HomeMy WebLinkAboutJanuary 23, 2018CGa 0f
DICKERING
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Tuesday, January 23, 2018
7:00 pm
Main Committee Room
Attendees: Tanya Ryce, Supervisor, Cultural Services
Vince Plouffe, Manager, Facilities Capital Projects
Katrina Pyke, Coordinator, Museum Programs
Joan De Gennaro, Clerk -Typist (recording secretary)
Don Hudson, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Brian Welsh, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Laura Drake, Pickering Museum Village Advisory Committee
Pamela Fuselli, Pickering Museum Village Advisory Committee
Absent: G. Strange, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Terry Arvisais, Vice Chair, Pickering Museum Village Foundation
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1.
Welcome
T. Ryce welcomed and thanked committee
members in attendance.
T. Ryce provided regrets from G. Strange.
T. Ryce to add review of
action items to agendas
moving forward.
2.
Approval of Agenda & Minutes
Motion: to approve/amend the minutes of
December 19th as written
Moved: P. Savel
Seconded: L. Coulter
Carried
Page 1 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Motion: to approve the agenda as written
Moved: G. Lowman
Seconded: L. Coulter
Carried
3.
Foundation Report
No report as no members present.
4.
Sub-Committee Work Plans
Collections Sub-Committee submitted a work plan.
In March the third committee will be established
and what its role will be and elections will take
place.
It was suggested that the sub committees of the
Pickering Museum Village Advisory Committee be
opened up to include members of the Pickering
Museum Village volunteers group.
T. Ryce to refer to the work
plan already submitted
and review the dates and
feedback from Melissa
Look back to minutes that
reference
recommendations on
committee renewals and
length of service.
T. Ryce to discuss with M.
Maxwell that volunteers
are added to the
recognition subcommittee
and what that job
description would look
like.
To address sub
committees changes to
term of reference,
continuity, and sub
committees.
5.
Approved Policies and Procedures
K. Pyke provided the committee with the Policies
and Procedure package and reviewed.
Page 2 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
6.
Sub-Committee Reports
Volunteer Recognition
G. Lowman reviewed the written report provided to
the committee.
Motion: to endorse the remaining volunteer job
descriptions for Chair, Volunteer Recognition Sub-
Committee, Chair, Collections Sub-Committee,
Volunteer Recognition Sub-Committee members,
and Collections Sub-Committee members.
Moved: G. Lowman
Second: L. Coulter
Carried.
Collections
Motion: to accept the minutes of the Collections
Sub- Committee as part of the Collections January
report.
Moved: P. Savel
Seconded: R. Cowan
Carried
Motion: That the Pickering Museum Village
Advisory Committee approve for accession, the list
of items recommended by the Collections Sub-
Committee in the January report.
Moved: P. Savel
Seconded: L. Drake
Carried
7.
Strategic Plan Update
K. Pyke noted she would like to present the
complete Strategic Plan at the February 27th
meeting.
Send existing terms of
reference policy and
procedure on committees
to all members
electronically.
Printed copies for D.
Hudson, G. Lowman, R.
Cowan, and L. Coulter to
Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
be picked up at City Hall
from A. Slack,
Administrative Assistant
to Director, Community
Services.
In advance of February
27th meeting D. Hudson to
provide comment on
Strategic Plan to K. Pyke
as well as comments on
Policy on Boards &
Committees, and Terms of
Reference to T. Ryce.
8.
PMV Annual Report
K. Pyke distributed the Pickering Museum Village
Annual Report. Committee took time to read and
then a general discussion took place.
Motion: to accept in principal the Pickering
Museum Annual Report and that it be present to
Council.
Moved: P. Savel
Seconded: R. Cowan
Carried
Marketing plan to be
scheduled for the
November meeting every
year.
2018 Marketing Plan,
Sponsorship, Social
Media, and Environics to
be presented at April
meeting. Document to be
distributed in advance of
the meeting.
Volunteer Recognition
Sub -Committee to
research and report back
on the recognized hourly
rate for volunteer services.
9.
Capital Projects Update
V. Plouffe distributed a set of designs for the
reconstruction of the conservation building.
General discussion took place.
A comment from a committee member thanking V.
Plouffe for providing the committee members with
such detailed drawings for review.
Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
V. Plouffe distributed a project chart for the Museum
and reviewed for the committee. General discussion
took place.
10.
Other Business & Adjournment
Presentation to Council will be in March.
VIV — needs a volunteer from this committee to
read names at the event please let G. Lowman or
P. Savel know. L. Coulter offered to read the
names as a representative of this committee
T. Ryce advised that the leve was not approved by
senior management.
Copy of the insurance — has been advised by
finance that this is not something in the terms of
reference for this committee to review and provide
comment on.
Civic Awards — K. Pyke to consider nomination for
Heritage Award.
Motion: to adjourn
Moved: P. Fuselli
Seconded: L. Coulter
Carried
Meeting Adjourned: 9:15 pm
Copy: Director, Community Services
Clerks
Page 5 of 5