Loading...
HomeMy WebLinkAboutJune 18, 2018DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski J. Hagg M. Gadzovski C. Rose D. Shields S. Booker M. Guinto F. Jadoon V. Plouffe K. Senior N. Emery K. Pyke J. Robertson L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Fire Chief - Division Head, Water Resources & Development Services - Chief Planner - City Clerk - Manager, Capital Projects & Infrastructure - Manager, Business Development & Public Affairs - Manager, Economic Development & Strategic Projects - Manager, Facilities Capital Projects - Manager, Accounting Services - Coordinator, Traffic Operations - Coordinator, Museum Operations - Senior Financial Analyst - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. 1 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming (III) Matters for Consideration Moved by Councillor Ashe Seconded by Councillor McLean That the rules of procedure be suspended in order to bring forward Report FIN 11-18 to be heard as the first item, and to alter the order of delegations. Carried 1 Director, Finance & Treasurer, Report FIN 11-18 2017 Year End Paula Jesty, Deloitte LLP appeared before the Committee to provide a brief overview of the 2017 year end audit. She provided highlights as well as the status of outstanding matters, which will be finalized as approvals are received, at which time the audit reports will be issued. Recommendation Moved by Councillor McLean Seconded by Councillor Brenner 1. That the Report to the Executive Committee on the 2017 audit as submitted by Deloitte LLP (Deloitte) be received for information; and 2. That the 2017 draft Audited Consolidated Financial Statements for the City of Pickering be approved. Carried (II) Delegations 1. Maryam Nassar, Senior Project Manager, Toronto and Region Conservation Authority (TRCA) appeared before the Committee to provide an outline of the Carruthers Creek Watershed Plan. Through the aid of a Power Point presentation, she outlined the project management and reporting, showing the cycle of planning from 2003 through 2019. She also outlined the phases, including technical reports and the consultation work and stated their vision and management philosophy. She stated that there is a portal available on their website with information and a survey. 2 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming A question and answer period ensued with Members inquiring about the approval roles as well as the engagement process, outreach to the public, and whether they would consider the use of billboards. They also questioned whether the consultants were TRCA staff. 2. Anne Ray Re: Report ENG 12-18 School Crossing Guard Program -Quotation No. Q-14-2018 Anne Ray appeared before the Committee, stating she has been a resident of Pickering for 42 years, and her husband is currently enjoying his work as a crossing guard. She noted concerns with respect to the new contract being recommended for staffing of the crossing guards. She noted her concerns with the process used to notify the existing crossing guards of this change and stated that they were concerned about being replaced by the private security company. She stated that the existing crossing guards were informed that they would need to reapply and were given forms that needed to be filled out. The forms also noted associated costs that would be collected if they continued to be crossing guards with this company. She also questioned what the determining factor was in this decision. She felt that these jobs should be available to local residents and stated she wants to ensure her husband will be able to remain in his position. A brief discussion period ensued with staff being directed to ensure that existing employees would be offered employment with the new provider. Questions were also raised regarding the form being circulated before Report ENG 12-18 was approved by Council. Further discussion ensued with Council directing staff to review the concerns reported before the June 25, 2018 Council Meeting and that the recommendations be amended as follows. Moved by Mayor Ryan Seconded by Councillor Brenner That the rules of procedure be suspended in order to bring forward Report ENG 12-18 to be heard as the next item of business. Carried 12. Director, Engineering Services, Report ENG 12-18 School Crossing Guard Program -Quotation No. Q-14-2018 3 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Quotation No. Q-14-2018 submitted by Neptune Security Service Inc. in the total amount of $1,213,620.00 (HST included) with a net project cost of $1,092,903.00 (net of HST rebate) be approved for the one year period from September 2018 to June 2019, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two additional one year periods; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Referred back to Staff Later in the meeting [Refer to following motion] Moved by Mayor Ryan Seconded by Councillor Brenner That Report ENG 12-18 be forwarded to Council with the following recommendation; Council direction required. Carried (111) Matters for Consideration (Continued) 2. Director, Community Services, Report CS 20-18 Pickering Museum Village Strategic Plan Final Report Katrina Pyke, Coordinator, Museum Operations, City of Pickering, appeared before the Committee to provide an overview of the draft Strategic Plan for the Pickering Museum Village. Through the aid of a Power Point presentation, she outlined their vision statement, mission and values. She also outlined the planning processes involved with building strategic partnerships, raising awareness, providing high quality programs, site optimization as well as the assessment of current services with a clear roadmap for development. 4 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming A brief discussion period ensued with Members inquiring about how to make the Museum more appropriate for today and community engagement. Recommendation Moved by Councillor Brenner Seconded by Councillor Pickles 1. That the Pickering Museum Village Strategic Plan (April 2018) be endorsed in principle; 2. That staff be authorized to use the plan as the basis for future corporate decisions, recommendations, and budget submissions; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3. Chief Administrative Officer Report CAO 07-18 Marketing Partnerships and Naming Rights Judy Haber, Senior Planner, Performance Sponsorship Group Inc., appeared before the Committee to provide an outline of Performance Sponsorship Group's (PSG) approach to assisting municipalities in the design and execution of sponsorship, advertising and naming rights programs for the City of Pickering. Ms. Haber responded to questions raised with respect to the re -naming of existing facilities, costs, timeframes, as well as how they arrived at the value of sponsorships noted in their proposal. Recommendation Moved by Councillor Ashe Seconded by Councillor Brenner 1. That Council approve the retention of Performance Sponsorship Group to pursue and secure high profile marketing partnership and naming rights opportunities in accordance with the Purchasing Policy, Section 10.03 (c); and 5 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Community Services, Report CS 08-18 Waterfront Trail Winter Maintenance Discussion ensued with respect to the costs noted in the report, as it was felt this was to be minimum measures as opposed to a Capital cost project, and that minor maintenance options were not addressed in the report. Members also questioned the length and surface treatment of the trail in comparison to Ajax. It was noted that the trail was not built originally for winter maintenance. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt That Council receive Report CS 08-18 for information regarding Waterfront Trail Winter Maintenance. Referred to Staff Later in the Meeting [Refer to Following Motion] Moved by Councillor Brenner Seconded by Councillor Ashe That Report CS 08-18 be referred back to staff to engage with a focus group of walkers and to investigate opportunities for naming rights. Carried 5. Director, Community Services, Report CS 13-18 Supply and Delivery of One New Latest Model Year Articulating Front Loader -Quotation No. Q-30-2018 Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 6 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 1 That Quotation No. Q-30-2018 submitted by Hub International Equipment Ltd. in the amount of $222,610.00 (HST included) be accepted; 2. That the total gross project cost of $224,305.00 (HST included) and the total net project cost of $201,994.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $201,994.00 as follows; a) the sum of $190,000.00, as provided for in the Roads Equipment Capital Budget be increased to $200,000.00 to be financed by the issue of debentures by the Regional Municipality of Durham over a term not to exceed five years; b) the sum of $1,994.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $43,985.00 be included in the annual Current Budget for the City of Pickering (the "City") commencing in 2018, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Community Services, Report CS 15-18 Quotation No. Q-39-2018 -Quotation for the Supply and Delivery of Two Multi -Purpose Tractors 7 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Quotation No. Q-39-2018 submitted by Joe Johnson Equipment in the total amount of $320,567.44 (HST included) be accepted; 2. That the total gross project cost of $324,522.00 (HST included) and the total net project cost of $292,242.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost as follows: a) the sum of $138,000.00 to be financed by an internal loan for a term of five years and the balance of $82.00 from property taxes; b) the sum of $154,160.00 to be funded by a transfer from Development Charges — Parks & Recreation Services Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 7 Director, Community Services, Report CS 18-18 Architectural & Engineering Design Services for the Pickering Recreation Complex Renovations -Request for Proposal No. RFP -7-2018 A brief discussion ensued with staff responding to concerns noted with respect to security concerns with turnstiles, the timelines for renovations and whether future expansion was considered in the original design. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That Proposal No. RFP -7-2018 submitted by Barry Bryan Associates in the amount of $281,370.00 (HST included) be accepted; 8 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the total gross project cost of $337,870.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $304,262.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $303,262.00 by a transfer from the Rate Stabilization Reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 8. Director, Community Services, Report CS 19-18 Architectural, Landscape and Engineering Design Services for the Pickering Heritage & Community Centre -Request for Proposal No. RFP -6-2018 Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Proposal No. RFP -6-2018 submitted by Hariri Pontarini Architects in the amount of $743,675.60 (HST included) be accepted; 2. That the total gross project cost of $947,076.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $852,871.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $852,871.00 as follows: a) the sum of $393,222.00 to be funded by a transfer from the Rate Stabilization Reserve; b) the sum of $34,647.00 to be funded by a transfer from Development Charges — City's Share Reserve; c) the sum of $113,171.00 to be funded by a transfer from Development Charges — Parks & Recreation Services Reserve Fund; 9 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming d) the sum of $311,831.00 to be funded by a transfer from Development Charges — Library Reserve Fund; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 9. Director, Community Services, Report CS 24-18 Community Association Lease Agreements Tennis Clubs Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Amberlea Tennis Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Dunmoore Tennis Club set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Rosebank Tennis Club set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 10 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming Carried 10. Director, Community Services, Report CS 25-18 Ontario Power Generation -Licence Amending Agreement Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That the Mayor and City Clerk be authorized to execute a Licence Amending Agreement with Ontario Power Generation for a further five year term, commencing July 1, 2018 and ending on June 30, 2023, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Engineering Services, Report ENG 11-18 Community Safety Zones and Bill 65 Update Recommendation Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report ENG 11-18 regarding an update on the status of Bill 65 with respect to the use of Automated Speed Enforcement technologies in school zones and community safety zones be received for information; 2. That the attached draft by-law be enacted to amend Schedule "14", Community Safety Zones, to By-law 6604/05 to provide for the addition of community safety zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to add community safety zones on portions of Major Oaks Road, Oklahoma Drive, Bushmill Street, and for an extension of the existing community safety zone on Glenanna Road for William Dunbar Public School; and 11 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried as amended Later in the Meeting [Refer to Following Motion] Moved by Councillor Brenner Seconded by Councillor McLean That the Main Motion be amended to add the following as Recommendation No. 3 and that the balance be renumbered accordingly: That City staff be authorized to contact the Ontario Traffic Council and request that staff from the City of Pickering be included as part of the inter -municipal working group responsible for the creation of Automated Speed Enforcement Standards and regulations in Ontario. Carried 13. Director, Engineering Services, Report ENG 13-18 Transfer of Sideline 26 Road Allowance -Taunton Road to Whitevale Road Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That the road allowance know as Sideline 26 between Taunton Road and Whitevale Road, being Part of the Road Allowance between Lots 26 and 27, Concession 4, designated as Part 1, Plan 40R-29922 and Part 1, Plan 40R- 29923 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipality of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 12 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 14. Director, Engineering Services, Report ENG 14-18 Tender No. T-13-2018 -Breezy Drive, Waterfront Trail and Forestbrook Park Road and Pathways Reconstruction Recommendation Moved by Councillor McLean Seconded by Councillor Butt 1. That Tender No. T-13-2018 — Breezy Drive, Waterfront Trail and Forestbrook Park — Road and Pathways Reconstruction, as submitted by Bond Paving & Construction Inc. in the total tendered amount of $641,276.13 (HST included) be accepted; 2. That the total gross project cost of $760,067.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $684,464.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $684,464.00 as follows: a) The sum of $200,000.00 as approved in the 2018 Sidewalks Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The additional sum of $17,510.00 to be funded by a transfer from the Federal Gas Tax Reserve Fund; c) The sum of $349,879.00 as approved in the 2018 Roads Capital Budget to be funded by a transfer from the Roads & Bridges Reserve Fund; d) The sum of $117,000.00 as approved in the 2018 Parks Capital Budget to be funded by an internal loan for a five-year term, and $75.00 to be funded by property taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 13 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 15. Director, Engineering Services, Report ENG 16-18 Proposed Road Occupancy By-law Recommendation Moved by Councillor Butt Seconded by Councillor Pickles 1. That Report ENG 16-18 of the Director, Engineering Services regarding the proposed Road Occupancy By-law be received for information; 2. That City Council authorize staff to consult with utility companies such as Bell, Rogers, Enbridge and Veridian, and solicit their input and comments on the draft Road Occupancy By-law, generally in the form attached to this report; 3. That following the receipt of comments, staff submit a draft by-law with final recommendations for Council consideration at the September 11, 2018 Executive Committee meeting; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 16. Director, Engineering Services, Report ENG 18-18 Proposed Stopping Restrictions -Oklahoma Drive Discussion period ensued with Members inquiring about the possibility of lifting the parking restrictions during summer months when school is out in order to allow residents parking to access the parks. Recommendation Moved by Councillor Brenner Seconded by Councillor Ashe 1. That the attached draft by-law be enacted to amend Schedule "1", No Stopping, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address stopping restrictions on Oklahoma Drive 14 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming adjacent to Fairport Beach Public School, from 30 metres east of Eyer Drive to Hillcrest Road; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 17. Director, Finance & Treasurer, FIN 12-18 Investment Portfolio Activity for the Year Ended December 31, 2017 Ontario Regulation 438/97 under the Municipal Act, 2001 Recommendation Moved by Councillor Pickles Seconded by Councillor Butt It is recommended that report FIN 12-18 of the Director, Finance & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2017 be received for information. Carried 18. Director, Finance & Treasurer, Report FIN 13-18 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December 31, 2017 Recommendation Moved by Councillor Pickles Seconded by Councillor Butt That Report FIN 13-18 of the Director, Finance & Treasurer respecting the Development Charges Reserve Fund be received for information. Carried 15 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 19. Director, Finance & Treasurer, Report FIN 14-18 Annual Indexing — Development Charges and Seaton Financial Impacts Agreement Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report FIN 14-18 of the Director, Finance & Treasurer be received; 2. That effective July 1, 2018 as provided for in By-law No. 7595/17, the Development Charges (the "DCs") referred to in Schedule "C" of that By-law be increased by a 6 month period indexing of 1.4 percent, and for those non- residential Seaton employment lands lying north of the Highway 407 corridor, be indexed effective December 31, 2018; 3. That effective July 1, 2018 as provided for in By-law No. 7595/17, the DCs referred to in Schedule "D" of that By-law be increased by an annual indexing of 3.3 percent; 4. That effective July 1, 2018 the payments related to "10 per cent Soft Services" as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015 be increased by an annual indexing of 3.3 per cent; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 20. Director, Finance & Treasurer, Report FIN 15-18 2018 Final Tax Due Date for Commercial, Industrial, and Multi -Residential Realty Tax Classes Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report FIN 15-18 of the Director, Finance & Treasurer be received; 16 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 2. That the Director, Finance & Treasurer be authorized to issue the final 2018 Tax Bills for Commercial, Industrial and Multi -residential properties with a due date of September 27, 2018; 3. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 21. Director, Finance & Treasurer, Report FIN 16-18 Strategic Asset Management Policy Recommendation Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report FIN 16-18 of the Director, Finance & Treasurer regarding the Strategic Asset Management Policy be received; 2. That the Strategic Asset Management Policy, attached to this report, be approved; 3. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to make any interpretations of the Policy, make rulings that will allow the conduct of business to proceed, and to take any actions necessary to this effect; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Policy. Carried 17 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 22. Director, Finance & Treasurer, Report FIN 17-18 Ontario's Main Street Revitalization Initiative — Municipal Funding Agreement Recommendation Moved by Councillor Butt Seconded by Councillor Pickles 1. That Report FIN 17-18 regarding Ontario's Main Street Revitalization Initiative — Municipal Funding Agreement be received; 2. That the draft By-law attached to this report be enacted; and 3. That the Mayor and Clerk be authorized to execute a Municipal Funding Agreement for the transfer of Main Street Revitalization Initiative funds between the Association of Municipalities of Ontario and The Corporation of the City of Pickering. Carried 23. Chief Administrative Officer Report CAO 06-18 Economic Development Study Partnership Opportunity with Canadian Urban Institutes -A Strategic Road Map Discussion ensued with Members requesting that opportunities be made available for commenting on both studies and that all comments be shared so information is not lost. Recommendation Moved by Councillor Butt Seconded by Councillor Pickles 1. That Report CAO 06-18 detailing the City's interest in entering into a partnership agreement for an Economic Development Impact Study for the Highway 407 Corridor with the Canadian Urban Institute (CUI) be received; 2. That the City's cost of participating in the partnership agreement of $45,000 be funded by a transfer of $30,000 from the Seaton Application Fee Reserve and $15,000 be charged to the consulting account (2121.2392.0000) and this amount is being entirely funded from the Invest Canada — Community Initiatives Government Grant; 18 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 3. That staff coordinate the community engagement aspects of this study with the ongoing Community Engagement study previously approved by Council (CAO 03-18); 4. That staff be directed to send a copy of this Report to the Canadian Urban Institute, Transport Canada, Greater Toronto Airports Authority, Toronto Global, the Region of Durham, Via Rail and Metrolinx; and 5. That staff report back to Council upon completion of this study. Carried 24. Director, City Development & CBO, Report PLN 15-18 Sole Source Purchase Whitevale (LED) Sreetlight Replacement Project City of Pickering A brief discussion ensued with staff responding to questions raised regarding the timing of the installation in Whitevale as well as any extra costs involved. Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That the quote submitted by Holophane for 22 Radial Wave Luminaires and 22 Arms in the amount of $44,022.00 (HST excluded) be accepted in accordance with Purchasing Policy 09.04(d); 2. That the quote submitted by Langley Utilities Contracting Ltd. for installing the new Radial Wave Luminaires and Arms in the amount of $8,039.96 (HST excluded) be approved; 3. That the total project cost of $61,655.00 (HST included), including the amount of the luminaire quotation, installation quotation, and contingency, and the total net project cost of $55,522.00 (net of HST rebate) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the net project costs of $55,522.00 as follows: 19 DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming a) the sum of $51,376.00, as provided for in the 2018 Capital Budget 5325 Streetlights & Signalization by a transfer from the Sustainable Initiatives Reserve; b) the additional sum of $4,146.00 to be funded from property taxes and be charged to 2325.5981 account; 5. That City staff be authorized to sign any agreements between the City and Holophane and Langley Utilities Contracting Ltd. in a form satisfactory to the Director, Finance & Treasurer; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 25. Director, City Development & CBO, Report PLN 16-18 Proposed Telecommunication Towers Seaton Community Staff responded to questions raised over who would receive the revenues, the number of towers as well as height restrictions and the number of carriers. Members also questioned whether discussions had taken place with the various carriers and if this would work for all. Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner That City Council endorse in principle the placement of telecommunication towers within City parks in the Seaton Community. 26. Director, City Development & CBO, Report PLN 19-18 Purchase of Electric Vehicles and Charging Stations Recommendation Moved by Councillor Brenner Seconded by Councillor McLean 20 Carried DICKERING Executive Committee Meeting Minutes Monday, June 18, 2018 2:00 pm Council Chambers Chair: Councillor Cumming 1 That Council approve the Workplace Electric Vehicle Charging Incentive Program (WEVCIP) as an alternate funding source of $22,500.00 for the purchase of electric charging stations; 2. That Council authorize the Director, Finance & Treasurer to revise the source of funding from Municipal GHG Challenge Fund in the amount of $22,000.00 to Vehicle Replacement Reserve 7040; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried (IV) Other Business 1. Councillor McLean inquired about having the location of parking lots available on the City's website. 2. Councillor Cumming inquired about having City By-law Enforcement staff contact Durham Regional Police Service to discuss the implementation of radar enforcement on Liverpool Road. (V) Adjournment The meeting adjourned at 4:15 pm. 21