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February 26, 2018
CIS 0/ DICKERING Council Agenda Monday, February 26, 2018 Council Chambers 7:00 pm Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928. Iroberts@pickering.ca cdy DICKERING Council Meeting Agenda Monday, February 26, 2018 Council Chambers 7:00 pm 6:30 pm In Camera Council I) II) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. Disclosure of Interest III) Adoption of Minutes IV) V) VI) IX) In Camera Council Minutes, January 15, 2018 Council Minutes, January 15, 2018 Executive Committee Meeting Minutes, February 5, 2018 Special In Camera Council Meeting, February 5, 2018 Special Council Meeting, February 5, 2018 Executive (Budget) Committee Meeting Minutes, February 15, 2018 Presentations Delegations Correspondence Corr. 64-18 Corr. 65-18 Committee Reports Report 2018-02 of the Executive Committee Reports — New and Unfinished Business Report FIN 02-18 Report FIN 03-18 Report FIN 04-18 Motions and Notice of Motions Page Under Separate Cover 1-16 17-19 Under Separate Cover 20-22 23-36 37 38-45 46 47-154 155 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering.ca Cdp Ol! PICKERING Council Meeting Agenda Monday, February 26, 2018 Council Chambers 7:00 pm X) By-laws XI) Confidential Council — Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment 156-168 For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts@pickering. ca CI" 06 DICKERING Council Meeting Agenda Monday, February 26, 2018 Council Chambers 7:00 pm 6:30 pm In Camera Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes IV) V) VI) IX) In Camera Council Minutes, January 15, 2018 Council Minutes, January 15, 2018 Executive Committee Meeting Minutes, February 5, 2018 Special In Camera Council Meeting, February 5, 2018 Special Council Meeting, February 5, 2018 Executive (Budget) Committee Meeting Minutes, February 15, 2018 Presentations Delegations Correspondence Corr. 64-18 Corr. 65-18 Committee Reports Report 2018-02 of the Executive Committee Reports — New and Unfinished Business Report FIN Report FIN Report FIN Motions and Notice of Motions Page Under Separate Cover 1-16 17-19 Under Separate Cover 20-22 23-36 37 38-45 46 47-154 155 For information related to accessibility requirements please contact: Linda Roberts 905A20.4660 extension 2928 Iroberts©pickering.ca CCS �f DICKERING Council Meeting Agenda Monday, February 26, 2018 Council Chambers 7:00 pm X) By-laws XI) Confidential Council — Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment 156-168 For information related to accessibility requirements please contact: Linda Roberts 905A20.4660 extension 2928 Iroberts@pickering.ca c44 DICKERING Council Meeting Minutes January 15, 2018 7:00 pm Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent B. McLean Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski D. Shields J. Yoshida J. Morris R. Michaud - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - City Clerk - Deputy Fire Chief - Manager, Facility & Programs Administration - (Acting) Deputy Clerk (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption of Minutes Resolution #386/18 Moved by Councillor Brenner Seconded by Councillor Pickles 1 1 Gf DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Council Meeting Minutes, December 11, 2017 Executive Committee Minutes, January 8, 2018 Planning & Development Committee Minutes, January 8, 2018 Carried (IV) Delegations 1. Susan deRyk, Executive Vice President Mark Murphy, Senior Director, Capital Planning & Development Lakeridge Health Master Planing & Stakeholder Engagement Susan deRyk appeared before Council and with the aid of a power point presentation, provided an update on the Lakeridge Health Master Planning Stakeholder Engagement for the next 25 years in Durham Region. She indicated that Lakeridge Health is one of the largest acute care systems in Ontario serving a diverse and growing community. The plan is to create a roadmap for the next 25 years, by undertaking a broad community engagement starting in mid-January to March 2018, including Region wide survey, Tele -Town Hall, and outreach approach with focus groups, interviews with residents and community groups. The engagement dialogue is to collect diverse ideas to help us understand and build on what works well today; to identify barriers to accessing services and provision of effective services; and obtain feedback about new and innovative ways to do things differently and better. Mayor Ryan congratulated Lakeridge Health for the excellent service they provide to the community and encouraged everyone to get involved and participate in the surveys and focus group sessions. 2. Micheal AuCoin RE: Report CS 06-18 Recreation & Parks Master Plan Micheal AuCoin appeared before Council, on behalf of the Raquetball players, and with the aid of a power point presentation provided key points and concerns with regards to Recommendation #26 in the Recreation & Parks Master Plan and requested that Recommendation #26 be removed from the Master Plan. He noted that no indoor courts should be repurposed as it would gravely impact 3 sports (racquetball, handball and wallyball). The loss of 1 of 2 courts would reduce availability by 50% which will result in the demise of the sports. Their goal is to be recognized as a Regional Hub which requires a minimum of 2 courts. This would allow them to host Regional Racquetball and Handball tournaments sanctioned by both Racquetball Ontario and Handball Ontario. This would attract additional business, revenue and exposure to the City of Pickering. They feel that Racquetball has been directly targeted and would like 2 2 city DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers to work with the City to promote the sport and improve attendance, increase usage and membership. Discussion ensued with regards to opportunities for the club to reach out to the community to promote the sports and increase the current membership. 3. Peter Rodrigues Recreation & Parks Master Plan & Term Limits Peter Rodrigues appeared before Council to express his opposition to the proposed design for the skateboard park at the front entrance to the Recreation Complex and stated that this is not acceptable. He recommended that the plan be referred to staff to find another location for the skateboard park, such as the Princess of Wales Park. He noted that he would also support an indoor facilty which would provide for year round access. P. Rodrigues appeared before Council to also note his concerns with the number of four year terms that Members of Council may remain on Council and noted that there is no regulatory requirement by the Ministry of Municipal Affairs. He indicated that 2 consecutive 4 year terms would be a healthy approach to serving the community as a Councillor. Many of the current Members of Council have been on Council for more than 3 terms, stating that being an elected official should not be a career. He mentioned that this also discourages residents to put their names forward at election time, as many of them do not have the financial resources to campaign. Limiting the number of terms on Council would provide for diversity and fresh energy and may improve the low voter turnout. He noted other municipalities have endorsed this and he would like Council to pass a motion in support of term limits. (V) Committee Reports a) Report EC 2018-01 of the Executive Committee 2. Director, Community Services, Report CS 01-18 Community Festivals and Events - Policy Council Decision 1. That Council approve the Community Festivals and Events Policy as set out in Attachment 1, subject to minor revisions deemed acceptable to the Director, Community Services; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Ajax -Pickering Rotary Clubs from May 30 to June 4, 2018 (inclusive) for 3 3 czy DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 9, 2018 for Aboriginal Celebration Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Filipino -Canadian Heritage and Resource of Durham on June 16, 2018 for Filipino Festival & Santacruzan, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 5. That Council authorize staff to issue a park permit for the use of Canadian Food Truck Festivals from August 8 to August 13, 2018 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Community Services, Report CS O4-18 Sports Field Allocation - Standard Operating Procedure Council Decision 1. That Council endorse the Sports Field. Allocation Standard Operating Procedure, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 07-18 Seniors Active Living Centres - Program Expansion Council Decision 1. That Council endorse the City of Pickering's proposal to Ministry of Seniors Affairs, Seniors Active Living Centres Program Expansion and confirm the municipal commitment of funding, by way of a Council Resolution; and 4 4 rly �f DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 5. Director, Engineering Services, Report ENG 01-18 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Craighurst Court Council Decision 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to -provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the curve on the south side of Craighurst Court, 95 metres to 145 metres east of Whites Road; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 02-18 Review of Accessible Parking Space Requirements -Traffic & Parking By-law 6604/05 Council Decision 1. That the existing accessible parking space requirements contained in the Traffic & Parking By-law 6604/05 remain unchanged at this time; 2. That. City of Pickering staff review accessible parking space requirements with the City of Pickering Accessible Advisory Committee every three years and, temporary event parking every other year, unless there is a recognized need to review the requirements sooner, and if necessary, a by-law be prepared with any amendments resulting from those discussions; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Engineering Services, Report ENG 03-18 Tree Removal Compensation Council Decision 1. That the City adopt a fee for Tree Removal Compensation as a condition of a draft plan of subdivision, zoning, land division or site plan approval application; 5 Gl' DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers 2. That the Director, Engineering Services be authorized to include fees for Tree Removal Compensation in the 2018 Budget (Summary of Fees & Charges); 3. That the City continue to use the existing Reserve established for Tree Removal Compensation and that funds collected for this purpose be placed in this reserve; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Director, City Development & CBO, Report PLN 01-18 2017 Measuring Sustainability Report -Reporting on Key Indicators of Sustainability in Pickering Council Decision That Report PLN 01-18 regarding the 2017 Measuring Sustainability Report be received for information. 9. Director, City Development & CBO, Report PLN 02-18 Update on Energy Management Initiatives -Corporate Energy Management Plan -LED Streetlight Conversion Program -Municipal GHG Challenge Fund Council Decision That Report PLN 02-18 regarding the status of three energy management initiatives be received for information. 10. Chief Administrative Officer Report CAO 01-18 Land Acquisition and Disposal -Pickering Innovation Corridor — Seaton Council Decision 1. That Council approve the Agreement of Purchase and Sale dated August 28, 2017 between Ontario Infrastructure and Land Corporation, as vendor, and the City, as purchaser; 2. That City staff be directed: (i) not to make any environmental objection pursuant to Section 5 of the Agreement of Purchase and Sale and (ii) not to terminate the Agreement of Purchase and Sale pursuant to Section 5.02(d); 6, 6 cdy DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers 3. That Council approve the waiver of the City sale condition contained in Section 6.04(a) of the said Agreement of Purchase and Sale, such that the Agreement will become a binding obligation on both the Province and the City; 4. That City staff be directed to proceed with completion of the said Agreement of Purchase and Sale; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Resolution #387/18 Moved by Councillor Pickles Seconded by Councillor Butt That Report 2018-01 of the Executive Committee meeting held on January 8, 2018 be adopted, save and except Item 1. Carried b) Report PD 2018-01 of the Planning & Development Committee 1. Director, Corporate Services & City Solicitor, Report LEG 01-18 Pickering Shores Development Inc. — Plan of Subdivision 40M-2469 -Final Assumption of Plan of Subdivision -Lots 1 to 34, Block 39, Plan 40M-2469 -Parts 1 and 2, 40R-27560 Council Decision 1. That Gillmoss Road and Cowan Circle within Plan 40M-2469 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2469 together with. Plan 40R-27560, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 35, 36, 37, 38, 40 and 41; 3. That Pickering Shores Development Inc. be released from the provisions. of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2469 together with Plan 40R-27560, save and except from Blocks 35, 36, 37, 38, 40 and 41; and 7 7 cry ./ PICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report LEG 02-18 Emery Homes Glendale Limited - Plan of Subdivision 40M-2500 -Final Assumption of Plan of Subdivision - Blocks 2 to 5, Plan 40M-2500 Council Decision 1. That Glenanna Road within Plan 40M-2500 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2500, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 1 and 6; That Emery Homes Glendale Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2500, save and except from Blocks 1 and 6; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, Corporate Services & City Solicitor, Report LEG 03-18 Transfer of City Lands - Rouge National Urban Park -Stop-up and Close By-law, Road Establishing By-law Council Decision 1. That Council enact a by-law to: (a) stop -up and close the following road allowances as public highway; (b) declare them surplus to theneeds of the City of Pickering ("Pickering"); (c) authorize their conveyance, for nominal consideration to: (i) Her Majesty the Queen in Right of Canada, as represented by the Minister of the Environment ("Parks Canada") for inclusion into the Rouge National Urban Park ("Rouge Park"), (ii) The Regional Municipality of York ("York Region") as part of the York Region/Region of Durham sanitary system, (iii) Canadian National Railways ("CN") as part of the CN rail system or (iv) Hydro One Networks Inc. ("Hydro One") as part of the hydro corridor, as set out below: 8 cd., DICKERING Council Meeting Minutes January 15, 2018. 7:00 pm Council Chambers (i) that part of the road allowance between Lots 32 and 33, Range 3, BFC, being Part 1, Plan 40R-28840; (Property #1 — Part of PIN 26300-0147 — Parks Canada) (ii) Morgan Avenue, Plan 189, Riverside Lane, Plan 189 and lanes on Plan 189 lying south of Hwy. Plan 45 and west of road allowance between Lots 32 and 33, Range 3, BFC; (Property #4 - All of PIN 26300-0157 - Parks Canada) (iii) those parts of the road allowance between Lots 34 and 35, Range 3, BFC, being Parts 1 and 2, Plan 40R-28865; (Property #5 All of PIN 26301-0307 — Parks Canada) (iv) road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, save and except Parts 1 and 2, Plan 40R-29779 (Twyn Rivers Drive), Parts 1 and 2, Plan 40R-29659 (Finch Avenue) — (both being retained by Pickering), Part 1, Plan 40R- 29853 (6a below) and Part 1, Plan 40R-29780 (6b below); (Property #6 — Part of PIN 26369-0001 — Parks Canada) (v) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 1, Plan 40R-29853; (Property #6a - Part of PIN 26369-0001 — CN) (vi) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 1, Plan 40R-29780; (Property #6b - Part of PIN 26369-0001 — Hydro One) (vii) that part of the road allowance between Lots 34 and 35, Concession 1, being Part 6, Plan 40R-28938; (Part of Property #9 - Part of PIN 26369-0652 — Parks Canada) (viii) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 7, Plan 40R-29181; (Property #10 - Part of PIN 26370-0131 — Parks Canada) (ix) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 5, 40R-20479; (Property #10a — Part of PIN 26370-0131 — York Region) (x) road allowance between Township of Scarborough and Pickering, Range 3, BFC, between Twyn Rivers Drive and Rouge River, east of the centre 9 Cly �F DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers line; and (Property #11 — All of PIN 26301-0308 — Parks Canada) (xi) that part of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Part 3, Plan 40R-29779. (Property #16 — Part of PIN 26369-0001 — Parks Canada) The conveyance of the closed road allowances will be subject to all required easements for utilities and otherwise. 2. That Council pass. a Resolution to declare the following lands (not established as public highway) surplus to the needs of Pickering for the purpose of sale, for nominal consideration, to Parks Canada for inclusion in the Rouge Park: (a) that part of Block 115, Plan 40M-1735, being Part 1, Plan 40R-29163; and (Property #7 — Part of PIN 26369-0226) (b) Block 84, Plan 40M-1778, being Parts 1 and 2, Plan 40R-28864. (Property #8 — All of PIN 26369-0318) The conveyance of the lands will be subject to all required easements for utilities and otherwise. 3. That Council pass a Resolution authorizing the acquisition, by Pickering of the following lands from Toronto and Region Conservation Authority("TRCA"), for nominal consideration for road purposes: (a) those parts of Lot 35, Concession 2, being Parts 2, 9 and 10, Plan 40R-29181; (Property #12 — Part of PIN 26370-0013) (b) those parts of Block 40, Plan 40M-2343, being Parts 4 and 6, Plan 40R-29181; (Property #13 — Part of PIN 26370-0344) (c) those parts of Lot 35, Concession 1, being Parts 2 and 4, Plan 40R-28938; (Property #14 — Part of PIN 26369-0432) (d) that part of Lot 35, Concession 1, being Part 2, Plan 40R-28875; and (Property. #15 — Part of PIN 26369-0561) • (e) that part of West Point Crescent (known as Woodgrange Avenue), Plan 283, being Part 1, Plan 40R-29359. (Property #17 — Part of PIN 26300-0177) 4. That Council enact a by-law establishing the following lands as public highways: (a) those parts of the road allowance between Township of Scarborough and Township of Pickering, Concession 1, east of centre line, being Parts 1 and 2, Plan 40R-29779 (Twyn Rivers Drive) and Parts 1 and 2, Plan 40R-29659 (Finch 10 10 DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Avenue); (Property #6 - Part of PIN 26369-0001) (b) that part of the road allowance between Lots 34 and 35 Concession 1, being Part 5, 40R-28938 (Finch Avenue); (Remainder of Property #9 - Part of PIN 26369-0652) (c) that part of the road allowance between Lots 34 and 35, Concession 2, being Part 8, Plan 40R-29181 (Finch Avenue); (Part of Property #10 — Part of PIN 26370-0131) (d) those parts of Lot 35, Concession 2, being Part 2 (Finch Avenue), Part 9 (Scarborough -Pickering Townline Road) and Part 10 (Finch Avenue), Plan 40R-29181; (Property #12 — Part of PIN 26370-0013) (e) those parts of Block 40, Plan 40M-2343, being Parts 4 and 6, Plan 40R-29181 (Finch Avenue); (Property #13 — Part of PIN 26370-0344) (f) those parts of Lot 35, Concession 1, being Parts 2 and 4, Plan 40R-28938 (Finch Avenue); (Property #14 — Part of PIN 26369-0432) (g) that part of Lot 35, Concession 1, being Part 2, Plan 40R-28875 (Twyn Rivers Drive); and (Property #15 — Part of PIN 26369-0561) (h) that part of West Point Crescent (known as Woodgrange Avenue), Plan 283, being Part 1, Plan 40R-29359 (West Point Crescent known as Woodgrange Avenue). (Property #17 — Part of PIN 26300-0177). 5. That Council authorize the Mayor, City Clerk and Director, Corporate Services & City Solicitor to execute all documentation necessary to effect the above. 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated inthis report. Resolution #388/18 Moved by Councillor Pickles Seconded by Councillor Butt That Report 2018-01 of the Planning & Development Committee meeting held on January 8, 2018 be adopted. Carried 11 11 ct� =i DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers 1. Director, Community Services, Report CS 06-18 Recreation & Parks Master Plan and Skateboard Park Strategy Final Reports Mayor Ryan advised that since the Executive Committee Meeting on January 8t", 2018, staff had submitted a memo to Council with points of clarification in regards to the Recreation and Parks Master Plan and Skateboard Park Strategy. Some of the concerns addressed in the memo where that staff acknowledge that the location proposed in front of the main entrance to the Pickering Recreation Complex is not supported. As such, staff will investigate what other options are available within the Pickering Civic Centre for the new community skateboard park. Staff noted that in regards to Pickleball and subject to the Council approval of the Master Plan, staff would bring together applicable user groups (including but not limited to Tennis members, Tennis pay as you go participants, Golden members, Tennis Pro and 1st Pickering Pickleball Club) through focus group sessions and other consultative methods to further discuss the recommendation. This consultative process would likely take most of 2018 so the project would not come before Council any earlier than 2019. Also subject to the approval of the Master Plan, staff will meet with racquetball members to learn about their membership campaign to build the sport and how staff can support their efforts. Subject to the results of the campaign, staff will launch a consultative process and discuss repurposing options. The repurposing of the court will be a budget item which would come before Council for approval prior to implementation, and not before 2020. A discussion period ensued with confirmation that nothing would happen without further Council approval. It was also noted that the Recreation & Parks Master Plan did not include the waterfront sports and activities as they are noted in the Frenchman's Bay Waterfront Master Plan for the waterfront redevelopment. Resolution #389/18 Moved by Councillor Pickles Seconded by Councillor Butt 1. That the Recreation & Parks Master Plan Final Report (December 2017) be endorsed in principle; 2. That the Skateboard Park Strategy (December 2017) be endorsed in principle; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. (VI) New and Unfinished Business 1. Director, Finance & Treasurer, Report FIN 01-18 2018 Interim Levy and Interim Tax Instalment Due Dates 12 12 Carried og DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Resolution #390/18 Moved by Councillor Pickles Seconded by Councillor Butt 1. That an interim property tax levy be adopted for all realty property classes for 2018; 2. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2018; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried (VII) By-laws 7597/18 Being a by-law to assume Block 5, Plan 40M-2500, Pickering (Glenanna Road) as public highway. 7598/18 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7599/18. Being a by-law to stop -up and close certain road allowances within Pickering as public highway and deem them surplus to the needs of the Corporation. 7600/18 Being a by-law to establish the following lands within the City of Pickering as public highways. 7601/18 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2018. 7602/18 Being a by-law to establish Part Lot 42, Plan 40M-2536, being Part 2, Plan 40R- 29794 as public highway. 13 13 Cly DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Resolution #391/18 Moved by Councillor Brenner Seconded by Councillor Butt That By-law Nos. 7597/18 through 7602/18 be approved. Carried (VIII) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting .of Council was held prior to the regularly scheduled meeting. Resolution #392/18 Moved by Councillor Brenner Seconded by Councillor Cumming That Council move In Camera in that the matters to be discussed relate to litigation or potential litigation, the receiving of advice that is subject to solicitor -client privilege, a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality. Carried General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. ) Verbal Update - Veridian Corporation Re: Potential Merger b) Verbal Update Re: Appeal by 2388116 Ontario Inc. 1280, 1288-1294 Wharf Street and 607 Annland Street Appeal of Zoning By-law Amendment. Application A 02/17 & OPA 17-002/P; c) Verbal Update Re: Appeal by OPB Realty Inc. 1355 Kingston Road Appeal of Zoning By-law 7553/17 Resolution #393/18 14 14 PICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Moved by Councillor Pickles Seconded by Councillor Brenner That the recommendation considered at the Closed Meeting of Council regarding the appeal by OPB Realty Inc. for 1355 Kingston Road, be approved. Carried (VIII) Other Business 1. Councillor Brenner noted that he would be bringing forward a Notice of Motion regarding the Pickering Pottery Studio and a Notice of Motion regarding Fair Market Taxation — MPAC to the February Council meeting. 2. Councillor Cumming indicated his support for the airport and mentioned that he has received favorable comments from residents. 3. Councillor Pickles enquired on the timeline for the resurfacing of Townline Road at Finch Avenue and when funds would be available to start this project. 4. Councillor Pickles noted that there is numerous new development in the Altona Road and Finch Avenue area and recommended that staff review the development plans to make sure sidewalks connect to ensure access to both roads. (XI) Confirmation By-law By-law Number #7603/18 Councillor Brenner, seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of January 15, 2018. Carried (XII) Adjournment Moved by Councillor Brenner Seconded by Councillor Cumming That the meeting be adjourned at 7:50 .pm. Carried 15 15 C460/ DICKERING Council Meeting Minutes January 15, 2018 7:00 pm - Council Chambers Dated this 15th day of January, 2018. 16 David Ryan, Mayor Debbie Shields City Clerk 16 GJy DICKERING Executive Committee Meeting Minutes Monday, February 5, 2018 2:00 pm Council Chambers Chair: Councillor Brenner Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Community Services J. Hagg - Fire Chief R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer C Rose - Chief Planner D. Shields - City Clerk J. Hodgson - Division Head, City Administration M. Guinto - Manager, Business Development & Public Affairs F. Jadoon - Senior Advisor, Investment Attraction C. Hodge - Coordinator, Business Development & Marketing S. Muir - Coordinator, Communications L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Kathy Weiss, Director of Economic Development & Tourism Region of Durham Re: 2017-2021 Economic Development Strategy 1 17 Gty „/ PICKERING Executive Committee Meeting Minutes Monday, February 5, 2018 2:00 pm Council Chambers Chair: Councillor Brenner Kathy Weiss, Director of Economic Development & Tourism, Region of Durham appeared before the Committee to present the 2017-2021 Economic Development Strategy and Action Plan for the Region of Durham. Through the aid of a power point presentation, she outlined the key components of the project, through three phases which would involve collaboration with area municipalities as well as local stakeholders and community leaders. A discussion period ensued with Ms. Weiss responding to inquiries regarding whether Pickering was being promoted within the Toronto global perspective, how the Region follows up on leads, and whether Seaton was considered as part of the shovel ready lands across the Region. Concerns were also expressed over the perceived lack of collaboration among the Region and area municipalities, and questioned how this was being addressed. Discussion continued with members also seeking clarification with respect to the agricultural industry in Durham Region. They felt they were not getting a clear understanding of what the numbers represent, and requested what the number of full time employees in the agricultural industry in Durham Region was. (111) Matters for Consideration 1. Chief Administrative Officer, Report CAO 02-18 Digital Sign Program -RCC Media Robert Corridore, RCC Media, appeared before Committee, noting he was present to respond to any questions raised. A discussion period ensued with Members noting safety concerns over whether the installation of digital screens on CN overpasses would pose a distraction, and questioned whether there was any data to indicate a higher risk of accidents on arterial roads. Mr. Corridore responded that numerous studies had been conducted with no conclusive evidence of added safety hazards related to digital non -video screens. Members also questioned whether the signs would be monitored, and if proven to be problematic, whether the location could be changed. Recommendation Moved by Mayor Ryan Seconded by Councillor Cumming 18 cry DICKERING Executive Committee Meeting Minutes Monday, February 5, 2018 2:00 pm Council Chambers Chair: Councillor Brenner 1. That Council approve the Digital Sign Program for the City of Pickering, as identified in the RCC Media Inc. proposal dated January 4, 2018; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. (IV) Adjournment The meeting adjourned at.2:53 pm. 3 Carried 19 cry DICKERING Special Council Meeting Minutes February 5, 2018 3:00 pm Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt L Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski C. Rose . D. Shields - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Chief Planner - City Clerk Mayor Ryan called the meeting to order. (1) Disclosure of Interest There were no disclosures of interest noted. (II) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held in that the matters to be discussed relate to the receiving of advice that is subject to solicitor -client privilege, including communications necessary for a proposed or pending litigation, including matters before administrative tribunals, affecting the municipality or local board. Resolution #394/18 ' Moved by Councillor McLean Seconded by Councillor Brenner 20 1 cty �F DICKERING Special Council Meeting Minutes February 5, 2018 3:00 pm Main Committee Room That Council move In Camera. Carried a) Update by Director, Corporate Services & City Solicitor Re: Appeal by 2388116 Ontario Inc. 1280, 1288-1294 Wharf Street and 607 Annland Street Appeal of Zoning By-law Amendment Application A 02/17 & OPA 17-002/P General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution 395/18 Moved by Councillor Brenner Seconded by Councillor McLean That Council rise into open session of Council. Carried a) Re: Appeal by 2388116 Ontario Inc. 1280, 1288-1294 Wharf Street and 607 Annland Street Appeal of Zoning By-law Amendment Application A 02/17 & OPA 17-002/P Resolution #396/18 Moved by Councillor McLean Seconded by Councillor Cumming That outside legal counsel and outside experts in the fields of planning, transportation, urban design and other specialties be retained as may be required to oppose the Ontario Municipal Board appeal by 2388116 Ontario Inc be approved. Carried Unanimously on a Recorded Vote (IV) Confirmation By-law By-law Number #7604/18 2 21 c4 P1CKERJNG Special Council Meeting Minutes February 5, 2018 3:00 pm Main Committee Room Councillor Brenner, seconded by, Councillor McLean moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Special Meeting of Council held of February 5, 2018. (V) Adjournment Moved by Councillor Pickles Seconded by Councillor Butt That the meeting be adjourned at 3:20 pm. Dated this 5th day of February, 2018. 22 Carried Carried David Ryan, Mayor Debbie Shields City Clerk 3 PICKERING 64 Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Grant C. Rose B. Duffield J. Halsall M. Guinto F. Jadoon B. Hughes R. Michaud - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering & Public Works - Director, Finance & Treasurer - CEO, Library - Chief Planner — Attended from 10:20 am to adjournment - Manager, Facilities Operations — attended morning session - Manager, Budgets & Internal Audit - Manager, Business Development & Public Affairs - Manager, Economic Development and Strategic Projects - Help Desk Analyst - (Acting) Deputy Clerk (I) Disclosure of Interest 1. Councillor Brenner declared a conflict of interest with respect to Community Services and Animal Services as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on the matter. 2. Councillor McLean declared a conflict of interest with respect to Community Grants — Pickering Auxiliary Rescue Association and Durham Regional Police Children's Games. Councillor McLean did not take part in the discussion or vote on the matter. 1 23 24 Cdy 6 Executive (Budget) Committee PICKE R I Vj Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room (II) Delegations 1. Mary -Anne Pietrusiak, Commodore, Pickering Rouge Canoe Club (PRCC) appeared before the Committee to request that the City of Pickering to add a budget item to the Parks Capital Budget in the amount of $100,000 for the cost to install floating accessible docks at the proposed site of the Canoe Club clubhouse. PRCC would be responsible for providing funds to the City for 50% of the total project costs. She noted that PRCC, as well as some local community groups, are looking at various funding sources to cover their 50%, including grants and business sponsorships. PRCC programs were well attended in 2017 and they are actively planning several programs for 2018. She indicated that this is Phase 1 of the PRCC project. Phase II includes the future construction of a permanent Club House. A question and answer period ensued regarding consultation with the Toronto Region and Conservation Authority (TRCA) and public and private access to the docks, and what fundraising initiatives will be undertaken. (III) Presentations Mayor Ryan welcomed everyone to the meeting and thanked staff .for all of their hard work for the efficient budget preparation, noting that this budget represents the lowest budget increase in 18 years. He acknowledged the positive increase in funds from development charges which creates funding opportunity for major projects such as Grand Esplanade Phase One - Senior and Youth Centre; Animal Shelter and Pickering Heritage & Community Centre (Phase 1). Stan Karwowski, Director, Finance & Treasurer, provided a PowerPoint presentation to Committee outlining the 2018 Draft Current and Capital Budgets. His presentation included the 2018 Building Blocks (DAAP Process, LED Streetlights, and 2017 DC Study), budget impact on residential taxpayer, capital budget, debt, and budget report and housekeeping items. He noted that this budget has something for everyone. A question and answer period ensued regarding the LED streetlights program completion. Discussion ensued regarding the increase to the minimum wage and its impact on salary costs for the corporation. Further discussion on the City's debt status and the use of the reserve stabilization fund to pay outstanding loans to reduce the debt, and a request to provide a listing of the funds provided as grants to the community organization for 2018 and the last two years. It was also noted that the need for additional services and staff (i.e. fire services, road maintenance) should be considered over the next few years due to the development and growth in the Seaton area. 2 DICKERING cdy, Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Tony Prevedel, Chief Administrative Officer, provided highlights of the budget, noting that this is the first year that we are starting to see the impact of growth from Seaton. Highlights include the hiring of 13 new staff over the year in City Development, Engineering and Corporate Services, which includes 2 additional firefighters in preparation for staffing the new Fire Hall in Seaton. As noted earlier, the assessment growth and LED savings allowed us to reduce the budget and proceed with the Grand Esplanade Phase One - Senior and Youth Centre. The City will be reaching out to the private sector for partnerships for the development of a condo tower. He indicated that there will be major announcements with regards to the Innovation Corridor development. He also indicated that the construction of the Frenchman's Bay West Park will be starting this summer. A question and answer period ensued regarding the Innovation Corridor announcement and the reorganization in the CAO's Office to better meet the Corporation's needs in marketing and developing partnerships Members of Council commented on the excellent work completed by staff in the preparation of the budgets and noted that they appreciated the opportunity to meet with each Department to better understand their requirements. Committee recessed at 10:10 am and reconvened at 10:20 am. (IV) Matters for Consideration 1. Review and Recommendation of the 2018 Capital Budget Moved by Councillor Brenner That the following 2018 Capital Budget items be approved and presented to Council on February 26, 2018 (save and except Account 5731.1804, Rec. Complex — Core and Account 5780.1822 — Rotary Frenchman's Bay West Park); Mayor & Council Capital Budget Building Services Civic Complex Senior Citizens Centre Dunbarton Pool Don Beer Arena 3 25 26 DICKERING Executive (Budget) Committee Meeting. Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Community Centres Rec Complex — Arenas Museum Property Maintenance Roads Equipment Operations Centre Fleet Vehicles Clerks Information Technology Streetlights & Signalization Sidewalks Stormwater Management Roads Projects Water Resources & Development Services Development Projects — (DC Funded) Finance & Taxation Fire Services Library Capital Forecast (2018-2021) Information 4 Carried DICKERING 4 6 Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Discussion ensued regarding the need to maintain the current pottery studio at the Recreation Complex and expand its use to other groups. A further discussion on the installation of the floating docks at Pickering Rouge Canoe Club and the City's commitment to funding the 50/50 project. Moved by Councillor Brenner That the following 2018 Capital Budget items be approved and presented to Council on February 26, 2018; Rec Complex — Core, Account 5731.804 — Rec. Complex — Core project Concourse Renovation Phase One that the project scope be revised to eliminate any project work associated with the pottery studio. Parks, Account 5780.1822 — Rotary Frenchman's Bay West Park be amended to include an additional $100,000 for the purchase and installation of Floating Docks subject to committed matching funds (50/50) by the Pickering Rouge Canoe Club and the City's cost be funded from the contingency account and that the docks would be owned by the City of Pickering including public useand conditional upon the required approvals to be obtained from TRCA regarding the appropriate location for these docks consistent with the approved Master Plan and the project to commence after the City has received the $50,000 in partnership funding. Carried The committee recessed for lunch at 11:55 am and reconvened at 12:55 pm. 2. Review and Recommendation of the 2018 Current Budget S. Karwowski provided an overview of the 2018 current budget noting that the increase in revenues included the sale of land. Moved by Councillor Brenner That the 2018 Current Budget for Office of the CAO — Admin; Customer Care Centre; Human Resources; Health & Safety; and Business Development & Marketing be approved and presented to Council on February 26, 2018. Carried 5 27 28 pry DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Pickles That the 2018 Current Budget for City Development — Admin; Planning & Design; Building Services; Strategic Initiatives & Sustainability; and Committee of Adjustment be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for Heritage Pickering be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the 2018 Current Budget for Cult. & Rec. — Admin be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Civic Centre be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the 2018 Current Budget for the Senior Citizens Centre be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Programs be approved and presented to Council on February 26, 2018. Carried' Moved by Councillor Brenner That the 2018 Current Budget for Dunbarton Pool be approved and presented to Council on February 26, 2018. 6 Carried C o Executive (Budget) Committee Meeting Minutes PICKERING Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Butt That the 2018 Current Budget for the Don Beer Arena and the Community Centres be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for the Recreation Complex — Central Core be approved and presented to Council on February 26, 2018. Carried Moved by Councillor. Butt That the 2018 Current Budget the Recreation Complex — Pool be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Cumming That the 2018 Current Budget for the Recreation Complex — Arenas be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for the Museum be approved .and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Operations Admin be approved and presented to Council on February 26, 2018. Carried 7 29 30 Cats �{ DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Discussion ensued with regards to the winter maintenance of the waterfront trails. Staff were directed to prepare a report to Council outlining equipment and staff requirements as well as additional costs needed for consideration in the 2019 budget itemfor Property Maintenance. Moved by Councillor Cumming That the 2018 Current Budget for Property Maintenance be approved and presented to Council on February 26, 2018. Carried Discussion ensued with regards to fuel costs. Staff were directed to prepare a memo to Council to provide a breakdown of fuel costs. Moved by Councillor Butt That the 2018 Current Budget for Fleet Services and Roads be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Cumming That the 2018 Current Budget for Parks be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Information Technology and Legal Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Clerk's Office be approved and presented to Council on February 26, 2018. Carried 8 C4 of DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Pickles That the 2018 Current Budget for Records Management & Elections; and Print Shop/Mail Room be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That. the 2018 Current Budget for By-law be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Animal Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Cumming That the 2018 Current Budget for Engineering Services — Admin be approved and presented to Council on February 26, 2018 Carried Discussion ensued with regards to the impact on the City from the minimum wage increase. It was noted that contingencies are taken into consideration for these types of increases and that new wage costs will be included in the next tender. Staff were directed to prepare a memo to. Council outlining the 36 locations for the crossing guards in the City. Moved by Councillor Pickles That the 2018 Current Budget for Crossing Guards be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the 2018 Current Budget for Water Resources & Development Services be approved and presented to Council on February 26, 2018. Carried 9 31 32 Cir �6 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Brenner That the 2018 Current Budget for Sidewalks be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Street Lights be approved and presented to Council on February 26, 2018, as follows; Carried Moved by Councillor Butt That the 2018 Current Budget for Finance be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Supply & Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the 2018 Current Budget for Fire Protection be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the 2018 Current Budget for Emergency Operations be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the 2018 Current Budget for Libraries be approved and presented to Council on February 26, 2018. 10 Carried Cdm o0/ DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room 3. Review and Recommendation of 2018 General Government General Government Moved by Councillor McLean That the Current budget for General Government Expenditures & Revenues be approved and presented to Council on February 26, 2018. Carried Moved by Mayor Ryan That the Current budget for Mayor Ryan be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Ashe That the Current budget for Councillor Ashe be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the Current budget for Councillor McLean be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the Current budget for Councillor Pickles be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the Current budget for Councillor Brenner be approved and presented to Council on February 26, 2018. Carried 11 33 34 DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Cumming That the Current budget for Councillor Cumming be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the Current budget for Councillor Butt be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the Current budget for Council Support be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Butt That the Current budget for Purchased Services be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the Current budget for Corporate Requirements be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Brenner That the Current budget for Property Tax & Charity Vacancy & Low Income/Persons with Disabilities Rebates be approved and presented to Council on February 26, 2018. 12 Carried DICKERING cyy Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room Moved by Councillor Butt That the Current budget for Insurance/Self Insurance be approved and presented to Council on February 26, 2018. Carried Moved by Councillor McLean That the Community Grants Policy be amended to provide the Director, Finance & Treasurer the authority to fund on a one-time basis commercial general liability insurance cost up to $500.00 for community groups upon confirmation that the Policy has been purchased. That a one-time grant up to $3,000.00 be authorized for the Pickering Baseball Association in support of the 2018 Carl Jadunandan Memorial Game. That the Current budget for Grants to Organizations be approved and presented to Council on February 26, 2018. Carried as amended Moved by Councillor Butt That the Current budget for Annual Charges — 2018 Budget — External Debentures & Internal loans by Function be approved and presented to Council on February 26, 2018. Carried Moved by Councillor Pickles That the Current budget for Transfer to Reserves be approved and presented to Council on February 26, 2018. Carried Discussion ensued on the amount paid out for WSIB Reserve Fund. Staff to prepare a memo to Council to provide a breakdown. Moved by Councillor Ashe That the Current budget for Transfer to Reserve Funds be approved and presented to Council on February 26, 2018. Carried 13 35 36 GGA 6;' DICKERING Executive (Budget) Committee Meeting Minutes Thursday, February 15, 2018 9:00 am Main Committee Room General Government, User Fees Moved by Councillor Brenner -. That the Current budget for User Fees be approved and presented to Council on February 26, 2018. Carried (V) Other Business Councillor Brenner gave notice that he will be bringing forward a Notice of Motion at the February 26th Council meeting regarding funding for local public libraries in Ontario. 2. Councillor McLean gave notice that he will be bringing forward a Notice of Motion at the March 12th Council meeting regarding amendments to the City of Pickering Election Sign by-law. 3. Councillor McLean gave notice that he will be bringing forward a Notice of Motion at the March 12th Council meeting regarding changes to the Boards & Advisory Committees of Council Policy. (VI) Adjournment Moved by Councillor Brenner Seconded by Councillor Pickles That the meeting be adjourned at 1:25 pm. 14 Carried DICKERING Delegations 1. Peter Rodrigues Re: Report FIN 03-18 2018 Current and Capital Budgets February 26, 2018 37 DICKERING February 26, 2018 Correspondence Pages 1. Corr. 64-18 Lon Harnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1 J 7C6 Motion to Endorse 39 Correspondence received from Lon Harnish, Pickering RibFest Chairperson, seeking Council endorsement for Pickering RibFest to be a pet -free event. 2. Corr. 65-18 Marisa Carpino Director, Community Services City of Pickering Motion to Endorse 40-45 Memorandum received from Marisa Carpino, Director, Community Services, seeking Council endorsement for the deaccession of artifacts as proposed by City staff and approved by the Pickering Museum Village Advisory Committee. 38 ROTARY CLUB OF AJAX 314 HARWOOD AVE. S. P.O. BOX 21022 S 7H2 AJAX, ON L1 ORIGINALTO: , COPY TO: -: at, ig CORR. FILE Ell APR. ACTION January 10th, 2018 City of Pickering CIO Marisa Carpino Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Attn: Mayor and City Council RE: Pickering RibFest and Pets Ora j www.ajaxrotarrg. www.pickeringribfest.com (0'f --(9r C, i r Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's RibFest. The dates of the event are June 1st thru to June 3rd, 2018. We wish to make this event a.Pet-Free-Event. Health and safety for all are our main concerns for making this request. Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as a Pet -Free annual event. City Council has our assurance that if this request is approved, we will take the steps to advertise this fact in all our advertising. Your kind consideration to this request would be greatly appreciated. Yours truly, de, Lon Harnish Pickering RibFest Chairperson 255 Huntingwood Drive Oshawa, ON L1J 7C6 H: 905-723-5478 B: 800-661-0243 ext. 4146 F: 905-576-2919 Lon.harnish@cibc.ca ROTARY FOUR-WAY TEST "Of the things we Think, Say or Do" • 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIENDSHIPS? 4. Will It be BENEFICIAL to all concerns:16 rdy of PICKERING ORIGINAL TO: COPY TO: Fe -b Q2t� li CORR. FILE Memo T EAPR.ACTION To: Debbie Shields City Clerk From: Marisa Carpino Director, Community Services Copy: Chief Administration Officer Supervisor, Cultural Services Coordinator, Museum Operations Subject: Request to Deaccession Artifacts at Pickering Museum Village File: S-3060-004-18 February 2, 2018 Council is requested to approve the deaccession of artifacts (see attachments), as proposed by City staff and approved by the Pickering Museum Village Advisory Committee (PMVAC). Deaccession is recommended by the Conservator, the Coordinator, Museum Operations and the PMVAC Collections Sub -Committee. PMVAC approved the motion of deaccession made by the PMVAC Collections Sub -committee during meetings held on October 24, 2017 and November 28, 2017. Following approval from Council, Museum staff will follow ethical deaccession, disposal and documentation guidelines in accordance with the Pickering Museum Village Collections Management and Development Policy CUL010 and the Deaccession of Artifacts Procedure CUL010-001. MC/et Attachment 2017 Deaccession List Approved October 24, 2017 — Combination Barn Artifacts 2017 Deaccession List Approved November 28, 2017 — Whitby Psych Artifacts 40 Gas & Steam Barn Artifact Deaccession 2017 Artifact # Object Name Provenance Reason Photo Approved By Collections Sub -Committee Approved by PMV Advisory Committee X959.2.1 Boiler Robert Miller, Pickering ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Inadequate provenance. 16 -Oct -17 24 -Oct -17 X959.18.1A Steam Engine G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. t ifi ""`" 16 -Oct -17 . 24 -Oct -17 X959.18.1B Cutting Track G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. . 16 -Oct -17 24 -Oct -17 X959.18.1C Log Holder G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. 16 -Oct -17 24 -Oct -17 X959.18.1D Sawmill Equipment G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. • Photo not available. 16 -Oct -17 24 -Oct -17 X959.18.1E Spare Track G. Hodgson, Haliburton, ON Lack of relevance.to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. 16 -Oct -17 24 -Oct -17 X959.18.1 F Square Track G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. 16 -Oct -17 24 -Oct -17 X959.24.1A Engine G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. -.- JII1II ` 16 -Oct -17 24 -Oct -17 X959.241B Generator G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. 16 -Oct -17 24 -Oct -17 X959.26.1 Steam Pump Unknown Donor. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not. possible.lnadequate provenance. 16 -Oct -17 24 -Oct -17 X959.4.1 Steam Engine Whitby Psychiatric Hospital Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. 391; -.. t 16 -Oct -17 28 -Nov -17 X959.7.1 Steam Turbine Whitby Psychiatric Hospital Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. —' ' a F, 16 -Oct -17 28 -Nov -17 X959.12.1A Generator Whitby Psychiatric Hospital Lack of relevance to museum research, exhibit or programming'' goals. Proper preservation within current museum resources is not possible. 16 -Oct -17 28 -Nov -17 — X959.12.18 Control Panel Whitby Psychiatric Hospital Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is riot possible. Photo not available. 16 -Oct -17 28 -Nov -17 X959.12.1C Generator Whitby Psychiatric Hospital Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. 'sae '. -' 16 -Oct -17 28 -Nov -17 X959.12.1 D Steam Engine Whitby Psychiatric Hospital Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. 16 -Oct -17 28 -Nov -17 x - f E2011.12.1 Steam Engine Uxbridge -Scott Historical Society Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. .� '"' : i ,� ' , 17 -May -17 28 -Nov -17 X963.1.29A Wagon Unknown Donor. Poor condition. Many elements are missing. Proper preservation within current museum resources is not possible.Deterioration requiring excessive resources to repair. Inadequate provenance. 17 -Jul -17 28 -Nov -17 '" '` X970.1.463 Wardrobe B.Gierman, Oshawa ON Poor condition. Many elements are missing. Proper preservation within current museum resources is not possible.Deterioration requiring excessive resources to repair. Inadequate provenance. .1---'`" ` ,,- 17 -Jul -17 28 -Nov -17 X959.19.1 Tractor Museum Purchase from C. Crawford are missing. Proper preservationm within current museum resources is not possible.Deterioration requiring excessive resources to repair. • ,,_ _ a" 13 -Nov -17 28 -Nov -17 X959.20.1 Steam Engine - G. Hodgson, Haliburton, ON Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. 13 -Nov -17 28 -Nov -17 X959.22.1 Steam Engine, Horizonta Mr. Kindel. No address on file. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Photo not available. 13 -Nov -17 28 -Nov -17 X959.25.1 Pump B. Fox. No address on file. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Inadequate provenance. Photo not available. 13 -Nov -17 28 -Nov -17 X959.26.1 Pump Unknown Donor. Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. Inadequate 1 , •4 r Y f* 13 -Nov -17 28 -Nov -17 X959.17.1A Boiler K. Hastings, Locust Hill Lack of relevance to museum research, exhibit or programming goals. Proper preservation within. current museum resources is not possible.Previous repairs are degrading. 13 -Nov -17 28 -Nov -17 X959.17.1B Steam Engine K. Hastings, Locust Hill Lack of relevance to museum research, exhibit or programming goals. Proper preservation within current museum resources is not possible. No photo available. 13 -Nov -17 28 -Nov -17 X973.48.1 Tractor R. Hoskins, Oshawa ON Poor condition. Many elements are missing. Proper preservation within current museum resources is not possible.Deterioration requiring excessive resources to repair. Inadequate provenance. No photo available. 13 -Nov -17 28 -Nov -17 Artifact # Object Name Provenance Combination Barn Artifact Deaccession 2017 Reason Photo Approved By Collections Sub -Committee Approved by PMV Advisory Committee X960.1.135 Knife Unknown- Number is incorrect states "Griddle". Poor condition. Others in collection. photo not found 17 -Jul -17 24 -Oct -17 X967.1.679 Shovel Unknown donor Corrosion on metal elements, poor condiion photo not found` 17 -Jul -17 24 -Oct -17 No # Anvil Unknown Poor condition. Others in.1., collection. 17 -Jul -17 24 -Oct -17 i s` , : 1 No # Paper Press Unknown donor Poor condition. _ 17 -Jul -17 24 -Oct -17 X972.1.11A Stove Ambrose Hastings? Poor Condition. No current need for this item. 17 -Jul -17 24 -Oct -17 None found Reaper Blades? Unknown Pieces only ayz 17 -Jul -17 24 -Oct -17 X967.3.7? Old # C476 Spoke Tennower No donor listed Poor Condition Not found 17 -Jul -17 24 -Oct -17 ST2.469.101 C Treadle for Butter Churn Agitator as per OAR No donor listed Piece Only .; 17 -Jul -17 24 -Oct -17 No # Ice Tongs Unknown Corroded. Others in Collection. 17 -Jul -17 24 -Oct -17 No # Cream Seperator Accepted by L. McGowan 2006? Papers not found No Current use for displays or programming - - _ 17 -Jul -17 24 -Oct -17 No # Parts for Cream Seperator Accepted by L. McGowan 2006? Papers not found No Current use for displays or programming 17 -Jul -17 24 -Oct -17 No # Wheels and Axel Unknown No Current use for displays or programming 17 -Jul -17 24 -Oct -17 '_ _ No # Wheels and Axel Unknown No Current use for displays ori.` programming 17 -Jul -17 24 -Oct -17 ��" f ...�, _ - cry DICKERING February 26, 2018 Committee Reports a) Report EC 2018-02 of the Executive Committee Executive Pages 1. Chief Administrative Officer, Report CAO 02-18 Digital Sign Program -RCC Media Recommendation 1-13 1. That Council approve the Digital Sign Program for the City of Pickering, as identified in the RCC Media Inc. proposal dated January 4, 2018; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 46 DICKERING New and Unfinished Business February 26, 2018. Pages 1. Director, Finance & Treasurer, Report FIN 02-18 57-60 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation It is recommended that Report FIN 02-18 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2018 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. 2. Director, Finance & Treasurer, Report FIN 03-18 61-136 2018 Current and Capital Budget Recommendation 1. That Report FIN 03-18 of the Director, Finance & Treasurer be approved; and, a) That the 2018 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $55,470,105 be approved; b) That the 2018 Gross Current Budget expenditures for City purposes in the amount of $58,182,630 (excluding personnel expenditures) less estimated current revenues of $51,209,579 (City Revenues of $50,169,579 plus $740,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,395,944 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for two additional Fire Fighters, for a total final levy of $62,489,100 being an increase of approximately 2.49% over the 2017 budget, be approved; 2. That the 2018 Capital Budget for the City of Pickering with. a Gross Expenditure of $68,352,373 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2018 Capital Budget: 47 Transfer from Current Fund to Capital Fund $1,395,944 Transfers from Reserves: - Financial Systems (7049) 3,043,203 - Rate Stabilization Reserve (7021) 2,020,079 - City Share Dev. Charges Projects (7022) 2,606,295 - Vehicle Replacement Reserve (7040) 1,239,000 -Capital Replacement Reserve (7001) 689,765 - Senior Centre (7050) 400,000 - Facilities (7055) 350,000 - Land Acquisitions (7047) 180,000 - Fence (7057) 180,000 - Seaton FIA Funding Reserve (7193) 177,013 - Don Beer Arena Surcharge (7033) 70,000 - Sustainability Initiatives (7053) 67,000 - Rec. Complex Core Surcharge (7034) 47,000 - Dunbarton Pool Surcharge (7032) 10,000 Transfers from Reserve Funds: - Development Charges (7601 to 7630) 31,805,574 - Federal Gas Tax Funds (7505) 3,790,000 - Roads and Bridges (7709) 1,115,000 - OCIF Grant (7711) 611,530 - Third Party Contribution 240,000 - Mens Slow Pitch League (7707) 150,000 - Parkland (7502) 125,000 Debt - 5 yr 190,000 Debt - 10 yr 2,469,500 Debt - 15 yr 460,000 Debt - 20 yr 5,118,470 Internal Loan - 5 yr 1,130,000 Internal Loan - 10 yr 200,000 Internal Loan — 20 yr 150,000 Donation — Pickering Rouge Canoe Club 50,000 Capital Contingency (2900) 50,000 Federal Grant — Canada Cultural Spaces Fund 450,000 Provincial Grant — TBD 500,000 Provincial Grant — Municipal Greenhouse Gas 472,000 Challenge Fund Sale of Land 6,800,000 Total $68,352,373 48 b) That total external debt financed by property taxes of $8,237,970 for the projects identified in the 2018 Capital Budget, and as indicated in this report, in the amount of $190,000 for a period not to exceed 5 years, $2,469,500 for a period not to exceed 10 years, $460,000 for a period not to exceed 15 years and $5,118,470 for a period not to exceed 20 years be approved; c) That the internal loans in the amount of $1,480,000 be undertaken at the discretion of the Director, Finance & Treasurer; That projects identified in the 2018 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council;. That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2018 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) j) That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; That the asphalt resurfacing of Brookshire Square (from 180 meters south of Glenanna Road to the North Leg of Gablehurst Crescent), in the amount of $180,000, be added to the 2018 Capital Budget to be funded from the Federal Gas Tax Reserve Fund due to anticipated favourable tender results from the City's 2018 Asphalt Resurfacing program; That the City of Pickering High School Award line item under the Grants to Organizations account (2195.2570) be increased by $1,000 to include the Ecole Secondaire Ronald Marion, and this amount be funded from a reduction in the grant contingency budget line item; That Council authorize the change in financing allocations due to the adoption of the 2017 DC Background Study for the following capital projects: 49 Capital Project Description Village Green-Mattamy (5780.1723) 7192 -Seaton Infrastructure Reserve Fund 7193 -Seaton FIA Funding Reserve 7620 RFDC - Parkland Development & Trails Oil Grit Separator (5321.1107) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Oil Grit Separator (5321.1408) 7022- DC City Share Reserve 7611. RFDC Stormwater Management Original Funding Proposed Allocation Funding Approval Allocation 23.08% 9.23% 6T69% 90.00% 10.00% 72.00% 28.00% Krosno Creek Erosion Control (Multiple Year Project) Krosno Creek (5321.1205) 7022- DC City Share Reserve 84.00% 7611 RFDC - Stormwater Management 16.00% Krosno Creek (5321.1502) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1604) 7022- DC City Share Reserve 7611 RFDC - Stormwater. Management Krosno Creek (5321.1605) 1702 Debt - 10 Year 7611 RFDC - Stormwater Management 56.00% 44.00% 56.00% 44.00% 56.00% 44.00% 12.50% 0.00% 87.50% 71.65% 28.35% 71.65% 28.35% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); 50 b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); That the. Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2018 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2018 final tax rates; 5. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 7. That the Council Compensation Policy be revised to reflect the change in the nomination filing date from January 1St to May 1st in an election year, and that the annual budget for Council Communications Policy be increased from $2,000 to $4,000 and that Councillors be allowed to spend an additional $2,000 to be funded from within their individual Councillor budget's and for expenditures to be reimbursed, the delivery of goods and or services shall be completed in full before May 1, 2018; 8. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) Conservation Barn.Reconstruction (5744.1602) - $900,000; b) Frenchman's Bay Waterfront Master Plan (Phase 1) (5780.1706) - $900,000; Reconstruction of Waterfront Trail (5323.1605) - $150,000; 51 d) Minor Land Purchases (5320.1223) - $95,000. e) Sidewalks & Streetlights (5321.0403) - $117,000 f) Kingston Road — Whites Road section — New Streetlights and Poles (5325.1601) - $200,000 g) Kingston Road — Whites Road intersection (5323.1602) - $150,000 h) Glendale Park & Playground Improvements (5780.1701) - $150,000 i) DH -3 Tillings Road Oversizing (5321.1606) - $273,200 j) Michell Bridge (7001) Rehabilitation construction (5320.1708) - $1,025,000 k) Michell Bridge Rehabilitation (5320.1604) - $650,000 I) Michell Bridge Rehabilitation (5320.1415) - $470,000 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 12. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2018 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 26 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2018; 52 14. That Public Sector Digest Inc. be awarded the contract to continue the City's Asset Management Planning in the amount of $70,000 subject to receipt of the Federation of Canadian Municipalities Municipal Asset Management Program grant; 15. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 16. That Council pass the attached General Municipal Fees and Charges By- law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2018 Current budget: a) The Wrecking Yard license fee on page one of the 2018 User Fee Schedule be revised and that the fee be increased to $275 from $250; b) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2018 User Fee Schedule; c) That Council approve revising "Schedule A — Fees" of the Sign By- law with the Sign Permit and Sign License fees listed in the 2018 User Fee Schedule. 17. That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2006) with an effective date of March 1, 2018, from 0.53 cents per kilometre to 0.56 cents per kilometre for the first 5,000 kilometres and $0.49 cents per kilometre for travel beyond 5,000 kilometres; 18. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 19. That Council authorize the write-off property taxes, penalty and interest in the amount of $34,130.00 for Roll Number 1801 030 011 22812; 20. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 21. That Council approve the filing of the following assessment appeals: 1801 020 007 11748 1801 010 019 02321 1801 010 018 02330 1801 010 019 02322 1801 030 020 08790 1801 020 017 01129 53 1801 010 018 02328 22. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the, assessment base of the City; 23. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 24. That the Director, Finance &Treasurer be authorized at his discretion to transfer unused funds received from the Province's Municipal Greenhouse Gas Challenge Fund to the Reserve for Sustainable Initiatives; 25. That Council approves the following financial goals for the next term of office: a) Reduce the use of five year debt (external and internal) over the term of Council to zero by 2022; That non infrastructure levies (excluding Fire staffing) only be considered when the City no longer uses five year debt as a financing source for its annual budgets. 26. That Council amend the Community Grant policy as follows: a) That the recommended grants to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to October 26, 2018 to accommodate the 2019 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; d) That any organization's application shall be deemed as ineligible if the funding request is for the direct or indirect operation of a nursery or daycare school; e) That the Director, Finance & Treasurer be authorized to fund on a one time basis commercial liability insurance costs up to $500.00 for community groups upon confirmation that the policy has been purchased; and f) That Religious organizations may be eligible for funding if their event is open to the general public and the event is located on public or commercial grounds. 27. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 54 28. That Council approve the transfer of any Veridian dividends exceeding the 2018 dividend budget amount of $1,927,000 to the Roads and Bridges Reserve Fund; 29. That the Main Street Improvement Project Grant in the amount of $106,060 budgeted in General Government Consulting be put on hold and these funds be released based on a future Council approved report outlining the expenditure plan; 30. That Council authorize the establishment of the following reserves: a) That a Tennis Court Reserve be established and any unused 2018 funds budgeted under General Government consulting account (2126.2392) OMB Legal Appeal be transferred to this reserve, and that if the funds budgeted in 2019 for OMB Appeal purposes are not required, the remainder of $150,000 be transferred to the Tennis Court reserve and this reserve be used to fund tennis court improvements and reconstruction; b) That Council approve the establishment of the Seaton Financial Impact Agreement Reserve Fund and that the draft by-law attached hereto for the establishment of the reserve fund be enacted; 31. That Council amend the Financial Control Policy to provide the Treasurer the authority during any recess, break or absence of Council to draw from Reserves or Reserve Funds provided that the transfer from Reserves or Reserve Funds does not exceed the lesser of 5% of any particular approved expenditure or $100,000 and a report respecting those approvals is subsequently submitted to Council for information purposes; 32. That Council approve Finance staff applying to the Federation of Canadian Municipalities Municipal Asset Management Program and the City confirms it has budgeted $12,500 as it contribution towards the project and, if the City is successful, these funds are be directed to the following: a) Development of a Strategic Asset Management Policy and Data Governance Policy and Procedures; b) Asset Management Audit; and c) Facilities Data Work and Data Support and Training. 33. That Council approve the 2018 Low Income Seniors & Persons with Disabilities grant amount of $300 per household; 34. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. 55 3. Director, Finance & Treasurer, Report FIN 04-18 137-154 Ontario Ministry of Housing Development Charges Rebate Program Recommendation 1. That Report FIN 04-18 regarding the Ontario Ministry of Housing Development Charges Rebate Program be received; 2. That Staff be authorized to prepare and submit an expression of interest to the Minister of Housing indicating the City of Pickering's interest in participating in the Ontario Development Charges Rebate Program; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 56 CLy DICKERING Report to Council Report Number: FIN 02-18 Date: February 26, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: It is recommended that Report FIN 02-18 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2018 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Executive Summary: Under Ontario Regulation 284/09, municipalities are required to report on whether amortization expenses, post -employment benefits and other expenses are included in their annual Current Budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2018 annual budget, however, the municipality is required to report on the financial effects. The required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current and Capital Budgets and the 2018 Audited Financial Statements. Discussion: Ontario Regulation 284/09 under the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2018 Budget for the following: • amortization expenses • post -employment benefit expenses 57 58 FIN 02-18 Subject: 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 February 26, 2018 Page 2 In 2009, public sectior accounting standards and reporting requirements changed dramatically, with the most significant change being the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides a clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities of the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post -employment. benefits. Ontario Regulation 284/09 requires municipalities to prepare a report regarding the excluded expenses and adopt the report by resolution prior to the approval of the annual budget. The report must contain the impact of the excluded expenses on the City's accumulated surplus. The equity of a municipality is defined as "accumulated surplus". The accumulated surplus consists mainly of: • any operating fund surpluses • equity in Tangible Capital Assets • reserves and reserve funds • equity in Veridian Corporation • capital funds The City's accumulated surplus, which is largely comprised of equity in tangible capital assets, as at December 31, 2016 was $342.6 million. Amortization Expenses Amortization expense (frequently referred to as depreciation) is defined as the annual expense or use of an asset over its estimated useful life. The expense is calculated by allocating the cost of the asset over its estimated useful life. For 2018, the estimated amortization expense is $10.4 million, based upon net assets of $223.8 million, which will reduce the City's accumulated surplus. However, offsetting amortization is $7.3 million in estimated additions to tangible capital assets for 2018. The net impact of tangible capital asset adjustments will result in a decrease of approximately $3.1 million to the City's accumulated surplus. Post -Employment Benefit Expense Post -Employment Benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self-insured for the purpose of workplace injury claims, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. FIN 02-18 February 26, 2018 Subject: 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 3 PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities. The projected increase in the post -employment benefits liability is estimated to reduce the City's accumulated surplus by approximately $380,350 for 2018. Transfers To/From Reserves and Reserve Funds The current budget, prepared using the cash method, includes transfers to/from reserves and reserve funds and is not considered an expense under the accrual method accounting. In 2018, the net transfers to/from reserves and reserve funds is $4 million, which will increase the City's accumulated surplus by the same amount. Debt Principal Repayment The current budget also includes a provision for the annual repayment of debt including both interest and principal. Under the accrual method, debt principal repayments are a repayment of a long-term liability and not an expense. The debt principal repayments are for internal loans and external debentured debt held at the Region of Durham. The estimated debt principal repayment in 2018 is $3.8 million, which will increase the City's accumulated surplus by the same amount. Financial Summary The estimated change in the accumulated surplus of the City for 2018 resulting from the net exclusion of these expenses from the budget is summarized below: PSAB Additions to 2018 Budget (Reduces Surplus) Amortization ($10,392,202) Post -Employment Benefits (380,350) Total PSAB Additions ($10,772,552) PSAB Reduction to 2018 Budget (Increases Surplus) Tangible Capital Asset Acquisition $7,259,328 Net Transfers To/From Reserves and Reserve 4,044,000 Funds Debt Principal Payments 3,825,770 Total PSAB Reductions $15,129,098 Net Increase in Accumulated Surplus $4,356,546 59 FIN 02-18 February 26, 2018 Subject: 2018 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 4 The changes to accounting and reporting requirements under PSAB are a financial accounting treatment only and do not affect operating surpluses. This difference is one of financial statement presentation only. Attachments: Not Applicable Prepared By: ii1J4-- 74-4, James Halsall Manager, Budgets & Internal Audit Approved/Endorsed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer azo, TDiB 60 cdp DICKERING Report to Council Report Number: FIN 03-18 Date: February 26, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: 2018 Current and Capital Budget Recommendation: 1. That Report FIN 03-18 of the Director, Finance & Treasurer be approved; and, a) That the 2018 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $55,470,105 be approved; That the 2018 Gross Current Budget expenditures for City purposes in the amount of $58,182,630 (excluding personnel expenditures) less estimated current revenues of $51,209,579 (City Revenues of $50,169,579 plus $740,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; That the Capital from Current expenditure in the amount of $1,395,944 funded from property taxes be approved; and That the total final City levy under paragraphs a), b) and c) above, plus an additional $150,000 for two additional Fire Fighters, for a total final levy of $62,489,100 being an increase of approximately 2.49% over the 2017 budget, be approved; 2. That the 2018 Capital Budget for the City of Pickering with a Gross Expenditure of $68,352,373 be adopted as presented: a) That,the following capital financing sources be approved as presented in the 2018 Capital Budget: Transfer from Current Fund to Capital Fund $1,395,944 Transfers from Reserves: - Financial Systems (7049) 3,043,203 - Rate Stabilization Reserve (7021) 2,020,079 - City Share Dev. Charges Projects (7022) 2,606,295 - Vehicle Replacement Reserve (7040) 1,239,000 61 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 2 - Capital Replacement Reserve (7001) 689,765 - Senior Centre (7050) 400,000 - Facilities (7055) 350,000 - Land Acquisitions (7047) 180,000 - Fence (7057) 180,000 - Seaton FIA Funding Reserve (7193) 177,013 - Don Beer Arena Surcharge (7033) 70,000 - Sustainability Initiatives (7053) 67,000 - Rec. Complex Core Surcharge (7034) 47,000 - Dunbarton Pool Surcharge (7032) 10,000 Transfers from Reserve Funds: - Development Charges (7601 to 7630) 31,805,574 - Federal Gas Tax Funds (7505) 3,790,000 - Roads and Bridges (7709) 1,115,000 - OCIF Grant (7711) 611,530 - Third Party Contribution 240,000 - Mens Slow Pitch League (7707) 150,000 - Parkland (7502) 125,000 Debt - 5 yr 190,000 Debt - 10 yr 2,469,500 Debt - 15 yr 460,000 Debt - 20 yr 5,118,470 Internal Loan - 5 yr 1,130,000 Internal Loan - 10 yr 200,000 Internal Loan — 20 yr 150,000 Donation — Pickering Rouge Canoe Club 50,000 Capital Contingency (2900) 50,000 Federal Grant — Canada Cultural Spaces Fund 450,000 Provincial Grant — TBD 500,000 Provincial Grant — Municipal Greenhouse Gas 472,000 Challenge Fund Sale of Land 6,800,000 Total $68,352,373 b) That total external debt financed by property taxes of $8,237,970 for the projects identified in the 2018 Capital Budget, and as indicated in this report, in the amount of $190,000 for a period not to exceed 5 years, $2,469,500 for a period not to exceed 10 years, $460,000 for a period not to exceed 15 years and. $5,118,470 for a period not to exceed 20 years be approved; 62 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 3 c) That the internal loans in the amount of $1,480,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2018 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; That all Capital expenditures or portions thereof approved in the 2018 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; That the Director, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the asphalt resurfacing of Brookshire Square (from 180 meters south of Glenanna Road to the North Leg of Gablehurst Crescent), in the amount of $180,000, be added to the 2018 Capital Budget to be funded from the Federal Gas Tax Reserve Fund due to anticipated favourable tender results from the City's 2018 Asphalt Resurfacing program; That the City of Pickering High School Award line item under the Grants to Organizations account (2195.2570) be increased by $1,000 to include the Ecole Secondaire Ronald Marion, and this amount be funded from a reduction in the grant contingency budget line item; That Council authorize the change in financing allocations due to the adoption of the 2017 DC Background Study for the following capital projects: j) 63 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 4 Capital Project Description Village Green-Mattamy (5780.1723) 7192 -Seaton Infrastructure Reserve Fund 7193 -Seaton FIA Funding Reserve 7620 RFDC - Parkland Development & Trails Oil Grit Separator (5321.1107) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Original Funding Proposed Allocation Funding Approval Allocation 23.08% .9.23% 67.69% 90.00% 10.00% Oil Grit Separator (5321.1408) 7022- DC City Share Reserve 72.00% 7611 RFDC - Stormwater Management 28.00% Krosno Creek Erosion Control (Multiple Year Project) Krosno Creek (5321.1205) 7022- DC City Share Reserve 84.00% 7611 RFDC - Stormwater Management 16.00% Krosno Creek (5321.1502) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1604) 7022- DC City Share Reserve 7611 RFDC - Stormwater Management Krosno Creek (5321.1605) 1702 Debt - 10 Year • 7611 RFDC - Stormwater Management 56.00% 44.00% 56.00% 44.00% 56.00% 44.00% 12.50% • 0.00% 87.50% 71.65% 28.35% 71.65% 28.35% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% 52.00% 48.00% k) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Rate Stabilization Reserve (7021); 25% to the Capital Equipment Reserve (7001); 25% to the City 64 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 5 Share DC Projects Reserve (7022) and 25% to the Stormwater Management Reserve Fund (7710); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040); 4. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2018 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2018 final tax rates; 5. That the Director, Finance & Treasurer be authorized at his discretion .to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 7. That the Council Compensation Policy be revised to reflect the change in the nomination filing date from January 1st to May 1st in an election year, and that the annual budget for Council Communications Policy be increased from $2,000 to $4,000 and that Councillors be allowed to spend an additional $2,000 to be funded from within their individual Councillor budget's and for expenditures to be reimbursed, the delivery of goods and or services shall be completed in full before May 1,2018; 8. That the Director, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9. That Council approve the cancellation of the following approved capital projects: a) Conservation Barn Reconstruction (5744.1602) - $900,000; 65 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 6 b) Frenchman's Bay Waterfront Master Plan (Phase 1) (5780.1706) - $900,000; c) Reconstruction of Waterfront Trail (5323.1605) - $150,000; d) Minor Land Purchases (5320.1223) - $95,000. e) Sidewalks & Streetlights (5321.0403) - $117,000 f) Kingston Road — Whites Road section — New Streetlights and. Poles (5325.1601) - $200,000 g) Kingston Road — Whites Road intersection (5323.1602) - $150,000 h) Glendale Park & Playground Improvements (5780.1701) - $150,000 i) DH -3 Tillings Road Oversizing (5321.1606) - $273,200 j) Michell Bridge (7001) Rehabilitation construction (5320.1708) - $1,025,000 k) Michell Bridge Rehabilitation (5320.1604) - $650,000 I) Michell Bridge Rehabilitation (5320.1415) - $470,000 10. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 11. That the Director, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 12. - That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or Tess) currency markets in order to effect United States dollardenominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and Restate the 2018 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 26 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii). reclassifications that result from salary increases or negotiated labour settlements; and 66 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 7 d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 13. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2018; 14. That Public Sector Digest Inc. be awarded the contract to continue the City's Asset Management Planning in the amount of $70,000 subject to receipt of the Federation of Canadian Municipalities Municipal Asset Management Program grant; 15. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 16. That Council pass the attached. General Municipal Fees and Charges By-law and adopt the changed fees for By-law and Animal Services as revised below and incorporate the user fee schedule into the 2018 Current budget: a) The Wrecking Yard license fee on page one of the 2018 User Fee Schedule be revised and that the fee be increased to $275 from $250; b) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2018 User Fee Schedule; c) That Council approve revising "Schedule A — Fees" of the Sign By-law with the Sign Permit and .Sign License fees listed in the 2018 User Fee Schedule. 17. That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2006) with an effective date of March 1, 2018, from 0.53 cents per kilometre to 0.56 cents per kilometre for the first 5,000 kilometres and $0.49 cents per kilometrefor travel beyond 5,000 . kilometres; 18. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues, financial studies related or in support of the DC Background Study and issues related to the City, Seaton and/or Duffin Heights; 19. That Council authorize the write-off property taxes, penalty and interest in the amount of $34,130.00 for Roll Number 1801 030 011 22812; 20. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 67 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 8 21. That Council approve the filing of the following assessment appeals: 1801 020 007 11748 1801 010 019 02321 1801 010 018 02330 1801 010 019 02322 1801 030 020 08790 1801 020 017 01129 1801 010 018 02328 22. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 23. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 24. That the Director, Finance & Treasurer be authorized at his discretion to transfer unused funds received from the Province's Municipal Greenhouse Gas Challenge Fund to the Reserve for Sustainable Initiatives; 25. That Council approves the following financial goals for the next term of office: a) Reduce the use of five year debt (external and internal) over the term of Council to zero by 2022; b) That non infrastructure levies (excluding Fire staffing) only be considered when the City no longer uses five year debt as a financing source for its annual budgets. 26. That Council amend the Community Grant policy as follows: a) That the recommended grants to Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date be changed to October 26 2018 to accommodate the 2019 Budget cycle; c) That the City be notified in advance of any festival or celebration events that are sponsored either partially or fully by the City before the grant payment is released; d) That any organization's application shall be deemed as ineligible if the funding request is for the direct or indirect operation of a nursery or daycare school; 68 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 9 e) That the Director, Finance & Treasurer be authorized to fund on a one time basis commercial liability insurance costs up to $500.00 for community groups upon confirmation that the policy has been purchased; and f) That Religious organizations may be eligible for funding if their event is open to the general public and the event is located on public or commercial grounds. 27. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; 28. That Council approve the transfer of any Veridian dividends exceeding the 2018 dividend budget amount of $1,927,000 to the Roads and Bridges Reserve Fund; 29. That the Main Street Improvement Project Grant in the amount of $1.06,060 budgeted in General Government Consulting be put on hold and these funds be released based on a future Council approved report outlining the expenditure plan; 30. That Council authorize the establishment of the following reserves: , a) That a Tennis Court Reserve be established and any unused 2018 funds budgeted under General Government consulting account (2126.2392) OMB Legal Appeal be transferred to this reserve, and that if the funds budgeted in 2019 for OMB Appeal purposes are not required, the remainder of $150,000 be transferred to the Tennis Court reserve and this reserve be used to fund tennis court improvements and reconstruction; b) That Council approve the establishment of the Seaton Financial Impact Agreement Reserve Fund and that the draft by-law attached hereto for the establishment of the reserve fund be enacted; 31. That Council amend the Financial Control Policy to provide the Treasurer the authority during any recess, break or absence of Council to draw from Reserves or Reserve Funds provided that the transfer from Reserves or Reserve Funds does not exceed the lesser of 5% of any particular approved expenditure or $100,000 and a report respecting those approvals is subsequently submitted to Council for information purposes; • 32. That Council approve Finance .staff applying to the Federation of Canadian Municipalities Municipal Asset Management Program and the City confirms it has budgeted $12,500 as it contribution towards the project and, if the City is successful, these funds are be directed to the following: a) Development of a Strategic Asset Management Policy and Data Governance Policy and Procedures; b) Asset Management Audit; and c) Facilities Data Work and Data Support and Training. 69 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 10 33. That Council approve the 2018 Low Income Seniors & Persons with Disabilities grant amount of $300 per household; 34. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Executive Summary: This report contains a summary of the 2018 Current and Capital Budgets and a discussion of the recommendations. Financial Implications: The 2018 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.49% (City Share Only) over last year which translates into a 0.75% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 1.80% on the total property tax bill. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. Discussion: The recommendations put forth are those necessary to adopt and provide authority and direction for the 2018 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Change in Finance Source Allocations — Recommendation 2 i) DC capital projects have.two major financing sources: growth funding through the collection of development charges and City Share. The City Share is usually funded through property taxes unless the project's dollar amount is so large that it requires debt financing. Those growth related capital projects that have a large development charge funding percentage are attractive to the City from a financial planning and resource perspective. The 2017 DC Background Study reviewed the funding allocations of several DC projects resulting in an increase in the growth related funding share in the amount of approximately $285,000 with a corresponding decrease in City Share costs. Cancellation of Capital Projects — Recommendation 9 The capital projects listed in recommendation 9 are re -budgeted in the 2018 capital budget mainly due to the fact the original budget amount was too low. The cancellation of the Michell Bridge projects reflects the City's attempts to have the project funded by 70 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 11 senior level government grants for the years 2014, 2016 and 2017. Therefore, from an accounting control perspective, it is better to have one capital project with the full project cost in contrast to having two or more capital budget line items in two different years. Waive Purchasing Policy for Vehicle Repairs Below $30,000 — Recommendation 13 The. City's larger vehicles such as dump trucks and graders have Targe and complex mechanical systems. When one of these systems fails such as the transmission, the current practice is to have the vehicle towed to a repair facility and have the repair facility provide a cost estimate. In order to provide the. cost estimate, the repair facility has to take apart the damaged or broken mechanical system. Once the mechanical system has been removed for inspection, such as a transmission, it doesn't make good business sense to have the vehicle without the transmission towed to another facility to obtain a price quote. Under the current scenario the vehicle repairs may take longer due to the fact the user department is required to obtain more than one quote. Recommendation 13 provides the user department the flexibility to have the vehicle repaired quickly. Write-off. of Property Taxes, Penalty and Interest for Roll Number 1801 030 011 22812 — Recommendation 19 An "Out -Of -Province" (new to Pickering) commercial organization purchased a large block of land. The City was provided with an incorrect mailing address when the sale occurred and all correspondence (property tax bills) was returned to the City. Taxation staff tried to locate the correct mailing address but were unsuccessful. Eventually, Taxation staff was provided with the correct address, however, penalty and interest was applied to the account. After the discrepancy was corrected, the property owner has paid their property taxes. The new property owner has asked the City to write-off the outstanding balance in the account attributable to the period when the mailing address information was incorrect. 2019 Financial Goals for Next Term of Office —Recommendation 25 Historically, the City issues debt either for five, ten, fifteen or twenty years. The term of debt has to match the life of the asset. In other words, you can't issue debt for ten years if the asset has only a five year life. When you review the City's five year debt, the majority of these expenditures are for "consumable capital items" such as dump trucks or riding lawnmowers. The City should be paying "cash" for these assets that have a short product life and avoid interest costs. The more common municipal debt financing strategy is to use long term debt usually associated with capital projects (facilities) so that new residents who enjoy the assets are helping to pay for them. Recommendation 25 b), is directly linked to the financial strategy of reducing the City's reliance and or use of five year debt. To avoid using five year debt, the City will have to increase funding for infrastructure related reserves by at least $1.0 million by 2022. The introduction of non -infrastructure levies during the next term of council may erode the City's chances of success of reducing an eventually eliminating the five year debt. 71 Report FIN 03-18 Subject: 2018 Current and Capital Budget February 26, 2018 Page 12 Staff would incorporate these budget principles in the development of the annual budget that usually starts around June of each year. These principles would guide the development of the capital and current budget projects. These recommendations will assist the City in meeting its overall objectives in a financially sustainable manner. Transfer of Unused Provincial Municipal Greenhouse Gas Challenge Fund to the Reserve For Sustainable Initiatives - Recommendation 24 The Municipal Greenhouse Gas (GHG) Challenge Fund is a program funded by the proceeds from Ontario's carbon market that aims to support community -led action on climate change. The application -based program will fund up to 100% of the eligible costs for greenhouse gas emissions reduction projects proposed by municipalities. Staff submitted an application to the Province's Municipal (GHG) Challenge Fund to fund the following capital projects in 2018: • 5311.1805 City-wide Walkways - LED Lighting Conversion - $110,000 • 5780.1809 Various Parks Lighting - LED Lighting Conversion - $250,000 Any unspent grant funds from 2018 should be applied towards 2019 LED conversion projects. Grant Policy Changes - Recommendation 26 Staff are proposing a few minor modifications to the grants program based on our experiences to date. Traditionally, the application deadline date has been the last week of September. However, staff are recommending that the deadline date be changed to October 26th to give the various organizations more time to prepare and apply for the grant. Many of these charitable volunteer organizations have a summer break and extending the application time by approximately four weeks will provide our established and hopefully new groups more time to apply. The advertising strategy would now commence after the Labour Day holiday. Additional Veridian Dividends - Recommendation 28 Late last year, the City received an additional dividend from Veridian in the amount of $137,350. As Members of Council are aware, Veridian and Whitby Hydro are currently in merger negotiations and if these negotiations are successful there is a possibility that the City may receive additional dividends. Recommendation 28 would transfer these additional funds to the Roads and Bridges Reserve Fund. Main Street Improvement Grant - Recommendation 29 On or around January 23rd, 2018, the City of Pickering received good news that it has received $106,060 in funding for "Main Street Improvements". This unexpected good, news was received late in the budget development cycle and did not provide staff with sufficient time to adequately develop a business plan for the use of these funds. 72 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 13 Recommendation 29 puts these funds on "hold" until a future report to Council is approved that outlines the expenditure strategy. Tennis Court Reserve — Recommendation 30 a) Over the last few years, the City has used five year external or internal debt financing for tennis court reconstruction. In the General Government Consulting account there is $150,000 for OMB appeals that may be a one-time cost and this recommendation transfers any unused dollars to the Tennis Court Reserve. The 2019 to 2022 Capital Forecast identifies the need to invest in at least one tennis court reconstruction every year. In the long run, the City will avoid interest costs associated with tennis court reconstruction. Seaton Financial Impact Agreement Reserve Fund — Recommendation 30 b) The Financial Impacts Agreement (FIA) is a contract among the City, the Province and the landowners within the Seaton Development Area. The FIA deals with the major financial aspects of the development of Seaton through to the. year 2031. The FIA contains provisions regarding development charges to be paid by the Seaton landowners and also provides for certain voluntary financial contributions to be made by the landowners to the City. The voluntary financial contributions made by the Seaton landowners will be captured by the Seaton FIA Reserve Fund and these funds will be used to offset the capital costs associated with Seaton. Amend Financial Control Policy To Permit Transfer From Reserve or Reserve Funds during break of Council — Recommendation 31 A major financing source for capital projects are reserve or reserve funds. Currently, only Council can approve the transfer of funds from reserve or reserve funds. Last year during the summer recess, two projects financed by reserves were placed "on -hold" due to the fact the project's tender cost exceeded the budget by a small amount. If a capital project is over budget by one dollar, staff do not have the authority to transfer from reserves to fund the one dollar shortfall. Recommendation 31 provides the Treasurer the authority to fund project shortfalls within a financial dollar constraint of either 5% of the project's cost or $100,000 whatever is less. Increase to Low Income Seniors/Persons with. Disabilities Property Tax Grant from $200 to $300 — Recommendation 33 In 2017, the City introduced a property tax grant program for low income seniors and persons with disabilities. In 2017, the grant amount was $200 and the City awarded 148 grants of which 143 were for seniors. Recommendation 33 increases this amount to $300. Staff have consulted with other municipalities who have similar grant programs and their experience indicates that as the grant amount increases, the number of participants also increase. The 2018 budget for this program has sufficient capacity to capture both the higher amount and anticipated increase in participants. 73 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 14 2018 Current Budget During the budget discussions last spring, staff presented a proposed 2018 base services budget levy increase in the range of 2.80% to 3.30%. At the February 26, 2017 Council meeting, a resolution was adopted by Council where the base budget levy would be capped at 2.50%. At the February 15, 2018 Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 2.49%, which was accepted by the Executive. Committee. Based on an average assessment of $426,100, the 2.49% increase (excluding the impact of reassessment) will result in an average increase of approximately $38.63 per year or 74 cents per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road maintenance are not paid for as the services are used or received. For this reason, many residents, may not be aware of the costs associated with the vast array of services offered by the City. The Chart below shows.a breakdown of the cost of services that make up the average City share tax bill of $1,590 (based on an assessment of $426,100). Chart One 2018 Average Budget Allocation for City Services (Dollar amount. Based on average residential City Share tax bill - $1,590) ve age ' e Dollar amount, based on the average residential tax bill - Municipal portion of property tax $1,590 Fire Services Roads, Bridges, Sidewalks and... $260.83 City Facilities, Recreation Programs &... $217.63 Library $134.31 Parks $98.51 City Development $69.20 Engineering Services $81.43 Other Expenditures $82.14 Office of the CAO (includes Customer... $51.45 Information Technology $47.94 Contributions to Capital Projects $34.14 Bylaw Services & Legal $26.89 Mayor, Council & Support $24.16 Clerks Office $23.32 Business Development & Marketing $21.41 Finance 0 $13.22 $403.62 0 50 100 150 200 250 300 350 400 450 74 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 15 Tax Increase Summary The 2.49% City share tax increase translates into an increase of 0.75% on the total residential tax bill. The 2.49% levy increase compares favourably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over eighteen years (1998 up to 2016). Adding the Region's (1.90%) tax increase and Pickering's (2.49%) and the School Board's estimated 0% increase, the total increase for the average residential ratepayer will be approximately 1.80%. In 2000, Pickering Council approved a zero percent levy increase and since then, budget levy increases have ranged from 9.8% to 2.93%. As the Chart below shows, the 2.49% levy increase is the lowest increase the City has had over the last eighteen years. 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 Chart Two Budget Levy Increases 2000 to 2018 9.8 2001 2003 2005 2007 2009 2011 2013 2015 20172n111 The table below provides a summary of the financial impact of the proposed 2018 tax levy increase based on various assessed values. Financial Impact of Budget Increase City Share Only Residential Assessment $400,000 $500,000 $600,000 Increase (Over 2017) $36.25 $45.34 $54.41 This is the second year of the Province's four year reassessment cycle. Assessment - related increases are phased -in over four years, and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result 75 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 16 of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes, and as well among individual property owners within each property class. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 6.93%, show in the Table below. There are also assessment -related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region -wide basis and for Education on a Province -wide basis. Reassessment Increase Assessment Related Impact on Taxes Below 6.93% Decrease Equals 6.93% No Impact Above 6.93% Increase Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with less than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the draft 2018 City of Pickering budget being presented at the Executive (Budget) Committee meeting. The following is a list of some of the most important risks and related mitigating measures. A Fuel costs have been volatile over the last few years. The 2018 fuel budget includes a small increase ($4,700). While fuel prices have fallen from their all-time high, recently, the price of oil has broken past the $70 a barrel benchmark — the first time the per -barrel price has reached $70 since December 2014. Stockpiles of oil that built up for years are declining and a buoyant global economy has bolstered demand, meaning prices could go higher. Furthermore, there is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prices being volatile during 2018 is high, and the cost risk will be accommodated through the General Government contingency account. B During the last few years, there has been no predictable weather pattern for winter control activity/costs. The 2014 and the first half of the 2015 winter season was one of the worst on record. The 2018 winter control budget is based on December and the first three weeks of January and therefore, staff have left the Winter Control budget at its 2017 funding level. If the current winter weather pattern changes, any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. 76 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 17 C The City is able to retain the Education share of the Payment -in -Lieu (PIL) property taxes for federal, provincial and regional properties located in the City. The largest properties are: OPG nuclear plant, Hydro One transformer station, the airport lands and the water pollution control plant. The Province has released draft 2018 education rates and therefore, there is a possibility that the PIL revenue may not reach its 2018 budget target.. Any significant revenue loss will be adjusted through ' the 2018 property tax rate report. D Budgets prepared early in the year are based on information that was available in December of last year. This has the potential to generate greater budget variances that might otherwise be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2018 budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. E General inflationary pressures that may continue to increase as the economy continues to improve. The likelihood of this risk materializing is rated as possible; the likely impact of the consequences is rated as moderate. The first signs of general inflationary pressures will probably be reflected in capital tender awards in March and April. The City is increasingly exposed to risk from a fluctuating US/CAN dollar exchange rate. Pickering is moving into a period of capital growth .construction with planned multi-million dollar projects and fleet expansion. Many of the products are purchased from US manufacturers. Even products made in Canada have significant percentage of components from the US. The risk to our forecasts capital budgets is more significant due to the high value of projects we have in the five year forecast. 2018 Challenges and Opportunities Outstanding Assessment Appeals There is currently $2:8 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals that range from 2009 up to 2017. These appeals are mostly for large commercial and industrial properties with complex valuations that often have interests from multiple parties. The schedules are set by the ARB and appeals can take years to resolve. Unfortunately, the majority of these appeals were not resolved in 2017. Therefore, these appeals are automatically deemed outstanding for the 2018 taxation year. Every year these appeals remain outstanding, the settlement cost increases, creating additional financial risk to the Corporation. For the last few years, staff have budgeted for the outstanding commercial and industrial appeals and any funds remaining from these prior years has. accrued to fund anticipated settlements in 2018. If the budget provisions are insufficient to fund the reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall. 77 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 18 2018 User Fees and Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. The basic theory of user fees is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for any service that delivers a direct benefit to individuals". If user fees don't recover the full cost of providing the service, by default, the property tax payer indirectly subsidizes the user. In preparation of the 2018 Budget a review of the Development Application Approval Process fees (DAAP) was undertaken by staff and Watson & Associates Economists Ltd. DAAP includes fees in Building, Planning and Engineering. The review calculated new fees by determining the costs associated with each fee by determining the amount of staff time spent to complete each application, permit and inspection; indirect costs/overhead costs were also added. The calculated full cost recovery fees were then adjusted after completing a market comparison to ensure the fees are in line with surrounding municipalities. The review resulted in the following conclusions and changes: • Building - The current fees being recovered were equal to the department's costs. However, given the unpredictable nature of building permit volumes it best practice to build a reserve to a multiple of 1.13x direct costs which would currently be $2.3 million. Currently the City's Building Reserve has a negative balance of $4.7 million. Therefore, in order to recover the negative balance in the reserve and build a balance for years with decreased activity, the fees have been increased by 11%. • Planning - The market analysis showed that if we increase our fees to be in line with market it would represent an 83% increase in revenues. This would increase our cost recovery rate from 22% to 41 %. Staff are proposing to phase-in the increase beginning July 1, 2018 and the remainder of the increase January 1, 2019. • Engineering — The fees include minor adjustments to better reflect the cost of providing the services. Debt Payments & Debt Financing of Capital Projects The 2018 current budget includes $4.8 million of taxpayer funder debt charges (interest and principal.) The taxpayer funded debt charges represent 7.0% of the 2018 property taxes levied. In other words, for every dollar collected — seven cents is applied to debt charges. In 2017, the Development Charges Operations Centre Reserve Fund borrowed 78 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget -Page 19 $9.2 million to meet the funding requirements for the new Operations Centre located on Clements Road. The principal and interest payments associated with this debt is $672,000 and is funded from DC payments of which the majority will be from Seaton development. The 2017 DC Background Study captured all of the interest and principal payment cost associated with this debt and these costs are reflected in the DC rates. The Current budget book section (Appendix A) includes a summary of the outstanding debt as of December 31, 2017. A high level summary .of the City's debt is presented below: Debt Summary 2017 Debt External Debt Commitments External DC Debt Internal Loans Sub Total Prior Years' Approvals External Debt Internal Loans Sub Total Millions ($) $22.2 9.2 3.6 $35.0 $4.4 0.7 $5.1 Total Commitments — 2017 $40.1 Add: 2018 Debt Commitments 2018 External Debt 2018 New DC Debt 2018 New Loans Total Debt Commitments As stated above, the major increase in 2017 debt commitments is due to the Development Charges Operations Centre Reserve Fund. The 2018 DC debt increase is mainly due to the Grande Esplanade Phase One - Senior & Youth Centre project. At the end of 2018, the City will have approximately $32.4 million in development charges debt or commitments that are based on future development. Many municipalities such as Ottawa, York Region and Milton have been employing this financing strategy. The property tax debt funded forecast for the next three years is presented below and excludes DC debt. 79 Report FIN 03-18 Subject: 2018 Current and Capital Budget February 26, 2018 Page 20 Chart Three City of Pickering. Forecasted Property Tax Funded Debt Charges Forecast (Interest & Principal) $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Actual —Forecast Property tax funded debt charges are forecast to increase by $445,600 in 2019. Council has the ability to control the increase of future debt charges by either deferring or delaying debt financed projects. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. The 2019 preliminary budget strategy is to have the 2019 assessment growth fund the increase in debt charges. Debt Level and Provincial Guidelines Each year, the Province calculates the City's Annual Debt Repayment Limit or ARL. The Province stipulates that a municipality may not commit more than 25% of its total own - purpose revenues to service debt and or other long term obligations such as capital leases. 25% of the Net Revenues equates to $17 million and is based on the 2016 Financial Information Return or FIR as reported to the Province. The Provincially issued document is included as Attachment 1. The City's total debt charges for 2018 is $5.1 million. Staff are not recommending that the City issue debt up to the Provincial limit. In 2013, Council adopted a higher standard where the City cap is set at 15% of the total taxation revenue. The debt capacity used for 2018 is estimated to be around 8.58% for all debt (tax debt and DC Debt) which is below the 15% cap and well below the 25% Provincial limit. Chart Three provides a summary of the City's projected debt charges in relation to the City's 15% cap rule. 80 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 21 Chart Four Debt Management The debt guideline limits taxation debt charges to 15% of taxation revenues 18.00%' 16.00% 14.00% 12.00% 10.00%. 8.00% 6.00% 4.00% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 —. -Council Target --Taxation Debt Charges as a % of Taxation Revenues All Debt (3rd Party & OC Debt) As the above chart indicates, for 2018, the City is well below the 15% debt target limit. However, future debt projections based on the multi-year capital forecast indicate that the City will have some fiscal challenges in the,next few years. Council can control the slope of the line by deferring projects and or increase funding through special levies. In addition, senior government grant funding can also have a major impact on the amount of debt financing in the future. As shown above, the City is well below its 15% cap guideline. Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can 'distribute the cost of the asset over the lifetime of the asset. Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2018 Tax Rates As has been the case for the last few years, the 2018 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2018 Capital Budget The 2017 DC Background Study is the funding catalyst for the 2018 Capital Budget and 2019 to 2022 Capital Forecast. The Table below shows the high level of funding attributable to development charges. 81 Xi i Er r 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 —. -Council Target --Taxation Debt Charges as a % of Taxation Revenues All Debt (3rd Party & OC Debt) As the above chart indicates, for 2018, the City is well below the 15% debt target limit. However, future debt projections based on the multi-year capital forecast indicate that the City will have some fiscal challenges in the,next few years. Council can control the slope of the line by deferring projects and or increase funding through special levies. In addition, senior government grant funding can also have a major impact on the amount of debt financing in the future. As shown above, the City is well below its 15% cap guideline. Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can 'distribute the cost of the asset over the lifetime of the asset. Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2018 Tax Rates As has been the case for the last few years, the 2018 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2018 Capital Budget The 2017 DC Background Study is the funding catalyst for the 2018 Capital Budget and 2019 to 2022 Capital Forecast. The Table below shows the high level of funding attributable to development charges. 81 82 Report FIN 03-18 Subject: 2018 Current and Capital Budget February 26, 2018 Page 22 Development Charge Funding For Major Capital Projects Project DC Funding (%) City Share Funding (%) Senior & Youth Centre 87.74 12.26 Animal Shelter 68.00 32.00 Pickering Heritage Community Centre 58.21 41.79 As the above Table indicates, for every dollar of cost for the Senior & Youth Centre project, eighty-seven cents is funded from development charges. Capital projects that have a high degree of DC funding are attractive to the City due to the fact taxpayer funded costs are kept to a minimum. However, the property tax base funds 100% of the project's operating costs: This year, the draft Capital Budget is $68.4 million. The major capital projects are: Grand Esplanade Phase One Senior& Youth Centre design and construction ($26.5 m); Rotary Frenchman's Bay West Park Phases la & lb ($2.755 m); Pickering Heritage & Community Centre Design ($1.5 m); Conservation Barn Reconstruction ($1.3 m); Michell Bridge rehabilitation ($1.1 m); Altona Bridge replacement ($1.1 m); and many road resurfacing projects. The debt financed capital projects are listed below. External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15 and 20 Year Debt Financing 2018 Capital Budget Capital Project Code Debt - 5 Years ($) Description 5744.1806 $200,000 Museum Conservation Barn Upgrades and Furniture & Fixtures 5780.1802 200,000 Rick Hull Memorial Park Tennis Courts Reconstruction 5319.1802 190,000 Loader Replacement 5780.1807 150,000 Forestbrook Park Pathway Construction 5731.1811 150,000 Recreation Complex Metal Roofs' Replacement 5731.1812 145,000 Recreation Complex Backup Power to Banquet Hall Air Conditioning 5311.1801 145,000 Sidewalk Plow with Attachments Replacement 5715.1805 140,000 Don. Beer Rubber Flooring Replacement Total Five Year Debt $1,320,000 Report FIN 03-18 Subject: 2018 Current and Capital Budget February 26, 2018 Page 23 Capital Project Code Debt - 10 Years ($) Description 5780.1822 $1,000,000 Rotary Frenchman's Bay West Park Phase la&1b 5340.1805 750,000 Fire Pumper Tankers Replacement 5780.1804 469,500 Centennial Park — Baseball Diamond/Structures Rebuild 5340.1801 250,000 Fire Station #5 Foundation Repairs & Underpinning 5206.1813 200,000 Pickering Ultra -High Speed Municipal Area Network Total Ten Year Debt $2,669,500 Capital Project Code Debt - 15 Years ($) Description 5731.1805 $460,000 Rec Complex Concourse Renovation (Phase' 1 Construction) Total Fifteen Year Debt $460,000 Capital Project Code Debt - 20 Years ($) Description 5701.1803 $2,500,000 Grand Esplanade Phase 1 b — Design & Construction 5744.1808 850,000 Conservation Barn Reconstruction 5320.1804 850,000 Michell Bridge Rehabilitation 5320.1806 488,470 Altona Bridge Replacement Construction 5735.1803. 430,000 Rec Complex Arena 0' Brien Lobby Roof Replacement 5744.1801 150,000 Museum Land Purchase Total Twenty Year Debt $5,268,470 Total Debt Financed Projects $9,717,970 . 2019 - 2022 Capital Forecast Included in the capital budget book is the City's 2019 - 2022 Capital Forecast which outlines the City's current financial plan. On page 138 of the Capital Budget, you will notice that the total capital forecast is $245 million of which $75.4 million will be funded from debt and internal loans. This means that for every dollar spent, $0.308 is projected to come from debt financing sources. Attachments: 1. Ministry of Municipal Affairs and Housing 2017 Annual Repayment Limit 2. By-law to Confirm General Fees and Charges 2018 3. By-law to Provide the Establishment of the Seaton FIA Reserve Fund 4. Budget Presentation, February 15, 2018 83 Report FIN 03-18 February 26, 2018 Subject: 2018 Current and Capital Budget Page 24 Prepared By: James Halsall Stan Karwowski Manager, Budgets & Internal Audit Director, Finance & Treasurer Approved / Endorsed By: Kyle Bentley Director, City Development Marisa Carpino Director, Community Services John Hagg Fire Chief Paul Direct rate Services & City Solicitor Ric and Holbor Lector, Engineering Services Cathy Grant Chief Executive Officer, Pickering Public Library Recommended for the consideration of Pickering City C cil Tony Preve•' I, g. Chief Administrative Officer 84 _Ontario Ministry of Municipal Affairs 777 Bay Street, Toronto, Ontario M5G 2E5 ATTACHMENT #_1 .TOREPORT?3-(�a Ministere des affaires municipales 777 rue Bay, Toronto (Ontario) M5G 2E5 MMAH CODE: 10102 MUNID: 18001 MUNICIPALITY: Pickering C UPPER TIER: Durham R REPAYMENT LIMIT: FIR CLEAN FLAG: Accepted Clean 17,072,290 The repayment limit has been calculated based on data contained in the 2015 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2015 to commit to payments relating to debt and financial obligation. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January 01, 2017 FOR ILLUSTRATION PURPOSES ONLY, The additional long-term borrowing which a municipality could undertake over a 5 -year, a 10 -year, a 15 -year and a 20 -year period is shown. If the municipalities could borrow at 5% or 7% annually, the annual repayment limits shown above would allow it to undertake additional long-term borrowing as follows: (a) 20 years ® 5% p.a. (a) 15 years ®5% p.a. (a) 10 years @ 5% p.a. (a) 5 years ®5% p.a. 212,758,472 177, 204, 535 131,827,700 73,914,082 (a) 20 years ® 7% p.a. (a) 15 years ® 7% p.a. (a) 10 years ® 7% p.a. (a) 5 years ® 7% p.a. 180, 864,086 155,492,951 119,908,623 69, 999, 761 85 A a, TA, The Corporation of the City of Pickering By-law No. XXXX/18 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees TO REPORT #." Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law .7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16 and By-law 7542/17; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law passed this 26th day of February, 2018. David Ryan, Mayor Renee Michaud (Acting) Deputy Clerk 86 Schedule I PiCKERI NG Summary. of Fees & Charges 2018 Finance Department To be considered by Executive (Budget) Committee on February 15, 2018 and approved by Council on February 26, 2018 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. 87 • City of Pickering Draft 2018 User Fees Table of Contents Page By-law & Animal Services 1 City Development Department - Planning 5 City Development Department - Building 9 Culture & Recreation 11. Development Services 28 Engineering Services 31 Finance Department •32 Fire Services Department 33 Legal Services 35 Legislative Services • 37 Public Works 38 • 88 By-law and Animal Services • User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y/N) proposed Fee Effective Date Body Rub Licences Owner - not operator $250.00/yr $250.00/yr N No Increase Operator - not owner $250.00/yr $250.00/yr N No Increase Owner/Operator $500.00/yr $500.00/yr N No Increase Attendant $150.00/yr $150.00/yr N No Increase Business Licences • Home Base Business $50.00/yr $50.00/yr N No Increase Wrecking Yard $250.00/yr $250.00/yr N No Increase Markets (<100 stalls) $200.00/day $200.00/day N No Increase . Markets(>99 stalls) $1,000.00/day $1,000.00/day N No Increase Public Hall $10.00/yr $10.00/yr N No Increase Temporarily -keeping a prohibited animal : $200.00/day $200.00/day N . No Increase Pet Shops $250.00/yr $250.00/yr N No Increase Boarding Kennels $250.00/.yr $250.00/yr N No Increase Breeders $250.00/yr $250.00/yr N No Increase Horse Riding Establishment $250.00/yr $250.00/yr N No Increase Late fees - (Boarding, Breeders, Pet Shops & Horse Establishment) $50.00 , $50.00 N No Increase Taxi Licences Plate Owner Licence $250.00/yr $250.00/yr N No Increase Brokerage License $150.00/yr $150.00/yr . N No Increase Taxicab Driver's License. (Two Years) $100.00 • $100.00 N No Increase Clean Air Cab Plate License $1,000.00/yr $1,000.00/yr N No Increase Plate Owner Licence -Clean Air Cab $125.00/yr $125.00/yr N . No Increase City Plate Licence $2000.00/yr $2000.00/yr N No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N No Increase Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence • $20.90 $20.00 N No Increase Replacement Taxicab Plates $100.00 $100.00 . N No Increase Replacement of Tariff Card/Passenger R & R $10.00 $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 . N No increase Re -inspection without taxicab meter $20.00 $20.00 N No Increase Re -inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for Inspection $50.00 $50.00 N No Increase Plate Eligibility List (annually) $75.00 $75.00 N No Increase 89 By-law and Animal Services • User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) • Applicable (Y/N) Proposed Fee Effective Date Cat & Dog Licences •. Sterilized $25.00/yr $25.00/yr N No Increase Unsterilized $50.00/yr $50.00/yr N No Increase Microchip - sterilized $20.00/yr $20.00/yr N No Increase Microchip - unsterilized $40:00/yr $40.00/yr N No Increase Replacement * $5.00/ea $5.00/ea' N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped • 1st occurrence . $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125,00 $125.00 N No Increase After regular working hours $120.00 $120.00 N . No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Impoundment of dog or cat not wearing current animal licence tag or microchipped.• 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N . No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Service Fees - Owner Transfer of ownership of an animal. . $150.00 $150.00 N No Increase Non -Resident -Transfer of ownership $200.00 . $200.00 N No Increase • Pick up and disposal of deceased owned animals_ 0 _ Small - medium size $50.00 $50.00 N No Increase ' Medium - extra large size $80.00 $80.00 N No Increase • Adoption Fees 0 Dogs $250.00 $250.00 N No Increase Cats $120.00 $120.00 N No Increase Obedience Dog Training $100.00 $100.00 Y No Increase Adult Video . Owner/Operator $1,500.00/yr $1,500.00/yr N No Increase Owner- not operator $1,400.00/yr $1,400.00/yr N No Increase Operator - not owner $100.00/yr $100.00/yr • N • No Increase Fireworks Permits $100.00 . $100.00 N No Increase 90 By-law and Animal Services • User Fee or Charge 201.7 Current Fee (Excluding HST) ' 2018 Proposed Fee (Excluding HST) HST Appl cable (Y/N) Proposed Fee Effective Date Hawker / Peddler Licence Temporary Use (per day/per location) $20.00 $20.00 N No Increase Stationary Use $250.00/yr $250.00/yr N No Increase Signs Temporary Sign - one month $50.00/ea $50.00/ea N No Increase Portable Sign Licence $50.00/ea $50.00/ea N ' No Increase Banner and Inflatable Sign $50.00/ea $50.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N.. No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign installed prior to licence insurance . $50.00/ea $50.00/ea N No Increase Redemption Fee - election signs $25.00/ea $25.00/ea N No Increase Redemption Fee - all signs less than 2 m2 $25.00/ea $25.00/ea N No Increase Redemption Fee - all other signs • $50.00/ea $50.00/ea N No Increase Sign Variance - all other signs $100.00/ea $100.00/ea N No Increase Fence Variance . Supported $100.00/ea • $100.00/ea N No increase Contested $250.00/ea $250.00/ea N No Increase Sidewalk Snow Clearing Less than 50' $96.25 $93.75 • N January 1, 2018 Greater than 50' or comer lot $116.25 $118.75 N January 1, 2018 Pre -salting . Less than 50' $32.50 . $31.25 N January 1, 2018 Greater than 50' $51.25 $50.00 N January 1, 2018 Traffic & Parking •' Removal of obstruction from City road • • $50.00 $50.00 N No Increase Return Fee - basketball net or other item . $50.00 $50.00 • N No Increase Return Feer shopping cart $50.00 $50.00 • N No Increase Park Vendor Permits . Kinsmen Park $3,000.00 $3,000.00 Y No Increase Dunmoore Park $2,500.00 $2,500.00 • Y No Increase Bev Morgan Park $2,000.00 $2,000.00 Y No Increase Chris Graham Fields . $2,500..00 • $2,500.00 Y No Increase Princess Diana Park $2,500.00 $2,500.00 Y No Increase St. Mary's Sports Field/Amberlea Park (one vendor to service both sites) $2,000.00 $2,000.00 Y No Increase Minor Sports Organizations $50.00 $50.00 Y No Increase 3 1 By-law and Animal Services User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Other Permit Tree Cutting Permit $100.00/each $100.00/each N No Increase Tree Inspection fee $25.00 $25.00 N No Increase 92 4 City Development Department - Planning User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Proposed Fee January 1, 2019 . (Excluding 1 -IST) These fees are imposed under the author'ty of the Planning Act, R.S.O. 1990, c.P.13 , Planning Documents• Pickering Official Plan $200.00 $200.00 Y No.lncrease $200.00 Official Plan Compendium $50.00 $50.00 Y No Increase $50.00 Seaton Sustainable Placemaking Guidelines 1 $50.00 $50.00 Y No Increase •No $50.00 City Centre Urban Design •Guidelines $50.00 $50.00 Y Increase $50.00 Development Guidelines $5.00-$20.00 $5:00-$20.00 Y No Increase $5.00-$20.00 Special Studies $10.00-$20.00 $10.00-$20.00 • Y No Increase $11100-$20.00 Zoning By-laws• $0.00 3036 - Set 13 Volume $100.00 $100.00 Y No Increase $100.00 3036 - By Volume $10.00 $10.00 Y No Increase $10.00 2511,2520,3037,7364/14 (Seaton), City Centre $40.00 $40.00 Y No Increase $40.00 Summary Residential Applications $30.00 $30.00 Y •:No Increase $30.00 Sumniary Non -Residential Applications .$30.00 $30.00 • Y No Increase $30.00 20 Year Household & Population Projections• $30.00 $30.00 Y No Increase $30.00 Mapping • $5.00-$25.00 $5.00-$25.00 Y No Increase $5.00-$25.00 Address Booklet $25.00-$50.00 $25.00-$50.00 Y No Increase $25.00-$50.00 Fiche Prints Price Varies • Price Varies Y No Increase Price Varies Special Mapping Requests $53.10/hr $53.10/hr Y No Increase $53.10/hr Photocopies - 6 or more pages . $0.50/ea $0.50/ea Y No Increase $0.50/ea CD Copies'of Documents $10.00/document $10.00/document • Y No Increase $10.00/document Planning Applications Pre -submission Consultation $250.00 $260.00 N July 1, 2018 $260.00 Telecommunications Tower Approval $7,500.00 $7,700.00 N July 1, 2018 $7,700.00 Minor Variance Accessory buildings, structures, decks, platforms & driveway widening $300.00 • $450.00 N July 1, 2018 $600.00 Residential Minor (a lot for a Detached' dwelling unit, Semi-detached dwelling unit and/or Freehold Townhouse dwelling unit) • Single Variance. $560.00 $720.00 N July 1, 2018 $800.00 Multiple Variances $860.00 $890.00 N July 1, 2018 $1,000.00 Residential Major (all other residential and mixed use buildings) . Single Variance $1,700.00 $1,740.00 N July 1, 2018 $1,740.00 Multiple Variances$1,900.00 $1,950.00 N July 1, 2018 $1;950.00 Institutional, Commercial &-Industrial Single Variance $1,700.00 $1,960.00 N July 1, 2018 $2,200.00 Multiple Variances . $1,900.00 $2,140.00 N July 1, 2018 $2,400.00 Tabling Fee & Recirculation (applicant initiated)• $550.00 $560.00 N July 1, 2018 . $560.00 Special Meeting $1,000.00 $2,250.00 N July 1, 2018 $3,500.00 Zoning By-law Amendment Zoning By-law Amendment- Major 2- Base Fee ' $15,000.00 $15,400.00 N July 1, 2018 $15,400.00 Plus Fee per Residential Unit First 25 units (1-25)• $160.00 N . July 1, 2018 $400.00 Next 75 units (26-100) • $120.00 N July 1, 2018 $300.00 Next 100 Units (101-200)• $80.00 N July 1, 2018 $200.00 Next 800 Units (201-1,000)• $40.00' N July 1, 2018 • $100.00 Pius Fee per Non -Residential Ha of Land Area $320.00 N July 1, 2018 $810.00 Plus Fee per Development Block (Ha of Land Area) $200,00 N July 1, 2018 $510.00 Zoning By-law Amendment- Minor 3 •$8,700.00 ' $9,800.00 N July 1, 2018 - $11,000.00 5 93 City Development Department - Planning User Fee or Charge . 2017 Current Fee • (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (YIN) Proposed Fee Effective Date Proposed Fee ' January 1, 2019 (Excluding HST) Zoning By-law- Recirculation $.1,100.00 $1,130.00 . N. . . July 1, 2018 $1,130.00 Additional fee if within Oak Ridges Moraine or Greenbelt $1,100.00 - $1,600.00 N July 1, 2018 $2,000.00 — Zoning By-law--RernoJal-of-Holding $2,600.00 $2,800.00 N July 1, 2018. $3,000.00 Zoning By-law - Removal of Holding (Complex/Block Plan Required) $3,200.00 N July:1, 2018 $3,800.00 ' Zoning By-law - Extension of Temporary Use By-law $2,600.00 $15,400.00 N July 1, 2018 $15,400.00 Minister Zoning Order Minister Zoning Order Amendment - Major 1° ' $1,900.00 $2,200.00 N July 1, 2018 $2,500.00 Minister Zoning Order Amendment - Minor 11. $1,300.00 $1,700.00 N July 1, 2018 $2,000.00 Official Plan Amendment . Pickering Official Plan Amendment - Major4 $26,000.00 $34,000.00 N , July 1, 2018 $42,000.00 Pickering Official Plan Amendment- Minors $11,000.00 $15,600.00 - N July 1, 2018 $20,000.00 Pickering Official Plan Amendment - Recirculation ' $1,100.00 $1,130.00 N July 1, 2018 $1,130.00 Additional fee if within Oak Ridges Moraine or Greenbelt $1,.100.00 $1,600.00 N July 1, 2018 $2,000.00 Regional Official Plan - Amendment (not part of a Pickering OPA) , $6,000.00 $9,000.00 N July 1, 2018 $12,000.00 Neighbourhood Development Guideline Amendment 6 $600.00 $800.00 N July 1, 2018 . $1,000.00 Land Division • Comments $800.00 $1,150.00 N July 1, 2018. . $1,500.00 Clearance of Conditions $400.00 • $580.00 N July 1, 2018 $750.00 Council authorization to.proceed by land division instead of draft plan of subdivision s $3,000.00 $4,000.00 • N July 1, 2018 $5,000.00 • Cash -in -Lieu of Parkland Conveyance For the creation of up to 3 , additional lots $5,200.00 per lot $5,330.00 per lot N July 1, 2018 $5,330.00 per lot For the creation of more than 3 additional lots 5% of the value of the land 5% of the value of the land N No Increase . 5% of the value of the land Draft Plan of Subdivision • Base Fee $16,000.00 $24,600.00 •N July 1, 2018 $30,000.00 Plus Fee per Residential Unit $310.00 N First 25 units (1-25) $410.00 N July 1, 2018 $500.00 Next 75 units (26-100) $330.00 N July 1, 2018 $400.00 • Next 100 Units (101-200) $250.00 N July 1, 2018 $300.00 Next 800 Units (201-1,000) $160.00 N July 1, 2018 $200.00 Plus Fee per Non -Residential Ha of Land Area . $130.00 N July 1, 2018 $160.00 Plus Fee per Development Block (Ha of Land Area) $80.00 N . July 1, 2018 $100.00 Recirculation $1,100.00 $1,130.00 N July 1, 2018 , $1,130.00 Additional fee if within Oak Ridges Moraine or Greenbelt • $1,100.00 $1,600.00 N July 1, 2018 $2,000.00 Release of Draft Plan of Subdivision/Clearance Fee $1,100.00 ' $1,130.00 N July 1, 2018 $1,130.00 Revisions to Draft Approved Plan - (redline revisions) - Base Fee $8,700.00 $10,400.00 ' N July 1, 2018 $12,000.00 Plus Fee per Additional Residential Units •• . First 25 units (1-25) $410.00 N July 1, 2018 $500.00 Next 75 units (26-100) $330.00 N. July 1, 2018 $400.00 Next 100 Units (101-200)$250.00 N July 1, 2018 $300.00 IA Next 800 Units (201-1,000) $160.00 N July 1, 2018 $200.00 T 6 City Development Department - Planning User Fee or Charge • 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Proposed Fee January 1, 2019 (Excluding HST) Plus Fee per Non -Residential Ha of Land Area $130.00 N July 1, 2018 $160.00 Plus Fee per Development Block (Ha of Land Area) $80.00 N • July 1, 2018 $100.00 • Major Revisions (prior to Draft Plan Approval) - Base Fee $9,400.00 N July 1, 2018 $10,000.00 . Plus Fee per Additional Residential Units • . First 25 units (1-25) $410.00 -N July 1, 2018 $500.0O Next 75 units (26-100) $330.00 N July 1, 2018 - $400.00 ' Next 100 Units (101-200) $250.00 N July 1, 2018 $300.00 Next 800 Units (201-1,000) $160.00 N July 1, 2018 $200.00 Plus Fee per Non -Residential Ha of Land Area $130.00 ' N July 1, 2018 $160.00 Plus Fee per Development Block (Ha of Land Area) $80.00 N July 1, 2018 $100.00 Plan of Condominium • Draft Plan of Condominium $8,900.00 $11,700.00 N. July 1, 2018 $14,500.00 Common Element Condominium $8,900.00 $14,500.00 • . N July 1, 2018 $20,000.00 Recirculation $1,100.00 $1,130.00 N July 1, 2018 $1,130.00 Condominium Conversion 0 $5,000.00 $14,500.00 N July 1, 2018 $20,000.00 Revisions to a Draft Approved Plan - (redline revisions) $1,300.00 • $1,700.00 N July 1, 2018 $2,100.00 Site Plan . Residential $6,700.00 + $200.00 per dwelling unit See "All Uses Residential, Non -Residential, Mixed- Use) N July 1, 2018 See "All Uses . Residential, Non -Residential, Mixed. Use) Commercial $6,700.00 + $950.00 for each 2000m2 See "All Uses Residential, Non -Residential, Mixed- Use) N . July 1., 2018 . See "All Uses Residential, Non -Residential, Mixed - Use) • Industrial$6,700.00 + $550.00.for each 2000m2 See "All Uses Residential, Non -Residential, Mixed- Use) N July.1, 2018 See "All Uses ' Residential, Non -Residential, Mixed. Use) All Uses (Residential, Non -Residential, Mixed -Use) - Base Fee $6,900 N July 1, 201.8 $8,500 Plus Fee per Residential Unit July 1, 2018 First 25 units (1-25) $290 N July 1, 2018 0 $500 Next 75 units (26-100) $230 N July 1, 2018 $400 Next 100 Units (101-200) $170 N July 1, 2018 $300 Next 800 Units (201-1,000) $40 N July 1, 2018 • $75 Plus f=ee per 2,000 m2 of Non- Residential GFA • $3,400 N July 1, 2018• $6,000 Minor Revision $1,500.00 $2,000.00 N July 1, 2018 $2,000.00 Major Revision $6,700.00 $7,500.00 N July 1, 2018 $8,000.00 Compliance Inspections/LC Release Report (includes 2 inspections) . $350.00 . $820.00 • N July 1, 2018 $820.00 Additional Compliance Inspections $350.00 $350.00 N - July 1, 2018 $350.00 Other Fees Peer Reviews 9 Full recovery of City costs + 10% admin. Full recovery of City• costs + 10% admin. Y No Increase Full recovery bf City costs + 10% admin. Minor Revision to Approved Condo Site Plan (by unit owner) I.e. decks, sheds,' fences $100.00 $100.00 N No Increase $105.00 File Reactivation 7 $2;000.00 $2,000.00 N . No Increase $2,000.00 Opinion Letter for Complex Inquiries $550.00 $550.00 N No Increase $550.00 Add Street Name to Approved List $1,000.00 $1,000 Y • No Increase $1,000.00 Refund of Application Fees t2 10% Admin. Fee Y March 1, 2018 10% Admin. Fee 1. Fee applicable after Council adoption. 2. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater - an application relating to more than one property • impact beyond the 7 95 City Development Department - Planning User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (YIN) Proposed Fee Effective Date Proposed Fee January 1, 2019 (Excluding HST) - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law - an application which requires major technical studies and extensive consultation 3. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or . - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use 4. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: - an application which requires major technical studies arid extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses - an application involving significant changes to the policies of the Official Plan ' 5. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. . 6. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the Guideline or there is no other planning application being processed by Council. 7. Fee applies to planning applications that have been inactive over 1 year but Tess than 2 years. If the file,has been inactive 2 or more years, the file will be closed without notice and a new application will be required with current application fees being applied . 8. Charged only if no other planning applications are being processed by Council. 9. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineering drawings and reports, and architectural drawings. 10. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report to Council is required. • 11. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. ' 12. Also subject to deduction of credit card fee if paid by credit card. 96 8 City Development Department - Building User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable op Proposed Fee Effective Date Building Permit Fees These fees are imposed under the authority of the Building Code Act, 1992, C.23 Demolition Permit $10.50/each 100m 2 of.GFA min $125.00 $27.00/each 100m 2 of GFA min $130.00 N March 1, 2018 Conditional Permit• 10% of Appl. Permit Fee to a max of $3,000.00 in addition to applicable fee 10% of Appl. Permit Fee to a max of $3,100.00 in addition to applicable fee N March 1, 2018 Change of Use Permit •• $275.00 $280.50 N March 1, 2018 Authority to Occupy Permit $300.00 • $306.00 N March 1, 2018 Alternative Solution $200.00/hr (4 hour min) $204.00/hr (4 hour min) N March 1, 2018 • Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N No Increase • Revision to Permit (houses) .$125.00 $130.00 N March 1, 2018 Revision to Permit (all other building types) 15% of applicable permit fee to a max of $2,750.00 15% of applicable permit fee to a max of $2,850.00 N March 1, 2018 Transfer of Permit $125.00 $130.00 N March 1, 2018 Re-examination Change in House Model . $500.00 + fee prescribed in Part B for any additional area $500.00 + fee prescribed in Part B for any additional area N No Increase Re-examination Other Than Above 10% of applicable permit fee to a max of $1,250.00 10% of applicable permit fee to a max of $1,300.00 N March 1, 2018 Certification of House Models $5.50/m 2 of GFA $6.00/m 2 of GFA N March•1,2018 Re -certification of•House Models $400.00 $410.00 N March 1, 2018 Reactivation of Dormant File $125.00 $130.00 N March 1, 2018 Building Permit Surcharge . 25% of Fee ($125.00 min) 25% of Fee ($130.00 min) N March 1, 2018 Additional Inspection $200.00 $250.00 N - March 1, 2018 Minimum Building Permit Fee $125.00 $130.00 N March 1, 2018 Assembly Occupancies $15.50/each m2 of GFA $20.00/each m2 of GFA N March 1; 2018 Institutional Occupancies $18.00/each m2 of GFA $22.00/each m2 of GFA N March 1, 2018 Residential Occupancies $12.50/each m2 of GFA $12.75/each m2 of GFA N , March 1, 2018 Business & Personal Service & Mercantile Occupancies (single storey) $10.00/each m2 of GFA $13.00/each m2 of GFA . N March 1, 2018 - Business & Personal Services & Mercantile Occupancies (multi storey) $13.00/each m2 of GFA $16.00/each m2 of GFA N March 1, 2018 Farm & Unserviced Storage Buildings $5.00/each m2 of GFA $5.50/each m2 of GFA N . March 1, 2018 Industrial Occupancies ' $8.50/each m2 of GFA $9.50/each m2 of GFA N March 1, 2018 Interior Partitioning & Finishing $4.00/each m2 of GFA $5.00/each m2 of GFA N March 1, 2018 Minor Residential Structures and Alterations $125.00 $130.00 • N March 1, 2018 Temporary Sales Centres $1,300.00 $1,330.00 N March 1, 2018 Minor Non -Residential Structures $350.00 $360.00 N March 1, 2018 Alterations, Building and Structures Not Provided Above $12.50/each $1,000 of construction value $12.85/each $1,000 of construction value N March 1, 2018 9 97 City Development Department - Building User Fee or Charge 2017 Current Fee (Excluding HST) ' 2018 Proposed Fee (Excluding HST)(YIN) HST Applicable Proposed Fee Effective Date Solar Collector for Single Dwelling Unit • $150.00 $150.00 N No Increase Solar Collector for All Building Types $200.00/10 panels $205.00/10 panels N March 1, 201'8 Wind Turbines $12.00/each $1,000.00 of construction value $12.50/each $1,000.00 of construction value N March 1, 2018 Grading & Final Inspection Performance Deposit (new detached and semi- detached dwelling units) townhouses &' Stacked townhouses ' • $2,000.00 ' $2,000.00 N No Increase Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation changes in this schedule. Note,' GFA represents Gross Floor Area. permit fee of the Sign Permit Fees Ground Sign $275.00 $285.00 N March 1, 2018 Wall Sign $275.00 $285.00 N March 1, 2018 Development Sign$275.00 $285.00 N March 1, 2018 Billboard Permit • $275.00 $285.00 N March 1, 2018 Additional fee for any sign installed prior to permit issuance $275.00 $285.00 N March 1, 2018 Sign Variance - ground sign, wall sign or development sign $525.00 $540.00 ' N March 1, 2018 Miscellaneous Charges Lawyer Compliance Letter $200.00 per request $250.00 per request N March 1, 2018 Recovery of costs for Clandestine Investigation's $2,100.00 per investigation (minimum) $2,200.00 per investigation (minimum) .Y March 1, 2018 Administrative Fee for Processing Clandestine Investigations $500.00 $515.00 N March 1, 2018 • Request for Building and/or Planning Records • $50.00/hr. $50.00/hr. . Y No Increase • After Hours Inspections $125.00/hr. (4 hr. min) $130.00/hr. (4 hr. min) N March 1, 2018 Licence/Zoning Compliance Letter $150.00 $155.00 N March 1, 2018 Records Management Fee (houses and other minor residential alterations) $10.00 $10.50 . N March 1, 2018 Records Management Fee (all other permit applications) 0,5% to a maximum of $150.00 ($10.00 min) .0.5% to a maximum of $155.00 ($10.50 min) N March 1, 2018 98 10 Culture & Recreation • User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed • Fee (Excl.( HST) HST Applicable YIN ) Proposed`Fee Effective Date Fitness Services Personal Training . Personal Training Individual Session - Members $62.00 $62.00 Y No Increase - Non-members $72.00 • $72.00 Y No Increase Personal Training • Intro Pack - Members • $98.00 $98.00 Y No Increase - Non-members • $115.00 $115.00 • Y No Increase Personal Training 5 pack ' • - Members $237.00 $237.00 Y No Increase • . - Non-members $277.00 $277.00 Y . No Increase . Personal Training • 10 pack - Members $458.00 $458.00 _ Y No Increase - Non-members $537.00 $537.00 Y No Increase Personal Training 15 Pack - Members $665.00 $665.00 Y No Increase - Non-members $780.00 $780.00 Y No Increase Personal Training 20 Pack • - Members . • $856.00 $856.00 Y No Increase - Non-members $1,015.00 • $1,015.00 • Y • No Increase Pickering's Biggest Winner Rec Complex 12 -1 hour classes Member $93.00 $93.00 . Y No Increase Pickering's Biggest Winner Non- Member 12 -1 hour classes $206.00 $206.00 Y No Increase Semi Private Pilates Reformer 5 -1 hour sessions $204.00. $204.00 Y No Increase Nutritional Consulting Full Service Twelve - 30 minute consults, Member • $436.00 $436.00 Y No Increase Full Service • Twelve - 30 minute consults, Non-member $513.00 $513.00 Y No Increase Initial Consultation - Member $75.00 $75.00 Y No Increase - Non-members $88.00 $88.00 Y No.Increase Follow Up Session. ' - Member $35.00 $35.00 Y No increase . - Non-members $41.00 $41.00 Y No Increase Child Supervision Service C.S. 1 Hour - Member $3.75 $3.75 N • No Increase C.S. 10 Pass - Member $37.00 $37.00 N No Increase • C.S. 1 Hour - Non-members $5.25 $5.25 N No Increase C.S. 10 Pass - Non-members $52.50 $52.50 N No Increase Friendship Club $15.75 • $15.75 N No Increase Programs • . Fitness Registered - Children Yoga -Children Eight- 50 minute classes $52.00 $52.00 N No Increase Zumba Kids Jr Eight - 30 minute classes $39.00' . ' $39.00 N No Increase Zumba Kids Eight - 45 minute classes $52.00 $52.00 • N No Increase Salsa Kids Eight - 45 minute classes New $52.00 N January 1, 2018 Fitness Registered - Parent & Tot Salsa Tots Eight - 45 minute classes New $72.00 N January 1, 2018 Fitness Registered - family Family Fit Yoga Eight - 50. minute classes • • ' 1 adult & 1 child $100.00 $100.00 Y No Increase 'each additional Family member $31.00 $31.00 N No Increase 11 99 Culture & Recreation • User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Family Fit Boxing Bootcamp Eight - 50 minute classes . 1 adult & 1 child 'New ' $100.00 Y January 1, 2018 each additional Family member New $31.00 N January 1, 2018, Family Zumba Eight - 50 minute classes 1 adult & 1 child. New $100.00 Y January 1, 2018 each additional Family member New $31.00 N January 1, 2018. Fitness Registered - teens ' Operation Fit ' Six -1 hour classes $70.00 $70.00 N No Increase Operation,Fit Challenge One class $36.00 . $36.00 N . No Increase Teen Fitness Camp Five - 6 -hour classes $307.00 .$307.00 N No Increase Teen Boxing Bootcamp Eight - 50 minute classes New $70.00 • N ' January 1, 2018 Fitness Registered -Adults . Zumba Eight - 50 minute classes $72.00 $72.00 Y No Increase Pilates Eight - 50 minute classes $72.Q0 $72.00 Y • No Increase Tai Chi Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga Eight - 50 minute classes $72.00 $72.00 Y No, Increase Baby Boot Camp Eight- 50 minute classes $72.00 $72.00 . Y No Increase Yoga Pre -natal Eight - 50 minute classes $72.00 $72.00 Y No Increase Mom & Baby yoga Eight - 50 minute classes $72.00 $72.00 Y No Increase Total Barre • Eight - 50 minute classes • $72.00 $72.00 Y No Increase Cycle Fit Eight - 50 minute classes $72.00 $72.00 Y No Increase. Cycle Pump Eight - 50 minute classes $72.00 $72.00 • Y . No Increase Essentrics Eight - 50 minute classes $72.00 $72.00 Y . No Increase Fitness Kickboxing Eight - 50 minute classes $72.00 $72.00 Y No Increase Pilates Reformer Eight - 50 minute classes $110.00 $110.00 Y No Increase PiYo Strength • Eight - 50 minute classes $69.92 $72.00 Y No Increase Socacize Eight - 50 minute classes $69.92 $72.00 Y No Increase Yogalates Eight - 50 minute classes . $69.92 $72.00 Y No Increase Pole Walking Six- 50 minutes classes $54.87 $72.00 Y- No Increase Sunrise/Sunset Yoga & Meditation Eight -1 hour classes $72.00 $72.00 Y . No Increase Meditation Eight - 50 minute classes - $72.00 $72.00 Y No Increase P9OX Eight - 50 minute classes • $72.00. . $72.00 Y No Increase Pump it Up Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga - Gentle Eight - 50 minute classes$72.00 $72.00 Y No Increase Yoga - Hatha Basic Eight - 75 minute classes ' $105.00 $105.00 Y No Increase Yoga - Hatha Advanced Eight - 75 minute classes $105.00 $105.00 Y No Increase Yoga - Power Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga -Vinyasa Eight - 75 minute classes - $105.00 $105.00 Y No Increase Yoga - Vinyasa Eight - 90 minute classes $130.00 $130.00 Y No Increase Ginga Fitness Eight - 50 minute classes New $72.00 y January 1, 2018 Pound Eight - 30 minute classes New $36.00 Y January 1, 2018 Tabata Bootcamp Eight 50 minute classes New $72.00 Y January 1, 2018 Yoga - Restorative Eight - 50 minute classes New $72.00 • Y January 1, 2018 Zumba - Parent & Baby Eight - 50 minute classes New $72.00 Y January. 1, 2018 Yoga in the Park Eight - 50 minute classes New $72.00 Y January 1, 2018 Postnatal Pilates Eight - 50 minute classes New $72.00 Y January 1, 2018 Strong by Zumba Eight - 50 minute classes New $72.00 Y January 1, 2018 Small Group . Use It & Lose It Eight -1 hour classes • $90.00 $90.00 • Y No Increase Early Riser Eight - 1 hour classes $90.00 $90.00 Y No Increase Stijl j7j/jipning• Eight - 1 hour classes $90.00 $90.00 Y No Increase 12 Culture & Recreation User Fee or Charge - . • 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl.(Y/N) HST) • HST Applicable Proposed Fee Effective.Date . Roll & Release Eight -1 hour. classes • $90.00 $90.00 Y No Increase Fitness Registered - adult 55+ • Nia 55+ Ten -1 hour classes $62.00 . $62.00 Y No Increase Bone Fit • Ten - 50 minute classes $62.00. $62.00 -Y No Increase Keep Fit Ten - 50 minute classes $62.00 $62.00 Y No Increase • Keep Fit' Ten -1 hour classes • $62.00 $62.00 Y No Increase Yoga 55+ Ten -1 hour classes $62.00. $62.00 Y No Increase Yoga 55+ Ten - 50 minute classes $62.00 $62.00 Y. No Increase Zumba Gold 55+ Ten - 50 minute classes $62.00 $62.00 Y . No Increase • Zumba Gold 55+ Ten -1 hour classes $62.00 $62.00 Y " No Increase Cycle Fit 55+ Eight - 30 minute classes • $35.00 $35.00 Y No Increase Aging Stronger Eight -1.5 hour classes $90.00 $90.00 Y No Increase Forever Young Four -1-hour classes . $60.00 $60.00 Y No Increase Fit Fusion55+ l Ten - 50 minute classes $62.00 $62.00 Y No Increase Stretch & Strengthen Ten -1 hour classes $62.00 $62.00 Y No Increase Ten - 50 minute classes $62.00 $62.00 Y No Increase YogaNia Fusion Ten -1 hour classes $62.00 $62.00 Y No Increase . Moving to Heal with Nia Ten -1 hour classes New $62.00 Y January 1, 2018 Back to Basics Ten -1 hour classes New $62.00 Y January 1, 2018 Aquatic Programs • . Swim Preschool Ten - 30 minute classes $95.00 $95.00 N No Increase Swim Kids 1-5 Ten - 30 minute classes . $95.00 $95.00 N No Increase Swim Kids 6-10 Ten -45 minute classes $105.00 $105.00 N No Increase Summer Swim (DIP) Session .Nineteen - 45 minute classes $160.00 $166.00 N September 1, 2018 Youth Programs Ten - 45 minute classes $105.00 $105.00 N No Increase • Canadian Swim Patrol Ten -1 hour classes• • $100.00 $102.00 N September 1, 2018 Bronze Star Ten -1.5 hour classes $117..00 ' $117.00 N No Increase Bronze Medallion & Emergency First Twenty-four hour program Aid *• $230.00 ' $230.00 N No Increase Bronze Cross Twenty-four hour program - $172.00 $180.00 N September 1, 2018 NLS Forty hour program $284.00 $298.00 Y September 1, 2018 Water Safety Instructor Part 1 Eight hours $238.94 $238.94 Y • No Increase Water Safety Instructor Part 2 20 -hours $116.00 . $116.00 Y - No Increase Lifesaving Society Instructors & 24 hours Emergency First Aid Society • $186.00 $195.00 Y September 1, 2018 Withdrawal fee for Leadership Sixteen hours $37.00 $37.00 Y No Increase Standard First Aid/CPR' Sixteen hours$109.00 $115.00 - Y September 1, 2018 Standard First Aid/CPR (Staff) (New) Sixteen hours $77.00 $77.00 Y . No Increase SFA/CPR Recert (Staff) Eight hours •$44.00 $44.00 Y No Increase CPR Six hours $56.00 $56.00 Y No Increase CPR (Staff) Six hours $44.0.0 $44.00 . Y No Increase CPR Recert (Staff) Four hours $27:00 $27.00 Y No Increase Aqua Adults Ten - 55 minute classes , $97.00 $105.00 Y September 1, 2018 Aqua Adults Ten - 30 minute classes . $82.00 $90.00 Y September 1, 2018 Private Classes Ten = 30 minute classes $284.00 $289.00 N September 1, 2018 Semi -Private Classes Ten - 30 minute classes . $168.00 • $176.00 N September 1, 2018 Aquafit Ten 755 minute classes $89.00 - $89.00 • Y No Increase Aquafit Twenty - 55 minute classes $154.00 $155.00 Y September 1, 2018 Aquafit Thirty -.55 minute•classes $180.00 $232.00 Y September 1, 2018 Specialty Aquafit ' Ten -.40 minute classes $76.00 $76.00 Y No Increase Specialty Aquafit Twenty - 40 minute classes $113.00 $118.00 Y September 1, 2018 Aquafit Pay As You Go Add: Adult $13.00 $13.00 Y No increase 13 101 Culture & Recreation User Fee or Charge •HST) 2017 Current Fee (Excluding 2018 Proposed .Fee (Excl. HST) • HST Applicable (Y/N) Proposed Fee Effective Date Aquafit Pay As You Go Senior . • $7.00 $7.00 Y • No Increase • 5 Pass $63.00 $65.00 Y September 1, 2018 • 10 Pass $126.00 $130.00 Y September 1, 2018 Senior 5 pass $32.00 $35.00 • Y September 1, 2018 . Senior 10 pass $63.00 $70.00 • Y September 1, 2018 Private 30 miniates• $30.00 $31.00 N September 1, 2018 Youth Swim Fit 1 One Hour • $100.00 $105.00 N September 1, 2018 • Museum Education Outreach Programs (for students and non -students). (Per Student Fee) No HST for students/ HST for adults/seniors Weaving Wizards One - 2 hour class • $5.50 •$5.75 N/Y . March 1, 2018 Buzzsaws & Building Blocks One - 2 hour class $5.00 • $5.25 NN March 1, 2018 Wonderful Wool One - 45 minute class $3.75 $4.00 N/Y March 1, 2018 Thingamajigs One -1 hour class$5.25 $5.50 N/Y March 1, 2018 Settlers Workshop Fracture • One - 2 hour class $5.50 $5.75 N/Y March 1., 2018 Holiday Traditions Past & Present One - 2 hour class $5.50 $5.75 N/Y March 1, 2018 Fracture One - 2 hour class $5.50 $5.75 N/Y March 1, 2018 Sheep to Shawl One - 2 hour class $5.50 $5.75 N/Y March 1, 2018 Stunning Stencils One - 2 hour class $5.50 $5.75 • N/Y March 1, 2018 Wordsmiths One - 2 hour class $5.50 $5.75 N/Y . March 1, 2018 Museum Guest Speaker Presentations - (Flat Rate Cost) • Guest Speaker Presentations One -1 hour presentation ' $110.62 $115.00 Y Mareh 1, 2018 Guest Speaker Presentations One - 2 hour presentation $230.09 $235.00 . Y March 1, 2018 One -1 hour production • New $250.00 Y January 1, 2018• Preschool Programs Artful Toddler Twelve -1.25 hour classes . • $140.00. $142.00 N • September 1, 2018 Kindergarten's Coming Twelve - 2.25 hour classes $185.00 $190.00 N September 1, 2018 Exploring Math Twelve -1 hour classes $110:00 . $112.00 N • • September 1, 2018 Tots In Action Twelve - 2 hour classes $155.00 $157.00 N September 1, 2018 Wiggles'n Giggles Twelve - 45 minute classes $100.00 $102.00 N • September 1, 2018 Tumble Tots Twelve - 45 minute classes $100.00 $102.00 N September 1, 2018 Bouncin' Buddies Twelve - 45 minute classes • • $100.00 $102.00 N September 1, 2018 Jumpin' Jax Twelve -1 hour classes $115.00 $117.00 N September 1, 2018 Junior Gym Twelve -1 hour classes $115.00 $117.00 N September 1, 2018 Fun for Families Twelve -1 hour . classes $131.00 $133.00 N September 1, 2018 Parent & Tot Skate Twelve - 30 minute classes $85.00 $87.00 N September 1, 2018 Pre School Skating 1 Twelve - 30 minute classes $85.00 $87.00 N September 1, 2018 Pre School Skating 11 & 111 Twelve - 45 minute classes $100.00 • • $102.00 • N September 1;2018 Reading Rangers Twelve -1 hour classes $110.00 $112.00 N September 1, 2018. Writing Wizards Twelve -1 hour classes $110.00 ' $112.00 N • September 1, 2018 Playtime for Little Ones Twelve -1 hour classes $110.00 $112.00 N • September 1, 2018 Children & Youth 'Programs • Creative Steps 'Twelve - 30 minute classes$70.00 $70.00 N No Increase Pre -Ballet Twejve - 45 minute classes $88.00 $88.00 N • No Increase Hip Hpp • Twelve - 45 minute classes $88.00 $88.00 N No Increase Jazz Twelve - 45 minute classes $88.00 $88.00 N No Increase Combo Dance (Jazz/HipHop) Twelve - 45 minute classes . $88.00 • $88.00 N No Increase Musical Theatre Twelve -1 hour classes $92.00 • $92.00 N No Increase Children's Art . Ten - 1.25 hour classes $80.00 $82.00 N September 1, 2018 Painting with Acrylics Eight -1.25 hour classes $82.00 $82.00 N No Increase 102 14 Culture & Recreation • User Fee.or Charge . 2017 Current Fee (Excluding HST) . 2018 Proposed Fee'(Excl.(Y/N) HST) HST Applicable Proposed Fee - Effective Date Youth Art (does not include supplies) Ten -1.5 hour classes $71.00 $72.00 N _ September 1, 2018 Home Alone Four -1.5 hour classes $47.00 $47.00 N No Increase Breakdancing• • Ten -1. hour classes $65.00 $67.00 N September 1, 2018 Mad Science Eight -1 hour classes $149.00 $159.00 N September 1, 2018 Children's/Teen Guitar - Level 1 • ' Eight -1 hour classes $77.00 $77.00 N No Increase Karate Four months - 1 hour classes $160.00 $170.00 N September 1, 2018 Badminton Twelve -.1 hour classes $79.00 $82.00 N September 1, 2018 Basketball Fundamentals Ten -1 hour - $65.00 $68.00 N September 1, 2018 Recreational Basketball Clinic Six - 2 hour classes $51.00 $52.00 N September 1, 2018 Ball Hockey Ten -1.5 hour classes $67.00 $67.00 N No increase High Five 15+ One,Day-7 hour class $72.00 $76.56 Y September 1, 2018 Indoor Games Ten -1.5 hour classes $67.00 $67.00 N No Increase Table Tennis Ten -1.5 hour classes $77.00 $83.00 N September. 1, 2018 Cooking for Teens Eight -1.5 hour classes $85.00 $85.00 N No -Increase Song Writing & Performance 18+ Ten -1.5 hour classes New $100.00 Y January 1, 2018 Life Skills For Kids Ten - 2 hour classes • New $70.00 N January 1, 2018 Teen Photography Six - 2 hour classes $62.00 $63.00 N September 1, 2018 Parent /Child Photography Six -1.25 hour classes $92.00 $92.00 Y No Increase P/C Photography (2nd child) Six -1.25 hour classes $38.00 $38.00 N No Increase Mother/Daughter Hip Hop Twelve - 45 minute classes $88.00 $88.50 Y September 1, 2018 M/D Hip Hop (2nd child) Twelve - 45 minute classes $44.00. • $44.00 N No Increase TapTwelve 30 minute classes $68.00 $68.00 N No Increase Cirque d'Kids/Girls Gym Twelve -1.25 hour classes $122.00 $124.00 N September 1, 2018 Teen Cake Decorating Ten -1 hr classes $52.00 $52.00 N No Increase Recreation Basketball Clinic - winter • 10 - 2 hour classes. $65.00 $67.00 N September 1, 2018 Cricket 8-12 yrs - Eight - I hour classes $68.00 $68.00 N No Increase Youth Volleyball Ten -1.5 hour classes $80.00 $83.00 N September 1, 2018 Learn to skate - Twelve - 45 minute classes $100.00 $102.00 N September 1, 2018 Kids Baking Six -1.5 hour classes $95.00 $101.00 • N September 1, 2018 Sewing & Needlework . Eight -1 hour classes . $68.00 $68.00 N No Increase Friday Night Fun Centres Friday Nights - 2 hours $5.25 - $5.25 N No Increase Learn to Skate for Hockey Eight -1 hour• $250.00 $263.00 N - September 1, 2018 Holiday Fun One - 3.5 hour classes $21.00 $22.00 N - September 1, 2018 Electronics & Robotics Eight -1.5 hour classes $167.00 $170.00 N September 1, 2018 • Adult Programs; Art / Acrylic • Ten - 2 hour classes $88.50 $90.27 Y September 1, 2018 Adult Guitar Eight -1 hour classes $68.19 ' $69.91 . Y September 1, 2018 Portrait/Figure Drawing Ten - 2 hour classes . $88.50 $90.27 Y September 1, 2018 Ballroom Dance - Beginner Ten -1 hour classes New ' $57.52. • Y September 1, 2018 Ballroom Dance : Intermediate Ten =1.5 hour classesNew $84.07 Y September 1, 2018 Bellydance Twelve -1 hour classes $79.64 $81.42 Y September 1, 2018 Ladies Tap ' Twelve -1 hour classes $79.64 $81.42 Y ' September 1, 2018 Spanish, Beginner/Int. Ten - 2 hour classes $79.64 - $81.42 Y September 1, 2018 Photography, Beginner Six - 2 hour classes $53.09 $57.22 Y September 1, 2018 Karate Four months - 1.5 hour classes $205.31 $208.85 • Y September 1, 2018 Skating Twelve - 45 minute classes $90.26 $92.04 Y September 1, 2018 Men's Power Hour Twelve -1 hour classes $61.95 $62.83 Y September 1, 2018 Badminton Twelve -1.5 hour classes . $92.92 $94.69 Y September 1•, 2018 Volleyball, Competitive Ten - 2 hour classes - $101.77 $103.54 Y September 1, 2018 Volleyball, Recreation Twelve -1.5 hour classes$92.92 $94.69 Y ' September 1, 2018 Digital Camera WS's One - 2 hour class ' $26.55 $27.43 Y September 1, 2018 Line Dancing Eight -1 hour classes New $61.95 Y September 1, 2018 15 103 Culture & Recreation • • User Fee or Charge • 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl.(Y/N) .HST) HST Applicable Proposed Fee • Effective Date Older Adult Programs 55+ Dance Twelve - 1 hour classes $43.36 $44.25 Y September 1, 2018 55+ Dance Ten -1 hour classes $36.28 $37.17 Y September 1, 2018 Art Class Ten - 2 hour classes $48.67 - $49.56 Y September 1, 2018 Sewing (includes all eight week Eight - 2 hours classes classes) $44.25 $45.13 Y September 1 2018 Euchre Six - 2 hour classes New $36.28 Y January 1, 2018 Computers" Six - 2 hour classes $39.82 $53.09 Y September 1 2018 Learn to Skate Ten -1 hour classes $36.28 $37.17 Y September 1, 2018 The Story of My Life Ten -1 hour classes $1.06.19 $75.22 Y September 1, 2018 Spanish,. Ten - 2 hour classes $39.82 $42.48 Y September 1, 2018 Pickleball _ ,Ten - 2 hour classes $46.46 $48.67 Y September 1, 2018 Volleyball Ten -1 hour classes $46.46 $48.67 Y September 1, 2018 Cooking Six -1.5 hour' $47.85 $57.52 • Y September 1, 2018 Tai Chi Ten -1 hour classes $26.10 $26.10 Y No Increase American Sign Language Ten -1 hour . New $36.28 Y September 1, 2018 Drama (Keep Your Body & Miind) Ten - 2 hour New $41.59 . Y September 1, 2018 Bridge Ten - 3 hour New $39.82 Y September 1, 2018 Workshops Life Writing • One - 2 hour class $14.16 $14.16 Y No Increase Sewing Workshops Two - 2 hour classes New $22.12 Y January 1, 2018 Hockey 101' Workshop Two -1.5 hour classes New $8.85 Y January 1, 2018 Museum Programs • • Kids in the Village Summer Craft & One - 2 hour class Games Program $7.30 $10.00 Y April .1, 2018 Mother's Day Tea One -.1.5 hour sitting $23.01 $24.00 Y April 1, 2018 Summer Solstice/Harvest Suppers One - 3 hour class (weeknight) $54.87 $57.00 Y ' April 1, 2018 Heritage Cooking Workshop One - 3 hour class (weeknight) $26.55 $28.00 Y April 1, 2018 Heritage Cooking Workshop One - 5 hour class $46.02 $48.00 Y April 1, 2018 PMV Workshop One - 3 hour class $19.31 $20.00 Y April 1, 2018 Themed Tea Workshop One - 2 hour presentation $27.49 $30.00 Y April 1, 2018 Give it a Try One - 2 hour class • $9.07 ' $10.00 Y April 1, 2018 Camps March Break Camp (Arts/Sports/Mini/Skate) , ' Extend a Camp Five days $74.00 $80.0.00 N September 1, 2018 FuIIDay Program Five days $188.00 $200.00 N September 1, 2018 Junior Chef Camp Five Days $252.00 $252.00 N ' No Increase Breakdance Camp Five Days $184.00 $198.00 N ' September 1, 2018 Summer Camps - Adventure/Art/Sports/Mini Pidaca/Museum Full Day Program Four days $151.00 $160.00 N September 1, 2018 Five days $188.00 $2,000.00 N September 1, 2018 Summer•Camps .- Dance/Drama Full Day Program Four days• $17.0.00 $175.00 N September 1, 2018 Five days• $212.00 $220.00. N September 1, 2018 Counsellor in Training Ten days $307.00 $307.00 N No Increase Assistant Counsellor Minimum 4 weeks $120.00 $115.04 Y September 1, 2018 PA Day Camps One Day $37.00 $40.00 N September 1, 2018 104. 16 Culture & Recreation ' User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl. HST) HST Applicable (YEN) Proposed Fee Effective Date s- PA Day Camps Extended Care One Day $15.00 $16.00 N September 1, 2018 Museum Interpreter in Training Minimum 4 New $315.00 Y January 1, 2018 Extend -a -Camp - 4 Days $61.00 $65.00 N September -1, 2018 5 Days • $74.00 $80.00 N September 1, 2018 Contract Camps • • • Skateboard Camp $173.00 $177.00 Y September 1, 2018 Mad Science Camp Five Days $270,00 $275-.00 N September 1, 2018 Memberships: Pickering Recreation Complex . * Pre Expansion Memberships - - * Health Club Adult, daytime Annual $482.00 $506.00 Y. September 1, 2018 * Racquetball Adult Daytime, Annual $487.00 $511.00 Y September 1, 2018 * Combination . Adult . Full, Annual $667.00 $700.00 Y September 1, 2018 Adult, grandfather, full, corp Annual $534.00 $561.00 Y September 1, 2018, Night Hawk Annual • $242.00 $254.00 . Y September 1, 2018 *Tennis Adult Resident, Daytime, Annual $490.00 $515.00 Y September. 1, 2018 • *Tennis Adult Non-resident, Daytime, Annual $578.00 $607.00 Y September 1, 2018 * Golden • Adult . Full, Annual $1,263:00 $1,326.00 Y September 1, 2018 Adult Daytime, Annual • $1,080.00 $1,134.00 Y September 1, 2018 • New Expansion Memberships ' Basic Health Adult Annual $438.00 $447.00 • Y September 1, 201.8 Adult • Seasonal $197.00 $200.00 Y September 1, 2018 Adult - Corporate $350.00 $358.00. Y September 1, 2018 Youth Annual $260.00 $265.00 Y September 1, 2018 Youth Seasonal - $117.00 $120.00 Y September 1, 2018 Family Annual $920.00 $936.00 Y September 1, 2018 Health + . . Adult Annual . $645.00 $645.00 . Y No Increase Adult Seasonal . $290.00 $290.00 Y No Increase Adult Corporate $520.00 - $516.00 Y September 1, 2018 . Youth Annual $310.00 $310.00 Y. No Increase Youth Seasonal $140.00 $140.00 Y No Increase Family Annual $1,270.00 $1,278..00 . Y September 1, 2018 Student Annual $323.00 $323.00 Y No Increase Student Seasonal $145.00 $145.00 Y No Increase 17 . 105 Culture & Recreation 1U6 18 User Fee or Charge 2017 Current Fee (Excluding • HST) 2018 Proposed Fee (Excl. HST) HST Applicable (YIN) Proposed Fee Effective Date Basic Squash• Adult Annual $567.00 $567.00 Y No Increase Seasonal $255.00 - $255.00 Y No Increase Adult corporate. Annual $453.00 $454.00 Y September 1, 2018 Youth . Annual $231.00 $231.00 Y . No Increase Seasonal • $104.00 $104.00 Y No Increase Family Annual . $1,081.00 $1,082.00 Y September 1, 2018 Squash.+ . Adult Annual $710.00 $710.00 Y No Increase Adult Seasonal $320.00 '$320.00 Y No Increase Adult Corporate $567.00 $568.00 Y September 1, 2018 Youth Annual • $336.00 $336.00 Y No Increase Youth Seasonal •$151.00 $151.00 Y No Increase Family Annual $1,400.00 $1,401.00 Y September 1, 2018 Student Annual $355.00 $355.00 Y No Increase Student Seasonal $160.00 $160.00 Y No Increase Basic Racquetball . Adult Annual $515.00 $515.00 Y No Increase Seasonal $232.00 $232.00 Y . No Increase Adult corporate Annual $412.00 $412.00 Y No Increase Youth Annual ' $231.00 $231.00 Y No Increase Seasonal $104.00 $104.00 Y No Increase Family Annual $1,003.00 $1,004.00 Y September 1, •2018. Racquetball + . Adult Annual $646.00 . $646.00 Y No Increase Adult Seasonal $291.00 $291.00 ' Y No Increase Adult Corporate $517.00 $517.00 Y No Increase - Youth Annual . $336.00 $336.00 Y No Increase ' Youth Seasonal' $151.00 $151.00 Y No Increase Family Annual $1,305.00 $1,305.00 Y , No Increase Basic Tennis (Resident) - Adult Resident Annual $540.00 $540.00 Y No'Increase Resident Seasonal. $244.00 $243.00 Y September 1, 2018 Youth Resident Annual $242.00 $242.00 Y No Increase Resident Seasonal $110.00 $109.00 Y ` September 1, 2018 Family Resident Annual $1,052.00 $1,052.00 Y No Increase Tennis + (Resident) - Adult Resident Annual $714.00 $714.00 Y No Increase • Resident Seasonal $321.30' $321.00 Y September 1, 2018 Youth Resident Annual - $347.00' $347.00 Y No Increase Resident Seasonal $156.00 $156.00 Y No Increase Family Resident Annual $1,417.50 $1,418.00 Y • September 1, 2018 Basic Tennis (Non -Resident) Adult Non-resident Annual $615.00 $615.00 Y No Increase Non-resident Seasonal . $279.00 $277.00 Y September 1, 2018 Youth Non-resident Annual $268.00 $268.00 Y No Increase • Non-resident • Seasonal $121.00 $121.00 Y No Increase Family Non-resident Annual • $1,190.00 $1,191.00 Y September 1, 2018 1U6 18 Culture & Recreation User Fee or Charge • 2017 Current Fee (Excluding HST) , 2018. Proposed Fee (Excl. HST) HST Applicable (YIN) Proposed Fee .Effective Date Tennis + (Non -Resident) . Adult Non-resident Annual $788.00 $788.00 Y - No Increase ' Non-resident Seasonal $355.00 $355.00 Y No Increase Youth Non-resident Annual $373.00 $373.00 Y No Increase " Non-resident Seasonal $168.00 $168.00 Y No Increase Family Non-resident Annual $1,554.00 $1,555.00 Y September 1, 2018 Golden Adult - Annual $1,622.00 $1,622.00 Y No Increase Adult Seasonal $730.00 $730.00 • Y No Increase Adult Corporate • $1,300.00 $1,298.00 Y September 1, 2018 Youth Annual $556.00 $556.00 Y No Increase Youth Seasonal $245.00 $250.00 Y September 1, 2018 • Family Annual $2,990.00 • $2,989.00 Y September 1, 2018 Fitness Class Memberships Basic Fitness Adult - Annual ...$438.00 $447.00 Y September 1, 2018 Adult Seasonal $197.00 $200.00 Y • September 1, 2018 ' Youth Annual $260.00- $265.00 Y September 1, 2018 - Youth Seasonal $117.00 $120.00 -Y September 1, 2018 Family Annual $920.00 $936.00 Y September 1, 2018 Fitness + Adult . Annual $538.00 $549.00 Y September 1,2018 . Adult Seasonal $242.10 $247.00 Y September 1,2018 Memberships: Pickering Rec. Complex and Dunbarton Indoor Pool • Aquatic Memberships Adult Annual $184.00 $184.00 Y No Increase Family "• Annual $313.00 $313.00 Y • No Increase Youth/Disabled/Senior Annual $123.00 $123.00 Y No Increase Adult • Seasonal $82.00 $82.00 Y No Increase Family Seasonal $117.00 $117.00 Y No Increase Youth/Disabled/Senior Seasonal $52.00 $52.00 Y No Increase Aquatic +. Adult Annual $310.00 $310.00 Y No Increase Youth/Disabled/Senior - Annual $195.00 • $195.00 Y ' No Increase Adult Seasonal $170.00 $170.00- Y No Increase Youth/Disabled/Senior Seasonal $107.00 $107.00 Y " No Increase Admissions & Passes • Pickering Museum Village Season Pass Family/Daycare (2 adults, 5 children) $70.80 $75.22 Y • March 1, 2018 Season Pass Twin (1 adult, 1 guest) $42.48 $48.67 Y March 1, 2018 Season Pass Day Care (2 adults, 10 children $123.90 $123.90 Y No increase 19 107 Culture & Recreation User Fee or ChargeH 2017 Current Fee • (Excluding HST) 2018• Proposed Fee (Excl.(Y/N) HST) T ApplSabte Proposed Fee Effective Date Admissions & Passes • Fitness Admissions• • Fitness Room Single Admission, $12.00 $12.00 Y . No Increase. Fitness Room Five Pass$60.00 $60.00 Y No Increase Studio A, B, C and Aquafit One and half class $18.00 $18.00 Y No Increase Studio A, B, C and Aquafit . Drop in Non -Member $12.50 $12.50 Y No Increase Registered Group Fitness Programs - Non Members Drop -In Pricing . $12.50 $12.50 Y No Increase Registered Group Fitness Programs - For Specialty Drop -In Pricing Health Members $3.50 $3.50 Y No Increase Arena Admissions Public Skating Single Admission - Youth • $3,54 $3.54 Y No Increase Ten Pass - Youth $26.55 $26.55 Y No Increase Single Admission -Adult $4.42 $4.42 Y - No Increase . Ten Pass - Adult $35.40 $35,40 Y No Increase Family Pass $13.27 $13.27 Y No Increase • Family 10 - Pass $75.22 $75.22 Y -No Increase Parent & Tot Single Adult Admission $2.66 $2.66 Y • No Increase Non Prime Time Skate Single Admission $1,33 $1.33 Y No Increase Shinny Single Admission $4.43 $4.43 Y ' No Increase Twenty Pass $72.56 ' $72.56 Y No Increase • Special•Proniotion (Toonie Skate) $1.77 $1.77 Y No Increase (Family Day Skate) • Youth Single $1.77 $1.77 • Y No Increase Family Single $4.4.3 $4.43 Y ; No Increase Racquet Sports Admissions - _ Squash/Racquetball Prime Time $14.00 • $14.00 Y No Increase Non -prime Time $11,00 $11.00 Y No Increase Tennis Prime Time $34.50 $34.50 . Y No Increase Non -prime Time $27.50 $27.50 Y No Increase Family Day Activity Passport $15.75 $15.75 • Y No Increase • Swimming Admissions . . Youth/Senior/Disabled Single Admission $2,65 • $2.88 Y March 1, 2018 Youth/Senior/Disabled Ten Pass $20.35 $23.90 • • Y March 1, 2018 AdultSingle $3.98. $4.43 Y March 1, 2018 Adult Ten Pass $33.63 $35.40 Y March 1, 2018 Family Single $8.00 $8.85 Y March 1, 2018 Family Ten Pass $69.47 $72.57 Y March 1, 2018 • • Museum Admissions - General Public Admissions - Adults ' • Single Admission $7.08 $7.96 Y March 1, 2018 Student/Senior Single Admission $6.20 $7.08 Y • March 1, 2018 Children Single Admission $4.43 $5:75 Y March 1, 2018 Family Single Admission $22.13 $23.01 Y March 1, 2018 Museum Admissions - Education Tours School Tours - Basic • Half day, per student $7.75 $8.00 • N March 1, 2018 School Tours - Winter CelebrationsHalf day, per student $8.75 $9.00 N March 1, 2018 School Tours - Community Connections Half day, per student , $8.00 $8.25 N March 1, 2018 School Tours - School Days Half day, per student $7.75 $8.00 N March 1, 2018 School Tours - Stencilling • Half day, per student $8.00 $8.25 N March 1, 2018 Sc I ours - Wonderful Wool Half day, per student $7.75 $8.00 N March 1, 2018 20 Culture & Recreation • • User Fee or Charge • 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl. HST) HST Applicable Proposed Fee Effective Date School Tours - Candlemaking Full day, per student $15.25 $15.75 N _ March 1, 2018 School Tours - Weaving Full day, per student $13.25 $13.75 N March 1, 2018 Multi Day Tours . Full day, per student $13.00 . $13.50 N March 1, 2018 School Tours - Conflict and Change Full day, per student $13.75 $14.25 N March 1,2018 School Tours -.Toys, Games and Leisure Activities Full day, per student $11.75 $12.25 N March 1, 2018 School Tours - Stencilling Full day, per student $11.75 $12.25 N March 1, 2018 School Tours - Blacksmithing Full day, per student $14.75 $15.25 N March 1, 2018 A Spirit Walk Student Performance / Educ. lesson . $10.25 $10.50 N _ March 1, 2018 School Tours - Underground Railroad Full day, per student $13.75. $14.25 N • March 1, 2018 _ Museum Admissions - Public Tours School Tours - Basic Half day, per person $7.75 $8.00 'Y March 1, 2018 School Tours - Winter Celebrations Half day, per person $8.75 $9.00 Y • March 1, 2018 School Tours - Community Connections Half day, per person $8.00 $8.25 Y March 1, 2018 School Tours - School Days Half day, per person • $7.75 $8.00 Y March 1, 2018 School Tours - Stencilling Half day, per person $8.00 $8.25 Y March 1, 2018 School -fours - Wonderful Wool Half day, per person $7.75 $8.00 • Y March 1, 2018 School Tours - Candlemaking • Full day, per person $15.25 $15.75 Y March 1, 2018 School Tours - Weaving Full day, per person $13.25 $13.75 Y March 1, 2018 Multi Day Tours Full day, per person $13.00 $13.50 Y March 1, 2018 School Tours - Conflict and Change Full day, per person $13.75 $14.25 Y March 1, 2018 School Tours - Toys, Games and Leisure Activities Full day, per person $11.75 $12.25 Y March 1, 2018 School Tours - Stencilling . Full day, per person $11.75 $12.25 Y March 1, 2018 School Tours - Blacksmithing Full day, per person $1.4.75 $15.25 Y - March 1, 2018 Rental Fees: Pickering Rec. Complex and Don Beer Arena • Ice Rental Rates Pickering Youth Affiliate Hourly rate, prime time $178.23 $182.00 Y August 1, 2018 Hourly rate, non -prime time $132.51 $135.25 • Y - August 1, 2018 Adults & Residents Affiliate Hourly rate, prime time $214.39 $225.00 Y . August 1, 2018 Hourly rate, non -prime time $157.71 $160.00 Y August 1, 2018 Non -Resident Hourly rate, prime time $236.94 $241.75 Y August 1, 2018 Hourly rate, non -prime time $185.84 $189.75 Y August 1, 2018 Elementary Schools Hourly rate, prime time $178.24 $182.00 • Y August 1, 2018 Hourly rate, non -primetime $61.65 $63.00 • Y August 1, 2018 High School Hourly rate, prime time $199.89 ,$204.00 Y August 1, 2018 Hourly rate, non -prime time $61.65 $63.00 • Y August 1, 2018 Industrial/Commercial Hourly rate, prime time $214.39 $218.75 Y August 1, 2018 Hourly rate, non -prime time • $157.71 $161.00 Y August 1, 2018 Pad Rental Leagues Hourly rate. $81.19 $83.00 Y August 1, 2018 General Flat rate, full day $1,839.15 $1,876.00 Y August 1, 2018 • General Hourly rate $86.07 $88.00 Y August 1, 2018 Day -Camp Use (Weather related) Hourly rate $12.88 $13.25 . Y August 1, 2018 Pickering Museum Village Schoolhouse (rentals available year round) - Resident Flat rate, whole day - $420.35 $433.00 Y March 1, 2018 Non -Resident • Flat rate, whole day $500.00 $515.00 Y • March 1, 2018 Resident Flat rate, 2 hours day of rental $283.19 $292.00 Y March 1, 2018 Non -Resident ' Flat rate, 2 hours day of rental $336.28 $350.00 Y March 1, 2018 Community Group Flat rate, max. 4 hours $132.74 $137.00 Y March 1, 2018 Chapel (rentals available.from April to October, before dusk) ' Resident Flat rate, 2 hours day of rental • $283.19. $292.00 Y March 1, 2018 Non -Resident Flat rate, 2 hours day of rental • $336.28 $350.00 Y March 1,2018 21 Iy • Culture & Recreation User Fee or Charge 2017 Current Fee (Excluding HST) 2018• Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Oddfellows' Hall (rentals available from April to October, before dusk) Resident Flat rate, whole day , $420.35 $433.00 Y March 1, 2018 • Non -Resident Flat rate, whole day $600.00 , $515.00 Y March 1, 2018 • Resident Flat rate, 2 hours day of rental $200.00 $206.00 Y March 1, 2018 Non -Resident Flat rate, 2 hours day of rental $234.51 $242.00 Y March 1, 2018 Comrnunity Group Flat rate, max. 4 hours $128.32• $133.00 Y . March 1, 2018 Grounds for Photos (rentals available from April to October, before dusk) Resident Flat rate, 2 hours day of rental $101.77 - $105.00 Y March 1,2018 Non -Resident Flat rate, 2 hours day of rental $119.47 $124.00 Y ' March 1, 2018 Photography Club Flat rate, max. 4 hours (public hrs.) $128.32 $133.00 Y March 1, 2018 Picnic Shelter (Rentals available from April to October) . Resident Flat rate, whole day • $420.35 $433.00 Y March 1, 2018 Non -Resident Fiat rate, whole day $500.00 $515.00 Y March 1, 2018 Resident Flat rate, 2 hours day of rental ' $200.00 $206.00 Y March 1, 2018 Non -Resident Flat rate, 2 hours day of rental • $234.51 $242.00 Y March t, 2018 Millpond Meadow• Resident Flat rate, 2 hours day of rental $255.22 $292.00 Y March 1, 2018 Non -Resident Flat rate, 2 hours day of, rental $305.35 $347.00 Y March 1, 2018 Grounds for Picnics/Social Gatherings (rentals available from April to October, before dusk) . Resident • Flat rate, whole day . $420.35 $433.00. Y March 1, 2018 Non -Resident Flat rate, whole day $500.00 $515.00 Y March 1, 2018 Community Group Flat rate, 4 hours $132:74 $137.00 Y March 1, 2018 Redman House (rentals available from April to October) Resident Flat rate, whole day $305.31 $315.00 Y March 1, 2018 Non -Resident Flat rate, whole day $362.83 $374.00 Y March 1, 2018 Resident Flat rate, 2 hours day of rental $100.00 $103.00 . Y March 1, 2018 Non -Resident Flat rate, 2 hours day of rental $115.04 $118.00 Y March -1, 2018 Community Group Flat rate, max. 4 hours $132.74 $137.00 Y March 1, 2018 Chairs (up to 100 chairs) Per chair $3.75 $4.00 Y March 1, 2018 Rentals - additional staff Hourly rate required for additional staffing requirements for large bookings at events $36.28 $38.00 Y March 1, 2018 Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental - Rec Complex . Hourly rate, max 19 (RC) $110.62 $114.00 Y September 1 2018 Private Rental - Dunbarton Pool Hourly rate, max 19 (DIP) $99.12 $102.00 Y September 1 201'8 Private Rental - Rec Complex Hourly rate, max 50 (RC) $133.41 $138.00 Y September 1 2018 Private Rental Hourly rate, max 50 (DIP) $116.81 $120.00. Y September 1 2018 Minor Sport Group Hourly rate (RC) $72.12 $72.12 Y No Increase Minor Sport Group Hourly rate (DIP) $75.66 • $75.66 Y No Increase Extra Lifeguard Hourly rate $25.66 $27.30 • Y September 1 2018 Instructor Hourly rate $30.09 . $31.00 Y September 1 2018 Board of Education. Hourly rate $68.14 $68.14 Y No Increase Swim Meet Hourly rate • $137.17 $141.00 Y September 1 2018 110 22 Culture & Recreation . User Fee or Charge • 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Pickering Rec. Complex Facilities _ Mat Room . Off Court Training 'Hourly rate $24.75 $26.00 .Y March 1, 2018 Martial Arts Hourly rate• $30.00 $31.50 Y March 1, 2018 After Hour Tennis Rentals Four Courts Hourly rate $115.00 $120.00 Y • March 1,2018 Pool & Fitness Meeting Room Swim Party Rental Flat rate, 1.5 hours$41.00 $41.00 Y _ No Increase Meeting Room 1 Resident Flat rate, whole day $173.00 , _ $173.00 Y No Increase Non-resident Flat rate, whole day $220.00 $220.00 Y No Increase Resident Hourly rate• $31.50 $33.00 - Y March 1, 2018 Non-resident Hourly rate $47.00 $47.00 Y No Increase Daytime, business, resident .Flat rate, business hours $105.00 $110.00 Y March 1, 2018 Daytime, business, non-resident Flat rate, business hours $147.00 $147.00 Y •No Increase Community Group Flat rate, max. 4 hours • $37.00 $37.00 • Y No Increase Meeting Rooms 1 & 2 . Resident .Flat rate, whole day $278.00 $278.00 Y No Increase Non-resident Flat rate, whole day $378.00 $378.00 Y No Increase Resident Hourly rate $47.00 $49.00 Y March 1, 2018 • Non-resident Hourly rate $68.00 ' $68.00 Y No Increase Daytime, business, resident Flat rate, business hours • $147.00 •$154.00 Y March 1; 2018 Daytime, business, non-resident Flat rate, business hours $194.00 $194.00 Y No Increase Community Group Flat rate, max..4 Hours $68.00 $68.00 Y No Increase • Meeting Rooms 1, 2 & 3 . Resident Flat rate, whole day . $450.00 $450.00 Y No Increase Non-resident Flat rate, whole day . $567.00 $567.00 Y No Increase Resident Hourly rate $68.00 $71.00 Y March 1, 2018 Non-resident Hourly rate $94.00 $94.00 Y No Increase Daytime, business, resident Flat rate, business hours $205.00 $215.00 Y March 1, 2018 Daytime, business, non-resident Flat rate, business hours $284.00 $284.00 Y No Increase Community Group Flat rate, max. 4 hours . $73.00 $73.00 Y No Increase New Year's Eve, resident _ Flat rate, whole day . $903.00 $903.00 Y No Increase O'Brien Meeting Room A or B - . Resident Flat rate, whole day . $236.00 $236.00 Y No Increase Non-resident Flat rate, whole day $304.00 $304.00 Y No Increase Resident Hourly rate $47.00 $49.00 . Y • March 1, 2018 Non-resident • Hourly rate $47;00 $47.00 Y No Increase Daytime, business, resident Flat rate, business hours $99.00 $104.00 Y March 1, 2018 Daytime, business, non-resident Flat rate, business hours $147.00 $147.00 Y No Increase Community Group Flat rate, max. 4 hours . $42.00 . $42.00 Y No Increase O'Brien Meeting Rooms A & B Resident Flat rate, whole day $483.00 $483.00 Y No Increase Non=resident Flat rate, whole day $593.00 $593.00 ' Y . No Increase Resident Hourly rate $95.00 $100.00 Y March 1, 2018 Non-resident • Hourly rate $131.00 $131.00 Y No Increase 23 111 Culture & Recreation User Fee or Charge • 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl.(�,/N) HST) . HST Applicable Proposed Fee Effective Date Daytime, business, resident Flat rate, business hours $204.00 $214.00 Y March 1, 2018 Daytime, business, non-resident Flat rate, business hours $289.00 $289.00 Y No Increase Tournament bookings - Flat rate, per day $241.00 $241.00 Y No Increase Community Group Flat rate, max. 4 hours $73.00 $73.00 Y No Increase New Year's Eve Flat rate, whole day $960.00 $960,00 - Y • No Increase Pickering Rec. Complex East or West Salon Resident . Flat rate, whole day (Monday - Sunday) • $725.00 $725.00 Y . No Increase • Non-resident Flat rate, whole day (Monday - Sunday) $945.00 $945.00 Y No Increase Sunday, resident Flat rate, daytime $450.00 $470.00 . Y March 1, 2018 Sunday, non-resident Flat rate, daytime $567.00 $595.00 • Y March 1, 2018 Children's Banquets Flat rate, max. 4 hours $147.00 $155.00 Y March 1, 2018 New Year's Eve, resident Flat rate, whole day '$1,659.00 $1,659.00. - Y No Increase New Year's Eve, non-resident Flat rate, whole day $1,827.00 •$1,827.00 Y No Increase Special Events Musical Flat rate, resident/community group $1,916.00 $1,916.00 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours - $367.00 $367.00 Y. No, Increase Non-resident 1/2 Day Flat rate, max. 6 hours $488.00 $488.00 Y No Increase Pickering Recreation Complex East & West Salons (Both Rooms) Resident Flat rate; whole day (Monday_- Sunday) $1,344.00 $1,344.00 Y No Increase Non-resident Flat rate, whole day (Monday - Sunday) $1,748.00 $1,748.00 Y - No Increase Sunday, resident Flat rate (daytime) $850.00 $850.00 Y No Increase Sunday, non-resident • Flat rate (daytime) $1,039.00 $1,039.00 Y No Increase • New Year's Eve, resident Flat rate • $2,514.00 $2,514.00 Y No Increase • New Year's Eve, non-resident Flat rate ' • $2,767.00 $2,767.00 Y No Increase Special Events Musical Flat rate - resident/community group only Entertainment/Private Concerts (New)***. $3,832.00 $3,832.00 Y - No Increase . Deposit $656.00 $656.00 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours $698.00 $698.00 Y No Increase Non-resident 1/2 Day , Flat rate, max. 6 hours $850.00 $850.00 Y No Increase George Ashe Community Centre Paris or Franklin Meeting Room Resident Flat rate $378.00 $378.00 - Y . No Increase Non-resident Flat rate $572.00 $572.00 Y No Increase Daytime, business, resident Flat rate $103.00 $108.00 Y March 1, 2018 Daytime, business, non-resident'. Flat rate $131.00 . $131.00 Y No Increase Community Group Flat rate $31.00 $31.00 • Y No Increase Resident Hourly rate • $47.00 $49.00 Y March 1, 2018 • Non-residentHourly rate $84.00 $84.00 . Y ; No Increase After School Admissions • New $40.00 N September 1, 2018 Paris & Franklin Meeting Rooms . Resident . ' Flat.rate $688.00 $688.00 Y • No Increase Non-resident •Flat rate -- $892.00 $892.00 Y . No Increase Daytime, business, resident • Flat rate $184.00 $193.00 Y ' March -1, 2018 Daytime, business•, non-resident' Flat rate $273.00 $273.00 Y . No Increase Community Group Flat rate $31.50 $31.50 Y No Increase Resident Hourly rate $84.00 $88.00 Y March 1, 2018 Non-resident Hourly rate • $120.00 $120.00 Y • No Increase New Year's Eve, resident Flat rate • $1,386.00 $1,386.00 Y No Increase Children's Banquets, resident Flat.rate, resident/community group $131.00 $137.00 Y March 1, 2018 1 1 n - 24 Culture & Recreation . User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl. HST) HST Applicable (Y/N) . proposed Fee Effective Date Don Beer Banquet Hall Resident Flat rate $567.00 $567.00 Y No Increase Non-resident Flat rate ' $598.00 $598.00 Y No Increase Daytime, business, resident Flat rate $199.00 $209.00 Y March 1, 2018 Daytime, business, non-resident Flat rate $173.00 $173.00 Y . No Increase Sunday to Thursday, resident Hourly rate $58.00 $61.00 ' Y March 1, 2018 Sunday to Thursday, non-resident Hourly rate $63.00 • . $63.00 Y ' No Increase Sunday, resident Flat rate (daytime) $399.00 $399.00 Y No Increase Sunday, non-resident Flat rate (daytime) • $546.00 $546.00 • Y No Increase Children's Banquets (Community Group Only) Flat rate $137.00 $144.00 Y March 1, 2018 Tournament Rate • Flat rate, daily, Don Beer only $273.00 $273.00 Y No Increase New Year's Eve, resident Flat rate$1,092.00 $1,092.00 • . Y No increase New Year's Eve, non-resident Flat rate $1,335.00 $1,335.00 Y No Increase' West Shore Community Centre Resident . Flat rate $725.00 $725.00 Y No Increase Non-resident Flat rate $945.00 $945.00 Y No Increase • Daytime, business, resident Flat rate . $189.00 $199.00 Y . March 1, 2018 Daytime, business, non-resident Flat rate $284.00 $284.00 Y No Increase Sunday to Thursday, resident Hourly rate $89.00 $93.00 Y March 1, 2018 Sunday to Thursday, non-resident Hourly rate $126.00 . $126.00 Y No Increase Friday, resident Flat rate $546.00 $546.00 Y No Increase Friday, non-resident Flat rate $708.00 $708.00 Y No Increase Children's Banquets (Community Group Only) Flat rate $137.00 ' ' $144.00 Y March 1, 2018 New Year's Eve, resident Flat rate $1,470.00 $1,470.00 Y No Increase New Year's Eve, non-resident Flat rate • $1,780.00 $1,780.00 Y No Increase East Shore Community Centre Room 2 or Room4 - Meeting Resident Hourly rate • $32.00 $32.00 Y No Increase Non -Resident Hourly rate $48.00 $48.00 Y. No Increase Gymnasium - Meeting/Sports• Resident Hourly rate $48.00 $48.00 Y No Increase Non -Resident • Hourly rate $58.00 $58.00 Y No Increase Room 2 and Room 4 - Social Resident Flat rate $252.00 - $252.00 Y No Increase Non -Resident Flat rate $347.00 $347.00 Y No Increase New Years Eve - Resident Flat rate $509.00 $509.00 • Y No Increase New Years Eve - Non -Resident Flat rate $698.00 $698.00 Y- No Increase Gymnasium - Social Resident Flat rate $540.00 $540.00 Y No Increase Non -Resident Flat rate $661.00 $661.00 . Y No Increase New Year's Eve, resident Flat rate $1,040.00 $1,040.00 Y • No Increase New Year's Eve, non-resident Flat rate $1,270:00 $1,270.00 . Y No Increase Community Room Daily Flat rate $336.00 $336.00 Y No Increase Meeting- Resident Hourly rate $38.00 $40.00 Y March 1, 2018 Meeting - Non -Resident Hourly rate $47.00 $47.00 Y • No Increase Social - Resident - Hourly rate $63.00 $63.00 Y No Increase Social - Npn-Resident Hourly rate $74.00 $74.00 Y No Increase 25 Culture & Recreation . User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Rental Extra Fees Listing Community Groups 12 bookings $140.00 $144.00 Y March 1, 2018 Administration Fee $37.00 $40.00 Y ' March 1, 2018 Maintenance Fee Hourly rate $31.00 $33.00 Y No Increase Damage/Security Deposit $300.00 $300.00 Y No Increase Damage/Security Deposit (Jack & Jill Parties) (Refundable) $500.00 $500.00 Y No Increase New Staff Overtime for Event • (early/late opening) Hourly rate $54.00 $60.00 Y March 1, 2018 Performing Rights Tariff Without Dancing - Banquet Hall Flat rate (301 - 500 capacity) $61.69 $61.69 Y No Increase • Performing Rights Tariff Without Dancing - George Ashe Community Centre Paris Room, George Ashe Community Centre Franklin Room, O'Brien Room A, O'Brien Room 8, East Shore Community Centre, Community Room, East Shore Community Centre Room #2 and• East Shore Community Centre Room #4 . Flat rate (1 -101 capacity) ' $20.56 $20.56 • Y No Increase Performing Rights Tariff Without Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, George Ashe Community Centre Banquet Hall and East Shore • Community Centre Gymnasium Flat rate (101 - 300 capacity) $29.56 • • ' $29.56 Y • • No Increase ,. Performing Rights Tariff With Dancing - Banquet Hall Flat rate (301 - 500 capacity) $123.38 $123.38 Y No Increase Performing Rights Tariff With Dancing - George Ashe Community Centre Paris Room, George Ashe Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2 and East Shore Community Centre Room #4 Flat rate (1 -101 capacity) • ' $41.13 • $41.13 • Y No Increase Performing Rights Tariff With Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, George Ashe Community Centre Banquet Hall, East Shore .• Centre Gymnasium Flat rale (101.- 300 capacity) • •Community $59.17 $59.17 Y No Increase Events • Pre -teen Dance Single Admission - purchased online in advance $8.85 $8.85 Y No Increase Single Admission - purchased at door • New $11.50 Y September 1, 2018 Poinsettia Tea Single Admission $5.75 $6.19 Y March 1, 2018 Big BandSingle Admission $5.75 ' $6.19 Y March 1, 2018 Big Band (Seniors Month) Single Admission -$5.75 $6.19 Y March 1, 2018 114 26 Culture & Recreation • User Fee or Charge . 2017 Current Fee (Excluding HST) • 2018 Proposed Fee (Excl.(Y/N) HST) . HST Applicable • Proposed Fee • Effective Date Museum Events Adults $8.85 $9.73 Y No Increase Museum Events Students/Seniors $7.08 $7.96 . Y No Increase Museum Events Children - $5.31 $6.19 Y March 1, 2018 Museum Event Family $26.55 $26.55• Y No Increase A Spirit Walk Single Admission $17.70 $22.12 Y No Increase Artfest Vendor Fee Single Space $26.55 $30.97 Y March 1, 2018 'Artist Vendor Premium Fee Single Space with Table and Tent New $120.00 Y March 1, 2018 Artist Vendor Fee at City Concerts in Single Space • $13.27 • $22.12 Y March 1, 2018 Family Day • $15.00 $16.00 Y March 1, 2018. Community Event Application Fee single occurrence application New $25.00 Y _ September 1, 2018 Community Festival Application Fee single occurrence application New $100.00 Y _ September 1, 2018 Partner Event Application Fee single occurrence application • New $250.00 Y September 1, 2018 Miscellaneous Replacement Access Card $12.00 $12.00 ,Y No Increase Museum Filming/Photo Shoots • Set dressing & clean Up, hourly $85.00 $90.00 • Y No Increase Museum Filming/Photo Shoots - Shooting time, hourly $200.00 $200.00 Y No Increase Museum Filming/Photo Shoots Shooting time, hourly after 14 hours $275.00 $275.00 Y No Increase Museum Filming/Photo Shoots Hourly Fee - additional site supervisor $36.28 $40.00 Y March 1, 2018 Kindergym Birthday Parties $155.00 $160.00 Y • September 1, 2018 Creative Play Birthday Parties $155.00 $160.00 Y September 1, 2018 Dance Birthday Parties $155.00 $160.00 Y September 1, 2018 Fitness Birthday Party $158.00 $158.00 Y No Increase • Kinder Surprise Birthday Parties (Addition)$174.00 $174.00 Y No Increase. Princess Birthday Party . 11 Children $184.00 $184.00 Y No Increase Super Hero Party 11 Children $184.00 $184.00 Y No Increase Museum Birthday Parties • 16 Children • - $168.14 $185.84 Y March 1, 2018 Equipment Rental (Gym @ESCC) Charge for usage of sports equip. (no staff) , $25.00 $23.00 Y September 1, 2018 Games Room Party (GALCC / 12 children ESCC) • $148.00 $143.36 Y September 1, 2018 Games Room Party (GALCC / 24 children ESCC) , , . $172.00 ' $166:37 Y September 1, 2018 Sensational Sports Parties 12 children $148.00 , $143.36 Y September 1, 2018 Sensational Sports Parties 24 children $172.00 • • $166.37 Y September 1, 2018 Recreation Complex Filming Hourly $200,00 $200.00 Y No Increase Program Administration Fee HST will be added to applicable programs $10.00 $10.50 Y ' March 1, 2018 Membership Administration. Fee - $36.75 $38.50 Y March 1, 2018 NSF Charge Per cheque• $46.00 $48.00 N March 1, 2018 Additional Receipt Charge Per family $4.72 $5.00 Y ' March 1, 2018 Food Truck various based upon event attendance Various Various Y No Increase Marketing Promotions. City Brochure Advertising Community Group/Not for Profit Rate - Full . Page $725.66 $761.06 - Y . March 1, 2018 Commercial Rate - Full Page $760.18 $796.46 Y March 1, 2018 Community Group/Not for Profit Rate - Half Page $490.27 $490.27' Y No Increase Commercial Rate - Half Page $514.16 $539.82. Y March 1, 2018 • * Classes may vary from 5 to 15 week's ** Classes may vary from 5 to 15 weeks. Single class participation is available *** Must also provide completed criteria listing prior to confirmation - 27 115 Development Services User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date • Miscellaneous Charges • • Curb Cut - new development not assumed by municipality, infill building permit or industrial/commercial development Min charge $225.00 (5.3m or less) $42.00/m (5.3m plus) $45.00 per metre or part thereof • with a minimum charge of $300.00 Y March 1, 2018 Curb Infill $185.00/m $185.00/m Y No Increase Sidewalk Repair $175.00/m2 $175.00/m2 Y No Increase Municipal Consent Fee . $350.00/application $450.00/street N ' March 1, 2018 Stormwater Maintenance Fee $2,200.00/hectare $2,200.00/hectare N No Increase Processing/Review Fee for Non -Potable Site Conditions Standards , $250.00 $250.00 Y No Increase Cash -in -lieu of water quality treatment $40,000.00/imp.ha $40,000.00/irimp.ha N No Increase Newspaper Box Pad Permit Application $50.00/box • $50.00/box N No Increase Newspaper Box Installation $250.00 - $500.00 $250.00 - $500.00 N No Increase Newspaper Box Annual Maintenance $15.00/box " $15.00/box N No Increase Road Cleaning Contract cost + 10% admin fee Contract cost + 10% admin fee Y No Increase Tree Removal Compensation 1 • • New • $500.00/tree to a max of $3,000.00/dwelling unit and $7,500.00/1000 m2 or any part thereof for industrial and commercial developments N January 1, 2018 • Pool Enclosure Permit $350.00 $350.00 N No Increase • Lot Grading Review • Residential Lot Grading Review Fee $65.00/unit $75.00/unit Y March 1, 2018 Infill Building Permit New Construction and/or Foundation Modification (any part thereof) New $750.00 Y ' July 1, 2018 Addition to existing structure New . $75.00 Y July 1, 2018 Damage Deposits Pool $1,000.00 $1,000.00 N No Increase Water/Sewer Connection • $1,000.00 $1,000.00 N No Increase Residential Building Permit -Rural up to $4,500.00 up to $4,500.00 N No In'crease' Residential Building Permit -Urban up to $5,000.00 up to $5,000.00 , N No Increase Commercial Building $5,000.00 - 10,000.00 $5,000.00 - 10,000.00 N • No Increase Fill/Topsoil Permit 0 • One Year Permit $1,000.00 + $1,000.00/hectare to a max of $5,000 + $2.00/m3 of imported fill $1,000.00 + $1,000.00/hectare to a max of $5,000 + $2.00/m3 of imported fill N No Increase One Year Extension $1,000.00 $1,000.00 N No Increase Penalty & Investigation Fee • $5,000.00 $5,000.00 N No Increase Erosion & Sediment Control Security .100% J of estimated cost of Erosion & Sediment Control Measures 100% of estimated cost of Erosion & Sediment Control Measures N• No Increase Road Damage Security • • - Rural Paved Road $5,000.00/km $5,000.00/km N No Increase Rural Surface Treat/Gravel Road $10,000.00/km $10;000.00/km N No Increase Subdivisions • ' Engineering Review Based on total cost of Municipal Works 4 Based on total cost of Municipal Works 4 Engineering Review Fee 2 Detailed Design Package 1.25% with a minimum of $5,000.00 1.25% with a minimum of $5,000.00 N No Increase • Surcharge for 4th Submission of Detailed Design Package (payable at submission) 3 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00. ' N No Increase . 116 28 Development Services User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Additional surcharge for Submission of each Detailed Design. Package. after 4th Submission (payable at siibmission)3 20% of total Engineering Design Review Fee with a minimum of $2,600.00 20% of total Engineering Design Review Fee with a minimum of $2,600.00 , N No Increase Inspection Based on total cost of Municipal Works4 Based on total cost of Municipal Works4 4250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N • No Increase $250,000 - 500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million . • 4.50% - 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million . 3.50% 3.50% N No Increase Site Plans , • Engineering Review Engineering Review Fee 2 Detailed Design Package Development Site Area <= 1,000 m 2, fix fee of $1,000 _ Development Site Area <= 1,000 m 2, fix fee of $1,000 N . No Increase Development Site Area 1,001 m 2 to 3000 m 2 fix fee of $3,000 Development Site Area 1,001 m 2 to 3000 m 2 fix fee of $3,000 N No Increase Development Site Area > 3,001 m 2 based Cr) the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m 2 based on the sliding scale of total cost of Civil Works 5 noted below N No Increase • 4250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase • $1.5 million = $5.0 million 3.75% • 3.75% N. No Increase . > $5 million 3.50% 3.50% N No Increase Surcharge for submission of each Detailed Design Package after 3rd submission (payable at submission) 3 $2,600.00 . $2,600.00 N No Increase Inspection Based on total cost of Civil Works 5 Based on total cost of Civil Works 5 4250,000 8% with a minimum of $5,000 8% with a minimum *of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% • 3.75% N No Increase > $5 million • 3.50% 3.50% N No Increase Surcharge for more than two inspections required due to unaddressed deficiencies identified during earlier inspections (payable at inspection) $820.00 per inspection • , $820.00 per inspection • N No Increase ' Land Division . Engineering Review up to 4 proposed lots • . $250.00/$500.00 $1,500.00 Y . March 1, 2018 >4. proposed lots if not completed as a Draft Plan of Subdivision $1,000.00/$2,500.00 . - $2,500.00 Y . March 1, 2018 Clearance of Conditions up to 4 proposed lots $500.00/$1000.00 • $2,000.00 Y March 1, 2018 >4 proposed lots if not completed as a Draft Plan of Subdivision $2,000.00/$5,000.00 $5,000.00 Y March 1, 2018 Development Agreements Inspection 4% of the total cost of Municipal • Works 4 4% of the total cost of Municipal Works 4 N ' No Increase • Other Fees • Re -circulation of Drawings due to• revisions by Owner (payable at re- circulation) $2,600.00 9 Q $2,600.00 N No Increase 1 1 ' Development Services • User Fee or Charge . • 2017 Current Fee (Excluding HST)• 2018 Proposed Fee (Excluding HST) • HST Applicable (Y/N) Proposed Fee Effective Date Engineering Studies 6 (payable at submission of study) New Study • - - $7,500.00 per Study per Study- N ' No Increase Update or amendment to existing study $2,500.00 per Study _$7,500.00 $2,500.00 per Study N No Increase Peer Reviews' Full recovery of City costs + 10% ' Admin. Fee Full recovery of City costs + 10% Admin. Fee Y No Increase Miscellaneous submissions not identified under a fee category as determined by the Director, Engineering Services or designate greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $125/hr min of 4 hours greater of percentage fee'(based on total cost of Civil Works) 6.6% or estimated hourly rate $125/hr min of 4 hours N No Increase Footnotes . 1. Tree Removal Compensation to be calculated in accordance with the City of Pickering Tree Inventory, Preservation and Removal Compensation requirements, approved by Council January 15, 2018, Resolution # 387/18.. 2. 75% of the Engineering Review Fee payable at 2nd Submission, with the resulting 25% payable at signature of subdivision/site plan agreement. 3. Above noted surcharges shall be discounted by 50% should less than half of the total plans/reports require revisions at the discretion of the Director, Engineering & Public Works or designate.. . 4. Municipal Works are defined as all future owned Municipal Works, excluding sanitary and water distribution works. 5. -Civil Works are defined as all privately owned Civil Works, excluding sanitary and water distribution works. 6. Review and approval of large scale 7. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in support of the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability,- fluvial geomorphology, soils etc. 118 30 Engineering Services User. Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y.JN) Proposed Fee Effective Date Road Cut DegradationFee $25/m2 of pavement cut $25/m2 of pavement cut Y• No Increase Driveway Entrance Curb Cut - Min Charge $225.00 $42.00/m (5.3m plus) • $45.00 per metre or part thereof with a minimum charge of $300.00 Y March 1, 2018 Pre-installed Storm Sewer Connection Contract cost + admin fee $650.00 Y March 1, 2018 31 119 • - Finance Department User Fee or Charge • 2017 Current Fee_ - (Excluding HST) 2018 Proposed Fee - (Excluding HST) HST Applicable (Y/N) • Proposed Fee Effective Date Bidders cost to pick bid document package. Price range based upon the size of the document package, drawings, soils report, consulting reports - relative to the size of the project Range: $50.00 to $250.00 Range: $50.00 to $250.00 N • No Increase Letter of Credit Administration Draw Fee (Excluding Subdivision and Development Agreements) $250.00 $250.00 N No Increase Returned Payments • $46.00 $46.00 N No Increase Electronic Payment Correction $46.00 $46.00 N No Increase Post Dated Cheque Retrieval Fee $46.00 $46.00 N No Increase New Roll•Number Set Up Fee $50.00 $50.00 N • No Increase Residential Apportionment Fee $50.00 $50.00. N No Increase Commercial Apportionment Fee $250.00 $250.00 • • N No Increase Ownership Change Administration Fee $32.50 $35.00 N March 1, 2018 Preparation of Property Tax Registration$600.00 Extension Agreement $600.00 N No Increase Receipt for Income Tax (per roll number) $10.00 $10.00 - - N No Increase *If you are 65 years of age or older as of December 31, 2017, the fee for an Income Tax Receipt will be $0 for those properties in the RT tax class $0.00 $0.00 . N No Increase Property Tax Account Analysis/Research - includes archival records (One hourmin.) $35.00/hr $35.00/hr •• N No increase Addition of water/sewer lien per roll number $25.00 $25.00 N No Increase Addition of POA lien per roll number $25.00 $25.00 N No Increase Addition of Development Charges lien per roll number $25.00$25.00 N No Increase Duplicate Tax Bill per roll number $10.00 $10A0 . • N No Increase Statement of Account per roll number $10.00 $10.00 N No Increase Overdue/Arrears Notices $5.00 ' $5.00 N No Increase Tax Certificates - No. Verbal provided $65.00 $65.00 N No Increase Tax Certificates Faxed (24 hour turn around) $85.00 $85.00 N No Increase 357/358 Applications (Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d) for• poverty and sickness. $25.00 $25.00 0 . N No Increase Tax Collection/Tax Registration Letters $35.00 $35.00. N No Increase Tax Billing for Mortgage Company (Annual fee for Final Payment Listing Per roll - number) $12.50 • $12.50 N No Increase Farm Debt Letter $65.00 $65.00 N No Increase 120 32 Fire Services Department • User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding-HST)(Y/N) HST Applicable Proposed Fee _ Effective Date Information Copy of Fire Incident Summary Report $150.00 $150.00 Y • No Increase Fire Reports/Records (not applicable to.formal requests in accordance with the Municipal Freedom of Information and Protection of Privacy Act, including requests from property owner and/or other government agencies) $150.00 . $150.00 Y No Increase File Searches (Searches from our existing filing network) $150.00, $150.00 . . Y No Increase Inspections . Legal Inspections (Generally requests from legal firms) . $200.00 $200.00 . Y . No Increase Multi -Unit Residential Inspections . (upon request) • $200.00 $200.00 . Y No Increase Boarding/Lodging/Rooming House Inspections (upon request) .. $200.00 $200.00 . Y No Increase Institutional Inspections (upon request) $200.00 $200.00. Y No Increase Educational Occupancy Inspections (upon request) $200.00 . $200.00 Y No Increase Mercantile Inspections (upon request) $200.00 $200.00 , Y No Increase Business and Personal Services Inspections• (upon request) $200.00 . $200.00 Y No Increase . Industrial Inspections (upon request) $200.00 $200.00 Y No Increase Day Care Inspections (upon request) $200.00 $200.00 Y . No Increase Group/Foster Home Inspections (upon request) $200.00 $200.00 . Y .No Increase Occupant Load Inspections (upon request) $200.00 $200:00 Y No Increase Liquor Licensing Requests (includes occupant load calculations) (upon request) $200.00 $200.00 Y No Increase Inspection requests not within scheduled hours of work Actual Costs (if applicable, includes other additional rates) Actual Costs (if applicable, includes other additional rates) • Y No Increase Federal and/or Provincial Property Inspections (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) - $410.00 $410.00 • Y No Increase Alarm Response• . . First response to malicious and/or nuisance false alarms, for same address, within 12 month period Nil Nil N . No Increase Second and subsequent malicious and/or nuisance false alarms, for same address, within 12 month period, per fire apparatus dispatched $450.00 - $450.00 N No Increase • 33 12.1 Fire Services Department User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Appl cable p hca Proposed Fee Effective Date First response to false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period Nil Nil N No Increase Second and subsequent false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase First response to unapproved open air burning, for same address, within 12 month period Nil . Nil : N No Increase Second and subsequent response to unapproved open air burning, for same address, within 12 month period; per fire apparatus dispatched $450.00. $450.00 N No Increase' Fires on or beside rail lines (Railway properties) - . Actual Costs (if applicable, includes use of fire apparatus . and other additional rates) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) • N No Increase Other Security Key Safes (Boxes) $200.00 $200.00 Y No Increase If it is necessary to retain private contractor, rent special equipment not normally carried on a fire apparatus in order. to determine origin and cause, suppress or extinguish a fire, preserve . property, prevent fire spread, make safe or . otherwise eliminate an emergency Actual Costs (If applicable, includes use of fire apparatus and other additional . ' rates) Actual Costs (If applicable, includes use of fire apparatus and other additional • rates) . . Y . No Increase - . Standby for movie shoots Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Y No Increase - Propane facility fire protection and safety review of Risk and Safety Management Plan , $300,00 $300.00 Y • No Increase Fire Extinguisher Training - $200.00 $200.00 . Y No Increase Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO Rates) $450.00 $450.00 N No Increase 122 34 Legal Services User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Notary $50.00 $50.00' N No Increase Draft Plan of Subdivision Agreement $7,000.00 $8,000.00 Y March 1, 2018 Amending Subdivision Agreement - Major $1,500.00 $2,500.00 Y March t 2018 Amending Subdivision Agreement - Minor $750.00 $1,000.00 Y March 1, 2018 Site Plan Control Agreement (Standard Form) $1,200.00. • $1,500.00 Y ' March 1, 2018 Site Plan Control Agreement (Custom Form) $2,500.00 $2,500.00 Y • No Increase Amending Site Plan Agreement $750.00 $750.00 Y No Increase Development Agreement - Major $5,000.00 $7,500.00 Y March 1, 2018 Development Agreement - Minor $2,500.00 $3,500.00 Y 'March 1, 2018 Development Agreement - Amendment - Major $1,200.00 $1,500.00 Y March 1; 2018 Development Agreement - Amendment - Minor $500.00 $750.00 Y March 1, 2018 Approval Package Fee (Release to Registry Office) SDA $1,250.00 $1,250.00 Y ,No Increase Part Lot Control By-law • - Base Fee $500.00 $500.00 Y No Increase - Per Unit Fee $100.00• $100.00 Y No Increase - Secondary Process Fee $150.00 • . $150.00 Y No Increase Assumption Package Fee $2,000.00 $2,000.00 Y No Increase Road Dedication/Naming By-law Proc. $300.00 $300.00 . Y No Increase Road Closing Process (Preparation of all documents to stop -up and close, i.e. Notices, RTC, By-laws) $1,200.00 . $1,200.00 Y 0 No Increase Transfer of Land/Easements $250.00 $250.00 Y No Increase Transfer Release & Abandonment $250.00 $250.00 Y No Increase, Model Home Agreement . $750.00 $750.00 Y No Increase Miscellaneous Agreements/Processes/By- laws (road improvements, servicing, . spatial separation, noise related) $1,200.00 $1,200.00 • Y No. Increase . Pre -Servicing Agreements 0 $3,500.00 $3,500.00 Y • .No Increase Pre -Servicing Agreements - Major. New $1,200:00 Y March 1, 2018 Pre -Servicing Agreements - Minor - New $750.00 Y March 1, 2018. Right of Re-entry Letters/Assumption Request Documentation $150.00 $150.00 Y . No Increase Search Fee Process - Per PIN $25:00 $25.00 Y No Increase Document. Download - Teraview (Per Document) $15.00 $15.00 Y No Increase Administration Fee - Letter of Credit Draw Insurance (Per Draw) $250.00 • $250.00 Y No Increase Miscellaneous Reporting/Disbursement Fees (up to 5 Documents) $150.00 $150.00 Y No Increase Each additional document $50.00 $50.00 - No Increase Teraview/Document Review Sign -off -$60.00 $60.00 Y No Increase Release of Agreements - Development • Related • $300.00 • $300.00 Y No Increase 35 123 Legal Services User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST . Ap(Y/N)ble Proposed Fee Effective Date Release of Agreements - Encroachment/Licence/ Miscellaneous $300.00 .$300.00 Y No Increase Release of Easements (Preparation and processing of By-laws, RTC; Resolutions) $500.00 $500.00 Y No Increase • Release of Miscellaneous Documentations (Certificates/Orders, Postponements, Notices) $300.00 $300.00 Y ' No Increase Encroachment Agreement (Renewal/Assignment) $20.0.00 $200.00 Y No Increase EncroachrnentAgreement $1,000.00 $1,000.00 Y No Increase Demolition Agreement $500.00 $500.00 Y No Ihcrease 124 36 Legislative Services User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y/1\1)Effective Proposed Fee Date Lotteries . Bazaar, Break open Raffle 1.5% of gross prize value (minimum fee of $15.00) 1.5% of gross prize value (minimum fee of $15.00) N No Increase Other Marriage Licence $125.00/ea . $130.00/ea N March 1, 2018 Marriage Ceremonies $250.00/ea $275.00/ea Y March 1, 2018 Burial Permits $25.00/ea $25.00/ea N No Increase . Photocopying Up to five pages free — additional pages $0.50/ea $0.50/ea Y No Increase Council Agenda • • $350.00/yr • $350.00/yr Y No Increase Executive/Planning Agenda $350.00/yr $350.00/yr 0 Y No Increase Commissioning & Certification of Documents (commissioning for pension forms is unofficially exempt) $20.00 up to 5 signatures $5.00 per signature • after 5 $25.00 up to 5 signatures $5.00 per signature after 5 • N 0 March 1, 2018 37 125 Public Wm.rk«c User Fee or Charge ' 2017 Current Fee (ExcludingHST) 2018 Proposed Fee /xo/uding `� HST) HST Applicable (Y7N) Proposed Fee Effective Date Sports Tournaments - User Fee Excludes eague tournaments . . $500.00/weekend (2-3 days) $250.00/dev ' $550.00/weokend • - (2-3 days) $275.00/day Y March 1, 2018 Sport Cmps- User Fee • • ' $500:00/week (Full Park) $25O.00/week(Partial Park) $55O.UO/week(Full Park) . $275.00/week (Partial Park) Y . March 1,2U18 Park Permit ' Q40.00 $50 per day Y • March 1,2O18 Park FHming Permit (Per Day) $500.00 $500.00 Y No Increase Civc Complex Courtyard Permit Fee New . $20 per hour Y . March 1, 2018 Non Commerciat Photographer Park Permit Fee New $5Uper day Y. March 1.2018 Special Evento/Picnico/Sohoo|Events - Picnic Tables (5per load) - Delivery & Pick Up $135.00 $135.00 Y No Increase Gpeue|Eventa/Pkmica/Gohoo/Evanto- Garbage Cans (5 per Ioad) Delivery & Pick Up $40.00 • . $40.00 • Y . •No|nonaaae Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) Delivery & Pick Up , $30.00 •' $40.00 . . . Y March 1.2U1O ` • • Special Events/Picnics/School Events - Road Closure (FIat Rate) New , $60.00 !/ March 1.2018 ' Temporary Fence Enclosures (Beer Tent) $180.00 ' $100.00 Y No Increase Sport Field Lighting Fee • Youth Groups $12.50/hr Adult Groups $24.0O/hr Youth Groups $13.00/hr Adult Groups $25.00/hr • Y • March 1, 2018 • -' Sports Field Booking Permit Fee $76. $100 Y September 1, 2018 Artiticia'l Turf Soccer Field. Rates to be phased inover 2O15and 201G Youth Groups $4O/hc Adult Groups $80/hr Youth Groups $4O/hc Adult Groups $80/hr. Y No Increase Road Occupancy Permits $60.00 $120.00 N . March 1, 2018 Driveway Entrance 9 metres x 400 millimetres . $1,700.00 $1.700.00 Y' No Increase DrEntrance 9 metres to 15 metres . . $1.700.00 Plus $175.0Uper Metre in excess of 9 metres Plus $45.00 per coupler when required $1.700.00 Plus $175.00per metre in excess of 9 'metres Plus $45.O0per coupler when required • Y • • No Increase . Driveway Entrance extension of existing culvert . . $175.OUper metre Plus $45.O0per coupler Min Charge $25U.O0 • ' $175.00 per metre Plus $45.00 per coupler Min Charge $250.00 Y No Increase . Driveway Entrance, culvert other than as desqribed above Contract Cost (time and material) CohtractCoat (time & material) Y No Increase . 126 38 Public Works. User Fee or Charge 2017 Current Fee (Excluding HST) 2018 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date New rural driveway entrance - (No Culvert) $1,000.00 $1,000.00 . Y No Increase. Commemorative Tree and Plaque $600.00 $600.00 N No Increase Commemorative Bench and Plaque $1,200.00 $2,200.00 N March 1, 2018 Hydro/lighting charges for tennis courts $330.00 per court per . season $330.00 per court per season Y No Increase Seniors and Persons With Disabilities Snow Removal Program $35.00 . $35.00 Y. No Increase For those individuals receiving GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be $0.00 $0.00 $0.00 . N No Increase ' • Special Events at Esplanade Park — Gazebo Backdrop/Sound/Wind Panels Delivery, Set Up & Pick Up New $750.00. . • Y March 1, 2018 Rental Extra Fees Listing Sport Field Security Deposit (Refundable) - Seasonal Permit Holders . New $500.00 N • March 1, 2018 Sport Field Security Deposit - (Refundable) - Casual Permit Holders • New $200.00 N March 1, 2018 Administration Fee New , $40.00 Y . March 1, 2018 Additional Staff fee for liquor licenced.. permits (per day) New $60.00 Y March 1, 2018 Park Damage/Security Deposit .. (Refundable) (0-99 people) New $50.00 N March 1, 2018. Park Damage/Security Deposit• (Refundable) (200-499 people) New . $250.00 N March 1, 2018 Park Damage/Security Deposit (Refundable) (500-999 people) New • $500.00 N March 1, 2018 Park Damage/Security Deposit (Refundable) (1000-4999 people) New $750.00 • N March 1, 2018. Park Damage/Security Deposit (Refundable) (5000+ people) New . $1,000.00 N March 1, 2018 * Guaranteed Annual Income System 39 127 ATTACHMENT# ,. TO REPORT# r' The Corporation of the City of Pickering By-law No. XXXX/18 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Financial Impact Agreement Reserve Fund. Whereas under the Municipal Act, S.O., 2001 as amended, Section 417(1), the Council of the City of Pickering may establish and maintain a reserve fund for any purpose for which it has authority to expend funds; and Whereas it is desirable for the City of Pickering to establish such a reserve fund for the purpose of collecting the voluntary financial contributions paid by the Seaton Landowners as per the Financial Impacts Agreement and investing in capital projects related to Seaton. Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. That the establishment of a reserve fund known as the Seaton Financial Impact Agreement Reserve Fund is hereby authorized. 2. That the purpose of this fund is to collect the voluntary financial obligations paid by the Seaton landowners as per the Financial Impacts Agreement and to provide funds for those capital projects related to Seaton. 3. That the Treasurer has the discretion to draw from this fund when project expenditures exceeds the budget. 4. That the Treasurer may draw funds from this reserve fund for physical assets and to fund the corresponding City share of development charges. 5. That the Treasurer has the discretion to draw from this fund when project expenditures exceeds the budget. 6. That the Interest earned on the investment of fund balances shall form part of this reserve fund. By-law passed this 26th day of February, 2018. David Ryan, Mayor Renee Michaud (Acting) Deputy Clerk 1 28 '2018'Draft Cur"rent & CapitarBudgets -: •"-'`" — PICKERING '-"(7211=.14: pkkaAg. 2018 Draft Current & Capital Budgets pkkering.. Introduction • The 2018 Budget Building Blocks: DAAP Process LED Streetlights 2017 DC Study • Budget Impact on Residential Taxpayer • Capital Budget • Debt • Budget Report and Housekeeping Items • PIC'KERING Pag. picketing.a ATTACHMENT #.TOREPORT #1 f` 2/15/2018 129 Development Application Approval Process (DAAP) Fees A fee study was conducted by Watson &Associates for building, planning and engineering. Study revealed that the City is undercharging its fees for planning and building services. • • Building fees increased by 11%- $220,000 • Planning fees increased by 16% - $95,000 City's fees will still be competitive with Durham Lakeshore municipalities. --•C'�1 d PICKERING Pagee pickeeMp..a TP2.008 607000 560.028 :50005 307.050 28.050 120.005 • 0 LED Streetlights Program Streetlight Usage (Kwh) 2018 02017 .an 086 Um'' A Idaj Jun 42 •evp Sep OU 6a Ott —2017 —:015 Project started in summer and completed In December. Budget savings for2018 is approximately $440,000• 6.4 d--. PICKERING P.ge s pickeeHg.ea 2017 DC Background Study The 2017 DC background study (apprdved in December) provides the financial resources for the City to move key capital projects from concept to construction. OC City Share Project FSndSlg Source 10) Funding Source (0 ) Sevier & Youth Centre 87,74 1226 Arial Shelter 68.00 . 3200 Pickering Heritage ComnaityCentre 6821 4179 e�-- PICKERING Page e pickem5sa 130 2/15/2018 2018 Budget Summary ..... .. . .. ...... ... 2017 • Increue--, Draft Budg at 40e2ea66), Budget •• • F; r•30a� 0:1.390 Dw`f; =257-i& 5111Ea. s "1V* n1:Y :vuTolai(1k t_g1.- .. .'®1,3%X= 52.131•£23. s:;e455I13 ilf OQ 10+61 1200514 0iM s ge70.0 8 17Xn 3.4 '>65110 s -:°1033„ - :3A31• 42.010 0 .;i106 +cern tuy qxe yoni.it�5is'11 .:092,470868 51.331232 563.835.10 tan •G#2R..)Cvr.2-1 'g. 417 F+ef+tinetu+e S�q fi spLrm; jTUP.nn�1s T Bt:craertvd62.0 1130211050803716 D FhnrY f05V:(:rY?-t'.i9400 10 11x6"089406 :160 (1.8591 570,9/0.868 ...PreposgiSpd.4 tt?ecl'? ! flm •Fis8ler4 (2). • 74 Hcominen-ae@'eudytPo9Bon: 1.50).313 .17. 312x2 2Y 19?33 Immo i51119,0 163.'8. 6.14 PICKERING Page 7 picketing. How is the Residential Tax Bill Allocated? Pickering 30.12% Durham Region 55.08% School Boards 14.81% Residential Tax Bill Pickering Share 04, PICKERING • Page 6 Budget Levy Impact on Residential Property Taxes Year Assessment`' City Region 641190on _2017 _ 5426.'100. 51.501.46 25.83753 576272 20f81ncreases Levi - 2.496 .._.. ...__._. .Doilar 38.91 Total $180009 5289144 Percaitagelntt®se 1.9 53.91 576"979 56"044244 • . 1.8050 Pickering's Dollar Increase Is less than Durham Region's. • -Qt G/ Page 6 PICKERING p'kkerk... 2/15/2018 131 Pickering's 2018 Budget Levy Increase (I 0010 1.80% 6i1o7 1.91% 0.001.4 0.00 2.07% �rsn 1.655 00014 150.0 2.0014 2004 DICKERING Piia 10 pkkert.... Cumulative CPI vs. Cumulative Tax Rate Increase - Term of • Council a5 - 12 10 0 • :015 / 0 . 2010 -501 — Tax Ralelnc0xaa0 0010 - CGS-- PICKERING Council has been successPol Inkeeping the Increase below the rate of inflation. POen pkkerHgsa 10.0 CO 1.0 2.0 ea a5 as t0 a.1 Budget Leyy Increases • 2001 to 2018 Lowest Increase in 18 Years 2001 1001 100% 2011 2011 211 50 oa 11 ncil PICKERING Page 12 ticketing.c2 132 2/15/2018 a 1.1 .50-"- u C. .UD elm of _,... _'..""5.775.7!'"37,7,,,Z sit yiff 2001 1001 100% 2011 2011 211 50 oa 11 ncil PICKERING Page 12 ticketing.c2 132 2/15/2018 a Monthly Tax Breakdown vs. Common Fees &Expenses Community programs and Events $1.68 Per Month 11AAA3'AAi Compared to: A pair of movie tickets for$30 Fire Services $33.64 Per Month Public Library Services $11.19 Per Month L� Compared to: Average hardcover book for 824.95 Roads, Bridges and Sidewalks $17.51 Per Month Compared to: IS"1 Compare to: There is no compadsann,,or Private snow plowing ai$50lh public safety PICKERiNG Pnei) pkke,bg.ca Monthly Tax Breakdown vs. Facilities, Parks and Trails $24.95 Per Month Compared to: A family day pass at an amusement park for $100 Bylaw and Licensing services $1.77 Per Month Compared to: Licence plate renewal for$120fyear PA' Common Fees & Expenses \ Planning and Development 1 Services $7.56 Per Month Compared to: Planning/engineering consulting \ees at approamatelySl50lhour J Museum $1.61 Per Month Compared to: Apair of ROM admission ticketstor ' 540 --041. PiCKERING . Pae+16 ' W.eke 59.ca 2018 Budget Levy Increase Comparison with our Durham Neighbors Durhani•Mdnicipalities Oshawa 1.79% Pickering 2.49% AjaX 2.75% To be approved February 26 mansion 293% Whitby 2.97% To be approved February22 UXbddge 3.65% r✓r—..— PiCKERING Page 15 pcketie.ca 2/15/2018 133 2018 Capital Budget 2018 Capital Budget by Project Classification *Growth c InfrastructureRenewal In 2014, council was contributing $1.22 million to infrastructure related reserves. The 2018 budget, reflects increases to these reserves by $1.922 million. Q' ' G 75.30% of the capital budget Is Invested In ' PICKERING Infrastmcture renewal. repels Aided gu Capital Budget Summary Major capital projects of interest: • Grand Esplanade Phase One — Senior and Youth Centre • Rotary Frenchman's Bay West Park Phases 1 a & 1b • Pickering Heritage & Community Centre (Combined Museum, Community Centre 3, LtbreryArchives) • Conservation Bam Reconstruction ate G-- 'PICKERING reps lr Pickering. 2018 Capital Budget by Financing Source F emu*» ue. RHmeRd s>a. Oavecpm ns FudsRr9cars 1. peGkaxI iPeIF eAe, Ru 185 carun.Gnu.* 04, PICKERING Paga1S PkkeMg.ca 134 2/15/2018 Debt:Management The debts uldeline limits taxation debecharges to 15% of taxation revenues 18.00% 16.00% 1440% .12.00% 10.00% 8.00% 6.00% 4.00% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Tar,G1 PICKERING- Pas. 1B Plaedn9xa Understanding the City's Debt Structure 2018 Debt Midget Committments Senior 8 Youth Centre 023.25 M Op Centre 59.9 m . • . . • . DC Om a DC Debt 'it External Debt a Internal Loan oThird Pally PICKERING— plckering.. . City of Pickering Forecasted Property Tax Funded Debt Charges (Interest & Payments) $10.000,000 513.000.000 57,5210090 56,000.000 $5,030,000 s000smo 83,000,000 • • 82,000,000 . 2012 2013 2014 2015 2018 2017 2018 2019 2020 2021i —Actual —Forecast PICKER1 NG Paye,21 Otkeri.94. 2/15/2018 1 35 User Fees Goal . To charge comparable fees where there are other comparable municipal comparisons. Mw-,Mpal Act permits the charging of fees for the municipatityto recover its costs. User Fees are reviewed every year as pact of the budget process. The user fee schedule provides a summary of the City feesincluding all proposed changes. ree, DICKERING pav ]] plek..1T• 2018 Budget Report Recommendations will Include the following: 1. Council to confirm that the budget was developed using the cash basis of accounting as per Ontario Regulation 289/09. 2. Any committee decisions to be re -allocated to their proper cost centre for accounting and expenditure control purposes. 3. Grant housekeeping recommendations—change application deadline from end of September to October265. 4. Increase seniors grant amount from $200 to $300. 5. City received the 'Main Street improvement Project Grant' in the amount of $106,060: Budget recommendation will state that the funds are 'parked' until staff bring forward a report to Council outlining the expenditure plan. --c,4 - PiCKERiNG 0a.,eA nemneca Thank you for your attention Any questions? PICKERIN.G .2.121 r5+9.,, 136 2/15/2018 CCS 4 DICKERING Report to Council Report Number: FIN 04-18 Date: February 26, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: Ontario Ministry of Housing Development Charges Rebate Program Recommendation: 1. That Report FIN 04-18 regarding the Ontario Ministry of Housing Development Charges Rebate Program be received; 2. That Staff be authorized to prepare and submit an expression of interest to the Minister of Housing indicating the City of Pickering's interest in participating in the Ontario Development Charges Rebate Program; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: On January 9, 2018, the Ministry of Housing issued an Expression of Interest (EOI) to invite municipalities to indicate their interest in participating in the Ontario Development Charges Rebate Program. Responses to the EOI are due on March 2, 2018. The Ontario Development Charges Rebate Program is one of the initiatives under the provincial Fair Housing Plan to increase the supply of purpose-built market rental housing in Ontario. Under the program, eligible market rental housing developments would receive a rebate of development charges collected by municipalities. The program would be administered by municipalities and target priority projects in communities that are most in need of new purpose-built rental housing. This program is not intended to be an affordable housing program, but to incent the development of market rental housing. The program will allocate up to a total of $125M over five years across the Province, starting with $25M in 2018 to 2019. Municipalities submitting an EOI are not guaranteed to receive funding through the program. Results of the. EOI will be communicated in the spring of 2018, and the funding will be committed for 2018-2019, 2019-2020, and 2020-2021. 137 FIN 04-18 Subject: Ontario Ministry of Housing Development Charges Rebate Program February 26, 2018 Page 2 Staff are in the process of preparing an EOI to submit to the Ministry of Housing. The work is being led by the Finance Department in collaboration with the City Development Department. The elements to be addressed by the EOI are listed in Attachment 1 to Report FIN 04-18. The purpose of this report is to: 1. Inform Council of the Ontario Development Charges Rebate Program; and, 2. Obtain Council authorization to prepare and submit an EOI for the program. Financial Implications: There are no direct financial implications associated with Report FIN 04-18. The Ontario Ministry of Housing (MOH) Development Charge Rebate Program will not impact the City's collection of development. charges in accordance with existing by-laws. Rather, a rebate would be provided to the developer in accordance with terms of the contribution agreements established, utilizing funding provided by the MOH. If the Expression of Interest is successful, City Staff would be required to administer the Development Charges Rebate Program. The City can use up to 5% of the program allocations to cover administrative costs. Discussion: The Ontario Development Charges Rebate Program is an initiative under the provincial Fair Housing Plan designed to increase supply of purpose-built market rental housing in Ontario. Under the program, eligible market rental housing developments would receive a rebate of development charges collected by municipalities. The program would be administered by municipalities and target priority projects in communities most in need of new purpose-built rental housing. This is not intended to be an affordable housing program, but to incent the development and or construction of market rental housing. The program will allocate up to a total of $125M over five years across the Province, starting with $25M in 2018 to 2019. In order to participate in any of the five years of the program, municipalities must submit their Expression of Interest (EOI) by the March 2, 2018 deadline (i. e. there are no subsequent application periods for the upcoming years). Municipalities submitting an EOI are not guaranteed to receive funding through the program. Results of the EOI will be communicated in the spring of 2018, and -the funding will be committed for 2018-2019, 2019-2020, and 2020-2021. Municipalities were invited to submit an EOI to the Development Charges Rebate Program based on three qualifying criteria: 138 FIN 04-18 Revised Subject: Ontario Ministry of Housing Development Charges Rebate Program February 26, 2018 Page 3 t A vacancy rate of 3% or Tess (Pickering's latest reported vacancy rate is 1.1%), or 2, High tenant population with 20% or more of all households being rental households. 3. Municipalities with opportunities to approve .rental housing developments within an 'approximate 500-800 metre radius of a major transit station area (MTSA). MTSA includes commuter rail (i.e: GO Transit), subway, light rail or bus rapid transit. Opportunities to•approve .rental housing development within Pickering include: • the City .Centre, which contains a major transit station area (Pickering GO - Transit Station), has updated official plan policies, zoning and urban design guidelines to facilitate the construction of apartment dwellings; it also has development underway that has the potentia! to include rental units; • , the Kingston Road Corridor is a higher order transit corridor currently serviced by bus -rapid -transit and is currently being studied to develop a vision and strategy for intensification and redevelopment along Corridor; and • the Seaton community which has higher order transit corridors and several407 Transitway stations. There are several elements of the Development Charges Rebate Program that are to,be determined by successful municipalities based on the local context. Some of the elements are: A The maximum rent threshold for qualification under the program: The Ministry of Housing has set a maximum of 175% of average market rent (AMR) as the upper limit for the program, but municipalities may choose to set lower rent threshold. While greater housing affordability is always better as it can serve more vulnerable residents, the economics of rental housing development is such that when there is a rent threshold applied development charges rebates are insufficient on their own to make the development of rental housing in Pickering financially viable. The 2017 AMR per month in Pickering was $1,200 as per the CMHC Rental Market Report GTA 2017. A maximum of 175% ofAMR would therefore mean rent could be as high as $2,100. The City may want to consider a lower threshaldthan 175% AMR. However, incentives greater than the Development Charges_ Rebate Program,would likely be required to make lower cost rental units financially attractive,for the developer. Reducing the rent threshold too far without additional incentives would risk there being no rental housing built and no uptake of the Development Charges Rebate Program in Pickering. 139 FIN 04-18 No Change February 26, 2018 Subject: .Ontario Ministry of Housing Development Charges, Page 4 Rebate Program B The amount and portion of the development charge rebate under the program: The Development Charges Rebate Program allows municipalities to determine whether the full amount of development charges are to be rebated or just a portion. C The built form of eligible rental housing developments: High-rises, mid -rises, and/or townhouses are eligible. Single -detached, semi- detached, triplexes and retirement homes are not eligible. In.order to ensure accountability, the municipality will be requiredto enter formal contribution agreements with any developers receiving. DC rebates. There will also be on-going reporting from the municipality to the Ministry of Housing regarding the take-up of the rebate program. The Province encourages municipalities to provide additional municipal incentives to the Development Charges Rebate Program to help incentivize construction of market rate rental units. At this current time, staff are not proposing that Pickering provide additional incentives, such as planning application fee rebates, as part of the EOI submission. Staff however are planning on investigating other programs offered under the provincial Fair Housing Plan, in conjunction with the Region of Durham and the Province. For example, there may be an opportunity to leverage the value of surplus provincial land in Seaton to develop a mix of market rate, affordable and/or social housing. It is our understanding that this strategy may be more effective in,addressing the affordable housing issue. Attachments: 1. Development Charges Rebate Program — Program Guidelines Prepared By: Approved/Endorsed By: 4 ,1 C.� Paul Creamer Senior Accounting Analyst,' Internal Audit 140 Stan Karwowski Director, Finance & Treasurer FIN 04-18 February 26, 2018 Subject: Ontario Ministry of Housing Development Charges Page 5 Rebate Program Recommended for the consideration of Pickerin • Cou, c Tony Prevedel, P. Eng. Chief Administrative Officer 141 142 ATTACHMENT # ..TO REPORT #1_1_0. k--) Lt TABLE OF CONTENTS Introduction 1 Fair Housing Plan and Development Charges Rebate Program 1 Program Funding 2 Funding for Program Administration 2 Scope of the Guidelines 2 Municipal Contribution 2 Role of Municipalities 3 Rental Housing Developments and Units Eligible to Receive Provincial Rebate Funding 4 Starting Rents and Long -Term Affordability Criteria 5 Stacking With Other Housing Supply Programs 5 Examples of Stacking 5 Program Accountability and Reporting 6 Transfer Payment Agreement (TPA) 6 Bi -annual Take-up Plans 6 Payment. Process and Schedule 7 Payment Process 7 Payment Schedule 7 Recovery and Reconciliations 7 Indemnification and Repayment 7 Other Reporting Requirements 8 Appendix A: Program Implementation Flow Chart 9 Appendix B: Ministry of Housing Contacts 10 143 1 Introduction It is a provincial interest to have an appropriate mix and range of housing options, including purpose-built rental housing that caters to diverse needs of all ages and incomes. There are two types of rental housing in Ontario: purpose-built rental housing (which includes market rentals, and social or affordable housing) and the secondary rental market (consisting primarily of individually rented condominiums, singles/semis and basement apartments). While the secondary rental market is an important part of the overall rental stock, these units may be available in the rental pool one year and not the next. The availability of units in the secondary rental market in any community depends on the owner's decision, which is affected by prevailing economic and real estate conditions, among other factors. There are many advantages in increasing the supply of purpose-built market rental housing, as it: • Addresses the need for stable rental housing and better security of tenure for tenants with diverse needs, compared to individually rented homes and condos. • Caters to older demographics within communities, by offering options for seniors looking to downsize, while enabling them to stay in their communities and age in place. • Supports and aligns with provincial priorities and goals with respect to growth planning, intensification and the need for more missing middle housing. • Attracts and retains skilled workers to Ontario and high growth urban areas. • Increases the province's economic competitiveness and allows for increased mobility of residents, both geographically and within the housing market. Fair Housing Plan and Development Charges Rebate Program On April 20, 2017, the government announced its Fair Housing Plan, a comprehensive package of 16 measures to improve housing affordability, address demand, protect renters and buyers, increase the supply of housing, and improve information sharing. The Development Charges Rebate Program (the "Program") is one of the measures to increase supply of housing, specifically purpose-built market rental development. The Program provides rebates for development charges and aims to reduce the construction costs of building market rental housing, particularly in those communities that are most in need of new purpose-built rental housing. The Program is in addition to two other initiatives aimed at increasing the supply of purpose- built rental housing: • A mandatory new multi -residential property tax class, which ensures that municipalities tax new rental apartments at a similar rate as other residential properties. The mandatory new multi -residential property tax class applies to all new rental housing for Development Charges Rebate Program: Program Guidelines 2017 144 2 which building permits have been issued on or after April 20, 2017. • A Provincial Affordable Housing Lands Program that leverages surplus provincial land to develop a mix of market housing and new, sustainable affordable housing. Four sites in Toronto have been already announced under the program. Program Funding Under the Program, up to a total of $125 million over five years is available as rebates for development charges, starting with 2018-19. Notional allocations for fiscal years 2018-19, 2019-20, and 2020-21 ($25 million each year for a total of $75 million) will be announced in spring 2018 in accordance with provincial accounting and budgetary practices. Program funding, if approved, will be provided according to the terms and conditions of a Transfer Payment Agreement (TPA) between the Province and the municipality. Funding for Program Administration Participating municipalities or their designates such as their Service Managers that administer the program may use up to 5% of allocations to cover administration costs, if needed, as indicated in a municipal take-up plan. Scope of the Guidelines The Program Guidelines describe the various program requirements for the Program, including the role of municipalities, long-term affordability requirements for rental developments receiving provincial rebates, rental housing developments and units eligible to receive funding under the program, and accountability and reporting requirements. Please note that the Program Guidelines may be updated on an as -needed basis and changes will be communicated to municipalities. Municipal Contribution There are no requirements for municipalities to contribute to the Program. However, municipalities are encouraged to consider providing municipal incentives, where possible, to purpose-built market rental developments eligible to receive provincial rebates under the program. The Program cannot be used by municipalities to replace any existing housing programs and incentives that municipalities may already have with respect to affordable (below-market) rental housing. For greater clarity, this Program cannot be used by municipalities to replace or Development Charges Rebate Program: Program Guidelines 2017 145 3 support a municipal program or any municipal decision relating to deferrals or rebates or exemptions of development charges. Role of Municipalities Participating municipalities will administer the Program based on local need, changing rental market conditions, and demand for rental housing in their community. Under the Program, municipalities have the flexibility to determine: • The built -form of rental housing developments eligible to receive a development charges rebate (e.g., high-rises, mid -rises, town homes), based on local housing need; • Unit size configurations in the development, based on local need; • The amount of development charges rebate provided for eligible rental housing developments and units (e.g., full or partial rebates); and • The timing of the rebate (e.g., at what point after the development charges are collected would a rebate be made available), within program parameters. As program administrator, a municipality will: • Enter into a TPA with the Ministry of Housing (MHO); • Administer the Program in compliance with the TPA and the Program Guidelines; • Plan activities related to program delivery, which may include assessing local housing needs and planning processes; • Identify rental housing developments and units eligible to receive a rebate under the program; • Determine the amount rebates on a project by project basis; • Determine key milestones for payment of the rebate; • Develop and enter into required agreements with developers of rental housing developments and units receiving provincial rebates to set out a procedure to receive provincial rebates and monitor progress; • Flow provincial rebates to eligible rental housing developments and units; • Complete and submit take-up plans to MHO, as indicated in the TPA; and • Monitor progress and provide annual reports to MHO, as indicated in the TPA. In administering the Program, municipalities are encouraged to work with their housing Service Manager and/or the upper -tier municipality (in case of a two-tier system) to ensure alignment with local planning and housing policies, and coordinate municipal incentives, if provided. Municipalities have an option to designate their housing Service Manager as the administrator of the Program, and also submit an EOI on their behalf. Development Charges Rebate Program: Program Guidelines 201.7 146 4 If a municipal council designates the housing Service Manager as the program administrator: • The municipality must submit a copy of the municipal council's decision designating the housing Service Manager as program administrator, directing the Service Manager to submit an EOI to MHO, and authorizing the Service Manager to enter into a Transfer Payment Agreement with MHO on the municipality's behalf. • The housing Service Manager must provide written confirmation from a person of appropriate authority of its willingness to act as program administrator. In such cases, the Service Manager should work with the designating lower or single -tier municipality in determining rental housing developments and units that are eligible to receive rebate funding under the program, planning approval timelines, and any municipal incentives that may be available. Rental Housing Developments and Units Eligible to Receive Provincial Rebate Funding Under the Program, municipalities have the flexibility to determine the rental housing developments and units that will receive funding through this program based on local need, but within broad provincial program criteria: • Developments must be consistent with the PPS and conform with the Growth Plan; • Developments must align with other provincial priorities and lead to net new additional public good (rental housing, family -sized units, senior -friendly, close to transit and transit hubs); • Developments and units receiving provincial rebates remain rental for a minimum of 20 years; • Non -luxury rental units, where starting rents do not exceed 175% of AMR as published by Canada Mortgage and Housing Corporation (CMHC). Municipalities have the ability to set a lower threshold based on local circumstances and housing policies. The following types of developments and units are not eligible under the Program: • Single and semi-detached homes, duplexes/triplexes, and retirement homes; • Units already receiving provincial capital subsidies under housing supply programs (e.g., under IAH — Rental Component); • Luxury market rental units, where starting rents exceed 175% of Average Market Rents, as published by CMHC; and • Market rental developments receiving a deferral of or exemption from the payment of development charges. Development Charges Rebate Program: Program Guidelines 2017 147 Starting Rents and Long -Term Affordability Criteria Proposed starting market rents for developments or units receiving development charges rebates cannot exceed 175% of Average Market Rents (AMRs), as published by CMHC, for a given year. In cases, where CMHC does not publish AMRs, municipalities should use AMRs based on. local evidence and research (e.g., survey of market rents in the community or municipality), and inform the Ministry of Housing (MHO) accordingly. Municipalities have the flexibility to target rebates for proposed market rental housing developments or units with starting rents at a percentage of AMR lower than 175%, without any further provincial restrictions. Municipalities also have the flexibility to use AMRs as the neighbourhood level, if available from CMHC. There are no long-term affordability requirements for units receiving provincial rebates under the program beyond the threshold for starting market rents, subject to the provisions under the Residential Tenancies Act, 2006: Stacking With Other Housing Supply Programs Stacking or combining rebate funding under the Program with MHO's other housing supply programs is permitted only if some additional public good is created (e.g., construction of market -rent family -sized units or have market rental units that were not previously planned). Examples of Stacking To illustrate potential developments eligible under the program, please see the following examples: Example #1 Eligibility The developer would like to add six market rental units to an affordable rental housing development already approved to receive provincial funding under Investment in Affordable Housing — Rental Component to create a mixed- income rental development. Starting rents are at 150% AMR. Yes. The six market rental units are not receiving provincial funding under Investment in Affordable Housing would be eligible to receive the development charge rebate under the program. Example #2 Eligibility The developer would like to add five market rental units to an affordable rental housing development already approved to receive provincial funding under Investment in Affordable Housing — Rental Component to create a mixed - income rental development. Starting rents are at 185% AMR. No. The five units would not be eligible as they would be considered luxury units as they exceed this programs threshold of 175% of AMR. Development Charges Rebate Program: Program Guidelines 2017 148 6 Program Accountability and Reporting Accountability for provincial actions, decisions, and policies with regard to the use of public funds for programs and services is important. The Province has an obligation to demonstrate value for money, and to ensure that funds have been spent appropriately and in a timely manner. Transfer Payment Agreement (TPA) The TPA sets out an accountability requirements between the Province (through MHO) and the municipality, and outlines the roles and responsibilities of both parties, as required by the Province's Transfer Payment Accountability Directive. In case a housing Service Manager has been designated as program administrator, the Province would enter into a TPA with the Service Manager subject to council's authorization. The TPA will require the municipality to develop formal contribution agreements with any developers who receive provincial rebates for the purpose of meeting program objectives and/or addressing obligations. Bi -annual Take-up Plans Based on their notional allocations, participating municipalities will be required to submit a take-up plan in the first quarter of each fiscal year for all years in the program to MHO for approvals. The take-up plan for a particular fiscal year will be informed. by rental housing developments that have come forward for planning approvals and meet program eligibility criteria. A municipality's take-up plan should: • Provide details of the proposed market rental housing developments and units that meet program and eligibility criteria as laid out in the Program Guidelines; • Indicate if municipality has set an AMR threshold for non -luxury market rental units that is lower than from provincial threshold of 175% AMR, and what that threshold would be; • Indicate timing of when the rebate would flow towards the eligible market rental developments after the collection of the development charges; • Indicate how much of the fiscal year's notional allocation the municipality would need on a quarterly basis, to facilitate transfer of provincial rebates from MHO to municipality; • Indicate timelines around expected planning approvals and issuance of building permits for the proposed market rental developments specified in the plan; • Indicate details of any municipal incentives provided; and • Identify legal mechanisms that would keep proposed developments and units as rental for a minimum of 20 years. Development Charges Rebate Program: Program Guidelines 2017 149 7 The Province recognizes that the planning approval processes around market rental housing developments can sometimes take few years before a building permit is issued. To accommodate for any delays in the planning approval processes for developments and units proposed in the initial take-up plans, municipalities will have two years to rebate eligible developments. The two years start at the beginning of each fiscal year, when municipalities receive MHO approval on their initial (first quarter) spending plans. For example, for allocations made in fiscal year 2018-19, municipalities will have up until March 31, 2020 to make the rebates. Payment Process and Schedule Payment Process The Ministry will advance funding directly to municipalities (or designated Service Managers), who will be responsible for rebating development charges for eligible developments and units. Municipalities (or designated housing Service Managers) will provide rebates for eligible developments based on a schedule as determined by the municipality, and in compliance with the program requirements. Payment Schedule MHO will provide quarterly funding to municipalities, based on MHO approved first quarter take-up plans. Recovery and Reconciliations MHO will also undertake reconciliations through adjusted municipal take-up plans submitted every six months to assess if the provincial rebates are being provided in accordance with program criteria and initial first quarter take-up plan. If a municipality reports back that it is unable to rebate its allocation for that fiscal year, MHO would either reconcile unspent funding or re -allocate the funding to another municipality. Reallocation would be based on capacity of other municipalities to rebate development charges as reflected in their take-up plans. This would be determined through discussions between MHO and municipalities around proposed rental developments and units that would be eligible to receive provincial development charges rebates, and anticipated timelines these developments/units would be in a position to receive a building permit and make development charges payments within the given time frames. Indemnification and Repayment There are obligations for all Program recipients with regard to the indemnification and recovery of provincial government funding. The TPAs will contain specific obligations and provisions relating to indemnification and recovery of provincial funding. Development Charges Rebate Program: Program Guidelines 2017 150 8 Other Reporting Requirements Through their adjusted spending plans, municipalities will report back on a bi-annual basis on the following: • Adjusted forecasted and actual rebates made to date; • Details of the developments receiving rebates (address of site, total number of units in the development, if there are units in the development receiving capital subsidies through another provincial program such as IAN); • Total and per unit provincial rebates provided to eligible developments or units on a site -by -site basis (until fully transferred); • Details of any municipal incentives provided to the eligible developments or units on a site -by -site basis; • Total number of market rental units receiving rebates by bedroom type and unit size; • Expected or actual starting market rents by bedroom type and comparison against AMR threshold; and • Expected or actual occupancy date for the development/units. Development Charges Rebate Program: Program Guidelines 2017 151 9 Appendix A: Program Implementation Flow Chart Municipalities submit EOIs MHO selects and announces participating municipalities and their notional allocations based on an assessment of submissions and other indicators of rental housing need Municipalities enter into TPA with Province Municipalities plan activities around program administration Municipalities submit first quarter take-up plan through Grants Ontario System (GOS) MHO approves take-up plan, and begins processing payments Municipalities submit 6 -monthly adjusted take-up plan to MHO MHO monitors program activities, rebates provided and units created under the Program, and responds to questions from municipalities Development Charges Rebate Program: Program Guidelines 2017 152 10 Appendix B: Ministry of Housing Contacts Municipal Services Office — Central 777 Bay Street 13th Floor Toronto, ON, M5G 2E5 General Inquiry: 416-585-6226 Toll Free: 1-800-668-0230 Fax: 416-585-6882 Contact: Ian Russell, Team Lead, Regional Housing Services Tel: 416-585-6965 Email: ian.russell(c�ontario.ca Serving: Durham, Halton, Hamilton, Niagara, Muskoka, Peel, Simcoe, York Municipal Services Office — Eastern 8 Estate Lane, Rockwood House Kingston, ON, K7M 9A8 General Inquiry: 613-545-2100 Toll Free: 1-800-267-9438 Fax: 613-548-6822 Contact: Mila Kolokolnikova, Team Lead, Regional Housing Services Tel: 613-545-2123 Email: mila.kolokolnikova(a�ontario.ca Serving: Cornwall, Hastings, Kawartha Lakes, Kingston, Lanark, Leeds and Grenville, Lennox and Addington, Northumberland, Ottawa, Peterborough, Prescott and Russell, Renfrew Municipal Services Office — Western 659 Exeter Road, 2nd Floor London, ON, N6E 1L3 General Inquiry: 519-873-4020 Toll Free: 1-800-265-4736 Fax: 519-873-4018 Contact: Pearl Dougall, Senior Housing Advisor, Tel: 519-873-4521 Email: pearl.dougall(a�ontario.ca Cynthia Cabral, Senior Housing Advisor, Tel: 519-873-4520 Email: cynthia.cabral(a�ontario.ca Development Charges Rebate Program: Program Guidelines 2017 153 11 Serving: Brantford, Bruce, Chatham -Kent, Dufferin, Grey, Huron, Lambton, London, Norfolk, Oxford, St. Thomas, Stratford, Waterloo, Wellington, Windsor Municipal Services Office — Northeastern 159 Cedar Street, Suite 401 Sudbury, ON, P3E 6A5 General Inquiry: 705-564-0120 Toll Free: 1-800-461-1193 Fax: 705-564-6863 Contact: Cindy Couillard, Team Lead, Regional Housing Services Tel: 705-564-6808 Email: cindy.couillardP,ontario.ca Serving: Algoma, Cochrane, Greater Sudbury, Manitoulin -Sudbury, Nipissing, Parry Sound, Sault Ste. Marie, Timiskaming Municipal Services Office — Northwestern 435 James Street, Suite 223 Thunder Bay, ON, P7E 6S7 General Inquiry: 807-475-1651 Toll Free: 1-800-465-5027 Fax: 807-475-1196 Contact: Peter Boban, Team Lead, Regional Housing Services Tel: 807-473-3017 Email: peter.bobanAontario.ca Serving: Kenora, Rainy River, Thunder Bay Housing Programs Branch - Toronto 777 Bay Street, 14th Floor Toronto, ON, M5G 2E5 Fax: 416-585-7003 Contact: Walter Battello, Account Manager, Regional Services Delivery Unit Tel: 416-585-6480 Email: walter.battelloAontario.ca Serving: Toronto Development Charges Rebate Program: Program Guidelines 2017 154 64 6h DICKERING Notice of Motion a) Funding for Local Public Libraries in Ontario Moved by Councillor Brenner Seconded by Councillor Cumming February 26, 2018 Whereas: public libraries provide safe, inclusive, and vibrant community hubs where residents of all backgrounds are welcome to learn, work, connect, and collaborate; Whereas: the Pickering Public Library actively partners with the community to deliver valued services and contributes to a culture of social good by sharing knowledge and resources; Whereas: the Pickering Public Library continues to evolve its services to meet the changing needs of a growing community, including a new generation of residents who think, learn, read, and collaborate in new ways; Whereas:. the Pickering Public Library continues to manage public resources with the utmost care and are committed to the sustainability of their services in a context of increased use and reduced resources; Whereas: the Pickering Public Library continues to deliver services that support provincial initiatives, such as poverty reduction, lifelong learning and skill development, local economic development, health literacy, and provides equitable access to provincial government web sites and services; Now Therefore the City of Pickering urges the Province of Ontario to recognize the contribution of local libraries within their communities and to cease the 20 year budget freeze to local public libraries in an acknowledgement to the services they offer to all residents; Now Therefore the City of Pickering urges the Province of Ontario to reinstate adequate and appropriate funding for local public libraries, increasing each year going forward in line with the consumer price index; Now Therefore a copy of this resolution be sent to the Minister of Tourism, Culture, and Sport, the Ontario Minister of Municipal Affairs, the local MPPs, the Association of Municipalities Ontario, the Ontario Library Association, the Federation of Ontario Public Libraries, and the Region of Durham and local area municipalities for endorsement. 155 cry 601 DICKERING By-laws February 26, 2018 7605/18 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to New and Unfinished Business Pages 86] 7606/18 Being,a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. (By-law attached) 7607/18 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, at 1954 Valley Farm Road, Part of Lot 10, Plan 509, Part 3, 40R-2509, City of Pickering (A 14/11) (By-law attached) 7608/18 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Seaton Financial Impact Agreement Reserve Fund. [Refer to New and Unfinished Business pages128] 156 CGS od DICKERING Memo To: Debbie Shields City Clerk From: Kyle Bentley Director, City Development & CBO Copy: Not Applicable Subject: Amend Schedule A of By-law 7362/14 appointing Inspectors File: L-2000-021 February 21, 2018 As a result of staff changes within the Building Services Section, and pursuant to the Building Code Act, please be advised that it will be necessary to amend Schedule A of By-law 7362/14 as attached hereto. The new schedule will reflect the following housekeeping changes: • The recent hiring of Anthony Nunes, Building Information & Compliance Officer (effective February 20, 2018) and Joseph Domanski, Inspector II (effective February 26, 2018) • The recent retirement of Albert Alvero, Senior Examiner/Inspector (Mechanical & Plumbing) If you have any questions, please contact me at extension 2070. KB:Id Attachment Schedule A — Appointments 157 The Corporation of the City of Pickering By-law No. 7606/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7362/14, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act within the City of Pickering; Whereas, as a result of recent staff changes, the By-law to appoint these individuals must be amended to reflect the deletion of an Inspector, and appointment of new Inspectors; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Schedule A of By-law 7362/14, as amended, is hereby deleted and replaced with Schedule A attached hereto. By-law passed this 26th day of February 2018. David Ryan, Mayor Renee Michaud, (Acting) Deputy Clerk 158 Schedule A Appointments Item Column Column 1. Chief Building Official Kyle Bentley 2. Deputy Chief Building Official/Inspector Carl Kolbe 3. Deputy Chief Building Official/Inspector Brenda Yarush 4. Inspector Steven Amaral 5. Inspector Jeremy Bender 6. Inspector Joseph Domanski 7.. Inspector Adam Fowler 8. Inspector Rachelle Gravel 9. Inspector Steven Heidebrecht 10. Inspector Brian Holmes 11. Inspector Anthony Nunes 12. Inspector Andras Szonyi 13. Inspector Robert Watson 14. Inspector Andy Westcott 159 1 6 By-law Schedule pdf 64 a� DICKERING Memo To: Debbie Shields City Clerk From: Catherine Rose Chief Planner Copy: Manager, Development Review & Urban Design Manager, Capital Projects & Infrastructure Supervisor, Development Services Subject: Amending By-law for Zoning By-law Amendment Application A 14/11 BanCan Homes Inc. Part of Lot 10; Plan 509, Part 3, 40R-2509 (1954 Valley Farm Road) February 21, 2018 Amending By-law 7607/18 Statutory Public Meeting Date April 2, 2012 Planning & Development Committee Date June 5, 2017 Purpose and Effect of By-law To permit four freehold townhouse units fronting Valley Farm Road. Council Meeting Date February 26, 2018 Note At the June 5, 2017, Planning & Development Committee meeting, staff was requested to explore the provision of additional on-site parking. The attached amending by-law requires a minimum of two parking spaces per unit (one space in the garage and one space on the driveway). The by-law • also requires a minimum garage setback of 9.0 metres from the front lot line. Engineering Services has confirmed that the future sidewalk will be offset 1.5 metres from the property line. As a result, the proposed driveway will have a length of 10.5 metres between the garage and the sidewalk. The proposed driveway length will be sufficient to accommodate two parking spaces on the driveway. DW:bs J:\Documents\Development\D-3300\2011 W 14-11 BanCan Homes Inc\By-law Chart Memo to Clerks LD.docx Attachments By-law Text The Corporation of the City of Pickering By-law No.. 7607/18 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, at 1954 Valley Farm Road, Part of Lot 10, Plan 509; Part 3, 40R-2509 City of Pickering (A 14/11) Whereas the Council of The Corporation of the City of Pickering received an application to rezone the subject lands being Part of Lot 10, Plan 509, Part 3, 40R-2509, in the City of Pickering to permit the development of 4 townhouse units; and And whereas an amendment to Zoning By-law 3036, as amended, is deemed necessary to permit such uses. Now therefore the Council of The Corporation of the City of Pickering hereby enactsas follows: 1. Schedule I Schedule I. attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. Area Restricted The provisions of this By-law shall apply to those lands in Part of Lot 10, Plan 509; Part 3, 40R-2509, in the City of Pickering, designated "SA -23" on Schedule 1 attached hereto. 3. General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. Definitions In this By-law, (1) "Air Conditioner" shall mean any mechanical equipment which is required for residential domestic use and which must be installed outdoors including central air conditioning units, heat pumps, heat exchange units, emergency generators and other such equipment. (2) "Balcony" shall mean an attached covered or uncovered platform projecting from a face of an exterior wall, including above a porch, which is only directly accessible from within a building, usually surrounded by a ' balustrade or railing, and does not have direct exterior access to grade. 161 By-law No. 7607/18 Page 2 (3) "Bay, Bow, Box Window" shall mean a window that protrudes from the main wall, usually bowed, canted, polygonal, segmental, semicircular or square sided with window on front face in plan; one or more storeys in height, which may or may not include a foundation, and may or may not include a window seat; and may include a door. (4) "Deck" shall mean a raised platform attached to the exterior wall of a building and which has direct access from within a building and from grade. (5) "Driveway" shall mean a portion of a lot used to provide vehicular access from a roadway to an off-street parking space on the same lot as a principal use. (6) ' (a) "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer. (b) "Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities. (c) "Dwelling, Multiple -Horizontal" shall mean a building containing three or more dwelling units attached horizontally by an above grade wall or walls: (7) "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey. (8) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar. (9) : "Height Building" shall mean the vertical distance between the established grade, at the front of the house, and in the case of a flat roof, the highest point of the roof surface or parapet wall, or in the case of a mansard roof the deck line, or in the case of a gabled, hip or gambrel roof, the mean height between eaves and ridge. (10) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision. (b) "Lot Area" shall mean the total horizontal area within the lot lines of a lot. 162 By-law No. 7607/18 Page 3 (c) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line. (11) "Parapet Wall" shall mean the portion of an exterior wall extending above the roof. (12) "Parking Space" shall mean an area of land or building that is accessible by a driveway or aisle, having access to a street or lane that is reserved for the purpose of the temporary parking or storage of one vehicle and shall be a minimum of 2.6 metres in width by a minimum of 5.3 metres in length. (13) "Porch" shall mean a roofed deck or portico structure attached to the exterior wall of a building. A basement may be located under the porch. (14) "Street" shall mean a right-of-way or roadway that is used by vehicles and includes a public highway. (15) "Wall, Front" shall mean the wall of the dwelling closest to the front lot line. (16) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise.. (17) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon. (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot. (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot. (d) "Rear Yard" shall mean a yard extending across thefull width of a. lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot. (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot. 163 By-law No. 7607/18 Page 4 (f) (g) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot. "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot. (h) "Flankage Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street. (1) (i) "Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot. "Interior Side Yard" shall mean a side yard other than a flankage side yard. 5. Provisions ("SA -23" Zone) (1) Uses Permitted ("SA -23" Zone) No person shall within the lands zoned "SA -23" on Schedule I to this By-law use any lot or erect, alter, or use any building or structure for any purpose except the following: (a) Multiple -Horizontal Dwelling (2) Zone Requirements ("SA -23" Zone) No person shall within the lands zoned "SA -23" on Schedule I to this By-law use any lot or erect, alter or use any building or structure except in accordance with the following: 164 "SA -23" Zone (a) Lot Frontage (minimum) 5.8 metres (b) Lot Area (minimum) 185 square metres (c) Front Yard Depth (minimum) 6.0 metres (d) Rear Yard Depth (minimum) 10.0 metres 164 By-law No. 7607/18 Page 5 (3) Special Provisions ("SA -23" Zone) The following special provisions shall apply to lands zoned "SA -23" on Schedule I: (a) Obstruction of Yards (maximum): (1) uncovered and covered unenclosed porches and associated stairs not exceeding 1.5 metres in height above established grade may encroach a maximum of 2.0 metres into the minimum required front or flankage yard; (ii) uncovered balconies, decks and associated stairs, not exceeding 1.5 metres in height above grade may encroach a maximum of 4.0 metres into the required rear yard, provided they are setback 0.6 metres from a side lot line; (iii) balconies located above the first floor projecting or inset in the rear are prohibited; 165 "SA -23" Zone (e) Side Yard Width (minimum) 1.8 metres except where dwellings on adjacent lots are attached, no interior side yard shall be required (f)' Flankage Side Yard Width (minimum) 2.7 metres (g) Building Height (maximum) 9.5 metres (h) Garage (minimum) 1 private garage per lot w Internal Garage Width (minimum) 3.0 metres which may include one interior step (j) Internal Garage Length (minimum) 6.0 metres which may include two interior steps (k) Garage Setback . (minimum) 9.0 metres from the front lot line (1) Parking per Unit - (minimum) 2.0 spaces, of which 1.0 must be provided in an attached private garage (m) Driveway Width (maximum) 3.7 metres Special Provisions ("SA -23" Zone) The following special provisions shall apply to lands zoned "SA -23" on Schedule I: (a) Obstruction of Yards (maximum): (1) uncovered and covered unenclosed porches and associated stairs not exceeding 1.5 metres in height above established grade may encroach a maximum of 2.0 metres into the minimum required front or flankage yard; (ii) uncovered balconies, decks and associated stairs, not exceeding 1.5 metres in height above grade may encroach a maximum of 4.0 metres into the required rear yard, provided they are setback 0.6 metres from a side lot line; (iii) balconies located above the first floor projecting or inset in the rear are prohibited; 165 By-law No. 7607/18 Page 6 (iv) bay, box or bow window, with or without foundation, having a width of up to 4.0 metres may encroach a maximum of 0.6 metres into any required yard; and (v) window sills, chimney breasts, fireplaces, belt courses, cornices, pilasters, eaves, eaves troughs, and other similar architectural features are permitted to project a maximum of 0.6 metres into any required yard and are required to be setback 0.6 metres from a side lot line. (b) Air Conditioners: (i) air conditioner units are permitted on a lot provided they are located within the rear or side yard or on a balcony or roof; (ii) such air conditioning units shall not be located any closer than 0.6 metres to a side lot line and shall not be located on any easement; and (iii) despite Section 3(b)(ii), air conditioner units located on a balcony are not required to be setback from a side lot line. (c) Accessory Dwelling Unit (1) An accessory dwelling unit is permitted within a Multiple Dwelling - Horizontal, provided: A. a minimum total of 3 parking spaces are provided; B. the accessory dwelling unit does not exceed 100 square metres in ground floorarea; and C. a home-based business is not operated within the Multiple Dwelling - Horizontal. 6. By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I to this By-law. Definitions and subject, matters not specifically dealt with in.this By-law shall be governed by relevant provisions of By-law 3036, as amended. 166 By-law No. 7607/18 Page 7 7. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 26th day of February, 2018. David Ryan, Mayor Renee Michaud, (Acting) Deputy Clerk 167 J Glenview Road 168 0 0 0) m 0 0 - Fieldlight Boulevard 37.6 m E co N N SA -23 37.6 rn Schedule 1 to By -Law 760.7/18 Passed This 26th Day of February, 2018 Mayor