HomeMy WebLinkAboutMay 14, 2002 Ci41ol Minutes / Meeting Summary
Pickering Museum Advisory Committee
May 14, 2002
7:00 AM (fit
P
Museum Site Visit
Attendees: Laura Drake,
Chair
Wally Biernacki
Pat Dunnill
Charles Stinson
Lynn Vickers
Bill Utton
Steve Reynolds
Marisa Carpino
Dave Marlow
Debbie Kearns
Absent: Bill Weston
Rose Ann Cowan
Terry James
Tom Mohr
Item/ Details & Discussion & Conclusion Action Items I Status
Ref# (summary of discussion) (include deadline as
appropriate)
1. Museum Virtual Tour
A tour of the museum site was taken earlier in the afternoon of
May 14, 2002 due to inclement weather. A list of repairs to the
site was made, distributed and discussed at this meeting.
(Copy attached)
2. Approval of Minutes
Moved by Bill Utton and Seconded by Pat Dunnill that the
minutes of the previous three meetings be approved.
3. Newsletters
Laura commented on the following newsletters available for
Committee Members:
• PineRidge Arts Councils newsletter 'Arts Scene' which
provides information concerning the upcoming BackWoods
Players presentation entitled "Muton Veiled as Lamb".
•. The Backwoods Players Spring 2002 Edition of"The Voice in
the Wilderness".
• Pickering Museum Village Foundation Newsletter entitled
"Pickering Junction News".
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item/ Details & Discussion & Conclusion Action Items/Status
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appropriate)
"Pickering Junction News".
Laura further advised that The Backwoods Players will be
receiving an award from the Durham Arts Council.
4. Committee Reports
Education
Dave provided the following update on the Education program:
• booked solid until the end of June
• two new summer staff have been hired with a new job
description which includes coordinating functions, answering
phones, etc.
• the preferred programs are: 1837 Program and the Language
Program which is popular with the Grades 4 to 8
• a student teacher from York University will be with the
museum for five weeks and will be working on program
planning
• camp will be held for two sessions in July
• Kids in the Village Program continuing
• a number of day cares/nursery schools booked
Special Events
• Committee Members are requested to assist in at least two
events
• 2002 Events posters are being printed in-house
• Pat will speak with Pat O'Brien regarding Ontario Power
Generations involvement in two museum events
• Ontario Power Generations logo appears on all museum
literature due to its museum sponsorship
• light refreshments will be served at the Steam-Up event,
Backwood Players will use this venue as a fundraiser
• flyers have been distributed to all Pickering and Ajax
households with two for one coupons included for Steam-Up
• full coloured brochures with text will be sent to Tourist
Information Kiosks in area, Regions of Kingston, London and
Barrie and to the Town Centre
A discussion took place concerning review of information prior
to distribution. The Committee concurred that Laura would
review.
Steam Barn
Wally advised that he requires 10' straight logs for the saw mill
and firewood.
Promotion
Durham Regional Museum Association may be holding a one
day Open Door event. This event would take place the second
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
weekend in June with historical buildings within Durham being
open to the public. This event is being promoted by the Region
and is for promotional purposes
Collections
An attempt is being made to get someone for the summer to
work on collections. The Collections Policy needs to be
updated to include new governance statements.
Hotel Restoration
The sub-committee have met three times and a further on-site
meeting will be held tomorrow at 8:00 a.m. with the Manager,
Building Services. The following information was discussed:
• Russell White of the TRCA visited the site and advised that
the drive shed and hotel could be moved, that they were not
within the fill or flood line and that TRCA approval is not
required
• the existing septic system cannot be used, will require a
septic bed or holding tank
• L. McCullough will provide an estimate for moving the drive
shed
• Mr. McCullough will also provide an estimate on lifting and
dropping the hotel back in place or lifting and moving the
hotel
• Supply & Services have located a company who will build a
portable kitchen facility
• Suggestion was made to acquire a school portable
• the temporary facility requires washrooms, kitchen, work
space, costume storage area and change room
Foundation
Pat provided the following update on the Foundation:
• the new Bingo Licence Fee has been increased from $500 to
$1,270 for six months and that there is a five year moratorium
on this rate
• Bingo runners are needed on Tuesday mornings from 8:30
a.m. to 12:00 p.m.
• a contract has been signed to have new Chapel pews
constructed and grained.
• Foundation would like at least three more members on the
Board
• their Annual Meeting will be held on June 13th
• a representative of the Trillium Foundation has stated that
there is a possibility of receiving funds for the hotel subject to
a five year lease arrangement being in place prior to
submitting application
• could receive $75,000 for stabilizing and putting in foundation
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Item/ Details & Discussion & Conclusion Action Items/Status
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appropriate)
and another $75,000 for restoration
• two stages —two quotes for each piece of work
• complete one project and sign off prior to next submission
4. Budget Update
Steve advised of the following:
• major portion of the new entrance has been completed
• roads to be completed with culverts
• staff are compiling 2003 Budget with a large part being the
hotel restoration
5. Other Business
a) Marisa advised that she is working on the new Museum road sign
and village sign and that the Ministry of Transportation requires a
sketch of what this sign will look like.
b) Marisa advised of the "Young Heritage Leader Achievement" pin
and recognition certificate presentation made to Alison Bezubiak
awarded by the Ontario Heritage Foundation and sponsored by
London Life.
6. Next Meeting
The next meeting of the Pickering Museum Advisory Committee will
be held on Tuesday, October 1st at 7:00 p.m. in the Main Committee
Room of the Civic Complex.
Meeting Adjourned: 8:53 PM
Copy:
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VIRTUAL WALKABOUT
PICKERING MUSEUM VILLAGE
MAY 14, 2002
walk way down to the village:
-log railings need repair
-drainage tubes need to be covered to prevent damage
bridge top:
-two layers, but cracks not aligned--not allowing dirt to fall
through, as a result wood is rotting
-some rotting on rails
roadways:
- grading needs to be done
- ditching along roadways to allow for spring runoff
- part of the drainage problems throughout the site--
new contouring when hotel/program centre
is completed
f, log barn:
- south wall infestation of carpenter ants - log needs replacement
Collins House:
-parlour walls have been repaired--need to have a bee to
get them repainted/stencilled
;,Miller Cole: porch roof re-shingle
- footings on porch need to be replaced (below frost line)
so water doesn't drain back towards the house
-window sills need replacing
-paint ???
-garden trellis-gift from Bloomers & Britches, memorial rose
General Store: porch roof re-shingle
-back steps need replacing/stabilizing
Oddfellows Hall: wash windows
-repair ramp
-enlargement of the peony garden