be authorized to execute the Lease Agreement
with Durham West Girls' Hockey Association set out in Attachment 2 to this
report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
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3. That the Mayor and City Clerk be authorized to execute the Lease Agreement
with Pickering Ringette Association set out in Attachment 3 to this report,
subject to minor revisions as may be required by the Director, Community
Services and the Director, Corporate Services & City Solicitor;
4. That the Mayor and City Clerk be authorized to execute the Lease Agreement
with Skate Canada Pickering Skating Club set out in Attachment 4 to this
report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
That the Mayor and City Clerk be authorized to execute the Lease Agreement
with Pickering Swim Club set out in Attachment 5 to this report, subject to
minor revisions as may be required by the Director, Community Services and
the Director, Corporate Services & City Solicitor;
That the appropriate City officials be authorized to take the necessary actions
as indicated in this report.
Director, Community Services, Report CS 14-18
Quotation No. Q-31-2018
-Quotation for Supply and Delivery of One New Four Wheel
Pure Vacuum Street Sweeper
Council Decision
1. That Quotation No. Q-31-2018 submitted by Joe Johnson Equipment in the
amount of $320,258.95 (HST included) be accepted;
That the total gross quotation cost of $321,954.00 (HST included) and the
total net project cost of $289,930.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total net
project cost of $289,930.00 by a transfer from the Development Charges —
Other Services Related to Highway Reserve Fund;
4 That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this memo.
3. Director, Community Services, Report CS 17-18
Quotation No. Q-42-2018
-Quotation for Supply and Delivery of Various Trucks
Council Decision
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Council Meeting Minutes
May 14, 2018
7:00 pm - Council Chambers
That Quotation No. Q-42-2018, submitted by Donway Ford Sales Limited, in
the amount of $367,074.85 (HST included) be accepted;
That the total gross project cost of $369,787.00 (HST included) and the total
net project cost of $333,005.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total net
project cost of $333,005.00 from the Vehicle Replacement Reserve;
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this memo.
4. Director, Engineering Services, Report ENG 06-18
Declaration of Lands as Surplus, and Approval to Transfer Lands to the
Regional Municipality of Durham at Valley Farm Road and Finch Avenue
Council Decision
1. That Council declare part of Lots 20 and 21 Concession 2, and part of the Road
Allowance between Lots 20 and 21, Concession 2, being Parts 2; 3 and 4, Plan
40R-29446 surplus to the needs of the City for the purpose of transfer to the
Regional Municipality of Durham for nominal consideration;
That Council authorize the acquisition of Part 6, Plan 40R-29446 from the
Regional Municipality of Durham for road allowance purposes for nominal
consideration;
That the Mayor, City Clerk and Director, Corporate Services & City Solicitor be
authorized to execute all relevant documentation necessary to effect the
above; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in the report.
Director, Engineering Services, Report ENG 07-18
Traffic Impact Assessment Guidelines
Council Decision
1. That Council endorse the Traffic impact Assessment Guidelines dated March
2018;
2. That staff be authorized to release an electronic version of the guidelines to
the public upon request; and
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3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Director, Engineering Services, Report ENG 08-18
Declaration of Lands as Surplus and Approvalto Transfer Lands to the Regional
Municipality of Durham and the Regional Municipality of York at Liverpool Road and
Finch Avenue
Council Decision
1. That Council enact a by-law to stop -up and close Block 73, Plan M-1215 (now
Parts 5, 6 and 7, Plan 40R-29193) as public highway;
2. That Council declare those parts of Block 73, Plan M-1215, being Parts 5 and
7, Plan 40R-29193 surplus to the needs of the City for the purpose of transfer
to the Regional Municipality of York and the Regional Municipality of Durham
respectively for nominal consideration;
3. That Council authorize the acquisition of that part of Block 43, Plan M-1194,
being Part 3, Plan 40R-29193 from the Regional Municipality of Durham and
the Regional Municipality of York for walkway purposes for nominal
consideration;
That Council authorize the acquisition of those parts of Lot 25, Plan M-1215,
being Parts 11 and 13, Plan 40R-29193 from the Regional Municipality of.
York for walkway and open space purposes for nominal consideration subject
to easements in favour of the Regional Municipality of York for sanitary sewer
purposes;
That the Mayor, City Clerk and Director, Corporate Services & City Solicitor
be authorized to execute all relevant documentation necessary to effect the
above; and
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
7. Director, Engineering Services, Report ENG 10-18
Request for Additional Funding
-Contract Administration and Field Inspection
-Palmer Bridge Rehabilitation
Council Decision
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That the fee proposal as submitted by AECOM Canada Ltd. in the amount of
$200,633.76 (HST included) to cover additional contract administration and
field inspection to complete the Palmer Bridge Rehabilitation project be
accepted;
That the total revised gross project cost of $601,899.00 (HST included) and
the total revised net project cost of $542,029.00 (net of HST rebate) be
approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
revised net project cost in the amount of $542,029.00 from the York Region
Southeast Collector Funding Agreement; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Director, Finance & Treasurer, Report FIN 06-18
Commodity Price Hedging Agreements Report
Council Decision
It is recommended that Report FIN 06-18 from the Director, Finance & Treasurer
regarding commodity price hedging agreements be received for information.
9. Director, Finance & Treasurer, Report FIN 07-18
2018 Tax Rates and Final Tax Due Dates for all Realty Tax Classes,
Except for. Commercial, Industrial and Multi -Residential Realty Classes
Council Decision
1. That Report FIN 07-18 of the Director, Finance & Treasurer regarding the
2018 tax rates be received;
2. That the 2018 tax rates for the City of Pickering be approved as contained in
Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 27, 2018 and
September 27, 2018 excluding the industrial, multi -residential and commercial
realty tax classes;
That for the year 2018, the City shall levy upon designated Universities and
Colleges an annual tax at the prescribed amount for each full-time student
enrolled in the University or College, as determined by the Minister of
Training, Colleges and Universities, payable on or after July 1st ;
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That the attached By-law be approved;
That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary to comply with Provincial regulations
including altering due dates or final tax rates to ensure that the property tax
billing process is completed;
That Council approve the filing of the following assessment appeals:
1801 010 038 19800;
1801 020 017 17300;
1801 020 017 27300;
1801 020 022 06700;
1801 020 022 06906;
1801 020 025 00100;
1801 020 025 04500;
1801 020 025 25610; and,
8. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
10. Director, Finance & Treasurer, Report FIN 08-18
Section 357/358 of the Municipal Act—Adjustment to Taxes
Council Decision
1. That the write-off of taxes as provided for in Attachment 1, in accordance with
sections 357 and 358 of the Municipal Act, 2001 be approved; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
11. Director, Finance &Treasurer, Report FIN 09-18
2017 Building Permit Stabilization Reserve Fund
Council Decision
1. That Report FIN 09-18 of the Director, Finance & Treasurer be approved;
2. That Council authorize a transfer of $83,440 to the Building Permit
Stabilization Reserve Fund (Account#7506);
3. That Council authorize a transfer of $83,440 from the Building Permit
Stabilization Reserve Fund to the Rate Stabilization Reserve (Account
#7021); and
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That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
12. Director, Finance & Treasurer, Report FIN 10-18
2018 Refinancing Debentures
Council Decision
1. That Report FIN 10-18 of the Director, Finance & Treasurer regarding the
2018 refinancing debentures be approved;
That the Director, Finance & Treasurer be authorized to transfer $582,000
from the Rate Stabilization Reserve to fund the outstanding principal for the
debt issued for the Fire Services Division Headquarters project;
That the draft by-laws attached to this report be enacted;
That the Director, Finance & Treasurer be authorized to make any changes,
adjustments, and revisions to amounts, terms, conditions, and take any
actions necessary in order to effect the foregoing; and
That the appropriate City of Pickering ("City") officials be authorized to take
the necessary actions as indicated in this report.
13. Fire Chief, Report FIR 01-18
Revisions to the Community Emergency Response Plan
Council Decision
1. That Report FIR 01-18 of the Fire Chief be received;
2. That the Mayor and Council hereby appoint Fire Chief John Hagg,
Community Emergency Management Coordinator (CEMC) as Chair of the
Community Emergency Management Program Committee;
3. That the Mayor and Council hereby appoint the municipal positions of Chief
Administrative Officer, Director, City Development & Chief Building Official,
Director, Community Services, Director, Corporate Services & City Solicitor,
Director, Engineering Services, Director, Finance & Treasurer, Fire
Chief/CEMC, City Clerk and any alternate CEMC(s) to the Community
Emergency Management Program Committee;
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That Council approve the attached draft Community Emergency Management
Plan that includes the changes above and other minor housekeeping
amendments;
That By-law 7440/15 be repealed in its entirety and that the attached draft By-
law be enacted.
14. Director, City Development & CBO, Report PLN 10-18
Assignment, Assumption and Amending Agreement
TM Mobile Inc. Lease of City Lands Located on Unopened Road Allowance -
(Sideline 16), Municipally Described as 3010 William Jackson Drive
City of Pickering
Telecommunication Installation #14
Council Decision
1. That the Mayor and the Clerk be authorized to execute an assignment,
assumption and amending agreement with TM Mobile Inc. and Bell Mobility
Inc. substantially on the terms set out in this Report, and to the satisfaction of
the Director, Corporate Services & City Solicitor; and
2. That the appropriate officials of the City be authorized to give effect thereto.
15. Director, City Development & CBO, Report PLN 12-18
Infrastructure Ontario Public Works Class Environmental Assessment
Seaton Community — Primary Neighbourhood Connecting Trails
City of Pickering
Council Decision
1. That Council approve the hiring of Candevcon Limited for undertaking an
Infrastructure Ontario Public Works Class Environmental Assessment for the
Primary Neighbourhood Connecting Trails in the Seaton Community in
accordance with Purchasing Policy 10.03 (c), as the assignment is above
$50,000.00;
2. That the Letter Proposal submitted by Candevcon Limited for Professional
Consulting Services for undertaking an Infrastructure Ontario Public Works
Class Environmental Assessment for the Primary Neighbourhood Connecting
Trails in the amount of $90,000.00 (HST excluded), provided as Appendix I to
Report PLN 12-18, be accepted;
That the total gross project cost of $110,740.00 (HST included) including the
proposal amount plus contingency costs for other expenses such as permits,
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licensing or review fees, and the total net project cost of $99,725.00 (inclusive
of the HST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total
net project cost from the Seaton Development, Implementation & Legal
Assistance 2018 Council Approved Current Budget Account 2611.2392.0002;
That City staff be authorized to sign any agreements between the City and
Candevcon Limited in a form satisfactory to the Director, City Development;
That staff continue to work with TRCA to advance connecting links for trails,
restoration plantings and other stewardship opportunities in Seaton and
Duffin Heights and report back with recommendations as part of the 2019
budget process, and
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
16. Chief Administrative Officer, Report CAO 03-18
Proposal — Community Engagement on Economic Impact & Employment
.407 Corridor
Council Decision
1. That Proof Inc. be retained as a consultant in the amount of $150,000 as per
the Purchasing Policy, Section 10.03 (c), to undertake the Community
Engagement on Economic Impact & Employment - 407 Corridor;
2. That the total gross project cost of $150,000.00 (HST included) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total
net project cost of $150,000 as follows:
a) The sum of $58,704 to be funded by a transfer from the Development
Charges — Administration Studies Reserve Fund;
b) The sum of $91,296 to be funded by a transfer from the Seaton
Application Fee Reserve;
That a copy of this report be forwarded to the Region of Durham and
Transport Canada; and
That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
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Resolution #438/18
Moved by Councillor Pickles
Seconded by Councillor Brenner
That Report 2018-05 of the Executive Committee meeting held on May 7, 2018 be
adopted.
Carried
b) Report 2018-04 of the Planning & Development Committee
1. Director, City Development & CBO, Report PLN 11-18
Zoning By-law Amendment Application A 14/16
R. & S. Cross
Part of Lot 3, Plan 12, Now Part 1 Plan 40R-5734
4993 Brock Road
Council Decision
That Zoning By-law Amendment Application A 14/16, submitted by R. & S.
Cross to facilitate a residential building containing two separate dwelling units
on lands municipally known as 4993 Brock Road, be approved, and that the
draft Zoning By-law Amendment as set out in Appendix I to Report PLN 11-18
be forwarded to Council for enactment;
2. That Council endorse the recommendations of the Heritage Pickering
Advisory Committee to include the property municipally known as 4993 Brock
Road on the City of Pickering Municipal Heritage Register as a non-
designated property of cultural heritage value or interest, under Section 27 of
the Ontario Heritage Act; and,
3. That the proposal to construct an addition to the existing building and create
two separate dwelling units on lands municipally known as 4993 Brock Road,
be subject to Site Plan Approval.
Director, City Development & CBO Report PLN 14-18
Draft Plan of Subdivision Application SP -2017-04
Draft Plan of Condominium Application CP -2017-02
Zoning By-law Amendment Application A 07/17
Madison Brock Limited
West Side of Brock Road, south of Dersan Street
2480 and 2510 Brock Road.
Council Decision
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That Draft Plan of Subdivision Application SP -2017-04, submitted by Madison
Brock Limited, on lands located on the west side of Brock Road, south of
Dersan Street, to establish 2 blocks for residential development, an arterial
road and a local road, as shown on Attachment #3 to Report PLN 14-18, be
approved and the implementing conditions of approval, as set out in Appendix
I, be endorsed; and
2. That Zoning By-law Amendment Application A 07/17, submitted by Madison
Brock Limited, to implement the Draft Plan of Subdivision SP -2017-04 and to
facilitate a residential condominium development, be approved, the zoning
provisions contained in Appendix II to Report PLN 14-18 be endorsed, and
that staff be authorized to finalize and forward an implementing Zoning By-
law to Council for enactment.
Resolution #439/18
Moved by Councillor Pickles
Seconded by Councillor Brenner
That Report 2018-04 of the Planning & Development Committee meeting held on
May 7, 2018 be adopted, save and except Item No. 2.
Carried
2. Director, City Development & CBO, Report PLN 13-18
Draft Plan of Subdivision Application SP -2016-04
Zoning By-law Amendment Application A 13/16
702153 Ontario Limited
Part Block M, Plan 418 and Block 25, 40M-1366
527 Gillmoss Road
Resolution # 440/18
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That Draft Plan of Subdivision Application SP -2016-04, submitted by 702153
Ontario Limited, on lands being Part Block M, Plan 418 and Block 25, 40M-
1366, to establish a residential plan of subdivision consisting of 11 lots for
detached dwellings, a block for an Open Space Reserve, and a public road
as shown on Attachment #3 to Report PLN 13-18, and the implementing
conditions of approval, as set out in Appendix I, be endorsed;
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2. That Zoning By-law Amendment Application A 13/16, submitted by 702153
Ontario Limited, to implement the Draft Plan of Subdivision SP -2016-04, on
lands being Part Block M, Plan 418, and Block 25, 40M-1366 be approved, and
that the draft Zoning By-law Amendment as set out in Appendix II to Report
PLN 13-18 be forwarded to Council for enactment; and
3. That an exception to the Rosebank Neighbourhood Development Guidelines --
Precinct
Precinct No. 3, to allow for minimum lot frontage of 10.5 metres and minimum
lot depths of 27.0 metres for single detached dwelling to implement Draft Plan
of Subdivision SP -2016-04, be endorsed as set out in Appendix III.
Carried as Amended
Later in the Meeting
[Refer to Following Motion]
Resolution # 441/18
Moved by Councillor Brenner
Seconded by Councillor Ashe
That the main motion be amended to revise Condition 38 within Appendix 1 by
adding the following wording to the end:
"and to install a 2.0 metre high acoustical fence along the north property boundary of
657 Dunn Crescent between the east property line and the front wall of the future
dwelling on Lot 11".
The Main Motion was then Carried as amended.
(VIII) New and Unfinished Business
1. Director, Community Services, Report CS 09-18
Tender for Conservation Barn Reconstruction at the
Pickering Museum Village
-Tender No. T-14-2018
Resolution #442/18
Moved by Councillor Pickles
Seconded by Councillor Cumming
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That Tender No. T-14-2018 submitted by J.J. McGuire General Contractors
Inc. in the amount of $1,553,000.38 (HST included) be accepted;
That the total gross project cost of $1,863,751.00 (HST included), including
the amount of the tender, contingency and other associated costs, and the
total net project cost of $1,678,366.00 (net of HST rebate), be approved;
That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $1,678,366.00 as follows: •
the sum of $850,000.00, as provided for in the 2018 Museum Capital
Budget be financed by the issue of debentures by the Regional
Municipality of Durham over a period not to exceed 20 years;
the annual repayment charges in the amount of approximately
$62,545.00 be included in the annual Current Budget for the City of
Pickering (the "City") commencing in 2018, or such subsequent year in
which the debentures are issued, and continuing thereafter until the
debenture financing is repaid, and any financing cost to be paid out of
the Current Budget;
c. The sum of $450,000.00 to be funded from the Canada Cultural
Spaces Fund (CCSF) through the Government of Canada;
d. The sum of $378,366.00 to be funded by a transfer from the Rate
Stabilization Reserve;
e. the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary
in order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
That the appropriate officials of the City be authorized to take the necessary
action as indicated in this report.
Carried
Councillor Ashe declared a conflict of interest with respect to Report CS 12-18,
noting that a family member is employed in the refrigeration business. Councillor
Ashe did not vote on the matter.
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2. Director, Community Services, Report CS 12-1.8
Tender for O'Brien Refrigeration Plan Rebuild at the Pickering
Recreation Complex
-Tender No. T-18-2018
Resolution #443/18
Moved by Councillor Pickles
Seconded by Councillor Butt
That Tender No. T-18-2018 submitted by Black & McDonald Limited in the
amount of $658,677.00 (HST included) be accepted;
That the total gross project cost of $715,177.00 (HST included), including the
amount of the tender, contingency and other associated costs, and the total
net project cost of $644,039.00 (net of HST rebate), be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net
project cost of $644,039.00 as follows:
a. the sum of $500,000.00, as provided for in the 2018 Rec. Complex -
Arenas Capital Budget by a transfer from the Federal Gas Tax
Reserve Fund;
The additional sum of $144,039.00 to be funded by a transfer from
Federal Gas Tax Reserve Fund;
c. the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary
in order to effect the foregoing; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
Director, Corporate Services & City Solicitor, Report LEG 05-18
Road Closure
-Kellino Street
-Stop-up and Close Kellino Street, Pickering as Public Highway for
The Purpose of Sale to Adjoining Landowner
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Resolution #444/18
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That Council authorize staff to initiate the process of stopping -up and closing
Kellino Street as a public highway;
2. That Council declare Kellino Street surplus to the needs of the City of
Pickering and authorize its conveyance to the adjoining landowner for a sale
price consistent with fair market value as determined by a certified property
appraisal, subject to all required easements for utilities and otherwise;
That Council authorize the Mayor and City Clerk to execute all documentation
necessary to effect the above; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
4. Chief Administrative Officer Report CAO 04-18
Municipal Services Design for the Pickering Innovation Corridor
- Seaton Community
Resolution #445/18
Moved by Councillor McLean
Seconded by Councillor Cumming
1. That Council approve the hiring of Sabourin, Kimble & Associates Ltd. to
provide project management services and undertake the necessary studies
and design work associated with the provision of municipal services for the
Kubota Canada Ltd. site and other lands within the Pickering Innovation
Corridor, in accordance with Purchasing Policy 10.03 (c) as the assignment is
above $50,000;
That an upset limit of $600,000 plus HST be provided to finalize an
agreement with Sabourin, Kimble & Associates Ltd. in order to meet Kubota
Canada Ltd.'s required schedule;
3. That the total gross project cost of $600,000 plus HST be approved;
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4. That Council authorize the Director, Finance & Treasurer to finance the net
project cost from capital account 5203.1802.6265;
5. That City staff be authorized to commence negotiations in order to finalize an
agreement with Sabourin, Kimble & Associates Ltd. in a form satisfactory to
the Chief Administrative Officer;
6. That staff be authorized to enter into an agreement with Kubota Canada Ltd.'
and other benefitting end users to recover the above noted project costs; and
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
(IX) Notice of Motion
a) Therapy/Support/Service Dogs
Councillor Brenner provided an overview of the notice of motion, noting that while
there are laws governing service dogs, the practices of the law are flawed, stating
there is confusion on the various roles of therapy, support and service dogs. He
stated this motion was a starting point to begin a dialogue to find solutions by
bringing together those impacted, the community as well as various groups and
organizations for consultation. He stated this was an opportunity for the City of
Pickering to take a leadership role.
Resolution #446/18
Moved by Councillor Brenner
Seconded by Councillor Cumming
Whereas: The City of Pickering is committed to a city that is inclusive and barrier free;
Whereas: In Ontario there is legislation and laws to ensure the rights of persons with
disabilities are protected, such as the Blind Persons Act, the Human Rights Code,
Integrated Accessibility Standards under the Accessibility for Ontario Disabilities Act
and the Food Premises Act;
Whereas: Despite these protections, each and every day, persons with a range of
visible and/or invisible disabilities who . enlist the support of dogs, as an
accommodation to assist in achieving inclusiveness, continue to face
challenges/restrictions/barriers as a result of a lack of awareness of the laws and/or
what is considered a support/service dog;
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Whereas: The Human Rights Code, with the exception of "guide dogs", does not
define the term service animal/dog, but relies on the definition of what is considered
a disability, which includes both physical and psychological reliance;
Whereas: This lack of any definition and/or required training, contributes to the day-
to-day challenges to users, that are caused by refusal to provide access and/or the
need to disclose to establishments, that question an individual's reliance on the
service/support dog;
Whereas: The Accessibility Advisory Committee of Pickering seeks the support of
Council and City staff to embark on an engagement of consultation and creative
problem solving via an Innovation. Lab to look at best practices and various options
that may be considered as a way of removing the barriers including, but not limited to
implementing a recognizable license tag for all therapy/support/service dogs;
Now Therefore be it resolved that City staff (Animal Services and By-law) form a
working group under the partnership of the Accessibility Advisory Committee, which
will include various partners from organizations involved, providing support/therapy
and/or service dogs, including but not limited to representation from the management
of the Pickering Town Centre and the Ajax -Pickering Board of Trade to be part of an
Innovation Lab to report back to Council no later than March 2019 on its
recommendations.
Carried
(VIII) By-laws
7616/18 Being a by-law to adopt the estimates of all sums required to be raised by
taxation for the year 2018 and to establish the Tax Rates necessary to raise
such sums and establish the final due dates for the residential, pipeline, farm
and managed forest realty tax classes.
7617/18 Being a by-law to confirm the authorization of theissuance of refinancing
debentures in the amount of $263,000 for the Don Beer Arena — Ice Rink 2
Renovations project in the City of Pickering.
7618/18 Being a by-law to confirm the authorization of the issuance of refinancing
debentures in the amount of $833,000 for the Pickering Recreation Complex
Doubles Squash Court and Aerobics Studio project in the City of Pickering.
7619/19 Being a by-law to confirm the authorization of the issuance of refinancing
debentures in the amount of $367,000 for the Sheppard Ave, Reinforced Soil
System project in the City of Pickering.
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7:00 pm - Council Chambers
7620/18 Being a by-law to adopt a Community Emergency Management Program
(CEMP) and Emergency Response Plan and to meet other Requirements
under the Emergency Management and Civil Protection Act, and protect the
health, safety and welfare of the inhabitants of the City of. Pickering.
7621/18 Being a by-law to stop -up and close certain road allowances within Pickering
as public highway and deem them surplus to the needs of the Corporation.
7622/18 Being a by-law to authorize the Conservation Barn Reconstruction at the
Pickering Museum Village project in the City of Pickering and the issuance of
debentures in the amount of $850,000.00.
7623/18 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended
by By-law 6640/06, to implement the Official Plan of the City of Pickering,
Region of Durham, in Part of Lot 3, Plan 12, Now Part 1, Plan 40R-5734 (A
14/16)
7624/18 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as
amended, to implement the Official Plan of the City of Pickering, Region of
Durham, being Part Block M, Plan 418, and Block 25, Plan 40M-1366 (A
13/16), City of Pickering.
Resolution #447/18
Moved by Councillor Pickles
Seconded by Councillor Cumming
That By-law Nos. 7616/18 through 7624/18 be approved.
Carried
(X) Other Business
1. Councillor Brenner gave notice that he would be bringing forward a Notice of
Motion at the June Council meeting regarding a zoning by-law amendment to.
By-law 2511 relating to the removal of the `R4" designation.
2. Councillor Brenner gave notice that he would be bringing forward a Notice of
Motion at the June Council meeting regarding oil grid separation.
(XI) Confirmation By-law
By-law Number #7625/18
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Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of May 14, 2018.
(XII) Adjournment,.
Moved by Councillor Butt
Seconded by Councillor. McLean
That the meeting be adjourned at 9:00 pm.
Dated this 14th day of May, 2018.
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Carried
Carried
David R or
Debbie Shields
City Clerk