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HomeMy WebLinkAboutFebruary 26, 2018c4 DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Grant C. Rose J. Halsall F. Jadoon R. Michaud L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - CEO, Library - Chief Planner - Manager, Budgets & Internal Audit - Manager, Economic Development and Strategic Projects - (Acting) Deputy Clerk = Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Disclosure of Interest 1. Councillor McLean declared a conflict of interest with respect to the Community Grants — Pickering Auxiliary Rescue Association and Durham Regional Police Children's Games. Councillor McLean did not take part in the discussion or vote on the matter. C4 60/ P1CKERJ NG Council Meeting Minutes February 26, 2018 7:00 pm Council Chambers 2. Councillor Brenner declared a conflict of interest with respect to the Community Services and Animal Services as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on the matter. (III) Adoption of Minutes Resolution #397/18 Moved by Councillor Brenner Seconded by Councillor Butt In Camera Council Minutes, January 15, 2018 Council Meeting Minutes, January 15, 2018 Executive Committee Minutes, February 5, 2018 Special In Camera Council Meeting, February 5, 2018 Special Council Meeting, February 5, 2018 Executive (Budget) Committee Meeting Minutes, February 15, 2018, as amended. Carried (IV) Delegations Peter Rodrigues Re: Report FIN 03-18 2018 Current and Capital Budgets Peter Rodrigues, 750 Whitevale Road, Pickering, appeared before Council expressing concerns with a lack of community engagement with respect to the 2018 budget discussions. He noted a low number of residents in attendance this year and felt more engagement methods should be made in advance of budget meetings in order for residents to have a better understanding of the budget. He also felt the meeting should be held in a larger location and be recorded as well for public viewing. Mr. Rodrigues also questioned the transportation budget for Mayor and Council, noting he felt this was a large amount in relation to the actual needs of Councillors. He felt a separate recorded vote should be taken on any items that Councillors removed from the budget. 2 (46,/ P1CKER1 NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers (V) Correspondence 1. Corr.64-18 Lon Harnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1 J 7C6 Resolution #398/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 64-18 received from Lon Harnish, Pickering RibFest Chairperson, seeking Council endorsement for Pickering RibFest to be a pet -free event be endorsed. Carried 2. Corr. 65-18 Marisa Carpino Director, Community Services City of Pickering Resolution #399/18 Moved by Councillor Butt Seconded by Councillor Pickles That Corr. 65-18 received from Marisa Carpino, Director, Community Services, seeking Council endorsement for the deaccession of artifacts as proposed by City staff and approved by the Pickering Museum Village Advisory Committee be endorsed. Carried (VI) Committee Reports a) Report EC 2018-02 of the Executive Committee 1. Chief Administrative Officer, Report CAO 02-18 Digital Sign Program -RCC Media to P1CKER1C<NG Council Meeting Minutes February 26, 2018 7:00 pm Council Chambers Council Decision 1. That Council approve the Digital Sign Program for the City of Pickering, as identified in the RCC Media Inc. proposal dated January 4, 2018; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #400/18 Moved by Councillor Brenner Seconded by Councillor Cumming That Report 2018-02 of the Executive Committee meeting held on February 5, 2018 be adopted. Carried (VII) New and Unfinished Business 1. Director, Finance & Treasurer, Report FIN 02-18 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #401/18 Moved by Councillor McLean Seconded by Councillor Brenner It is recommended that Report FIN 02-18 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2018 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 2. Director, Finance & Treasurer, Report FIN 03-18 2018 Current and Capital Budget A brief discussion period ensued. Resolution #402/18 Cdy of P1CKERI NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report FIN 03-18 of the Director, Finance & Treasurer be approved; and, a) That the 2018 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $55,470,105 be approved; b) That the 2018 Gross Current Budget expenditures for City purposes in the amount of $58,182,630 (excluding personnel expenditures) less estimated current revenues of $51,209,579 (City Revenues of $50,169,579 plus $740,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,395,944 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for two additional Fire Fighters, for a total final levy of $62,489,100 being an increase of approximately 2.49% over the 2017 budget, be approved; 2. That the 2018 Capital Budget for the City of Pickering with a Gross Expenditure of $68,352,373 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2018 Capital Budget:. Transfer from Current Fund to Capital Fund $1,395,944 Transfers from Reserves: - Financial Systems (7049) 3,043,203 - Rate Stabilization Reserve (7021) 2,020,079 - City Share Dev. Charges Projects (7022) 2,606,295 - Vehicle Replacement Reserve (7040) 1,239,000 - Capital Replacement Reserve (7001) 689,765 - Senior Centre (7050) 400,000 -Facilities (7055) 350,000 - Land Acquisitions (7047) 180,000 - Fence (7057) 180,000 - Seaton FIA Funding Reserve (7193) 177,013 5 cry „E P1C1<ER➢ NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers - Don Beer Arena Surcharge (7033) 70,000 - Sustainability Initiatives (7053) 67,000 - Rec. Complex Core Surcharge (7034) 47,000 - Dunbarton Pool Surcharge (7032) 10,000 Transfers from Reserve Funds: - Development Charges (7601 to 7630) 31,805,574 - Federal Gas Tax Funds (7505) 3,790,000 - Roads and Bridges (7709) 1,115,000 - OCIF Grant (7711) 611,530 - Third Party Contribution 240,000 - Mens Slow Pitch League (7707) 150,000 - Parkland (7502) 125,000 Debt - 5 yr 190,000 Debt - 10 yr 2,469,500 'Debt - 15 yr 460,000 Debt - 20 yr 5,118,470 Internal Loan - 5 yr 1,130,000 Internal Loan - 10 yr 200,000 Internal Loan — 20 yr 150,000 Donation — Pickering Rouge Canoe Club 50,000 Capital Contingency (2900) 50,000 Federal Grant -Canada Cultural Spaces 450,000 Fund Provincial Grant — TBD 500,000 Provincial Grant - Municipal Greenhouse 472,000 Gas Challenge Fund Sale of Land 6,800,000 Total $68,352,373 That total external debt financed by property taxes of $8,237,970 for the projects identified in the 2018 Capital Budget, and as indicated in this report, in the amount of $190,.000 for a period not to exceed 5 years, $2,469,500 for a period not to exceed 10 years, $460,000 for a period not to exceed 15 years and $5,118,470 for a period not to exceed 20 years be approved; That the internal loans in the amount of $1,480,000 be undertaken at the discretion of the Director, Finance & Treasurer; P1CKER1 NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers d) That projects identified in the 2018 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2018 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the asphalt resurfacing of Brookshire Square (from 180 meters south of Glenanna Road to the North Leg of Gablehurst Crescent), in the amount of $180,000, be added to the 2018 Capital Budget to be funded from the Federal Gas Tax Reserve Fund due to anticipated favourable tender results from the City's 2018 Asphalt Resurfacing program; j) That the City of Pickering High School Award line item under the Grants to Organizations account (2195.2570) be increased by $1,000 to include the Ecole Secondaire Ronald Marion, and this amount be funded from a reduction in the grant contingency budget line item; That Council authorize the change in financing allocations due to the adoption of the 2017 DC Background Study for the following capital projects: P1CKERJ NG -C4 Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Capital Project Description Village Green-Mattamy (5780.1723) 7192 -Seaton Infrastructure Reserve Fund 7193 -Seaton FIA Funding Reserve 7620 RFDC - Parkland Development & Trails Oil Grit Separator (5321.1107) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Oil Grit Separator (5321.1408) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Original Funding Allocation Approval 23.08% 9.23% 67.69% 90.00% 10.00% 72.00% 28.00% Krosno Creek Erosion Control (Multiple Year Project) Krosno Creek (5321.1205) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1502) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1604) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1605) 1702 Debt - 10 Year 7611 RFDC - Stormwater Management 84.00% 16.00% 56.00% 44.00% 56.00% 44.00% 56.00% 44.00% Proposed Funding Allocation 12.50% 0.00% 87.50% 71.65% 28.35% 71.65% 28.35% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; Cdr,/ DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization, Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2018 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2018 final tax rates; That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); That the Council Compensation Policy be revised to reflect the change in the nomination filing date from January 1St to May 1st in an election year, and that the annual budget for Council Communications Policy be increased from $2,000 to $4,000 and that Councillors be allowed to spend an additional $2,000 to be funded from within their individual Councillor budget's and for expenditures to be reimbursed, the delivery of goods and or services shall be completed in full before May 1, 2018; 9 Cdy P1CKERJN Council Meeting Minutes February 26, 2018 7:00 pm Council Chambers That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) Conservation Barn Reconstruction (5744.1602) - $900,000; b) Frenchman's Bay Waterfront Master Plan (Phase 1) (5780.1706) - $900,000; c) Reconstruction of Waterfront Trail (5323.1605) - $150,000; d) Minor Land Purchases (5320.1223) - $95,000. e) Sidewalks & Streetlights (5321.0403) - $117,000 f) Kingston Road — Whites Road section — New Streetlights and Poles (5325.1601) - $200,000 g) Kingston Road — Whites Road intersection (5323.1602) - $150,000 h) Glendale Park & Playground Improvements (5780.1701) - $150,000 i) DH -3 Tillings Road Oversizing (5321.1606) - $273,200 j) Michell Bridge (7001) Rehabilitation construction (5320.1708) - $1,025,000 k) Michell Bridge Rehabilitation (5320.1604) - $650,000 I) Michell Bridge Rehabilitation (5320.1415) - $470,000 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 10 cdy DICKERING Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 12. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b)' Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2018 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 26 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2018; 14. That Public Sector Digest Inc. be awarded the contract to continue the City's Asset Management Planning in the amount of $70,000 subject to receipt of the Federation of Canadian Municipalities Municipal Asset Management Program grant; 15. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 16. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2018 Current budget: a) The Wrecking Yard license fee on page one of the 2018 User Fee Schedule be revised and that the fee be increased to $275 from $250; That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2018 User Fee Schedule; 11 P1CKEIIN Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers That Council approve revising "Schedule A — Fees" of the Sign By-law with the Sign Permit and Sign License fees listed in the 2018 User Fee Schedule. 17.. That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2006) with an effective date of March 1, 2018, from 0.53 cents per kilometre to 0.56 cents per kilometre for the first 5,000 kilometres and $0.49 cents per kilometre for travel beyond 5,000 kilometres; 18. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 19. That Council authorize the write-off property taxes, penalty and interest in the amount of $34,130.00 for Roll Number 1801 030 011 22812; 20. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 21. That Council approve the filing of the following assessment appeals: 1801 020 007 11748 1801 010 019 02321 1801 010 018 02330 1801 010 019 02322 1801 030 020 08790 1801 020 017 01129 1801 010 018 02328 22. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 23. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 24. That the Director, Finance & Treasurer be authorized at his discretion to transfer unused funds received from the Province's Municipal Greenhouse Gas Challenge Fund to the Reserve for Sustainable Initiatives; 12 e4 g DICKERING Council Meeting Minutes February 26, 2018 7:00 pm -Council Chambers 25. That Council approves the following financial goals for the next term of office: a) Reduce the use of five year debt (external and internal) over the term of Council to zero by 2022; b) That non infrastructure levies (excluding Fire staffing) only be considered when the City no longer uses five year debt as a financing source for its annual budgets. 26. That Council amend the Community Grant policy as follows: a) That the recommended grants to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to October 26, 2018 to accommodate the 2019 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; d) That any organization's application shall be deemed as ineligible if the funding request is for the direct or indirect operation of a nursery or daycare school; e) That the Director, Finance & Treasurer be authorized to fund on a one time basis commercial liability insurance costs up to $500.00 for community groups upon confirmation that the policy has been purchased; and f) That Religious organizations may be eligible for funding if their event is open to the general public and the event is located on public or commercial grounds. 27. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 28. That Council approve the transfer of any Veridian dividends exceeding the 2018 dividend budget amount of $1,927,000 to the Roads and Bridges Reserve Fund; 29. That the Main Street Improvement Project Grant in the amount of $106,060 budgeted in General Government Consulting be put on hold and these funds be released based on a future Council approved report outlining.the expenditure plan; 13 Clm ./ PJCKER1 VG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 30. That Council authorize the establishment of the following reserves: a) That a Tennis Court Reserve be established and any unused 2018 funds budgeted under General Government consulting account (2126.2392) OMB Legal Appeal be transferred to this reserve, and that if the funds budgeted in 2019 for OMB Appeal purposes are not required, the remainder of $150,000 be transferred to the Tennis Court reserve and this reserve be used to fund tennis court improvements and reconstruction; b) That Council approve the establishment of the Seaton Financial Impact Agreement Reserve Fund and that the draft by-law attached hereto for the establishment of the reserve fund be enacted; 31. That Council amend the Financial Control Policy to provide the Treasurer the authority during any recess, break or absence of Council to draw from Reserves or Reserve Funds provided that the transfer from Reserves or Reserve Funds does not exceed the lesser of 5% of any particular approved expenditure or $100,000 and a report respecting those approvals is subsequently submitted to Council for information purposes; 32. That Council approve Finance staff applying to the Federation of Canadian Municipalities Municipal Asset Management Program and the City confirms it has budgeted $12,500 as it contribution towards the project and, if the City is successful, these funds are be directed to the following: a) Development of a Strategic Asset Management Policy and Data Governance Policy and Procedures; b) Asset Management Audit; and c) Facilities Data Work and Data Support and Training. 33. That Council approve the 2018 Low Income Seniors & Persons with Disabilities grant amount of $300 per household; 34. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Carried as amended later in the meeting [Refer to following motion] Resolution #403/18 14 c!y,( PJCKER1 NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Moved by Councillor Brenner Seconded by Councillor Cumming That Report FIN 03-18 be amended to include the following as Recommendation 35: That the 2019 Budget Target be set at 2.2% (base budget 2017) excluding special levies and impact of bargaining contracts still to be determined. The main motion was then Carried Unanimously on a recorded vote as amended. Director, Finance & Treasurer, Report FIN 04-18 Ontario Ministry of Housing Development Charges Rebate Program Resolution #404/18 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Report FIN 04-18 regarding the Ontario Ministry of Housing Development Charges Rebate Program be received; 2. That Staff be authorized to prepare and submit an expression of interest to the Minister of Housing indicating the City of Pickering's interest in participating in the Ontario Development Charges Rebate Program; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. (VIII) Notice of Motion Resolution #405/18 Moved by Councillor Brenner Seconded by Councillor Cumming Carried Whereas: public libraries provide safe, inclusive, and vibrant community hubs where residents of all backgrounds are welcome to learn, work, connect, and collaborate; Whereas: the Pickering Public Library actively partners with the community to deliver valued services and contributes to a culture of social good by sharing knowledge and resources; 15 60' PJCKE R Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers Whereas: the Pickering Public Library continues to evolve its services to meet the changing needs of a growing community, including a new generation of residents who think, learn, read, and collaborate in new ways; Whereas: the Pickering Public Library continues to manage public resources with the utmost care and are committed to the sustainability of their services in a context of increased use and reduced resources; Whereas: the Pickering Public Library continues to deliver services that support provincial initiatives, such as poverty reduction, lifelong learning and skill development, local economic development, health literacy, and provides equitable access to provincial government web sites and services; Now Therefore the City of Pickering urges the Province of Ontario to recognize the contribution of local libraries within their communities and to cease the 20 year budget freeze to local public libraries in an acknowledgement to the services they offer to all residents; Now Therefore the City of Pickering urges the Province of Ontario to reinstate adequate and appropriate funding for local public libraries, increasing each year going forward in line with the consumer price index; Now Therefore a copy of this resolution be sent to the Minister of Tourism, Culture, and Sport, the Ontario Minister of Municipal Affairs, the local MPPs, the Association of Municipalities Ontario, the Ontario Library Association, the Federation of Ontario Public Libraries, and the Region of Durham and local area municipalities for endorsement. Carried Unanimously on a Recorded Vote (IX) By-laws 7605/18 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 7606/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 7607/18 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, at 1954 Valley Farm Road, Part of Lot 10, Plan 509, Part 3, 40R-2509, City of Pickering (A 14/11) 16 ata F P1CKERJ NG Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers 7608/18 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Financial Impact Agreement Reserve Fund. Resolution #406/18 Moved by Councillor Pickles Seconded by Councillor Brenner That By-law Nos. 7605/18 through 7608/18 be approved. Carried (VIII) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #407/18 Moved by Councillor Brenner Seconded by Councillor Cumming That Council move In Camera in that the matters to be discussed relate to a proposed or pending acquisition or disposition of land by the municipality or local board, and advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. a) Verbal Update from Chief Administrative Officer Re: Acquisition and Disposal of Lands, Seaton Innovation Corridor Resolution #408/18 Moved by Councillor Brenner Seconded by Councillor Cumming That the recommendation considered at the. Closed Meeting of Council regarding the acquisition and disposal of lands in the Seaton Innovation Corridor, be approved. Carried 17 PICKER1 NG oo/ Council Meeting Minutes February 26, 2018 7:00 pm - Council Chambers (VIII) Other Business 1. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion at the March 12th Council meeting with respect to a lack of connections at the intersections of Taunton Road and Steeles Avenue. 2. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion at the March 12th Council meeting with respect to the Metrolinx car pool lot at the intersection of Highway 407 and Brock Road. (XI) Confirmation By-law By-law Number #7609/18 Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of February 26, 2018. (XII) Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned at 7:30 pm. Dated this 26th day of February, 2018. Carried Carried David Ry 18 en e Michaud (Acting) Deputy Clerk