HomeMy WebLinkAboutMarch 27, 2018CGa 0f
DICKERING
Minutes/Meeting Summary
Pickering Museum Advisory Committee
Tuesday, March 27, 2018
7:00 pm
City Hall — Main Committee Room
Attendees: T. Ryce, Supervisor, Cultural Services
V. Plouffe, Manager, Facilities Capital Projects
K. Pyke, Coordinator, Museum Operations
L. Coulter, Pickering Museum Village Advisory Committee
R. Cowan, Pickering Museum Village Advisory Committee
P. Fuselli, Pickering Museum Village Advisory Committee
D. Hudson, Pickering Museum Village Advisory Committee
B. Welsh, Pickering Museum Village Advisory Committee
G. Oakes, Chair, Pickering Museum Village Foundation
Absent: L. Drake, Pickering Museum Village Advisory Committee
G. Lowman, Pickering Museum Village Advisory Committee
P. Savel, Pickering Museum Village Advisory Committee
G. Strange, Pickering Museum Village Advisory Committee
J. De Gennaro, Clerk -Typist (recording secretary)
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1.
Welcome
T. Ryce welcomed the committee, and called the
meeting to order.
2.
Approval of Minutes and Agenda
Motion: That the minutes of the February meeting
be approved as presented.
Moved: P. Fuselli
Seconded: L. Coulter
Carried
Item 5 to be removed from agenda
Motion: That the agenda be approved as amended
Moved: R. Cowan
Seconded: L. Coulter
Carried
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
3.
Review of Action Items
T. Ryce to refer to the work plan already
submitted and review the dates and feedback
from Melissa — Completed.
T. Ryce to discuss with M. Maxwell that
volunteers are added to the recognition
subcommittee and what that job description
would look like. — Completed.
To address sub committees changes to Terms
of Reference, continuity, and sub committees. —
T. Ryce to advise — deferred to April.
2018 Marketing Plan, Sponsorship, Social
Media, and Environics to be presented at April
meeting. Document to be distributed in advance
of the meeting. — scheduled and pending.
Volunteer Recognition Sub-Committee to
research and report back on the recognized
hourly rate for volunteer services — under review;
pending T. Ryce's approval.
S. Blackwood to provide updated City logo to T.
Arvisais — T. Ryce to advise
K. Pyke to follow up with V. Plouffe on
Foundation Funds — Completed
T. Ryce to draft memo to Clerks office. T. Ryce to
advise.
J. De Gennaro to resend the Terms of Reference
to the committee. — Completed
4.
Foundation Report
AGM held last week. Minutes will be forwarded for
the February meeting.
G. Oakes to provide
minutes to T. Ryce.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
5.
Sub Committee Reports
No reports this month.
6.
Review of Approved Budget
V. Plouffe reviewed the capital budget. B. Welsh and
D. Hudson invited to participate/provide comments to
staff for the presentation/scoring of Heritage and
Community Centre proposals.
T. Ryce reviewed the Current Budget, and highlighted
changes (staffing, uniforms, cellular phones/walkies,
receptions and events, signage, maintenance, artifact
repairs and maintenance, special events supplies,
grants, sponsorship).
7.
Sub Committee Re-Alignment
Discussion regarding re-alignment of current and
potential new sub committees occurred; full
conversation to be deferred to April's meeting.
Recommendations for Terms of Reference, role of
Chair and Vice Chair will be presented for
consideration by next committee in following term.
Motion: That the agenda item #7 be tabled to the
month of April with a full committee in attendance.
Moved: R. Cowan
Seconded: B. Welsh
T. Ryce to add to next
month's agenda.
T. Ryce to distribute
comments from G.
Strange.
K. Pyke to distribute
details on possible sub
committees.
8.
2018 Work Plan
T. Ryce distributed a draft work plan for comment and
discussion.
Motion: That the committee approve the 2018 Work
Plan as presented.
Moved: D. Hudson
Seconded: L. Coulter
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
9.
New Business
Event and exhibit in the works to celebrate the life
and works of Bill Lishman as part of Artfest.
May 28 — Civic Awards taking place.
VIV invitations have been mailed.
Members to RSVP to VIV
and are encouraged to
attend.
Meeting Adjourned: 8:35 pm
Copy: Director, Community Services
Clerks
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