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2018 Current Budget
As Approved by Council February 26, 2018 City of Pickering 2018 Approved Current Budget Table of Contents Department Page Executive Comm. Meeting Minutes 1 Report to Council 15 Budget Summaries 54 Chief Administrative Officer 68 Office of the Chief Administrative Officer -Admin 2121 79 Customer Care Centre 2129 83 Business Development & Marketing 2621 86 Human Resources 2139 91 Health & Safety 2141 94 City Development 97 City Development -Admin 2610 107 Planning & Design 2611 110 Building Services 2612 116 Strategic Initiatives & Sustainability 2620 121 Committee of Adjustment 2630 128 Heritage Pickering 2743 130 Community Services 132 Culture, Recreation & Facilities 138 Culture & Recreation - Admin 2711 146 Civic Centre 2124 151 Senior Citizens Centre 2572 155 Programs 2712 160 Dunbarton Pool 2713 171 Don Beer Arena 2715 175 Community Centres 2719 181 Recreation Complex -Central Core 2731 187 Recreation Complex -Pool 2733 196 Recreation Complex -Arenas 2735 200 Museum 2744 206 Public Works 214 Operations - Admin 2500 221 Property Maintenance 2132 225 Fleet Services 2315 229 Roads 2320 233 Parks 2718 239 City of Pickering 2018 Approved Current Budget Table of Contents Corporate Services 246 Information Technology 2196 256 Legal Services 2125 261 Clerks Office 2122 264 Records Management & Elections 2191 267 Print Shop/ Mail Room 2199 270 By -Law 2220 273 Animal Services 2293 277 Engineering Services 283 Engineering Services -Admin 2290 292 Crossing Guards 2230 297 Water Resources & Development Control 2613 299 Sidewalks 2323 304 Streetlights 2325 306 Finance 308 Finance 2127 313 Supply & Services 2133 320 Fire Services 323 Fire Protection 2240 328 Emergency Operations 2241 336 Libraries 339 Library 2745 346 General Government 355 Appendix A 394 Gl y „L PICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt 1. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Grant C. Rose B. Duffield J. Halsall M, Guinto F. Jadoon B. Hughes R, Michaud (1) - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering & Public Works - Director, Finance & Treasurer - CEO, Library - Chief Planner—Attended from 10:20 am to adjournment - Manager, Facilities Operations — attended morning session - Manager, Budgets & Internal Audit - Manager, Business Development & Public Affairs - Manager, Economic Development and Strategic Projects - Help Desk Analyst - (Acting) Deputy Clerk Disclosure of Interest 1. Councillor Brenner declared a conflict of interest with respect to Community Services and Animal Services as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on the matter. 2, Councillor McLean declared a conflict of interest with respect to Community Grants — Pickering Auxiliary Rescue Association and Durham Regional Police Children's Games. Councillor McLean did not take part in the discussion or vote on the matter. 1 DICKERING drd Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room (II) Delegations 1. Mary -Anne Pietrusiak, Commodore, Pickering Rouge Canoe Club (PRCC) appeared before the Committee to request that the City of Pickering to add a budget item to the Parks Capital Budget in the amount of $100,000 for the cost to install floating accessible docks at the proposed site of the Canoe Club clubhouse. PRCC would be responsible for providing funds to the City for 50% of the total project costs. She noted that PRCC, as well as some local community groups, are looking at various funding sources to cover their 50%, including grants and business sponsorships. PRCC programs were well attended in 2017 and they are actively planning several programs for 2018. She indicated that this is Phase 1 of the PRCC project. Phase II includes the future construction of a permanent Club House. A question and answer period ensued regarding consultation with the Toronto Region and Conservation Authority (TRCA) and public and private access to the docks, and what fundraising initiatives will be undertaken. (111) Presentations Mayor Ryan welcomed everyone to the meeting and thanked staff for all of their hard work for the efficient budget preparation, noting that this budget represents the lowest budget increase in 18 years. He acknowledged the positive increase in funds from development charges which creates funding opportunity for major projects such as Grand Esplanade Phase One - Senior and Youth Centre; Animgl Shelter and Pickering Heritage & Community Centre (Phase 1). Stan Karwowski, Director, Finance & Treasurer, provided a PowerPoint presentation to Committee outlining the 2018 Draft Current and Capital Budgets. His presentation included the 2018 Building Blocks (DAAP Process, LED Streetlights, and 2017 DC Study), budget impact on residential taxpayer, capital budget, debt, and budget report and housekeeping items. He noted that this budget has something for everyone. A question and answer period ensued regarding the LED streetlights program completion. Discussion ensued regarding the increase to the minimum wage and its impact on salary costs for the corporation. Further discussion on the City's debt status and the use of the reserve stabilization fund to pay outstanding loans to reduce the debt, and a request to provide a listing of the funds provided as grants to the community organization for 2018 and the last two years. It was also noted that the need for additional services and staff (i.e. fire services, road maintenance) should be considered over the next few years due to the development and growth in the Seaton area. 2 DICKERING c4/(/ Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Tony Prevedel, Chief Administrative Officer, provided highlights of the budget, noting that this is the first year that we are starting to see the impact of growth from Seaton. Highlights include the hiring of 13 new staff over the year in City Development, Engineering and Corporate Services, which includes 2 additional firefighters in preparation for staffing the new Fire Hall in Seaton. As noted earlier, the assessment growth and LED savings allowed us to reduce the budget and proceed with the Grand Esplanade Phase One -- Senior and Youth Centre. The City will be reaching out to the private sector for partnerships for the development of a condo tower. He indicated that there will be major announcements with regards to the Innovation Corridor development. He also indicated that the construction of the Frenchman's Bay West Park will be starting this summer. A question and answer period ensued regarding the Innovation Corridor announcement and the reorganization in the CAD's Office to better meet the Corporation's needs in marketing and developing partnerships Members of Council commented on the excellent work completed by staff in the preparation of the budgets and noted that they appreciated the opportunity to meet with each Department to better understand their requirements. Committee recessed at 10:10 am and reconvened at 10:20 am. (IV) Matters for Consideration 1. Review and Recommendation of the 2018 Capital Budget Moved by Councillor Brenner That the following 2018 Capital Budget items be approved and presented to Council on February 26, 2418 (save and except Account 5731.1804, Rec. Complex -- Core and Account 5780.1822 — Rotary Frenchman's Bay West Park); Mayor & Council Capital Budget Building Services Civic Complex Senior Citizens Centre Dunbarton Pool Don Beer Arena 3 G ;, ,L PJCKE RING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Community Centres Rec Complex — Arenas Museum Property Maintenance Roads Equipment Operations Centre Fleet Vehicles Clerks Information Technology Streetlights & Signalization Sidewalks Stormwater Management Roads Projects Water Resources & Development Services Development Projects — (DC Funded) Finance & Taxation Fire Services Library Capital Forecast (2018-2021) Information Carried 4 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Discussion ensued regarding the need to maintain the current pottery studio at the Recreation Complex and expand its use to other groups. A further discussion on the installation of the floating docks at Pickering Rouge Canoe Club and the City's commitment to funding the 50/50 project. Moved by Councillor Brenner That the following 2018 Capital Budget items be approved and presented to Council on February 26, 2018; Rec Complex — Core, Account 5731.1804 — Rec. Complex — Core project Concourse Renovation Phase One that the project scope be revised to eliminate any project work associated with the pottery studio. Parks, Account 5780.1822 — Rotary Frenchman's Bay West Park be amended to include an additional $100,000 for the purchase and installation of Floating Docks subject to committed matching funds (50150) by the Pickering Rouge Canoe Club and the City's cost be funded from the contingency account and that the docks would be owned by the City of Pickering including public use and conditional upon the required approvals to be obtained from TRCA regarding the appropriate location for these docks consistent with the approved Master Plan and the project to commence after the City has received the $50,000 in partnership funding. Carried The committee recessed for lunch at 11:55 am and reconvened at 12:55 pm. 2. Review and Recommendation of the 2018 Current Budget S. Karwowski provided an overview of the 2018 current budget noting that the increase in revenues included the sale of land. Moved by Councillor Brenner That the 2018 Current Budget for Office of the CAO — Admin; Customer Care Centre; Human Resources; Health & Safety; and Business Development & Marketing be approved and presented to Council on February 26, 2018. Carried 5 P1CKE RI NG Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Pickles That the 2018 Current Budget for City Development — Admin; Planning & Design; Building Services; Strategic Initiatives & Sustainability; and Committee of Adjustment be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for Heritage Pickering be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the 2018 Current Budget for Cult. & Rec. — Admin be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Civic Centre be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the 2018 Current Budget for the Senior Citizens Centre be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Programs be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the 2018 Current Budget for Dunbarton Pool be approved and presented to Council on February 26, 2018. Carried 6 PJCKE RING c/zy (4' Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Butt That the 2018 Current Budget for the Don Beer Arena and the Community Centres be approved and presented to Council on February 26, 2018, Carried Moved by Councillor Brenner That the Community Services Department be prepared to take over operation of the pottery studio effective April 1, 2018 and also be prepared to Offer pottery programs and open studio time immediately, and that the 2018 Current budget item (2731) Recreation Complex — Centre Core be amended accordingly to reflect the proposed Budget Plan Expenditures and Revenue; and that the 2018 Current Budget for the Recreation Complex — Central Core be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget the Recreation Complex— Pool be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Cumming That the 2018 Current Budget for the Recreation Complex — Arenas be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for the Museum be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Operations Admin be approved and presented to Council on February 28, 2018. 7 47 j PICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Carried Discussion ensued with regards to the winter maintenance of the waterfront trails. Staff were directed to prepare a report to Council outlining equipment and staff requirements as well as additional costs needed for consideration in the 2019 budget item for Property Maintenance. Moved by Councillor Cumming That the 2918 Current Budget for Property Maintenance be approved and presented to Council on February 26, 2018. Carried Discussion ensued with regards to fuel costs. Staff were directed to prepare a memo to Council to provide a breakdown of fuel costs. Moved by Councillor Butt That the 2018 Current Budget for Fleet Services arid Roads be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Cumming That the 2018 Current Budget for Parks be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for information Technology and Legal Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Clerk's Office be approved and presented to Council on February 26, 2018. Carried 8 ()if/ DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Pickles That the 2018 Current Budget for Records Management & Elections; and Print Shop/Mail Room be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for By-law be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Animal Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Cumming That the 2018 Current Budget for Engineering Services -- Admin be approved and presented to Council on February 26, 2018. Carried Discussion ensued with regards to the impact on the City from the minimum wage increase. It was noted that contingencies are taken into consideration for these types of increases and that new wage costs will be included in the next tender. Staff were directed to prepare a memo to Council outlining the 36 locations for the crossing guards in the City, Moved by Councillor Pickles That the 2018 Current Budget for Crossing Guards be approved and presented to Council on February 28, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Water Resources & Development Services be approved and presented to Council on February 26, 2018. Carried 9 DICKERING /,/ (0/ Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Brenner That the 2018 Current Budget for Sidewalks be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Street Lights be approved and presented to Council on February 26, 2018, as follows; Carried Moved by Councillor Butt That the 2018 Current Budget for Finance be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Supply & Services be approved and presented to Council on February 26, 2018, Carried Moved by Councillor Brenner That the 2018 Current Budget for Fire Protection be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for Emergency Operations be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Libraries be approved and presented to Council on February 26, 2018. Carried 10 DICKERING Ce.Zq 641 Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room 3. Review and Recommendation of 2018 General Government General Government Moved by Councillor McLean That the Current budget for General Government Expenditures & Revenues be approved and presented to Council on February 26, 2018. Carried Moved by Mayor Ryan That the Current budget for Mayor Ryan be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Ashe That the Current budget for Councillor Ashe be approved and presented to Council on February 26, 2018, Carried Moved by Councillor McLean That the Current budget for Councillor Mcl Pan be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the Current budget for Councillor Pickles be approved and presented to Council on February 26, 2018, Carried Moved by Councillor Brenner That the Current budget for Councillor Brenner be approved and presented to Council on February 26, 2018. Carried 11 DICKERING c/4 Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Cumming That the Current budget for Councillor Cumming be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the Current budget for Councillor Butt be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the Current budget for Council Support be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the Current budget for Purchased Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the Current budget for Corporate Requirements be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the Current budget for Property Tax & Charity Vacancy & Low Income/Persons with Disabilities Rebates be approved and presented to Council on February 26, 2018. Carried 12 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Butt That the Current budget for Insurance/Self Insurance be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the Community Grants Policy be amended to provide the Director, Finance & Treasurer the authority to fund on a one-time basis commercial general liability insurance cost up to $500.00 for community groups upon confirmation that the Policy has been purchased, and be presented to Council on February 26, 2018. Carried Moved by Councillor McLean That a one-time grant up to $3,000.00 be authorized for the Pickering Baseball Association in support of the 2018 Carl Jadunandan Memorial Game, and that the Current budget for Grants to Organizations be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the Current budget for Annual Charges — 2018 Budget — External Debentures & Internal loans by Function be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the Current budget for Transfer to Reserves be approved and presented to Council on February 26, 2018. Carried Discussion ensued on the amount paid out for WSIB Reserve Fund. Staff to prepare a memo to Council to provide a breakdown. 13 DICKERING uzy Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Ashe That the Current budget for Transfer to Reserve Funds be approved and presented to Council on February 26, 2018. Carried General Government, User Fees Moved by Councillor Brenner That the Current budget for User Fees be approved and presented to Council on February 26, 2018. Carried (V) Other Business 1. Councillor Brenner gave notice that he will be bringing forward a Notice of Motion at the February 26th Council meeting regarding funding for local public libraries in Ontario. 2. Councillor McLean gave notice that he will be bringing forward a Notice of Motion at the March 12th Council meeting regarding amendments to the City of Pickering Election Sign by-law. 3. Councillor McLean gave notice that he will be bringing forward a Notice of Motion at the March 12th Council meeting regarding changes to the Boards & Advisory Committees of Council Policy. (VI) Adjournment Moved by Councillor Brenner Seconded by Councillor Pickles That the meeting be adjourned at 1:25 pm. Carried 14 4 DICKERING Report to Council Report Number: FIN 03-18 Date: February 28, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: 2018 Current and Capital Budget Recommendation: 1. That Report FIN 03-18 of the Director, Finance & Treasurer be approved; and, a) That the 2018 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $55,470,105 be approved; b) That the 2018 Gross Current Budget expenditures for City purposes in the amount of $58,182,630 (excluding personnel expenditures) less estimated current revenues of $51,209,579 (City Revenues of $50,169,579 plus $740,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $•1,395,944 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for two additional Fire Fighters, for a total final levy of $62,489,100 being an increase of approximately 2.49% over the 2017 budget, be approved; 2. That the 2018 Capital Budget for the City of Pickering with a Gross Expenditure of $68,352,373 be adopted as presented: a) That,the following capital financing sources be approved as presented in the 2018 Capital Budget: Transfer from Current Fund to Capital Fund $1,395,944 Transfers from Reserves: - Financial Systems (7049) 3,043,203 - Rate Stabilization Reserve (7021) 2,020,079 - City Share Dev. Charges Projects (7022) 2,606,295 - Vehicle Replacement Reserve (7040) 1,239,000 15 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 2 - Capital Replacement Reserve (7001) 689,765 - Senior Centre (7050) 400,000 - Facilities (7055) 350,000 - Land Acquisitions (7047) 180,000 - Fence (7057) 180,000 - Seaton FIA Funding Reserve (7193) 177,013 - Don Beer Arena Surcharge (7033) 70,000 - Sustainability Initiatives (7053) 67,000 - Rec, Complex Core Surcharge (7034) 47,000 - Dunbarton Pool Surcharge (7032) 10,000 Transfer's from Reserve Funds: - Development Charges (7601 to 7630) 31,805,574 - Federal Gas Tax Funds (7505) 3,790,000 - Roads and Bridges (7709) 1,115,000 ❑CIF Grant (7711) 611.,530 - Third Party Contribution 240,000 - Mens Slow Pitch League (7707) 150,000 - Parkland (7502) 125,000 Debt - 5 yr 190,000 Debt - 10 yr 2,469,500 Debt - 15 yr 460,000 Debt - 20 yr 5,118,470 Internal Loan - 5 yr 1,130, 000 Internal Loan - 10 yr 200,000 Internal Loan — 20 yr 150,000 Donation — Pickering Rouge Canoe Club 50,000 Capital Contingency (2900) 50,000 Federal Grant— Canada Cultural Spaces Fund 450,000 Provincial Grant — TBD 500,000 Provincial Grant— Municipal Greenhouse Gas 472,000 Challenge Fund Sale of Land 6,800,000 Total $68.352,373 b) That total external debt financed by property taxes of $8,237,970 for the projects identified in the 2018 Capital Budget, and as indicated in this report, in the amount of $190,000 fora period not to exceed 5 years, $2,469,500 for a period not to exceed 10 years, $460,000 for a period riot to exceed 15 years and $5,118,470 for a period not to exceed 20 years be approved; 16 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 3 c) That the internal loans in the amount of $1,480,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2018 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval'of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f} That all Capital expenditures or portions thereof approved in the 2018 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the asphalt resurfacing of Brookshire Square (from 180 meters south of Glenanna Road to the North Leg of Gablehurst Crescent), in the amount of $180,000, be added to the 2018 Capital Budget to be funded from the Federal Gas Tax Reserve Fund due to anticipated favourable tender results from the City's 2018 Asphalt Resurfacing program; j) That the City of Pickering High School Award line item under the Grants to Organizations account (2195.2570) be increased by $1,000 to include the Ecole Secondaire Ronald Marion, and this amount be funded from a reduction in the grant contingency budget line item; That Council authorize the change in financing allocations due to the adoption of the 2017 DC Background Study for the following capital projects: 17 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 4 Capital Project Description Village Green-Mattamy (5780.1723) 7192 -Seaton Infrastructure Reserve Fund 7193 -Seaton FIA Funding Reserve 7620 RFDC - Parkland Development & Trails Gil Grit Separator (5321.1107) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Oil Grit Separator (5321.1408) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Original Funding Allocation Approval Proposed Funding Allocation 23.08% 12.50% 9.23% 0.00% 67.69% 87.50% 90.00% 71.65% 10.00% 28.35% 72.00% 71.65% 28.00% 28.35% Krosno Creek Erosion Control (Multiple Year Project) Krosno Creek (5321.1205) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1502) 7022- DC City Share Reserve 7611 RF DC - Stormwater Management Krosno Creek (5321.1604) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1605) 1702 Debt - 10 Year 7611 RFDC - Stormwater Management 84.00% 52.00% 16.00% 48.00% 56.00% 52.00% 44.00% 48.0U% 56.00% 52.00% 44.00% 48.00% 56.00% 52.00% 44.00% 48.00% k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year --end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City 18 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 5 Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901 .0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); 4. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2018 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2018 final tax rates; 5. That the Director, Finance & Treasurer be authorized at his discretion ,to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); That the Council Compensation Policy be revised to reflect the change in the nomination filing date from January 1st to May 1st in an electron year, and that the annual budget for Council Communications Policy be increased from $2,000 to $4,000 and that Councillors be allowed to spend art additional $2,000 to be funded from within their individual Councillor budget's and for expenditures to be reimbursed, the delivery of goods and or services shall be completed in full before May 1, 2018; 8. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) Conservation Barn Reconstruction (5744.1802) - $900,000; 19 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 6 b) Frenchman's Bay Waterfront Master Plan (Phase 1) (5780.1706) - $900,000; c) Reconstruction of Waterfront Trail (5323.1605) - $150,000; d) Minor Land Purchases (5320.1223) - $95,000. e) Sidewalks & Streetlights (5321,0403) - $117,000 f) Kingston Road — Whites Road section — New Streetlights and Poles (5325.1601) - $200,000 g) Kingston Road — Whites Road intersection (5323.1602) - $150,000 h) Glendale Park & Playground Improvements (5780.1701) - $150,000 1) DH -3 Tillings Road Oversizing (5321.1606) - $273,200 j) Michell Bridge (7001) Rehabilitation construction (5320.1708) - $1,025,000 k) Michell Bridge Rehabilitation (5320.1604) - $650,000 I) Michell Bridge Rehabilitation (5320.1415) - $470,000 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 12, That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2018 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 26 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and 20 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 7 d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy, 13. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2018; 14. That Public Sector Digest Inc. be awarded the contract to continue the City's Asset Management Planning in the amount of $70,000 subject to receipt of the Federation of Canadian Municipalities Municipal Asset Management Program grant; 15. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 16. That Council pass the attached General Municipal Fees and Charges Bylaw and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2018 Current budget: a) The Wrecking Yard license fee on page one of the 2018 User Fee Schedule be revised and that the fee be increased to $275 from $250; b) That Council approve revising "Schedule B -- Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2018 User Fee Schedule; c) That Council approve revising "Schedule A — Fees" of the Sign By-law with the Sign Permit and Sign License fees listed in the 2018 User Fee Schedule. 17, That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2006) with an effective date of March 1, 2018, from 0.53 cents per kilometre to 0.55 cents per kilometre for the first 5,000 kilometres and $0.49 cents per kilometre for travel beyond 5,000 kilometres; 18. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 19. That Council authorize the write-off property taxes, penalty and interest in the amount of $34,130.00 for Roll Number 1801 030 011 22812; 20. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 21 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 8 21. That Council approve the filing of the following assessment appeals; 1801 020 007 11748 1801 010 019 02321 1801 010 018 02330 1801 010 019 02322 1801 030 020 08790 1801 020 017 01129 1801 010 018 02328 22. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 23. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620,9993.0000) to the Reserve for Sustainable initiatives; 24. That the Director, Finance & Treasurer be authorized at his discretion to transfer unused funds received from the Province's Municipal Greenhouse Gas Challenge Fund to the Reserve for Sustainable Initiatives; 25. That Council approves the following financial goals for the next term of office: a) Reduce the use of five year debt (external and internal) over the term of Council to zero by 2022; b) That non infrastructure levies (excluding Fire staffing) only be considered when the City no longer uses five year debt as a financing source for its annual budgets, 26. That Council amend the Community Grant policy as follows: a) That the recommended grants to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to October 26, 2018 to accommodate the 2019 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; d) That any organization's application shall be deemed as ineligible if the funding request is for the direct or indirect operation of a nursery or daycare school; 22 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 9 e) That the Director, Finance & Treasurer be authorized to fund on a one time basis commercial liability insurance costs up to $500.00 for community groups upon confirmation that the policy has been purchased; and fj That Religious organizations may be eligible for funding if their event is open to the general public and the event is located on public or commercial grounds. 27. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 28. That Council approve the transfer of any Veridian dividends exceeding the 2018 dividend budget amount of $1,927,000 to the Roads and Bridges Reserve Fund; 29. That the Main Street Improvement Project Grant in the amount of $106,060 budgeted in General Government Consulting be put on hold and these funds be released based on a future Council approved report outlining the expenditure plan; 30. That Council authorize the establishment of the following reserves: a) That a Tennis Court Reserve be established and any unused 2018 funds budgeted under General Government consulting account (2126.2392) OMB Legal Appeal be transferred to this reserve, and that if the funds budgeted in 201g for OMB Appeal purposes are not required, the remainder of $150,000 be transferred to the Tennis Court reserve and this reserve be used to fund tennis court improvements and reconstruction; b) That Council approve the establishment of the Seaton Financial Impact Agreement Reserve Fund and that the draft by-law attached hereto for the establishment of the reserve fund be enacted; 31. That Council amend the Financial. Control Policy to provide the Treasurer the authority during any recess, break or absence of Council to draw from Reserves or Reserve Funds provided that the transfer from Reserves or Reserve Funds does not exceed the lesser of 5% of any particular approved expenditure or $100,000 and a report respecting those approvals is subsequently submitted to Council for information purposes; 32. That Council approve Finance .staff applying to the Federation of Canadian Municipalities Municipal Asset Management Program and the City confirms it has budgeted $12,500 as it contribution towards the project and, if the City is successful, these funds are be directed to the following: a) Development of a Strategic Asset Management Policy and Data Governance Policy and Procedures; b) Asset Management Audit; and c) Facilities Data Work and Data Support and Training. 23 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 10 33. That Council approve the 2018 Low Income Seniors & Persons with Disabilities grant amount of $300 per household; 34. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Executive Summary: This report contains a summary of the 2018 Current and Capital Budgets and a discussion of the recommendations. Financial Implications: The 2018 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.49% (City Share Only) over last year which translates into a 0.75% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 1.80% on the total property tax bill. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. Discussion: The recommendations put forth are those necessary to adopt and provide authority and direction for the 2018 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Change in Finance Source Allocations -- Recommendation 2 1) DC capital projects have two major financing sources: growth funding through the collection of development charges and City Share. The City Share is usually funded through property taxes unless the project's dollar amount is so large that it requires debt financing. Those growth related capital projects that have a large development charge funding percentage are attractive to the City from a financial planning and resource perspective. The 2017 DC Background Study reviewed the funding allocations of several DC projects resulting in an increase in the growth related funding share in the amount of approximately $285,000 with a corresponding decrease in City Share costs. Cancellation of Capital Projects — Recommendation 9 The capital projects listed in recommendation 9 are re -budgeted in the 2018 capital budget mainly due to the fact the original budget amount was too low. The cancellation of the Michell Bridge projects reflects the City's attempts to have the project funded by 24 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 11 senior level government grants for the years 2014, 2016 and 2017. Therefore, from an accounting control perspective, it is better to have one capital project with the full project cost in contrast to having two or more capital budget line items in two different years. Waive Purchasing Policy for Vehicle Repairs Below $30,000 — Recommendation 13 The City's larger vehicles such as dump trucks and graders have large and complex mechanical systems. When one of these systems fails such as the transmission, the current practice is to have the vehicle towed to a repair facility and have the repair facility provide a cost estimate. In order to provide the cost estimate, the repair facility has to take apart the damaged or broken mechanical system. Once the mechanical system has been removed for inspection, such as a transmission, it doesn't make good business sense to have the vehicle without the transmission towed to another facility to obtain a price quote. Under the current scenario the vehicle repairs may take longer due to the fact the user department is required to obtain more than one quote. Recommendation 13 provides the user department the flexibility to have the vehicle repaired quickly. Write-off of Property Taxes, Penalty and interest for Roll Number 1801 030 011 22812 -- Recommendation 19 An "Out -Of -Province" (new to Pickering) commercial organization purchased a large block of land. The City was provided with an incorrect mailing address when the sale occurred and all correspondence (property tax bills) was returned to the City. Taxation staff tried to locate the correct mailing address but were unsuccessful. Eventually, Taxation staff was provided with the correct address, however, penalty and interest was applied to the account. After the discrepancy was corrected, the property owner has paid their property taxes. The new property owner has asked the City to write-off the outstanding balance in the account attributable to the period when the mailing address information was incorrect. 2019 Financial Goals for Next Term of Office Recommendation 25 Historically, the City issues debt either for five, ten, fifteen or twenty years. The term of debt has to match the life of the asset. In other words, you can't issue debt for ten years if the asset has only a five year life. When you review the City's five year debt, the majority of these expenditures are for "consumable capital items" such as dump trucks or riding lawnmowers. The City should be paying "cash" for these assets that have a short product life and avoid interest costs. The more common municipal debt financing strategy is to use long term debt usually associated with capital projects (facilities) so that new residents who enjoy the assets are helping to pay for them. Recommendation 25 b), is directly linked to the financial strategy of reducing the City's reliance and or use of five year debt. To avoid using five year debt, the City will have to increase funding for infrastructure related reserves by at least $1.0 million by 2022. The introduction of non -infrastructure levies during the next term of council may erode the City's chances of success of reducing an eventually eliminating the five year debt. 25 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 12 Staff would incorporate these budget principles in the development of the annual budget that usually starts around June of each year. These principles would guide the development of the capital and current budget projects, These recommendations will assist the City in meeting its overall objectives in a financially sustainable manner. Transfer of Unused Provincial Municipal Greenhouse Gas Challenge Fund to the Reserve For Sustainable Initiatives - Recommendation 24 The Municipal Greenhouse Gas (GHG) Challenge Fund is a program funded by the proceeds from Ontario's carbon market that aims to support community --led action on climate change. The application -based program will fund up to 100% of the eligible costs for greenhouse gas emissions reduction projects proposed by municipalities. Staff submitted an application to the Province's Municipal (GHG) Challenge Fund to fund the following capital projects in 2018: ■ 5311.1805 City-wide Walkways - LED Lighting Conversion - $110,000 ■ 5780.1809 Various Parks Lighting - LED Lighting Conversion - $250,000 Any unspent grant funds from 2018 should be applied towards 2019 LED conversion projects. Grant Policy Changes - Recommendation 26 Staff are proposing a few minor modifications to the grants program based on our experiences to date, Traditionally, the application deadline date has been the last week of September, However, staff are recommending that the deadline date be changed to October 26th to give the various organizations more time to prepare and apply for the grant. Many of these charitable volunteer organizations have a summer break and extending the application time by approximately four weeks will provide our established and hopefully new groups more time to apply. The advertising strategy would now commence after the Labour Day holiday. Additional Veridian Dividends - Recommendation 28 Late last year, the City received an additional dividend from Veridian in the amount of $137,350. As Members of Council are aware, Veridian and Whitby Hydro are currently in merger negotiations and if these negotiations are successful there is a possibility that the City may receive additional dividends. Recommendation 28 would transfer these additional funds to the Roads and Bridges Reserve Fund. Main Street Improvement Grant - Recommendation 29 On or around January 23rd, 2018, the City of Pickering received good news that it has received $106,060 in funding for "Main Street Improvements". This unexpected good news was received late in the budget development cycle and did not provide staff with sufficient time to adequately develop a business plan for the use of these funds. 26 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 13 Recommendation 29 puts these funds on "hold" until a future report to Council is approved that outlines the expenditure strategy. Tennis Court Reserve — Recommendation 30 a) Over the last few years, the City has used five year external or internal debt financing for tennis court reconstruction. In the General Government Consulting account there is $150,000 for OMB appeals that may be a one-time cost and this recommendation transfers any unused dollars to the Tennis Court Reserve. The 2019 to 2022 Capital Forecast identifies the need to invest in at least one tennis court reconstruction every year. In the long run, the City will avoid interest costs associated with tennis court reconstruction. Seaton Financial impact Agreement Reserve Fund -- Recommendation 30 b) The Financial Impacts Agreement (FIA) is a contract among the City, the Province and the landowners within the Seaton Development Area. The FIA deals with the major financial aspects of the development of Seaton through to the year 2031. The FIA contains provisions regarding development charges to be paid by the Seaton landowners and also provides for certain voluntary financial contributions to be made by the landowners to the City. The voluntary financial contributions made by the Seaton landowners will be captured by the Seaton FIA Reserve Fund and these funds will be used to offset the capital costs associated with Seaton. Amend Financial Control Policy To Permit Transfer From Reserve or Reserve Funds during break of Council — Recommendation 31 A major financing source for capital projects are reserve or reserve funds. Currently, only Council can approve the transfer of funds from reserve or reserve funds, Last year during the summer recess, two projects financed by reserves were placed "on -hold" due to the fact the project's tender cost exceeded the budget by a small amount. If a capital project is over budget by one dollar, staff do not have the authority to transfer from reserves to fund the one dollar shortfall. Recommendation 31 provides the Treasurer the authority to fund project shortfalls within a financial dollar constraint of either 5% of the project's cost or $100,000 whatever is less. Increase to Low Income Seniors/Persons with Disabilities Property Tax Grant from $200 to $300 — Recommendation 33 In 2017, the City introduced a property tax grant program for loin/ income seniors and persons with disabilities. In 2017, the grant amount was $200 and the City awarded 148 grants of which 143 were for seniors. Recommendation 33 increases this amount to $300. Staff have consulted with other municipalities who have similar grant programs and their experience indicates that as the grant amount increases, the number of participants also increase. The 2018 budget for this program has sufficient capacity to capture both the higher amount and anticipated increase in participants. 27 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 14 2018 Current Bridget During the budget discussions last spring, staff presented a proposed 2018 base services budget levy increase in the range of 2.80% to 3.30%. At the February 26, 2017 Council meeting, a resolution was adopted by Council where the base budget levy would be capped at 2.50%. At the February 15, 2018 Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 2,49%, which was accepted by the Executive Committee, Based on an average assessment of $426,100, the 2.49% increase (excluding the impact of reassessment) will result in an average increase of approximately $38.63 per year or 74 cents per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road maintenance are not paid for as the services are used or received. For this reason, many residents, may not be aware of the costs associated with the vast array of services offered by the City, The Chart below shows a breakdown of the cost of services that make up the average City share tax bili ❑f $1,590 (based on an assessment of $426,100). Chart One 2018 Average Budget Allocation for City Services (Dollar amount. Based on average residential City Share tax bill - $1,590) — -- k I�!_t=ie.(,Jlrl ' 'dl sir: -r `�r' ii_,:S= e fl i`;+ =_1',131 l t, r, --�a.P...:Ly Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,590 Fire Services — .1'$403,62 Rnirfs, Bridges, Sidewalks and...b— -� 5260.83 City Facilities, Recreation Programs $217.63 Library r-- o $134.31 Parks City Development Engineering Services Other Expenditures Office of the CAO (Includes CUstomer- Information Technology Contributions to Capital Projects Bylaw Services & Legal Mayor, Council & Support Clerks Office Business Development & Mal keting Finance r ' - 98.51 569.20 —? $81.43 • - -' $82.14 $51 45 —' $47.94 r-, $34.14 I 1 $26.89 tc+ $24 16 so $23,32 MI $21.41 ti $13.22 0 50 100 150 200 250 300 350 400 450 28 Report FIN 03.18 February 26, 2018 Subject 2018 Current and Capital Budget Page 15 Tax Increase Summary The 2.49% City share tax increase translates into an increase of 0.75% on the total residential tax bill. The 2.49% levy increase compares favourably to other municipalities, especially when one considers that Pickering has had the lowest lax rate among its Durham Region Lakeshore neighbours for over eighteen years (1998 up to 2016). Adding the Region's (1.90%) tax increase and Pickering's (2.49%) and the School Board's estimated 0% increase, the total increase for the average residential ratepayer will he approximately 1.80%. In 2000, Pickering Council approved a zero percent levy increase and since then, budget levy increases have ranged from 9.8% to 2.93%. As the Chart below shows, the 2.49% levy increase is the lowest increase the City has had over the last eighteen years. 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 Chart Two Budget Levy Increases 2000 to 2018 2001 2003 2005 2007 2009 2011 2013 2015 20177111R nt The table below provides a summary of the financial impact of the proposed 2018 tax levy increase based on various assessed values. Financial Impact of Budget Increase City Share Only Residential Assessment $400, 000 $500,000 Increase (Over 2017) $36,25 $45,34 ;600,000 1 $,54.41 This is the second year of the Province's four year reassessment cycle. Assessment - related increases are phased -in over four years, and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result 29 7.6 { 57 5.90 GUM 5,56 .'� —J3.90 3 753.7na.7$3 99 iI — — — — e-- _ �— 2 — 902.93 ' —, _ — f I —' 2001 2003 2005 2007 2009 2011 2013 2015 20177111R nt The table below provides a summary of the financial impact of the proposed 2018 tax levy increase based on various assessed values. Financial Impact of Budget Increase City Share Only Residential Assessment $400, 000 $500,000 Increase (Over 2017) $36,25 $45,34 ;600,000 1 $,54.41 This is the second year of the Province's four year reassessment cycle. Assessment - related increases are phased -in over four years, and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result 29 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 16 of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes, and as well among individual property owners within each property class. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 6.93%, show in the Table below. There are also assessment -related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region -wide basis and for Education on a Province -wide basis. Reassessment Increase Assessment Related Impact on Taxes_ Below 6.93% Decrease Equals 6.93% No Impact Increase Above 6.93% Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with less than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the draft 2018 City of Pickering budget being presented at the Executive (Budget) Committee r7ieetirig. The following is a list of some of the most important risks and related mitigating measures, A Fuel costs have'been volatile over the last few years. The 2018 fuel budget includes a small increase ($4,700), While fuel prices have fallen from their all-time high, recently, the price of oil has broken past the $70 a barrel benchmark the first time the per -barrel price has reached $70 since December 2614. Stockpiles of oil that built•up for years are declining and a buoyant global economy has bolstered demand, meaning prices could go higher. Furthermore, there is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prir.es being volatile during 2018 is high, and the cost risk will be accommodated through the General Government contingency account. B During the last few years, there has been no predictable weather pattern for winter control activity/costs, The 2014 and the first half of the 2615 winter season was one of the worst on record. The 2018 winter control budget is based on December and the first three weeks of January and therefore, staff have left the Winter Control budget at its 2017 funding level, if the current winter weather pattern changes, any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. 30 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 17 C The City is able to retain the Education share of the Payment -in -Lieu (FEL) property taxes for federal, provincial and regional properties located in the City. The largest properties are: OPG nuclear plant, Hydro One transformer station, the airport lands and the water pollution control plant. The Province has released draft 2018 education rates and therefore, there is a possibility that the PIL revenue may not reach its 2018 budget target. Any significant revenue loss will be adjusted through the 2018 property tax rate report. D Budgets prepared early in the year are based on information that was available in December of last year. This has the potential to generate greater budget variances that might otherwise be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2018 budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. E General inflationary pressures that may continue to increase as the economy continues to improve. The likelihood of this risk materializing is rated as possible; the likely impact of the consequences is rated as moderate. The first signs of general inflationary pressures will probably be reflected in capital tender awards in March and April. The City is increasingly exposed to risk from a fluctuating US/CAN dollar exchange rate. Pickering is moving into a period of capital growth construction with planned multi-million dollar projects and fleet expansion. Many of the products are purchased from US manufacturers, Even products made in Canada have significant percentage of components from the US, The risk to our forecasts capital budgets is more significant due to the high value of projects we have in the five year forecast. 2018 Challenges and Opportunities Outstanding Assessment Appeals There is currently $2.8 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals that range from 2009 up to 2017. These appeals are mostly for large commercial and industrial properties with complex valuations that often have interests from multiple parties. The schedules are set by the ARB and appeals can take years to resolve. Unfortunately, the majority of these appeals were not resolved in 2017. Therefore, these appeals are automatically deemed outstanding for the 2018 taxation year. Every year these appeals remain outstanding, the settlement cost increases, creating additional financial risk to the Corporation, For the last few years, staff have budgeted for the outstanding commercial and industrial appeals and any funds remaining from these prior years has accrued to fund anticipated settlements in 2018. If the budget provisions are insufficient to fund the reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall. 31 Report FIN 03--18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 18 2018 User Fees and Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City's existing user fees through a specific bylaw. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs, The basic theory of user fees is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for any service that delivers a direct benefit to individuals". If user fees don't recover the full cost of providing the service, by default, the property tax payer indirectly subsidizes the user. In preparation of the 2018 Budget a review of the Development Application Approval Process fees (DAAP) was undertaken by staff and Watson & Associates Economists Ltd. DAAP includes fees in Building, Planning and Engineering. The review calculated new fees by determining the costs associated with each fee by determining the amount of staff time spent to complete each application, permit and inspection; indirect costs/overhead costs were also added. The calculated full cost recovery fees were then adjusted after completing a market comparison to ensure the fees are in line with surrounding municipalities. The review resulted in the following conclusions and changes: • Building - The current fees being recovered were equal to the department's costs. However, given the unpredictable nature of building permit volumes it is best practice to build a reserve to a multiple of 1.13x direct costs which would currently be $2.3 million. Currently the City's Building Reserve has a negative balance of $4.7 million. Therefore, in order to recover the negative balance in the reserve and build a balance for years with decreased activity, the fees have been increased by 11%. • Planning - The market analysis showed that if we increase our fees to be in line with market it would represent an 83% increase in revenues. This would increase our cost recovery rate from 22% to 41 %, Staff are proposing to phase-in the increase beginning July 1, 2018 and the remainder of the increase January 1, 2019, • Engineering — The fees include minor adjustments to better reflect the cost of providing the services. Debt Payments & Debt Financing of Capital Projects The 2018 current budget includes $4.8 million of taxpayer funder debt charges (interest and principal.) The taxpayer funded debt charges represent 7.0% of the 2018 property taxes levied. In other words, for every dollar collected — seven cents is applied to debt charges. In 2017, the Development Charges Operations Centre Reserve Fund borrowed 32 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 19 $9.2 million to meet the funding requirements for the new Operations Centre located on Clements Road. The principal and interest payments associated with this debt is $672,000 and is funded from DC payments of which the majority will be from Seaton development. The 2017 DC Background Study captured all of the interest and principal payment cost associated with this debt and these costs are reflected in the DC rates. The Current budget book section (Appendix A) includes a summary of the outstanding debt as of December 31, 2017, A high level summary of the City's debt is presented below. Debt Summary 2017 Debt External Debt Commitments External DC Debt internal Loans Sub Total Prior Years' Approvals External Debt Internal Loans Sub Tota! Total Commitments — 2017 Add: 2018 Debt Commitments 2018 External Debt 2018 New DC Debt 2018 New Loans Total Debt Commitments Millions ($) $22,2 9.2 3.6 $35.0 $4.4 0.7 $5.1 $40.1 $8.2 23.2 1.5 3.0 As stated above, the major increase in 2017 debt commitments is due to the Development Charges Operations Centre Reserve Fund. The 2018 DC debt increase is mainly due to the Grande Esplanade Phase One - Senior & Youth Centre project. At the end of 2018, the City will have approximately $32.4 million in development charges debt or commitments that are based on future development. Many municipalities such as Ottawa, York Region and Milton have been employing this financing strategy. The property tax debt funded forecast for the next three years is presented below and excludes DC debt. 33 Report FIN 03-18 February 26, 2018 Subject: 20118 Current and Capital Budget Page 20 Chart Three City of Pickering Forecasted Property Tax Funded Debt Charges Forecast (Interest & Principal) $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000000 - $5,000,000 $4,000,000 $3,000,000 $2,000,000 a r 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Actual --Forecast Property tax funded debt charges are forecast to increase by $445,600 in 2019. Council has the ability to control the increase of future debt charges by either deferring or delaying debt financed projects. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. The 2019 preliminary budget strategy is to have the 2019 assessment growth fund the increase in debt charges. Debt Leve! and Provincial Guidelines Each year, the Province calculates the City's Annual Debt Repayment Limit or ARL. The Province stipulates that a municipality may not commit more than 25% of its total own - purpose revenues to service debt and or other long term obligations such as capital leases. 25% of the Net Revenues equates to $17 million and is based on the 2016 Financial Information Return or FIR as reported to the Province. The Provincially issued document is included as Attachment 1. The City's total debt charges for 2018 is $5.1 million. Staff are not recommending that the City issue debt up to the Provincial limit. In 2013, Council adopted a higher standard where the City cap is set at 15% of the total taxaton revenue, The debt capacity used for 2018 is estimated to be around 8.58% for all debt (tax debt and DC Debt) which is below the 15% cap and well below the 25% Provincial limit. Chart Three provides a summary of the Cily's projected debt charges in relation to the City's 15% cap rule. 34 Report FIN 03-18 February 28, 2018 Subject: 2018 Current and Capital Budget Page 21 Chart Four Debt Management The debt guideline limits taxation debt charges to 15% of taxation revenues 18.00% 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2012 2013 2014 2015 2016 2017 2010 2019 2020 2021 Councll Tarpel sG-7exallan Debt Charges as a 1 of Ta;alion ne+enues ---All Debt (JrD Party & DC Deb() As the above chart indicates, for 2018, the City is well below the 15% debt target limit. However, future debt projections based on the multi-year capital forecast indicate that the City will have some fiscal challenges in the next few years. Council can control the slope of the lime by deferring projects and or increase funding through special levies. In addition, senior government grant funding can also have a major impact on the amount of debt financing in the future. As shown above, the City is well below its 15% cap guideline. Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset, Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2018 Tax Rates As has been the case for the last few years, the 2018 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2018 Capital Budget The 2017 DC Background Study is the funding catalyst for the 2018 Capital Budget and 2019 to 2022 Capital Forecast. The Table below shows the High level of funding attributable to development charges, 35 Report FIN 03--18 Subject: 2018 Current and Capital Budget February 26, 2018 Page 22 Development Charge Funding For Major Capital Projects Project DC Funding (%) City Share Funding (%) Senior & Youth Centre 87.74 12.26 Animal Shelter 68.00 32:00 Pickering Heritage Community Centre 58.21 41.79 As the above Table indicates, for every dollar of cost for the Senior & Youth Centre project, eighty-seven cents is funded from development charges, Capital projects that have a high degree of DC funding are attractive to the City due to the fact taxpayer funded costs are kept to a minimum. However, the property tax base funds 100% of the project's operating costs. This year, the draft Capital Budget is $68.4 million. The major capital projects are: Grand Esplanade Phase One Senior& Youth Centre design and construction ($26,5 m); Rotary Frenchman's Bay West Park Phases la & 1 b ($2.755 m); Pickering Heritage & Community Centre Design ($1.5 m); Conservation Barn Reconstruction ($1.3 m); Michell Bridge rehabilitation ($1.1 m); Altona Bridge replacement ($1.1 m); and many road resurfacing projects. The debt financed capital projects are listed below. External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15 and 20 Year Debt Financing 2018 Capital Budget Capital Project Code Debt - 5 Years ($) Description 5744,1806 $200,000 Museum Conservation Barn Upgrades and Furniture & Fixtures 5780.1802 200,000 Rick Hull Memorial Park Tennis Courts Reconstruction 5319.1802 190,000 Loader Replacement 5780.1807 150,000 Forestbrook Park Pathway Construction 5731.1811 150,000 Recreation Complex Metal Roofs' Replacement 5731.1812 145,000 Recreation Complex Backup Power to Banquet Hall Air Conditioning 5311.1801 145,000 Sidewalk Plow with Attachments Replacement 5715.1805 140,000 Don Beer Rubber Flooring Replacement Total Five Year Debt $1,320,000 36 Report FIN 03-18 Subject: 2018 Current and Capital Budget February 26, 2018 Page 23 Capital Project Code Debt - 10 Years ($) Description 5780.1822 $1,000,000 Rotary Frenchman's Bay West Park Phase la&1b 5340.1805 750,000 Fire Pumper Tankers Replacement 5780.1804 469,500 Centennial Park — Baseball Diamond/Structures Rebuild 5340.1801 250,000 Fire Station #5 Foundation Repairs & Underpinning 5206.1813 200,000 Pickering Ultra -High Speed Municipal Area Network Total Ten Year Debt $2,669,500 Capital Project Code Debt -15 Years ($) Description 5731,1805 $46Q000 Rec Complex Concourse Renovation (Phase 1 Construction) Total Fifteen Year Debt $460,000 Capital Project Code Debt - 20 Years ($) Description 5701.1803 $2,500,000 Grand Esplanade Phase 1b — Design & Construction 5744.1808 850,000 Conservation Barn Reconstruction 5320,1804 850,000 Michell Bridge Rehabilitation 5320.1806 488,470 Altana Bridge Replacement Construction 5735.1803 430,000 Rec Complex Arena D' Brien Lobby Roof Replacement 5744,1801 150,000 Museum Land Purchase Total Twenty Year Debt $5,268,470 Total Debt Financed Projects $9,717,970 _ . 2019 - 2022 Capital Forecast Included in the capital budget book is the City's 2019 - 2022 Capital Forecast which outlines the City's current financial plan. On page 138 of the Capital Budget, you will notice that the total capital forecast is $245 million of which $75.4 million will be funded from debt and internal loans. This means that for every dollar spent, $0.308 is projected to come from debt financing sources. Attachments: 1. Ministry of Municipal Affairs and Housing 2017 Annual Repayment Limit 2. By-law to Confirm General Fees and Charges 2018 3. By-law to Provide the Establishment of the Seaton F1A Reserve Fund 4. Budget Presentation, February 15, 2018 37 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 24 Prepared By: 4 e James Hslsail Manager, Budgets & Internal Audit Approved/Endorsed By: 4/04 Kyle Bentley Director, City Development Marisa Carpino Director, Community Services John Hagg Fire Chief .1 Stan Karwowski Director, Finance & Treasurer rate Services & City Solicitor D,Ni Ric and Holborn 1?;'e ct a r, Engineering Services /t, Cathy Grant Chief Executive Officer, Pickering Public Library Recommended for the consideration of Pickering City C • cil // Tony P reve•- I, : Chief Administrative Officer 38 ATTACHMENT #_TO REPORT — r' EPontario Ilinistry of 1 {u❑lcipar Affairs l f inistcre des offnires rnunicipolrrs 777 fry Street, 777 rite !toy, Toronto, Ontario MG 265 TQronto tOntai io) MSG 7E5 ,x6)(0.7/ IrniVhklUVAR., rd511?DoM.61f-:.J1Witflo1i kill Ip!l.1i-f{ #1.4.1:S.)) MMAH CODE: 10102 FIR CLEAN FLAG: Accepted Clean MUNID: 18001 MUNiCIPALIIY: Pickering C UPPER 7IER: Durham R REPAYMENT l-1MIT: $ '17,072,290 The repayment limit has been calculated based on data contained in the 2015 Financial information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2015 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long terra debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. Tlie limit is offectivo January 01, 2017 FOR ILLUSTRATION PURPOSES ONLY, Tlie additional long-term borrowing which a municipality could undertake over a 5•year, a 10,year, a 15.year and a 20 -year period is shown, If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional tong term borrowing as follows: ' {r• i1i�is fir=1;p (a) 20 years 0 5% p.a. $ 212,758,417 (a) 15 years a 5% p.a. $ 177,204,535 (a) 10 years Q 5% p.a. $ 131,827,700 (a) 5 years Cy 5% p.a. $ 73,91087 Thlinfrr_t�z (a) 20 years @ 7% p.a. $ 180,864,086 (a) 15 years Ca 7% p.a. $ 155,492,951 (a) 10 years 0 7% p.a. $ 119,908,673 (a) 5 years ® 7% p.a. $ 69,999,761 39 MI Jill The Corporation of the City of Pickering . By-law No. 7605/18 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191103, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652106, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951109, By-Iaw 7032/10, By-law 7119/11, By=law 7194/12, By-law 7268/13, .By-Iaw 7339/14, By-law 7411/15, By-Iaw 7478116 and, By-law 7542117; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-Iaw Number 6191103, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-Iaw passed this 26th day of February, 2018. ' David Ryan, M gy- J Ren -e Michaud { cting) ❑eptity'Clerk' 40 ATTACHMENT 4.1 TO REPORT #, '. 03- , The Corporation of the City of Pickering By-law No. XXXX/18 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Financial Impact Agreement Reserve Fund. Whereas under the Municipal Act, S.O., 2001 as amended, Section 417(1), the Council of the City of Pickering may establish and maintain a reserve fund for any purpose for which It has authority to expend funds; and Whereas it is desirable for the City of Pickering to establish such a reserve fund for the purpose of collecting the voluntary financial contributions paid by the Seaton Landowners as per the Financial Impacts Agreement and investing In capital projects related to Seaton. Now therefore the Council of the Corporation of the City of Pickering hereby enacts as Follows: 1. That the establishment of a reserve fund known as the Seaton Financial Impact Agreement Reserve Fund is hereby authorized, 2. That the purpose of this fund is to collect the voluntary financial obligations paid by the Seaton landowners as per the Financial Impacts Agreement and to provide funds for those capital projects related to Seaton. 3. That the Treasurer has the discretion to draw from this fund when project expenditures exceeds the budget. That the Treasurer may draw funds from this reserve find for physical assets and to fund the corresponding City share of development charges. 5. That the Treasurer has the discretion to draw from this fund when project expenditures exceeds the budget. 6. That the Interest earned on the investment of fund balances shall form part of this reserve fund. By-law passed this 25th day of February, 2018. David Ryan, Mayor Renee Michaud (Acting) Deputy Clerk 41 5/4/2018 2018 Draft Current & Capital Budgets 3++:-'k-aYJO { ^* '((C PICKE RI NG Executive (u get) Committee February 15, 201 B pickering.ca 2018 Draft Current & Capital Budgets ciiyGd PICKERI NG Executive {Budge!} Committee February 15, 2618 pickering.ca 42 1 5/4/2018 Introduction • The 2018 Budget Building Blocks: DAAP Process LED Streetlights 2017 DC Study • Budget Impact on Residential Taxpayer • Capital Budget • Debt • Budget Report and Housekeeping Items City n 1 PICKE R7 NG Page 3 pickering.ca Development Application Approval Process (DAAP) Fees A fee study was conducted by Watson & Associates for building, planning and engineering. Study revealed that the City is undercharging its fees for planning and building services. • Building fees increased by 11% - $220,000 • Planning fees increased by 16% - $95,000 City's fees will still be competitive with Durham Lakeshore municipalities. C4€1 PICKE R7 NG Page 4 pickering.ca 43 2 5/4/2018 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 LED Streetlights Program Streetlight Usage (Kwhj 2016 & 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec —2017 —2016 Project started in summer and completed in December. Budget savings for 2018 is approximately $440,000. C4 O' PICKERING Page 5 pickering.ca 2017 DC Background Study The 2017 DC background study (approved in December) provides the financial resources for the City to move key capital projects from concept to construction. DC City Share Project Funding Source (%) Funding Source (%) Senior & Youth Centre Animal Shelter Pickering Heritage Community Centre 87.74 68.00 12.26 32.00 58.21 41.70 c4 4 P1CKERING Page 6 pickering.ca 44 3 5/4/2018 2018 Budget Summary 1 Expenditures 2 Revenues 3 Sub Total (Lines 1 + 2] 4 Capital From Current City Operations (Lines 3 + 4) 5 6 Supplementary Tax Revenues 7 Estimated Assessment Growth 8 Net City Operations (L 5+6+7) 2017 Increase Draft Budget (Decrease) Budget $91,397,857 522,207,762 5113.605.639 36.421/4 -30.046,589 -20 075 694 -50,122.463 -32.93% 561.351.268 62,131,665 $63,483,156 3.5ot 1.319.600 76,344 1395.944 5.S" 662,670,858 $2,206,232 $64,679,100 3.62% -200,000 -100.000 -300,000 -6.16% -740 000 -740.000 -721% $62,470,868 $1,368,232 $63,839,1100 2.24% Rate Stabilization Draws 9 Prior Year's Surplus -1.500,000 -1,500,000 0.04:; 10 Base Budget Position (L 8+9) $60,970,868 Proposed Special Levies 11 Additional Fire Fighters (2) 150,000 150,000 02514 14 Recommended Budget Position $9,518.23 $62.489.104 49/ $1,368,232 $62,339,100 224% C od PICKERING Page 7 pickering.ca How is the Residential Tax Bill Allocated? Pickering 30.12% Durham Region 55.08% School Boards 14.81% Residential Tax Bill Pickering Share Cay4 PICKERING Page 8 pickering.ca 45 4 5/4/2018 Budget Levy Impact on Residential Property Taxes Year Assessment 2017 $426,100 • 2018 Increases: Levy L City Region f Education / Total $1,551.46 $2,837.53 $762.72 $5,151.71 2.49% 1.90% Defer 38.63 53.91 92.54 Total $1.590.09 $2.891.44 $762 7Z $5,244,,25 Percentage increase Pickering's Dollar Increase is less than Durham Region's. c*4 PICKERING 1.80% Page 9 pfckering.ca Pickering's 2018 Budget Levy Increase 2016 2017 2016 2015 0.00% 0,50% 1.00% 1.50% 2.00% ■ Region a City 2,50% C4 4 PICKE R1 NG Page 10 pickering.ca 46 5 5/4/2018 Cumulative CPI vs. Cumulative Tax Rate Increase - Term of Council 10 14 12 10 8 0 4 2 0 2015 2016 2017 2018 — –CPI — Tax Rate Increase 6.4 PICKE RI NG Council has been successful in keeping the increase below the rate of inflation. Page 11 pickering.ca Budget Levy Increases 2001 to 2018 Lowest Increase in 18 Years 10-0 9.0 9.0 7.0 6.0 5,0 4.0 3-0 2-0 1.0 0.0 4R 99 rim 1flNM :90' 1 1 1 ■ n Term of 1 1 1 1 1 1 1 3 90 .991111111 93 11111111112.992.11 111 11111111111111111 11111111111111.1111 -. 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 nt ouncil -c.e PICKERING Page 12 pickering.ca 47 6 5/4/2018 Monthly Tax Breakdown vs. rCommunity Programs and--- Events nd"Events c o ►iyH o $1.68 Per Month f t h li. AL; Compared to: ' pair of movie tickets for $30 Fire Services $33.64 Per Month Compared to: There is no comparison public safety J or Common Fees & Expenses Public Library Services $11.19 Per Month Compared to: Average hardcover book for 24.95 J c44 P1CKER1NG Roads, Bridges and Sidewalks $17.51 Per Month Compare to: Private snow plowing at $50/hour Page 13 pickering.ca Monthly Tax Breakdown vs. Common Fees & Expenses Facilities, Parks and Trails $24.95 Per Month Compared to: A family day pass at an amusement park for $100 By-law and Licensing services $1.77 Per Month Compared to: Licence plate renewal for $1201year PARK[HG c4 n� P1CKER1NG Planning and Development Services $7.56 Per Month Compared to: Planning/engineering consulting �es at approximately $150/hour ^A Museum $1.61 Per Month Compared to: A pair of ROM admission tickets for $40 Page 14 pickering.ca 48 7 5/4/2018 2018 Budget Levy increase Comparison with our Durham Neighbors Durham Municipalities Oshawa 1.79% Pickering 2.49% Ajax 2/5% To be approved February 26 Clarington 2.93% Whitby 2.97% To be approved February 22 Uxbridge 3.65% c44 PICKERING Page 15 pickering. ca 2018 Capital Budget 2018 Capital Budget by Project Classification ■Growth • Infrastructure Renewal In 2014, Council was contributing $1.22 million to infrastructure related reserves. The 2018 budget, reflects increases to these reserves by $1.922 million. PICKERING 75.30% of the capital budget is invested in infrastructure renewal. Page 16 pickering.ca 49 8 5/4/2018 Capital Budget Summary Major capital projects of interest: • Grand Esplanade Phase One -- Senior and Youth Centre • Rotary Frenchman's Bay West Park Phases 1 a & 1b • Pickering Heritage & Community Centre (Combined Museum, Community Centre & Library Archives) • Conservation Barn Reconstruction PICKERING Page 17 pickering.ca - 2018 Capital Budget by Financing Source Federal Gas Tax - Reserve Fund 5% Development Charges - Reserve Fund 47% Discretionary Reserves & Reserve Funds Rale Stabilixalion Paid From Property 18% Reserve Taxes Debt 3% 2% 14% Ther 10% Government Grants 3% PICKERING Page 19 pickering.ca 50 9 5/4/2018 Debt Management The debt guideline limits taxation debt charges to 15% of taxation revenues 18.00% 16,00% 14.00% 12.00% 10,00% 8,00% 6.00% 4.00% -•- 2012 2013 2014 2015 2015 2017 2018 2019 2020 2021 -+- Council Target --Tsxaiion Debt Charges as a % of Taxation Revenues Debt [3rd Party & DC Debt) ozy 4 PICKER] NG Page 19 pfckering.ca Understanding the City's Debt Structure 2018 Debt Budget Committments $5,805,000 $3,116,000 $33,157,000 Senior & Youth Centre $23,25 M $31,069,000 Op Centre $9.9 m DC Debt DC Debt ■ External Debt E Internal Loan Third Party C4 4 PICKERING Page 20 pickering-ca 51 10 5/4/2018 City of Pickering Forecasted Property Tax Funded Debt Charges (Interest & Payments) $10,000,000 $9,000,000 $8,000,000 $7,000,000 $8,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 ---Actual —Forecast PICKERING Page 21 pickering.ca User Fees Goal To charge comparable fees where there are other comparable municipal comparisons. Municipal Act permits the charging of fees far the municipality to recover its costs. User Fees are reviewed every year as part of the budget process. The user fee schedule provides a summary of the City fees including all proposed changes. Taxes Foes C4 �d PICKERING Page 22 pickering.ca 52 11 5/4/2018 2018 Budget Report Recommendations will include the following: 1, Council to confirm that the budget was developed using the cash basis of accounting as per Ontario Regulation 284109. 2. Any committee decisions to be re -allocated to their proper cost centre for accounting and expenditure control purposes. 3. Grant housekeeping recommendations change application deadline from end of September to October 26th, 4. Increase seniors grant amount from $200 to $300. 5. City received the 'Main Street Improvement Project Grant" in the amount of $106,060. Budget recommendation will state that the funds are "parked" until staff bring forward a report to Council outlining the expenditure plan. ctyod PICKERING Page 23 picked ng,ca Z 11 4114 Thank you for your attention eltieg:10115 ? city 4 PICKERING Page 2.4 pickering.ca 53 12 City of Pickering 18: Council Approved Budget:::::::: Expenditures A Departmental Expend. B Gen Gov. Expend. C Total Expenditures Revenues D Dept Revenues E Gen Gov. Revenues F Total Revenues G SubTotal(C -F) H Capital From Current City Operations J Supplementary Tax Revenues K Estimated Assessment Growth L Net City Operations 2017 Budget $76,332,888 15,064,969 $91,397,857 ($17,838,597) (12,207,9921 (S30,046,689) $61,351,268 1,319,600 $62,670,868 (200,000) $62,470,868 Increase 1Decrease) $1,197,526 21, 007,352 $22,204,878 ($555,543) (19,567,4471 ($20,122,990) $2,081,888 126,344 $2,208,232 ($100,000) L740,000) $1,368,232 2018 Draft Budget $77,530,414 36,072,321 $113,602,735 ($18,394,140) (31.775,4391 (S50.169,579) $63,433,156 1,445,944 $64,879,100 (300,000) (740, 000) 1.96% 34.45% 36.42% -0,91% - 32.09% - 33.00% 3.41% 0.21 % 3.62% - 0.16% - 1.21% $63,839,100 224% Rate Stabilization Draws Current Budget: M Prior Year's Surplus N Reduction in Draw Strategy O Sub Total (1,500,000) (1,500, 000) 0 0 (1,500,000) (1,500,000) 0.00% NA 0.00% P Base Budget Position $60,970,868 Proposed Special Levies Q 2 Firefighters $1,368,232 150,000 Total 150.000 $62,339,100 150,000 150 000 2.24% 0.25% 2018 Budget Levy Position $1,518,232 $62,489,100 2.49% 2018 Taxation Levy Add: Assessment Growth Taxation Levy 54 740,000 $63,229,100 W412018 City of Pickering 2018 Council Approved Budget Pickering's 2018 Budget Levy Increase is 0.75% on the Total Tax Bill 2018 2017 2016 2015 2014 ! .! 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% • City • Region ❑ Total Tax Bill Budget Levy Increases From 2014 to 2018 3.790 1.65% 3.99% 2.07% 2.69% a� 2014 2015 2016 2017 2018 Total Tax Bill u City Share 55 1.80a 2.49% City Budgetary Levy Increases 2008 to 2018 0/0 sn 6.0 4.0 2.0 0.0 2008 2010 2012 2014. 2016 2018 Budget Rate Stabilization Reserve Draws $4,500,000 $4,100,000 $3,600,000 $3,100,000 $2,600,000 $2,100,000 $1,500,000 $1,100,000 $600,000 $100,000 r $4.48M $3.40M $2.56M $2.08M '2./8M $2.02M $0.84M iiiP 2012 2013 2014 2015 2016 2017 2018 L 0 Current Actuals [I Capital Actuals 56 • Capital Budget • Current Budget 3.99 3.53 � M 2.99 2.93 �N p 2.69 2.49 2008 2010 2012 2014. 2016 2018 Budget Rate Stabilization Reserve Draws $4,500,000 $4,100,000 $3,600,000 $3,100,000 $2,600,000 $2,100,000 $1,500,000 $1,100,000 $600,000 $100,000 r $4.48M $3.40M $2.56M $2.08M '2./8M $2.02M $0.84M iiiP 2012 2013 2014 2015 2016 2017 2018 L 0 Current Actuals [I Capital Actuals 56 • Capital Budget • Current Budget Property Tax Allocation by Major Property Tax Class % 100 90 80 • 70 60 50 40 30 20 10 0 Residential Commercial Industrial ■ Region School board ■ City Residential Commercial Industrial City 30.27% . 20.22% 21.86% School Board 14.74% 43.04% 38.42% Region 54.99% 36.74% 39.72% Allocation based on 2018 tax rates. 57 Average household's property taxes (City share) Allocation for Municipal Services Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,590 Fire Services (Suppression & Prevention)�,d;. $403.62 Roads, Sidewalks and Streetlights $260.83 City Facilities and Recreation Programs $217.63 Library MINIM= $134.31 Parks $98.51 City Development MIMI $69.20 Engineering Services $81.43 Other Expenditures $82.14 Office of the CAO (Customer Care, HR) $51.45 Information Technology i $47.94 Contributions to Capital Projects $34.14 Bylaw Services & Legal • $26.89 Mayor, Council & Support • $24.16 Clerks Office • $23.32 Business Development & Marketing • $21.41 Finance 1 $13.22 $0 $100 $200 $300 $400 $500 58 Understanding the City's Cost Structure 2018 Current Budget Expenditures Land Purchases * 16.8% Salaries, Benefits & Personnel Related Expenditures 49.2% Other 2.4% Communications 1.9% Transfer to Reserve & Reserve Funds 6.4% Purchased Services 4.1% Building, Equipment & Vehicle Repairs 4.0% Minor Capital & General Supplies 3.2% Debt Charges 4.5% Parks, Roads & City Maintenance 2.9% Utilities, Insurance & Gas 4.6% * Reflects the 2018 purchase of the Pickering Innovation Corridor lands. 59 Rate Stabilization 1.3% Grants 2.8% City's Sources of Funding 2018 Current Budget Property Taxes 59.7% Land Sales 16.8% Reserve & Reserve Funds 2.3% User Fees 9.4% Veridian 2.7% Fines, Penalties & Other 5.0% * Reflects the 2018 sale of the Pickering Innovation Corridor lands. 60 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Fire Services $198 $147 $186 $144 $82 Roadways - Paved Net Costs (per $100,000 Assessment) per Capita Excluding Amortization Service Pickering Whitby Oshawa Clarington Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Other Roadways - Unpaved $10 $1 $0 $5 $28 Roadways - Bridges and Culverts* $3 $1 $2 $6 $14 Roadways - Traffic Operations $27 $56 $33 $103 $115 Winter Control* - Except Sidewalks, Parking Lots $17 $14' $32 $34 $44 Street lighting $17 $11 $15 $16 $2o Storm Sewer- Urban $7 $5 $4 $6 L Parks J $50 $36 $55 $26 $34 Recreation Programming$38 $8 $34 $36 $1 Recreation Facilities - $61 $49 $101 $96 $48 Other Library $65, $40 $51 $31 $49 Museums $11 $4 Planning $26 $10 $30 $4. Building Permit and Inspection Services* $18 ($8) $15 $15 $7 * Net costs per Capita Including Amortization 61 City of Pickering 2018 Approved New Full & Part Time Positions Department Position Start Date # of Positions City Development Planner 1 Building Information & Compliance Officer Inspector 1! Clerk, Building Services Less additional revenues (Plannina and Building permit user fees) 1 -Jul 4 Community Services Assistant Coordinator, Facility Bookings 1 -Jul Supervisor, Pickering Museum Village 1 -Jul Coordinator, Arena & Camp Programs HEO II (Seaton Related) 1 -Ju! Horticulturist 1 -Apr Less other salary & wages savings Less additional revenues (facility bookings, park permits & road occupancy permits) 5 Corporate Services Finance Network Security Analyst Database Administrator 1 -Mar 1 -Mar 1 1 2 Assessment Appeal Officer (Contract) (Function to be performed by in-house staff) Engineering Services Coordinator, Development Approvals Less additional revenues (Engineering design review and inspection fees) 1 -Sep Fire Services Firefighters (Special Levy) 1 -Apr 2 2 Total Total Seaton related new positions is 8 13 2018 Property Tax Impact Gross Payroll Benefits (1) (2) Total Position Cost (3) m $69,700 $11,200 580,900 65,148 21,170 86,318 78,742 23,737 102,479 56,097 19,692 75,789 (269,687) (75,799) (345,486) 50 $0 50 526,908 47,748 51,535 34,599 53;934 (51,535) (115,000) $9,507 '13,850 13,790 10,991 16,893 (13,790) (38,000) $36,415 61,598 65,325 45,590 70,827 (65,325) (153,000) 548,189 513,241 561,430 571,248 520,970 592,218 60,600 19,155 79,755 $131,848 340.125 3171,973 ($70,000) ($5,521) ($75,521) 523,500 (23,500) 57,5001 531,000 -57,500 (31,000) SO 50 50 5110,000 $40,0001 $150,000 $110,000 $40,0001 $150.000 5220,037 $87,845 5307,882 2019 Property Tax impact Annualized Cost (5)=(3)+0) Additional Cost (4) $80,900 5161,800 - 86,318 - 102,479 - 75,789 (80,900) (426,356) $0 $0 $36,415 61,598 - 45,590 23,609 - (20,000) $72,830 '123,196 65,325 91,190 94,436 (65,325) (173,000) 3147,212 5208,642 518,444 5110,662 15,951 95,706 $34,395 5206,368 $0 ($75,521) $62,000 593,000 (62,000) (93,000) 50 50 530,000 5180,000 $30,000 5180,000 5211,607 551 9,489 Current Budget City's External Sources of Funding (%) 2013-2018 100.00% 90.00% 80.00% 70.00% 50.00% 50.00% .- 40.00% 30.00% --- 20.00% 10.00% 0.00% 2013 2014 Property Taxes Grants 2015 2016 2017 2018 Land Sales * D Veridian Fines, Penalties, & Other • User Fees * Reflects the 2018 purchase and of he Pickering Innovation Corridor lands. $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 Current Budget City's External Sources of Funding ($) 2013-2018 2013 2014 2015 2016 2017 2018 ■ Property Taxes ❑ Land Sales * r.i Veridian ■ Grants Fines, Penalties, & Other • User Fees * Reflects the 2018 purchase and sale of the Pickering Innovation Corridor lands. 64 $11,000,000 $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 Current Budget City's User Fees Only 2013-2018 $8.O M $9.1 M $8.6 M $8.7 M --- $9.9 M --- $10.8 M 2013 2014 2015 2016 2017 2018 The amount of user fees collected fluctuates from year to year largely due to changes in the volume of planning applications received and building permits issued. 65 1 --City-Of-Pickering 2018 Approved Current Budget Departmental Expenditure 2121 Office of the CAO - Admin. 2129 Customer Care Centre 2621 Economic Development & Marketing 2139 Human Resources 2141 Health & Safety 2610 City Development -Admin. 2611 Planning & Design 2612 Building Services 2620 Strategic Initiatives & Sustainability 2630 Committee of Adjustment 2743 Heritage Pickering 2711 Cult. & Rec. Admin. 2124 Civic Centre 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2500 Operations - Admin. 2132 Property Maintenance 2315 Fleet Services 2320 Roads 2718 Parks 2196 Information Technology 2125 Legal Services 2122 Clerks Office 2191 Records Management & Elections 2199 Print ShoplMail Roam 2220 By-law 2293 Animal Services 2290 Engineering Services _ Admin. 2230 Crossing Guards 2613 Water Resources & Development Services 2323 Sidewalks 2325 Street Lights 2127 Finance 2133 Supply & Services 2240 Fire Protection 2241 Emergency Operations 2745 Libraries 2017 Approved Budget Increase (Decrease). 2018 Approved Budget $596,698 570,478 745,347 761,536 161,305 675,122 2,860,659 1,601,955 872,315 9,671 13,225 2,424,069 835,771 509,049 2,276,942 367,068 1,381,307 986,645 3,265,938 983,575 963,215 879,373 923,759 882,949 1,308,965 6,836,426 4,140,445 1,715,843 746,563 555,448 195,475 512,208 1,049,463 491,719 2,151,041 511,110 1,795,913 535,404 1,590,646 3,560,577 409,424 16,293,945 146,078 5,736,800 Total Expenditures $ 75,831,464 $44,979 5,591 171,086 23,924 6,255 5,499 305,399 261,766 (131,255) 3 1,500 145,126 (54,554) 37,055 111,762 3,497 34,965 (39,376) 12,761 23,397 26,397 134,892 20,901 62,249 (89,019) 95,281 134,060 244,571 34,514 13,840 195,567 14,884 38,759 40,103 74,137 20,352 (34,781) (99,500) (444, 284) (127,766) (13,102) 249,567 17,004 120,944 1,698,950 $6.41;677 576,069 916,433 :785,46Q. 167,560: 680,621 3,166;058 1,863;72'1 : 71:1,060 ....s;�74 14;725 2,569,195 781;;217 546;194.: 2,388;0'04: 370,565 1,416,272: 947,269: 3;278,699' 1,006,972 989,612 1,014,265 • 944,660 945,198 - 1,219,946 : •6,931,707 •X1:,274, 505 1-,960,414 • 781;077: 569,288 391;942: 527ti092 1,OB$,222 •: •531,822 2,225,178: 531;462: .1.761;1:32: 435,9.4:: 1,1-46,362:: 3,43.218.11::: 39-6,322:. 18,543;5:1.2: 163,082: 5,857,744 77,530,414 %Change 2018 Budget vs. 2017 Budget 7.54% 0.98% 22.95% 3.14% 3.88% 0.81% 10.68% 16.34% -15,05% 0,03% 11.34% 5.99% -6,53% 7,28% 4,91% 0.95% 2.53% - 3.99% 0,39% 2.38% 2.74% 15.34% 2.26°/0 7,05% - 6,80% 1.39% 3.24% 14.25% 0.00% 2.49% 100.05% 2.91% 3.69% 8.16% 3.45% 3.98% -1.94% -18.58% -27.93% -3.59% - 3.20% 1.53% 11.64% 2.11% 2.24% 66 4/1g/711A 1 :35 PM 67 City of PickeFf T 1. 2018 Approved Current Budget Departmental Revenue %Change 2017 Approved Increase Budget (Decrease) :::::ZOIC::::•:-:=; : Appp4iei:::::: Bt;tig ii--`:::: 2018 Budget vs. 2017 Budget 2121 Office of the CAO - Admin. $0 $19,835 2129 Customer Care Centre 15,000 0 2621 Economic Development & Marketing 12,270 28,730 2141 Health & Safety 32,000 0 2610 City Development - Admin. 2,000 0 2611 Planning & Design 1,406,150 (100,800)1,305,350 2612 Building Services 1,480,000 714,000 2620 Strategic Initiatives & Sustainabitity 182,045 (37,545) 2743 Heritage Pickering 0 0 2711 Cult. & Rec. Admin. 161,700 (81,575) 2124 Civic Centre 145,776 10,515 2572 Senior Citizens Centre 106,400 59,100 2712 Programs 1,859,174 84,624 2713 Dunbarton Pool 134,346 1,579 2715 Don Beer Arena 1,088,057 26,393 2719 Community Centres 182,540 12,723 2731 Recreation Complex - Central Core 1,334,000 33,965:::::-.1,367,965 Recreation Complex - Pool 309,066 (12,966) 2735 Recreation Complex - Arenas 745,100 (15,600) 2744 Museum 222,200 2,272 2500 Operations - Admin. 175,850 0 2132 Property Maintenance 17,400 (1,400) 2315 Fleet Services 193,550 0 2320 Roads 245,000 77,200 2718 Parks 214,500 31,500 2125 Legal Services 212,121 48,000 2122 Clerks Office 247,000 30,000 2191 Records Management & Elections 60,000 196,447 2199 Print Shop/Mail Room 200 0 2220 By-law 951,000 (5,000) 2293 Animal Services 92,300 3,000 2290 Engineering Services - Admin. 416,766 (109,606) 2613 Water Resources & Development Services 1,104,000 (223,494) 2323 Sidewalks 300,000 50,000 2325 Street Lights 65,342 (65,342) 2127 Finance 3,390,161 101,604 2240 Fire Protection 200,000 1,000 2241 Emergency Operations 150,000 0 2745 Libraries 385,583 (20,408) ::a': w,635 :::::: ty DICKERING 01 CO City Development. Department (Chart No. 3) The Corporation of the City of Pickering Organization Structure Office of the Chief Administrative Officer (Chart No. Mayor Members of Council Chief Administrative Officer _ Community Services Corporate Services Engineering Services Department Department Department (Chart No. 4) (Chart No. 5) (Chart No. 6) Chief Administrative Officer i January. 22, 2018 City of Pickering Employee Complement 88 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 301 Union Full -Time (UFT). 59 Union Part -Time (UPT) 47 Union Full -Time Term (UFTT) 250 Union Part -Time Term (.U.PTT) 1 Non -Union Full -Time Contract (NUFTC) Finance Department (Chart No. 7) Fire Services Department (Chart No. 8) Chart No. 1 i;t,,j DICKERING The Corporation of the City of Pickering City Council City Council Mayor (1) Office of the Mayor Executive Assistant, Mayor Chief Administrative Officer Members of Council (6) January 1, 2018 Councillors' Office Executive Assistant. Council (2) l Chart No. 1 (a) * For administrative reporting relationship see Chart No. 2 (a) . e4 f'ICKERING The Corporation of the City of Pickering Office of the Chief Administrative Officer Office of the CAO (Chart No. 2a) Office of the CAO Employee Complement 6 Non -Union FT 0 . Non -Union PT 0 Union FT 0 Union PT Chief Administrative Officer Corporate Communications & Public Relations Division (Chart No. 2b) Corporate Communications & Public Relations Employee Complement 7 Non -Union FT 0 Non -Union PT 3 Union FT 1 Union PT 1 Non -Union FT Contract Chief Administrative Officer Employee Complement .19 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT). 3 Union Full -Time (UFT) 1 Union Part -Time (UPT) 1 Non -Union Full -Time Contract (NUFTC) Human Resources Division (Chart No. 2c) Human Resources Division Employee Complement 6 Non -Union FT 0 Non -Union PT 0 Union FT 0 Union PT • January 1, 2018 Chart No. 2 DICKERING The Corporation of the City of Pickering Office of the Chief Administrative Officer Chief Administrative Officer 1(NUFT) Supervisor, Administrative Services 1 (NUFT) Executive Assistant, Mayor • 1(NUFT) Executive Assistant, Council 2(NUFT) J Chief Administrative Officer Employee Complement 6 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 0 Union Full -Time (UFT) 0 Union Part -Time (UPT) Manager, Economic Development & Special Proiects 1(NUFT) J January 1, 2018 Chart No. 2 (a) e4 of P1CKER1NG The Corporation of the City of Pic:kering Office of the Chief Administrative Officer Corporate Communications & Public Relations Division Chief Administrative Officer Division Head, Corporate Communications & Public Relations 1(NUFT) Employee Complement 7 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 3 Union Full -Time (UFT) 1 Union Part -Time (UPT) 1 Non -Union Full -Time Contract (UFTT) I Manager, Business Development & Public Affairs (1-NUFT) Coordinator, Corporate Communications & Community Engagement 1 (NUFT) Website Coordinator 1 (UPT) l Coordinator, Community Partnerships 1 (NUFT-C) i Senior Coordinator, Business Development & Marketing 1(NUFT) January.1, 2018 • • Manager, Customer Care (1-NUFT) 1 Customer Care Representative 11 (2-NUFT) Customer Care Representative 1 (2 -UFT) Customer Care Representative, Operations Centre (1-UFT)j Chart No. 2 (b) PICKERING The Corporation of the City of Pickering Office of the Chief Administrative Officer Human Resources Division Chief Administrative Officer J Division Head, Human Resources (1-NUFT) J Human Resources Assistant (1-NUFT) J Employee Complement 6 Non -Union Full -Time (NUFT) Human Resources Associate (1-NUFT) l Coordinator, Human Resources (1-NUFT) J Coordinator, Compensation & Benefits (1-NUFT) J January '1, 2018 Recruitment Specialist (1-NUFT) Chart No. 2 (c) City of Pickering 2018 Current Budget Approved Final Office of the CAO Run Date: 4/19/18 2:35 PM 74 2016 Actuals, 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget _ % CHGE. 2017 Expenditures Salaries & Wages 1,585,234 1,869,376 1,770,940 139,037 1,909,977 7.85% Overtime 1,039 2,178 3,850 0 3,850 0.00% Employer Contributions 431,693 512,331 492,774 18,638 511,412 3.78% Employee Recognition & Appreciatioi 35,480 35,850 34,150 2,000 36,150 5.86% Conferences 9,798 13,793 15,650 3,800 19,450 24.28% Travel 22,991 31,032 22,700 9,250 31,950 40.75% Bus DeV & City Promo 8,534 15,655 20,000 5,000 25,000 25.00% Cellular Phones 9,194 8,662 8,400 4,000 12,400 47.62% Telephones 19,997 20,530 25,828 (2,950) 22,878 . (11.42%) Advertising 36,296 28,414 37,400 (7,400) 30,000 (19:79%) Trade Shows, Exhib & Displays 14,356 12,852 14,500 0 14,500 0.00% Subscription & Publications 1,171 2,157 1,120 1,575 2,695 140.63% Seminars & Education 6,031 2,084 7,850 4,500 12,350 57.32% Corporate Training 14,412 24,720 42,000 0 42,000 0.00% Purch Prnting/Broch/News Ltr 3,531 2,346 8,000 0 8,000 0.00% Insurance Premium 14,303 12,765 12,765 0 12,765 0.00% Consulting & Professional 134,633 115,331 135,000 38,500 173,500 28.52% Recpt, Prom & Sp Events 33,366 34,159 32,250 48,000 80,250 148.84% Memberships 6,681 5,151 5,995 300 6,295 5.00% Photo, Mapping, Printing 3,629 6,501 10,800 (2,000) 8,800 (18.52%) Outside Agency Sery 22,703 38,265 29,850 0 29,850 0.00% Software/Hardware Maintenance Cor 19,298 20,161 23,362 2,400 25,762 10.27% Stationery & Office Supplies 5,385 5,573 6,150 0 6,150 0.00% Program Supplies 486 15,781 21,200 (1,500) 19,700 (7.08%) Educational/Promotional Materials 618 1,044 1,000 0 1,000 0.00% Workplace Accommodations 488 305 900 0 900 0.00% Website Support Intranet 32,040 34,468 50,930 (11,315) 39,615 (22.22%) Total Expenditures 2,473,387 2,871,484 2,835,364 251,835 3,087,199 8.88% Revenues Federal Grant 0 0 0 (19,835) (19,835) 0.00% Other Revenue 0 (15,022) (15,000) 0 (15,000) 0.00% Marketing Sponsorships 0 0 0 (36,000) (36,000) 0.00% Film Permits (5,700) (6,750) (2,500) (2,500) (5,000) 100.00% Total Revenues (5,700) (21,772) (17,500) (58,335) (75,835) 333.34% Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 (9,769) (9,770) 9,770 0 (100.00%) Transfer from Reserve Fund (14,290) (23,546) (32,000) 0 (32,000) 0.00% Total Transfers (14,290) (33,315) (41,770) 9,770 (32,000) (23.39%) 74 City of Pickering 2018 Current Budget Approved Final Office of the CAO Run Date: 4/19/18 2:35 PM 75 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Net 2,453,397 2,816,397 2,776,094 203,270 2,979,364 7132% 75 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1400 Employer Contributions 2110 Travel 2115 Business Development & City Promotions 2210 Advertising 2392 Consulting & Professional Fees 2394 Receptions, Promotions & Special Events 6100 Website Support Intranet Amount $139,037 Explanation Increase due to department restructuring (May 2017) which included the transfer of the Coordinator, Marketing Partnerships contract position from Community Services Department to the Office of the CAO, job re-evaluations and step increases. 18,638 Benefits have largely increased due to higher life and long-term disability premium costs. 9,250 Travel budget increased to target Business Missions, Trade Shows and Conferences. 5,000 Increase to support Invest in Pickering initiatives. (7,400) Decrease reflects 2017 year-to-date actuals. 38,500 Increase required to support economic development initiatives. 48,000 Increase for business meetings, FDI, Community Engagement (Your City, Pickering 101, Bus tour) and business engagement event "Your City. Your Business Event" offset by $36,000 in event sponsorships. (11,315) Decrease due to completion of the City's website redesign in 2017. Total Expenditure Changes $ 251,835 76 Revenues - (Increases)/Decreases Budget Item 1610 Federal Grant 9985 Marketing Sponsorships Amount thee:Ch:ief:AdrhiriMi five::Off ..................................... .................................... !14tew rthy; C:urrerit; :fidget Explanation ($19,835) Increase reflects Invest Canada - Community Initiatives grant funding for foreign direct investment (FDI) strategic planning and analysis in North Pickering. (36,000) Increase reflects sponsorship revenues to offset the cost of hosting the business engagement event "Your City. Your Business Event". Total Revenue Changes ($58,335) 7.7 :: t ffidcif:#b:e:Ch ef:Aci#iiiiistrative:: 7ff .................................................... unittiary:of:Notewort#ijy Curroi t;Budgot-i Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1911 Transfer from Continuing Studies Reserve Amount Explanation $9,770 Decrease due to a reduction in funding required from reserves as the City's website redesign was completed in 2017. Total Transfer Changes $9,770 78 City of Pickering 2018 Current Budget Approved Final 2121 Office of the CAO - Admin Run Date: 4/20/18 9:49 AM 79 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017, Expenditures 1100 Salaries & Wages 579,681 454,901 449,626 (40,458) 409,168 (9.00%) 1200 Overtime 369 0 750 0 750 0.00% 1400 Employer Contributions 137,270 111,919 110,901 (7,103) 103,798 (6.40%) 1800 Conferences 1,914 3,380 2,700 3,800 6,500 140.74% 2110 Travel11,941 12,975 11,300 13,950 25,250 123.45% 2115 Bus Dev & City Promo 0 0 0 20,000 20,000 0.00% 2131 Cellular Phones 6,038 4,676 2,600 2,700 5,300 103.85% 2140 Telephones 2,746 2,106 3,734 (1,150) 2,584 (30.80%) 2210 Advertising 2,773 0 0 0 0 0.00% 2220 Subscription & Publications 775 570 400 375 775 93.75% 2340 Seminars & Education 1,270 415 500 4,5005 ,000 900.00% 2365 Purch Prnting/Broch/News Ltr 1,526 0 0 0 0 0.00% 2370 Insurance Premium 4,466 2,702 2,702 0 2,702 0.00% 2392 Consulting & Professional 6,004 0 3,500 46,500 50,000 1,328.57% 2394 Recpt, Prom & Sp Events 7,624 5,922 5,000 0 5,000 0.00% 2395 Memberships 1,088 1,129 935 1,865 2,800 199.47% 2396 Photo, Mapping, Printing 1,950 393 500 0 500 0.00% 2399 Outside Agency Sery 3,658 0 0 0 0 0.00% 2479 Software/Hardware Maintenanc 3,053 0 0 0 0 0.00% 5300 Stationery & Office Supplies 1,784 1,392 1,550 0 1,550 0.00% 6100 Website Support Intranet 32,040 0 0 0 0 0.00% Total Expenditures 807,970 602,480 596,698 44,979 641,677 7.54% Revenues 1610 Federal Grant 0 0 0 (19,835) (19,835) 0.00% Total Revenues 0 0 0 (19,835) (19,835) 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 807,970 602,480 596,698 25,144 621,842 4.21% 79 City of Pickering 2018 Approved Background Information 2121 Office of the CAO - Admin Run Date: 4120118 9:51 AM 2018 Budget Expenditures 2121.1100.0000 Salaries & Wages Base Salaries and Wages 461,518 Net position transfers (Senior Advisor, Investment Attraction position transferred from 2621 and (52,350) Division Head, Corporate Communications & Public Relations transferred to 2621) Total 2121.1100.0000 Salaries & Wages 409,168 2121.1200.0000 Overtime To meet service level/workload commitments 750 Total 2121.1200.0000 Overtime 750 2121.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 113,505 extended health and dental Benefits related to net position transfers (Senior Advisor, Investment Attraction position transferred (9,707) from 2621 and Division Head, Corporate Communications & Public Relations to 2621) Total 2121.1400.0000 Employer Contributions 103,798 2121.1800.0000 Conferences Topical Conference - Div. Head, Corporate Communications & Public Relations 1,200 Topical Conference - Division Head - Transfer to 2621 (1,200) Economic Development Conference - Manager, Economic Development & Strategic Projects 5,000 ($2,500 transferred from 2621) Canadian Nuclear Association Conference - Manager, Economic Development & Strategic Projects 1,500 Total 2121.1800.0000 Conferences 6,500 2121.2110.0000 Travel Car allowance - $1,000 per month - CAO Mileage for staff associated with CAO Office Airfare & Train for Trade Shows, Conferences & Business.Missions($5,000 transferred from 2621) Total 2121.2110.0000 Travel 2121.2115.0000 Business Development Business Development ($15,000 transferred from 2621) Total 2121.2115.0000 Business Development 2121.2131.0000 Cellular Phones 12,000 3,250 10,000 25,250 20,000 20,000 Annual Smartphone Charges - CAO 2,000 Annual Smartphone Charges - Div. Head, Corporate Communications & Public Relations 800 Annual Smartphone Charges - Division Head - Transfer to 2621 (800) Annual Smartphone Charges - Manager, Ec Dev & Strategic Projects 2,000 Annual Smartphone Charges - Supervisor, Administrative Services 800 Annual Tablet charges - CAO, Division Head, Corporate Communications & Public Relations 1,000 Annual Tablet charges - Division Head, - Transfer to 2621 ' (500) Total 2121.2131.0000 Cellular Phones 5,300 2121.2140.0000 Telephones Voice / Data 2,366 80 City of Pickering 2018 Approved Background Information 2121 Office of the CAO - Admin Run Date: 4/20/18 9:51 AM 2018 Budget Internet 218 Total 2121.2140.0000 Telephones 2,584 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports 775 Total 2121.2220.0000 Subscriptions & Publicati 775 2121.2340.0000 Seminars & Education Educational Assistance - Supervisor, Administrative Services 5,000 Total 2121.2340.0000 Seminars & Education 5,000 2121.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 2,702 (Policy coverage includes: liability, automobile and property). Total 2121.2370.0000 Insurance Premium 2,702 2121.2392.0000 Consulting & Professional Value Proposition - North Pickering. Partially funded from Invest Canada - Community Initiatives 40,000 government grant Foreign Direct Investment (FDI) Attractiveness - Data Collection. Partially funded from Invest 10,000 Canada - Community Initiatives government grant. Total 2121.2392.0000 Consulting & Professional 2121.2394,0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations General Public Relations - Mgr. Ec Dev & Strategic Projects Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2121.2395.0000 Memberships Professional Engineers (PEO) - CAO Municipal Engineers Association (MEA) - CAO OMMI - Div. Head, Corporate Communications & Public Relations OMMI - Div. Head - Delete Association of Municipal Clerks & Treasurers (AMCTO) - Div. Head, Corporate Communications & Public Relations 50,000 2,500 2,500 5,000 250 100 135 (135) 450 Association of Municipal Clerks & Treasurers (AMCTO) - Div. Head - Delete (450) OMMI - Supervisor, Administrative Services 135 Economic Development Council (transfer from 2621) 400 Economic Development Association (transfer from 2621) 290 Project Management Institute (transfer $200 from 2621) 250 International Economic Development Council (transfer from 2621) 675 EDAC Membership 200 Ontario Aerospace Council 500 Total 2121.2395.0000 Memberships 2,800 2121.2396.0000 Photo,Mapping,Printing To cover various printing/framing requests 500 Total 2121.2396.0000 Photo,Mapping,Printing 500 81 City of Pickering 2018 Approved Background Information 2121 Office of the CAO - Admin Run Date: 4/20/18 9:51 AM 2018 Budget 2121.5300.0000 Stationery & Office Suppl General office supplies 1,550 Total 2121.5300.0000 Stationery & Office Suppl 1,550 Total Expenses 641,677 Revenues 1610.2121.0000 Fed Grants - CAO Office Invest Canada - Community Initiatives Grant Total 1610.2121.0000 Fed Grants - CAO Office (19,835) (19,835) Total Revenues (19,835) Net Expenses 621,842 82 City of Pickering 2018 Current Budget Approved Final 2129 Customer Care Centre Run Date: 4/20/18 9:49 AM 83 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 336,211. 410,155 396,460 9,303 405,763 2.35% 1200 Overtime 0 0 1,000 0 1,000 0.00% 1400 Employer Contributions 105,947 134,027 128,473 (1,912) 126,561 (1.49%) 1800 Conferences 1,286 1,086 1,500 0 1,500 0.00% 2110 Travel 632 21 100 0 100 0.00% 2131 Cellular Phones 786 378 800 0 800 0.00% 2140 Telephones 12,935 15,195 16,227 (300) 15,927 (1.85%) 2340 Seminars & Education 0 0 350 0 350 0.00% 2370 Insurance Premium 2,633 2,533 2,533 0 2,533. 0.00% 2394 Recpt, Prom & Sp Events 1,031 458 750 0 750 0.00% 2395 Memberships 254 394 485 0 485 0.00% 5300 Stationery & Office Supplies 219 551 600 0 600 0.00% 5320 Program Supplies 486 15,781 21,200 (1,500) 19,700 (7.08%) Total Expenditures 462,420 580,579 570,478 5,591 576,069 0.98% Revenues 9990 Other Revenue 0 (15,022) (15,000) 0 (15,000) 0.00% Total Revenues 0 (15,022) (15,000) 0 (15,000) 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 462,420 565,557 555,478 5,591 561,069 1.01% 83 City of Pickering 2018 Approved Background Information 2129 Customer Care Centre Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2129.1100.0000 Salaries & Wages Base Salaries and Wages 405,763 Total 2129.100.0000 Salaries & Wages 405,763 2129.1200.0000 Overtime To meet service level/workload commitments Total 2129.1200.0000 Overtime 2129.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 1,000 1,000 126,561 Total 2129.1400.0000 Employer Contributions 126,561 2129.1800.0000 Conferences Service Delivery Officials Conference - Manager, Customer Care 1,500 Total 2129.1800.0000 Conferences 1,500 2129.2110.0000 Travel Parking & mileage 100 Total 2129.2110.0000 Travel 100 2129.2131.0000 Cellular Phones Smartphone - Manager, Customer Care 800 Total 2129.2131.0000 Cellular Phones 800 2129.2140.0000 Telephones Voice / Data 3,420 Internet 507 Accu -Tell after hours answering service (Operations, Animal Services, By-law & Customer Care) 12,000 Total 2129.2140.0000 Telephones 15,927 2129.2340.0000 Seminars & Education Management Course - (1) Customer Care Rep. II 350 Total 2129.2340.0000 Seminars & Education 350 2129.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2129.2370.0000 Insurance Premium 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2129.2395.0000 Memberships Ontario Municipal Management Institution (OMMI) - Manager, Customer Care Municipal Service Delivery Officials (MSDO) Total 2129.2395.0000 Memberships 2129.5300.0000 Stationery & Office Suppl General office supplies. 84 2,533 2,533 750 750 135 350 485 600 City of Pickering 2018 Approved Background Information 2129 Customer Care Centre Run Date: 4/20/18 9:51 AM 2018 Budget Total 2129.5300.0000 Stationery & Office Suppl 600 2129.5320.0000 Program Supplies To cover training supplies Customer Care Centre Kiosks (feedback boxes replacement, including addition of iPad Kiosks pilot program for select facilities) Total 2129.5320.0000 Program Supplies 2129.5320.0001 Program Supplies Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2.50 a tag) (expense is offset by revenue from the program) Total 2129.5320.0001 Program Supplies Total Expenses Revenues 2129.9990.0000 Miscellaneous Revenue Garbage Bag Tag Sales Total 2129.9990.0000 Miscellaneous Revenue 700 4,000 4,700 15,000 15,000 576,069 (15,000) (15,000) Total Revenues (15,000) Net Expenses 85 561,069 City of Pickering 2018 Current Budget Approved Final 2621 Business Development & Marketing Run Date: 4/20/18 9:49 AM 86 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 155,703 471,833 388,799 152,372 541,171 39.19% 1200 Overtime 516 2,178 500 0 500 0.00% 1400 Employer Contributions 46,951 111,769 105,590 13,944 119,534 13.21% 1800 Conferences 4,056 8,630 9,000 0 9,000 0.00% 2110 Travel 10,296 17,450 10,500 (4,750) 5,750 (45.24%) 2115 Bus Dev & City Promo 8,534 15,655 20,000 (15,000) 5,000 (75.00%) 2131 Cellular Phones 1,875 2,929 4,200 1,300 5,500 30.95% 2140 Telephones 1,570 1,171 2,134 (100) 2,034 (4.69%) 2210 Advertising 24,614 19,049 27,400 (7,400) 20,000 (27.01%) 2211 Trade Shows, Exhib & Display: 14,356 12,852 14,500 0 14,500 0.00% 2220 Subscription & Publications 396 1,587 720 1,200 1,920 166.67% 2340 Seminars & Education 891 1,445 3,000 0 3,000 0.00% 2365 Purch Prnting/Broch/News Ltr 2,005 2,346 8,000 0 8,000 0.00% 2370 Insurance Premium 1,976 3,359 3,359 0 3,359 0.00% 2392 Consulting & Professional 10,160 25,453 20,000 (5,000) 15,000 (25.00%) 2394 Recpt, Prom & Sp Events 23,324 25,379 25,000 47,000 72,000 188.00% 2395 Memberships 3,589 2,245 3,365 (1,565) 1,800 (46.51%) 2396 Photo, Mapping, Printing 1,679 6,108 10,000 (2,000) 8,000 (20.00%) 2399 Outside Agency Sery 19,045 38,265 29,850 0 29,850 0.00% 2479 Software/Hardware Maintenanc 0 3,053 6,000 2,400 8,400 40.00% 5300 Stationery & Office Supplies 1,594 1,601 2,500 0 2,500 0.00% 6100 Website Support Intranet 0 34,468 50,930 (11,315) 39,615 (22.22%) Total Expenditures 333,130 808,825 745,347 171,086 916,433 22.95% Revenues 9985 Marketing Sponsorships 0 0 0 (36,000) (36,000) 0.00% 1511 Film Permits (5,700) (6,750) (2,500) (2,500) (5,000) 100.00% Total Revenues (5,700) (6,750) (2,500) (38,500) (41,000) 1;540.00% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies 0 (9,769) (9,770) 9,770 0 (100.00%) Total Transfers 0 (9,769) (9,770) 9,770 0 (100.00%) Net 327,430 792,306 733,077 142,356 875,433 19;42%' 86 City of Pickering 2018 Approved Background Information 2621 Business Development & Marketing Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2621.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of Coordinator, Marketing Partnerships contract position from 2711. Revenues associated with this position are allocated through different cost centres. Net position transfers (Senior Advisor, Investment Attraction position transferred to 2121 and Division Head, Corporate Communications & Public Relations position transferred from 2121) 410,089 78,732 52,350 Total 2621.1100.0000 Salaries & Wages 541,171 2621.1200.0000 Overtime To meet service level/workload commitments 500 Total 2621.1200.0000 Overtime 500 2621.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 109,827 extended health and dental Benefits related to net position transfers (Senior Advisor, Investment Attraction position transferred to 2121 and Division Head, Corporate Communications & Public Relations position transferred from 2121) 9,707 Total 2621.1400.0000 Employer Contributions 119,534 2621.1800.0000 Conferences Economic Development Conferences (2 staff) 5,000 Economic Development Conferences (1 staff) - Transfer to 2121 (2,500) Conference - Division Head, Corporate Communications & Public Relations ($1,200 transfer from 2,500 2121) Topical Conference Business Development 1,500 Topical Conference Manager,. Business Development & Public Affairs 1,500 Topical Conference - Coord., Communications 1,000 Total 2621.1800.0000 Conferences 9,000 2621.2110.0000 Travel Parking & Mileage Airfare & Train for Trade Shows, Conferences and Business Missions Airfare & Train for Trade Shows, Conferences and Business Missions - Transferred to 2121 Total 2621.2110.0000 Travel 2621.2115.0000 Business Development Business Activities & Special City Initiatives Business Activities & Special City Initiatives - Transfer to 2121 Total 2621.2115.0000 Business Development 2621.2131.0000 Cellular Phones Annual Smartphone Charges (5 staff) - Division Head, Corporate Communications & Public Relations ($800 transferred from 2121), Manager, Business Development &. Public Affairs, Senior Coord., Business Development & Marketing, Coord., Communications and Coord. Community Partnerships. 87 2,750 8,000 (5,000) 5,750 20,000 (15,000) 5,000 4,000 City of Pickering 2018 Approved Background Information 2621 Business Development & Marketing Run Date: 4/20/18 9:51 AM 2018 Budget Annual Tablet Charges (3 staff) - Division Head, Corporate Communications & Public Relations ($500 transferred from 2121) - Manager, Business Development & Public Affairs - Coord., Communications 1,500 Total 2621.2131.0000 Cellular Phones 5,500 2621.2140.0000 Telephones Voice / Data Internet. Total 2621.2140.0000 Telephones. 2621.2210.0000 Advertising Economic Development Promotional Advertising Special City Advertising 1,527 507 2,034 10,000 10,000 Total 2621.2210.0000 Advertising 20,000 2621.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows (displays, rentals & exhibit materials) 2,500 Municipal/Regional Economic Development Partnership (trade shows, displays, advertising) 7,000 City Centre Street Banners & Hardware 5,000 Total 2621.2211.0000 Tr Shows,Exhib.& Displays 14,500 2621.2220.0000 Subscriptions & Publicati Journals and Reports 250 NRU 470 Meltwater Media Monitoring 1,200 Total 2621.2220.0000 Subscriptions & Publicati 1,920 2621.2340.0000 Seminars & Education Seminars Topical Seminar & Educational Assistance - Coord. Communications Total 2621.2340.0000 Seminars & Education 2621.2365.0000 Purch. Pr/Broch./Newsltr Brochures/Promotional & Marketing initiatives Total 2621.2365.0000 Purch. Pr/Broch./Newsltr 2621.2370.0000 Insurance premium Annual cost of insurance policy that provides protection for municipal activities and property (Policy coverage includes: liability, automobile and property) Total 2621.2370.0000 Insurance premium 2621.2392.0000 Consulting & Professional Consulting for Business Development (marketing strategies, promo videos) and Community Engagement (facilitation for special initiatives, promo videos; PSAs Pickering 101, training) - partial transfer from 2126.2392. Total 2621.2392.0000 Consulting & Professional 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen City of Pickering Promotional Items (corporate merchandise) and City Pins Public Relations including Announcements 88 2,000 1,000 3,000 8,000 8,000 3,359 3,359 15,000 15,000 5,000 2,000 City of Pickering 2018 Approved Background Information 2621 Business Development & Marketing Run Date: 4/20/18 9:51 AM 2018 Budget City Business Events City Sponsorship for Events (e.g. Board of Trade events, GTMA, DSEA) Your City Event, Community Engagement Promotion (transfer from 2126.2392) Community Partnerships (transfer from 2712) expenses such as promotional materials and advertisements 4,000 9,000 8,000 8,000 Business Engagement Event "Your City. Your Business Event". Event expenses include staging 36,000 and sound, entertainment, catering and rentals, promotions, displays, etc. Expenses will be 100% offset by sponsorship revenues. Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen 72,000 2621.2395.0000 Memberships Economic Dev. Council of Ontario (2 staff) 800 Economic Dev. Council of Ontario (1 staff) (transfer to 2121) (400) Economic Dev. Assoc. of Canada (1 staff) 290 Economic Dev. Assoc. of Canada (1 staff) (transfer to 2121) (290) Project Management Institute 200 Project Management Institute (transfer to 2121) (200) Ajax/Pickering Board of Trade 1,400 International Economic Development Council 675 International Economic Development Council (transfer to 2121) (675) Total 262t2395.0000 Memberships 1,800 2621.2396.0000 Photo, Mapping, Printing To cover professional services for photo enlargements, map and printing reproductions 500 Photography services for City's promotional publications & oblique aerials 6,000 Various outreach/promotional pieces - Communications 1,500 Total 2621.2396.0000 Photo,Mapping,Printing 8,000 2621.2399.0000 Outside Agency Services Economic Development Writing Services (including translation services) 2,500 Graphics Support 15,000 Printing of Marketing Materials 6,000 Commercial Real Estate Information (CoStar) 5,700 Region Business Count Data (TGT Solutions) 650 Total 2621.2399.0000 Outside Agency Services 29,850 2621.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Pingstreet City Mobile Application 3,500 Enhancement 2,500 Lead Tracking CRM - Senior Coord., Business Development & Marketing 1,200 Lead Tracking CRM - Coord., Community Partnerships 1,200 Total 2621.2479.0000 Sfwr/Hdwr Maint Contracts 8,400 2621.5300.0000 Office Supplies General Office Supplies 2,500 Total 2621.5300.0000 Office Supplies 2,500 89 City of Pickering 2018 Approved Background Information 2621 Business Development & Marketing Run Date: 4/20/18 9:51 AM 2018 Budget 2621.6100.0000 Website Support Security Certificate 925 Annual Hosting 3,100 Technical Support 2,500 eNewsletter Module (annual) 1,850 eCommerce Application Suite (annual licensing fee) 3,050 iCreate License Fee 2,500 Chat (5 licenses for Customer Care) 250 Domain Names Registration 600 Website enhancements - includes online service tool 20,000 Google Site Search 350 Payment Gateway License (eStore) . 850 Demographic Data Set (annual fee) 1,800 Customized Economic Development Report Tool (annual fee) 1,840 Total 2621.6100.0000 Website Support 39,615 Total Expenses 916,433 Revenues 1511.0000.0000 LIC & PERMITS -FILM PERMIT Film Permit Fees (public road use) Total 1511.0000.0000 LIC & PERMITS -FILM PERMIT 2621.9985.0000 Marketing Sponsors Business Development Marketing Sponsorships (Taxable) Total 2621.9985.0000 Marketing Sponsors (5,000) (5,000) (36, 000) (36,000) Total Revenues (41,000) Net Expenses 875,433 90 City of Pickering 2018 Current Budget Approved Final 2139 Human Resources Run Date: 4120118 9:49 AM 91 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE, 2017 Expenditures 1100 Salaries & Wages 418,345 449,679 441,203 16,540 457,743 3.75% 1200 Overtime 0 0 1,000 0 1,000 0.00% 1400 Employer. Contributions 117,643 127,139 125,039 8,634 133,673 6.91% 1700 Employee Recognition & Appre 35,480 35,850 34,150 2,000 36,150 5.86% 1800 Conferences 2,542 687 1,800 0 1,800 0.00% 2110 Travel 122 37 300 0 300 0.00% 2131 Cellular Phones 495 679 800 0 800 0.00% 2140 Telephones 2,355 1,765 3,200 (1,250) 1,950 (39.06%) 2210 Advertising 8,909 9,365 10,000 0 10,000 0.00% 2340 Seminars & Education 3,490 204 3,500 0 3,500 ,0,00% 2341 Corporate Training 132 405 10,000 0 10,000 0.00% 2370 Insurance Premium 4,350 3,442 3,442 0 3,442 0.00% 2392 Consulting & Professional 118,469 89,878 111,500 (3,000) 108,500 (2.69%) 2394 Recpt, Prom & Sp Events 1,387 2,400 1,500 1,000 2,500 66.67% 2395 Memberships 1,615 806 740 0 740 0.00% 2396 Photo, Mapping, Printing 0 0 300 0 300 0.00% 2479 Software/Hardware Maintenanc 11,496 12,359 11,862 0 11,862 0.00% 5300 Stationery & Office Supplies 1,325 1,493 1,200 0 1,200 0.00% Total Expenditures 728,155 736,188 761,536 23,924 785,460 3.14% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 728,155 736,188 761,536 23,924 785,460 3:14% 91 City of Pickering 2018 Approved Background Information 2139 Human Resources Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2139.1100.0000 Salaries & Wages Base Salaries and Wages 457,743 Total 2139.1100.0000 Salaries & Wages 457,743 2139.1200.0000 Overtime To meet service level/workload commitments 1,000 Total 2139.1200.0000Overtime 1,000 2139.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, EI, EHT) and employer provided benefits such as 133,673 extended health and dental Total 2139.1400.0000 Employer Contributions 133,673 2139.1700.0000 Employee Recog'n & Apprec Annual Luncheon Retirements - Union Affiliated Retirements - Non - Union Employee Recognition Program Awards Total 2139.1700.0000 Employee Recog'n & Apprec ' 2139.1800.0000 Conferences Benefits & HR Conferences Total 2139.1800.0000 Conferences 8,900 2,750 4,500 20,000 36,150 1,800 1,800 2139.2110.0000 Travel Parking and mileage 300 Total 2139.2110.0000 Travel 2139.2131.0000 Cellular Phones Annual smartphone charges - Division Head, Human Resources Total 2139.2131.0000 Cellular Phones 2139.2140.0000 Telephones Voice / Data Internet Total 2139.2140.0000 Telephones 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost increases Total 2139.2210.0000 Advertising 2139.2340.0000 Seminars & Education Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues Employee education assistance under Policy (HUR 160) Total 2139.2340.0000 Seminars & Education 2139.2341.0000 Corporate Training Corporate Training: ongoing team -building and corporate training initiatives Total 2139.2341.0000 Corporate Training 2139.2370.0000 Insurance Premium 92 300 800 800 1,587 363 1,950 10,000 10,000 1,500 2,000 3,500 10,000 10,000 City of Pickering 2018 Approved Background Information 2139 Human Resources Run Date: 4/20/18 9:51 AM 2018 Budget Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2139.2370.0000 Insurance Premium Consulting & Professional 2139.2392.0000 3,442 3,442 Employee & Family Assistance Program (Council Resolution 441/97) 60,000 Pre-employment Medicals (City Policy HUR-040 + Retainer Fee) 5,000 Pre-employment Criminal Reference Checks (City Policy HUR-040) 4,500 Ongoing legal advice 37,000 Requested Medical Certificates 2,000 Total 2139.2392.0000 Consulting & Professional 108,500 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences 2,500 Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2,500 2139.2395.0000 Memberships HRPAO (Coordinator, Human Resources) 320 HRPAO (Employment & Compensation Specialist) 420 Total 2139.2395.0000 Memberships 740 2139.2396.0000 Photo,Mapping,Printing Misc. Printing 300 Total 2139.2396.0000 Photo,Mapping,Printing 300 2139.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Organization Software 512 Maintenance - Info: HR 8,300 Maintenance - Parklane 3,050 Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts 11,862 2139.5300.0000 Stationery & Office Suppl General office supplies 1,200 Total 2139.5300.0000 Stationery & Office Suppl 1,200 Total Expenses 785,460 Total Revenues 0 Net Expenses 785,460 93 City of Pickering 2018 Current Budget Approved Final 2141 Health & Safety Run Date: 4/20/18 9:49 AM 94 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018.. ' Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 95,294 82,808 94,852 1,280 96,132 1,35% 1200 Overtime 154 0 600 0 600 0.00% 1400 Employer Contributions 23,882 27,477 22,771 5,075 27,846 22.29% 1800 Conferences 0 10 650 0 650 0.00% 2110 Travel 0 549 500' 50 550 10,00% 2140 Telephones 391 293 533 (150) 383 (28.14%) 2340 Seminars & Education 380 20 500 0 500 0.00% 2341 Corporate Training 14,280 24,315 32,000 0 32,000 0.00% 2370 Insurance Premium 878 729 729 0 729 0.00% 2395 Memberships 135 577 470 0 470 0.00% 2479 Software/Hardware Maintenanc 4,749 4,749 5,500 0 5,500 0.00% 5300 Stationery & Office Supplies 463 536 300 0 300 0.00% 5380 Educational/Promotional Mater 618 1,044 1,000 0 1,000 0.00% 5390 Workplace Accommodations 488 305 900 0 900 0.00% Total Expenditures 141,712 143,412 161,305 6,255 167,560 3.88% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. 1920 Transfer from Reserve Fund (14,290) (23,546) (32,000) 0 (32,000) 0.00% Total Transfers (14,290) (23,546) (32,000) 0 (32,000) 0.00% Net 127,422 119,866 129,305 6,255 135,560 4.84%` 94 City of Pickering 2018 Approved Background Information 2141 Health & Safety Run Date: 4120/18 9:51 AM 2018 Budget Expenditures 2141.1100.0000 Salaries & Wages Base Salaries and Wages 96,132 Total 2141.1100.0000 Salaries & Wages 96,132 2141.1200.0000 Overtime To meet service level/workload commitments 600 Total 2141.1200.0000 Overtime 600 2141.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 27,846 extended health and dental Total 2141.1400.0000 Employer Contributions 27,846 2141.1800.0000 Conferences PSHSA (Public Services Health & Safety Association) membership meetings 650 Total 2141.1800.0000 Conferences 650 2141.2110.0000 Travel Parking and mileage 550 Total 2141.2110.0000 Travel 550 2141.2140.0000 Telephones Voice / Data 311 Internet 72 Total 2141.2140.0000 Telephones 383 2141.2340.0000 Seminars & Education Education Assistance - Coordinator, Health & Safety 500 Total 2141.2340.0000 Seminars & Education 500 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure. includes: 32,000 in-house training, external trainers, wellness initiatives, safety supplies inclusive of food and beverage. Program funded from the WSIB reserve. Total 2141.2341.0000 Corporate training 32,000 2141.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 729 (Policy coverage includes: liability, automobile and property). Total 2141.2370.0000 Insurance Premium 2141.2395.0000 Memberships HRPAO Membership - Coordinator, Health & Safety OMHSA Membership - Coordinator, Health & Safety Total 2141.2395.0000 Memberships 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS MSDS Online (H&S compliance) Total 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS 2141.5300.0000 Stationery & Office Suppl 95 729 320 150 470 5,500 5,500 City of Pickering 2018 Approved Background Information 2141 Health & Safety Run Date: 4/20/18 9:51 AM 2018 Budget General office supplies 300 Total 2141.5300.0000 Stationery & Office Suppl 300 2141.5380.0000 Educational Material Training & Educational Material 1,000 Total 2141.5380.0000 Educational Material 1,000 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured workers) 900 Total 2141.5390.0000 Workplace Accommodation 900 Total Expenses 167,560 Revenues 1920.2141.0000 Trsf frm RF - Hlth & Sfty Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training (32,000) Total 1920.2141.0000 Trsf frm RF - Hlth & Sfty (32,000) Total Revenues (32,000) Net Expenses 135,560 96 The Corporation of the City of Pickering Oo f City Development Department P1CKER1NG Director, City Development & CBO J Supervisor, City Development Administration (1-NUFT) J Administrative Assistant, City Development (1-NUFT) Clerk, Support Services • (2 -UFT) J Employee Complement 16- Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 28 Union Full -Time (UFT) 0 Union Part -Time (UPT) • Planning Division (Chart'No. 3a) J Director's Office Employee Complement 3 Non -Union FT 0 Non -Union PT 2 Union FT 0 Union PT Building Services (Chart No. 3b) J Planning Division Employee Complement 9 Non -Union FT 0 Non -Union PT 10 Union FT 0 Union PT January. 1, 2018 Building Services Employee • Complement 2 Non -Union FT 0 Non -Union PT 14 Union FT' 0 Union PT Strategic Initiatives & Sustainability (Chart No. 3c) Strategic Initiatives & Sustainability Employee ' Complement 2 Non -Union FT 0 Non -Union PT 2 Union FT 0 Union PT Chart No. 3 c4 4 PICKERING CO 00 The Corporation of the City of Pickering City Development Department Planning Division Director, City Development & CBO Chief Planner (1-NUFT) Manager, Development Review & Urban Design (1-NUFT) J • Manager, Policy & Geomatics (1-NUFT) Principal Planner- Principal Planner -Policy Development Review (2-NUFT) (2-NUFT) Principal Planner, Site Planning (1-NUFT) • Senior Planner (1 -UFT) Planner 11, Heritage (i -UFT) Planner 11 -Site Planning (1 -UFT) Planner 11 (1 -UFT) Planner I (2 -UFT) 1 Planner 11 (1 -UFT) J • Coordinator, Geomatics (1 -UFT) Senior Geomatics Technician (1 -UFT) Geomatics Technician (1 -UFT) Chief Administrative Officer January 1, 2018 Employee Complement 9 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 10 Union Full -Time (UFT) 0 Union Part -Time (UPT) Principal Planner, Strategic Initiatives (1-NUFT) J Chart No. 3 (a) 644 PICKER i\ G cD cD The Corporation of the City of Pickering City Development Department Building Services Director, City Development & CBO Supervisor, Building Inspections (1-NUFT) Inspector II, Building Services (3 -UFT) Inspector I, Building Services (1 -UFT) Clerk, Building Services (2 -UFT) Chief Administrative Officer Supervisor, Building Permits (1-NUFT) Senior Examiner/Inspector (3 -UFT) 1 Examiner/Inspector (1 -UFT) Zoning Examiner (2 -UFT) Building Information & Compliance Officer (1 -UFT) Coordinator, Building Permits (1-UFT) January 1, 2018 Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 14 Union Full -Time (UFT) 0 • Union Part -Time (UPT) Chart No. 3 (b) P1CKER1NG . O O The Corporation of the City of -Pickering City Development Department Strategic Initiatives & Sustainability Director, City Development .& CBO Manager, Strategic Initiatives & Sustainability (1-NUFT) 1 Coordinator, Sustainability (1-NUFT) J Coordinator, Energy Management (1 -UFT) \ J Coordinator, Environmental . Engagement (1 -UFT) Authorized by: Chief Administrative Officer January 1, 2018 Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 2 Union Full -Time (UFT) 0 Union Part -Time (UPT) Chart No. 3 (c) City of Pickering 2018 Current Budget Approved Final City Development Department Run Date: 4/19/18 2:35 PM 101 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 3,256,398 3,265,648 3,577,702 330,819 3,908,521 9.25% Overtime 9,029 17,013 11,750 0 11,750 0.00% Employer Contributions 906,399 901,836 1,003,787 107,040 1,110,827 10.66% Conferences 14,418 17,878 20,625 2,200 22,825 10.67% Uniforms 2,948 1,535 4,400 0 4,400 0.00% Travel 19,990 24,234 26,420 6,000 32,420 22.71% Cellular Phones 8,384 6,750 10,700 2,0b0 12,700 18.69% Telephones 16,088 12,130 21,869 (4,450) 17,419 (20.35%) Advertising 8,319 8,208 12,500 500 13,000 4.00% Trade Shows, Exhib & Displays. 3,167 2,679 3,500 500 4,000 14.29% Subscription & Publications 4,449 3,562 5,900 0 5,900 0.00% Seminars & Education 8,331 23,220 34,400 4,995 39,395 14.52% Insurance Premium 31,894 27,122. 27,122 (1,000) 26,122 (3.69%) Ins. Deductible 2,109 6,000 2,000 0 2,000 0.00% Consulting & Professional .171,122 200,463 884,082 (31,332) 852,750 (3.54%) Recpt, Prom & Sp Events 14,956 15,046 21,900 700 22,600 3.20% Memberships 19,156 23,213 24,270 6,510 30,780 26.82% Photo, Mapping, Printing 2,506 26,108 12,950 0 12,950 0.00% Garbage Collection 15,000 0 0 0 0 0.00% Outside Agency Sery 17,272 23,894 19,500 (2,500) 17,000 (12.82%) Software/Hardware Maintenance Cor 138,252 119,148 122,900 5,500 128,400 4.48% Building Rentals 0 0 300 0 300 0.00% Rental Misc Equip 9,845 9,845 9,850 0 9,850 0.00% Stationery & Office Supplies 18,270 24,760 20,650 2,000 22,650 9.69% Forms 1,007 2,385 2,000 0 2,000 0.00% Program Supplies . 56,404 137,607 147,070 9,930 157,000 6,75% Gift Shop Plaques 0 0 3,000 (500) 2,500 (16.67%) Supplies & Tools 230 236 1,800 0 1,800 0.00% Hardware Replacements 0 0 0 4,000 4,000 0.00% Total Expenditures 4,755,943 4,900,520 6,032,947 442,912 6,475,859 7.34% Revenues Sale of Sery - Plan Admin (1,274) (2,347) (2,000) 0 (2,000) • 0.00% Sale of Sery - Plan Appl (601,220) (547,232) (498,600) (182,000) (680,600) 36.50% Licenses & Permits (2,304,156) (2,044,838) (1,450,000) (700,000) (2,150,000) 48.28% Donations (8,905) (5,754) (11,500) 10,000 (1,500) (86.96%) Ont. Specific Grants 0 (3,282) (5,470) 5,470 0 (100,00%) Other Revenue (44,443) (43,244) (15,000) (4,000) (19,000) 26.67% Event Vendor Fees 0 (19,531) (20,000) (5,000) (25,000) 25,00% 101 City of Pickering 2018 Current Budget Approved Final City Development Department Run Date: 4/19/18 2:35 PM 102 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 York Region Funded Proj (2,186) 0 0 0 0 0.00% Cost Recoveries (53,902) (77,658) (95,000) (10,000) (105,000) 10.53% Sponsorships No Tax 0 0 0 (1,500) (1,500) 0.00% Marketing Sponsorships 0 0 0 (10,000) (10,000) 0.00% Misc Income (13,447) (4,826) (5,625) 1,625 (4,000) (28.89%) Oth Rev - Rebates/Incentive (41,920) (13,236) (92,000) 30,500 (61,500) (33.15%) Rntl - CCC Roof Solar Panel (6,000) (6,000) (6,000) 0 (6,000) 0.00% Total Revenues (3,077,453) (2,767,948) (2,201,195) (864,905) (3,066,100) 39.29% Transfers from Reserves & R.F. Transfer from Reserve (294,451) (232,379) (517,300) 332,300 (185,000) (64.24%) Trans. from Continuing Studies Res. (20,331) (10,395) (11,450) (72,850) (84,300) 636.24% Transfer from Reserve Fund (5,743) (45,891) (340,250) 29,800 (310,450) (8.76%) Total Transfers (320,525) (288,665) (869,000) 289,250 (579,750) (33.29%) Net 1,357,965 1,843,907 2,962,752 (132,743) 2,830,009 (4.48%) 102 City: pevel:pprrien Depar rrierrt: ummary;of Noteworthy Ourre:r t:8udget Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1400 Employer Contributions 2110 Travel 2392 Consulting & Professional Fees 2395 Memberships 2479 Software/Hardware Maintenance Contracts 5320 Program Supplies Amount Explanation $330,819 Increase to staff complement consisting of Inspector II, Building Services, Clerk, Building Services (2612), and Senior Planner (2611) to meet workload demands. Funded from increased building permit and planning application revenues. 107,040 Benefits have largely increased due to higher life and long-term disability premium costs and additional benefit costs for new positions. 6,000 Increase due to City mileage per kilometer rate increasing in 2018. First increase in the rate since 2008. Since this time, fuel and vehicle maintenance costs have increased for City staff who use their own vehicles for City business. (31,332) 6,510 5,500 Decrease in budget allocation for Comprehensive Zoning By- law Update as the project will not commence until mid 2018. This study is partially funded from development charges. Increase to accommodate memberships for new staff and for existing staff becoming members of OPPI and CIP. During 2017, additional software licenses were purchased to accommodate new staff. In addition, costs are also being incurred from new billing processes (i.e., perpetual licensing versus subscriptions). As a result, software maintenance costs have increased for 2018. 9,930 Represents an increase relating to the Farmers' Market Program (i.e., hand wash stations) and the Dog waste Diversion Program in 2018. Total Expenditure Changes $442,912 103 Revenues - (Increases)/Decreases Budget Item Amount Explanation 1461 Sale of Services - Plan ($182,000) Revenue is expected to increase based on the volume of Applications applications and proposed increases in planning application user fees. 1517 Licenses & Permits (700,000) Increase reflects a number of significant building permit applications anticipated to be received in 2018 (e.g., Universal City, Seaton, etc.) and proposed increases in building permit application user fees. 1592 Donations 1623 Ontario Specific Grants 9950.0015 Event Vendor Fees 9965 Cost Recoveries 9985 Sponsorships 10,000 Decease due to budget reallocation of Sustainability donations to Sustainability sponsorship accounts (9985). 5,470 These grant funds were received in 2017 from the Great Lakes Guardian Community Fund (Province) for tree/shrub planting. No new funding is anticipated for 2018. (5,000) New revenue expected from increasing the weekly Farmers' Market fees from $35.00 to $40.00 for 2018. (10,000) Additional outside consulting assistance will be required to deal with complex building applications, and will be fully cost recoverable. (10,000) Increase due to budget reallocation of Sustainability donations to Sustainability sponsorship accounts (9985). Also, new sponsorship program introduced in 2018 to partially offset Farmers' Market program costs. 9993 Other Revenue - 30,500 Decrease is based on actual year-to-date 2017 incentives Rebates/Incentives received. Total Revenue Changes ($864,905) 104 peS1e100:m Joitewortf y:C:urrent:Budget::C an Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1910 Transfer from Reserve 1911 Transfer from Continuing Studies Reserve 1920 Transfer from Reserve Fund Amount Explanation $332,300 Two planning positions are no longer funded from the Seaton Application reserve. In addition, the contingency allocation for Seaton Development, Implementation & Legal Assistance has been reduced by $100,000 as fewer unexpected costs are arising. (72,850) Funding from the Continuing Studies Reserve will be required in 2018 for the Kingston Road & Specialty Realty Node Study and for the Infrastructure Ontario Environmental Assessment. 29,800 Decrease from Development Charges Reserve due to Comprehensive Zoning By-law Update project not commencing until mid 2018. Total Transfer Changes $289,250 105 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Net Costs (per 100.,000Assessment) :per , Capita Excluding Amortization Service Pickering Whitby Oshawa Clarington Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Roadways - Unpaved $10 $1 $o $5 $28 Roadways - Bridges and Culverts* $3 $1 $2 $6 $14 Roadways - Traffic $27 $56 $33 $103 $115 Operations . Winter Control* - Except • $17 $14 $32 $34 $44 Sidewalks, Parking Lots Street lighting $17 $11 $15 $16 $20 Storm Sewer- Urban $7 $5 $4 $6 Parks $50 $36 $55 $26 $34 Recreation Programming $38 $8 $34 $36 $1 Recreation Facilities - Other $61 $49 $101 $96 $48 Library $65 $40 $51 $31 $49 Museums $11 $4 Planning $26i $10 $30 Bulding Permit and Inspection Services*;. * Net costs per Capita Including Amortization 106 City of Pickering 2018 Current Budget Approved Final 2610 City Development - Admin Run Date: 4120118 9:49 AM ' 107 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 351,848 362,584 422,932 (16,287) 406,645 (3.85%) 1200 Overtime 0 0 500 0 500 0.00% 1400 Employer Contributions 90,456 94,036 97,687 19,836 117,523 20.31% 1800 Conferences 985 2,258 2,800 (1,800) 1,000 (64.29%) 2110 Travel 102 42 500 0 500 0.00% 2131 Cellular Phones 572 82 800 0 800 0,00% 2140 Telephones 3,531 2,646 4,801 (1,250) 3,551 (26,04%) 2220 Subscription & Publications 2,731 2,831 3,500 0 3,500 0.00% 2340 Seminars & Education 182 831 1,500 0 1,500 0.00% 2370 Insurance Premium 3,880 3,052 3,052 0 3,052 0.00% 2394 Recpt, Prom & Sp Events 407 49 500 0 500 0.00% 2395 Memberships 956 464 1,200 0 1,200 0.00% 2396 Photo, Mapping, Printing , 0 0 500 (500) 0 (100.00%) 2479 Software/Hardware Maintenan( 138,252 119,148 122,900 5,500 128,400 4.48% 2678 Rental Misc Equip 9,845 9,845 9,850 0 9,850 0.00% 5300 Stationery & Office Supplies 2,712 2,185 2,000 0 2,000 0.00% 5902 Supplies & Tools 0 0 100 0 100 0.00% Total Expenditures 606,459 600,053 675,122 5,499 680,621 0.81% Revenues 1460 Sale of Sery - Plan Admin (1,274) (2,347) (2,000) 0 (2,000) 0.00% Total Revenues (1,274) (2,347) (2,000) 0 (2,000) 0,00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0,00% Net 605,185 597,706 673,122 5,499 678,621 0.82%::: 107 City of Pickering 2018 Approved Background Information 2610 City Development - Admin Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2610.1100.0000 Salaries & Wages Base Salaries and Wages 406,645 Total 2610.1100.0000 Salaries & Wages 406,645 2610.1200.0000 Overtime To meet service level/workload commitments 500 Total 2610.1200.0000 Overtime 500 2610.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 117,523 extended health and dental Total 2610.1400.0000 Employer Contributions 117,523 2610.1800.0000 Conferences City Development Related Conference - Director - Registration and Accommodations LMCBO Fall & Spring Workshop (CBO) LMCBO Fall & Spring Workshop (CBO) - transfer to 2612 Total 2610.1800.0000 Conferences 2610.2110.0000 Travel Parking & mileage Mileage - Conference Total 2610.2110.0000 Travel 2610.2131.0000 Cellular Phones Annual Smartphone - Director Total 2610.2131.0000 Cellular Phones 2610.2140.0000 Telephones Voice / Data Internet Total 2610.2140.0000 Telephones 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations Total 2610.2220.0000 Subscriptions & Publicati 2610.2340.0000 Seminars & Education General Education Assistance Adobe InDesign 1,000 1,800 (1,800) 1,000 300 200 500 800 800 2,898 653 3,551 3,500 3,500 1,000 500 Total 2610.2340.0000 Seminars & Education 1,500 2610.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 3,052 (Policy coverage includes: liability, automobile and property) Total 2610.2370.0000 Insurance Premium 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations - lunches & consultant workshops 108 3,052 500 City of Pickering 2018 Approved Background Information 2610 City Development - Admin Run Date: 4/20/18 9:51 AM 2018 Budget Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2610.2395.0000 Memberships OPPI/CIP Full Membership - Director Urban Land Institute - Director - Associate Membership Professional Engineers Ontario, Director Total 2610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing Records Management Scanning Records Management Scanning - transfer to 2611 Total 2610.2396.0000 Photo,Mapping,Printing 2610.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - AMANDA Property Maintenance - ESRI and Geocortex Maintenance - AutoCAD License Maintenance - Adobe Creative Suite Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts 2610.2678.0000 Misc. Equip, Rental Licence agreement with Durham Region for Teranet land parcel information and Registered Plans (Year 4 of 5) Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl General office supplies Total 2610.5300.0000 Stationery & Office Suppl 2610.5902.0000 Supplies & Tools Small office equipment Total Expenses 500 700 240 260 1,200 500 (500) 0 66,000 40,500 20,500 1,400 128,400 9,850 9,850 2,000 2,000 100 Total 2610.5902.0000 Supplies & Tools 100 Revenues 1460.0000.0000 SALE OF SERV - PLAN ADMIN Sale of Services - maps and other planning documents Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN 680,621 (2,000) _ (2,000) Total Revenues (2,000) Net Expenses 678,621 109 City of Pickering 2018 Current Budget Approved Final 2611 Planning & Design Run Date: 4/20/18 9:49 AM 110 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 1,440,215 1,364,238 1,516,607 279,655 1,796,262 18.44% 1200 Overtime 3,189 10,397 7,250 0 7,250 0.00% 1400 Employer Contributions 410,568 382,794 434,805 58,094 492,899 13.36% 1800 Conferences 5,267 5,019 6,000 1,500 7,500 25.00% 1900 Uniforms 708 76 600 0 600 0.00% 2110 Travel 2,128 1,990 3,150 0 3,150 0.00% 2131 Cellular Phones 2,298 1,202 2,400 0 2,400 0.00% 2140 Telephones 5,495 4,188 7,467 (1,200) 6,267 (16.07%) 2210 Advertising 0 0 2,000 0 2,000 0.00% 2340 Seminars & Education 3,358 10,066 11,000 (2,400) 8,600 (21.82%) 2370 Insurance Premium 15,254 12,920 12,920 0 12,920 0.00% 2371 Ins. Deductible 1,000 0 1,000 0 , 1,000 0.00% 2392 Consulting & Professional 152,051 136,700 825,000 (34,250) 790,750 (4.15%) 2394 Recpt, Prom & Sp Events 4,663 475 850 0 850 0.00% 2395 Memberships 9,328 9,460 8,910 3,500 12,410 39.28% 2396 Photo, Mapping, Printing 2,320 19,509 7,200 500 7,700 6.94% 2635 Building Rentals 0. 0 300 0 300 0.00% 5300 Stationery & Office Supplies 9,509 14,612 • 13,000 0 13,000 0.00% 5902 Supplies & Tools 0 0 200 0 200 0.00% Total Expenditures 2,067,351 1,973,646 2,860,659 305,399 3,166,058 10.68% Revenues 1461 Sale of Sery - Plan Appl (601,220) (547,232) (498,600) (182,000) (680,600) 36,50% 9965 Cost Recoveries (53,902) (53,945) (80,000) 0 (80,000) 0.00% Total Revenues (655,122) (601,177) (578,600) (182,000) (760,600) 31.46% Transfers from Reserves & R.F. 1910 Transfer from Reserve (294,451) (232,379) (517,300) 332,300 (185,000) (64.24%) 1911 Trans. from Continuing Studies (2,571) 0 0 (84,300) (84,300) 0,00% 1920 Transfer from Reserve Fund 0 (17,700) (310,250) 34,800 (275,450) (11.22%) Total Transfers (297,022) (250,079) (827,550) 282,800 (544,750) (34.17%) Net 1,115,207 1,122,390 1,454,509 406,199 1,860,708 27.93%. 110 City Development Department - Planning & Design - Cost Centre 2611 Funding Source for 2018 Consulting & Professional 2611.2392.0000 Consulting & Professional Project Funding Source Cost Professional/Technical Assistance Property Tax $50,000.00 General/Urban Design/Heritage Phase 2 - South Pickering Intensification Study (Kingston Road Corridor Specialty Retailing Node) - 2 Year Project 73% DC Funded and 27% funded from Continuing Studies Reserve Budgeted in 2017 Comprehensive Zoning By-law Update - Multi-year Project (First Phase: Discussion Papers and Consultation - Year 1 of 2) 67.5% DC Funded Continuing Studies Reserve Development Charges Property Tax Development Charges 51,950.00 140,450.00 32,500.00 67,500.00 Infill & Replacement Housing in Established Neighbourhoods Property Tax 82,500.00 49.5% DC Funded Development Charges 67,500.00 Statscan 2016 - Custom Data Project 2611.2392.0001 Consulting - Funded from Continuing Studies Res. Property Tax 1,000.00 2018 Property Tax Impact $166,000.00 Infrastructure Ontario Environmental Assessment of Land for Park Continuing Studies Reserve 29,450.00 Purposes at the Southeast corner of Tillings Road & Dersan Street Preparation of Heritage Delegation By-law Continuing Studies Reserve 2,900.00 2611.2392.0002 Consulting - Funded by Seaton Application Fees Seaton Development, Implementation & Legal Assistance (in response to unknown development issues as they arise related to planning, heritage, economic development, sustainability, broadband infrastructure and OMB) Seaton/North Pickering Employment Study in Partnership with Seaton/North Pickering Developers 2611.2392.0003 Consulting - Funded by Developers/Landowners Seaton Application Fees $150,000.00 Seaton Application Fees 35,000.00 Urban Design Review Services Developers/Landowners $80,000.00 BL# 170441 (funded 100% from Developers) Updated: January 26, 2018 111 City of Pickering 2018 Approved Background Information 2611 Planning & Design Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2611.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of Principal Planner, Strategic Initiatives position from 2620 Conversion of one full time Senior Planner, Development Review & Heritage position to a full time Planner II, Heritage position (Net cost savings) Conversion of one full time Senior Planner, Site Planning position to a full time Principal Planner, Site Planning position (Net cost) One new full time Planner 1 position - effective July 1 Total 2611.1100.0000 Salaries & Wages 1,615,821 115,060 (12,042) 7,723 69,700 1,796,262 2611.1200.0000 Overtime Ontario Municipal Board Preparation 2,000 Priority Projects/Applications 2,000 Resident Mtgs 1,000 Council/Planning Committee Meetings/Statutory Public Meetings 750 Heritage Pickering - 11 Meetings 750 Secretary -Treasurer - Committee of Adjustment - 18 meetings 500 Advisory Committee meetings 250 Total 2611.1200.0000 Overtime 2611.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 7,250 445,607 Benefits related to transfer of Principal Planner, Strategic Initiatives position from 2620 31,974 Benefits related to conversion of one full time Senior Planner, Development Review & Heritage 2,641 position to a full time Planner ll, Heritage position (Net cost) Benefits related to conversion of one full time Senior Planner, Site Planning position to a full time 1,477 Principal Planner, Site Planning position (Net cost) Benefits related to one new full time Planner 1 position - effective July 1 11,200 Total 2611.1400.0000 Employer Contributions 492,899 2611.1800.0000 Conferences Ontario Assn of C/A - 3 Days (1 Staff) Registration, hotel and expenses 1,000 OPPI Conference - (3 Staff) Registration and hotel 2,600 Urban Land Institute/Municipal Affairs Conference/Strategy Institute 2,000 ESRI Regional Conference 600 OPPI or similar Conference for Principal Planner Strategic Initiatives - transfer from 2620 1,300 Total 2611.1800.0000 Conferences 7,500 2611.1900.0000 Uniforms As per the Collective Agreement Total 2611.1900.0000 Uniforms 600 600 2611.2110.0000 Travel Parking & Mileage 2,700 112 City of Pickering 2018 Approved Background Information 2611 Planning & Design Run Date: 4/20/18 9:51 AM 2018 Budget OPPI or Similar Conference - (3 Staff) 250 Ontario Assn. of C/A Conference 200 Total 2611.2110.0000 Travel 3,150 2611.2131.0000 Cellular Phones Annual Smartphone Charges or Reimbursements - Chief Planner & Mgr. Dev Review & Urban Design, and Mgr. Policy & Geomatics Total 2611.2131.0000 Cellular Phones 2611.2140.0000 Telephones Voice / Data Internet Total 2611.2140.0000 Telephones 2611.2210.0000 Advertising Public meetings regarding various studies and notification of City -initiated zonings & official plans; RFP notices 2,400 2,400 5,107 1,160 6,267 2,000 Total 2611.2210.0000 Advertising 2,000 2611.2340.0000 Seminars & Education Planner Progression - Education/Training 500 Manager/Planner Training 1,000 Canadian Green Building Council & LEED Training 500 Durham Region Planners Seminars & Workshops 500 Developing Workflows for Geocortex 1,200 Planning & Design Seminars 300 Planning & Design Seminars for Principal Planner, Strategic Initiatives - transfer from 2620 200 AutoCAD 800 ArcGIS Pro - 3 staff 3,600 Total 2611.2340.0000 Seminars & Education 2611.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2611.2370.0000 Insurance Premium 2611.2371.0000 Insurance Deductible Insurance Deductible 8,600 12,920 12,920 1,000 Total 2611.2371.0000 Insurance Deductible 1,000 2611.2392.0000 Consulting & Professional Phases 2 South Pickering Intensification Study (Kingston Road Corridor & Speciality Retailing Node - 2 year project) - PO# 170752 (73% DC funded and 27% funded from Continuing Studies Res.) Comprehensive Zoning By-law Update - Multi-year Project (1st Phase: Discussion Papers & Consultation - year 1 of 2) - 67.5% DC funded Infill & Replacement Housing in Established Neighbourhoods - 49.5% DC funded Professional/Technical Assistance - General/Urban Design/Heritage 113 192,400 100,000 150,000 50,000 City of Pickering 2018 Approved Background Information 2611 Planning & Design Run Date: 4/20/18 9:51 AM 2018 Budget Statscan 2016 Custom Data Project 1,000 Total 2611.2392.0000 Consulting & Professional 493,400 2611.2392.0001 Consulting - Funded from Continuing Studies Res. Infrastructure Ontario Environmental Assessment of Land for Park Purposes at the southeast 29,450 corner of Tillings Road and Dersan Street (PO# 170662) Preparation of Heritage Delegation By-law (PO# 170061) 2,900 Total 2611.2392.0001 Consulting - Funded from Continuing Studies Res. 32,350 2611.2392.0002 Consulting - Funded by Seaton App Fees Seaton Development, Implementation & Legal Assistance in response to unknown development 150,000 issues as they arise related to planning, heritage, economic development, sustainability, broadband infrastructure and OMB. Seaton/North Pickering Employment Study in partnership with Seaton/North Pickering developers. 35,000 Total 2611.2392.0002 Consulting - Funded by Seaton App Fees 185,000 2611.2392.0003 Consulting - Funded Developers/Land Owners Urban Design Review Services (funded 100% from Developers) PO# BL 170441 80,000 Total 2611.2392.0003 Consulting - Funded Developers/Land Owners 80,000 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen Refreshments for public planning meetings/workshops and promotional situations - lunches & 600 consultant workshops OPPI Sponsor Registrations 250 Total 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen 850 2611.2395.0000 Memberships OPPI/CIP Full Membership - 11 staff 8,700 OPPI/CIP Provisional Membership - 3 staff 1,900 OPPI/CIP Full Membership for Principal Planner, Strategic Initiatives- transfer from 2620 700 Ontario Assn of C/A - 2 staff @ $120 each 240 URISA Ontario - 1 Staff 80 URISA International - 1 Staff 300 AMANDA Central User Group Annual Fee 250 Urban Land Institute (Associate Membership) 240 Total 2611.2395.0000 Memberships 12,410 2611.2396.0000 Photo,Mapping,Printing Report Reproduction/Specialized Printing 3,000 Records Management Scanning 4,200 Records Management Scanning - transfer from 2610 500 Total 2611.2396.0000 Photo,Mapping,Printing 7,700 2611.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings 300 Total 2611.2635.0000 Building Rentals 300 2611.5300.0000 Stationery & Office Suppl General office supplies & paper/print cartridges 13,000 114 City of Pickering 2018 Approved Background Information 2611 Planning & Design Run Date: 4/20/18 9:51 AM Total 2611.5300.0000 Stationery & Office Suppl 2611.5902.0000 Supplies & Tools Small office & drafting equipment Total 2611.5902.0000 Supplies & Tools Total Expenses Revenues 1461.0000.0000 SALE OF SERV - PLAN APPL Zoning By-law Amendments Official Plan Amendment Draft Plan of Subdivision/Condominium Site Plan Telecommunications Towers Committee of Adjustment - Variances Land Division Minister's Zoning Order 2018 Budget 13,000 200 200 3,166,058 (151,089) (32,542) (139,467) (156,902) (17,433) (139,467) (40, 678) (3,022) Total 1461.0000.0000 SALE OF SERV - PLAN APPL (680,600) 1910.7048.2611 Trsf Seaton Dev R-Planng Funding for Seaton Development, Implementation & Legal Assistance (150,000) Funding for Seaton/North Pickering employment study (35,000) Total 1910.7048.2611 Trsf Seaton Dev R-Planng (185,000) 1911.2611.0000 Trsf frm Res - Planning Continuing Studies Res. Funding (27%) for Phases 2 South Pickering Intensification Study (51,950) (Kingston Road Corridor & Speciality Retailing Node - 2 year project) Continuing Studies Res. Funding for Infrastructure Ontario Environmental Assessment (29,450) Continuing Studies Res. Funding for Preparation of Heritage Delegation By-law (2,900) Total 1911.2611.0000 Trsf frm Res - Planning (84,300) 1920.2611.0000 Trsf frm RF - Planning DC Funding (73%) for Phase 2 South Pickering Intensification Study (Kingston Road Corridor & (140,450) Speciality Retailing Node) DC Funding (67.5%) for 1st Phase of Comprehensive Zoning By-law Update Study (Discussion (67,500) Papers & Consultation) DC Funding (49.5%) for Infill & Replacement Housing in Established Neighbourhoods (67,500) Total 1920.2611.0000 Trsf frm RF - Planning (275,450) 2611.9965.0000 Other Rev -Cost Recoveries Funded from Developers 100% - Urban Design Review Services (80,000) Total 2611.9965.0000 Other Rev -Cost Recoveries (80,000) Total Revenues (1,305,350) Net Expenses 1,860,708 115 City of Pickering 2018 Current Budget Approved Final 2612 Building Services Run Date: 4/20/18 9:49 AM 116 2016 Actuals 2017 Actuals 2017 Approved Budget INC,/DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 1,079,103 1,056,358 1,149,034 171,691 1,320,725 14.94% 1200 Overtime 4,871 5,978 3,000 0 3,000 0.00% 1400 Employer Contributions 309,802 306,802 334,825 63,110 397,935 18.85% 1800 Conferences 4,371 7,902 6,000 3,800 9,800 63.33% 1900 Uniforms 2,240 1,251 3,500 0 3,500 0.00% 2110 Travel 15,374 19,698 19,950 5,500 25,450 27.57% 2131 Cellular Phones 4,113 3,812 5,000 2,000 7,000 40.00% 2140 Telephones 5,492 4,120 7,467 (1,925) 5,542 (25.78%) 2220 Subscription & Publications 1,585 731 2,000 0 2,000 0.00% 2340 Seminars & Education 4,449 10,390 18,400 4,100 22,500 22.28% 2370 Insurance Premium 8,849 7,239 7,239 0 7,239 0.00% 2371 Ins. Deductible 1,109 6,000 1,000 0 1,000 0.00% 2392 Consulting & Professional 0 37,687 25,000 0 25,000 0.00% 2394 Recpt, Prom & Sp Events 397 1,789 3,900 200 4,100 5.13% 2395 Memberships 5,751 7,526 7,140 3,290 10,430 46.08% 2396 Photo, Mapping, Printing 0 2,384 0 4,000 4,000 0.00% 5300 Stationery & Office Supplies 5,503. 7,220 5,000 2,000 7,000 40.00% 5302 Forms 1,007 2,385 2,000 0 2,000 0.00% 5902 Supplies & Tools 230 236 1,500 0 1,500 0.00% 5975 Hardware Replacements 0 0 0 4,000 4,000 0.00% Total Expenditures 1,454,246 1,489,508 1,601,955 261,766 1,863,721 16.34% Revenues 1517 Licenses & Permits (2,304,156) (2,044,838) (1,450,000) (700,000) (2,150,000) 48.28% 9990 Other Revenue (44,443) (43,244) (15,000) (4,000) (19,000) 26.67% 9965 Cost Recoveries 0 (23,713) (15,000) (10,000) (25,000) 66.67% Total Revenues (2,348,599) (2,111,795) (1,480,000) (714,000) (2,194,000) 48.24% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (2,419) 0 0 0 0 0.00% Total Transfers (2,419) 0 0 0 0 0.00% Net (896,772) (622,287) 121,955 (452,234) (330,279) (370.82%) 116 City of Pickering 2018 Approved Background Information 2612 Building Services Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2612.1100.0000 Salaries & Wages Base Salaries and Wages One new full time Building Information & Compliance Officer One new full time Inspector II position One new full time Clerk Building Services position Total 2612.1100.0000 Salaries & Wages 1,120,738 65,148 78,742 56,097 1,320,725 2612.1200,0000 Overtime To meet legislated building permit timeframes 3,000 Total 2612.1200.0000 Overtime 3,000 2612.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 333,336 extended health and dental Benefits related to new full time Building Information & Compliance Officer position Benefits related to new full time Inspector II position Benefits related to one new full time Clerk Building Services position Total 2612.1400.0000 Employer Contributions 2612.1800.0000 Conferences Ontario Building Officials Association (6 Staff) - Hotel/Reg'n - Kingston LMCBO Fall/Spring Workshop (CBO) - transfer from 2610 Total 2612.1800.0000 Conferences 2612.1900.0000 Uniforms As per the Collective Agreement Total 2612.1900.0000 Uniforms 21,170 23,737 19,692 397,935 8,000 1,800 9,800 3,500 3,500 2612.2110.0000 Travel Ontario Building Officials Association Conference (6 Staff) 1,400 Construct Canada - (CBO) 50 Annual mileage for Supervisor & inspectors 21,500 Mileage/Parking for CBO, Supervisor, Senior Examiner/Inspector 2,500 Total 2612.2110.0000 Travel 25,450 2612.2131.0000 Cellular Phones Annual Smartphone Charges - Supervisor and 4 staff 5,500 Equipment Upgrades - 5 staff @ $300 1,500 Total 2612.2131.0000 Cellular Phones 7,000 2612.2140.0000 Telephones Voice / Data 4,527 Internet 1,015 Total 2612.2140.0000 Telephones 2612.2220.0000 Subscriptions & Publicati Building Codes, Referenced Standards, and Fire Codes Total 2612.2220.0000 Subscriptions & Publicati 117 5,542 2,000 2,000 City of Pickering 2018 Approved Background Information 2612 Building Services Run Date: 4/20/18 9:51 AM 2018 Budget 2612.2340.0000 Seminars & Education Building Code & other technical training programs - all staff 5,000 HRAI Courses - Senior Examiner/Inspector (Plumbing & HVAC) 1,000 General Educational Assistance 1,000 Construct Canada - CBO and 3 Inspector II's 500 OBOA or similar Course (to be facilitated by the City & is 100% cost recoverable) 10,000 OBOA Zoning Course (2 staff) 1,000 Municipal Mgmt Course - UOIT (1 staff) 4,000 Total 2612.2340.0000 Seminars & Education 22,500 2612.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 7,239 (Policy coverage includes: liability, automobile and property) Total 261Z2370.0000 Insurance Premium 2612.2371.0000 Insurance Deductible Insurance Deductible 7,239 1,000 Total 2612.2371.0000 Insurance Deductible 1,000 2612.2392.0000 Consulting & Professional Specialized consultants to support investigations - 100% recoverable 15,000 Professional engineers, building science specialists and environmental consultants retained to 10,000 provide specialized examination and inspection services - 100% recoverable Total 2612.2392.0000 Consulting & Professional 25,000 2612.2394.0000 Recpt, Prom & Sp Events Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety Month) 1,000 Conference Meals 600 Corporate Apparel 2,000 Promotional Items 500 Total 2612.2394.0000 Recpt, Prom & Sp Events 4,100 2612.2395.0000 Memberships Assn of Architectural Technologists of Ont.- (2 staff) 500 MMA - Director Filings 200 Ontario Building Officials Assn - (10 staff @ $315 each) 3,150 Code Interpretation Advisory Committee - (1 staff) 50 Mechanical Services Advisory Committee - (1 staff) 50 Plumbing Advisory Committee - (1 staff) 50 Building Inspection Advisory Committee - (1 staff) 50 American Society of Heating Refrigeration & Air Condition Engineers - (1 staff) 280 Structural Advisory Committee - (1 staff) 50 Large Municipalities Chief Building Officials - (1 staff) 250 Ontario Association of Certified Engineering Technologists - (2 staff) 550 MMAH BCIN Annual Registration Fees - (14 staff) 1,600 Membership Contingency Fund 500 118 City of Pickering 2018 Approved Background Information 2612 Building Services Run Date: 4/20/18 9:51 ANI 2018 Budget Professional Engineers Ontario - (2 staff) 550 Durham Chapter - OBOA (4 staff @ $125) 500 OPPI & CIP Fees - (2 staff) 1,600 HRAI Corporate Membership 500 Total 2612.2395.0000 Memberships 10,430 2612.2396.0000 Photo, Mapping, Printing Records Management Scanning (fully cost recoverable) 4,000 Total 2612.2396.0000 Photo,Mapping,Printing 4,000 2612.5300.0000 Stationery & Office Suppl General office supplies 7,000 Total 2612.5300.0000 Stationery & Office Suppl 7,000 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers, brochures, information 2,000 packages Total 2612.5302.0000 Forms 2,000 2612.5902.0000 Supplies & Tools Personal Protective Equipment (Grow operations and other hazardous sites) 500 Incidental inspection and testing devices 1,000 Total 2612.5902.0000 Supplies & Tools 1,500 2612.5975.0000 Hardware Replacements Computers for new staff (2) 4,000 Total 2612.5975.0000 Hardware Replacements 4,000 Total Expenses 1,863,721 Revenues 1517.0000.0000 BUILDING PERMITS Residential (1,503,886) Non-residential (501,295) Sign permits (11,140) Other permits (133,679) Total 1517.0000.0000 BUILDING PERMITS (2,150,000) 2612.9965.0000 Cost Recoveries Charge -back for costs incurred respecting specialized consultants to support investigations (15,000) Charge -back for costs incurred respecting professional engineers, specialists and consultants to (10,000) provide specialized examinations/inspections Total 2612.9965.0000 Cost Recoveries (25,000) 2612.9990.0000 Other Revenue Revenue from attendance by outside municipalities to offset cost for OBOA course (10,000) Compliance Letters (5,000) Records Management Scanning (4,000) Total 2612.9990.0000 Other Revenue (19,000) 119 City of Pickering 2018 Approved Background Information 2612 Building Services Run Date: 4120/18 9:51 AM 2018 Budget Total Revenues (2,194,000) Net Expenses (330,279) 120 City of Pickering 2018 Current Budget Approved Final 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:49 AM 121 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018.;;``::::;<.:::. Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 379,632 476,548 482,329 (104,240) 378,089 (21.61%) 1200 Overtime 969 638 1,000 0 1,000 0,00% 1400 Employer Contributions 95,144 117,773 136,019 (34,003) 102,016 (25.00%) 1800 Conferences 3,495 2,699 4,300 (1,300) 3,000 (30.23%) 1900 Uniforms 0 208 300 0 300 0.00% 2110 Travel 1,732 • 1,905 1,500 500 2,000 33.33% 2131 Cellular Phones 1,401 1,654 2,500 0 2,500 0.00% 2140 Telephones 1,570 1,176 2,134 (75) 2,059 (3.51%) 2210 Advertising 8,319 8,208 10,500 500 11,000 4.76% 2211 Trade Shows, Exhib & Display: 3,167 2,679 3,500 500 4,000 14.29% 2220 Subscription & Publications • 133 0 400 0 400 0.00% 2340 Seminars & Education 342 1,933 3,200 3,295 6,495 102.97% 2370 Insurance Premium 3,911 3,911 3,911 (1,000) 2,911 (25.57%) 2392 Consulting & Professional 17,672 15,229 26,082 918 27,000 3.52% 2394 Recpt, Prom & Sp Events 9,477 12,733 16,250 500 16,750 3.08% 2395 Memberships 2,446 5,088 6,320 (280) 6,040 (4,43%) 2396 Photo, Mapping, Printing 186 4,215 5,000 (4,000) 1,000 (80.00%) 2398 Garbage Collection 15,000 0 0 0 0 o.00% 2399 Outside Agency Sery 17,272 23,894 19,500 (2,500) 17,000 (12.82%) 5300 Stationery & Office Supplies 546 743 500 0 500 0.00% 5320 Program Supplies 56,404 137,607 147,070 9,930 157,000 6.75% Total Expenditures 618,818 818,841 872,315 (131,255) 741,060 (15.05%) Revenues 1592 Donations (8,905) (5,754) (11,500) . 10,000 (1,500) (86.96%) 1623 Ont. Specific Grants 0 (3,282) (5,470) 5,470 0 (100.00%) 9950 Event Vendor Fees 0 (19,531) (20,000) (5,000) (25,000) 25:00% 9960 York Region Funded Proj (2,186) 0 0 0 0 0,00% 9980 Sponsorships No Tax 0 0 0 (1,500) (1,500) 0.00% 9985 Marketing Sponsorships 0 0 0 (10,000) (10,000) 0.00% 9990 Misc Income (13,447) (4,826) (5,625) 1,625 (4,000) (28.89%) 9993 Oth Rev - Rebates/Incentive (41,920) (13,236) (92,000) 30,500 (61,500) (33.15%) 1530 Rntl - CCC Roof Solar Panel (6,000) (6,000) (6,000) 0 (6;000) 0.00% Total Revenues (72,458) (52,629) (140,595) 31,095 (109,500) (22.12%) Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (14,654) (10,395) (11,450) 11,450 0 (100.00%) 1920 Transfer from Reserve Fund (5,743) (28,191) (30,000) (5,000) (35,000) 16.67% Total Transfers (20,397) (38,586) (41,450) 6,450 • (35,000) (15.56%) 121 City of Pickering 2018 Current Budget Approved Final 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:49 AM 122 2016 2017 2017 2018 . Actuals Actuals Approved INC./DEC. Approved % CHGE. Budget Budget 2017 Net 525,963 727,626 690,270 (93,710) 596,560 (13.58%) 122 City of Pickering 2018 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2620.1100.0000 Salaries & Wages Base Salaries and Wages Sustainability & Planning Assistant temporary position (Farmers' Market, etc.) term position (35 hrs/week for 18 weeks) Transfer of Principal Planner, Strategic Initiatives position to 2611 Total 2620.1100.0000 Salaries & Wages 2620.1200.0000 Overtime To meet service level/workload commitments Total 2620.1200.0000 Overtime 2620.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to Sustainability & Planning Assistant temporary position (Farmers' Market, etc.) term position (35 hrs/week for 18 weeks) Benefits related transfer of Principal Planner, Strategic Initiatives position to 2611 Total 2620.1400.0000 Employer Contributions 2620.1800.0001 Conferences Special Projects & Sustainability Conferences OPPI or similar conference for Principal Planner, Strategic Initiatives OPPI or similar conference for Principal Planner, Strategic Initiatives transfer to 2611 Total 2620.1800.0001 Conferences 2620.1900.0000 Uniforms As per the Collective Agreement Total 2620.1900.0000 Uniforms 477,749 15,400 (115,060) 378,089 1,000 1,000 132,290 1,700 (31, 974) 102,016 3,000 1,300 (1,300) 3,000 300 300 2620.2110.0000 Travel Parking & Mileage 2,000 Total 2620.2110.0000 Travel 2620.2131.0000 Cellular Phones Smartphone Charges (Manager & 3 Coordinators) Total 2620.2131.0000 Cellular Phones 2620.2140.0000 Telephones Voice / Data Internet 2,000 2,500 2,500 1,624 435 Total 2620.2140.0000 Telephones 2,059 2620.2210.0001 Advertising Advertising programs/events within publications (SNAP/Retail Pages, News Advertiser) 7,500 Total 2620.2210.0001 Advertising 7,500 2620.2210.0012 Advtsing-Sustain Nghbrhds Program Advertising 3,500 Total 2620.2210.0012 Advtsing-Sustain Nghbrhds 3,500 123 City of Pickering 2018 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:51 AM 2018 Budget 2620.2211.0001 Tr Shows,Exhib & Displays Events (supplies for various displays/activities) Total 2620.2211.0001 Tr Shows,Exhib & Displays 2620.2211.0012 Tr Shows -Sustain Nghbrhds Program Exhibits and Displays (Funded from Sustainable Pickering Contributions) Total 2620.2211.0012 Tr Shows -Sustain Nghbrhds 2620.2220.0000 Subscriptions & Publicati Reference material 2,000 2,000 2,000 2,000 400 Total 2620.2220.0000 Subscriptions & Publicati 400 2620.2340.0000 Seminars & Education Sustainability & Related Projects 1,000 Staff Training - Professional Development 2,500 Planning & Design Seminar -Principal Planner, Strategic Initiatives 200 Planning & Design Seminar - Principal Planner, Strategic Initiatives - transfer to 2611 (200) Certified Energy Manager Course - 50% funded from Save On Energy 2,450 Certified Energy Manager Exam - 50% funded from Save On Energy 545 Total 2620.2340.0000 Seminars & Education 6,495 2620.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 2,911 (Policy coverage includes: liability, automobile and property) Total 2620.2370.0000 Insurance Premium 2,911 2620.2392.0000 Consulting & Professional LED Streetlight Technical Assistance Services 2,000 Greenfleet Strategy 25,000 Total 2620.2392.0000 Consulting & Professional 27,000 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen Sustainability Corporate Wear 2,000 Refreshment/Food for Events 250 Seaton Workshop Series 6,500 Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen 8,750 2620.2394.0012 Rec/Prm -Sustain Nghbrhds Program Receptions/Events (partially funded from Sustainable Pickering Contributions) 8,000 Total 2620.2394.0012 Rec/Prm -Sustain Nghbrhds 8,000 2620.2395.0000 Memberships OPPI/CIP Full Membership - Manager 700 Clean Air Council 1,800 Durham Sustainability 3,000 OPPI/CIP Full Membership - Principal Planner, Strategic Initiatives 700 OPPI/CIP Full Membership - Principal Planner, Strategic Initiatives - transfer to 2611 (700) Professional Engineers of Ontario (1 staff) 250 Project Management Institute (1 staff) 170 124 City of Pickering 2018 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:51 AM 2018 Budget International Society of Sustainability Professionals 120 Total 2620.2395.0000 Memberships 6,040 2620.2396.0000 Photo,Mapping,Printing Photography services for City's promotional publications 1,000 Total 2620.2396.0000 Photo,Mapping,Printing 1,000 2620.2399.0001 Outside Agency Services Energy Audits 5,000 General Design Services 2,500 Durham Community Energy (Analytics) 4,000 Total 2620.2399.0001 Outside Agency Services 11,500 2620.2399.0012 Out Agncy-Sustain Nghbrhd Program Design Services (Funded from Sustainable Pickering Contributions) 3,500 Video Editing (Funded from Sustainable Pickering Contributions) 2,000 Total 2620.2399.0012 Out Agncy-Sustain Nghbrhd 5,500 2620.5300.0000 Stationery &Office Suppl General office supplies 500 Total 2620.5300.0000 Stationery & Office Suppl 500 2620.5320.0001 Program Supplies Promotional Activities & Materials 10,000 Total 2620.5320.0001 Program Supplies 10,000 2620.5320.0003 Corporate Awareness Program Supplies 2,000 Total 2620.5320.0003 Corporate Awareness 2620.5320.0004 Comm Awareness Event Mgmt Program Supplies Total 2620.5320.0004 Comm Awareness Event Mgmt 2620.5320.0005 Dog Waste Diversion Program Supplies (16 Parks) Total 2620.5320.0005 Dog Waste Diversion 2620.5320.0006 Community Clean-ups Program Supplies Total 2620.5320.0006 Community Clean-ups 2620.5320.0007 Waterfowl Mgmt Prgm Program Supplies (includes goose relocation, egg oiling) Total 2620.5320.0007 Waterfowl Mgmt Prgm 2620.5320.0010 Tree Planting Program Supplies - Tree Planting (Funded from Duffin Heights Terrestrial Habitat RF) Total 2620.5320.0010 Tree Planting 2620.5320.0011 Stream Restoration Program Supplies - Stream Restoration (Funded from Duffin Heights Fish Habitat RF) Total 2620.5320.0011 Stream Restoration 125 2,000 4,000 4,000 45,000 45,000 4,000 4,000 6,000 6,000 20,000 20,000 15,000 15,000 City of Pickering 2018 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:51 AM 2018 Budget 2620.5320.0015 Farmers Market Program supplies (includes marketing, site logistics, equipment, maintenance and entertainment) Total 2620.5320.0015 Farmers Market 51,000 51,000 Total Expenses 741,060 Revenues 1530.2620.0000 Rntl-CCC Roof Solar Panel Rental of Tomlinson Community Centre rooftop solar panels Total 1530.2620.0000 Rntl-CCC Roof Solar Panel 1592.2620.0000 Donations -Sustainability Sustainable Pickering Contributions Total 1592.2620.0000 Donations -Sustainability 1920.2620.0000 Trsf frm RF-Sustainablty Tree Planting - Duffin Heights Terrestrial Habitat Stream Restoration - Duffin Heights Fish Habitat Total 1920.2620.0000 Trsf frm RF-Sustainablty 2620.9950.0015 Farmers Market Vendor table fees Total 2620.9950.0015 Farmers Market 2620.9980.0001 Sponsorships Sustainability Sponsorships (No tax) Total 2620.9980.0001 Sponsorships 2620.9980.0015 Farmers Mkt Sponsorships Farmers Market Sponsorships (No tax) Total 2620.9980.0015 Farmers Mkt Sponsorships 2620.9985.0001 Marketing Spnosors Sustainability Marketing Sponsorships (Taxable) Total 2620.9985.0001 Marketing Spnosors 2620.9985.0015 Farmers Mkt Mrktng Spnsor Farmers Market Marketing Sponsorships (Taxable) Total 2620.9985.0015 Farmers Mkt Mrktng Spnsor 2620.9990.0000 Misc. lncome Seaton Workshop Series - Seaton Landowners Funding Total 2620.9990.0000 Misc. Income 2620.9993.0000 Oth Rev-Rebates/Incentive Green Initiatives - Incentives and Rebates received from Corporate Energy Programs Incentive from Save On Energy Certified Energy Manager Course Total 2620.9993.0000 Oth Rev-Rebates/Incentive (6,000) (6,000) (1,500) (1,500) (20,000) (15,000) (35,000) (25, 000) (25, 000) (1,000) (1,000) (500) (500) (9,000) (9,000) (1,000) (1,000) (4,000) (4,000) (60,000) (1,500) (61, 500) Total Revenues (144,500) 126 City of Pickering 2018 Approved Background Information 2620 Strategic Initiatives & Sustainability Run Date: 4/20/18 9:51 AM 2018 Budget Net Expenses 596,560 127 City of Pickering 2018 Current Budget Approved Final 2630 Committee of Adjustment Run Date: 4/20/18 9:49 AM 128 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE 2017 Expenditures 1100 Salaries & Wages 5,600 5,920 6,800 0 6,800 0.00% 1400 Employer Contributions 429 431 451 3 454 0.67% 1800 Conferences 0 0 1,000 0 1,000 0.00% 2110 Travel 415 536 820 0 820 0.00% 2395 Memberships 600 600 600 0 600 0.00% Total Expenditures 7,044 7,487 9,671 3 9,674 0.03% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves &R.F. Total Transfers 0 0 0 0 0 0.00% Net 7,044 7,487 9,671 3 9,674 0.03%< 128 City of Pickering 2018 Approved Background Information Committee of Adjustment Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2630.1100.0000 Salaries & Wages Honorarium - 5 Members 6,800 Total 2630.1100.0000 Salaries & Wages 6,800 2630.1400.0000 Employee Benefits This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 454 extended health and dental Total 2630.1400.0000 Employee Benefits 2630.1800.0000 Conferences Ontario Association of C/A Conference (1 member) Total 2630.1800.0000 Conferences 454 1,000 1,000 2630.2110.0000 Travel C/A Members - 17 meetings @ 55km per meeting @ $.53/km 500 C/A Members - Site Visits - 200km @ $.53/km 120 Ontario Association of C/A Conference (1 member) 200 Total 2630.2110.0000 Travel 820 2630.2395.0000 Memberships Ontario Association of C/A - 5 Members @ $120 each Total 2630.2395.0000 Memberships 600 600 Total Expenses 9,674 Total Revenues 0 Net Expenses 9,674 129 City of Pickering 2018 Current Budget Approved Final 2743 Heritage Pickering Run Date: 4/20/18 9:49 AM 130 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018. Approved Budget % CHGE. 2017 Expenditures 1800 Conferences 300 0 525 0 525 0.00% 2110 Travel 239 63 500 0 500 0.00% 2340 Seminars & Education 0 0 300 0 300 0.00% 2392 Consulting & Professional 1,399 10,847 8,000 2,000 10,000 25.00% 2394 Recpt, Prom & Sp Events 12 0 400 0 400 0.00% 2395 Memberships 75 75 100 0 100 0.00% 2396 Photo, Mapping, Printing 0 0 250 0 250 0.00% 5300 Stationery & Office Supplies 0 0 150 0 150 0.00% 5400 Gift Shop Plaques 0 0 3,000 (500) 2,500 (16.67%) Total Expenditures 2,025 10,985 13,225 1,500 14,725 11.34% Revenues • Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (687) 0 0 0 0 0.00% Total Transfers (687) 0 0 0 0 0.00% Net 1,338 10,985 13,225 1,500 '. ...... 14,725 .....:.........:....11.34%: 130 City of Pickering 2018 Approved Background Information 2743 Heritage Pickering Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2743.1800.0000 Conferences Heritage Conference - 1 staff (registration and accommodation) Total 2743.1800.0000 Conferences 2743.2110.0000 Travel Parking & Mileage Education Seminars and Conferences - Out of Town Total 2743.2110.0000 Travel 2743.2340.0000 Seminars & Education General Total 2743.2340.0000 Seminars & Education 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage permit review, cultural heritage assessments Total 2743.2392.0000 Consulting & Professional 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Designation events (2 @ approximately $200.00 each) Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2743.2395.0000 Memberships Annual fee for Community Heritage Ontario (Chair) Total 2743.2395.0000 Memberships 2743.2396.0000 Photo,Mapping,Printing General printing Total 2743.2396.0000 Photo,Mapping,Printing 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags Total 2743.5300.0000 Stationery & Office Suppl 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties (2 @ $500) Signage for Whitevale Heritage Conservation District (3 @ $500) - New Total 2743.5400.0000 Gift Shop/Plaques 525 525 250 250 500 300 300 10,000 10,000 400 400 100 100 250 250 150 150 1,000 1,500 2,500 Total Expenses 14,725 Total Revenues 0 Net Expenses 14,725 131 Gw y PICKERI.NG The Corporation of the City of Pickering Community Services. Department Director, Community Services (1-NUFT) Administrative Assistant, Community Services (1-NUFT) Clerk Typist (1 -UFT) Employee Complement 17 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 118 Union Full -Time (UFT) 55 Union Part -Time (UPT) 46 Union Full -Time Term (UFTT) 247 Union. Part -Time Term (UPTT) Cultural Services (Chart No. 4a) Director's Office Employee Complement 2 Non -Union FT 0 Non -Union PT 1 Union FT 0 Union PT Operations (Chart No. 4b & 4c) Cultural Services Employee Complement 1 Non -Union FT 0 Non -Union PT 7 Uhion FT 1 Union PT - 0 Union FT Term 40 Union PT Term Note: 66 Speciality Course Instructors Facilities Operations Employee Complement 5 Non -Union FT 0 Non -Union PT 31 Union FT - 15 Union PT 0. Union FT Term - 15 Union PT Term Chief Administrative Officer Facility Programs (Chart No. 4d) Public Works Employee Complement 6 Non -Union FT 0 Non -Union PT 62 -Union FT 3 Union PT 46 Union FT Term 0 Union PT Term January 22, 2018 /- Recreation Services Facility Programs. Employee Complement 2 Non -Union FT 0 Non -Union PT 13 Union FT 2.6 Union PT 0 Union FT Term 84 Union PT Term (Chart No. 4e) J Recreation Services -Employee Complement 1 Non -Union FT 0 Non -Union PT 4 Union FT 10 Union PT 0 Union FT Term 108 Union PT Term Chart No. 4 C�Ga f DICKERING Event Staff (20-UPTT) J The Corporation of the City'of Pickering Community Services Department Cultural Services Section Director, Community Services Supervisor, Cultural Services (1-NUFT) 1 Employee Complement 1 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 7 Union Full -Time (UFT) 1 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 40 Union Part -Time Term (UPTT) Coordinator, Cultural Services (1 -UFT) • J Coordinator, Community Partnerships (1 -UFT) Communications Coordinator, Cultural Services (1 -UFT) J Chief Administrative Officer Coordinator, Museum Operations (1 -UFT) January 1, 2018 Event & Volunteer Programmer (1 -UFT) Museum Booking Coordinator (1 -UFT) Conservator (1 -UFT) Costumer (1-UPT) Education Instructors (14-U PTT) Seasonal Tours Staff (4-U PTT) J Heritage Program Assistant (2-UPTT) Chart No. 4(a) dz, PICKERING The Corporation of the City of Pickering Community Services Department Facilities Operations Section Administrative Assistant, Facilities Operations (1-NUFfl Director, .Community Services Division Head, Operations (1-NUFT) • Supervisor, Facilities Operations (2-NUFT) ` J Employee Complement 5 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 31 Union Full -Time (UFT) 15 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 15 Union Part -Time Term (UPTT) Manager, Facilities Capital Projects (1-NUFT) Coordinator, Facilities Operations (1 -UFT) j Lead Hand, Facility Maintenance (2 -UFT) Swimming Pool Maintenance Person (2 -UFT) Facility Maintenance Person (6 -UFT)) Facility Custodian (1-UPT) Facility Attendant ' (3 -UFT) (8-UPT) (7-U PTT) i Foreperson, Ice Arena (2 -UFT) Facility Attendants (6 -UP -1) (8-UPTT) � 1 Foreperson, Mechanical Systems & Facilities Operations (1 -UFT) Maintenance Mechanic, Facilities - (1 -UFT) Maintenance Worker, Ice Arena (11 -UFT) Chief Administrative Officer Coordinator, Facilities Capital Assets (1 -UFT) Facility Maintenance, Museum Site (1 -UFS" January 22, 2018 Chart No. 4(b) 0z -rot DICKERING The Corporation ofthe City of Pickering Community Services Department Public Works Section Director, Community Services Division Head, Operations 1 Manager, Public Works (1-NUFT) Administrative Assistant, Public Works (1-NUFT) J Employee Complement 6 Non -Union Full -Time (NUFT) 62 Union Full -Time (UFT) 3 Union Part -Time (UPT) 46 Union Full -Time Term (UFTT)* 0 Union Part -Time Term (UP.TT) Supervisor, Parks & Property, Operations (1-NUFT) J Foreperson, Parks & N Property (1 -UFT) Coordinator, Parks, Infrastructure (1 -UFT) Lead Hand, Parks & Property . (1 -UFT) 1 J Inspector, Parks Operations (1 -UFT) J Horticulturalist (1 -UFT) Lead Hand, Parks Turf Operations (1 -UFT) \ J i Maintenance, Worker Parks & Property (1 2 -UFT) J J Labourers Parks & Property (2-UPT) J Labourer, Parks & Property (Term) (13-U I- I 1) Student Labourer, Parks. & Property (23-U FTT) / Supervisor, Roads Operations (1-NUFT) Foreperson, Roads Maintenance (1-UFT)J Heavy Equipment Operator I (13-UFT)J Heavy Equipment Operator 11 (2 -UFT) Inspector, Municipal Infrastructure (1 -UFT) r Foreperson, Roads . Rehabilitation (1 -UFT) Lead Hand, Roads Maintenance (1 -UFT) Heavy Equipment Operator III (2 -UFT) Labourer, Roads (Term) (3-UFTT), Chief Administrative Officer Maintenance Worker, Roads (1 O -UFT) J Labourer, Roads (1-UPT) Student Labourer, Roads (6 +1-U1- 1)) Supervisor, Public Works Administration (1-NUFT) Clerk, Public Works Administration (1 -UFT) J Clerk, Municipal Garage' (1 -UFT) \ Supervisor, Fleet Operations (1-NUFT) l Coordinator, Central Stores & Support Services • (1 -UFT) Stores Clerk/Building Attendant (1 -UFT) Foreperson, Municipal Garage (1 -UFT) \ J Truck Automotive Apprentice Mechanic (1 -UFT) January 1, 2018 Service Person, Municipal Garage (1 -UFT) Repairperson, Small Equipment (1 -UFT) • Mechanic, Municipal Garage (5 -UFT) J Chart No. 4(c) ce', :f PICKERING The Corporation of the City of Pickering Community Services Department Facility Programs Section Director, Community Services 1 Manager, Faci ity Programs & . Administration (1-NUFT)) Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 13 Union Full -Time (UFT) 26 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 84 Union Part -Time Term (UPTT) Coordinator, Aquatic Programs (1 -UFT) Aquatic Programmer (1 -UFT) f Coordinator, Program Registration (1 -UFT) Asst. Coordinator, Program Registration (1 -UFT) Coordinator, Facility Bookings (1-uFT) Clerk, Program Registration' (2-UPTT) Asst. Coordinator, Parks & Facility Bookings (1 -UFT) Coordinator, Facility (4-U PT) Aquatic Program Assistant (4-uPT) Aquatic Staff (7o-UPTT) Child Care Worker (1-uPT+4-uPTT) Child Supervision Leader (1-uPT) Coordinator, Recreation Complex Administration (1 -UFT) . Clerk -Typist (Complex) (1 -UFT) Clerk, Recreation Complex (6-uPT) Clerk, Rec. Complex•Memberships (1 -UFT) Shift .Leader, Recreation Complex (1 -UFT) Chief Administrative Officer Note: 66 Speciality Course Instructors not included January 1, 2018 Health & Fitness Specialist • (1-NUFT) Coordinator, Fitness Services (3 -UFT) Coordinator, Fitness Rooms (1-upT) Fitness Instructors (9-UPT, 8 UPTT) - Chart No. 4(d) 64 ° The Corporation of the City of Pickering PJCKERING Coordinator, Recreation Programs (1 -UFT) Community Services Department Recreation Services Section Director, Community Services Manager • Rec eation Services (1-NUFT)J Coordinator, Marketing Recreation Services (1 -UFT) Note: 66 Speciality Course Instructors not included Coordinator, Community Recreation Programs (1-UFf)J Chief Administrative Officer Recreation Programmer, George Ashe Library & Community Centre (1 -UFT)) Employee Complement 1 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 4 Union Full -Time (UFT) 10 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 108 Union Part -Time Term (UPTT) Accessibility Coordinator (1-UPT) J Program Staff (4-UPTT) Youth Staff (35-uPTT) Camp Staff (68-UPTT) Facility Security Guard (7-UPT+1-uP17)_ Assistant Recreation Proarammer c2-uF-n January 1, 2018 Chart No. 4(e) City of Pickering 2018 Current Budget Approved Final Culture, Recreation & Facilities Run Date: 4/19/18 2:35 PM 138 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 6,464,404 6,778,162 6,716,969 155,591 6,872,560 2.32% Salaries & Wages - Prg. 762,585 877,778 772,504 100,662 873,166 13.03% Overtime 153,535 172,365 176,470 (2,500) 173,970 (1.42%) 0001 Program Overtime 4,430 5,170 0 0 0 0.00% Employer Contributions 1,533,998 1,617,028 1,591,572 168,242 1,759,814 10.57% Conferences 2,423 741 3,300 (300) 3,000 (9.09%) Uniforms 36,882 45,509 47,100 1,200 48,300 2.55% Travel 16,592 14,198 18,100 (1,000) 17,100 (5.52%) Freight, Express & Cartage 4,061 0 1,000 1,500 2,500 150.00% Cellular Phones 27,234 18,862 35,280 (260) 35,020 (0.74%) Telephones 109,230 86,131 111,909 (9,550) 102,359 (8.53%) Advertising 159,982 177,352 159,200 26,400 185,600 16.58% Trade Shows, Exhib & Displays 682 677 1,000 200 1,200 20.00% Subscription & Publications 1,034 1,274 1,400 200 1,600 14.29% Seminars & Education 22,928 25,969 30,035 (3,075) 26,960 (10,24%) Purch Prnting/Broch/News Ltr 58,473 52,884 57,000 0 57,000 0.00% Insurance Premium 76,815 66,045 66,045 (4,200) 61,845 (6.36%) Ins. Deductible 5,010 3,670 11,000 0 11,000 0.00% Consulting & Professional 175,976 187,246 260,750 72,210 332,960 27.69% Recpt, Prom & Sp Events 44,180 56,298 48,985 34,310 83,295 70.04% Memberships 13,469 13,835 16,231 (1,018) 15,213 (6.27%) Photo, Mapping, Printing 450 1,731 500 3,500 4,000 700.00% Outside Agency Sery 192,999 260,470 332,295 (14,220) 318,075 (4.28%) Build Repairs & Mtce 1,177,630 1,078,918 1,185,580 73,575 1,259,155 6.21% Veh - Repairs & Maintenance 13,106 9,416 10,000 1,300 11,300 13.00% Misc Equip Repairs 242,382 258,275 265,015 (190,825) 74,190 (72.01%) Software/Hardware Maintenance Cor 80,982 70,005 99,500 (49,700) 49,800 (49.95%) Antiques Repairs Mtce. 5,403 6,507 5,800 2,900 ' 8,700 50.00% Other Fix. Assets Rep & Mtce. 57,818 51,140 52,300 (52,300) 0 (100.00%) Grounds Upkeep 415 790 2,800 0 2,800 0.00% Community Use of Schools 2,074 3,269 4,600 (1,100) 3,500 (23.91%) Building Rentals 80,458 71,250 72,010 200 72,210 0.28% Prgm - Build Rentals 191,000 196,000 196,000 0 196,000 0.00% Rental Misc Equip 1,890 2,776 3,800 300 4,100 7.89% Land Rentals 32,240' 44,810 46,160 0 46,160 0.00% Stationery & Office Supplies 19,326 13,001 11,000 6,400 17,400 58.18% Forms 900 355 . 1,900 0 1,900 0.00% Program Supplies 58,964 10,019 10,300 500 10,800 4.85% 138 City of Pickering 2018 Current Budget Approved Final Culture, Recreation & Facilities Run Date: 4/19/18 2:35 PM 139 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Event Supplies 180,352 280,357 287,192 (26,292) 260,900 (9.15%) Prgms Supplies 84,933 74,035 90,385 17,115 107,500 18.94% Athletic Equip. Playroom 14,359 2,179 1,800 2,500 4,300 138.89% Drop -In Centre Supplies 4,207 3,255 4,400 0 4,400 0.00% Supplies - Special Events 17,381 11,439 16,200 1,300 17,500 8.02% Antique Purchases 824 590 600 0 600 0.00% Committee Expenses 2,789 8,878 8,500 0 8,500 0.00% Gift Shop Plaques 5,103 4,062 5,500 250 5,750 4.55% Utilities - Water 152,003 156,569 152,965 16,275 169,240 10.64% Utilities - Gas 243,489 249,708 313,000 (17,565) 295,435 (5.61%) Utilities - Hydro 1,258,935 1,224,417 1,447,156 105,702 1,552;858 7.30% Utilities - Oil 4,141 4,577 5,683 0 5,683 0.00% Utilities - Cable T.V. 1,299 1,445 850 0 850 0.00% Gas, Oil Tires 8,173 8,317 8,825 1,250 10,075 14.16% Supplies & Tools 42,550 41,738 54,561 (2,330) 52,231 (4.27%) Minor Furniture & Fixtures 26,105 29,662 29,700 18,000 47,700 60.61% Misc. Equipment 14,652 14,988 18,650 2,150 20,800 11.53% Taxes Tenant 0 0 1,575 (1,575) 0 (100.00%) Total Expenditures 13,893,255 14,396,142 14,872,952 435,922 15,308,874 2.93% Revenues Federal Grant (67,917) (87,303) (50,000) (5,725) (55,725) 11.45% Ont. Specific Grants (114,624) (140,436) (175,624) 2,552 (173,072) (1.45%) Program Registrations (1,538,305) (1,688,961) (1,648,850) (122,876) (1,771,726) 7.45% Gift Shop (9,479) (10,152) (8,000) (1,500) (9,500) 18.75% Snack Bar (14,413) (16,658) (15,025) (2,225) (17,250) 14.81% Vending Machines (11,283) (11,659) (12,500) 200 (12,300) (1.60%) Rentals (4,466) (4,886) (4,532) (68) (4,600) 1.50% Advertising Space (63,137) (55,503) (52,000) 13,500 (38,500) (25.96%) Memberships-Pool/Health Club (8,000) (7,000) (7,150) (850) (8,000) 11.89% Programs (10,330) (47,467) (49,000) 2,500 (46,500) (5.10%) Child Supervision (47,187) (32,665) (30,000) (5,000) (35,000) 16.67% Fitness Testing (48,999) (52,805) (50,000) 0 (50,000) 0.00%. Donations (474) (3,554) (1,000) 0 (1,000) 0.00% Admissions - Public & Edu. (109,461) (121,548) (108,500) (8,700) (117,200) 8.02% Admissions -Tennis (91,008) (83,185) (90,000) 0 (90,000) 0.00% Admissions - Skating (21,525) (15,922) (25,500) 2,000 (23,500) (7.84%) Admissions - Public Swimming (58,196) (53,063) (60,596) (1,404) (62,000) 2.32% Admissions - Squash (18,565) (16,682) (21,000) 0 (21,000) 0.00% Admissions - Fitness Room (4,847) (6,003) (6,000) 0 (6,000) 0.00% 139 City of Pickering 2018 Current Budget Approved Final Culture, Recreation & Facilities Run Date: 4/19/18 2:35 PM 140 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC 2018 Approved Budget % CHGE 2017 Admissions - Racquet Ball (3,736) (3,442) (5,000) 0 (5,000) 0.00% Rentals - Ice Surface (1,432,096) (1,496,657) (1,525,000) 0 (1,525,000) 0.00% Rentals - Pool (270,279) (264,851) (287,666) (4,334) (292,000) 1.51% Rentals - Mtg. Room/Public (75,578) (79,849) (69,000) (9,000) (78,000) 13.04% Rentals - Mtg. Room/Prog. (27,000) (27,000) (27,000) 0 (27,000) 0.00% Rentals - Halls (127,648) (136,058) (135,000) (7,000) (142,000) 5.19% Rentals - Pool -School Board (2,166) (2,296) (2,000) (100) (2,100) 5.00% Rentals - West Shore C.C. (60,356) (58,070) (56,590) (4,410) (61,000) 7.79% Rentals - East Shore C.C. (52,920) (56,497) (49,000) (7,000) (56,000) 14.29% Rentals = Lockers (83) (229) (100) 0 (100) 0.00% Membertships-Tennis (25,593) (22,403) (30,000) 5,000 (25,000) (16.67%) Memberships - Pool/Health Club (680,600) (653,524) (686,000) (25,000) (711,000) 3.64% Memberships - Squash (82,002) (71,105) (85,000) 0 (85,000) 0.00% Memberships - General (137,646) (133,147) (140,000) (5,000) (145,000) 3.57% Memberships - Racquet Ball (24,886) (21,711) (24;000) • 0 (24,000) 0.00% Rentals - Cl9remont C.C. (1,238) (414) (800) 0 (800) 0.00% Rentals - Petticoat Creek (45,9.15) (48,260) (45,000) (5,000) (50,000) 11.11% Rentals - Wellness Clinic (40,664) (41,762) (41,000) (2,000) (43,000) 4.88% Rentals - Pottery Studio (10,260) (10,500) (10,500) 7,860 (2,640) (74.86%) Arena Floor Rentals 0 (43,501) (38,000) (9,000) (47,000) 23.68% Other Revenue (253) (1,336) 0 0 0 0.00% Other Misc Revenue (89,725) (24,240) (28,500) (4,000) (32,500) 14.04% Misc, Event Revenue (17,301) (708) 0 0 0 0.00% Netted Revenue (128,289) (132,272) (132,276) • (23,515) (155,791) 17.78% Event Vendor Fees (2,735) (5,344) (16,000) (1,500) (17,500) 9.38% Nutrition 0 (176) 0 0 0 0.00% Sponsorships No Tax 0 0 0 (8,000) . (8,000) 0.00% Marketing Sponsorships (39,925) (70,092) (212,500) 0 (212,500) 0.00% Other Revenue - Membership NSF F (7,565) (4,501) (2,400) (2,600) (5,000) 108.33% Total Revenues (5,628,675) (5,865,397) (6,063,609) (232,195) (6,295,804) 3.83% Transfers from Reserves & R.F. Trans. from Continuing Studies Res. (27,082) (52,901) (58,100) 24,640 (33,460) (42.41%) Transfer from Reserve Fund (124,575) (114,382) (166,650) 86,525 (80,125) (51.92%) Total Transfers (151,657) (167,283) (224,750) 111,165 (113,585) (49.46%) Net 8,112,923 8,363,462 8,584,593 314,892 8,899,485. ...... 3,67% 140 iekeriii g :Cwlture; R'e:creafion:&:Facilities.D:epartrrienl umlmSary:of Noteworthy .Current:Bu'd.get.Chan Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1100 Program Salaries 1400 Employer Contributions 2140 Telephones 2210 Advertising 2392 Consulting & Professional Fees 2394 Receptions, Promotions & Special Events 2399 Outside Agency Services 2435 Building Repairs & Maintenance 2478 Miscellaneous Equipment Repairs 2479 Software Hardware Maintenance 2481 Other Fixed Assets Repairs & Maintenance Amount $ 155,591 100,662 168,242 (9,550) 26,400 72,210 Explanations Increase is primarily due to the conversion of the Clerk, Public Works Administration to the Asst. Coordinator, Parks & Facility (offset by a transfer from the Public Works Budget), the conversion of the Lead Hand, Municipal Garage to the Coordinator, Facility Capital Assets (offset by a transfer from the Public Works Budget), the introduction of one new full time Asst., Coordinator, Facility Bookings position and one new full time Supervisor, Pickering Museum Village. Increase is due to new and enhanced programming (offset 100% by program revenues). Benefits have largely increased due to higher life and long- term disability premium costs and additional benefit costs for new positions. Decrease due to renegotiation of rates for City voice and data network services and lower network costs. Increase is due to promotional initiatives for the Age Friendly Community Plan (offset 100% by provincial grant funding). Increase is primarily due to the various studies planned for 2018 (partially funded by development charges) including the Age Friendly Community Plan, Facilities Way Finding Study, Civic Complex Site Use Plan (partially offset by Development Charge Funding) and the Security Services Study. 34,310 Increase is due to the supply costs for the Age Friendly Community Plan (offset 100% by provincial grant funding). Decrease is due to the expired Environics software agreement and the elimination of a contracted camp program. Increase is primarily due to the reallocation of costs from accounts 2478 & 2481 to 2435 to ensure proper coding of expenditures. Decrease is primarily due to the reallocation of costs from account 2478 to 2435 and to the completion of one time equipment repairs in 2017 which were thereby removed from the 2018 budget. (14,220) 73,575 (190,825) (49,700) (52,300) Decrease is due to the replacement of Active software with Active Net software (used for program registration, facility bookings and point of sale transactions). Decrease is due primarily to the reallocation of costs from account 2481 to 2435 to ensure proper coding of expenditures. 141 of ?iek000 ;.Giltiire,::Ree.i'eatian:8i jracilties: Depa:rtrrieiffi :: .......................................................... umma.ry:of..:Noteworthy:Cur:rent:Budget Change: Expenditures - Increases/(Decreases) Budget Item Amount Explanation 5320 Event Supplies (26,292) Decrease is primarily due to the completion of the one-time grant funded Canada 150 youth events in 2017 which were thereby removed from the 2018 budget. 5320 Programs Supplies 17,115 Increase is due to additional program supply costs (offset 100% by program revenue). 5510 Utilities - Water 16,275 Increase is based on 2017 projected actual costs and Durham Region water rate increase. 5520 Utilities - Gas (17,565) Decrease is based on 2017 projected actual costs. 5530 Utilities - Hydro 105,702 Increase in City. Facilities hydro budgets is based on 2017 projected actual costs and anticipated hydro rate increase for 2018. However, due to anticipated hydro savings from the implementation of the LED streetlights replacement program and other energy saving projects, the City's overall hydro budget for 2018 remains unchanged from 2017. 5973 Minor Furniture & 18,000 Increase is due to table and chair replacements at Fixtures various community centres. Total Expenditure Changes $ 435,922 142 C:ityrb Pickering:.:.:::: 2.4'18: Culture;::,:,:Recreation;&:ra'ci(ities::d+partm;ent:`:::':: Summary:of Note'worth.y. Current Bad'g' et Chariges: Revenues - (Increases)/Decreases Budget Item 1610 Federal Grant 9397 Program Registration 9940 Advertising Space 9970 Child Supervision 9920 Admissions - Public & Education 9933 Rentals - Meeting Room/Public 9935 Rentals - Halls 9938 Rentals - East Shore Community Centre 9941 Memberships - Tennis 9943 Memberships - Pool/Health Club 9945 Memberships - General 9949 Rentals - George Ashe Community Centre 9957 Rentals - Pottery Studio 9959 Arena Floor Rentals 9954 Netted Revenue 9980 Sponsorships No Tax Amount ($5,725) (122,876) 13,500 Explanation Increase is due to actual revenues in 2017. Increase is due to actual revenues in 2017 and proposed user fee increases in 2018. Decrease is due to the expired Arena Advertising Agreement which eliminates the associated contract revenues from the 2018 budget. Arena advertising will now be coordinated through the City's Coordinator, Marketing Partnership contract position whose salary is already in the City's base budget. (5,000) Increase is due to (8,700) Increase is due to (9,000) Increase is due to actual revenues in 2017. actual revenues in 2017. actual revenues in 2017. (7,000) Increase is due to projected revenues in 2018. (7,000) Increase is due to actual revenues in 2017. 5,000 Decrease is based on actual revenues in 2017. (25,000) Increase is due to projected revenues in 2018. (5,000) Increase is due to projected revenues in 2018, (5,000) Increase is due to actual revenues in 2017. 7,860 Decrease is due to the terminated lease agreement for the Pottery Studio which eliminates the associated lease revenues from the 2018 budget (effective April 1, 2018). (9,000) Increase is due to actual revenues in 2017. (23,515) Increase reflects additional cost recoveries from the Library for janitorial services performed by City staff. (8,000) Reflects new revenue accounts to record sponsorships that are non-taxable (to ensure proper tracking of taxable and non-taxable sponsorships). Total Revenue Changes ($232,195) 143 *.''''''.*•:•:•:•:.:-::-:•:•:•...:-:-:-:.......:-:-:-:•:.•:•:•:-:•:.......:•:.:-.-....'••-......;;....:•.. ......:-....r.:''''''''''':•:•".:.:-:.:.::::.:.:.:.:.::.:.... •:''/,':•:::::::•::•:•::::::•:::::.:.H•:•:':::•:•:•:••:*::•:.'.:::::•:.::•:.:.:*:::::•:;.•:::':•:•::*•:.::.:.,. .4 . ' . -.:....:,:•:....e.:•.•.•.•.•.•...•.. ' .:.:•:.:::::::::::::.:.:.:.:.:..::::::::.............::::„............. . . .../..,....,..,............,..,,......,.:.:.........:.:.:.:.:...:.:.•.....,::::. Culturei.., Recreation. . . Facilities... epar ment-:-...-:.:..-. "''''':::::.::•:::::::::::::::::::::::::::::::......:.....: •••:•::::::::::::::;.:::::::::::::::::.:............ '''':•-:::::::::::::::::..:::::::::::. 0.rnrriary.:Of:fidteWdrthyr•CarrentEtiti:get:Change:-:-:-:.:-:-:-..:.:-:-.-. Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1911 Transfer From Continuing Studies Reserve 1920 Transfer from Reserve Fund Amount Explanation $24,640 Decrease reflects completion of Recreation Services Master Plan (portion funded from the Continuing Studies Reserve) in 2017. 86,525 Total Transfer Changes $111,165 Decrease reflects completion of Recreation Services Master Plan (portion funded from DCs) and other FGT funded projects in 2017. 1 44 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Net Costs (per $100,000 Assessment) per Capita Excluding Amortization Service Pickering Whitby. Oshawa Clarington Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Roadways - Unpaved $10 $1 $0 $5 $28 Roadways - Bridges and Culverts* $3 $1 $2 $6 $14 Roadways - Traffic Operations $27 $56 $33 $103 $115 Winter Control* - Except Sidewalks, Parking Lots $17 $14 - $32 $34 $44 Street lighting $17 $11 $15 $16 $20 Storm Sewer - Urban $7 $5 $4 $6 Parks $50 $36 $55 $26 $34 Recreation Programming Recreation Facilities - Other Library $65 $40 $51 $31 $49 Museums $11 Planning $26 $10 $30 $4 Building Permit and Inspection Services* $18 ($8) $15 $15 $7 * Net costs per Capita Including Amortization 145 City of Pickering 2018 Current Budget Approved Final 2711 Cult. & Rec. - Admin. Run Date: 4/20/18 9:49 AM 146 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 1,307,329 1,464,041 1,472,819 59,970 1,532,789 4.07% 1200 Overtime 36,030 26,755 26,840 0 26,840 0.00% 1400 Employer Contributions 357,471 405,439 403,747 51,229 454,976 12.69% 1800 Conferences 2,423 741 3,300 (300) 3,000 (9.09%) 1900 Uniforms 1,245 2,306 2,500 0, 2,500 0.00% 2110 Travel 8,820 7,141 8,000 0 8,000 0.00% 2131 Cellular Phones 6,983 6,684 8,400 (900) 7,500 (10.71%) 2140 Telephones 13,823 5,702 9,016 (100) 8,916 (1.11%) 2210 Advertising 116,647 134,730 116,000 5,400 121,400 4.66% 2220 Subscription & Publications 421 1,104 800 200 1,000 25.00% 2340 Seminars & Education 3,930 1,601 1,200 2,000 3,200 166.67% 2370 Insurance Premium 12,105 10,354 10,354 0 10,354 0.00% 2392 Consulting & Professional 137,978 136,012 161,700 81,800 243,500 50.59% 2394 Recpt, Prom & Sp Events 1,891 6,450 4,500 8,500 13,000 188.89% 2395 Memberships 6,155 6,412 6,973 (473) 6,500 (6.78%) 2396 Photo, Mapping, Printing 450 1,731 500 3,500 4,000 700.00% 2399 Outside Agency Sery 15,773 15,773 16,800 (16,800) 0 (100.00%) 2479 Software/Hardware Maintenanc 78,013 62,325 86,020 (50,300) 35,720 (58.47%) 2648 Building Rentals 80,448 71,240 72,000 200 72,200 0.28% 5300 Stationery & Office Supplies 4,726 4,291 3,100 1,200, 4,300 38.71% 5350 Committee Expenses 2,789 8,878 8,500 0 8,500 0.00% 5530 Utilities - Hydro 10,367 0 0 0 0 0.00% 5973 Minor Furniture & Fixtures 1,441 1,117 1,000 0 1,000 0.00% Total Expenditures 2,207,258 2,380,827 2,424,069 145,126 2,569,195 5.99% Revenues 9990 Other Revenue (253) (1,336) 0 0 0 0.00% 9950 Misc. Event Revenue (17,301) (708) 0 0 0 0.00% Total Revenues (17,554) (2,044) 0 0 0 0.00% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (22,197) (35,246) (34,550) 34,550 0 (100.00%) 1920 Transfer from Reserve Fund (110,327) (105,590) (127,150) 47,025 (80,125) (36.98%) Total Transfers (132,524) (140,836) (161,700) 81,575 (80,125) (50.45%) Net 2,057,180 2,237,947. 2,262,369 226,701 2,489,070 10,02% 146 City of Pickering 2018 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2711.1100.0000 Salaries & Wages Base Salaries and Wages Coordinator, Marketing Partnerships contract position. Transfer of Coordinator, Marketing Partnerships contract position to 2621 Transfer of full time Clerk, Public Works Administration position from 2500. Position converted to a full time Assistant Coordinator, Parks & Facility Bookings position (cost neutral). Transfer of full time Lead Hand, Municipal Garage position from 2315. Position converted to a full time Coordinator, Facility Capital Assets position (net cost savings of $20,187). New full time Assistant Coordinator, Facility Bookings position - effective July 1 Transfer of Supervisor, Cultural Services (50%) effective July 1, 2018 from 2744 1,364,185 78,732 (78, 732) 53,816 62,923 26,908 24,957 Total 2711.1100.0000 Salaries & Wages 1,532,789 2711.1200.0000 Overtime Program Registration (3 sessions) 2,300 Programs and Events 10,230 Department Graphics 6,230 Administration 1,830 Facilities 6,250 Total 2711.1200.0000 Overtime 2711.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to Coordinator, Marketing Partnerships contract position. Benefits related to transfer of Coordinator, Marketing Partnerships contract position to 2621. Benefits related to transfer of full time Clerk, Public Works Administration position from 2500. Position converted to a full time Assistant Coordinator, Parks & Facility Bookings position. Benefits related to transfer of full time Lead Hand, Service Garage position from 2315. Position 20,725 converted to a full time Coordinator, Facility Capital Assets position (net cost savings of $3,730). Benefits related to new full time Assistant Coordinator, Facility Bookings position - effective July 1 9,507 Benefits related to transfer of Supervisor, Cultural Services (50%) effective July 1, 2018 from 2744 7,000 26,840 398,494 5,388 (5,388) 19,250 Total 2711.1400.0000 Employer Contributions 454,976 2711.1800.0000 Conferences Ontario Association of Architects - Manager, Facilities Operations 1,000 Creative Cities Conference 2,000 Total 2711.1800.0000 Conferences 3,000 2711.1900.0000 UNIFORMS For City Event Staff 2,500 Total 2711.1900.0000 UNIFORMS 2,500 2711.2110.0000 Travel Parking & Mileage 8,000 147 City of Pickering 2018 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 4/20/18 9:51 AM Total 2711.2110.0000 Travel 2711.2131.0000 Cellular Phones Annual Smartphone charges - various staff (Division Head, Manager, Supervisor (1), Coordinator (7). Annual Smartphone & Tablet charges - Director, Community Services Total 2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones Voice / Data Internet Total 2711.2140.0000 Telephones 2711.2210.0000 Advertising Includes all Sections within the Division - radio advertising, additional City promotion Accessible Communications Community Page Program & Teen Advertising Corporate Tourism Family Calendar 2018 Budget 8,000 6,300 1,200 7,500 5,980 2,936 8,916 20,200 1,000 86,000 5,000 6,200 3,000 Total 2711.2210.0000 Advertising 121,400 2711.2220.0000 Subscriptions & Publicati Includes all Division Sections excluding Museum and Complex 1,000 Total 2711.2220.0000 Subscriptions & Publicati 1,000 2711.2340.0000 Seminars & Education CPRC & First Aid Training - Various staff 200 Accessibility Conference - Accessibility Coordinator 1,000 Marcom 800 Digicom 1,200 Total 2711.2340.0000 Seminars & Education 3,200 2711.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). , Total 2711.2370.0000 Insurance Premium 2711.2392.0000 Consulting & Professional Facility Condition Assessments (self -audits of minor buildings) - funded from FGT Space Use Study (Phase 2) (22.5% DC funded) Facilities Way Finding Study (39% DC funded) Age Friendly Community Plan (39% DC funded) Security Services Review Total 2711.2392.0000 Consulting & Professional 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area Council Inaugural Reception 148 10,354 10,354 23,500 35,000 50,000 75,000 60,000 243,500 6,000 7,000 City of Pickering 2018 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 13,000 2711.2395,0000 Memberships (1x$695) Ont.Rec & Facilities Assoc., (1x$380) Festivals & Events 1,165 Royal Architectural Institute of Canada (RAIC) 400 Canadian Institute of Quantity Surveyors (CIQS) 380 Ontario Association of Architects 850 Creative City Network of Canada 445 Parks and Recreation Municipal Membership 3,260 Total 2711.2395.0000 Memberships 6,500 2711.2396.0000 Photo,Mapping,Printing To cover professional services for photography map, printing reproductions, plotter supplies 4,000 Total 2711.2396.0000 Photo,Mapping,Printing 4,000 2711.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Auto Cad 600 Maintenance - Facility Asset Management 30,000 Maintenance - Active Net 5,000 Maintenance - Adobe Photo Shop 120 Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts 35,720 2711.2648.0000 Building Rentals Rental charges associated with 1101 Kingston Road lease 72,200 Total 2711.2648.0000 Building Rentals 72,200 2711.5300.0000 Stationery & Office Suppl General office supplies 2,000 Minor office supplies & equipment - 1101 Kingston Road offices 1,500 Access cards 800 Total 2711.5300.0000 Stationery & Office Suppl 2711.5350.0002 Cttee Exp -Access Cttee Committee Special Event expenses Total 2711.5350.0002 Cttee Exp -Access Cttee 2711.5350.0003 Cttee Exp -Cultural Advsry Committee related expenses Total 2711.5350.0003 Cttee Exp -Cultural Advsry 2711.5973.0000 Furniture & Fixtures Office chairs replacement Total 2711.5973.0000 Furniture & Fixtures 4,300 6,000 6,000 2,500 2,500 1,000 1,000 Total Expenses 2,569,195 Revenues 1920.2711.0000 Trsf frm RF - C&R Admin DC Funding (22.5%) for Space Use Study (Phase 2) DC Funding (39%) for Facilities Way Finding Study 149 (7,875) (19,500) City of Pickering 2018 Approved Background Information 2711 Cult. & Rec. - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget DC Funding (39%) for Age Friendly Community Plan Federal Gas Tax funding for Facility Condition Assessments (self -audits of minor buildings) Total 1920.2711.0000 Trsf frm RF - C&R Admin (29,250) (23, 500) (80,125) Total Revenues (80,125) Net Expenses 2,489,070 150 City of Pickering 2018 Current Budget Approved Final 2124 Civic Centre Run Date: 4/20/18 9:49 AM 151 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 210,493 219,088 240,003 4,282 244,285 1.78% 1200 Overtime 4,283 5,547 5,230 0 5,230 0.00% 1400 Employer Contributions 28,026 33,726 47,048 9,114 56,162 19.37% 1900 Uniforms 2,611 2,084 2,500 (500) 2,000 (20.00%) 2340 Seminars & Education 47 0 0 0 0 0.00% 2370 Insurance Premium 4,015 3,709 3,709 (700) 3,009 (18.87%) 2371 Ins. Deductible 0 0 1,000 0 1,000 0.00% 2392 Consulting & Professional 3,969 9,667 0 0 0 0.00% 2394 Recpt, Prom & Sp Events 15 0 0 0 0 0.00% 2399 Outside Agency Sery 3,941 65,700 65,300 19,520 84,820 29.89% 2435 Build Repairs & Mtce 207,217 158,481 193,945 (53,820) 140,125 (27.75%) 2478 Misc Equip Repairs 28,430 40,402 43,100 (43,100) 0 (100.00%) 2678 Rental Misc Equip 324 443 500 0 500 0.00% 5510 Utilities - Water 12,493 9,965 13,685 (2,050) 11,635 (14.98%) 5520 Utilities - Gas 22,103 21,457 26,077 (1,300) 24,777 (4.99%) 5530 Utilities - Hydro 165,846 156,934 189,824 14,000 203,824 7.38% 5550 Utilities - Cable T.V. 1,299 1,445 850 0 850 0.00% 5902 Supplies & Tools 2,145 3,093 3,000 0 3,000 0.00% 5973 Minor Furniture & Fixtures 8,894 0 0 0 0 0.00% Total Expenditures 706,151 731,741 835,771 (54,554) 781,217 (6.53%) Revenues 9916 Vending Machines (256) (378) (1,000) 500 (500) (50.00%) 9954 Netted Revenue (128,289) (132,272) (132,276) (23,515) (155,791) 17.78% Total Revenues (128,545) (132,650) (133,276) (23,015) (156,291) 17.27% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (3,969) 0 0 0 0 0.00% 1920 Transfer from Reserve Fund 0 0 (12,500) 12,500 0 (100.00%) Total Transfers (3,969) 0 (12,500) 12,500 0 (100.00%) Net 573,637 599,091 689,995 (65,069) 624,926 (9.43%) 151 City of Pickering 2018 Approved Background Information 2124 Civic Centre Run Date; 4/20/18 9:51 AM 2018 Budget Expenditures 2124.1100,0000 Salaries & Wages Base Salaries and Wages One part time Facility Attendant position converted to one full time Facility Attendant position due to CUPE collective agreement changes (net cost savings). Increased hours (1,040) for term Facility Attendant positions for additional cleaning coverage of Library washrooms (full cost recovery from Library) 229,712 (4,677) 19,250 Total 2124.1100.0000 Salaries & Wages 244,285 2124.1200.0000 Overtime To meet service level/workload commitments 5,230. Total 2124.1200.0000 Overtime 5,230 2124.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 47,319 extended health and dental Benefits related to one part time Facility Attendant position converted to one full time Facility 8,093 Attendant position due to CUPE collective agreement changes (net cost). Benefits related to Increased hours (1,040) for term Facility Attendant positions for additional 750 cleaning coverage of Library washrooms (full cost recovery from Library). Total 2124.1400.0000 Employer Contributions 2124.1900.0000 Uniforms Uniforms Total 2124.1900.0000 Uniforms 2124.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2124.2370.0000 Insurance Premium 2124.2371.0000 Insurance Deductible Insurance Deductible 56,162 2,000 2,000 3,009 3,009 1,000 Total 2124.2371.0000 Insurance Deductible 1,000 2124.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 1,000 Technical support 4,800 Fire Alarm and Security Monitoring Contract 1,800 Security Contract (increase due to Bill 148) 77,000 Defibrillator Monitoring Contract 220 Total 2124.2399.0000 Outside Agency Services 84,820 2124.2435.0000 Building Repairs & Mainte Provision for building repairs & services 25,000 Provision for furniture repairs 4,000 Provision for supplies 12,000 Misc. Costs (outside lighting, signage, etc.) (50% with Library) 6,000 152 City of Pickering 2018 Approved Background Information 2124 Civic Centre Run Date: 4/20/18 9:51 AM 2018 Budget Underground - power washing/floor repairs/line painting Provision for inspection and replacement of worn components (HVAC system) GE Lighting - Transformer Maintenance Card Access System Window, door and lock repair/replacement Tower Clock Inspection & Repairs Carpet Service - Mats Carpet Cleaning Snow Removal, 50% of costs shared with Library Window Washing Council Chambers Sound System Repairs Painting & Drywall Repairs Standby Generator (diesel generator) - Cost shared with Library York Centrifugal Chiller & Starters - Cost shared with Library Boilers - Cost shared with Library Elevator - Cost shared with Library Fire Alarm, Sprinkler System & Fire Extinguishers - Cost shared with Library Overhead garage doors Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code) Energy Management System - Service Contract Switch Station Sub Panel Inspection Chemical treatment of boilers and condensing equipment (50% costs shared with Library) Security Camera Repairs & Replacement Total 2124.2435.0000 Building Repairs & Mainte 2124.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs Total 2124.2678.0000 Misc Equipment Rentals 2124.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 Total 2124.5510.0000 Utilities - Water 2124.5520.0000 Utilities - Gas • Budget based on 2017 projected actuals Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 Total 2124.5530.0000 Utilities - Hydro 2124.5550.0000 Cable TV Local cable TV charges for Civic Complex building. Total 2124.5550.0000 Cable TV 2124.5902.0000 Supplies & Tools First Aid & Safety supplies 153 7,000 19,500 1,575 3,150 5,000 1,500 2,000 3,500 9,000 5,500 3,000 3,000 3,000 4,000 3,000 4,600 3,200 1,000 3,200 2,000 1,000 3,000 1,400 140,125 500 500 11,635 11,635 24,777 24,777 203,824 203,824 850 850 2,500 City of Pickering 2018 Approved Background Information 2124 Civic Centre Run Date: 4/20/18 9:51 AM 2018 Budget Small tools Total Expenses Revenues 2124.9916.0000 Civic Complex 2124.9954.0000 Janitorial staff Janitorial staff Janitorial staff Total 2124.5902.0000 Supplies & Tools Vending Machines vending machine sales Total 2124.9916.0000 Vending Machines Net Rev-Clning Chrgbk - City (cost recovery from Library) - City (cost from Operations Adm.) - City (cost from Animal Services) Total 2124.9954.0000 Net Rev-Clning Chrgbk 500 3,000 781,217 (500) (500) (117,225) (36, 905) (1,661) (155,791) Total Revenues (156,291) Net Expenses 624,926 154 City of Pickering 2018 Current Budget Approved Final 2572 Senior Citizens Centre Run Date: 4120118 9:49 AM 155 2016 Actuals 2017 Actuals 2017 Approved • Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 247,123 283,239 267,989 15,189 283,178 5.67% 1200 Overtime 4,522 7,000 3,500 2,500 6,000 71.43% 1400 Employer Contributions 63,982 57,992 53,994 786 54,780 1.46% 1900 Uniforms 298 1,054 800 0 800 0.00% 2110 Travel 565 598 1,000 (300) 700 (30.00%) 2140 Telephones 6,114 3,829 7,122 (2,850) 4,272 (40.02%) 2210 Advertising 0 193 200 15,000 15,200 7,500.00% 2340 Seminars & Education 1,182 1,195 1,500 0 1,500 0.00% 2370 Insurance Premium 2,347 2,347 2,347 0 2,347 0.00% 2394 Recpt, Prom & Sp Events 10,825 17,236 12,745 33,500 46,245 262.85% 2395 Memberships 450 463 500 0 500 0.00% 2399 Outside Agency Sery 925 3,881 1,770 300 2,070 16.95% 2435 Build Repairs & Mtce 73,217 69,320 85,820 (17,820) 68,000 (20.76%) 2478 Misc Equip Repairs 6,453 11,126 17,100 (17,100) 0 (100.00%) 2479 Software/Hardware Maintenanc 1,637 1,769 1,200 600 1,800 50.00% 5320 Athletic Equip. Playroom 14,359 2,179 1,800 2,500 4,300 138.89% 5510 Utilities - Water 6,504 5,198 6,335 0 6,335 0,00% 5520 Utilities - Gas 5,907 5,883 9,525 (1,000) 8,525 (10.50%) 5530 Utilities - Hydro 27,800 26,530 32,302 2,350 34,652 7.28% 5902 Supplies & Tools 1,694 1,320 1,500 600 2,100 40.00% 5978 Misc. Equipment 8,593 0 0 2,800 2,800 0.00% Total Expenditures 484,497 502,352 509,049 37,055 546,104 7.28% Revenues 1610 Federal Grant (20,155) 0 . 0 0 0 0.00% 1623 Ont. Specific Grants (64,097) (64,100) (54,700) (65,800) (120,500) 120.29% 9955 Programs 0 (37,102) (38,000) 0 (38,000) 0.00% 9990 Other Misc Revenue (24,789) (473) 0 0 0 0.00% 9950 Event Vendor Fees 0 (2,374) (3,500) 0 (3,500) 0.00% 9980 Sponsorships No Tax 0 0 0 (500) (500) 0.00% 9985 Marketing Sponsorships 0 0 0 (3,000) (3,000) 0.00% Total Revenues (109,041) (104,049) (96,200) (69,300) (165,500) 72.04% Transfers from Reserves & R.F. 1920 Transfer from Reserve Fund (9,235) (8,792) (10,200) 10,200 0 (100.00%) Total Transfers (9,235) (8,792) (10,200) 10,200 0 (100.00%) Net 366,221 389,511 402,649 (22,045) 380,604... (5.47%) 155 City of Pickering 2018 Approved Background Information 2572 Senior Citizens Centre Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2572.1100.0000 Salaries & Wages Base Salaries and Wages Additional hours (350 hrs) for Assistant Recreation Programmer for Age Friendly Community Plan (offset by Seniors Community Grant Program) 274,178 9,000 Total 2572.1100.0000 Salaries & Wages 283,178 2572.1200.0000 Overtime To meet service level/workload commitments 6,000 Total 2572.1200.0000 Overtime 6,000 2572.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 54,280 extended health and dental Benefits related to additional hours (350 hrs) for Assistant Recreation Programmer for Age 500 Friendly Community Plan (offset by Seniors Community Grant Program) Total 2572.1400.0000 Employer Contributions 54,780 2572.1900.0000 Uniforms As per the Collective Agreement 800 Total 2572.1900.0000 Uniforms 800 2572.2110.0000 Travel Parking & Mileage 700 Total 2572.2110.0000 Travel 700 2572.2140.0000 Telephones Voice / Data 2,612 Internet 855 Cable 805 Total 2572.2140.0000 Telephones 4,272 2572.2210.0000 Advertising Advertising and promotional initiatives for the Age Friendly Community Plan (offset by Seniors 15,000 Community Grant Program) Display and promotion 200 Total 2572.2210.0000 Advertising 15,200 2572.2340.0000 Seminars & Education Older Adults Centre's Association (OACAO) Seniors Conference - Coordinator, Recreation 1,500 Programs Total 2572.2340.0000 Seminars & Education 1,500 2572.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2572.2370.0000 Insurance Premium 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 156 2,347 2,347 City of Pickering 2018 Approved Background Information 2572 Senior Citizens Centre Run Date: 4/20/18 9:51 AM 2018 Budget Age Friendly Community Plan community consultation events (offset by Seniors Community Grant 19,500 Program) Aging Well Expo and Speakers Series (offset by New Horizon Grant) 14,000 Big Band Events 3,470 Poinsettia Tea 5,890 Mayor's Light Tour 3,110 Seniors' Month Celebration - June each year 275 Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 46,245 2572.2395.0000 Memberships Older Adult Centres Association of Ontario 500 Total 2572.2395.0000 Memberships 500 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 1,000 Fire Alarm & Security Monitoring Contract 850 Defibrillator Monitoring Contract 220 Total 2572.2399.0000 Outside Agency Services 2,070 2572.2435.0000 Building Repairs & Mainte Caretaking supplies 6,300 General supplies 2,100 Electrical and Plumbing 4,000 Doors, Windows & Locks 2,000 Snow Ploughing &.Salting 16,000 Carpet Cleaning Service 2,000 Elderly Persons Centre Grant Special Projects (offset by EPC Special Projects Grant) 15,000 Painting & Plaster Repairs 5,500 HVAC Servicing 3,000 General Repairs and Maintenance 4,000 Boiler Repair and Maintenance 1,000 Fire Inspection 500 Emergency Lighting 3,500 Energy Management - Service Contract 500 TSSA Inspection and Maintenance lift 1,600 Chairlift Inspection 1,000 Total 2572.2435.0000 Building Repairs & Mainte 68,000 2572.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - MySeniorCentre software 1,800 Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts 1,800 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. Program 2,300 supplies offset completely by revenue 157 City of Pickering 2018 Approved Background Information 2572 Senior Citizens Centre Run Date: 4/20/18 9:51 AM 2018 Budget Program equipment for the Age Friendly Community Plan (offset by Seniors Community Grant 2,000 Program) Total 2572.5320.0000 Athletic Equip & Playroom 2572.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 Total 2572.5510.0000 Utilities- Water 2572.5520.0000 Utilities - Gas Budget based on 2017 projected actuals Total 2572.5520.0000 Utilities - Gas 2572.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 Total 2572.5530.0000 Utilities - Hydro 2572.5902.0000 Supplies & Tools First Aid & Safety (replacement) and Small tools (replacement) Total 2572.5902.0000 Supplies & Tools 2572.5978.0000 Misc. Equipment Technology (laptops, tablets x 4) for the Age Friendly Community Plan (offset by Seniors Community Grant Program) 4,300 6,335 6,335 8,525 8,525 34,652 34,652 2,100 2,100 2,800 Total 2572.5978.0000 Misc. Equipment 2,800 Total Expenses 546,104 Revenues 1623,2572.0000 Ont Grant - Senior Citize Elderly Persons Centre Operating Grant EPC Special Projects Grant New Horizons Grant Seniors Community Grant Program Total 1623.2572.0000 Ont Grant - Senior Citize 2572.9950.0000 Seniors Events/Prgms Seniors Events - Ticket Sales & Sponsorship Total 2572.9950.0000 Seniors Events/Prgms 2572.9955.0000 Older Adults 55+ Programs Arts & Crafts Dancing Total 2572.9955.0000 Older Adults 55+ Programs 2572.9980.0000 Sponsorships Seniors Events Sponsorships (No tax) Total 2572.9980.0000 Sponsorships 2572.9985.0000 Marketing Sponsors Senior Events Marketing Sponsorships (Taxable) Total 2572.9985.0000 Marketing Sponsors 158 (42,700) (15,000) (14,000) (48, 800) (120,500) (3,500) (3,500) (22,000) (16,000) (38, 000) (500) (500) (3,000) (3,000) City of Pickering • 2018 Approved Background Information 2572 Senior Citizens Centre Run Date: 4/20/18 9:51 AM 2018 Budget Total Revenues (165,500) Net Expenses 380,604 159 City of Pickering 2018 Current Budget Approved Final 2712 Programs Run Date: 4/20/18 9:49 AM 160 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1'100 Salaries & Wages 522,935 510,080 491,644 35,704 527,348 7.26% 1100 Salaries & Wages - Prg. 762,585 877,778 772,504 100,662 873,166 13.03% 1200 Overtime 9,866 13,928 11,900 5,000 16,900 42.02% 2712 0001 Program Overtime 4,430 5,170 0 0 0 0.00% 1400 Employer Contributions 167,270 169,368 156,070 11,498 167,568 7.37% 1900 Uniforms 4,037 4,478 5,000 0 5,000 0.00% 2110 Travel 2,842 2,707 4,000 (800) 3,200 (20.00%) 2131 Cellular Phones 1,193 1,049 1,500 0 1,500 0.00% 2140 Telephones 3,531 2,646 4,801 (2,050) 2,751 (42.70%) 2220 Subscription & Publications 0 0 100 0 100 0.00% 2340 Seminars& Education 1,533 2,759 3,000 0 3,000 0.00% 2365 Purch Prnting/Broch/News Ltr 58,473 52,884 57,000 0 57,000 0.00% 2370 Insurance Premium 11,620 10,146 10,146 (1,000) 9,146 (9.86%) 2392 Consulting & Professional 0 7,500 0 0 0 0.00% 2394 Recpt, Prom & Sp Events 14,009 14,753 15,300 (12,300) 3,000 (80.39%) 2395 Memberships 1,541 1,734 2,500 (800) 1,700 (32.00%) 2399 Outside Agency Sery 97,357 93,494 149,400 (13,875) 135,525 (9.29%) 2478 Misc Equip Repairs 0 19 200 0 200 0.00% 2642 Community Use of Schools 2,074 3,269 4,600 (1,100) 3,500 (23.91%) 2712 Prgm - Build Rentals 191,000 196,000 196,000 0 196,000 0.00% 5302 Forms 0 0 500 0 500 0.00% 5320 Program Supplies 48,619 0 0 0 0 0.00% 2712 Event Supplies 180,352 280,357 287,192 (26,292) 260,900 (9.15%) 2712 Prgms Supplies 84,933 74,035 90,385 17,115 107,500 18.94% 5330 Drop -In Centre Supplies 4,207 3,255 4,400 0 4,400 0.00% 5902 Supplies & Tools 2,360 2,669 2,800 0 2,800 0.00% 5978 Misc. Equipment 6,059 5,320 6,000 0 6,000 0.00% Total Expenditures 2,182,826 2,335,398 2,276,942 111,762 2,388,704 4.91% Revenues 1610 Federal Grant (39,917) (73,186) (39,000) (2,000) (41,000) 5.13% 1623 Ont. Specific Grants (11,264) (37,073) (78,824) 65,752 (13,072) (83.42%) 9397 Program Registrations (1,538,305) (1,688,961) (1,648,850) (122,876) (1,771,726) 7.45% 9940 Advertising Space (22,315) (22,503) (19,000) (3,000) (22,000) 15.79% 9990 Other Misc Revenue (15,877) (1,927) (10,000) (4,000) (14,000) 40.00% 9950 Event Vendor Fees (2,735) (2,970) (12,500) (1,500) (14,000) 12.00% 9980 Sponsorships No Tax 0 0 0 (6,500) (6,500) 0.00% 9985 Marketing Sponsorships (39,925) (48,894) (51,000) (10,500) (61,500) 20.59% Total Revenues (1,670,338) (1,875,514) (1,859,174) (84,624) (1,943,798) 4.55% 160 City of Pickering 2018 Current Budget Approved Final 2712 Programs Run Date: 4/20/18 9:49 AM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE, 2017 Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 512,488 459,884 417,768 27,138 444,906 6.60% 161 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2712.1100.0000 Salaries & Wages Base Salaries and Wages Conversion of one term Coordinator Youth and Camp Programs position to one full time Coordinator, Arena and Camp Programs position (net cost ). Partially funded by reduced Facility Security Guard hours for Community use of schools. Reduction in hours (229 hrs) for Facility Security Guard term positions Reduction in hours (114 hrs) for Camp Counsellor Special Needs term positions Increase in hours (132 hrs) for Coordinator, Special Needs & Volunteers term position Increase in hours (177 hrs) for Coordinator, Youth Program term positions . Increase in hours (482 hrs) for Youth Leader term positions New Event Coordinator term position (819 hrs) - effective April 1 Total 2712.1100.0000 Salaries & Wages 527,348 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance Prg - (9301) 11,000 Languages Prg - (9306) 650 Summer Camps - 3 to 12 Prg - (9307) 200,000 Fitness Prg - (9314) 35,000 Learn to Swim Prg - (9316) 380,000 Culinary Arts Prg - (9317) 500 March Break Camp Prg - (9320) 27,600 Arts Prg - (9321) 38,146 Photography Prg - (9322) 320 Pre -School Skating Prg - (9325) 6,000 Badminton Prg - (9334) 2,500 Babysitting Prg - (9338) 250 Volleyball Prg - (9339) 5,000 Karate Prg - (9340) 8,000 Pre -School Prg - (9353) 33,000 Youth Prgms Prg - (9361) 22,500 Pre Teen Dances Prg - (9362) 15,000 Kindergym Prg - (9369) 23,000 Adult Leisure Prg - (9384) 400 Standby Allowance Prg - (9388) 40,000 New Programs Prg - (9999) 10,000 Camps 13+ Prg - (9319) 14,300 Total 2712.1100.9000 PROGRAMS SALARIES &WAGES 873,166 2712.1200.0001 C.S.& F. -Overtime To meet service level/workload commitments 11,900 Working Stat Holidays (Le. Family Day) 5,000 Total 2712.1200.0001 C.S.& F. -Overtime 16,900 2712.1400.0000 Employer Contributions 490,962 10,326 (5,646) (1,877) 2,707 3,644 7,017 20,215 162 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 99,757 extended health and dental Benefit costs related to program instructors Benefits related to conversion of one term Coordinator Youth and Camp Programs position to a full time position (net cost ). Partially funded by reduced Facility Security Guard hours for Community use of schools, 55,522 10,146 Benefits related to reduction in hours (229 hrs) for Facility Security Guard term positions (523) Benefits related to reduction in hours (114 hrs) for Camp Counsellor Special Needs term positions (190) Benefits related to increase in hours (132 hrs) for Coordinator, Special Needs & Volunteers term 245 position Benefits related to Increase in hours (177 hrs) for Coordinator Youth Program term positions 637 Benefits related to increase in hours (482 hrs) for Youth Leader term positions 275 Benefits related to new Event Coordinator term position (819 hrs) 1,699 Total 2712.1400.0000 Employer Contributions 167,568 2712.1900,0000 Uniforms As per the Collective Agreement & Security Guards (legislated) 5,000 Total 2712A900.0000 Uniforms 5,000 2712.2110.0001 TRAVEL Parking & Mileage 3,200 Total 2712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones Cellular Phone Charges. Various staff (Coordinator, Rec. Programs, Rec. Programmer, Coordinator, Youth Leadership Programs, Facility Security Guards) Total 2712.2131.0001 Cellular Phones 2712.2140,0000 Telephones Voice / Data Internet 3,200 1,500 1,500 2,244 507 Total 2712.2140.0000 Telephones 2,751 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library 100 Total 2712.2220.0000 Subscriptions & Publicati 100 2712.2340.0000 Seminars & Education High Five Quality Assurance Program - New camp staff and program instructors 700 Defibrillator Training & Recertifications - Various staff 500 PRO Conference - Coord., Recreation Programs 700 High Five Train the Trainer 1,100 Total 2712.2340.0000 Seminars & Education 3,000 2712.2365.0000 Purch. Pr./Broch./News Lt Printing costs associated with City brochures and promotional activities Total 2712.2365.0000 Purch. Pr./BrochJNews Lt 2712.2370.0000 Insurance Premium 163 57,000 57,000 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2712.2370.0000 Insurance Premium 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Sponsorship Program (100% offset by sponsorship revenue) Transfer to 2621 9,146 9,146 11,000 (8,000) Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 3,000 2712.2395.0000 Memberships High Five Annual Renewal 1,700 Total 2712.2395.0000 Memberships 1,700 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 Contracted Programs and Services 45,000 Total 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 45,000 2712.2399.9316 C.S. & F. Outside Ag. Swi Busing for Swim to Survive Program 33,765 Total 2712.2399.9316 C.S. & F. Outside Ag. Swi 33,765 2712.2399.9319 Outsd Agncy-Sum Camps 13+ Contracted Programs 6,600 Total 2712.2399.9319 Outsd Agncy-Sum Camps 13+ 6,600 2712.2399.9320 Outsd Agncy-Mar Brk Camps Contracted Programs and Services 2,760 Total 2712.2399.9320 Outsd Agncy-Mar Brk Camps 2,760 2712.2399.9321 Outside Agncy Sery - Art Contracted Services 5,000 Total 2712.2399.9321 Outside Agncy Sery - Art 2712.2399.9325 Outsd Agncy-Pre Sch Skate Contracted Programs 5,000 8,200 Total 2712.2399.9325 Outsd Agncy-Pre Sch Skate 8,200 2712.2399.9361 Outsd Agncy - Yth Prgms Contracted Programs Total 2712.2399.9361 Outsd Agncy - Yth Prgms 2712.2399.9362 Outsd Agncy-Pre Teen Contracted Services 2712.2399.9384 Adult Leisure 19,700 19,700 14,000 Total 2712.2399.9362 Outsd Agncy-Pre Teen 14,000 Outsd Agncy-Adult Leisure Total 2712.2399.9384 Outsd Agncy-Adult Leisure 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment Total 2712.2478.0000 Misc.Equipment Repairs & 2712.2642.0000 Community Use of Schools 164 500 500 200 200 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4120118 9:51 AM 2018 Budget Custodian wages for General Recreation Programs Total 2712.2642.0000 Community Use of Schools 2712.2648.0000 C.S & F Prog Summer camp rentals Prg - (9307) Learn to swim rentals Prg - (9316) March break rentals Prg - (9320) Arts rentals Prg - (9321) Pre-school skating Prg - (9325) Pre-school rentals Prg - (9353) Pre -teen dances rentals Prg -(9362) Kindergym rentals Prg - (9369) Total 2712.2648.0000 C.S & F Prog 3,500 3,500 10,000 164,000 1,000 3,700 5,000 4,000 6,300 2,000 196,000 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system 500 Total 2712.5302.0000 Forms 500 2712.5320.0000 C.S & F Prog. Supp Dance supplies Prg - (9301) 300 Summer camp supplies Prg - (9307) 11,000 Fitness supplies Prg - (9314) 20,000 Learn to swim supplies Prg - (9316) 32,000 Camps - 13+ supplies Prg - (9319) 3,100 March break camp supplies Prg - (9320) 2,500 Arts supplies Prg - (9321) 12,950 Pre-school skating supplies Prg - (9325) 200 Badminton supplies Prg - (9334) 1,200 Volleyball supplies Prg - (9339) 1,400 Karate supplies Prg - (9340) 300 Pre-school supplies Prg - (9353) 2,000 Youth program supplies Prg - (9361) 3,800 Pre -teen dance supplies Prg - (9362) 5,800 Adult Leisure Prg - (9384) 200 Kindergym supplies Prg - (9369) 750 New program supplies Prg - (9999) 10,000 Total 2712.5320.0000 C.S & F Prog. Supp 107,500 2712.5320.9000 Community Events Event Supplies 10,000 Total 2712.5320.9000 Community Events 10,000 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost offset by donations from the 10,000 community. Insurance 1,500 165 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget Total 2712.5320.9001 Canada Day Community Grps 11,500 2712.5320.9002 Canada Day - Daytime Electrical 3,000 Rentals of various equipment 4,900 Citizenship Ceremony in Council Chambers on Canada Day 5,500 Total 2712.5320.9002 Canada Day - Daytime 13,400 2712.5320.9003 Canada Day - Evening Fireworks 23,000 Mainstage & Evening Program 56,000 Police, Security & EMS 30,000 Jersey Barriers 17,200 Total 2712.5320.9003 Canada Day - Evening 126,200 2712.5320.9004 Supplies -Celebrate Winter Various supplies used for Winterfest 24,000 Fireworks 6,000 Total 2712.5320.9004 Supplies -Celebrate Winter 2712.5320.9006 Community Grp Activity Santa Claus Parade Remembrance Day Events Community Engagement Activities Total 2712.5320.9006 Community Grp Activity 2712.5320.9007 Waterfront Events Thursday and Sunday concerts (insurance and socan fees) Driftwood Theatre 2712, 5320.9008 Youth Events 30,000 2,000 1,550 10,000 13,550 12,600 1,500 Total 2712.5320.9007 Waterfront Events 14,100 Youth Events 9,000 Total 2712.5320.9008 Youth Events 9,000 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician, Performances, Setup and Craft supplies Total 2712.5320.9009 Artfest 2712.5320.9010 Civic Awards Costs associated with hosting this event Total 2712.5320.9010 Civic Awards 2712.5320.9013 New Years Countdown Various supplies related to this event such as entertainment, decorations and refreshments Total 2712.5320.9013 New Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1st such as catering, entertainment and prizes Total 2712.5320.9014 Mayor's Levee 2712.5330.0000 Drop in Centre Supplies 166 7,700 7,700 12,400 12,400 5,150 5,150 7,900 7,900 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget Assist in provision of supplies and equipment for various Youth and Teen Programs 4,400 Total 2712.5330.0000 Drop in Centre Supplies 4,400 2712.5902.0000 Supplies & Tools Various Sports Equipment for Youth and Teen Programs 2,000 First Aid Supplies (replacement) 400 Various Camp Equipment (replacement) 400 Total 2712.5902.0000 Supplies & Tools 2,800 2712.5978.0000 Misc. Equipment Program equipment for youth programs & camps (gaming equipment & accessories, various 2,000 games, sports equipment) Program equipment for kindergym & preschool programs. Replacements: kindergym equipment; 4,000 creative centre equipment Total 2712.5978.0000 Misc. Equipment 6,000 Total Expenses 2,388,704 Revenues 1610.2712.0000 Federal Pgm Grants Program Grant - Federal Celebrate Canada Grant Total 1610.2712.0000 Federal Pgm Grants 1623.2712.0000 Ont Grant- Programs Swim to Survive Program Total 1623.2712.0000 Ont Grant - Programs. 2712.9397.9301 REV -DANCE Program Registrations Total 2712.9397.9301 REV -DANCE 2712.9397.9306 REV -LANGUAGES Program - Languages Total 2712.9397.9306 REV -LANGUAGES 2712.9397.9307 REV -SUMMER CAMPS -3 TO 12 Program - Summer Camps Total 2712.9397.9307 REV -SUMMER CAMPS -3 TO 12 2712.9397.9314 REV -FITNESS CLASSES Program - Fitness Total 2712.9397.9314 REV -FITNESS CLASSES 2712.9397.9316 REV -AQUATICS Program - Learn to swim 2712.9397.9317. Culinary Arts (20,000) (21,000) (41,000) (13,072) (13,072) ' (27,000) (27,000) (1,000) (1,000) (370,000) (370,000). (100,000) (100,000) (840, 000) Total 2712.9397.9316 REV -AQUATICS (840,000) REV -CULINARY ARTS (800) Total 2712.9397.9317 REV -CULINARY ARTS (800) 167 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget 2712.9397,9319 REV -SUMMER CAMPS 13+ Program - Camps age 13 + Total 2712.9397.9319 REV -SUMMER CAMPS 13+ 2712.9397.9320 REV -CAMPS -SPRING BREAK Program - March Break Camp Total 2712.9397.9320 REV -CAMPS -SPRING BREAK 2712.9397.9321 REV-ART/CARTOONING Program - Arts' Total 2712.9397.9321 REV-ART/CARTOONING 2712.9397.9322 REV-PHOTOG/CAMERA CLUB Program - Photography Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB 2712.9397.9325 REV -PRESCHOOL SKATING Program - Pre -School Skating Total 2712.9397.9325 REV -PRESCHOOL SKATING 2712.9397.9334 REV -BADMINTON Program - Badminton Total 2712.9397.9334 REV -BADMINTON 2712.9397.9338 REV -BABYSITTER TRAINING Program - Babysitting Total 2712.9397.9338 REV -BABYSITTER TRAINING 2712.9397.9339 REV -VOLLEYBALL Program - Volleyball Total 2712.9397.9339 REV -VOLLEYBALL 2712.9397.9340 REV -KARATE Program - Karate Total 2712.9397.9340 REV -KARATE 2712.9397.9353 REV -PRESCHOOL ACTIVITIES Program - Pre -School Total 2712.9397.9353 REV -PRESCHOOL ACTIVITIES 2712.9397.9361 REV -YOUTH PRGM Program - Youth programs Total 2712.9397.9361 REV -YOUTH PRGM 2712.9397.9362 REV -PRE -TEEN Program - Pre -teen dances Total 2712.9397.9362 REV -PRE -TEEN 2712.9397.9369 REV-KINDERGYM Program - Kindergym Total 2712.9397.9369 REV-KINDERGYM 2712.9397.9384 REV -ADULT LEISURE Program - Adult Leisure 168 (25,000) (25,000) (32,000) (32, 000) (69, 596) (69, 596) (480) (480) (19,000) (19,000) (16,000) (16,000) (750) (750) (15,000) (15, 000) (18,500) (18,500) (51,000) (51,000) (70,000) (70,000) (48,000) (48,000) (45,000) (45, 000) (2,600) City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2712.9397.9999 New Programs Total 2712.9397.9384 REV -ADULT LEISURE Prog Rev - New Programs Total 2712.9397.9999 Prog Rev - New Programs 2712.9940.0000 Advertising Space Sale of advertising space in City Brochures Spring/ Summer Fall Advertisers Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9950,9001 Event Vendor Fees -Can Day Food Vendor & Activation Sales Total 2712.9950.9001 Event Vendor Fees -Can Day 2712.9950.9004 Event Vendor Fees Food Vendors 2712.9950.9009 Artfest Food Vendors Booth Fees 2018 Budget (2,600) (20, 000) (20,000) (10,000) (6,000) (6,000) (22,000) (8,000), (8,000) 8,000)- (8,000) (1,000) Total 2712.9950.9004 Event Vendor Fees (1,000) (500) (4,500) Total 2712.9950.9009 Artfest (5,000) 2712.9980.9000 General Sponsorships General Events Sponsorships (No tax) (1,500) Total 2712.9980.9000 General Sponsorships (1,500) 2712.9980.9002 Can Day Spnsrshp- Daytime Canada Day - Daytime Sponsorships (No tax) (1,000) Total 2712.9980.9002 Can Day Spnsrshp- Daytime (1,000) 2712.9980.9003 Can Day Spnsrshp - Night Canada Day - Evening Sponsorships (No tax) (1,000) Total 2712.9980.9003 Can Day Spnsrshp - Night (1,000) 2712.9980.9004 Tree Lghtng Sponsorships Tree Lighting Sponsorships (No tax) (1,000) Total 2712.9980.9004 Tree Lghtng Sponsorships (1,000) 2712.9980.9007 Summer Cncrt Sponsorships Esplanade and Waterfront Concert Sponsorships (No tax) (1,000) Total 2712.9980.9007 Summer Cncrt Sponsorships (1,000) 2712.9980.9009 Artfest Sponsorships . Artfest Sponsorships (No tax) (500) Total 2712.9980.9009 Artfest Sponsorships (500) 2712.9980.9361 Youth Events Sponsorships Youth Events Sponsorships (No tax) (500) Total 2712.9980.9361 Youth Events Sponsorships (500) 2712.9985.9000 General Marketing Sponsor 169 City of Pickering 2018 Approved Background Information 2712 Programs Run Date: 4/20/18 9:51 AM 2018 Budget General Events Marketing Sponsorships (Taxable) Total 2712.9985.9000 General Marketing Sponsor 2712.9985.9002 Can Day Mrkting-Daytime Canada Day - Daytime Marketing Sponsorships (Taxable) Total 2712.9985.9002 Can Day Mrkting-Daytime 2712.9985.9003 Can Day Mrkting - Night Canada Day - Evening Marketing Sponsorships (Taxable) Total 2712.9985.9003 Can Day Mrkting - Night 2712.9985.9004 Tree Lghtng Mrktng Spnsr Tree Lighting Marketing Sponsorships (Taxable) Total 2712.9985.9004 Tree Lghtng Mrktng Spnsr 2712.9985.9007 Smmr Cncrt Mrktng Spnsrs Esplanade and Waterfront Concerts Marketing Sponsorships (Taxable) Total 2712.9985.9007 Smmr Cncrt Mrktng Spnsrs 2712.9985.9009 Artfest Marketing Sponsor Artfest Marketing Sponsorships (Taxable) Total 2712,9985.9009 Artfest Marketing Sponsor 2712.9985.9361 Youth Evnt Mrkting Spnsrs Youth Events Marketing Sponsorships (Taxable) Total 2712.9985.9361 Youth Evnt Mrkting Spnsrs 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security costs Total 2712.9990.0001 Other Revenue 2712.9990.9001 Other Rev - Canada Day Donations from various community groups to be used to offset supply costs used for Canada Day Total 2712.9990.9001 Other Rev - Canada Day (14,000) (14,000) (14,000) (14,000) (9,000) (9,000) (14,000) (14,000) (7,000) (7,000) (2,500) (2,500) (1,000) (1,000) (4,000) (4,000) (10,000) (10,000) Total Revenues (1,943,798) Net Expenses 444,906 170 City of Pickering 2018 Current Budget Approved Final 2713 Dunbarton Pool Run Date: 4/20/18 9:49 AM 171 2016 Actuals 2017 ,Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 177,698 200,647 219,524 3,064 222,588 1.40% 1200 Overtime 1,158 2,511 2,000 0 2,000 0.00% 1400 Employer Contributions 45,110 48,514 54,407 1,348 55,755 2.48% 1900 Uniforms 1,546 1,678 2,200 0 2,200 0.00% 2110 Travel 194 128 200 0 200 0.00% 2131 Cellular Phones 502 179 800 (300) 500 (37.50%) 2140 Telephones 5,597 5,170 6,647 (400) 6,247 (6.02%) 2340 Seminars & Education 575 1,553 1,000 0 1,000 0.00% 2370 Insurance Premium 2,006 1,659 1,659 0 1,659 0.00% 2392 Consulting & Professional 0 0 5,000 (2,575) 2,425 (51.50%) 2395 Memberships 96 97 100 10 110 10.00% 2399 Outside Agency Sery 1,000 1,000 1,900 220 2,120 11.58% 2435 Build Repairs & Mtce 24,712 28,231 24,020 11,780 35,800 49.04% 2478 Misc Equip Repairs 13,117 15,776 12,000 (10,500) 1,500 (87.50%) 5300 Stationery & Office Supplies 33 100 350 0 350 0.00% 5520 Utilities - Gas 20,932 31,829 31,161 2,950 34,111 9.47% 5902 Supplies & Tools 522 370 4,100 (2,100) 2,000 (51.22%) Total Expenditures 294,798 339,442 367,068 3,497 370,565 0.95% Revenues 9943 Memberships-Pool/Health ClUt (8,000) (7,000) (7,150) (850) (8,000) 11.89% 9923 Admissions - Public Swimming (2,271) (4,173) (5,096) 1,096 (4,000) (21.51%) 9932 Rentals - Pool (102,284) (105,389) (122,100) 100 (122,000) (0.08%) 9985 Marketing Sponsorships 0 0 0 (500) (500) 0.00% Total Revenues (112,555) (116,562) (134,346) (154) (134,500) 0.11% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies 0 0 0 (1,425) (1,425) 0.00% Total Transfers 0 0 0 (1,425) (1,425) 0.00% Net 182,243 222,880 232,722 1,918 234,640 0.82%` 171 City of Pickering 2018 Approved Background Information 2713 Dunbarton Pool Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2713.1100.0000 Salaries & Wages Base Salaries and Wages Total 2713.1100.0000 Salaries & Wages 222,588 222,588 2713.1200.0000 Overtime To meet service level/workload commitments 2,000 Total 2713.200.0000 Overtime 2,000 2713.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 55,755 extended health and dental Total 2713.1400.0000 Employer Contributions 2713.1900.0000 Uniforms As per the Collective Agreement 55,755 2,200 Total 2713.1900.0000 Uniforms 2,200 2713.2110,0000 Travel Parking & Mileage 200' Total 2713.2110.0000 Travel 200 2713.2131.0000 Cellular Phones Cell Phone Charges 500 Total 2713.2131.0000 Cellular Phones 500 2713.2140.0000 Telephones Voice / Data Internet 4,385 1,862 Total 2713.2140.0000 Telephones 6,247 2713.2340.0000 Seminars & Education Defibrillator Training & Recertification - Various staff 500 Standard First Aid - Aquatic Programmer 50 Certified Pool Operator Training - Facility Maintenance staff 450 Total 2713.2340.0000 Seminars & Education 1,000 2713.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 1,659 (Policy coverage includes: liability, automobile and property). Total 2713.2370.0000 Insurance Premium 2713.2392.0000 Consulting & Professional Fire Safety Plan (Partially Funded from Continuing Studies Reserve - PO#170191) Total 2713.2392.0000 Consulting & Professional 2713.2395.0000 Memberships Life Saving Society Total 2713.2395.0000 Memberships 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 172 1,659 2,425 2,425 110 110 1,000 City of Pickering 2018 Approved Background Information 2713 Dunbarton Pool Run Date: 4/20/18 9:51 AM 2018 Budget Pool Inspection & Audit 900 Defibrillator Monitoring Contract 220 Total 2713.2399.0000 Outside Agency Services 2,120 2713.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Chlorine and Chemicals Door, Window & Lock Repairs/Replacement General repairs and maintenance Electrical and Plumbing Heating and Air Handling (contract) Boiler repair and maintenance (contract) Energy Management - Service Contact Chemical treatment of boilers & condensing equipment Total 2713.2435.0000 Building Repairs & Mainte 2713.2478.0000 Misc.Equipment Repairs & Automatic Pool Vacuum repairs & maintenance Total 2713.2478.0000 Misc.Equipment Repairs & 2713.5300.0000 Stationery & Office Suppl General office supplies Total 2713.5300.0000 Stationery & Office Suppl 2713.5520.0000 Utilities - Gas Budget based on 2017 projected actuals Total 2713.5520.0000 Utilities - Gas 2713.5902.0000 Supplies & Tools Tools & Safety supplies (replacement) First Aid and program supplies (replacement) Total 2713.5902.0000 Supplies & Tools 4,000 6,000 6,300 4,000 1,500 2,000 2,500 1,500 6,500 1,500 35,800 1,500 1,500 350 350 34,111 34,111 1,000 1,000 2,000 Total Expenses 370,565 Revenues 1911.2713.0000 Trsf frm Res-Dunbarton Funding from Continuing Studies Reserve for Fire Safety Plan (1,425) Total 1911.2713.0000 Trsf frm Res-Dunbarton (1,425) 2713.9923.0000 Admissions - Public Swimm Singles & Passes (4,000) Total 2713.9923.0000 Admissions - Public Swimm (4,000) 2713.9932.0000 Rentals - Pool Learn to swim Prg - (9316) (66,000) Private Permits (56,000) Total 2713.9932.0000 Rentals - Pool (122,000) 173 City of Pickering 2018 Approved Background Information 2713 Dunbarton Pool Run Date: 4/20/18 9:51 AM 2018 Budget 2713.9943.0000 Membership - Pool/Health Memberships (8,000) Total 2713.9943.0000 Membership - Pool/Health (8,000) 2713.9985.0000 Marketing Sponsors Pool Marketing Sponsorships/Advertising (Taxable) (500) Total 2713.9985.0000 Marketing Sponsors (500) Total Revenues (135,925) Net Expenses 234,640 174 City of Pickering 2018 Current Budget Approved Final 2715 Don Beer Arena Run Date: 4/20/18 9:49 AM 175 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 571,708 584,511 580,246 1,801 582,047 0.31% 1200 Overtime 16,095 19,464 30,000 (10,000) 20,000 (33.33%) 1400 Employer Contributions 138,123 147,187 156,908 (9,811) 147,097 (6.25%) 1900 Uniforms 2,960 4,219 6,600 0 6,600 0.00% 2110 Travel 145 129 200 0 200 0.00% 2131 Cellular Phones 1,486 528 2,800 (1,000) 1,800 (35.71%) 2140 Telephones 16,706 13,804 14,479 (100) 14,379 (0.69%) 2340 Seminars,& Education 2,155 1,736 2,580 (1,000) 1,580 (38.76%) 2370 Insurance Premium 6,530 6,246 6,246 (500) 5,746 (8.01%) 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2394 Recpt, Prom & Sp Events 330 255 0 0 0 0.00% 2395 Memberships 160 0 400 0 400 0.00% 2399 Outside Agency Sery 2,547 2,275 2,650 440 3,090 16.60% 2435 Build Repairs & Mtce 89,761 81,732 95,440 62,710 158,150 65.71% 2478 Misc Equip Repairs 51,694 46,968 54,200 (33,800) 20,400 (62.36%) 2678 Rental Misc Equip 0 0 300 0 300 0.00% 2682 Land Rentals 32,240 44,810 46,160 0 46,160 0.00% 5300 Stationery & Office Supplies 260 1,163 300 0 300 0.00% 5510 Utilities - Water 27,156 25,906 25,990 1,800 27,790 6.93% 5520 Utilities - Gas 35,794 33,728 43,960 (4,725) 39,235 (10.75%) 5530 Utilities - Hydro 270,921 256,502 308,848 22,550. 331,398 7.30% 5902 Supplies & Tools 828 1,186. 1,000 600 1,600 60.00% 5973 Minor Furniture & Fixtures 0 0 0 6,000 6,000 0.00% Total Expenditures 1,267,599 1,272,349 1,381,307 34,965 1,416,272 2.53% Revenues 9915 Snack Bar (9,432) (9,631) (9,525) (325) (9,850) 3.41% 9916 Vending Machines (4,005) (3,648) (4,500) 0 (4,500) 0.00% 9930 Rentals (4,466) (4,886) (4,532) (68) (4,600) 1.50% 9922 Admissions - Skating (2,750) (2,254) (3,500) 0 (3,500) 0.00% 9931 Rentals - Ice Surface (906,687) (931,938) (950,000) 0 (950,000) 0.00% 9935 Rentals - Halls (32,280) (43,888) (33,000) (7,000) (40,000) 21.21% 9959 Arena Floor Rentals 0 (30,870) (25,000) (7,000) (32,000) 28.00% 9990 Other Misc Revenue (18,911) 0 0 0 0 0.00% 9985 Marketing Sponsorships 0 (1,950) (58,000) (12,000) (70,000) 20.69% Total Revenues (978,531) (1,029,065) (1,088,057) (26,393) (1,114,450) 2.43% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% 175 City of Pickering 2018 Current Budget Approved Final 2715 Don Beer Arena Run Date: 4/20/18 9:49 AM 176 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018'! Approved Budget % CHGE, 2017 Net 289,068 243,284 293,250 8,572 301,822 2.92% 176 City of Pickering 2018 Approved Background Information 2715 Don Beer Arena Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2715.1100.0000 Salaries & Wages Base Salaries and Wages 575,547 Decrease in hours (1,565 hrs) for Facility Attendant part-time positions (33,000) Additional hours (2,125 hrs) for Facility Attendant term positions 39,500 Total 2715.1100.0000 Salaries & Wages 582,047 2715.1200.0000 Overtime To meet service level/workload commitments 20,000 Total 2715.1200.0000 Overtime 20,000 2715.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 145,597 extended health and dental Benefits related to decrease in hours (1,565 hrs) for Facility Attendant part-time positions Benefits related to additional hours (2,125 hrs) for Facility Attendant term positions Total 2715.1400.0000 Employer Contributions 2715.1900.0000 Uniforms As per the Collective Agreement (2,000) 3,500 147,097 6,600 Total 2715.1900.0000 Uniforms 6,600 2715.2110.0000 Travel Parking& Mileage 200 Total 2715.2110.0000 Travel 2715.2131.0000 Cellular Phones Cellular Phone Charges 200 1,800 Total 2715.2131.0000 Cellular Phones 1,800 2715.2140.0000 Telephones Voice / Data 13,398 Internet 435 Cable 546 Total 2715.2140.0000 Telephones 14,379 2715.2340.0000 Seminars & Education ORFA B Ticket Renewal - Foreperson and Maintenance Worker (8) 560 Defibrillator Training & Recertification - Various staff 1,020 Total 2715.2340.0000 Seminars & Education 1,580 2715.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 5,746 (Policy coverage includes: liability, automobile and property). Total 2715.2370.0000 Insurance Premium 2715.2371.0000 Insurance Deductible Insurance Deductible 5,746 2,000 Total 2715.2371.0000 Insurance Deductible 2,000 2715.2395.0000 Memberships 177 City of Pickering 2018 Approved Background Information 2715 Don Beer Arena Run Date: 4/20/18 9:51 AM 2018 Budget Memberships and other related associations 400 Total 2715.2395.0000 Memberships 400 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 1,450 Alarm Monitoring Contract 1,200 Defibrillator Monitoring Contract 440 Total 2715.2399.0000 Outside Agency Services 3,090 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting 20,500 Rink Board Cleaning 3,500 Caretaking supplies/services 24,100 General repairs (supplies) 17,000 Electrical repairs 10,000 Plumbing repairs 7,750 Door and lock repairs/replacements (including Jackshaft motor) 18,000 Parking lot maintenance 1,000 Replacement of dasher board, kickboard, stay white, tempered glass 3,500 Paint, drainage and disposal system 2,450 Floor repair in staff office 2,600 Refrigeration repairs maintenance and dehumidifiers (contract) 20,000 Overhaul Compressor (2) plus (1) minor overhaul 15,000 Fan and motor repairs, supplies and accessories 4,000 Elevator Inspection 1,000 Kitchen Hood Inspection/cleaning 600 Annual regulatory inspections 7,150 Total 2715.2435.0000 Building Repairs & Mainte 158,150 2715.2478.0000 Misc.Equipment Repairs & Ice Resurfacer maintenance 15,900 Misc. small equipment repairs 1,500 Goal Frames & Mesh 3,000 Total 2715.2478.0000 Misc.Equipment Repairs & 20,400 2715.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs - Man Lift 300 Total 2715.2678.0000 Misc Equipment Rentals 300 2715.2682.0000 Land Rentals Parking Lot lease with Hydro One, including property taxes 41,650 Arena Encroachment agreement with Hydro One, including property taxes 4,510 Total 2715.2682.0000 Land Rentals 46,160 2715.5300.0000 Stationery & Office Suppl General office supplies 300 Total 2715.5300.0000 Stationery & Office Suppl 300 178 City of Pickering 2018 Approved Background Information 2715 Don Beer Arena Run Date: 4/20/18 9:51 AM 2018 Budget 2715.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 27,790 Total 2715.5510.0000 Utilities - Water 27,790 2715.5520.0000 Utilities - Gas Budget based on 2017 projected actuals 39,235 Total 2715.5520.0000 Utilities - Gas 39,235 2715.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 331,398 Total 2715.5530.0000 Utilities - Hydro 331,398 2715.5902.0000 Supplies & Tools First Aid Supplies (replacement) 500 Small tools, etc. (replacement) 1,100 Total 2715.5902.0000 Supplies & Tools 1,600 2715.5973.0000 Furniture & Fixtures Foreperson office furniture (replacement) 6,000 Total 2715.5973.0000 Furniture & Fixtures 6,000 Total Expenses 1,416,272 Revenues 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snack Bar 2715.9916.0000 Vending Machines Don Beer vending machines Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals to play shinny hockey - daytime Total 2715.9922.0000 Admissions - Pleasure Ska 2715.9930.0000 Rentals User Fees Yearly contract Total 2715.9930.0000 Rentals - User Fees 2715.9931.0000 Rentals - Ice Surface Ice Surface Rentals (9,850) (9,850) (4,500) (4,500) (3,500) (3,500) (4,600) (4,600) (950,000) Total 2715.9931.0000 Rentals - Ice Surface (950,000) 2715.9935.0000 Rentals - Halls Various Hall rentals, activities (40,000) Total 2715.9935.0000 Rentals - Halls (40,000) 2715.9959.0000 Arena Floor Rentals Ball Hockey (6,000) Lacrosse (26,000) Total 2715.9959.0000 Arena Floor Rentals (32,000) 179 City of Pickering 2018 Approved Background Information 2715 Don Beer Arena Run Date: 4/20/18 9:51 AM 2018 Budget 2715.9985.0000 Sponsorships Arena Marketing Sponsorships/Advertising (Taxable) Total 2715.9985.0000 Sponsorships (70, 000) (70, 000) Total Revenues (1,114,450) Net Expenses • 30t822 180 City df Pickering 2018 Current Budget Approved Final 2719 Community Centres Run Date: 4/20/18 9:49 AM 181 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 296,899 280,070 265,669 (4,051) 261,618 (1.52%) 1200 Overtime 7,903 10,408 8,000 0 8,000 0.00% 1400 Employer Contributions 52,975 59,718 49,736 17,952 67,688 • 36.09% 1900 Uniforms 1,720 3,075 2,200 0 2,200 0.00% 2110 Travel 0 383 500 0 500 0.00% 2131 Cellular Phones 3,210 1,339 5,000 (1,000) 4,000 (20.00%) 2140 Telephones 16,863 19,900 18,510 3,700 22,210 19.99% 2340 Seminars & Education 582 1,111 1,160 (280) 880 (24.14%) 2370 Insurance Premium 5,000 4,332 4,332 (500) 3,832 (11.54%) 2371 Ins. Deductible 0 1,165 2,000 0 2,000 0.00% 2392 Consulting & Professional 6,687 21,717 53,350 (24,387) 28,963 (45.71%) 2394 Recpt, Prom & Sp Events 1,177 0 0 0 0 0.00% 2399 Outside Agency Sery 4,676 5,538 9,320 680 10,000 7.30% 2435 Build Repairs & Mtce 251,257 271,995 340,060 (47,940) 292,120 (14.10%) 2457 Veh - Repairs & Maintenance 6,431 7,440 5,000 1,300 6,300 26.00% 2478 Misc Equip Repairs 33,590 30,033 26,520 (26,520) 0 (100.00%) 2648 Building Rentals 10 10 10 0 10 0.00% 5510 Utilities - Water 10,957 10,269 10,455 1,800 12,255 17.22% 5520 Utilities - Gas 24,425 25,645 29,407 (1,380) 28,027 (4.69%) 5530 Utilities - Hydro 119,327 103,471 141,187 10,300 151,487 7.30% 5540 Utilities - Oil 2,963 3,559 4,867 0 4,867 0.00% 5900 Gas, Oil Tires 6,119 7,008 7,3,62 750 8,112 10.19% 5902 Supplies & Tools 922 1,510 2,000 0 2,000 0.00%. 5973 Minor Furniture & Fixtures 0 0 0 18,200 18,200 0.00% 5978 Misc. Equipment 0 0 0 12,000 12,000 0.00% Total Expenditures 853,693 869,696 986,645 (39,376) 947,269 (3.99%) Revenues 9916 Vending Machines (1,161) (1,000) (1,000) 0 (1,000) 0.00% 9937 Rentals - West Shore C.C. (60,356) (58,070) (56,590) (4,410) (61,000) 7.79% 9938 Rentals - East Shore C.C. (52,920) (56,497) (49,000) (7,000) (56,000) 14.29% 9947 Rentals - Claremont C.C. (1,238) (414) (800) 0 (800) 0.00% 9949 Rentals - Petticoat Creek (45,915) (48,260) (45,000) (5,000) (50,000) 11.11% 9990 Other Misc Revenue 0 0 (2,500) 0 (2,500) 0.00% 9985 Marketing Sponsorships 0 0 0 (3,000) (3,000) 0.00% Total Revenues (161,590) (164,241) (154,890) (19,410) (174,300) 12.53% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies 0 (7,072) (10,850) (10,113) (20,963) 93.21% 1920 Transfer from Reserve Fund (5,013) 0 (16,800) 16,800 0 (100.00%) 181 City of Pickering 2018 Current Budget Approved Final 2719 Community Centres Run Date: 4/20/18 9:49 AM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget Total Transfers (5,013) (7,072) (27,650) 6,687 (20,963) (24A 8%) Net 687,090 698,383 804,105 (52,099) 752,006 (6.48%) 182 City of Pickering 2018 Approved Background Information 2719 Community Centres Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2719.1100.0000 Salaries & Wages Base Salaries and Wages One part time Facility Attendant position converted to one full time Facility to LUPE collective agreement changes (net cost savings). Conversion of one part-time Assistant Recreation Programmer position to cost savings). Attendant position due a full time position (net Total 2719.1100.0000 Salaries & Wages 2719.1200.0000 Overtime To meet service level/workload commitments Total 2719.1200.0000 Overtime 2719.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to one part time Facility Attendant position converted to one full time Facility Attendant position due to CUPE collective agreement changes (net cost). Benefits related to conversion of one part-time Assistant Recreation Programmer position to a full time position (net cost). Total 2719.1400.0000 Employer Contributions 2719.1900.0000 Uniforms As per the Collective Agreement Total 2719.1900.0000 Uniforms 2719.2110.0000 Travel Parking & mileage Total 2719.2110.0000 Travel 2719.2131.0000 Cellular Phones Cellular Phone and Pager Charges Total 2719.2131.0000 Cellular Phones 2719.2140.0000 Telephones Voice / Data • Internet Cable Total 2719.2140.0000 Telephones 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification - Facility Security Guards (5) and volunteers at Dr. Nelson F. Tomlinson Community Centre (10) Security Guard Licence Renewals - Facility Security Guards (5) Total 2719.2340.0000 Seminars & Education 2719.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 183 269,452 (4,677) (3,157) 261,618 8,000 8,000 51,579 7,793 8,316 • 67,688 2,200 2,200 500 500 4,000 4,000 6,687 14,442 1,081 22,210 600 280 880 3,832 City of Pickering 2018 Approved Background Information 2719 Community Centres Run Date: 4/20/18 9:51 AM Total 2719.2370.0000 Insurance Premium 2719.2371.0000 Insurance Deductible Insurance Deductible 2,000 2018 Budget 3,832 Total 2719.2371.0000 Insurance Deductible 2719.2392.0000 Consulting & Professional Fire Safety Plan (Partially Funded from Continuing Studies Reserve - PO#170191) Total 2719.2392.0000 Consulting & Professional 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program - George Ashe and Dr. Nelson F. Tomlinson 2,000 Community Centres ($1,000 x 2) Technical Support Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Total 2719.2399.0000 Outside Agency Services 10,000 2719.2435.0000 Building Repairs & Mainte Pest Control 6,100 Caretaking supplies 28,000 General supplies 16,300 Window, door and lock repair/replacement 11,200 Service Contracts (garbage, snow removal & salting) 51,800 Electrical/Plumbing Repairs 47,000 Provision for pumping out septic system (Mt. Zion, Greenwood, Dr. Nelson F. Tomlinson & 5,000 Whitevale CC) Environmental Monitoring - water treatment and testing of wells 23,000 Window cleaning 4,200 Emergency repairs/equipment replacement (aging buildings) 23,000 Interior Painting (Tomlinson CC - Lobby & Lions Room) 30,000 Masonry Repairs (Whitevale CC, former Greenwood Library, Mt. Zion CC) 20,000 HVAC 5,000 Pumps, motor, etc. 1,000 Boiler repair and maintenance 2,000 Kitchen Hood Exhaust System Inspection 1,200 Energy Management - Service Contract 6,500 Generator Testing 820 Life Safety System Testing (fire alarms/extinguishers & emerg. lighting) 10,000 2,000 28,963 28,963 5,000 2,340 660 Total 2719.2435.0000 Building Repairs & Mainte 292,120 2719,2457.0000 Vehicle -Repair & Maintena Culture & Recreation -vehicle 6,300 Total 2719.2457.0000 Vehicle -Repair & Maintena 6,300 2719.2648.0000 Rec. Building Rentals Brougham Community Centre - Federal rental charge 10 184 City of Pickering 2018 Approved Background Information 2719 Community Centres Run Date: 4/20/18 9:51 AM 2018 Budget Total 2719.2648.0000 Rec. Building Rentals 2719.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 12,255 10 Total 2719.5510.0000 Utilities - Water 27.19.5520.0000 Utilities - Gas Budget based on 2017 projected actuals Total 2719.5520.0000 Utilities - Gas 2719.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 Total 2719.5530.0000 Utilities - Hydro 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre Total 2719.5540.0000 Utilities - Oil 2719.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 6,825 litres @ $.94/litre Oil changes and tires Total 2719.5900.0000 Gas, Oil, Tires Etc. 2719.5902.0000 Supplies & Tools First Aid and Safety (replacement), small tools, etc. (replacement) Total 2719.5902.0000 Supplies & Tools 2719.5973.0000 Furniture & Fixtures Table & chair replacements (Whitevale CC) Table & chair replacements (GALCC) Total 2719.5973.0000 Furniture & Fixtures 2719.5978.0000 Misc. Equipment Replace appliances at Northern Community Centres (Whitevale CC, Tomlinson CC, Greenwood CC) 12,255 28,027 28,027 151,487 151,487 4,867 4,867 6,416 1,696 8,112 2,000 2,000 3,200 15,000 18,200 12,000 Total 2719.5978.0000 Misc. Equipment 12,000 Total Expenses 947,269 Revenues 1911.2719.0000 Trsf frm Res - Comm Ctrs Funding from Continuing Studies Reserve for Fire Safety Plan Total 1911.2719.0000 Trsf frm Res - Comm Ctrs 2719.9916.0000 Vending Machines East Shore C.C. Total 2719.9916.0000 Vending Machines 2719.9937.0000 Rentals - West Shore C.C. West Shore Community Centre - Nursery School Lease Hall Rentals (20,963) (20, 963) (1,000) (1,000) (4,690) (56,310) Total 2719.9937.0000 Rentals - West Shore C.C. (61,000) .185 City of Pickering 2018 Approved Background Information 2719 Community Centres Run Date: 4/20/18 9:51 AM 2018 Budget 2719.9938.0000 Rentals - East Shore C.C. Hall & Room Rentals (56,000) Total 2719.9938.0000 Rentals - East Shore C.C. (56,000) 2719.9947.0000 Rentals - N. Tomlinson CC Hall Rentals (Saturday evenings only) . (800) Total 2719.9947.0000 Rentals - N. Tomlinson CC (800) 2719.9949.0000 Rentals - George Ashe CC Estimated Revenues (50,000) Total 2719.9949.0000 Rentals - George Ashe CC (50,000) 2719.9985.0000 Marketing Sponsors Marketing Sponsorships/Advertising (Taxable) (3,000) Total 2719.9985.0000 Marketing Sponsors (3,000) 2719.9990.0000 Other Revenue Damage deposit forfeited (2,500) Total 2719.9990.0000 Other Revenue (2,500) Total Revenues (195,263) Net Expenses 752,006 186 City of Pickering 2018 Current Budget Approved Final 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:49 AM 187 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 1,818,444 1,804,256 1,830,078 (17,891) 1,812,187 (0.98%) 1200 Overtime 30,367 48,138 42,000 0 42,000 0.00% 1400 Employer Contributions 406,465 392,429 379,070 52,447 431,517 13.84% 1900 Uniforms 10,484 12,935 12,000 0 12,000 0.00% 2110 Travel 1,404 807 1,500 0 1,500 0.00% 2131 Cellular Phones 10,347 6,234 12,300 (1,300) 11,000 (10.57%) 2140 Telephones 16,218 10,285 20,404 (5,000) 15,404 (24.50%) 2210 Advertising 25,336 24,312 25,000 6,000 31,000 24.00% 2220 Subscription & Publications 613 170 500 0 500 0.00% 2340 Seminars & Education 5,f 84 7,897 6,150 450 6,600 7.32% 2370 Insurance Premium 17,767 14,570 14,570 (1,500) 13,070 (10.30%) 2371 Ins. Deductible 0 2,000 4,000 0 4,000 0.00% 2392 Consulting & Professional 11,440 0 5,000 (1,575) 3,425 (31.50%) 2394 Recpt, Prom & Sp Events 8,171 11,224 10,440 860 11,300 8.24% 2395 Memberships 2,533 2,606 3,265 0 3,265 0,00% 2399 Outside Agency Sery 57,688 64,979 73,135 (4,785) 68,350 (6.54%) 2435 Build Repairs & Mtce 280,466 218,331 207,310 31,485 238,795 15.19% 2478 Misc Equip Repairs 56,097 54,903 59,595 (19,145) 40,450 (32.13%) 2479 Software/Hardware Maintenanc 0 4,863 11,180 0 11,180 0.00% 2481 Other Fix. Assets Rep & Mtce. 57,818 51,140 52,300 (52,300) 0 (100.00%) 2678 Rental Misc Equip 1,566 1,658 2,500. (700) 1,800 (28.00%) 5300 Stationery & Office Supplies 12,252 4,633 4,800 5,200 10,000 108.33% 5302 Forms 900 355 1,100 0 1,100 0.00% 5340 Supplies - Special Events 7,765 1,895 6,000 0 6,000 0.00% 5510 Utilities - Water 42,702 47,354 42,995 6,350 49,345 14.77% 5520 Utilities - Gas 57,350 55,274 72,596 (5,080) 67,516 (7.00%) 5530 Utilities - Hydro 263,816 273,220 307,714 22,450 330,164 7.30% 5902 Supplies & Tools 29,166 27,692 34,161 (1,430) 32,731 (4.19%) 5973 Minor Furniture & Fixtures 15,770 23,549 22,700 (200) 22,500 (0.88%) 8960 Taxes Tenant 0 0 1,575 (1,575) 0 (100.00%) Total Expenditures 3,248,129 3,167,709 3,265,938 12,761 3,278,699 0.39% Revenues 9916 Vending Machines (4,705) (5,362) (4,000) (800) (4,800) 20.00% 9970 Child Supervision (47,187) (32,665) (30,000) (5,000) (35,000) 16.67% 9975 Fitness Testing (48,999) (52,805) (50,000) 0 (50,000) 0.00% 9921 Admissions - Tennis (91,008) (83,185) (90,000) 0 (90,000) 0.00% 9924 Admissions - Squash (18,565) (16,682) (21,000) 0 (21,000) 0.00% 9925 Admissions - Fitness Room (4,847) (6,003) (6,000) 0 (6,000) 0.00% 187 City of Pickering 2018 Current Budget Approved Final 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:49 AM 188 2016 Actuals 2017 Actuals 2017 Approved Budget INC,/DEC. r 2018 Approved Budget % CHGE 2017 9926 Admissions - Racquet Ball (3,736) (3,442) (5,000) 0 (5,000) 0.00% 9933 Rentals - Mtg. Room/Public (21,862) (25,114) (25,000) 0 (25,000) 0.00% 9934 Rentals - Mtg. Room/Prog. (27,000) (27,000) (27,000) 0 (27,000) 0.00% 9935 Rentals - Halls (95,368) (92,170) (102,000) 0 (102,000) 0.00% 9939 Rentals - Lockers (83) (229) (100) 0 (100) 0.00% 9941 Membertships - Tennis (25,593) (22,403) (30,000) 5,000 (25,000) (16.67%) 9943 Memberships - Pool/Health CIL (625,655) (596,471) (625,000) (25,000) (650,000) 4.00% 9944 Memberships - Squash (82,002) (71,105) (85,000) 0 (85,000) 0.00% 9945 Memberships - General (137,646) (133,147) (140,000) (5,000) (145,000) 3.57% 9946 Memberships - Racquet Ball (24,886) (21,711) (24,000) 0 (24,000) 0.00% 9958 Rentals - Wellness Clinic (40,664) (41,762) (41,000) (2,000) (43,000) 4.88% 9957 Rentals - Pottery Studio (10,260) (10,500) (10,500) 7,860 (2,640) (74.86%) 9990 Other Misc Revenue (19,722) (14,302) (16,000) 0 (16,000) 0.00% 9976 Nutrition 0 (176) 0 0 • 0 0.00% 9985 Marketing Sponsorships 0 0 0 (5,000) (5,000) 0.00% 9992 Other Revenue - Membership! (7,565) (4,501) (2,400) (2,600) (5,000) 108.33% Total Revenues (1,337,353) (1,260,735) (1,334,000) (32,540) (1,366,540) 2.44% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies 0 0 0 (1,425) (1,425) 0.00% Total Transfers 0 0 0 (1,425) (1,425) 0.00% Net 1,910,776 1,906,974 1,931,938 (21,204) 1,910,734 (1,10%) 188 City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2731.1100.0000 Salaries & Wages Base Salaries and Wages One part time Facility Attendant position converted to one full time Facility Attendant position due to CUPE collective agreement changes (net cost savings). 2731.1200.0000 Overtime Facilities Front Desk and Program 1,816,861 (4,674) Total 2731A100.000.0 Salaries & Wages 1,812,187 32,000 10,000 Total 2731.1200.0000 Overtime 42,000 2731.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 419,501 extended health and dental Benefits related to one part time Facility Attendant position converted to one full time Facility Attendant position due to CUPE collective agreement changes (net cost). 12,016 Total 2731.1400.0000 Employer Contributions 431,517 2731.1900.0000 Uniforms As per the Collective Agreement 12,000 Total 2731.1900.0000 Uniforms 12,000 2731.2110.0000 Travel Parking & Mileage 1,500 1,500 Total 2731.2110.0000 Travel 2731.2131.0000 Cellular Phones Annual cell phone charges for staff and Smartphbne charges for Manager (1), Supervisor (1), Foreperson (1) and Complex Secretary (1) Total 2731.2131.0000 Cellular Phones 2731.2140.0000 Telephones Voice / Data Internet Total 2731.2140.0000 Telephones 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages Total 2731.2210.0000 Advertising 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total 2731.2220.0000 Subscriptions & Publicati 2731.2340.0000 Seminars & Education Can -Fit Pro Training - Health & Fitness Specialist First Aid/CPR Defibrillator Training & Recertification - Various staff CSEP (Canadian Society for Exercise Physiology) - Health & Fitness Specialist and Coordinator, Fitness Rooms (3) 189 11,000 11,000 13,228 2,176 15,404 31,000 31,000 500 500 700 2,000 1,450 City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:51 AM 2018 Budget International Health & Racquet Sports Association Conference College of Kinesiology - Health & Fitness Specialist Total 2731.2340.0000 Seminars & Education 2731.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2731.2370.0000 Insurance Premium 2731.2371.0000 Insurance Deductible Insurance Deductible 1,800 650 6,600 13,070 13,070 4,000 Total 2731.2371.0000 Insurance Deductible 4,000 2731,2392.0000 Consulting & Professional Fire Safety Plan (Partially Funded from Continuing Studies Reserve - PO#170191) Total 2731.2392.0000 Consulting & Professional 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Anniversary Celebration & Membership Recognition Family Day 3,425 3,425 8,800 2,500 Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 11,300 2731.2395.0000 Memberships Facility Licences : Mech. Lic., Prof. fees, etc. 100 Program memberships: Squash Ontario 280 Tennis Ontario 1,040 Fitness Centre Accreditation 200 Ontario Kinesiology Association 215 Can Fit Pro - Business Rewards Membership 230 CSEP Membership (4 staff) 1,200 Total 2731.2395.0000 Memberships 3,265 2731.2399.0000 Outside Agency Services Tennis Professional 13,300 Squash Professional 40,415 Base Hospital Support Defibrillation Program 3,240 Security Contract 10,000 Fire Alarm Monitoring Contract 735 Defibrillator Monitoring Contract 660 Total 2731.2399.0000 Outside Agency Services 68,350 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies 15,000 General Supplies 6,300 Glass Cleaning (quarterly) 8,000 Snow Removal & Salting 20,000 Building Supplies and Repairs 8,000 Electrical Repairs 12,000 19.0 City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:51 AM 2018 Budget Plumbing Repairs 11,000 Lamps, Ballasts, Fuse Inventory 8,000 Locks 13,250 Window, Door and Lock Repairs 7,000 Various repairs to infrastructure due to aging facility 20,000 Duct Cleaning on Various Areas 5,000 Replace Windows 3,000 Window Cleaning 4,000 Mirror Replacements 2,000 Carpet Service - mats 6,000 Painting and Tile Repairs 12,000 Door Replacement Program 5,000 Foot Sprayer Solution 3,300 Digital Sign Maintenance 3,000 AudioNisual Equipment Maintenance (Banquet Hall) 2,000 Electrical Substation Inspection 5,045 Hot Water Tank Inspection 2,000 Kitchen Hood Inspection 600 Air Circulation Equipment (contract out) 5,000 Elevator Inspection & Repair (contract out) 4,800 Air Conditioning (contract out) 7,000 Energy Management --Service Contract 4,500 Boiler Inspection and Repair (contract out) 3,500 Water Treatment 5,000 Fire Alarm Inspection and Service (contract out) 3,000 Motors, Belts, Filters 3,000 Diesel Generator Repair and Maintenance (contract out) 5,500 Chiller Maintenance Contract 6,000 Security Camera - DVR Repairs 10,000 Total 2731.2435.0000 Building Repairs & Mainte 238,795 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex 20,000 Treadmill Belt replacements 13,600 DBS Printer Repairs 500 Floor machine service 5,000 Ladder/Lift Inspection 1,350 Total 2731.2478.0000 Misc.Equipment Repairs & 40,450 2731.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Recreation - DBS 6,180 Game Time software maintenance contract 5,000 Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts 11,180 191 City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:51 AM 2018 Budget 2731.2678.0000 Misc Equipment Rentals Occasional equipment needs, other equipment rentals Total 2731.2678.0000 Misc Equipment Rentals 2731.5300.0000 Stationery & Office Suppl General office supplies Membership Card Printer Total 2731.5300.0000 Stationery & Office Suppl 1,800 1,800 5,100 4,900 10,000 2731.5302.0000 Forms Professional printing services (Gift Cards) 1,100 Total 2731.5302.0000 Forms 1,100 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals 6,000 Total 2731.5340.0000 Supplies - Spec.Events/Ba 6,000 2731.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 49,345 Total 2731.5510.0000 Utilities - Water 49,345 2731.5520.0000 Utilities - Gas Budget based on 2017 projected actuals 67,516 Total 2731.5520.0000 Utilities - Gas 67,516 2731.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 330,164 Total 2731.5530.0000 Utilities - Hydro 330,164 2731.5902.0000 Supplies & Tools Card Access supplies (cards, cartridges) 23,606 Racquets, balls, eyewear for Elective Programs (replacement) 1,200 Fitness Testing supplies (replacement) 1,000 Creative Centre 900 Combination Locks (replacement) 750 First Aid Supplies (replacement) 1,600 Small Tools 1,500 Child Supervision Centre 2,175 Total 2731.5902.0000 Supplies & Tools 2731.5973.0000 Furniture & Fixtures Table and Chair Replacements (meeting rooms) Office Desk & Chair Replacement Replacement office chairs Total 2731.5973.0000 Furniture & Fixtures 32,731 15,000 6,000 1,500 22,500 Total Expenses 3,278,699 Revenues 1911.2731.0000 Trsf frm Res- Rec Cmplx 192 City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:51 AM 2018 Budget Funding from Continuing Studies Reserve for Fire Safety Plan Total 1911.2731.0000 Trsf frm Res- Rec Cmplx 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales Total 2731.9916.0000 Vending Machines 2731.9921.0000 Admissions - Tennis Prime time court admissions Non Prime time court admissions Total 2731.9921.0000 Admissions - Tennis 2731.9924.0000 Admissions,- Squash Pay as you play - Prime time court admissions Non prime time court admissions Total 2731.9924.0000 Admissions - Squash 2731.9925.0000 Admissions - Fitness Room Adult - Singles Adult - 5 Pass Adult - 10 Pass Total 2731.9925.0000 Admissions - Fitness Room 2731.9926.0000 Admissions - Racquet Ball Pay as you play - Prime time court admissions Non prime time court admissions Total 2731.9926,0000 Admissions - Racquet Ball 2731.9933.0000 Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) Total 2731.9933.0000 Rentals - Mtg. Room/Publi 2731.9934.0000 Rentals - Mtg. Room Prg. Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex Total 2731.9934.0000 Rentals - Mtg. Room Prg. 2731.9935.0000 Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halls) Total 2731.9935.0000 Rentals - Halls 2731.9939.0000 Rentals - Misc. Equipment Misc. Racquet Rentals (1,425) (1,425) (4,800) (4,800) (61,000) (29,000) (90,000) (17,500) (3,500) (21,000) (3,000) (1,000) (2,000) (6,000) (3,500) (1,500) (5,000) (25,000) (25, 000) (27,000) (27,000) (102,000) (102,000) (100) Total 2731.9939.0000 Rentals - Misc. Equipment (100) 2731.9941.0001 Membership - Tennis Tennis (5,000) Total 2731.9941.0001 Membership - Tennis 2731.9941.0002 Membership - New Tennis Tennis (new memberships) Total 2731.9941.0002 Membership - New Tennis 2731.9943.0002 Membership - Basic Health 193 (5,000) (20,000) (20,000) City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20/18 9:51 AM 2018 Budget Health (Basic) (480,000) Total 2731.9943.0002 Membership - Basic Health (480,000) 2731.9943.0003 Membership - Health Plus Health (Plus) (120,000) Total 2731.9943.0003 Membership - Health Plus 2731.9943.0004 Mbrshp - Specialty Health Health (Speciality) (120,000) (50,000) Total 2731.9943.0004 Mbrshp - Specialty Health (50,000) 2731.9944.0002 Membership - New Squash Squash (New) (85,000) Total 2731.9944.0002 Membership - New Squash (85,000) 2731.9945.0002 Membership - New Fitness Fitness (New) (120,000) Total 2731.9945.0002 Membership - New Fitness (120,000) 2731.9945.0003 Golden/Combination Mbrshp Fitness (Golden/Combination) (25,000) Total 2731.9945.0003 Golden/Combination Mbrshp (25,000) 2731.9946.0002 Mbrshp - New Racquet Ball Racquet Ball (New) (24,000) Total 2731.9946.0002 Mbrshp - New Racquet Ball - (24,000). 2731.9957.0000 Rentals - Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space (January -March 2018) (2,640) Total 2731.9957.0000 Rentals - Pottery Studio (2,640) 2731.9958.0000 Rentals - Wellness Clinic Wellness Health Centre Ltd. (15,000) Pickering Sports Medicine & Wellness Centre (28,000) Total 2731.9958.0000 Rentals - Wellness Clinic (43,000) 2731.9970.0000 Child Supervision Single admissions & passes (35,000) Total 2731.9970.0000 Child Supervision (35,000), 2731.9975.0000 Fitness Testing In House Personal Training and Fitness Testing (50,000) Total 2731.9975.0000 Fitness Testing (50,000) 2731.9985.0000 Marketing Sponsors Core Marketing Sponsorships/Advertising (Taxable) (5,000) Total 2731.9985.0000 Marketing Sponsors (5,000) 2731.9990.0000 Other Revenue Leased equipment /space (16,000) Total 2731.9990.0000 Other Revenue (16,000) 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue (5,000) 194 City of Pickering 2018 Approved Background Information 2731 Recreation Complex - Central Core Run Date: 4/20118 9:51 AM Total 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE 2018 Budget (5,000) Total Revenues (1,367,965) Net Expenses 1,910,734 195 City of Pickering 2018 Current Budget Approved Final 2733 Recreation Complex - Pool Run Date: 4/20/18 9:49 AM 196 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 453,701 441,763 446,072 (801) 445,271 (0.18%) 1200 Overtime 9,945 12,827 10,000 0 10,000 0.00% 1400 Employer Contributions 85,448 89,459 82,571 68 82,639 0.08% 1900 Uniforms 4,292 4,405 5,000 0 5,000 0.00% 2110 Travel 187 0 300 0 300 0.00% 2131 Cellular Phones 235 84 400 (400) 0 (100.00%) 2140 Telephones 2,098 1,156 2,134 (550) 1,584 (25.77%) 2340 Seminars & Education 1,920 2,935 2,650 0 2,650 0.00% 2370 Insurance Premium 5,547 4,459 4,459 0 4,459 0.00% 2392 Consulting & Professional 0 0 0 8,000 8,000 0.00% 2394 Recpt, Prom & Sp Events 0 175 0 0 0 0.00% 2395 Memberships 310 97 100 10 110 10.00% 2435 Build Repairs & Mtce 74,005 74,258 80,000 13,500 93,500 16.88% 2478 Misc Equip Repairs 12,886 23,708 15,500 (13,500) 2,000 (87.10%) 5510 Utilities - Water 42,702 47,354 42,995 6,350 49,345 14.77% 5520 Utilities - Gas 57,350 55,274 72,596 (5,080) 67,516 (7,00%) 5530 Utilities - Hydro 186,601 193,253 216,798 15,800 232,598 7.29% 5902 Supplies & Tools 1,846 1,725 2,000 0 2,000 0.00% Total Expenditures 939,073 952,932 983,575 23,397 1,006,972 2.38% Revenues 9923 Admissions - Public Swimming (55,925) (48,890) (55,500) (2,500) (58,000) 4.50% 9932 Rentals - Pool (167,995) (159,462) (165,566) (4,434) (170,000) 2.68% 9936 Rentals - Pool -School Board (2,166) (2,296) (2,000) (100) (2,100) 5.00% 9943 Memberships - Pool/Health CIL (54,945) (57,053) (61,000) 0 (61,000) 0.00% 9985 Marketing Sponsorships 0 (3,200) (25,000) 20,000 (5,000) (80.00%) Total Revenues (281,031) (270,901) (309,066) 12,966 (296,100) (4.20%) Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 658,042 682,031 674,509 36,363, 710 5,39%` 196 City of Pickering 2018 Approved Background Information 2733 Recreation Complex - Pool Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2733.1100.0000 Salaries :& Wages Base Salaries and Wages Reduction in hours (899 hrs) for Facility Security Guard part time positions Total 2733.1100.0000 Salaries & Wages 445,271 2733.1200.0000 Overtime To meet service level/workload commitments 10,000 Total 2733.1200.0000 Overtime 10,000 2733.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 84,796 extended health and dental 470,417 (25,146) Benefits related to reduction in hours (899 hrs) for Facility Security Guard part time positions Total 2733.1400.0000 Employer Contributions 2733.1900.0000 Uniforms As per the Collective Agreement Total 2733.1900.0000 Uniforms 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & Mileage Total 2733.2110.0000 Travel 2733.2140.0000 Telephones Voice / Data Internet (2,157) 82,639 5,000 5,000 300 300 1,294 290 Total 2733.2140.0000 Telephones 1,584 2733.2340.0000 Seminars & Education Defibrillator Training - Various staff 900 (CPO) Certified Pool Operator training and recertifications - Pool Operators and New Facility 950 Maintenance staff Technical Training HVAC Workshops - 2 staff Total 2733.2340.0000 Seminars & Education 2733.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2733.2370.0000 Insurance Premium 2733.2392.0000 Consulting & Professional Roof Deck Wood & Steel Inspection Total 2733.2392.0000 Consulting & Professional 2733.2395.0000 Memberships Life Saving Society Total 2733.2395.0000 Memberships 2733.2435.0000 Building Repairs & Mainte Pool Chemicals 197 800 2,650 4,459 4,459 8,000 8,000 110 110 23,000 City of Pickering 2018 Approved Background Information 2733 Recreation Complex - Pool Run Date: 4/20/18 9:51 AM 2018 Budget Cleaning Supplies 11,000 Miscellaneous 2,000 Electrical and Plumbing Repairs 14,000 Lamps, Ballasts and Fuse Inventory 4,000 Filters, etc. 3,000 Tile, painting, door and lock repairs 12,000 Contract for snow removal & salting 10,000 Mirror Replacement - change rooms 1,000 Filter System 6,500 HVAC Services 2,000 Pumps, Motors, Valves, Seals 3,000 Bleacher Safety Inspection 2,000 Total 2733.2435.0000 Building Repairs & Mainte 93,500 2733.2478.0000 Misc.Equipment Repairs & Repair parts for pool vacuum 2,000 Total 2733.2478.0000 Misc.Equipment Repairs & 2,000 2733.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 49,345 Total 2733.5510.0000 Utilities - Water 49,345 2733.5520.0000 Utilities - Gas Budget based on 2017 projected actuals 67,516 Total 2733.5520.0000 Utilities - Gas 67,516 2733.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 232,598 Total 2733.5530.0000 Utilities - Hydro 232,598 2733.5902.0000 Supplies & Tools First Aid Supplies 800 Toys and Program Supplies (replacement) 700 Small Tools etc. 500 Total 2733.5902.0000 Supplies & Tools 2,000 Total Expenses 1,006,972 Revenues 2733.9923.0000 Admissions - Public Swimm Singles & Passes 2733.9932.0000 Learn to swim Private Permits (58,000) Total 2733.9923.0000 Admissions - Public Swimm (58,000) Rentals - Pool Prg - (9932) (102,000) (68,000) Total 2733.9932.0000 Rentals - Pool (170,000) 2733.9936.0000 Rentals - Pool - School B 198 City of Pickering 2018 Approved Background Information 2733 Recreation Complex - Pool Run Date: 4/20/18 9:51 AM 2018 Budget School Pool rentals (2,100) Total 2733.9936.0000 Rentals - Pool - School B (2,100) 2733.9943.0000 Membership - Swim Memberships (61,000) Total 2733.9943.0000 Membership - Swim 2733.9985.0000 Sponsorships Pool Marketing Sponsorships/Advertising (Taxable) Total 2733.9985.0000 Sponsorships (61,000) (5,000) (5,000) Total Revenues (296,100) Net Expenses 710,872 199 City of Pickering 2018 Current Budget Approved Final 2735 Recreation Complex - Arenas Run Date: 4/20/18 9:49 AM 200 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 398,043 434,900 410,430 10,173 420,603 2.48% 1200 Overtime 29,456 15,527 30,000 0 30,000 0.00% 1400 Employer Contributions 97,854 113,321 103,872 6,874 110,746 6.62% 1900 Uniforms 4,172 5,007 5,000 0 5,000 0.00% 2131 Cellular Phones 706 252 1,200 (200) 1,000 (16.67%) 2140 Telephones 4,396 3,644 4,766 (100) 4,666 (2.10%) 2340 Seminars & Education 1,233 650 1,775 (225) 1,550 (12.68%) 2370 Insurance Premium 5,202 4,343 4,343 0 4,343 0.00% 2371 Ins. Deductible 5,010 505 2,000 0 2,000 0.00% 2394 Recpt, Prom & Sp Events 92 48 0 0 0 0.00% 2399 Outside Agency Sery 0 0 710 220 930 30.99% 2435 Build Repairs & Mtce 98,442 93,067 87,170 39,480 126,650 45.29% 2478 Misc Equip Repairs 35,568 34,096 34,300 (27,600) 6,700 (80.47%) 2678 Rental Misc Equip 0 675 500 0 500 0.00% 5300 Stationery & Office Supplies 144 864 450 0 450 0.00% 5302 Forms 0 0 , 300 0 300 0.00% 5510 Utilities - Water 9,489 10,523 10,510 2,025 12,535 19.27% 5520 Utilities - Gas 14,791 14,333 19,948 (2,000) 17,948 (10.03%) 5530 Utilities - Hydro 193,036 199,917 224,791 16,400 241,191 7.30% 5900 Gas, Oil Tires 696 0 0 0 0 0.00% 5902 Supplies & Tools 1,965 2,110 2,500 0 2,500 0.00% 5973 Minor Furniture & Fixtures 0 4,996 6,000 (6,000) 0 (100.00%) 5978 Misc. Equipment 0 9,668 12,650 (12,650) 0 (100.00%) Total Expenditures 900,295 948,446 963,215 26,397 989,612 2.74% Revenues 9915 Snack Bar (1,525) (4,800) (2,100) (1,900) (4,000) 90.48% 9916 Vending Machines (1,156) (1,271) (2,000) 500 (1,500) (25.00%) 9940 Advertising Space (40,822) (33,000) (33,000) 16,500 (16,500) (50.00%) 9922 Admissions - Skating (18,775) (13,668) (22,000) 2,000 (20,000) (9.09%) 9931 Rentals - Ice Surface (525,409) (564,719) (575,000) 0 (575,000) 0.00% 9933 Rentals - Mtg. Room/Public (41,409) (38,307) (40,000) (2,000) (42,000) 5.00% 9959 Arena Floor Rentals 0 (12,631) (13,000) (2,000) (15,000) 15.38% 9990 Other Misc Revenue (4,785) (7,538) 0 0 0 0.00% 9985 Marketing Sponsorships 0 (13,393) (58,000) 2,500 (55,500) (4.31%) Total Revenues (633,881) (689,327) (745,100) 15,600 (729,500) (2.09%) Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% 200 City of Pickering 2018 Current Budget Approved Final 2735 Recreation Complex - Arenas Run Date: 4/20/18 9:49 AM 201 2016 2017 2017 ......... 2018 Actuals ' Actuals Approved 1NC./DEC Approved % CHGE. Budget Budget 2017 Net 266,414 259,119 218,115 41,997 260,112 19.25% 201 City of Pickering 2018 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2735.1100.0000 Salaries & Wages Base Salaries and Wages Increase in hours (215 hrs) for Facility Attendant part-time positions Decrease in hours (162 hrs) for Facility Attendant term positions Total 2735.100.0000 Salaries & Wages 419,103 4,500 (3,000) 420,603 2735.1200.0000 Overtime To meet service level/workload commitments 30,000 Total 2735.1200.0000 Overtime 30,000 2735.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 110,425 extended health and dental Benefits related to increase in hours (215 hrs) for Facility Attendant part-time positions 626 Benefits related to decrease in hours (162 hrs) for Facility Attendant term positions Total 2735.1400.0000 Employer Contributions 110,746 2735.1900.0000 Uniforms As per the Collective Agreement 5,000 (305) Total 2735.1900.0000 Uniforms 5,000 2735.2131.0000 Cellular Phones Cellular Phone Charges 1,000 Total 2735.2131.0000 Cellular Phones 1,000 2735.2140.0000 Telephones Voice / Data 1,210 Internet 1,596 Cable 1,860 Total 2735.2140.0000 Telephones 4,666 2735.2340.0000 Seminars & Education ORFA B Ticket Renewal - Foreperson and Maintenance Worker (5) First Aid & Defibrillation Training & Certification Total 2735.2340.0000 Seminars & Education 2735.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2735.2370.0000 Insurance Premium 2735.2371.0000 Insurance Deductible 350 1,200 1,550 4,343 4,343 Insurance Deductible 2,000 Total 2735.2371.0000 Insurance Deductible 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Defibrillator Monitoring Contract Total 2735.2399.0000 Outside Agency Services 202 2,000 710 220 930 City of Pickering 2018 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 4/20/18 9:51 AM 2018 Budget 2735.2435.0000 Building Repairs & Mainte Caretaking supplies/services 15,100 Building repair supplies & services 12,600 Electrical repairs 9,500 Plumbing repairs 5,500 Door and lock repairs 3,000 Facility Decals 600 Parking lot maintenance (snow removal and salting and garbage) 14,200 Carpet service - mats 2,000 Replace Rink light bulbs 3,500 Condenser Water Treatment Program 2,900 Replace dasher board, netting & glass repair 5,700 HVAC repairs 3,500 Paint Drainage & Disposal System 2,450 Additional Storage Room 16,000 Rink Board cleaning 2,500 Annual Regulatory inspections 2,400 Refrigeration repairs maintenance and dehumidifiers ( contract) 8,500 Overhaul compressor (2) 10,000 Fan & motor repairs, supplies & fuse inventory 2,150 Energy Management System --Service Contract 1,500 Kitchen Hood Inspection 850 Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting) 2,200 Total 2735.2435.0000 Building Repairs & Mainte 126,650 2735.2478.0000 Misc.Equipment Repairs & Ice resurfacer maintenance Misc. small equipment repairs Total 2735.2478.0000 Misc.Equipment Repairs & 2735.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs Total 2735.2678.0000 Misc Equipment Rentals 2735.5300.0000 Stationery & Office Suppl General office supplies Toners for printer 2735.5302.0000 Forms 4,000 2,700 6,700 500 500 200 250 Total 2735.5300.0000 Stationery & Office Suppl 450 Printing of facility permits and receipt forms 300 Total 2735.5302.0000 Forms 300 2735.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 12,535 Total 2735.5510.0000 Utilities - Water 12,535 203 City of Pickering 2018 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 4/20/18 9:51 AM 2018 Budget 2735.5520.0000 Utilities - Gas Budget based on 2017 projected actuals Total 2735.5520.0000 Utilities - Gas 2735.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 Total 2735.5530.0000 Utilities,- Hydro 2735.5902.0000 Supplies & Tools First Aid supplies (replacement) Small tools, etc. (replacement) Total 2735.5902.0000 Supplies & Tools 17,948 17,948 241,191 241,191- 1,000 41,191 1,000 1,500 2,500 Total Expenses 989,612 Revenues 2735.9915.0000 Snack Bar Snack Bar lease agreement (4,000) Total 2735.9915.0000 Snack Bar (4,000) 2735.9916.0000 Vending Machines Arena vending machines (1,500) Total 2735.9916.0000 Vending Machines (1,500) 2735.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals for Public Skating (20,000) Total 2735.9922.0000 Admissions - Pleasure Ska (20,000) 2735.9931.0000 Rentals - Ice Surface Ice Surface Rentals (570,000) Pre -School Skating Rentals Prg - (9931) (5,000) Total 2735.9931.0000 Rentals Ice Surface (575,000) 2735.9933.0000 Rentals - Mtg. Room/Publi Various hall rentals, activities (42,000) Total 2735.9933.0000 Rentals - Mtg. Room/Publi (42,000) 2735.9940.0000 Advertising Space Rink Board advertising (16,500) Total 2735.9940.0000 Advertising Space (16,500) 2735.9959.0000 Arena Floor Rentals Ball Hockey (12,000) Lacrosse (3,000) Total 2735.9959.0000 Arena Floor Rentals (15,000) 2735.9985.0000 Sponsorships Arena Marketing Sponsorships/Advertising (Taxable) (55,500) Total 2735.9985.0000 Sponsorships (55,500) 204 City of Pickering 2018 Approved Background Information 2735 Recreation Complex - Arenas Run Date: 4/20/18 9:51 AM 2018 Budget Total Revenues (729,500) Net Expenses 260,112 205 City of Pickering 2018 Current Budget Approved Final 2744 Museum Run Date: 4/20/18 9:49 AM 206 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 460,031 555,567 492,495 48,151 540,646 9.78% 1200 Overtime 3,910 10,260 7,000 0 7,000 0.00% 1400 Employer Contributions 91,274 99,875 104,149 26,737 130,886 25.67% 1900 Uniforms 3,517 4,268 3,300 1,700 5,000 51.52% 2110 Travel 2,435 2,305 2,400 100 2,500 4.17% 2122 Freight, Express & Cartage 4,061 0 1,000 1,500 2,500 150.00% 2131 Cellular Phones 2,572 2,513 2,880 .4,840 . 7,720 168.06% 2140 Telephones 23,884 ' 19,995 24,030 (2,100) 21,930 (8.74%) 2210 Advertising 17,999 18,117 18,000 0 18,000 0.00% 2211 Trade Shows, Exhib & Display: 682 677 1,000 200 1,200 20.00% 2340 Seminars & Education 4,587 4,532 9,020 (4,020) 5,000 (44.57%) 2370 Insurance Premium 4,676 3,880 3,880 0 3,880 0.00% 2392 Consulting & Professional 15,902 12,350 35,700 10,947 46,647 30.66% 2394 Recpt, Prom & Sp Events 7,670 6,157 6,000 3,750 9,750 62.50% 2395 Memberships 2,224 2,426 2,393 235 2,628 9.82% 2399 Outside Agency Sery 9,092 7,830 11,310 (140) 11,170 (1.24%) 2435 Build Repairs & Mtce 78,553 83,503 71,815 34,200 106,015 47.62% 2457 Veh - Repairs & Maintenance 6,675 1,976 5,000 0 5,000 0.00% 2478 Misc Equip Repairs 4,547 1,244 2,500 440 2,940 17.60% 2479 Software/Hardware Maintenam 1,332 1,048 1,100 0 1,100 0.00% 2480 Antiques Repairs Mtce. 5,403 6,507 5,800 2,900 8,700 ' 50.00% 2482 Grounds Upkeep 415 790 2,800 0 2,800 0.00% 2678 Rental Misc Equip 0 0 0 1,000 1,000 0.00% 5300 Stationery & Office Supplies 1,911 1,950 2,000 0 2,000 0.00% 5320 Program Supplies 10,345 10,019 10,300 500 10,800 4.85% 5340 Supplies - Special Events 9,616 9,544 10,200 1,300 11,500 12.75% 5345 Antique Purchases 824 - 590 600 0 600 0.00% 5400 Gift Shop Plaques 5,103 4,062 5,500 250 5,750 4.55% 5520 Utilities - Gas 4,837 6,285 7,730 50 7,780 0.65% 5530 Utilities - Hydro 21,221 14,590 25,692 1,852 27,544 7.21% 5540 Utilities - Oil 1,178 1,018 816 0 816 0.00% 5900 Gas, Oil Tires 1,358 1,309 1,463 500 1,963 34,18% 5902 Supplies & Tools 1,102 63 1,500 0 1,500 0,00% Total Expenditures 808,936 895,250 879,373 134,892 1,014,265 '15.34% Revenues 1610 Federal Grant (7,845) (14,117) (11,000) (3,725) (14,725) 33.86% 1623 Ont. Specific Grants (39,263) (39,263) (42,100) 2,600 (39,500) (6.18%) 9910 Gift Shop (9,479) (10,152) (8,000) (1,500) (9,500) 18.75% 206 City of Pickering 2018 Current Budget Approved Final 2744 Museum Run Date: 4/20/18 9:49 AM Staff have calculated approximately $293,580 in volunteer human resources and skills (based on 2017 volunteer hours totaling 14,650 hours at a value of $20.00 per hour) 207 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 9915 Snack Bar (3,456) (2,227) (3,400) 0 (3,400) 0.00% 9955 Programs (10,330) (10,365) (11,000) 2,500 (8,500) (22.73%) 9977 Donations (474) (3,554) (1,000) 0 (1,000) 0.00% 9920 Admissions - Public & Edu. (109,461) (121,548) (108,500) (8,700) (117,200) 8,02% 9933 Rentals - Mtg. Room/Public (12,307) (16,428) (4,000) (7,000) (11,000) 175.00% 9990 Other Misc Revenue (5,641) 0 0 0 0 0.00% 9980 Sponsorships No Tax 0 0 0 (1,000) (1,000) 0.00% 9985 Marketing Sponsorships 0 (2,655) (20,500) 11,500 (9,000) (56.10%) Total Revenues (198,256) (220,309) (209,500) (5,325) (214,825) 2.54% Transfers from Reserves & RE 1911 Trans. from Continuing Studies (916) (10,583) (12,700) 3,053 (9,647) (24.04%) Total Transfers (916) (10,583) (12,700) 3,053 (9,647) (24.04%) Net 609,764 664,358 657,173 132,620 789,793 20.18% Staff have calculated approximately $293,580 in volunteer human resources and skills (based on 2017 volunteer hours totaling 14,650 hours at a value of $20.00 per hour) 207 City of Pickering 2018 Approved Background Information 2744 Museum Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2744.1100.0000 Salaries & Wages Base Salaries and Wages 504,428 Additional hours (90 hrs) for staff coverage on increased birthday parties and photography rentals. 2,430 Funded 100% by revenues. Additional hours (560 hrs) for Conservation/Collections Intern. Funded partially by Canadian 14,900 Museums Association grant. Conversion of one part-time Museum Program Assistant position to one full time Museum Booking (3,903) Coordinator position (net cost savings). New full time Supervisor, Pickering Museum Village - effective July 1 47,748 Transfer of Supervisor, Cultural Services (50%) effective July 1, 2018 to 2711 (24,957) Total 2744.1100.0000 Salaries & Wages 540,646 2744.1200.0000 Overtime To meet service level/workload commitments 7,000 Total 2744.1200.0000 Overtime 7,000 2744.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 116,752 extended health and dental Benefits related to additional hours (560 hrs) for Conservation/Collections Intern. Funded partially 1,192 by Canadian Museums Association grant. Conversion of one part-time Museum Program Assistant position to one full time Museum Booking 6,092 Coordinator position (net cost). Benefits related to new full time Supervisor, Pickering Museum Village - effective July 1 13,850 Transfer of benefits related to Supervisor, Cultural Services (50%) effective July 1, 2018 to 2711 (7,000) Total 2744.1400.0000 Employer Contributions 130,886 2744.1900.0000 Uniforms Repair and Replacement of Costumes 2,000 Costumes, uniforms & protective equipment for volunteers 3,000 Total 2744.1900.0000 Uniforms 5,000 2744.2110.0000 Travel Parking & Mileage 2,500 Total 2744.2110.0000 Travel 2744.2122.0000 Freight, Express .& Cartage Shipment of artifacts or displays Total 2744.2122.0000 Freight, Express & Cartage 2744.2131.0000 Cellular Phones Cell phone charges. Motorola Radios (Replacement) Total 2744.2131.0000 Cellular Phones 2744.2140.0000 Telephones Voice / Data 208 2,500 2,500 2,500 3,120 4,600 7,720 18,986 City of Pickering 2018 Approved Background Information 2744 Museum Run Date: 4/20/18 9:51 AM 2018 Budget Internet 2,944 Total 2744.2140.0000 Telephones 21,930 2744.2210.0000 Advertising Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods 18,000 Total 2744.2210.0000 Advertising 18,000 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios 1,200 Total 2744.2211.0000 Tr Shows,Exhib.& Displays 1,200 2744.2340.0000 Seminars & Education Canadian Association of Conservators 800 High FIVE Quality Assurance Program.- new staff 200 OMA (Ontario Museums Association) Conference 2 Webinar - Coordinator, Museum Operations 1,000 Genesee County Conference - Event & Volunteer Programmer 1,500 Defibrillator Training & Certification - Various staff 500 Volunteer training workshops 1,000 Total 2744.2340.0000 Seminars & Education 5,000 2744.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 3,880 (Policy coverage includes: liability, automobile and property). Total 2744.2370.0000 Insurance Premium 3,880 2744.2392.0000 Consulting & Professional Architectural consulting services 5,000 Site use study 30,000 Fire Safety Plan (Partially Funded from Continuing Studies Reserve - PO#160829) 5,002 Archaeological Survey (Funded from Continuing Studies Reserve - PO#170080) 6,645 Total 2744.2392.0000 Consulting & Professional 46,647 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very important volunteer night and appreciation event to cover food, pins, entertainment & awards 6,750 for volunteers Refreshments and supplies for volunteer activities 3,000 Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 9,750 2744.2395.0000 Memberships Ancestry.ca 750 York -Durham Association of Museums & Galleries 25 Canadian Museum Association 880 Ontario Museum Association 500 Ontario Historical Society 78 Culinary Historians Membership 30 York Pioneer Newsletter 25 American Association of State & Local History 160 Canadian Association of Conservators 180 209 City of Pickering 2018 Approved Background Information 2744 Museum Run Date: 4/20/18 9:51 AM 2018 Budget Total 2744.2395.0000 Memberships 2,628 2744.2399.0000 Outside Agency Services Security Patrol Services 5,620 Base Hospital Support Defibrillation Program 1,450 Miller Waste Green Waste pick up 1,800 Fire & Security Alarm Monitoring 2,300 Total 2744.2399.0000 Outside Agency Services 11,170 2744.2435.0000 Building Repairs & Mainte Daily maintenance supplies and building repairs 15,000 Environmental monitoring & water treatment 6,500 Routine plumbing and electrical services and repairs 4,200 Window, door and lock repair/replacement 9,000 Pest control 4,900 Chimney sweeping & inspections 915 Plaster & painting of heritage buildings 20,000 HVAC Maintenance & Repairs 2,500 Administration Building Ventilation (improve head room clearing) 6,000 Miller Cole House Repairs 15,000 LED Lighting & Power to Demonstration Shed 9,000 Enclose framing at picnic shelter 5,000 Site wayfinding 8,000 Total 2744.2435.0000 Building Repairs & Mainte 106,015 2744.2457.0000 Vehicle - Repairs & Maint Vehicle -Repair and Maintenance 5,000 Total 2744.2457.0000 Vehicle - Repairs & Maint 5,000 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Woodwrights (minor bldg repairs and gift shop 2,500 merchandise) Defibrillator monitoring contract 440 Total 2744.2478.0000 Misc.Equipment Repairs & 2,940 2744.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Museum - Past Perfect 1,100 Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts 1,100 2744.2480.0000 Artefact Repairs & Maint Conservation & restoration materials, on going repairs and restoration of artefacts in collection 4,700 Reproduction window coverings 3,700 Research Materials 300 Total 2744.2480.0000 Artefact Repairs & Maint 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium chloride for driveway 210 8,700 800 City of Pickering 2018 Approved Background Information 2744 Museum Run Date: 4/20/18 9:51 AM 2018 Budget Road & Grounds repairs 2,000 Total 2744.2482.0000 Grounds Upkeep 2744.2678.0000 Misc Equipment Rentals Misc equipment rentals Total 2744.2678.0000 Misc Equipment Rentals 2744.5300.0000 Stationery & Office Suppl General office supplies Total 2744.5300.0000 Stationery & Office Suppl 2744.5320.0000 Program Supplies On Site Program supplies Firewood 2,800 1,000 1,000 2,000 2,000 9,300 1,500 Total 2744.5320.0000 Program Supplies 10,800 2744.5340.0000 Supplies - Spec.Events/Ba Teddy Bear Picnic 2,500 Museum Minecraft 300 Mothers Day Tea 525 Solstice Suppers 425 Spirit Walk 2,000 Christmas in the Village 3;350 General Events Supplies 2,400 Total 2744.5340.0000 Supplies - Spec.Events/Ba 11,500 2744.5345.0000 Artefact Purchases Reproduction items for programming artefacts for the Collection 600 Total 2744.5345.0000 Artefact Purchases 600 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop 3,000 Display and Sales supplies 250 Snack Bar Supplies 2,500 Total 2744.5400.0000 Gift Shop/Plaques 5,750 2744.5520.0000 Utilities - Gas Budget based on 2017 projected actuals 7,780 Total 2744.5520.0000 Utilities - Gas 7,780 2744.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 27,544 Total 2744.5530.0000 Utilities - Hydro 27,544 2744.5540.0000 Utilities - OH To purchase fuel for the heater in the schoolhouse 816 Total 2744.5540.0000 Utilities - Oil 816 2744.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 963 litres @ $1.01/litre 979 Fuel: Diesel 460 litres @ $1.01/litre 465 211 City of Pickering 2018 Approved Background Information 2744 Museum Run Date: 4/20/18 9:51 AM 2018 Budget Oil changes and tires 519 Total 2744.5900.0000 Gas, Oil, Tires Etc. 2744.5902.0000 Supplies & Tools Gardening supplies Grounds Tools 1,963 400 1,100 Total 2744•.5902.0000 Supplies & Tools 1,500 Total Expenses 1,014,265 Revenues 1610.2744.0000 Fed Grnts - Museum Program Grant - Federal (11,000) CMA's Young Canada Works - Building Careers in Heritage Program (25% grant funding for (3,725) Conservation/Collections Intern) Total 1610.2744.0000 Fed Grnts - Museum (14,725) 1623.2744.0000 Ont Grant - Museum Museum Operating Grant (39,000) Rural Summer Jobs (500) Total 1623.2744.0000 Ont Grant - Museum (39,500) 1911.2744.0000 Trsf frm Res - Museum Cont. Studies Reserve funding for Fire Safety Plan (3,002) Cont. Studies Reserve funding for Archaeological Survey (6,645) Total 1911.2744.0000 Trsf frm Res - Museum (9,647) 2744.9910.0000 Gift Shop Retail purchases: Jan/May (800) July/ August/Sept (6,500) Oct./ Nov./Dec. (2,200) Total 2744.9910.0000 Gift Shop (9,500) 2744.9915.0000 Snack Bar Gift Shop Snack Bar (2,400) Tea Room (sp. events & weekends) (1,000) Total 2744.9915.0000 Snack Bar (3,400) 2744.9920.0000 Admissions - Public & Edu Admissions during Special Events (8,900) On Site Education Programs for Spring (55,600) On Site Education Programs for Fall (37,600) General Admissions/ Kids in the Village (6,000) Spirit Walk (6,600) Season's Pass (2,500) Total 2744.9920.0000 Admissions - Public & Edu 2744.9933.0000 Rentals - Mtg. Room/Publi Rentals - various supplies 212 (117,200) (2,000) City of Pickering 2018 Approved Background Information 2744 Museum Run Date: 4/20/18 9:51 AM 2018 Budget Birthday Parties (2,000) Photography (2,000) Grounds Rentals (5,000) Total 2744.9933.0000 Rentals - Mtg. Room/Publi (11,000) 2744.9955.0000 Programs Outreach Programs (5,000) Public workshops & programs (3,500) Total 2744.9955.0000 Programs (8,500) 2744.9977.0000 Donations Donations & Donation Box (1,000) Total 2744.9977.0000 Donations (1,000) 2744.9980.0000 Bloomers & Britches Museum Sponsorships (No tax) (1,000) Total 2744.9980.0000 Bloomers & Britches (1,000) 2744.9985.0000 Marketing Sponsorships Museum Marketing Sponsorships (Taxable) (9,000) Total 2744.9985.0000 Marketing Sponsorships (9,000) Total Revenues (224,472) Net Expenses 789,793 213 City of Pickering 2018 Current Budget Approved Final Public Works Run Date: 4/19/18 2:35 PM 214 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 5,574,822 5,632,692 6,054,042 234,196 6,288,238 3.87% Overtime 312,749 384,368 315,560 31,000 346,560 9.82% Employer Contributions 1,419,643 1,460,760 1,579,056 42,580 1,621,636 2.70% Uniforms 77,297 76,236 68,250 4,200 72,450 6.15% Travel 1,558 1,517 1,150 650 1,800 56.52% Freight, Express & Cartage 1,793 1,739 1,050 750 1,800. 71.43% Environmental Charges 266 290 500 0 500 0.00% Cellular Phones 14,364 10,533 16,290 (190) 16,100 (1.17%) Telephones 22,413 17,774 25,597 (4,100) 21,497 (16.02%) Subscription & Publications 95 860 600 1,000 1,600 166.67% Seminars & Education 26,101 30,229 33,510 12,290 45,800 36.68% Insurance Premium 203,540 190,649 190,649 (19,100) 171,549 (10.02%) Ins. Deductible 17,129 26,118 34,050 0 34,050 0.00% Consulting & Professional 55,970 16,965 18,000 10,000 28,000 55.56% Recpt, Prom & Sp Events 4,323 7,299 7,450 (800) 6,650 (10.74%) Memberships 6,507 6,514 8,320 220 8,540 2.64% Photo, Mapping, Printing 0 0 200 0 200 0.00% Outside Agency Serv. 85,897 88,411 77,200 5,200 82,400 6.74% Rpr & Mnt - Winter Control 744,867 571,871 655,000 0 655,000 0.00% Rpr & Mnt - Contract Services 595,177 177,887 160,000 0 160,000 0.00% Rpr Main. Maint Mater 440,686 510,776 525,000 0, 525,000 0.00% Engineering Rpr & Mnt 0 454,300 674,000 0 674,000 0.00% Highway Aids - Repair Maint. 180,797 70,207 75,000 0 75,000 0.00% Parks Repairs & Maintenance 106,562 98,711 100,000 (37,000) 63,000 (37.00%). Build Repairs & Mtce 321,134 344,479 332,910 (10,155) 322,755 (3.05%) Tree Maintenance 206,010 391,892 390,000 (20,000) 370,000 (5.13%) Lighting & Repair Maint. 13,284 21,109 25,000 0 25,000 0.00% Veh - Repairs & Maintenance 311,747 433,326 352,750 31,000 383,750 8.79% Misc Equip Repairs 422,293 294,528 385,000 (30,000) 355,000 (7.79%) Software/Hardware Maintenance Cor 14,332 12,754 16,700 (600) 16,100 (3.59%) Grounds Upkeep 429,655 237,136 237,900 22,600 260,500 .9.50% Building Rentals 45,728 178 0 0 0 0.00% Rental Misc Equip 89,749 97,827 124,800 (4,500) 120,300 (3.61%) Land Rentals 0 0 0 21,696 21,696 0.00% Stationery & Office Supplies 4,204 6,060. 4,000 0 ' 4,000 0.00% Forms 1,465 3,104 2,000 0 2,000 0.00% Program Supplies 159,589 166,866 223,000 (19,000) 204,000 (8.52%) Utilities - Water 66,046 57,031 68,800 (4,600) 64,200 (6.69%) 214 City of Pickering 2018 Current Budget Approved Final Public Works Run Date: 4/19/18 2:35 PM 215 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Utilities - Gas 13,462 13,839 22,180 (3,600) 18,580 (16.23%) Utilities - Hydro 218,186 196,098 257,382 18,800 276,182 7,30% Small Tools 8,369 6,374 8,000 0 8,000 0.00% Gas, 01ITires 382,654 402,585 486,488 (1,000) 485,488 (0.21%) Fertilizer, Grass Etc. 6,093 30,979 43,000 0 43,000 0.00% Supplies & Tools 9,664 17,010 14,000 (3,500) 10,500 (25.00%) Shop Supplies 44,047 54,522 45,000 0 45,000 0.00% Minor Furniture & Fixtures 5,037 2,436. 3,000 (2,000) 1,000 (66,67%) Misc. Equipment 34,307 27,838 32,100 (5,650) 26,450 (17.60%) Other Minor Fixed Assets 48,595 41,477 65,000 30,000 95,000 46.15% Taxes Tenant 323,836 248,848 333,060 (76,915) 256,145 (23.09%) Total Expenditures 13,072,042 12,945,002 14,092,544 223,472. 14,316,016 1.59% Revenues Sale of Services - Public Works (81,070) (108,180) (70,000) (102,200) (172,200) 146.00% Other Agency Grts 0 (4,060) 0 0 0 0.00% Vending Machines (256) (204) (500) 0 (500) 0.00% Rentals (159,179) (173,558) (170,500) (35,500) (206,000) 20.82% Programs 0 (29,633) (34,000) (6,000) (40,000) 17.65% Other Misc Revenue (107,562) (61,249) (64,550) 23,000 (41,550) (35.63%) Netted Revenue (335,872) (380,061) (368,350) 0 (368,350) 0.00% Total Revenues (683,939) (756,945) (707,900) (120,700) (828,600) 17.05% Transfers from Reserves & R.F. Transfer from Reserve 0 (11,445) (13,400) 13,400 0 (100.00%) Trans. from Continuing Studies Res. (7,988) (10,221) 0 0 0 0.00% Transfer from Reserve Fund 0 0 (125,000) 0 (125,000) 0.00% Total Transfers (7,988) (21,666) (138,400) 13,400 (125,000) (9.68%) Net 12,380,115 12,166,391 13,246,244 116,172 13,362,416 0:88%` 215 : Pl 1116 :illfii:rks: of: Nt tewortt:y.:Gur.irent BBudget:Ch rng:es': Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional Fees 2399 Outside Agency Services 2429 Parks Repairs & Maintenance 2435 Building Repairs & Maintenance 2437 Tree Maintenance 2457 Vehicle - Repairs & Maintenance 2478 Miscellaneous Equipment Repairs 2482 Grounds Upkeep Amount Explanations $ 234,196 Increase is primarily due to the introduction of one new full-time Heavy Equipment Operator (HEO) II position (for new street sweeper), one new full-time Horticulturalist position (dedicated to City Centre), extended washroom operating hours at Millennium Square (to include the months of April and October), and the conversion of 5 term Student Labourer positions to 5 term Seasonal Labourer positions to be assigned to Trim Crews. Increase to reflect 2017 year-to-date actuals. 31,000 42,580 12,290 (19,100) 10,000 5,200 (37,000) (10,155) (20,000) (30,000) 22,600 Benefits have largely increased due to higher life and long-term disability premium costs and additional benefit costs for new positions. Increase is due to new seminar courses including Fire Truck safety, Smart about Salt Certification, and Equipment Training. Decrease due to a reduction in the City's annual corporate insurance premiums. Increase is due to the consulting for major LED conversion of sports fields & tennis courts. Increase reflects higher NexGen (Region of Durham) Radio Licence costs for Parks. Decrease is due to the completion of the Gazebo roof replacement and Esplanade Park lighting replacement to LED in 2017. Decrease is due to reduced allocation of costs to the Operations Centre (since it will be vacated in 2019). Decrease is due to a reduction of the Treazin treatment for ash trees treated in 2016 as the number of treatable trees has declined. 31,000 Increase reflects 2017 year-to-date actuals. Decrease reflects 2017 year-to-date actuals. Increase for sign replacements at Pickering memorial parks and minor parking lot and fence improvements for additional waterfront public parking. 2682 Land Rentals 21,696 Increase for new Liverpool Road parking lot land rental fees in 2018. 216 Expenditures - Increasesl(Decreases) Budget. item 5320 Program Supplies 5530 Utilities - Hydro Amount Explanation (19,000) Decrease is primarily due to the anticipated decline in the Memorial Bench programing 2018 since all waterfront locations are now full. 18,800 Increase for Public Works hydro budget is based on 2017 projected actual costs and anticipated hydro rate increase for 2018. However, due to anticipated hydro savings from the implementation of the LED streetlights replacement program, the City's overall hydro budget for 2018 remains unchanged from 2017. 5978 Miscellaneous (5,650) Decrease is due to fewer anticipated lifecycle replacements of Equipment small equipment in 2018 as compared to 2017. 5981 Other Minor Fixed 30,000 Increase reflects scheduled repairs at Bethel Cemetery in Assets 2018. 8960 Taxes Tenant (76,915) The decrease in property taxes is for the park land that the City rents from OPG. MPAC has revised the assessment value for these lands resulting in lower property taxes. Total Expenditure Changes $ 223,472 217 um_mery of;Ntifewoitiy:Ciirrent:t3 idgaf Changes: Revenues - (Increases)/Decreases Budget Item Amount Explanation 1430 Sale of Services - Public $ (102,200) Increase is due to an anticipated increase in Road Occupancy Works 9930 Rentals 9955 Programs 9990 Other Miscellaneous Revenue Permit revenues based on the proposed 2018 user fees. (35,500) Increase is due to the anticipated increase in Park Permit/Sports Camp/Tournament revenues based on the proposed 2018 user fees. (6,000) Increase is due to an anticipated increase in memorial bench program revenues based on the proposed 2018 user fees. 23,000 Decrease is due to a direct offset of the reduction of expenses related to spills response, and to reflect typical year's activity. Total Revenue Changes ($120,700) 218 • Transfers from Reserves & Reserve Funds - (IncreasesyDecreases Budget Item 1910 Transfer from Reserve Total Transfer Changes Amount Explanation $1 3,400 Decrease is due to completion of replacing all Esplanade Park Iighting with LED. $13,400 219 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Net Costs (per $100,000 Assessment) per Capita Excluding Amortization....: Service Pickering Whitby Oshawa Clarington Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Roadways - Unpaved $10 $1 $o .5 28 Roadwa' Culverts`' Bridges and Roadways - Traffic Operations $27 $56 $33 $103 $115 Winter Control* Except Sidewalks, Parking Lots Street lighting $17 $11 $15 $16 $20 Storm Sewer - Urban $7 $5 $4 $6 Parks $50 $36 $55 $26 $34 Recreation Programming $38 $8 $34 $36 $1 Recreation Facilities - Other $61 $49 $101 $96 $48 Library $65 $40 $51 $31 $49 Museums $11 $4 Planning $26 $10 $30 $4 Building Permit and • $18 ($8) $15 $15 $7 Inspection Services* * Net costs per Capita Including Amortization 220 City of Pickering 2018 Current Budget Approved Final 2500 Operations - Admin. Run Date: 4/20/18 9:49 AM • 2016 Actuals 2017 Actuals 2017 Approved Budget INC,/DEC 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 517,796 491,674 491,227 46,839 538,066 9.54% 1200 Overtime 262 694 1,000 0 1,000 0.00% 1400 Employer Contributions 117,716 120,058 127,732 4,267 131,999 3.34% 1900 Uniforms 0 0 0 1,200 1,200 0.00% 2110 Travel 127 79 250 0 250 0.00% 2131 Cellular Phones 521 370 800 0 800 0.00% 2140 Telephones 3,139 2,353 4,267 (300) 3,967 (7.03%) 2220 Subscription & Publications 19 0 200 0 200 0.00% 2340 Seminars & Education 0 482 2,600 (1,150) 1,450 (44.23%) 2370 Insurance Premium 5,945 4,178 4,178 0 4,178 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 9,425 10,282 8,000 0 8,000 0.00% 2394 Recpt, Prom & Sp Events 558 1,172 1,000 0 1,000 0,00% 2395 Memberships 383 389 390 0 390 0.00% 2399 Outside Agency Sery 2,656 3,810 2,850 200 3,050 7.02% 2435 Build Repairs & Mtce 119,249 131,680 134,560 (32,655) 101,905 (24,27%) 2479 Software/Hardware Maintenanc 0 0 350 0 350 0,00% 5300 Stationery & Office Supplies 4,204 6,060 4,000 0 4,000 0,00% 5510 Utilities - Water 2,019 1,686 2,320 0 2,320 0.00% 5520 Utilities - Gas 13,462 13,839 22,180 (3,600) 18,580 (16.23%) 5530 Utilities - Hydro 99,454 96,573 110,855 8,100 118,955 7.31% 5973 Minor Furniture & Fixtures 5,037 2,436 3,000 (2,000) 1,000 (66.67%) Total Expenditures 901,972 887,815 923,759 20,901 944,660 2.26% Revenues 9916 Vending Machines (256) (204) (500) 0 (500) 0.00% 9954 Netted Revenue (175,350) (175,350) (175,350) 0 (175,350) 0.00% Total Revenues (175,606) (175,554) (175,850) 0 (175,850) 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 726,366 712,261 747,909 20,901 768,810 2.79%.' 221 City of Pickering 2018 Approved Background Information 2500 Operations - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2500.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of full time Clerk, Public Works Administration position to 2711. Position to be converted to a full time Assistant Coordinator, Parks & Facility Bookings position (cost neutral). New Student Clerk Typist, Operations Centre term position (560 hrs) Total 2500.1100.0000 Salaries & Wages 2500.1200.0000 Overtime To meet service level/workload commitments Total 2500.1200.0000 Overtime 2500.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of full time Clerk, Public Works Administration position to 2711. Position to be converted to a full time Assistant Coordinator, Parks & Facility Bookings position. Benefits related to New Student Clerk Typist, Operations Centre term position (560 hrs) Total 2500.1400.0000 Employer Contributions 131,999 2500.1900.0000 Uniforms Uniforms for Clerk positions 1,200 580,380 (53,816) 11,502 538,066 1,000 1,000 150,356 (19,250) 893 Total 2500.1900.0000 Uniforms 1,200 2500.2110.0000 Travel Parking & Mileage 250 Total 2500.2110.0000 Travel 2500.2131.0000 Cellular Phones Annual Smartphone Charges - Manager, Public Works Total 2500.2131.0000 Cellular Phones 2500.2140.0000 Telephones Voice/Data Internet 250 800 800 3,242 725 Total 2500.2140.0000 Telephones 3,967 2500.2220.0000 Subscriptions & Publicati Miscellaneous Manuals 200 Total 2500.2220.0000 Subscriptions & Publicati 200 2500.2340.0000 Seminars & Education Health & Safety training and seminars 500 Misc. training 600 Laserfiche training 350 Total 2500.2340.0000 Seminars & Education 2500.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 222 1,450 4,178 City of Pickering 2018 Approved Background Information 2500 Operations - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Total 2500.2370.0000 Insurance Premium 4,178 2500.2371.0000 Insurance Deductible Insurance deductible for low dollar value claims. Total 2500.2371.0000 Insurance Deductible 2500.2392.0000 Consulting & Professional Soil Contamination Monitoring Total 2500.2392.0000 Consulting & Professional 2500.2394.0000 Recpt, Prom & Sp Events Miscellaneous meetings, functions & promotional events Total 2500.2394.0000 Recpt, Prom & Sp Events 2500.2395.0000 Memberships Supervisor Administration - AMCT membership Total 2500.2395.0000 Memberships 390 2500.2399.0000 Outside Agency Services Base hospital support defibrillation program (4 inspections) 1,050 Nexgen Radio Charge - Base Radios 1,800 Defibrillator Monitoring Program 200 Total 2500.2399.0000 Outside Agency Services 3,050 2500.2435.0000 Building Repairs & Maint General Building Maintenance 35,000 Overhead Doors Repairs and Maintenance 10,000 Janitorial Staff City (Term employees) 36,905 Waste Disposal 15,000 Fixed Hoists Repairs 5,000 Total 2500,2435.0000 Building Repairs & Maint 101,905 2500.2479.0000 Sfwr/Hdwr Maint Contracts LiveCycle and Adobe Acrobat X Pro- License Cost 350 Total 2500.2479.0000 Sfwr/Hdwr Maint Contracts 350 2500.5300.0000 Stationery & Office Suppl General office supplies for all cost centres 4,000 Total 2500.5300.0000 Stationery & Office Suppl 4,000 2500.5510.0000 Utilities - Water Budget based on 2017 projected actuals'and regional water rate increase in 2018 2,320 Total 2500.5510.0000 Utilities - Water 2,320 • 2500.5520.0000 Utilities - Gas Budget based on 2017 projected actuals 18,580 Total 2500.5520.0000 Utilities - Gas 18,580 2500.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 118,955 Total 2500.5530.0000 Utilities - Hydro 118,955 2500.5973.0000 Furniture & Fixtures 2,000 2,000 8,000 8,000 1,000 1,000 390 223 City of Pickering 2018 Approved Background Information 2500 Operations - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Misc. Furniture Requirements 1,000 Total 2500.5973.0000 Furniture & Fixtures 1,000 Total Expenses 944,660 Revenues 2500.9916.0000 Vending Machines Works Centre - Vending Machines Total 2500.9916.0000 Vending Machines 2500.9954.0000 Netted Revenue - Storage Storage Charges (500) (500) (175, 350) Total 2500.9954.0000 Netted Revenue - Storage (175,350) Total Revenues (175,850) Net Expenses 768,810 224 City of Pickering 2018 Current Budget Approved Final 2132 Property Maintenance Run Date: 4/20/18 9:49 AM 225 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 289,310 281,312 356,457 9,987 366,444 2.80% 1200 Overtime 18,117 23,988 18,810 4,000 22,810. 21.27% 1400 Employer Contributions 72,830 70,520 76,113 13,416 89,529 17.63% 1900 Uniforms 824 2,015 2,000 0 2,000 0.00% 2131 Cellular Phones 1,760 1,784 1,800 0 1,800 0.00% 2340 Seminars & Education 205 676 650 550 1,200 84.62% 2370 Insurance Premium 4,950 4,058 4,058 0 4,058 0.00% 2394 Recpt, Prom & Sp Events 15 105 150 0 150 0.00% 2399 Outside Agency Sery 2,676 4,545 3,350 0 3,350 0.00% 2437 Tree Maintenance 206,010 142,762 140,000 0 140,000 0.00% 2438 Lighting & Repair Maint. 13,284 21,109 25,000 0 25,000 0.00% 2457 Veh - Repairs & Maintenance 1,247 5,157 4,000 0 4,000 0.00% 2478 Misc Equip Repairs 23,945 38,509 18,000 5,000 23,000 27.78% 2482 Grounds Upkeep 26,007 26,805 23,400 7,600 31,000 32.48% 2678 Rental Misc Equip 10,689 10,381 27,000 (4,000) 23,000 (14.81%) 2682 Land Rentals 0 0 0 21,696 21,696 0.00% 5320 Program Supplies 101,626 86,559 126,000 0 126,000 0.00% 5900 Gas, Oil Tires 11,785 17,399 15,061 4,000 19,061 26,56% 5902 Supplies & Tools 442 1,404 1,000 0 1,000 0.00% 5978 Misc. Equipment 5,458 4,385 5,100 0 5,100 0.00% 5981 Other Minor Fixed Assets 16,025 12,448 35,000 0 35,000 0.00% Total Expenditures 807,205 755,921 882,949 62,249 945,198 7.05% Revenues • 9990 Other Misc Revenue (14,741) (15,808) (14,000) (2,000) (16,000) 14.29% Total Revenues (14,741) (15,808) (14,000) (2,000) (16,000) 14.29% Transfers from Reserves & R.F. 1910 Transfer from Reserve 0 (4,471) (3,400) 3,400 0 (100.00%) Total Transfers 0 (4,471) (3,400) 3,400 0 (100.00%) Net 792,464 735,642 865,549 63,649 929,198 7.35% 225 City of Pickering 2018 Approved Background Information 2132 Property Maintenance Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2132.1100.0000 Salaries & Wages Base Salaries and Wages One part time Labourer position converted to one full time Maintenance Worker, Parks & Property position due to CUPE collective agreement changes (net wages cost). 2132.1200.0000 Overtime Winter Control Emergency Call-in 361,498 4,946 Total 2132.1100.0000 Salaries & Wages 366,444 Total 2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, ENT) and employer provided benefits such as extended health and dental Benefits related to one part time Labourer position converted to one full time Maintenance Worker, Parks & Property position due to CUPE collective agreement changes (net benefits cost). 17,700 5,110 22,810 75,443 14,086 Total 2132.1400.0000 Employer Contributions 89,529 2132.1900.0000 Uniforms As per the Collective Agreement, personal protective equipment 2,000 Total 2132.1900.0000 Uniforms 2,000 2132.'2131.0000 Cellular Phones Cellular Phone Charges & Smartphone Charges 1,800 Total 2132.2131.0000 Cellular Phones 1,800 2132.2340.0000 Seminars & Education OGRA Leadership Course - Foreperson, Parks & Property 750 IPM Symposium - Foreperson, Parks & Property Operations 125 Ontario Parks Association - Summer Operational Forum 100 Sports Turf Association - Foreperson, Parks & Property 225 Total 2132.2340.0000 Seminars & Education 1,200 2132.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 4,058 (Policy coverage includes: liability, automobile and property). Total 2132.2370.0000 Insurance Premium 4,058 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance as per Collective Agreement 150 Total 2132.2394.0000 Recpt, Prom & Sp Events 150 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription for vehicles/equipment 3,000 Nexgen Radio Licensing 350 Total 2132.2399.0000 Outside Agency Services 3,350 2132.2437.0000 Tree Maintenance Tree Replacement, Removal & Maintenance 125,000, 226 City of Pickering 2018 Approved Background Information 2132 Property Maintenance Run Date: 4/20/18 9:51 AM 2018 Budget EAB Treazin Treatment or replacement trees - Required for ash trees that were treated in 2016, the remaining dollars would be used to purchase replacement trees (Q-18-2016 Year 3). Total 2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting Total 2132.2438.0000 Lighting Repair & Maint. 2132.2457.0000 Vehicle -Repair & Maintena Repairs and maintenance of vehicles Total 2132.2457.0000 Vehicle -Repair & Maintena 2132.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2132.2478.0000 Misc.Equipment Repairs & 2132.2482.0000 Grounds Upkeep Maintenance and repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways Grade and gravel parking lot on Avis property with minor fence repairs Total 2132.2482.0000 Grounds Upkeep 2132.2678.0000 Misc Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental of dozer to maintain City pit Total 2132.2678.0000 Misc Equipment Rentals 2132.2682.0000 Land Rentals Liverpool Road South Parking Lot Rental Fees to Avis Total 2132.2682.0000 Land Rentals 2132.5320.0000 Seniors Snow Removal Prgm Senior Snow Removal Total 2132.5320.0000 Seniors Snow Removal Prgm 2132.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 1,322 litres @ $.94/litre Fuel: Diesel 16,555 litres @ 1.01/litre Oil changes and tires 15,000 140,000 25,b00 25,000 4,000 4,000 23,000 23,000 25,000 6,000 31,000 8,000 15,000 23,000 21,696 21,696 126,000 126,000 1,243 16,721 1,097 Total 2132.5900.0000 Gas, OH, Tires Etc. 19,061 2132.5902.0000 Supplies & Tools Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades 1,000 Total 2132.5902.0000 Supplies & Tools 1,000 2132.5978.0000 Misc. Equipment 2 - Chainsaws - 16" (replacement) 1,500 4 - Gas Pole Saws (replacement) 3,600 Total 2132.5978.0000 Misc. Equipment 5,100 2132.5981.0000 Other Fixed Assets Garbage/recycle receptacles for roadside garbage 10,000 227 City of Pickering 2018 Approved Background Information 2132 Property Maintenance Run Date: 4/20/18 9:51 AM 2018 Budget Cemeteries - Construct new foundations, removal of tombstones as required and reset 25,000 Maintenance of monuments as per Cemetery Act. Total 2132.5981.0000 Other Fixed Assets 35,000 Total Expenses 945,198 Revenues 2132.9990.0000 Other Revenue Senior Snow Removal program fees (16,000) Total 2132.9990.0000 Other Revenue (16,000) Total Revenues (16,000) Net Expenses 929,198 228 City of Pickering 2018 Current Budget Approved Final 2315 Fleet Services Run Date: 4/20/18 9:49 AM 229 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 715,489 719,701 878,085 (56,716) 821,369 (6.46%) 1200 Overtime 10,400 24,712 15,000 5,000 20,000 33.33% 1400 Employer Contributions 201,634 199,081 269,237 (29,323) 239,914 (10.89%) 1900 Uniforms 21,573 20,022 18,150 0 18,150 0.00% 2110 Travel 968 541 300 250 550 83.33% 2122 Freight, Express & Cartage 1,793 1,739 1,050 750 1,800 71.43% 2123 Environmental Charges 266 290 500 0 500 0.00% 2131 Cellular Phones 1,857 870 800 0 800 0;00% 2140 Telephones 14,263 11,611 13,219 (100) 13,119 (0.76%) 2220 Subscription & Publications 76 860 200 0 200 0.00% 2340 Seminars & Education 5,539 6,670 10,200 2,600 12,800 25,49% 2370 Insurance Premium 7,107 5,866 5,866 (1,000) 4,866 (17.05%) 2394 Recpt, Prom & Sp Events 345 470 400 0 400 0.00% 2395 Memberships 1,055 794 940 120 1,060 12.77% 2399 Outside Agency Sery 0 0 0 2,000 2,000 0.00% 2457 Veh - Repairs & Maintenance 5,182 12,937 5,000 1,000 6,000 20.00% 2478 Misc Equip Repairs 30,070 6,451 12,000 (5,000) 7,000 (41.67%) 2479 Software/Hardware Maintenanc 7,210 5,632 8,000 (600) 7,400 (7.50%) 2678 Rental Misc Equip 0 0 1,000 (500) 500 (50.00%) 5302 Forms 1,465 3,104 2,000 0 2,000 0.00% 5900 Gas, Oil Tires 5,760 3,980 7,018 (2,000) 5,018 (28.50%) 5902 Supplies & Tools 7,347 13,524 12,000 (3,500) 8,500 (29.17%) 5903 Shop Supplies 44,047 54,522 45,000 0 45,000 0.00% 5978 Misc. Equipment 0 0 3,000 (2,000) 1,000 (66.67%) Total Expenditures 1,083,446 1,093,377 1,308,965 (89,019) 1,219,946 (6.80%) Revenues 9990 Other Misc Revenue (476) (120) (550) 0 (550) 0.00% 9954 Netted Revenue (160,522) (204,711) (193,000) 0 (193,000) 0.00% Total Revenues (160,998) (204,831) (193,550) 0 (193,550) 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 922,448 888,546 1,115,415 (89,019) 1,026,396 (798%) 229 City of Pickering 2018 Approved Background Information 2315 Fleet Services Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2315.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of full time Lead Hand, Municipal Garage position to 2711. Position to be converted to a full time Coordinator, Facility Capital Assets position (net salary and wages budget savings of $20,187). 904,479 (83,110) Total 2315.1100.0000 Salaries & Wages 821,369 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in Total 2315.1200.0000 Overtime 2315.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of full time Lead Hand, Service Garage position to 2711. Position to be converted to a full time Coordinator, Facility Capital Assets position (net benefits budget savings of $4, 051). Total 2315.1400.0000 Employer Contributions 2315.1900.0000 Uniforms As per the Collective Agreement - Personal protective equipment Coverall rental/cleaning service Tool Allowance - 8 staff 20,000 20,000 264,690 (24,776) 239,914 7,100 5,400 5,650 Total 2315.1900.0000 Uniforms 18,150 2315.2110.0000 Travel Parking & Mileage 550 Total 2315.2110.0000 Travel 2315.2122.0000 Freight,Express & Cartage To pay for shipment of auto repair parts Total 2315.2122.0000 Freight,Express & Cartage 2315.2123.0000 Environmental Chrg Environmental Charges Total 2315.2123.0000 Environmental Chrg 2315.2131.0000 Cellular Phones Annual Smartphone Charges - Foreperson, Municipal Garage Total 2315.2131.0000 Cellular Phones 2315.2140.0000 Telephones Voice / Data Internet Total 2315.2140.0000 Telephones 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's Total 2315.2220.0000 Subscriptions & Publicati 230 550 1,800 1,800 500 500 800 800 12,755 364 13,119 200 200 City of Pickering 2018 Approved Background Information 2315 Fleet Services Run Date: 4/20/18 9:51 AM 2018 Budget 2315.2340.0000 Seminars & Education Health & Safety training and seminars 500 Spartan Chassis training 2,000 Smeal Aerial training 5,000 Waterous Pump Training 2,000 Fire Truck training 3,300 Total 2315.2340.0000 Seminars & Education 12,800 2315.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 4,866 (Policy coverage includes: liability, automobile and property). Total 2315.2370.0000 Insurance Premium 4,866 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance 200 Receptions/Business Meetings 200 Total 2315.2394.0000 Recpt, Prom & Sp Events 400 2315.2395.0000 Memberships Licence Renewals (8 x $120) 960 Commercial Vehicle Operators Registration Number Renewal 100 Total 2315.2395.0000 Memberships 1,060 2315.2399.0000 Outside Agency Services Nexgen - Radio - Operating, Maintenance & Licensing 2,000 Total 2315.2399.0000 Outside Agency Services 2,000 2315.2457.0000 Vehicle -Repair & Maintena Repair & maintenance of service vehicles (3) 6,000 Total 2315.2457.0000 Vehicle -Repair & Maintena 6,000 2315.2478.0000 Misc.Equipment Repairs & To cover repairs and maintain hoists, jacks, scopes, etc. 7,000 Total 2315.2478.0000 Misc.Equipment Repairs & 7,000 2315.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - RTA - Fleet Maintenance 4,000 Snap on Diagnostic Software Subscription 1,000 Cummins Insite Software Renewal (diagnostics) 600 Focus Fleet Software (modifications) 1,800 Total 2315.2479.0000 Sfwr/Hdwr Maint Contracts 7,400 2315.2678.0000 Misc Equipment Rentals For rental of tools or equipment for specific jobs 500 Total 2315.2678.0000 Misc Equipment Rentals 500 2315.5302.0000 Forms To supply vehicles w/check books - MTO requirement 2,000 Total 2315.5302.0000 Forms 2,000 2315.5900.0000 Gas, Oil, Tires Etc. 231 City of Pickering 2018 Approved Background Information 2315 Fleet Services Run Date: 4/20/18 9:51 AM 2018 Budget Fuel: Unleaded 3,211 litres @ $.94/litre 3,018 Fuel: Diesel 1,172 litres @ $1.01/litre 1,184 011 changes and tires 816 Total 2315.5900.0000 Gas, Oil, Tires Etc. 2315.5902.0000 Supplies & Tools Tool upgrades/replacement All Data Diagnostic Tool Upgrade Total 2315.5902.0000 Supplies & Tools 2315.5903.0000 Shop Supplies Various shop supplies, miscellaneous hardware, and fasteners Total 2315.5903.0000 Shop Supplies 2315.5978.0000 Misc. Equipment Stands, Clamps and Jacks Total 2315.5978.0000 Misc. Equipment 5,018 6,500 2,000 8,500 45,000 45,000 1,000 1,000 Total Expenses 1,219,946 Revenues 2315.9954.0000 Services Charges Netted Revenue Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue Waste Oil - Used Tires (193,000) (193,000) (550) Total 2315.9990.0000 Other Revenue' (550) Total Revenues (193,550) Net Expenses 1,026,396 232 City of Pickering 2018 Current Budget Approved Final 2320 Roads Run Date: 4/20/18 9:49 AM 233 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 2,285,781 2,295,311 2,488,465 75,157 2,563,622 3.02% 1200 Overtime 199,131 228,424 215,000 13,500 228,500 6.28% 1400 Employer Contributions 635,970 644,322 673,208 9,474 682,682 1.41% 1900 Uniforms 25,872 27,298 25,100 0 25,100 0.00% 2110 Travel 235 434 400 100 500 25.00% 2131 Cellular Phones 4,885 4,148 6,200 0 6,200 0.00% 2140 Telephones 1,961 1,469 2,667 (700) 1,967 (26.25%) 2220 Subscription & Publications 0 0 200 1,000 1,200 500.00% 2340 Seminars & Education 10,346 12,981 11,300 3,850 15,150 34.07% 2370 Insurance Premium 163,138 157,754 157,754 (16,500) 141,254 (10.46%) 2371 Ins. Deductible 14,953 23,950 25,000 0 25,000 0.00% 2392 Consulting & Professional 46,545 0 0 0 0 0.00% 2394 Recpt, Prom & Sp Events 2,426 4,133 4,800 (800) 4,000 (16.67%) 2395 Memberships 3,029 ' 3,275 3,240 200 3,440 6.17% 2399 Outside Agency Sery 56,837 43,455 41,000 (1,500) 39,500 (3.66%) 2408 Rpr & Mnt- Winter Control 744,867 571,871 655,000 0 655,000 0.00% 2408 Rpr & Mnt - Contract Services 595,177 177,887 160,000 0 160,000 0.00% 2408 Rpr Main. Maint Mater 440,686 510,776 525,000 0 525,000 0.00% 2410 Engineering Rpr & Mnt 0 454,300 674,000 0 674,000 0.00% 2409 Highway Aids - Repair Maint. 180,797 70,207 75,000 0 75',000 0.00% 2435 Build Repairs & Mtce 135,460 135,450 135,450 0 135,450 0.00% 2437 Tree Maintenance 0 123,733 125,000 0 125,000 0.00% 2457 Veh - Repairs & Maintenance 231,884 326,488 260,000 30,000 290,000 11.54% 2478 Misc Equip Repairs 229,350 154,036 200,000 (30,000) 170,000 (15.00%) 2479 Software/Hardware Maintenant 2,035 2,035 2,100 0 2,100 0.00% 2678 Rental Misc Equip 27,500 26,105 30,000 1,500 31,500 5.00% 5640 Small Tools 8,369 6,374 8,000 0 8,000 0.00% 5900 Gas, Oil Tires 261,713 272,289 322,542 10,000 332,542 3.10% 5978 Misc. Equipment 10,012 9,134 10,000 0 10,000 0.00% Total Expenditures 6,318,959 6,287,639 6,836,426 95,281 6,931,707 1.39% Revenues 1430 Sale of Services - Public Work: (81,070) (108,180) (70,000) (102,200) (172,200) 146.00% 9990 Other Misc Revenue (55,902) (45,108) (50,000) 25,000 (25,000) (50.00%) Total Revenues (136,972) (153,288) (120,000) (77,200) (197,200) 64.33% Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (7,988) (10,221) 0 0 0 0.00% 1920 Transfer from Reserve Fund 0 0 (125,000) 0 (125,000) 0.00% Total Transfers (7,988) (10,221) (125,000) 0 (125,000) 0.00% 233 City of Pickering 2018 Current Budget Approved Final 2320 Roads Run Date: 4/20/18 9:49 AM 234 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Net 6,173,999 6,124,130 6,591,426 18,081 6,609,507 0.27% 234 City of Pickering 2018 Approved Background Information 2320 Roads Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2320.1100.0000 Salaries & Wages Base Salaries and Wages New full time HEO II position - effective July 1 Total 2320.1100.0000 Salaries & Wages 2320.1200.0000 Overtime Winter Control and Road Patrols Special Events Emergency Call-in 2,529,023 34,599 2,563,622 190,500 27,000 11,000 Total 2320.1200.0000 Overtime 228,500 2320.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 671,691 extended health and dental Benefits related to new full time HEO II position - effective July 1 10,991 Total 2320.1400.0000 Employer Contributions 682,682 2320.1900.0000 Uniforms Clothing allowance - 30 Full time @ $350.00 10,500 Clothing allowance - 2 Part time @ $260.00 520 Safety boot allowance - 33 @$180.00 - average 2 per year 11,880 Students 200 Misc. safety equipment 2,000 Total 2320.1900.0000 Uniforms 25,100 2320.2110.0000 Travel Parking & Mileage 500 Total 2320.2110.0000 Travel 2320.2131.0000 Cellular Phones Annual Smartphone Charges - Supervisor, Road Operations, Lead Hand, Road Maintenance, Forepersons (2) Cell Phones Temporary Cell Phones (Winter Control) Total 2320.2131.0000 Cellular Phones 2320.2140.0000 Telephones Voice / Data Internet Total 2320.2140.0000 Telephones 2320.2220.0000 Subscriptions & Publicati Allowance for standards, regulations and legislation, reference materials Weather monitoring subscription- cost shared with Bylaw and Community Services Total 2320.2220.0000 Subscriptions & Publicati 2320.2340.0000 Seminars & Education First Responder Training - 4 staff 235 500 3,200 1,400 1,600 6,200 1,604 363 1,967 200 1,000 1,200 400 City of Pickering 2018 Approved Background Information 2320 Roads Run Date: 4/20/18 9:51 AM 2018 Budget CPR & First Aid Training - 30 staff 1,500 T. J. Mahoney Road School - 1 staff 1,000 AORS Accredited School 3,000 Supervisor Training 2,000 Equipment Training 6,000 Business related workshops & seminars 1,000 Truck Roadeo Durham Region 250 Total 2320.2340.0000 Seminars & Education 15,150 2320.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2320.2370.0000 Insurance Premium 2320.2371.0000 Insurance Deductible Insurance Deductible 141,254 141,254 25,000 Total 2320.2371.0000 Insurance Deductible 25,000 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen Meal Allowances as per Collective Agreement 3,000 Receptions /Business Meetings 1,000 Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen 4,000 2320,2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists - Inspector, Municipal 240 Infrastructure Ontario Good Roads Association (City Membership) Ontario Association of Roads Supervisors (2 Forepersons, 2 Lead Hand, etc.) Total 2320.2395.0000 Memberships 2320.2399.0000 Outside Agency Services Nexgen - Radio - Operating, Maintenance & Licensing Antenna Site Rental Internet -Based GPS/AVL Subscription for vehicles/equipment Total 2320.2399.0000 Outside Agency Services 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand Winter Salt Winter Brine Snow Removal (Cul-de-sacs and bridges) Total 2320.2408.0001 Rpr & Mnt-Winter Control 2320.2408.0002 Rpr & Mnt-Contract Sery Liquid Magnesium Contract and Flake Calcium purchase (dust control) Ditching Contract 2,200 1,000 3,440 19,000 5,500 15,000 39,500 50,000 570,000 15,000 20,000 655,000 95,000 65,000 Total 2320.2408.0002 Rpr & Mnt-Contract Sery 160,000 2320.2408.0003 Rpr & Mnt-Maint Materials 236 City of Pickering 2018 Approved Background Information 2320 Roads Run Date: 4/20/18 9:51 AM 2018 Budget Granular A/Limestone and other Aggregates Asphalt and Concrete Topsoil and Sod (ditches and boulevards) Hydroseeding Culverts (Partially offset by Revenue) Easement Charges for storm sewer crossings Catchbasin and Manhole Repair Materials Neighbourhood Issues (incl. illegal dumping & miscellaneous items) Total 2320.2408.0003 Rpr & Mnt-Maint Materials 2320.2409.0000 Highway Aids -Repair & Mai CN/CP Railroad Signal Charges Misc. signs (incl. hardware & posts) Purchase of Traffic Marking Paint Total 2320.2409.0000 Highway Aids -Repair & Mai 2320.2410.0001 Rpr & Mant-Eng Rds Cntrct Curb Cutting Contract (primarily offset by revenue) Spill Responses & Clean-up Asphalt and Concrete Repair Program Line Painting & Street Print Contract Bridge.Washing Program (Q-14-2016 Year 3) Crack Sealing Program Total 2320.2410.0001 Rpr & Mant-Eng Rds Cntrct 2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts Catchbasin & Manhole Adjustment Repairs Contract Storm Sewer Repairs Storm Sewer Flushing and Inspection Program Catchbasin Cleaning Contract Total 2320.2410.0002 Rpr&Mnt Strm Swr Cntrcts 2320.2410.0003 Rpr & Mnt Eng Hghwy Aids Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS Guiderail repairs Total 2320.2410.0003 Rpr & Mnt Eng Hghwy Aids 2320.2435.0000 Building Repairs & Mainte Share of Overhead for Municipal Garage (incl. cross charge ) Total 2320.2435.0000 Building Repairs & Mainte 2320.2437.0000 Tree Maintenance Tree Maintenance within road allowances, block pruning Total 2320.2437.0000 Tree Maintenance 2320.2457.0000 Vehicle -Repair & Maintena Repair and maintenance of (20) Roads Section Licensed vehicles Total 2320.2457.0000 Vehicle -Repair & Maintena 2320.2478.0000 Misc.Equipment Repairs & 237 330,000 100,000 25,000 40,000 5,000 15,000 10,000 525,000 40,000 30,000 5,000 75,000 12,000 25,000 45,000 55,000 32,000 125,000 294,000 25,000 75,000 130,000 65,000 295,000 60,000 25,000 85,000 135,450 135,450 125,000 125,000 290,000 290,000 City of Pickering 2018 Approved Background Information 2320 Roads Run Date: 4/20/18 9:51 AM 2018 Budget Repair and maintenance of equipment 170,000 Total 2320.2478.0000 Misc.Equipment Repairs & 170,000 2320.2479.0000 Sfwr/Hdwr Maint Contracts M.R. Compliance Annual License Fee 2,100 Total 2320.2479.0000 Sfwr/Hdwr Maint Contracts 2,100 2320,2678.0000 Misc Equipment Rentals Large & Small Equipment Rentals (Road/sidewalk repairs) 30,000 Summer rental of GPS units for rental trucks 1,500 Total 2320.2678.0000 Misc Equipment Rentals 31,500 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for 8,000 small tools, safety items, etc. Total 2320.5640.0000 Small Tools 8,000 2320.5900.0000 Gas, Oil, Tires Etc. Fuel: Diesel 268,854 litres @ $1.01/litre 271,542 Fuel: Unleaded 17,999 litres @ $.94/litre 16,919 Oil changes and tires 44,081 Total 2320.5900.0000 Gas, Oil, Tires Etc. 2320.5978.0000 Misc. Equipment Replacement small gas powered equipment 1 - Plate Tamper 332,542 7,000 3,000 Total 2320.5978.0000 Misc. Equipment 10,000 Total Expenses 6,931,707 Revenues 1430.0000.0000 SALE OF SERVICES -ROADS Miscellaneous charges - Road Occupancy Permits Total 1430.0000.0000 SALE OF SERVICES -ROADS 1920.2320.0000 Trsf frm RF - Roads Federal Gas Tax funding for crack seal program Total 1920.2320.0000 Trsf frm RF - Roads 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total 2320.9990.0000 Other Revenue (172,200) (172,200) (125,000) (125, 000) (25,000) (25, 000) Total Revenues (322,200) Net Expenses 6,609,507 238 City of Pickering 2018 Current Budget Approved Final 2718 Parks Run Date: 4/20/18 9:49 AM 239 2016 Actuals 2017 Actuals 2017 Approved Budget INC /DEC 20 8 :..Approved Budget % CHGE:. ,,...:..: 2017 Expenditures 1100 Salaries & Wages 1,766,446 1,844,694 1,839,808 158,929 1,998,737 8.64% 1200 Overtime 84,839 106,550 65,750 8,500 74,250 12.93% 1400 Employer Contributions 391,493 426,779 432,766 44,746 477,512 10.34% 1900 Uniforms 29,028 26,901 23,000 3,000 26,000 13.04% 2110 Travel 228 463 200 300 500 150.00% 2131 Cellular Phones 5,341 3,361 6,690 (190) 6,500 (2.84%) 2140 Telephones 3,050 2,341 . 5,444 (3,000) 2,444 (55.11%) 2340 Seminars & Education 10,011 9,420 8,760 6,440 15,200 73.52% 2370 Insurance Premium 22,400 18,793 18,793 (1,600) 17,193 (8.51%) 2371 Ins. Deductible 2,176 2,168 7,050. 0 7,050 0.00% 2392 Consulting & Professional 0 6,683 10,000 10,000 20,000 100,00% 2394 Recpt, Prom & Sp Events 979 1,419 1;100 0 1,100 0.00% 2395 Memberships 2,040 2,056 3,750 (100) 3,650 (2.67%) 2396 Photo, Mapping, Printing 0 0 200 0 200 0.00% 2399 Outside Agency Sery 23,728 36,601 30,000 4,500 34,500 15.00% 2429 Parks Repairs & Maintenance 106,562 98,711 100,000 (37,000) 63,000 (37.00%) 2435 Build Repairs & Mtce 66,425 77,349 62,900 22,500 85,400 35.77% 2437 Tree Maintenance 0 125,397 125,000 (20,000) 105,000 (16.00%) 2457 Veh - Repairs & Maintenance 73,434 88,744 83,750 0 83,750 0.00% 2478 Misc Equip Repairs 138,928 95,532 155,000 0 155,000 0.00% 2479 Software/Hardware Maintenanc 5,087 5,087 6,250 0 6,250 ,0.00% 2482 Grounds Upkeep 403,648 210,331 214,500 15,000 229,500 6.99% 2648 Building Rentals 45,728 178 0 0 0 - 0.00% 2678 Rental Misc Equip 51,560 61,341 ' 66,800 (1,500) 65,300 (2.25%) 5320 Program Supplies 57,963 80,307 97,000 (19,000) 78,000 (19.59%) 5510 Utilities - Water 64,027 55,345 66,480. (4,600) 61,880 (6.92%) 5530 Utilities - Hydro 118,732 99,525 146,527 10,700 157,227 7.30% 5900 Gas, Oil Tires 103,396 108,917 141,867 (13,000) . 128,867 (9.16%) 5901 Fertilizer, Grass Etc. 6,093 30,979 43,000 0 43,000 0.00% 5902 Supplies & Tools 1,875 2,082 1,000 • 0 1,000 0.00% 5978 Misc. Equipment 18,837 14,319 14,000 (3,650) 10,350 (26.07%) 5981 Other Minor Fixed Assets 32,570 • 29,029 30,000 30,000 60,000 100.00% 8960 Taxes Tenant 323,836 248,848 333,060 (76,915) 256,145 (23.09%) Total Expenditures 3,960,460 • 3,920,250 4,140,445 134,060 4,274,505 3.24% Revenues 1640 Other Agency Grts 0 (4,060) 0 0 0 0.00% 9930 Rentals (159,179) (173,558) (170,500) (35,500) • • (206,000) 20.82% 9955 Programs 0 (29,633) (34,000) (6,000) (40,000) 17,65% 239 City of Pickering 2018 Current Budget Approved Final 2718 Parks Run Date: 4/20/18 9:49 AM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget 9990 Other Misc Revenue (36,443) (213) 0 0 0 0.00% Total Revenues (195,622) (207,464) (204,500) (41,500) (246,000) 20.29% Transfers from Reserves & R.F. 1910 Transfer from Reserve 0 (6,974) (10, 000) 10,000 0 (100.00%) Total Transfers 0 (6,974) (10,000) 10,000 0 (100.00%) Net 3,764,838 3,705,812 3,925,945 102,560 4,028,505 2.61% 240 City of Pickering 2018 Approved Background Information 2718 Parks Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2718.1100.0000 Salaries & Wages Base Salaries and Wages 1,893,771 One part time Labourer position converted to one full time Maintenance Worker, Parks & Property 4,946 position due to CUPE collective agreement changes (net wages cost). New full time Horticulturist position - effective April 1 53,934 Additional hours (640 hrs) for Labourer term positions to extend operating hours of Millennium 17,903 Square washroom facilities by two months (April and October) Additional hours (2,975 hrs) for Labourer term positions. Partially funded from reduction in hours 83,223 for student labourer term positions Reduction in hours (2975 hrs) for Student Labourer term positions (55,040) Total 2718.1100.0000 Salaries & Wages 1,998,737 2718.1200.0000 Overtime Special Events (Includes Canada Day) 45,750 Emergency Call-intWinter Control 16,500 Claremont Rink Maintenance 10,000 Park Lighting Inspection 2,000 Total 2718.1200.0000 Overtime 2718.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental 74,250 433,471 Benefits related to one part time Labourer position converted to one full time Maintenance Worker, 14,086 Parks & Property position due to CUPE collective agreement changes (net benefits cost). Benefits related to new full time Horticulturist position - effective April 1 16,893 Benefits related to additional hours (640 hrs) for Labourer term positions to extend operating 3,197 hours of Millennium Square washroom facilities by two months (April and October) Benefits related to additional hours (2,975 hrs) for Labourer term positions. Partially funded from 15,091 reduction in hours for student labourer term positions Benefits related to reduction in hours (2975 hrs) for Student Labourer term positions Total 2718.1400.0000 Employer Contributions 477,512 2718.1900.0000 Uniforms As per the Collective Agreement --(plus Student Safety shirts, rain gear, safety vests, boots, ear 26,000 protection, safety glasses, hard hat liners, small safety kits) Total 2718.1900.0000 Uniforms 26,000 (5,226) 2718.2110.0000 Travel Parking & Mileage 500 Total 2718.2110.0000 Travel 2718.2131.0000 Cellular Phones Cellular Phone and Smartphone Charges Total 2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones 241 500 6,500 6,500 City of Pickering 2018 Approved Background Information 2718 Parks Run Date: 4/20/18 9:51 AM 2018 Budget Voice / Data 2,081 Internet 363 Total 2718.2140.0000 Telephones 2,444 2718.2340.0000 Seminars & Education CPR & First Aid Training - 14 staff 1,400 First Responder Training - 6 staff 600 IPM Symposium (6 staff @ $150.00 each) 900 OPA Sports Turf Seminar - Supervisor & Foreperson Parks 500 OPA Summer Operational Forum - Supervisor and Foreperson Parks Operations 400 OGRA Courses - Supervisor, Parks Operations 1,500 OALA - AGM - Coordinator, Parks Infrastructure (including 2 night accommodations) 700 Chainsaw Training - 2 staff 600 Pesticide Licence (2 staff) 2,100 Book 7 - Supervisor, Parks Operations of Lead Hand, Parks & Property 500 Smart about Salt Certification (20 staff) 6,000 Total 2718.2340.0000 Seminars & Education 15,200 2718.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 17,193 (Policy coverage includes: liability, automobile and property) Total 2718.2370.0000 Insurance Premium 17,193 2718.2371.0000 Insurance Deductible Insurance Deductible 7,050 Total 2718.2371.0000 Insurance Deductible 7,050 2718.2392.0000 Consulting & Professional General Consulting Engineering design for major LED conversion of sport fields and tennis courts 20,000 Total 2718.2392.0000 Consulting & Professional 20,000 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance 600 Receptions/Business Meetings 500 Total 2718.2394.0000 Recpt, Prom & Sp Events 1,100 2718.2395.0000 Memberships Ontario Parks Association - (City Membership) 900 OALA Annual Fees - Coordinator, Parks Infrastructure 780 ISAO Membership Ontario - Horticulturist 110 ISA Professional Membership (USA) - Horticulturalist 130 IPM (Horticulturalist, Foreperson, Parks & Property) 200 Sports Turf Association - (2 Lead Hand, Foreperson, Parks, Supervisor Parks) 640 Green Roof Professional Cert. - Coordinator, Parks Infrastructure 270 AORS Certification Annual Renewal - Foreperson Parks 220 Ontario Turfgrass - (2 Lead Hands Foreperson Parks, Supervisor Parks) 400 Total 2718.2395.0000 Memberships 3,650 242 City of Pickering 2018 Approved Background Information 2718 Parks Run Date: 4/20/18 9:51 AM 2018 Budget 2718.2396.0000 Photo,Mapping,Printing Colour printing of maps 200 Total 2718.2396.0000 Photo,Mapping,Printing 200 2718.2399.0000 Outside Agency Services NexGen (Region of Durham) Radio Licence 20,0.00 Internet -Based GPS/AVL Subscription for vehicles/equipment 14,500 Total 2718.2399.0000 Outside Agency Services 34,500 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports 60,000 fields, utility buildings, etc.) Install accessible door openers at Linton House washrooms 3,000 Total 2718.2429.0000 Parks Repairs & Maintenan 63,000 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning supplies 8,000 Contracted repairs and maintenance to accessory buildings / clubhouses 15,000 Share of Overhead for Municipal Garage ( Includes Cross Charge) 39,900 Install door locks on timers at 7 buildings (15 doors) 12,500 Convert Kinsmen Park Snack Bar to referee's room (toilet & showers) 10,000 Total 2718.2435.0000 Building Repairs & Mainte 85,400 2718.2437.0000 Tree Maintenance Tree removal, replacement & maintenance (due to increase of ash removal & replacement and to 100,000 maintain current maintenance standards. Mulching Service 5,000 Total 2718.2437.0000 Tree Maintenance 105,000 2718.2457.0000 'Vehicle -Repair & Maintena Repair & Maint of Parks Section Licensed Vehicles 83,750 Total 2718.2457.0000 Vehicle -Repair & Maintena 83,750 2718.2478.0000 Misc.Equipment Repairs & Repairs to large and small equipment (off road) 155,000 Total 2718.2478.0000 Misc.Equipment Repairs & 155,000 2718.2479.0000 Sfwr/Hdwr Maint Contracts Parks Inspection Software Annual Licences (unlimited users) 6,250 Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts 6,250 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) 10,000 Fencing repairs (sports fields, property line) 20,000 Topsoil and Sod (including top dressing or compost sports fields, hydroseeding) 17,500 Lumber to repair (picnic tables, park benches, bleachers) 7,500 Flowers 20,000 Shrubs (renovate existing beds) 6,000 Misc. supplies 1,500 243 City of Pickering 2018 Approved Background Information 2718 Parks Run Date: 4/20/18 9:51 AM 2018 Budget Interlock Brick repairs 5,000 Signs (replacements) 25,000 Play Unit maintenance (equipment & safety surface top up) 50,000 Aggregates (pathway repairs) 5,000 Plumbing maintenance and repairs to irrigation systems 15,000 Paint and parking lot line painting (contract) 7,000 P Gates and soccer posts 10,000 Walkway repairs - concrete & asphalt 20,000 Bleacher pads for various parks 10,000 Total 2718.2482.0000 Grounds Upkeep 229,500 2718.2678.0000 Misc Equipment Rentals Portable Washrooms 22,000 Vehicles for trim crews, blvd maint, horticulture, inspections 37,800 Power tools and equipment (generators, augers) 2,000 Summer rental of GPS units for rental trucks 3,500 Total 2718.2678.0000 Misc Equipment Rentals 65,300 2718.5320.0005 Other Events Supplies, materials and rentals for City events Total 2718.5320.0005 Other Events 2718.5320.0006 Pickering Blooms Pickering Blooms Garden Showcase 25,000 25,000 10,000 3,000 Total 2718.5320.0006 Pickering Blooms 13,000 2718.5320.0007 Memorial Trees & Benches Memorial trees and benches (partially offset by fees) Total 2718.5320.0007 Memorial Trees & Benches 2718.5320.0008 Sustain Neighborhood Prgm Sustainable Neighbourhoods Program Total 2718.5320.0008 Sustain Neighborhood Prgm 271.8.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 Total 2718.5510.0000 Utilities - Water 2718.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 Total 2718.5530.0000 Utilities - Hydro 2718.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 40,556 litres @ $.94/litre Fuel: Diesel 69,362 litres @ $1.01/litre Oil changes and tires 30,000 30,000 10,000 10,000 61,880 61,880 157,227 157,227 38,123 70,056 20,688 Total 2718.5900.0000 Gas, Oil, Tires Etc. 128,867 2718.5901.0000 Fertilizer,Grass Seed,Wee 244 City of Pickering 2018 Approved Background Information 2718 Parks Run Date: 4/20/18 9:51 AM 2018 Budget Fertilizer 15,000 Seed - 2 applications per year 18,000 Miscellaneous (alternatives to pesticides) weed control & topdress materials 10,000 Total 2718.5901.0000 Fertilizer,Grass Seed,Wee 43,000 2718.5902.0000 Supplies & Tools Small hand tools, wrenches, hammers etc. 1,000 Total 2718.5902.0000 Supplies & Tools 1,000 2718.5978.0000 Misc. Equipment 15 - Grass Trimmers (Replacement) 6,000 2 - 16" Chainsaws (Replacement) 1,400 2 - Rotor tillers 750 1 - Post Hole Auger 1,200 4 - hand held Blowers (replacement) 1,000 Total 2718.5978.0000 Misc. Equipment 10,350 2718.5981.0000 Other Fixed Assets Garbage receptacles, picnic tables, benches, bleachers 60,000 Total 2718.5981.0000 Other Fixed Assets 60,000 2718.8960.0000 Taxes - Tenant Conservation Authority 5,861 Frenchman's Bay Ratepayers 4,831 Ontario Power Generation / Hydro One - Greenspace Licences 221,650 Rosebank Reservoir 20,703 West Duffin Creek Trail /Ontario Realty Corp 2,657 Beverley Morgan Park 443 Total 2718.8960.0000 Taxes - Tenant 256,145 Total Expenses 4,274,505 Revenues 2718.9930.0000 Rentals - User Fees Parks Permits/Sports Camps/Tournaments (200,000) Hydro Costs Tennis Courts (6,000) Total 2718.9930.0000 Rentals - User Fees (206,000) 2718.9955.0000 Memorial Tree/Bench Rev Memorial trees and benches (40,000) Total 2718.9955.0000 Memorial Tree/Bench Rev (40,000) Total Revenues (246,000) Net Expenses 4,028,505 245 t of DICKERING The Corporation of the City of Pickering Corporate Services Department Director, Corporate Services & City Solicitor (1-NUFT) Employee Complement 12 Non -Union Full -Time (NUFT) 21 Union -Full -Time (UFT) 3 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 3 Union Part -Time Term (UPTT) Information Technology (Section) (Chart No. 5a) Information Technology (Section) Employee Complement 3 Non -Union FT 0 Non -Union PT 6 Union FT 0 Union PT 0 Union FT Term 0 Union PT Term Legal Services (Section) (Chart No. 5b) Legal Services (Section) Employee Complement 2 Non -Union FT 0 Non -Union PT 2 Union FT 0 Union PT 0 Union FT_Term 0 Union PT Term Chief Administrative Officer Legislative Services Division (Chart No. 5c) Legislative Services Division Employee Complement 4 . Non -Union FT 0 Non -Union PT 3 Union FT .1 Union PT 0 Union FT Term 0 Union PT Term January 1, 2018 Municipal Law Enforcement (Chart No. 5d) Municipal Law Enforcement Employee Complement 2 Non -Union FT 0 Non -Union PT 10 Union FT 2 Union PT . 0 Union FT Term 3 Union PT Term Chart No. 5 Gd-rf DICKERING The Corporation of the City of Pickering Corporate Services Department Information Technology Section Director, Corporate Services & City Solicitor Manager, Information Technology (1-N U FT)/ Supervisor, .Application • Development & Support (1-NUFT) Web/Database Developer • (1-U FT) Chief Administrative Officer • Supervisor, Network, Support • (1-NUFT) J Telecommunications & Network Support Analyst (1 -UFT) J Helpdesk Analyst (1-U FT), January 1, 2018 Employee Complement 3 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 6 Union Full -Time (UFT) Network Analyst (1 -UFT) Systems Administrator (1 -UFT) J Network Administrator, (1-U FT) � J Chart No. 5 (a) Cry DICKERING The Corporation of the City of Pickering Corporate Services Department Legal Services Section Director, Corporate •Services'&:City Solicitor Legal & Legislative Services • Assistant (1-NUFT) Employee Complement 2 Non -Union Full -Time (NUFT) 2 Union Full -Time (UFT) Assistant Solicitor (1-NUFT) Law Clerk, Property & Development Services (1 -UFT) 1 Chief Administrative Officer 'Law Clerk (vacant) (1 -UFT) J January 1, 2018 Chart No. 5 (b) DICKERING The Corporation of the City of Pickering Corporate Services Department Legislative Services Division Director, Corporate Services & City Solicitor City Clerk (1-NUFT)) Committee Coordinator (1-NUFT) Chief Administrative Officer. Employee Complement 4 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 3 Union Full -Time (UFT) 1 Union Part -Time (UPT) Deputy Clerk (1-NUFT) January 1, 2018 Coordinator, Records & Elections (1-NUFT)J Clerk, Administration (2-UFT)i Clerk, Printroom (1 -UFT) J Clerk, Mailroom (1-UPT) Chart No., 5 (c) PICK E q 1NG The Corporation of the City of Pickering Corporate Services Department Municipal Law Enforcement Parking Control Officer (3 -UFT) First Attendance Facilitator (1-UPT) Administration Clerk II (1 -UFT) J Director, Corporate Services & City., Solicitor Manager, By-law Enforcement Services Municipal Law Enforcement Officer 11 (4 -UFT) Animal Services Officer (2 -UFT)) Summer Enforcement Officer (1-UPTT) Employee Complement 2 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 10 Union Full -Time (UFT) 2 Union Part -Time (UPT) 3 Union Part -Time Term (UPTT) (1-NUFT) January 1, 2018 Supervisor, Animal Services (1-NUFT) Animal Services Attendant (1-UPT))) Animal Shelter Worker (1-UPTT) Animal Shelter Summer Student (1-UPTT) Chart No. 5 (d) City of Pickering 2018 Current Budget Approved Final Corporate Services Department Run Date: 4/19/18 2:35 PM 251 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 2,723,104 2,701,492 2,835,816 277,550 3,113,366 9,79% Overtime 29,514 38,899 46,820 (500) 46,320 (1.07%) Employer Contributions 740,380 742,021 804,083 71,142 875,225 8.85% Conferences 2,817 3,500 6,750 (1,250) 5,500 (18.52%) Uniforms 10,944 7,670 9,500 (1,000) 8,500 (10.53%) Travel 2,584 4,337 2,600 2,200 4,800 84.62% Postage 136,359 134,990 143,500 60,000 203,500 41.81% Freight, Express & Cartage 1,401 2,806 3,000 0 3,000 0.00% Cellular Phones 12,576 16,959 15,760 800 16,560 5.08% Telephones 28,239 21,762 30,315 (3,350) 26,965 (11.05%) Advertising 833 728 800 0 800 0.00% Subscription & Publications 7,235 7,371 8,400 150 8,550 1.79% Legal Services 10,748 9,509 12,000 0 12,000 0.00% Seminars & Education 42,469 45,166 48,500 8,650 57,150 17.84% Corporate Training 0 0 1,000 5,400 6,400 540.00% Insurance Premium 23,766 23,726 23,726 0 23,726 0.00% Ins. Deductible 0 0 2,000 0 2,000 0.00% Consulting & Professional 51,710 61,595 97,500 74,000 • 171,500 75.90% Recpt, Prom & Sp Events 2,402 8,571 4,850 5,000 9,850 103.09% Memberships 5,512 5,904 6,550 2,700 9,250 41.22% Outside Agency Sery 74,065 90,911 147,000 (51,500) 95,500 (35.03%) Build Repairs & Mtce 11,422 12,412 14,010 1,009 15,019 7.20% Veh - Repairs & Maintenance 14,237 22,027 17,800 0 17,800 0.00% Misc Equip Repairs 18,360 26,748 35,175 5,450 40,625 15.49% Software/Hardware Maintenance Cor 363,019 401,960 426,529 103,015 529,544 24.15% Building Rentals 13,507 13,845 15,374 230 15,604 1.50% Rental Misc Equip 25,135 0 0 2,500 2,500 0.00% Stationery & Office Supplies 10,338 7,457 8,500 2,950 11,450 34.71% Printing Supplies 169,103 172,101 200,000 0 200,000 0.00% Forms 1,636 6,528 10,000 (4,000) 6,000 (40.00%) Utilities- Hydro 7,622 6,411 9,148 650 9,798 7.11% Utilities - Oil 2,208 4,162 6,500 0 6,500 0.00% Gas, Oil Tires 20,241 19,954 22,263 0 22,263 0,00% Supplies & Tools 6,787 8,143 7,500 (3,000) 4,500 (40.00%) Shop Supplies 8,301 10,036 9,700 0 9,700 0.00% System & Software Upgrades 73,259 74,324 114,000 6,192 120,192 5.43% Hardware Replacements 40,468 41,716 41,750 (750) 41,000 (1.80%) Misc. Equipment 13,042 15,499 16,000 3,000 19,000 18.75% 251 City of Pickering 2018 Current Budget Approved Final Corporate Services Department Run Date: 4/19/18 2:35 PM 252 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Parking - MOT 74,101 66,650 60,000 15,000 75,000 25.00% Livestock Killed 3,131 0 2,000 0 2,000 0.00% Total Expenditures 4,782,575 4,837,890 5,266,719 582,238 5,848,957 11.06% Revenues Sale of Services -Administration (70,596) (71,285) (72,000) 0 (72,000) 0.00% Sale of Services - Legal (1,600) (2,230) (1,000) 0 (1,000) 0.00% Sale of Services -Agreements (102,225) (162,264) (102,000) (48,000) (150,000) 47.06% Lic. & Per -Business (167,280) (173,241) (165,000) 0 (165,000) 0.00% Lic. & Per -Amusement (216,734) . (240,580) (145,000) (30,000) (175,000) 20.69% Lic. & Per -Taxi (39,975) (36,187) (45,000) 5,000 (40,000) (11.11%) Fines (715,176) (772,966) (742,000) , 0 (742,000) 0.00% Licences (56,935) (57,790) (58,000) 0 (58,000) 0.00% Licenses & Permits -Marriage (33,784) (34,015) (30,000) 0 (30,000) 0.00% Adoptions (27,260) (29,352) (23,000) 2,000 (21,000) (8.70%) Impound Fees (6,450) (4,395) (4,000) 0 (4,000) 0.00% Service Fees (3,696) (3,730) (3,300) 0 (3,300) 0.00% Donations (627) (5,017) 0 0 0 0.00% Ont. Specific Grants (3,191) 0 (2,000) 0 (2,000) 0.00% Other Revenue 0 (759) (200) 0 (200) 0.00% Other Misc Revenue (9,301) (22,092) (1,000) 0 (1,000) 0.00% Sponsorships No Tax 0 0 0 (1,000) (1,000) 0.00% Marketing Sponsorships 0 0 0 (4,000) (4,000) 0.00% Misc Rev (8,631) (8,862) (8,000) 0 (8,000) 0.00% Total Revenues (1,463,461) (1,624,765) (1,401,500) (76,000) (1,477,500) 5.42% Transfers from Reserves & R.F. Transfer from Reserve 0 (53,963) (161,121) (136,447) (297,568) 84.69% Trans. from Continuing Studies Res. 0 0 0 (60,000) (60,000) 0.00% Total Transfers 0 (53,963) (161,121) (196,447) (357,568) 121.93% Net 3,319,114 3,159,162 3,704,098 309,791 4,013,889 8.36% 252 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages $277,550 Increase due to two new positions within the Information Technology section to enhance network security and database administration. Also, new assistant solicitor in Legal Services Section and additional hours for Animal Services staff to meet demand. Amount Explanation 1400 Employer Contributions 2121 Postage 2340 Seminars & Education 2341 Corporate Training 2392 Consulting & Professional Fees 2394 Receptions, Promotions & Special Events 2399 Outside Agency Services 2478 Miscellaneous Equipment Repairs 2479 Software/Hardware Maintenance Contracts 5974 System & Software Upgrades 6000 Parking - Ministry of Transportation (MTO) 71,142 Benefits have largely increased due to higher life and long-term disability premium costs and additional benefit costs for new positions. 60,000 Additional funds required for administration of 2018 municipal election. 8,650 Continuing education regarding workplace violence legislation and transportation regulation (Uber, Lyft). Mandatory continuing legal education for Assistant Solicitor. 5,400 Funding for additional network security awareness training for all City staff. 74,000 Additional consulting services required in connection with replacement of telephone system and increase in functionality of mapping and data management software (both internal and Open Data). Ward boundary review consulting retainer. 5,000 Increased promotion of Responsible Pet Ownership Month Events (cost partially offset from event sponsorships). (51,500) Reduction due to moving Ward boundary review from Outside Agency Service to Consulting & Professional. 5,450 Increase due to Fire Station Emergency Alerting System and Server Replacement. 103,015 Increase for Dominion voting contract for Internet/telephone voting system for 2018 municipal election. 6,192 Increase includes Wi-R upgrades for City facilities and Laserfiche and Adobe licenses for mapping and Open Data initiatives. 15,000 Mandatory MTO administrative fee paid per each unpaid parking ticket. Annual amount varies with number of tickets issued. Total Expenditure Changes $582,238 253 Corporate§envie s: 00 )101e e S:umrnary of 1>lote Arorthy:Cu:rr nt BudgP:. . rages - Revenues - (Increases)/Decreases Budget Item Amount Explanation 1416 Sale of Services - ($48,000) Increase based on 2017 year-to-date actual revenues. Agreements 1513 Licences & Permits- (30,000) Increase based on 2016/2017 year-to-date actual revenues. Amusement 1514 Licences & Permits- 5,000 Decrease due to fewer license applications and renewals Taxi Total Revenue Changes ($76,000) 254 Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item Amount. Explanation 1910 Transfer from Reserve ($136,447) Reflects funding of 2018 municipal election. 1911 Transfer from ($60,000) For funding ward boundary review. Continuing Studies Reserve Total Transfer Changes ($196,447) 255 City of Pickering 2018 Current Budget Approved Final 2196 Information Technology Run Date: 4/20/18 9:49 AM 256 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 801,973 760,220 764,386 154,788 919,174 20.25% 1200 Overtime 16,716 22,843 25,000 0 25,000 0.00% 1400 Employer Contributions 212,091 216,942 223,443 44,873 268,316 20.08% 1800 Conferences 989 694 4,000 0 4,000 0.00% 2110 Travel 905 1,767 800 1,000 1,800 125.00% 2131 Cellular Phones 5,161 5,153 6,200 0 6,200 0.00% 2140 Telephones 7,049 6,002 8,684 (350) 8,334 (4.03%) 2220 Subscription & Publications 0 0 200 (200) 0 (100.00%) 2340 Seminars & Education 33,867 34,929 35,900 5,000 40,900 13.93% 2341 Corporate Training 0 0 1,000 5,400 6,400 540.00% 2370 Insurance Premium 5,400 7,711 7,711 0 7,711 0.00% 2392 Consulting & Professional 15,113 31,794 37,500 24,000 61,500 64.00% 2394 Recpt, Prom & Sp Events 553 394 600 0 600 0.00% 2395 Memberships 447 454 500 0 500 0.00% 2399 Outside Agency Sery 5,642 6,903 6,500 0 6,500 0.00% 2478 Misc Equip Repairs 18,360 26,748 35,175 5,450 40,625 15.49% 2479 Software/Hardware Maintenanc 329,947 375,584 384,494 (4,332) 380,162 (1.13%) 5300 Stationery & Office Supplies 1,291 1,774 2,000 500 2,500 25.00% 5974 System & Software Upgrades 73,259 74,324 114,000 6,192 120,192 5.43% 5975 Hardware Replacements 40,468 41,716 41,750 (750) 41,000 (1.80%) 5978 Misc. Equipment 13,042 15,499 16,000 3,000 19,000 18.75% Total Expenditures 1,582,273 .1,631,451 1,715,843 244,571 1,960,414 14.25% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 1,582,273 1,631,451 1,715,843 244,571 1,960,414 14.25%; 256 City of Pickering 2018 Approved Background Information 2196 Information Technology Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2196.1100.0000 Salaries & Wages Base Salaries and Wages 787,326 One new full time Network Security Analyst position - effective Mar 1 71,248 One new full time Database Administrator position - effective Mar 1 60,600 Total 2196.1100.0000 Salaries & Wages 919,174 2196.1200.0000 Overtime Onsite Support for Council meetings and other service level commitments 20,050 After hours support for 2017 4,950 Total 2196.200.0000 Overtime 2196.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental , Benefits related to one new full time Network Security Analyst position effective Mar 1 Benefits related to one new full time Database Administrator position - effective Mar 1 Total 2196A400.0000 Employer Contributions 2196.1800.0000 Conferences IT Conferences CSDC - Annual User Conference - Supervisor, Applications Total 2196.1800.0000 Conferences 25,000 228,191 20,970 19,155 268,316 2,500 1,500 4,000 2196.2110.0000 Travel Parking & Mileage 1,800 Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phones Annual cell phone and Smartphone charges for staff Total 2196.2131.0000 Cellular Phones 2196.2140.0000 Telephones Voice / Data Internet 1,800 6,200 6,200 7,608 726 Total 2196.2140.0000 Telephones 8,334 2196.2340.0000 Seminars & Education Information Technology Staff Training 40,000 Training & Exam - related expenditures 900 Total 2196.2340.0000 Seminars & Education 40,900 2196.2341.0000 Corporate Training Security awareness training for all staff Total 2196.2341.0000 Corporate Training 2196.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 6,400 6,400 7,711 Total 2196.2370.0000 Insurance Premium 7,711 257 City of Pickering 2018 Approved Background Information 2196 Information Technology Run Date: 4/20/18 9:51 AM 2018 Budget 2196.2392.0000 Consulting & Professional CSDC Support to Integrate Upgraded ESRI Connection 7,500 Support for Network (15 hours) 3,000 ESRI Geocortex Work order, new interactive functionality 30,000 Telecommunications transition contractor 21,000 Total 2196.2392.0000 Consulting & Professional 61,500 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings 600 Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 600 2196.2395.0000 Memberships Municipal Information Systems Association - Manager I.T. 500 Total 2196.2395.0000 Memberships 500 2196.2399.0000 Outside Agency Services Recording of Meetings within Council Chambers 6,500 Total 2196.2399.0000 Outside Agency Services 6,500 2196.2478.0000 Misc.Equipment Repairs & General Equipment Repair & General Expenditures 15,000 Fire Station Emergency Alerting System and Server Replacement 14,000 General Network Cabling 9,000 Web Streaming Hosting (annual) 750 Web Streaming Live 675 Wireless Communications and Monitoring 1,200 Total 2196.2478.0000 Misc.Equipment Repairs & 40,625 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - MS -Enterprise Agreement (Year 3 of 3). This license agreement allows the City to 104,280 receive upgrades of the Microsoft licenses. Maintenance - Oracle Licenses 73,700 Maintenance - Firewall 8,000 Maintenance - Bonfire Contract System 3,250 Maintenance - Email Archiver 3,100 Maintenance - IT Help Desk Software 2,560 Maintenance - VMware 42,000 Maintenance - Network Data Backup Veeam Upgrade 4,555 Maintenance - Systems Monitoring 2,500 Maintenance - Liebert - Uninterruptible Power Supply 3,000 Maintenance - APC - Uninterruptible Power Supply 2,890 Maintenance - HP Support for Large Format Printers and Plotters 3,500 Maintenance - Storage Area Network (SAN) - Civic Complex 19,979 Maintenance - Storage Area Network (SAN) - Recreation Complex 4,000 Maintenance - Endpoint and Network Anti -Virus 8,999 Maintenance - Internet Email Spam Prevention 11,829 258 City of Pickering 2018 Approved Background. Information 2196 Information Technology Run Date: 4/20/18 9:51 AM 2018 Budget Maintenance - Annual Assessment View Data Conversion 510 Maintenance - Citrix 23,000 Maintenance - Edge Network Switches 5,535 Maintenance - End user devices 4,500 Maintenance - Server Blade Enclosure 2,225 Maintenance - Netscalar Network Security 4,000 Maintenance - Veeam Backup & Replication & Management Suite 13,000 Contract - Internet Security Certificates 3,500 Contract - Network and Application Security Assessment 10,000 Contract - Managed Services - Network Security 12,000 Maintenance - Cisco Access Point - Additional Licensing 3,750 Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts 380,162 2196.5300.0000 Stationery & Office Suppl General office supplies 2,500 Total 2196.5300.0000 Stationery & Office Suppl 2,500 2196.5974.0000 System & Software Upgrade Security Management and Monitoring Upgrades Corporate - PC-based Software Upgrades Corporate - Adobe Licenses Upgrade to Cloud Connect Corporate - Change Control Application Corporate - Microsoft Office365 and Azure / Cloud Investigation Corporate - Laserfiche Unlimited Web Portal Licenses for Forms Corporate - Laserfiche 100 Participant Licenses and 5 named user licenses Remote backup services - Software license and drive expansion Cloud based Security Filter OpenDNS Wi-Fi - Upgrades for City Facilities - Museum, West Shore, Fire Station 5, Recreation Complex Additional Software Licencing for new employees Laserfiche - Unlimited User Licensing - Staff and Residents Total 2196.5974.0000 System & Software Upgrade 2196.5975.0000 Hardware Replacements City facility UPS Upgrade and Replacement Replacement for Edge Network Switches PCs, Laptop Replacements and upgrades LED Monitor Replacements Total 2196.5975.0000 Hardware Replacements 2196.5978.0000 Misc. Equipment Computers and peripherals for new employees Facility monitoring solution IT Security - Biometric Entry Devices Miscellaneous Items 3,500 6,000 16,697 5,000 4,000 6,000 20,000 10,000 15,000 12,000 9,000 12,995 120,192 6,000 12,000 11,000 12,000 41,000 8,000 4,500 2,500 4,000 Total 2196.5978.0000 Misc. Equipment 19,000 259 City of Pickering 2018 Approved Background Information 2196 Information Technology Run Date: 4/20/18 9:51 AM 2018 Budget Total Expenses Total Revenues Net Expenses 260 1,960,414 0 1,960,414 City of Pickering 2018 Current Budget Approved Final 2125 Legal Services Run Date: 4/20/18 9:49 AM 261 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 387,455 360,173 513,629 33,107 546,736 6.45% 1200 Overtime 205 235 5,000 0 5,000 0.00% 1400 Employer Contributions 101,790 84,731 133,900 4,707 138,607 3.52% 2110 Travel 722 673 500 250 750 50.00% 2131 Cellular Phones 709 1,340 800 800 1,600 100.00% 2140 Telephones 1,570 1,176 2,134 (550) 1,584 (25.77%) 2220 Subscription & Publications 6,656 6,180 7,000 0 7,000 0.00% 2320 Legal Services 10,748 9,509 12,000 0 12,000 0.00% 2340 Seminars & Education 2,296 1,441 3,000 1,500 4,500 50.00% 2370 Insurance Premium 3,400 3,400 3,400 0 3,400 0.00% 2392 Consulting & Professional 36,597 29,801 60,000 (10,000) 50,000 (16.67%) 2394 Recpt, Prom & Sp Events 661 303 500 0 500 0.00% 2395 Memberships 2,768 3,361 3,500 3,050 6,550 87.14% 5300 Stationery & Office Supplies 1,052 1,762 1,200 1,650 2,850 137.50% Total Expenditures 556,629 504,085 746,563 34,514 781,077 4.62% Revenues 1413 Sale of Services - Legal (1,600) (2,230) (1,000) 0 (1,000) 0.00% 1416 Sale of Services - Agreements (102,225) (162,264) (102,000) (48,000) (150,000) 47.06% 9995 Misc Rev (8,631) (8,862) (8,000) 0 (8,000) 0.00% Total Revenues (112,456) (173,356) (111,000) (48,000) (159,000) 43.24% Transfers from Reserves & R.F. 1910 Transfer from Reserve 0 0 (101,121) 0 (101,121) 0.00% Total Transfers 0 0 (101,121) 0 (101,121) 0.00% Net 444,173 330,729 534,442 (13,486) 520,956 (2.52%) 261 City of Pickering 2018 Approved Background Information 2125 Legal Services Run Date: 4/20/18 9:51 ANI 2018 Budget Expenditures 2125.1100.0000 Salaries & Wages Base Salaries and Wages 500,376 Temporary part-time Law Clerk (2 days a week) 38,000 Conversion of one full time Supervisor, Property Services position to a new full time Assistant 8,360 Solicitor position (net cost) Total 2125.1100.0000 Salaries & Wages 546,736 2125.1200.0000 Overtime To meet service level/workload commitments 5,000 Total 2125.1200.0000 Overtime 5,000 2125.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 135,407 extended health and dental Benefits related to conversion of one full time Supervisor, Property Services position to a new full time Assistant Solicitor position (net cost) 3,200 Total 2125.1400.0000 Employer Contributions 138,607 2125.2110.0000 Travel Parking and mileage 750 Total 2125.2110.0000 Travel 2125.2131.0000 Cellular Phones Annual Smartphone charges - Director, Corporate Services & City Solicitor Annual Smartphone charges - Assistant Solicitor (new) Total 2125.2131.0000 Cellular Phones 2125.2140.0000 Telephones Voice / Data Internet 750 800 800 1,600 1,294 290 Total 2125.2140.0000 Telephones 1,584 2125.2220.0000 Subscriptions & Publicati 2017 LexisNexis Quicklaw @ 240.00 per month 2,880 Canada Law Book 80 Reference material, journals and reports 3,480 Miscellaneous 560 Total 2125.2220.0000 Subscriptions & Publicati 7,000 2125.2320.0000 Legal Services Expenses Searching titles, registering documents, filing documents and obtaining transcripts. These costs 12,000 are offset by revenues (Sale of Service Agreements). Total 2125.2320.0000 Legal Services Expenses 12,000 2125.2340.0000 Seminars & Education Topical Seminar - City Solicitor, mandatory CLE (Legal Ed.) 2,000 Topical Seminar - Legal Services Assistant 500 Topical Seminar - Assistant Solicitor, mandatory CLE (Legal Ed.) 2,000 262 City of Pickering 2018 Approved Background Information 2125 Legal Services Run Date: 4/20/18 9:51 AM 2018 Budget Total 2125.2340.0000 Seminars & Education 2125.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and. property). Total 2125.2370.0000 Insurance Premium 2125.2392.0000 Consulting & Professional Contract services - Provincial Offences Act (POA) enforcement General legal matters 4,500 3,400 3,400 40,000 10,000 Total 2125.2392.0000 Consulting & Professional 50,000 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General meetings 500 Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen 2125.2395.0000 Memberships General Law Society Memberships (Director, Corporate Services & City Solicitor) General Law Society and Canadian Bar Association Memberships - Assistant Solicitor (new) Total 2125.2395.0000 Memberships 2125.5300,0000 Stationery & Office Suppl General office supplies (increase for additional staff) Two Stand -Up Desk units (@ $675.00 each) Total 2125.5300.0000 Stationery & Office Suppl 500 3,500 3,050 6,550 1,500 1,350 2,850 Total Expenses 781,077 Revenues 1413.0000.0000 SALE OF SERVICES - LEGAL Notarizing documents (1,000) Total 1413.0000.0000 SALE OF SERVICES - LEGAL (1,000) 1416.0000.0000 Sale of Sery - Agreements Revenues from various legal services ".(145,000) Revenue recovery from registering documents (5,000) Total 1416.0000.0000 Sale of Sery - Agreements (150,000) 1910.7048.2125 Frm Seaton Dev - Legal Funding for one position, including benefits - from Seaton App Fees (Law Clerk, Prop. Dev. (101,121) Services) Total 1910.7048.2125 Frm Seaton Dev - Legal 2125.9995.0000 Other Revenue (Disb Recov Chargebacks for registration and search fees paid by the City and billed back to the developers. Total 2125.9995.0000 Other Revenue (Disb Recov (101,121) (8,000) (8,000) Total Revenues (260,121) Net Expenses 520,956 263 City of Pickering 2018 Current Budget Approved Final 2122 Clerks Office Run Date: 4/20/18 9:49 AM 264 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 385,423 417,273 415,768 11,596 427,364 2.79% 1200 Overtime 371 440 500 0 500 0.00% 1400 Employer Contributions 116,737 120,303 123,986 2,944 126,930 2.37% 1800 Conferences 1,828 2,806 2,750 (1,250) 1,500 (45.45%) 2110 Travel 568 368 500 0 500 0.00% 2131 Cellular Phones 631 867 1,100 0 1,100 0.00% 2140 Telephones 2,746 2,058 3,734 (1,000) 2,734 (26.78%) 2220 Subscription & Publications 117 50 250 250 500 100.00% 2340 Seminars & Education 873 1,649 1,000 1,500 2,500 150.00%, 2370 Insurance Premium 2,967 2,510 2,510 0 2,510 0.00% 2394 Recpt, Prom & Sp Events 77 121 250 0 250 0.00% 2395 Memberships 1,046 1,047 1,100 (200) 900 (18.18%) 5300 Stationery & Office Supplies 552 1,915 2,000 0 2,000 0.00% Total Expenditures 513,936 551,407 555,448 13,840 569,288 2.49% Revenues 1411 Sale of Services-Administratior (70,596) (71,285) (72,000) 0 (72,000) 0.00% 1513 Lic. & Per -Amusement (216,734) (240,580) (145,000) (30,000) (175,000) 20.69% 1519 Licenses & Permits -Marriage (33,784) (34,015) (30,000) 0 (30,000) 0.00% Total Revenues (321,114) (345,880) (247,000) (30,000) (277,000) 12.15% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 192,822 205,527 308,448 (16,160) 292,288 (5.24%) 264 City of Pickering 2018 Approved Background Information 2122 Clerks Office Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2122.1100.0000 Salaries & Wages Base Salaries and Wages 427,364 Total 2122.1100.0000 Salaries & Wages 427,364 2122.1200.0000 Overtime To meet service level/workload commitments and Boards and Committees 500 Total 2122.200.0000 Overtime 500 2122.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 126,930 extended health and dental Total 2122.1400.0000 Employer Contributions 126,930 2122.1800.0000 Conferences AMCTO Conference - City Clerk Total 2122.800.0000 Conferences 2122.2110.0000 Travel Misc. Travel Total 2122.2110.0000 Travel 2122.2131.0000 Cellular Phones Annual Smartphone charges - City Clerk Total 2122.2131.0000 Cellular Phones 2122.2140.0000 Telephones Voice / Data Internet Total 2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total 2122.2220.0000 Subscriptions & Publicati 2122.2340.0000 Seminars & Education Education for Clerk's staff Total 2122.2340.0000 Seminars & Education 2122.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 1,500 1,500 500 500 1,100 1,100 2,226 508 2,734 500 500 2,500 2,500 2,510 Total 2122.2370.0000 Insurance Premium 2,510 2122.2394.0000 Recpt, Prom, & Spec Event Refreshments for workshops and meetings. 250 Total 2122.2394.0000 Recpt, Prom, & Spec Event 250 2122.2395.0000 Memberships AMCTO - City Clerk and Deputy Clerk 900 Total 2122.2395.0000 Memberships 900 2122.5300.0000 Stationery & Office Suppl 265 City of Pickering 2018 Approved Background Information 2122 Clerks Office Run Date: 4/20/18 9:51 AM 2018 Budget General office supplies 2,000 Total 2122.5300.0000 Stationery & Office Suppl 2,000 Total Expenses 569,288 Revenues 1411.0001.0000 Commission & Certificat'n Commissioning and certifications Total 1411.0001.0000 Commission & Certificat'n 1411.0003.0000 Burial Permits Burial permits Total 1411.0003.0000 Burial Permits 1411.0004.0000 Clerks Other Revenue Marriage ceremonies, FOI requests, etc. Total 1411.0004.0000 Clerks Other Revenue 1513.0000.0000 LIC.&PERMITS - LOTTERIES Issuance of licences for raffles, bingos, etc. Total 1513.0000.0000 LIC.&PERMITS - LOTTERIES 1519.0000.0000 LIC.&PERMITS - MARRIAGE • Issuance of marriage licences Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE (31,000) (31,000) (16,000) (16,000) (25,000) (25,000) (175, 000) (175,000) (30,000) (30,000) Total Revenues (277,000) Net Expenses 292,288 266 City of Pickering 2018 Current Budget Approved Final 2191 Records Management & Elections Run Date: 4/20/18 9:49 AM 267 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 72,993 71,970 71,338 15,963 87,301 22.38% 1200 Overtime 2,169 0 500 500 1,000 100.00% 1400 Employer Contributions 21,283 22,379 22,625 407 23,032 1.80% 2110 Travel 146 305 200 300 500 150.00% 2121 Postage 6,781 0 0 60,000 60,000 0.00% 2340 Seminars & Education 539 935 1,000 (750) 250 (75.00%) 2370 Insurance Premium 847 847 847 0 847 0.00% 2392 Consulting & Professional 0 0 0 60,000 60,000 0.00% 2399 Outside Agency Sery 6,853 5,988 72,000 (51,500) 20,500 (71.53%) 2479 Software/Hardware Maintenanc 19,325 24,384 26,765 107,347 134,112 401.07% 2678 Rental Misc Equip 25,135 0 0 2,500 2,500 0.00% 5300 Stationery & Office Supplies 4,266 116 200 800 1,000 400.00% Total Expenditures 160,337 126,924 195,475 195,567 391,042 100.05% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. 1910 Transfer from Reserve 0 (53,963) (60,000) (136,447) (196,447) 227.41% 1911 Trans. from Continuing Studies 0 0 0 (60,000) (60,000) 0.00% Total Transfers 0 (53,963) (60,000) (196,447) (256,447) 327.41% Net 160,337 72961 135,475 (880) 134,595 (0.65%) 267 City of Pickering 2018 Approved Background Information 2191 Records Management & Elections Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2191.1100.0000 Salaries & Wages Base Salaries and Wages 72,301 Wages for Temporary Election Staff for 2018 Election 15,000 Total 2191.1100.0000 Salaries & Wages 87,301 2191.1200.0000 Overtime To meet service level/workload commitments 1,000 Total 2191.1200.0000 Overtime 1,000 2191.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, EI, EHT) and employer provided benefits such as 23,032 extended health and dental 2191.2110.0000 Travel Various Travel Total 2191.1400.0000 Employer Contributions 23,032 500 Total 2191.2110.0000 Travel 500 2191.2121.0000 Postage Postage for Internet/telephone voter letters for 2018 Election Re: Dominion Contract Postage for Communication Mailouts for 2018 Election Total 2191.2121.0000 Postage 2191.2340.0000 Seminars & Education AMCTO Zone Meetings for Clerk and Deputy Clerk Total 2191.2340.0000 Seminars & Education 2191.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2191.2370.0000 Insurance Premium 2191.2392.0000 Consulting & Professional Consultant Ward Boundary Review Resolution #179/16 PO 17 - Total 2191.2392.0000•Consulting & Professional 2191.2399.0000 Outside Agency Services Maintain and update municipal voters list for Elections ($12,000 for 4 year contract $3,000 a year) Outside shredding services for all depts. (2 new locations) MTL - Microimage Technologies - scanning DataFix On Line Voter/Candidate Services 2018 Election Facility Rentals for 2018 Election Communication/Advertisements for 2018 Election Total 2191.2399.0000 Outside Agency Services 2191.2479.0000 Sfwr/Hdwr Maint Contracts Dominion Contract - Internet/Telephone voting System 2018 Election Maintenance - Laserfiche Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts 268 50,000 10,000 60,000 250 250 847 847 60,000 60,000 3,000 4,500 3,000 6,000 1,000 3,000 20,500 107,347 26,765 134,112 City of Pickering 2018 Approved Background Information 2191 Records Management & Elections Run Date: 4/20/18 9:51 AM 2018 Budget 2191.2678.0000 Misc. Equip. Rental Laptop/iPad rentals for 2018 Election Total 2191.2678.0000 Misc. Equip. Rental 2191.5300.0000 Stationery & Office Suppl General office supplies. 2,500 2,500 1,000 Total 2191.5300.0000 Stationery & Office Suppl 1,000 Total Expenses 391,042 Revenues 1910.7012.2191 Frm Elec R - Records Mgmt Funding from Election Contingency Reserve - Election 2018 Total 1910.7012.2191 Frm Elec R - Records Mgmt 1911.2191.0000 Trsf frm Res -Records Mgmt Funding from Cont. Studies Reserve - Consulting Ward Boundary Review Total 1911.2191.0000 Trsf frm Res -Records Mgmt (196,447) (196,447) (60,000) (60, 000) Total Revenues (256,447) Net Expenses 134,595 269 City of Pickering 2018 Current Budget Approved Final 2199 Print Shop/Mail Room Run Date: 4/20/18 9:49 AM 270. 2016 Actuals 2017 Actuals 20172018..:': Approved Budget INC./DEC. Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 110,714 94,197 98,743 4,415 103,158 4.47% 1200 Overtime 0 0 500 0 500 0.00% 1400 Employer Contributions 27,411 25,045 26,605 10,769 37,374 40.48% 2121 Postage 129,578 134,990. 143,500 0 143,500 0.00% 2122 Freight, Express & Cartage 1,401 2,806 3,000 0 3,000 0.00% 2140 Telephones 785 588 1,066 (300) 766 (28.14%) 2370 Insurance Premium 2,790 2,294 2,294 0 2,294 0.00% 2399 Outside Agency Sery 31;251 33,145 35,000 0 35,000 0.00% 5300 Stationery & Office Supplies 2,197 1,275 1,500 0 1,500 0.00% 5301 Printing Supplies 169,103 172,101 200,000 0 200,000 0.00% Total Expenditures 475,230 466,441 512,208 14,884 527,092 2.91% Revenues 9990 Other Revenue 0 (759) (200) 0 (200) 0.00% Total Revenues 0 (759) (200) 0 (200) 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 475,230 465,682 512,008 14,884 526,892 2.91°[0., 270. City of Pickering 2018 Approved Background Information 2199 Print Shop/Mail Room Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2199.1100.0000 Salaries & Wages Base Salaries and Wages 91,658 Conversion of one permanent part time Clerk, Mailroom position to a full time position (net cost). 11,500 Total 2199.1100.0000 Salaries & Wages 103,158 2199.1200.0000 Overtime To meet service level/workload commitments 500 Total 2199.1200.0000 Overtime 500 2199.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 25,774 extended health and dental Benefits related to conversion of one permanent part time Clerk, Mailroom position to a full time 11,600 position (net cost). Total 2199.1400.0000 Employer Contributions 37,374 2199.2121.0000 Postage Corporate wide postage costs 143,500 Total 2199.2121.0000 Postage 143,500 2199.2122.0000 Freight,Express & Cartage Cost of Courier Services 3,000 Total 2199.2122.0000 Freight,Express & Cartage 3,000 2199.2140.0000 Telephones Voice / Data 621 Internet 145 Total 2199.2140.0000 Telephones 766 2199.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 2,294 (Policy coverage includes: liability, automobile and property). Total 2199.2370.0000 Insurance Premium 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. Total 2199.2399.0000 Outside Agency Services 2199.5300.0000 Stationery & Office Suppl Stationery Total 2199.5300.0000 Stationery & Office Suppl 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment and envelopes for corporate -wide use. 2,294 35,000 35,000 1,500 1,500 200,000 Total 2199.5301.0000 Printing Supplies 200,000 Total Expenses 527,092 271 City of Pickering 2018 Approved Background Information 2199 Print Shop/Mail Room Run Date: 4/20/18 9:51 AM 2018 Budget Revenues 2199.9990.0000 Other Revenue Printing for outside agencies Total 2199.9990.0000 Other Revenue (200) (200) Total Revenues (200) Net Expenses 526,892 272 City of Pickering 2018 Current Budget Approved Final 2220 By-law Run Date: 4/20/18 9:49 AM 273 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC 2018 Approved Budget % CHGE 2017 Expenditures 1100 Salaries & Wages 675,564 692,685 685,145 23,948 709,093 3.50% 1200 Overtime 1,956 7,136 7,320 (1,000) 6,320 (13.66%) 1400 Employer Contributions 193,554 203,554 205,013 4,311 209,324 2:10% 1900 Uniforms 8,745 4,973 7,000 (1,000) 6,000 (14.29%) 2110 Travel 99 968 300 600 900 200.00% 2131 Cellular Phones 4,574 7,264 5,760 0 5,760 0.00% 2140 Telephones 2,355 1,765 3,200 (450) .2,750 (14.06%) 2220 Subscription & Publications 442 1,104 800 200 1,000 25.00% 2340 Seminars & Education 3,967 5,351 5,000 1,300 6,300 26.00% 2370 Insurance Premium 5,578 4,742 • 4,742 0 4,742 0.00% 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2395 Memberships 817 697 1,050 (150) 900 (14.29%) 2399 Outside Agency Sery 7,740 17,240 5,500 0 5,500 0.00% 2457 Veh - Repairs & Maintenance 11,684 14,866 15,000 0 15,000 0.00% 2479 Software/Hardware Maintenanc 11,798 55 13,270 0 13,270 0.00% 5300 Stationery & Office Supplies 205 409 600 0 600 0.00% 5302 Forms 1,636 6,528 10,000 (4,000) 6,000 (40,00%) 5900 Gas, Oil Tires 14,274 14,822 15,763 0 15,763 0.00% 5902 Supplies & Tools 277 2,355 2,000 0 2,000 0.00% 6000 Parking - MOT 74,101 66,650 60,000 15,000 75,000 25.00% Total Expenditures 1,019,366 1,053,164 1,049,463 38,759 1,088,222 3.69% Revenues 1512 Lic. & Per -Business (167,280) (173,241) (165,000) 0 (165,000) 0.00% 1514 Lic. & Per -Taxi (39,975) (36,187) (45,000) 5,000 (40,000) (11.11%) 1520 Fines (713,434) (771,410) (740,000) 0 (740,000) 0.00% 9990 Other Misc Revenue (9,301) (22,092) (1,000) 0 (1,000) 0.00% Total Revenues (929,990) (1,002,930) (951,000) 5,000 (946,000) (0.53%) Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 89,376 50,234 98,463 43,759 142,222 44.44%i. 273 City of Pickering 2018 Approved Background Information 2220 By-law Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2220.1100.0000 Salaries & Wages Base Salaries and Wages Conversion of one Summer Enforcement Officer term position to a permanent part time position (net cost) 697,493 11,600 Total 2220.1100.0000 Salaries & Wages 709,093 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required 6,320 Total 2220.1200.0000 Overtime 6,320 2220.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 208,424 extended health and dental Benefits related to conversion of one Summer Enforcement Officer term position to a permanent 900 part time position (net cost). Total 2220.1400.0000 Employer Contributions 209,324 2220.1900.0000 Uniforms Uniforms 5,000 Vests 1,000 Total 2220.1900.0000 Uniforms 6,000 2220.2110.0000 Travel Officers: Parking & Mileage 900 Total 2220.2110.0000 Travel 2220.2131.0000 Cellular Phones Annual cell phone charges for staff, data plans for all staff to run new parking ticket application Total 2220.2131.0000 Cellular Phones 2220.2140.0000 Telephones Voice / Data Internet 900 5,760 5,760 2,243 507 Total 2220.2140.0000 Telephones 2,750 2220.2220.0000 Subscriptions & Publicati Weather monitoring subscription- cost shared with Operations 1,000 Total 2220.2220.0000 Subscriptions & Publicati 1,000 2220.2340.0000 Seminars & Education OAPSO certification 1,000 Miscellaneous Courses 500 Training required under Workplace Violence Legislation 2,000 International Association of Transportation Regulators 2,800 Total 2220.2340.0000 Seminars & Education 6,300 2220.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 4,742 (Policy coverage includes: liability, automobile and property). 274 City of Pickering 2018 Approved Background Information 2220 By-law Run Date: 4/20/18 9:51 AM Total 2220.2370.0000 Insurance Premium 2220.2371.0000 Insurance Deductible Insurance Deductible 2,000 2018 Budget 4,742 Total 2220.2371.0000 Insurance Deductible 2220.2395.0000 Memberships Four (4) memberships to Ontario Assoc. of Property Standards Officers and one certification. Municipal Law Enforcement Officers Association Membership IATR Membership Total 2220.2395.0000 Memberships 2220.2399.0000 Outside Agency Services Internet -Based GPS/AVL Subscription for vehicles Use of process servers for info. to be served upon defendants who live outside of Pickering Expense for those property owners charged under the Clean and Clear By -Law which is offset in Miscellaneous Revenue 2,000 400 500 900 3,500 1,000 1,000 Total 2220.2399.0000 Outside Agency Services 5,500 2220.2457.0000 Vehicle -Repair & Maintena Servicing of vehicles 15,000 Total 2220.2457.0000 Vehicle -Repair & Maintena 15,000 2220.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Groupe Techna Software 12,500 Maintenance - Identicam - Printer 770 Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts 13,270 2220.5300.0000 Stationery & Office Suppl General office supplies Total 2220.5300.0000 Stationery & Office Suppl 600 600 2220.5302.0000 Forms Various related documents - purchase of parking tickets, taxicab plate forms and daybooks 6,000 Total 2220.5302.0000 Forms 6,000 2220.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 15,085 litres @ $.94/litre 14,180 Oil changes and tires 1,583 Total 2220.5900.0000 Gas, Oil, Tires Etc. 2220.5902.0000 Supplies & Tools Purchase of extraordinary items Total 2220.5902.0000 Supplies & Tools 2220.6000.0000 Parking - MOT Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal Total 2220.6000.0000 Parking - MOT 15,763 2,000 2,000 75,000 75,000 Total Expenses 1,088,222 Revenues 275 City of Pickering 2018 Approved Background Information 2220 By-law Run Date: 4/20/18 9:51 AM 2018 Budget 1512.0001.0000 Business Licences Business licence revenue from Flea Market, home businesses, hawkers & peddlers, wrecking yards, etc. Total 1512.0001.0000 Business Licences 1512.0002.0000 Body Rub Licences Licence revenue from operators and attendants Total 1512.0002.0000 Body Rub Licences 1512.0003.0000 Sign Permits Revenue from sign permits (110,000) (110,000) (20, 000) (20, 000) (30,000) Total 1512.0003.0000 Sign Permits (30,000) 1512.0004.0000 Tree Cutting Permit Revenue from tree cutting permits (5,000) Total 1512.0004.0000 Tree Cutting Permit (5,000) 1514.0001.0000 Taxicab Drivers Licence License revenue from taxi drivers (5,000) Total 1514.0001.0000 Taxicab Drivers Licence (5,000) 1514.0002.0000 Plate Owner & Brokerage License revenue from taxi plate owners and taxi brokerages (18,000) Total 1514.0002.0000 Plate Owner & Brokerage (18,000) 1514.0003.0000 Other Taxicab Fees Revenue from other taxicab fees (17,000) Total 1514.0003.0000 Other Taxicab Fees (17,000) 1520.0000.0000 FINES - PARKING/PROSECUT. Parking and other by-law fines from "Plate Denial" Program (740,000) Total 1520.0000.0000 FINES - PARKING/PROSECUT. (740,000) 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By -Law (1,000) Total 2220.9990.0000 OTHER REVENUE (1,000) Total Revenues (946,000) Net Expenses 142,222 276 City of Pickering 2018 Current Budget Approved Final 2293 Animal Services Run Date: 4120/18 9:49 AM 277 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 288,982 304,974 286,807 33,733 320,540 11.76% 1200 Overtime 8,097 8,245 8,000 0 8,000 0.00% 1400 Employer Contributions 67,514 69,067 68,511 3,131 71,642 4.57% 1900 Uniforms 2,199 2,697 2,500 0 2,500 0.00% 2110 Travel 144 256 300 50 350 16.67% 2131 Cellular Phones 1,501 2,335 1,900 0 1,900 0.00% 2140 Telephones 13,734 10,173 11,497 (700) 10,797 (6.09%) 2210 Advertising 833 728 800 0 800 0.00% 2220 Subscription & Publications 20 37 150 (100) 50 (66.67%) 2340 Seminars & Education 927 861 2,600 100 2,700 3.85% 2370 Insurance Premium 2,784 2,222 2,222 0 2,222 0.00% 2394 Recpt, Prom & Sp Events 1,111 7,753 3,500 5,000 8,500 142.86% 2395 Memberships 434 345 400 0 400 0.00% 2399 Outside Agency Sery 22,579 27,635 28,000 0 28,000 0.00% 2435 Build Repairs & Mtce 11,422 12,412 14,010 1,009 15,019 7.20% 2457 Veh - Repairs & Maintenance 2,553 7,161 2,800 0 2,800 0.00% 2479 Software/Hardware Maintenanc 1,949 1,937 2,000 0 2,000 0.00% 2648 Building Rentals 13,507 13,845 15,374 230 15,604 1.50% 5300 Stationery & Office Supplies 775 206 1,000 0 1,000 0.00% 5530 Utilities - Hydro 7,622 6,411 9,148 650 9,798 7.11% 5540 Utilities - Oil 2,208 4,162 6,500 0 6,500 0.00% 5900 Gas, Oil Tires 5,967 5,132 6,500 0 6,500 0.00% 5902 Supplies & Tools 6,510 5,788 5,500 (3,000) 2,500 (54.55%) 5903 Shop Supplies 8,301 10,036 9,700 0 9,700 0.00% 7181 Livestock Killed 3,131 0 2,000 0 2,000 0.00% Total Expenditures 474,804 504,418 491,719 40,103 531,822 8.16% Revenues 1520 Fines (1,742) (1,556) (2,000) 0 (2,000) 0.00% 1516 Licences (56,935) (57,790) (58,000) 0 (58,000) 0.00% 1570 Adoptions (27,260) (29,352) (23,000) 2,000 (21,000) (8.70%) 1571 Impound Fees (6,450) (4,395) (4,000) 0 (4,000) 0.00% 1572 Service Fees (3,696) (3,730) (3,300) 0 (3,300) 0.00% 1592 Donations (627) (5,017) 0 0 0 0.00% 1623 Ont. Specific Grants (3,191) 0 (2,000) 0 (2,000) 0.00% 9980 Sponsorships No Tax 0 0 0 (1,000) (1,000) 0.00% 9985 Marketing Sponsorships 0 0 0 (4,000) (4,000) 0.00% Total Revenues (99,901) (101,840) (92,300) (3,000) (95,300) 3.25% Transfers from Reserves & R.F. 277 City of Pickering 2018 Current Budget Approved Final 2293 Animal Services Run Date: 4/20/18 9:49 AM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Total Transfers 0 0 0 0 0 0.00% Net 374,903 402,578 399,419 37,103 436,522 9:29% 278 City of Pickering 2018 Approved Background Information 2293 Animal Services Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2293.1100.0000 Salaries & Wages Base Salaries and Wages One new Animal Services Field Student term position (16 weeks X 30 hrs/wk) One new Animal Shelter Summer Student term position (16 weeks x 30 hrs/wk) Conversion of one Animal Shelter Worker term position to a permanent part time position (net cost). 293,940 10,500 10,500 5,600 Total 2293.1100.0000 Salaries & Wages 320,540 2293.1200.0000 Overtime Overtime - Officer Call -ins, no part-time staff response 8,000 Total 2293.1200.0000 Overtime 8,000 2293.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 69,692 extended health and dental Benefits related to one new Animal Services Field Student term position 800 Benefits related to one new Animal Shelter Summer Student term position 800 Benefits related to conversion of one Animal Shelter Worker term position to a permanent part 350 time position (net cost). Total 2293.1400.0000 Employer Contributions 2293.1900.0000 Uniforms Uniforms to ensure officers are professionally outfitted for various job functions Uniforms for shelter staff 71,642 2,000 500 Total 2293.900.0000 Uniforms 2,500 2293.2110.0000 Travel Parking & Mileage 350 Total 2293.2110.0000 Travel 350 2293.2131.0000 Cellular Phones Annual, cellphone charges for staff and Smartphone charges for the Supervisor, Animal Services. 1,900 Total 2293.2131.0000 Cellular Phones 1,900 2293.2140.0000 Telephones Voice / Data 10,507 Internet 290 Total 2293.2140.0000 Telephones 10,797 2293.2210;0000 Advertising Advertising 600 Increase as a result of new branding guidelines to begin to replace items 200 Total 2293.2210.0000 Advertising 800 2293.2220.0000 Subscription & Publicati Animal Sheltering 50 Total 2293.2220.0000 Subscription & Publicati 50 2293.2340.0000 Seminars & Education 279 City of Pickering 2018 Approved Background Information 2293 Animal Services Run Date: 4/20/18 9:51 AM 2018 Budget AASAO Seminar fee (2 x $150) 300 Bite Stick/OC Spray Training (2 x $200) 400 Other Seminars/Workshops + MLEO I Training 2,000 Total 2293.2340.0000 Seminars & Education 2,700 2293.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 2,222 (Policy coverage includes: liability, automobile and property). Total 2293.2370.0000 Insurance Premium 2,222 2293.2394.0000 Recpt, Prom & Sp Events To promote Responsible Pet Ownership Month Events (partially funded from event sponsorships) 6,500 Implementation of the Blue Paw Animal Licencing Incentive Program 2,000 Total 2293.2394.0000 Recpt, Prom & Sp Events 8,500 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, 200 Humane Society of United States OMMI 200 Total 2293.2395.0000 Memberships 400 2293.2399.0000 Outside Agency Services Emergency veterinary costs 18,600 Miscellaneous services (injured wildlife) 5,000 Disposal of dead animals (wild and domestic) removed from public areas and roads 2,500 Internet -Based GPS/AVL Subscription for Animal Services vehicles 1,000 Security for Animal Shelter 900 Total 2293.2399.0000 Outside Agency Services 28,000 2293.2435.0000 Building Repairs & Maint Snow removal at Animal Shelter 3,500 Waste removal 1,000 Mat Rentals - $25 every 2 weeks 700 General repairs 4,500 Environmental Monitoring - water treatment and testing of well 658 Janitorial City staff (Term employees) 1,661 Cleaning supplies 3,000 Total 2293.2435.0000 Building Repairs & Maint 2293.2457.0000 Vehicle Repairs & Maint Servicing of vehicle Vehicle cleaning once a year ($300 per cleaning) , Total 2293.2457.0000 Vehicle Repairs & Maint 2293.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Animal Shelter Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts 2293.2648.0000 Building Rentals 280 15,019 2,500 300 2,800 2,000 2,000 City of Pickering 2018 Approved Background Information 2293 Animal Services Run Date: 4/20/18 9:51 AM 2018. Budget Brougham - lease location ($1,159.70/ mnth x 11 + $1,188.69) + HST Total 2293.2648.0000 Building Rentals 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books Total 2293.5300.0000 Stationery & Office Supp 15,604 15,604 1,000 1,000 2293.5530.0000 Utilities - Hydro Brougham located facility - Budget based on 2017 projected actuals and rate increase in 2018. 9,798 Total 2293.5530.0000 Utilities - Hydro 9,798 2293.5540.0000 Utilities - Oil Estimated oil costs for the Brougham facility. 6,500 Total 2293.5540.0000 Utilities - Oil 6,500 2293.5900.0000 Gas, Oil, Tires Fuel: Unleaded 5,610 litres @ $.94/litre 5,273 Oil changes and tires 1,227 Total 2293.5900.0000 Gas, Oil, Tires 6,500 2293.5902.0000 Supplies & Tools Purchase of license tags - increase to reflect 2016 costs 1,500 Purchase of supplies as required. 1,000 Total 2293.5902.0000 Supplies & Tools 2,500 2293.5903.0000 Shop Supplies Animal feed 2,000 Medication 2,500 Microchips 1,400 Litter 800 Other 3,000 Total 2293.5903.0000 Shop Supplies 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293) Total 2293.7181.0000 Livestock Killed Total Expenses Revenues 1293.1516.0001 Dog Licences 1293.1516.0002 Cat Licences Dog Licences 9,700 2,000 2,000 531,822 (45, 000) Total 1293.1516.0001 Dog Licences (45,000) Cat Licences Total 1293.1516.0002 Cat Licences 1293.1516.0003 Other Licences Other Licences (12,000) (12,000) (1,000) Total 1293A516.0003 Other Licences (1,000) 281 City of Pickering 2018 Approved Background Information 2293 Animal Services Run Date: 4/20/18 9:51 AM 2018 Budget 1293.1520.0000 FINES Fines (2,000) 1293.1570.0001 Dog Adoptions 1293.1570.0002 Cat Adoption's Dog Adoptions Total 1293A520.0000 FINES (2,000) (6,000) Total 1293..1570.0001 Dog Adoptions (6,000) Cat Adoptions Total 1293.1570.0002 Cat Adoptions 1293.1571.0000 IMPOUND FEES Impound Fees Total 1293.157t0000 IMPOUND FEES 1293.1572.0001 Owner Surrender Owner Surrender Fees- resident and non resident Total 1293A572.0001 Owner Surrender 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee Total 1293.1572.0002 Dead Animal Pickup 1293.9980.0000 Sponsorships Animal Services Sponsorships (No tax) Total 1293.9980.0000 Sponsorships 1293.9985.0000 Marketing Sponsors Animal Services Marketing Sponsorships (Taxable) Total 1293.9985.0000 Marketing Sponsors 1623.2293,0000 Ont Grant - Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals Total 1623.2293.0000 Ont Grant - Animal Contro (15,000) (15, 000) (4,000) (4,000) (3,000) (3,000) (300) (300) (1,000) (1,000) (4,000) (4,000) (2,000) (2,000) Total Revenues (95,300) Net Expenses 436,522 282 e4 DICKERING 00 0) The Corporation of the City of'Pickering Engineering Services Department Director, Engineering Services (1-NUFT)) Administrative Assistant, Engineering Services (1-NUFT) Clerk, Engineering Services (1 -UFT) J Capital Projects & Infrastructure (Chart No. 6a) J Director's Office Employee Complement 2. Non -Union FT 0 ' Non -Union PT - 1 Union FT 0 Union PT Capital Projects & Infrastructure •. Employee Complement 1 Non -Union FT 0 Non -Union PT 11. Union FT 0 • Union PT 1 Union FT Term Employee Complement 8 Non -Union Full' -Time (NUFT) 0 Non -Union Part -Time (NUPT) 20 Union Full -Time (UFT) 0 Union Part -Time (UPT) 1 Union Full -Time Term (UFTT) 0 : Union Part -Time Term (UPTT) Water Resources & Development Services (Chart No. 6b) Water Resources & Development Services Employee Complement 5 Non -Union FT 0 Non-Union.PT 8 ' Union FT 0 Union PT January 1, 2018 Chart No. 6 OV czy f'1CKERING The Corporation of the City of Pickering Engineering Services Department Capital Projects & Infrastructure Section Director, Engineering Services • i • Manager, Capital Projects & infrastructure (1-NUFT) Employee Complement 1. Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 11 Union Full -Time (UFT) 0 Union Part-Time,(UPT) 1 Union Full -Time Term (UFTT). 0 Union Part -Time Term (UPTT) Oo i Senior Coordinator, Capital Projects - (1 -UFT) Coordinator, Infrastructure Maintenance Contracts. • (1 -UFT) J Technician, Roadway illumination & Traffic Signal Infrastructure (1 -UFT) J Student Labourer (1-UFTT) "J Senior Coordinator, Design & Asset Management (1 -UFT) Technician, Construction & Design (2 -UFT) • J GIS Technician; Asset Management (1 -UFT) Authorized by: Chief Administrative Officer Senior Coordinator, Landscape & Parks Development (1 -UFT) January 1., 2018 1 Coordinator, Forestry Management (1 -UFT) Transportation Engineer (1 -UFT) Coordinator, Traffic Operations (1 -UFT) J Chart No. 6 (a) c44 DICKERING The Corporation of the City of Pickering Engineering Services Department Water Resources & Development Services Division Director, Engineering Services Division Head, Water Resources & Development Services (1-NUFT) Administrative Assistant, Water Resources & Development Services (1-NUFT) Senior Water Resources Engineer (1-NUFT) / Coordinator, Water Resources (1 _UFT) Employee Complement 5 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 8 Union Full -Time (UFT) 0 Union Part -Time (UPT) 0 Union Full -Time Term (UFTT) 0 Union Part -Time Term (UPTT) Supervisor, Development Services (1-NUFT) Development Engineer . (1-NUFT) J l 1 Coordinator, Development Approvals (2 -UFT) Technician, Development Approvals (1 -UFT) J Chief Administrative Officer January 1, 2018 Senior Coordinator, Development Services (1 UFT) 7 inspector, Development Services (3 -UFT) Chart No. 6 (b) City of Pickering 2018 Current Budget Approved Final Engineering Services Department Run Date: 4/19/18 2:35 PM 286 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 2,038,927 2,250,591 2,403,469 106,172 2,509,641 4.42% Overtime 28,319 21,368 31,000 (6,000) 25,000 (19.35%) Employer Contributions 553,235 597,899 666,974 16,470 683,444 2.47% Uniforms 2,569 1,282 3,500 0 3,500 0.00% Travel 1,981 1,726 2,500 (100) 2,400 (4.00%) Cellular Phones 9,054 7,646 12,300 (1,400) 10,900 (11.38%) Telephones 9,905 7,398 13,334 (2,300) 11,034 (17.25%) Subscription & Publications 1,063 790 1,360 (190) 1,170 (13.97%) Seminars & Education 10,172 9,180 14,695 2,265 16,960 15.41% Insurance Premium 172,816 177,800 177,800( (11,750) 166,050 (6.61%) Ins. Deductible 23,130 39,928 7,950 0 7,950 0.00% Consulting & Professional 62,026 213,918 708,876 (98,210) 610,666 (13.85%) Recpt, Prom & Sp Events 113 624 600 (300) 300 (50.00%) Memberships 6,913 8,331 9,390 (210) 9,180 (2.24%) Photo, Mapping, Printing 3,465 3,716 3,500 5,000 8,500 142.86% Outside Agency Sery 508,800 515,926 . 518,800 20,352 539,152 3.92% Roads Repair & Mtce 19,851 7,946 15,000 (5,000) 10,000 (33.33%) Rpr Main. Maint Mater 35,533 27,084 60,000 (40,000) 20,000 (66.67%) Veh - Repairs & Maintenance 12,090 9,579 7,500 1,400 8,900 18.67% Misc Equip Repairs 434,394 385,448 510,700 (290,000) 220,700 (56.78%) Software/Hardware Maintenance Cor 9,077 5,001 16,150 3,170 19,320 19.63% Rental Misc Equip 2,909 3,887 2,400 1,650 4,050 68.75% Stationery & Office Supplies 3,907 3,556 3,300 0 3,300 0.00% Forms 201 728 600 150 750 25.00% Utilities - Hydro 895,637 820,127 1,023,131 (148,202) 874,929 (14.49%) Gas, Oil Tires 11,530 11,133 11,835 757 12,592 6.40% Supplies & Tools 4,936 8,843 10,650 0 10,650 0.00% System & Software Upgrades 13,054 0 0 0 0 0.00% Misc. Equipment 0 2,150 1,800 12,200 14,000 677.78% Other Minor Fixed Assets 143,238 209,156 345,000 (50,000) 295,000 (14.49%) Total Expenditures 5,018,845 5,352,761 6,584,114 (484,076) 6,100,038 (7.35%) Revenues Sale of Sery-Dev Cntrl (959,960) (1,250,950) (532,500) (150,000) (682,500) 28.17% Other Revenue (1,714) (12,925) 0 0 0 0.00% Other Misc Revenue (141,024) (28,832) (15,000) 0 (15,000) 0.00% Cost Recoveries 0 (26,127) (141,000) 21,807 (119,193) (15.47%) Total Revenues (1,102,698) (1,318,834) (688,500) (128,193) (816,693) 18.62% Transfers from Reserves & R.F. 286 City of Pickering 2018 Current Budget Approved Final Engineering Services Department Run Date: 4/19/18 2:35 PM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget Transfer from Reserve (53, 746) (223,318) (427,722) 427,722 0 (100.00%) Trans. from Continuing Studies Res. (8,026) (90,756) (154,886) 63,057 (91,829) (40.71%) Transfer from Reserve Fund (87,786) (271,381) (615, 000) 85,856 (529,144) (13.96%) Total Transfers (149,558) (585,455) (1,197,608) 576,635 (620,973) (48.15%) Net 3,766,589 3,448,472 4,698,006 (35,634) 4,662,372 (0.76%) 287 <<:::Engit eerni j:S ivices: C epartme i�::: ::e: : Summary of,:Noteworthy:Current Budget Changes Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2370 Insurance Premium 2392 Consulting & Professional Fees 2396 Photo, Mapping, Printing 2399 Outside Agency 2407 Roads Repair & Maintenance 2408 Repair Maintenance - Maintenance Materials 2478 Miscellaneous Equipment Repairs 5530 Utilities - Hydro 5978 Miscellaneous Equipment 5981 Other Minor Fixed Assets Amount Explanation $ 106,172 Increase reflects annual CUPE increases and recent job re- evaluations. (6,000) Decrease reflects 2017 levels and anticipated requirements for 2018. 16,470 Benefits have largely increased due to higher life and long- term disability premium costs. (11,750) Decrease due to a reduction in the City's annual corporate insurance premiums. (98,210) Decrease reflects progress in some 2017 studies that have been carried over to 2018 (Integrated Transportation Master Plan, Claremont Drainage Study, Stormwater Facility Monitoring program) and completion of other 2017 studies. 5,000 Increase to reflect purchase of signs for "Please Slow 20,352 Increase is anticipated for new school crossing guard program Tender for September - December 2018. (5,000) Decrease reflects 2017 levels and anticipated requirements (40,000) Down" campaign Council Resolution #342/17. for 2018. Decrease due to elimination of contracted sidewalk grinding program. Work to be conducted by City staff. (290,000) Decrease reflects anticipated reduction in annual street light maintenance costs due to implementation of the LED streetlight replacement program in 2017. (148,202) Decrease reflects anticipated street lighting hydro savings due to implementation of the LED streetlight replacement program in 2017. 12,200 The 2018 budget includes the purchase of two permanent or portable speed display signs for use on city streets. (50,000) Decrease reflects a reduction in the sidewalk rehabilitation program in 2018 as needs are decreasing, due to previous years activities. Total Expenditure Changes ($484,076) 288 Engi,neer4.14 $0hyices: .epettmer t: Summarjr:b Nofewottt y:Current•Budget:C Revenues - (Increases)/Decreases .Budget Item 1429 Sale of Services - Amount Explanation ($150,000) Increase in revenue reflects an increase in inspection Development Services activity, specifically for Seaton. 9965 Cost Recoveries 21,807 Decrease in cost recovery from Developers to fund Stormwater Facility Monitoring Program in Duffin Heights reflects the reduced cost to carry out the program in 2018. Total Revenue Changes ($128,193) 289 Summary of'Note.worthy:Current. Budget Change Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item 1910 Transfer from Reserve 1911 Transfer from Continuing Studies Reserve 1920 Transfer from Reserve Fund Amount Explanation $427,722 Two positions are no longer funded from the Seaton Application reserve. No requirement in 2018 to fund the streetlight pole replacement program from previous years. Also, no requirement in 2018 to fund Claremont Drainage Plan from Rate Stabilization Reserve. 63,057 Decrease in transfers reflects progress made in 2017 studies, now requiring less funds to complete. 85,856 Decrease reflects less funding required from Federal Gas Tax Reserve due to reduced sidewalk rehabilitation program in 2018. Decrease also reflects less funding required to complete Integrated Transportation Master Plan. Total Transfer Changes $576,635 290 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Net Costs (per $100,000 Assessment) per Capita Excluding Amortization Service Pickering Whitby Oshawa Clarington Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Inspection Services* Roadways - Unpaved $10 $1 $0 $5 $28 Roadways - Bridges and Culverts* $3 $1 $2 $6 $14 Roadways - Traffic Operations $115 Winter Control* - Except Sidewalks, Parking Lots $17 $14 $32 $34 $44 Street lighting $17! $ 5 $16 $20 Storm Sewer - Urban $; $4' Parks $50 $36 $55 $26 $34 Recreation Programming $38 $8 $34 $36 $1 Recreation Facilities - Other $61 $49 $101 $96 $48 Library $65 $40 $51 $31 $49 Museums $11 $4 Planning $26 $10 $30 $4 Building Permit and $18 ($8) $15 $15 $7 Inspection Services* * Net costs per Capita Including Amortization 291 City of Pickering 2018 Current Budget Approved Final 2290 Engineering Services - Admin. Run Date: 4/20/18 9:49 AM 292 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 1,154,332 1,258,502 1,307,295 50,814 1,358,109 3.89% 1200 Overtime 24,223 18,971 24,000 (4,000) 20,000 (16.67%) 1400 Employer Contributions 301,632 320,504 354,760 11,842 366,602 3.34% 1900 Uniforms 538 497 1,500 0 1,500 0.00% 2110 Travel 825 224 1,000 (250) 750 (25.00%) 2131 Cellular Phones 4,557 3,755 6,200 (1,000) 5,200 (16.13%) 2140 Telephones 5,589 4,164 7,467 (1,550) 5,917 (20.76%) 2220 Subscription & Publications 520 236 750 (250) 500 (33.33%) 2340 Seminars & Education 5,917 3,353 8,470 (660) 7,810 (7.79%) 2370 Insurance Premium 13,900 9,737 9,737 (500) 9,237 (5.14%) 2371 Ins. Deductible 0 1,302 2,000 0 2,000 0.00% 2392 Consulting & Professional 6,993 80,402 390,544 (2,384) 388,160 (0.61%) 2394 Recpt, Prom & Sp Events 113 79 200 0 200 0.00% 2395 Memberships 3,495 5,657 5,310 (300) 5,010 (5.65%) 2396 Photo, Mapping, Printing 3,465 3,716 3,500 5,000 8,500 142.86% 2457 Veh - Repairs & Maintenance 7,042 6,552 5,000 1,000 6,000 20.00% 2478 Misc Equip Repairs 0 142 200 0 200 0.00% 2479 Software/Hardware Maintenanc 5,505 1,277 9,650 2,370 12,020 24.56% 2678 Rental Misc Equip 2,909 3,887 2,400 1,650 4,050 68.75% 5300 Stationery & Office Supplies 2,432 2,361 2,100 0 2,100 0.00% 5302 Forms 201 728 600 150 750 25.00% 5900 Gas, Oil Tires 5,181 5,788 6,408 5 6,413 0:08% 5902 Supplies & Tools 290 295 150 0 150 0.00% 5974 System & Software Upgrades 11,601 0 0 0 0 0.00% 5978 Misc. Equipment 0 2,150 1,800 12,200 14,000 677.78% Total Expenditures 1,561,260 1,734,279 2,151,041 74,137 2,225,178 3.45% Revenues 9990 Other Revenue (1,714) (12,925) 0 0 0 0.00% Total Revenues (1,714) (12,925) 0 0 0 0.00% Transfers from Reserves & R.F. 1910 Transfer from Reserve (4,820) (95,182) (99,222) 99,222 0 (100.00%) 1911 Trans. from Continuing Studies (2,989) (2,544) (2,544) (25,472) (28,016) 1,001.26% 1920 Transfer from Reserve Fund 0 (62,856) (315,000) 35,856 (279,144) (11.38%) Total Transfers (7,809) (160,582) (416,766) 109,606 (307,160) (26.30%) Net 1,551,737 1,560,772 1,734,275 183,743 1,918,018 10,59%' 292 City of Pickering 2018 Approved Background Information 2290 Engineering Services - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2290.1100.0000 Salaries & Wages Base Salaries and Wages Elimination of Technician Engineering Utility Coordinator term position (17 weeks X 40 hours = 680 hrs) 1,372,076 (13,967) Total 2290.1100.0000 Salaries & Wages 1,358,109 2290.1200.0000 Overtime Design and Construction Traffic and Engineering (Special Events and Data Collection) Streetlight Inspections 15,000 3,000 2,000 Total 2290.200.0000 Overtime 20,000 2290.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 367,717 extended health and dental Benefits related to elimination of Technician Engineering Utility Coordinator term position Total 2290.1400.0000 Employer Contributions 2290.1900.0000 Uniforms As per the Collective Agreement, Personal Protective Equipment Total2290.1900.0000 Uniforms (1,115) 366,602 1,500 1,500 2290.2110.0000 Travel Parking & Mileage 750 Total 2290.2110.0000 Travel 750 2290.2131.0000 Cellular Phones Smartphone and Tablet Charges - Director, Engineering Services 1,200 Smartphone Charges: Manager, Capital Projects & Infrastructure, Sr. Coordinator, Capital 3,000 Projects, Coordinator, Infrastructure Maintenance Contracts, Coordinator, Forestry Management & Sr. Coordinator, Landscape & Parks Development Cell Phones 1,000 Total 2290.2131.0000 Cellular Phones 5,200 2290.2140.0000 Telephones Voice / Data Internet Total 2290.2140.0000 Telephones 2290.2220.0000 Subscriptions & Publicati Reference material, standards, regulations, AutoCAD publications, safety legislations, traffic & transportation publications Total 2290.2220.0000 Subscriptions & Publicati 2290.2340.0000 Seminars & Education 4,830 1,087 5,917 500 500 Business Related Seminars & Workshops 500 Ontario Traffic Council Workshops (Coord. Traffic Oper. & Transp. Eng) 500 293 City of Pickering 2018 Approved Background Information 2290 Engineering Services - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget International Society of Arboriculture Ontario, Conference (Hunstville) - Coord, Forestry Management Ontario Good Roads Association - Managing Data for Municipal Assets (GIS Tech., Asset Mgmt. and Manager, Capital Projects & Infrastructure) Pipeline Assessment & Certification Program (Coord. Infrastruct. Maintenance Contracts) Pavement Design & Construction of Municipal Roadways (Technician, Construction & Design) Total 2290.2340.0000 Seminars & Education 2290.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2290.2370.0000 Insurance Premium 2290.2371.0000 Insurance Deductible Insurance Deductible 800 3,600 1,170 1,240 7,810 9,237 9,237 2,000 Total 2290.2371.0000 Insurance Deductible 2,000 2290.2392.0000 Consulting & Professional Integrated Transportation Master Plan (ITMP) (90% DC Funded and 10% funded from Continuing 280,160 Studies Reserve - PO# 170527) Additional Funds for ITMP (90% DC funded) 30,000 2018 Structure Inspection & Appraisal Report (legislated requirement) 40,000 Pre -Engineering Soils Investigation, Surveys & Utility Locates for Capital Works Projects 10,000 Asset Management Needs 10,000 Bridge Deck Condition Survey 10,000 Annual Average Daily Traffic (AADT) Count Program 5,000 Centralized Collision Reporting Program (shared services with Region of Durham) 3,000 Total 2290.2392.0000 Consulting & Professional 388,160 2290.2394.0000 Recpt, Prom. & Sp. Ev.,Gen Miscellaneous Meetings / Functions / Promotional Events 200 Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 200 2290.2395.0000 Memberships Association of Professional Engineers of Ontario (2) - Director Eng Services, Transportation 460 Engineer Ontario Association of Certified Engineering Technicians & Technologists - (7) Manager, Capital 1,680 Projects & Infrastructure, Senior Coord., Capital Projects, Tech, Constr. & Design. (2), Coord. Traffic Operations, Coord. Infrastructure Contracts, Technician, Roadway Illumination Municipal Engineers Association - Director, Eng Services 150 Ontario Association of Landscape Architects - Senior Coordinator, Parks & Landscape 800 Development Association of Road Supervisors - Senior Coordinator, Capital Projects 190 Canadian Association of Certified Planning Technicians (Technician, Constr. & Design) 210 Institution of Transportation Engineers - Coord. Traffic Oper. 375 Ontario Traffic Council (City Membership) 670 294 City of Pickering 2018 Approved Background Information 2290 Engineering Services - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget International Society of Arboriculture - Coord, Forestry Management 350 Society of Municipal Arborists - Coord, Forestry Management 125 Total 2290.2395.0000 Memberships 5,010 2290.2396.0000 Photo,Mapping,Printing Plotting (cartridges), colour printing, oversize scanning 3,500 Please Slow Down Campaign Signs 5,000 Total 2290.2396.0000 Photo,Mapping,Printing 8,500 2290.2457.0000 Vehicle -Repair & Maintena Repairs to Section's utility vehicles (6) 6,000 Total 2290.2457.0000 Vehicle -Repair & Maintena 6,000 2290.2478.0000 Misc.Equipment Repairs& Traffic counting classifier and portable speed message board. 200 Total 2290.2478.0000 Misc.Equipment Repairs & 200 2290.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Traffic Engineering Software (TES) License Upgrade 1,400 Maintenance - Adobe Acrobat Pro Upgrades (x3) 750 Maintenance - Corel Desktop Publishing Upgrades (x4) 1,000 Maintenance - Synchro Upgrade (x1) 2,500 Maintenance - Auto Turn Upgrades (x2) 2,000 Maintenance - HP DesignJet T7100 Plotter 2,000 Infraworks Autodesk (Technician, Const. & Des.) 2,370 Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts 12,020 2290.2678.0000 Misc Equipment Rentals Miscellaneous equipment rentals 200 Rental vehicle used for sidewalk inspections/streetlights inspections (Term employee) 3,500 Summer rental of GPS unit for rental vehicle 350 Total 2290.2678.0000 Misc Equipment Rentals 4,050 2290.5300.0000 Stationery & Office Suppl General office supplies 2,100 Total 2290.5300.0000 Stationery & Office Suppl 2,100 2290.5302.0000 Forms Miscellaneous forms and door knockers 750 Total 2290.5302.0000 Forms 750 2290.5900.0000 Gas, Oil, Tires Etc. Fuel: 5,546 litres @ $.94/litre Oil changes and tires, vehicle washes Total 2290.5900.0000 Gas, Oil, Tires Etc. 2290.5902.0000 Supplies & Tools Various sundry items such as spray paint, small tools, traffic counter tubes, etc. Total 2290.5902.0000 Supplies & Tools 2290.5978.0000 Misc. Equipment 295 5,213 1,200 6,413 150 150 City of Pickering 2018 Approved Background Information 2290 Engineering Services - Admin. Run Date: 4/20/18 9:51 AM 2018 Budget Radar Speed Signs (2) 14,000 Total 2290.5978.0000 Misc. Equipment 14,000 Total Expenses 2,225,178 Revenues 1911.2290.0000 Trsf frm Res - MPE Cont. Studies Res. funding for Integrated Transportation Master Plan (ITMP) Total 1911.2290.0000 Trsf frm Res - MPE 1920.2290.0000 Trsf frm RF - MPE DC Funding (90%) for Integrated Transportation Master Plan (ITMP) DC Funding (90%) for ITMP additional funds Total 1920.2290.0000 Trsf frm RF - MPE (28,016) (28,016) (252,144) . (27, 000) (279,144) Total Revenues (307,160) Net Expenses 1,918,018 296 City of Pickering 2018 Current Budget Approved Final 2230 Crossing Guards Run Date: 4/20/18 9:49 AM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. % CNGE. 2017 Expenditures 2370 Insurance Premium 2,833 2,310 2,310 0 2,310 0.00% 2399 Outside Agency Sery 508,800 508,800 508,800 20,352 529,152 4.00% Total Expenditures 511,633 511,110 511,110 20,352 531,462 3.98% Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 511,633 511,110 511,110 20,352 531,462 3.98%'r 297 City of Pickering 2018 Approved Background Information 2230 Crossing Guards Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2230.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2230.2370.0000 Insurance Premium 2230.2399.0000 Outside Agency Services School Crossing Guard Program as per Tender T-8-2015 (Year 3 of 3 January to June ) School Crossing Guard Program September -December Total 2230.2399.0000 Outside Agency Services 2,310 2,310 305,280 223,872 529,152 Total Expenses 531,462 Total Revenues 0 Net Expenses 531,462 298 City of Pickering 2018, Current Budget Approved Final 2613 Water Resources & Development Services Run Date: 4/20/18 9:49 AM 299 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 884,595 992,089 1,096,174 55,358 1,151,532 5.05% 1200 Overtime 4,096 2,397 7,000 (2,000) 5,000 (28.57%) 1400 Employer Contributions 251,603 277,395 312,214 4,628 316,842 1.48% 1900 Uniforms 2,031 785 2,000 0 2,000 0.00% 2110 Travel 1,156 1,502 1,500 150 1,650 10.00% 2131 Cellular Phones 4,497 3,891 6,100 (400) 5,700 (6.56%) 2140 Telephones 4,316 3,234 5,867 (750) 5,117 (12.78%) 2220 Subscription & Publications 543 554 610 60 670 9.84% 2340 Seminars & Education 4,255 5,827 6,225 2,925 9,150 46.99% 2370 Insurance Premium 14,494 8,116 8,116 (1,000) 7,116 (12.32%) 2371 Ins. Deductible 0 0 1,000 0 1,000 0.00% 2392 Consulting & Professional 50,016 128,530 303,000 (90,494) 212,506 (29.87%) 2394 Recpt, Prom & Sp Events 0 545 400 (300) 100 (75.00%) 2395 Memberships 3,418 2,674 4,080 90 4,170 2.21% 2407 Roads Repair & Mtce 19,851 7,946 15,000 (5,000) 10,000 (33.33%) 2457 Veh - Repairs & Maintenance 5,048 3,027 2,500 400 2,900 16.00% 2478 Misc Equip Repairs 0 181 500 0 500 0.00% 2479 Software/Hardware Maintenanc 3,572 3,724 6,500 800 7,300 12.31% 5300 Stationery & Office Supplies 1,475 . 1,195 1,200 0 1,200 0.00% 5900 Gas, Oil Tires 6,349 5,345 5,427 752 6,179 13.86% 5902 Supplies & Tools 4,646 8,548 10,500 0 10,500 0.00% 5974 System & Software Upgrades 1,453 0 0 0 0 0.00% Total Expenditures 1,267,414 1,457,505 1,795,913 (34,781) 1,761,132 (1.94%) Revenues 1429 Sale of Sery-Dev Cntrl (959,960) (1,250,950) (532,500) (150,000) (682,500) 28.17% 9990 Other Misc Revenue (141,024) (28,832) (15,000) 0 (15,000) 0.00% 9965 Cost Recoveries 0 (26,127) (141,000) 21,807 (119,193) (15:47%) Total Revenues (1,100,984) (1,305,909) (688,500) (128,193) (816,693) 18.62% Transfers from Reserves & R.F. 1910 Transfer from Reserve (48,926) (72,621) (268,500) 268,500 0 (100.00%) 1911 Trans. from Continuing Studies 0 (82,870) (147,000) 83,187 (63,813) (56.59%) Total Transfers (48,926) (155,491) (415,500) 351,687 (63,813) (84.64%) Net 117,504 (3,895) 691,913 188,713 880,626 27.27%' 299 City of Pickering 2018 Approved Background Information 2613 Water Resources & Development Services Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2613.1100.0000 Salaries & Wages Base Salaries and Wages One new full time Coordinator, Development Approvals position - effective Sept 1 Total 2613.1100.0000 Salaries & Wages 2613.1200.0000 Overtime Development Review Various Inspections Water Resources 1,128,032 23,500 1,151,532 2,000 2,000 1,000 Total 2613.1200.0000 Overtime 5,000 2613.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 309,342 extended health and dental Benefits related to one new full time Coordinator, Development Approvals position - effective Sept 7,500 1 Total 2613A400.0000 Employer Contributions 2613.1900.0000 Uniforms As per the collective agreement - Personal Protective Equipment Total 2613.900.0000 Uniforms 316,842 2,000 2,000 2613.2110.0000 Travel Mileage and Parking 1,650 Total 2613.2110.0000 Travel 1,650 2613.2131.0000 Cellular Phones Cell Phones - 3 600 Charges for 8 Smartphones - Div. Head, Water Res. & Dev. Serv., Supervisor, Dev. Services, Sr. 5,100 Water Resources Engineer, Dev. Eng., Sr. Coord. Dev. Services and 3 Inspectors Total 2613.2131.0000 Cellular Phones 5,700 2613.2140.0000 Telephones Voice / Data Internet Total 2613.2140.0000 Telephones 2613.2220.0000 Subscriptions & Publicati Development Services - Cana Data Cost Index Total 2613.2220.0000 Subscriptions & Publicati 4,174 943 5,117 670 670 2613.2340.0000 Seminars & Education General Education Assistance and Various Seminars and Workshops 400 First Aid/CPR-C Recertification - (12 staff @ $50.00 each) 600 Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and exam fee for 600 Inspector, Coordinator, Development Approvals TRIECA 2018 Workshop for 8 staff 2,300 PCSWMM Training Course - Coord. Water Res. 1,350 300 City of Pickering 2018 Approved Background Information 2613 Water Resources & Development Services Run Date: 4/20/18 9:51 AM 2018 Budget Ontario Good Roads Assoc. Municipal Road Design/Construction - Inspector, Dev. Ser. 1,000 Ontario Good Roads Assoc. Storm Sewer Design - Coord. Dev. Approv. 1,600 Ontario Good Roads Association Manage the road not the pavement- Inspector Dev. Serv. 650 Municipal Class EA Course - Coord. Water Resources 650 Total 2613.2340.0000 Seminars & Education 9,150 2613.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 7,116 (Policy coverage includes: liability, automobile and property) Total 2613.2370.0000 Insurance Premium 7,116 2613.2371.0000 Insurance Deductible Insurance Deductible • 1,000 Total 2613.2371.0000 Insurance Deductible 1,000 2613.2392.0000 Consulting & Professional Claremont Drainage Plan - PO # 160783 (funded from Continuing Studies Res. and Region of 113,813 Durham) -Year 2 of 2 Amberlea Creek - Post Construction Monitoring Program - Year 3 of 3 18,500 Pine Creek - Post Construction Monitoring Program - Year 1 of 3 11,000 Total 2613.2392.0000 Consulting & Professional 143,313 2613.2392.0002 Consulting - Funded from Developers/Land Owners Technical Peer Reviews for Development Applications 30,000 Stormwater Facility Monitoring Program/Study PO #160464 39,193 Total 2613.2392.0002 Consulting - Funded from Developers/Land Owners 69,193 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR Miscellaneous Meetings/Functions/Promotional Events 100 Total 2613.2394.0000 Rec/Prom & Spc Evt/Gen PR 100 2613.2395.0000 Memberships Ontario Assn. of Certified Engineering Technicians & Technologists - 7 staff 1,680 Certified Inspector of Sediment & Erosion Control - 7 staff 720 Association of Professional Engineers of Ontario, PEO - Div. Head, Water Res. & Dev. Ser., 1,150 Supervisor, Dev. Ser., Dev. Eng., Water Resources Eng., Coord. Water Res. International Erosion Control Association - Sr. Coord. Dev. Serv. 170 Municipal Engineers Association - Div. Head, Water Res. & Dev. Serv. 150 Ontario Assoc. of Certified Engineers Technicians & Technologist Professional Practice Exam - 300 Coordinator, Development Approvals 2613.2407.0000 Total 2613.2395.0000 Memberships Road Maintenance Curb Cuts, Newspaper Pads and Sidewalk Repairs Total 2613.2407.0000 Road Maintenance 2613.2457.0000 Vehicle -Repair & Maintena Repairs to four Division utility vehicles Total 2613.2457.0000 Vehicle -Repair & Maintena 301 4,170 10,000 10,000 2,900 2,900 City of Pickering 2018 Approved Background Information 2613 Water Resources & Development Services Run Date: 4/20/18 9:51 AM 2018 Budget 2613.2478.0000 Misc.Equipment Repairs & Repairs and annual maintenance to confined space equipment. Total 2613.2478.0000 Misc.Equipment Repairs & 2613.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - PCSWMM Professional 2D License Annual Upgrade (x2) Maintenance -Visual Otthymo License Annual Upgrade Total 2613.2479.0000 Sfwr/Hdwr Maint Contracts 2613.5300.0000 Stationery & Office Suppl Office supplies Total 2613.5300.0000 Stationery & Office Suppl 2613.5900.0000 Gas, Oil, Tires Etc. Fuel - Unleaded 5,722 litres @ $.94/litre Oil changes tires, and vehicle washes Total 2613.5900.0000 Gas, Oil, Tires Etc. 2613.5902.0000 Supplies & Tools Confined space entry equipment & various sundry items Total 2613.5902.0000 Supplies & Tools 500 500 5,000 2,300 7,300 1,200 1,200 5,379 800 6,179 10,500 10,500 Total Expenses 1,761,132 Revenues 1429.0001.0001 Eng Design Review Fees Engineering Design Review fees (75,000) Total 1429.0001.0001 Eng Design Review Fees (75,000) 1429.0001.0002 Dev Inspect Fees-Subdvsns Development Inspection fees for subdivisions (435,000) Total 1429.0001.0002 Dev Inspect Fees-Subdvsns (435,000) 1429.0001.0003 Dev Inspect Fee -Site Plan Development Inspection fees for site plans (100,000) Total 1429.0001.0003 Dev Inspect Fee -Site Plan (100,000) 1429.0001.0004 Development Inspect Fees - Monthly/Direct Billed Development Inspection fees for monthly and direct billed accounts (10,000) Total 1429.0001.0004 Development Inspect Fees - Monthly/Direct Billed (10,000) 1429.0002.0000 Topsoi/Fill Permits Topsoil/Fill Permits (15,000) Total 1429.0002.0000 Topsoi/Fill Permits (15,000) 1429.0003.0000 Misc/General Sale of Sery City's component of fees associated with Ministry of Environment & Climate Change Environmental (25,000) Compliance Approval for storm sewer installation related to development, and residential lot grading fees Total 1429.0003.0000 Misc/General Sale of Sery (25,000) 1429.0004.0000 , Pool Enclosure Permits 302 City of Pickering 2018 Approved Background Information 2613 Water Resources & Development Services Run Date: 4/20/18 9:51 AM 2018 Budget Pool Enclosure Permits (7,500) Total 1429.0004.0000 Pool Enclosure Permits (7,500) 1429.0005.0000 Municipal Consent Fees Revenue from Telecommunication and Utility Companies for Municipal Consent & Occupancy of (15,000) Right of Ways Total 1429.0005.0000 Municipal Consent Fees 1911.2613.0000 Trsf frm Res - Developmnt Cont. Studies Res. funding for Claremont Drainage Plan - PO# 160783 (yr 2 of 2) Total 1911.2613.0000 Trsf frm Res - Developmnt 2613.9965.0000 Cost Recoveries Technical Peer Reviews for Development Applications (Funded by Developers) Stormwater Facility Monitoring Program/Study (Funded by Developers) Funding from Region of Durham - (Claremont Drainage Plan - yr 2 of 2) Total 2613.9965.0000 Cost Recoveries 2613.9990.0000 Other Revenue Curb Cuts / Newspaper Pads / Sidewalk Repairs Total 2613.9990.0000 Other Revenue (15,000) (63,813) (63,813) (30,000) (39,193) (50,000) (119,193) (15,000) (15,000) Total Revenues (880,506) Net Expenses 880,626 303 City of Pickering 2018 Current Budget Approved Final 2323 Sidewalks Run Date: 4/20/18 9:49 AM 304 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 2370 Insurance Premium 133,885 150,454 150,454 (9,500) 140,954 (6.31%) 2371 Ins. Deductible 23,130 38,626 4,950 0 4,950 0.00% 2408 Rpr Main. Maint Mater 35,533 27,084 60,000 (40,000) 20,000 (66.67%) 5981 Other Minor Fixed Assets 90,960 208,525 320,000 (50,000) 270,000 (15.63%) Total Expenditures 283,508 424,689 535,404 (99,500) 435,904 (18.58%) Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. 1920 Transfer from Reserve Fund (87,786) (208,525) (300,000) 50,000 (250,000) (16.67%) Total Transfers (87,786) (208,525) (300,000) 50,000 (250,000) (16.67%) Net 195,722 216,164 235,404 (49,500) 185,904 (21,03%) 304 City of Pickering 2018 Approved Background Information 2323 Sidewalks Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2323.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2323.2370.0000 Insurance Premium Insurance Deductible 2323.2371.0000 140,954 140,954 Insurance Deductible 4,950 Total 2323.2371.0000 Insurance Deductible 2323.2408.0000 Sidewalk Repairs & Mainte Sidewalk repair materials (forms, expansion joint, concrete) Total 2323.2408.0000 Sidewalk Repairs & Mainte 2323.5981.0000 Other Fixed Assets Sidewalk Installation - miscellaneous locations (TBD) Sidewalk Rehabilitation program (funded 100% from FGT) Total 2323.5981.0000 Other Fixed Assets 4,950 20,000 20,000 20,000 250,000 270,000 Total Expenses 435,904 Revenues 1920.2323.0000 Trsf frm RF - Sidewalks Federal Gas Tax Funding for sidewalk rehabilitation program. Total 1920.2323.0000 Trsf frm RF - Sidewalks (250,000) (250,000) Total Revenues (250,000) Net Expenses 185,904 305 City of Pickering 2018 Current Budget Approved Final 2325 Street Lights Run Date: 4/20/18 9:49 AM 306 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 2370 Insurance Premium 7,704 7,183 7,183 (750) 6,433 (10.44%) 2392 Consulting & Professional 5,017 4,986 15,332 (5,332) 10,000 (34.78%) 2399 Outside Agency Sery 0 7,126 10,000 0 10,000 0.00% 2478 Misc Equip Repairs 434,394 385,125 510,000 (290,000) 220,000 (56.86%) 5530 Utilities - Hydro 895,637 820,127 1,023,131 (148,202) 874,929 (14.49%) 5981 Other Minor Fixed Assets 52,278 631 25,000 0 25,000 0.00% Total Expenditures 1,395,030 1,225,178 1,590,646 (444,284) 1,146,362 (27.93%) Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. 1910 Transfer from Reserve 0 (55,515) (60,000) 60,000 0 (100.00%) 1911 Trans. from Continuing Studies (5,037) (5,342) (5,342) 5,342 0 (100.00%) Total Transfers (5,037) (60,857) (65,342) 65,342 0 (100.00%) Net 1,389,993 1,164,321 1,525,304 (378,942) 1,146,362 (24.84%) 306 City of Pickering 2018 Approved Background Information 2325 Street Lights Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2325.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 6,433 (Policy coverage includes: liability, automobile and property) Total 2325.2370.0000 Insurance Premium 6,433 2325.2392.0000 Consulting & Professional General consulting for streetlighting needs 10,000 Total 2325.2392.0000 Consulting & Professional 10,000 2325.2399.0000 Outside Agency Services Ontario One call fees (legislated requirement) 10;000 Total 2325.2399.0000 Outside Agency Services 10,000 2325.2478.0000 Misc.Equipment Repairs & Monthly repairs on existing streetlights by contractor, including labour, vehicle, material costs for 140,000 replacements and U/G cable repairs, and street light locate requests. Cracked concrete pole replacement program (20 poles per year). 80,000 Total 2325.2478.0000 Misc.Equipment Repairs & 220,000 2325.5530.0000 Utilities - Hydro Budget based on anticipated savings from LED streetlight replacement program. 874,929 Total 2325.5530.0000 Utilities - Hydro 874,929 2325.5981.0000 Other Fixed Assets Streetlight installations - miscellaneous locations (TBD) 25,000 Total 2325.5981.0000 Other Fixed Assets 25,000 Total Expenses 1,146,362 Total Revenues 0 Net Expenses 1,146,362 307 Gras DICKERING Supervisor, Taxation (1-NUFT) Coordinator, Taxation Services W, • O (1 -Unfunded) Co Tax Clerk 1 (2 -UFT) Tax Clerk lI • (1 -UFT) The Corporation of the City of Pickering Finance Department Chief Administrative Officer / Manager, Budgets & Internal Audit (1-NUFT) J Tax Analyst (1 -UFT) Director, Finance & Treasurer (1-NUFT) Sr. Financial Analyst (1-NUFT) J Sr. Financial Analyst, Capital & Debt Mgmt. (1-NUFT) Sr. Accounting Analyst, Internal Audit (1-NUFT) l Financial Analyst (1 -UFT) Employee Complement 11 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 15 Union Full -Time (UFT) Administrative Assistant, Finance (1-NUFT), Manager, Accounting Services • (1-NUFT) Supervisor, Accounting Services (1-NUFT) Accounting Clerk 1 (1 -UFT) • Accounting Clerk 11 , (1 -UFT) January 1, 2018 Manager, Supply & Services • (1-NUFT) Supervisor, Payroll (1-NUFT) Accounts Payable Clerk (3 -UFT) Accounting/Special Projects Support Clerk (1 -UFT) Payroll Administrator (1 -UFT) Sr. Purchasing Analyst (1 -UFT) Buyer (2 -UFT) Chart No. 7 City of Pickering 2018 Current Budget Approved Final Finance Department Run Date: 4/19/18 2:35 PM 309 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 2,037,558 2,076,218 2,255,054 (33,839) 2,221,215 (1.50%) Overtime 5,534 9,037 16,250 500 16,750 3.08% Employer Contributions 543,248 564,618 613,311 18,590 631,901 3.03% Conferences 4,543 5,351 7,100 2,950 10,050 41.55% Travel 2,384 1,610 2,875 (275) 2,600 (9.57%) Cellular Phones 588 915 700 175 875 25.00% Telephones 10,990 8,403 14,935 (3,150) 11,785 (21.09%) Data Processing Services 137,425 142,434 149,500 0 149,500 0.00% Subscription & Publications 3,862 4,855 3,500 0 3,500 0.00% Seminars & Education 5,392 10,956 17,900 5,800 23,700 32.40% Purch Prnting/Broch/News Ltr 17,318 19,075 22,000 0 22,000 0.00% Insurance Premium 20,378 17,605 17,605 (2,000) 15,605 (11.36%) Consulting & Professional 335,194 337,436 509,061 (130,104) 378,957 (25.56%) Recpt, Prom & Sp Events 1,606 2,849 2,000 0 2,000 0.00% Memberships 13,186 13,649 17,060 (465) 16,595 (2.73%) Outside Agency Sery 13,710 13,522 14,300 100 14,400 0.70% Misc Equip Repairs 2,300 2,400 2,300 0 2,300 0.00% Software/Hardware Maintenance Cor 95,710 95,492 115,950 (9,350) 106,600 (8.06%) Financial Service Charges 166,161 209,985 162,500 10,000 172,500 6.15% Stationery & Office Supplies 12,877 10,604 12,000 200 12,200 1.67% Forms 1,170 1,474 1,500 0 1,500 0.00% System & Software Upgrades 27,602 0 12,600 0 • 12,600 0.00% Total Expenditures3,458,736 3,548,488 3,970,001 (140,868) 3,829,133 (3.55%) Revenues Tax Certificates & Other Fees (308,779) (263,769) (294,000) 29,000 (265,000) (9.86%) Interest on Investments (421,123) (750,941) (320,000) (80,000) (400,000) 25.00% Penalties & Interest on Taxes (2,373,828) (2,365,774) (2,315,000) 0 (2,315,000) 0.00% Federal Grant 0 0 0 (50,000) (50,000) 0.00% Other Misc Revenue (70,694) (76,528) (55,000) 0 (55,000) 0.00% Total Revenues (3,174,424) (3,457,012) (2,984,000) (101,000) (3,085,000) 3.38% Transfers from Reserves & R.F. Transfer from Reserve 0 (17,991) (49,000) 7,500 (41,500) (15.31%) Trans. from Continuing Studies Res. (8,141) (29,105) (113,561) 29,104 (84,457) (25.63%) Transfer from Reserve Fund (159,839) (172,330) (243,600) 166,000 (77,600) (68.14%) Total Transfers (167,980) (219,426) (406,161) 202,604 (203,557) (49.88%) Net 116,332 (127,950) 579,840 (39,264) 540,576 (6:77%) 309 Finance::Depa:r%m:en::::: ............................. :4011 tilOty:bf.:N;otewoi irrent.Budget Change Expenditures = Increases/(Decreases) Budget Item 1100 Salaries & Wages 1400 Employer Contributions 2340 Seminars & Education 2392 Consulting & Professional Fees 2479 Software/Hardware Maintenance Contracts 2819 Financial Service Charges Amount Explanation ($33,839) Salary savings from Assessment Appeal Officer contract position which is no longer required due to department restructuring. 18,590 Benefits have largely increased due to higher life and long-term disability premium costs. 5,800 Increased professional development required in the areas of asset management and staff development. (130,104) Decrease mainly due to completion of the Development Charge study. (9,350) Decrease due to lower software maintenance fees for modules no longer required or in use. 10,000 Increase reflects 2017 year-to-date actual costs. Total Expenditure Changes ($140,868) 310 Revenues - (Increases)/Decreases Budget Item 1412 Tax Certificates & Other Fees 1550 Interest on Investments 1610 Federal Grant Amount $29,000 (80,000) (50,000) Total Revenue Changes ($101,000) Explanation Decrease reflects 2017 year-to-date actuals. Real estate lawyers prefer to purchase "Title Insurance" in contrast to tax certificates. Increase reflects 2017 year-to-date actual investment income and higher interest rates. Municipal Asset Management Program (MAMP) grant funding for the City to develop a strategic asset management policy and other AMP deliverables. 311 Transfers from Reserves & Budget Item 1910 Transfer from Reserve 1911.2127 Transfer from Continuing Studies Reserve 1920 Transfer from Reserve Fund Reserve Funds - (Increases)/Decreases Amount Explanation $7,500 Reduction in transfer from reserve due to completion of E -billing option for mailing of property tax bills. 29,104 Reduction in transfer from reserve due to less consulting services required for tax appeals, etc. More of this work will be performed by in-house staff. 166,000 Total Transfer Changes $202,604 Reduction in transfer from reserve largely due to completion of the Development Charge study and applying for grant funding for Asset Management Plan rather than using Federal Gas Tax 312 City of Pickering 2018 Current Budget Approved Final 2127 Finance Run Date: 4/20/18 9:49 AM 313 2016 Actuals 2017 Actuals 2017 Approved Budget INC,/DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 1,724,787 1,779,549 1,935,384 (12,395) 1,922,989 (0.64%) 1200 Overtime 5,534 6,987 15,750 0 15,750 0.00% 1400 Employer Contributions 482,561 500,406 538,055 11,233 549,288 2.09% 1800 Conferences 3,437 5,185 5,500 2,950 8,450 53.64% 2110 Travel 1,778 1,280 2,175 (275) 1,900 (12.64%) 2131 Cellular Phones 588 915 700 175 875 25.00% 2140 Telephones 9,420 7,178 12,801 (3,000) 9,801 (23.44%) 2191 Data Processing Services 137,425 142,434 149,500 0 149,500 0.00% 2220 Subscription & Publications 3,862 4,855 3,500 0 3,500 0.00% 2340 Seminars & Education 5,074 9,828 15,100 5,000 20,100 33.11% 2365 Purch Prnting/Broch/News Ltr 17,318 19,075 22,000 0 22,000 0.00% 2370 Insurance Premium 18,070 15,756 15,756 (2,000) 13,756 (12.69%) 2392 Consulting & Professional 335,194 337,436 509,061 (130,104) 378,957 (25.56%) 2394 Recpt, Prom & Sp Events 1,268 2,686 1,600 0 1,600 0.00% 2395 Memberships 11,656 12,150 14,645 0 14,645 0.00% 2399 Outside Agency Sery 12,342 12,141 13,000 0 13,000 0.00% 2478 Misc Equip Repairs 2,300 2,400 2,300 0 2,300 0.00% 2479 Software/Hardware Maintenanc 95,710 95,492 115,950 (9,350) 106,600 (8.06%) 2819 Financial Service Charges 166,161 209,985 162,500 10,000 172,500 6.15% 5300 Stationery & Office Supplies 11,992 10,260 11,200 0 11,200 0.00% 5302 Forms 1,170 1,474 1,500 0 1,500. 0.00% 5974 System & Software Upgrades 27,602 0 12,600 0 12,600 0.00% Total Expenditures 3,075,249 3,177,472 3,560,577 (127,766) 3,432,811 (3.59%) Revenues 1412 Tax Certificates & Other Fees (308,779) (263,769) (294,000) 29,000 (265,000) (9.86%) 1550 Interest on Investments (421,123) (750,941) (320,000) (80,000) (400,000) 25.00% 1560 Penalties & Interest on Taxes (2,373,828) (2,365,774) (2,315,000) 0 (2,315,000) 0.00% 1610 Federal Grant 0 0 0 (50,000) (50,000) 0.00% 9990 Other Misc Revenue (70,694) (76,528) (55,000) 0 (55,000) 0.00% Total Revenues (3,174,424) (3,457,012) (2,984,000) (101,000) (3,085,000) 3.38% Transfers from Reserves & R.F. 1910 Transfer from Reserve 0 (17,991) (49,000) 7,500 (41,500) (15.31%) 1911 Trans. from Continuing Studies (8,141) (29,105) (113,561) 29,104 (84,457) (25.63%) 1920 Transfer from Reserve Fund (159,839) (172,330) (243,600) 166,000 (77,600) (68.14%) Total Transfers (167,980) (219,426) (406,161) 202,604 (203,557) (49.88%) Net (267,155) (498,966) 170,416 (26,162) 144,254 (15.35%) 313 City of Pickering 2018 Approved Background Information 2127 Finance Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2127,1100.0000 Salaries & Wages Base Salaries and Wages 1,911,789 Assessment Appeal Officer contract position (24 mths). Position funded from anticipated cost 70,000 savings from a reduction in assessment/taxation revenue losses. Salary savings from Assessment Appeal Officer contract position no longer required due to (70,000) department restructuring. Finance summer student (May 1 to Aug 31) 11,200 Total 2.127.1100.0000 Salaries & Wages 1,922,989 2127.1200.0000 Overtime Year End Processing 4,000 Payroll 2,750 Budgets 4,750 Tax Due Dates 4,250 Total 2127.1200.0000 Overtime 15,750 2127.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 547,938 extended health and dental Benefits related to Assessment Appeal Officer contract position (24 mths). Position funded from 5,521 anticipated cost savings from a reduction in assessment/taxation revenue losses. Benefits savings related to Assessment Appeal Officer contract position no longer required due to (5,521) department restructuring Benefits related to Finance summer student (May 1 to Aug 31) 1,350 Total 2127A400.0000 Employer Contributions 549,288 2127.1800.0000 Conferences Municipal Finance Officers' Association - Treasurer 1,500 Property Tax Conference (Spring & Fall) - Assessors & Compliance (Supervisor & Tax Analyst) 2,500 CityWide User Group Conference - Registration and accommodation for 3 nights (Manager, 3,000 Budgets & Internal Audit, Senior Financial,Analyst and Senior Financial Analyst, Capital & Debt Mgmt.) Society of Public Insurance Administrators of Ontario (SPIAO) Spring Conference (Treasurer and 1,450 Manager Budgets & Internal Audit) Total 2127.1800.0000 Conferences 8,450 2127.2110.0000 Travel Staff: Parking & Mileage 1,900 Total 2127.2110.0000 Travel 2127.2131.0000 Cellular Phones Annual Smartphone Charges - Director, Finance & Treasurer Total 2127.2131.0000 Cellular Phones 2127.2140.0000 Telephones Voice / Data 314 1,900 875 875 7,989 City of Pickering 2018 Approved Background Information 2127 Finance Run Date: 4/20/18 9:51 AM 2018 Budget Internet 1,812 Total 2127.2140.0000 Telephones 9,801 2127.2191.0000 Data Processing Services Processing of City's payroll. 149,500 Total 2127.2191.0000 Data Processing Services 149,500 2127.2220.0000 Subscriptions & Publicati Reference materials, journals and reports 3,000 Internal Audit Reference Materials 500 Total 2127.2220.0000 Subscriptions & Publicati 3,500 2127.2340.0000 Seminars & Education Public Sector Acting Board (PSAB) - Accounting staff 1,000 Accounting, Finance and Payroll PD courses - Accounting, Finance & Payroll staff 3,500 Property Tax Courses - Tax staff 1,600 Insurance, risk mgmt. and internal audit courses - Mgr, Budgets & IA and Director, Finance & 1,500 Treasurer PD courses - Senior Financial Analysts (3) 3,500 Tangible Capital Assets Mgmt. courses - Finance staff 500 CPA Courses - Accounting/Tax staff (3) 4,000 CGA Transition Courses - Accounting/Tax staff (2) 3,500 CPA Public Sector Financial Reporting & Accounting Course - Finance staff 1,000 Total 2127.2340.0000 Seminars & Education 20,100 2127.2365.0000 Purchased Printing Printing costs for tax bills. 22,000 Total 2127.2365.0000 Purchased Printing 22,000 2127.2370,0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 13,756 (Policy coverage includes: liability, automobile and property). Total 2127.2370.0000 Insurance Premium 13,756 2127.2392.0000 Consulting & Professional FMW budget software custom reports and enhancements & Vailtech accounting system 5,000 Audit & Professional Services (City, Library & PSAB) 85,000 Property tax base strategic analysis and defense of appeals. Additional funds required to wrap up 30,000 outstanding property tax assessment files. Funded from Assessment Appeal Reserve Municipal BMA Study 5,500 Property tax legislation changes, capping & vacancy issues, preparation & review of tax rates and 12,500 various property tax issues Commercial & industrial vacancy verification and appeals - Funded from Assessment Appeal 7,500 Reserve 2017 DC Study Wrap-up and related issues Consulting services for OPG reassessment values - PO #160428, - Funded from Cont. Studies Res. 315 25,000 27,930 City of Pickering 2018 Approved Background Information 2127 Finance Run Date: 4/20/18 9:51 AM 2018 Budget Consulting services to support TXM system 10,000 Development Application Approval Process (DAAP) Review (Phase II) 32,000 Development of system requirements and RFP specifications for New Financial System as per 56,527 Council report FIN 27-15 - PO# 160689 - Funded from Cont. Studies Res. Asset Management Planning (AMP) (Phase 2) - Funded from FGT. This project will complete the 12,000 2017 AMP Report to include full risk assessment, life cycle intervention models, deterioration curves, optimized budget development and a defined level of service framework - PO# 170260 Asset Management Planning (AMP) (Phase 3). Funded from FGT and Municipal Asset Management Program (MAMP) grant. This project will consist of the following deliverables: development of a Strategic Asset Management Policy and Data Governance Policy and Procedures; an asset management audit; facilities data work; and data support and training. If no MAMP grant funding is received than the project budget will be reduced to $15,000 and the project scope reduced to completing the Strategic Asset Management policy and the integration of facilities data into the AMP. Total 2127.2392.0000 Consulting & Professional 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt., & Promo. 70,000 378,957 1,600 Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 1,600 2127.2395.0000 Memberships Chartered Public Accountants of Ont. - Corporate (10 staff) 10,100 Ont. Mun. Tax & Rev. Assoc. - Tax Supervisor & Tax Analyst 500 Assoc. of Mun. Managers, Clerks & Treasurers - Acct. Mgr., Senior Fin. Analyst, & Taxation 1,265 Supervisor Municipal Financial Officers Assoc. - Corporate (8 staff) 1,680 Canadian Payroll Assoc. - Payroll Supervisor, Payroll Admin. and Mgr., Accounting Services 650 Insurance and Internal Audit Associations - Mgr, Budgets & IA and Division Head, Corporate 450 Services & Treasurer Total 2127.2395.0000 Memberships 14,645 2127.2399.0000 Outside Agency Services Armoured car services for daily pick-up of bank deposits (Civic Complex & Recreation Complex). 13,000 Total 2127.2399.0000 Outside Agency Services 13,000 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator 800 Service contract for cash handling machines 1,500 Total 2127.2478.0000 Equipment Repairs & Maint 2,300 2127.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Vailtech - Financials 20,500 Maintenance - FMW Web Budget Software & Salary Planning Module 13,500 Contract - Reamined - Assessment Data Conversion 700 Contract - MPAC - Property Information 350 Maintenance - CityWide Tangible Assets 7,500 316 City of Pickering 2018 Approved Background Information 2127 Finance Run Date: 4/20/18 9:51 AM 2018 Budget Maintenance - TXM system maintenance fees for tax system Maintenance - NP Scanners Software Maintenance - CityWide CPA Maintenance - CityWide GIS Viewer Total 2127.2479.0000 Sfwr/Hdwr Maint Contracts 2127.5300.0000 Stationery & Office Suppl General office supplies Budget document supplies Total 2127.5300.0000 Stationery & Office Suppl 56,650 4,500 1,300 1,600 106,600 10,200 1,000 11,200 2127.5302.0000 Forms Cash Receipt Forms 1,500 Total 2127.5302.0000 Forms 1,500 2127,5974.0000 System & Software Upgrade Purchase of Risk, Incidents, Safety & Claims (RISC) Software - Funded from Insurance Reserve 4,000 CityWide CPA modules - Funded from FGT 8,600 Total 2127.5974.0000 System & Software Upgrade 12,600 2819.0000.0000 FINANCIAL SERVICE CHARGES Property Tax Processing (Royal Bank) Debit & credit card charges (All banks) Electronic Funds Transfer (EFT) charges for pre -authorized payment plans and direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other Parking tickets electronic payment Total 2819.0000.0000 FINANCIAL SERVICE CHARGES 13,100 129,600 17,200 100 12,500 172,500 Total Expenses 3,432,811 Revenues 1412.0001.0001 Tax Certificates Regular Tax Certificates (16,000) Total 1412.0001,0001 Regular Tax Certificates (16,000) 1412.0001.0002 Rush Tax Certificates Tax certificates (24 hr. turnaround) (34,000) Total 1412.0001.0002 Rush Tax Certificates (34,000) 1412.0002.0000 Dup Tax Rcpt/Bill/Stmt Duplicate tax receipts/reprint of tax bills/statement of accounts (6,000) Total 1412.0002.0000 Dup Tax Rcpt/BiII/Stmt (6,000) 1412.0003.0000 Returned Pymt/Chq Fee Electronic payment correction (11,000) Total 1412.0003.0000 Returned Pymt/Chq Fee (11,000) 1412.0004.0000 Change in Ownership Fee Ownership change fee (55,000) 317 City of Pickering 2018 Approved Background Information 2127 Finance Run Date: 4/20/18 9:51 AM Total 1412.0004.0000 Change in Ownership Fee 1412.0005.0000 Mortgage Co. Fee Tax billing for mortgage companies Total 1412.0005.0000 Mortgage Co. Fee 1412.0006.0000 Other Fees (Water,POA,etc Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of costs for tax collection and tax registration letters, roll # set-up fees, registration of farm debt notices, etc.) Total 14120006.0000 Other Fees (Water,POA,etc 1412.0007.0000 Arrears Notice Fee Property tax arrears reminder notices fees Total 1412.0007.0000 Arrears Notice Fee 1550.0000.0000 INCOME - INVEST. (EXT.) Investment income is based on 2016 estimated actuals. Total 1550.0000.0000 INCOME - INVEST. (EXT.) 1560.0000.0000 PEN. & INTEREST - TAXES The City Charges 15% per annum for unpaid property taxes Total 1560.0000.0000 PEN. & INTEREST - TAXES 1610.2127.0000 Finance Municipal Asset Management Program (MAMP) Grant Total 1610.2127.0000 Finance 1910.7011.2127 Frm Assmt Appeals -Finance General assessment appeals Vacancy verification & appeals Total 1910.7011.2127 Frm Assmt Appeals -Finance 1910.7020.2127 Trsf Self Ins Finance Purchase of Risk, Incidents, Safety & Claims (RISC) Software - Insurance Reserve Total 1910/020.2127 Trsf Self Ins - Finance 1911.2127.0000 Trsf frm Res - Finance Cont. Studies Res. funding for consulting services for OPG reassessment value. Cont. Studies Res. for development of system requirements and RFP specifications for New Financial System as per Council report FIN 27-15 Total 1911.2127.0000 Trsf frm Res - Finance 1920.2127.0000 Trsf frm RF - Finance DC funding for 2017 DC Study Wrap-up and related issues Federal Gas Tax Funding for AMP (Phase 2) Federal Gas Tax Funding for AMP (Phase 3) Federal Gas Tax Funding for Citywide CPA modules DC funding for Development Application Approval Process (DAAP) Review (Phase II) Total 1920.2127.0000 Trsf frm RF - Finance 2127.9990,0000 Other Revenue Internal management fee for investment portfolio 318 2018 Budget (55,000) (81,000) (81,000) (8,000) (8,000) (54,000) (54, 000) (400,000) (400, 000) (2,315,000) . (2,315,000) (50,000) (50,000) (30, 000) (7,500) (37,500) (4,000) (4,000) (27, 930) (56,527) (84,457) (25,000) (12, 000) (20, 000) (8,600) (12, 000) (77,600) • (55,000) City of Pickering 2018 Approved Background Information 2127 Finance Run Date: 4/20/18 9:51 AM Total 2127.9990.0000 Other Revenue 2018 Budget (55,000) Total Revenues (3,288,557) Net Expenses 319 144,254 City of Pickering 2018 Current Budget Approved Final 2133 Supply & Services Run Date: 4/20/18 9:49 AM 320 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 312,771 296,669 319,670 (21,444) 298,226 (6.71%) 1200 Overtime 0 2,050 500 500 1,000 100.00% 1400 Employer Contributions 60,687 64,212 75,256 7,357 82,613 9.78% 1800 Conferences 1,106 166 1,600 0 1,600 0.00% 2110 Travel 606 330 700 0 700 0.00% 2140 Telephones 1,570 1,225 2,134 (150) 1,984 (7.03%) 2340 Seminars & Education 318 1,128 2,800 800 3,600 28.57% 2370 Insurance Premium 2,308 1,849 1,849 0 1,849 0.00% 2394 Recpt, Prom & Sp Events 338 163 400 0 400 0.00% 2395 Memberships 1,530 1,499 2,415 (465) 1,950 (19.25%) 2399 Outside Agency Sery 1,368 1,381 1,300 100 1,400 7.69% 5300 Stationery & Office Supplies 885 344 800 200 1,000 25.00% Total Expenditures 383,487 371,016 409,424 (13,102) 396,322 (3.20%) Revenues Total Revenues 0 0 0 0 0 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 383,487 371,016 409,424 (13,102) 396,322 (3.20%) 320 City of Pickering 2018 Approved Background Information 2133 Supply & Services Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2133.1100.0000 Salaries & Wages Base Salaries and Wages Conversion of one full time Supervisor, Supply & Services position to a full time Senior Purchasing Analyst position (Net cost savings) 314,446 (16,220) Total 2133A100.0000 Salaries & Wages 298,226 2133.1200.0000 Overtime To meet service level/workload commitments 1,000 Total 2133A200.0000 Overtime 1,000 2133.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 86,655 extended health and dental Benefits related to conversion of one full time Supervisor, Supply & Services position to a full time (4,042) Senior Purchasing Analyst position (Net cost savings) Total 2133.1400.0000 Employer Contributions 82,613 2133.1800.0000 Conferences Ontario Public Buyers Assoc. 1,600 Total 2133.1800.0000 Conferences 1,600 2133.2110.0000 Travel Parking & mileage 700 Total 2133.2110.0000 Travel 700 2133.2140.0000 Telephones Voice / Data Internet 1,621 363 Total 2133.2140.0000 Telephones 1,984 2133.2340.0000 Seminars & Education Ontario Public Buyers Association (OPBA) Seminars - Manager, S&S 900 Ontario Public Buyers Association (OPBA) Seminars - Senior Purchasing Analyst 900 Ontario Public Buyers Association (OPBA) Seminars - Buyers (2) 1,800 - Total 21312340.0000 Seminars & Education 3,600 2133.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 1,849 (Policy coverage includes: liability, automobile and property). Total 2133.2370.0000 Insurance Premium 1,849 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar 400 Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 400 2133.2395.0000 Memberships Manager - Purchasing Management Association of Canada (PMAC) 465 Manager - Ontario Public Buyers Association (OPBA) 220 Manager - Ontario Municipal Management Institute (OMMI) 140 321 City of Pickering 2018 Approved Background Information 2133 Supply & Services Run Date: 4/20/18 9:51 AM 2018 Budget Senior Purchasing Analyst - Ontario Public Buyers Association (OPBA) 220 Buyer - Purchasing Management Association of Canada (PMAC) 465 Buyers - Ontario Public Buyers Association. (OPBA) 440 Total 2133.2395.0000 Memberships 1,950 2133.2399.0000 Outside Agency Services Access Copyright fee - add digital copies 1,400 Total 2133.2399.0000 Outside Agency Services 1,400 2133.5300,0000 Stationery & Office Suppl General office supplies 1,000 Total 2133.5300.0000 Stationery & Office Suppl 1,000 Total Expenses 396,322 Total Revenues 0 Net Expenses 396,322 322 644 PICKERING The Corporation of the City of Pickering - Fire Services Department Fire Chief (1-NUFT), Administrative Assistant, Fire Services (1-NUFT) •J 1 Employee Complement 5 Non -Union Full -Time (NUFT) 0 Non -Union Part -Time (NUPT) 96 Union Full -Time (UFT) 0 Union Part -Time (UPT) Administrative Assistant, Fire & Emergency Management (1-NUFT) Deputy Fire Chief (1-NUFT)i Chief Training Officer (1 -UFT)), Training Officer (1 -UFT) Platoon Chief (2 -UFT) J Captain (8 -UFT) J Firefighter (34 -UFT) Deputy Fire Chief (1-NUFT)) Chief Fire Prevention Officer (1 -UFT) Fire Prevention Officer (1 -UFT) Fire Inspector (4 -UFT) Platoon Chief (2 -UFT) Captain (8 -UFT) l Firefighter (34 -UFT) 1 January 1, 2018 Chart.No. 8 City of Pickering 2018 Current Budget Approved Final Fire Services Department Run Date: 4/19/18 2:35 PM 324 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 10,469,936 10,858,755 10,969,440 234,376 11,203,816 2.14% Overtime 351,551 315,543 350,000 (10,000) 340,000 (2.86%) Employer Contributions 2,926,401 3,110,113 3,096,131 79,089 3,175,220 2.55% Conferences 3,553 3,807 4,500 0 4,500 0.00% Uniforms 130,127 129,176 133,550 11,000 144,550 8.24% Travel 633 579 1,000 0 1,000 0.00% Cellular Phones 15,039 11,661 16,600 0 16,600 0.00% Telephones 78,192 64,881 79,906 (9,785) 70,121 (12.25%) Dispatch Communications 849,571 905,219 950,314 (41,344) 908,970 (4.35%) Advertising 0 521 1,000 0 1,000 0.00% Subscription & Publications 904 2,172 2,000 0 2,000 0.00% Seminars & Education 96,450 122,400 104,725 1,275 106,000 1.22% Insurance Premium 85,802 73,451 73,451 (6,500) 66,951 (8.85%) Ins. Deductible 2,035 0 2,000 0 2,000 0.00% Consulting & Professional 4,839 7,472 8,000 1,000 9,000 12.50% Recpt, Prom & Sp Events 3,089 3,779 2,700 3,300 6,000 122.22% Memberships 2,304 2,700 3,400 825 4,225 24.26% Photo, Mapping, Printing 414 0 1,000 0 1,000 0.00% Outside Agency Sery 750 750 750 250 1,000 33.33% Build Repairs & Mtce 100,143 145,772 120,221 (2,000) 118,221 (1.66%) Veh - Repairs & Maintenance 179,925 188,325 169,500 0 169,500 0.00% Misc Equip Repairs 53,049 41,074 66,500 0 66,500 0.00% Stationery & Office Supplies 4,859 5,645 5,400 0 5,400 0.00% Forms 158 456 1,000 0 1,000 0.00% Program Supplies 15,224 20,825 15,000 0 15,000 0.00% Utilities - Water 9,439 10,552 10,205 2,500 12,705 24.50% Utilities - Gas 20,468 22,112 28,341 (1,415) 26,926 (4.99%) Utilities - Hydro 76,291 62,344 89,210 6,500 95,710 7.29% Gas, Oil Tires 76,649 75,$94 76,879 2,500 79,379 3.25% Supplies & Tools 46,338 53,456 38,800 3,000 41,800 7.73% Minor Furniture & Fixtures 2,681 5,510 5,500 3,000 8,500 54.55% Misc. Equipment 11,686 6,080 13,000 (11,000) 2,000 (84.62%) Total Expenditures 15,618,500 16,251,024 16,440,023 266,571 16,706,594 1.62% Revenues Sale of Services - Fire Prot. (127,631) (107,786) (100,000) 0 (100,000) 0.00% Ont. Specific Grants (3,789) (7,825) 0 0 0 0.00% Other Agency Grts (15,784) 0 0 0 0 0.00% Other Revenue (100,150) 0 0 0 0 0.00% 324 City of Pickering 2018 Current Budget Approved Final Fire Services Department Run Date: 4/19/18 2:35 PM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Cost Recoveries (150,000) (251,198) (250,000) 0 (250,000) 0.00% Sponsorships No Tax 0 0 0 (500) (500) 0.00% Marketing Sponsorships 0 0 0 (500) (500) 0.00% Total Revenues (397,354) (366,809) (350,000) (1,000) (351,000) 0.29% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 15,221,146 15,884,215 16,090,023 265,571 16,355,594 1.65%. 325 un marry of:Noteworthy: C:urrent:Budget Changes Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2140 Telephones 2142 Dispatch Communications 2370 Insurance Premium 5530 Utilities - Hydro 5978 Miscellaneous Equipment Amount Explanation $234,376 Increase is based on; PPFA collective agreement, PPFA members eligibility for recognition pay and non-union staff salary increases. (10,000) Decrease is based on overtime totals for the three previous years being below budget. Additional staffing and qualified officers should reduce overtime for 2018. 79,089 Benefits have largely increased due to higher life and long- term disability premium costs and additional benefit costs for new Fire staff. 11,000 Increase is based on the costs to outfit new firefighters and Fire Services' rebranding project. Rebranding includes a new Fire Services flash that will align with the City's corporate logo . Costs for the new flash will cover manufacturing the flash and installation of the flash on staff's in-service garments. (9,785) (41,344) (6,500) 6,500 Decrease due to renegotiation of rates for City voice and data network services and lower network costs. Decrease is based on the 2017 actual costs. The Next Gen radio system and Joint Fire Dispatch costs have been received from Durham Region and the Town of Ajax respectively. The budget reflects these lower costs for 2018. Decrease due to a reduction in the City's annual corporate insurance premiums. Increase for Fire Services hydro budget is based on 2017 projected actual costs and anticipated hydro rate increase for 2018. However, due to anticipated hydro savings from the implementation of the LED streetlights replacement program, the City's overall hydro budget for 2018 remains unchanged from 2017 . (11,000) Decrease is based on purchase of new Self Contained Breathing Apparatus (SCBA) in 2018 that will replace all existing equipment. New SCBA has a minimum parts warranty of five years. 'otal Expenditure Changes $266,571 326 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Net Costs (per $100,000 Assessment) per Capita Excluding Amortization Service Pickering Whitby Oshawa CIa ri ngtori Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Roadways - Unpaved $10 $1 $0 $5 $28 Roadways - Bridges and Culverts* $3 $1 $2 $6 $14 Roadways - Traffic Operations $27 $56 $33 $103 $115 Winter Control* - Except. Sidewalks, Parking Lots $17 $14 $32 $34 $44 Street lighting $17 $11 $15 $16 $20 Storm Sewer- Urban $7 $5 $4 $6 Parks $50 $36 $55 $26 $34 Recreation Programming $38 $8 $34 $36 $1 Recreation Facilities - Other $61 $49 $101 $96 $48 Library $65 $40 $51 $31 $49 Museums $11 $4 Planning $26 $10 $30 $4 Building Permit and Inspection Services* $18 ($8) $15 $15 $7 * Net costs per Capita Including Amortization 327 City of Pickering 2018 Current Budget Approved Final 2240 Fire Protection Run Date: 4/20/18 9:49 AM 328 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 10,360,860 10,756,393 10,862,856 221,137 11,083,993 2.04% 1200 Overtime 351,551 315,543 350,000 (10,000) 340,000 (2.86%) 1400 Employer Contributions 2,895,647 3,083,949 3,068,309 76,839 3,145,148 2.50% 1800 Conferences 2,912 3,807 3,000 0 3,000 0.00% 1900 Uniforms 130,127 129,176 133,550 11,000 144,550 8.24% 2110 Travel 633 579 1,000 0 1,000 0.00% 2131 Cellular Phones 14,279 10,962 15,800 0 15,800 0.00% 2140'Telephones 71,182 59,344 75,718 (11,300) 64,418 (14.92%) 2142 Dispatch Communications 849,571 905,219 950,314 (41,344) 908,970 (4.35%) 2210 Advertising 0 521 1,000 0 1,000 0.00% 2220 Subscription & Publications 904 2,172 2,000 0 2,000 0.00%' 2340 Seminars & Education 96,450 122,400 103,225 1,275 104,500 1.24% 2370 Insurance Premium 85,000 72,792 72,792 (6,500) 66,292 (8.93%) 2371 Ins. Deductible 2,035 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 4,839 7,472 8,000 1,000 9,000 12.50% 2394 Recpt, Prom & Sp Events 3,004 3,204 2,200 3,300 5,500 150.00% 2395 Memberships 2,191 2,700 3,075 825 3,900 26.83% 2396 Photo, Mapping, Printing 414 0 500 0 500 0.00% 2399 Outside Agency Sery 750 750 750 250 1,000 33.33% 2435 Build Repairs & Mtce 100,143 145,772 120,221 (2,000) 118,221 (1.66%) 2457 Veh - Repairs & Maintenance 179,925 188,325 169,500 0 169,500 0.00% 2478 Misc Equip Repairs 53,049 41,074 66,000 0 66,000 0.00% 5300 Stationery & Office Supplies 4,600 5,066 5,000 0 5,000 0.00% 5302 Forms 158 456 1,000 0 1,000 0.00% 5320 Program Supplies 15,224 20,825 15,000 0 15,000 0.00% 5510 Utilities - Water 9,439 10,552 10,205 2,500 12,705 24.50% 5520 Utilities - Gas 20,468 22,112 28,341 (1,415) 26,926 (4.99%) 5530 Utilities - Hydro 76,291 62,344 89,210 6,500 95,710 7.29% 5900 Gas, Oil Tires 76,649 75,894 76,879 2,500 79,379 3.25% 5902 Supplies & Tools 46,338 53,456 38,000 3,000 41,000 7.89% 5973 Minor Furniture & Fixtures 2,681 5,510 5,500 3,000 8,500 54.55% 5978 Misc. Equipment 11,686 6,080 13,000 (11,000) 2,000 (84.62%) Total Expenditures 15,469,000. 16,114,449 16,293,945 249,567 16,543,512 1.53% Revenues 1424 Sale of Services - Fire Prot. (127,631) (107,786) (100,000) 0 , (100,000) 0.00% 1623 Ont. Specific Grants (3,789) (7,825) 0 0 0 0.00% 1640 Other Agency Grts (15,784) 0 0 0 0 0.00% 9990 Other Revenue (100,150) 0 0 0 0 0.00% 328 City of Pickering 2018 Current Budget Approved Final 2240 Fire Protection Run Date: 4/20/18 9:49 AM 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget 9965 Cost Recoveries 0 (101,198) (100,000) 0 (100,000) 0.00% 9980 Sponsorships No Tax 0 0 0 (500) (500) 0.00% 9985 Marketing Sponsorships 0 0 0 (500) (500) 0.00% Total Revenues (247,354) (216,809) (200,000) (1,000) (201,000) 0.50% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net 15,221,646 15,897,640 16,093,945 248,567 1,342,512 1.54% 329 City of Pickering 2018 Approved Background Information 2240 Fire Protection Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2240.1100.0000 Salaries & Wages Base Salaries and Wages 11,083,993 2240.1200.0000 Overtime Emergency callback Overtime Total 2240.1100.0000 Salaries & Wages 11,083,993 40,000 300,000 Total 2240.1200.0000 Overtime 340,000 2240.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, EI, ENT) and employer provided benefits such as 3,145,148 extended health and dental Total 2240.1400.0000 Employer Contributions 3,145,148 2240.1800.0000 Conferences Ontario Association of Fire Chiefs Conference 2,000 Fire and Life Safety Educators Conference 700 Training Officers Annual Conference (Ontario Fire College) 150 Fire Prevention Annual Conference (Ontario Fire College) 150 Total 2240.1800.0000 Conferences 3,000 2240.1900.0000 Uniforms Uniform Articles - Coats, t -shirts, hats, epaulettes, equipment bags, etc. 32,000 Station wear & bunker gear 35,000 Testing and cleaning contract for bunker gear 10,000 Cleaning allowance 8,550 Dress uniforms 23,000 Firefighting boots, gloves, helmets & shields, balaclavas 15,000 Station boots 10,000 Corporate Wear 1,000 Alterations for new shoulder flash 10,000 Total 2240.1900.0000 Uniforms 144,550 2240.2110.0000 Travel Parking & Mileage 1,000 Total 2240.2110.0000 Travel 1,000 2240.2131.0000 Cellular Phones Annual cell phone charges (on trucks) 2,600 Annual smartphone charges - Deputy Chief, Fire Inspectors (4), Chief Training Officer, Training 7,200 Officer, Platoon Chief, Chief Fire Prevention Officer Annual smartphone & tablet - Fire Chief 1,500 Annual charges for cellular data cards - Crisys truck data terminals 4,500 Total 2240.2131.0000 Cellular Phones 15,800 2240.2140.0000 Telephones Voice / Data 60,718 330 City of Pickering 2018 Approved Background Information 2240 Fire Protection Run Date: 4/20/18 9:51 AM 2018 Budget Internet Cable Total 2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications Pickering portion of Regional shared costs (NextGen System) Operational cost for joint fire dispatch - PFS/AFES Total 2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising Advertising Total 2240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes 2,815 885 64,418 40,000 868,970 908,970 1,000 1,000 2,000 Total 2240.2220.0000 Subscriptions & Publicati 2,000 2240.2340.0000 Seminars & Education Continuous Education Courses 7,000 Fire Prevention courses/symposiums/seminars 2,500 Training Officer resource material 2,500 Certification and recertification for trainers (high angle, ice & water rescue, incident command, 10,000 auto extrication, etc.) Emergency Medical Response training 25,000 Human Resources & Development - Fire Chief and Deputy Fire Chiefs 3,500 Vehicle extrication training 10,000 Other training as required 4,500 Fire Prevention resource materials 1,000 Municipal management courses - UOIT 4,000 Computer based instruction and resource materials 25,000 TAPP-C Arson prevention program 1,500 Ontario Fire College 3,000 Incident Command Training 5,000 Total 2240.2340.0000 Seminars & Education 104,500 2240.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. 66,292 (Policy coverage includes: liability, automobile and property). Total 2240.2370.0000 Insurance Premium 66,292 2240.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2240.2371.0000 Insurance Deductible 2240.2392.0000 Consulting & Professional General Consulting, Legal Consulting and Prosecutions Total 2240.2392.0000 Consulting & Professional 331 2,000 9,000 9,000 City of Pickering 2018 Approved Background Information 2240 Fire Protection Run Date: 4/20/18 9:51 AM 2018 Budget 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Hosting visitors, Fire Marshal, special guests 1,000 Host Durham Region Fire Chiefs, Training, Fire Prevention,TAPP-C meetings 1,000 Meals (conferences, seminars, out of town meetings, events) 2,000 Fire Services Bars/Medals Service Awards 1,500 Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 5,500 2240.2395.0000 Memberships Ontario Association of Fire Chiefs 750 International Fire Chiefs Association 275 Canadian Assoc. of Fire Chiefs 275 Durham Regional Fire Chiefs 250 Ontario Association of Fire Training Officers 150 Municipal Fire Prevention Officers Association 150 Municipal Fire Service Instructors Association 150 WETT Designation 150 BCIN 350 National Fire Prevention Association 200 National Association of Fire Investigators 300 Association of Fire Engineers 200 Fire Marshal's Fire Safety Council 100 CMM Annual membership 600 Total 2240.2395.0000 Memberships 3,900 2240.2396.0000 Photo,Mapping,Printing Printing map book updates 500 Total 2240.2396.0000 Photo,Mapping,Printing 500 2240.2399.0000 Outside Agency Services Retainer fee for Critical Incident Stress Support Team 1,000 Total 2240.2399.0000 Outside Agency Services 1,000 2240.2435.0000 Building Repairs & Mainte HVAC repairs & maintenance Emergency generators (repairs, service & fuel tank flushing) Apparatus bay doors repairs & maint. Pump out of hazardous waste tank at fire stations #4 & #6 Recycling pick- up ( Stations #2, #4, #5, #6 ) Electrical repairs Plumbing repairs Diesel exhaust removal systems repairs & maint. Pest control Cleaning products Cleaning contract for Administration Office - Hall #5 General repairs 332 5,000 6,000 7,500 2,500 5,000 9,000 9,000 8,500 3,000 10,000 13,221 25,000 City of Pickering 2018 Approved Background Information 2240 Fire Protection Run Date: 4/20/18 9:51 AM 2018 Budget Drinking water for fire station #4 Bio -hazardous waste removal Preventative start-up/shut down/MTC-HVAC Lighting LED upgrades Total 2240.2435.0000 Building Repairs & Mainte 2240.2457.0000 Vehicle -Repair & Maintena Pump, engine and aerial device repairs Annual testing and certification for aerial devices PMVCI (periodic motor vehicle certification inspections) Annual pump tests 1,000 5,000 3,500 5,000 118,221 121,300 4,400 36,800 7,000 ' Total 2240.2457.0000 Vehicle -Repair & Maintena 169,500 2240.2478.0000 Misc.Equipment Repairs & Portable and mobile radio repairs 3,000 Extrication tools repair and testing 5,000 SCBA air cylinder hydrostatic testing 500 Fire extinguisher repairs, refill and testing 2,500 Breathing air compressor maintenance & testing 15,000 Traffic pre-emption system maintenance/repairs 6,000 General repairs 5,000 Recalibrate Posi-Check & PortaCount machines 2,000 Ground ladder testing 4,500 Thermal Imaging Camera repairs 1,500 Gas detector calibration & repairs 2,000 Repairs to Fire Prevention props 1,500 New intersection traffic pre-emption device installation 12,000 Repairs to fitness equipment 3,000 Fire hose testing and repairs 1,000 Repairs to turnout gear extractor wash machines 1,500 Total 2240.2478.0000 Misc.Equipment Repairs & 66,000 2240.5300.0000 Stationery & Office Suppl General office supplies 5,000 Total 2240.5300.0000 Stationery & Office Suppl 5,000 2240.5302.0000 Forms Fire Services Forms 1,000 Total 2240.5302.0000 Forms 1,000 2240.5320.0000 Program Supplies Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada Day) 15,000 Total 2240.5320.0000 Program Supplies 15,000 2240.5510.0000 Utilities Water Budget based on 2017 projected actuals and regional water rate increase in 2018 12,705 Total 2240.5510.0000 Utilities - Water 12,705 333 City, of Pickering 2018 Approved Background Information 2240 Fire Protection Run Date: 4/20/18 9:51 AM 2018 Budget 2240.5520.0000 Utilities - Gas Budget based on 2017 projected actuals Total 2240.5520.0000 Utilities - Gas 2240.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 Total 2240.5530.0000 Utilities - Hydro 2240.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 14,753 litres @ $.94/litre Fuel: Diesel 51,366 litres @ $1.01/litre Oil changes and tires 26,926 26,926 95,710 95,710 13,868 51,880 13,631 Total 2240.5900.0000 Gas, Oil, Tires Etc. 79,379 2240.5902.0000 Supplies & Tools Fire hose/nozzles/couplings 4,500 Spill absorbent materials 3,000 Miscellaneous supplies 3,500 Rescue equipment & tools 8,000 Station Supplies 4,500 Ladder (replacement) 1,500 Firefighting foam 5,500 Miscellaneous medical response equipment 5,000 Food and drink for emergency situations 5,500 Total 2240.5902.0000 Supplies & Tools 41,000 2240.5973.0000 Furniture & Fixtures Replacement of furniture in Fire Stations #2, #4, #5, and #6 Total 2240.5973.0000 Furniture & Fixtures 8,500 2240.5978.0000 Misc. Equipment SCBA Voice Amps 500 SCBA parts for repairs 500 Accountability system ID tags 1,000 8,500 Total 2240.5978.0000 Misc. Equipment 2,000 Total Expenses 16,543,512 Revenues 1424.0000.0000 SALE OF SERVICES - FIRE Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass fires on (100,000) railway lines. Fire vehicle & crew for production of movies Total 1424.0000.0000 SALE OF SERVICES - FIRE (100,000) 2240.9965.0000 Cost Recoveries Re -imbursement from OPG - Annual Fire Inspection Service (5,000) Re -imbursement from OPG - Annual Fire Safety Plan Review and Approval (3,000) Re -imbursement from OPG - Joint Fire Training (60,000) 334 City of Pickering 2018 Approved Background Information 2240 Fire Protection Run Date: 4/20/18 9:51 AM 2018 Budget Re -imbursement from OPG - Specialized Training for City of Pickering Fire Fighters Reimbursement from OPG - Equipment & Supplies Total 2240.9965.0000 Cost Recoveries 2240,9980.0000 Sponsorships Fire Services Sponsorships (No tax) Total 2240,9980.0000 Sponsorships 2240.9985.0000 Marketing Sponsors Fire Services Marketing Sponsorships (Taxable) Total 2240.9985.0000 Marketing Sponsors (15,000) (17,000) (100,000) (500) (500) (500) (500) Total Revenues (201,000) Net Expenses 16,342,512 335 City of Pickering 2018 Current Budget Approved Final 2241 Emergency Operations Run Date: 4/20/18 9:49 AM 336 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 109,076 102,362 106,584 13,239 119,823 12.42% 1400 Employer Contributions 30,754 26,164. 27,822 2,250 30,072 8,09% 1800 Conferences 641 0 1,500 0 1,500 0.00% 2131 Cellular Phones 760 699 800 0 800 0.00% 2140 Telephones 7,010 5,537 4,188 1,515 5,703 36.17% 2340 Seminars & Education 0 0 1,500 0 1,500 0.00% 2370 Insurance Premium 802 659 659 0 659 0.00% 2394 Recpt, Prom & Sp Events 85 575 500 0 500 0.00% 2395 Memberships 113 0 325 0 325 0.00% 2396 Photo, Mapping, Printing 0 0 500. 0 500 0.00% 2478 Misc Equip Repairs 0 0 500 0 500 0.00% 5300 Stationery & Office Supplies 259 579 400 0 400 0.00% 5902 Supplies & Tools 0 0 800 0 800 0.00% Total Expenditures 149,500 136,575 146,078 17,004 163,082 11.64% Revenues 9965 Cost Recoveries (150,000) (150,000) (150,000) 0 (150,000) 0.00% Total Revenues (150,000) (150,000) (150,000) 0 (150,000) 0.00% Transfers from Reserves & R.F. Total Transfers 0 0 0 0 0 0.00% Net (500) (13,425) (3,922) 17,004 13,082 (433.55%) 336 City of Pickering 2018 Approved Background Information 2241 Emergency Operations Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2241.1100.0000 Salaries & Wages Base Salaries and Wages 119,823 Total 2241.1100.0000 Salaries & Wages 119,823 2241.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 30,072 extended health and dental Total 2241.1400.0000 Employer Contributions 30,072 2241.1800.0000 Conferences Conference on Disaster Management 1,500 Total 2241.1800.0000 Conferences 1,500 2241.2131.0000 Cellular Phones Smartphone - Deputy Fire Chief 800 Total 2241.2131.0000 Cellular Phones 800 2241.2140.0000 Telephones Voice / Data 3,339 Cable 1,809 Satellite Phone 555 Total 2241.2140.0000 Telephones 5,703 2241.2340.0000 Seminars & Education Emergency Management courses - MECG Total 2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2241.2370.0000 Insurance Premium 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements Total 2241.2394.0000 Rec/Prom & Sp.EvJGen PIR 2241.2395.0000 Memberships Ontario Association of Emergency Managers Emergency Management Accreditation Prg. Total 2241.2395.0000 Memberships 2241.2396.0000 Photo, Mapping, Printing Photo, Mapping, Printing. Total 2241.2396.0000 Photo, Mapping, Printing 2241.2478.0000 Misc Equip Rep & Maint General equipment repairs Total 2241.2478.0000 Misc Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies 337 1,500 1,500 659 659 500 500 125 200 325 500 500 500 500 400 City of Pickering 2018 Approved Background Information 2241 Emergency Operations Run Date: 4/20/18 9:51 AM 2018 Budget Total 2241.5300.0000 Stationery & Office Suppl 2241.5902.0000 Supplies & Tools Misc. equipment/tools Total 2241.5902.0000 Supplies & Tools Total Expenses Revenues 2241.9965.0000 Cost Recoveries OPG Grant for Emergency Management Coordinator's Salary Total 2241.9965.0000 Cost Recoveries 400 800 800 163,082 (150,000) (150,000) Total Revenues (150,000) Net Expenses 338 13,082 PICKERING Punic LIBRARY co Manager 1, Client t,y Experience Cfl 1 - NUFT PICKERING PUBLIC LIBRARY ORGANIZATIONAL CHART 2018 Director of Public Services 2 - NUFT Operations Coordinator (VACANT) 1 - NUFT Senior Circulation Assistant - 1 — UFT 2—UPT Circulation Assistant - 6 — UPT Senior information Services Technician - 1—UFT Information & Support Technician - 1 — UFT Client Services Associate - 1 - UFT 1 — UPT Courier & Operations Support - 1 — UFT Client Experience Courier - 1-UPT Revised: Tuesday, January 30, 2018 ,I LIBRARY BOARD Chief Executive Officer 1 - NUFT Deputy CEO/Director of HR 1 - NUFT Manager Il, Technology Services 1 - NUFT Systems Administrator - 1 — UFT IT Support Technician - 1—UFT Temp Digital Project Leader - 1— NUFT Temp Client Services Associate - 1—UFT 2—UPT 1 — UPT Temp Client Services Specialist - 1 — UFT Manager 11, Community Engagement 1 - NUFT Community Program & Outreach Facilitator - 1—UFT Community Program & Outreach Specialist - 1 -UFT Client Services Specialist - 2—UFT Digital Outreach Specialist - 1 —UFT Senior lnformation Services Technician - 2 — UFT 3—UPT Manager 1, Branches 1 - NUFT Client Services Specialist - 1—UFT Senior Client Services Associate - 1 — UPT Senior Information Services Technician - 2 — UFT information Services . Technician - 3 — UPT Circulation Assistant - 2 — UPT 1 — UPT Vacant Human Resources Specialist - 1— NUFT Temp EMPLOYEE COMPLEMENT 12 Non -Union Full Time 1 Non -Union Part Time 26 Union Full Time 25 Union Part Time 17 Pages/ IT Pages 64 Permanent Employees Total Director of Support Services 1 - NUFT Manager 11, Support Services 1 - NUFT Marketing Specialist- 1—UFT Collections Librarian - 2—UFT Digital Services Tech - 1—UFT Assistant 11 Support Services - 1—UFT Assistant 1 Support Services 1—UFT 1— UPT Client Services Specialist - 1—UFT Administrative Assistant - 1 —NUPT Administrative Services Assistant - 1—UPT City of Pickering 2018 Current Budget Approved Final Library Run Date: 4/19/18 2:35 PM 340 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures Salaries & Wages 3,436,742 3,481,920 3,536,611 38,796 3,575,407 1.10% Overtime 957 1,118 1,310 0 1,310 0.00% Employer Contributions 885;839 894,257 944,632 (4,908) 939,724 (0.52%) Employee Recognition & Appreciatioi 3,646 4,400 4,500 (1,500) 3,000 (33.33%) Conferences 11,360 15,594 14,000 (4,000) 10,000 (28.57%) Uniforms 490 1,023 1,000 300 1,300 30.00% Travel 5,394 7,308 4,250 1,750 6,000 41,18% Postage 3,231 3,078 2,800 0 2,800 0.00% Freight, Express & Cartage 602 360 350 0 350 0.00% Cellular Phones 6,475 8,538 11,680 0 11,680 0.00% Telephones 58,503 51,892 63,786 (5,000) 58,786 (7.84%) Advertising 15,666 9,325 14,000 (500) 13,500 (3,57%) Legal Services 5,910 23,014 8,500 (500) 8,000 (5.88%) Seminars & Education 34,899 32,187 22,300 (4,800) 17,500 (21.52%) Purch Prnting/Broch/News Ltr 8,077 7,563 7,300 (1,300) 6,000 (17.81%) Insurance Premium 30,300 25,918 25,918 (2,000) 23,918 (7,72%) Ins. Deductible 0 0 2,000 0 2,000 0,00% Consulting & Professional 58,911 18,936 15,695 80,155 95,850. 510.70% Recpt, Prom & Sp Events 9,422 11,458 9,500 500 10,000 5.26% Memberships 4,822 6,979 5,380 0 5,380 0.00% Outside Agency Sery 53,970 59,053 51,925 (4,975) 46,950 (9.58%) Build Repairs & Mtce 186,123 224,773 200,171 29,162 229,333 14.57% Veh - Repairs & Maintenance 1,348 976 2,000 0 2,000 0.00% Misc Equip Repairs 39,938 50,026 44,325 1,925 46,250 4.34% Software/Hardware Maintenance Cor 102,045 123,405 130,701 (14,916) 115,785 (11.41%) Stationery & Office Supplies 20,891 18,192 19,500 1,000 20,500 5.13% Catalogue Processing Supp 4,886 3,578 5,000 0 5,000 0.00% Lib Materials 190,654 208,582 205,000 20,000 225,000 9.76% Program Supplies 48,397 33,193 28,600 (850) . 27,750 (2.97%) Utilities - Water 15,501 13,189 16,990 (1,725) 15,265 (10.15%) Utilities - Gas 29,838 29,472 37,331 (2,420) 34,911 (6.48%) Utilities - Hydro 196,491 184,740 227,302 16,550 243,852 7.28% Gas, Oil Tires 1,978 2,551 1,943 1,200 ' 3,143 61.76% Supplies & Tools 8,841 7,049 8,500 (5,000) 3,500 (58.82%) Minor Furniture & Fixtures 25,720 31,593 23,000 (11,000) 12,000 (47.83%) System & Software Upgrades 2,198 0 0 0 0 0.00% Hardware Replacements 93,664 43,957 39,000 (5,000) 34,000 (12.82%) Total Expenditures 5,603,729 5,639,197 5,736,800 120,944 5,857,744 2.11% 340 City of Pickering 2018 Current Budget Approved Final Library Run Date: 4/19118 2:35 PM 341 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Revenues Fines - Library Matls. (99,109) (82,425) (110,000) 10,000 (100,000) (9.09%) Misc. - Photocopies Lib. (38,655) (41,606) (35,000) (9,000) (44,000) 25.71% Donations (16,274) (9,054) (15,000) 0 (15,000) 0,00% Federal Grant (6,881) 0 0 0 0 0.00% Ont. Specific Grants (234,827) (210,280) (213,083) 75,033 (138,050) (35.21%) Vending Machines (1,958) (2,467) (1,000) (1,500) (2,500) 150.00% Rentals - Mtg. Room/Public (6,624) (5,352) (8,000) (500) (8,500) 6.25% Other Misc Revenue (16,038) (11,494) (3,500) 0 (3,500) 0.00% Sponsorships No Tax 0 0 0 (500) (500) 0.00% Marketing Sponsorships 0 0 0 (2,500) (2,500) 0.00% Total Revenues (420,366) (362,678) (385,583) 71,033 (314,550) (18.42%) Transfers from Reserves &R.F. Trans. from Continuing Studies Res. (11,076) 0 0 0 0 0.00% Transfer from Reserve Fund (20,783) 0 0 (50,625) (50,625) 0.00% Total Transfers (31,859) 0 0 (50,625) (50,625) 0.00% Net 5,151,504 5,276,519 5,351,217 141,352 5,492,569 2.64%` 341 Expenditures - Increases/(Decreases) Budget Item 1100 Salaries & Wages 2140 Telephones 2392 Consulting & Professional Fees 2435 Build Repairs & Maintenance 2479 Software/ Hardware Maintenance 5310 Library Materials 5530 Utilities - Hydro 5902 Supplies & Tools 5973 Minor Furniture & Fixtures 5975 Hardware Replacements Amount Explanation $ 38,796 Increase due to Pay Equity adjustment for non union staff. $ (5,000) Decrease due to renegotiation of rates for City voice and data network services and lower network costs. 80,155 Increase due to consulting fees for new Strategic Plan. Fees are partially covered by development charges. 29,162 Increase due to the need to provide backup power for Central Library, increased Janitorial coverage and snow clearing costs. (14,916) Reduction is due to the elimination of software no longer needed, as well as the purchase of less expensive software. 20,000 Increase due to the transfer of funds from Capital to Current to support the ongoing development of digital collections. 16,550 Increase is based on 2017 projected actual costs and anticipated hydro rate increase for 2018. (5,000) Decrease due to the elimination of the Pickering Public Library Connect's project. (11,000) Decrease in order to make budget target. (5,000) Decrease due to the completion of the Pickering Public Library Connect's project. Total Expenditure Changes $120,944 342 Revenues - (Increases)/Decreases Budget Item Amount Explanation 1529 Fines - Library Materials $ 10,000 Decrease in revenue due to a drop in the circulation of physical items and a corresponding loss of fine revenue.. 1580 Misc. - Photocopies Library • 1623 Ontario Grants (9,000) Increase due to growing use of this service by library clients. 75,033 Decrease due to the completion of the Pickering Public Library Connect's project. Total Changes $71,033 343 Transfers from Reserves & Reserve Funds - (Increases)/Decreases Budget Item Amount Explanation 1920 Transfer from ($50,625) Reflects the use of development charges to partially fund the next Library Strategic Plan. Reserve Fund Total Transfer Changes ($50,625) 344. 5 Comparative Expenditure Analysis By Municipality (Source BMA 2017 Municipal Study) Net Costs (per $100,000 Assessment) per Capita Excluding Amortization..:. Service Pickering Whitby Oshawa Clarington Brock Fire Services $198 $147 $186 $144 $82 Roadways - Paved $13 $42 $22 ($2) $15 Roadways - Unpaved $10 $1 . $o $5 $28 Roadways - Bridges and Culverts* $3 $1 $2 $6 $14 Roadways - Traffic Operations $27 $56 $33 $103 $115 Winter Control* - Except Sidewalks, Parking Lots $17 $14 $32 $34 $44 Street lighting $17 $11 $15 $16 $20 Storm Sewer- Urban $7 $5 $4 $6 Parks $50 $36 $55 $26 $34 Recreation Programming $38 $8 $34 $36 $1 Recreation Facilities - Other $61 $49 $96 $48 Library $65 $40 $51. $31 $44 Museums $11 $4 Planning $26 $10 $30 $4 Building Permit and Inspection Services* $18 ($8) $15 $15 $7 * Net costs per Capita Including Amortization 345 City of Pickering 2018 Current Budget Approved Final 2745 Libraries Run Date: 4/20/18 9:49 AM 346 2016 Actuals 2017 Actuals 2017 Approved Budget INC./DEC. 2018 Approved Budget % CHGE. 2017 Expenditures 1100 Salaries & Wages 3,436,742 3,481,920 3,536,611 38,796 3,575,407 1.10% 1200 Overtime 957 1,118 1,310 0 1,310 0.00% 1400 Employer Contributions 885,839 894,257 944,632 (4,908) 939,724 (0.52%) 1700 Employee Recognition & ApprE 3,646 4,400 4,500 (1,500) 3,000 (33.33%) 1800 Conferences 11,360 15,594 14,000 (4,000) 10,000 (28.57%) 1900 Uniforms 490 1,023 1,000 300 1,300 30.00% 2110 Travel 5,394 7,308 4,250 1,750 6,000 41.18% 2121 Postage 3,231 3,078 2,800 0 2,800 0.00% 2122 Freight, Express & Cartage 602 360 350 0 350 0.00% 2131 Cellular Phones 6,475 8,538 11,680 0 11,680 0.00% 2140 Telephones 58,503 51,892 63,786 (5,000) 58,786 (7.84%) 2210 Advertising 15,666 9,325 14,000 (500) 13,500 (3.57%) 2320 Legal Services 5,910 23,014 8,500 (500) 8,000 (5.88%) 2340 Seminars & Education 34,899 32,187 22,300 (4,800) 17,500 (21.52%) 2365 Purch Prnting/Broch/News Ltr 8,077 7,563 7,300 (1,300) 6,000 (17.81%) 2370 Insurance Premium 30,300 25,918 25,918 (2,000) 23,918 (7.72%) 2371 Ins. Deductible 0 0 2,000 0 2,000 0.00% 2392 Consulting & Professional 58,911 18,936 15,695 80,155 95,850 510.70% 2394 Recpt, Prom & Sp Events 9,422 11,458 9,500 500 10,000 5.26% 2395 Memberships 4,822 6,979 5,380 0 5,380 0.00% 2399 Outside Agency Sery 53,970 59,053 51,925 (4,975) 46,950 (9.58%) 2435 Build Repairs & Mtce 186,123 224,773 200,171 29,162 229,333 14.57% 2457 Veh - Repairs & Maintenance 1,348 976 2,000 0 2,000 0.00% 2478 Misc Equip Repairs 39,938 50,026 44,325 1,925 46,250 4.34% 2479 Software/Hardware Maintenanc 102,045 123,405 130,701 (14,916) 115,785 (11.41%) 5300 Stationery & Office Supplies 20,891 18,192 19,500 1,000 20,500 5.13% 5303 Catalogue Processing Supp 4,886 3,578 5,000 0 5,000 0.00% 5310 Lib Materials 190,654 208,582 205,000 20,000 225,000 9.76% 5320 Program Supplies 48,397 33,193 28,600 (850) 27,750 (2.97%) 5510 Utilities - Water 15,501 13,189 16,990 (1,725) 15,265. (10.15%) 5520 Utilities - Gas 29,838 29,472 37,331 (2,420) 34,911 (6.48%) 5530 Utilities - Hydro 196,491 184,740 227,302 16,550 243,852 7.28% 5900 Gas, Oil Tires 1,978 2,551 1,943 1,200 3,143 61.76% 5902 Supplies & Tools 8,841 7,049 8,500 (5,000) 3,500 (58.82%) 5973 Minor Furniture & Fixtures 25,720 31,593 23,000 (11,000) 12,000 (47.83%) 5974 System & Software Upgrades 2,198 0 0 0 0 0.00% 5975 Hardware Replacements 93,664 43,957 39,000 (5,000) 34,000 (12.82%) Total Expenditures 5,603,729 5,639,197 5,736,800 120,944 5,857,744 2.11% 346 City of Pickering 2018 Current Budget Approved Final 2745 Libraries Run Date: 4/20/18 9:49 AM 347 2016 Actuals 2017 Actuals 2017 Approved Budget INC,/DEC 2018'. Approved Budget % CHGE, 2017 Revenues 1529 Fines - Library Matls. (99,109) (82,425) (110,000) 10,000 (100,000) (9.09%) 1580 Misc. - Photocopies Lib. (38,655) (41,606) (35,000) (9,000) (44,000) 25.71 % 1592 Donations (16,274) (9,054) (15,000) 0 (15,000) 0.00% 1610 Federal Grant (6,881) 0 0 0 0 0.00% 1623 Ont. Specific Grants (234,827) (210,280) (213,083) 75,033 (138,050) (35.21%) 9916 Vending Machines (1,958) (2,467) (1,000) (1,500) (2,500) 150.00% 9933. Rentals - Mtg. Room/Public (6,624) (5,352) (8,000) (500) (8,500) 6.25% 9990 Other Misc Revenue (16,038) (11,494) (3,500) 0 (3,500) 0.00% 9980 Sponsorships No Tax 0 0 0 (500) (500) 0.00% 9985 Marketing Sponsorships 0 0 0 (2,500) (2,500) 0.00% Total Revenues (420,366) (362,678) (385,583) 71,033 (314,550) (18.42%) Transfers from Reserves & R.F. 1911 Trans. from Continuing Studies (11,076) 0 0 0 0 0.00% 1920 Transfer from Reserve Fund (20,783) 0 0 (50,625) (50,625) 0.00% Total Transfers (31,859) 0 0 (50,625) (50,625) 0.00% Net 5,151,504 5,276,519 5,351,217 141,352 6,492,669 2.64% 347 City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4/20/18 9:51 AM 2018 Budget Expenditures 2745.1100.0000 Salaries & Wages Base Salaries and Wages 3,533,059 Staffing related to Research and Innovation Grant (3 months) 19,955 One part time Circulation Assistant position eliminated (26,204) One part time Senior Information Services Technician position eliminated (32,302) One part time Support Services Technician position eliminated (32,302) One full time Manager, Collections position eliminated (79,550) One full time Coordinator Digital Services position eliminated (72,635) One full time Assistant II Support Services position eliminated (49,678) One full time Special Services Librarian position eliminated (71,793) One part time Human. Resources Specialist position eliminated - End date April 1, 2018 (28,171) New part time Client Services Associate position 30,998 New part time Senior Circulation Assistant position 30,998 New part time Senior Client Services Associate position 32,302 New full time Information & Support Technician position 54,241 New full time Digital Services Technician position 56,522 Two new full time Collections Librarian positions 144,185 New full time Human Resource Specialist position - Start date April 1, 2018 49,293 Conversion of one full time Director of Human Resources position to a full time Deputy 11,243 CEO/Director of Human Resources position (net cost) Pay in Lieu of benefits for casual staff (level 3) 7,546 Reduction in Pages hours (5,800) Reduction in Sunday hours (36,000) Library management salary parity 39,500 Total 2745.1100.0000 Salaries & Wages 3,575,407 2745.1200.0000 OVERTIME To meet service level/workload commitments 1,310 Total 2745.1200.0000 OVERTIME 1,310 2745.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as 937,721 extended health and dental Benefits for staffing related to Research and Innovation Grant Benefits related to one part time Circulation Assistant position eliminated Benefits related to one part time Senior Information Services Technician position eliminated Benefits related to one part time Support Services Technician position eliminated Benefits related to one full time Manager, Collections position eliminated Benefits related to one full time Coordinator Digital Services position eliminated Benefits related to one full time Assistant II Support Services position eliminated Benefits related to one full time Special Services Librarian position eliminated 348 2,925 (7,018) (10,957) (8,049) (24, 625) (23,230) (18,865) (23,288) City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4120/18 9:51 AM 2018 Budget Benefits related to one part time Human Resources Specialist position eliminated - End date April (3,470) 1,2018 Benefits related to new part time Client Services Associate position 7,891 Benefits related to new part time Senior Circulation Assistant position 7,891 Benefits related to new part time Senior Client Services Associate position 8,049 Benefits related to new full time Information & Support Technician position 19,808 Benefits related to new full time Digital Services Technician position 20,249 Benefits related to two new full tine Collections Librarian positions 41,251 Benefits related to new full time Human Resources Specialist position - Start date April 1, 2018 12,580 Benefits related to conversion of one full time Director of Human Resources position to a full time 1,861 Deputy CEO/Director of Human Resources position (net cost) Benefits related to reduction in Pages hours (800) Benefits related to reduction in Sunday hours (2,700) Benefits related to Library management salary parity 2,500 Total 2745.1400.0000 Employer Contributions 939,724 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff 2,000 Recognition event for volunteers including bursary 1,000 Total 2745.1700.0000 Employee Recog'n & Apprec 3,000 2745.1800.0000 Conferences Ontario Library Association Annual Conference (OLA) 3,000 Other Conferences (PLA, ALA, OALT, COSUGI etc.) 7,000 Total 2745.1800.0000 Conferences 10,000 2745.1900.0000 Uniforms Uniform and Safety apparel for staff 1,300 Total 2745.1900.0000 Uniforms 1,300 2745.2110.0000 Travel Staff and Board travel at City's approved rate Travel costs for seminars and education Total 2745.2110.0000 Travel 2745.2121.0000 Postage Overdue notices Other mail 3,700 2,300 6,000 2,000 800 Total 2745.2121.0000 Postage 2,800 2745.2122.0000 Freight,Express & Cartage Freight, express & cartage 350 Total 2745.2122.0000 Freight,Express & Cartage 350 2745.2131.0000 Cellular Phones Library cell phones 3,100 PPL Connects Project hotspots 8,580 Total 2745.2131.0000 Cellular Phones 11,680 349 City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4/20/18 9:51 AM 2018 Budget 2745.2140.0000 Telephones Voice / Data 21,700 Internet 35,659 Cable 1,427 Total 2745.2140.0000 Telephones 58,786 2745.2210.0000 Advertising Advertising (recreation newsletter, advertisements, job postings) 13,500 Total 2745.2210.0000 Advertising 13,500 2745.2320.0000 Legal Services Expenses Provision for legal counsel 8,000 Total 2745.2320.0000 Legal Services Expenses 8,000 2745.2340.0000 Seminars & Education Staff training based on Staff Development plan 13,500 Legally required staff training 4,000 Total 2745.2340.0000 Seminars & Education 17,500 2745.2365.0000 Purch. Pr./Broch./News Lt Printed brochures, newsletters, signs, banners, etc. 6,000 Total 2745.2365.0000 Purch. Pr./Broth./News Lt 6,000 2745.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for Library activities and property. (Policy 23,918 coverage includes: liability, automobile and property) Total 2745.2370.0000 Insurance Premium 23,918 2745.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2745.2371.0000 Insurance Deductible 2,000 2745.2392.0000 Consulting & Professional , EFAP Program 6,050 Board Education 1,000 Ergonomic assessment 500 Strategic/facilities master plan (67.5% DC funded) 75,000 Consulting for strategic initiatives 10,000 Ability management 3,300 Total 2745.2392.0000 Consulting & Professional 95,850 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Board / Community linkage activities Employee & Board relations, condolence, meeting costs etc. Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2745.2395.0000 Memberships Library Association Memberships Other Miscellaneous memberships Total 2745.2395.0000 Memberships 350 2,500 7,500 10,000 3,680 1,700 5,380 City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4/20/18 9:51 AM 2018 Budget 2745.2399.0000 Outside Agency Services Security Services for Central Library 36,950 Collection Agency Services (partially offset by revenue in acct #1529) 5,000 Rental of storage space for Local History documents 1,500 Central Security Alarm System Service 500 George Ashe - Security System Services 600 Claremont Library --Security System Services 600 Base Hospital Support Defibrillation Program - Central 1,600 Central Library Defibrillator monitoring 200 Total 2745.2399.0000 Outside Agency Services 46,950 2745.2435.0000 Building Repairs & Mainte Central Library Sanitact (6 units) 2,900 George Ashe - Sanitact (1 unit) 320 All Branches Washroom & Janitorial Supplies 5,800 All Branches --Water Testing 800 All Branches --Carpet & Furniture Treatment (CN & GAL) 12,000 All Branches - Bed Bug inspection and treatment 3,300 Contingency (All Sites) 5,000 All Branches --Fire Alarm, Sprinkler & Fire Extinguishers 3,200 Claremont Library - Snow Clearing 3,000 Central Library snow clearing 9,000 George Ashe Snow clearing 3,000 Air handling maintenance (chillers & starters only) 4,000 Fan calibration & adjustment 2,000 Elevator maintenance 4,600 Boiler maintenance 3,000 Garbage disposal 6,288 Diesel generator maintenance 3,000 Main Electrical Switchboard yearly maintenance 1,000 Mech. Systems Water treatment 3,500 Energy Management System "PM" 1,500 Electrical Safety Authority Yearly Inspections 3,200 Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air handling 10,000 George Ashe - HVAC service contingency 1,000 Claremont Library - HVAC service contingency 500 Janitorial staff City (Term employees) 117,225 Backup power for Central library - connection to generator 5,200 Special Cleaning Projects (power washing public washrooms, power cleaning stairs, foyer and 15,000 flooring, cleaning related to major furnishing moves, major cleaning to access areas etc.) Total 2745.2435.0000 Building Repairs & Mainte 229,333 2745.2457.0000 Vehicle -Repair & Maintena 351 City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4/20/18 9:51 AM 2018 Budget City Vehicle #851 assigned for Library Courier use 2,000 Total 2745.2457.0000 Vehicle -Repair & Maintena 2,000 2745.2478.0000 Misc.Equipment Repairs & Network Maintenance - Installation and Cabling 9,000 Copier Maintenance - all branches, partially offset by Revenue Account 1580 34,250 Contingency 3,000 Total 2745.2478.0000 Misc.Equipment Repairs & 46,250 2745.2479.0000 Sfwr/Hdwr Maint Contracts RFID Maintenance Contract (CN & GAL) - Hardware 24,300 ILS Maintenance --Horizon Software and Hardware Support 46,700 ILS Maintenance--BiblioCommons 24,650 Network Maintenance --Domain registrations 200 Open DNS Cloud Security 1,500 Client Access software including anti-virus 2,500 Virtual server licencing 2,500 Demco Sign up software contract (program registration) 2,500 Papercut contract 1,000 Book Club Reservation software 700 Cloudflare 250 Back Blaze offsite backup 360 Greengeeks 200 Impact survey software 175 Online Assistance software 650 Staff Scheduling software 4,100 Summer reading club software 2,000 Misc. software 1,500 Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts 115,785 2745.5300.0000 Stationery & Office Suppl General office supplies 17,500 Computer peripherals 3,000 Total 2745.5300.0000 Stationery & Office Suppl 2745.5303.0000 Circulation Supplies Supplies includes membership cards, printer rolls and related items. Total 2745.5303.0000 Circulation Supplies 2745.5310.0001 Library Mat - 57.14% Includes Non -Capital Materials (Online Products, Digital Collections and Periodicals) Transferred from Capital Materials Total 2745.5310.0001 Library Mat - 57A4% 2745.5320.0000 Program Supplies Programming funds for public programs. Partially offset by donations Total 2745.5320.0000 Program Supplies 352 20,500 5,000 5,000 205,000 20,000 225,000 .27,750 27,750 City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4/20/18 9:51 AM 2018 Budget 2745.5510.0000 Utilities - Water Budget based on 2017 projected actuals and regional water rate increase in 2018 - Central 12,212 Budget based on 2017 projected actuals and regional water rate increase in 2018 - George Ashe 3,053 Total 2745.5510.0000 Utilities - Water 15,265 2745.5520.0000 Utilities - Gas Central, George Ashe and Claremont Libraries - Budget based on projected 2017 actuals 34,911 Total 2745.5520.0000 Utilities - Gas 34,911 2745.5530.0000 Utilities - Hydro Budget based on 2017 projected actuals and rate increase in 2018 243,852 Total 2745.5530.0000 Utilities - Hydro 243,852 2745.5900.0000 Gas, Oil, Tires Fuel: Unleaded 2,846 litres @ $.94/litre 2,675 Oil changes and tires 468 Total 2745.5900.0000 Gas, Oil, Tires 3,143 2745.5902.0000 Supplies & Tools Miscellaneous & Supplies 2,500 Children's Educational Equipment & Supplies 1,000 Total 2745.5902.0000 Supplies & Tools 3,500 2745.5973.0000 Furniture & Fixtures Replacements - public space furniture 12,000 Total 2745.5973.0000 Furniture & Fixtures 12,000 2745.5975.0000 Hardware Replacements Replacement servers Replace ILS servers Replace UPS and power Network core switches & wireless access ports Technology programming equipment Replace staff devices 8,000 9,000 2,000 7,000 6,000 2,000 Total 2745.5975.0000 Hardware Replacements 34,000 Total Expenses 5,857,744 Revenues 1529.0000.0000 FINES - LIBRARY MATLS. Fines, Replacement & Fees etc. Total 1529.0000.0000 FINES - LIBRARY MATLS. 1580.0000.0000 MISC. - PHOTOCOPIES LIB. Photocopying Total 1580.0000.0000 MISC. - PHOTOCOPIES LIB. 1592.2745.0000 Misc - Donations -Library Donation funds from various sources Total 1592.2745.0000 Misc - Donations -Library 353 (100,000) (100,000) (44,000) (44,000) (15,000) (15,000) City of Pickering 2018 Approved Background Information 2745 Libraries Run Date: 4/20/18 9:51 AM 2018 Budget 1623.2745.0000 Ont Grant - Library Household Grant - Province Pay Equity Equalization "down -payment" est. - Prov. Improving Library Digital Services Fund Research and Innovation Grant Service Ontario Total 1623.2745.0000 Ont Grant - Library 1920.2745.0000 Trsf frm RF - Library Library Strategic/Facilities Plan (67.5% DC funded) Total 1920.2745.0000 Trsf frm RF - Library 2745.9916.0000 Vending Machines Based on sales of vending machine products Total 2745.9916.0000 Vending Machines 2745.9933.0000 Rentals - Mtg. Room/Publi • Rental of library meeting and board rooms Total 2745.9933.0000 Rentals - Mtg. Room/Publi 2745.9980.0000 Sponsorships Library Sponsorships (No tax) Total 2745.9980.0000 Sponsorships 2745.9985.0000 Marketing Sponsors Library Marketing Sponsorships (Taxable) Total 2745.9985.0000 Marketing Sponsors 2745.9990.0000 Other Revenue Payphone, book sales, genealogy research, other revenues Total 2745.9990.0000 Other Revenue (97, 833) (8,592) (12,793) (17,557) (1,275) (138, 050) (50,625) (50,625) (2,500) (2,500) (8,500) (8,500) (500) (500) (2,500) (2,500) (3,500) (3,500) Total Revenues (365,175) Net Expenses 5,492,569 354 General Government Expenditure 2111 Mayor, Council & Council Support 2112 Miscellaneous Transactions , 2126 Purchased Services 2126A Corporative Requirements & PR 2134 Provision for Uncollectable Taxes 2135 Property Tax & Vacancy Rebates 2193 Insurance 2194 Insurance - Self Insurance 2195 Grants to Organizations & Individuals 2812 Debenture Debt Charges 2821 Tsfr.to Reserve for Contingency -Elections 2821 Tsfr. to Reserve for Vehicle Replacement 2821 Tsfr. to Dunbarton Pool Reserve 2821 Tsfr. to Dun Beer Arena Reserve 2821 Tsfr. to Complex Central Core Reserve 2821 Tsfr. to Rec Complex Pool Res. 2821 Tsfr. to Rec Complex Arena Res. 2821 Tsfr. to Programs Res. 2821 Tsfr. To Seaton Development Review Res. 2821 Tsfr. To Financial Sys Res. •2821 Tsfr. To New Senior Centre Res. 2821 Tsfr. To Fences Res. 2821 Tsfr. To Minor Buildings Rep. Reserve 2822 Trans. to Reserve Fund - WSIB 2822 Trans to Reserve Fund - Federal Gas Tax 2822 Trans to RF - Stormwater Res. Fund 2822 Trans to Animal Shelter Res Fund 2822 Trans to Roads & Bridges Res Fund 2823 Trans. to Capital Fund Capital Funded From Current Capital Funded From Internal Loans Capital Funded From Debt 2891 City Share of DC Projects 2900 Contingency 2901 Emergency Operational Needs - Capital Without Debt & Int. Loans & Deal Fin. Without Debt & Capital funded front Current The purchase and sale of the Pickering budget as shown above, 2017 Budget Increase (Decrease) :2018:: : Proposed: Budget::: % Change 2018 Budget VS. 2017 $1,003,400 349,800 23,100 551,643 251,800 165,236 207,315 286,280 4,793,282 70,000 1,100, 000 5,000 30,000 27,000 15,000 20,000 18,500 300,000 225,000 75,000 150,000 100,000 525,000 2,697,400 ($15,574) 19,585,000 431,521 260 (49,943) (60,000) 9,279 (7,500) (35,316) 190,166 0 100,000 0 0 0 0 0 0 (300,000) 50,000 175,000 30,000 100,000 85,000 128,448 25,000 25,000 50,000 751,000 149,000 1,319,600 1,911,000 4,210,500 650,000 1,452,613 200,000 126,344 (431, 000) 4,027,470 50,000 (636,389) (50,000) ;:445;944;: ,480;000: 700',000: ;.816;224;: •:'1:50;000:; $23,509,469 $23,726,766 :�$47236;235:; -1.55% NA 123.36% 1.13% -9.05% -23.83% 5.62% -3.62% -12.34% 3.97% 0.00% 9.09% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% -100.00% 22.22% 233.33% 20.00% 100.00% 16.19% 4.76% NA 200.00% 19.84% 9.57% -22.55% 95.65% 7.69% -43.81 % -25.00% 100.92% 17,387,969 16,068,369 20,130,296 37,518,265 20,003,952 36,072,321 Innovation Corridor lands ($19.3 million) is reflected in the 2018 355 1597 0000 0000 1530 1592 1593 POA Revenues Non -Shared P.I.L.S. Linear Properties Rentals Misc•Donations Sale of Equipment 1'599 Other Misc. Transactions Veridian 1910 Tsfr. from Easement Settlement Agree. Res% 1910 Tsfr. from Rate Stabilization Reserve 1910 Tsfr. from Reserve - Contingency 1910 Tsfr. from Reserve - Duffin Heights 1911 Tsfr. from Reserve - Cont. Studies 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges Surplus General Government Revenue 2017 Budget - $33,500 3,705,209 1,527,713 83,580 0 40,000 2;697,400 3,156,138 0 400,000 0 229,416 44,800 165,236 0 0 0 125,000 Increase (Decrease) $0 -37,333 1,992 20,000 0 0 19,860,740 0 0 -400,000 0 -164 49,229 9,279 58,704 0 ;000; 8 9;252•: 74;5,'1;5, : 58;7Q.4 ................... $12,207,992 $19,562,447 % Change 2018 Budget VS. 2017 0.00% -1.01% 0.13% 23.93% 0.00% 0.00% 736.29% 0.00% 0.00% -100.00% 0.00% -0.07% 109.89% 5.62%• . NA 0.00% 160:24% 356 POA Revenues Projected Revenues Non -Departmental Revenues 2017 Increase Budget (Decrease) 33,500 $0 33,500 $0 Durham Region staff have recommended the lower budgeted amount. Linear Properties (CN,CP & Hydro Corridors) Projected Revenues Non -Shared PIL's Projected Revenues * Decrease reflects a lower assessment for the nuclear plants translating into lower estimated revenues. 1,527,713 1,992 1,527,713 1,992 3,705,209 -37,333 3,705,209 ($37,333) *The Province hasn't finalized the Education Rates for 2018 33;5Q0:: $3;667;870:: 357 1530/1591 - Rentals & Misc Income 2017 - 2017 Increase Est. Actual Budget Decrease 1530 - Rentals Cellular. Tower Rentals 0005) Telus - Hwy -7 & Sideline 24 21,313 21,313 0 0006) Rogers- Sideline 34 - North of Whitevale Rd. 22,267 22,200 - 67 0007) Telus - Sideline 16 - North of Old Taunton Rd., 20,000 20,000 0 0009) Public Mobile Retail - Centennial Park 20,000 20,000 0012) Tillings & Brock Rd. 20,000 $83,580 $83,513 $20,067 t; 000 ,0;000, ;20;0:00. I:Q3;58Q;: 358 1593- Sale of Equipment 1593.0001.0000 - Sale of Equipment Miscellaneous equipment sold at Regional auction, and private auctions. 2017 2017 Increase Est. Actuals Budget (Decrease) $72,500 $40,000 $30,500 $40,000 $0 $0 The 2017 estimated actuals reflect the sale and disposal of equipment such as tractors and riding mowers. �:Bicicjet:� 359 1599 - Other Miscellaneous Transactions - Revenue Account 2017 2017 Est. Actuals Budget 1599 Miscellaneous Transactions Increase (Decrease) LAS Rebate Natural.gas Rebate $15,400 $10,000 2016 Rebate was $11,040. Pickering Innovation Corridor Land Sales Anticipated Sales of Various Blocks of land (PIC). 19,295,000 Main Street Improvement Grant • 106,060 Reimbursement for Hydro Merger Business Case Review 71,232 Funded 100% by Veridain Corporation _Smart Cities Challenge 250,000 Funded 100% by the Federal Government Receipt of 2018 Federal Gas Tax Funds 2,697,400 2,697,400 128,448 $2,712,800 $2,697,400 $19,869,740 360 Dividend (41.0%) Extra Dividend Interest on Prom notes Prom Note Desc Revenues From Veridian 2017 2017 'Increase Est. Actuals Budget (Decrease) 1,927,000 1,927,000 0 137,360 1,229,138 1,229,138 $3,293,488. .$3,156,138 Maturity Terms 0 Prom Note Int. Rate Int. Earned Due Dec 31, Veridian Connection (VC) 2018 $7,095,000 6.00% $425,700 Due Dec 31, Veridian Conn Inc (VCI) 2019 ' 17,974,000 4.47% 803,438 Total Notes $25,069,000 361 Reserve Continuing Studies & Consulting. (Gen Gov - 2126.2392) Market Sounding Consulting Exercise Planning & Evaluation Services Duffin Heights Reserve Funding for debt charges for SWMP Transfers From Rate Stabilization Reserve: Transfer isino longer required. Transfers from Reserves 2017 2017 Increase Est. Actual Budget (Decrease) 229,860 300,000 44,800 -44,800 24,330 69,699 229,416 300,000 -164 -300,000 $529,860 $574,216 ($250,935) $323,281 362 1920 - Transfers from Reserve Funds 1) From - Development Charges Reserve Fund . Partial funding for Community Engagement & Employment - 407 Corridor 2) From - Workers' Compensation Reserve Fund This transfer to offset the cost of WSIB related insurance. Total 2017 Est, Actual 2017 Budget Increase01'8::;:.:::; (Decrease) ;:::5'4i.ejget;:;:;: n•Economic $0 0 • $58,704 •::<;:$587©4: $0 $0 . $58,704 ?:::::::::.$:.$8.-,f7.04: $161,442 $161,442 $13,073 ;:;:::;$1:74;515;. $161,442 $161,442 $13,073 ;:;:;:;$174;:5;1;5'; ............... $161,442 $161,442 $71,777:::'' '23 ; j : 363 Salaries & Wages Severance Provision Employer Contributions Conferences Travel Cellular Phones Telephones Recpt, Prom & Sp Events Corporate Initiatives 4/23/2018 10:25 AM 2017 2017 Approved Increase Actual Budget (Decrease) $81,949 7,063 31,528 2,353 15,101 1,227 0 3,600 13,833 $84,759 7,063 23,240 3,500 20,350 1,400 927 15,000 25,000 $156,654 $181,239 $1,356 113 692 0 1,200 0 23 0 0 $3,384 364 1.60% 1.60% 2.98% 0.00% 5.90% 0.00% 2A8% 0.00% 100.00% 1.87% Council Expenditures 2111.1100.0000 Salaries & Wages Base Salaries & Wages Total 2111.1100.0000 Salaries & Wages 2111.1300.0000 Severance Provision Mayor is entitled to one month's salary for each year of service Total 2111.2821.0000 Tsfr to Reserve -Severance 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2111.1400.0000 Employer Contributions 2111.1800.0000 Conferences Provision to attend various conferences Total 2111.1800.0000 Conferences 2111.2110.0000 Travel Car Allowance - $1,350 per month Travel outside GTA (Mileage & parking) Foreign Investment - Delegations Total 2111.2110.0000 Travel 2111.2131.0000 Cellular Phones Smartphone - reimbursement Total 2111.2131.0000 Cellular Phones 2111.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades associated with Mayor's Civic Complex office Total 2111.2140.0000 Telephones 2111.2190.0000 Corporate Initiatives City Corporate initiatives, International Trade events and Town Hall meetings approved by the Mayor Total 2111.2190.0000 Corporate Initiatives 2111.2394.0000 Recpt,Prom. & Sp.Ev,,Gen Public Affairs, Events & General Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 4/23/2018 10:25 AM 365 Total Expenses 22 :::l3ud:get 23;.932: 6 4;;626:: ncil 6 2017 2017 Approved Increase Actuals Budget (Decrease) Salaries & Wages $37,678 $38,850 $620 Severance Provision 2,943 2,943 47 Employer Contributions 15,303 14,960 632 Conferences 1,277 3,000 0 Travel 10,800 11,150 1,200 Cellular Phones 1,343 2,350 0 Telephones 2,112 2,450 61 Council Communication Policy 4,889 10,000 (6,000) Recpt, Prom & Sp Events 1,949 5,000 0 Stationery & Office Supplies 56 750 0 $78,350 $91,453 ($3,440) 1.60% t60% 4.22% 0.00% 10.76% 0.00% 2A9% -60.00% 0.00%, 0.00% • -3.76% 4/23/2018 10:26 AM 366 Council Expenditures 2113.0007.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0007.1100 Salaries & Wages 2113.0007.1300 Severance Provision Councillor is entitled to one month's salary for each year of service starting in their fifth year of office. Total 2113.0007.2821 Tsfr to Reserve - Severance 2113.0007.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0007.1400 Employer Contributions 2113.0007.1800 Conferences Provision to attend various conferences Total 2113.0007.1800 Conferences 2113.0007.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0007.2110 Travel 2113.0007.2131 Cellular Phones Cellular Phone/ Smartphone - reimbursement Total 2113.0007.2131 Cellular Phones 2113.0007.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0007.2140 Telephones 2113.0007.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy (in an Election Year) As per change in Nomination Date from January 1st to May 1st for 2018 Elections (additional pro rated budget) Total 2113.0007.2365 Purch Prnt/Broch/News Ltr 2113.0007.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0007.2394 Recpt, Prom & Sp Events Biclget Expenditures 2113,0007.5300 Stationery & Office Supp General office supplies Total 2113.0007.5300 Stationery & Office Supp Total Expenses :::::Biaidget: 368 Council 2017 2017 Approved Actual Budget Increase (Decrease) Salaries & Wages $37,678 $38,850 $620 Severance Provision 2,943 2,943 47 Employer Contributions 13,338 14,960 632 Conferences 0 3,000 0 Travel 10,800 11,150 1,200 Cellular Phones 1,262 2,800 0 Telephones 858 1,049 26 Council Communication Policy 2,513 10,000 (6,000) Recpt, Prom & Sp Events 1,434 5,000 0 Stationery & Office Supplies 838 750 0 4/23/2018 10:28 AM $71,664 $90,502 ($3,475) 1.60% 1.60% 4.22% 0:00% 10.76% 0.00% 2.48% -60.00% 0.00% 0.00% 369 Council Expenditures 2113.0005.1100 Salaries &.Wages Base Salaries & Wages Per Diem Total 2113.0005.1100 Salaries & Wages 2113.0005.1300 Severance Provision Councillor is entitled to one month's salary for each year of service starting in their fifth year of office. Total 2113.0005.2821 Tsfr to Reserve - Severance 2113.0005.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0005.1400 Employer Contributions 2113.0005.1800 Conferences Provision to attend various conferences Total 2113.0005.1800 Conferences 2113.0005.2110 Travel Car Allowance - $1,000 per month. Travel outside GTA (Mileage & parking) Total 2113.0005.2110 Travel 2113.0005.2131 Cellular Phones Cellular Phone/ Smartphone - reimbursement Total 2113.0005.2131 Cellular Phones 2113.0005.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0005.2140 Telephones 2113.0005.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy (in an Election Year) As per change in Nomination Date from January 1st to May 1st for 2018 Elections (additional pro rated budget) Total 2113.0005.2365 Purch Prnt/Broch/News Ltr 2113.0005.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0005.2394 Recpt, Prom & Sp Events :204$; :�t3ticig:e#; UuUliGi Expenditures 2113.0005.5300 Stationery & Office Supp General office supplies Total 2113.0005.5300 Stationery & Office Supp Total Expenses 371 Council 2017 2017 Approved Increase Actual Budget (Decrease) Salaries & Wages $37,678 $38,850 $620 Severance Provision 2,943 2,943 47 Employer Contributions 15,303 14,960 632 Conferences 0 3,000 0 Travel . 10,800 11,150 1,200 Cellular Phones 550 2,500 0 Telephones 397 1,200 30 Council Communication Policy 6,231 10,000 (6,000) Recpt, Prom & Sp Events 4,237 5,000 0 Stationery & Office Supplies 56 750 0 $78,195 $90,353 ($3,471) 4/23/2018 10:29 AM 372 1.60% 1.60% 4.22% 0.00% 10.76% 0.00% 2.50% -60.00% 0.00% 0.00% -3.84% Council Expenditures 2113.0006.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0006.1100 Salaries & Wages 2113.0006.1300 Severance Provision Councillor is entitled to one month's salary for each year of service starting in their fifth year of office. Total 2113.0006.2821 Tsfr to Reserve - Severance 2113.0006,1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health _ Total 2113.0006.1400 Employer Contributions 2113.0006.1800 Conferences Provision to attend various conferences Total 2113.0006.1800 Conferences 2113,0006.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0006.2110 Travel 2113.0006.2131 Cellular Phones Cellular Phone/ Smartphone - reimbursement Total 2113,0006.2131 Cellular Phones 2113.0006.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0006.2140 Telephones 2113.0006.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy (in an Election Year) As per change in Nomination Date from January 1st to May 1st for 2018 Elections (additional pro rated budget) Total 2113.0006.2365 Purch Prnt/Broch/News Ltr 2113.0006.2394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0006.2394 Recpt, Prom & Sp Events Expenditures 2113.0006.5300 Stationery & Office Supp General office supplies Total 2113.0006.5300 Stationery & Office Supp 374 Total Expenses 6;882 2017 2017 Approved Increase Actual Budget (Decrease) Salaries & Wages $37,678 $38,850 $620 Employer Contributions 12,915 14,960 632 Conferences 0 3,000 0 Travel 10,800 11,150 1,200 Cellular Phones 1,440 1,830 0 Telephones 1,176 1,100 28 Council Communication Policy 4,896 10,000 (6,000) Recpt, Prom & Sp Events 1,307 5,000 0 Stationery & Office Supplies 15 750 0 $70,227 $86,640 ($3,520) 4/23/2018 10:30 AM 375 1.60% 4.22% 0.00% 10.76% 0.00% 2.55% -60.00% 0.00% 0.00% -4.06% Council Total Expenses $83,1220;: ounc Expenditures 2113.0002.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0002.1100 Salaries & Wages 2113.0002.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0002.1400 Employer Contributions 2113.0002.1800 Conferences Provision to attend various conferences Total 2113.0002.1800 Conferences 2113.0002.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0002.2110 Travel 2113.0002.2131 Cellular Phones Cellular Phone/ Smartphone - reimbursement, Total 2113.0002.2131 Cellular Phones 2113.0002.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0002.2140 Telephones 2113.0002.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy (in an Election Year) As per change in Nomination Date from January 1st to May lst for 2018 Elections (additional pro rated budget) Total 2113.0002.2365 Purch Prnt/Broch/News Ltr 2113.0002.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0002.2394 Recpt, Prom & Sp Events 2113.0002.5300 Stationery & Office Supp General office supplies Total 2113.000Z5300 Stationery & Office Supp 3 2017 2017 Approved Increase Actual Budget (Decrease) Salaries & Wages $37,678 $38,850 $620 Employer Contributions 13,338 14,960 632 Conferences 0 3,000 0 Travel 10,800 11,150 1,200 Cellular Phones 969 2,000 0 Telephones 976 1,800 45 Council Communication Policy 237 10,000 (6,000) Recpt, Prom & Sp Events 960 5,000 0 Stationery & Office Supplies 56 750 0 4/23/2018 10:31 AM $65,014 $87,510 ($3,503) 377 1.60% 4.22% 0.00% 10.76% 0.00% 2.50% -60.00% 0.00% 0.00% -4.00% Council City;'of 004.00- c 13 I; Cumming,:City:Caun';:V Backgrou.in Inforimatlo.n: Expenditures 2113.0012.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0012.1100 Salaries & Wages 2113.0012.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0012.1400 Employer Contributions 2113.0012.1800 Conferences Provision to attend various conferences Total 2113.0012.1800 Conferences 2113.0012.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0012.2110 Travel 2113.0012.2131 Cellular Phones Cellular Phone/ Smartphone - reimbursement Total 2113.0012.2131 Cellular Phones 2113.0012.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0012.2140 Telephones 2113.0012.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy (in an Election Year) As per change in Nomination Date from January 1st to May 1st for 2018 Elections (additional pro rated budget) Total 2113.0012.2365 Purch Prnt/Broch/News Ltr 2113.0012.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0012.2394 Recpt, Prom & Sp Events 2113.0012.5300 Stationery & Office Supp General office supplies Total 2113.0012.5300 Stationery & Office Supp 378 Total Expenses icy ; Pic ern oulncillot tt::Bud e 2017 2017 Approved Increase Actual Budget (Decrease) Salaries & Wages $37,678 $38,850 $620 Employer Contributions 10,791 14,960 632 Conferences 371 3,000 0 Travel 10,800 11,150 1,200 Cellular Phones 247 2,000 0 Telephones 709 1,800 45 Council Communication Policy 4,271 10,000 (6,000) Recpt, Prom & Sp Events 684 5,000 0 Stationery & Office Supplies 421 750 0 $65,972 $87,510 ($3,503) 4/23/2018 10:32 AM 379 1.60% 4.22% 0.00% 10.76% 0.00% 2.50% -60.00% 0.00% 0.00% -4.00% Council Expenditures 2113.0013.1100 Salaries & Wages Base Salaries & Wages Per Diem Total 2113.0013.1100 Salaries & Wages. 713 S < Butt, Git�r Court ;Ward 3acKgrountl information 2113.0013.1400 Employer Contributions This item includes mandatory deductions ( CPP, EHT, ) and City provided benefits such as RRSP, dental and extended health Total 2113.0013.1400 Employer Contributions 2113.0013.1800 Conferences Provision to attend various conferences Total 2113.0013.1800 Conferences 2113.0013.2110 Travel Car Allowance - $1,000 per month Travel outside GTA (Mileage & parking) Total 2113.0013.2110 Travel 2113.0013.2131 Cellular Phones Cellular Phone/ Smartphone - reimbursement Total 2113.0013.2131 Cellular Phones 2113.0013.2140 Telephones Reimbursement of expenses for residential land line and Internet services costs Total 2113.0013.2140 Telephones 2113.0013.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy (in an Election Year) As per change in Nomination Date from January 1st to May 1st for 2018 Elections (additional pro rated budget) Total 2113.0013.2365 Purch Prnt/Broch/News Ltr 2113.0013.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0013.2394 Recpt, Prom & Sp Events 2113.0013.5300 Stationery & Office Supp General office supplies Total 2113.0013.5300 Stationery & Office Supp 380 Total Expenses 50 .4,007 Council 2017 2017 Approved Increase Actual Budget (Decrease) Salaries & Wages $196,241 $213,148 ($2,612) Overtime 144 750 0 Employer Contributions 65,962 67,614 166 Travel 57 250 0 Telephones 3,234 5,867 (2,000) Subscription & Publications 1,032 1,060 0 Seminars & Education 796 800 0 Insurance Premium 1,334 1,334. 0 Recpt, Prom & Sp Events 2,581 2,000 0 Memberships 140 270 0 Stationery & Office Supplies 478 1,500 0 $271,999 $294,593 •. ($4,446) 4/23/2018 10:33 AM 381 :C:f7ai�g: -1.23% 0.00% 0.25% 0.00% -34.09% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% -1.51% Council Expenditures 2113.0001.1100 Salaries & Wages Base Salaries & Wages Total 2113.0001.1100 Salaries & Wages 2113.0001.1200 Overtime Overtime Total 2113.0001.1200 Overtime 2113.0001.1400 Employer Contributions, This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and extended health Total 2113.0001.1400 Employer Contributions 2113.0001.2110 Travel Travel - for attendance at meetings, postal runs Total 2113.0001.2110 Travel 2113.0001..2140 Telephones Voice / Data Internet Total 2113.0001.2140 Telephones 2113.0001.2220 Subscriptions & Publicati Municipal World (3) Globe & Mail Toronto Star Total 2113.0001.2220 Subscriptions & Publication 2113.0001.2340 Seminars & Education Educational Assistance - Executive Assistant, Mayor Total 2113.0001.2220 Subscriptions & Publicati 2113.0001.2370 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2113.0001.2370 Insurance Premium 38-2 C;niinril Expenditures 2113.0001.2394 Recpt, Prom & Sp Events Includes provision for early Council Meetings and Special Meetings Total 2113.0001.2394 Recpt, Prom & Sp Events 2113.0001.2395 Memberships Executive Assistant, Mayor Executive Assistant, Council Total 2113.0001.2394 Recpt, Prom & Sp Events 2113.0001.5300 Stationery & Office Supp General office supplies, toners Total 2113.0005.5300 Stationery & Office Supp Total Expenses 90.14'7 383 Council 1599 Expenditure Account - Other Miscellaneous Transactions 1599 Miscellaneous Transactions 2017 2017 Increase Est. Actuals Budget (Decrease) ::20:1:8:•:•: Bifid t:: Pickering Innovation Corridor Land Purchases Anticipated purchase of Blocks of Land (PIC) for future sale Council International Economic Initiative Smart Cities Challenge Funds to be used to develop City's proposal. Funding for the proposal is funded by • the Federal Government. 19, 295, 000 40,000 250,000 $19,585,000 384 :>I:c�ceri ,:13ti'd. ei 2126 - General Government - Purchased Services Account (2126.2392) 2017 Increase Budget (Decrease) Strategic Initiatives (CAO). • $5,000 0 Unanticipated needs (includes integrity 20,000 0 Commissioner). • General Litigation 'Needs. 135,000 0 Community Engagement Strategy. 15,000 -15,000 Development of Public Arts Strategy 15,000 -15,000 Consulting for Grand Esplanade project 100,000 • -100,000 Main Street Improvement Project • 106,060 (Funded 100% - Provincial Government Grant) Community Engagement on Economic Impact & Employment - 407 Corridor (Partially funded by DC's) 150,000 Arbitration Hearings, • 15,000 0 Market Sounding exercise for Grand Esplanade Prj. 24,330 (Funded from Continuing Studies Reserve). Planning& Evaluation Services for Grand Esp. Prj: 69,699 (Funded from Continuing Studies Reserve). • . Peer Review'of Hydro Merger Valuatiop & Bus. Case (Cost is 100% recoverable from Veridian Corporation) Phase 2 - Frenchman's Bay Waterfront Master Consult. 35,000 • 71,232• OMB Appeal - Legal & Consulting resources 150,000 • Previous consulting projects now completed. (Funded from Continuing Studies Reserve). 44,800 -44,800 $349,800. $431,521 385 2126.2394 - Corporate Requirements 2017 2017 • Increase Est. Actuals' Budget (Decrease) AMO Memberships $12,360 $12,100 • $260 Corporate Requirements & Initiatives 5,500 . 10,000 0 CANHC Membership 1,000 1,000 0 0 $18,860 $23,100 $260 i[clget:�: 23;36'0:; 01/02/2018 5:52 PM 386 Council • Property Tax & Charity & Vacancy & Low Income/Persons with Disabilities Rebates 2017 2017 Increase Est. Actual • Budget (Decrease) 2134 - Provision for Reduction in Taxes General Provision $225,000 ($25,000) Anticipated settlement for multi -yr appeals 325,000. -25,000 • Exemption for Claremont Legion 1,600 1,643 . 57 Appeal costs for all years and tax classes 347,000, $348,600 $551,643 ($49,943) 2135 - Charity Property Tax Rebates Registered charities that occupy either $23,300 $26,800 $0 commercial or industrial units can receive a 40% rebate of their . property taxes. $23,300 $26,800 $0 2138 - Vacancy Rebate The vacancy rebate program is'for.properties in the industrial and commercial property tax class. In order to receive a rebate, the property has to be vacant for 90 consecutive days. Rebates for 2017 taxation year $112,000 $150,000 ($40,000). The vacancy application deadline date for 2017 is February 28, 2018. $112,000 $150,000 ($40,000) 2137.3200 Low Income Seniors/Persons with Disabilities Property Tax Grant Seniors over the age of 65 and in receipt of GIS Will qualify for a $300 grant. ODSP receiptients • will also qualify for a $300 grant. $25,700 $75,000 ($20,000) Grant increased from $200 to $300. $25,700 $75,000 ($20,000) • ''.$28;800: 387 388 J/• u d u. i; .9: 2193/2194 2193 - Insurance: - Insurance/Self Insurance 2017 2017 Est, Actual Budget Increase (Decrease) :::2018:::: : ;Biidget::: :;:;$3 ;1... : ; ;142,:370 $31,590 129,852 $31,590 129,852 $555 12,518 2122 Insurance Costs For WSIB Occupational Accident Ins. Excess Indemnity 2194 - Self -Insurance: $161,442 $161,442$13,073 :;:$1;7:4;515: $169,022 22,511 $182,500($7,500) 24,315 0 500 0 `$'1:7,5;OOD ; '' ; 24,:315 :::;:;66p 2122 General Government Excess Liability $50 million User Group Insurance $191,533 $207,315 ($7,500) :;$19.;1u: 388 ............................ raft:Biid.get:;:: 2195 - Grants to Organizations 2017 2018 Funding Request 2570 - Social & Charitable &Other: DWAC Inc. - (Arts programming) 9,000 0 No application was received for 2018. City of Pickering Award - (5) High School students 5,000 5,000 Roadwatch Committee 5,950 5,950 Environmental Stewardship Pickering Prog. Renewal (Yr 1 of 5) 25,000 25,000 New Grandview Childrens Centre (Yr 1 of 4) 20,000 TRCA - Petticoat Creek Facility - Interactive water play area Total Grant Request - $375,000 75,000 75,000 Water Front Regeneration Trust 2,500 2,500 DWAC Foundation 25,000 10,000 Coats for Kids (Knights of Columbus) 3,000 0 No application was received for 2018. Pickering Auxiliary Rescue Association 8,000 5,424 New The Pickering Reading Circle 0 3,000 New The Living City Foundation (TRCA) 0 3,000 New Gingerbread Co-op Nursery School 0 5,000 New The Big Give @ The Gathering Place 0 2,000 New Canadian Federation of University Women Ajax/Pickering 0 1,080 - facility rental cost New The Staff Room - not eligible 0 3,000 Contingency 5,150 5,150 Sub Total $163,600 $171,104 2572 - Senior Citizens: Bus Trips &Other Senior Club Trips & other expenses (excludes restaurant meals) 11,200 11,200 Bay Ridges Seniors Euchre Club - largely facility rental cost 1,000 1,000 PROBUS Club of Pickering 3,850 4,550 South Pickering Seniors Club 5,000 10,000 Total $21,050 $26,750 Recommended: 389 2195 - Grants to Organizations 2017 2018 Funding Request 2712 - Culture & Recreation: Royal Canadian Legion Branch 606 - Easter Parade 3,000 3,000 Grant to CUPE 129 - Christmas Party 500 500 Durham Regional Police Children's Games 1,500 1,500 Access to Recreation 30,000 30,000 Bus Trip Expenses for: Canada Day, Mayor Light Tour, 15,500 15,500 Royal Canadian Legion 606 - Grt request not eligible 9,000 9,000 Whitevale & District Residents Association 2,800 2,800 Youth Initiatives 1,000 1,000 Pickering West Shore Association 5,000 5,000 Claremont & District Association 2,430 3,817 Greenwood Recreation Association 3,000 3,000 Canadian Food Truck Festival 3,000 15,000 Asian Women Skills & Community Develop - facility rental costs 3,000 3,000 Afghan. Canadian Cultural & Education International Organization 2,500 5,000 Claremont &District Lions Club - Grt request not eligible 3,000 9,000 Claremont Winter Carnival 3,000 5,500 Durham Tamil Association (Grant for facility rental cost) 3,000 0 No application was received for 2018. Royal Canadian Legion Branch 483 3,000 0 No application was received for 2018. Seaton Soaker Trail Race 3,000 0 No application was received for 2018. . Pickering Community Concert Band (Grant for facility rental cost) 2,100 0 No application was received for 2018. Pak -Canadian Society of Durham 1,000 0 No application was received for 2018. Richard Scoin (City policy does not allow funding for individuals) 0 500 New Rotary Club Music Festival 0 1,000 New Friday Morning Women's Volleyball - facility rental cost 0 1,878 New Sistah's Place - not eligible 0 3,000 New Sovereignty Status Inc. 0 8,800 New Kitchen Diva 0 3,000 New VON Durham Hospice Services 0 3,000 New . Charles H. Best Diabetes Center - not eligible 0 3,000 New Boys & Girls Club of Durham - not eligible 0 3,000 New PineRidge Arts Council 0 3,000 New Whitevale Arts & Culture Centre 0 2,000 New Pickering Township Historical Society 0 3,000 New Pickering PowerPuffs - facility rental cost 0 360 New Pickering Table Tennis Club - facility rental cost 0 2,026 New Durham Crossover Basketball - incomplete application 0 3,000 Approved at the Executive Budget Meeting of February 15, 2018 Pickering Baseball Association Amberlea Tennis Club Contingency 1,300 1,300 Sub Total $101,630 $154,481 Total $286,280 $352,335 Re'c'dtliiii ndeej: 390 2812 - Annual Charges - 2018 Budget - External Debentures & Internal Loans By Function Property Taxes Funded Debt Civic Complex Fire Services Museum Parks Prop. Maint. Rec. Facilities Library Roads & Sidewalks Roadways -Traffic Opr & Roadside Storm Water System Streetlights Debt Issuance Costs Property Taxes Funded Debt Total Third Party Pickering Soccer Club Reserve/Reserve Funds SWM#4 - Dufffin Heights Development Charges Reserve Fund Opr Ctr DC - New Operations Centre Grand Total Annual Charges Principal . Interest $34,000 484,856 • 38,545 223,120 45,752 972,816 40,502 1,1.43,618 553,711 263,276 25,572 $1,118 111,223 19,806 51,609 1,312 273,239 4,885 227,337 94,282 48,117 10,500 $3,825,768 $843,428 219,000 96,240 204,000 25,252 381,000 • 290,904 $4,044,768 $939,668 391 2821 - Transfers to Reserves 2017 2017 Est. Actual Budget Contingency Reserve G/L 7012' Provide funding for 2018 election. . Vehicle Replacement Reserve G/L 7040 Funding for replacement vehicles that are 1,100,000 1,100,000. 100,000 less than $300,000 for Parks, Roads, By-law Dunbarton Pool Reserve G/L 7032 Provide for the replacement of minor equip. Don Beer Arena G/L 7033 Provide for the replacement of•minor equip. Rec Complex Central Core G/L 7034 Provide for the replacement of minor equip. Rec Complex Pool Res. G/L 7035 ' Provide for the replacement of minor equip. Rec Complex Arena Res. G/L 7036 Provide for the replacement of minor equip. Rec. Prgs. Res. G/L 7031 $70,000• $70,000 Increase (Decrease) Provide for the replacement of minor equip. Seaton Application Reserve Funding for review & work of Seaton appl. . Financial Systems Reserve 7049 New financial sys.: A/P, A/R, GLA Purch. Senior Centre Reserve 7050 Funds for new senior centre Res #185/11 . Fence Reserve 7057 Replace -fences on City property Minor Buildings. Replacement Reserve 7059 Replace old & high operating cost buildings. Total Transfer to Reserves 5,000 5,000 0 30,000 30,000 0 27,000 27,000 0 15;000 15,000 • 0 20,000 20,000 0 18,500 18,500 0 300,000 300,000 -300,000 225,000 225,000 50,000 75,000 75,000 175,000 150,000 150,000 30,000 •100, 000 100,000 100,000 $2,135,500 $2,135,500 $155,000 ;:$2;29.0•,:00:; 392 2822 - Transfer to Reserve Funds 2017 Increase Budget (D'ecrease) 1) To - Federal Gas Tax Reserve Fund G/L 7605.0000.0000 Receipt of Funds July 15th $1,412,924 November 15th 1,412,924 $2,697,400 $128,448 2) To Stormwater Reserve Fund 25,000 The City has x number of storm water management ponds. There is need to undertake pond cleanout and • reconstruction. • 3) To - WSIB Reserve Fund The City self -insures the cost of its WSIB claims as a cost reduction strategy. The City budgets an annual amount to be used to pay existing claims and to purchase specialized insurance products. 450,000 50,000 Fire- Additional transfer to offset higher related WSIB costs. 45,000 20,000 Roads - Additional transfer -to offset higher related WSIB costs. 30,000 • 15,000 4) To - Animal Shelter Reserve Fund Annual provision for construction of a ariimal shelter facility. 5) To - Roads & Bridges Reserve Fund Annual provision for major roads and bridges repair and reconstruction. 25,000 50,000 • 751,000 149,000 Total Transfer Reserve Funds $3,998,400 $437,448 393 Appendix A Reserves and Reserve Funds Overview Reserves and reserve funds receive annual contributions from the current budget to assist with creating a solid financial position to support the City's future cash requirements. Maintaining sufficient balances in reserves and reserve funds is a critical component of a municipality's long-term financial plan as it strengthens its Tong -term financial sustainability, helps to minimize fluctuations in the tax rate and provides funding to sustain infrastructure. Reserves A reserve (Le. Vehicle Replacement Reserve) is an allocation of accumulated net revenue. It has no reference to any specific assets and does not require the physical segregation of money or assets. Reserves are part of the revenue fund and therefore, do not earn interest on their own. Any earnings derived from the investment of reserves' money are reported as revenue in the operating fund. Reserve Funds A reserve fund differs from a reserve in that reserve fund assets are segregated and restricted to meet the purpose of the reserve fund. All interest earnings derived from such investments must form part of the reserve fund. There are two types of reserve funds: Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute or legislation requirements, funds received for special purposes are segregated from the general revenues of the City. Obligatory reserve funds are created solely for the purpose prescribed for them. Non Obligatory Reserve Funds: Funds are segregated from the general revenues of the City, based on Council direction, to finance future expenditures or to provide for a specific contingent liability so that the funds are available as required. 394 Reserves and Reserve Funds • Fund Balance Forecast 2018 -2022 Reserves or Res Funds Projected Balance Dec 31, 2017 2018 Projected Contributions 2018 Planned Draws (Outflows) --2018 Projected Balance Dec 31, 2019 Projected : Contributions 2019 Planned- Draws -- -" (Outflows) Protected Balance Dec 31, 2019 2020 Projected Contributions 2020 Planned Draws (Out0ows)`. Projected Balance Dec 31, 2020 2021 Projected Contributions 2021 Planned Draws . (Outflows) Projected Balance Dec 31, 2021 2022 Projected Contributions Planned Draws (Outflows) Projected Balance Des 31, 2022 Discretionary Reserves 31,944 519,500 390 403,345. 180,000 150,000 14,650,327 513,257 865,293 450,000 561,264 73,185 400,000 1 333,201 100,000 0 36,944 519,500 390 253,345 - 0 180 000 11,630,248 323 492 861,293 300,000 549,764 46,185 400,000 1,295 701 300,000 0- 41,944 519,500 390 453,345 0 180,000 10,450,248 248,492 861,293 300,000 620,264 86,185 400 000 1,258 201 300,000 0 46,944 519,500 390 653,345 0 180,000 9,450,248 298,492 857,293 300,000 490,764 126,185 400,000 1,220,701 300,000 0 51 944 519,500 390390 853,345 0 180,000 8,200 248 98 492 857,293 300,000 561,264 166,185 400,000 1,183 201 300 000 0 56,944 519,500 390 1,053,345 0 180,000 7,200,248 196,492 857,293 300,000 676,764 206,185 400,000 1,145,701 300,000 0 Accessibility Initiatives 5,000 0 5,000 0 5,000 - 0 5,000 0 5,000 0 AIP 0 0 557,000 (557,000) - 557,000 (557,000) 557,000 (557,000) 557.000 (557,000) Easement 0 0 0 0 0 0 0 0 0 Facilities new In 2015 200 000 (350,000) 200,000 0 200,000 0 200 000 0 200,000 0 Land Purchase 0 (180,000) 0 0 0 0 0 0 0 0 Property Fence Line 180,000 (150,000) 180,000 (180 000) 180,000 (180,000) 180 000 (180,000) 180,000 (180,000) Rate Stabilization 500,000 (3,520,079) 600,000 (1,680,000) 500,000 (1,500,000) 500,000 (1,750,000) 500,000 (1,500,000) Replacement of Capital Equipment 500,000 (689,765) 500,000 (575,000) 600,000 (550,000) 700,000 (900,000) 700,000 (600,000) Self Insurance 0 (4,000) 0 0 0 (4,000) 0 0 0 0 Senior Centre 250,000 (400,000) 250,000 (250,000) 250.000 (250,000) 250,000 (250,000) 250.000 (250.000) Surcharges-Prgrms.Pools ,Arenas ,Rec 115,500 (127,000) 115,500 (45,000) 115.500 (245,000) 115,500 (45,000) 115.500 0 Sustainable Initiatives 40,000 (67,000) 40,000 0 40,000 0 40,000 0 40,000 - 0 Working Capital 0 0 0 0 0 0 0 0 0 0 Contingency -Asset Appeals, Misc. . 0 (37,500) 0 (37,500) 0 (37,500) 0 (37,500) 0 (37,500) Minor Buildings Repicm 200,000 0 300,000 (300 000) 300,000 (300,000) 300,000 (300,000) 300 000 (300,000) Tree Replacement 0 0 0 0 0 0 0 0 0 0 Discretionary Reserves Total Non -Discretionary Reserves 20,231,706 288,353 114,321 6,193,312 3,889,593 1,066,638 1,205,844 1,286,343 700,000 190,000 1,990,500 .(5,525,344) 16,696,862 141 906 114,321 4,587,017 3,660,341 141 6$8 919,723 1247343 700 000 312,987 2,647,500 (3,624,500) 15,719,862 211,906 114,321 4,664,277 3 431,000 141,638 668,602 1,071,343 700,000 875,215 2,747,500 (3,623,500) 14,843,862 281,906 114,321 2,668,298 3,202,181 141,638 417,481 1,447,343 700,000 2,001,345 2,847,500 (4,019,500) 13,671,862 351 906 114,321 2,363,239 2,973,547 141,638 166,360 2,174,343 700 000 583,543 2,847,500 (3,424,500) 13,094,862 221,906 114,321 200,000 2,744,913 141,638 0 2,857,343 700,000 3,240,543 Contingency -Election 70,000 (196,447) - 70,000 0 70,000 0 70,000 0 70,000 (200,000) Continuing Studies 100,000 (100,000) 100,000 (100,000) 100,000 (100,000) 100,000 (100,000) 100,000 (100,000) OC City's Share 1.000,000 (2,606,295) 1,000,000 (922,740) 1,000,000 (2,995,979) 1,000,000 (1,305,059) 1,000,000 (3,163,239) Duffins Heights 0 (229,252) 0 (229,341) 0 (228,819) 0 (228,634) 0 (228,634) Financial Systems , 275,000 (1,200,000) 275,000 (275,000) 275,000 (275,000) 275,000 (275,000) 275,000 (275,000) Seaton Dev Review 0 (266,121) 0 (251,121) 0 (251,121) 0 (251,121) 0 (166,360) Vehicle Replacement 1,200,000 (1,239,000) 1,300,000 (1476,000) 1,400,000 (1,024,000) 1,400,000 (673,000) 1,400.000 (717,000) Winter Control 0 0 0 0 0 0 0 0 0 .0 Seaton FIA 300,000 (177,013) 600,000 (37,772) 1,500,000 (373,870) 2,500,000 (3,917,802) 3,000,000 (343,000) Non-Discretlonary Reserves Total Non -Obligatory Reserve Funds 14,914,404 397,445 . 2,945,000 (6,034,128) 11,825,276 3,345,000 (3,291,974) .11,878,302 . 4,345,000 (5,248,789) 10,974,513 175,000 5,345,000 (6,750,616) -.9,568,897 175,000 5,845,000 (5,193,233) 10,220,664. 175,000 Animal Shelter 103,378 0 500,823 175,000 (256,000) 419,823 175,000 (419,823) 175,000 (175,000) 175,000 (175,000) . Capital Works 292,044 2,482 0 294,527 2,503 0 297,030 2,525 0 299,555 2,546 0 302 101 2,568 0 304,669 Comm. Facilities 174,082 1,480 0 175,562 1,492 0 177,054 1,505 0 178,559 1,518 0 180,077 1,531 0 181,608 Men's -Slow Pitch 151,539 1,288 (150,000) 2,827 24 0 2,851 24 0 2,875 24 0 2,900 25 0 2,924 OCIF Grant 56,532 554998 (611,530) 0 870,932 (870,932) 0 870,932 (870,932) 0 0 0 00 0 0 Operations Ctr 14,630,552 0 (7,316,276) 7,315,276 (7,315,276) 0 0 0 0 0 0 0 0 0 0 0 Roads&Bridges- - 251,122 902,135 (1,115,000) 38256 950,325 (750,000) 238,582 1,000336 (1,175,000) 63,918 1046,735 (800,000) - 310 653 1,096,291 (900,000) 506,944 Stormwater Mgmt. • 563,943 229,794 • 0 793737 55,047 0 848,783 80,090 0 928,873 105,133 0 1 034 006 107,676 0 1,141,682 WSIB 3386,980 (5,845) 723,789 (32,000) 4 078 769 743 947 (32,000) 4,790,716 798,426 (32,000) 5,557,142 852,943 (32,000) 6,378,085 907,499 (32,000) 7,253,584 Seaton Infrastructure 5,900 0 55 55,000 0 55,055 60,000 0 115,055 60,000 0 175,055 60,000 0 235,055 Non -Obligatory Reserve Funds Total 19,898,394 Obligatory Reserve Funds 2,525,244 (9,223,806) 13,199,832 (4,461,005) (1,908,932) 6,829,895 2,988,838 (2,497,755) 7,320,978 2,243,900 (1,007,000) 8,557,878 2,350,589 (1,107,000) 9,801,467 Building Permit 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -- 0 Development Charges 23,919,071 5,927,546 6,492,418 36,339,035 6,520,161 (20,707,206) 22,151,990 7,291,508 (14,171,176) 15,272,322 7,675,510 (10.233277) 12,714,556 7.456.245 (12,286,985) 7,883,816 Fed Gas Tax 2,759,670 2.849,306 (4,200,500) 1 408 476 3,500,000 (4,488,100) 420,376 4.000,000 (4,310,775) 109,601 4,000,000 (3,502,655) 606,946 4,000,000 (1,307,000) 3,299,946 Parkland 3,754,247 331,911 (125,000) 3,961,158 533,670 (327,400) 4,167,428 535,423 0 4,702.851 539,974 0 5,242 825 544,564 0 5,787,389 Third Party Cont. 1,182,975 110,055 (275,000) 1.018,030 108,653 (236,125) 890,558 107.570 (405,154) 592,974 105,040 (235.000) 463,014 103,936 (235,000) 331,950 Obligatory Reserve Funds Total 31,615,963 9,218,818 1,891,918 42,726,700 10,662,484 (25,759,631) 27,630,353 11,934.501 (18,887,105) 20,677,748 12,320,525 (13,970,932 19,027,341 12,104,745 (13,828,985) 17,303,101 Reserves & Reserve Funds Grand Total 86,660,468 16,679,563 18,891,360) 84,448,670 12,193,979 (34,584,237) 62,058,412 22,015,839 (30,267,149) 53,817,102 22,756,924 (25,748,048) 50,825,978 23,147,834 (23,553,718) 50,420,095 Project Name Outstanding Borrowed Principal Committed Maturity Balance External Debentures Amount Date December 31, 2017 Storrington Pedestrian Bridge $124,000 2018 $15,000. Addition to Fire Services Headquarters Hall #5 930,000 2018 624,000 Storm Water -Sheppard & Altona. 479,150 2018 58,090 Don Beer Rink 2 & Rec Complex Squash Crt & Aerobics Studio 2,630,000 2018 1,283,000 East Shore Community Centre -West Side, Parking Lot Reconstruction and 220,000 2018 45,712 Drainage Improvements Supply & Delivery of one 41,000 LN GVW Dump Truck - Replace Unit #099 - 190,000 2018 39,478 2002 Freight Liner with 4 ton dump truck with wing plow Renovations and Expanded Washroom Facilities both the Seniors Activity. 240,000 2018 49,868• Centre and the East Shore Community Centre Sidewalk Plow -Purchase trackless sidewalk plow with attachments 148,000 2018 30,752 New Current Model Road Grader • 220,000 2018 45,712 Supply & Delivery of One New 41000 LB.GVW Dump Truck with Snow Plow 190,000 2018 39,478 and Wing 4 -Ton Dump Truck,Sandy Beach Brdge, Bulmer & Reesor Brdg, Old Brock 3,441,850 2018 737,910 Rd & Claremont Rd Reconstruction ,Sheppard Av Reinforced Soil System, Altona Rosebank/Sheppard Roads Reconstruction. Civic Complex Fire Alarm Panel Upgrade 169,000 2019 69,000 One Fire Heavy Rescue Vehicle & Two Pumper Trucks 1,530,000 2020 507,465 Sideline 4 Road Reconstruction 1,107,000 2020 367,167 Comm Fac -Arena & Pool 910,000 2020 301,826 Liverpool Rd Nautical Village Blvd & Streetscape 700,000 2021 241,106 Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard 320,000 2021 136,000 Reconstruction, and Wharf Street Sidewalk Installation• Stormwater Management Facility # 4 and related storm sewer construction, 2,000,000 2021 853,000 and land acquisition on lands north of Third Concession Rd. Roof Reinforcement at East Shore Community Centre Supply & Delivery of One Articulating Front End Loader Supply & Delivery of Seven Fire Vehicles Replacement Expansion and Renovations of the Don Beer Arena Roof Replacements at the Don Beer Arena Rink 1 Browning Ave Storm Sewer Replacement Supply and Delivery of Sweeper Banquet Hall and Washroom Renovations Liverpool Road Reconstruction and Minor Storm Sewer Repair from Ilona Park Road to Krosno Boulevard Supply & Delivery of one new 55 Foot Aerial Quint Fire Truck 680,000 2023 427,366 Urbanization of Third Concession Road and Brock Road to CPR underpass 1,340,000 2026 865,000 (BR -1) & (DH -15) Southview Drive - Road Reconstruction & Urbanization 660,000 2026 598,007 Westshore Neighbourhood -Flood Remediation, Breezy & Vistula Roads 815,000 2026 738,448 Reconstruction Supply & Delivery of One 2013 Smeal Heavy Duty Aerial. Ladder 1,020,000 2026 924,193 Pool Deck Repairs at Dunbarton Indoor Pool 899,000 2026 814,558 Don Beer Arena Roof Replacement 460,000 2026 416,793 AIP: Sixth Concession Rd - Road Reconstruction and Storm Sewer 1,540,000 2027 1,540,000 Replacement, Greenwood Road to Westney Road Indoor Soccer Facility 3,734,000 2029 3,116,000 • Delaney Arena Improvements at the Pickering Recreation Complex 2,249,000 2031 2,115,000 Pickering Civic Complex Roof Repairs 520,000 2032 520,000 Pickering Recreation Complex Roof Repairs 550,000 2032 550,000 Whitevale Bridge 1,400,000 2034 1,245,000 Development Charges - New Operations Centre 9,907,000 2037 9,907,000 Total External Debt Issued $ 31,412,982 150,000 2021 64,000 180,000 2021 144,973 190,000 2021 153,027 1,057,000 2022 561,000 420,000 2022 225,000 174,000 2022 174,000 250,000 2022 250,000 490,000 2023 307,955 495,000 2023 311,097 396 it Of Pickering 1 :Debt Summary Project Name Internal Loans Delaney Arena Improvements Design Shadybrook Park-Amberlea Tennis Court Reconstruction Frenchmans Bay Waterfront MasterPlan Design Brougham By -Pass Streetlight Installation - Brock Road @ Hwy 407 interchange Tools & Equipment only for 55 ft Aerial: Rescue Tools & Fire Hose Frenchman's Bay Harbour Entrance - (Subject to external grant funding and partially funded by Southeast Collector (SEC) enhancements). Federal & Provincial government jointly funding the $7.5M Sidewalks Reconstruction of Waterfront Trail Petticoat Creek Library Reading Garden Enclosure 4 -Ton Dump Truck w Snow Plw & Wing PCL Makerspace Amberlea Creek SWM Museum Oddfellows Hall Kingston Rd/Liverpool Rd-Streetscaping & Accessibility Upgrades Squires Beach Rd. From McKay to Clements Rd AIP Consulting Services for Sandy Beach Road Reconstruction SCBA Replacement- Breathing Apparatus Total Internal Loan Commitments Total Debt Commitments -Dec. 31, 2017 External Debt Approved in Prior Years' Capital Budgets - Still To Be Issued External Debt to be issued by the Region Krosno Creek Culvert Replacements Construction AIP:RU-13 Salem Road - Concession 5 to Hwy 7 - Road Reconstruction • AIP: Westney Road Reconstruction Westney Road - Full Road Reconstruction Abbott Crescent SWM Pond Reconstruction Marksbury Road Outfall Replacement Sub -total Debentures to be issued Internal Loans Approved - Prior Years' Capital Budgets Greenwood Baseball Fencing - Replacement Amberlea Park - Small Diamond Upgrades Whites Road (Seaton) - Streetlights Diesel Back Up Generator Replacement Sub -total Internal Loans to be issued 2018 New Debt (To Be Approved By Council) Development Charges - Senior & Youth Centre New Debt New Loan Sub Total 2018 Debt 397 Borrowed Committed Maturity Amount Date $185,000 2020 147,000 2020 200,000 2020 400,000 2020 150,000 2022 1,500,000 2022 109,000 112,000 234,000 100,000 1,310,000 400,000 135,000 360,000 300,000 288,000 2022 2022 2022 2022 2024 2024 2025 2025 2027 2027 $980,000 2028 1,100, 000 2028 1,550,000 2028 300,000 2028 342,000 2033 171,000 2033 $130,000 2023 100,000 2023 300,000 2028 200,000 2028 $23,250,000 2038 8,237,970 2023-2038 1,480,000 2023-2038 Outstanding Principal Balance December 31, 2017 $113,007 71,996 122,169 208,933 49,226 581,546 109,000 112,000 234,000 100,000 645,360 285,028 80,127 294,850 300,000 288,000 $3,595,241 $35,008,223 $980,000 1,100, 000 1,550,000 300,000 342,000 171,000 $4,443,000 $130,000 100,000 300,000 200,000 $730,000 $23,250,000 8,237,970 1,480,000 $32,967,970