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HomeMy WebLinkAboutJanuary 8, 2018C4 DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles Present: Mayor Ryan. Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent: B. McLean Also Present: K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski B. Duffield M. Gadzovski D. Shields C Rose F. Jadoon J. Morris R. Gagen T. Ryce R. Pym. A. Mostert N. Emery A. Syed C. Whitaker L. Roberts - Director, City Development & CBO Director, Corporate Services & City Solicitor - Director, Community Services Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Division Head, Operations - Division Head, Water Resources & Development Services - City Clerk - Chief Planner - Manager, Economic Development &Strategic Initiatives - Manager, Facility Programs & Administration - Supervisor, Parks Operations - Supervisor, Cultural Services - Principal Planner— Strategic Initiatives - Sr. Coordinator, Landscape & Parks Development - Coordinator, Traffic Operations - Coordinator, Energy Management - Coordinator, Sustainability - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. Gte �f DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles (11) Matters for Consideration 1. Director, Community Services, Report CS 06-18 Recreation &Parks Master Plan and Skateboard Park Strategy Final Reports Todd Brown, Monteith Brown Planning Consultants, appeared before the Committee in support of Report CS 06-18. Through the aid of a power point presentation, he provided an outline of the Recreation & Parks Master Plan, stating the intent was to guide the decision making process related to recreation and parks facilities, programs and service delivery. He noted the purpose of enhancing the City's capacity to meet the needs of a growing community, with the expected population growth in Seaton. He outlined their consultation strategies, which included workshops and open houses Mr. Brown also outlined the proposal to construct a Seniors' and Youth Community Centre, and the repurposing of one racquetball court at the Pickering Recreation Complex, as well as a multi -use facility in Seaton. He also noted opportunities to acquire additional parkland as a pro -active approach to meet the needs of an increased population. Travis Martin, van der Zalm & Associates, appeared before the Committee to continue the presentation in support of the skateboard park strategy report. He outlined the purpose in promoting outdoor activity through the creation of a skateboard facility to meet the current population needs now and over the next ten years. He noted this outdoor activity would promote well being among our youth, and outlined the three options which were being explored, noting that areas were determined by population. He stated they had looked at city wide sites for suitability, explaining the proposed design concepts. Mr. Martin also noted that after receiving public feedback, it was determined to consolidate this. into one large skateboard park which would include accessibility features. Susan and John Philips appeared before the Committee to oppose the repurposing of the racquetball court as contained in Recommendation No. 26 in Report CS 06-18. Through the aid of a power point presentation, they outlined the importance of maintaining racquetball and handball, noting thenumerous health benefits related to the sport. They also stated that this location is a regional centre for racquetball and handball players in Durham Region, and disagreed with some of the statistics regarding membership, noting usage has increased. They stated it would be premature to downsize fitness activities with the predicted growth in the Seaton area, as well as the aging population, and also noted their volunteers would like to assist in training front line staff. In closing, they respectfully requested that Recommendation 26 of the report be removed, and that they be given more time and support to increase usage. A discussion period ensued with members inquiring about the number of racquetball clubs in Durham Region, seeking clarification on what constitutes a regional hub. They 2 DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles also questioned whether their group Would be willing to reach out to other clubs to participate in tournaments and competitions in Pickering. Richard Sogawa appeared before the Committee on behalf of the 1st Pickering Pickleball Club of Pickering, to express his concerns with respect to the lack of permanent pickleball courts in the area, as well as their design. He noted his support of the consultant's recommendation relating to pickleball being included in future use facilities such as Seaton. He noted low public awareness and support for pickleball, but indicated this is a fast growing sport which is gaining popularity with all age groups. He explained the challenges with not having a permanent space for pickleball, noting it was very labour intensive to set up and remove the tape for the courts. He also noted the current temporary location has rough textured walls which create a safety hazard. He also stated this sport is not in competition with racquetball, but should be seen as an alternative to allow seniors to remain active, and also attract youth to the sport. Mr. Sogawa also stated that the size of the court is equivalent to 1/4 of the size of a tennis court, which would allow for 4 pickleball courts to be utilized within one tennis court. He stated this could be used during non -prime time and that the pickleball organization was prepared to volunteer their time and work with staff. A discussion period ensued with Members seeking clarification on court sizes, sharing of space, as well as the suitability of the East Shore Community Centre. Scott Loyst appeared before the Committee in support of the recommendations contained within the skateboard park strategy report. He noted this would be inclusive for all users, stating there had been some positive feedback at the open house. Discussion ensued with Members questioning the impact on the community with respect to noise, the number of residents using the space, as well as hours of operation. Safety concerns were also noted with respect to the concrete surface, as well as concerns over the front entrance being proposed as the preferred location, it being noted that the location chosen for a new skateboard park should be visible to the public. Mr. Shukla, 966 Essa Crescent, Pickering, appeared before the Committee, noting his firm had designed the Recreation Complex in 1983. He stated they had not been contacted for consultation with respect to the proposed changes, which he felt was customary when changes to the design were being proposed. He stated that while skateboarding should be accommodated somewhere, he felt the front entrance was not the proper location, and questioned why funds could not be spent to redesign Princess of Wales Park to accommodate a skateboard park, noting it would still be visible. Gerry May, 1535 Diefenbaker Court, long time resident and regular user of the gym at the Recreation Complex, appeared before the Committee, stating that he felt it would 3 GLy DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles be impractical to have the skateboard facility located at the front entrance. He noted it would not blend in with the present structure and style, and would prevent ready access to the double front doors. He also noted a concern with noise and parking, as well as the close proximity to a seniors' residence. He suggested that the City should consider an indoor facility then it would be available for year round use. Rosemarie Vanderheijden, 990 Timmins Garden, Pickering, appeared before the Committee, outlining concerns with respect to the Waterfront Trail. She stated that with a lack of winter maintenance on the trails, it does not promote year round outdoor activities, noting she would like to see this issue re -visited. Discussion ensued with respect to maintaining the paved portion of trails in order to ensure safe trails year round. Questions were also raised on how surrounding municipalities manage their trails. A member of the Racquetball Club appeared before the Committee in support of keeping the racquetball courts. She noted that this was a great inexpensive sport which involved the entire family and noted a need to look into promotion of the sport. Mrs. Shukla, 966 Essa Crescent, Pickering, appeared before the Committee in support of the delegation made by her husband, as well as support for maintaining the waterfront trail. Becky Arsenault, 1945 Glendale Drive, Pickering, appeared before the Committee in support of maintaining the tennis courts. She noted concerns with respect to the future of their league, stating that you must maintain three courts for league matches. She questioned how you could take one court and turn it into four pickleball courts, noting a need to look further into this. She also stated there could be concerns over noise issues with pickleball so close, indicating there should be a dedicated area for pickleball. She also stated her concerns with respect to the location of the skateboard facility. Mike Temos, 1740 Bronte Square, Pickering, appeared before the Committee, in support of the report. He indicated his desire for a skateboard facility, but noted the location could be elsewhere, provided it was highly visible to the public, well lit and preferably in a high traffic area. He also noted this could bring in more youth for competitions. Richard Crumpton, 1728 Ada Court, Pickering, appeared before the Committee with respect to adding lines to courts for pickleball. He noted that adding extra lines to the court would not be an issue, it has been done in other sports. He did note concerns 4 CGS otol DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles with having four courts in one, noting that the side by side playing could create safety issues. John Frank, President, Pickering Lawn Bowling, appeared before the Committee to seek clarification on the intent for Pickering lawn bowling with respect to the maintenance of the greens. He noted that their organization had between 160 -180 members, and host a number of tournaments in Pickering. He also requested that their organization have an opportunity to participate in the final decision making process. An area skateboarder appeared before the Committee in support of a skateboard facility, and sought clarification on the location, expressing his desire to ensure a location with high visibility, noting that with a high traffic volume, it could potentially deter vandalism. Discussion ensued with Members expressing concerns over a number of the recommendations contained in the report, and felt more work needed to be done on a number of items, including winter maintenance of the trails, the loss of a racquetball court and the location for a skateboard park. Members also sought clarification on plans for lawn bowling, timeframes for the racquetball courts, conducting a space needs analysis, as well as other opportunities being pursued in Seaton. It was recommended that new facilities for the Seaton area be mapped out and shared with the community. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That the Recreation & Parks Master Plan Final Report (December 2017) be endorsed in principle; 2. That the Skateboard Park Strategy (December 2017) be endorsed in principle; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting [Refer to Following motions] Moved by Councillor Brenner Seconded by Councillor Ashe c4,‘ DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles That Report CS -06-18 be referred back to staff to facilitate a further engagement process through the creation of working group(s) to include and not limited to (a) service groups, (b) volunteer/non-profit groups that provide recreational/social programs to residents of Pickering (c) sport groups (d) representatives from respective school boards (d) Pickering Public Library (e) Community Organizations (f) Board of Trade. Motion Lost Moved by Councillor Brenner Seconded by Councillor Cumming That Recommendations Nos. 1, 2 and 3 be divided in order to be dealt with separately. Motion Lost The Main Motion was then Carried 2. Director, Community Services, Report CS 01-18 Community Festivals and Events -Policy Recommendation Moved by Councillor Cumming Seconded by Councillor Butt 1. That Council approve the Community Festivals and Events Policy as set out in Attachment 1, subject to minor revisions deemed acceptable to the Director, Community Services; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Ajax -Pickering Rotary Clubs from May 30 to June 4, 2018 (inclusive) for Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on June 9, 2018 for Aboriginal Celebration Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; PICKERING cd, Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Filipino -Canadian Heritage and Resource of Durham on June 16, 2018 for Filipino Festival & Santacruzan, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 5. That Council authorize staff to issue a park permit for the use of Canadian Food Truck Festivals from August 8 to August 13, 2018 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Community Services, Report CS O4-18 Sports Field Allocation -Standard Operating Procedure Recommendation Moved by Councillor Butt Seconded by Councillor Brenner 1. That Council endorse the Sports Field Allocation Standard Operating Procedure, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Director, Community Services, Report CS 07-18 Seniors Active Living Centres -Program Expansion Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming 04 DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1. That Council endorse the City of Pickering's proposal to Ministry of Seniors Affairs, Seniors Active Living Centres Program Expansion and confirm the municipal commitment of funding, by way of a Council Resolution; and 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 5. Director, Engineering Services, Report ENG 01-18 Amendment to Traffic & Parking By-law 6604/05 -Proposed Parking Restrictions, Craighurst Court Discussion period ensued with staff responding to concerns raised with respect to safety issues noted by area residents. Recommendation Moved by Councillor Butt Seconded by Councillor Brenner 1. That the attached draft by-law be enacted to amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address parking restrictions on the curve on the south side of Craighurst Court, 95 metres to 145 metres east of Whites Road; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Engineering Services, Report ENG 02-18 Review of Accessible Parking Space Requirements -Traffic & Parking By-law 6604/05 A brief discussion ensued with clarification sought on whether the Accessibility Advisory Committee had been consulted and endorsed the proposed recommendations outlined in the report. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 8 PICKERING C4 Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 1. That the existing accessible parking space requirements contained in the Traffic & Parking By-law 6604/05 remain unchanged at this time; 2. That City of Pickering staff review accessible parking space requirements with the City of Pickering Accessible Advisory Committee every three years and, temporary event parking every other year, unless there is a recognized need to review the requirements sooner, and if necessary, a by-law be prepared with any amendments resulting from those discussions; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Engineering Services, Report ENG 03-18 Tree Removal Compensation Discussion ensued with respect to the penalties in place to ensure trees are not removed without City approval. Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming 1. That the City adopt a fee for Tree Removal Compensation as a condition of a draft plan of subdivision, zoning, land division or site plan approval application; 2. That the Director, Engineering Services be authorized to include fees for Tree Removal Compensation in the 2018 Budget (Summary of Fees & Charges); 3. That the City continue to use the existing Reserve established for Tree Removal Compensation and that funds collected for this purpose be placed in this reserve; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Gly 0/ DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles 8. Director, City Development & CBO, Report PLN 01-18 2017 Measuring Sustainability Report -Reporting on Key Indicators of Sustainability in Pickering Recommendation Moved by Mayor Ryan Seconded by Councillor Brenner That Report PLN 01-18 regarding the 2017 Measuring Sustainability Report be received for information. Carried 9. Director, City Development & CBO, Report PLN 02-18 Update on Energy Management Initiatives -Corporate Energy Management Plan -LED Streetlight Conversion Program -Municipal GHG Challenge Fund Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming That Report PLN 02-18 regarding the status of three energy management initiatives be received for information. Carried 10. Chief Administrative Officer Report CAO 01-18 Land Acquisition and Disposal -Pickering Innovation Corridor — Seaton Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That Council approve the Agreement of Purchase and Sale dated August 28, 2017 between Ontario Infrastructure and Land Corporation, as vendor, and the City, as purchaser;. 10 C/y o� DICKERING Executive Committee Meeting Minutes Monday, January 8, 2018 2:00 pm Council Chambers Chair: Councillor Pickles That City staff be directed: (i) not to make any environmental objection pursuant to Section 5 of the Agreement of Purchase and Sale and (ii) not to terminate the Agreement of Purchase and Sale pursuant to Section 5.02(d); That Council approve the waiver of the City sale condition contained in Section 6.04(a) of the said Agreement of Purchase and Sale, such that the Agreement will become a binding obligation on both the Province and the City; That City staff be directed to proceed with completion of the said Agreement of Purchase and Sale; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. (111) Adjournment The meeting adjourned at 5:00 pm. 11 Carried