HomeMy WebLinkAboutMarch 12, 2018CLQ 6/
DICKERING
Council Agenda
Monday, March 12, 2018
Council Chambers
7:00 pm
Anything highlighted denotes an attachment or link. By clicking
the links on the agenda page, you can jump directly to that
section of the agenda. To manoeuver back to the agenda page
use the Ctrl + Home keys simultaneously, or use the "bookmark"
icon to the left of your screen to navigate from one report to the
next.
For information related to accessibility requirements please contact:
Linda Roberts
905.420.4660 extension 2928.
Iroberts@pickering.ca
cta.6
DICKERING
Council Meeting Agenda
Monday, March 12, 2018
Council Chambers
7:00 pm
I) - Invocation
Mayor Ryan will call the meeting to order and lead Council in the saying of the
Invocation.
II) . Disclosure of Interest
1I1) Adoption of Minutes Page
In Camera Council Minutes, February 26, 2018 Under Separate Cover
Council Minutes, February 26, 2018 1-18
Executive Committee Meeting Minutes, March 5, 2018 19-20
Planning & Development Meeting Minutes, March 5, 2018 21-27
IV) Presentations
V) Delegations
VI) Correspondence
Corr. 66-18
VII) Committee Reports
Report 2018-03 of the Executive Committee
Report 2018-02 of the Planning & Development Committee
VIII) Reports — New and Unfinished Business
IX) Motions and Notice of Motions
X) By-laws
XI) Confidential Council — Public Report
XII) Other Business
28
29-31
32-35
36-39.
40-43
For information related to accessibility requirements please contact:
Linda Roberts
905.420.4660 extension 2928
Iroberts@pickering.ca
cdo�
DICKERING
Council Meeting Agenda
Monday, March 12, 2018
Council Chambers
7:00 pm
XIII) Confirmation By-law
XIV) Adjournment
For information related to accessibility requirements please contact:
Linda Roberts
905.420.4660 extension 2928
Iroberts@pickering.ca
CGa o01
P1CKER1 NG
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
R. Holborn
S. Karwowski
C. Grant
C. Rose
J. Halsall
F. Jadoon
R. Michaud
L. Roberts
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- Director, Engineering Services
- Director, Finance & Treasurer
- CEO, Library
- Chief Planner
- Manager, Budgets & Internal Audit
- Manager, Economic Development and Strategic Projects
- (Acting) Deputy Clerk
= Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
1. Councillor McLean declared a conflict of interest with respect to the Community
Grants — Pickering Auxiliary Rescue Association and Durham Regional Police
Children's Games. Councillor McLean did not take part in the discussion or vote
on the matter.
1
1
c4,/
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
2. Councillor Brenner declared a conflict of interest with respect to the Community
Services and Animal Services as he has family members employed in these
areas. Councillor Brenner did not take part in the discussion or vote on the
matter.
(III) Adoption of Minutes
Resolution #397/18
Moved by Councillor Brenner
Seconded by Councillor Butt
In Camera Council Minutes, January 15, 2018
Council Meeting Minutes, January 15, 2018
Executive Committee Minutes, February 5, 2018
Special In Camera Council Meeting, February 5, 2018
Special Council Meeting, February 5, 2018
Executive (Budget) Committee Meeting Minutes, February 15, 2018, as amended.
Carried
(IV) Delegations
Peter Rodrigues
Re: Report FIN 03-18
2018 Current and Capital Budgets
Peter Rodrigues, 750 Whitevale Road, Pickering, appeared before Council
expressing concerns with a lack of community engagement with respect to the 2018
budget discussions. He noted a low number of residents in attendance this year and
felt more engagement methods should be made in advance of budget meetings in
order for residents to have a better understanding of the budget. He also felt the
meeting should be held in a larger location and be recorded as well for public
viewing. Mr. Rodrigues also questioned the transportation budget for Mayor and
Council, noting he felt this was a large amount in relation to the actual needs of
Councillors. He felt a separate recorded vote should be taken on any items that
Councillors removed from the budget.
2
2
ate
PICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
(V) Correspondence
1. Corr.64-18
Lon Harnish
Pickering RibFest Chairperson
255 Huntingwood Drive
Oshawa, ON L1 J 7C6
Resolution #398/18
Moved by Councillor Pickles
Seconded by Councillor Brenner
That Corr. 64-18 received from Lon Harnish, Pickering RibFest Chairperson,
seeking Council endorsement for Pickering RibFest to be a pet -free event be
endorsed.
Carried
2. Corr. 65-18
Marisa Carpino
Director, Community Services
City of Pickering
Resolution #399/18
Moved by Councillor Butt
Seconded by Councillor Pickles
That Corr. 65-18 received from Marisa Carpino, Director, Community Services,
seeking Council endorsement for the deaccession of artifacts as proposed by City
staff and approved by the Pickering Museum Village Advisory Committee be
endorsed.
(VI) Committee Reports
Carried
a) Report EC 2018-02 of the Executive Committee
1. Chief Administrative Officer, Report CAO 02-18
Digital Sign Program
-RCC Media
3
Ct
PICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
Council Decision
1. That Council approve the Digital Sign Program for the City of Pickering, as
identified in the RCC Media Inc. proposal dated January 4, 2018; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Resolution #400/18
Moved by Councillor Brenner
Seconded by Councillor Cumming
That Report 2018-02 of the Executive Committee meeting held on February 5, 2018
be adopted.
Carried
(VII) New and Unfinished Business
1. Director, Finance & Treasurer, Report FIN 02-18
2018 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Resolution #401/18
Moved by Councillor McLean
Seconded by Councillor Brenner
It is recommended that Report FIN 02-18 of the Director, Finance & Treasurer
regarding the exclusion of certain expenses from the 2018 Budget be adopted in
accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act,
2001.
2. Director, Finance & Treasurer, Report FIN 03-18
2018 Current and Capital Budget
A brief discussion period ensued.
Resolution #402/18
4
4
Carried
C44
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
Moved by Councillor McLean
Seconded by Councillor Pickles
1. That Report FIN 03-18 of the Director, Finance & Treasurer be approved; and,
a) That the 2018 Current Budget expenditure for personnel costs,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$55,470,105 be approved;
b) That the 2018 Gross Current Budget expenditures for City purposes in
the amount of $58,182,630 (excluding personnel expenditures) Tess
estimated current revenues of $51,209,579 (City Revenues of
$50,169,579 plus $740,000 for assessment growth plus supplementary
taxes of $300,000) and net transfer from the Rate Stabilization Reserve
of $1,500,000 for City operations be approved;
c) That the Capital from Current expenditure in the amount of $1,395,944
funded from property taxes be approved; and
d) That the total final City levy under paragraphs a), b) and c) above, plus
an additional $150,000 for two additional Fire Fighters, for a total final
levy of $62,489,100 being an increase of approximately 2.49% over the
2017 budget, be approved;
That the 2018 Capital Budget for the City of Pickering with a Gross
Expenditure of $68,352,373 be adopted as presented:
a) That the following capital financing sources be approved as presented
in the 2018 Capital Budget:.
Transfer from Current Fund to Capital Fund $1,395,944
Transfers from Reserves:
- Financial Systems (7049) 3,043,203
- Rate Stabilization Reserve (7021) 2,020,079
- City Share Dev. Charges Projects (7022) 2,606,295
- Vehicle Replacement Reserve (7040) 1,239,000
- Capital Replacement Reserve (7001) 689,765
- Senior Centre (7050) 400,000
- Facilities (7055) 350,000
- Land Acquisitions (7047) 180,000
- Fence (7057) 180,000
- Seaton FIA Funding Reserve (7193) 177,013
5
5
c4
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
- Don Beer Arena Surcharge (7033) 70,000
- Sustainability Initiatives (7053) 67,000
- Rec. Complex Core Surcharge (7034) 47,000
- Dunbarton Pool Surcharge (7032) 10,000
Transfers from Reserve Funds:
- Development Charges (7601 to 7630) 31,805,574
- Federal Gas Tax Funds (7505) 3,790,000
- Roads and Bridges (7709) 1,115,000
- OCIF Grant (7711) 611,530
- Third Party Contribution 240,000
- Mens Slow Pitch League (7707) 150,000
- Parkland (7502) 125,000
Debt - 5 yr 190,000
Debt - 10 yr 2,469,500
Debt - 15 yr 460,000
Debt - 20 yr 5,118,470
Internal Loan - 5 yr 1,130,000
Internal Loan - 10 yr 200,000
Internal Loan — 20 yr 150,000
Donation — Pickering Rouge Canoe Club 50,000
Capital Contingency (2900) 50,000
Federal Grant — Canada Cultural Spaces 450,000
Fund
Provincial Grant — TBD 500,000
Provincial Grant — Municipal Greenhouse 472,000
Gas Challenge Fund
Sale of Land 6,800,000
Total $68,352,373
b) That total external debt financed by property taxes of $8,237,970 for the
projects identified in the 2018 Capital Budget, and as indicated in this
report, in the amount of $190,000 for a period not to exceed 5 years,
$2,469,500 for a period not to exceed 10 years, $460,000 for a period
not to exceed 15 years and $5,118,470 for a period not to exceed 20
years be approved;
c) That the internal loans in the amount of $1,480,000 be undertaken at
the discretion of the Director, Finance & Treasurer;
6
6
cdy,/
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
d) That projects identified in the 2018 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval
of the expenditure and the financing by Council;
e) That any debt repayment, interest or financing provisions contained in
the annual Current Operating Budget not used in the current year's
payments requirements may, at the discretion of the Director, Finance
& Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or
any other amounts to be financed;
f) That all Capital expenditures or portions thereof approved in the 2018
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Director, Finance & Treasurer, be financed through
internal loans, current or capital funds or a combination thereof;
g) That the Director, Finance & Treasurer, be authorized to make draws
from Reserve and Reserve Funds for projects included in the approved
capital budget up to the amount approved;
h) That the asphalt resurfacing of Brookshire Square (from 180 meters
south of Glenanna Road to the North Leg of Gablehurst Crescent), in
the amount of $180,000, be added to the 2018 Capital Budget to be
funded from the Federal Gas Tax Reserve Fund due to anticipated
favourable tender results from the City's 2018 Asphalt Resurfacing
program;
i) That the City of Pickering High School Award line item under the Grants
to Organizations account (2195.2570) be increased by $1,000 to
include the Ecole Secondaire Ronald Marion, and this amount be
funded from a reduction in the grant contingency budget line item;
That Council authorize the change in financing allocations due to the
adoption of the 2017 DC Background Study for the following capital
projects:
j)
7
7
e4
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
Capital Project Description
Village Green-Mattamy (5780.1723)
7192 -Seaton Infrastructure Reserve Fund
7193 -Seaton FIA Funding Reserve
7620 RFDC - Parkland Development & Trails
Oil Grit Separator (5321.1107)
7022- DC City Share Reserve
7611 RFDC - Stormwater Management
Original
Funding Proposed
Allocation Funding
Approval Allocation
.23.08%
9.23%
67.69%
90.00%
10.00%
Oil Grit Separator (5321.1408)
7022- DC City Share Reserve 72.00%
7611 RFDC - Stormwater Management 28.00%
Krosno Creek Erosion Control (Multiple Year Project)
Krosno Creek (5321.1205)
7022- DC City Share Reserve 84.00%
7611 RFDC - Stormwater Management 16.00%
Krosno Creek (5321.1502)
7022- DC City Share Reserve
7611 RFDC - Stormwater Management
Krosno Creek (5321.1604)
7022- DC City Share Reserve
7611 RFDC - Stormwater Management
Krosno Creek (5321.1605)
1702 Debt - 10 Year
7611 RFDC - Stormwater Management
56.00%
44.00%
56.00%
44.00%
56.00%
44.00%
12.50%
0.00%
87.50%
71.65%
28.35%
71.65%
28.35%
52.00%
48.00%
52.00%
48.00%
52.00%
48.00%
52.00%
48.00%
k) That the Director, Finance & Treasurer be authorized at his discretion to
apply any excess funds obtained through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended;
8
8
'dy
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
3. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 25% to the Rate
Stabilization Reserve (7021); 25% to the Capital Equipment Reserve
(7001); 25% to the City Share DC Projects Reserve (7022) and 25% to
the Stormwater Management Reserve Fund (7710);
b) Any surplus funds from the Emergency Operational Capital Needs
Account (2901.0000.0000) to the Facilities Reserve; and
c) The revenue from the sale of used vehicles recorded in account
(1593.0001.0000) to the Vehicle Replacement Reserve (7040);
4. That the Director, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary, to ensure that the budget plan
accommodates any reallocation of 2018 current operating expenditures and
revenues resulting from any reorganization or to accommodate any labour
relations settlements including adjusting the Personnel related accounts and
that any revenue shortfall as a result of a Provincial tax policy change be
adjusted through the 2018 final tax rates;
5. That the Director, Finance & Treasurer be authorized at his discretion to fund
Property Tax Write-offs account (2134.0000.000) that exceed the budget
provision due to assessment appeals that translates into a deficit position for
the corporation and this shortfall be funded from a transfer from the
Assessment Appeal Reserve (7011) and if this reserve is depleted then the
shortfall be funded from the Rate Stabilization Reserve (7021) and that any
shortfall from Payment -in -Lieu Education Share revenue estimates be funded
from a transfer from the Rate Stabilization Reserve (7021);
6. That the Director, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund
over expenditures for approved projects funded from the same source(s);
7. That the Council Compensation Policy be revised to reflect the change in the
nomination filing date from January 1st to May 1st in an election year, and that
the annual budget for Council Communications Policy be increased from
$2,000 to $4,000 and that Councillors be allowed to spend an additional
$2,000 to be funded from within their individual Councillor budget's and for
expenditures to be reimbursed, the delivery of goods and or services shall be
completed in full before May 1, 2018;
9
9
ate 60/
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
8. That the Director, Finance & Treasurer be authorized at his discretion to close
any prior year's capital expenditure accounts and to first apply any excess
funding from property taxes to any over expenditure in other accounts and to
secondly transfer any remaining excess funding back to the original sources of
funds;
9. That Council approve the cancellation of the following approved capital
projects:
a) Conservation Barn Reconstruction (5744.1602) - $900,000;
b) Frenchman's Bay Waterfront Master Plan (Phase 1) (5780.1706) -
$900,000;
c) Reconstruction of Waterfront Trail (5323.1605) - $150,000;
d) Minor Land Purchases (5320.1223) - $95,000.
e) Sidewalks & Streetlights (5321.0403) - $117,000
f) Kingston Road — Whites Road section — New Streetlights and Poles
(5325.1601) - $200,000
g) Kingston Road — Whites Road intersection (5323.1602) - $150,000
h) Glendale Park & Playground Improvements (5780.1701) - $150,000
i) DH -3 Tillings Road Oversizing (5321.1606) - $273,200
j) Michell Bridge (7001) Rehabilitation construction (5320.1708) -
$1,025,000
k) Michell Bridge Rehabilitation (5320.1604) - $650,000
I) Michell Bridge Rehabilitation (5320.1415) - $470,000
10. That the Director, Finance & Treasurer be authorized at his discretion to close
any consulting account expenditure and corresponding revenue source that is
over three years from the original purchase order date of issuance;
11. That the Director, Finance & Treasurer be authorized at his discretion to re-
finance any capital expenditures that failed to meet the Federal Gas Tax
reporting criteria from other sources including transfers of funds from reserves
and reserve funds;
10
10
rig o�
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
12. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less)
currency markets in order to effect United States dollar denominated
expenditures in the Current or Capital Budgets;
b) Sign leases or rental agreements on the City's behalf for the provision
of vehicles or equipment required for temporary use during periods of
equipment breakdown or repair or during periods of increased need
(e.g. inclement weather); and
c) Restate the 2018 Current Operating, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the February 26 Council
meeting; (ii) any reorganization or personnel account changes (salary,
benefits and overtime), (iii) reclassifications that result from salary
increases or negotiated labour settlements; and
d) To process budget transfers during the fiscal year which do not change
the overall approved property tax levy.
13. That Council waive the Purchasing Policy where the estimated vehicle repair
cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle
equipment in 2018;
14. That Public Sector Digest Inc. be awarded the contract to continue the City's
Asset Management Planning in the amount of $70,000 subject to receipt of the
Federation of Canadian Municipalities Municipal Asset Management Program
grant;
15. That the Director, Finance & Treasurer be authorized at his discretion to draw
from the Winter Control Reserve to fund any current budget deficit as a result
of higher than budget winter control costs;
16. That Council pass the attached General Municipal Fees and Charges By-law
and adopt the changed fees for By-law and Animal Services as revised below
and incorporate the user fee schedule into the 2018 Current budget:
a) The Wrecking Yard license fee on page one of the 2018 User Fee
Schedule be revised and that the fee be increased to $275 from $250;
b) That Council approve revising "Schedule B — Fees Payable for Building
Permits" of the Building By-law with the Building Permit fees listed in
the 2018 User Fee Schedule;
11
11
P1CKER1 NG
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
c) That Council approve revising "Schedule A — Fees" of the Sign By-law
with the Sign Permit and Sign License fees listed in the 2018 User Fee
Schedule.
17.. That the Director, Finance & Treasurer be authorized to adjust the per
kilometre travel expense reimbursement rate (last increased in 2006) with an
effective date of March 1, 2018, from 0.53 cents per kilometre to 0.56 cents
per kilometre for the first 5,000 kilometres and $0.49 cents per kilometre for
travel beyond 5,000 kilometres;
18. That Council approve the continuing engagement of the firm of Watson &
Associates Economists Ltd. to be used for Development Charge issues,
financial studies related or in support of the DC Background Study and issues
related to the City, Seaton and/or Duffin Heights;
19. That Council authorize the write-off property taxes, penalty and interest in the
amount of $34,130.00 for Roll Number 1801 030 011 22812;
20. That Council approve the continuing engagement of the following firms: Nixon
Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants to protect the property tax base by defending assessment appeals
through proactive assessment base management;
21. That Council approve the filing of the following assessment appeals:
1801 020 007 11748
1801 010 019 02321
1801 010 018 02330
1801 010 019 02322
1801 030 020 08790
1801 020 017 01129
1801 010 018 02328
22. That the Director, Finance & Treasurer be authorized to initiate any additional
assessment appeals necessary to protect the assessment base of the City;
23. That the Director, Finance & Treasurer be authorized at his discretion to
transfer any green energy rebates and revenue associated with the Claremont
solar roof rental project account (1530.2620.0000) and other incentives and
rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives;
24. That the Director, Finance & Treasurer be authorized at his discretion to
transfer unused funds received from the Province's Municipal Greenhouse
Gas Challenge Fund to the Reserve for Sustainable Initiatives;
12
12
cdy
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
25. That Council approves the following financial goals for the next term of office:
a) Reduce the use of five year debt (external and internal) over the term of
Council to zero by 2022;
b) That non infrastructure levies (excluding Fire staffing) only be
considered when the City no longer uses five year debt as a financing
source for its annual budgets.
26. That Council amend the Community Grant policy as follows:
a) That the recommended grants to Canadian Food Truck Festival
($3,000) be issued after the event;
b) That the grant application deadline date be changed to October 26,
2018 to accommodate the 2019 Budget cycle;
c) That the City be notified in advance of any festival or celebration events
that are sponsored either partially or fully by the City before the grant
payment is released;
d) That any organization's application shall be deemed as ineligible if the
funding request is for the direct or indirect operation of a nursery or
daycare school;
e) That the Director, Finance & Treasurer be authorized to fund on a one
time basis commercial liability insurance costs up to $500.00 for
community groups upon confirmation that the policy has been
purchased; and
f) That Religious organizations may be eligible for funding if their event is
open to the general public and the event is located on public or
commercial grounds.
27. That any unused funds in excess of $1,000 for accessibility capital projects
(6183) be transferred to the Reserve for Accessibility Initiatives;
28. That Council approve the transfer of any Veridian dividends exceeding the
2018 dividend budget amount of $1,927,000 to the Roads and Bridges
Reserve Fund;
29. That the Main Street Improvement Project Grant in the amount of $106,060
budgeted in General Government Consulting be put on hold and these funds
be released based on a future Council approved report outlining.the
expenditure plan;
13
13
Cdy
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
30. That Council authorize the establishment of the following reserves:
a) That a Tennis Court Reserve be established and any unused 2018
funds budgeted under General Government consulting account
(2126.2392) OMB Legal Appeal be transferred to this reserve, and that
if the funds budgeted in 2019 for OMB Appeal purposes are not
required, the remainder of $150,000 be transferred to the Tennis Court
reserve and this reserve be used to fund tennis court improvements
and reconstruction;
b) That Council approve the establishment of the Seaton Financial Impact
Agreement Reserve Fund and that the draft by-law attached hereto for
the establishment of the reserve fund be enacted;
31. That Council amend the Financial Control Policy to provide the Treasurer the
authority during any recess, break or absence of Council to draw from
Reserves or Reserve Funds provided that the transfer from Reserves or
Reserve Funds does not exceed the lesser of 5% of any particular approved
expenditure or $100,000 and a report respecting those approvals is
subsequently submitted to Council for information purposes;
32. That Council approve Finance staff applying to the Federation of Canadian
Municipalities Municipal Asset Management Program and the City confirms it
has budgeted $12,500 as it contribution towards the project and, if the City is
successful, these funds are be directed to the following:
a) Development of a Strategic Asset Management Policy and Data
Governance Policy and Procedures;
b) Asset Management Audit; and
c) Facilities Data Work and Data Support and Training.
33. That Council approve the 2018 Low Income Seniors & Persons with
Disabilities grant amount of $300 per household;
34. That the appropriate City of Pickering officials be authorized take the
necessary actions as indicated in this report.
Resolution #403/18
14
14
Carried as amended later
in the meeting
[Refer to following motion]
City o/
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
Moved by Councillor Brenner
Seconded by Councillor Cumming
That Report FIN 03-18 be amended to include the following as Recommendation 35:
That the 2019 Budget Target be set at 2.2% (base budget 2017) excluding special
levies and impact of bargaining contracts still to be determined.
The main motion was then Carried Unanimously on a recorded vote as amended.
3. Director, Finance & Treasurer, Report FIN 04-18
Ontario Ministry of Housing Development Charges Rebate Program
Resolution #404/18
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Report FIN 04-18 regarding the Ontario Ministry of Housing Development
Charges Rebate Program be received;
2. That Staff be authorized to prepare and submit an expression of interest to the
Minister of Housing indicating the City of Pickering's interest in participating in
the Ontario Development Charges Rebate Program; and
That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
(VIII) Notice of Motion
Resolution #405/18
Moved by Councillor Brenner
Seconded by Councillor Cumming
Carried
Whereas: public libraries provide safe, inclusive, and vibrant community hubs where
residents of all backgrounds are welcome to learn, work, connect, and collaborate;
Whereas: the Pickering Public Library actively partners with the community to deliver valued
services and contributes to a culture of social good by sharing knowledge and resources;
15
15
C460/
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
Whereas: the Pickering Public Library continues to evolve its services to meet the changing
needs of a growing community, including a new generation of residents who think, learn,
read, and collaborate in new ways;
Whereas: the Pickering Public Library continues to manage public resources with the utmost
care and are committed to the sustainability of their services in a context of increased use
and reduced resources;
Whereas: the Pickering Public Library continues to deliver services that support provincial
initiatives, such as poverty reduction, lifelong learning and skill development, local economic
development, health literacy, and provides equitable access to provincial government web
sites and services;
Now Therefore the City of Pickering urges the Province of Ontario to recognize the
contribution of local libraries within their communities and to cease the 20 year budget
freeze to local public libraries in an acknowledgement to the services they offer to all
residents;
Now Therefore the City of Pickering urges the Province of Ontario to reinstate adequate and
appropriate funding for local public libraries, increasing each year going forward in line with
the consumer price index;
Now Therefore a copy of this resolution be sent to the Minister of Tourism, Culture, and
Sport, the Ontario Minister of Municipal Affairs, the local MPPs, the Association of
Municipalities Ontario, the Ontario Library Association, the Federation of Ontario Public
Libraries, and the Region of Durham and local area municipalities for endorsement.
Carried Unanimously on a
Recorded Vote
(IX) By-laws
7605/18 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal
Fees.
7606/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing
Inspectors.
7607/18 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended,
to implement the Official Plan of the City of Pickering, Region of Durham, at
1954 Valley Farm Road, Part of Lot 10, Plan 509, Part 3, 40R-2509, City of
Pickering (A 14/11)
16
16
c4
DICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
7608/18 Being a by-law to provide for the establishment of a Reserve Fund to be
known as the Seaton Financial Impact Agreement Reserve Fund.
Resolution #406/18
Moved by Councillor Pickles
Seconded by Councillor Brenner
That By-law Nos. 7605/18 through 7608/18 be approved.
Carried
(VIII) Confidential Matters
In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution #407/18
Moved by Councillor Brenner
Seconded by Councillor Cumming
That Council move In Camera in that the matters to be discussed relate to a proposed or
pending acquisition or disposition of land by the municipality or local board, and advice that
is subject to solicitor -client privilege, including communications necessary for that purpose.
Carried
General discussion ensued. Refer to the In Camera minutes for further information.
[City Clerk has custody and control of the In Camera minutes].
a) Verbal Update from Chief Administrative Officer
Re: Acquisition and Disposal of Lands, Seaton Innovation Corridor
Resolution #408/18
Moved by Councillor Brenner
Seconded by Councillor Cumming
That the recommendation considered at the. Closed Meeting of Council regarding the
acquisition and disposal of lands in the Seaton Innovation Corridor, be approved.
Carried
17
17
cdy
PICKERING
Council Meeting Minutes
February 26, 2018
7:00 pm - Council Chambers
(VIII) Other Business
Councillor Pickles gave notice that he would be bringing forward a Notice of
Motion at the March 12th Council meeting with respect to a lack of connections at
the intersections of Taunton Road and Steeles Avenue.
2. Councillor Pickles gave notice that he would be bringing forward a Notice of
Motion at the March 12th Council meeting with respect to the Metrolinx car pool lot
at the intersection of Highway 407 and Brock Road.
(XI) Confirmation By-law
By-law Number #7609/18
Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of February 26, 2018.
(XII) Adjournment
Moved by Councillor McLean
Seconded by Councillor Butt
That the meeting be adjourned at 7:30 pm.
Dated this 26th day of February, 2018.
18
18
Carried
Carried
David Ryan, Mayor
Renee Michaud
(Acting) Deputy Clerk
Gdy��
DICKERING
Executive Committee
Meeting Minutes
Monday, March 5, 2018
2:00 pm Council Chambers
Chair: Councillor Cumming
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
R. Holborn
D. Shields
- Chief Administrative Officer
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- Director, Engineering Services
- City Clerk
(1) Disclosure of Interest
No disclosures of interest were noted.
(III) Matters for Consideration
1. Director, Finance & Treasurer, Report FIN 05-18
Statement of the Treasurer Respecting 2017 Remuneration and Expenses
Of Members of Council and Council Appointees to Boards, Agencies and Committees
Recommendation
Moved by Councillor Brenner
Seconded by Councillor McLean
It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer regarding
the Statement of the Treasurer respecting Remuneration and Expenses of Members of
Council and Council Appointees for the year 2017 be received for information.
1
19
DICKERING
Executive Committee
Meeting Minutes
Monday, March 5, 2018
2:00 pm Council Chambers
Chair: Councillor Cumming
(IV) Adjournment
The meeting adjourned at 2:05 pm.
20
2
Carried
Cdy �f
DICKERING
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair: Councillor McLean
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel
P. Bigioni
K. Bentley
C. Rose
D. Shields
N. Surti
J. Brooks
S. Andis
D. Wylie
C. Morrison
L. Roberts
- Chief Administrative Officer
- Director, Corporate Services & City Solicitor
- Director, City Development and Chief Building Officer
- Chief Planner
- City Clerk
- Manager, Development Review & Urban Design
- Manager, Policy & Geomatics
- Principal Planner - Policy
- Principal Planner — Development Review
- Planner
- Committee Coordinator
(1) Disclosure of Interest
No disclosures of interest were noted.
(II) Part "A" Information Reports
Councillor McLean, Chair, gave an outline of the requirements for a Statutory Meeting
under the Planning Act. He outlined the notification process procedures and also noted
that if a person or public body does not make oral or written submissions to the City
before the by-law is passed, that person or public body are not entitled to appeal the
decision of City Council to the Ontario Municipal Board, and may not be entitled to be
added as a party to the hearing unless, in the opinion of the Board, there are
reasonable grounds to do so.
1
21
C4,,/
P1CKER1NG
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair: Councillor McLean
C. Rose, Chief Planner, appeared before the Committee to act as facilitator for the
public portion of the meeting, explaining the process for discussion purposes as well as
the order of speakers.
1 Information Report No. 03-18
Revised Zoning By-law Amendment Application A 11/16(R)
Revised Draft Plan of Condominum Application CP 2016-04(R)
Brock Road Duffins Forest Inc.
Part of Lot 18, Concession 2, now Parts 1 to 12, 40R-28897
(2055 Brock Road)
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above -noted application.
D. Wylie, Principal Planner — Development Review, appeared before the Committee
and with the aid of a Power Point presentation provided an overview of the revised
applications for zoning by-law amendment and draft plan of condominium for 2055
Brock Road. She outlined the location, noting the application is proposing a
condominium development consisting of 59 unit residential condominiums on the
developable portion of the subject lands. All units are proposed to be 3 storeys in
height, approximately 9 metres. She also noted that two vehicular accesses would be
off Usman Road, with a ratio of two parking spaces per dwelling unit, with a total of 16
visitor parking spaces.
Dana Anderson, MHBC Planning, appeared before the Committee on behalf of the
applicant in support of the application, noting this was a carry over from the previous
application for one uniform development application. She also stated that cost sharing
matters would be addressed, as well as technical matters as they continue to work with
staff.
Terry Allen, 1280 Commerce Street, appeared before the Committee, indicating his
confusion with respect to the number of stories as well as height and number of units,
and seeking clarification in this regard. He also noted that current owners in the area
would be paying for the additional infrastructure required. He stated that TRCA should
be more concerned with the floodplain on this application.
Thomas Delzel, 1285 Commerce Court, Pickering, appeared before the Committee,
questioning whether the City had a good working relationship with TRCA, as lands
would be conveyed to TRCA.
2
22
CJy
DICKERING
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair: Councillor McLean
Dana Anderson returned to provide clarification that the proposal was for three stories
with 9 metres in height.
A discussion period ensued with Members seeking clarification with respect to the
following;
• One or two way entrances into the development
• traffic studies being done
• conflicting times with the mosque for parking and construction scheduling
• responsibility for garbage and recycling, whether this would be the City or the
Region of Durham
• would the Accessibility Advisory Committee be reviewing the site plan
applications
• would the units have the capacity to modify for accessibility needs such as
chairlifts
• will units have the ability to achieve sustainability efficiencies prior to construction
in a cost effective way such as being solar ready
• would the parking spaces located in the garages be sufficient in size
(III) Part "B" Planning & Development Reports
1. Director, City Development & CBO, Report PLN 04-18
Request to Establish a Stormwater Management Pond in the City of Pickering
to accommodate Stormwater from Lands in the Town of Whitchurch-Stouffville
Draft Plan of Subdivision 19T(W)-17.001
Zoning By-law Amendment ZBA17.001
11731 10TH Line Development Limited (Fieldgate Developments)
Town of Whitchurch-Stouffville
Discussion period ensued with Members inquiring whether the City would have input on
the stormwater pond and who would assume ownership of the new pond, as well as any
form of controls should the stormwater pond not be maintained.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Brenner
1. That Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law Amendment
Application ZBA 17.001 submitted by Malone Given Parsons and Fieldgate
Developments for lands in the southeast quadrant of the Town of Whitchurch-
3
23
qty
DICKERING
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair: Councillor McLean
Stouffville to facilitate the development of 738 dwelling units, be received for
information and comment;
2. That Pickering Council endorse in principle the proposal for Draft Plan of
Subdivision 19T(W)-17.001 to establish a stormwater management pond within
the geographic boundaries of the City of Pickering for a subdivision in the Town
of Whitchurch-Stouffville, subject to an appropriate agreement between the
Owner of the subdivision lands, the Town of Whitchurch-Stouffville, and the City
of Pickering;
3. That the City of Pickering advise the Town of Whitchurch-Stouffville that it has no
objection to the approval for Draft Plan of Subdivision 19T(W)-17.001, subject to
the imposition of the following condition of draft approval:
"That prior to registration of any part of the plan tributary to a stormwater facility
in the City of Pickering, the Owner of lands subject to Draft Plan of Subdivision
19T(W)-17.001 and the Town of Whitchurch-Stouffville enter into an agreement
with and to the satisfaction of the City of Pickering respecting various matters
including:
a) that the Owner and the Town of Whitchurch-Stouffville indemnify the City
of Pickering with respect to any liability arising from any aspect of locating
the stormwater management pond in Pickering;
b) that the Town of Whitchurch-Stouffville assume the stormwater pond
regardless of whether it owns the lands; and
c) that the Owner provide appropriate financial compensation to the City of
Pickering, including if required, any external legal fees;"
4. That the Chief Administrative Officer, the Director, Corporate Services & City
Solicitor, and the Director, Finance & Treasurer be authorized to negotiate the
agreement and bring it back for Council's approval;
That the Owner of Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law
Amendment Application ZBA 17.001 and the Town of Whitchurch-Stouffville be
advised that they are obliged to ensure that the installation of the stormwater
management pond complies with all relevant planning and development
approvals including the Federal equivalents of satisfactory completion of a Phase
1 Environmental Site Assessment and Phase 2 if required, and cultural and
heritage resource inventories and impact assessments and mitigation if required;
and
4
24
c4
DICKERING
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair: Councillor McLean
6. That a copy of Report PLN 04-18 of the Director, City Development & CBO be
forwarded to the Town of Whitchurch-Stouffville, 11731 10th Line Developments
Limited, Transport Canada, and the Rouge National Urban Park.
Carried
2. Director, City Development & CBO, Report PLN 06-18
Zoning By-law Amendment Application A 09/17
City Initiated
Amendment to Zoning By-law 2511: Maximum Building Height in the
"R3" and "R4" Zones
J. Brooks, Manager, Policy & Geomatics, provided background information on the City
initiated zoning by-law application for maximum building heights. He noted that through
public consultation, concerns were brought forward with respect to infill housing, as
currently there are no height restrictions in place, resulting in some new builds being out
of character in the existing areas. He noted there was a need to fill the gap by bringing
forward this amendment as an interim measure, and stated that through the
consultations it was determined that a 9 metre limit was appropriate.
Members questioned whether this amendment would provide a level of control when
reviewing permit applications. They also questioned how a determination is made on
what is acceptable with minor variance applications.
Llewellyn Pereira, 709 Victory Drive, Pickering, appeared before the Committee
questioning the timeframes for the study as well as community consultations. He also
questioned whether By-law 2511 included any limitations on setbacks, as shadowing
was a main concern, and also inquired about enforcement.
Liz McKinnon, 669 Front Road, Pickering, appeared before the Committee noting her
concerns with resale value of the homes with these height restrictions, as potential
buyers hope to rebuild. She noted that currently there are four homes in the area which
exceed the height restrictions. She also questioned why the height restrictions were
only for specific areas.
Terry Allen, 1280 Commerce Street, appeared before the Committee in support of the 9
metre height restriction, as he is opposed to monster homes. He noted that the height
restriction would not effect the value of the homes, as potential buyers in the area tend
to pay higher prices for tear downs.
Discussion ensued with Members noting concerns over diminished home values, but
more importantly, for those residents remaining in the area, who would be negatively
5
25
Gty og
DICKERING
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair: Councillor McLean
impacted by monster homes. They noted owners still have the ability to attend
Committee of Adjustment in order to obtain a variance.
Staff responded to questions raised regarding the form of the consultations as well as
the timing for the study.
An area resident appeared in support of the recommendation, noting that young
residents will move out of the area due to affordability.
Recommendation
Moved by Councillor Brenner
Seconded by Councillor Cumming
That City initiated Zoning By-law Amendment Application A 09/17 to add maximum
building height provisions for lands zoned "R3" and "R4" within Zoning By-law 2511, as
set out in Appendix I to Report PLN 06-18, be endorsed; and that staff be authorized to
finalize and forward the implementing Zoning By-law Amendment to Council for
enactment.
Carried Unanimously on
A Recorded Vote
Director, City Development & CBO, Report PLN 05-18
Draft Plan of Subdivision Application SP -2017-03
Marshall Homes (Copperfield) Ltd.
Part of Lots 23, 24, 25 and 26, Plan 350
Recommendation
Moved by Councillor Ashe
Seconded by Councillor Butt
That Draft Plan of Subdivision Application SP -2017-03, submitted by Marshall Homes
(Copperfield) Ltd. on lands being Part of Lots 23, 24, 25 and 26, Plan 350, to establish a
residential plan of subdivision consisting. of 7 lots for detached dwellings as shown on
Attachment #3 to Report PLN 05-18 and the implementing conditions of approval as set
out in Appendix I, be endorsed.
6
26
Carried
Cl,
DICKERING
Planning & Development
Committee Meeting Minutes
Monday, March 5, 2018
7:00 pm - Council Chambers
Chair:. Councillor McLean
4. Director, City Development & CBO, Report PLN 07-18
Future Reconfiguration of Pickering Parkway
1331301 Ontario Inc. In Trust
1450 Pickering Parkway
A brief discussion ensued with Members noting concerns with respect to the limitations
on the property with numerous easements and underground infrastructure, and
questioned when work would commence.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That City of Pickering Council supports a future reduction in the Pickering
Parkway right-of-way width to a minimum of 22.0 metres to accommodate a
maximum 7.0 metre widening of Highway 401 into the City's right-of-way, should
the Ministry of Transportation widen Highway 401 in the future and that the City
accepts responsibility for the future reconfiguration of Pickering Parkway and
associated impacts; and
2. That the Site Plan Control Agreement for Site Plan Application S 07/17 contain
provisions obligating the landowner to convey the required 2.0 metre road
widening along the entire frontage of Pickering Parkway to the City, at no cost to
the City, in the event that Highway 401 is widened; and
That a copy of this Report PLN 07-18 and Council's resolution on the matter be
forwarded to appropriate staff at the Ministry of Transportation and 1331301
Ontario Inc.
Carried
(IV) Adjournment
The meeting adjourned at 8:30 pm.
27
DICKERING
Delegations
March 12, 2018
1. Steve Gregoris, Deputy Site Vice President, Pickering Nuclear
Ontario Power Generation
Re: OPG Spring 2018 Update
Jennifer O'Connell
MP Pickering -Uxbridge
Re: Update on Federal Budget 2018
28
C4 6h
DICKERING
March 12, 2018
Correspondence Pages
1. Corr.66-18
Scott Butler
OGRA Policy and Research
Ontario Good Roads Association
22-1525 Cornwall Road
Oakville, ON L6J OB2
Motion to Endorse
31-32
Correspondence received from Scott Butler, OGRA, seeking Council support of
a draft resolution with respect to reforms to the Municipal Class Environmental
Assessment process relating to municipal infrastructure projects.
29
Subject:
OGRA Requests Support for MCEA Process Reform
ORIGIN 1.1
COPi 10: NVAI: g
• POPP . ' IPP'.
oc-r'.(o()-la
TAKE,Pf3. ACTION
. ( \o-i'ior- 4o Enors.e
.i p..r, 4!ra11 61:1.122
FILE • ait ill , lotitO(
Wednesday, January 17, 2018
+b 08.2. •
401wwn :40:- i 472
The Ontario Good Roads Association is seeking reforms to the Municipal Class Environmental
Assessment (MCEA) process. In its current form the MCEA process has made municipal
infrastructure projects longer in duration and more costly. The OGRA .Board of Directors encourages
_ all municipalities in Ontario to adopt the following resolution that calls on the Minister of the
- Environment and Climate Change to accelerate the Application for Review of the MCEA process.
Links to further background information about the Municipal Class Environmental Assessment
process can be found below the resolution.
DRAFT RESOLUTION
Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil
Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class
Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of
Rights Act, 1993 (EBR Act);
And whereas impact studies and public meetings required by the MCEA process often take two
years or more to complete before construction can commence;
And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or
municipal land use planning decisions;
And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has
demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went
from an average of $113,300 to $386,500;
And whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA
process;
And whereas in spite of written commitments made by the Ministry of the Environment between
2013-2015, no action has been taken;
And whereas local projects that do not have the necessary approvals could lose out on the next
intake of Build Canada funding; 30
Therefore be it resolved that City of Pickering requests that the Minister of the Environment and
Climate Change take immediate steps to expedite the response process for Part II Orders or Bump -
Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support changes to better
integrate and harmonize the MCEA process withprocesses defined under the Planning Act;
And further that the Minister of the Environment and Climate Change amend the scope of MCEA
reports and studies to reduce duplication with existing public processes and decisions made under
municipal Official Plans and provincial legislation.
BACKGROUND INFORMATION
The following links provide a comprehensive background of the work that the Municipal Engineers
Association and the Residential and. Civil Construction Alliance of Ontario have done to advance this
issue of MCEA reform.
® October 2017 Correspondence from the Municipal Engineers Association and the Residential
and Civil Construction Alliance of Ontario to the Hon. Chris Ballard, Minister of the.
Environment and Climate Change.
• ReNew Magazine editorial examining the need to review the Municipal Class Environmental
Assessment process
® The Development Approval Roundtable Action Plan, November 2017
® Meeting Notes from the November 29, 2017 Evolution of th.e MCEA Workshop.
® . The MEA Companion Guide for the Municipal Class Environmental Assessment Manual
® Are Ontario's Municipal Class Environmental Assessments Worth the Added Time and Costs?
• The 2014 Edition
If you have any questions or concerns, please contact Scott Butler, OGRA's Manager of Policy and
Research at 289-291-6472 ext. 24 or via email at scott@ogra,org.
Regards,
Scott R. Butler
OGRA, Policy and Research
22 - 1525 Cornwall Road, Oakville, Ontario L6J 0B2
T:3 X89-291-6472 Ext. 24 C: 416-564-4319 www.ogra.org
ciz,
DICKERING
March 12, 2018
Committee Reports
a) Report EC 2018-03 of the Executive Committee Executive Pages
1. Director, Finance & Treasurer, Report FIN 05-18 1-9
Statement of the Treasurer Respecting 2017 Remuneration and Expenses
Of Members of Council and Council Appointees to Boards, Agencies and
Committees
Recommendation
It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer
regarding the Statement of the Treasurer respecting Remuneration and
Expenses of Members of Council and Council Appointees for the year 2017 be
received for information.
32
C<tp 601
DICKERING
March 12, 2018
Committee Reports
b) Report PD 2018-02 of the Planning & Development Committee Pages
1. Director, City Development & CBO, Report PLN 04-18 13-19
Request to Establish a Stormwater Management Pond in the City of Pickering
to accommodate Stormwater from Lands in the Town of Whitchurch-Stouffville
Draft Plan of Subdivision 19T(W)-17.001
Zoning By-law Amendment ZBA17.001
11731 10TH Line Development Limited (Fieldgate Developments)
Town of Whitchurch-Stouffville
Recommendation
1. That Draft Plan of Subdivision 19T(W)-17.001 and Zoning By-law
Amendment Application ZBA 17.001 submitted by Malone Given Parsons
and Fieldgate Developments for lands in the southeast quadrant of the
Town of Whitchurch-Stouffville to facilitate the development of 738
2. That Pickering Council endorse in principle the proposal for Draft Plan of
Subdivision 19T(W)-17.001 to establish a stormwater management pond
within the geographic boundaries of the City of Pickeringfor a subdivision
in the Town of Whitchurch-Stouffville, subject to an appropriate agreement
between the Owner of the subdivision lands, the Town of Whitchurch-
Stouffville, and the City of Pickering;
3. That the City of Pickering advise the Town of Whitchurch-Stouffville that it
has no objection to the approval for Draft Plan of Subdivision 19T(W)-
17.001, subject to the imposition of the following condition of draft
approval:
"That prior to registration of any part of the plan tributary to a stormwater
facility in the City of Pickering, the Owner of lands subject to Draft Plan of
Subdivision 19T(W)-17.001 and the Town of Whitchurch-Stouffville enter
into an agreement with and to the satisfaction of the City of Pickering
respecting various matters including:
a) that the Owner and the Town of Whitchurch-Stouffville indemnify
the City of Pickering with respect to any liability arising from any
aspect of locating the stormwater management pond in Pickering;
b) that the Town of Whitchurch-Stouffville assume the stormwater
pond regardless of whether it owns the lands; and
c) that the Owner provide appropriate financial compensation to the
City of Pickering, including if required, any external legal fees;"
33
4. That the Chief Administrative Officer, the Director, Corporate Services &
City Solicitor, and the Director, Finance & Treasurer be authorized to
negotiate the agreement and bring it back for Council's approval;
5. That the Owner of Draft Plan of Subdivision 19T(W)-17.001 and Zoning
By-law Amendment Application ZBA 17.001 and the Town of Whitchurch-
Stouffville be advised that they are obliged to ensure that the installation of
the stormwater management pond complies with all relevant planning and
development approvals including the Federal equivalents of satisfactory
completion of a Phase 1 Environmental Site Assessment and Phase 2 if
required, and cultural and heritage resource inventories and impact
assessments and mitigation if required; and
6. That a copy of Report PLN 04-18 of the Director, City Development &
CBO be forwarded to the Town of Whitchurch-Stouffville, 11731 10th Line
Developments Limited, Transport Canada, and the Rouge National Urban
Park.
2. Director, City Development & CBO, Report PLN 06-18 20-40
Zoning By-law Amendment Application A 09/17
City Initiated
Amendment to Zoning By-law 2511: Maximum Building Height in the
"R3" and "R4" Zones
Recommendation
That City initiated Zoning By-law Amendment Application A 09/17 to add
maximum building height provisions for lands zoned "R3" and "R4" within Zoning
By-law 2511, as set out in Appendix I to Report PLN 06-18, be endorsed; and
that staff be authorized to finalize and forward the implementing Zoning By-law
Amendment to Council for enactment.
3. Director, City Development & CBO, Report PLN 05-18
Draft Plan of Subdivision Application SP -2017-03
Marshall Homes (Copperfield) Ltd.
Part of Lots 23, 24, 25 and 26, Plan 350
Recommendation
41-61
That Draft Plan of Subdivision Application SP -2017-03, submitted by Marshall
Homes (Copperfield) Ltd. on lands being Part of Lots 23, 24, 25 and 26, Plan
350, to establish a residential plan of subdivision consisting of 7 lots for detached
dwellings as shown on Attachment #3 to Report PLN 05-18 and the
implementing conditions of approval as set out in Appendix 1, be endorsed.
4. Director, City Development & CBO, Report PLN 07-18
Future Reconfiguration of Pickering Parkway
1331301 Ontario Inc. In Trust
1450 Pickering Parkway
34
62-74
Recommendation
That City of Pickering Council supports a future reduction in the Pickering
Parkway right-of-way width to a minimum of 22.0 metres to accommodate
a maximum 7.0 metre widening of Highway 401 into the City's right-of-
way, should the Ministry of Transportation widen Highway 401 in the
future and that the City accepts responsibility for the future reconfiguration
of Pickering Parkway and associated impacts; and
2. That the Site Plan Control Agreement for Site Plan Application S 07/17
contain provisions obligating the landowner to convey the required 2.0
metre road widening along the entire frontage of Pickering Parkway to the
City, at no cost to the City, in the event that Highway 401 is widened; and
3. That a copy of this Report PLN 07-18 and Council's resolution on the
matter be forwarded to appropriate staff at the Ministry of Transportation
and 1331301 Ontario Inc.
35
RGCKERJ
Notice of Motion
a) Community Safety Zones on Local Roads
Moved by Councillor Brenner
Seconded by Councillor McLean
March 12, 2018
Whereas in January 2003, new provincial legislation enabled the City of Pickering to
implement a policy to regulate the installation of community safety zone roads in
specified locations with a goal to target aggressive driving and to improve safety;
Whereas on May 30, 2017, Ontario passed Bill 65, Safer School Zones Act to help
municipalities target unsafe drivers and protect children, seniors, other pedestrians
and cyclists;
Whereas the new Act will allow municipalities to implement and operate automated
speed enforcement (ASE) technology to enforce speeding traffic offences in school
and community safety zones on roads with a speed limit under 80 km/h using an opt -
in approach enabling municipalities to enroll in a red light camera (RLC) program
through a streamlined regulatory approval process;
Whereas municipalities will be able to establish reduced default speed limits (RDSLs)
in urban areas within municipal boundaries/neighbourhoods with speed limit signs
posted at entry and exit points (i.e. perimeter signs);
Now Therefore be it resolved that:
1. City staff conduct a review of the community safety zones policy, specifically in
regards to local roads fronting schools, including a work plan for the
consideration and possible implementation of the options available in Bill 65.
2. And that staff report back no later than June
b) Taunton Road/Steeles Avenue Connection
Moved by Councillor Pickles
Seconded by Councillor Butt
Whereas Taunton Road in the Region of Durham is a 4 lane arterial road east of the
York Durham Line (Regional Road # 30), and Steeles Avenue in the City of Toronto
is a 4 lane arterial road west of the York Durham Line to Beare Road, and a 2 lane
arterial road west of Beare Road to Tapscott Road (east of Markham Road);
36
Whereas the Region of York has completed an Environmental Assessment
(EA) to widen Steeles Avenue from Tapscott Road to Ninth Line (Donald
Cousens Parkway) a distance of approximately 1.5 km, from 2 lanes to 6
lanes, and design work is being undertaken by the City of Toronto;
Whereas the timing of construction of the widening of Steeles Avenue from
Tapscott Road to Ninth Line (Donald Cousens Parkway) is not committed to,
as there are further commitments required between the City of Toronto and the
Region of York and outstanding issues to be resolved before construction can
commence;
Whereas an EA has not commenced to resolve the capacity and safety issues
of the section of Steeles Avenue between Ninth Line (Donald Cousens
Parkway) and Beare Road, a distance of approximately 4.3 km, and this
bottleneck, which currently impacts traffic capacity and safety, will worsen as
development in Seaton progresses;
Whereas the Taunton Road/Steeles Avenue connection has been recognized
as an important transportation corridor, including bus rapid transit, in the
Durham Transportation Master Plan December 2017, the York Region
Transportation Master Plan 2016, and the Metrolinx Regional Transportation
Plan (Big Move 2008); and
Whereas the City of Pickering recently commented on the Metrolinx Draft 2041
Regional Transportation Plan indicating "To facilitate priority bus service in the
Taunton Road/Steeles Avenue corridor, Steeles Avenue will need to be
improved west of Regional Road # 30. It is recommended that Metrolinx take a
lead role in bringing together the various parties (i.e. The City of Toronto, York
Region, and Durham Region) to advance this project in a timely fashion."
Now Therefore The Council of the City of Pickering request that The City of
Toronto, The Region of York, and Metrolinx make the Class Environmental
Assessment to increase capacity and safety on Steeles Avenue between
Beare Road and Ninth Line (Donald Cousens Parkway) a priority in their
capital planning programs;
and that this resolution be forwarded to the City of Toronto, The Regional
Municipality of York, Metrolinx, and the Regional Municipality of Durham.
c) Durham Region Transit Access to Brougham Metrolinx Carpool Lot
Moved by Councillor Pickles
Seconded by Councillor Butt
Whereas Durham Region Transit Route 603 is a new service that provides a
Zink from the Pickering GO station to Uxbridge, along Brock Road;
37
Whereas Route 603 currently does not service the Brougham (Hwy 407 at
Brock Road) Metrolinx carpool lot. Durham Region Transit has installed transit
stops on Brock Road at the carpool lot entrance;
Whereas Durham Region Transit wishes to service the Brougham carpool lot
to connect between its routes and that of. GO Transit to the benefit of all transit
customers;
Whereas at this time, Durham Region Transit is unable to access the carpool
lot as a property access agreement has not been reached. Discussions have
started between Durham Region Transit and Metrolinx and Durham Region
Transit is awaiting a reply from Metrolinx to move forward;
Now therefore the City of Pickering supports Durham Region Transit access
with no fees to the Brougham Metrolinx carpool lot and requests Metrolinx to
reach a mutually acceptable agreement with Durham Region Transit to
implement this;
Now therefore this motion be copied to Metrolinx, Durham Region Transit
Commission, Region of Durham, MPP Tracy MacCharles, and MPP Joe
Dickson.
d) Amendment to Election Sign By-law
Moved by Councillor McLean
Seconded by Councillor .Brenner
Whereas the City's Election Sign By-law 7591/17 was passed on December
11, 2017;
Whereas the said By-law contains an exemption for legitimate business signs;
Whereas the provisions of the By-law related to business signs require
clarification,
Now Therefore be it resolved that Election Sign By-law 7591/17 be amended
as follows:
a) The title of Section 7 is amended to "07 Vehicle Signs and Businesses";
and
b) Section 7.03 is amended by inserting the words "or in any other location"
after the word "vehicle" in the second line.
38
Pickering Museum Village Advisory Committee
Moved by Councillor McLean
Seconded by Councillor Cumming
Whereas in 2013, a pilot project was introduced by the City Clerk in an effort to
increase the effectiveness of the City of Pickering's Advisory Boards and
Committees;
Whereas the pilot project recommended to eliminate the Chair and Vice Chair
positions and replace these positions with staff facilitators who would be more
effective in guiding the members in fulfilling the Committee's mandate;
Whereas the initial pilot project was for a two-year term starting in 2013 and ending in
2014 for four of the current advisory committees and then further adopted by Council
as per the Boards and Advisory Committees Policy, ADM 040 for the 2014-2018 term
of Council for all other advisory boards and committees, including the Pickering
Museum Village Advisory Committee;
Whereas the role of the staff facilitator would eliminate some of the work involved
with preparing agendas and conducting meetings from members who are elected as
Chairs and Vice Chairs, allowing more time to concentrate on the Committee's
mandate, instead of agenda preparation and parliamentary procedures. The intent
was that the staff facilitator would have daily contact with Members of Council and
City staff to move committee mandates along quicker;
Whereas to assist with transparency and community relevance, City staff would work
cooperatively with the Pickering Museum Village Advisory Committee;
Whereas the members of the Pickering Museum Village Advisory Committee have
expressed concerns with the staff facilitator structure currently in place inhibiting the
mandate of the committee;
Now Therefore the members of the Pickering Museum Village Advisory Committee
are recommending that the Chair and Vice Chair roles be re -instated for the next term
of Council starting in December 2018 and ending in November 2022, and that City
staff continue to liaise with the Advisory Board in taking minutes and to coordinate
agendas, correspondence, etc. and;
Now Therefore on behalf of the members of the Pickering Museum Village Advisory
Committee, Council direct the City Clerk to amend the Boards & Advisory
Committees of Council Policy ADM 040 and the Pickering Museum Village Advisory
Committee's Terms of Reference to allow volunteer community members to be
elected as Chair and Vice Chair in order to provide greater autonomy for the
committee members to fulfill their mandate.
39
og
DICKERING
By-laws
March 12, 2018
7610/18 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as
amended to implement the Official Plan of the City of Pickering,
Region of Durham (A 09/17) [Refer to Planning & Development
agenda pages 28 — 30]
7611/18 Being a by-law to amend Schedule A of By-law 7362/14 appointing
Inspectors. (By-law attached)
40
DICKERING
Memo
To: Debbie Shields
City Clerk
From: Kyle Bentley
Director, City Development & CBO
Copy: Not Applicable
Subject: Amend Schedule A of By-law 7362/14 appointing Inspectors
File: L-2000-021
March 6, 2018
As a result of staff changes within the Building Services Section, and pursuant to the Building
Code Act, please be advised that it will be necessary to amend Schedule A of By-law 7362/14 as
attached hereto. The new schedule will reflect the following housekeeping changes:
• Please find an attached schedule A updated noting all of the appointed Building inspectors
If you have any questions, please contact me at extension 2070.
KB:Id
Attachment Schedule A — Appointments
41
The Corporation of the City of Pickering
By-law No. 7611/18
Being a By-law to amend Schedule A of By-law 7362/14
appointing Inspectors
Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O.
1992, chapter 23, the Council of The Corporation of the City of Pickering is responsible for the
enforcement of the Act within the City of Pickering;
Whereas, pursuant to By-law 7362/14, Council appointed a Chief Building Official and such
Inspectors as are necessary for the'enforcement of the Act within the City of Pickering;
Whereas, as a result of recent staff changes, the By-law to appoint these individuals must be
amended to reflect the deletion of an Inspector, and appointment of new Inspectors;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:
Schedule A of By-law 7362/14, as amended, is hereby deleted and replaced with Schedule A
attached hereto.
By-law passed this 12th day of March 2018.
David Ryan, Mayor
Debbie Shields, City Clerk
42
Schedule A
Appointments
Item
Column •
Column
1.
Chief Building Official
Kyle Bentley
2.
Deputy Chief Building Official/Inspector
Carl Kolbe
3.
Deputy Chief Building Official/Inspector
Brenda Yarush
4.
Inspector
Steven Amaral
5.
Inspector
Jeremy Bender
6.
Inspector
Joseph Domanski
7.
Inspector
Adam Fowler
8.
Inspector
Rachelle Gravel
9.
Inspector
Steven Heidebrecht
10.
Inspector
Brian Holmes
11.
Inspector
Andras Szonyi
12.
Inspector
Robert Watson
13.
Inspector
Andy Westcott
43