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HomeMy WebLinkAboutApril 3, 2018PJCKER1NG 60/ Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski M, Gadzovski J. Yoshida C. Rose S. Booker G. McGregor D. Shields - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasuer - Division Head, Water Resources & Development Services - Deputy Fire Chief - Chief Planner - Manager, Capital Projects '& Infrastructure - Manager, Strategic Initiatives & Sustainability - City Clerk Disclosure of Interest No disclosures of interest were noted. Matters for Consideration Director, Corporate Services & City Solicitor, Report CLK 01-18 2018 Municipal Election Compliance Audit Committee -Terms of Reference 1 DICKERING yo Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Recommendation Moved by Councillor Butt Seconded by Councillor Brenner That the draft Terms of Reference for the 2018 Municipal Election Compliance Audit Committee (the "Terms of Reference") included as Attachment 1 to this Report be approved in accordance with the Municipal Elections Act; 2. That, in accordance with the Terms of Reference, the City Clerk be delegated the authority to recruit and appoint a roster of individuals eligible to serve on the 2018 Municipal Election Compliance. Audit Committee and to appoint three (3) members from the roster to serve as the 2018 Municipal Election Compliance Audit Committee for the City of Pickering if and when an application for a compliance audit is received; and 3. That Council approve the remuneration of the 2018 Municipal Election Compliance Audit Committee members as outlined in the draft Terms of Reference. Carried (Acting) Director, Community Services, Report CS 22-18 Beach Volleyball Court Licence Agreement -Ontario Volleyball Association Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a 5 year term beginning May 1, 2018 and ending September 30, 2022, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. DICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Carried Director, Engineering Services, Report ENG 04-18 Asphalt Resurfacing on Various City Streets -Tender No. T-4-2018 Recommendation Moved by Councillor Cumming Seconded by Councillor Brenner 1. That Tender No. T-4-2018 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,222,267.89 (HST included) be accepted; 2. That the total gross project cost of $1,591,837.00 (HST included), including the tendered amount, a contingency, other associated costs, and an amount of $180,000.00 (net of HST rebate) for the resurfacing of Brookshire Square in accordance with Recommendation 2(h) of Report FIN 03-18 regarding the 2018 Current and Capital Budget and the total net project cost of $1,433,499.00 (net of HST rebate) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost as approved in the 2018 Roads Projects Capital Budget in the amount of $1,433,499.00 by a transfer from the Federal Gas Tax Reserve Fund; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Corporate Services & City Solicitor, Report LEG 04-18 Avis Property Public Parking Lot -Lease Agreement Recommendation Moved by Councillor McLean Seconded by Councillor Cumming /# 01 DICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1. That the lease by the City of approximately 1.44 acres of land at 640 Liverpool Road for use as a public parking lot be approved; That the Mayor and the City Clerk be authorized to execute the Lease Agreement included as Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; That City staff be directed to perform clean-up and grading work on the site, at a cost of not more than $6,000, for the purpose of making the site suitable for use as a public parking lot; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried 5. Director, City Development & CBO, Report PLN 08-18 Driveway Widening Permeable Pavements Recommendation Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report PLN 08-18 regarding driveway widening be received; 2. That Council direct staff to proceed with the following actions: (a) prepare a brochure promoting the use of permeable pavement; (b) communicate the benefits of permeable pavement through the City's website, community page ad, eNewsletters, telephone on -hold messaging, media release, social media, and at sustainability events; (c) revise the City of Pickering Driveway Entrance Application to include driveway widening; (d) revise the 2018 User Fee Schedule to reflect the $100.00 permit fee to widen a driveway; (e) incorporate appropriate maximum driveway width provisions in the Comprehensive Zoning By-law Update Study; DICKERING Executive Committee Meeting Minutes Tuesday, April 3, 2018 2:00 pm Council Chambers Chair: Councillor Pickles (f) investigate opportunities to use permeable pavement for parking areas, sidewalks, multi -use paths and trails when constructing or upgrading City facilities subject to site specific conditions; and 3. That the appropriate City of Pickering staff be authorized to take the necessary actions as indicated in this Report. Carried (IV) Adjournment The meeting adjourned at 2:23 pm.