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March 5, 2018
Cty 0f DICKERING Executive Committee Agenda Monday, March 5, 2018 Council Chambers 2:00 pm Chair: Councillor Cumming Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the "bookmark" icon to the left of your screen to navigate from one report to the next. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts©pickering.ca P1CKERJ NG City 6/ Executive Committee Meeting Agenda Monday, March 5, 2018 Council Chambers - 2:00 pm Chair: Councillor Cumming (I) Disclosure of Interest Pages (II) Delegations 1. Christine Ashton, President Ajax -Pickering Board of Trade Re: 2018 Priorities and Plans (III) Matters for Consideration Director, Finance & Treasurer, Report FIN 05-18 1-9 Statement of the Treasurer Respecting 2017 Remuneration and Expenses Of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2017 be received for information. (IV) Other Business (V) Adjournment For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 Iroberts(@pickerinq.ca Bio o,f DICKERING Report to Executive Committee Report Number: FIN 05-18 Date: March 5, 2018 From: Stan Karwowski Director, Finance & Treasurer Subject: Statement of the Treasurer Respecting 2017 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation: It is recommended that Report FIN 05-18 of the Director, Finance & Treasurer regarding the Statement of the Treasurer. respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2017 be received for information. Executive Summary: Section 284(1) of the Municipal Act 2001 (the "Act") states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement (the "Statement") of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: This report contains no new financial implications as the expenditures were provided for in the 2017 Current Budget approved by Council. Discussion: Over the past few years, the Statement has evolved to include various categories of expenditures that have been interpreted to be required under the Act and/or financial reporting requirements of the Province of Ontario and professional accounting bodies. The Statement also includes expenses paid on behalf of Members of Council or Committee appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for Councillor's benefit are accounted for. The Statement excludes expenditures that are corporate in nature, for example; Council receptions, Committee meeting expenses and City Hall administration and overhead 1 Report FIN 05-18 March 5, 2018 Subject: Statement of the Treasurer Respecting 2017 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Page 2 expenses. Remuneration and expenses paid by Veridian Corporation to Pickering Council appointees to the Veridian Board have been included in the Statement. The Act stipulates that any body to which a'Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year, and this information must be included in the Statement. Expenses paid by several other bodies to which Council makes appointments have also been included in the Statement. The amounts paid by the Region of Durham to Regional Councillors are not included in the Statement. Attachments: 1. Members of Council, 2017 Remuneration and Expenses 2. Members of Council, Detailed Breakdown of 2017 Expenses 3. Council Appointees, 2017 Remuneration and Expenses Paid by Veridian Corporation 4. Council Appointees, 2017 Remuneration and Expenses Prepared By: Approved / Endorsed By: Julie S. Robertson Senior Financial. Analyst Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City _ ouncil // Tony Prevedel, P. Eng. Chief Administrative Officer 2 Statement of Treasurer Members of Council 2017 Remuneration and Expenses Remuneration (1) Per Diems (2) Benefits (3) Expenses (4) Travel Total Current Capital(5) ($) ($) ($) ($) ($) ($) ($) Mayor D. Ryan 84,759 - 20,672 21,013 15,101 141,545 1,788 84,759 - 20,672 21,013 15,101 141,545 1,788 Councillors K. Ashe 35,317 3,532 15,377 11,626 10,800 76,652 M. Brenner 35,317 3,532 13,404 8,834 10,800 71,887 2.495 S. Butt 35,317 3,532 15,634 6,703 10,800 71,986 2,145 I. Cumming 35,317 3,532 13,412 3,198 10,800 66,259 906 B. McLean 35,317 3,532 13,412 6,905 10,800 69,966 2,145 D. Pickles 35,317 3,532 15,377 11,471 10,800 76,497 1,765 211,902 21,192 86,616 48,737 64,800 433,247 9,456 Notes to Members of Council: (1) Authority: Resolution 73/05, 12/07, 214/07, 54/11, 152/11, and 48/15 Council Compensation Policy ADM 190 and Municipal Act, 2001 Section 283 Includes one third portion deemed tax free. Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region. (2) Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) Benefits include RRSP contributions.(in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. (4) See detailed breakdown of expenses on Attachment 2. (5) Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $10,000 is provided per term, and these funds can only be spent during the first three years of office. CO Statement of Treasurer Members of Council Detailed Breakdown of 2017 Expenses Pager & Cell Telephone Newsletter/ Corporate Meals Office Total Conferences Phones & Internet (1) Postage Initiatives Recpt/Prom Supplies Expenses ($) ($) ($) ($) ($) ($) ($) ($) Mayor D. Ryan 2,353 1,227 - 13,833 3,600 - 21,013 2,353 1,227 - - 13,833 3,600 - 21,013 Councillors K. As he 1,277 1,343 2,112 4,889 - 1,949 56 11,626 M. Brenner - 1,440 1,176 4,896 - 1,307 15 8,834 S. Butt 371 247 709 4,271 - 684 421 6,703 I. Cumming 969 976 237 960 56 3,198 B. McLean - 1,262 858 2,513 - 1,434 838 6,905 D. Pickles 550 397 6,231 - 4,237 56 11,471 1,648 5,811 6,228 23,037 - 10,571 1,442 48,737 (1) Councillors - home telephones and internet charges provided under Council Compensation Policy. r) m ATTACHMENT # , .1"1 REPORT #,fi n Statement of Treasurer Council Appointees 2017 Remuneration and Expenses Paid by Veridian Corporation Remuneration Expenses (3) Total $ $ $ Veridian Corporation (1,2) Board of Directors K. Ashe (4) 21,214 1,403 22,617 T. Baker (5) 14,851 5,817 20,668 R. Chatterton (5) 17,501 344 17,845 D. Pickles (4) 25,992 1,099 27,091 D. Ryan (6) 20,154 1,250 21,404 99,712 9,913 109,625 Notes to Veridian Corporation and Board of Directors: (1) The above information was provided by the Manager, Executive Office & Public Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the. calendar year. Therefore, the above expenses are for 12 months ending December 31, 2017. (3) Expenses include conferences, meals and mileage. (4) Appointed by Council under City of Pickering By-law 7400/14; Resolution #307/14; Resolution #195/16 extended the appointment for two additional years to expire December 31, 2018. (5) Appointed by Council under City of Pickering By-law 7400/14; Resolution #311/14 for a term to expire December 31, 2018. (6) Automatically appointed through the Veridian Corporation Amended and Restated Shareholders' Agreement. 5 ACHMENT# ,,. TO REPORT RTi Statement of Treasurer Council Appointees 2017 Remuneration and Expenses Accessibility Advisory Committee (1,4,6) P. Bashaw (8) S. Wilkinson (8) D. Hughes (8) A. Doucette (8) E. Fulton (12) V. Ronaldi (12) M. Thorpe Ross (12) J. Whynot (12) B. D'Souza (14) D. Wysocki (14) Animal Services Appeal Committee (1) Councillor Cumming (11) M. O'Brien (8) S. Beadle (8) Committee of Adjustment (1,2) T. Copeland (8) D. Johnson (8) E. Newton (8) D. Rundle (8) S. Wiley (8) Cultural Advisory Committee (3) C. Hunt (9) S. Mathuria (9,17) S. Munir (9) A. Revoy (9) M. MacDonald (16) 6 Remuneration Expenses (7) Total $ $ $ 1,280 92 1,372 1,200 68 1,268 1,200 49 1,249 1,120 230 1,350 1,120 98 1,218 5,920 537 6,457 Statement of Treasurer Council Appointees 2017 Remuneration and Expenses Heritage Pickering Advisory Committee (1,6) W. Jamadar (8) T. Reimer (8) C. Sopher (8) J. Van Huss (8) J. Dempsey (8) K. Borisko (8) J. Calder (8) D. Hazlett (9) B. Lai (14) Pickering Public Library Board (1,6) Councillor Cumming (11) Councillor Brenner (16) M. Anderson (8) R. Coelho (8) J. Sabean (8) S. Bhatia (8) D. Sharma (8) I. Thomaidis (8) S. Sheehy (9) A. Vashisht (14) Pickering Museum Village Advisory Committee (1) R. Cowan (8) L. Drake (8) K. Emmink (8,18) D. Hudson (8) G. Lowman (8) P. Savel (8) L. Coulter (8) P. Fuselli (8) G. Strange (15) B. Welsh (15) Remuneration Expenses (7) Total $ $ $ 31 31 168 168 199 199 7 Statement of Treasurer Council Appointees 2017 Remuneration and Expenses Property Review Committee (1) P. Dickson (8) R. Farrell (8) G. Fernandes (8) C. Lavoie (8) P. Short-Galle (8) Taxicab Advisory Committee (1,5) Councillor Cumming (13) Livestock Valuers (1) J. Laider (8) Durham Region Transit (1) J. Gaw (10) Remuneration Expenses (7) Total $ $ $ 100 100 100 100 100 100 300 300 Notes to Council Appointees: All payments are authorized under Council's adoption of the 2017 Current Budget. (1) Authority: By-law 7406/15 Municipal Act, 2001 Section 283 (2) Authority: By-law 5242/98 Municipal Act, 2001 Section 283 (3) Authority: By-law 7462/15 Municipal Act, 2001 Section 283 (4) Authority: By-law 7479/16 Municipal Act, 2001 Section 283 (5) Authority: By-law 7520/16 Municipal Act, 2001 Section 283 (6) Authority: By-law 7525/16 Municipal Act, 2001 Section 283 (7) Expenses include conferences, travel and meeting expenses. 8 Statement of Treasurer Council Appointees 2017 Remuneration and Expenses (8) Council appointees are for a new term commencing February 1, 2015 and ending November 30, 2018 under City of Pickering Resolution #17/15 for a term to expire November 30, 2018. (9) Resolution #120/15, Council appointee for a term to expire November 30, 2018. (10) Resolution #5/15, Council appointee for a term to expire November 30, 2018. (11) ` Resolution #6115, Council appointee for a term to expire November 30, 2018. (12) Resolution #150/16, Council appointee for a term to expire November 30, 2018. (13) Resolution #218/16, Council appointee for a term toexpire November 30, 2018. (14) Resolution #241/16, Council appointee for a term to expire November 30, 2018. (15) Resolution #350/17, Council appointee for a term to expire November 30, 2018. (16) Resolution #359/17, Council appointee for a term to expire November 30, 2018. (17) Resigned September, 2017. (18) Resigned October, 2017. 9